Preschool Policies and Procedures Handbook

Transcription

Preschool Policies and Procedures Handbook
West Des Moines Community
School District Preschool Programs
Policies and Procedures
2015-16
P
P
e
A Service of WDMCS Community Education
The West Des Moines Community School District does not discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual
orientation, gender identity and socioeconomic status (for programs) in its educational programs and its
employment practices. There is a grievance procedure for processing complaints of discrimination. If you
have questions or a grievance related to this policy, please contact the district’s Equity Coordinator Dr. Lisa
Remy, Associate Superintendent of Human Resources, 3550 Mills Civic Parkway, West Des Moines, IA 50265;
Phone: 515-633-5037; E-mail [email protected].
Table of Contents
Welcome to the West Des Moines Early Childhood Preschool Program................................................ 1
Mission, Philosophy, and Goals................................................................................................................................ 1
District Mission.......................................................................................................................................................... 1
District Philosophy................................................................................................................................................... 1
Program Details............................................................................................................................................................. 1
Eligibility...................................................................................................................................................................... 1
Tiger Cubs Preschool......................................................................................................................................... 1
Statewide Voluntary Preschool Program (SVPP).................................................................................... 1
Project Shine/Early Childhood Iowa............................................................................................................ 1
Inclusion....................................................................................................................................................................... 1
Program Options and Fees..............................................................................................................................2-4
Tiger Cubs at Clive Elementary..................................................................................................................... 2
Tiger Cubs at Crestview Elementary........................................................................................................... 2
Tiger Cubs at Jordan Creek Elementary.................................................................................................... 3
Tiger Cubs at Westridge Elementary.......................................................................................................... 3
Tiger Cubs at Western Hills Elementary.................................................................................................... 3
Community Preschools.....................................................................................................................................4
Who Works in the Preschool............................................................................................................................... 5
Daily Activities.......................................................................................................................................................... 5
Curriculum..............................................................................................................................................................5-6
Assessment................................................................................................................................................................6
Supervision Policy...................................................................................................................................................6
Child Guidance and Discipline............................................................................................................................6
Challenging Behavior......................................................................................................................................... 6-7
Snacks/Foods and Nutrition............................................................................................................................... 7
Outside Play and Learning................................................................................................................................... 8
Water Activity........................................................................................................................................................... 8
Toilet Learning.......................................................................................................................................................... 8
Objects from Home................................................................................................................................................ 8
Weapons Policy........................................................................................................................................................ 8
Communication With Families................................................................................................................................ 8
Arrival and Departure of Children.................................................................................................................8-9
Field Trips...................................................................................................................................................................9
Attendance.................................................................................................................................................................9
Preschool Advisory Committee.........................................................................................................................9
Ethics, Confidentiality, and Children’s Records............................................................................................9
Family Involvement................................................................................................................................................... 10
Transitions..................................................................................................................................................................11
Health and Safety.................................................................................................................................................10-15
Health and Immunization Certificates.............................................................................................................11
Health and Safety Records..................................................................................................................................11
General Health and Safety Guidelines.............................................................................................................11
Illness Policy and Exclusion of Sick Children.......................................................................................... 11-12
Reporting Communicable Diseases................................................................................................................12
Medication Policies and Procedures......................................................................................................... 12-13
Cleaning and Sanitization....................................................................................................................................13
Hand Washing Practices......................................................................................................................................13
First Aid Kit.............................................................................................................................................................. 14
Fire Safety................................................................................................................................................................ 14
Medical Emergencies and Notification of Accidents or Incidents...................................................... 14
Inclement Weather and Cancelation Due to Weather.......................................................................14-15
Pets..............................................................................................................................................................................15
Smoke Free Facility...............................................................................................................................................15
Child Protection Policies......................................................................................................................................15
Mandatory Reporting............................................................................................................................................15
Volunteers.................................................................................................................................................................15
Staff..................................................................................................................................................................................15
WDMCS District Legal Notifications.............................................................................................................16-29
General Information for Students and Parents........................................................................................30-32
I. WELCOME TO THE WEST DES MOINES COMMUNITY SCHOOLS EARLY CHILDHOOD PRESCHOOL
PROGRAM (QPPS 6.2, 10.1)
Our program’s goal is to provide a high-quality preschool program meeting each child’s needs, including
children with disabilities and peers from the community. Our preschools provide a rich learning environment
that encourages children’s natural curiosity and supports them to take risks that lead to new skill
development. It is a setting where children feel safe, respected, and cared for. This is an opportunity for
all three- to five-year old children to take part in planned, active learning experiences guided by Creative
Curriculum. Our preschool programs have adopted the Iowa Quality Preschool Program Standards (QPPS),
administered by the Iowa Department of Education, and uses the Iowa Early Learning Standards which
provides developmental expectations for preschool-aged children. Before working with children, staff
members are given an initial orientation that introduces them to fundamental aspects of program operation.
