How To Do Business with McLane

Transcription

How To Do Business with McLane
Kevin David, McLane Company
Beckey James, McLane Company
Sandy DeWitt, McLane Foodservice
June 4, 2015
McLane Company
Kevin David
© 2015 GS1 US ALL RIGHTS RESERVED
2
MCLANE COMPANY
• McLane Company, Inc., is a $46 billion supply chain services leader,
providing grocery and foodservice supply chain solutions for
convenience stores, mass merchants, drug stores and chain
restaurants throughout the United States.
• McLane, through McLane Grocery, McLane Foodservice and recent
foodservice acquisition, Meadowbrook Meat Company, Inc., (MBM),
operates 80 distribution centers and one of the nation’s largest
private fleets. The company buys, sells and delivers more than
50,000 different consumer products to nearly 90,000 locations
across the U.S. In addition, McLane provides alcoholic beverage
distribution via McLane Beverage Distribution, Inc., and its
acquisitions of Empire Distributors, Inc., Horizon Wine & Spirits and
Delta.
• McLane is a wholly owned unit of Berkshire Hathaway Inc. (NYSE:
BRK) and employs 20,000 teammates.
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DATA SYNCHRONIZATION WITH MCLANE
GROCERY
• Publish to our Corporate GLN: 0083967000016
• Send all levels of your product hierarchy. As a distributor we
could sell our customers the pallet, case, the inner pack, or
the each level of the hierarchy. Please ensure BEFORE you
publish a hierarchy for the first time, that the number
contained is accurate as well as all other attributes. If you
have questions about how to publish, please contact your
solution provider BEFORE publishing. If the product hierarchy
is wrong, it delays new item setup when the hierarchy has to
be deleted, wait 25 hours, and then publish a correct product
hierarchy and number contained within each hierarchy!
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GROCERY
• Product Description must be populated with a detailed item
description with no abbreviations.
• Send TI/HI either at the pallet level or at the case level, which is
required by McLane Company.
• Make sure that: eanuccCode
(gs1TradeItemIdentificationKeyValue) is:
– The data structure assigned and marked on a physical product.
– The eanuccCode becomes gs1TradeItemIdentificationKeyValue
in MR3, new valid values for type must indicate 8, 12, 13 or 14 data
carrier length
• Make sure you are publishing the dimensions of the items in
accordance with GDSN® Package Measurement Rules.
http://www.gs1.org/sites/default/files/docs/gdsn/GDSN_Package_
Measurement_Rules.pdf
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GROCERY
• McLane Company is synchronizing many of our suppliers’ attributes
into our back end systems and it is imperative that the item data is
accurate. Dimensions and weight at every level of the hierarchy are
used for our purchasing, receiving, slotting, and quality control
process for shipping outbound to our customers. The product
description from GDSN is being populated to use with our pick to
voice system, as well as to create a McLane short description at the
time of new item setup.
• We will determine what levels of the product hierarchy we sell and
will modify the “Orderable” flag, thus we require gross weight on
all levels of the product. We will register and publish the
appropriate level of GTINs using our GLN as a reseller of the item.
• Therefore, it is imperative that all data sync issues and corrections
be made before we publish to retailers so that they receive correct
data the first time.
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WHAT’S NEW? ENTERPRISE SYSTEM
• We have been installing a new enterprise system throughout
our company.
• The next component to be installed is Accounts Payable.
• This means our suppliers GTINs being transmitted on the EDI
invoice MUST match what is being presented via GDSN and
what is physically barcoded on the case.
• We are currently reviewing all GTIN® errors and contacting
suppliers for corrections.
• Current ETA for Production is June 2015
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McLane Company
Beckey James
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SUPPLIER PROVIDES NEW ITEM INFORMATION
• The Supplier publishes an item as new or republishes the item as new if it
is in historical, suppliers use a web interface or an excel spreadsheet to
register items with 1WorldSync.
• The item appears in Product Intro under “ready to list” for the supplier to
add the cost and other information and then submits the item.
©©
2015
GS1GS1
US US
2013
ALL
