freeman - ISC West

Transcription

freeman - ISC West

April 6-8, 2016
Sands Expo Center
Las Vegas, Nevada
6555 West Sunset Road
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
ISC West 2016 MOBILE
A truly personalized mobile app that places event and attendee information at your fingertips.
• Increase visibility with attendees
• Communicate directly with attendees that have expressed interest in your products (upgrade
required)
• Receiving breaking ISC West 2016 news and special event announcements
• Access a live Twitter feed
• Advertise your show specials and make appointments with attendees (upgrade required)
THE POWER OF FREEMAN ONLINE IN THE PALM OF YOUR HAND
Introducing Freeman Online Mobile, providing you with all the right tools to ensure a seamless execution
at show site, from move-in to move-out. Download the app today at folmobile.freemanco.com to:
• Access important show information
• Place orders for Freeman products and services at show site
• Track Freeman freight
• Receive assistance through Concierge Services
• Receive notifications
• Expedite the move-out process
• Access invoices after the show
sERVICE information
BOOTH EQUIPMENT
Each 10’ x 10’ booth will be set with 8’ high back drape‚ 3’ high side dividers and a 7” x 44” one-line
identification sign.
SHOW COLORS
Back Drape
Side Dividers
Aisle Carpet
Main Show Floor:
White
White
Black
Public Safety & Security:
Green & White
Green
Green
Connected Home:
Blue & White
Blue
Blue
Global Expo:
Black
Black
Ballroom Carpet
EXHIBIT HALL CARPET
The exhibit area is NOT carpeted with the exception of Global Expo. The aisles will be carpeted as
listed above. To enhance the appearance of your booth, rental carpet is available through Freeman.
Please refer to the Carpet Brochure and Order Form in this service manual.
DISCOUNT price DEADLINE DATE
Order early to take advantage of advance order discount rates. Place your order by MARCH 14, 2016.
SHOW SCHEDULE
EXHIBITOR MOVE-IN
For more information and helpful hints on preshow procedures and move-in, please go to
www.freemanco.com/preshowFAQ.
Saturday
Sunday
Monday
Tuesday
April 2, 2016
April 3, 2016
April 4, 2016
April 5, 2016
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
-
-
-
-
5:00 p.m.
5:00 p.m.
5:00 p.m.
5:00 p.m.
By Target
By Target
By Target
By Target
All exhibits must be fully installed by Tuesday, April 5, 2016 at 5:00 p.m.
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FREEMAN quick facts
ISC West 2016
Wednesday
Thursday
Friday
April 6, 2016
April 7, 2016
April 8, 2016
10:00 a.m. -
10:00 a.m. -
10:00 a.m. -
5:00 p.m.
5:00 p.m.
3:00 p.m.
EXHIBITOR MOVE-OUT
For more information and helpful hints on postshow procedures and move-out, please go to
www.freemanco.com/postshowFAQ.
Venetian Ballroom (Booths 40000-41000)
Friday
April 8, 2016
3:00 p.m. - 10:00 p.m.
* All exhibitor materials must be removed from the Venetian Ballroom no later than 10:00 p.m. on Friday,
April 8, 2016.
* To ensure all exhibitor materials are removed from the Venetian Ballroom by the Exhibitor Move-Out
deadline, please have all carriers check in by Friday, April 8, 2016 at 6:00 p.m.
Hall D (Booths 28001-36110 & 26041, 27091)
Friday
April 8, 2016
3:00 p.m. - 11:00 p.m.
Saturday
April 9, 2016
8:00 a.m. - 5:00 p.m.
* All exhibitor materials must be removed from Hall D no later than 5:00 p.m. on Saturday, April 9, 2016.
* To ensure all exhibitor materials are removed from Hall D by the Exhibitor Move-Out deadline, please
have all carriers check in by Saturday, April 9, 2016 at 4:00 p.m.
Halls A, B, C & G (Booths 1000-27999)
Friday
April 8, 2016
Saturday
April 9, 2016
Sunday
April 10, 2016
3:00 p.m. - 11:00 p.m.
8:00 a.m. - 5:00 p.m.
8:00 a.m. - 12:00 p.m.
* All exhibitor materials must be removed from Halls A-C &G no later than 12:00 p.m. on Sunday, April
10, 2016.
* To ensure all exhibitor materials are removed from Halls A-C &G by the Exhibitor Move-Out deadline,
please have all carriers check in by Sunday, April 10, 2016 at 8:00 a.m.
DISMANTLE AND MOVE-OUT INFORMATION
• Freeman will begin returning empty containers as soon as the aisle carpeting is removed from the
exhibit floor. The entire process will take approximately 7 hours.
• Any materials remaining in the facility will be re-routed via Freeman’s choice or returned to warehouse
to await disposition at exhibitor’s expense.
POST SHOW PAPERWORK AND LABELS
Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement
and Labels in advance. Complete the Outbound Material Handling section on the order form and your
paperwork will be available at show site. Be sure your carrier knows the company name and booth
number when making arrangements for pick-up of your exhibit at the close of the show.
BOOTH ABANDONMENT
Excessive booth materials and/or literature left in the booth at the end of published exhibitor move-out
that is not labeled for outbound shipment will be considered abandoned and deemed as trash. The
exhibitor will be charged for the removal and disposal of these items. Charges may include Installation
& Dismantle Labor, Forklift / Rigging Labor, and/or Dumpster Fee.
SERVICE CENTER HOURS
We will have staff available at the Freeman Services Center as follows:
Saturday
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
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April 2, 2016
April 3, 2016
April 4, 2016
April 5, 2016
April 6, 2016
April 7, 2016
April 8, 2016
April 9, 2016
April 10, 2016
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
7:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
- 5:00 p.m.
- 5:00 p.m.
- 5:00 p.m.
- 5:00 p.m.
- 5:00 p.m.
- 5:00 p.m.
- 10:00 p.m.
- 5:00 p.m.
- 12:00 p.m.
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FREEMAN quick facts
EXHIBIT HOURS
FREEMAN
Las Vegas, Nevada 89118 Ph: (702) 579-1700 Fax: (469) 621-5604
[email protected]
FREEMAN audio visual SOLUTIONS, INC.
3325 West Sunset Road, Suite A
Las Vegas, Nevada 89118
Ph: (702) 263-1484 Fax: (469) 621-5604
freeman EXHIBIT transportationCUSTOM EXHIBIT/GRAPHICS
(800) 995-3579 US & Canada
Violet Gershkovich
+1 (512) 982-4187 Outside the US
(702) 579-1428
+1 (817) 607-5183 International Shipping Services [email protected]
(469) 621-5810 Fax
[email protected]
FREEMAN ONLINE
Take advantage of discount pricing by ordering online at www.freemanco.com/store by MARCH 14,
2016 at 5:00 p.m.
Our Internet online ordering service‚ Freeman OnLine‚ is available for your convenience to order all
Freeman Services, view show schedule, or print order forms. Once your show is available online, you
will receive an email which includes a direct link to Freeman OnLine.
To place online orders, you will be required to enter your unique Login ID and Password. If this is your
first time to use Freeman OnLine, click on the “Login” link to create a new account. To access Freeman
OnLine without using the email link, visit www.freemanco.com/store and click on the “Login” link. If you
need assistance with Freeman OnLine, please call our Customer Support Center at (888) 508-5054 Toll
Free US and Canada or +1(512) 982-4186 Local and International.
SHIPPING INFORMATION
Warehouse shipping address:
Exhibiting Company Name / Booth # ____________
ISC West 2016
C/O FREEMAN
6675 W Sunset Rd
Las Vegas, NV 89118
FREEMAN will accept crated, boxed or skidded materials beginning MARCH 7, 2016 at the above
address. Materials arriving after MARCH 29, 2016 will be received at the warehouse with an additional
after deadline charge. Warehouse freight will be delivered prior to exhibitor set up. Warehouse receiving
hours are 8:00 a.m. - 3:30 p.m., Monday-Friday.
Showsite shipping address:
Exhibiting Company Name / Booth #____________
ISC West 2016
C/O FREEMAN
Sands Expo Center
201 Sands Ave
Las Vegas, NV 89169
FREEMAN will receive shipments at the exhibit facility beginning at 8:00 A.M. on APRIL 2, 2016.
Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight
accepted by the facility will be the responsibility of the exhibitor.
This show will be marshalled. Please see marshalling yard map in this service manual.
Please note: All items and materials that must be brought into the facility may be subject to Material
Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered
through the Official Show Vendors.
LABOR information
Booth Installation & Dismantle: If utilizing Freeman labor, please refer to the Installation & Dismantle
order form to place your order for display labor. Straight Time and Overtime hours are also listed on
the order form. Exhibitors supervising Freeman labor will need to pick up and release their labor at the
Freeman Service Desk.
ASSISTANCE
We want you to have a successful show. If we can be of assistance‚ please call our Exhibitor Services
Department at (702) 579-1700.
We appreciate your business.
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FREEMAN quick facts
Service Contractor contacts/information:
TRANSLATION SERVICE
Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation
and translation in 150 languages. This service will not only interpret for us on a three-way conversation,
but also translate emails from customers. To access this service you may contact Freeman Las Vegas
Exhibitor Services at (702) 579-1700 or Freeman’s Customer Support Center at (888) 508-5054 Toll
Free US & Canada or +1(512) 607-5000 Local & International.
HELPFUL HINTS
SAVE MONEY
Order early to take advantage of advance order discount rates, place your order by MARCH 14, 2016.
AVOID DELAY
Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and business!
SAFETY TIPS
Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause
injury to you or to others. These objects are not designed to support your standing weight.
Be aware of your surroundings. You are in an active work area with changing conditions during move-in
and move-out. Pay attention. Look for obstacles, and machinery and equipment that are in use.
Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see
you.
Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.
Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to
the drapes or metal framework provided for your booth. This can cause serious injury or damage to
materials.
We discourage children from being in the exhibit hall during installation and dismantle. If children are
present during installation and dismantle, they must be supervised by an adult at all times.
Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event
fall into this category, please contact Freeman to be sure that the material will be allowed at the facility
and by the association. In addition, if authorized by the facility and the association, you will need to
make separate arrangements for the transport and handling of the approved materials, since Freeman
will not transport or handle them.
The operation or use of all motorized lifts and motorized material handling equipment for installation/
dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC’s).
Thank you for your cooperation.
EXHIBITOR ASSISTANCE
For more information and helpful hints on preshow procedures and move-in, please go to
www.freemanco.com/preshowFAQ.
For more information and helpful hints on postshow procedures and move-out, please go to
www.freemanco.com/postshowFAQ.
Call Freeman’s Exhibitor Services department at (702) 579-1700 with any questions or needs you may
have.
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FREEMAN general information
FREEMAN GENERAL INFORMATION
Reducing Your Footprint
Freeman actively engages in green practices within day-to-day
operations and is committed to producing events in the most
environmentally friendly way possible. Freeman has collaborated
with a number of customers to make their events greener and is
dedicated to broadening this effort.
Green Tips for Exhibitors
Interested in going Green and saving money with your exhibit booth? Follow these tips to assist you in
making your sustainable booth strategies at least cost-neutral, and possibly cost-saving!
Supplies and Ordering
• Order exhibit supplies early and utilize online ordering systems to eliminate paper waste.
• Consider renting a booth from Freeman or buying materials locally, preventing shipping cost and
lowering emissions.
• Rent Freeman Classic Carpet which contains recycled content and is also recyclable.
• Provide giveaways made of recycled, responsibly grown natural fiber, nontoxic and biodegradable
materials. Ensure giveaways are useful, not merely promotional in nature. Electronic Giveaways
are smart and trendy, like a USB storage drive with your content already loaded.
Printing, Recycling and Waste Management
• Encourage less printing and provide more information digitally when it comes to booth literature,
fulfilling requests via email and website referrals.
• If you need to print, use a local printer in the city where the show will be held and choose paper that
contains at least 50% post-consumer recycled content.
• Ask Freeman about new paper-based signage materials that are comparably priced to plastic. There
are good alternatives to foam core and PVC which are not as easily recyclable.
• Participate in the exhibit donation program by providing materials that are eligible for donation to
local charities, such as pens, bags and notepads.
Shipping and Transportation
• If you must ship materials, planning out your booth in a timely way to meet shipping deadlines can
also help maximize consolidation and cost-savings.
• Choose a SmartWay™-certified hauler at no additional cost to ensure
your transportation company is practicing sustainable shipping.
• Set a goal to leave no trace behind by shipping out all booth properties
and packing materials and donating extra giveaways thereby minimizing any waste for the show.
• If you are attending another trade show that many of your fellow exhibitors are also participating in,
ask your General Service Contractor or Show Management to set up a caravan service to save on
fuel emissions—and cost of transportation.
Personnel and Best Practices
• Take advantage of local or regional representatives to staff your booth, rather than bringing staff
from far away offices, reducing travel cost.
• Bring Green as part of your company message providing recycling bins in your booth and information
on what you have done to exhibit in a sustainable way.
These steps can help as we all strive to make smarter and more environmentally
sound decisions. For more information on the Freeman Sustainability Initiative,
contact [email protected]
02/15
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
Booth #: Contact Name:
PHONE #:
E-MAIL ADDRESS:
For Assistance, please call 702-579-1700 to speak with one of our experts.
OFF-TARGET MOVE-IN REQUEST
DEADLINE: MARCH 14, 2016
• Exhibitors requesting a revised targeted move-in date and time must complete and return this form
to Freeman by MARCH 14, 2016.
• All Off-Target Move-In requests must be authorized by Freeman.
• Freeman will make every attempt to schedule you on the day that you have requested; however, due
to the number of requests, we reserve the right to refuse your request.
• You will be notified by fax or email of your revised move-in date and time.
_____________________________________________________________________________________________
Exhibiting Company
Booth Number
______________________________
______________________________
____________________________
Primary ContactTelephoneFax
_________________________________________________________________
Email
________________________________________
________________________________________
Estimated Weight of MaterialsEstimated Time Required to Set Display
Day Requested for Off-Target Move-In
_____ Saturday, April 2, 2016
_____ Sunday, April 3, 2016
_____ Monday, April 4, 2016
_____ Tuesday, April 5, 2016
Fax or Mail Completed Form by
MARCH 14, 2016
Freeman
Attn: Joe Boone
Las Vegas, NV 89118
Phone: 702-579-1788
Fax: 702-579-6187
[email protected]
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For Office Use Only
_____ Approved
_____ Denied
Signed: _________________________
Date: ___________________________
New Target: _____________________
FREEMAN off-target move-in request
ORDER FORM
DEADLINE DATE
MARCH 14, 2016
ISC West 2016
April 6-8, 2016
Sands Expo Center
EXHIBITOR AND OFFICIAL SERVICES
CONTRACTOR INFORMATION
EXHIBITOR AND OFFICIAL SERVICES CONTRACTOR INFORMATION
Show Management has selected Freeman to be the Official Services Contractor for your upcoming show.
As the Official Services Contractor, Freeman has the responsibility for material handling and all suspended
rigging services not exclusive to Specialized Event Services. We hope this document will assist you in
planning for your upcoming event.
To help you understand the Official Services Contractor responsibilities, we ask that you read and observe
the following to aid in a smooth and efficient move-in and move-out of the trade show.
Freeman requests that exhibitors do not tip its employees by giving money, merchandise or other special
consideration for services rendered. Exhibitors should not give coffee breaks other than mid-morning and
mid-afternoon when employees have a fifteen minute paid break. Any attempts to solicit a gratuity by an
employee for any service should be reported immediately to a supervisor of Freeman. Freeman employees
are paid an excellent wage and tipping is not an accepted company policy.
Freeman craftsmen at all levels are instructed to refrain from expressing any disputes or directly challenging
the practices of any exhibitor. All questions arising with regard to the jurisdiction or practices must be directed
to a FREEMAN management representative.
PER SHOW MANAGEMENT
TASK
EXHIBITORS MAY
FREEMAN RESPONSIBILITIES
Material
Handling
•As an exhibitor you may “hand carry” material. Hand carry
is defined as small items such as cartons and packages that
an exhibitor is able to carry.
•Any mechanical assistance is limited to a small dolly.
•The assistance of any motorized device or pallet jack is not
permitted.
•When exhibitors choose to “hand carry” they may not access
designated material handling areas.
•Must use specified exhibitor hand carry areas or main
entrance of the facility.
•In all other circumstances items should be considered
material handling.
In no circumstance is any exhibitor authorized to use
Freeman material handling equipment for any purpose.
•Freeman has been contracted to be the exclusive provider
for material handling contract services as ordered by the
exhibitor.
•Freeman has the responsibility to manage all freight docks
and to schedule all vehicles into and out of all designated
material handling areas for the show. This will assure the
smooth, orderly and efficient move in and move out of the
tradeshow.
•Freeman has the sole responsibility for loading and
unloading all trucks, trailers, common and contract carriers
at its facilities or designated material handling areas.
•Freeman is not responsible for any material it does not
handle.
•For the convenience of all exhibitors on the show, order
forms for material handling services are included in this
service manual and are available on Freeman’s website at
www.freemanco.com/store.
Non-Electrical
Hanging Signs
•Install and dismantle a non-electric sign attached to a booth
by the exhibitor’s full-time employee or approved EAC.
•Assembly and disassembly of hanging signs under 200 lbs.
•Hanging of non-electrical signs and decorative materials
from the ceiling (under 200 lbs).
Booth
Installation
and Dismantle
•As an Exhibitor you may choose to utilize your own personnel
to set up and dismantle your exhibit.
•If full-time company personnel are utilized to set an exhibit,
they should carry positive company identification, such as a
medical identification card or payroll stub.
•You may hire Freeman to act as your Exhibitor Appointed
Contractor (EAC) to perform this work.
•You may hire an Exhibitor Appointed Contractor (EAC) to
perform this work.
•All EAC’s must have the appropriate credentials submitted
to Show Management and the facility.
•When it comes to installation and dismantling of exhibits,
no one does it better than Freeman. With more than 75
years of experience, our group of specialists are ready to
assist you with all of your exhibit requests from beginning
to end. Whether you choose to supervise or you need the
assistance of a full-time Freeman employee, we can meet
all your needs, from shipping and storage to emergency onsite repairs to basic installation and dismantling to support
service coordination including electrical, furnishings and
more. Freeman has the resources and the capabilities
to help you have the most successful show experience
possible.
•To secure Freeman labor, please utilize the labor forms
enclosed. Skilled Freeman Labor is available to act as your
EAC.
For information on services provided exclusively through the Sands Expo & Convention Center (electrical,
cleaning, telecommunications, etc.), please contact Specialized Event Services at 702-733-5070.
Revised November 18, 2014 (SECC)
Reed Exhibitions (EAC) Exhibitor Appointed Contractor Code of Conduct
For (EAC) Exhibitor Appointed Contractors, Third Party Groups, Display Houses, EAC Supervisors and EAC Labor.
DEFINITION of an EAC
An Exhibitor Designated Contractor (EAC) is any company other than one of the designated official contractors which an exhibitor
wants to employ inside the exhibit hall before, during (by special pass and/or wristband), or after the show. No permission to use an
Exhibitor Designated Contractor will be given for the performance of the following services:
• Electrical, Plumbing & All Other Utilities
• Telephone / Communications
• Drayage / Forklift Operations
• Rigging - Overhead or Genie Lift (Hydraulic or Manual)
• Booth Cleaning
• Catering / Food Service
• Security
EAC CODE to FOLLOW
1.
EAC who fails to have their booth set and crates removed by the published time will be billed by Show Management a fee for
late set up.
2.
EAC will check in and check out their labor through the designated entrance for each hall.
3.
EAC will adhere to all target times and load their freight accordingly if servicing more than one customer on the floor.
4.
EAC will not use saws, routers, or other wood and/or metal cutting devices outside of the confines of the exhibit space.
5.
No EAC carts (three wheeled or flatbed) allowed on the floor due to safety and congestion.
6.
All deliveries from EAC must come through the freight doors and not through the front doors whether it is tools, ladders, tool
boxes, graphics, freight, etc.
7.
All ladders and job boxes must be removed prior to show opening unless storage is available and approved by Show
Management or the official General Services Contractor.
8.
EAC must register with the Show Manager per the instructions in the Exhibitor Manual all EAC forms need to be submitted
properly.
9.
EAC are not allowed to solicit business on the show floor from any exhibitors at any time.
10. EAC shall operate within the confines of the exhibit booth space – for such items as service desks and or assembly areas.
11. EAC shall inform exhibitors of all costs associated with the use of the EAC.
12. EAC will not be allowed to perform exclusive services as outlined in the exhibitor manual.
13. EAC must follow the rules and regulations of the venue, in addition to those of Show Management.
14. All materials brought into the exhibit area by the exhibitor or EAC must be removed completely after the event.
15. All photo IDs must be worn properly and visible at all times.
16. If Show Management wristbands have been issued, they must be worn at all times properly and correctly.
Thank you for your cooperation.
LAS VEGAS FIRE REGULATIONS
Please find below general guidelines for fire safety. Please refer to the Clark County's Fire Prevention website for Requirements and
Permit Guidelines, Application Forms, Permit Fees, etc.
Clark County Fire Prevention Department:
http://www.clarkcountynv.gov/Depts/development_services/fire_prevention/Pages/SpecialEvents.aspx
The following items are required to have a permit from the Clark County Fire Department:
Display Vehicles
Single-Level and Multi-Level Covered Exhibit Booths
(if they contain vehicles, open flame, or hot works or if they will be in place more than seven show days)
Tents and/or Canopies
Temporary Membrane Structures
Candles and Open Flames
Flame Effects
Temporary Outdoor Structures
Compressed Gases, Cryogenic Fluids, Hot Works (welding operations)
Clark County Fire Prevention Applications & Forms:
http://www.clarkcountynv.gov/Depts/development_services/fire_prevention/Pages/ApplicationForms.aspx
For information specific to the Las Vegas Convention Center, please contact the LVCVA Convention Services Department at (702) 892-2915.
For information specific to the Mandalay Bay Convention Center, please contact their Exhibitor Services Department at (702) 322-3000.
For information specific to the Sands Expo Center, please contact Sands Customer Service at (702) 733-5070.
PLEASE NOTE: Failure to notify show management and/or apply for permit no later than three weeks prior to the move-in of an
event could result in higher permit fees or non-admission of the item/service to the exhibit floor.
1. IN ACCORDANCE WITH THE NEVADA CLEAN INDOOR AIR ACT, SMOKING IS PROHIBITED IN EXHIBIT AREAS.
2. ALL MATERIALS USED IN CONSTRUCTION AND DECORATION OF AN EXHIBIT MUST BE FLAME RETARDANT. Fabrics must
be certified as flame retardant or a sample must be available for testing. Materials which cannot be treated to meet the requirements
may not be used. NFPA 701 is the accepted standard.
3. ALL EXITS AND EXIT AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED. No furniture, signs, easels, chairs or displays
may protrude into aisles unless shown on the Fire Marshal approved floor plan.
4. DESIGNATED “NO FREIGHT” AISLES MUST BE MAINTAINED CLEAR OF CRATES AND EXHIBIT MATERIALS DURING
MOVE-IN AND MOVE-OUT. These aisles are required for emergency access throughout the hall and to expedite freight and empty
crate moving.
5. ALL EMPTY CARTONS OR CRATES MUST BE LABELED AND REMOVED FOR STORAGE OR THEY WILL BE REMOVED AS
TRASH. Crates are not to be used as exhibit supports.
6. ALL FIRE HOSE RACKS, FIRE EXTINGUISHERS, STROBE LIGHTS AND EMERGENCY EXITS MUST BE VISIBLE AND
ACCESSIBLE (3' CLEARANCE FOR HOSES AND EXTINGUISHERS) AT ALL TIMES. This includes fire protection equipment
located within exhibits. Exits and exit signs must not be covered by drapes nor obscured from view by exhibit components.
7. Exhibitors who intend to display a vehicle within the confines of their exhibit booth must obtain a
vehicle display permit from the Clark County Fire Marshal. Vehicles on display must have fuel filler caps locked
or sealed to prevent escape of vapors and to avoid tampering. Vehicles shall not be fueled or defueled within the building. Fuel in
the tank shall not exceed 1/4 of the tank capacity or 5 gallons, whichever is less. Batteries must be disconnected. Auxiliary batteries
not connected to engine starting system may be left connected. No leaks underneath vehicles. At least 36” clear access or aisles
must be maintainted around the vehicle. Vehicles must be a minimum of 20 feet from exit of door or exit pathway. External chargers
are recommended for demonstration purposes.
EXCEPTION: Permits are not required at the Las Vegas Convention Center; however, vehicles that use compressed gas are
prohibited. At least one battery cable shall be removed from the batteries used to start the vehicle engine. Batteries used to power
auxiliary equipment shall be permitted with prior approval from the LVCVA Safety Office.
8. COMBUSTIBLE MATERIALS MUST NOT BE STORED BENEATH DISPLAY VEHICLES. Space beneath vehicles must be clear
and visible except for permitted electrical supplies.
9. VEHICLES IN BUILDING FOR UNLOADING MUST NOT BE LEFT WITH ENGINE IDLING. Exhaust gases present extreme hazards
to workers on catwalks. If engine cannot be shut down, vehicle must be removed from the building as quickly as possible.
10. NO STORAGE OF ANY KIND IS ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL SERVICE. Materials for hand-outs must
be limited to one day supply and stored neatly within the booth. Violators will be notified and if not removed by show opening, Official
Service Contractor will remove and store at EXHIBITOR’S EXPENSE.
Revised July 15, 2015
Page 1 of 2
LAS VEGAS FIRE REGULATIONS (continued)
11. ALL 110 VOLT EXTENSION CORDS SHALL BE THREE-WIRE (GROUNDED), #14 OR LARGER AWG, COPPER WIRE. ALL
CONNECTIONS MUST BE SUPPORTED AND SECURE. Two wire, “Zip Cords” are not permitted other than factory installed
appliance connectors; these may not exceed six (6) feet in length and must be UL approved.
12. CUBE TAP ADAPTERS ARE PROHIBITED (UNIFORM FIRE CODE 85.107). MULTI-PLUG CONNECTORS MUST BE UL
APPROVED WITH BUILT-IN OVERLOAD PROTECTION. Connectors must not be used to exceed their listed ampere rating.
13. ELECTRICAL WORK UNDER CARPETS OR FLOORING MUST BE INSTALLED BY THE OFFICIAL ELECTRICAL SERVICE
PROVIDER. All cords must be flat, three conductor, #14 AWG or larger.
14. ALL TEMPORARY WIRING MUST BE ACCESSIBLE AND FREE FROM DEBRIS AND STORAGE MATERIALS. Hard backed
booths must have power supplies dropped within the booth.
15. FLAMMABLE OR COMBUSTIBLE LIQUIDS ARE PROHIBITED INSIDE OF BUILDINGS EXCEPT AS APPROVED BY THE Office
of Fire Protection and Safety. Flammable thinners, solvents and paints, including aerosol cans are strictly prohibited within
the building.
16. COMPRESSED GAS CYLINDERS, INCLUDING LPG, ARE PROHIBITED UNLESS APPROVED BY Office of Fire Protection
and Safety. Flammable gases, i.e.: butane, propane, natural gas, et al; are subject to prior approval. Non-flammable compressed
gas cylinders must be secured in an upright position with gauges and regulator protected against physical damage.
EXCEPTION: Please contact the Las Vegas Convention Center for their specific guidelines.
17. CERTAIN HALOGEN LAMPS HAVE BEEN BANNED AT THE MANDALAY BAY CONVENTION CENTER, THE LAS VEGAS
CONVENTION CENTER AND CASHMAN CENTER.
Halogen lamps at the Las Vegas Convention Center, Sands Expo Center and Cashman Center are limited to 75 watts and must be
of the sealed variety, which prevents direct handling of the bulb.
Halogen lighting policy at Mandalay Bay Convention Center covers restrictions on stem mounted halogen lighting provided by display
contractors and exhibitors for the temporary lighting of exhibit booths. The use of any stem mounted halogen or other fixtures employing
a non-shielded halogen bulb is not allowed. In addition, conventional track lighting systems that use any of the approved types of
halogen bulbs and that are securely mounted to stable exhibit structures will continue to be allowed. Approved halogen bulbs include:
MR 11/16 Covered - Low Wattage, MR 16 Covered - Line Voltage and PAR 14, 16, 20, 30 and 48.
18. SINGLE-LEVEL covered EXHIBITs require AUTOMATIC FIRE sprinklerS underneath covered areas greater
than 1,000 square feet THAT WILL BE IN PLACE FOR 7 OR MORE SHOWS DAYS (NOT INCLUDING MOVE-IN AND MOVEOUT DAYS). Sprinklers are also required when there will be vehicles, open flame, or hot works underneath any covered areas. The
permit that is required is only for the installation of fire sprinklers, not for structural review of exhibits.
EXCEPTION: Where the booth is used in an event with duration less than 7 calendar days and does not contain vehicles, open flame
or hot works, automatic fire sprinklers are not required.
EXCEPTION: Please contact the Las Vegas Convention Center, Sands Expo Center or Cashman Center for their specific guidelines.
19. MULTI-LEVEL COVERED EXHIBITS REQUIRE AUTOMATIC FIRE SPRINKLERS UNDERNEATH ALL COVERED AREAS ON
EACH LEVEL WHEN THE WALKING SURFACE OF THE UPPER LEVEL(S) IS OVER 1,000 SQUARE FEET THAT WILL BE IN
PLACE FOR 7 OR MORE SHOWS DAYS (NOT INCLUDING MOVE-IN AND MOVE-OUT DAYS). UPPER LEVEL AREAS OF
MULTI-LEVEL EXHIBIT BOOTHS EXCEEDING 300 SQUARE FEET SHALL NOT HAVE LESS THAN TWO REMOTE MEANS OF
EGRESS. Sprinklers are also required when there will be vehicles, open flame, or hot works underneath any covered areas. The
permit that is required is only for the installation of fire sprinklers, not for structural review of exhibits. Any exhibit with an upper deck
area to be occupied must be evaluated and stamped by a licensed engineer. Stampled plans should be present within the exhibit for
potential verification by the Fire Marshal upon request.
EXCEPTION: Where the booth is used in an event with duration less than 7 calendar days and does not contain vehicles, open flame
or hot works, automatic fire sprinklers are not required.
EXCEPTION: Please contact the Las Vegas Convention Center, Sands Expo Center or Cashman Center for their specific guidelines.
20. TENTS IN EXCESS OF 400 SQUARE FEET, CANOPIES IN EXCESS OF 700 SQUARE FEET, AND TEMPORARY MEMBRANE
STRUCTURES MUST BE APPROVED BY THE CLARK COUNTY FIRE MARSHAL.
EXCEPTION: Please contact the Las Vegas Convention Center for their Tents/Canopies guidelines.
21. DEMONSTRATION COOKING AND FOOD WARMING IN EXHIBITION SPACES SHALL COMPLY WITH THE CLARK COUNTY
FIRE CODE AND FACILITY REGULATIONS.
22. THE USE OF CANDLES AND OTHER OPEN FLAME DECORATIVE DEVICES MUST BE APPROVED BY THE CLARK COUNTY
FIRE MARSHAL.
Page 2 of 2
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
Name of Show:
INCLUDE THIS FORM
WITH YOUR ORDER
PLEASE USE BLACK INK
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
Booth#:
ADDRESS:
BOOTH SIZE
city/state/zip: Customer #
PHONE #: X
EXT.:fax #:
signature:
PRINT NAME:
Contact's E-mail
e-mail for invoice
Check if you are a new Freeman Customer
Invoices will be sent by e-mail, please provide e-mail address of the person who reconciles your invoices if different than above.
METHOD OF PAYMENT
BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE
BOUND BY ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
COMPANY CHECK
Please make check payable to: Freeman. Checks
must be in U.S. funds drawn on a U.S. or Canadian
bank. (“U.S. FUNDS” MUST BE PRE-PRINTED on
Canadian checks.)
Please reference (310093) on your remittance.
CREDIT/DEBIT CARD
For your convenience, we will use this authorization to
charge your credit/debit card account for your advance
orders, and any additional amounts incurred as a result
of show site orders placed by your representative.
These charges may include all Freeman companies,
or any charges which Freeman may be obligated to
pay on behalf of Exhibitor, including without limitation,
any shipping charges. Please complete the information
requested below:
AMERICAN EXPRESS
BANK TRANSFER
Bank Transfer to Bank of America, N.A.; Dallas, TX
Wire Transfer
ABA#: 026009593 ACCT #1252039192 Freeman
International Wire Transfer
Swift Code: BOFAUS3N ACCT #1252039192 Freeman
ACH Direct Deposit
ABA# 111000012 ACCT #1252039192 Freeman
Please reference Name of Show & Booth Number so we can
properly credit your account.
Note: Customers are responsible for any bank processing fees.
MASTERCARD
VISA
Account No.: Cardholder Name (Print):
FREEMAN NOW ACCEPTS DEBIT CARDS
Exp. Date:
Signature:
Cardholder Billing Address:
City/State/Zip:
ENTER TOTALS HERE
furnishings &
Carpet
Accessories
CLEANING/pORTERrental exhibits
SHAMPOOINGsERVICE
& accessories
INSTALLATION
LABOR
DISMANTLE
Labor
MATERIAL
HANDLING
rIGGINGRIGGING
hANGING sIGNS
SIGNS
utilities
EXHIBIT GRAND
tRANSPORTATION
TOTAL
INSTALLATION
DISMANTLE


Remember to order in advance to save time and money. You may place your order by phone, fax, mail, or use our
online ordering service at: www.freemanco.com/store. We do not accept credit card information via email.
Orders received without payment or after the discount price deadline date will be charged at the standard
price.

Copies
of invoices may be picked up from the Service Desk prior to show closing.
 If
you have questions or need assistance with any items not listed, please call and ask for your Exhibitor Sales
Representative.
TELL US WHAT YOU THINK
Freeman is committed to providing great customer service. To help us serve you more effectively in the
future, please visit the URL address below upon the completion of your show to provide feedback. Your
input will provide the insight needed to ensure that our customer service is in line with your expectations.
(310093)
http://feedback.freemanco.com/?310093
FREEMAN method of payment
Discount Price
DEADLINE DATE
MARCH 14, 2016
ISC West 2016 / April 6-8, 2016
In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors, both the
exhibiting company and the third party must complete this form and return it at least 14 days prior to show move-in.
EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING
“We understand and agree that we‚ the exhibiting company‚ are ultimately responsible for payment of charges
and agree by submitting this form or ordering materials or services from Freeman, to be bound by all terms and conditions as
described in the Terms & Conditions section of this services manual. In the event that the named third party does not discharge
payment of the invoice prior to the last day of the show‚ charges will revert back to the exhibiting company. All invoices are due
and payable upon receipt‚ by either party. The items checked below are to be invoiced to the third party.”
BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE
BOUND BY ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
Exhibitor Name: (Please Print)
Exhibitor Signature:
Date:
EXHIBITING COMPANY INFORMATION
EXHIBITING COMPANY NAME:
BOOTH #:
EXHIBITING COMPANY ADDRESS:
CITY/STATE/ZIP:
PHONE:
EXT.
FAX:
Contact's E-Mail:
Indicate which services are to be invoiced to the Third Party:
ALL SERVICES
I&D LABOR/supervision
MATERIAL HANDLING/IN & OUT
UTILITIES
FREEMAN EXHIBIT TRANSPORTATION
RENTAL FURNITURE/CARPET/SIGNS
BOOTH CLEANING
OTHER______________________________
FOR ACCURACY PURPOSES, SHOW MANAGEMENT REQUIRES COPIES OF ALL INVOICES TO BE SENT TO THE
EXHIBITOR OF RECORD AT THE CONCLUSION OF THE SHOW.
THIRD PARTY COMPANY INFORMATION
Third Party Company Name:
Contact Name:
Third Party billing Address:
City/State/Zip:
Phone: Ext.
FAX:
Contact's E-MAIL:
E-mail for invoice:
Invoices will be sent by e-mail, please provide e-mail address of the person who reconciles your invoices if different than above.
THIRD PARTY CREDIT/DEBIT CARD AUTHORIZATION
AMERICAN EXPRESS
MASTERCARD
VISA
FREEMAN NOW ACCEPTS DEBIT CARDS
account no:exp. date:
cardholder name (please print):card type:
Authorized Signature:
cardholder Billing Address:
City/State/ZiP:
(310093)
FREEMAN third party authorization
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms and conditions set
forth below become a part of the Contract between Freeman and you, the Exhibitor. Acceptance of said terms and conditions will be construed when any
of the following conditions are met:
• THE METHOD OF PAYMENT FORM IS SIGNED; OR
• AN ORDER FOR LABOR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN; OR
• WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY FREEMAN.
DEFINITIONS
For purposes of this Contract, Freeman means Freeman Expositions, Inc. and its respective employees, directors, officers, agents, assigns, affiliated
companies, and related entities including, but not limited, to any subcontractors Freeman may appoint. The term “Exhibitor” means the Exhibitor, its
employees, agents, or representatives.
PAYMENT TERMS
Full payment, including any applicable tax, is due in advance or at show site. All payments must be in U.S. funds and all checks must be drawn on a U.S.
bank. Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form. All
materials and equipment are on a rental basis for the duration of the show or event and remain the property of Freeman except where specifically identified
as a sale. All rentals include delivery, installation, and removal from Exhibitor’s booth. In case of cancellation of any orders or services by Exhibitor, a onehour “per person, per hour” charge will be applied for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time. If
Prestige Carpet, Custom-Cut Carpet, Modular Rental Exhibits and any other custom-order items or services have already been provided at the time of
cancellation, fees will remain at 100% of the original charge. If the Show or Event is canceled because of reasons beyond Freeman’s control, Exhibitor
remains responsible for all charges for services and equipment provided up to and including the date of cancellation. Freeman will not issue refunds to
Exhibitor of any payments made before the date of cancellation. It is Exhibitor’s responsibility to advise the Freeman Service Center Representative of
problems with any orders, and to check the Exhibitor’s invoice for accuracy prior to the close of the Show or Event. If Exhibitor is exempt from payment of
sales tax, Freeman requires an exemption certificate for the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is
rebilling these charges to its customers. For International Exhibitor’s, Freeman requires 100% prepayment of advance orders, and any order or services
placed at show site must be paid at the show. For all others, should there be any pre-approved unpaid balance after the close of the show; terms will be
net, due and payable in DALLAS, TEXAS upon receipt of invoice. Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE
at the lesser of the maximum rate allowed by applicable law, or 1.5% per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will
be on a prepaid basis only. If any finance charge hereunder exceeds the maximum rate allowed by applicable law, the finance charge shall automatically
be reduced to the maximum rate allowed, and any excess finance charge received by Freeman shall be either applied to reduce the principal unpaid
balance or refunded to the payer. If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit, Exhibitor
agrees to pay all legal and collection costs. THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. In the event of any dispute between the Exhibitor and Freeman relative to any loss,
damage, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment, due to Freeman for its services, as an
offset against the amount of any alleged loss or damage. Any claims against Freeman shall be considered a separate transaction, and shall be resolved on
its own merits. Freeman reserves the right to charge Exhibitor for the difference between the Exhibitor’s estimate of charges and the actual charges
incurred by Exhibitor, or for any charges that Freeman may be obligated to pay on behalf of Exhibitor, including without limitation, any shipping charges. If
Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor’s credit card company for any reason, Freeman hereby provides
notice that it reserves the right, and Exhibitor authorizes Freeman, to continue to attempt to secure payment through that credit card for as long as unpaid
balances remain on the Exhibitor’s account.
ELECTRICAL
Claims will not be considered, or adjustments made unless filed in writing, by Exhibitor, prior to the close of the event. Freeman is not responsible for any
damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman, its officers, directors, employees and agents
harmless from such power loss. IN NO EVENT SHALL Freeman BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING
WITHOUT LIMITATION LOST PROFITS) EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, WHETHER UNDER THEORY OF
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCTS LIABILITY OR OTHERWISE. Exhibitor shall indemnify and hold harmless Freeman, its
officers, directors, employees, and agents from and against any and all claims, liabilities, damages, fines, penalties or costs of whatsoever nature (including
reasonable attorneys’ fees) arising out of or in any way connected with Exhibitor’s actions or omissions under this Agreement.
LABOR UNDER THE SUPERVISION OF EXHIBITOR
RESPONSIBILITIES:
Exhibitor shall be responsible for the performance of labor provided under this option. It is the responsibility of Exhibitor to supervise labor secured through
Freeman in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to work in a manner that is in compliance with
Freeman’s Safe Work Rules and/or Federal, State, County and Local ordinances, rules and/or regulations, including but not limited to Show or Facility
Management rules and/or regulations. It is the responsibility of Exhibitor to check in with the Service Desk to pick up labor, and to return to the Service
Desk to release labor when the work is completed.
INDEMNIFICATION:
Exhibitor agrees to indemnify, hold harmless, and defend Freeman from and against any and all demands, claims, causes of action, fines, penalties,
damages, liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) arising out of or occasioned
by the acts or omissions of Exhibitor. The Exhibitor’s indemnification of Freeman includes any and all violations of Federal, State, County or Local
ordinances, Show or Event Regulations and/or Rules as published and/or set forth by Facility or Show Management, and/or directing labor provided by
Freeman to work in a manner that violates any of the above rules, regulations, and/or ordinances.
IMPORTANT
PLEASE REFER TO FREEMAN’S "MATERIAL HANDLING TERMS & CONDITIONS" AS IT RELATES TO MATERIAL HANDLING SERVICES AND TO
THE "SERVICE REQUEST & SHIPPING INSTRUCTIONS CONTRACT" AS IT RELATES TO TRANSPORTATION SERVICES. CONTRACT TERMS
DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN. TERMS & CONDITIONS MAY VARY FOR EACH TYPE
OF SERVICE ORDERED THROUGH FREEMAN.
Freeman REV 5/15
MATERIAL HANDLING
YOU ARE ENTERING A BINDING CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. Acceptance of said terms and conditions will
be construed when any of the following conditions are met: This Material Handling Agreement (MHA) is signed; Exhibitor’s materials are delivered to Freeman’s warehouse or to
an event site for which Freeman is the Official Show Contractor; or an order for labor and/or rental equipment is placed by Exhibitor with Freeman.
1. DEFINITIONS. For purposes of this Contract, Freeman means Freeman Expositions,
Inc., and its employees, directors, officers, agents, assigns, affiliated companies, and
related entities. In no event shall Freeman be deemed to be the Ultimate Consignee for
shipping and custom purposes. The term “Exhibitor” means the Exhibitor, its employees,
agents, and representatives.
2. PACKAGING/CRATES AND STORAGE. Freeman shall not be responsible for
damage to loose or uncrated materials, pad wrapped or shrink-wrapped materials, glass
breakage, concealed damage, carpets in bags or poly, or improperly packed or labeled
materials. Freeman shall not be responsible for crates and packaging which are
unsuitable for handling, in poor condition, or have prior damage. Crates and packaging
should be of a design to adequately protect contents for handling by forklift and similar
means. Freeman does not accept any crates or packaging containing hazardous
materials. Goods requiring cold storage and those in accessible storage are stored at
Exhibitor’s own risk. FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS
OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE.
3. EMPTY CONTAINERS. Empty container labels will be available at the show site
service desk. Affixing labels to the containers is the sole responsibility of Exhibitor or its
representative. All previous labels must be removed or obliterated. Freeman assumes no
responsibility for: error in the above procedures; removal of containers with old empty
labels and without Freeman labels; or improper information on empty labels. FREEMAN
WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR
CONTENTS WHILE SAME ARE IN EMPTY CONTAINER STORAGE.
4. INBOUND/OUTBOUND SHIPMENTS. There may be a lapse of time between the
delivery of shipment(s) to the booth and the arrival of Exhibitor, or a lapse of time
between the completion of packing and the actual pickup of materials from the booths for
loading onto a carrier and during such times, Exhibitor materials will be left unattended.
FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS, DAMAGE, THEFT, OR
DISAPPEARANCE OF EXHIBITOR’S MATERIALS AFTER THEY HAVE BEEN DELIVERED
TO EXHBITOR’S BOOTH AT SHOW SITE OR BEFORE THEY HAVE BEEN PICKED UP FOR
RELOADING AT THE CONCLUSION OF THE EVENT. Freeman recommends the securing
of security services from Facility or Show Management. All MHA’s submitted to Freeman
by Exhibitor will be checked at the time of pickup from the booth and corrections will be
made where discrepancies exist between the quantities of items on any form submitted to
Freeman and the actual count of such items in the booth at the time of pickup. Freeman
is not responsible for any wait time or other charges including business center charges
arising from delivery or pickup of Exhibitor’s materials.
5. DELIVERY TO THE CARRIER FOR RELOADING. Freeman assumes no
responsibility for loss, damage, theft, or disappearance of Exhibitor’s materials after same
have been delivered to Exhibitor’s appointed carrier, shipper, or agent for transportation
after the conclusion of the show. Freeman loads the materials onto the carrier under
directions from the carrier or driver of that carrier. Any loading onto the carrier will be
understood to be under the exclusive supervision and control of the carrier or driver of
that carrier. FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS, DAMAGE, THEFT OR
DISAPPEARANCE OF EXHIBITOR’S MATERIALS THAT ARISES OUT OF IMPROPERLY
LOADED OR LABELED MATERIALS.
6. DESIGNATED CARRIERS. Freeman shall have the authority to change the Exhibitor
designated carrier if that carrier does not pick up the shipment(s) at the appointed time.
Where no disposition is made by Exhibitor, materials may be taken to a warehouse to
await Exhibitor’s shipping instructions and Exhibitor agrees to be responsible for charges
relating to such rerouting and handling. IN NO EVENT SHALL FREEMAN BE
RESPONSIBLE FOR
DESIGNATION.
ANY
LOSS
RESULTING
FROM
SUCH
REROUTING
7. FORCE MAJEURE. Freeman’s performance hereunder is subject to, and Freeman
shall not be responsible for loss, delay, or damage due to, strike, work stoppages, natural
elements, vandalism, Act of God, civil disturbances, power failures, explosions, acts of
terrorism or war, or for any other cause beyond Freeman’s reasonable control, nor for
ordinary wear and tear in the handling of Exhibitor’s materials.