Because Iowa QPPS have been adopted by the West Des Moines Community Schools Early Childhood
Program, specific criteria are referenced throughout this handbook.
II. MISSION, PHILOSOPHY, AND GOALS
District Mission (QPPS 1.7, 2.1, 10.1)
Working in partnership with each family in the community, it is the mission of the West Des Moines
Community School District (WDMCSD) to educate responsible, lifelong learners so that each student
possesses the skills, knowledge, creativity, sense of self-worth, and values necessary to thrive in and
contribute to a diverse and changing world.
District Philosophy (QPPS 10.1)
We believe that early childhood is an important time of learning and growth in a child’s life. We will nurture
and support each child in an environment that inspires a love of learning and readiness for school. We
recognize the uniqueness of each child and the diversity of their needs. Our staff will plan and implement
developmentally and individually appropriate learning experiences.
III. PROGRAM DETAILS
Eligibility
Tiger Cubs Preschools
Tiger Cubs preschool programs are in six WDMCS district buildings. Clive, Crestview, Fairmeadows, Jordan
Creek, and Westridge Elementary schools serve both three-year-olds and four-year-olds. Western Hills
Elementary serves four-year-olds. The Tiger Cubs model is to serve both Special Education students and
general education students in a combined classroom.
Statewide Voluntary Preschool Program (SVPP)
Students are eligible for our SVPP classrooms at Crestview, Clive, Creekside, Fairmeadows, Jordan Creek,
Sacred Heart, Western Hills, Westridge, and West Des Moines United Methodist preschools. Apple Tree
Grand and Apple Tree Ashworth have SVPP sessions within their day for full day students. SVPP is for
students who are four years old on or before Sept. 15 of the school year for which they are enrolled. Students
who are low income and/or West Des Moines Community School District families may be given priority.
SVPP is funded through the Iowa Department of Education.
Project Shine/Early Childhood Iowa
Students in the Tiger Cubs three-year-old class may apply for financial assistance if they live in the WDMCS
district and meet income guidelines.
Inclusion (QPPS 9.10)
Our preschool programs provide for all children, including those with disabilities and unique learning needs,
through a variety of center options. Modifications are made in the environment and staffing patterns in order
to include children with special needs. Staff members are aware of the identified needs of individual children
and are trained to follow through on specific intervention plans. It is our belief that inclusion in our program
will enrich the experience for teachers, students, other children, and their families. Our preschool facilities
meet the Americans with Disabilities Act accessibility requirements.
(QPPS 9.9)
Each preschool classroom must provide at least 35 square feet of useable indoor space per child.
Page 1
PROGRAM OPTIONS AND FEES
Tiger Cubs at Clive Elementary
1600 73rd St, Windsor Heights, IA 50324
515-633-5800
Andrea Bocook, Principal
Three-Year-Old Program
Children must be three by Sept. 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 9:05-11:40 a.m.
Registration Fee: $75 non-refundable registration fee must be received at the time of registration.