ALL
RIGHTS
RIGHTS
RESERVED
RESERVED
9
COMMENTS AND ATTACHMENTS
©©
2015
GS1GS1
US US
2013
ALL
ALL
RIGHTS
RIGHTS
RESERVED
RESERVED
10
WORKFLOW HISTORY
©©
2015
GS1GS1
US US
2013
ALL
ALL
RIGHTS
RIGHTS
RESERVED
RESERVED
11
CODE DATE INFORMATION
• This can be found by clicking on the case and then
scrolling down
• If this information is not present click on send back to
supplier and ask them to publish the information
©©
2015
GS1GS1
US US
2013
ALL
ALL
RIGHTS
RIGHTS
RESERVED
RESERVED
12
COMPLETE HIERARCHY IS PUBLISHED
13
WHAT IS NEXT?
• The item comes back to New Item Setup, information is validated against
the case sample if available, cost and GDSN information is printed and then
they click “submit” to pass to the UIN Desk.
• If the vendor is certified, the paperwork is given directly to the UIN desk, if
not, it is attached to the case sample or an exception has been requested.
• The item is then validated again by the UIN department, and then
cubiscaned, the dimensions and weight are added to Product Introduction
and if there is more than a 4% variance, the item is sent back to the
supplier to correct.
• Once correct, the UIN department approves the item in PI, it is
downloaded to Corporate Item Maintenance to assign the UIN. This is done
via an hourly XML message from 1WorldSync.
• The New Item Department then cascades the item to the DC’s that were
noted in PI and then New Items validates that the item went live in the
appropriate DC’s the next day.
©©
2015
GS1GS1
US US
2013
ALL
ALL
RIGHTS
RIGHTS
RESERVED
RESERVED
14
DATA QUALITY CHECK
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COMMON REASONS NEW ITEMS ARE DELAYED
5. Supplier has not published the item as new or republished as
new
4. The supplier has provided inaccurate or incomplete
information. Complete Hierarchy has not been published!
3. GTIN allocation rules have not been followed
2. The supplier is not registered with GS1 US
http://gepir.gs1.org/v31/xx/
1. The case sample has not arrived
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HOW TO BECOME A CERTIFIED SUPPLIER
WITH MCLANE GROCERY
• Publish ALL items currently carried by McLane Company through the
Global Data Synchronization Network™
• Setup new items using the 1WorldSync Production Introduction
Solution
• We will ensure that all items that we carry have been published and
we will review all items sent to make sure we have accurate
information in our system
• We will compare what is being sent to us through GDSN and what
we have previously cubiscaned and e-mail you with any disparities
• Follow ALL GTIN allocation rules, we should not receive corrections
on items that are actually violations of the GTIN allocation rules
and not true corrections (example: Net Content should not be
published as a correction when the item has been in existence for
years)
• All items must have unique scanable barcodes at each level of the
hierarchy
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VK14
AUDIT PROCESS PERFORMED AT MCLANE
GROCERY
• Once the case is received, the following information is audited for
accuracy:
– The Case, Inner pack, and retail GTIN matches what has been
published in Data Synchronization Netwrok and that the correct
EAN/UCC code and type is being published.
– The Case, Inner pack, and retail barcode scans and it is using an
accurate barcode format. (ITF-14, GS1-128,UPCA,EAN13,EAN8) If
you are using a GS1-128, application identifiers should be present.
– Item description matches what has been published.
– Declared Net Content matches what has been published for retail
items.
– The pack matches what has been published.
– The dimensions and weight are within GS1 US tolerances.
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Slide 18
VK14
Corrected GS-128 to GS1-128 and added some punctuation for clarity
Vida, Krisztina, 5/12/2015
WHY IS ACCURATE DATA IMPORTANT?
• Purchasing
– Weights and cubes have to be accurate within our system as
well as our suppliers’ system so we are creating accurate
Purchase Orders
• Do I have a full truck?
• Am I in the correct cost bracket?
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• Receiving and Storing the Product
– Assigning spaces for putting away receipts are based on the
dimensions and weight of the product
• Assigning a slot once instead of getting the product to the
slot and having to readjust the slot or assign a new one
– In our Missouri DC the product comes back to our Pallet
Hospital to correct any issues before the automated process
puts the product in a high bay location
– We will be opening another highly automated DC in Findlay,