8. CLAIM(S) FOR LOSS. Exhibitor agrees that any and all claims for loss or damage
must be submitted to Freeman immediately at the show site and in any case not later
than thirty (30) business days after the date when Exhibitor’s materials are delivered to
the carrier for transportation from show site or from Freeman’s warehouse. All claims
reported after thirty (30) days will be rejected. In no event shall a suit or action be brought
against Freeman more than one (1) year after the date of loss or damage occurred.
a. PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In the event of any dispute
between the Exhibitor and Freeman relative to any loss, damage, or claim, Exhibitor shall
not be entitled to and shall not withhold payment due Freeman for its services as an
offset against the amount of any alleged loss or damage. Any claims against Freeman
shall be considered a separate transaction and shall be resolved on their own merits.
b. MAXIMUM RECOVERY. If found liable for any loss, Freeman’s sole and exclusive
maximum liability for loss or damage to Exhibitors materials and Exhibitor’s sole and
exclusive remedy is limited to $.50 (USD) per pound per article with a maximum liability
of $100.00 (USD) per item, or $1,500.00 (USD) per shipment whichever is a less. For
unmarked, unlabeled and improperly packaged television monitors, the maximum liability
is the lesser of $3.00 (USD) per pound or the actual invoice price. All shipment weights
are subject to correction and final charges determined by the actual or re-weighed weight
of the shipment.
c. LIMITATION OF LIABILITY. IN NO EVENT SHALL FREEMAN BE LIABLE TO
THE EXHIBITOR OR TO ANY OTHER PARTY FOR SPECIAL, COLLATERAL,
EXEMPLARY, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES,
WHETHER SUCH DAMAGES OCCUR EITHER PRIOR OR SUBSEQUENT TO,
OR ARE ALLEGED AS A RESULT OF, TORTIOUS CONDUCT, FAILURE OF
THE EQUIPMENT OR SERVICES OF FREEMAN OR BREACH OF ANY OF THE
PROVISIONS OF THIS CONTRACT, REGARDLESS OF THE FORM OF
ACTION, WHETHER IN CONTRACT OR IN TORT, INCLUDING STRICT
LIABILITY AND NEGLIGENCE, EVEN IF FREEMAN HAS BEEN ADVISED OR
HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES. SUCH EXCLUDED
DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOST PROFITS, LOSS OF
USE, AND INTERRUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR
INDIRECT ECONOMIC LOSSES.
9. DECLARED VALUE. Declarations of Declared Value are between the Exhibitor
and the selected Carrier ONLY, and are in no way an extension of Freeman's
maximum liability stated herein. Freeman will use commercially reasonable efforts to
transmit the Declared Value instructions to the selected Carrier; however,
FREEMAN WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE
TRANSMITTAL OF, OR FAILURE TO TRANSMIT, DECLARED VALUE
INSTRUCTIONS TO THE CARRIER NOR FOR FAILURE OF THE CARRIER TO
UPHOLD THE DECLARED VALUE OR ANY OTHER TERM OF CARRIAGE.
10. JURISDICTION / VENUE. THIS CONTRACT SHALL BE CONSTRUED UNDER
THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS
CONFLICT OF LAWS RULES. EXCLUSIVE VENUE FOR ALL DISPUTES ARISING
OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF
COMPETENT JURISDICITON IN DALLAS COUNTY, TEXAS.
11. INDEMNIFICATION. Exhibitor agrees to indemnify and forever hold harmless
Freeman from and against any and all demands, claims, causes of action, fines,
penalties, damages (including consequential), liabilities, judgments, and expenses
(including but not limited to reasonable attorneys’ fees and investigation costs)
arising out or contributed to by Exhibitor’s negligent supervision of any labor secured
through Freeman; Exhibitor’s negligence, willful misconduct, or deliberate act, or the
negligence, willful misconduct, or deliberate act of Exhibitor’s employees, agents,
representatives, customers, invitees and/or any Exhibitor Appointed Contractors
(EAC) at the show or event to which this Contract relates, including but not limited to
Exhibitor’s violation of Federal, State, County or Local ordinance and/or Exhibitor’s
violation of Show Regulations and/or Rules as published and set forth by Facility
and/or Show Management.
12. LIEN. Exhibitor grants Freeman a security interest in and a lien on all of
Exhibitor’s materials that is from time to time in the possession of Freeman and all
the proceeds thereof, including without limitation insurance proceeds (the
“Collateral”), to secure the prompt and full payment and performance of all
Exhibitor's indebtedness for monies paid, by Freeman on its behalf, services
performed, materials and/or labor from time to time provided by Freeman to or for
the benefit of Exhibitor (“Obligations”). Freeman shall have all the rights and
remedies of a secured party under the Uniform Commercial Code, as may be
amended from time to time (“UCC”), and any notice that Freeman is required to give
under the UCC of a time and place of a public sale or the time after which any
private sale or other intended disposition of any Collateral is to be made shall be
deemed to constitute reasonable notice if such notice is mailed by registered or
certified mail at least five (5) days prior to such action. Freeman may hold and not
deliver any of the Collateral to Exhibitor for so long as there are any Obligations that
remain unpaid or unsatisfied.
13. WAIVER & RELEASE. Exhibitor, as a material part of the consideration to
Freeman for material handling services, waives and releases all claims against
Freeman with respect to all matters for which Freeman has disclaimed liability
pursuant to the provisions of this Contract.
14. DRIVER LIABILITY WAIVER. IN CONSIDERATION OF FREEMAN
PERMITTING ENTRANCE TO THE PREMISES, YOU, YOUR EMPLOYER, THE
OWNER OF THE TRUCK AND/OR EQUIPMENT THAT YOU ARE OPERATING
(TRUCKOWNER) AND YOU AS AGENT OF YOUR EMPLOYER AND THE
TRUCKOWNER, HEREBY ASSUME ALL RISK OF INJURY OR HARM TO
YOURSELF AND OTHERS AND DAMAGE TO YOUR PROPERTY AND
PROPERTY BELONGING TO YOUR EMPLOYER OR OTHERS ARISING FROM
YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISES. YOU
AGREE TO ENTER AT YOUR OWN RISK. YOU HAVE FULL KNOWLEDGE OF
ANY RISK INVOLVED IN THIS ACTIVITY. YOU RECOGNIZE THE HAZARDS AND
ARE AWARE OF ALL THE RULES FOR SAFE OPERATION. YOUR EMPLOYER,
THE TRUCKOWNER, AND YOU AGREE TO INDEMNIFY AND HOLD HARMLESS
FREEMAN, ITS EMPLOYEES, OFFICERS, DIRECTORS, AGENTS, ASSIGNS,
AFFILIATED COMPANIES AND RELATED ENTITIES, AGAINST ANY AND ALL
LIABILITY, ACTIONS, CLAIMS, AND DAMAGES OF ANY KIND WHATSOEVER
ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE
PREMISE.
Freeman REV 5/15
Freeman
TransportationComplete
Freeman’s all-inclusive shipping
and material handling package
means transporting your exhibit
materials has never been simpler
Double the convenience...
zero surprises.
Package includes:
•R
ound trip standard ground transportation AND material
handling services
• No additional fees, no surprises
•P
ick-up and transportation from point of origin to either advance
warehouse or show site – your choice.
• Pre-printed shipping labels & outbound paperwork
Benefits:
• Turnkey pricing ensures precise budgeting
• No additional handling, pick-up or delivery fees
• No additional fuel surcharges or overtime surcharges
• No carrier waiting time fees
• Experienced on-site transportation reps from move-in through move-out
• All charges on your Freeman invoice
• LTL (less than truck load) shipping
To take advantage, call 1-800-995-3579 or email
[email protected] for a quote.
*Services apply to destinations anywhere in the Continental U.S.
or as affordable.
page 1 of 1
EXHIBIT
transportation
There are many transportation carriers to choose from, but Freeman has more than 85 years of experience in the events
industry. No one understands exhibit transportation better than Freeman. Allow us to make the shipping process easy for you.
Between our cost effective solutions, superior customer service and all inclusive pricing, you will find Freeman Exhibit
Transportation to be reputable, reliable and convenient. Our transportation experts have the ability to quickly respond to
changes when necessary and are available to assist you with all of your show requirements.
As the official service contractor, Freeman partners with you and with decision makers at show site – making it easier
for you to transport your exhibit to any location.
Some of the benefits of working with Freeman Exhibit Transportation include:
•
Guaranteed all inclusive pricing with no additional fees for pickups and deliveries, including weekend and night service.
•
One convenient invoice with all your Freeman show services.
•
On site transportation experts are available before, during and after the show.
•
Customer service seven days a week, offering complete shipment visibility and expert oversight.
questions?
For more information regarding our services, rates, shipment deadlines, documentation requirements, ordering and
the terms and conditions of our service offerings, please visit www.freemanco.com
Continental U.S. Exhibitors: Contact our exhibit transportation experts at 800.995.3579 or via email at
[email protected]
International Exhibitors: Contact our exhibit transportation experts at +1.817.607.5183 or via email at
[email protected]
12/12 - 53593 - online
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
For Assistance, please call applicable number listed above to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
EXHIBIT TRANSPORTATION
TIPS FOR EASY ORDERING
• Credit card information must be on file prior to pick up, as
charges will be included on your show services invoice.
• International Exhibitors remember - Shipments originating from
countries other than the U.S. must be cleared through customs.
Please call for additional information:
(800) 995-3579 Toll Free US & Canada or
(817) 607-5100 Local & International
COMPLETE THE FOLLOWING ITEMS ON THIS
FORM:
PICK UP INFORMATION:
SHIPPER ADDRESS:
( City)
(State)
(Zip)
DESTINATION
Number of Pieces
___
___
___
___
___
___
___
Crates (wooden)
Cartons (cardboard)
Cases/Trunks (fiber)(color) ____________
Skids/Pallets
Carpet (color) ______________
Other____________________
Total
Weight
_______
_______
_______
_______
_______
_______
_______
NOTE: Shipments will be weighed and measured prior to delivery.
SHIPPER NAME:
Items to be shipped
Size of largest piece: (H) ______ (W) ______ (L) ______
Requested Pick Up Date:
OUTBOUND SHIPPING
I would like to schedule outbound Exhibit Transportation.
Please provide me with a Material Handling Agreement
at show site for my shipping instructions and signature. So
we may print your Outbound Material Handling Agreement
and labels, please complete the following information if
different from pick up address:
Ship to address:
I will be shipping to the WAREHOUSE
FREEMAN/Exhibiting Company Name
Hold for: ISC West 2016 - Booth # ___________
6675 W Sunset Rd
Las Vegas, NV 89118
MUST BE DELIVERED BY MARCH 29, 2016
I will be shipping to SHOW SITE
FREEMAN/Exhibiting Company Name
ISC West 2016 - Booth # ___________
c/o FREEMAN
Sands Expo Center
201 Sands Ave
Las Vegas, NV 89169
CANNOT BE DELIVERED BEFORE 8:00 A.M. ON
APRIL 2, 2016
TYPE OF SERVICE - Choose One
1 Day: Delivery next business day (before 5:00 p.m.)
2 Day: Delivery by 5:00 p.m. second business day
Deferred: Delivery within 3-4 business days
Declared Value ($20,000 maximum) $ ____________________
Air Transportation charges are billed by Dimensional or
Actual Weight, whichever is greater.
Standard Ground: Dependent on distance
Expedited Ground: Tailored to specific requirements
Specialized: Pad Wrapped, uncrated or truckload
(310093)
Number of Labels: _____________
SEND COMPLETED FORM VIA:
E-mail: [email protected]
or
Fax: (469) 621-5810
A TRANSPORTATION EXPERT
WILL CONTACT YOU TO CONFIRM
RECEIPT OF YOUR ORDER AND
FINALIZE DETAILS
310093
SHOW # ________________________
FREEMAN exhibit transportation
COMPLETE THIS FORM ONLY IF YOU
SHIPPING YOUR EXHIBIT MATERIALS BY
(800) 995-3579 Toll Free US & Canada
(817) 607-5100 Local & International
AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT
In tendering this shipment, the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alter. This Air Service Request and Shipping Instruction
Contract is NON-NEGOTIABLE and has been prepared by Shipper, or if by Freeman or another on Shipper's behalf, it shall be deemed, conclusively, to have been prepared by the Shipper.
The Shipper agrees that this shipment is subject to the TERMS stated herein All TERMS, including but not limited to, all the limitations of liability, shall apply to our agents and their
contracting carriers.
1. DEFINITIONS: In this Contract, “Freeman” means Freeman Decorating Services, Inc., and its
respective employees, officers, directors, agents, assigns, affiliated companies, and related entities
including any contractors appointed by Freeman. The term “Shipper” means the person or business for
whom the property is being transported, and includes their respective employees, officers, directors,
agents, assigns, affiliated companies, and contractors appointed by the Shipper, excluding only
Freeman. “Property” is all objects of any type received from the Shipper for transport by Freeman as
described herein. “Consignee” is the party to whom Shipper has designated the goods are to be
delivered.
2. FINAL CONTRACT BETWEEN THE PARTIES: In exchange for Shipper’s payments and Freeman’s
services, which the parties have specified in this two-page Contract (including the Air Cargo Service
Request and Shipping Instructions), Freeman and Shipper each agree that this Contact shall govern
their respective rights and obligations regarding transportation of Shipper’s property. This Contract shall
take effect when the property first comes into the physical possession of Freeman, and the responsibility
of Freeman under same shall end when the property has been placed in the possession of the
Consignee or the Consignee’s designated agent. If any part or provision of this Contract is found by a
court of competent jurisdiction to be void or unenforceable, the remainder of the Contract shall continue
in full force and effect.
3. Freeman’s RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED: Freeman is responsible
for the satisfactory performance of only those services which it directly provides under this Contract.
Freeman shall not be responsible for the performance of individuals of firms who are not under the direct
supervision or control of Freeman. Freeman shall not be responsible for events or causes of loss, delay,
or damage beyond its reasonable control, including (by way of illustration only, and not as a limitation on
the breadth of this clause), strike, lockout, work slowdown or stoppage, power failure, breakdown of plant
or machinery, facility failure, vandalism, theft, Act of God, effect of natural elements, riot, civil commotion
or disturbance, terrorism, act of war or belligerent parties, and any other cause or causes beyond the
reasonable control of Freeman. EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS,
Freeman DOES NOT GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE.
4. PACKAGING AND CRATES: Shipper’s property must be well packaged for safe and secure handling,
storage and shipment using ordinary care. Each piece must be legibly and durably marked with the
name and address, including correct ZIP code of the Shipper and Consignee. When a container is used
repetitively by Shipper, Shipper must remove all old labels, tags, markings, etc., and Shipper must
ensure that the container retains adequate strength for transportation. Freeman makes neither
representation nor any warranty regarding the acceptability or suitability of any packaging system or
procedure that Shipper might use for its property. Freeman shall not be responsible for damage to loose
or uncrated materials, padwrapped or shrink-wrapped materials, glass breakage, concealed damage,
carpets in bags or poly, or improperly packed or labeled materials. Crates and packaging should be of a
design to adequately protect contents for handling by forklift and similar means. General guidance as to
acceptable packaging systems and procedures may be found in publications such as the National Motor
Freight Classification, published by the National Motor Freight Traffic Association. For shipments of
Perishable Commodities, U.S. and Canadian shipments must be packed to travel without spoilage for 72
hours from time of pickup; all International shipments must be packed to travel without spoilage for 24
hours beyond an agreed deadline. Freeman reserves the right to periodically embargo regions of the
world due to conditions that may cause damage to perishable commodities.
5. REFUSED SHIPMENTS: If the Consignee refuses a shipment tendered for delivery or if Freeman is
unable to deliver a shipment because of fault or mistake of the Consignor or Consignee, Freeman’s
liability shall then become that of a warehouseman.
(a) Freeman shall promptly attempt to provide notice, by telephonic, electronic or written communication
as provided on the face of these shipping instructions, if so indicated, to Shipper or the party, if any,
designated to receive notice in these instructions.
(b) Storage charges, based on Freeman’s applicable rates, shall start no sooner than the next business
day following the attempted notification. Storage may be, at Freeman’s option, in any location that
provides reasonable protection against loss or damage. Freeman may place the shipment in public
storage at the owner’s expense and without liability to Freeman.
(c) If Freeman does not receive disposition instructions within 48 hours of the time of Freeman’s
attempted first notification, Freeman will attempt to issue a second and final confirmed notification. Such
notice shall advise that if Freeman does not receive disposition instructions within 10 days of that
notification, Freeman may offer the shipment for sale at a public auction and Freeman has the right to
offer the shipment for sale. The amount of sale will be applied to Freeman’s invoice for transportation,
storage and other lawful charges. Shipper will be responsible for the balance of charges not covered by
the sale of the goods. If there is a balance remaining after all charges and expenses are paid, such
balance will be paid to the owner of the property sold hereunder, upon claim and proof of ownership.
(d) Where Freeman has attempted to follow the procedure set forth above and the procedure is not
possible, nothing shall be construed to abridge the right of Freeman, at its option, to sell the property
under such circumstances and in such manner as may be authorized by law.
(e) When perishable goods cannot be delivered and disposition is not given within a reasonable time,
Freeman may dispose of property to the best advantage. Where Freeman is directed by Consignee or
Consignor to unload or deliver property at a particular location where Consignor, Consignee, or the
Agent of either is not regularly located, Freeman’s liability for the shipment shall terminate after
unloading or delivery.
6. LIMITATION ON SHIPPER’S RECOVERABLE DAMAGES: FREEMAN’S LIABILITY FOR DAMAGES
ON DOMESTIC SHIPMENTS, INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARISING FROM
OR RELATED TO MISDELIVERY, INCOMPLETE OR OTHERWISE INADEQUATE DELIVERY
(INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE
INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT INSTRUMENT),
NONDELIVERY, MISSED PICKUP, AND LOSS OF OR DAMAGE TO CARGO, SHALL BE LIMITED TO
THE HIGHER OF $50.00 (USD) PER SHIPMENT OR $.50 (USD) PER POUND ($1.10 (USD) PER
KILOGRAM) OF CARGO ADVERSELY AFFECTED THEREBY, PLUS TRANSPORTATION CHARGES
APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY, UNLESS AT
TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE
SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND
PAYS THE APPROPRIATE VALUATION CHARGE. IN NO EVENT SHALL FREEMAN’S LIABILITY
EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE
ACTUALLY SUSTAINED, WHICHEVER IS LOWER. IF CARRIAGE OF THE SHIPMENT IS SOLELY
OR PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY
OTHER THAN THE COUNTRY OF DEPARTURE, Freeman’s LIABILITY FOR CARGO LOST,
DAMAGED OR DELAYED SHALL BE LIMITED TO $9.07 PER POUND ($20.00 PER KILOGRAM) FOR
CARRIAGE SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW
CONVENTION AS AMENDED BY THE HAGUE PROTOCOL OF 1955, 17 SPECIAL DRAWING
RIGHTS PER KILOGRAM FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS
AMENDED BY THE MONTREAL PROTOCOL NO. 4 OF 1975, OR $9.07 PER POUND ($20.00 PER
KILOGRAM) FOR CARRIAGE WHERE THE WARSAW CONVENTION, INCLUDING ITS
AMENDMENTS, DOES NOT APPLY FOR ANY REASON, UNLESS A HIGHER DECLARED VALUE IS
REQUESTED, AND THE FEES SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER
DECLARED VALUE ARE PAID. FOR INTERNATIONAL SHIPMENTS, THIS SHIPPING REQUEST AND
SHIPPING INSTRUCTION CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE
MEANING OF THE WARSAW CONVENTION.
(a) artworks and objects of art, including without limitation original paintings, drawings, etchings, water
colors, tapestries and sculpture;
(b) clocks, watches, jewelry (including costume jewelry), furs and fur-trimmed clothing;
(c) personal effects;
(d) and other inherently fragile or unique items, including prototypes, etc.
Any declared value in excess of the maximums allowed herein is null and void, and the acceptance by
Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does
not constitute a waiver of these maximums. Shipper understands that even if Shipper is not able to
participate or fully participate in a show due to loss of, theft of, or damage to its property, Freeman shall
never be liable or responsible for damages identified by the terms (by way of example only and not in
limitation of the breadth of this clause) such as the following: consequential damages, loss of use
damages, loss of profits damages, business interruption damages, delay damages, special damages,
collateral damages, exemplary damages, damages awarded for gross negligence, direct damages,
indirect damages, damages for failure of performance, breach of contract damages, fraud damages, or
any other sort of damage for tort or breach of contract. This limitation shall bind the parties:
(a) whenever or wherever the claimed loss or damage may occur;
(b) even though the alleged loss or damage is claimed to result from negligence, strict liability, products
liability, breach of contract, breach of statute or regulation, or any other legal theory or cause, and;
(c) even though Freeman may have been advised or be on notice of the possibility or even the
probability of such damages.
Freeman makes no warranties, express or implied, and expressly disclaims any and all warranties.
Except for Freeman’s failure to deliver in accordance with the Guaranteed Service section of the Service
Guide, Freeman will not be liable for misdelivery, incomplete or otherwise inadequate delivery (including
but not limited to failure to follow Shipper or Consignee instructions or failure to collect or properly deliver
a payment instrument), non-delivery, missed pickup, delay on International shipments, loss or damage
unless caused by Freeman’s sole negligence.
7. SHIPPER’S RESPONSIBILITIES AND INDEMNIFICATION:
(a) Shipper must pay in full for the services rendered under this Contract at the time the services are
requested. The existence of a dispute between Shipper and Freeman relative to any claim or other
matter shall have no bearing on this duty of payment. No claim submitted by or on behalf of Shipper will
be processed unless Shipper’s account is current.
(b) Shipper understands and acknowledges that Freeman does not accept or transport illegal, dangerous
or hazardous materials of any kind or nature. Shipper warrants and ensures that its property is inert, and
contains no Hazardous Substances, Hazardous Materials, Chemicals, Gases, Explosives, Radioactive
Materials, Biologically hazardous agents, or any other substance, matter or object in any form that could
pose a threat to the health or safety of persons, property or the public welfare in general. Such goods
may be warehoused at owner's risk and expense or destroyed without compensation.
(c) Shipper shall defend and indemnify Freeman, its employees, directors, officers, and agents from and
against any and all demands, claims, causes of action, fines, penalties, damages (including
consequential), liabilities, judgments, and expenses (including but not limited to reasonable attorneys‟
fees and investigation costs) on account of personal injury, death, or damage to or loss of property or
profits arising out of or contributed to by any of the following: Shipper’s negligence, willful misconduct, or
deliberate act; Shipper’s violation of Federal, State, County or Local ordinances; Shipper’s violation of
Show Regulations and/or Rules as published and set forth by Facility and/or Show Management; and/or
Shipper’s failure to comply with (b) of this Agreement regarding the inclusion of any dangerous
substances in the property placed with Freeman.
8. CLAIMS: Shipper, Consignee, or any other party claiming an interest in the shipment must notify
Freeman immediately upon delivery, or in the case of loss or damage which could not have been noted
at the time of delivery, within fourteen (14) days of delivery, of any loss or damage to the shipment.
Receipt of the shipment by the Consignee or the Consignee's agent without written notice on the delivery
receipt and/or delivery manifest will be prima facie evidence that the shipment was delivered in good
condition. The amount of the claim may not be deducted from the transportation charges. Notice of loss
or damage MUST be reported to Freeman at 800-995-3579. The shipment, its container(s), and packing
material must be made available to Freeman for inspection at the delivery location. All shipments are
subject to opening for inspection by Freeman; however, Freeman is not obligated to perform such
inspection. All claims for loss or damage MUST be made in writing to Freeman within one hundred and
twenty (120) calendar days after the date of acceptance of the shipment by Freeman. Please refer to the
Service Guide for claim procedures. All claims for service failure must be made within thirty (30) calendar
days from the date of shipment and Freeman’s sole liability for such claims arising from Guaranteed
Service shipments shall be limited to the transportation charges as provided in the Guaranteed Service
section of the Service Guide. All claims for overcharge must be made in writing to Freeman within sixty
(60) calendar days after the invoice date. No action for loss or damage may be maintained against
Freeman unless (a) claimant complies with all requirements of this section and (b) for domestic
shipments, if the claimant commences the action within one (1) year of the shipment by Freeman unless
otherwise required by International, Federal or State Law. If the claim is for loss or damage involving
International shipments, claimant must commence the action within two (2) years from the date of
acceptance of the shipment by Freeman unless otherwise required by International, Federal or State
Law. For purposes of this section, no action shall be deemed to have commenced until receipt by
Freeman of service of process of the action on Freeman. Claims for loss or damage must be delivered to
the following address: Sedgwick, PO Box 14151, Lexington, KY 40512-4151.
9. CHOICE OF FORUM: THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE
UNITED STATES [INCLUDING ADOPTED INTERNATIONAL CONVENTIONS] AND THE STATE OF
TEXAS WITHOUT GIVING EFFECT TO THE STATE‟S CONFLICT OF LAWS RULES. FREEMAN AND
SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT OF OR IN ANY
WAY RELATED TO THIS CONTRACT, ITS PERFORMANCE OR NONPERFORMANCE, OR
DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE ARBITRATED IN THE CITY OF
DALLAS, TEXAS, AND THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION WILL APPLY.
IF BINDING ARBITRATION IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY AND IT IS
NECESSARY TO LITIGATE THE DISPUTE, THE DISPUTE SHALL BE LITIGATED IN A COURT OF
COMPETENT JURISDICTION IN DALLAS COUNTY, TEXAS.
10. MISCELLANEOUS: Shipper warrants the accuracy of the weight and dimension data furnished in
this Contract. Shipper understands that once its property is shipped by Freeman pursuant to the
instructions contained in this Contract, Shipper has no right to control the shipment; stop the shipment in
transit, or divert or reschedule same, and that Shipper will have no control over the property until it is
delivered pursuant to the instructions in this Contract. Shipper agrees that this Contract may be provided
to any third party, including common or contract carriers of cargo by air, water, rail, or road, for the
purpose of confirming the right of Freeman to control the handling of the property and all matters related
to payment for the shipment.
Freeman REV 5/15
Notwithstanding the above limitations, domestic shipments containing the following items of
extraordinary value are limited to a maximum declared value of $500.00 (USD):
MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT
This Contract establishes your legal obligations with regard to the property described herein being shipped with Freeman Transportation. It specifically limits your rights and
possible recovery if your property is lost or damaged. You must accept all terms and conditions of this Contract. You confirm that you have read and agree with all the terms and
conditions of this Contract by receipt without contest. This Contract may not be waived or varied, except in writing, and then only by an authorized representative of Freeman.
1. DEFINITIONS. In this Contract, “Freeman” means Freeman Expositions, Inc., and its respective
employees, officers, directors, agents, assigns, affiliated companies, and related entities including any
contractors appointed by Freeman. The term “Shipper” means the person or business for whom the
property is being transported, and includes their respective employees, officers, directors, agents,
assigns, affiliated companies, and contractors appointed by the Shipper, excluding only Freeman.
“Property” is all objects of any type received from the Shipper for transport by Freeman as described
herein. “Consignee” is the party to whom Shipper has designated the goods are to be delivered.
2. FINAL CONTRACT BETWEEN THE PARTIES. In exchange for Shipper’s payments and Freeman’s
services, which the parties have specified in this Contract, Freeman and Shipper each agree that this
Contact shall govern their respective rights and obligations regarding transportation of Shipper’s
property. This Contract shall take effect when the property first comes into the physical possession of
Freeman for inbound shipments and after loading on the applicable carrier for outbound shipments, and
the responsibility of Freeman under same shall end when the property has been placed in the
possession of the Consignee or the Consignee’s designated agent. If any part or provision of this
Contract is found by a court of competent jurisdiction to be void or unenforceable, the remainder of the
Contract shall continue in full force and effect.
3. FREEMAN’S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED. Freeman shall not be
responsible for the performance of individuals or firms who are not under the direct supervision or
control of Freeman. Freeman shall not be responsible for events or causes of loss, delay, or damage
beyond its reasonable control, including (by way of illustration only, and not as a limitation on the
breadth of this clause), strike, lockout, work slowdown or stoppage, power failure, breakdown of plant
or machinery, facility failure, vandalism, theft, Act of God, effect of natural elements, riot, civil
commotion or disturbance, terrorism, act of war or belligerent parties, and any other cause or causes
beyond the reasonable control of Freeman. Freeman shall not be liable for delay caused by highway
obstructions, or faulty or impassable highways, or lack of capacity of any highway, bridge, or ferry, or
caused by breakdown or mechanical defects of vehicles or equipment, or from any cause other than
the negligence of Freeman. Freeman shall not be bound to transport by any particular schedule,
means, vehicle or otherwise, other than with reasonable dispatch.
4. PACKAGING AND CRATES. Shipper’s property must be well packaged for safe and secure
handling, storage and shipment using ordinary care. Freeman makes neither representation nor any
warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper
might use for its property. Freeman shall not be responsible for damage to loose or uncrated materials,
padwrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly,
or improperly packed or labeled materials. Crates and packaging should be of a design to adequately
protect contents for handling by forklift and similar means. General guidance as to acceptable
packaging systems and procedures may be found in publications such as the National Motor Freight
Classification, published by the National Motor Freight Traffic Association.
5. PERISHABLE GOODS. Goods of a perishable nature are carried in dry trailers without
environmental or atmospheric control or other special services unless Shipper states on the face of the
“Service Request and Shipping Instructions” that the goods are to be carried in a refrigerated, heated,
specially ventilated or otherwise specially equipped trailer. This carriage may be subject to additional
charges. Shipper is responsible for bringing the goods to the proper temperature before loading the
goods into the trailer, for the proper stowage of the goods within the trailer, and for setting the
temperature (including maintenance and repair), during all times after the trailer is spotted by Freeman
and before the trailer is received by Freeman. Freeman is not responsible for product deterioration
caused by inherent vice, defects in the merchandise or transit times in excess of product shelf life.
Refrigerated, heated, specially ventilated or otherwise specially equipped trailers are not equipped to
change the temperature of goods (they are equipped only to maintain temperature). Shipper will give
written notice of requested temperature setting of the thermostatic controls before receipt of the goods
by Freeman. When a loaded trailer is received, Freeman will verify that the thermostatic controls are set
to maintain trailer temperature as requested. Freeman is unable to determine whether the goods were
at the proper temperature when they were loaded into the trailer or when the trailer is delivered to
Freeman. Air temperature at the unit sensor will be maintained within a proper range of plus or minus 5
degrees Fahrenheit of the temperature requested by Shipper on the face of the “Service Request and
Shipping Instructions” if the goods were at that temperature when loaded into the container and if the
temperature controls were properly set when the container was loaded.
6. REFUSED SHIPMENTS. If the Consignee refuses a shipment tendered for delivery or if Freeman is
unable to deliver a shipment because of fault or mistake of Freeman, Freeman’s liability shall then
become that of a warehouseman.
(a) Freeman shall promptly attempt to provide notice, by telephonic, electronic or written
communication as provided on the face of these shipping instructions, if so indicated, to Shipper or the
party, if any, designated in these instructions to receive notice.
(b) Storage charges, if applicable, shall start no sooner than the next business day following the
attempted notification. Storage may be, at Freeman’s option, in any location that provides reasonable
protection against loss or damage. Freeman may place the shipment in public storage at the owner’s
expense and without liability to Freeman.
(c) If Freeman does not receive disposition instructions within 48 hours of the time of Freeman’s
attempted first notification, Freeman will attempt to issue a second and final confirmed notification.
Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that
notification, Freeman may offer the shipment for sale at a public auction and Freeman has the right to
offer the shipment for sale. The amount of sale will be applied to Freeman’s invoice for transportation,
storage and other lawful charges. Shipper will be responsible for the balance of charges not covered
by the sale of the goods. If there is a balance remaining after all charges and expenses are paid, such
balance will be paid to the owner of the property sold hereunder, upon claim and proof of ownership.
(d) Where Freeman has attempted to follow the procedure set forth above and the procedure is not
possible, nothing shall be construed to abridge the right of Freeman, at its option, to sell the property
under such circumstances and in such manner as may be authorized by law.
(e) When perishable goods cannot be delivered and disposition is not given within a reasonable time,
Freeman may dispose of property to the best advantage. When Freeman is directed by Consignee or
Consignor to unload or deliver property at a particular location where Consignor, Consignee, or the
Agent of either is not regularly located, Freeman’s liability for the shipment shall terminate after
unloading or delivery.
7. INSURANCE. Freeman IS NOT AN INSURER. Shipper is responsible for obtaining insurance for its
property. Freeman provides no insurance for Shipper or its property.
(THE “FAIR MARKET VALUE” EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE
LOCATION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD
AGREE IN AN ORDINARY COURSE OF BUSINESS, ARM’S LENGTH SALE.) OR $25.00 (USD) PER POUND
OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A
DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SHIPPING
INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE. Even if Shipper has made a
declaration of value, liability shall never exceed the depreciated original invoice value or the fair market value of
the property, whichever is less. The value per pound for applying declared valuation charges shall be determined
by dividing Shipper’s declared value for carriage by the actual weight of the shipment. In all cases not prohibited
by law, where a lower value than the actual value of the said property has been stated in writing by Shipper or
has been agreed upon in writing as the released value of the property upon which the rate is based, such lower
value plus freight charges, if paid, shall be the maximum recoverable amount for loss or damage.
Notwithstanding the above limitations, all shipments containing the following items of extraordinary
value are limited to a maximum declared value of $500.00 (USD): (a) Artworks and objects of art, including
without limitation, original paintings, drawings, etchings, watercolors, tapestries and sculptures or prototypes; (b)
Clocks, jewelry, including costume jewelry, furs, and fur-trimmed clothing; (c) Personal effects, including without
limitation, papers and documents; or (d) Coin money, currency, gift certificates, debit cards, credit cards, and any
other items of extraordinary value. (e) For unmarked, unlabeled and improperly packaged television monitors, the
maximum liability is the lesser of $3.00 (USD) per pound or the actual invoice price.
Any declared value in excess of the maximums allowed herein is null and void, and the acceptance by Freeman
for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a
waiver of these maximums. In any event, (excluding small package program shipments) Freeman’s MAXIMUM
LIABILITY WILL NEVER BE MORE THAN $100,000 PER SHIPMENT. Shipper understands that even if Shipper
is not able to participate or fully participate in a Show due to loss of, theft of, or damage to their property,
Freeman shall not be liable or responsible for damages identified by the terms (by way of example only and not in
limitation of the breadth of this clause) such as the following: consequential damages, loss of use damages, loss
of profits damages, business interruption damages, delay damages, special damages, collateral damages,
exemplary damages, damages awarded for gross negligence, direct damages, indirect damages, or damages for
failure of performance, breach of contract damages, fraud damages, or any other sort of damage for tort or
breach of contract. This limitation shall bind the parties: (a) WHENEVER OR WHEREVER THE CLAIMED LOSS
OR DAMAGE MAY OCCUR; (b) EVEN THOUGH THE ALLEGED LOSS OR DAMAGE IS CLAIMED TO
RESULT FROM NEGLIGENCE, STRICT LIABILITY, PRODUCTS LIABILITY, BREACH OF CONTRACT,
BREACH OF STATUTE OR REGULATION, OR ANY OTHER LEGAL THEORY OR CAUSE, AND; (c) EVEN
THOUGH FREEMAN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF THE POSSIBILITY OR EVEN THE
PROBABILITY OF SUCH DAMAGES.
8. SHIPPER’S RESPONSIBILITIES AND INDEMNIFICATION:
(a) Shipper must pay in full for the services rendered under this Agreement at the time the services are
requested. The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall
have no bearing on this duty of payment. No claim may be submitted by or on behalf of Shipper to Freeman
unless Shipper’s account is current.
(b) Shipper understands and acknowledges that Freeman does not accept or transport illegal or hazardous
materials of any kind or nature. Shipper warrants and will ensure that its property is inert, and contains no
Hazardous Substances, Hazardous Materials, Chemicals, Gasses, Explosives, Radioactive Materials, Biologically
hazardous agents, or any other substance, matter or object in any form that could pose a threat to the health or
safety of Freeman persons, property, or the public welfare in general. Such goods may be warehoused at owner's
risk and expense or destroyed without compensation.
(c) Shipper shall defend and indemnify Freeman, its employees, directors, officers, and agents from and against
any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities,
judgments, and expenses (including but not limited to reasonable attorneys‟ fees and investigation costs) on
account of personal injury, death, or damage to or loss of property or profits arising out of or contributed to by any
of the following: Shipper’s negligence, willful misconduct, or deliberate act; Shipper’s violation of Federal, State,
County or Local ordinances; Shipper’s violation of Show Regulations and/or Rules as published and set forth by
Facility and/or Show Management; and/or Shipper’s failure to comply with subsection (b) of this section regarding
the inclusion of any dangerous substances in the property placed with Freeman.
9. CLAIMS. Claims must be filed in writing within nine (9) months after the date of delivery of the property (or in
the case of export traffic, within nine (9) months after delivery at the port of export), except that claims for failure
to make delivery must be filed within nine (9) months after a reasonable time for delivery has elapsed. Suits for
loss, damage, or delay shall be instituted against Freeman no later than two (2) years and one (1) day from the
day when written notice is given by Freeman to the claimant that Freeman has disallowed the claim or any part or
parts of the claim specified in the notice. Shipper shall deliver notice of claim for loss or damage by hand, U.S.
mail, courier, facsimile, or electronic means to Sedgwick, PO Box 14151, Lexington, KY 40512-4151 as soon as
loss or damage is discovered. The notice of claim shall invite a prompt joint survey of the damage, at a time and
place to be agreed between the parties, and such survey shall go forward promptly. However, if in any case the
property is received by the Consignee or the Consignee’s agent without notice of loss or damage to property
being served on Freeman within 15 calendar days of the receipt of the property, it is agreed between Freeman
and Shipper that in that instance the presumption shall arise that the property was delivered in proper quantity
and in good condition. Claims filed more than nine (9) months following the date on which the property was
delivered or should have been delivered are agreed to be forever time barred.
10. CHOICE OF FORUM / ARBITRATION. THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF
THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES. EXCLUSIVE
VENUE FOR ALL DISPUTES ARISING OUT OF CONTRACT, TORT, COMMON LAW OR RELATING TO THE
ENFORCEMENT OR INTERPRETATION OF THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT
JURISDICTION IN DALLAS COUNTY, TEXAS. Notwithstanding anything herein to the contrary, any controversy
or claim arising out of or relating to this Agreement, or the breach thereof, shall be exclusively settled by
arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration
Rules and judgment on the award rendered by the arbitrator(s) may be entered by any court having jurisdiction
thereof.
11. MISCELLANEOUS. (a) Shipper warrants the accuracy of the weight and dimension data furnished in this
Contract; (b) Shipper understands that once its property is shipped by Freeman pursuant to the instructions
contained in this Contract, Shipper has no right to control the shipment, stop the shipment in transit, or divert or
reschedule same. (c) Shipper agrees that this Contract may be provided to any third party, including common or
contract carriers of cargo by air, water, rail, or road, for the purpose of confirming the right of Freeman to control
the handling of the property and all matters related to payment for the shipment. Shipper agrees that all
shipments are subject to correction and final charges determined by the actual or re-weighed weight of the
shipment.
12. SMALL PACKAGE PROGRAM. If items shipped via Freeman’s Small Packages program are lost,
damaged or destroyed while in Freeman’s possession, FREEMAN’S MAXIMUM LIABILITY SHALL BE
$100 per package UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF
VALUE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE
APPROPRIATE VALUATION CHARGE. If small packages are received by the Shipper and notice of loss
or damage is not received by Freeman within 15 days of the delivery of the property, the parties agree that
the presumption shall arise that the property was delivered in proper quantity and in good condition.
Freeman REV 5/15
April 6-8, 2016
International
Freight
Guidelines
Phil Hobson / Sally Mulkeen
Tel
908-355-8900
Fax
908-355-8883
Email [email protected] / [email protected]
TABLE OF CONTENTS
Introduction ....................................................................................................................... 2
U.S. Customs Clearance Process .............................................................................. 3
Types of U.S. Custom’s Entries ................................................................................... 4
Consignment Information .............................................................................................. 4
Import Security Filing (10+2) Rule ............................................................................. 5
Ocean and Air Freight Deadlines ................................................................................ 5
Required Documentation ............................................................................................... 6
Restrictions on Wood Packaging Material ............................................................... 7
FCL - Full Container Load Ocean Shipments ........................................................... 8
LCL - Less than Container Load Ocean Shipments ............................................... 8
International Courier shipments ................................................................................ 9
U.S. Custom’s Duty and Processing Fees................................................................. 9
Prohibited Commodities ................................................................................................. 10
Outlays and Payment Conditions ................................................................................ 10
Insurance ............................................................................................................................ 11
Outbound Shipping Instructions ................................................................................. 12
Phoenix Overseas Offices and Affiliates .................................................................. 13
Deadlines and Tariff ........................................................................................................ 14
Important Tariff Notes .................................................................................................... 15
Forms:
A) ISF (Importer Security Filing Form)
B) Import Freight Information Sheet
C) List of International Agents/Affiliates
1
INTRODUCTION
Phoenix International Business Logistics, Inc. (PIBL) has been appointed the Official International
Freight Forwarder / U.S. Customs Broker for the ISC West 2016.
We strive to offer each exhibitor exemplary service in concert with our overseas partners. By using
PIBL's international network, your company can derive these benefits:
•
Alleviate potential transport and customs clearance problems and insure your exhibit is delivered
on time.
•
Increase the efficiency and reliability of the entire transportation process
•
By establishing an account with a PIBL overseas agent, all charges for services incurred in the
U.S. can be invoiced directly to you through our agent. Otherwise, payment for services must be
collected from the exhibitor (or their freight forwarder) prior to the delivery of your shipment to the
show site.
•
PIBL will coordinate the customs clearance of all inbound freight through U.S. Customs and
Border Protection (CPB) and will arrange timely delivery to the show site.
•
Our licensed personnel are on-site before, during, and after the show to answer questions about
customs clearance and to assist you with the re-exportation of freight after the show closing.
Should you have any questions regarding transportation or U.S. Customs, we invite you to contact us.
2
U.S. CUSTOMS CLEARANCE
All shipments arriving in the U.S. require clearance from U.S. Customs prior to release from the port,
airport or terminal. In order for PIBL to affect customs clearance on your behalf, you must provide a
company name under which PIBL can prepare the customs entry. This company can either be a U.S.
resident company or an overseas non-resident company.
What PIBL Needs to Act as Your Customs Broker
1. Completed U.S. Customs Power of Attorney Form (available upon request)
2. Import Freight Information Sheet (attached) - return by facsimile or email to the PIBL coordinating
office. If needed, consult with our agent on how to complete this form.
3. Contact name and phone number
Note: Customs clearance will take approximately 2-3 days. During this time, the freight must remain
under customs supervision at the port of entry and under no circumstances can it be delivered to the
show site.
About The Power Of Attorney
The PIBL coordinating office must be in possession of your Power of Attorney 48 hours prior to export of
seafreight shipments, in order to file the importer security notice with U.S. Customs or immediately upon
export of airfreight shipments. It is the exhibitor's responsibility to make available to PIBL all appropriate
documentation for customs clearance. Failure to do so may result in late filing fees and surcharges
and/or late delivery to the show site.
Blank Power of Attorney forms are available upon request.
Timely Deliveries
Although PIBL will do everything possible to insure all shipments are delivered in time for the show, we
cannot be held responsible for late or delayed delivery of freight due to the exhibitor's failure to follow the
provided procedures.
3
TYPES OF U.S. CUSTOMS ENTRIES
Permanent Entries
Permanent Customs entries are reserved for those Exhibitors who are expecting their freight to
permanently remain in the United States. U.S. Duty and other applicable processing fees will apply.
Shipments with duty liability of less than $250.00 are automatically cleared as a permanent entry.
Temporary Entries
High value exhibits imported and intended to be re-exported after the show can be cleared on a
temporary duty free (TIB) entry. TIB entries should only be utilized for exhibits intended for re-export in
the same condition and quantity in which they were imported. TIB merchandise entered into the U.S.
and not exported is subject to U.S. Customs penalties and fines.
All give-away items, food, beverage, etc., are considered consumables and are therefore unable to be
cleared under a temporary entry.
It is not recommended that merchandise intended for temporary or permanent entry into the U.S. be
packed and shipped together. U.S. Customs will not accept one customs entry for both permanent and
temporary freight. We suggest that such freight be packed and shipped independently under separate
commercial invoices and house bills of lading. Questions on this subject can be forwarded to PIBL or our
overseas agents.
CONSIGNMENT INFORMATION
Please insure that your shipments are sent on a prepaid basis, marked and consigned as follows.
Consignee
Notify
Name of exhibiting company
Phoenix Int'l Business Logistics, Inc (PIBL)
C/O ISC West 2016 / Booth # _________
Sands Expo
201 Sands Avenue
C/O Janet Ujfalusi Customs Brokers
Los Angeles, CA
Attn: Phil Hobson /Sally Mulkeen
Las Vegas, NV 89169
Phone 908.355.8900
4
Fax 908.355.8883
IMPORT SECURITY FILING (10+2) Rule.
This information is needed 48 hours before shipment is loaded
International exhibitors attending trade shows in the U.S. face federal regulations when importing cargo
by ocean freight from overseas. On January 26, 2009 the Import Security Filing (ISF) rule, also known
as the 10+2 rule, took effect. International exhibitors who fail to follow the new rule from the U.S.
Customs and Border Protection (CBP) are subject to fines and penalties. Under the ISF rule, importers
are required to submit 10 items of data about their cargo at least 24 hours before it is loaded aboard a
vessel at a foreign port. Two additional data items are required by the carrier as well, resulting in what is
known as the 10+2 rule. To comply with the new rule, exhibitors are required to provide PIBL or a PIBL
agent the following 10 data elements 48 hours prior to loading at the port of origin.
1. Manufacturer (or supplier) name and address
2. Seller name and address
3. Buyer name and address
6. Consolidator name and address
7. Importer of record number
8. Consignee number
4. Ship to name and address
5. Container stuffing location
9. Country of origin of goods
10. Harmonized Tariff Schedule (HTSUS)#
On July 9, 2013, CBP was authorized to begin full enforcement of the ISF regulation. CBP will begin
fining Importers for the submission of an inaccurate, incomplete or untimely filing or for failure to file.
Violators will be fined $5,000 per non filed, late filed, inaccurate filing or inaccurate ISF update. Fines will
not exceed $10,000 per ISF. To expedite the process, contact PIBL or a PIBL agent to request an email
copy of an easy to use "type and send" ISF form or download it from
http://phoenixlogistics.com/f_and_e.html
5
OCEANFREIGHT/AIRFREIGHT DEADLINES
Ocean Freight
(FCL):
(LCL)
Air Freight:
Port of Los Angeles
Port of Los Angeles
Los Angeles Airport
March 22, 2016
March 10, 2016
March 22, 2016
To insure timely delivery to the show site, we recommend that all shipments arrive in the U.S. by the
above deadline dates. PIBL will not charge intermediate storage for air freight or LCL sea freight
shipments that have arrived and are customs cleared within the above provided time frames. If you
require a later arrival date, please contact the PIBL coordinator to discuss.
REQUIRED DOCUMENTATION
The following documents must be provided for customs clearance:
•
Bills of lading or airway bills. (Express release bills of lading only) - No originals.
•
Signed commercial/proforma invoices in English, giving exact commodity description with
harmonized number, unit value and total value. (You cannot indicate NO COMMERCIAL VALUE
on invoices. This is not accepted by U.S. Customs)
•
Completed and signed Import Freight Information sheet (see Forms section)
•
Packing list in English (may be combined with the commercial invoice)
•
Power of Attorney - available upon request. This is not required if you have worked with PIBL
previously.
•
Any applicable documents, licenses, insurance certificates
6
RESTRICTIONS ON WOOD PACKAGING MATERIAL
The United States Department of Agriculture (USDA) Animal and Plant Health Inspection Service
(APHIS) has revised its import regulation for wood packaging materials (WPM), 7 CFR § 319. The final
rule was effective September 16, 2006 with full enforcement commencing on July 5, 2006.