Cost: $180 per month
Four-Year-Old Program
Children must be four by Sept. 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 1-3:55 p.m.
Registration Fee: A non-refundable $75 registration fee must be received at the time of registration.
Cost: Tuition will be paid through the Statewide Voluntary Preschool Program (SVPP).
Tiger Cubs at Crestview Elementary
8355 Franklin Ave., Clive, IA 50325
515-633-5700
John Villotti, Principal
Three-Year-Old Program
Children must be three- years-old by Sept. 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 8:20–10:55 a.m. or 12:15-3:10 p.m.
Registration Fee: $75 non-refundable registration fee must be received at the time of registration.
Cost: $180 per month tuition
Four-Year-Old Program
Children must be four by Sept. 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 8:20–10:55 a.m. or 12:15–3:10 p.m.
Registration Fee: A non-refundable $75 registration fee must be received at the time of registration.
Cost: Tuition will be paid through the Statewide Voluntary Preschool Program (SVPP)
Tiger Cubs at Fairmeadows Elementary
807 23rd St., West Des Moines, IA 50265
515-633-6500
Brandon Pierce, Principal
Three-Year-Old Program
Children must be three by Sept. 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 9:05-11:40 a.m.
Registration Fee: $75 non-refundable registration fee must be received at the time of registration.
Cost: $180 per month
Four-Year-Old Program
Children must be four by Sept. 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 1-3:55 p.m.
Registration Fee: A non-refundable $75 registration fee must be received at the time of registration.
Cost: Tuition will be paid through the Statewide Voluntary Preschool Program (SVPP).
Page 2
Tiger Cubs at Jordan Creek Elementary
4105 Fuller Road, West Des Moines, IA 50265
(515) 633-5200
Paul Wenger, Principal
Tamara Tjeerdsma, Vice Principal
Three-Year-Old Program
Children must be three by Sept. 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 9:05-11:40 a.m.
Registration Fee: $75 non-refundable registration fee must be received at the time of registration.
Cost: $180 per month
Four-Year-Old Program
Children must be four by Sept. 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 9:05-11:40 a.m. or 1-3:55 p.m.
Registration Fee: A non-refundable $75 registration fee must be received at the time of registration.
Cost: Tuition will be paid through the Statewide Voluntary Preschool Program (SVPP).
Tiger Cubs at Westridge Elementary
5550 E.P. True Parkway, West Des Moines, IA 50266
(515) 633-5400
Nathan Ballagh, Principal
Tamara Tjeerdsma, Vice Principal
Three-Year-Old Program
Children must be three by September 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 9:05-11:35 a.m.
Registration Fee: $75 non-refundable registration fee must be received at the time of registration.
Cost: $180 per month
Four-Year-Old Program
Children must be four by September 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 1-3:55 p.m.
Registration Fee: A non-refundable $75 registration fee must be received at the time of registration.
Cost: Tuition will be paid through the Statewide Voluntary Preschool Program (SVPP).
Tuition for the Tiger Cubs three–year-old program is based on the total amount for the school year divided
into nine equal monthly payments. This amount remains the same regardless of the number of days attended
in any particular month. There are no adjustments for days not attended, including vacation and medical
absences. Parents must keep payments current to avoid loss of their child’s spot.
Tuition for the three-year-old programs at Clive, Crestview, Jordan Creek, and Westridge is due the first of
every month and should be mailed to: West Des Moines Community Education, Attn: Julie Lundy, Learning
Resource Center, 3550 Mills Civic Parkway, West Des Moines, IA 50265. Phone number: (515) 633-5006.
Tiger Cubs at Western Hills Elementary
600 39th Street, West Des Moines, 50265
(515) 633-5900
George Panosh, Principal
Four-Year-Old Program
Children must be four years old by Sept. 15
Days: Monday, Tuesday, Thursday, Friday
Hours: 9:05-11:40 a.m. or 1-3:55 p.m.