Ohio in 2016, which demands accurate data
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• Shipping
– Efficient utilization of our trucks requires accurate
dimensions and weights to ensure we are maximizing
available space. This is important at each level of the
product hierarchy, we could be shipping any level.
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– For items sold to our customers at the inner pack or each
level, we “QC” each tote to ensure order accuracy. The
tote is weighed and tare weight of the tote is removed to
determine the actual product weight.
– If there is a weight discrepancy, it requires the tote to be
manually checked to ensure order accuracy which adds
additional distribution costs to the product
– Product is scanned to ensure the proper product is in the
tote and mispulls have not occurred
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FOOD SERVICE INFORMATION FOR MCLANE
GROCERY
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McLane Grocery Distribution Launches New Foodservice Solution, McLane
Kitchen
04/21/2015 - Temple, TX -- McLane Grocery Distribution, a business unit of McLane Company, Inc., launched the
McLane Kitchen for its customers in the Convenience, Grocery, Drug and Mass Market channels. McLane Kitchen is a
comprehensive, customizable solution to help generate optimum sales and profits in the rapidly growing, highly
profitable foodservice business.
Unlike other foodservice offerings that take an item/equipment approach, the McLane Kitchen approaches foodservice
from the consumer’s point of view in terms of types of foods preferred, by day part. It provides useful category insights
on consumption trends and top-selling national brands and programs. And, McLane Kitchen solutions are customized to
fit each retailer’s unique foodservice at retail objectives.
“With over 175 foodservice supplier relationships which include industry-leading food, beverage and equipment
suppliers, McLane is in a position to offer a variety of high-quality, adaptable and cost effective programs to our
customers—regardless of their size” said Grant Demers, Director Merchandising, McLane Grocery Distribution.
Holly Veale, Merchandising Manager, stated: “Our communication efforts include a restaurant-style menu that displays
offerings and programs as meal opportunities—breakfast, lunch, appetizers, snacks, desserts and around-the-clock
favorites. In addition, we’ve developed an entertaining and educational video series, ‘McLane Kitchen, on a Mission.’”
To learn more, visit mclanekitchen.com.
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McLane Foodservice (FS)
Sandy Dewitt
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MCLANE FOODSERVICE (FS)
• Operating Division of McLane Company
• Quick Service / Casual Dining
• Purchasing Contracts
– Corporate Customer
– Customer Purchasing Co-op
• Do not require a sample
• No New Item Setups through GDSN
• Do not currently publish data
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MCLANE FOODSERVICE GDSN
Publish To: 0048287000016
Contact: [email protected]
Phase I and II attributes
McLane FS initiates subscription request
McLane FS supplies selected GTIN numbers
– Manufacturer sends data for those items
• Manual ‘compare’ at this time
– Communicate by email
– Programming modifications for CIC messages
• All items
•
•
•
•
•
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MCLANE FS GDSN COMPARE
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MCLANE FS ADDITIONAL ATTRIBUTES
•
•
•
•
•
•
•
•
•
orderQuantityMinimum
MinimumTradeItemLifespanFromTimeOfProduction
MinimumTradeItemLifespanFromTimeOfArrival
supplierSpecifiedMinimumConsumerStorageDays
deliveryToDistributionCenterTemperatureMinimum
deliveryToDistributionCenterTemperatureMaximum
additionalTradeItemIdentificationValue
shipFromLocationIdentification
shipFromLocationName
•
Red indicates a change in 2016
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MCLANE FS HIERARCHY
•
•
•
•
•
•
Limited number of innerpack items
One selling level
7.0 – 7.5% of items
Do not need all items with all hierarchy
Prefer at the case level
McLane FS will request a different level if needed
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MCLANE FS – WHAT’S NEXT?
•
•
•
•
•
•
Use CIC messaging
Systematic compare of GDSN values vs. system values
Continue to onboard suppliers
New item setup
GDSN Major Release in 2016
McLane Link
31
QUESTIONS?
32

How To Do Business with McLane

Transcription

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