The regulation restricts the importation of many types of untreated wood articles, including wooden
packaging materials such as pallets, crates, boxes, and pieces of wood used to support or brace cargo.
The regulations currently refer to these types of wood packaging materials as solid wood packing
materials, defined as ‘‘wood packing material other than loose wood packing material, used or for use
with cargo to prevent damage, including, but not limited to, dunnage, crating, pallets, packing blocks,
drums, cases, and skids.’’ Any wood packaging material not meeting the treatment specifications
of this rule will be immediately re-exported.
The rule states that regulated wood packaging materials must be marked in a visible location on each
article, preferably on at least two opposite sides of the article, with a legible and permanent IPPC mark
that indicates that the article meets the new requirements. It is highly recommended that IPPC
stamped crates loaded in full containers be placed at the tail of the container so the stamp is
clearly visible by Customs when the container doors are opened. U.S. Customs is no longer
accepting fumigation certificates as proof of fumigation. All fumigated wood packaging material must be
stamped with the IPPC stamp.
Should you have any questions regarding the wood packaging material used for your exhibit, please
consult your local PIBL agent, in-house freight forwarder, or packing and crating company. Additional
information
on
this
subject
can
be
found
on
the
USDA
Website:
http://www.aphis.usda.gov/lpa/issues/wpm/wpm.html
7
FULL CONTAINER OCEAN SHIPMENTS
Containers arriving on the West Coast of the U.S. must be terminated at the U.S. port of arrival, at which
point, PIBL will arrange the customs clearance and transfer of the container to Las Vegas. The U.S. Rail
system does not provide direct rail access into Las Vegas. Containers arriving from Europe via the U.S.
East Coast should be booked via “Miniland Bridge” to Los Angeles, California. These shipments must
terminate at the Los Angeles Container Rail Yard.
A marshaling yard has been established for the orderly management and drayage of containers to the
show site for unloading. PIBL will arrange for delivery of containers to the marshaling yard for
intermediate storage and subsequent delivery to the convention center for unloading. DOOR DELIVERY
BY THE STEAMSHIP LINES DIRECTLY TO THE CONVENTION CENTER IS PROHIBITED.
For the purpose of ensuring containers are available for re-export, we ask that you notify Phoenix of any
full container return shipments prior to arrival in Los Angeles. Availability of containers is limited and
booking equipment is required 10 days in advance. If arrangements have not been made and
containers are not available for loading on showsite, Exhibitor’s freight will be removed from showsite
and returned to Phoenix’s contracted warehouse. These services will be invoiced to the Exhibitor’s
account.
LESS THAN CONTAINER LOAD OCEAN SHIPMENTS
If you intend to engage the services of a sea freight consolidator for your LCL (less than container load
shipments), please be aware of the delays associated with transport from the port of arrival to Las Vegas
and U.S. Customs examinations at the port of arrival. These delays range from 6-12 days. Although
PIBL cannot reduce the risk of U.S. Customs examinations, we can expedite the clearance process and
delivery to Las Vegas – but only if the shipments are terminated at the U.S. port of arrival. We do not
recommend shipping LCL shipments through to Las Vegas. Best results are obtained by terminating the
shipment at the U.S. port of arrival.
8
INTERNATIONAL COURIER SHIPMENTS
Successful customs clearance and delivery of international courier shipments can be challenge. To
reduce delays, additional expenses and possible non delivery of your shipment, we suggest exhibitors
utilize our customs clearance, receiving and delivery services. With correct consignee instructions
provided to the courier, we can customs clear, receive, consolidate and deliver your shipment to the
show. Our staff are available onsite to monitor and confirm your shipment is delivered to your booth.
Please contact us to discuss the best method for handling courier shipments.
U.S. CUSTOMS DUTY AND PROCESSING FEES
Merchandise entered into the Commerce of the United States is subject to duty, merchandise
processing fees and, if imported via sea freight, a harbor maintenance fee. These duties/taxes will be
estimated and invoiced by PIBL in accordance with the description provided on your commercial invoice.
All U.S. Customs and service fees invoiced by PIBL must be paid prior to freight delivery to the show
site.
Duty - Based on commodity description and rate of duty
Merchandise processing fee - .3464% of FOB value (maximum USD$ 485.00) Sea & Air
Harbor Maintenance fee - .125% of FOB Value - (No maximum) Sea freight only
Preparing The Commercial Invoice
Commercial/pro forma invoices must include the following information:
*
Name of shipper (exporter or manufacturer)
*
Name of consignee (exhibiting company C/O ISC West 2016 – Las Vegas, Nevada)
*
Booth number
*
Complete description of merchandise
*
Harmonized tariff number of each description
*
Unit value and total value ("No commercial value" statements are not accepted by U.S.
Customs)
*
Invoices must be in English
Display Description
A display booth with lights, panels, etc., can be grouped and shown as this example indicates:
“Completed display booth and stand” 9403.20.0020 Value $5,000.00
9
PROHIBITED COMMODITIES
Certain commodities are prohibited from import into the United States. We strongly advise you refrain
from shipping any items of clothing, especially t-shirts, hazardous chemicals, paint, or food/beverages
with your shipment. However, should you find it necessary to import such merchandise, please send it
separately and in advance of your primary shipment.
OUTLAYS AND PAYMENT CONDITIONS
PIBL will advance funds on your behalf for expenses incurred in Las Vegas. Unless you have an
established account with PIBL or a PIBL partner, these charges are expected to be paid prior to delivery
of your shipment to the show site.
10
INSURANCE
To best serve our customers, we must inform you that the liability of your freight forwarders, customs
broker and contracted carriers, as well as PIBL, is limited to $50.00 per shipment under the Freight
Forwarder/Customs Brokerage Industry's standard terms covering liability for physical loss or damage to
your cargo. In the unfortunate event that your goods are damaged or lost while entrusted to PIBL and if
our agents or we are determined liable for the damage or loss, our and their liability will be limited to
$50.00 per shipment.
If you do not wish to run this risk, you have two options. You may declare the value of the goods to us
prior to shipment; PIBL with our agents will thereby charge you a significantly higher rate for our
services. Alternately, you may procure insurance on your own, or through us, for the full value of the
goods for the time the goods are entrusted to us and/or our agents, including international door-to-door
coverage.
Generally, the premium for such insurance is much less than the higher freight rate that you will be
charged if you choose the first option, declaring the higher value.
If you or your insurance broker has any concerns that your present coverage does not fully cover the
value of your shipment in the event of loss or damage, please feel free to request full coverage of this
shipment in writing to PIBL. Through our underwriters, we have the ability to insure your shipment for the
value as indicated in your request.
If you do not wish to exercise either option, or if you are satisfied that the insurance coverage you have
arranged through others and not through us is sufficient, you are acknowledging the fact that PIBL has
not insured your shipment and has advised you of the liability limitation that will otherwise apply.
11
Outbound Shipping Instructions
These instructions are provided to assist you with the documentation required to remove your freight
from the show site. Please contact your PIBL representative with any questions prior to the show
closing.
BEFORE THE LAST DAY OF THE SHOW
- Secure a material handling form or bill of lading from the appointed show contractor.
You must complete this form to help the contractor identify your shipment and tender it to PIBL
- Ensure all show contractor invoices have been paid.
ON THE LAST DAY OF THE SHOW
- If you have not received the material handling form or bill of lading from the show contractor,
visit the contractor’s service desk to request it.
- Complete the form by adhering to all of the instructions provided by the contractor.
- You must indicate PIBL/Phoenix as the carrier in this manner:
PIBL-Phoenix/Att: (your PIBL representative’s name and phone number)
- Each piece that you pack must be labeled with a final delivery/consignee address.
If you don’t have labels, the show contractor can provide blank labels for your use.
- Be sure that the piece count that you list on the material handling form precisely
matches the number of pieces that you have packed and are shipping.
- The final delivery address that you provide on the handling form must match the
delivery address on the labels.
- After packing your exhibit, return the completed material handling form to the
show contractor’s service desk. Without this completed form, the show contractor
cannot release your shipment to our driver.
Important: Don’t leave the material handling form with your freight at the booth, or
leave the exhibition center without taking the completed form to the show contractor.
- Call or email your PIBL representative to advise us of the final piece count, as well
as the time that you dropped off the completed material handling form at the show contractor’s
service desk.
Questions? - Call our Export Department at
908-355-8900
12
PHOENIX OVERSEAS AFFILIATES AND OFFICES
PIBL urges all exhibitors to utilize the transportation services of our overseas partners and affiliates.
These offices have familiarized themselves with these guidelines and are in a position to invoice you
directly for all destination and on-site charges. By using the PIBL network, you will alleviate any delays in
Las Vegas and will increase the efficiency of the entire transportation process. The full contact
information for each office is provided at the end of these guidelines. If an agent is not provided for your
country, please contact PIBL for the office nearest your location.
13
DEADLINES AND TARIFF
A. Important scheduling notes
1. Phoenix is offering free storage of LCL and airfreight shipments arriving after March 15, 2016..
2. Cargo arriving after the above stated deadline dates will be charged additional fees based on the
services required to insure timely clearance and delivery to the convention center.
3. Due to the possibility of a high volume of return shipments, please allow additional time for
exports from Las Vegas. Expedited export transportation services are available. However, this
service must be requested in advance of show closing.
B. Inbound charges
1. Terminal Handling charges and transfer of documents .................. As per outlay + 15% outlay fee
2. Customs clearance fees:
Permanent entries .......................................................................... US 150.00 p/entry
Temporary entries .......................................................................... US 175.00 p/entry
ATA Carnet Clearance ................................................................... US 125.00 p/entry
3. U.S. Customs exam services ......................................................... as per outlay+ 15% outlay fee
4. Custom’s exam coordination fee .................................................... US 75.00 per exam
5. Document messenger services, communication and Exposition
Onsite staff supervision fee ............................................................ US 125.00 p/entry/container
6. Other Gov’t Agency releases (If required) ...................................... US 35.00 p/entry
7. Additional Classifications (3 free) ................................................... US 7.00 each additional
8. Additional invoice (1 free) ............................................................... US 15.00 each additional
9.
* Delivery from Los Angeles Airport or consol point, to ................. US 55.00 p/100 lbs
Showsite dock. (Based on Greater of volume or weight)
US 350.00 Minimum
10. Seafreight container drayage to Showsite ...................................... Available upon request
11. Trucker waiting time ....................................................................... US 85.00 per hour/1 hour free
12. US Customs bond fee:
TIB/Trade Fair entry bond fee ................................................. US 7.50 per/USD 1,000.00
Permanent entry bond fee ...................................................... US 6.50 per/USD 1,000.00
Minimum Bond fee .................................................................. US 75.00
13. Import Security filing: ...................................................................... US 65.00 p/sea shipment
14. Import Security Bond fee ................................................................ US 85.00
* Discounts available for shipments exceeding 4,000 lbs
14
C. Outbound charges
1. Export documentation:
Air ……………………………………………................................ US
75.00 p/shipment
Sea …………………………………………… .............................. US 125.00 p/shipment
2. TIB/TFE Cancellation ..................................................................... US 100.00 p/entry
3. ATA Carnet clearance …………………………………………… ...... US 125.00 p/entry
4. Onsite sea/air/domestic shipment coordination ............................. US 75.00 p/shipment
5. Export in-bond transit fee for transport of bonded shipments ......... US 105.00 p/shipment
6. Delivery from show site to Los Angeles Airport or consol point ..... US 55.00 p/100 lbs
(Including intermediate storage) .................................................... US 350.00 Minimum
(Based on Greater of volume or weight)
7. Seafreight container drayage from showsite to Railyard................... Available upon request
Return Air/Ocean freight rates will be quoted on a case per case basis.
15
D. Important Tariff notes
1. Rates exclude all U.S. Customs duty, taxes and/or Merchandise Processing Fees, any storage
charges due to early arrival or delays beyond Phoenix's control, and charges related to the
movement of freight once it arrives on showsite..
2. Unless prior arrangements have been made with our PIBL overseas affiliate, all freight charges
must be settled prior to show opening. Failure to do so will result in a 2.5% outlay charge.
Payment may be in the form of cash, American Express or Traveler’s checks. Company checks
drawn on foreign banks cannot be accepted. A 4% processing fee will be added to all invoices
paid by credit card.
3. All merchandise brought into the exhibition center must be properly packed. Phoenix does not
unload or load vehicles at the Convention Center so we can not be held liable for damage
caused while unloading or loading. We highly recommend the use of wood crates for all
international and domestic shipments.
4. C.O.D./Collect fees/Oulays. Phoenix will invoice a 15% outlay fee for any/all monies outlaid on behalf
of the exhibitor.
5. Rates do not include trucker waiting time while waiting onsite to be unloaded or loaded. Rates are
generally invoiced at a per hour rate with 2 hours free.
6. Container rates do not include chassis rental charges.
7. PIBL Terms and Conditions of service are available upon request.
16
Port Elizabeth
1201 Corbin Street
Elizabeth, NJ 07201 USA
Tel 908.355.8900 Fax 908.355.8883
IMPORTER SECURITY FILING
BILL OF LADING NO.
ON BOARD DATE
SHIPPER REF NO.
COUNTRY OF ORIGIN
MANUFACTURER
NAME
MANUFACTURER
ADDRESS
CONTAINER
STUFFING LOCATION
BUYER NAME
BUYER ADDRESS
SHIPPER NAME
SHIPPER ADDRESS
CONSOLIDATOR NAME
CONSOLIDATOR
ADDRESS
IMPORTER
OF RECORD
CONSIGNEE
FEDERAL ID NO.
ACTUAL OWNER
OF GOODS
HARMONIZED
TARIFF
SUBMIT
SUBMIT
PIBL's
WORLDWIDE NETWORK OF AGENTS
Australia
Agility Fairs & Events
32 Sky Road
Melbourne Airport VIC 3045, Australia
France
SDV Logistics
Zone De Fret 3
3 Rue Du Remblai/Roissy CDG Cedex
Korea
Expologis
135-731 D-08, 2Floor, 159 Samsung Dong,
Kangnam Gu, Seoul, Korea
Contact: Stephanie Vidanovski
Phone: 61 3 9330 9021
Fax: 61 3 9330 3337
Contact: Laurent Canot
Phone: [33] 1-49-19-1593
Fax: [33] 1-49-19-1591
Contact: Patrick Kim
T : 82-2-6000-0081
F : 82-2-6000-0070
E-mail:[email protected]
Belgium
Kristal bvba
Brucargo 734
Zaventem, B-1931, Belgium
Germany
FairExpress GMBH
Blomestrasse 25-27
Bielefeld, 33609 Germany
Netherlands
Fairexx Logistics
De Trompet 1540
Heemskerk, 1967 DB Netherlands
Contact: Mr. Geert Frere
Phone: (32)2 7530737
Fax: [32] 27514720
Contact: Christiane Roelfs
Phone: 49-521-91144-20
Fax: [49] 52-1911-4411
Contact: Paul Van Zijl
Phone: 31-251250060
Fax: 31-251250065
Brazil
XPO EVENTOS E LOGISTICA LTDA.
Rua Mario Amaral, 370- CEP 04002-021
Sao Paolo, Brazil
Hong Kong
Hansen Exhibition Forwarding Ltd.
Unit-13,13/F New Commerce Centre
19-Onsum Street, Shatin Hong Kong
Peru
Krystal Logistics
Calle Amador Merino Reyna 307,Of 1402
Edificio Nacional – San Isidro, Lima Peru
Contact: Claudia Grigolon
Phone: 55 11 2371-2900
Fax: N/A
Contact: Michael Kun
Phone: 852-2367-2303
Fax; 852-2369-0479
Contact:Juan Carlos Salazar
Phone:511 – 716 9190
Fax: 511 – 716 9193
Canada
Phoenix Int'l Business Logistics, Inc
1201 Corbin Street
Elizabeth, NJ 07201US
India
PS Bedi Group
D-10, 3rd Floor, South Extension Part-II,
New Delhi-110 049, India
Philippines
Alta Fairs & Exhibits
No. 3 STA. Agueda Ave.
Pascor Drive, Philippines
Contact: Roger Howell
Phone: 908-355-8900
Fax: 908-355-8883
Contact: Jatin Bharadwaj
Phone: 91 11 4605 5200
Fax: 91 11 4155 2911
Contact: Kristine Oracion
Phone:632 551 4646
Fax: 632 831 3054
Italy
O.T.I.M. S.p.A. – Int’l Fairs Dept.
I-20159 Milano - Via Porro
Lambertenghi, 9, Italy
Portugal
Ornofe Transitários, Lda.
Via Carlos Mota Pinto, 74 - AU
4470-034 Moreia - Maia, Portugal
Contact: Chiara Rossolimo Bergamini
Phone: [39]-02 69912255
Fax: [39] - 02 69912231
Contact: Fernanda Ornelas
Phone:[351]229415015/6
Fax: [351]229415017
Japan
Nissin Corporation
5.Sanbancho, Chiyoda-ku
Tokyo, 102-8350, Japan
Singapore
APT Showfreight (S) Pte Ltd
10 Bukit Batok Crescent
#05-05, The Spire,Singapore 658079
Contact:Yuji Sakamaki
Phone: 81-3-3238-6500
Fax: 81-3-3238-6508
Email: [email protected]
Contact: Danny Khor
Phone: 65-6499-8988
Fax: 65-6499-8989
China
APT ShowFreight Shanghai
RM 901-2, Modern Plaza Tower 1
369 Xian Xia Road
Shanghai, China 200336
Contact: Shirley Xing
Phone: [86]21 6124 0090
Fax: [86] 21 61240091
Denmark
Blue Water Shipping A/S
Trafikhavnskaj 9 |
Postbox 515
DK-6701 Esbjerg,Denmark
Contact: Stine Schmidt
Phone: 45 7913 4188
Fax: 45 7913 4677
PIBL's
WORLDWIDE NETWORK OF AGENTS
South Africa
Micor
PO Box 361, Isando, 1600
109 Andre Greyvenstein Road
Isando, Kempton Park, S. Africa
Taiwan
Trans-Link Exhibition Services Co., LTD
RM5-2, 5Floor,
No. 99 Chung Shan N. Rd
Sec. 2 Taipei, Taiwan
United Kingdom
GBH Exhibition Forwarding Ltd,
10 Orgreave Drive
Handsworth - Sheffield
United Kingdom - S13 9 NR
Contact: Yolando Ferreira
Phone: 27-11-928-3245
Fax: 27-86-6500819
Contact: Mr. Mark Saxton
Phone: [44] 114-269-0641
Fax: [44] 114-269-3624
Contact: Ms. Frances Lin
Phone: 886-25811133
Fax: 886-25239449
Spain
International Trade Shows S.A. (ITS, S.A.)
AVDA. Eduard Corbella, 86-88
Barcelona, E - 08440 Spain
Thailand
APT Showfreight (Thailand) Limited
11/24 Rachadapisek Road, Chongnonsee
Yannawa, Bangkok 10120 Thailand
Vietnam
APT Showfreight Vietnam Co., Ltd
Unit 301, 3rd Floor, Giay Viet Plaza
180-182 Ly Chinh Thang St, Ward 9, Dist. 3
Ho Chi Minh City, Vietnam.
Contact: Cristobal Cascante
Phone: 34 93 8713954
Fax: 34 93 8712211
Contact: Hasnai Kongkaew
Tel: +66 (0) 2285 3060 ext 201
Fax:+66 (0) 2285 3068
Contact: Mr. Andy Neo
Phone: (84-8) 62905460
Fax:(84-8) 62905406 E-mail: [email protected]
Switzerland
BTG Suisse Ltd
Salinenstrasse 61
Pratteln, Switzerland CH-4133
Turkey
Kita Transport Services Inc.
Kocman No: 33 Gunesli
Istanbul, Turkey 34212
Contact: Dominique Geiser
Phone: 41 61 337 25 73
Fax: 41 61 337 25 79
Contact: Ayla Yildiz
PHONE: +90 212 410 00 40
FAX: +90 212 410 00 44
WHAT
ARE
FREIGHT SERVICE S?
As the official service contractor‚ Freeman is the exclusive provider of freight
services. Material handling includes unloading your exhibit material‚ storing up
to 30 days in advance at the warehouse address‚ delivering to the booth‚ the
handling of empty containers to and from storage‚ and removing of material from
the booth for reloading onto outbound carriers. It should not be confused with the
cost to transport your exhibit material to and from the convention or event. You
have two options for shipping your advance freight — either to the warehouse or
directly to show site.
How do I ship to the warehouse?
• We will accept freight beginning 30 days prior to show move-in.
• To check on your freight arrival‚ call Exhibitor Services at the location listed on
Quick Facts.
• To ensure timely arrival of your materials at show site‚ freight should arrive by
the deadline date listed on Quick Facts. Your freight will still be received after the
deadline date‚ but additional charges will be incurred.
• The warehouse will receive shipments Monday through Friday, except holidays.
Refer to Quick Facts for warehouse hours. No appointment is necessary.
• The warehouse will accept crates‚ cartons‚ skids‚ trunks/cases and carpets.
Loose or pad-wrapped material must be sent directly to show site.
• All shipments must have a bill of lading or delivery slip indicating the number of
pieces‚ type of merchandise and weight.
• Certified weight tickets must accompany all shipments.
• Warehouse freight will be delivered to the booth prior to exhibitor set up.
How do I ship to show site?
• Freight will be accepted only during exhibitor move-in. Please refer to Quick
Facts for the specific exhibitor move-in dates and times.
• All shipments must have a bill of lading or delivery slip indicating the number of
pieces‚ type of merchandise and weight.
• Certified weight tickets must accompany all shipments.
What about prepaid or collect shipping charges?
• Collect shipments will be returned to the delivery carrier.
• To ensure that your freight does not arrive collect‚ mark your bill of lading
“prepaid.”
• “Prepaid” designates that the transportation charges will be paid by the exhibitor
or a third party.
How should I label my freight?
• The label should contain the exhibiting company name‚ the booth number and
the name of the event.
• The specific shipping address for either the warehouse or show site is located
on Quick Facts.
How do I estimate my Material Handling charges?
• Charges will be based on the weight of your shipment. Each shipment received
is considered separately. The shipment weight will be rounded to the next 100
pounds. Each 100 pounds is considered one “cwt.” (one hundred weight). All
shipments are subject to reweigh.
• On the Order Form‚ select whether the freight will arrive at the warehouse or be
sent directly to show site.
• Next‚ select the category that best describes your shipment. There are four
categories of freight:
Crated: material that is skidded or is in any type of shipping container that can
be unloaded at the dock with no additional handling required.
Special Handling: material delivered by the carrier in such a manner that it
requires additional handling‚ such as ground unloading, stacked and constricted
space unloading‚ designated piece unloading, loads mixed with pad-wrapped
material, loads failing to maintain shipping integrity, and shipments that
require additional time, equipment or labor to unload. Federal Express and
UPS are included in this category due to their delivery procedures.
Uncrated: material that is shipped loose or pad-wrapped, and / or unskidded
machinery without proper lifting points.
Carpet and/or Pad Only: shipments that consist of loose carpet and/or
padding only require additional labor and equipment to unload.
• Add overtime charges for inbound if material is delivered to the booth during
the overtime period stated on Quick Facts. This includes both warehouse and
show site shipments.
03/15
• Add overtime charges for outbound if material is loaded onto the outbound
carrier during the overtime period stated on Quick Facts.
• Add the late delivery charge listed on the Order Form if the shipment is accepted
at the warehouse or at show site after the deadline date listed on Quick Facts.
• The above services‚ whether used completely or in part‚ are offered as a package
and the charges will be based on the total inbound weight of the shipment.
• Shipments received without receipts or freight bills, such as UPS and Federal
Express, will be delivered to the booth without guarantee of piece count or condition.
What happens to my empty containers during the show?
• Pick up “Empty Labels” at the Service Center. Place a label on each container.
Labeled containers will be picked up periodically and stored in non-accessible
storage during the show.
• At the close of the show‚ the empty containers will be returned to the booth in
random order. Depending on the size of the show‚ this process may take several
hours.
How do I protect my materials after they are delivered to the show or
before they are picked up after the show?
• Consistent with trade show industry practices‚ there may be a lapse of time
between the delivery of your shipment(s) to your booth and your arrival. The
same is true for the outbound phase of the show — the time between your
departure and the actual pick-up of your materials. During these times‚ your
materials will be left unattended. We recommend that you arrange for a
representative to stay with your materials or that you hire security services to
safeguard your materials.
How do I ship my materials after the close of the show?
• Each shipment must have a completed Material Handling Agreement in order to
ship materials from the show. All pieces must be labeled individually.
• To save time‚ complete and submit the Outbound Shipping Form in advance‚ or
you may contact the Service Center at show site for your shipping documents.
The Material Handling Agreement and labels will be processed and available
prior to show closing.
• After materials are packed‚ labeled‚ and ready to be shipped‚ the completed
Material Handling Agreement must be turned in at the Service Center.
• Call your designated carrier with pick-up information. Please refer to Quick Facts
for specific dates and times. In the event your selected carrier fails to show on
final move-out day‚ your shipment will either be rerouted on Freeman’s carrier
choice or delivered back to the warehouse at the exhibitor’s expense.
• For your convenience‚ show recommended carriers will be on site to handle
outbound transportation.
Where do I get a forklift?
• Forklift orders to install or dismantle your booth after materials are delivered
may be ordered in advance or at show site. We recommend that you order in
advance to avoid additional charges at show site. Refer to the Order Form for
available equipment.
• Advance and show site orders for equipment and labor will be dispatched once a
company representative signs the labor order at the Service Center.
• Start time is guaranteed only when equipment is requested for the start of the
working day.
Do I need insurance?
• Be sure your materials are insured from the time they leave your firm until
they are returned after the show. It is suggested that exhibitors arrange all-risk
coverage. This can be done by riders to your existing policies.
• All materials handled by Freeman are subject to the enclosed Terms and Conditions.
Other available services (may not be available in all locations)
• Cranes
• Scissor lifts‚ condors
• Access storage at show site
• Exhibit transportation services (see enclosed brochure)
• Security storage at show site
• Short-term and long-term warehouse storage
• Local pick-up and delivery
• Priority empty return
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
Let Freeman OnLine® estimate your material handling charges for you.
Log on to www.freemanco.com/store, select your
®
show and click on “Estimate My Material Handling Costs”. From Freeman OnLine you can print extra shipping labels, get tips on how
to package your freight and much more.
MATERIAL HANDLING SERVICES
CRATED: Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no
additional handling required.
SPECIAL HANDLING: (See definitions on back)
Material delivered by a carrier in such a manner that it requires additional handling, such as ground
unloading, stacked or constricted space unloading, designated piece unloading, shipment integrity,
alternate delivery location, loads mixed with pad-wrapped material, no documentation and shipments
that require additional time, equipment or labor to unload. Federal Express, UPS, & DHL are included
in this category due to their delivery procedures.
UNCRATED: Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting points.
CARPET AND/OR PAD ONLY: Shipments that consist of loose carpet and/or padding only require additional labor and equipment to
unload.
WAREHOUSE HOURS:
8:00 A.M. to 3:30 P.M. Monday through Friday, Holidays excluded.
Description
Price Per
CWT
Minimum
97.50
126.75
146.25
195.00
253.50
292.50
95.00
115.50
138.50
142.50
190.00
231.00
277.00
285.00
RATE CLASSIFICATIONS:
Warehouse Shipment (200 lb. minimum)
Crated or Skidded Shipment............................................................ $
Special Handling Shipment.............................................................. $
Carpet and/or Pad Only Shipment................................................... $
Show Site Shipment (200 lb. minimum)
Crated or Skidded Shipment............................................................ $
Special Handling Shipment.............................................................. $
Uncrated or Pad Wrapped Shipment............................................... $
Carpet and/or Pad Only Shipment................................................... $
Small Package - Maximum weight is 30 lbs per shipment*
Per Shipment................................................................................... $
45.00
*A small package shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30
lbs that is received on the same day, from the same shipper and delivered by the same carrier.
ADDITIONAL SURCHARGES:
Shipment Delivered after Deadline Date (in addition to above rates)
Warehouse Shipment after MARCH 29, 2016................................. $
Show Site Shipment after APRIL 5, 2016........................................ $
Description
Weight
CWT
24.50
23.75
Price per
CWT
49.00
47.50
Estimated Total
Cost (200 lb. Min.)
÷ 100 =
Surcharges
÷ 100 =
8.15% Tax
N/A
Total
(310093)
Page 1 of 2
FREEMAN material handling
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
for frequently asked questions and material handling estimator tools, go to www.freemanco.com/store
Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as
to require additional labor/handling, such as ground unloading, constricted space unloading, designated
piece unloading, carpet/pad only shipments or stacked shipments. Also included are shipment integrity,
alternate delivery locations, mixed shipments, and shipments without individual bills of lading. Shipments
loaded in this manner require additional time, labor, or equipment, to unload, sort and deliver.
What is Ground Loading/Unloading?
Vehicles that are not dock height, preventing the use of loading docks, such as U-hauls, flat bed trailers,
double drop trailers, company vehicles with trailers that are not dock level, etc.
What is Constricted Space Loading/Unloading?
Trailer loaded “high and tight” shipments that are not easily accessible. Freight is loaded to full capacity of
trailer – top to bottom, side to side. One example of this is freight that is loaded down one side of a trailer
that must be bypassed to reach targeted freight.
What is Designated Piece Loading/Unloading?
Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select
the next piece, having to remove freight from the trailer then reload to fit or the trailer must be loaded in
a sequence to ensure all items fit.
What are Stacked Shipments?
Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery
to booth. Stacked or “cubed out” shipments, loose items placed on top of crates and/or pallets constitute
special handling.
What is Shipment Integrity?
Shipment integrity involves shipments on a carrier that are intermingled, or delivered in such a manner
that additional labor is needed to sort through and separate the various shipments on a truck for delivery
to our customers.
What is Alternate Delivery Location?
Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver
some shipments to different levels in the same building, or to other buildings in the same facility.
What are Mixed Shipments?
Mixed shipments are defined as shipments of mixed crated and uncrated goods, where the percentage of
uncrated is minimal and does not warrant the full uncrated rate for the shipment, but does require special
handling. Freeman defines special handling for mixed loads as having less than 50% of the volume as
uncrated.
What does it mean if I have “No Documentation”?
Shipments arrive from a small package carrier (including, among others, Federal Express, UPS, & DHL)
without an individual Bill of Lading, requiring additional time, labor and equipment to process.
What is the difference between Crated and Uncrated Shipments?
Crated shipments are those that are packed in any type of shipping container that can be unloaded at
the dock with no additional handling required. Such containers include crates, fiber cases, cartons, and
properly packed skids. An uncrated shipment is material that is shipped loose or pad-wrapped, and/or
unskidded without proper lifting points.
What about carpet only shipments?
Shipments that consist of loose carpet and/or carpet padding only require additional labor and equipment
to unload.
Page 2 of 2
FREEMAN special handling definitions
SPECIAL HANDLING DEFINITIONS
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
PRIVATELY OWNED VEHICLES (POV) SERVICE
FREEMAN will provide this ervice for Privately Owned Vehicles (POVs) that meet the requirements below.
DEFINITION OF PRIVATELY OWNED VEHICLE:
Privately Owned Vehicles are defined as cars, pick-up trucks, vans and other trucks primarily designed for passenger
use, not cargo or freight. Vehicles that do not qualify for this service, or that have material that requires mechanical
assistance to unload, will be directed to the Freeman Marshalling Yard.
Workers equipped with a flat cart will assist Exhibitors with unloading. Each cart will handle a load approximately
3' wide x 4' long x 3' high. For safety reaons, it will be the judgment of the Freight Supervisor if the load can go
higher than 3 feet. POV Service includes storage of cardboard/product boxes at no additional charge. Empty
stickers will be provided for this service.
RATES:
This service is available at a round trip rate of $111.75 per trip (from the dock to your booth and your booth to the
dock).
DIRECTIONS:
• To receive this service, proceed directly to the POV Staging Area (see map) and check in at the designated
area. There will be signage posted to direct you.
• Two people must be with the vehicle - one to accompany the product to the booth and one to remove the
vehicle from the area.
• The determination of POV Service versus Material Handling will be made at the discretion of management.
Any disputes will be handled at the time of unloading.
AVAILABILITY:
POV Service will be available on the following dates and times:
Move-In
Monday
April 4, 2016
Tuesday
April 5, 2016
8:00 a.m. - 5:00 p.m.
8:00 a.m. - 5:00 p.m.
MoveOut
Friday
Saturday
3:00 p.m. - 8:00 p.m.
8:00 a.m. - 5:00 p.m.
April 8, 2016
April 9, 2016
VEHICLES THAT QUALIFY:
Sedan
SUV
Pickup
Van
x
x
VEHICLES THAT DO NOT QUALIFY:
x
Trailer
Description
POV Service (round trip)
(310093)
x
Rentals
Price per
Trip
$111.75
Bobtail
Number of
Trips
Stakebed
Total
$
Page 1 of 2
FREEMAN privately owned vehicles
ORDER FORM
DEADLINE DATE
MARCH 14, 2016
POV STAGING AREA MAP
Location:
The POV Staging Area is located on Sands Avenue between Koval Lane and Manhattan Road
(before Paradise Road). Please enter from Sands Avenue.
Directions:
From I-15 Northbound or Southbound
Exit Spring Mountain Road East
(Spring Mountain Road will turn into Sands Avenue just past Koval Lane)
Turn right into the parking lot (signage will be posted)
Ve
ga
s
Blv
d.
P.O.V. STAGING AREA
Wynn
Las Vegas
The Wynn Golf Club
S.
Las
Fashion Show
Mall
Spring Mountain Rd.
I-15
TI
Venetian Way
Harrah's
Las Vegas
E. Flamingo Road
LINQ
POV
STAGING
AREA
Westchester St.
Ida Ave.
Hu
rd
Albert Ave.
wa
FLamingo
Las Vegas
gh
es
Pk
wy
Winnick Ave.
Ho
Caesars
Palace
S. Las Vegas Blvd.
Forum
Shops
Koval Lane
Sands Expo &
Convention
Center
Manhattan St.
Sands Ave.
Venetian
The
Mirage
Paradise Road
Palazzo
E Flamingo Road
Twain Ave.
FREEMAN pov staging area map
IMPORTANT INFORMATION
PLEASE GIVE THIS INFORMATION
TO YOUR CARRIER
ADVANCE WAREHOUSE
Las Vegas, NV 89118
Hours of Operation:
Warehouse hours are Monday through Friday from 8:00 a.m. to 3:30 p.m., Holidays excluded.
Directions:
From US-93 / I-515 Northbound
Exit I-215 West
Exit Jones Boulevard (stay in center lanes)
Cross over Jones Blvd staying to the right
Continue on Raphael Rivera Way
Freeman will be on right
EL CAMINO RD
TORREY PINES DR
JONES BLVD
From I-15 Northbound or Southbound
Exit 1-215 West
Exit Jones Boulevard (stay in center lanes)
Cross over Jones Blvd staying to the right
Continue on Raphael Rivera Way
Freeman will be on right
FREEMAN advance warehouse map
TO YOUR CARRIER
RAPHAEL RIVERA WAY
Freeman Advance Receiving
Las Vegas, NV 89118
PEBBLE RD
F
8
L
TO YOUR CARRIER
MARSHALLING YARD
8755 Las Vegas Boulevard South
Las Vegas, NV 89123
Please note:
• All delivering carriers must check in at the Marshalling Yard prior to delivering to the facility.
• Please be advised that certified weight tickets are required when checking into the
Marshalling Yard. For your convenience, Freeman has available a full-size certified scale
at the Marshalling Yard. If your driver has valid certified weight tickets, Freeman will accept
these tickets and your driver will not have to scale at the Freeman Marshalling Yard.
• All carriers will be assigned an unloading number according to driver check-in time.
Directions:
JO
From I-15 Northbound
From I-15 Southbound
From US-93 / I-515 Northbound
Exit Silverado Ranch East Exit Blue Diamond Road Exit I-215 West
Left on Las Vegas Boulevard Left on Blue Diamond Road Exit Windmill Lane
Left on Pebble Road Right on Las Vegas Boulevard Left on Windmill Lane
Marshalling Yard is on Right Right on Pebble Road Left on Las Vegas Boulevard
Marshalling Yard is on Right Right on Pebble Road
Marshalling Yard is on Right
BLUE DIAMOND RD
Freeman
Marshalling Yard
8755 S. Las Vegas Blvd.
Las Vegas, NV 89123
WINDMILL LN
PEBBLE RD
SILVERADO RANCH BLVD
FREEMAN marshalling yard map
FOR AUTOMATED MARSHALLING
YARD DIRECTIONS, PLEASE CALL
702-263-4183
Las Vegas, NV 89118
702-579-1802 • Fax: 702-579-0458
ATTN: FREIGHT DEPARTMENT
OWNER OF MATERIALS
COMPANY NAME:
ADDRESS:
CITY:
STATE:
ZIP:
Contact Name:
PHONE #:
E-MAIL ADDRESS:
FAX #:
HOLD FOR
SHOW:
FACILITY:
COMPANY NAME:
Booth #:
ADDRESS:
CITY:
STATE:
ZIP:
CITY:
STATE:
ZIP:
Contact Name:
PHONE #:
E-MAIL ADDRESS:
FAX #:
CoMMENTS:
INVOICE TO
COMPANY NAME:
ADDRESS:
DESCRIPTION OF MATERIALS TO BE STORED
NUMBER OF PIECES
DESCRIPTION OF MATERIALS TO BE STORED
WEIGHT
CUBIC FOOTAGE
CRATES (WOODEN)
CARTONS (CARDBOARD)
TRUNKS, CASES (FIBER) COLOR: ________________________
SKIDS / PALLETS
CARPETS / PADS
__________ TOTALS
__________ _________
RATES AND CHARGES
DESCRIPTION OF CHARGE
RATE (FORMULA)
MINIMUM
CHARGE
TOTAL
Short Term Storage (90 days or less)
$7.25 per cwt ( _____cwt @ 7.25 per cwt)
$ 72.50 per month
$
Long Term Storage - Stackable (over 90 days)
$0.29 per cu ft ( _____cu ft @ 0.29 per cu ft)
$ 72.50 per month
$
Long Term Storage - Non-Stackable (over 90 days)
$0.33 per cu ft ( _____cu ft @ 0.33 per cu ft)
$ 82.50 per month
$
Handling Rate (in or out)
$ 62.50 each way
$
Returned Shipments
$157.50
$
Transportation Charges (2 hour minimum)
$179.25 per hr ST ( _____hrs @ 179.25 per hr ST)
$358.50
$
TOTAL
$
PLEASE COMPLETE THE ACCEPTANCE OF TERMS
ON THE REVERSE SIDE.
(310093)
Page 1 of 2
FREEMAN storage agreement
PLEASE NOTE: This service is for freight received prior to the published
date that advanced warehouse receiving will begin or if the freight will be
held for another event after the close of your current show.
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
PAYMENT TERMS: All accounts must have a valid credit card on file. Storage will be billed on a monthly basis and
charges will be placed in full on such credit card at the time of invoicing. Prior arrangements must be made in writing
to have invoices billed with a (30) day net and if such payment is not received within (30) days from the invoice date,
the full payment will be applied to the credit card on file. Rates are subject to change with (30) days notice to Client.
All charges due Freeman for all services must be paid in full prior to the release of materials from storage. Effective
30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate
allowed by applicable law, or 1.5% per month, which is an ANNUAL PERCENTAGE RATE of 18%. If any finance
charge hereunder exceeds the maximum rate allowed by applicable law, the finance charge shall automatically be
reduced to the maximum rate allowed, and any excess finance charge received by Freeman shall be either applied
to reduce the principal unpaid balance or refunded to the payer. If Client’s account remains in default for (60) days
after the date of the invoice, goods may be subject to sale as outlined in this Agreement. In the event of any dispute
between the Client and Freeman relative to any loss, damage, or claim, Client shall not be entitled to and shall not
withhold payment, or any partial payment, due to Freeman for its services, as an offset against the amount of any
alleged loss or damage. Any claim against Freeman shall be considered a separate transaction, and shall be resolved
on its own merits.
TERMS AND CONDITIONS: All goods scheduled in this Agreement are received and accepted by Freeman on Client’s
express representation that it is lawfully authorized to store the goods. FREEMAN WILL NOT ACCEPT FOR STORAGE,
NOR BE LIABLE FOR, ANY OF THE FOLLOWING: DOCUMENTS, CURRENCY, MONEY, JEWELRY, WATCHES,
PRECIOUS STONES, ART WORK, ANTIQUES, FURS, OR OTHER ARTICLES OF EXTRAORDINARY VALUE;
NOR WILL WE ACCEPT ANY PERISHABLE ITEMS, LIQUID, ILLEGAL SUBSTANCES, OR ANY HAZARDOUS
MATERIALS OR WASTE AS DEFINED BY 49 CFR 173. Client agrees to defend and indemnify Freeman from and
against any and all claims, demands, judgments, and costs (including reasonable attorneys’ fees) arising out of or
relating to the ownership or title to goods stored, or arising from the storage of any of the above prohibited items in
violation of this Agreement. Freeman is expressly given an additional lien on the goods stored by Client for all such
costs, expenses, and attorney fees. Freeman shall have a lien on any and all property deposited with it at any time.
All goods deposited on which storage or other charges including handling charges are not paid when due may be
sold at public or private sale to pay such accrued charges, together with expenses of the sale, after notice to Client or
other interested persons of the manner, time, and place of the sale and the amount of the accrued charges as may
be required by law. Freeman shall only be liable for any loss or injury to the goods caused by its failure to exercise
such care as a reasonable, careful owner of similar goods would exercise, subject to the limitation on damages.
Freeman does not represent or warrant that its buildings or the contents of such buildings cannot be destroyed by fire.
Freeman shall not be required to maintain a sprinkler or alarm system, security guard or other preventative / security
devices, and its failure to do so shall not constitute negligence. FREEMAN IS NOT RESPONSIBLE TO CLIENT, ITS
PRINCIPAL OR INSURER FOR, AND CLIENT RELEASES FREEMAN FROM, ANY LOSS OR DAMAGE TO GOODS
CAUSED BY FIRE, INSECTS, RODENTS, RUST, NORMAL WEAR AND TEAR, LEAKAGE, MOISTURE, CHANGES
IN TEMPERATURE, STRIKES, ACT OF GOD, DETERIORATION BY TIME, OR MARRING AND/OR SCRATCHING
(INCLUDING WITHOUT LIMITATION ANY SUCH DAMAGE CAUSED BY FREEMAN’S NEGLIGENCE); FOR ANY
LOSS OR DAMAGE TO FRAGILE ARTICLES (INCLUDING WITHOUT LIMITATION ANY SUCH DAMAGE CAUSED
BY FREEMAN’S NEGLIGENCE; FOR ANY LOSS OR DAMAGE TO THE CONTENTS OF ANY CONTAINER
(INCLUDING WITHOUT LIMITATION ANY SUCH DAMAGE CAUSED BY FREEMAN’S NEGLIGENCE) UNLESS ITS
CONTENTS ARE MADE KNOWN TO FREEMAN AND SPECIFICALLY ITEMIZED IN A RIDER ATTACHED TO THIS
AGREEMENT; OR FOR ANY LOSS OR DAMAGE FROM CAUSES BEYOND FREEMAN’S CONTROL. FREEMAN
SHALL NOT BE RESPONSIBLE FOR THE MECHANICAL FUNCTIONS OF INSTRUMENTS, APPLIANCES OR
MACHINERY. FREEMAN’S FAILURE TO DELIVER GOODS TO ANY PERSON ENTITLED TO THEM SHALL NOT
CONSTITUTE CONVERSION OF GOODS OR SUBJECT FREEMAN TO ANY LIABILITY WHATSOEVER WHEN
THE NON-DELIVERY RESULTS FROM CAUSES ARISING FROM STRIKES, LOCKOUTS, WORK STOPPAGES OR
RESTRAINTS OF LABOR. It is the responsibility of the client to obtain the appropriate insurance coverage. Goods
are not insured by Freeman nor do storage rates include insurance. All terms of this Agreement, including without
limitation, monthly rental, conditions of occupancy and charges are subject to change upon thirty (30) days prior written
notice. If changed, the Client may terminate this agreement on the effective date of the change by giving Freeman ten
(10) days prior written notice to terminate. If the client does not give such notice, the change shall become effective
and apply to the Client’s occupancy. Either party reserves the right to terminate the storage of the goods at any time
by giving to the other party thirty (30) days written notice of its intention to do so. Unless Client removes such goods
within that period, Freeman shall have the right to deliver such goods to Client at the address on file at Client’s expense.
It shall be the duty of the Client to furnish to Freeman notification, in writing, to Client’s address provided herein of any
change of address or phone number. This Agreement and any action arising between the parties shall be construed
under and in accordance with the laws of Nevada.
ACCEPTANCE: I have read, understood and agree to be bound by the Terms and Conditions on both sides of this
document, and further, that I have the authority to sign this on behalf of the owner of the goods/materials being stored.
SIGNATURE OF DEPOSITOR: ________________________________________________
SIGNATURE OF FREEMAN REPRESENTATIVE: _________________________________
Page 2 of 2
FREEMAN storage agreement
Name of Show:
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS. WE WOULD
BE HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE
TO REVIEW AND SIGN. TO TAKE ADVANTAGE OF THIS SERVICE, PLEASE COMPLETE AND RETURN THIS FORM.
FROM:
SHIPPER/EXHIBITOR NAME:_ _______________________________________________________
BILLING ADDRESS:________________________________________________________________
_________________________________________________________________________________
CITY:_____________________________________________ STATE:_ ________ ZIP:_____________
TO:
COMPANY NAME:_ ________________________________________________________________
DELIVERY ADDRESS:______________________________________________________________
_________________________________________________________________________________
CITY:_____________________________________________ STATE:_ ________ ZIP:_____________
PHONE#:___________________________________________ ATTN:_ ________________________ SPECIAL INSTRUCTIONS:__________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
METHOD OF SHIPMENT
PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW.
1 Day: Delivery next business day
2 Day: Delivery by 5:00 P.M. second business day
Expedited
Deferred: Delivery within 3-4 business days
Standard Ground
Specialized: Pad wrapped, uncrated, or truckload
OTHER COMMON CARRIER__________________
OTHER VAN LINE___________________________
OTHER AIR FREIGHT_ ______________________
Next Day Second Day Deferred
CARRIER PHONE #_ __________________________
DESIRED NUMBER OF LABELS:______________
(310093)
Once your shipment is packed and
ready to be picked up, please return
the Material Handling Agreement to the
Exhibitor Services Center.
Verify the piece count, weight, and that
a signature is on the Material Handling
Agreement prior to shipping out.
SHIPMENTS WITHOUT PAPERWORK
TURNED IN WILL BE RETURNED TO
OUR WAREHOUSE AT EXHIBITOR’S
EXPENSE.
Freeman will make arrangements for
all Freeman Exhibit Transportation
shipments. Arrangements for pick-up
by other carriers is the responsibility
of the exhibitor.