Registration Fee: A non-refundable $75 registration fee must be received at the time of registration.
Cost: Tuition will be paid through the Statewide Voluntary Preschool Program (SVPP).
Page 3
Community Preschools Offering Statewide Voluntary Preschool for Four-Year-Olds
A non-refundable $75 registration fee must be received at the time of registration. Children must be four
years old on or before Sept. 15. Tuition will be paid through Statewide Voluntary Preschool; however, each
center may charge a limited amount for their “building fee.” The following locations are private preschools
which operate independently yet coordinate with the West Des Moines District to provide consistent
and comparable programming. All programs meet the requirements set forth by the Iowa Department of
Education for the Statewide Voluntary Preschool Program.
Apple Tree Children’s Centers
The Apple Tree Children’s Centers offer families the option of full-time preschool and care. The daily
preschool session is paid through the Statewide Voluntary Preschool Program and parents pay costs
of wrap-around childcare. Apple Tree Centers hold preschool Monday through Friday, with morning or
afternoon sessions.
Grand Location - 1809 Grand Ave., West Des Moines, IA 50265
Anya Torres, Director 515-225-1837
Ashworth Location - 5859 Ashworth Drive, West Des Moines, IA 50266
Jennifer Girdler 515-226-9791
Each of the centers listed below offers half-day sessions, four days per week. Hours and days vary slightly
per center.
Creekside Christian Preschool - 2743 82nd Place, Urbandale, IA 50322
Connie Keller, Director, 515-277-8454
Sacred Heart Preschools - 1653 Grand Avenue, West Des Moines, IA 50265
Jane Kinney, Director 515-223-1284
West Des Moines United Methodist Preschool - 720 Grand Ave., West Des Moines, IA 50265
Nancy Setchell, Director 515-279-8897
Page 4
Who Works In the Preschool? (QPPS 10.15)
Principal/Director
The elementary principal or the director (in Community Preschools) is designated as the program
administrator supervising the preschool program
Teachers (QPPS 6.3)
Teachers are licensed by the Iowa Board of Educational Examiners and hold both an Early Childhood
Endorsement and/or Early Childhood Special Education Endorsement.
Teacher Assistants (QPPS 6.4)
Teacher assistants in each classroom carry out activities under the supervision of the teacher. The teacher
assistants have specialized training in early childhood education, and the individual needs of the staffed
students. Many are completing Para Educator certification and/or have college degrees and meet standards
as outlined in QPPS.
School Nurse/Child Care Nurse Consultant (QPPS 10.10)
Preschools that are in District Elementary buildings have access to an on-site school nurse. The community
preschools have access to a Child Care Nurse Consultant. The school nurse or center director maintains
health records that show the child is current for routine screening tests and immunizations according to the
schedule recommended and published by the American Academy of Pediatrics. The nurse or director also
updates student health records and attends to the health needs of the students while they are at school. The
nurse or nurse consultant is available for parent consultations when necessary.
Support Staff (QPPS 8.2)
Heartland AEA11 support staff provide resources and assistance to the teacher and classroom upon
request to help the children be successful in the preschool setting. Such staff may include: early childhood
consultant, speech and language pathologist, social worker, occupational therapist, physical therapist or
others. AEA is also involved in the development and implementation of Individualized Education Plans
(IEPs).
Preschool Program Coordinator (QPPS 8.1. 8.5, 8.6)
The Preschool Program Coordinator helps preschools with registration, funding options, and coordinates
continuity between the classrooms to meet quality standards. The coordinator also assists low-income
families to find placements and funding. Resources and information are available on the district website at
www.wdmcs.org and or by calling Holly Burns at (515) 633-5010.
Staff participates in joint and collaborative events with other community programs and service agencies
throughout the year. They are encouraged and given the opportunity to participate in community or
statewide early childhood affiliations.
Daily Activities (QPPS 2.10)
A consistent daily schedule is planned to offer a balance of learning activities. Learning opportunities are
formal and informal. Your child will have the opportunity for the following types of activities every day: small
group and large group, self-initiated learning, creative expression, early literacy experiences, and fine and
gross motor activities. Play is planned for each day.
Monthly newsletters will be sent home by the teacher. Each teacher maintains his/her own communication
log system for individual students’ families.
Curriculum (QPPS 2.1, 2.2, 2.3, 2.4, 2.5, 3.13)
Our preschool programs use The Creative Curriculum as its framework. The Creative Curriculum is a
research-based preschool curriculum that focuses on four main developmental areas: Social and Emotional
Development, Physical Development, Cognitive Development, and Language Development. A family’s
culture and the child’s experiences outside the school setting are recognized as being an important part
of the child’s growth and development. The curriculum goals and objectives will guide teachers’ planning
and instruction based on the Teaching Strategies GOLD assessment tool and/or other research-based
assessment tools.
Each day, the children will have a center and choice time. They will have an opportunity to self-select where
they might like to play and work. Here are a list of some of our centers and some typical activities:
Page 5
•
•
•
•
•
•
•
•
•
Library: Students have an opportunity to enjoy a variety of books independently or with peers
Listening: Students may listen to a book on tape or other listening activity
Writing: Students have access to a variety of writing utensils and materials
Art: Students may choose a variety of art materials to create works of art
Sensory Table: Students can develop their senses and cognitive development through play in a sensory
table. (Items may include: water, sand, snow, pasta, rice). Materials are rotated on a regular basis to
sustain interest and maintain cleanliness.
Blocks: Students can build with different types of blocks and also engage in imaginary play with play
people, dinosaurs, animals, etc.
Dramatic play: Students may role-play and pretend with props and settings, as well as utilize social skills
Toys and Games: Children will develop cognitive skills, such as counting, problem-solving, categorizing,
and matching, as well as play games with rules though a variety of toys, learning materials and games.
Science: Children will explore their world with a variety of science materials.
Assessment (QPPS 4.1, 4.2, 4.3, 4.14, 7.1, 7.3)
Children may be assessed in any of the following ways:
• Learning Strategies (Creative Curriculum Assessment/GOLD)
• Ongoing observations help to ensure child’s progress during daily activities.
• Early Literacy Individual Growth and Development Indicators (IGDIs) are given at the beginning, middle,
and end of the year to monitor the growth of early literacy skills.
• Child portfolios are organized by the teaching staff and may include assessments, child work samples,
and other artifacts that are collected on an ongoing basis.
• Information shared by parents/families
(QPPS 2.5, 2.6) The assessment information from the above is used to help guide instruction based on the
children’s needs, interests and abilities in order to plan individualized and effective instruction.
(QPPS 4.14, 7.3, 7.4, 7.5)
Assessment information will be shared formally with families during Family/Teacher Conferences in the fall
and spring. Informal conferences are always welcome and can be requested at any time. If the observation
and/or assessment data indicates a need for further assessments or screening, the teacher can assist the
family through the process. The preschool team, along with the parents, and Heartland AEA11 staff will
come together to discuss concerns and create an action plan. Likewise, if a parent has a concern about the
progress of their child they are encouraged to share those concerns with the teacher. Parents and teachers
can then work together toward making an action plan.
Supervision Policy (QPPS 3.9, 9.2, 9.12)
Our preschool staff will be responsible for making sure all indoor/outdoor environments are safe for children.
No child will be left unsupervised while attending preschool. Children will be supervised primarily by sight.
Supervision for short intervals by sound is permissible as long as teachers check frequently on children who
are out of sight (such as those who can use the toilet independently). Staff will make every reasonable effort
to protect the children in their care from hazards.
There is a daily safety checklist available in each classroom.
Child Guidance and Discipline (QPPS 1.8, 1.11)
Teaching staff will use positive guidance, redirection, and pre-planning with all children in the classroom.