FREEMAN outbound shipping
OUTBOUND MATERIAL HANDLING
AND SHIPPING LABELS
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
F
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DO NOT DELAY
DO NOT DELAY
RECEIVING DATE BEGINS: MARCH 7, 2016
DEADLINE DATE IS: MARCH 29, 2016
TO:______________________________
EXHIBITOR NAME
C/OFREEMAN
6675 W SUNSET RD
LAS VEGAS, NV 89118
TO:______________________________
EXHIBITOR NAME
C/OFREEMAN
6675 W SUNSET RD
LAS VEGAS, NV 89118
WAREHOUSE
WAREHOUSE
ISC West 2016
EVENT: ___________________________________
ISC West 2016
EVENT: ___________________________________
BOOTH NO. __________ NO. OF PIECES _______
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY. IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE.
F
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DO NOT DELAY
DO NOT DELAY
CANNOT DELIVER BEFORE: APRIL 2, 2016
CANNOT DELIVER BEFORE: APRIL 2, 2016
TO:______________________________
TO:______________________________
EXHIBITOR NAME
C/OFREEMAN
Sands Expo Center
201 Sands Ave
Las Vegas, NV 89169
SHOW SITE
EXHIBITOR NAME
C/OFREEMAN
Sands Expo Center
201 Sands Ave
Las Vegas, NV 89169
SHOW SITE
ISC West 2016
EVENT: ___________________________________
ISC West 2016
EVENT: ___________________________________
F
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F
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DO NOT DELAY
DO NOT DELAY
TO:______________________________
EXHIBITOR NAME
C/OFREEMAN
6675 W SUNSET RD
LAS VEGAS, NV 89118
TO:______________________________
EXHIBITOR NAME
C/OFREEMAN
6675 W SUNSET RD
LAS VEGAS, NV 89118
WAREHOUSE
HANGING SIGN
WAREHOUSE
HANGING SIGN
ISC West 2016
EVENT: ___________________________________
ISC West 2016
EVENT: ___________________________________
page 1 of 10
FURNISHING
seating
essentials
When it comes to basic seating needs, look no further than Freeman. Our
wide array of well-designed modern chairs, armchairs and stools will serve
any exhibitor’s show space requirements.
diva series
gray gaslift stool
Natural blonde wood and matte chrome
finish highlight this sleek Italian design.
24"W 20"L 46"H
With Arms – N71048
No Arms – N71047
diva counter stool
17"W 16"L 36"H – N71092
The intermediate 25”seating height
makes this stool ideal for theater or
demo areas.
diva chair
18"W 16"L 31"H – N71091
A natural complement to modern
exhibit designs.
gray gaslift chair
26"W 20"L 38"H
With Arms – N71046
No Arms – N71045
Telescoping height
adjustment; five-caster
base rolls with ease.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 2 of 10
seat i ng
cherry barrel chair
Cranberry or Taupe
23"W 22"L 29"H – N71038
Traditional style in a
cherry finish with classic
fabric pattern options.
executive chair
Black Tweed
28"W 25"L 45"H – N71044
black diamond side chair
diplomat chair
21"W 23"L 32"H – N71089
Black Diamond Fabric
25"W 28"L 36"H – N710144
Comfortable, yet compact
for office or conference
table seating.
black diamond armchair
20"W 21"L 33"H – N71090
page 3 of 10
se at i ng
limerick ® stool by Herman Miller
black diamond stool
Gray
18"W 17.75"L 44"H – C210109
22"W 18"L 46"H – N71088
limerick ® chair by Herman Miller
Gray
18"W 17.75"L 33"H – C210108
soho bistro table (page 6)
lounge seating
Give your exhibit a casual yet practical look with Freeman’s superior lounge seating. Pick from a large selection
of couches, loveseats, chairs and barstools that are sure to take your exhibit design to the next level.
signature loveseat
Black
33"W 60"L 33"H – N73091
Deeply comfortable sofa-style seating
in a sleek, contemporary shape.
signature chair
Black
33"W 35"L 33"H – N71093
page 4 of 10
tables
What Freeman always brings to the table is professionalism, and nothing says more about your meeting space and/or show site
than your surfaces and tabletops. Choose from modern glass conference tables, traditional cocktail, end tables and much more.
glass conference table
cherry cocktail table
Black or Chrome Pedestal
42"W 42"L 30"H – N72015
Rounded square glass top
is supported by stylish metal
frame in a choice of two colors.
19"W 36"L 17"H – N72026
cherry end table
20"W 20"L 20"H – N72027
Milano Table (page 7)
Diplomat Chair (page 3)
page 5 of 10
t abl es
pedestal tables
A range of table-top sizes and materials with pedestals
in various heights to fit any space.
soho series
Black-Top Mini
Black-Top Café
Black-Top Bistro
Black-Top Café
Black-Top Bistro
18" Round 18"H
24" Round 30"H
24" Round 42"H
36" Round 30"H
36" Round 42"H
N72066
N72069
N72070
N72067
N72068
30" Round 30"H
36" Round 30"H
30" Round 42"H
36" Round 42"H
N72063
N72064
N720163
N720164
chelsea series
Butcher Block-Top Café
Butcher Block-Top Bistro
metro series
studio series
Black
black end table
slate end table
17"W 17"L 18"H – C115104
20"W 20"L 17"H – N72029
black cocktail table
slate cocktail table
36"W 20"L 15"H – C115103
20"W 40"L 15"H – N72028
page 6 of 10
office
furniture
When it’s time to set up office, Freeman offers a wide selection of
superior, professional pieces in eye-catching shapes and styles to suit any
budget and/or design essential. From classic credenzas and bookcases to
Cherry Tables (page 5)
Cherry Barrel Chairs (page 3)
professional seating, we’ve got all your office furniture requirements.
Black Table Lamp (page 11)
office series
C herry or Oak
five-foot desk
30"W 60"L 30"H
Cherry – N74061
Oak – N74071
credenza
16"W 60"L 30"H
Cherry – N74064
Oak – N74074
bookcase
12"W 36"L 72"H
Cherry – N74065
Oak – N74075
milano table
luna table
hemingway writing table
42"W 84"L 29"H
B lo nd e To p with Bla c k Ba s e – N72093
B lack Top with Blac k Ba s e – N72092
36"W 72"L 29"H
Blac k To p w i t h B l a c k B a s e – N72094
Black
24"W 49"L 29"H – N720191
Freeman’s latest seven-foot conference
table, featuring clean curved lines and a
wealth of work space.
This contemporary six-foot conference
table or writing desk comes with a black
laminate top.
page 7 of 10
display
Some of the most essential elements of your exhibit are the surfaces on which
you display your show materials. That’s why we have an appealing variety
of displays, from standing cylinders to sleek computer desks to draped table
counters, to ensure your show space will be both attractive and interactive.
draped or undraped table counters
C olored drapin g in clu des w hit e v iny l t op
and ple ate d skirt o n t hr ee s ides . Four t h- s ide
draping is availab le. U ndr a ped t a bles inc lude
white vinyl top s.
tables (30" height)
3'4'
Draped
C130330C130430
Draped on fourth side
Undraped
C131330C131430
counters
6'
C130630
C12404630
C131630
8'
C130830
C12404830
C131830
black
blue
brown
dark green
flax
gold
gray
plum
red
white
(42" height)
Draped
C130342C130442 C130642
Draped on fourth side
C12404642
Undraped
C131342C131442 C131642
C130842
C12404842
C131842
Table-top risers are also available in a variety of sizes.
See order form for details.
page 8 of 10
dis pl ay
display cubes
orion computer kiosk
Black
Black
28"L 28"D 40.5"H – N75079
12" small
12"W 12"L 42"H – N75030
18" medium
Pedestal for computer demo with
keyboard tray and interior storage.
(Computer not included.)
18"W 18"L 36"H – N75031
24" large
24"W 24"L 42"H – N75032
display cylinders
Black
low
30"W 15"H – N75020
medium
18"W 20"H – N75021
high
24"W 36"H – N75022
display counter
Black
24"W 49"L 42"H – N72056
page 9 of 10
accessories
We know that every exhibit is different and requires certain pieces that may be hard to find. That’s why we offer an
assortment of accessories that will meet your needs, from literature racks to bulletin boards to refrigerators and file
cabinets. No matter the requirement, your exhibit will always stand out with these striking and functional pieces.
a.
b.
c.
a. chrome stanchion with 8'
retractable belt
d.
e.
f.
e. chrome coat tree
C220109
42"H – C220121
b. chrome sign holder
Holds 22"x 28" sign – C220118
c. round literature rack
17"W 17"L 57"H – N750135
Revolving black display holds printed
materials for easy access from 20 pockets.
d. flat literature rack
10"W 55"H – N750136
Forward-facing black display presents
printed materials in six pockets.
f. chrome easel
C220134
g. chrome bag rack
C220110
special draping
(not pictured)
Special drape is available in a variety of
colors. Refer to the order form for details.
g.
page 10 of 10
ac c es s or i e s
file cabinet w ith lock
Standard Size
floor-standing
bulletin board
48"W 96"L 78"H – C10201484
two-drawer
15"W 29"L 28"H – N74082
four-drawer
15"W 29"L 50"H – N74081
table lamp*
small refrigerator*
Black
25"H – N75052
19"W 19"L 34"H – N75057
wastebasket
corrugated
wastebasket
Wastebasket color may vary.
C220107
C220106
*Note: Electrical power must be ordered separately.
07/14
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
Qty Part #
Description
Online DiscountStandard
Price Price PriceTotal
Qty Part #
Description
CHAIRS
TABLES (continued)
_____ N71092 Diva Counter Stool................. 196.35 216.00274.90_________
_____ N71091 Diva Chair............................... 170.60 187.65238.85_________
_____ N710144 Diplomat Chair........................ 204.75 225.25286.65_________
_____ N71038 Cherry Barrel Chair................ 212.55 233.80297.55_________
Pedestal Tables - Chelsea Series - Butcher Block Top
_____ N72063 Cafe Table 30”H x 30”W .............. 168.20 185.00235.50________ _____ N72064 Cafe Table 30”H x 36”W............... 176.90 194.60247.65________ _____ N720163 Bistro Table 42’H x 30”W ............. 182.85 201.15256.00________ _
CranberryTaupe
_____ N71048 Gray Gaslift Stool w/Arms...... 232.05 255.25324.85_________ _____ N71047 Gray Gaslift Stool................... 213.30 234.65298.60_________ _____ N71046 Gray Gaslift Chair w/Arms...... 242.40 266.65339.35_________ _____ N71045 Gray Gaslift Chair................... 204.00 224.40285.60_________ _____ N71044 Executive Chair...................... 456.95 502.65639.75_________ _____ N71089 Black Diamond Side Chair .... 108.80 119.70152.30_________ _____ N71090 Black Diamond Armchair........ 137.55 151.30192.55_________ _____ N71088 Black Diamond Stool.............. 162.50 178.75227.50_________ _____ C210108Limerick® Chair
_____ N720164 Bistro Table 42”H x 36”W.................194.50 213.95272.30________
_
OFFICE FURNITURE
by Herman Miller.................. 69.00 75.9096.60_________ _____ C210109Limerick® Stool
by Herman Miller.................. 94.90 104.40132.85_________
LOUNGE SEATING
_
_____ N73091 Signature Loveseat................ 697.45 767.20976.45_________ _____ N71093 Signature Chair...................... 485.10 533.60679.15_________
_
TABLES
_____ N72026 Cherry Cocktail Table............. 222.05 244.25310.85_________ _____ N72027 Cherry End Table.................... 194.80 214.30272.70_________ _____ N72015 Glass Conference Table......... 222.05 244.25310.85_________
Black
Chrome
_____ N72028 Metro Slate Cocktail Table...... 252.60 277.85353.65________ _____ N72029 Metro Slate End Table............ 220.15 242.15308.20________ _____ C115103 Studio Black Cocktail Table...... 93.30 102.65130.60________ _____ C115104 Studio Black End Table............ 85.30 93.85119.40________
Pedestal Tables - SoHo Series
_____ N72066 Black-Top Mini 18”H x 18”W......... 146.25 160.90204.75________
_____ N72069 Black-Top Cafe 30”H x 24”W........ 157.85 173.65221.00________
_____ N72070 Black-Top Bistro 42”H x 24”W...... 209.10 230.00292.75________
_____ N72067 Black-Cafe Table 30”H x 36”W..... 178.50 196.35249.90________
_____ N72068 Black-Bistro Table 42”H x 36”W.... 223.70 246.05313.20________
(310093)
_____ N72093 Milano Table/Blonde Top........ 469.30 516.25657.00________
_____ N72092 Milano Table/Black Top........... 469.30 516.25657.00________
_____ N72094 Luna Table/Black Top............. 554.60 610.05776.45________
_____ N720191 Hemingway Writing Table....... 358.40 394.25501.75________
_____ N74061 Cherry Desk 5’........................ 554.60 610.05776.45________
_____ N74065 Cherry Bookcase.................... 412.45 453.70577.45________
_____ N74064 Cherry Credenza.................... 452.25 497.50633.15________
_____ N74071 Oak Desk 5’............................ 554.60 610.05776.45________
_____ N74075 Oak Bookcase........................ 384.15 422.55537.80________
_____ N74074 Oak Credenza........................ 452.25 497.50633.15________
DISPLAY FURNITURE
_____ N72056
_____ N75079
_____ N75030
_____ N75031
_____ N75032
Display Counter...................... 384.15 422.55537.80_________
Orion Computer Kiosk............ 376.25 413.90526.75_________
Black Display Cube/Small...... 213.35 234.70298.70_________
Black Display Cube/Med......... 213.35 234.70298.70_________
Black Display Cube/Large...... 213.35 234.70298.70_________
Display Cylinders
_____ N75020 Black Display Cylinder/Low..... 185.00 203.50259.00_________
_____ N75021 Black Display Cylinder/Med..... 197.35 217.10276.30_________
_____ N75022 Black Display Cylinder/High.... 223.70 246.05313.20_________
Remember to select a color for items with checkboxes.
A color will be selected for you if not indicated.
Page 1 of 2
Take advantage of the Online price by ordering at
www.freemanco.com/store before MARCH 14, 2016.
Name of Show:
FREEMAN furnishing essentials
ONLINE Price
Discount price
DEADLINE DATE
MARCH 14, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
Qty Part #
Description
Qty Part #
Description
DISPLAY FURNITURE (continued)
Draped Tables - Tables are 24” wide
Black
Gold
Blue
Gray
Brown
Plum
Dark Green
Red
Flax
White
_____ C130330 3’ Draped Table/30”H.............. 102.50 112.75143.50_________ _____ C130430 4’ Draped Table/30”H.............. 128.00 140.80179.20_________ _____ C130630 6’ Draped Table/30”H.............. 153.10 168.40214.35_________ _____ C130830 8’ Draped Table/30”H.............. 174.55 192.00244.35_________ _____ C12404630 4th Side Drape-6’x30”H ....... 42.70 46.9559.80_________ _____ C12404830 4th Side Drape-8’x30”H ....... 42.70 46.9559.80_________ _____ C1303423’ Draped Counter/42”H......... 138.85 152.75194.40_________ _____ C1304424’ Draped Counter/42”H......... 158.65 174.50222.10_________ _____ C1306426’ Draped Counter/42”H......... 178.50 196.35249.90_________ _____ C1308428’ Draped Counter/42”H......... 200.05 220.05280.05_________ _____ C12404642 4th Side Drape-6’x42”H........ 49.45 54.4069.25_________ _____ C12404842 4th Side Drape-8’x42”H........ 49.45 54.4069.25_________
_
Undraped Tables - Tables are 24” wide
_____ C131330 3’ Undraped Table/30”H............ 40.70 44.7557.00_________ _____ C131430 4’ Undraped Table/30”H............ 49.60 54.5569.45_________ _____ C131630 6’ Undraped Table/30”H............ 57.55 63.3080.55_________ _____ C131830 8’ Undraped Table/30”H............ 65.10 71.6091.15_________ _____ C1313423’ Undraped Counter/42”H....... 69.35 76.3097.10_________ _____ C131442 4’ Undraped Counter/42”H....... 79.75 87.75111.65_________ _____ C131642 6’ Undraped Counter/42”H....... 88.85 97.75124.40_________ _____ C131842 8’ Undraped Counter/42”H....... 95.70 105.25134.00_________
ACCESSORIES
_____ C220121Chrome Stanchion w/belt......... 31.85 35.0544.60_________ _____ C220118 Chrome Sign Holder................. 79.75 87.75111.65_________ _____ N750135Round Literature Rack........... 310.65 341.70434.90_________ _____ N750136Flat Literature Rack................ 268.85 295.75376.40_________ _____ C220109 Chrome Coat Tree.................... 51.90 57.1072.65_________ _____ C220134Chrome Easel........................... 55.40 60.9577.55_________ _____ C220110 Chrome Bag Rack.................. 112.35 123.60157.30_________ _____ C220107Wastebasket................................22.45 24.7031.45_________ _____ C220106Corrugated Wastebasket.......... 18.05 19.8525.25_________ _____ N75057 Small Refrigerator.................. 363.50 399.85508.90_________ _____ N75052 Black Table Lamp................... 157.85 173.65221.00_________ _____ N74082 File Cabinet/2 Drawer............. 246.05 270.65344.45_________ _____ N74081 File Cabinet/4Drawer.............. 310.65 341.70434.90_________ _____ C10201484 Bulletin Board.............................197.55 217.30276.55_________
Special Drape
Black
Blue
Brown
GoldGrayPlum
_____ 12103
_____ 12108
Dark Green
Red
Flax
White
Special Drape 3’H (per ft.)........ 15.90 17.5022.25_________ Special Drape 8’ H (per ft.)....... 20.00 22.0028.00_________
Table Top Corrugated Risers - Risers are 8” wide
_____ C1504100Black 4’L x 7”H Riser.............. 29.25 32.2040.95_________ _____ C1504101White 4’L x 7”H Riser.............. 29.25 32.2040.95_________ _____ C1506100Black 6’L x 7”H Riser.............. 34.25 37.7047.95_________ _____ C1506101White 6’L x 7”H Riser.............. 34.25 37.7047.95_________
_____ C1508100Black 8’L x 7”H Riser.............. 39.50 43.4555.30_________ _____ C1508101White 8’L x 7”H Riser.............. 39.50 43.4555.30_________
_
_____ C1504200Black 4’L x 14”H Riser............ 44.75 49.2562.65_________ _____ C1504201White 4’L x 14”H Riser............ 44.75 49.2562.65_________ _____ C1506200Black 6’L x 14”H Riser............ 54.75 60.2576.65_________ _____ C1506201White 6’L x 14”H Riser............ 54.75 60.2576.65_________
_____ C1508200Black 8’L x 14”H Riser............ 64.75 71.2590.65_________ _____ C1508201White 8’L x 14”H Riser............ 64.75 71.2590.65_________
(310093)
TOTAL COST
Sub-Total________ + Tax (8.15%)___________ = TOTAL______________
Remember to select a color for items with checkboxes.
A color will be selected for you if not indicated.
Page 2 of 2
FREEMAN furnishing essentials
ISC West 2016 / April 6-8, 2016
Name of Show:
page 1 of 20
18
SELECT
seating
furnishings
Sit back and relax – your search for comfortable seating is over. Choose from a sleek selection
of sofas, loveseats and chairs that are sure to take your exhibit design to the next level.
n a ple s
chair
loveseat
sofa
Black Leather
36”L 30”D 28”H – 810119
Powered option – 810120
Black Leather
62”L 30”D 28”H – 830120
Black Leather
87”L 30”D 28”H – 830119
h e a throw
possible configurations:
armless chair
corner chair
sofa
Black Leather
24”L 24”D 28”H – 810116
Black Leather
24”L 24”D 28”H – 810117
Black Leather
48”L 24”D 28”H – 830116
See pages 15 and 16 for all Powered options.
page 2 of 18
south be a c h
possible configurations (featuring the half round ottomans from page 5):
sofa
ottoman
Platinum Suede
69”L 29”D 33”H – 8301
Platinum Suede
25”L 31”D 18”H – 8151
ke y we st
loveseat
sofa
tub chair
Black Fabric
57”L 35”D 33”H – 8307
Black Fabric
85”L 35”D 33”H – 8306
Black Fabric
31”L 31”D 31”H – 8103
page 3 of 18
se at i ng
allegr o
chair
Blue Fabric
36”L 34.5”D 30”H – 81019
sofa
Blue Fabric
73”L 34.5”D 29.5”H – 83015
t angier s
chair
Beige Fabric
34”L 37”D 36”H – 810118
sofa
Beige Fabric
78”L 37”D 36”H – 830118
r om a
chair
White Vinyl
37”L 31”D 33”H – 81020
sofa
White Vinyl
78”L 31”D 33”H – 83016
page 4 of 18
casual seating
Look no further for a great variety of informal, modern seating options. Here you will find chairs, sofas,
stools, ottomans – even sophisticated bar sets – that turn exhibits into destinations.
o t t om ans
endless square
Black Leather – 815123
White Leather – 815122
34”L 34”D 15”H
half round ottoman
72”L 36”D 17”H
ottoman bench
60”L 20”D 18”H
leather cube
17”L 17”D 18”H
edge LED cube
High Density Plastic
20”L 20”D 20”H – 81526
page 5 of 18
ott om ans
vibe cube
Blue Vinyl – 81518
Pink Vinyl – 81520
Red Vinyl – 81519
Yellow Vinyl – 81517
Orange Vinyl – 81525
18”L 18”D 18”H
occ as i ona l c h a i r s
madrid chair
madrid chair
Black Leather/Chrome
30”L 30”D 31”H – 8102
White Leather/Chrome
30”L 30”D 31”H – 810816
meeting chair (espresso)
meeting chair (taupe)
Bonded Leather/Wood Legs
25.5”L 23.5”D 34”H – 810835
Microfiber/Wood Legs
25.5”L 23.5”D 34”H – 810836
page 6 of 18
o c c as i onal c h a i r s
t-vac chair
swanson chair
Translucent/Chrome Legs
25”L 23”D 30”H – 8101
White Vinyl
28”L 25”D 18”H – 810875
ICE side chair
fusion chair (white/black)
Transparent/Chrome Legs
17.25”L 20”D 32”H – 810814
White/Black High Density Plastic
19”L 21”D 32”H – 810838
christopher chair
White Vinyl/Chrome
17”L 19”D 35”H – 810846
rustique chair with arms
Gunmetal
20”L 18”D 31”H – 810841
page 7 of 18
o c c as i ona l c h a i r s
razor armless chair
new york chair
White High Density Plastic
15.38”L 15.5”D 30.5”H – 810837
Onyx/Maple Wood/Chrome
23”L 32”D 33”H – 81090
panton chair
madden chair
White Plastic
20”L 24”D 33”H – 81017
Light Gray Vinyl
27”L 32”D 33”H – 810843
wendy chair
berlin stack chair
Clear Acrylic
15”L 19.7”D 35.8”H – 810847
White & Red Plastic/Chrome – 810811
White & Black Plastic/Chrome – 810810
18”L 22”D 32”H
page 8 of 18
confer enc e c h a i r s
luxor executive chair
labrea chair
Black Leather
27”L 28”D 47”H
Adjustable – 810807
Charcoal Gray Fabric
35”L 27”D 40”H – 810874
pro executive chair
per th highback chair
White Vinyl
27.5”L 27.5”D 45.7”H – 810844
Black Leather/Chrome
23”L 21”D 43”H
altura conference/
guest chair
Black Fabric/Black Steel
25”L 20”D 34”H – 81063
flex chair
altura junior executive chair
Black Plastic/Chrome
24”L 22”D 31”H – 81018
Black Fabric
25”L 25”D 37”H
page 9 of 18
b ar s & bar s t o o l s
mar tini bar
Gray metal rounded bar with frosted
glass top and chrome legs
67”L 50”D 47”H – Radius 76.5” – 8501
possible configurations:
lift hydraulic barstool
Gray Vinyl/Chrome – 810872
Red Vinyl/Chrome – 810873
Black Vinyl/Chrome – 810871
White Vinyl/Chrome – 810870
15” Round 23-33.5”H Adjustable
Tables in coordinating colors are available upon request.
page 10 of 18
rustique barstool
ICE barstool
Gunmetal
13”L 13”D 30”H – 810839
Transparent/Chrome Legs
16.75”L 16”D 37.75”H – 810815
oslo barstool
zoey barstool
Blue Plastic/Chrome – 810200
White Plastic/Chrome – 810201
17”L 20”D 30”H
15”L 17”D 31-35”H
banana barstool
gin barstool
21”L 22”D 30”H
Maple Wood/Chrome
16”L 16”D 29”H – 810505
page 11 of 18
jetson barstool
shark swivel barstool
Black Vinyl/Black Steel
18”L 19”D 29”H – 810706
White Plastic/Chrome
22”L 19”D 34-44”H
tables
Bring professionalism to the table with our sleek variety of surfaces and tabletops.
Choose from modern glass tops and more.
o ccas i onal e n d & c o c k t a i l ta b le s
candy table
aura round table
White Plastic/Black Laminated Top
18”L 18”D 18”H – 82056
White Metal
15” Round 22”H – 820844
edge LED lighted table
White Plastic/Clear Acrylic Top
20”L 20”D 20”H – 82057
page 12 of 18
occ as i onal e n d & c o c k t a i l t ab le s
s ilver ado
end table
Tempered Glass/Painted Steel
24” Round 22”H – 82015
table
36” Round 17”H – 82014
ins pir at io n
end table
24”L 28”D 22”H – 82023
table
42”L 28”D 18”H – 82022
geo
end table
Glass/Black Steel – 82025
Glass/Chrome – 82035
26”L 26”D 20”H
table
50”L 22”D 16”H
s ydney
end table
Black Laminate/Brushed Steel – 82054
White Laminate/Brushed Steel – 82055
27”L 23”D 22”H
table
Black Laminate/Brushed Steel – 82052
White Laminate/Brushed Steel – 82053
48”L 24”D 18”H
page 13 of 18
confer enc e t a b l e s
nova white oval table
geo conference table
White Laminate/Chrome
71”L 35.5”D 29”H – 82060
60”L 36”D 29”H
communal table (maple with grommets)
manhattan table
Laminate/Metal
72”L 26”D 30”H – 82058
72”L 26”D 42”H – 82059
Glass/Black Steel
42” Round 29”H – 82033
communal table (maple)
communal table (white)
Laminate/Metal
72”L 26”D 30”H – 82067
72”L 26”D 42”H – 82068
Laminate/Metal
72”L 26”D 30”H – 82063
72”L 26”D 42”H – 82066
page 14 of 18
c onfer en c e t a b l e s
42” round white conference
table
White Laminate
42” Round – 820708
c om put e r d e s k / t a b l e
work desk
merlin table
White Laminate
48”L 24”D 30”H – 820706
Gray Laminate
46”L 29”D 30”H – 820707
page 15 of 18
powered
All powered options will have an adapter included with rental.
Additional adapters can be ordered separately.
po w er ed se a t i n g
naples chair, powered*
naples loveseat, powered*
Black Vinyl
36”L 30”D 28”H – 810120
Black Vinyl
62”L 30”D 28”H – 830122
power panel detail
power panel detail
naples sofa, powered*
Black Vinyl
87”L 30”D 28”H – 830121
power panel detail
roma chair, powered*
roma sofa, powered*
White Vinyl
37”L 31”D 33”H – 81021
White Vinyl
78”L 31”D 33”H – 83017
power panel detail
power panel detail
*Electrical power must be ordered separately.
page 16 of 18
p ow er ed ta b l e s
G30 cocktail table, powered*
G30 café table, powered*
G30 bar table, powered*
White Top
72”L 26”D 18”H – 82070
White Top
72”L 26”D 30”H – 82071
White Top
72”L 26”D 42”H – 82072
p ow er ed p r o d u c t p e d e s t a ls
powered locking pedestal, 36”
Black – 85060
White – 85061
24”L 24”D 36”H
powered locking pedestal, 42”
Black – 85062
White – 85063
24”L 24”D 42”H
power panel detail
a dapt er s
4–way charging adapter*
Black – 850800
White – 850801
36”L
All powered options will have
one adapter included per power
panel. Additional adapters can be
ordered with the rental.
page 17 of 18
produc t dis p l a y
etagere
Black – 850604
Pewter – 850605
30”L 16”D 70”H
locking door
pedestal
Black Laminate
24”L 24”D 42”H – 85078
Powered Option – 85062
lig ht i ng
mason table lamp*
mason floor lamp*
White/Brushed Silver
16” Round 26”H – 850707
White/Brushed Silver
18” Round 55”H – 850708
r efr i ger at o r s
refrigerator*
White
14.0 cubic feet
20”L 30”D 65”H – 8503001
page 18 of 18
tabl et s t a n d
mobile tablet stand
White – 850714
Black – 850715
14”L 13”D 44.5”H
The Mobile Tablet Stand
will adjust to fit any tablet
with dimensions of at least
6.75”x 9.375” but not larger
than 8.5”x 12.5”, including
Apple iPad, Samsung Galaxy
Tab and Lenovo IdeaPad.
tabl et s t an d a c c e s s o r i e s
brochure holder*
Black – 850711
8.625”L 1.1”D 11.325”H
wireless
printer holder*
Black – 850712
3.3”L 1.9”D 5.28”H
charging shelf*
Black – 850713
14.85”L 7.17”D 1”H
*To be ordered with the tablet stand.
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
Qty Part #
Description
SEATING
Naples Group - Black Leather
_____ 810119Chair..................................... 494.90 544.40692.85 _______
_____ 830120Loveseat............................... 665.40 731.95931.55 _______
_____ 830119Sofa...................................... 736.45 810.101031.05 _______
Heathrow Group - Black Leather
_____ 810116 Armless Chair....................... 374.90 412.40524.85_______
_____ 810117 Corner Chair......................... 437.75 481.55612.85 _______
_____ 830116Sofa...................................... 635.50 699.05889.70 _______
South Beach Group - Platinum Suede
_____ 8301Sofa...................................... 743.80 818.201041.30 _______
_____ 8151Ottoman................................ 325.55 358.10455.75 _______
Key West Group - Black Fabric
_____ 8307Loveseat............................... 604.35 664.80846.10 _______
_____ 8306Sofa...................................... 628.00 690.80879.20 _______
_____ 8103
Tub Chair.............................. 464.95 511.45650.95 _______
Allegro Group - Blue Fabric
_____ 81019Chair..................................... 519.40 571.35727.15 _______
_____ 83015Sofa...................................... 829.00 911.901160.60_______
Tangiers Group - Beige Fabric
_____ 810118Chair..................................... 439.80 483.80615.70 _______
_____ 830118Sofa...................................... 613.90 675.30859.45 _______
Roma Group - White Vinyl
_____ 81020Chair..................................... 580.80 638.90813.10_______
_____ 83016Sofa...................................... 891.55 980.701248.15 _______
CASUAL SEATING
Ottomans
_____ 815123
_____ 815122
_____ 815121
_____ 815120
_____ 81513
_____ 81514
Square - Black Leather......... 317.75 349.55444.85 _______
Square - White Leather........ 317.75 349.55444.85 _______
Bench - Black Leather.......... 382.15 420.35535.00 _______
Bench - White Leather.......... 382.15 420.35535.00 _______
Half Round - Black Leather.... 464.95 511.45650.95 _______
Half Round - White Leather..... 464.95 511.45650.95 _______
Cubes
_____ 81518
_____ 81520
_____ 81519
_____ 81517
_____ 81525
_____ 81511
_____ 81512
_____ 81526
Vibe - Blue Vinyl................... 147.70 162.45206.80 _______
Vibe - Pink Vinyl................... 147.70 162.45206.80 _______
Vibe - Red Vinyl.................... 147.70 162.45206.80 _______
Vibe - Yellow Vinyl................ 147.70 162.45206.80 _______
Vibe - Orange Vinyl.............. 147.70 162.45206.80 _______
Cube - White Leather........... 130.30 143.35182.40 _______
Cube - Black Leather............ 130.30 143.35182.40 _______
Edge LED Cube................... 203.65 224.00285.10 _______
(310093)
Qty Part #
Description
CASUAL SEATING (continued)
Occasional Chairs
_____ 8102
Madrid - Black Leather......... 929.90 1022.901301.85 _______
_____ 810816 Madrid - White Leather......... 929.90 1022.901301.85 _______
_____ 810835 Meeting Chair - Expresso..... 215.05 236.55301.05 _______
_____ 810836 Meeting Chair - Taupe.......... 281.95 310.15394.75 _______
_____ 8101
T-Vac - Translucent/Chrome.. 362.65 398.90507.70 _______
_____ 810875 Swanson Chair - White......... 269.35 296.30377.10 _______
_____ 810814 ICE Side Chair-Transparent.. 223.55 245.90312.95 _______
_____ 810838 Fusion Chair - Black/White... 148.15 162.95207.40 _______
_____ 810846 Christopher Chair - White..... 125.00 137.50175.00 _______
_____ 810841 Rustique Chair with Arms....... 125.00 137.50175.00 _______
_____ 810837 Razor Armless Chair.............. 57.85 63.6581.00 _______
_____ 81090 New York Chair..................... 228.10 250.90319.35 _______
_____ 81017 Panton Chair - White............ 223.15 245.45312.40 _______
_____ 810843 Madden Chair - Light Gray...... 455.80 501.40638.10 _______
_____ 810847 Wendy Chair - Clear Acrylic..... 122.05 134.25170.85 _______
_____ 810811 Berlin Stack Chair - Red/White.....114.85 126.35160.80 _______
_____ 810810 Berlin Stack Chair - Black/White....114.85 126.35160.80_______
Conference Chairs
_____ 810807 Luxor Executive Chair.......... 456.25 501.90638.75 _______
_____ 810874 Labrea Chair - Charcoal....... 317.75 349.55444.85 _______
_____ 81018 Flex Chair w/wheels............. 182.30 200.55255.20 _______
_____ 81063 Altura Conf/Guest Chair....... 363.35 399.70508.70 _______
_____ 810813 Perth Highback Chair........... 468.75 515.65656.25 _______
_____ 81073 Altura Jr Exec Chair/Mid Back... 409.20 450.10572.90_______
_____ 810844 Pro Exec Chair - White......... 281.95 310.15394.75 _______
Bars & Barstools
_____ 8501
Martini Bar.......................... 1627.20 1789.902278.10 _______
_____ 810872 Lift Hydraulic Barstool-Gray.. 163.25 179.60228.55 _______
_____ 810873 Lift Hydraulic Barstool-Red... 163.25 179.60228.55 _______
_____ 810871 Lift Hydraulic Barstool-Black. 163.25 179.60228.55 _______
_____ 810870 Lift Hydraulic Barstool-White. 163.25 179.60228.55 _______
_____ 810202 Shark Barstool - White......... 348.10 382.90487.35 _______
_____ 810103 Banana Barstool - White...... 221.25 243.40309.75 _______
_____ 810104 Banana Barstool - Black....... 221.25 243.40309.75 _______
_____ 810839 Rustique Barstool.................. 125.00 137.50175.00 _______
_____ 810815 ICE Barstool - Transparent... 239.05 262.95334.65 _______
_____ 810505 Gin Barstool - Maple..............211.20 232.30295.70 _______
_____ 810706 Jetson Barstool - Black......... 310.90 342.00435.25 _______
_____ 810200 Oslo Barstool - Blue............. 279.00 306.90390.60_______
_____ 810201 Oslo Barstool - White........... 279.00 306.90390.60 _______ _____ 810840 Zoey Barstool - White........... 307.55 338.30430.55 _______
_____ 810834 Zoey Barstool - Black........... 307.55 338.30430.55 _______
Page 1 of 2
FREEMAN select furnishings
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
ONLINE Price
Discount price
DEADLINE DATE
MARCH 14, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
Qty Part #
Description
TABLES
Occasional End & Cocktail Tables
_____ 820844 Aura Round Table - White...... 131.95 145.15184.75 _______
_____ 82056 Candy Table.......................... 175.90 193.50246.25 _______
_____ 82057 Edge LED Lighted Table......... 203.65 224.00285.10 _______
_____ 82015 Silverado End Table - 22”H.. 283.35 311.70396.70 _______
_____ 82014 Silverado Table - 17”H.......... 301.55 331.70422.15 _______
_____ 82025 Geo End Table - Black.......... 265.25 291.80371.35 _______
_____ 82035 Geo End Table - Chrome...... 265.25 291.80371.35 _______
_____ 82024 Geo Table - Black................... 283.35 311.70396.70 _______
_____ 82034 Geo Table - Chrome............. 283.35 311.70396.70 _______
_____ 82023 Inspiration End Table............ 344.05 378.45481.65 _______
_____ 82022 Inspiration Table................... 362.65 398.90507.70_______
_____ 82054 Sydney End Table - Black.... 252.95 278.25354.15 _______
_____ 82055 Sydney End Table - White.... 252.95 278.25354.15 _______
_____ 82052 Sydney Table - Black.............. 305.75 336.35428.05 _______
_____ 82053 Sydney Table - White............. 305.75 336.35428.05 _______
Conference Tables
_____ 82060 Nova White Oval Table......... 596.25 655.90834.75 _______
_____ 82033 Manhattan Table - 29”H........ 346.35 381.00484.90 _______
_____ 82041 Geo Conf Table - Black ......... 512.00 563.20716.80 _______
_____ 82051 Geo Conf Table - Chrome ..... 512.00 563.20716.80 _______ _____ 82058 Maple Table - 30"H w/Grommets . 506.40 557.05708.95 _______ _____ 82059 Maple Table - 42"H w/Grommets . 710.00 781.00994.00 _______ _____ 82067 Maple Table - 30"H ............... 506.40 557.05708.95 _______ _____ 82068 Maple Table - 42"H ............... 710.00 781.00994.00 _______ _____ 82063 White Table - 30"H ............... 506.40 557.05708.95 _______ _____ 82066 White Table - 42"H ............... 710.00 781.00994.00 _______
_____ 820708 42" Round White Conf Table .. 412.00 453.20576.80 _______
Qty Part #
Description
PRODUCT DISPLAYS, TABLET STANDS & MORE
Product Display
_____ 850604 Etagere - Black..................... 457.15 502.85640.00 _______
_____ 850605 Etagere - Pewter.................. 457.15 502.85640.00 _______
_____ 85078 Locking Door Pedestal......... 488.85 537.75684.40 _______
Refrigerator
_____ 8503001 Refrigerator White/14 cu ft....... 920.45 1012.501288.65 _______
Lighting
_____ 850707 Mason Table Lamp............... 161.95 178.15226.75 _______
_____ 850708 Mason Floor Lamp............... 240.75 264.85337.05 _______
Tablet Stands
_____ 850714 Mobile Tablet Stand-White... 303.30 333.65424.60 _______
_____ 850715 Mobile Tablet Stand-Black.... 303.30 333.65424.60 _______
Tablet Stand Accessories
_____ 850711 Brochure Holder..................... 30.15 33.1542.20 _______
_____ 850712 Wireless Printer Holder.......... 30.15 33.1542.20 _______
_____ 850713 Charging Shelf........................ 30.15 33.1542.20 _______
Computer / Desk / Table
_____ 820706 Work Desk - White............... 354.30 389.75496.00_______
_____ 820707 Merlin Table - Gray............... 370.80 407.90519.10 _______
POWERED
Powered Seating
_____ 810120 Naples Chair - Black............. 681.85 750.05954.60 _______
_____ 830122 Naples Loveseat - Black....... 916.70 1008.351283.40 _______
_____ 830121 Naples Sofa - Black............ 1054.70 1160.151476.60 _______
_____ 81021 Roma Chair - White.............. 681.85 750.05954.60_______
_____ 83017 Roma Sofa - White............. 1054.70 1160.151476.60_______
Powered Tables
_____ 82070 G30 Cocktail Table - 18"H.... 449.10 494.00628.75 _______
_____ 82071 G30 Cafe Table - 30"H......... 621.10 683.20869.55 _______
_____ 82072 G30 Bar Table - 42"H............811.65 892.801136.30 _______
Powered Product Display
_____ 85060 Locking Pedestal-36"H-Black.. 498.50 548.35697.90 _______
_____ 85061 Locking Pedestal-36"H-White.. 498.50 548.35697.90 _______
_____ 85062 Locking Pedestal-42"H-Black.. 594.30 653.75832.00 _______
_____ 85063 Locking Pedestal-42"H-White.. 594.30 653.75832.00 _______
Adapters
_____ 850800 Charging Adapters - Black...... 26.80 29.5037.50 _______
_____ 850801 Charging Adapters - White..... 26.80 29.5037.50 _______
(310093)
TOTAL COST
Sub-Total____________ + Tax (8.15%)_________ = TOTAL_____________
Page 2 of 2
FREEMAN select furnishings
ISC West 2016 / April 6-8, 2016
Name of Show:
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
ACCESSORIES
Vertical
Horizontal
PERFBOARD - SINGLE SIDED
PERFBOARD - SINGLE SIDED
CHROME GARMENT RACK
COLLAPSIBLE
SECURITY CONTAINER
2 WAY STRAIGHT ARM
4 WAY SLANT ARM
GRID ACCESSORIES
GRID LEGS
PERFBOARD hooks
and accessories
TICKET TUMBLER
2’ x 8’ GRID PANELS
4 WAY CONNECTORS
Qty Part #
Description
Qty Part #
Description
GRIDS (continued)
PERFBOARD / BULLETIN BOARDS
_____ 102011781m x 8’H Single Side-Vert....... 185.00 203.50259.00_________
_____ 10201182½m x 8’H Single Side-Vert...... 153.10 168.40214.35_________
_____ 102014804’ x 8’ Single Side-Horz......... 203.25 223.60284.55_________
_____ 102040 4” Single Hook............................ 3.10 3.404.35_________
_____ 102060 6” Single Hook............................ 3.10 3.404.35_________
_____ 102080 8” Single Hook............................ 3.10 3.404.35_________
_____ 10205 12” Shelf Bracket...................... 16.95 18.6523.75_________
_____ 10207 7-Ball Waterfall......................... 31.50 34.6544.10_________
GRIDS
_____ 103028
_____ 103010
_____ 103011
_____ 103040
_____ 103041
_____ 103042
_____ 103030
Chrome Grid........................... 163.40 179.75228.75_________
Black Grid............................... 163.40 179.75228.75_________
White Grid.............................. 163.40 179.75228.75_________
Grid Legs - Chrome.................. 25.60 28.1535.85_________
Grid Legs - Black...................... 25.60 28.1535.85_________
Grid Legs - White..................... 25.60 28.1535.85_________
Grid Connectors....................... 31.50 34.6544.10_________
_____ 10303
_____ 10305
_____ 10307
_____ 10309
_____ 103044
_____ 103046
_____ 103048
3-Ball Waterfall ........................ 26.35 29.0036.90_________
5-Ball Waterfall......................... 27.90 30.7039.05_________
7-Ball Waterfall......................... 30.70 33.7543.00_________
Cleaver Clip................................ 6.30 6.958.80_________
4” Single Hook............................ 3.25 3.604.55_________
6” Single Hook............................ 3.25 3.604.55_________
8” Single Hook............................ 3.25 3.604.55_________
ACCESSORIES
_____ 151010
_____ 15905
_____ 159011
_____ 10405
_____ 10404
_____ 10403
Collapsible Security Contr...... 305.65 336.20427.90_________ _
Fish Bowl ................................. 36.75 40.4551.45_________ _
Ticket Tumbler - Small............ 112.00 123.20156.80_________
Garment Rack........................ 122.35 134.60171.30_________
4-way Slant Arm .................... 153.10 168.40214.35_________
2-way Straight Arm................. 121.60 133.75170.25_________ _
TOTAL COST
Don’t see what you need?
Please call Exhibitor Services Representative at 702-579-1700.
(310093)
FREEMAN accessories
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
ONLINE Price
Discount price
DEADLINE DATE
MARCH 14, 2016
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
SHOWCASES
QUARTER VIEW
The DESIGNER Line (Fluorescent OR Halogen)
The Standard White Line (Fluorescent)
Fluorescent Lighting
Sliding Doors w/Lock (No Mirrors)
Solid Sides
Matte White Formica Exterior
Closed Storage area (Quarter & Half View Cases)
Available in 4’, 5’ and 6’ lengths & 34” Corner Cases
Available in Quarter, Half & Full View
Fluorescent Lighting (Quarter & Half View)
Halogen Lighting (Quarter View Only) Mirrored Sliding Doors w/Lock
Glass Sides
Brushed Silver Frame
Textured Gray Formica Exterior
Rear Storage w/Locked Sliding Doors
Available in Quarter & Half View
FURNISHINGS
Qty Part #
Description
_____ 101044
_____ 101052
_____ 101062
_____ 101042
_____ 101050
_____ 101060
_____ 101043
_____ 101051
_____ 101061
_____ 101092
_____ 101090
4’ Quarter View Fluorescent... 442.10 486.30618.95_________ 5’ Quarter View Fluorescent... 442.10 486.30618.95_________ 6’ Quarter View Fluorescent... 442.10 486.30618.95_________ 4’ Half View Fluorescent......... 442.10 486.30618.95_________ 5’ Half View Fluorescent......... 442.10 486.30618.95_________ 6’ Half View Fluorescent......... 442.10 486.30618.95_________ 4’ Full View Fluorescent......... 442.10 486.30618.95_________ 5’ Full View Fluorescent......... 442.10 486.30618.95_________ 6’ Full View Fluorescent......... 442.10 486.30618.95_________ Corner Quarter View.............. 482.20 530.40675.10_________ Corner Half View.................... 482.20 530.40675.10_________
The DELUXE Line (Fluorescent)
Fluorescent Lighting
Mirrored Sliding Doors w/Lock
Glass Sides
Polished Bronze Frame
Glossy Black Formica Exterior
FURNISHINGS
Qty Part #
Description
_____ 1012400 4’ Quarter View Fluorescent... 496.35 546.00694.90_________ _____ 1012500 5’ Quarter View Fluorescent... 496.35 546.00694.90_________
_____ 1012600 6’ Quarter View Fluorescent... 496.35 546.00694.90_________
_____ 1012401 4’ Half View Fluorescent......... 496.35 546.00694.90_________ _____ 1012501 5’ Half View Fluorescent......... 496.35 546.00694.90_________ _____ 1012601 6’ Half View Fluorescent......... 496.35 546.00694.90_________ _____ 1011400 4’ Quarter View Halogen........ 554.80 610.30776.70_________ _____ 1011500 5’ Quarter View Halogen........ 554.80 610.30776.70_________ _____ 1011600 6’ Quarter View Halogen........ 554.80 610.30776.70_________
_____ 101214 Corner Quarter View Fluorescent... 532.00 585.20744.80_________ _____ 101212 Corner Half View Fluorescent........ 532.00 585.20744.80_________ _____ 101142 Corner Quarter View Halogen...... 640.05 704.05896.05_________
The elite Line (Halogen)
FURNISHINGS
Qty Part #
Description
FULL VIEW HALF VIEW
_____ 1014111 4’ Quarter View Fluorescent... 522.35 574.60731.30_________ _____ 1014121 5’ Quarter View Fluorescent... 522.35 574.60731.30_________ _____ 1014131 6’ Quarter View Fluorescent... 522.35 574.60731.30_________ _____ 1014110 4’ Half View Fluorescent......... 522.35 574.60731.30_________ _____ 1014120 5’ Half View Fluorescent......... 522.35 574.60731.30_________ _____ 1014130 6’ Half View Fluorescent......... 522.35 574.60731.30_________ _____ 1014101 Corner Quarter View.............. 558.10 613.90781.35_________ _____ 1014100 Corner Half View.................... 558.10 613.90781.35_________
Halogen Lighting
Mirrored Sliding Doors w/Lock
Glass Sides
Brushed Gold Frame
Green w/Etched Verdigris Formica Exterior
FURNISHINGS
Qty Part #
Description
_____ 1013400 4’ Quarter View Halogen........ 554.80 610.30776.70_________ _____ 1013500 5’ Quarter View Halogen........ 554.80 610.30776.70_________ _____ 1013600 6’ Quarter View Halogen........ 554.80 610.30776.70_________ _____ 1013401 4’ Half View Halogen.............. 554.80 610.30776.70_________ _____ 1013501 5’ Half View Halogen.............. 554.80 610.30776.70_________ _____ 1013601 6’ Half View Halogen.............. 554.80 610.30776.70_________ _____ 101314 Corner Quarter View.............. 640.05 704.05896.05_________ _____ 101312 Corner Half View.................... 640.05 704.05896.05_________
Remember to order in advance to save time, money and ensure availability. Rental prices are for the duration of the show and
include delivery to and removal from your booth space. Orders received after the deadline date will be charged the Standard Price.