They will encourage appropriate behavior through the use of consistent, clear rules, and involving children
in problem solving to foster the child’s own ability to become self-disciplined. Using appropriate language
for the child, discipline will be explained before and at the time of any disciplinary action. Teaching staff
will encourage children to respect other people, to be fair, respect property and learn to be responsible for
their actions. Teaching staff will use discipline that is consistent, clear, and understandable to the child. They
will help children learn to persist when frustrated, play cooperatively with other children, use language to
communicate needs, and learn turn taking.
Challenging Behavior (QPPS 1.9, 1.10, 8.2, 8.3)
The teaching staff in our preschools is highly trained in behavior management. Aggressive physical behavior
toward children or staff is unacceptable. Teaching staff will intervene immediately when a child becomes
physically aggressive in order to protect all of the children and encourage more acceptable behavior. If a
child displays persistent, serious, and challenging behavior, the teaching staff and parents with support
from AEA consultants will work as a team to create a plan that provides extra help, so that the child can
Page 6
successfully participate in the program. If a child engages in extremely aggressive or disruptive behavior
despite ongoing interventions, the team may seek to work with parents to determine whether the child
needs special services. Our district Tiger Cubs classrooms are equipped to support children on Individual
Behavior Plans.
Permissible Methods of Discipline:
For acts of aggression and fighting (biting, scratching, hitting), staff will set appropriate expectations
for children and guide them in solving problems. This positive guidance will be the usual technique for
managing children with challenging behaviors rather than punishing them for having problems they have not
yet learned to solve. In addition, staff may: (1) Separate the children involved; (2) Immediately comfort the
individual who was injured; (3) Care for any injury suffered by the victim involved in the incident; (4) Notify
parents or legal guardians of children involved in the incident; (5) Review the adequacy of the teaching
staff supervision, appropriateness of program activities, and administrative corrective action if there is a
recurrence.
Prohibited Practices
The program does not, and will not, employ any of the following disciplinary procedures:
1. Harsh or abusive tone of voice with the children, nor make threats or derogatory remarks.
2. Physical punishment, including spanking, hitting, shaking, or grabbing.
3. Any punishment that would humiliate, frighten, or subject a child to neglect.
4. Withhold nor threaten to withhold food as a form of discipline.
Snacks/Foods and Nutrition
Attitudes about food develop early in life. The food children eat affects their well-being, their physical
growth, their ability to learn, and their overall behavior. We have an opportunity to help children learn about
foods, to enjoy and request a variety of foods from their own culture and others, and to help them begin to
appreciate that their bodies need to be strong, flexible, and healthy. Eating moderately, eating a variety of
foods, and eating in a relaxed and social atmosphere are healthy habits for young children to form. Snack is
also an excellent time for language modeling.
(QPPS 5.11, 5.12, 5.13, 5.14)
Children are offered one snack during the preschool session. Our preschools serve a wide variety of
nutritious snacks, and encourage children to expand their tastes by at least trying a portion of the food
offered. Snacks need to be commercially packaged. With the exception of wrap-around care, all of our
preschool programs are three hours or less and tooth brushing is not required.
(QPPS 5.13, 5.14, 5.17, 5.18)
Clean, sanitary drinking water is made available to children throughout the day. Staff discards any foods with
expired dates. Foods that are hotter than 110 degrees Fahrenheit are kept out of children’s reach, and foods
requiring refrigeration will be kept cold until served. All food is prepared, served and stored in accordance
with USDA Child and Adult Care Food Program (CACFP) guidelines.
(QPPS 5.15, 5.16)
For every child with special health care needs, food allergies, or special nutrition needs, the child’s health
care provider should provide the program with an individualized care plan prepared in consultation with
family members and a specialist involved in the child’s care. Children with food allergies shall be protected
from contact with the problem food. With family consent, the program posts information about the child’s
allergies in the food preparation area and in areas of the facility the child uses to serve as a visual reminder
to all adults who interact with the child during the day. When any child with a disability has special feeding
needs, the program staff will keep a daily record documenting the type and quantity of food a child
consumes and will provide parents with that information.