TOTAL COST
Sub-Total____________+ Tax (8.15%)_______ = TOTAL______________
(310093)
Name of Show:
FREEMAN showcases
ONLINE Price
Discount price
DEADLINE DATE
MARCH 14, 2016
carpet
When it comes to making your exhibit stand out on the show floor, we have you covered. Freeman offers several color
options in both Classic and Prestige carpet designed to fit the requirements of your exhibit space.
• Freeman uses only colorfast carpet, making it a consistent, matching shade every time
• All Classic and Prestige carpets contain recycled content and are recyclable
• Our carpet padding consists of 95-100% recycled urethane foam and is also 100% recyclable according the
manufacturers specifications
prestige
C A R P E T
Freeman’s Prestige carpet combines plush comfort with durable soil and stain resistance, perfect for high-traffic areas.
Five popular colors are available in a luxurious 40-ounce weight and all nine designer colors are available in a 28-ounce weight.
Freeman’s Prestige carpet packages include new, 10-foot-wide carpet, delivery, Visqueen covering, installation, carpet tape,
carpet removal and all carpet material handling fees. Price includes environmentally friendly disposal of carpet after usage.
Foam carpet padding is available for a minimal fee. If you have a large order, please contact us to see if volume discounts
may apply.
custom options
Prestige carpets can also be customized to fit your exhibit needs with unique logos, patterns and borders. Call the phone number
on the Quick Facts for assistance.
black*
cardinal
charcoal*
cream
navy*
toast
wedgewood
white*
*Color(s) available in both 28 oz. and 40 oz.
Actual color(s) may vary slightly.
gray pearl*
classic
C A R P E T
custom cut
Freeman Classic carpet is available in a range of colors and includes delivery, Visqueen covering, installation, carpet tape,
carpet removal and all carpet material handling fees. Foam carpet padding is available for a minimal fee. If you have a large
order, please contact us to see if volume discounts may apply.
standard cut
Our Classic carpet comes in a variety of sizes: 9’ x 10’, 9’ x 20’, 9’ x 30’, 9’ x 40’ and larger. Prices include delivery,
installation, carpet tape, carpet removal and all carpet material handling fees. Foam carpet padding and Visqueen covering
are available for a minimal fee.
black
blue
gray
green
latte
midnight blue
plum
red
red pepper
tuxedo
Actual color(s) may vary slightly.
questions?
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, visit us at www.freemanco.com.
01/14 - 53988 - online
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
•
•
•
•
Orders received after the deadline date or without payment will be charged the Standard Price and are subject to availablity.
Prestige and Custom Cut Classic Carpet are subject to a 100% Cancellation Charge.
All Classic and Prestige Carpets contain recycled content and are recyclable.
** A one time booth vacuuming before the show opens is provided for carpets ordered through Freeman. Additional vacuuming can be
ordered through SES.
PRESTIGE CARPET - includes plastic covering, delivery, material handling, installation and
removal **
• Guaranteed new, high quality carpet available in a variety of designer colors.
FREEMAN carpet
ONLINE Price
Discount price
DEADLINE DATE
MARCH 14, 2016
CHOOSE YOUR CARPET COLOR - 40 oz. Carpet:
Black
Charcoal
Gray Pearl
Navy
White
40 oz. Carpet Rental - Price per sq. ft. (100 sq. ft. minimum)
Online
DiscountStandard
Total
1 - 700 sq. ft.
Booth Size: _______ x ______ = ________ sq.ft. @ $ 4.74 $5.20 $ 6.65 $__________
Over 700 sq. ft. Booth Size: _______ x ______ = ________ sq.ft. @ $ 4.29 Black
Navy
$ 4.70
$ 6.00 $__________
CHOOSE YOUR CARPET COLOR - 28 oz. Carpet:
Cardinal
Charcoal
Cream
Toast
Wedgewood
Gray Pearl
White
Online
1 - 700 sq. ft.
Booth Size: _______ x ______ = ________ sq.ft. @ $ 4.10 Over 700 sq. ft. Booth Size: _______ x ______ = ________ sq.ft. @ $ 3.85 DiscountStandard
$ 4.50
$ 4.25
Total
$ 5.75 $__________
$ 5.40 $__________
CHOOSE YOUR CARPET COLOR:
Green
Latte
Midnight Blue
Per sq. ft.
Booth Size: _______ x ______ = ________ sq.ft. @
Black
Blue
Gray
Plum
Online
$ 3.01 Red
Red Pepper
DiscountStandard
$ 3.30
Tuxedo
Total
$ 4.20 $__________
CLASSIC CARPET - includes delivery, material handling, installation and removal **
• Our 16 oz. Classic Carpeting is available in a variety of standard colors in the following standard sizes.
Black
Qty
Blue
Gray
Description
CHOOSE YOUR CARPET COLOR:
Green
Latte
Midnight Blue
Online
Plum
Red
Red Pepper
Tuxedo
DiscountStandard Total
_______ 9' x 10' Classic Carpet ................................198.55
218.40
277.95$______________
_______ 9' x 20' Classic Carpet.................................397.10
436.80
555.95$______________
_______ 9' x 30' Classic Carpet.................................595.65
655.20
833.90$______________
_______ 9' x 40' Classic Carpet.................................794.20
873.60
1111.90$______________
CARPET PADDING AND PLASTIC COVERING - includes delivery, material handling, installation and removal
Qty
_______
_______
_______
_______
_______
_______
_______
Description
Online
9' x 10' Carpet Padding..................................... 65.70
9' x 20' Carpet Padding................................... 131.40
9' x 30' Carpet Padding................................... 197.10
9' x 40' Carpet Padding................................... 262.80
Carpet Padding - 1/2” (90 - 700 sq ft)................. 0.73
Carpet Padding - 1/2” (Over 700 sq ft)............... 0.55
Plastic Covering (per sq ft)................................. 0.40
Discount StandardTotal
72.00
144.00
216.00
288.00
0.80
0.60
0.45
90.00$______________
180.00$______________
270.00$______________
360.00$______________
1.00$______________
0.75$______________
0.55$______________
Our carpet padding consists of 95 - 100% recycled urethane foam and is also 100% recyclable according to the manufacturer's
specifications. Our plastic floor covering contains up to 60% recycled content.
**All Utility lines must be installed before carpet
installation. Utilities should be ordered in advance.**
(310093)
TOTAL COST
CUSTOM CUT CLASSIC CARPET - includes plastic covering, delivery, material handling, installation and removal **
• Our Custom Cut Classic Carpeting is available in custom cut sizes, and in a variety of standard colors.
page 1 of 3
R E N TA L
exhibits
Package 1
Package 1 upgraded with graphics and cabinet
Package 2
Package 3
12/12 - 53592 - online
page 2 of 3
Package 4
Package 5
Package 6
* All exhibits include: installation & dismantle of exhibit, material handling of exhibit, classic carpet with nightly vacuuming,
2 arm lights (per 10’ unit), power (500 watts) for lights ONLY and labor to hang arm lights.
Questions? All packages can be customized or modified. To speak with an Exhibitor Sales specialist,
call the number listed on Quick Facts. For fast easy ordering, go to www.freemanco.com.
page 3 of 3
Color Options - Classic Carpet
Color Options - Fabric and Hardwall Panels
black
blue
gray
green
latte
midnight blue
plum
red
red pepper
tuxedo
black
Blackfabric
Fabric
Upgraded Color Options - Prestige Carpet
blue
Bluefabric
Fabric
gray
Grayfabric
Fabric
white
Whitehardwall
Hardwall
white
Whiteperfboard
Perfboard
Questions?
black*
cardinal
charcoal*
cream
navy*
toast
wedgewood
white*
gray pearl*
*Colors available in both 28 oz. and 40 oz.
All packages can be customized
or modified. To speak with an
Exhibitor Sales specialist, call the
number listed on Quick Facts. For
additional custom examples click
on the link below.
Upgrades available for under $500
Slatwall & Shelves
Black Metal
Graphics & Custom Logo
To view additional custom designs
Cabinets & Counters
Colored Panels
www.freemanco.com/customexhibits
12/12 - 53592 - online
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
All exhibits include: installation & dismantle of exhibit, material handling of exhibit, 9' x 10' or 9' x 20' classic carpet with nightly
vacuuming, 2 arm lights (per 10' unit), power (500 watts) for lights ONLY and labor to hang arm lights.
To place your order, please check the appropriate box and complete the remaining selections at the bottom of the form.
RENTAL EXHIBITS
Package 1
Package 2
Package 3
Package 4
Package 5
Package 6
Discount
Price
Standard
Price
10’ x 10’
10’ x 10’
$3,941.20
$2,729.70
$5,517.70
$3,821.60
10’ x 10’
10’ x 10’
10’ x 10’
10’ x 10’
$3,281.95
$3,061.50
$2,458.70
$2,551.10
$4,594.75
$4,286.10
$3,442.20
$3,571.55
Discount
Price
Standard
Price
Total
10’ x 20’
10’ x 20’
$5,934.85
$4,081.40
$8,308.80
$5,713.95
__________
__________
10’ x 20’
10’ x 20’
10’ x 20’
10’ x 20’
$5,078.40
$7,755.40
$4,500.70
$4,722.40
$7,109.75
$10,857.55
$6,301.00
$6,611.35
__________
__________
__________
__________
• Orders received after the deadline date or without payment will be charged the Standard Price and are subject to availability.
• Orders cancelled after production begins are subject to a 100% Cancellation Charge.
CHOOSE YOUR PANEL
Black Fabric
Blue Fabric
Gray Fabric
White Hardwall
White Perfboard CARPET
Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibit. The following colors are available:
Check color choice
Black
Blue
Gray
Green
Latte
Midnight Blue
Plum
Red
Red Pepper
Tuxedo
You may want to add padding or upgrade your carpet to one of our designer colors in our PRESTIGE carpet line, now available
in 28 oz. and 40 oz. weight. Refer to our enclosed Carpet order form for color selections and pricing.
Our carpet padding consists of 95 - 100% recycled urethane foram and is also 100% recyclable according to the manufacturer's
specifications. Our platic floor covering is up to 60% recycled content.
LIGHTING
Each Rental Exhibit includes 2 Arm Lights (per 10’ unit).
Note: Power and labor to hang the lights are included in our standard rental exhibits package price. Power consumption
not to exceed 500 watts.
*Additional power must be ordered separately.
HEADER IDENTIFICATION SIGN
Indicate which color lettering you would like. We have a wide variety of standard colors available:
Black
Blue
Brown
Burgundy
PMS Color_______________________
Dark Green
Red
Teal
White
Font Type_ _______________________
Indicate exactly how you want your company name to appear: *Unless font type is indicated, Helvetica will be used.
ENHANCE YOUR EXHIBIT
Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes:
Slatwall & Shelves
Specialty Colored Metal
Graphics & Custom Logo
Recyclable Graphics
Cabinets & Counters
Colored Panels
Custom Design
White Eco-Board
The product offered has recycled content or has eco-friendly
attributes and is 100% recyclable according to the manufacturer’s
specifications.
(310093)
TOTAL COST
Sub-Total____________+ Tax (8.15%)_______ = TOTAL______________
FREEMAN rental exhibits
Discount Price
DEADLINE DATE
MARCH 14, 2016
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
ACCESSORIES FOR RENTAL UNITS
RADIUS COUNTER
(Does Not Have Doors)
STRAIGHT AND ANGLED SHELVES
LITERATURE
POCKETS
(Plexiglass)
(Lights may only be used on rentals.
Electrical service & labor to install
lights is not included.)
GONDOLAS
STEM LIGHT
COUNTERS & CABINETS
WIRE WALL PANELS
SLAT WALL PANELS
(Available in Black or White)
(Available in White)
Usable Surface: 36”w x 86”h
Usable Surface: 37-1/2” x 86-1/4”
Overall Size: 41-3/16”w x 96”h x 28”d Overall Size: 41-3/16”w x 96”h x 28”d
TRACKLIGHT
Qty Part #
Description
DiscountStandard
Price
Price
Total
Qty Part #
Description
LIGHT FIXTURES
____ 172512 Stem Light.............................. 132.05184.85________
____ 172514 4’ Tracklight (3 lights).............. 315.15441.20________
CABINETS & COUNTERS
____
____
____
____
____
____
Blue Fabric
Gray Fabric
White PVC
173051m x 36” High Cabinet............ 630.40882.55________
173061m x 42” High Counter............ 711.95996.75________
173082m x 36” High Cabinet.......... 1017.801424.90________
173092m x 42’ High Counter.......... 1098.451537.85________
1730101m x 36” High Radius Cabinet...1118.801566.30________
1730111m x 42” High Radius Counter.. 1215.651701.90________
GONDOLAS
Gondolas
Blue Fabric
____
____
____
____
174541
174542
174581
174582
Black Fabric
Gray Fabric
Perfboard
White PVC
Single Sided 1m x 4’ High....... 366.80513.50________
Double Sided 1m x 4’ High...... 488.30683.60________
Single Sided 1m x 8’ High....... 447.05625.85________
Double Sided 1m x 8’ High...... 570.00798.00________
SHELVES
____ 17201
____ 17206
Straight Shelf - 1 m................. 89.35125.10________
Angled Shelf - 1m..................... 89.35125.10________
Don’t see what you need?
Please call an Exhibitor Services Representative at 702-579-1700.
(310093)
Total
WIRE WALL
(electrical service & labor to install lights not included)
Cabinets
Black Fabric
Discount Standard
Price
Price
Wire Wall
Black
____
____
____
____
____
____
____
____
White
1735181m x 8’ High Wire Wall............. 488.30683.60________
17353 3-Ball Waterfall......................... 26.3536.90________
17355 5-Ball Waterfall......................... 27.9039.05________
17357 7-Ball Waterfall......................... 31.5544.15________
173510 Cleaver Clip................................ 6.308.80________
1735468 4” Single Hook............................ 3.104.35________
1735468 6” Single Hook............................ 3.104.35________
1735468 8” Single Hook............................ 3.104.35________
SLAT WALL
____
____
____
____
17361001m x 8’ High Slat Wall............. 366.80513.50________
173650 ½m x 8’ High Slat Wall.......... 275.00 385.00________
173611 Slat Wall Shelf.......................... 89.30125.00________
17365 5-Ball Waterfall ....................... 31.5544.15________
LITERATURE POCKET
____ 174015 For 8½ x 11 Literature.............. 31.1543.60________ TOTAL COST
*Remember to select a color for items with checkboxes.
Otherwise, a selection will be made for you.
FREEMAN exhibit accessories
Discount Price
DEADLINE DATE
MARCH 14, 2016
TOTALFLEX
Available to rent or purchase, TotalFlex provides more options for configuring exhibits to fit your
space, budget and vision. This pop-up display is versatile, lightweight, portable, durable, and needs
just minutes and no tools to set up.
• Cases easily convert into a podium.
• Velcro compatible fabric panels available in a wide selection of colors.
• Compatible with shelves, lights and other innovative trade show accessories.
• Freeman can produce high-resolution digital graphics in virtually any size as well as photomural
panels to enhance your exhibit's appearance.
• Available in a variety of sizes for rental or purchase, including a table top version shown below.
• All TotalFlex units include Installation & Dismantle of exhibit.
floor units
table top units
8'H x 8'W Floor Standing Unit
8'H x 10'W Floor Standing Unit
40"H x 6'W Table Top Unit
40"H x 8'W Table Top Unit
01/14 - 53984
®
By Freeman
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
TABLE TOP UNIT
Purchase Units Include:
Rental Units Include:
1-Case
Draped Table (Select color below)
Classic Carpet 9' X 10' (Select color below) One Time Installation &
Dismantle
Installation & Dismantle of Exhibit
Material Handling of Exhibit
Nightly Vacuuming
1-Light (Power (500 watts) for LIGHTS only and Labor to hang lights)
Header Identification Sign - (white with black text) Indicate copy below:
RENTAL
QTY. Size
TOTAL
Fabric Panel Colors for All Units:
Discount Price Standard Price
40" H x 6' W
40" H x 8' W
$1,448.25
$1,611.85
$2,027.55
$2,256.60
________ _ _______
________ _ _______
PURCHASE*
Size
40" H x 6' W 40" H x 8' W
$1,537.50
$1,686.40
$2,152.50
$2,360.95
Black
Gray
Additional Fabric Panel Colors for Purchase Units Only:
Blaze Red
Blueberry
Emerald
*Other Colors Also Available for Purchase Units*
9'x10' Classic Carpet: Black Blue Gray
Latte Midnight Blue
Plum
Red
Red Pepper
________ _ _______
________ _ _______
Table Drape:
Black
Gold
*Shipping Not Included
Blue
Gray
Silver
Green
Tuxedo
Dark Green
Red
Brown
Plum
White
FLOOR UNIT
Purchase Units Include:
Rental Units Include:
Classic Carpet 9' X 10' (Select color below) 1-Case
1-Podium (8'H x 10'W unit only)
Installation & Dismantle of Exhibit
One Time Installation &
Material Handling of Exhibit
Dismantle
Nightly Vacuuming
1-Podium (8'H x 10'W unit only)
2-Lights (Power (500 watts) for LIGHTS only and Labor to hang lights)
Header Identification Sign - (white with black text) Indicate copy below:
RENTAL
QTY. Size
TOTAL
8' H x 8' W
8' H x 10' W
$2,103.05
$2,424.55
$2,944.25
$3,394.35
Fabric Panel Colors for All Units:
________ _ _______
________ _ _______
8' H x 8' W
8' H x 10' W
$2,950.25
$3,392.05
$4,130.35
$4,748.85
Gray
Additional Fabric Panel Colors for Purchase Units Only:
Blaze Red
Blueberry
Emerald
*Other Colors Also Available for Purchase Units*
9'x10' Classic Carpet: Black Blue Gray
Latte Midnight Blue
Plum
Red
Red Pepper
PURCHASE*
Size
Black
________ _ _______
________ _ _______
Silver
Green
Tuxedo
All Classic carpets contain recycled content and are recyclable.
*Shipping Not Included
CUSTOM GRAPHIC / PHOTO PANELS
Our custom graphic panels can dramatically enhance your exhibit's appearance.
Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit.
OPTIONAL ACCESSORIES
Part #
Description
1715800
1715801
1715802
1715803
2-200 Watt Halogen Light Kit
1-200 Watt Halogen Light Kit
Straight Shelf
Angle Shelf
RENTAL
Qty.
____
____
____
____
PURCHASE
$205.40
$107.20
$ 81.90
$ 81.90
$287.55
$150.10
$114.65
$114.65
Total
Qty.
_______
_______
_______
_______
____
____
____
____
$264.95
$193.60
$133.95
$133.95
$370.95
$271.05
$187.55
$187.55
Total
_______
_______
_______
_______
QUICK TIPS
• If shipping literature or products, material handling rates will apply.
• Order in advance to save time, money and ensure availability. Orders received after the deadline date or without payment
will be charged the Standard Price.
PURCHASE UNITS TOTAL COST
RENTAL UNITS TOTAL COST
Sub-Total____________+ Tax (8.15%)_______ = TOTAL__________
Sub-Total____________+ Tax (8.15%)_______ = TOTAL_________
(310093)
FREEMAN totalflex
Discount Price
DEADLINE DATE
MARCH 14, 2016
page 1 of 1
fabric solutions
comprehensive capabilities
Freeman can digitally print high-resolution, photo-quality images on nylon, stretch fabrics, carpeting and a variety of other
materials. No matter what size, shape, or color, Freeman can print it. We can further customize exhibits with:
• Aluminum framing to transform large digital graphics into backwalls and other free-standing structures
• Integrated lighting for enhanced effects
• A wide variety of opaque and translucent materials
one-stop solutions
Freeman’s exhibit specialists can deliver a range of services to fit any budget and both long and short-term usage goals.
• Design
• Fabrication
• Custom Graphics
• Lighting Effects
• Installation and Dismantling
• Shipping and Storage
geometric structures
For detailed specifications on structures such as these, or for more information on our wide range of versatile fabric
solutions, please contact our representatives at the number listed in your exhibitor information.
questions?
Call customer service at the number listed on Quick Facts. For fast, easy ordering, go to www.freemanco.com.
12/11
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
STANDARD PURCHASE -- Standard Framing, Sizes, and Fabric
•
•
•
Single-sided graphics, frame hardware and harness included.
Complete the “Hanging Sign” order form. (Labor and hardware to hang sign are NOT included.)
Orders received after the deadline date are subject to availabilty and will be charged standard prices.
An Exhibitor Sales Specialist will contact you for details.
Square Signs
Quantity
Length Height __________ __________ __________ __________ 10’ x 10’
10’ x 10’
15’ x 15’
15’ x 15’
3’
4’
3’
4’
Rectangle Signs
Quantity
Length Height __________ 10’ x 15’
__________ 10’ x 15’
3’
4’
All Sides
(Linear Ft.)
Discount Price
Standard Price
Total
40’
40’
60’
60’
$5,965.70
$7,094.00
$8,447.55
$9,977.80
$8,948.55
$10,641.00
$12,671.35
$14,966.70
_____________
_____________
_____________
_____________
All Sides
(Linear Ft.)
Total
50’
40’
$7,528.55
$8,740.35
$11,292.85
$13,110.55
_____________
_____________
Circle Signs
Circumference
Quantity
Diameter Height (Linear Ft.)
__________
__________
__________
__________
10’
10’
15’
15’
3’
4’
3’
4’
Triangle Signs
Quantity
Length Height __________10’ x 10’ x 10’
__________10’ x 10’ x 10’
__________15’ x 15’ x 15’
__________15’ x 15’ x 15’
3’
4’
3’
4’
S
Serpentine Signs
Quantity
Length Height __________
__________
__________
__________
__________
__________
15’
15’
20’
20’
30’
30’
3’
4’
3’
4’
3’
4’
Total
31.42’
31.42’
47.12’
47.12’
$5,276.35
$6,099.50
$7,436.75
$8,610.80
$7,914.55
$9,149.25
$11,155.15
$12,916.20
_____________
_____________
_____________
_____________
All Sides
(Linear Ft.)
Total
30’
30’
45’
45’
$4,600.35
$5,360.00
$7,103.55
$10,133.10
$6,900.55
$8,040.00
$10,655.35
$15,199.65
_____________
_____________
_____________
_____________
Double Sided
(Linear Ft.)
Total
30’
30’
40’
40’
60’
60’
$3,866.20
$4,847.30
$5,813.40
$6,845.75
$7,619.00
$9,219.45
$5,799.30
$7,270.95
$8,720.10
$10,268.65
$11,428.50
$13,829.20
_____________
_____________
_____________
_____________
_____________
_____________
Total:__________________ x Tax (8.15%) ___________________ =_______________________
CUSTOM PURCHASE -- Custom Framing, Various Custom Sizes, and Fabrics
Please check the box to have an Exhibitor Sales Specialist contact you regarding FREE Samples of
materials and/or quotes. Or you may call our Exhibitor Sales Department 702/579-1400.
(310093)
FREEMAN fabric solutions
Discount Price
DEADLINE DATE
MARCH 7, 2016
page 1 of 1
digital graphics
creating visual excitement
Quality graphics contribute significantly to the impact of your exhibit. Vivid colors and sharp images attract attention, build
traffic, and communicate messages more effectively. Freeman has invested in the latest printing technology and has the
skills to provide you with the finest digital graphic reproduction available.
state-of-the-art capabilities
Freeman can provide four-color, photo-quality, high-resolution digital printing in virtually any size for banners, signage,
exhibit graphics, and more. Each Freeman location has stand-alone printing capabilities, and all are supported by the
Corporate Graphics Center for special requirements. Last minute repairs and replacements are handled efficiently through
our nationwide resources.
superior quality control
Electronic file transfer, in-house printing, and company-wide standardization of procedures allow us to control quality,
cost and scheduling for our customers on a nationwide basis.
depth of resources
• VUTEK™ and Salsa printers provide large format, four-color, high-resolution digital printing of single and double-sided
banners up to 10' wide and virtually any size with seams.
• Encad printers provide digital processing of banners up to 5' wide without seams.
• All Freeman operations use the same printers, software, ink, adhesives, and laminates for continuity.
• Seaming, grommeting, lamination, and mounting are handled in-house.
• A variety of fabrics are available, including nylon, vinyl, and mesh materials.
• Computer-aided graphic design for your assistance.
freeman specializes in the digital graphic
reproduction and installation of:
• Suspended banners
• Logo reproduction
• Accent graphic photo panels
• Backlit displays and murals
• Large format signage and banners
• four-color carpet image printing
questions?
Call customer service at the number listed on Quick Facts. For fast, easy ordering, go to www.freemanco.com.
12/11
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
GRAPHICS
To order your graphics, complete this order form and attach your sign copy or electronic file.
Please see the artwork guidelines on page 2 of this form.
Note: All graphics are subject to a 100% Cancellation Charge.
STANDARD SIZES
DIGITAL GRAPHICS
Freeman has the capabilities to provide you with CHOOSE YOUR SIZE:
DiscountStandard
the finest digital graphic reproduction available.
QTY. Price
Price
TOTAL
Capabilities include four-color, photo-quality,
7" x 11" ______ @ $70.20 $105.30 = $_ _______
high-resolution digital printing in virtually any size
7" x 22" ______ @ $75.85 $113.80 = $_ _______
for banners, signage, exhibit graphics and more.
_________ L X _________W = _________ sq. ft.
$17.20 per sq.ft. discount price
sq. ft.__________ x or = $________________ $25.80 per sq.ft. standard price
• Minimum order per graphic 9 sq. ft. (1296 sq. in.)
• Double sq. ft. for double-sided graphics
• Round sq. ft. to next whole increment
Note: File conversion, retouching, cloning or color correcting
may incur additional labor charges. (See reverse side
for graphic guidelines.)
LARGE DIGITAL GRAPHICS
Please call an Exhibitor Sales Specialist for
price quotes on graphics over 80 sq. ft.
7" x 44" 9" x 44" 11" x 14" 14" x 22" 14" x 44" 22" x 28" 28" x 44" 20" x 60"
(white only)
______ @ $73.75 $110.65 = $_ _______
______ @ $78.05 $117.10 = $_ _______
______ @ $70.20 $105.30 = $_ _______
______ @ $88.80 $133.20 = $_ _______
______ @ $105.65 $158.50 = $_ _______
______ @ $102.50 $153.75 = $_ _______
______ @ $133.80 $200.70 = $_ _______
______ @ $218.75 $328.15 = $_ _______
Note: File conversion, retouching, cloning or color correcting
may incur additional labor charges. (See reverse side
for graphic guidelines.)
INDICATE YOUR SIGN COPY HERE:
• Please feel free to attach additional sign copy on separate page.
File Information:
Electronic File Name_______________________
Application______________________________
PMS Colors______________________________
Backing Material:
Foamcore
Masonite
PVC
Plexi
Gatorfoam
Eco-Board
Ultra-Board
Other
The product offered has recycled content or has ecofriendly attributes and is 100% recyclable according to
the manufacturer's specifications.
Vertical
Horizontal
Vertical
Horizontal
Use Your Judgment
For Sign Layout
Background Color: _________________________________
Lettering Color: ___________________________________
Use Your Judgment
For Sign Layout
Special Instructions_____________________
TOTAL COST
_____________________________________
(310093)
Page 1 of 2
FREEMAN graphics
Discount Price
DEADLINE DATE
MARCH 14, 2016
Our goal is to provide you with the best possible quality graphics for your event or exhibit. You can help us in
that effort by providing digital art files using the following guidelines. If you are sending us completed, print-ready
files, please pass the following information on to your graphics designer. Two overall considerations for submitting
acceptable artwork involves proper resolution or size of the file to avoid poor quality images, and proper color
matching information and proofs to ensure accurate color reproduction.
PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART
PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART
RASTER ART (photos, logos containing any continuous tone images):
• Art submitted at 1:1 (100%), resolution should be no less than 60 dpi (100 dpi preferred)
• Art submitted at 2:1 (50%), resolution should be no less than 120 dpi (200 dpi preferred)
• Art submitted at 4:1 (25%), resolution should
be no less than 240 dpi (400 dpi preferred)
VECTOR ART:
• Logos should be vector and have outlined fonts (if provided as bitmap, please use high-res images)
FONT AND LINKS:
• Supply all fonts used in your design (zip Mac fonts). If unsure how to collect fonts, convert them to outlines.
• Supply all links used in your document. Use packaging feature if available. If unsure how to collect links,
embed them in the file when saving.
COLOR:
• If PMS color matching is required, please use original Pantone + Solid Coated swatches in your artwork.
Modifying Pantone names will result in printing default color (CMYK)
• CMYK artwork will be produced "As Is". Our color output is balanced and vibrant.
• Convert RGB art to CMYK if possible.
• If you are sending Certified Color Proofs (Gracol, Swop, Fogra), please provide ICC file information used to
print your samples. Best option would be to include ICC chart on your prints.
ARTWORK IN THE STRUCTURE:
Please note that any panels going in the metal frame will hide 1/4" of your art all the way around. If you have
continuous wall where individual panels are divided by metal, use 1.25" spacing in between each panel to account
for gaps and the natural flow of the graphics.
ACCEPTABLE FILE SOFTWARE
We are capable of working with both PC and MAC based software, and can accept art created with the ADOBE
Creative Suite - Illustrator, InDesign, and Photoshop
Always provide the following:
• Native files with fonts and links (zipped)
• High-res PDF-X/4 exports of the files
ACCEPTABLE FILE TYPES AND SUPPORT FILES
NATIVE FILES:
• AI CLOUD (CC) file with Packages supporting links and fonts. You may keep images linked but Packaging
feature must be used.
• AI (CS6, CS5, CS4...) file with embedded links and outlined fonts.
• EPS file with embedded links and outlined fonts.
• INDD file with Packaged supporting links and fonts.
PRINT FILES:
• High-res PDF-X/4 (preferred).
• AI with PDF content (choode this option when saving file).
• EPS files with embedded links and outlined fonts.
RASTER OF BITMAP ART:
• Photoshop EPS (preferred, use 8-bit preview, Max, Quality JPG compression).
• PSD (make sure font layers are rasterized).
• TIFF, JPG (quality 8 and higher).
MAC users: User Zip or Stuffit programs when submitting fonts other than OTF (Open Type Fonts).
WAYS TO SEND ARTWORK
Files below 10 MB can be delivered via email. Larger files may be posted to Freeman's FTP site. You may get the
password and other needed information from your Freeman service representative in order to post files. However,
a hard copy proof and backup of the files on CD-Rom/DVD may be required to be sent via overnight delivery in
addition to posting the electronic files. Please call 702-579-1700 for assistance.
Please visit us at: www.freemanco.com
Page 2 of 2
FREEMAN artwork guidelines
CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK
page 1 of 1
installation & dismantle
When it comes to installation and dismantling of exhibits, no one does it better than Freeman. With over 80 years of
experience, our group of specialists is ready to assist you with all of your exhibit requests, from beginning to end.
Whether you choose to supervise or you need the assistance of a full-time Freeman employee, we can meet all your
needs, from shipping and storage to emergency on-site repairs to basic installation and dismantling to support service
coordination including electrical, furnishings and more. Freeman has the resources and the capabilities to help you have
the most successful show experience possible.
installation and dismantling services available
Freeman will work closely with you to coordinate every phase of your trade show participation, including:
• Preplanning and budget consultation
•
Support service coordination – electrical, furnishings, floral and more
•
Shipping and storage management
•
On-site supervisors with dedicated floor managers
•
Skilled labor and technicians for installation and dismantling
•
Full, in-house carpentry
•
Graphics production
•
Emergency repairs and refurbishing
•
Postshow evaluations
•
Multiple show coordination
Supervise any labor yourself, or if you need assistance, Freeman I&D experts will do it for you.
if you use Freeman staff
Exhibits can be set up prior to your arrival under the direction of Freeman I&D supervisors. We charge 30% of the total labor
charge, with a minimum $45 fee.
if you supervise yourself
Installation – Your labor supervisor must check in at the exhibitor service center to pick up laborers. Upon completion of
work, your supervisor must return to the exhibitor service center to release the laborers. Start time is guaranteed only
when labor is requested for the start of the working day.
Dismantling – When scheduling dismantling labor, be sure to allow time for empty containers to be returned to the booth after
the close of your show. Start time is guaranteed only when labor is requested for the start of the working day.
questions?
For questions and assistance with labor estimates, call customer service at the number listed on Quick Facts.
For fast, easy ordering, visit us at www.freemanco.com.
12/11 - 48854
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
For Assistance, please call 702-579-1400 and ask to speak with our I & D Department.
DISPLAY LABOR (One Hour Minimum per Worker)
Description
Price per
Hour
Straight Time-
8:00 A.M. to 5:00 P.M. Monday through Friday...................................................... $ 96.50
Overtime-
5:00 P.M. to 8:00 A.M. Monday through Friday,
All day Saturday, Sunday and recognized holidays............................................... $157.00
• Price is per person/per hour.
• Start time guaranteed only at start of working day and at the close of the show.
• One hour minimum per man - labor thereafter is charged in half (1/2) hour increments.
• Supervisor must check in at Service Desk to pickup labor.
• Labor must be canceled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker.
• When scheduling dismantle labor, be sure to allow sufficient time for empty containers to be returned to your booth.
• Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared. Please include setup plan/photo, special instructions & inbound shipping information with this order.
INSTALLATION LABOR
Freeman Supervised Labor - Please complete the reverse side of this form.
• Installation of your exhibit will be completed at our discretion prior to show opening
• The charge for this service is 30% of the total installation labor bill, with a minimum of $45.00
Emergency contact:_______________________________________ Phone Number:_ ____________________________
Exhibitor Supervised Labor
Supervisor will be:__________________________________________ Phone Number:_ ____________________________
Date
Start
No. of People
Time
Approx. Hrs.
Total Hrs.
Hourly Rate
per Person
Estimated
Total Cost
_______ _________ ______________ x _ _____________=_ ___________ @ $_ ____________ = $_________________
_ _______ _________ ______________ x _ _____________=_ ___________ @ $_ ____________ = $_________________
_ _______ _________ ______________ x _ _____________= ____________ @ $ _____________ = $_________________
Freeman Supervision (30%/$45.00)
= $_________________
Tax (N/A)
= $_________________
Total Installation = $_________________
DISMANTLE LABOR
Freeman Supervised Labor - Please complete the reverse side of this form.
• Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor
• The charge for this service is 30% of the total dismantle labor bill, with a minimum of $45.00
Emergency contact:_______________________________________ Phone Number:_ ____________________________
Exhibitor Supervised Labor
Supervisor will be:________________________________________ Phone Number:_ ____________________________
Date
Start
No. of People
Time
Approx. Hrs.
Total Hrs.
Hourly Rate
per Person
Estimated
Total Cost
_______ _________ ______________ x ______________=_ ___________ @ $_ ____________ = $_________________
_ _______ _________ ______________ x _ _____________=_ ___________ @ $_ ____________ = $_________________
_ _______ _________ ______________ x _ _____________= ____________ @ $ _____________ = $ ________________
Freeman Supervision (30%/$45.00)
= $_________________
Tax (N/A)
= $_________________
Total Dismantle = $_________________
If you have questions or need assistance in completing your order, please call your Freeman I & D Representative.
(310093)
Page 1 of 2
FREEMAN installation & dismantle labor
ORDER FORM
DEADLINE DATE
MARCH 14, 2016
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
For Assistance, please call 702-579-1400 and ask to speak with our I & D Department.
FREEMAN SUPERVISED LABOR
IN ORDER TO BETTER SERVE YOU - Please complete the following information
if your display is to be set-up and/or dismantled by Freeman I&D and you will
not be present to supervise the installation and/or dismantle.
INBOUND SHIPPING & SET UP INFORMATION
PLEASE NOTE: Should you have more than one shipment, please provide the information for all shipments.
Freight will be shipped to: Warehouse _____ Show Site _____ Date Shipped _______________ Carrier: _______________
Total No. of: Crates ___________________
Cartons _____________________
Fiber Cases ______________________
Setup Plan/Photo: Attached _______________ To Be Sent With Exhibit _______________ In Crate No. ________________
Carpet: With Exhibit _____________ Rented From Freeman _____________ Color______________ Size ______________
Electrical Placement/Order: Drawing Attached (required) ______ _Drawing With Exhibit ______ Electrical Under Carpet ______
Comments: _________________________________________________________________________________________
_ _________________________________________________________________________________________________
Graphics: With Exhibit _______________ Shipped Separately _______________
Comments:_ ________________________________________________________________________________________
_ _________________________________________________________________________________________________
Special Tools/Hardware/Equipment Required:_ _________________________________________________________________
_ _________________________________________________________________________________________________
OUTBOUND SHIPPING INFORMATION
PLEASE NOTE: Should you have more than one shipment, please provide the information for all shipments.
SHIP TO:______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
METHOD OF SHIPMENT
Freeman Exhibit Transportation:
 Common Carrier
 Air Freight
 Next Day
Other (list carrier name & phone number):
 Other Common Carrier:____________________________________________________________________________
 Other Air Freight:_________________________________________________________________________________
 Van Line:_______________________________________________________________________________________
 2nd Day
 Deferred
 Expedited
FREIGHT CHARGES
 Prepaid
 Collect
Bill To:
_ ___________________________________________________________________________________
_ ___________________________________________________________________________________
_ ___________________________________________________________________________________
In the event your selected carrier fails to show on final move-out day, please select one of the
following options:
Reroute via Freeman’s choice
Deliver back to Freeman warehouse at Exhibitor’s expense.
PLEASE NOTE: Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.
Page 2 of 2
FREEMAN installation & dismantle labor
Name of Show:
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
FORKLIFT / RIGGING LABOR
Straight Time: 8:00 A.M. to 5:00 P.M. Monday through Friday
Overtime:
5:00 P.M. to 8:00 A.M Monday through Friday and all day Saturday, Sunday and Holidays.
• Start time guaranteed only at start of working day
• One hour minimum - labor thereafter is charged in half (1/2) hour increments
• Supervisor must check in at Service Desk to pickup labor
• When scheduling dismantle labor, be sure to allow sufficient time for empty containers to be returned to your booth
Part#
Description
Price per
Hour
FORKLIFT LABOR
304050 Forklift w/operator - up to 5,000 lbs - ST.................................................................... $ 192.50
304051
Forklift w/operator - up to 5,000 lbs - OT....................................................................$ 301.50
3040100 Forklift w/operator - up to 10,000 lbs - ST...................................................................$ 211.75
3040101 Forklift w/operator - up to 10,000 lbs - OT..................................................................$ 328.00
3040150 Forklift w/operator - up to 15,000 lbs - ST...................................................................$ 235.75
3040151 Forklift w/operator - up to 15,000 lbs - OT..................................................................$ 346.00
304040
Forklift w/operator - 4-Stage - ST................................................................................$ 268.25
304041
Forklift w/operator - 4-Stage - OT...............................................................................$ 372.50
RIGGING LABOR
3020200 Rigger Foreman - ST..................................................................................................$ 101.75
3020201 Rigger Foreman - OT..................................................................................................$ 161.00
3020100 Rigger - ST....................................................................................................................$ 96.50
3020101 Rigger - OT.................................................................................................................$ 157.00
EQUIPMENT
3090600 Forklift Cage..................................................................................................................$ 35.75
3090700 Forklift Boom.................................................................................................................$ 35.75
3090800 Pallet Jack.....................................................................................................................$ 35.75
INSTALLATION
Part #
Description
Date
Start # of Equip/ Approx Hrs
Time Person per Person
Total Hours
Hourly
Rate
Estimated
Total Cost
Describe
work to be done:______________________________________________________________________________
Sub-Total
____________________________________________________________________________________________________
Tax
Total
N/A
DISMANTLE
Part #
Description
Date
Start
Time
# of Equip/ Approx Hrs
Person per Person
Total Hours
Hourly
Rate
Estimated
Total Cost
Describe
work to be done:______________________________________________________________________________
Sub-Total
____________________________________________________________________________________________________
Tax Total
(310093)
N/A
FREEMAN forklift / rigging labor
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
INSTRUCTIONS
HANGING SIGN LABOR AND EQUIPMENT
EQUIPMENT AND LABOR RATES TO HANG SIGNS
FREEMAN hanging sign labor
DISCOUNT PRICE
DEADLINE DATE
MARCH 14, 2016
• Standard prices will apply if the hanging sign is not received
by the warehouse shipping deadline date.
Equipment With Crew
• Standard prices will apply to all labor orders placed
• All ceiling rigging must conform to Show Management rules and
after the deadline date.
regulations and facility limitations.
• Standard prices will apply if the hanging sign is not
• All electric hanging signs must be assembled and installed by SES.
received by the warehouse shipping deadline date.
Please refer to the SES Hanging Sign Services Order Form.
• Rates are per lift and crew per hour
• All non-electric overhead hanging signs must be assembled,
• Condor and Crew consists of condor, operator and rigger.
installed by FREEMAN. Exhibitors, display company and/or I&D
• Additional crew and/or equipment will be used if the surepresentatives may supervise, but will not be allowed to assemble
pervisor deems it necessary to safely complete the instalor install the hanging sign. Please complete the enclosed Labor
lation and/or dismantling of a job and it will be charged
Order Form for labor to assemble your hanging sign.
accordingly.
• Set up instructions must be provided for signs needing assembly.
•
Assembly and Ground Labor is an additional charge.
• Hanging anchor points must be pre-fabricated and ready for use.
• One hour minimum per lift/crew - lift/crew thereafter is
• Overhead hanging signs are to be sent in separate containers
charged in half (1/2) hour increments
directly to advance warehouse using the enclosed Hanging Sign
• Freeman components (cable, clamps, etc) will be used to
Labels. This container MUST be received by the warehouse
install all hanging signs and charged accordlingly
shipping deadline in order to receive Advance prices.
• Electrical signs must be in working order and in accordance with
the National Electrical Code. ELECTRICAL SERVICE requirements
Labor Rates
must be ordered in advance on the enclosed SES Electrical
Service Order Form.
Advance
Standard Price
• If any hang point supports over 200 lbs., please use the SES Price
Hanging Sign Services Order Form.
Condor
Condor with crew
$621.00
$869.50
SIGN DESCRIPTION, SIZE & WEIGHT
Sign Assembly
• For signs other than banners, include blueprint or drawing with detailed Sign Assembly/Ground Labor $126.00
$176.50
information so hanging anchor points can be determined.
• Rates are blended to include any overtime to accomType: Cloth Banner____________Metal or Wood________ Other_________
plish the hanging of all signs in a timely manner prior
Shape: Square__________ Triangle ______ Rectangle _______ Other______
to the opening of the show.
Size: Height_______________Length ____________ Width _____________
Weight of Sign:________________________________________________
Does Your Sign Require Electricity________________ Assembly _________
Is Your Sign Designed to Rotate? ____________ Yes ____________ No
(Initial in the applicable box above)
Installation Estimate
• Use diagram below to represent your booth space. Indicate how
far in from each boundary you would like your sign placed.
• The ceiling structure and relation to the support beams may
require your sign to be moved from your specified location.
__________ Feet in from the back Aisle #___________________
__________ Feet in
__________ Feet in
from the
from the
Left Aisle #_____________
Right Aisle #____________
__________ Feet in from the front Aisle #___________________
Number of feet from floor to top of sign: __________________
STRUCTURAL INTEGRITY STATEMENT
MUST ACCOMPANY ORDER
(310093)
Hourly Rate
Total Estimated Cost
Dismantle Estimate
PLACEMENT DIAGRAM
Approx Hours
________________ @ _____________ = _____________________
Approx Hours
Hourly Rate
Total Estimated Cost
________________ @ ______________ = _____________________
Please Note:
• Freeman will begin to assemble and hang the signs as soon
as the hall is accessible as long as the order and the sign
are received by the appropriate deadline dates.
• In the event the order and sign are not received by the
deadline date, Standard prices will apply and the sign will
be hung when the equipment and labor become available.
Name of Show:
PLEASE INCLUDE THIS FORM WITH
YOUR HANGING SIGN ORDER FORM
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
THIS FORM MUST BE RETURNED
FOR ALL SUSPENDED STRUCTURES
___________________________________________________, t h e c o n t r a c t e d
exhibitor at the ISC West 2016 and (if applicable), the display house or builder for the
aforementioned exhibitor, do hereby certify and guarantee that the stress points for
the hanging structure have been properly engineered and tested. We further certify
that the structure can be hung safely and has been constructed to meet all applicable
regulations and safety measures.
We hereby release, indemnify and forever hold harmless REED EXHIBITIONS, Sands
Expo Center, FREEMAN, and its subsidiaries, their directors, officers, employees,
representatives, agents and contractors from and against any and all liability, claims,
damage, loss, fines, or penalties arising from the installation, use or dismantling of this
structure. All hang points supporting in excess of 200 lbs. may be verified (metered)
on site at exhibitor’s expense.
Exhibiting Company:_ _________________________________ Booth #:________
Authorized Signature:_ _______________________________________________
Authorized Name:_____________________________________ Date:_ _________
E-Mail: _____________________________________________________________
Display House/Builder (if applicable):_ __________________________________
Authorized Signature:_ _______________________________________________
Authorized Name:_____________________________________ Date:__________
E-Mail: _____________________________________________________________
Please complete and return form to:
FREEMAN
Las Vegas, NV 89118
Fax: 469-621-5604
(310093)
FREEMAN structural integrity statement
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
Name of Show:
ISC West 2016 / April 6-8, 2016
COMPANY NAME:
PHONE #:
E-MAIL ADDRESS:
MOTORS AND TRUSS
• Orders received after the deadline date will be be charged the Standard Price.
• ELECTRICAL SERVICE requirements to power the motors must be ordered in advance on the SES
ELECTRICAL SERVICES ORDER FORM.
• ELECTRICAL LABOR requirements to hang the truss and motors must be ordered in advance on the
SES RIGGING / HANGING ORDER FORM.
• The cost of Material Handling is included in the rates listed below.
Qty
Description
Advance
Price
Standard
Price
Total
EQUIPMENT
______ One Ton Hoist *..............................................................$ 490.65
$ 637.85 $_________
______ Half Ton Hoist *..................................................................465.60
605.30 $_________
______ 20.5” Box Truss (per foot) *.................................................20.30
26.40 $_________
______ 12” Box Truss (per foot) *....................................................19.00
24.70 $_________
Total for Equipment......................................................................................................... $_________
* Add 8.15% Tax............................................................................................................... $_________
Grand Total....................................................................................................................... $_________
MUST ACCOMPANY ORDER
(310093)
FREEMAN motors & truss
Las Vegas, NV 89118
Ph: 702-579-1700 • Fax: 469-621-5604
[email protected]
DISCOUNT PRICE
DEADLINE DATE
MARCH 14, 2016
page 1 of 1
audio visual & computers
Freeman Audio Visual offers the widest array of audio visual products in our expansive network throughout North
America. Our exhibit specialists can assist with a full range of audio visual equipment for portable, modular and
custom rental exhibit programs to fit any size or budget. Full service resources include digital services, lighting, flat
screen technology, computer equipment and LED displays.
Freeman Audio Visual establishes the right combination of equipment and services that will command attention while
communicating your company’s message. Whatever your needs are, our dedicated service and technical on-site support teams
will be available to ensure your exhibit program’s success. With more than 3,500 full-time audio visual experts and $100 million
in inventory, you can always count on Freeman Audio Visual to recommend the perfect combination of audio visual solutions to
enhance your company’s brand.
•
Preshow consultation regarding equipment specifications and budgeting
•
ne seamless source for all your technology solutions, including a complete range of audio visual and computer
O
equipment and installation services
•
Intelligent lighting design, installation and operation
•
Scheduled deliveries with advance confirmation to meet your time lines
•
Single invoice for audio visual and computer equipment rental services
Flat-Screen Technology
Computer Equipment and Peripherals
questions?
Call an Audio Visual Specialist at 800-225-5289.
4/09 - 48859
High-Performance Professional
Sound Systems
Intelligent Lighting Systems and
Custom-Designed Truss
ISC West 2016
Proud to Serve as Your Official Audio Visual Provider
April 6 ‐ 8, 2016
Sands Expo Center | Las Vegas, NV
*Order By: March 14, 2016 to Receive Early Order Pricing!
Exhibiting Company Name:
Booth #:
Packages QTY.
Early Order Show Rate
Apple iPad with Floor Stand ‐ Choose Color of Stand: Black ‐or‐ White
$295.00
32" Flat Panel Display ‐ 1080P, with Dual Post Stand and External USB Media Player
$720.00
$936.00
$870.00
$1,131.00
$1,035.00
$1,345.50
$1,445.00
$1,878.50
Flat Panel Displays
QTY.
24" Flat Screen ‐ 1080P, with Dell Sound Bar & Wall Mount Bracket
$290.00
$377.00
32" Flat Screen ‐ 1080P, with Internal Speakers & Wall Mount Bracket
$475.00
$617.50
$625.00
$812.50
46" Flat Screen ‐ 1080P, with Internal Speakers & Wall Mount Bracket $790.00
$1,027.00
$1,200.00
$1,560.00
$1,400.00
$1,820.00
$1,800.00
$2,340.00
$2,800.00
$3,640.00
Total
Please call for pricing!
Please call for pricing on Flat Screens 90" and larger, LED & LCD Video Wall Options
Mounting Bracket ‐ (32"‐ 80" Flat Screen) *Only required if providing your own Flat Screen
$150.00
$195.00
Single Post Stand ‐ (up to 24" Flat Screen; Mounting Bracket Required ‐ Charges May Apply)
$150.00
$195.00
Dual Post Stand ‐ (32"‐ 80" Flat Screen; Mounting Bracket Required ‐ Charges May Apply)
$225.00
$292.50
Touchscreen Displays
Total
$383.50
QTY.
32" Touchscreen, with Wall Mount Bracket
46" Touchscreen, with Wall Mount Bracket
Please call for pricing on Touchscreens 65" and larger
$800.00
$1,040.00
$1,300.00
$1,690.00
Total
Please call for pricing!
Additional Audio Visual Equipment
QTY.
USB Media Player Choose: Blu‐ray ‐or ‐ DVD Player
$120.00
$156.00
$150.00
$195.00
Sound Bar ‐ 2.1 Full Range, with Built‐in Subwoofer $75.00
$97.50
Small High Performance PA System (2 speakers, 1 Mixer/Amp)
Wireless Microphone ‐ Choose One: Handheld ‐or‐ Headset ‐or‐ Lavalier
$330.00
$429.00
$240.00
$312.00
Quoted Additional Equipment
QTY.
Total
Total
Freeman has a full complement of Computer, Audio, Video and Lighting Inventory, as well as design capabilities. Whether your needs are big or small, our experts are available to help you! Please contact us at: 702.352.1516 for a custom quote.
*Early order rate is subject to a 30% increase when ordering equipment after March 14, 2016.
Contact Your Freeman Representative
Total Your Order
JESSE AGUIRRE
Equipment Sub‐Total 28% Handling Charge ($176.00 Min) Includes Delivery, Install & Dismantle
[email protected]
Phone: 702.352.1516
Added Labor to Mount Client Owned Flat Screen to Stand ($75)
Fax: 469.621.5604
TOTAL CHARGES:
Online at: www.freemanco.com
No Sales Tax or Drayage on Freeman AV Equipment
Don't see what you are looking for? Please call to discuss the options!
Project# 11‐310093
** Please note for Monitor Stand & Mount Rentals: Additional labor may be required to mount client provided monitors
** Electrical Services are not included in equipment pricing.
Order Online at: www.freemanco.com
1 of 3
Please Fill in All Information Below Before Submitting Your Order
Contact Information
Your Name:
Booth Number:
Company Address:
City / State:
Zip Code:
Phone:
Fax:
Email:
Third Party (If Applicable):
Signature:
Delivery Information
A representative must be in your booth at the time of delivery unless alternate arrangements are made. Delivery subject to readiness of the booth structure and set‐up. Please call us at 702.352.1516 with questions.
On‐Site Contact Person: Cell Phone:
Please Select Your Preferred Date and Time of Delivery (Choose One):
Monday, April 04, 2016
8am ‐ 12pm
1pm ‐ 5pm
Tuesday, April 05, 2016
8am ‐ 12pm
1pm ‐ 5pm
If You Have a Special Delivery Request, Please Note it Here:
Payment Information
Method of Payment (Choose One):
Master Card
Check (in US Funds)
Visa
Bank Transfer (please call for details)
American Express
Key Account
Credit Card Number:
Expiration Date:
Card Holder Name:
Signature:
** For your convenience, Freeman will use your authorization to charge your credit card account for advanced and on site orders placed by your company representative. These charges may include all Freeman companies, or any charges which Freeman may be obligated to pay on behalf of the Exhibitor including without limitation, any shipping charges.
** All payments must be made in advance in US funds.
Cancellation Policy: Any cancellation must be received within 7 days of show open to avoid being charged one day's rental rate. Cancellations after delivery will result in a day's charge and labor incurred.
Project# 11‐310093
2 of 3
TERMS & CONDITIONS
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms and conditions set forth below become
a part of the Contract between Freeman and you, the EXHIBITOR. Acceptance of said terms and conditions will be construed when any of the following
conditions are met: THE METHOD OF PAYMENT FORM IS SIGNED; OR AN ORDER FOR LABOR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY
EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN.
DEFINITIONS
For purposes of this Contract, ”Freeman” means Freeman Decorating Services, Inc. (“FDSI”), Freeman Decorating Ltd. Freeman Audio Visual Solutions, Inc.,
and their respective employees, directors, officers, agents, assigns, affiliated companies, and related entities. The term “Exhibitor” means the Exhibitor, its
employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”).
PAYMENT TERMS
Full payment, including any applicable tax, is due at the time the order is placed. Purchase orders are not considered payment. All payments must be in U.S.
funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after the deadline date will incur additional After Deadline
charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the property of
Freeman except where specifically identified as a sale. All equipment rentals are based on Show Rates and apply only to Show Days. Rental prices on Audio
Visual equipment (including computers) do not include labor, delivery, electrical services or removal of the equipment from the booth. Exhibitor agrees to use
all rental equipment with reasonable care to prevent excessive wear and tear and/or damage to Freeman’s property. Exhibitor will notify Freeman
immediately of any damage to rental equipment and agrees to be billed for any damage to, or loss of, rental equipment rented to Exhibitor. In case of
cancellation of any labor orders by Exhibitor, a one‐hour “per person, per hour” charge will be applied for all labor and equipment orders that are not
canceled in writing at least 24 hours prior to the scheduled start time. If Prestige Carpet, Custom‐Cut Carpet, Modular Rental Exhibits, Audio Visual and/or
Computer Equipment and any other custom‐order items or services have already been provided at the time of cancellation, fees will remain at 100% of the
original charge. If the Show or Event is canceled because of reasons beyond Freeman’s control, Exhibitor remains responsible for all charges for services and
equipment provided up to and including the date of cancellation. Freeman will not issue refunds to Exhibitor of any payments made before the date of
cancellation. It is Exhibitor’s responsibility to advise the Freeman Service Center Representative of problems with any orders, and to check the Exhibitor’s
invoice for accuracy prior to the close of the Show or Event. If Exhibitor is exempt from payment of sales tax, Freeman requires an exemption certificate for
the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers. For International
Exhibitors, Freeman requires 100% prepayment of advance orders, and any order or services placed at show site must be paid at the show. For all others,
should there be any preapproved unpaid balance after the close of the show; terms will be net, due and payable in Dallas, Texas upon receipt of invoice.
Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5%
per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre‐paid basis only. If any finance charge hereunder exceeds the
maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and any excess finance charge
received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer. If past due invoices or invoice balances are
placed with a collection agency or attorney for collection or suit, Exhibitor agrees to pay all legal and collection costs. THESE PAYMENT TERMS AND
CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. In the event of any dispute between the
Exhibitor and Freeman relative to any loss, damage, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment,
due to Freeman for its services, as an offset against the amount of any alleged loss or damage. Freeman reserves the right to charge Exhibitor for the
difference between the Exhibitor’s estimate of charges and the actual charges incurred by Exhibitor, or for any charges that Freeman may be obligated to pay
on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor provides a credit card for payment and charges are rejected by the
Exhibitor’s credit card company for any reason, Freeman hereby provides notice that it reserves the right, and Exhibitor authorizes Freeman, to continue to
attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor’s account. Exhibitor hereby grants a lien on its
property in Freeman’s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor.
LABOR UNDER SUPERVISION OF EXHIBITOR: Exhibitor shall be responsible for the performance of labor provided under this section. It is the responsibility of
Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to
work in a manner that is in compliance with Freeman’s Safe Work Rules and/or Federal, State, County and Local ordinances, rules and/or regulations,
including but not limited to Show or Facility Management rules and/or regulations. It is the responsibility of Exhibitor to check in with the Service Desk to pick
up labor, and to return to the Service Desk to release labor when the work is completed. INDEMNIFICATION: Exhibitor agrees to indemnify, hold harmless,
and defend Freeman from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses (including
but not limited to reasonable attorneys’ fees and investigation costs) arising out of work performed by labor provided by Freeman but supervised by
Exhibitor. Further, the Exhibitor’s indemnification of Freeman includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations
and/or Rules” as published and/or set forth by Facility or Show Management, and/or directing labor provided by Freeman to work in a manner that violates
any of the above rules, regulations, and/or ordinances.
Project# 11‐310093
3 of 3
ISC West 2016
Proudly Serving as Your Official Audio Visual Provider
April 6 ‐ 8, 2016
Sands Expo Center | Las Vegas, NV
*Order By: March 14, 2016 to Receive Early Order Pricing!
Meeting Room Audio Visual Packages (Daily Rentals)
Small Meeting Room Package (Up to 50 people)
QTY.
Early Order Daily Rate
96” Tripod Screen with Skirt, Projector(4000 Lumens), Projection Stand with Skirt, Sound System, Computer Direct Interface Box, Wireless Microphone, and Microphone Stand
$650.00
$845.00
$1,100.00
$1,430.00
$1,450.00
$1,885.00
Total
Medium Meeting Room Package (50 ‐ 150 people)
7.5’ X 10’ Fast fold Screen, Projector (4000 Lumens), Projection Stand with Skirt, Sound System, Computer Direct Interface Box, Wireless Microphone, and Microphone Stand. Large Meeting Room Package (150 people +)
10’ X 14’ Fast fold Screen, Projector (6000 Lumens) , Projection Stand with Skirt, Sound System, Computer Direct Interface Box, Wireless Microphone, and Microphone Stand. A La Carte Meeting Room Equipment (Daily Rentals)
QTY.
LCD XGA Computer Projector (4000 Lumens)
$425.00
Projection Stand (for LCD and Overhead Projectors)
$20.00
Tripod Screen Circle One: 70” $30 • 84” $35 • 96” $45
$
$26.00
$
$320.00
$416.00
46" Flat Screen ‐ 1080P, with Internal Speakers & Wall Mount Bracket $395.00
$513.50
$600.00
$780.00
Dual Post Stand ‐ (32"‐ 80" Flat Screen; Mounting Bracket Required ‐ Charges May Apply)
$115.00
$149.50
Choose: Blu‐ray ‐or ‐ DVD Player
$75.00
$97.50
Small High Performance PA System (2 speakers, 1 Mixer/Amp)
$165.00
$214.50
Wireless Microphone ‐ Choose One: Handheld ‐or‐ Headset ‐or‐ Lavalier
$120.00
$156.00
Computer Direct Interface Box (Audio)
$40.00
$52.00
Laptop Computer (Core i5/2.5ghz/4GB/300GBHD/DVD)
$165.00
$214.50
HP Laser Printer (40 PPM)
$97.50
$126.75
Wireless Presentation Mouse
$30.00
$39.00
Flip Chart w/ Pad with Markers
$40.00
$52.00
Quoted Additional Equipment
QTY.
Total
$552.50
Total
Freeman has a full complement of Computer, Audio, Video and Lighting Inventory, as well as design capabilities. Whether your needs are big or small, our experts are available to help you! Please contact us at: 702.352.1516 for a custom quote.
*Early order rate is subject to a 30% increase when ordering equipment after March 14, 2016.
Contact Your Freeman Representative
Total Your Order
JESSE AGUIRRE
Equipment Sub‐Total 28% Handling Charge ($176.00 Min) Includes Delivery, Install & Dismantle
[email protected]
Phone: 702.352.1516
Added Labor to Mount Client Owned Flat Screen to Stand ($75)
Fax: 469.621.5604
TOTAL CHARGES:
Online at: www.freemanco.com
No Sales Tax or Drayage on Freeman AV Equipment
Don't see what you are looking for? Please call to discuss the options!
Project #11‐310093
** Please note for Monitor Stand & Mount Rentals: Additional labor may be required to mount client provided monitors
** Electrical Services are not included in equipment pricing.
1 of 3
Please Fill in All Information Below Before Submitting Your Order
Contact Information
Name:
Company Address:
City / State:
Zip Code:
Phone:
Fax:
Email:
Third Party (If Applicable):
Signature:
Meeting Information
A representative must be in your meeting room at the time of delivery unless alternate arrangements are made. Delivery subject to readiness of the meeting room and set‐up. Please call us at 702.352.1516 with questions.
Cell Phone:
On‐Site Contact Person: Date of Meeting: Meeting Room Location:
Start Time:
End Time:
Seating Style:
Rehearsal Required: Seating Capacity:
Yes
No
If so, what time?
Additional Meeting Days:
Date of Meeting: Meeting Room Location:
Start Time:
End Time:
Seating Style:
Seating Capacity:
Start Time:
End Time:
Seating Style:
Seating Capacity:
Start Time:
End Time:
Seating Style:
Seating Capacity:
Payment Information
Method of Payment (Choose One):
Master Card
Check (in US Funds)
Visa
Bank Transfer (please call for details)
American Express
Key Account
Credit Card Number:
Expiration Date:
Card Holder Name:
Signature:
** For your convenience, Freeman will use your authorization to charge your credit card account for advanced and on site orders placed by your company representative. These charges may include all Freeman companies, or any charges which Freeman may be obligated to pay on behalf of the Exhibitor including without limitation, any shipping charges.
** All payments must be made in advance in US funds.
Cancellation Policy: Any cancellation must be received within 7 days of show open to avoid being charged one day's rental rate. Cancellations after delivery will result in a day's charge and labor incurred.
Project #11‐401655
2 of 3
TERMS & CONDITIONS
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms and conditions set forth below become
a part of the Contract between Freeman and you, the EXHIBITOR. Acceptance of said terms and conditions will be construed when any of the following
conditions are met: THE METHOD OF PAYMENT FORM IS SIGNED; OR AN ORDER FOR LABOR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY
EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN.
DEFINITIONS
For purposes of this Contract, ”Freeman” means Freeman Decorating Services, Inc. (“FDSI”), Freeman Decorating Ltd. Freeman Audio Visual Solutions, Inc.,
and their respective employees, directors, officers, agents, assigns, affiliated companies, and related entities. The term “Exhibitor” means the Exhibitor, its
employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”).
PAYMENT TERMS
Full payment, including any applicable tax, is due at the time the order is placed. Purchase orders are not considered payment. All payments must be in U.S.
funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after the deadline date will incur additional After Deadline
charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the property of
Freeman except where specifically identified as a sale. All equipment rentals are based on Show Rates and apply only to Show Days. Rental prices on Audio
Visual equipment (including computers) do not include labor, delivery, electrical services or removal of the equipment from the booth. Exhibitor agrees to use
all rental equipment with reasonable care to prevent excessive wear and tear and/or damage to Freeman’s property. Exhibitor will notify Freeman
immediately of any damage to rental equipment and agrees to be billed for any damage to, or loss of, rental equipment rented to Exhibitor. In case of
cancellation of any labor orders by Exhibitor, a one‐hour “per person, per hour” charge will be applied for all labor and equipment orders that are not
canceled in writing at least 24 hours prior to the scheduled start time. If Prestige Carpet, Custom‐Cut Carpet, Modular Rental Exhibits, Audio Visual and/or
Computer Equipment and any other custom‐order items or services have already been provided at the time of cancellation, fees will remain at 100% of the
original charge. If the Show or Event is canceled because of reasons beyond Freeman’s control, Exhibitor remains responsible for all charges for services and
equipment provided up to and including the date of cancellation. Freeman will not issue refunds to Exhibitor of any payments made before the date of
cancellation. It is Exhibitor’s responsibility to advise the Freeman Service Center Representative of problems with any orders, and to check the Exhibitor’s
invoice for accuracy prior to the close of the Show or Event. If Exhibitor is exempt from payment of sales tax, Freeman requires an exemption certificate for
the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers. For International
Exhibitors, Freeman requires 100% prepayment of advance orders, and any order or services placed at show site must be paid at the show. For all others,
should there be any preapproved unpaid balance after the close of the show; terms will be net, due and payable in Dallas, Texas upon receipt of invoice.
Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5%
per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre‐paid basis only. If any finance charge hereunder exceeds the
maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and any excess finance charge
received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer. If past due invoices or invoice balances are
placed with a collection agency or attorney for collection or suit, Exhibitor agrees to pay all legal and collection costs. THESE PAYMENT TERMS AND
CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. In the event of any dispute between the
Exhibitor and Freeman relative to any loss, damage, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment,
due to Freeman for its services, as an offset against the amount of any alleged loss or damage. Freeman reserves the right to charge Exhibitor for the
difference between the Exhibitor’s estimate of charges and the actual charges incurred by Exhibitor, or for any charges that Freeman may be obligated to pay
on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor provides a credit card for payment and charges are rejected by the
Exhibitor’s credit card company for any reason, Freeman hereby provides notice that it reserves the right, and Exhibitor authorizes Freeman, to continue to
attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor’s account. Exhibitor hereby grants a lien on its
property in Freeman’s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor.
LABOR UNDER SUPERVISION OF EXHIBITOR: Exhibitor shall be responsible for the performance of labor provided under this section. It is the responsibility of
Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to
work in a manner that is in compliance with Freeman’s Safe Work Rules and/or Federal, State, County and Local ordinances, rules and/or regulations,
including but not limited to Show or Facility Management rules and/or regulations. It is the responsibility of Exhibitor to check in with the Service Desk to pick
up labor, and to return to the Service Desk to release labor when the work is completed. INDEMNIFICATION: Exhibitor agrees to indemnify, hold harmless,
and defend Freeman from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses (including
but not limited to reasonable attorneys’ fees and investigation costs) arising out of work performed by labor provided by Freeman but supervised by
Exhibitor. Further, the Exhibitor’s indemnification of Freeman includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations
and/or Rules” as published and/or set forth by Facility or Show Management, and/or directing labor provided by Freeman to work in a manner that violates
any of the above rules, regulations, and/or ordinances.
Project #11‐310093
3 of 3
FLORAL DECORATIONS
241 South Little Tor Road
New City, NY 10956
TEL: 845 268-7555
FAX: 845 268-6570
Web Site: www.springvalleyfloral.com
CUSTOM FLORAL SERVICES
Cost
Each
Fresh Floral Arrangement 12 - 14” High
Fresh Floral Arrangement 15 - 18” High
Exotic Floral Arrangement 14” High
Exotic Floral Arrangement 24” High
66.00
76.00
81.00
96.00
Quan.
ALL PRICES INCLUDE
INSTALLATION, SERVICING,
AND REMOVAL AT END OF
SHOW
Total
SPECIAL SERVICES
AVAILABLE UPON REQUEST
-
RENTAL GREEN & FLOWERING
PLANTS
Mum Plants ___ yellow ___ white ___ lavender
Azaleas
Green Table Plant
Large Fern
3-foot Green Plant
4-foot Green Plant
5-foot Green Plant
6-foot Green Plant
8-foot Green Plant
26.00
31.00
26.00
36.00
43.00
53.00
63.00
73.00
90.00
GARDEN AREAS
FOUNTAINS
HOSPITALITY SUITES
LUNCHEONS
BANQUETS
ON SITE ORDERS SUBJECT TO
AVAILABILITY
__ PLEASE HAVE YOUR
DESIGNER COME BY TO
MAKE SUGGESTIONS
DATE/TIME____________
SUBTOTAL:__________
ADD 8.1% SALES TAX:__________
TOTAL:__________
ALL PLANTS INCLUDE
DECORATIVE CONTAINERS
PLEASE CHECK ONE
____WHITE
____BLACK
PAYMENT POLICY: ALL ORDERS MUST BE PAID IN ADVANCE
Enclose your check or credit card information as indicated below. Make checks payable to : Spring Valley Floral.
Credit Account Number
Expiration Date MM/YY
American Express (15 Digits) Check
_
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
MasterCard (16 Digits)
Visa (13 or 16 Digits)
_________________________________________________________________________________
_ Authorized Signature
Name on Card
Security Code
RETURN THIS ORDER WITH PAYMENT TO SPRING VALLEY FLORAL
Company ________________________________________________
Phone __________________
Address _________________________________________________
FAX ____________________
City, Zip, State ____________________________________________
E-mail___________________
Party in Charge ________________________________Onsite Phone Number ___________________
Authorized Signature _______________________________________
BOOTH # ______________
CompuSystems Lead Retrieval
The smart way to collect leads
CompuLEAD Smart Lead Retrieval App
Download the app and activate it via a unique activation code
•Transfer activations between your staff’s devices
•Custom qualifiers and survey questions
•Edit lead information and add notes
•Scan badges on and off the show floor even when cellular/Wi-Fi
connection is lost
•Send your own marketing materials to your leads from the app
App works with all iPhone, iPad and Android devices with
this year’s and the previous year’s operating system.
•Get personal in-booth training (additional charges apply)
•Wireless printer (additional charges apply)
CompuLEAD Smart Badge Scanner
A rental device equipped with the Smart app
•Custom qualifiers and survey questions
•Edit lead information and add notes
•Scan badges on and off the show floor even when celluar/Wi-Fi
connection is lost
•Get in-booth delivery, setup and training (additional charges apply)
•Wireless printer (additional charges apply)
Mobile Plus
Optional Wireless Printer
Follow-up
Included FREE with your CompuLEAD order is myLeads,
CompuSystems premier post show follow up service.
myLeads allows you to view all of your leads and provides
a powerful suite of post-show follow-up services.
•Download leads directly to your own CRM or database
•Print leads and mailing labels
•Send broadcast emails to your leads
•Run reports to help measure ROI
Order online
compusystems.com/order
Please note that if you’re using your own
lead capturing equipment, the QR code on
the badge only contains limited information.
To receive full lead information post-show
call 708.786.5565 for information and pricing.
Lead Retrieval Order Form
ISC West 2016
April 6–8, 2016 • Sands Expo & Convention Center • Las Vegas, NV
03/02/16
EARLY BIRD
STANDARD
$520
$580
$
$605
$725
$
$865
$895
$
$385
$415
$
$110
$110
$
CompuLEAD Smart Badge Scanner (174A)
$470
$560
$
CompuLEAD Smart App Unlimited User Activations (178A)
$735
$775
$
Wireless Printer (187A)
+$90
+$100
$
Setup and In-Booth Training For Smart (108)
+$110
+$125
$
Delivery, Setup and In-Booth Training For Mobile Plus (08)
+$110
+$125
$
Packages
CompuLEAD Smart App 2 User Activation (115)
QTY
TOTAL
• Custom qualifiers and surveys
• 15 pieces of literature (15 PDFs, 5 MB each)
• 5 links to videos
CompuLEAD Smart Badge Scanner (114)
• Wireless printer
• 5 Links to videos
• Delivery, setup and in-booth training
CompuLEAD Smart App Unlimited User Activations (116)
Best
e
v a lu
• 5 links to videos
Individual Items
CompuLEAD Smart App 2 User Activation (173A)
+ Additional Activation codes (173B)
Add-ons
Payment
Contact Name/Title
Company Name
Booth # (Required)
Subtotal
Processing Fee
TOTAL
$
$
$
15.00
All applicable taxes will be added.
Address
City
State
Zip Code
Phone
Onsite Cell
Fax
Email
Alternate Email (to receive leads post-show)
Country
All orders subject to a $100 cancellation fee.
No refunds after 03/07/16.
Credit card deposit required for all rentals. Order will appear as LEAD RETRIEVAL on credit card statment.
By signing this order form, I declare that I have fully read, understand and agree
to abide by the Terms and Conditions listed on the product description page.
Visa
MC
Amex
No refunds on CompuLEAD Smart.
Order
Fax: +1 708.344.4444
For assistance
Card Number
Expiration Date
Cardholder Name
Cardholder Signature
Inside the U.S. (Toll-free): 866.600.LEAD (5323)
Outside the U.S.: +1 708.786.5565
TERMS AND CONDITIONS. By completing this Lead Retrieval Order you agree to be held liable for the safekeeping and return of the
CompuLEAD unit and its accessories. If the unit or Bluetooth printer is not returned, returned damaged or stolen, a replacement fee
of $500 per item will be charged to the credit card used when placing the order. If the power cord is not returned, a $100 replacement
fee will be charged. If the Portable Android Charger w/ Cord is not returned, a $50 replacement fee will be charged. If the unit is not
returned within one hour after the show floor closes, a $100 late fee will be charged. CompuSystems is not liable in the event of any
hardware or software malfunction, service interruption or loss of saved leads.
JVA, Inc.
April 6-8, 2016
Sands Expo Center
Las Vegas, NV
INC.
Corporate Headquarters
3753 Howard Hughes Pkwy., Suite 200
Las Vegas, NV 89169
+1 702-259-4494 +1 800-553-8855
■
Nationwide
Tradeshow & Event
Talent Brokers
Sales & Marketing
ONLINE ORDERING LINK: https://www.jvainc.com/booktalent.asp
NATIONWIDE CONVENTION SERVICES
+1 800-553-8855
■
■
■
■
■
www.judyvenn.com
Hostesses/Hosts ■ Brand Ambassador ■ Narrators
Demonstrators ■ Crowd Gatherers ■ Interpreters
Special Talent ■ Street Marketing
Chair Massage Therapists ■ Shoe Shine Services
IN-STORE DEMOS • FOOD SERVERS DIVISION
Billing: 3183-F Airway Ave., Suite 118
Costa Mesa, California 92626
+1 714-957-8300 Fax +1 714-957-8301
■
Cities: Atlanta • Chicago
Orlando • Miami • Washington DC
Philadelphia • Boston • New York
Nashville • New Orleans • Denver
Hawaii • Dallas • Houston • Austin
San Antonio • San Francisco
San Jose • Los Angeles • Anaheim
San Diego • Las Vegas • Reno
Going
Beyond What’s
Expected...
Since 1971!
ORDER FORM/CONTRACT
Date _________________________________
PLEASE PRINT OR TYPE
(Signature required on page 2.)
Company ____________________________________________________________________
Billing Address _______________________________________________________________
City ___________________________________ State __________ Zip
___________________
Phone ________________________________ Fax___________________________________
Email ________________________________________________________________________
Contact ______________________________________________________________________
Indicate Number of People Needed:
____ Exhibit Hostess/Host/Brand Ambassador
____ Narrator/Spokesperson
____ Demonstrator/Sales Assistant
____ Crowd Gatherer
____ Hospitality Suite Hostess/Host
____ Interpreter
____ Costumed Character
____
Food Server/Street Marketing
Special Talent/Qualifications ________________________________________________
Type of Apparel
❏ Business
❏ Cocktail
❏ Costume
❏ Food Server ________________________________________________________________
METHOD OF PAYMENT AND TERMS
A credit card guarantee and a 50% deposit are required to confirm
an order. Balance is due 7 days prior to first day of show.
Name of Event________________________________________________________________
If terms are not met, balance will be charged to credit card.
City ____________________________________________________________________________
Cancellation Charges
Facility _______________________________ Booth # ______________________________
If cancelled 46 or more days before show . . . . . . . . 10% Processing Fee of Total Bill
If cancelled 15–45 days before show. . . . . . . . . . . . . . . . . . . . . . . . . 50% of Total Bill
If cancelled 14 days or less before show . . . . . . . . . . . . . . . . . . . . . 100% of Total Bill
On-Site Contact Person _____________________________________________________
On-Site Phone ______________________________________________________________
Dates Services Required:
❏ Check, payable to JVA, Inc. (Mail to Sales and Marketing)
❏ AMEX
❏ MasterCard
❏ Visa
❏ Diners Club
________________ From _____________ am
to _______________ pm
Account # ________________________________________ Exp. Date ______________
________________ From _____________ am
to _______________ pm
Name on Card ____________________________________________________________
________________ From _____________ am
to _______________ pm
Authorized Signature _______________________________________________________
________________ From _____________ am
to _______________ pm
❏ Charge 50% deposit to credit card
TOTAL PAYMENT DUE 7 DAYS PRIOR TO FIRST DAY OF SHOW.
❏ Charge total to credit card
P.O. # _____________ Security Code ________________________________________
“EXHIBITOR, PLEASE RETAIN A PHOTOCOPY (FRONT AND BACK) FOR YOUR FILES. PLEASE CALL JVA TO CONFIRM RECEIPT OF YOUR ORDER.”
TERMS AND CONDITIONS
1. Agreement: The terms and conditions set forth herein, the Order Form, and the Rate Sheet constitute an Agreement between Judy Venn & Associates, Inc. (“JVA”) and you the client (“Client”).
2. Independent Contractors: JVA is an independent broker of convention services. JVA is not employed by the Client. In the performance of its Agreement with the Client, JVA will make its best efforts
to obtain the services of subcontractors (“Talent”) to fulfill the requirements of the Client, which may include, but are not limited to, exhibit hostesses/hosts, demonstrators/sales assistants, costumed
characters, hospitality suite hostesses/hosts, narrators/presenters, interpreters or crowd gatherers. JVA does not employ the aforesaid persons, but retains their services as independent subcontractors.
3. Authority of Signatory: In the event the services of JVA are requested on behalf of the Client by an agent or third party representative, such as a producer or production house (“Agent”), the Agent,
and any other signatory who executes this Agreement on behalf of the Client, represents and warrants that it/he/she has all due express or implied authority necessary to execute this Agreement on
behalf of the Client, and to bind the Client hereto. Any Agent or other signatory that executes this Agreement acknowledges and agrees to be jointly and severally liable with Client for any and all financial obligations incurred under this Agreement by the Client or on the Client’s behalf.
4. Cancellation by Client: (a) Client acknowledges and agrees to the CANCELLATION CHARGES set forth on the Order Form in the event Client, or Agent on behalf of Client, cancels its order prior to
the event subject to this Agreement. Upon such cancellation, Client/Agent excuse JVA and the Talent from further performance under the terms of this Agreement. (b) Client acknowledges and agrees
that the Client or its Agent may only terminate or cancel Talent after commencement of the event subject to the Agreement, upon a showing of good cause. “Good cause” is defined as a willful breach
of duty by the Talent in the course of his or her performance, or in the case of the Talent’s habitual neglect of duty or continued incapacity to perform that duty. In the event of good cause as defined
above, prior to terminating or canceling the Talent, Client must provide JVA with a reasonable opportunity to cure the inadequate performance of the Talent by allowing JVA to notify the Talent of the
alleged breach of duty and/or replacing the Talent with an alternate in order to rectify any performance inadequacies. In the event Client terminates or cancels Talent without providing JVA with the
aforesaid opportunity to cure, Client agrees to pay the entire fee due and owing as if Client and Talent had fully performed under the Agreement.
5. Cancellation by the Talent: Sometimes unexpected events occur beyond our control. When such unexpected events do occur, to ensure that our Client’s needs are met we have established
the following policy where Talent cancellation occurs: (a) In the event JVA is informed of a cancellation by the Talent it scheduled for the event subject to this Agreement seven (7) days or more
prior to the start date of the subcontractor’s services: (1) Where the canceling Talent was specifically identified and requested by the Client for services to be performed at the event subject to
this Agreement, and where JVA is able to communicate the cancellation to the Client in a timely fashion, the Client will have the option of canceling the Agreement with regard to that Talent
without incurring charges for that specific Talent. (This cancellation option, if exercised, is limited only to the canceling Talent and the remainder of the Agreement will remain intact and in
full force and effect). If JVA is unable to successfully communicate the cancellation to the Client or does not receive a responsive instruction from the Client at least four (4) days prior to the
scheduled event, JVA will make its best efforts to select, at its option, replacement Talent that most closely fulfills the Client’s requirements; (2) Where the canceling Talent was NOT specifically identified and requested by the Client for services to be performed at the event subject to this Agreement, JVA will make its best efforts to select, at its option, a replacement subcontractor that most closely fulfills the Client’s requirements. (b) In the event JVA is informed of a cancellation by the Talent it scheduled for the event subject to this Agreement less than seven (7)
days prior to the start date of the subcontractor’s services, JVA will make its best efforts to select, at its option, replacement Talent that most closely fulfills the Client’s requirements. (c) Any
cost variance due to selection of different Talent arising out of (a) or (b) above will be the responsibility of the Client and/or its Agent.
6. Client authorization: Client expressly authorizes JVA and its affiliates and subsidiaries to use, for its marketing, promotional, and advertising materials, any photographs, videotape, or other
recordings or reproductions of Client’s trademarks, copyrighted materials, or other intellectual property, derived from Client’s participation at events at which JVA has provided Talent, products, or services, on behalf of Client. This also includes authorization for JVA to use the photograph, videotape, or likeness of Client and/or its employees, by whatever means recorded, for
the same purposes. JVA shall have no ownership rights or interest in Client’s trademarks, copyrighted materials, or other intellectual property, or in the likeness of Client or its employees, by
virtue of this authorization or any use arising from this authorization. Such use by JVA, if any, shall not constitute a waiver of Client’s rights or interest in any of its trademarks, copyrighted
materials, or intellectual property.
7. Intellectual Property Rights: JVA is the sole and exclusive owner of all intellectual property rights, including copyrights, in the finished product, performance, or services of JVA and its affiliates and
subsidiaries. This includes, without limitation, all recordings of any performance or services procured or provided by JVA, its affiliates, subsidiaries, and/or its Talent by any means, electronic or otherwise. Recordings or reproductions of the finished product, performance, or services by any means, electronic or otherwise, may be used only by express written authorization from JVA. Reproductions
of products, performances, or services may be obtained from JVA on request when available.
8. Governing Law: This Agreement has been negotiated and entered into in the State of California, County of Orange, and shall be governed by, construed and enforced in accordance with the laws of
the State of California. If any term of this Agreement is held to be invalid, void, or unenforceable in whole or in part, the remainder of the provision(s) shall remain in full force and effect and shall in
no way be affected, impaired, or invalidated.
9. This Agreement constitutes the entire Agreement between the parties hereto concerning the subject matter of the Agreement, and supercedes all prior and contemporaneous Agreements between
the parties. The Agreement may be amended only by a writing signed by JVA and the party to be charged which expressly refers to this Agreement and specifically states that it is intended to
amend it. No party is relying on any warranties, representations or inducements not set forth herein, on the Order Form, or on JVA’s Rate Sheet. This clause may not be waived.I, the Client
and/or the Client’s authorized agent, do acknowledge that I have read these Terms and Conditions, the Order Form, and the Rate Sheet provided by Judy Venn & Associates, Inc., and that I understand, acknowledge and agree to all of the foregoing.
Authorized Signature: _______________________________________________________________________________
Date: __________________________________________________________
Print Name & Title: _________________________________________________________________________________________________________________________________________________________
NOTICE: The Terms and Conditions and the Order Form bearing original signatures must be
returned to Judy Venn & Associates, Inc. prior to commencement of the event subject to this Agreement.
~ Sales & Marketing Office ~
Mail to: 3183-F Airway Avenue, Suite 118, Costa Mesa, CA 92626
REDUCE - REUSE - RECYCLE
Oscar & Associates Photography and Video Services
Exhibit Photography
Page 1
Exhibit Video & Event Photography
Page 2
Video Production
Page 3
Order Form
Page 4
Video Production FAQ
Page 5
2016 ISCW Show
April 6 – 8
Sands Expo, Las Vegas
Exhibit Photography & Video - Includes color corrected, high resolution images with unlimited usage rights shipped via
ground service within 7 business days from the end of the show unless otherwise stated below. E-Delivery of images and video
reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show. For expedited
delivery on any services, please contact us.
QTY
8x10 Print per view
$150.00 ______
Digital Image on CD per view
$185.00 ______
Digital Image E- Delivery per view
$199.00 ______
8x10 Print & E- Delivery per view
$235.00 ______.
Dynamic Exhibit Photography- (Ideal for Exhibit Builders and Product shots)
Complete Studio Look with Post-Production per view
$515.00 ______
Imaging technicians will remove background, distracting objects or wall graphics, in addition to color correction. Both the
original view and enhanced view will be delivered on both on CD and an 8x10 print.
On-site Delivery of Exhibit Photography
$77.00 ______
All unmanipulated digital images or video reel surrendered on-site
on USB drive within 24 hours after image capture.
Duplicate CD of entire order
$52.00 ______
Additional 8x10 Prints
$30.00 ______
Additions to Exhibit Photography
Video Footage – (4 view minimum)
5-10 minutes of HD BRoll video of booth, without sound, captured during photography session.
Booked in 30-minute intervals. Additional time charged at $300 per 30 minutes.
$490.00 ______
Video Footage– (No minimum Photography Order)
5-10 minutes of HD BRoll video of booth, without sound, unscheduled before or during show hours.
Please notate on Order Form (p.4) with or without people. Booked in 30-minute intervals.
Additional time charged at $300 per 30 minutes.
$700.00 ______
Video Footage Edit
$386.00 ______
Includes a 30-45 second edited video from the footage purchased above with stock music and limited graphic. Delivered
electronically within 10 business days from the final day of the show
Photobooths - optional social media and/or digital uploads, On-site Printing or combination- Create instant memories and keepsakes by
photographing your booth guests either against a greenscreen where we place attendees into digital backgrounds or in your booths environment.
Add custom borders, logo or message. Attendees can receive professional prints, digital uploads to a custom web gallery or via social media.
Packages start at $1,200.00. Please contact us for further information.
Subtotal Page 1 ______
P: 312-922-0056
[email protected]
566 W. Lake Street
Suite 430 Chicago IL 60661
F: 312-922-2866
www.OscarAndAssociates.com
2016 ISCW Show
April 6 – 8
Exhibit Photography & Video - Includes color corrected, high resolution images with unlimited usage rights shipped via
ground service within 7 business days from the end of the show unless otherwise stated below. E-Delivery of images and video
reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show. For expedited
delivery on any services, please contact us.
QTY
Pro Pack A
Includes 6 views of the exhibit delivered via E-Delivery
ProPack A 8x10 Prints
$1,133.00 ______
Up to 5 Additional Pro Pack Views per view
Pro Pack B
Includes 15 views of the exhibit delivered via E-Delivery
ProPack B 8x10 Prints
$100.00
______
$75.00
______
$2,240.00 ______
Up to 10 Additional Pro Pack Views
$175.00
______
$75.00
______
Pro-Pack A w/ Video Footage
$1,499.00 ______
Includes 6 views of the exhibit delivered via E-Delivery and 5-10 minutes of HD BRoll video of booth, without sound, captured
during photography session. Video booked in 30-minute intervals. Additional time charged at $300 per 30 minutes.
Pro-Pack B w/Video Footage
$2,52500 ______
Includes 15 views of the exhibit delivered via E-Delivery and 5-10 minutes of HD BRoll video of booth, without sound, captured
during photography session. Video booked in 30-minute intervals. Additional time charged at $300 per 30 minutes.
Video Footage Edit
$386.00 ______
Includes a 30-45 second edited video from the footage purchased above with stock music and limited graphic. Delivered
electronically within 10 business days from the final day of the show
Event Photography -All event photography services are to be used for timed special events only and must be booked in
consecutive hourly increments to obtain discounted pricing. For expedited delivery on any services, please contact us. QTY
Photographic Coverage and Delivery of all images on DVD
Hours
______
$385.00 for first hour, $335.00 for second hour, $285.00 for any additional hours
Delivery of color corrected, high resolution images with unlimited usage rights within 7 business days from the end of the show.
On-Site Delivery of Event Images on a 4 GB USB Drive
$75.00
Surrender of all unmanipulated digital images on-site on USB drive within 2 hours after the end of the assignment.
______
Upload of Event Images to Social Media Site Post-Event
$50.00/hr.
______
Time based upon photographic coverage booked above. All digital images uploaded to your social media site of choice within 4
hours after the end of the assignment.
For upload of images to Social Media during an event, or branding of images with logos or text, please contact us for further
information.
Description of Event:
Location:
Date:
Time:
One hour minimum, booked in hourly increments. Events taking place away from the main convention center are subject to a
two hour consecutive minimum. Travel time to and from event might result in additional fees. Does not include Exhibit or
Product Photography.
P: 312-922-0056
[email protected]
566 W. Lake Street
F: 312-922-2866
2016 ISCW Show
April 6 – 8
HD Video Production- All delivered video footage includes unlimited usage rights.
QTY
All-Inclusive Video Package
$2,075.00
______
Up to 2 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD
kit, 1 edited and produced video up to 3 minutes long with rough cut and 1 edit. Includes intro, outro, stock music and titling.
First draft delivered online within 15 days from the final day of the show. Final video delivered online upon final approval.
B Roll 120- Scheduled Raw Footage* Capture
$1,575.00
______
kit at the time of your choice during show hours. Delivery of raw footage* on a USB drive within 10 business days from the
final day of the show.
Half Day B Roll Shoot
$2,075.00
______
kit. Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show.
Full Day B Roll Shoot
$3,125.00
______
kit. Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show.
Video Production Additions
QTY
1 Additional Wireless Mic
$75.00
______
More than 2 mics will require a sound mixer and may require a sound tech on-site. Price for sound mixer and tech determined
by scope of the project.
Post-Event Editing (3 Minute Video)
$1,300.00
______
An additional standard edited and produced video including intro, outro, stock music and titling up to 3 minutes long with
rough cut and 1 edit from existing footage. Delivered online within 15 business days from the final day of the show.
Raw Footage Delivery Options
External hard disk drive
$200.00
______
*Raw Video Footage Disclaimer
All raw footage is provided as is and may not be usable directly.
It is meant to be edited by a professional before use and saved in the appropriate format.
For examples of the video products, please visit http://www.oscarandassociates.com/video
Description of Video:
Location:
Date:
Time:
(Telephone confirmation to be provided upon receipt of form.)
P: 312-922-0056
[email protected]
566 W. Lake Street
F: 312-922-2866
2016 ISCW Show
April 6 – 8
Order Form
Bill To Company
Billing Address
City
State
Zip
Ordered By
Subtotal Page 1
________
Phone
Subtotal Page 2
________
Fax
Subtotal Page 3
________
Email
Sales tax
________
Name on Card
(Products delivered in IL subject to 9.25% sales tax.
Products delivered in Texas- applicable sales tax apply)
Card Number
Exp.
Shipping & Handling
(Via ground services)
$20.00
TOTAL
________
Signature
Ship to Company
Shipping Address
City
State
Zip
Ship to Attention
Ship to Email
Onsite Instructions____________
Booth Name
Booth #
On-site Contact
On-site Contact’s email _____________________________
Exhibit Photography/Video Reel Instructions
Cell#
Monitors
___ON ___OFF
Lights
___ON ___OFF
With People___ Without People___ Staff Shot___
Must be prepaid with a Check, Visa, MasterCard or American Express. Cancellations received less than one week prior to the first day of
exhibitor move-in will be billed at 50%. Photography Orders ship within 7 business days after closing date of show unless otherwise stated.
Claims must be made in writing within 7 days of receipt of materials. Oscar & Associates does not work on speculation. 8/13
P: 312-922-0056
[email protected]
566 W. Lake Street
F: 312-922-2866
2016 ISCW Show
April 6 – 8
Video Production FAQ’s
Video Shoot:
Actual filming times may be shorter than the time the videographer is scheduled to be at your booth. Scheduled shoot times
include setup and breakdown of videographer equipment and may vary depending on the type of shoot and the equipment.
Setup and breakdown typically take 10-15 minutes each for a standard one camera shoot. The amount of footage a
videographer records depends on the amount of activity going on within the booth.
Standard HD Kit- includes 1 wireless mic, tripod and 1 light kit (on-camera or external - videographer’s choice). The light kit
is dependent on the shoot needs. We will only supply an on-camera light unless specifically requested otherwise. Please
contact us for additional or specific equipment needs.
Delivery of Raw Footage:
Raw footage is footage captured directly from the camera and is not typically used “as is”. In most cases the footage will need to
be transferred into an editing program to even be viewable. It is intended to be edited by a professional editor before a final
usable version is produced. Raw footage file formats will vary depending on camera equipment and editing equipment used.
We will charge $300.00 for a Half-Day Shoot and up to $350.00 for a Full-Day Shoot for the conversion of raw footage files to
viewable MOV files.
Raw footage such as B Roll is usually shipped within 10 business days from the last day of the trade show. For expedited
delivery please contact us.
Online delivery is by yousendit.com or wetransfer.com. The maximum file size for online delivery is 2 GB.
Raw footage can be delivered on USB drives or external hard disk drives as well. We generally will use a USB stick for data
less than 8 GB and a hard disk drive for data over 8 GB in size.
Editing Services:
We provide a variety of editing services for all videos we shoot. Please contact us for custom editing needs.
Production Service:
We provide a complete suite of video production services for corporate events, product demonstrations, testimonial videos and
others, in addition to videos we produce for you at trade shows. Please contact us for details.
Project Management:
For videos being edited, we require feedback to our editors within 10 business days of the end of the show. All projects will be
deemed completed if we do not receive customer feedback by that point. A project restart fee of $225.00 will be accessed to
reopen a project for 30 days.
We do not store your raw footage for more than 30 days past the completion of your project. We do offer raw footage/video
storage for up to 1 year for $350.00 per project. This storage will make it easier to edit a new video or modify an existing video
that we have produced.
P: 312-922-0056
[email protected]
566 W. Lake Street
F: 312-922-2866
Century Security & Event Staffing
TRADE SHOW SPECIALISTS - SPECIAL EVENTS
COMMERCIAL & INDUSTRIAL - SECURITY CONSULTANTS
6421 Pinecastle Blvd - Suite 1- Orlando, Florida 32809
407-226-1168 - Fax: 407-226-7076
www.centurytradeshow.com
Century Security
License # 1315
Booth Monitoring Personnel to be provided by Century Security
# of
Personnel
Start Date / Time
Booth #
SPECIAL INSTRUCTIONS (Use add'l page if necessary)
End Date / Time
TOTAL NUMBER OF MAN HOURS
TOTAL NUMBER OF MAN HOURS
UNARMED MONITOR:
ARMED MONITOR:
Total Hours
$
SUB TOTAL
Pre-Order
On-Site
$25.00
$51.00
$31.00
$57.00
3% Credit Card Service Charge
TOTAL
$
$
RULES AND REGULATIONS
1.
2.
3.
4.
5.
All Booth Monitoring personnel must be provided through Century Security.
Booth Monitoring personnel will remain on duty until released, exhibitor is responsible for any additional charges.
There is a minimum of four (4) hours per person per shift.
Original Order
Armed monitor must be placed a minimum of 24 hours in advance.
Additional Order
Booth Monitoring orders placed less than 24 hours in advance are not guaranteed.
Revise Order
ADVANCE PAYMENT MUST BE RECEIVED BY (21 DAYS PRIOR TO THE FIRST SHOW DAY) TO QUALIFY FOR
DISCOUNT (INCENTIVE RATES). BASE RATES APPLY TO ALL ORDERS/PAYMENTS RECEIVED AFTER 21 DAY
DEADLINES. ALL PAYMENTS MUST BE MADE IN FULL BY CHECK OR MONEY ORDER (PAYABLE IN U.S.
FUNDS ON U.S. BANKS). VISA, MASTERCARD OR AMERICAN EXPRESS. NO PURCHASE ORDERS ACCEPTED.
Incentive Deadline Date:
Wednesday, March 16, 2016
BILLING INFORMATION
PLEASE PRINT OR TYPE:
EVENT NAME:
ISC West 2016
BOOTH #
EXHIBITOR NAME:
CONTACT #
ADDRESS:
FAX #
CITY/STATE/ZIP
E-MAIL:
ON-SITE CONTACT PERSON(S)
CONTACT #
CONTACT #
Payment in Full Must Be Rendered Before Service is Provided
Remit Payment to:
Century Security Management of Las Vegas Corp.
6421 Pinecastle Blvd. (Suite 1)
Orlando, FL 32809
Make Check Payable to: Century Security
Credit Card Account #
Print Name:
Method of Payment:
Company Check or Money Order
Visa / Master Card
American Express
**There is a 3% Service Charge on all Credit Card Transactions**
Exp. Date:
Security Code:
Date:
Century Security is not an insurer. Charges are based solely upon the value of services provided for, and are unrelated to the value of the clients operations property or the property of
others. The amounts payable by the client are not sufficient to warrant assuming any risk of damage or loss to property due to Century Security's negligence or failure to perform.
Century Security, its agents and representatives, will provide all necessary safeguards and shall assume no liability for life, accident, theft of property, damage to property or any other
loss due to factors beyond our control. The client, by signing this agreement, holds Century Security harmless for any and all losses and agrees to have in effect at the time of signing
this agreement insurance to cover all product, and personnel damages and any claims arising from engaging in business an as exhibitor. Century Security will send out final invoices
within ten (10) days after the close of the event.
Century Security & Event Staffing
TRADE SHOW SPECIALISTS - SPECIAL EVENTS
COMMERCIAL & INDUSTRIAL - SECURITY CONSULTANTS
6421 Pinecastle Blvd - Suite 1- Orlando, Florida 32809
407-226-1168 - Fax: 407-226-7076
License # 1315
In-Booth CCTV Systems and Booth Monitoring Personnel to be provided by Century Security
Century Security, is offering CCTV (Closed Circuit Television) systems to the exhibitors for this event, for use in their booth or meeting room space. These
CCTV system are offered in conjunction with either armed or unarmed security officers for use during the event. The pricing for these systems includes
installation/dismantle, the number of digital cameras by package, DVR (Digital Video Recorder), 24 hour real-time digital recording. Monitors are sold
separately. Each systems has the capability of writing the video to USB drive, but is only completed if an incident occurs at the booth. We advise you to
contact your insurance company prior to completing your order to ensure you have met their requirements. For orders placed in advance of the move in of
the show, the CCTV system rented will be set the day prior to the event, at which time the recording will begin, recording will stop when the unit is
removed from the booth on the evening the event closes. Additional cameras are also available as rentals.
CCTV System Packages
PRE-ORDER PRICES
ON-SITE ORDERS
$750.00
$950.00
$1,150.00
$1,350.00
$1,125.00
$1,425.00
$1,725.00
$2,025.00
Package 1 (CCTV) System w/2 Cameras
Select Package &
Quantity
All orders must be submitted along with a diagram clearly detailing the booth space including furniture placement, display cabinets, tables, safes and must include desired
camera placement. Please also indicate what visuals are needed to better explain the camera placement. Additional fees will apply to changes to camera placement onsite.
Additional Equipment Available
PRE-ORDER PRICES
ON-SITE ORDERS
$175.00
$200.00
$225.00
Additional Digital Camera
LCD Monitor
Select Equipment &
Quantity
$250.00
Monitors are not included with the systems. Monitors are for use with camera system only. Each system requires it's own Monitor.
Advance payment is due 21 days prior to the first show day to qualify for the
(INCENTIVE RATE). The On-Site rate will be charged to all orders received
after the 21 day deadline. Orders placed less than 72 hours in advance are
not guaranteed.
Wednesday, March 16, 2016
Incentive Deadline Date:
BILLING INFORMATION
PLEASE PRINT OR TYPE:
ISC West 2016
BOOTH #:
EXHIBITOR NAME:
CONTACT #:
ADDRESS:
FAX #:
CITY/STATE/ZIP
E-MAIL:
CONTACT #:
TOTAL CHARGES
Totals
Package & Additional Equipment Charges
Package Price Selected
Additional Cameras
LCD Monitor
Additional Onsite Charges
Onsite Camera Placement Change (1 hour Minimum)
$125 per hour
Cameras placed higher than 8ft
$75 per camera
3% Credit Card Service Charge
Grand Total
Payment in Full Must be Rendered Before Service is Provided.
Remit Payment to:
Century Security Management of Las Vegas Corp.
6421 Pinecastle Blvd. (Suite 1)
Orlando, FL 32809
Make Checks Payable to: Century Security
Method of Payment:
Company Check or Money Order
Visa / Master Card
American Express
** There is a 3% Service Charge on all Credit Card Transactions**
ALL PAYMENTS ARE TO BE MADE IN FULL BY CHECK, MONEY ORDER (PAYABLE IN U.S. FUNDS ON U.S. BANKS), VISA/MASTERCARD, AMERICAN EXPRESS.
Credit Card Account #:
Print Name:
Exp. Date:
Security Code:
Date :
Century Security is the exclusive CCTV provider for this event. Century Security is not an insurer. Charges are based solely upon the value of services provided for, and are unrelated to the value
of the clients’ operations property or the property of others. The amounts payable by the client are not sufficient to warrant assuming any risk of damage or loss to property due to Century
Security's negligence or failure to perform. Century Security, its agents and representatives, will provide all necessary safeguards and shall assume no liability for life, accident, theft of
property, damage to property or any other loss due to factors beyond our control. The client, by signing this agreement, holds Century Security harmless for any and all losses and agrees to
have in effect at the time of signing this agreement insurance to cover all product, and personnel damages and any claims arising from engaging in business as an exhibitor. If an incident occurs
and the client is requesting the footage, the deadline for this is at the close of show. Requests beyond that could take up to 120 days to receive booth footage. The expense of the USB drive will
be billed to the client. Century Security will send out final invoices and receipts within ten (10) days after the close of the event.
Dear Exhibitor:
Welcome to the Sands Expo! We have designed this brochure to be as user friendly as possible in ordering
services for your 2016 event. Included are order forms and informational/instructional sheets as well as details on
how you can support local nonprofits by participating in our donation program. We hope you find this a useful
brochure that will assist you in the preparation of your booth space.
We have a variety of services and departments here at the Sands Expo to assist you in having a successful
event. These services include:
TECHNICAL SERVICES Specialized Event Services is pleased to provide a complete range of services for your
booth, event, or meeting; utilizing equipment that is the cutting edge in technology for the trade show and
convention industry. Our technical services include:
x Electrical – SES exclusive provider
x Internet – Sands Expo exclusive provider
x Telecommunication – Sands Expo exclusive provider
x Rigging – SES exclusive provider
x Audio Visual – full service
x Plumbing - compressed air and water and drain service.
CATERING As the exclusive provider for all food and beverage needs, our services range from catering needs in
our meeting rooms to booth service, receptions, cocktail parties, and banquets.
SES/CONVENTION SERVICES CENTER An exclusive, full-service center for reliable business support services
including photo-copies, office supplies, fax transmissions, shipping, and sundries. For your convenience, we are
located in Level 1 of the Sands Expo.
CONVENTION SERVICES/BOOTH CLEANING SERVICES - Sands Expo is the exclusive cleaning contractor.
We offer full booth cleaning services with a professionally-trained staff to ensure quality cleaning.
FLORAL & PLANT A full-service floral department which can provide a wide variety of plants and floral designs.
We at the Sands Expo hope that your experience with us will be rewarding and enjoyable. If you have any
questions regarding this brochure or placing orders, please call our Order Processing department at 702-7335070.
Sincerely,
Kirsten Dimond
Vice President of Operations
2016
ORDER FORM INDEX - 2016
Helpful Hints .......................................................................................................................................................... 1
*
Credit Card Authorization / Method of Payment Form ..................................................................................... 2
Make a payment or leave a credit card on file with us.
Specialized Event Services (SES) Scope of Work..............................................................................................3
Third Party Agent Form ........................................................................................................................................ 4
Used when an exhibit house is also paying for services in your booth.
*
Service Location Plan ......................................................................................................................................... 5
Use this form to indicate service locations within your booth.
*
Audio/Visual Equipment / Computer Rental / Cable/HDTV/Satellite Agreement Order Form ...................... 6
All your audio and visual equipment and service needs.
A/V Labor Order Form .......................................................................................................................................... 7
Installation and technical support.
SES/Convention Services Center Information.................................................................................................... 8
For all your business needs during your show; from photocopies to shipping and more!
Ò
Catering
Please refer to our separate Catering brochure.
Ò
Convention Services / Booth Cleaning Services Order Form ........................................................................... 9
Order cleaning and porter services for your booth.
Ò
*
Electrical Services General Information (2-part)............................................................................................. 10-11
What you need to know about having electricity in your booth.
x
*
Electrical Services Order Form 120 Volt ......................................................................................................... 12
Need electricity in your booth? Use this form to order it.
x
*
Electrical Services Order Form 208 & 480 Volt ............................................................................................... 13
Need electricity in your booth? Use this form to order it.
x
*
Electrical / Booth Lighting Services Order From, Conditions & Instructions .............................................. 14-15
Track lights, stanchions, overheads, and other lighting packages.
Floral &Plant Services Order Form.................................................................................................................... 16
Stand out from the crowd; give your booth a warm, professional look.
Ò
*
Internet and Telecommunication Services Order Form ................................................................................. 17
Broadband Internet and technical services / Telecommunications services.
Ò
Plumbing / Compressed Air, Water, Drain Services Instructions,
Conditions, & Order Form .................................................................................................................................. 18-19
Air, water, drain, and other plumbing services; fire suppresion (sprinkler system).
Ò
Rigging / Hanging: Truss / Lighting Rental & Labor Order Form ................................................................... 20
Motorized hoists, trussing, robotics, lighting, dimmers, and controls.
Rigging / Hanging Sign Services Order Form .................................................................................................. 21
Exhibitor Donation Participation Letter ............................................................................................................ 22
Ò Indicates that Sands Expo/SES is the exclusive provider of these services at the Sands Expo.
* These forms and services are likely to be particulary important to you.
For information regarding these or any other services, please call Order Processing at 702-733-5070
2016
HELPFUL HINTS
SAVE MONEY
You can save money by placing your orders by 5PM PST twenty-one (21) calendar days prior to the show
opening date. Full payment must be included to receive advance rates. Orders received after the cut-off will be
invoiced at the show site rate where applicable.
Orders may be mailed to:
Sands Expo
Order Processing Department
201 Sands Avenue
Las Vegas, NV 89169
Orders may be faxed to:
702-733-5568
Please indicate total number of pages faxed to ensure complete order was
received.
SEND ACCURATE INFORMATION
It is very important that we receive accurate and detailed information. Where indicated, please complete
installation date requirements, labor dates, and all other pertinent information. If your booth number changes prior
to event move-in, please notify Sands Expo in writing with your company name, prior booth number, and new
booth number. We also request that you send us a floor plan indicating where you require any electrical service;
telecommunication services; and compressed air, water, and drain requirements. If you are placing orders for
hanging applications, we will need more detailed prints for this service.
ALLOW US TO ASSIST YOU
If you have questions regarding any of our services that we did not adequately address in this service brochure or
on any of the forms, please feel free to contact our offices for additional information. You can call us at: 702733-5070. We are pleased to assist you with all of your on-site services.
EXHIBIT SPACES
There are three major types of exhibit space (or booth types) used at trade shows, conventions, and events. You
will find these types of booths mentioned in several of the service forms you will be completing. The following are
the standard installations for electrical; Internet; compressed air, water, and drain service; and telecommunication
service:
FIRE-SAFETY ZONE
No Storage
Utility Access 18”
IN-LNE
10’ X 10’
ISLAND BOOTH
8’
AISLE
///////////////////////////////
///////////////////////////////
10’ X 10’
24-HR ACCESS
10’ X 10’
//////////////////////////////
//////////////////////////////
\\\\\\\\\\\\\
\\\\\\\\\\\\\
\\\\\\\\\\\\\
\\\\\\\\\\\\\
\\\\\\\\\\\\\
\\\\\\\\\\\\\
\\\\\\\\\\\\\
PENINSULA
BOOTH
Standard installation for services are as indicated above. Line (in-line) booths and peninsula booths will have
electrical outlets, telephone lines, and compressed air, water, and drain outlets placed at the back of the booth.
For island booths, you should send a floor plan which indicates the one main location for your services. If no floor
plan is received for island booths, we will designate the center of the booth (or another location at our discretion)
as the primary location. Changes in service location and multiple locations for service will be charged the
appropriate time and materials rate.
2016
1
SPECIALIZED EVENT SERVICES (SES) SCOPE OF WORK - 2016
SCOPE OF WORK PROVIDED AS AN EXCLUSIVE SERVICE THROUGH SPECIALIZED EVENT SERVICES AT THE SANDS
EXPO, THE VENETIAN RESORT-HOTEL & CASINO, AND THE PALAZZO.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
2016
Assembly, installation, operation, and dismantle of all attachments to “the facility”, but not
limited to chain hoists and dead hang points for such items as drapery, scenery, banners,
electrical and non-electric signs, truss, lighting, cabling; and projection, audio, and video
equipment or special effects gear. This is inclusive of lighting boards, dimming systems,
follow spots, and house light control systems.
Assembly, installation, operation, and dismantle of all ground-supported truss, lighting, and
rigging systems. This includes attachment of all equipment and cabling as described in item
#1.
Assembly, installation, and dismantle of all floor-supported items that exceed 16 feet from
floor; such items as drapery, scenery, banners, electrical and non-electrical signs, truss,
lighting, cabling; projection, audio and video equipment, or special effects gear.
Assembly, installation, operation, and dismantle of all lighting for stages and rigging control
systems for display areas and booth areas to include models, sales demos; various types of
specialty lighting that are used in displays, presentations, and productions within the confines
of the facility. Includes all adjustments, repairs, or replacement to said equipment.
Assembly, installation, handling, and moving of all materials associated with the SES Scope
of Work.
Operation of man lifts, forklifts, and scissor lifts required to perform Scope of Work duties.
Installation of cords and cables under carpet and over carpet distribution. Final connection
from equipment, light fixtures, power tracks, and all electrical items to outlet(s).
Electrical signage that comes separate from the display and must be mechanically installed.
All antennas on or around the building; including set up and removal of interconnecting
cables from outside to inside of building and to exhibit booths. Excludes interconnecting of
computer-type equipment with service connections between components.
Portable generators, motor generators, converter transformers, and hookup of same.
Responsible for all maintenance and repair of all electrical installations on property.
Portable cabling from main switch gear to sub-panels to branch circuit panels and secondary
distribution.
Installation of communication cable, audio/visual, data, and telephone cable from booth-tobooth. Excludes interconnects from exhibitor equipment within the confines of their own
exhibiting event.
Portable plumbing service (air, water, and drains for all areas) whether in the exhibit area or
not. Includes air compressors, various pumps and sub-pumps and hook-up of same.
The use of individual air compressors or pumps are prohibited. However, if they are an
integral part of the exhibited products, please contact SES in advance for approval.
Provide rental, service, and operation of all boom lifts, man lifts, forklifts, and scissor lifts
required to perform all work requiring this equipment.
Only SES-supplied equipment and cabling is allowed in the catwalks or unistrut hanging
points. This includes all lighting and attachment hardware for other devices.
Prices, Policies, and Procedures Subject to Change
3
THIRD PARTY AGENT FORM – 2016
E-Mail, mail, or fax forms with payment to:
SANDS EXPO, ORDER PROCESSING DEPT.
201 SANDS AVENUE y LAS VEGAS, NV 89169
ORDER ONLINE AT
P: 702-733-5070 y F: 702-733-5568 y E-Mail: [email protected]
https://sandsexpo.boomerecommerce.com
Please indicate total number of pages faxed to ensure complete order was received .
FOR EXHIBITORS WHO HAVE ARRANGED FOR AN EXHIBIT HOUSE OR THIRD PARTY TO HANDLE YOUR DISPLAY AND PAY FOR YOUR SERVICES, SANDS
EXPO AGREES TO CHARGE THIS THIRD PARTY AGENT. HOWEVER, THIS FORM MUST BE COMPLETED BY BOTH THE EXHIBITING COMPANY AND THEIR
DESIGNATED REPRESENTATIVE AND BOTH COMPANIES MUST SUBMIT CREDIT CARD INFORMATION TO SANDS EXPO. THE EXHIBITING COMPANY IS
ULTIMATELY RESPONSIBLE FOR PAYMENT OF CHARGES. THIS FORM DOES NOT EXCLUDE EITHER PARTY FROM PAYMENT POLICIES WHICH ARE
LISTED BELOW:
x To receive advance prices, we must receive your order with full payment by 5 PM PST 21 calendar days prior to show opening date. All other orders will
be processed at the show site rate where applicable.
x All invoices must be settled prior to show close.
x No credits will be issued on services installed as ordered even though not used.
We understand and agree that we, the exhibiting company, are ultimately responsible for payment of charges. In the event that the named third party agent does not
make payment for the services provided prior to the closing date of the event, charges will revert to the exhibiting company. All invoices are due and payable upon
receipt by either party.
TO BE COMPLETED BY THIRD PARTY AGENT (Please provide all information below.)
EVENT NAME:
EVENT DATES:
ISC West 2016
BOOTH # / MTG. ROOM #
April 6-8, 2016
THIRD PARTY CO. NAME:
HALL LOCATION:
STREET ADDRESS:
CITY:
TELEPHONE:
STATE:
FAX:
ZIP:
E-MAIL:
ORDERED BY:
SIGNATURE:
(Print Name)
IMPORTANT: TO RECEIVE ADVANCE DISCOUNT PRICES, SANDS EXPO/SES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM PST 21
CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE SHOW SITE
RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. CANCELLATION(S) MUST BE RECEIVED 24
HOURS PRIOR TO REQUESTED DATE OF SERVICE TO AVOID A 25% CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT
CONSIDERATION, ALL SERVICE CONCERNS MUST BE, MADE KNOWN DURING THE SHOW.
THIRD PARTY AGENT CREDIT CARD AUTHORIZAITON (Will be used for all Sands Expo/SES services your order or incur.)
CARDHOLDER’S STREET ADDRESS:
CITY/STATE/ZIP:
CARDHOLDER’S NAME
CARDHOLDER’S SIGNATURE:
(Please Print)
TYPE:
M/C
VISA
DSCR
D/C
AMEX
EXP. DATE:
IF YOU WILL NOT BE ATTENDING THE EVENT, PLEASE INDICATE PERSON(S) AUTHORIZED TO SIGN ON YOUR BEHALF.
OTHER AUTHORIZED SIGNER(S):
________________________________________________________ _____________________________________________________
Print Name
Signature
________________________________________________________ _____________________________________________________
Print Name
Signature
THIRD PARTY TO BE INVOICED FOR THE FOLLOWING SERVICES: ALL
AUDIO/VISUAL
SES/CONVENTION SERVICES CENTER
CONVENTION SERVICES (cleaning)
ELECTRICAL
FLORAL & PLANT
INTERNET
RIGGING
TELECOMMUNICATION
CATERING
BOOTH LIGHTING
PLUMBING
TO BE COMPLETED BY EXHIBITING COMPANY (This section must be signed to complete the order process.)
I hereby authorize _________________________________________________(3rd party co. name) to act as my 3rd party agent for the above booth and event.
EXHIBITING COMPANY CREDIT CARD INFORMATION (Will only be used upon default by 3rd party.)
EXHIBITING COMPANY NAME:
CARDHOLDER’S STREET ADDRES:
CITY/STATE/ZIP:
CARDHOLDER’S NAME:
CARDHOLDER’S SIGNATURE:
(Please Print)
TYPE:
M/C
VISA
DSCR
D/C
AMEX
EXP. DATE:
Please read all forms thoroughly for all instructions and conditions prior to placing orders.
4
2016
SERVICE LOCATION PLAN - 2016
To assist us in placing your services in the proper location, please utilize this service location plan. If you send us your own floor plan, please make sure that it includes
all of the information that we have indicated on this plan.
ELECTRICAL SERVICES:
y Indicate main power location.
y Indicate additional outlet locations. (Indicate wattage or amperage required at each location.)
TELECOMMUNICATION SERVICES:
y Indicate main telephone line location.
y Indicate extension locations.
COMPRESSED AIR/WATER OUTLETS:
y Indicate these locations (for island booths) by writing “Air/Water” at appropriate location.
INTERNET SERVICES:
y Indicate location of main drop.
HANGING APPLICATIONS:
y You must submit a detailed plan for hanging applications. Please see page 5 or contact us with questions regarding hanging signs, truss, or use of motorized
hoist(s).
Please complete this information for ease of booth identification.
EVENT NAME:
EVENT DATES:
EXHIBITING CO. NAME:
BOOTH #:
CONTACT NAME:
CONTACT NUMBER:
ISC West 2016
Please indicate scale: 1 square = _______________ feet
April 6-8, 2016
OR
Other: _______________________________
Adjacent Booth or Aisle # _____________
Adjacent Booth or Aisle #______________
Adjacent Booth or Aisle #________________
LEGEND
○ – 5 AMP
Ø – 10 AMP
■ – 208 volt
□ – 480 volt
● – 20 AMP
♦- Electrical Main Drop Line (MDL)
▲ – Internet
CA – Compressed Air
T – Telephone
WS – Water Services
DS – Drain Services
Detach the Service Location Plan and send with your order form(s).
2016
5
LAST DAY TO RECEIVE ADVANCE RATE IS MARCH 16, 2016
TRADE SHOW ONLY
AUDIO/VISUAL EQUIPMENT / COMPUTER RENTAL / CABLE/HDTV/SATELLITE
ORDER FORM 2016
ORDER ONLINE AT
EVENT NAME:
EVENT DATES:
ISC West 2016
April 6-8, 2016
HALL LOCATION:
STREET ADDRESS:
CITY:
ON-SITE CONTACT TELEPHONE:
FAX:
STATE:
ZIP:
E-MAIL:
ORDERED BY:
(Print Name)
SIGNATURE:
IMPORTANT: ALL SERVICES PROVIDED BY ENCORE. AV EQUIPMENT PRICES ARE PER EVENT. NO CREDITS WILL BE ISSUED ON SERVICES
INSTALLED AS ORDERED EVEN THOUGH NOT USED. CANCELLATION OF EQUIPMENT AND/OR SERVICES MUST BE RECEIVED AT LEAST 24 HOURS
PRIOR TO INSTALLATION TO AVOID A 25% CANCELLATION FEE. ORDERS CANCELED AFTER SET-UP BEGINS WILL BE CHARGED FOR BOTH
EQUIPMENT AND LABOR. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE
KNOWN DURING THE SHOW.
Additional equipment available. Please contact us at 733-5655 for all your additional needs.
VIDEO
QTY
EVENT ADVANCED
PRICE
$650.00
$750.00
$1,025.00
$1,150.00
$900.00
$1,500.00
$105.00
$675.00
$160.00
$110.00
$850.00
$950.00
$1,200.00
$1,400.00
$1,075.00
$1,750.00
$135.00
$845.00
$200.00
$140.00
50W Powered Speaker (1 speaker w/stand)
Wireless Mic, Handheld
Wireless Lavaliere Mic
Wireless Mic, Headset
Flipchart, Pad, 4 Markers, Easel
$515.00
$170.00
$190.00
$190.00
$225.00
$65.00
$645.00
$215.00
$240.00
$240.00
$285.00
Screen Package (8’x8’ screen, cart, 1 power strip, 1 AC cable, 1 VGA cable)
$150.00
$190.00
Desktop Computer with 17” Screen
$405.00
$510.00
Laptop Computer
$230.00
$290.00
I Pad 4
$200.00
$250.00
$1,250.00
$1,500.00
$500.00
$750.00
32” LCD Screen (table stand only)
40” LCD Screen
46” LCD Screen
55” LCD Screen
50” LED Screen
60” LED Screen
Monitor Floor Stand (Encore-owned equipment only)
Projector – 4,000 Lumens
Blue-Ray Player
DVD Player (Region 1) NTSC
350W Audio Package-2 (2-powered speakers/stands, mixer, equipment,1-wired
Computer
MISC
AUDIO
handheld microphone)
HDTV/
SATELLITE
EVENT
SHOW SITE PRICE
HDTV Receiver & Remote Rental (one required per source)
SUBTOTAL
$85.00
Satellite/Antenna Space Rental (accommodation fee for customer satellite dish,
antenna, or truck)
EQUIPMENT TOTAL FOR THIS PAGE
TOTALS
NEVADA STATE SALES TAX (8.15% X Equipment Total)
LABOR ESTIMATE FROM PAGE 7 – Minimum $188.00 (2 hours)
GRAND TOTAL FOR EQUIPMENT & LABOR
NO DRAYAGE COST FOR SES-PROVIDED EQUIPMENT
PLEASE COMPLETE CREDIT CARD AUTHORIZATION FORM (Page 2) AND SUBMIT WITH BOTH PAGE 6 & 7.
6
2016
LAST DAY TO RECEIVE ADVANCE RATE IS
MARCH 16, 2016
AUDIO/VISUAL EQUIPMENT / COMPUTER RENTAL / CABLE/HDTV/SATELLITE
ORDER FORM 2016
LABOR ORDER
LABOR - $188 MINIMUM (2 hours)
(delivery/installation/dismantle)
ORDER ONLINE AT
Whttps://sandsexpo.boomerecommerce.com
Requested delivery date & time:
$
DEDICATED LABOR
(See Dedicated Exhibit Technicians for terms and conditions.)
Labor Rate X Actual Hours
Requested dismantle date & time:
$
CABLE/HDTV/SATELLITE LABOR
IN –
2 techs @ 2 hours @ $94.00 - $376.00
OUT – 2 techs @ 1 hour @ $94.00 - $188.00
TOTAL LABOR: $564.00
$
LABOR TOTAL
WE WILL HONOR YOUR REQUESTED TIME FOR
SERVICE TO THE BEST OF OUR ABILITY. HOWEVER,
CIRCUMSTANCES BEYOND OUR CONTROL MAY
PREVENT US FROM MEETING YOUR REQUESTED
TIMEFRAME.
$
LABOR RATES:
Straight Time: $94/hour Labor between the hours of 8:00AM and 5:00PM, Monday through Friday, except holidays.
Overtime:
$176/hour After 8 hours of labor per day Monday through Friday, Saturdays, Sundays, except holidays.
AUDIO/VISUAL TERMS AND CONDITIONS FOR EXHIBITORS
LABOR: ALL SERVICES PROVIDED BY ENCORE.
x ALL EQUIPMENT RENTALS ARE SUBJECT TO A MINIMUM 2-HOUR ($94 PER HOUR) LABOR CHARGE. THIS FEE PROVIDES FOR DELIVERY,
INSTALLATION, REASONABLE TECHNICAL ASSISTANCE, DISMANTLE, AND PICK-UP OF AUDIO/VISUAL EQUIPMENT.
x MORE EXTENSIVE AUDIO/VISUAL SETUPS WILL BE CHARGED LABOR AT THE APPROPRIATE HOURLY RATE BASED ON ACTUAL HOURS WORKED.
x DEDICATED EXHIBIT TECHNICIANS, FLOATERS, OR ANY OTHER FORM OF AUDIO/VISUAL LABOR WILL BE CHARGED AT THE APPROPRIATE HOURLY
RATE BASED ON ACTUAL HOURS WORKED.
EQUIPMENT
x WE ENCOURAGE YOU TO SUBMIT YOUR ORDER BY THE ADVANCE RATE CUT-OFF DATE TO ENSURE AVAILABILITY OF EQUIPMENT.
x ON-SITE ORDERS WILL BE SUBJECT TO ADDITIONAL EQUIPMENT CHARGES AND WILL BE FILLED BASED ON AVAILABILITY OF EQUIPMENT.
DELIVERY AND SET-UP OF SUCH ORDERS WILL OCCUR IN THE ORDER THEY ARE RECEIVED.
x BY SIGNING THIS RENTAL AGREEMENT, RENTER HEREBY ASSUMES AND SHALL BEAR THE ENTIRE RISK OF EQUIPMENT ABUSE OR MISUSE, LOSS
BY FIRE, THEFT OR MISPLACEMENT, OR ANY OTHER CAUSE OF LOSS OR DAMAGE TO THE RENTAL EQUIPMENT WHILE IN THE RENTER’S
POSSESSION. IN THE EVENT OF SUCH OCCURRENCE, THE RENTER SHALL IMMEDIATELY PAY SANDS EXPO, IN CASH, ALL RENTAL FEES DUE
UNDER THE TERMS OF THE RENTAL AGREEMENT PLUS THE VALUE OF THE EQUIPMENT RENTED (BASED ON FAIR MARKET VALUE AT THE TIME OF
RENTAL). ALL RENTAL EQUIPMENT SHALL BE CONSIDERED STILL RENTED, WITH RENTAL FEES ACCRUING, UNTIL SUCH PAYMENT IS MADE IN FULL.
x A REPRESENTATIVE MUST BE IN YOUR BOOTH OR MEETING ROOM TO SIGN FOR EQUIPMENT DELIVERY AND RESPONSIBILITY. IF YOUR BOOTH IS
NOT READY FOR DELIVERY, PLEASE CALL OUR TECHNICIAN AT 702-296-5185 WHEN YOU ARE READY FOR SERVICE.
x FOR BOOTH ORDERS, ELECTRICAL SERVICE IS NOT INCLUDED IN EQUIPMENT PRICING. CALL 702-733-5070 TO PLACE AN ELECTRICAL ORDER.
x EQUIPMENT DELIVERY AND INSTALLATION TIMES ARE PRIORITIZED AFTER THE COMPLETED FORM IS PROCESSED THROUGH SANDS EXPO ORDER
PROCESSING. SANDS EXPO AND SES ARE NOT RESPONSIBLE IF EQUIPMENT INSTALLATION DOES NOT MEET EXHIBITOR’S TIMELINE DUE TO ANY
UNFORESEEN CIRCUMSTANCES OCCURRING AT SHOW SITE.
SATELLITE
x ALL LOCATING OF SATELLITE DISHES FOR OUTSIDE ACCESS IS DONE BY SES AND SANDS EXPO PERSONNEL. PLEASE CALL IF YOU PLAN ON
BRINGING YOUR OWN SATELLITE DISH OR UP-LINK VEHICLES. WE WILL ADVISE YOU OF THE AREA WHERE THEY MAY BE LOCATED.
CONSIDERATION WILL BE GIVEN TO DIRECTION FROM WHICH SIGNAL IS RELAYED.
CANCELLATIONS
x CANCELLATION OF EQUIPMENT AND/OR SERVICES MUST BE RECEIVED AT LEAST 24 HOURS PRIOR TO INSTALLATION TO AVOID A 25%
CANCELLATION FEE ON EQUIPMENT.
x ORDERS CANCELED AFTER SET-UP BEGINS WILL BE CHARGED FOR BOTH EQUIPMENT AND LABOR.
BY SIGNING THIS RENTAL AGREEMENT, RENTER HEREBY UNDERSTANDS ALL OF THE ABOVE CONDITIONS AND TERMS.
SIGNATURE
DATE
PLEASE COMPLETE CREDIT CARD AUTHORIZATION FORM (Page 2) AND SUBMIT WITH BOTH PAGE 6 & 7.
2016
7
SES/CONVENTION SERVICES CENTER INFORMATION 2016
Conveniently located in the Level 1 Lobby, the SES/Convention Services Center has the resources, expert staff, and experience to
assist with any business needs that arise during your event.
SERVICES
Printing
x Printing services are available for Microsoft Word, Excel, and Adobe Acrobat files.
x Print jobs may be ordered in advance of arrival by e-mailing us at [email protected]. Please include copy
quantity, paper size, black & white or color copies, single or double sided, etc.
x Print jobs may also be sent to [email protected] (color) or [email protected] (black & white). A
private release code will be e-mailed back to you. Please bring this code to the Service Center upon order pickup.
x Payment is due upon pickup unless a Credit Card Authorization Form (Page 2) is on file.
Photocopy
x Prices are based on volume using standard 8.5” X 11” or 8.5” X 14” white paper, single-sided copy.
x Price includes machine collating and stapling if needed.
x Color copy services are also available.
Shipping
x
x
x
x
x
x
x
Domestic and International shipping is available via UPS and Federal Express only.
Prices are determined by package weight, size and destination.
In addition to shipping costs, there is a per item handling fee.
Shipping is outbound from the Sands Expo SES/Convention Services Center only.
Certain restrictions may apply.
To assure next-day delivery, please keep in mind that all shipping is picked up by 3:00 PM PST.
For packages weighing 150 pounds or more, please contact your general contractor for shipping service.
Faxing and Scanning
x Send or receive a domestic or international fax.
x SES/Convention Services Center fax number is 702-733-5317
x Send a scanned document anywhere.
Other
x Business cards made and printed upon request.
x Lamination services available for pages up to 8.5” x 11”.
x Coat and luggage check is available for $3.00 per item.
SUPPLIES
A variety of office and shipping supplies, as well as sundries, are available within the SES/Convention Services Center.
Please call us at 702-733-5070 for pricing information.
8
2016
MARCH 16, 2016
CONVENTION SERVICES: BOOTH CLEANING ORDER FORM - 2016 Ò
E-Mail or fax forms with payment to:
ORDER ONLINE AT
Please indicate total number of pages faxed to ensure complete order was received. https://sandsexpo.boomerecommerce.com
EVENT NAME:
EVENT DATES:
ISC West 2016
April 6-8, 2016
HALL LOCATION:
STREET ADDRESS:
CITY:
TELEPHONE:
FAX:
STATE:
ZIP:
E-MAIL:
ORDERED BY:
(Print Name)
SIGNATURE:
TO RECEIVE ADVANCE DISCOUNT PRICES, YOUR ORDER WITH FULL PAYMENT MUST BE RECEIVED BY 5 PM PST 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE.
ALL OTHER ORDERS WILL BE PROCESSED AT THE SHOW SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED.
CANCELLATION(S) MUST BE RECEIVED 24 HOURS PRIOR TO REQUESTED DATE OF SERVICE TO AVOID A 25% CANCELLATION FEE. REVIEW INVOICE PRIOR TO
DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
x Sands Expo is the exclusive cleaning contractor. Failure to comply with this policy will result in a service charge based on total square footage and rates listed
below.
x If you plan to serve food or beverages in your booth, it is strongly recommended that you order Periodic Porter Service.
x Unsatisfactory service must be reported before closing of each show day.
x Cost of vacuuming, mopping, and dust mopping will be calculated based on the total area of your booth.
HAND VACUUM & EMPTY TRASH CANS (Highly Recommended)
Dates Required
Advance Order Daily Rate
1-2,000 sq. ft.
$0.38 ft.
2,001-4,000 sq. ft.
$0.33 ft.
4,001–10,000 sq. ft.
$0.29 ft.
10,001 & above
$0.26 ft.
Show Site Daily Rate
1-2,000 sq. ft.
$0.48 ft.
2,001-4,000 sq. ft.
$0.42 ft.
4,001–10,000 sq. ft.
$0.39 ft.
10,001 & above
$0.36 ft.
Calculation
Subtotal
_______ sq. ft. @ _____ x _____ days
DAMP MOP & EMPTY TRASH CANS
Dates Required
1-2,000 sq. ft.
$0.37 ft.
2,001-4,000 sq. ft.
$0.31 ft.
4,001–10,000 sq. ft.
$0.28 ft.
10,001 & above
$0.24 ft.
1-2,000 sq. ft.
$0.47 ft.
2,001-4,000 sq. ft.
$0.41 ft.
4,001–10,000 sq. ft.
$0.38 ft.
10,001 & above
$0.34 ft.
Calculation
Subtotal
_______ sq. ft. @ _____ x _____ days
DUST MOP & EMPTY TRASH CANS
Dates Required
1-2,000 sq. ft.
$0.27 ft.
2,001-4,000 sq. ft.
$0.24 ft.
4,001–10,000 sq. ft.
$0.21 ft.
10,001 & above
$0.19 ft.
1-2,000 sq. ft.
$0.37 ft.
2,001-4,000 sq. ft.
$0.34 ft.
4,001–10,000 sq. ft.
$0.31 ft.
10,001 & above
$0.29 ft.
Calculation
Subtotal
_______ sq. ft. @ _____ x _____ days
SHAMPOO CARPET / SPOT SHAMPOO
Dates Required
$0.75 sq. ft.
Minimum of 50 square feet
required.
$0.95 sq. ft.
Minimum of 50 square feet
required.
Calculation
Subtotal
_______ sq. ft. @ _____ x _____ days
PERIODIC PORTER SERVICE (Emptying of trash cans approximately every 90 minutes during show hours.)
Dates Required
1-400 sq. ft.
$66.00
401-1,600 sq. ft.
$109.00
1,601–6,000 sq. ft. $137.00
6,001 & above
call for rate
1-400 sq. ft.
$82.00
401-1,600 sq. ft.
$137.00
1,601–6,000 sq. ft. $190.00
6,001 & above
call for rate
Calculation
Subtotal
_______ sq. ft. @ _____ x _____ days
PORTER SERVICE (4 hour minimum)
Dates Required
$30 per hour
$35 per hour
Calculation
TOTAL
Subtotal
$
We recommend booth cleaning on the night prior to show opening.
PLEASE COMPLETE CREDIT CARD AUTHORIZATION FORM (Page 2) AND SUBMIT WITH YOUR ORDER.
2016
9
ELECTRICAL SERVICES GENERAL INFORMATION - 2016 Ò
PAYMENT POLICY
x All services ordered through the Sands Expo must be prepaid prior to any work being performed. Therefore, a valid credit card must be on file.
x To receive advance discount prices, SES must receive your order with full payment by 5PM PST 21 calendar days prior to show opening date. All
orders received after this date will receive show site prices.
x No credit will be issued on services installed but not used.
x All orders are subject to a 25% cancellation fee if CANCELED within 24 hours of installation. No refunds will be issued or outlets CANCELED after
they have been installed. All prices are subject to change without prior notice.
LABOR INFORMATION
Straight Time: $94/hour Labor between the hours of 8:00AM and 5:00PM, Monday through Friday, except holidays..
Overtime: $176/hour
Labor before 8:00 AM and after 5:00 PM Monday through Friday, Saturdays, Sundays, except holidays.
x Labor to disconnect will be based on one-half (1/2) of the installation time and will be automatically applied to your invoice.
x Starting time may only be guaranteed in those cases where electrical labor begins at 8:00AM for move-in only (requires a minimum of 48-hour
notice to ensure request). Not available on show days.
x A minimum charge per booth of one hour for installation will apply to all booths requiring labor. Labor to disconnect will be based on one-half (1/2)
of the installation time and will be automatically applied to your invoice.
x Electrical labor is required for:
a) All under carpet distribution of electrical wiring.
b) All facility overhead distribution of electrical wiring.
c) All motor and equipment hook-ups requiring hard wiring connections.
d) Installation and/or repair of electrical fixtures.
e) Installation of electrical motors and electrical apparatus.
GENERAL INFORMATION
x Specialized Event Services (SES) is the exclusive provider of electrical services at the Sands Expo.
x By signing and delivering the Electrical Services Order Form to SES, customer agrees to all terms and conditions printed on the form.
x Dedicated and 24-hour power will be at double the listed price. Please indicate these requirements in the 24-hour column at double the appropriate
rate.
x Electrical service cannot be guaranteed prior to one hour before event opening due to temporary conditions which exist during set-up.
x For Hall G, you need to call SES for outlets over 60 amps 208 volt or for any 480 volt requirements.
x Call SES for pricing at 702-733-5070 on outlets not indicated on this form (i.e., special or foreign voltages, or outlets exceeding those indicated for
208 or 480 volt).
EXHIBITOR GUIDELINES
x If your booth is determined to be in violation of Fire Marshal Codes or basic safety guidelines (i.e., 2-wire ungrounded cable, unsafe wiring
connections), power to your booth will be shut off until all violations have been resolved.
x SES and the Sands Expo will not be held liable for any and all losses due to circumstances outside of their control, including but not limited to
losses due to interruption of service from the main utility provider of the building.
x If a third party is involved in the setup and/or dismantle of your booth, SES must be the exclusive provider of all your electrical needs.
(Example: Installation of third party-supplied booth lights.)
x All material and equipment furnished by Sands Expo for service requested shall remain the property of the Sand Expo and shall be removed ONLY
by SES technicians at the close of show.
x Unless otherwise directed, Sands Expo electricians are authorized to cut floor coverings to permit installation of services.
x Neither SES nor the Sands Expo is responsible for voltage fluctuation or power failure due to temporary conditions or loose connections. For your
protection, you should install a surge protector or over/under voltage protector on your computer or other equipment as necessary. Installations
and connections to all electrical service should be made by SES personnel. SES will not be responsible for any damage or loss of equipment,
component, computer hardware or software, and/or any injury to any person caused by the installation or connection into any electrical outlet by
persons other than SES personnel.
x Electricity will be live within 30 minutes of show opening and turned off within 30 minutes of show close.
x All electrical outlets will be installed on the floor at the back wall of in-line booths and peninsula spaces. It is the exhibitor’s responsibility to provide
access for electrical outlets and electrical panels which may need to be serviced during the operation of the show. Outlets which are overloaded by
the exhibitor will be reset one time as a courtesy. Prior to the resetting of the electrical circuit, the exhibitor will have this opportunity to purchase
additional power or agree to operate within the limits of his original circuit purchase. If the circuit needs to be reset a second time, a one hour labor
charge will be incurred at the appropriate rate.
x To prevent overloading of circuits, exhibitors cannot add wattage except as ordered. All outlets for lighting are provided by SES. Column and/or
wall outlets are not a part of exhibitor booth space. A separate outlet must be ordered for each piece of equipment to be connected.
x All wiring, motors, electrical installations, etc. must be approved. Exhibitor’s equipment should be properly tagged and wired with full information as
to current, voltage, phase, cycle, horsepower, etc. and ready for connection.
x All halogen lights must have a safety lens or shield over the lamp/bulb. No lights will be hung without mounting brackets or clamps that are in good
working order. No lights that are deemed unsafe will be hung.
x NO storage on top of SES electrical services, including booth lines and storage closets.
● IMPEDAMPS (blue electrical box for the purpose of delivering electric service) should only be rented from SES/Sands Expo. IMPEDAMPS can be
rented on-site at the SES/Sands Expo Business Center Desk. SES/Sands Expo will not be responsible or liable for any damage or loss of
equipment, component, computer hardware or software, loss of service or revenue, and/or any injury to any person caused by an electrical box
purchased from another company/vendor/ unauthorized person.
2016
10
ELECTRICAL SERVICES GENERAL INFORMATION - 2016 (continued) Ò
FACILITIES EXCLUSIVE RESPONSIBILITIES/ LABOR NEEDS
x All electrical cords under carpet must be supplied and installed by SES Electrical. Installation will be on a time and materials basis. See page 12,
Additional Materials Pricing, for cost of cords.
x Additional power drops from overhead are chargeable on a time and material basis.
x Special handling of electrical signs or apparatus, hook-up of electrical equipment, and repairs or installation of electrical will be done on a time and
material basis.
x All outlets over 15 amps and/or with a voltage of over 120 volts require electrical labor. This includes a one-hour minimum to inspect exhibits that
are pre-wired to plug into our system.
x As the exclusive in-house contractor, we will be responsible for the following:
a) All distribution of electrical wiring under carpet or flooring.
b) All distribution overhead of electrical wiring, including coaxial cable and fiber optics, and the distribution of same from product to booth and from
booth-to-booth.
c) All motor and equipment hook-ups requiring electricity.
d) Installation and/or repair of electrical fixtures.
e) Installation of electrical motors and apparatus to be energized.
f) Motorized hoists, truss and lighting installation.
g) Installation and removal of all overhead electrical signs, trusses, motors, or apparatus.
h) Installation and removal of free-standing electrical signs which require assembly, rotating electrical signs, sequencing electrical signs and
various related applications, and the operation of such equipment. See Rigging: Hanging Sign Services Order Form (page 21) for instruction on
hanging electrical signage.
SERVICE LOCATION PLAN / FLOORPLAN
A Service Location Plan (page 5) must be submitted to process electrical orders.
SAMPLE SERVICE LOCATION PLANS BELOW – 1 Square = 2’ x’2
Island Booth 10’ x 10’
In-Line Booth
Booth 1282 10’ x 10’
MDL
○
2’
→
↑
2’
●
←
3’
Booth 1284 10’ x 10’
Adjacent Booth or Aisle # 1382
♦
Adjacent Booth or Aisle # 1182
x
↑
3’
♦Adjacent Booth or Aisle # ___________
MDL ♦ ELECTRICAL DISTRIBUTION ACCESS AREA
Peninsula Booth’
10’ x 10’
10’ x 10’
→
2’
▲Ø
↑
4
♦
Booth 1182 10’ x 10’
Booth 1184 10’ x 10’
MDL
LEGEND
○ – 5 AMP
■
6’ ↑
6’
→
●
←
4’
Ø – 10 AMP
■ – 208 volt
□ – 480 volt
▲ - Internet
♦- Main Drop Line (MDL)
● – 20 AMP
↑
4’
10’ x 20’
11
2016
MARCH 16, 2016
ELECTRICAL SERVICES ORDER FORM –
120 VOLT- 2016 Ò
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME:
EVENT DATES:
ISC West 2016
April 6-8, 2016
HALL LOCATION:
STREET ADDRESS:
TELEPHONE:
ORDER ONLINE AT
CITY:
FAX:
STATE:
ZIP:
E-MAIL:
ORDERED BY:
SIGNATURE:
(Print Name)
IMPORTANT: SES IS THE EXCLUSIVE ELECTRICAL PROVIDER AT SANDS EXPO. NO OTHER PROVIDER OR ELECTRICAL SERVICE WILL BE ALLOWED ON THE SHOW FLOOR AT ANY
TIME. TO RECEIVE ADVANCE DISCOUNT PRICES, SES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM PST 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO
ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE SHOW SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH
NOT USED. CANCELATION OF EQUIPMENT AND/OR SERVICES MUST BE RECEIVED AT LEAST 24 HOURS PRIOR TO INSTALLATION TO AVOID A 25% CANCELATION FEE. NO REFUNDS
WILL BE ISSUED ON OUTLETS CANCELED AFTER THEY HAVE BEEN INSTALLED. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS
MUST BE MADE KNOWN DURING THE SHOW.
EXHIBITOR CHECKLIST
□ I have sent in payment with Credit Card Authorization Form
□ Enough power has been ordered to operate my display.
□ 24-hour power has been ordered if required for my display (i.e., servers,
computers, refrigerators, etc.).
□ I am aware that no two-wire or ungrounded cords are allowed at the Sands Expo.
□ I am aware that power for In-line and Peninsula booths will be placed at the back of
my booth behind the drape line. If additional power locations are needed within my
booth, installation will be done on a time and materials basis. I must submit a location
grid diagram with my order.
□ I am aware that power for Island booths will be placed at a main drop location of
my choosing at no additional cost. If more than one location is requested, installation
will be done on a time and materials basis. I must submit a location grid diagram with
order, otherwise power will be placed in the center of my booth. Any change or
addition to the location will be done on a time and materials basis
ORDER 120 VOLT NEEDS HERE
ELECTRICAL
USAGE:
120 Volt –
60HZ-AC
QTY
24-HR
POWER
ADVANCE
RATE
(*Double
for 24-Hr
Power)
5 Amps/500
$99
watts or less
120 volt
10 Amps/1,000
$174
watts or less
120 volt
20 Amps/2,000
$251
watts or less
120 volt
30 Amps/3,000
$464
watts or less
120 volt
30 AMP IS FOR SPECIALIZED EQUIPMENT
ONLY – NOT FOR LIGHTING NEEDS.
SHOW SITE
RATE
(*Double
for 24-Hr
Power)
SUBTOTAL
$178
$253
$369
$706
TOTAL
□I understand a minimum of a one-hour labor installation charge will apply to all
booths requiring labor. Labor to disconnect will be at one-half of the installation time
and automatically applied to my invoice.
□ If distribution under carpet is required, I have included a detailed electrical floor
plan which indicates main power location(s), distribution location(s), and wattage
required at each location.
□ If labor is required, I have completed the Labor Request portion of this order form.
□ I understand that all 208, 380, and 480 volt orders require labor for hook up.
□ I understand that my equipment will be modified to conform to Sands Expo
electrical cords and caps on a time and materials basis. I may pre-wire my equipment
to match Sands Expo cord caps as listed below:
x
x
x
LABOR REQUEST
Straight
$94/hour / Labor between the hours of 8:00 AM and 5:00 PM Monday through
Friday, except for holidays.
Time:
Over Time:
Date(s)
Needed:
$176/Hour / Labor before 8:00 AM and after 5:00 PM Monday through Friday,
Saturdays, Sundays, except holidays.
___________________ 8AM 1PM # Electricians _______
Type of Labor Requested: Distribution Under Carpet
Lighting Fixtures
Overhead Distribution
Other:
Equipment Hookup
Attach Electrical Sign
to Booth Structure
10 Amp 208 volt, 20 Amp 208 volt, 30 Amp 208 volt 1Ø or 3Ø: Hubbell
HBL3521C or Leviton 3521C
60 Amp 208 volt 1Ø or 3Ø: Daniel Woodhead Y56OPF
100 Amp 208 volt 1Ø or 3Ø: Litton Veam CIRU1GRHC#1145
□ I am aware that extension cords and plug strips may be required to complete my
electrical service. These items will be added to my final bill. (See Additional
Materials Pricing portion for pricing examples.)
□ I understand that if a third party is involved in the setup and/or dismantle of my
booth, SES must be the exclusive provider of all my electrical needs.
ADDITIONAL MATERIALS PRICING
Plug Strip: $25.00
15 Foot Extension Cord: $21.00
□ I have completed the Service Location Grid (Page 5) and will submit with my order.
Please contact the Business Center at 702-733-5070 for pricing of additional
materials not listed above.
IMPEDAMPS (blue electrical box for the purpose of delivering electric service) should only be rented from SES/Sands Expo. IMPEDAMPS can be rented on-site at the
SES/Sands Expo Business Center Desk. SES/Sands Expo will not be responsible or liable for any damage or loss of equipment, component, computer hardware or
software, loss of service or revenue, and/or any injury to any person caused by an electrical box purchased from another company/vendor/unauthorized person.
READ ALL ELECTRICAL SERVICE INSTRUCTIONS AND CONDITIONS ON PAGES 3, 10-15 PRIOR TO PLACING YOUR ORDER. ALL MATERIALS RUNNING
UNDER CARPET OR FLOORING MUST BE PROVIDED AND INSTALLED BY SES. HOWEVER, CLIENT MAY PROVIDE OWN AV AND CAT5 CABLE.
PLEASE COMPLETE CREDIT CARD AUTHORIZATION FORM (Page 2) AND SERVICE LOCATION GRID (Page 5) AND SUBMIT WITH YOUR ORDER.
2016
12
MARCH 16, 2016
ELECTRICAL SERVICES ORDER FORM –
208 & 480 VOLT- 2016 Ò
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME:
ORDER ONLINE AT
EVENT DATES:
April 6-8, 2016
ISC West 2016
HALL LOCATION:
STREET ADDRESS:
CITY:
TELEPHONE:
STATE:
FAX:
ZIP:
E-MAIL:
ORDERED BY:
(Print Name)
SIGNATURE:
IMPORTANT: SES IS THE EXCLUSIVE ELECTRICAL PROVIDER AT SANDS EXPO. NO OTHER PROVIDER OR ELECTRICAL SERVICE WILL BE ALLOWED ON THE SHOW FLOOR AT ANY TIME. TO RECEIVE
ADVANCE DISCOUNT PRICES, SES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM PST 21 CALENDAR DAYS PRIOR TO SHOW OPENING DAT E TO ENSURE AVAILABILITY. ALL OTHER
ORDERS WILL BE PROCESSED AT THE SHOW SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. CANCELATION OF EQUIPMENT AND/OR
SERVICES MUST BE RECEIVED AT LEAST 24 HOURS PRIOR TO INSTALLATION TO AVOID A 25% CANCELATION FEE. NO REFUNDS WILL BE ISSUED ON OUTLETS CANCELED AFTER THEY HAVE BEEN
INSTALLED. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
ELECTRICAL USAGE:
208 VOLT 1 PHASE – 60 HZ - AC
QTY
24-HR
POWER
ADVANCE RATE
SHOW SITE RATE
(*DOUBLE FOR 24HR POWER)
SUB-TOTAL
LABOR REQUEST
Straight Time: $94/hour
Labor between the hours of 8:00 AM and 5:00 PM
Monday through Friday, except for holidays.
10 Amps / ½ h.p.or Less
208 VOLT 1 PHASE
$304
$460
$418
$641
$484
$721
$582
$865
Over Time: $176/Hour
Labor before 8:00 AM and after 5:00 PM Monday
through Friday, Saturdays, Sundays, except holidays.
$617
$976
Date(s) Needed: _____________________________
$929
$1,463
20 Amps / 1 ½ h.p. or Less
208 VOLT 1 PHASE
ORDER 120 VOLT NEEDS ON PAGE 12
PLEASE
30 Amps / 2 h.p. or Less
208 VOLT 1 PHASE
208 VOLT 1 PHASE
208 VOLT 1 PHASE
8AM □
208 VOLT 1 PHASE
1 PM □
# of Electricians_____________
Outlets Requiring Neutral
ELECTRICAL USAGE;
208 VOLT 3 PHASE – 60 HZ – AC
QTY
24-HR
POWER
N/A
N/A
N/A
ADVANCE RATE
SHOW SITE-RATE
$356
$553
Type of Labor Requested
$495
$721
□ Distribution Under Carpet □ Equipment Hookup
$611
$929
□ Lighting Fixtures
SUB-TOTAL
We will honor your requested time for service to the
best of our ability.
208 VOLT 3 PHASE
208 VOLT 3 PHASE
208 VOLT 3 PHASE
208 VOLT 3 PHASE
$706
$1,171
$843
$1,347
$1,075
$1,615
$2,025
$3,364
$3,597
$5,103
ADVANCE RATE
SHOW SITE-RATE
$800
$1,150
$950
$1,325
$1,225
$1,455
$1,350
$1,575
$1,625
$2,234
$2,322
$3,016
□ Equipment Operator(s)
208 VOLT 3 PHASE
□ Other:
100 Amps / 20 h.p. or less
208 VOLT 3 PHASE
□ Overhead Distribution
□ Attach Electrical Sign to Booth Structure
40 Amps / 3 h.p. or less
208 VOLT 3 PHASE
EQUIPMENT REQUEST – Requires SES labor to operate.
400 Amps or Less
208 VOLT 3 PHASE
ELECTRICAL USAGE:
480 VOLT 3 PHASE- 60 HZ - AC
QTY
24-HR
POWER
Must be ordered separately.
SUB-TOTAL
480 VOLT 3 PHASE
30 Amps / 10 h.p .or Less
480 VOLT 3 PHASE
40 amps / 15 h.p. or Less
480 VOLT 3 PHASE
480 VOLT 3 PHASE
480 VOLT 3 PHASE
480 VOLT 3 PHASE
480 VOLT 3 PHASE
EUROPEAN POWER 240/380
Transformer Voltage Boost
$2,552
$3,597
CALL FOR PRICING
$3.00 per Amp
$3.00 per Amp
TOTAL
$
□ Boom Lift $200/Hr □ Scissor Lift
□ Forklift $100/Hr
$100/Hr
ADDITIONAL MATERIALS PRICING
12/5 Cord Cap, 20-30 AMP: $25.00
6/5 Cord Cap, 60 AMP: $200.00
4/5 Cord Cap, 100 AMP: $350.00
Adaptor, 60 AMP to Cam lock: $300.00
Adaptor, 100 AMP to Cam lock: $450.00
12/5 Flat Cable: $4.00 per foot
6/5 Flat Cable: $5.00 per foot
Please review Exhibitor Checklist on page 12 prior
to submitting your order.
Read all electrical service instructions and conditions
on pages 3, 10-15 prior to placing your order.
All materials running under carpet or flooring must be
provided and installed by SES. However, client may
provide own AV and CAT5 cable.
PLEASE COMPLETE CREDIT CARD
AUTHORIZATION FORM (page 2) AND SUBMIT
WITH YOUR ORDER.
IMPEDAMPS (blue electrical box for the purpose of delivering electric service) should only be rented from SES/Sands Expo. IMPEDAMPS can be rented on-site at the SES/Sands Expo Business Center Desk.
SES/Sands Expo will not be responsible or liable for any damage or loss of equipment, component, computer hardware or software, loss of service or revenue, and/or any injury to any person caused by an
electrical box purchased from another company/vendor/unauthorized person.
13
2016
ELECTRICAL: BOOTH LIGHTING INSTRUCTIONS - 2016 Ò
ORDER ONLINE AT
BOOTH LIGHTING INSTRUCTIONS
Please indicate placement of your booth lighting and return with your order.
Packages A, B, C, and D are intended for in-line booths and for standard booth sets with booth lighting placed at the FRONT of the
booth and hung from poles or stanchions only. All other installations will be completed on a labor and material basis.
= 1 light fixture
SAMPLE PACKAGE “A”
1 - 4’ track w/2 fixtures
SAMPLE PACKAGE “B”
BOOTH NUMBER
THIS DIRECTION
SAMPLE PACKAGE “C”
YOUR BOOTH NUMBER
←
SAMPLE PACKAGE “D”
1 – 18” track w/light on
either side
SAMPLE PACKAGE “E”
additional fixture
(shown w/Package D)
BOOTH NUMBER
THIS DIRECTION
→
___________________
____________________
FIRE-SAFETY ZONE
________________
EXHIBIT SPACE
No Storage
Utility Access 18”
IN-LNE
10’ X 10’
ISLAND BOOTH
8’
AISLE
///////////////////////////////
///////////////////////////////
10’ X 10’
24-HOUR ELECTRIC
DISTRIBUTION ACCESS ONLY
10’ X 10’
\\\\\\\\\\\\\
\\\\\\\\\\\\\
\\\\\\\\\\\\\
//////////////////////////////
//////////////////////////////
PENINSULA
BOOTH
\\\\\\\\\\\\\
\\\\\\\\\\\\\
PLEASE RETURN THIS COMPLETED FORM WITH YOUR ORDER (Page 15).
2016
14
MARCH 16, 2016
ELECTRICAL: BOOTH LIGHTING SERVICES Ò
ORDER FORM & CONDITIONS - 2016
EVENT NAME:
EVENT DATES:
ISC West 2016
April 6-8, 2016
HALL LOCATION:
STREET ADDRESS:
TELEPHONE:
ORDER ONLINE AT
CITY:
FAX:
STATE:
ZIP:
E-MAIL:
ORDERED BY:
(Print Name)
SIGNATURE:
IMPORTANT: SES IS THE EXCLUSIVE BOOTH LIGHTING PROVIDER AT SANDS EXPO. NO OTHER PROVIDER OR BOOTH LIGHTING SERVICE WILL BE
ALLOWED ON THE SHOW FLOOR AT ANY TIME. TO RECEIVE ADVANCE DISCOUNT PRICES, SES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT
BY 5 PM PST 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE
SHOW SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. CANCELATION OF EQUIPMENT
AND/OR SERVICES MUST BE RECEIVED AT LEAST 24 HOURS PRIOR TO INSTALLATION TO AVOID A 25% CANCELATION FEE. NO REFUNDS WILL BE
ISSUED ON PACKAGES CANCELED AFTER THEY HAVE BEEN INSTALLED. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION,
ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
BOOTH LIGHTING PACKAGES
PRICES FOR ALL LIGHTING PACKAGES INCLUDE ELECTRICAL POWER FOR LIGHTS, LIGHT TRACK, FIXTURES, INSTALLATION, MAINTENENACE,
AND REMOVAL. (SEE BOX BELOW FOR THOSE THAT DO NOT.) ALL TRACK AND FIXTURES FOR STANCHION AND TRACK INSTALLATION ARE
BLACK IN COLOR. LAMPS ARE MR-16 / 75 WATT (THESE LAMPS EXCEED THE LUMENS OF 150 WATT FLOOD LAMP). ALL FIXTURES ARE
ADJUSTABLE.
Packages A, B, C, and D are intended for in-line booths and for standard booths set with booth lighting placed at the FRONT of the
booth and hung from poles or stanchions only. All other installations will be completed on a labor and material basis.
ITEM DESCRIPTION
ADVANCE
PRICE
QTY
PACKAGE “A” – TRACK LIGHTS
ONE 4’ TRACK W/TWO FIXTURES
PACKAGE “B” – TRACK LIGHTS
ONE 4’ TRACK W/THREE FIXTURES
PACKAGE “C” – TRACK LIGHTS
ONE 4’ TRACK W/FOUR FIXTURES
PACKAGE “D” – STANCHION LIGHT
ONE 18” TRACK W/ONE FIXTURE MOUNTED TO STANCHION FRONT OF
BOOTH (EITHER SIDE)
PACKAGE “E” – ADDITIONAL FIXTURE
ADD ADDITIONAL FIXTURES TO PACKAGES A, B, C, OR D
PACKAGE “F” – OVERHEAD LIGHT
1,000 WATT QUARTZ LIGHT MOUNTED IN CATWALK ONLY. ANYTHING
MOUNTED OFF CATWALK WILL REQUIRE LABOR AND BOOMLIFT RENTAL.
CONTACT ELECTRICAL AT 702-733-5548 FOR ASSISTANCE.
PACKAGE “G” – OVERHEAD LIGHTS FOR HALL G
200 WATT – PARS – FOR USE IN HALL G – GROUND LEVEL
SHOW SITE
PRICE
TOTAL
$196
$312
$
$246
$399
$
$298
$451
$
$120
$160
$
$59
$95
$
$325
$495
$
$250
$399
TOTAL
$
LABOR REQUEST
Straight Time:
$94/hour / Labor between the hours of 8:00 AM and 5:00 PM Monday through Friday, except for holidays.
Over Time:
$176/Hour / Labor before 8:00 AM and after 5:00 PM Monday through Friday, Saturdays, Sundays, except holidays.
Date(s) Needed: ____________________________ 8AM 1PM # Electricians ________
Type of Labor Requested:
Distribution Under Carpet
Other:
Equipment Hookup Lighting Fixtures
Overhead Distribution Attach Electrical Sign
to Booth Structure
PLEASE FILL OUT FORM ON THE PRECEEDING PAGE WITH BOOTH LOCATION AND LIGHTING LOCATION AND RETURN WITH YOUR ORDER
15
2016
FLORAL & PLANT SERVICES ORDER FORM - 2016
EVENT NAME:
EVENT DATES:
ISC West 2016
April 6-8, 2016
HALL LOCATION:
STREET ADDRESS:
TELEPHONE:
ORDER ONLINE AT
CITY:
STATE:
FAX:
ZIP:
E-MAIL:
ORDERED BY:
(Print Name)
SIGNATURE:
IMPORTANT: TO RECEIVE ADVANCE DISCOUNT PRICES, SANDS EXPO MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM PST 21 CALENDAR DAYS
PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE SHOW SITE RATE. NO CREDITS WILL BE
ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. CANCELLATION(S) MUST BE RECEIVED 24 HOURS PRIOR TO REQUESTED DATE OF
SERVICE TO AVOID A 25% CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE
MADE KNOWN FIRST DAY OF DELIVERY.
Our Floral Department can provide a variety of tropical plants and floral designs that will enhance your event or exhibit booth. Please visit us at
https://floral.venetian.com to view a selection of our arrangements.
DETAILS THAT MAKE THE DIFFERENCE! y Personal attention to your order and needs. y Our plants are of the best quality for your event or exhibit. y We use only
fresh, top-of-the line flowers for your floral needs.
DESIGNER SERVICES to help with your plant and flower requirements for your event or booth. Call to schedule an appointment.
SPECIAL EVENTS: Luncheons, banquets, cocktail parties, hospitality suites, and themed events. Let us make your event special with our specialized event personnel.
DELIVERY
x Normal delivery times are between 5 AM and 5PM. Special arrangements may be made due to the size of your order.
x We will honor your requested time for service to the best of our ability. However, circumstances beyond our control may prevent us from meeting your
requested timeframe.
DELIVERY DATE/TIME:
STRIKE DATE/TIME:
FLORAL ARRANGEMENTS
List Arrangement Name (Please visit us at
https://floral.venetian.com to view a selection of our arrangements.)
$72.00
$83.00
$108.00
$135.00
$162.00
QTY
TOTAL
Special Instructions: (height, color, flower preference)
GREEN & BLOOMING PLANTS AND TREES
RENTAL ITEMS
QTY
Mum Plants
Kalanchoe
Some colors are seasonal. Please call 702-733-5070 for color availability.
Orchid
Bromeliads
Fern – 8 inch
Green Plants – 2 feet
Green Plants – 8+ feet
Special Instructions:
ADVANCE PRICE
$29 each
$32 each
SHOW SITE PRICE
$34 each
$37 each
$39 each
$34 each
$34 each
$34 each
$44 each
$50 each
$60 each
$80 each
$150 each
$44 each
$39 each
$44 each
$44 each
$56 each
$65 each
$75 each
$93 each
$172 each
TOTAL
SUB-TOTAL
All plants, trees, and pots are rental items and the property of The Venetian. If rental
items are not returned, you may incur additional charges for unreturned rentals.
ADD 8.15% NEVADA SALES TAX
TOTAL
2016
16
INTERNET AND TELECOMMUNICATION SERVICES ORDER FORM - 2016
ORDER ONLINE AT
EVENT NAME:
EVENT DATES:
ISC West 2016
April 6-8, 2016
HALL LOCATION:
STREET ADDRESS:
CITY:
TELEPHONE:
STATE:
FAX:
ZIP:
E-MAIL:
ORDERED BY:
(Print Name)
SIGNATURE:
IMPORTANT: TO RECEIVE ADVANCE DISCOUNT PRICES, SANDS EXPO MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM PST 21 CALENDAR DAYS PRIOR TO
SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE SHOW SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES
INSTALLED AS ORDERED EVEN THOUGH NOT USED. CANCELLATION(S) MUST BE RECEIVED 24 HOURS PRIOR TO REQUESTED DATE OF SERVICE TO AVOID A 25%
CANCELLATION FEE.REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
INTERNET SERVICES
ADVANCED
RATE
SHOW SITE
RATE
$1,200.00
$1,400.00
$2,100.00
$2,450.00
$3,500.00
$4,000.00
ADVANCED
RATE
SHOW SITE
RATE
Additional Private IP Address
$125.00
$125.00
Additional Public IP Address
$150.00
$150.00
INTERNET CONNECTIONS
Internet Service up to 3Mb
(Single Private IP Address)
(Single Private IP Address)
(Single Public IP Address)
QTY
ADDITIONAL NEEDS
QTY
SUBTOTAL
SUBTOTAL
EXHIBITOR CHECKLIST
INTERNET SERVICES
□ I understand wireless service is not available for purchase in my
exhibit space.
□ I understand that using a wireless router can result in loss of
signal and slow connection speeds. I understand that Sands Expo
Does not provide technical support on my router. I understand that
Sands Expo cautions against relying solely on a wireless signal for
my Internet connectivity.
□ I have sent in payment with Credit Card Authorization form.
□ I am aware my Internet line will be placed at the back of my booth
behind the drape line. If additional Internet connections are needed
within my booth, I will submit a Service Location Grid (page 5) with
my order detailing my under carpet placement requirements.
□ I understand that ordering one Internet line gives me one IP address
ADVANCED
SHOW SITE
EQUIPMENT RENTAL
QTY
RATE
RATE
SUBTOTAL
8 Port Hub Rental – 10/100 Auto$150.00 +
$175.00 +
Sensing. Must pay deposit of $250
$250 Deposit
$250 Deposit
16 Port Hub Rental - 10/100 Auto$200 +
$225 +
Sensing. Must pay deposit of $250
$250 Deposit
$250 Deposit
Hub rental deposits returned upon receiving working hub; unused portion returned with final
billing.
SPECIAL LINE SERVICES
Dedicated internet service is available by request. Please contact us to discuss your needs.
with one Internet connection. If I need additional connections, I
must order one additional IP address for each additional
connection.
□ I understand that when multiple Internet connections are ordered,
a hub or router must be included in my set up. I further understand
that I can rent a hub from Sands Expo or bring my own equipment.
□ I understand that I am responsible for picking up rental hubs from
the Sands Business Center on Level 1 and returning same.
□ I understand that Sands Expo does not guarantee the full
functionality of specific applications including, but not limited to such
programs as VPN, Net Meeting, Remote Terminal Services, Citrix,
Video Streamlining and PC Anywhere.
□ I understand Sands Expo has the right to remove any equipment
deemed to be harmful to its network.
□ I understand Sands Expo is the exclusive provider of all Internet
services and reselling of Internet service is strictly prohibited.
GRAND
TOTAL
□ I understand that Internet services are guaranteed to be delivered no
later than one hour before event.
TELECOMMUNICATION SERVICES
TELEPHONE
Single Line Touch Tone Phone
(voice only)
QTY
ADVANCED
RATE
SHOW SITE
RATE
$395.00
includes
$125 deposit
$447.00
includes
$125 deposit
TOTAL
Additional services (voicemail, multi-line phone, Polycom, etc.) are available upon request. Please
contact the Business Center at 702-733-5070 to order additional services.
Deposit refundable on equipment returned in good working condition.
LABOR FOR INTERNET AND TELECOMMUNICATION SERVICES
Straight Time: $94/hour / Labor between the hours of 8:00 AM and 5:00 PM Monday through
Friday, except holidays.
Over Time: $176/hour / Labor before 8:00 AM and after 5:00 PM Monday through Friday,
Saturday, Sunday, accept holidays.
Sands Expo reserves the right to add labor to your order as it relates to providing technical
support, including troubleshooting and any specialized technical assistance.
Basic installation and dismantle labor is included in the price of the Internet line.
PLEASE COMPLETE CREDIT CARD AUTHORIZATION FORM (Page 2) AND
SERVICE LOCATION GRID (Page 5) AND SUBMIT WITH YOUR ORDER.
EXHIBITOR CHECKLIST
TELECOMMUNICATION SERVICES
□ I have sent in payment with Credit Card Authorization Form.
□ I understand that local, operator-assisted, and 800 calls will be
charged a minimum of $1.00 per call.
□ I understand that all long-distance and international calls are
charged based on the prevailing rates.
□ I understand equipment will not be delivered to my booth. I must
pick-up equipment from the Sands Business Center on Level I.
□ I have completed the Service Location Grid (Page 5) indicating
location of my phone line and I will submit with my order.
□ I understand all rented equipment must be returned to the Sands
Business Center within one hour following the close of the event or
additional charges will be billed to my credit card. I further
understand that I will be billed for any damaged equipment.
□ I understand pre-ordered service cannot be guaranteed prior to
one day before event opening and orders placed at show site
cannot be guaranteed.
□ I understand that orders that are placed after the Advance Rate
cut-off date will be handled on a first-come, first-serve basis and
cannot be guaranteed.
□ I understand there is a labor charge to move my Telecom lines
once they’ve been placed in my booth, or to program my equipment.
17
2016
PLUMBING/AUTOMATIC SPRINKLER SYSTEM/COMPRESSED Ò
AIR/WATER/DRAIN SERVICES INSTRUCTIONS & CONDITIONS – 2016
ORDER ONLINE AT
INSTRUCTIONS AND CONDITIONS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
SES IS THE EXCLUSIVE COMPRESSED AIR/WATER/DRAIN SERVICE PROVIDER. NO OTHER PROVIDER OR
COMPRESSED AIR/WATER/DRAIN SERVICE WILL BE ALLOWED ON THE SHOW FLOOR.
All material and equipment furnished by SES for these service orders shall remain SES property and shall be removed
ONLY by SES personnel at the close of the show.
Wall, column, and permanent building utility outlets are not a part of booth space and are not to be used by exhibitors.
All equipment must comply with state and local safety codes.
Prices are based upon current wage rates and are subject to change without notice.
Exhibitors are encouraged to make their booth connections within their booth. The standard connector for compressed
air connector for compressed air outlets is a ¼” AMFLO-C1 connector; the standard connector for water is ½” FIP
connector. However, no modifications to facility system or equipment is allowed. Exhibitors who are in violation of this
will be charged an hourly service charge to repair system or equipment.
Special equipment requiring company engineering or technicians for assembly, servicing, preparatory work and
operation may be executed without SES Plumbing personnel. However, if exhibitor requests labor from SES, they will
be charged an hourly service charge for these services.
Equipment using water must have inlet and outlet properly marked and identified.
Unless otherwise directed in writing by exhibitor or his representative, SES Plumbing personnel may be required to cut
floor coverings to permit installation of service.
Outlet rates listed cover bringing service from main line to booth and do not include connecting equipment. Standard
placement for compressed air, water, and drain outlets is at the back wall of line (in-line) and peninsula booths. For
island booths, outlets will be placed in the center of the booth (or at our discretion) unless we receive a floor plan
indicating the main location where you require your services.
Due to the portable nature of the air lines in the Sands Expo, we recommend that exhibitors supply a filter or other
equipment to limit the moisture or water in lines. Sands Expo Plumbing department will not be responsible for
moisture or water in air lines.
Special supplies such as regulators, strainers, traps, and other such specialized equipment as may be necessary for
your booth should be ordered with 30 days written notice. Every effort will be made to provide you with all special
requirements.
All utility outlets include up to 50’ of accomplished distance. Use of additional footage or equipment will be charged at
the prevailing labor and material rates.
Any of your plumbing services that require electricity or electrical labor to connect and/or operate should be ordered on
the “Electrical Services Order Form”. You will also be charged for electrical outlets for any services which require
power for special plumbing needs, such as pumps, ejectors, and/or compressor outlets.
Automatic Fire Sprinkler System (AFSS) must comply with National Fire Protection Act #13. All booths must comply
with these requirements. It is not the responsibility of SES nor the Sands Expo to approve or deny your exhibit floor
plans. All questions should be addressed to Clark County Fire Department at 702-455-7100. SES is the exclusive
provider at the Sands Expo for this service. When AFSS is required in your booth, please order at
www.SandsExpo.com or call 702-733-5070. The mailing address is: Sands Expo, Order Processing Dept., 201
Sands Avenue, Las Vegas, NV 89169.
a) Plan view drawing of the display indicating (by shading) the areas/elements that are covered including stairwells
and their dimensions. Walks, kiosks, showcases or products with less than 20” of clearance from bottom of the
deck or ceiling must be indicated with dimensions.
b) Please send perspective/isometric drawings to better define your display.
All on-site plumbing orders are subject to availability of labor and services.
All on-site plumbing orders may be delayed due to the nature and requirements of services ordered.
Cancellation(s) must be received 24 hours prior to requested date of service to avoid a 25% cancellation fee.
19. SES and the Sands Expo will not be held liable for any and all losses due to circumstances outside of their
control, including but not limited to losses due to interruption of service from the main utility provider of the
building.
2016
18
MARCH 16, 2016
PLUMBING/AUTOMATIC SPRINKLER SYSTEM/COMPRESSED Ò AIR/WATER/DRAIN
SERVICES INSTRUCTIONS & CONDITIONS – 2016
ORDER ONLINE AT
EVENT NAME:
EVENT DATES:
ISC West 2016
April 6-8, 2016
HALL LOCATION:
STREET ADDRESS:
CITY:
TELEPHONE:
STATE:
FAX:
ZIP:
E-MAIL:
ORDERED BY:
(Print Name)
SIGNATURE:
IMPORTANT: SES IS THE EXCLUSIVE COMPRESSED AIR/WATER/DRAIN SERVICE PROVIDER. NO OTHER PROVIDER OR COMPRESSED AIR/WATER/DRAIN SERVICE WILL BE ALLOWED
ON THE SHOW FLOOR. TO RECEIVE ADVANCE DISCOUNT PRICES, SES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM PST 21 CALENDAR DAYS PRIOR TO SHOW
OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE SHOW SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS
ORDERED EVEN THOUGH NOT USED. CANCELLATION(S) MUST BE RECEIVED 24 HOURS PRIOR TO REQUESTED DATE OF SERVICE TO AVOID A 25% CANCELLATION FEE. REVIEW
INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE RESOLVED BEFORE THE SHOW CLOSES.
EXHIBITOR CHECKLIST
□ I have sent in payment with Credit
Card Authorization Form
□ I have submitted a Service Location
Plan (Page 5) with my order.
□ I have ordered drain service if I have
ordered water service which requires a
drain.
□ I have ordered an Automatic Sprinkler
System if required.
□ I have ordered electrical services
(Pages 10-13) if required.
□ I have read the Instructions and
Conditions on Page 18.
COMPRESSED AIR: 90-100 lbs. PSI. The standard connector for compressed air is a ¼” AMFLO-C1 connector. For
any other connections, contact Specialized Event Services (SES). Our Plumbing department will not be responsible for
moisture or water in air lines.
ADVANCED
SHOW
TOTAL
ITEM
QTY
RATE
SITE RATE
(QTY X PRICE)
$457.00
$572.00
Service charge for first outlet at rear of booth
$
Each additional connection within the same booth
$225.00
$281.00
(within 5 feet of 1st outlet).
$
.
WATER SERVICE: Pressure may vary. No guarantee can be made of minimum or maximum pressures
If pressure is critical, exhibitor should arrange to have a pressure regulator valve installed. Standard connections for
water outlets are ½” FIP.
ADVANCED
SHOW
TOTAL
ITEM
QTY
RATE
SITE RATE
(QTY X PRICE)
$
$472.00
$590.00
Service charge for first outlet at rear of booth
Each additional connection within the same booth
(within 5 feet of 1st outlet).
LABOR RATES
STRAIGHT TIME: $94/HOUR - Labor
between the hours of 8:00 AM and 5:00
PM Monday through Friday, except
holidays.
OVERTIME: $176/HOUR - Labor
before 8:00 AM and after 5:00 PM
Monday through Friday, Saturdays and
Sundays.
$238.00
$298.00
DRAINS: Please call to verify drain availability or supplemental charges which may be incurred. This condition pertains
to all Exhibit Halls at the Sands Expo.
ITEM
QTY
Standard Drain - 1 single or double compartment sink
only.
Large Drain – 1-3 compartment sink and/or dishwater.
Not to exceed 15 gallon dump capacity.
Extra Large Drain – Clothes washer or a combination of
above. Not to exceed 40 gallon dump capacity.
ADVANCED
RATE
SHOW
SITE RATE
TOTAL
(QTY X PRICE)
$472.00
$590.00
$
$708.00
$885.00
$
$850.00
$1,062.00
Holidays will be billed at two times
the Overtime rate.
WATER FILLING & DRAINING: Prices do not include labor. Minimum 1 hour labor charge.
AUTOMATIC SPRINKLER
SYSTEM NEEDED
Date Requested:
Name and phone number of exhibitor.
Time Requested:
We will honor your requested time for service to the best of our ability.
ADVANCED
SHOW
ITEM
QTY
RATE
SITE RATE
__________ UNIT(S) 1 TO 149 GALLONS
__________ UNIT(S) 150 TO 299 GALLONS
__________ UNIT(S) 300 TO 999 GALLONS
__________ UNIT(S) 1,000 TO 4,999 GALLONS
__________ UNIT(S) 5,000 TO 10,000 GALLONS
TOTAL
(QTY X PRICE)
$249.00
$312.00
$
$367.00
$458.00
$
$651.00
$814.00
$
$870.00
$1,088.00
$
$1,171.00
$1,464.00
PLEASE COMPLETE CREDIT CARD AUTHORIZATION FORM (Page 2) AND SERVICE LOCATION PLAN (Page 5)
AND SUBMIT WITH YOUR ORDER.
19
2016
RIGGING / HANGING: TRUSS / THEATRICAL LIGHTING RENTAL /
LABOR ORDER FORM – 2016 Ò
ORDER ONLINE AT
EVENT NAME:
EVENT DATES:
ISC West 2016
Whttps://sandsexpo.boomerecommerce.com
April 6-8, 2016
HALL LOCATION:
STREET ADDRESS:
CITY:
TELEPHONE:
STATE:
FAX:
ZIP:
E-MAIL:
ORDERED BY:
(Print Name)
SIGNATURE:
BY SIGNING AND DELIVERING THIS FORM TO SANDS EXPO, CUSTOMER AGREES TO ALL TERMS AND CONDITIONS PRINTED ON THIS FORM.
IMPORTANT: SES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM PST 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. NO CREDITS
WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. CANCELLATION(S) MUST BE RECEIVED 24 HOURS PRIOR TO REQUESTED DATE OF SERVICE TO
AVOID A 25% CANCELLATION FEE. PLEASE REVIEW YOUR INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN
DURING THE SHOW.
LABOR REQUEST / RATES
Straight Time - $94/hour: Labor between the hours of 8:00 AM and 5:00 PM Monday through Friday, except holidays.
Over Time - $176/hour: Labor before 8:00 AM and after 5:00 PM Monday through Friday, Saturdays, Sundays, except holidays.
x A minimum charge per booth of one hour per man for installation will apply to all booths requiring labor.
x Labor to dismantle will be based on one-half (1/2) of the installation time and will be automatically applied to your invoice.
x A supervisor from exhibiting company must be on-site and at booth before any work is performed.
□
8 AM
□
11 AM
□
LOAD-IN SERVICES REQUESTED: Date: ___________________________________
Time:
2 PM
No. of Persons: _____________
(3 person minimum for Rigging)
LOAD-OUT SERVICES REQUESTED: Date: _________________________________
Time: ______________ First requested time is one hour after close of show
provided area is clear for work to be performed.
WE WILL HONOR YOUR REQUESTED TIME FOR SERVICE TO THE BEST OF OUR ABILITY PROVIDED YOUR ESTIMATE HAS BEEN SIGNED AND RETURNED
ALONG WITH YOUR CREDIT CARD AUTHORIZATION FORM 72 HOURS PRIOR TO THE FIRST DAY OF SHOW MOVE-IN.
REFER TO THE SES “SCOPE OF WORK” (page 3) FOR INFORMATION ON EXCLUSIVE LABOR SERVICES.
PLEASE PROVIDE DESCRIPTION OF WORK AND DRAWINGS OR PRINTS WITH REQUEST.
ESTIMATE
x This form, along with your provided documents (i.e., floor plans, gear list, schedule, etc.), will be used to estimate costs to have requested work completed. The estimate
will be forwarded to you based on completed information on this form.
x All work will be performed upon our receipt of the signed estimate and completed Credit Card Authorization Form.
x Estimate charges will be applied to your listed method of payment on the Credit Card Authorization Form (page 2).
x Failure to return the estimate prior to the first show move-in day will result in a significant delay in your requested work being completed.
x The Sands Expo assumes no responsibility for additional labor or materials associated with lack of information provided.
x Please make sure all on-site contacts are noted on your provided documents (see Checklist on page 21).
PRODUCT LIST
ALLOW US TO ASSIST YOU WITH ALL OF YOUR PRODUCTION REQUIREMENTS; FROM THE SMALLEST TO THE LARGEST, WE CAN PROVIDE IT ALL!
y Motorized Hoists
y No Shipping Costs for In-house Products
y Custom Rigging Packages
y LED, Robotics, and Conventional Lighting
y Fully Trained and Professional Staff
y Perishables
y Dimmers and Controls
y Lighting Design Services
y Truss
PLEASE PROVIDE A LIST OF GEAR REQUIRED.
PRICING UPON REQUEST FOR INDIVIDUAL ITEMS OR FOR COMPLETE PRODUCTION PACKAGES.
PLEASE CONTACT US FOR ANY ITEMS NOT LISTED HERE OR IF YOU WISH TO HAVE OUR ASSISTANCE IN
PLANNING YOUR LIGHTING DESIGN PRODUCTION REQUIREMENTS: [email protected]
NO DRAYAGE COST for SES PROVIDED EQUIPMENT
(Drayage is the cost of hauling goods.)
PLEASE COMPLETE CREDIT CARD AUTHORIZATION FORM (page 2) AND SUBMIT WITH YOUR ORDER.
2016
20
RIGGING: HANGING SIGN SERVICES ORDER FORM - 2016 Ò
ORDER ONLINE AT
EVENT NAME:
EVENT DATES:
ISC West 2016
April 6-8, 2016
HALL LOCATION:
STREET ADDRESS:
CITY:
TELEPHONE:
FAX:
STATE:
ZIP:
E-MAIL:
ORDERED BY:
SIGNATURE:
(Print Name)
BY SIGNING AND DELIVERING THIS FORM TO SANDS EXPO, CUSTOMER AGREES TO ALL TERMS AND CONDITIONS PRINTED ON THIS FORM.
IMPORTANT: SES IS THE EXCLUSIVE HANGING SIGN/RIGGING PROVIDER AT SANDS EXPO. NO OTHER PROVIDER OR HANGING SIGN/RIGGING SERVICE WILL BE ALLOWED ON THE
SHOW FLOOR AT ANY TIME. SES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM PST 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY.
NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. CANCELLATION(S) MUST BE RECEIVED 24 HOURS PRIOR TO REQUESTED DATE OF
SERVICE TO AVOID A 25% CANCELLATION FEE. PLEASE REVIEW YOUR INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE
KNOWN DURING THE SHOW.
EXHIBITOR CHECKLIST
I have sent in payment with Credit Card Authorization Form.
I have completed the Labor Request portion of this order form.
I understand that Specialized Event Services is responsible for
hanging, assembly, and operation of all electrical and non-electrical
hanging items within the Sands Expo. Display companies or exhibitor’s
representative may supervise these activities.
LABOR REQUEST
Straight Time - $94/hour: Labor between the hours of 8:00 AM and 5:00 PM
Monday through Friday, except holidays.
Over Time - $176/hour: Labor before 8:00 AM and after 5:00 PM Monday
through Friday, Saturdays, Sundays, except holidays.
Load-in Services Requested: Date: _______________________________
Time:
□
8 AM
□
11 AM
□
2 PM
I understand that for safety reasons, all signs in excess of 200 pounds
and/or requiring electric will be hung using motorized hoist.
No. of Persons: ____________
(3 person min. for Rigging)
I have included with my order, blueprints or drawings which must
include engineering approval, booth dimensions, orientation in booth,
estimated weight, pick points for hanging; and assembly instructions.
Load-out Services Requested: Date: _______________________________
Time: _____________ First requested time is one hour after close of show
provided area is clear for work to be performed.
I understand that all items must be in working order, structurally
sound; and in accordance with applicable codes.
I have noted all on-site contacts on my Provided Gear List document
x Labor to dismantle will be based on one-half of the installation time
and will be automatically applied to your invoice.
I have contacted the general service contractor for shipping
instructions for all hanging items.
I understand that this form will be used to estimate the cost of having
requested work completed. The estimate will be forwarded to me based
on completed account information provided on the Credit Card
Authorization Form.
I have returned the signed cost estimate and understand that
estimated charges will be applied to my provided method of payment.
I have provided the measurements from the floor to the top of the sign
in order for SES to hang my sign at the proper height.
I understand that failure to return the signed estimate prior to the first
show move-in day will result in a significant delay in my requested work
being completed.
I understand that Specialized Event Services reserves the right to
refuse to hang any application if they deem it unsafe.
I understand that I must be in my booth at the time of service delivery.
I understand that SES will not open any crates/cases/boxes that are
not clearly marked “signage”.
I have completed the Service Location Plan on page 5 and submitted
it with my order.
I have ordered power for my sign if needed. (Please see pages 10-13
to order power.)
SIGN DESCRIPTION, SIZE, WEIGHT & POWER REQUIREMENTS
Type: cloth wood metal truss electrical non-electric
other ______________________________________________
Shape: square
triangle
rectangle
Other:
x A supervisor from exhibiting company must be on-site before any work is
performed.
x A minimum charge per booth of one hour per man for installation will apply
to all booths requiring labor.
WE WILL HONOR YOUR REQESTED TIME FOR SERVICE TO THE BEST
OF OUR ABILITY PROVIDED ESTIMATES ARE SIGNED AND RETURNED
ALONG WITH CREDIT CARD AUTHORIZATION FORM 72 HOURS PRIOR
TO THE FIRST DAY OF SHOW MOVE-IN.
REFER TO SES “SCOPE OF WORK” (page 3) FOR INFORMATION ON
EXCLUSIVE LABOR SERVICES.
EQUIPMENT REQUEST
Boom Lift - $227 per hour
Motorized Hoist - 1-TON - $460
Scissor Lift - $227 per hour
Sign Rotator - $231.00
(lifting device for sign)
(motor to turn sign)
SINGLE POINT SIGN PACKAGE PRICING - $2,800.00
If your sign can be hung safely with one point, weighs less than 1,000 lbs., is
no larger than 12’ in diameter or no larger than a 12’x12’ rectangle, you
qualify for this package.
Package price includes all labor, lifts, motorized hoist, and custom rigging to
install your sign.
Package price does not include sign rotator; must be ordered separately.
Quantity
Size: height ____________ length _________________ width ______________
_______ Single Point Sign Package - $2,800.00 each
Weight: _________________
_______ Sign Rotator - $231.00 each
Power Requirements: ______________ AMP or Watts
______________ voltage
PLEASE PROVIDE PLACEMENT OF SIGN AND DRAWINGS OR PRINTS WITH
REQUEST.
PLEASE COMPLETE CREDIT CARD AUTHORIZATION FORM (Page 2)
AND SUBMIT WITH Y0UR ORDER.
For specific questions concerning hanging applications, E-mail us at [email protected].
21
2016
EXHIBITOR DONATION PARTICIPATION LETTER
Welcome to The Venetian, The Palazzo and Sands Expo. We would like to take this opportunity to inform you of
our ongoing sustainability efforts regarding outreach to the local Las Vegas community.
When events come to Las Vegas, thousands of products are packaged and shipped for the event. At the end of
the event, some exhibitors choose to leave their items on the show floor due to excessive return shipping costs.
In previous years, our staff simply gathered what were left on the floor and donated them to a local charity.
Our goal is to increase our community outreach and the amount of donations to the community. To achieve this
goal, we would love to have your participation. We encourage you to leave show items that you do not plan to
ship back on the event floor so we can donate them to a local charity on your behalf. In doing so, you can reduce
shipping costs as well as carbon emissions from transportation. Your items will be distributed throughout a
network of local charities based on the type of materials you donate. Save money, save the environment and
help the community.
Preferred donation items are:
Show bags and Lanyards
Pens, notepads and office equipment
Promotional and giveaway items
Furniture and household items
Bottled Water
If you would like to donate materials, please visit the Sands Expo Business Center to pick up donation stickers.
Please place the stickers on the items for donation and Sands Expo Outreach team will pick them up at your
convenience or at end of the event.
Thank you very much for your consideration in this matter.
Community Outreach Team
The Venetian, The Palazzo and Sands Expo
Corporate Headquarters
3355 Las Vegas Blvd. South, Las Vegas, Nevada 89109
The Venetian «The Palazzo» Sands Expo» Sands Bethlehem» Paiza » Sands Macao» The Venetian Macao
Four Seasons Hotel Macao» The Plaza Macao» Sands Cotai Central» Marina Bay Sands
MARCH 16, 20

freeman - ISC West

Transcription

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