(QPPS 5.19)
High-risk foods, often involved in choking incidents, will not be served. For children younger than four years,
these include hotdogs, whole or sliced into rounds; whole grapes; nuts; popcorn; raw peas; spoonfuls of
peanut butter; or meat larger than what can be swallowed whole.
Our preschool staff will not withhold food or beverages as a punishment, nor will staff ever threaten to
withhold food as a form of discipline. An appropriate snack is offered to all children.
Page 7
Outside Play and Learning (QPPS 5.5, 5.6, 9.5, 9.6, 9.7, 9.8)
We have daily opportunities for 15-30 minutes of outdoor play as the weather permits. This allows children
the opportunity to develop their large muscle skills, get exercise, and be active together. Parents are
informed of appropriate outerwear and encouraged to provide those items. Staff will ensure that children
are appropriately dressed for outdoor play. Sunscreen and/or insect repellent may be applied at school
with written parent permission. The outdoor play equipment is age and developmentally appropriate, is
fenced to avoid hazards, and arranged so staff can easily supervise children. A playground safety checklist is
completed and on file.
In cases when we cannot go outside (due to weather or other conditions), children are given the opportunity
to use indoor equipment for similar activities inside and are supervised at the same level as outdoor
equipment.
Water Activity (QPPS 5.9)
When a water play table is present in the classroom for the children to stand and play with their hands in
the water, the following procedures will be followed. Children with sores on their hands are not allowed to
participate with others in the water play. Children are not allowed to drink the water in the water table. When
the activity is complete the water table is drained, sanitized and refilled with fresh water before a new group
of children come to participate. Outdoor water play is limited to tubs and buckets or containers, as well as
the water table. We do not participate in swimming pool activities. Staff supervises all children by sight and
sound during such water activities.
Toilet Learning (QPPS 5.7)
Toilet training is an important time in a child’s development. There is an expectation that children be potty
trained or in the advanced stages of potty training when they attend preschool, unless specified in student’s
Individual Education Plan (IEP).
All families are asked to provide an extra set of clothing for their child in case of an “accident” or messy play.
Please clearly label the clothing with your child’s name.
Objects From Home
Because the preschool program provides ample toys and learning materials for your child, we ask that you
limit toys brought from home. If your child brings an “attachment” item from home, we ask that it is small
enough to fit inside his/her backpack or cubby. Please do not allow children to bring gum, candy, money, or
toy guns to school. The program cannot be responsible for lost or broken toys brought from home.
Weapons Policy
Please reference WDMCS district discipline policy 503.1, located in the legal notifications section of this
handbook.
IV. COMMUNICATION WITH FAMILIES (QPPS 1.1, 4.14, 7.5, 7.6)
The program will promote communication between families and staff by using written notes as well as
informal conversations or e-mail. Families are encouraged to send written notes with important information
so all the staff who work with the child can share the parent’s communication. Teaching staff will write notes
for families on a regular basis. Staff will use these notes to inform families about the child’s experiences,
accomplishments, behavior, and other issues that affect the child’s development and well-being. Parents are
encouraged to maintain regular, on-going, two-way communication with the teaching staff in a manner that
best meets their needs — email, in person, notes, or phone calls.
Open and honest communication between families and the preschool program is an essential component
of a high quality early childhood program. Parents and legal guardians are always welcome to visit the
preschool classroom. As a safety feature, all parents and visitors will check in at the elementary school
or director’s office. The preschool staff wants parents to feel confident that their child is being well cared
for and is receiving a quality experience at school. Parents are always encouraged to address concerns
with the child’s teacher. If additional help is needed, either party may ask for assistance from the Building
Administrator.
Arrival and Departure of Children (QPPS 10.11)
Other than parents or legal guardians, only persons with prior written authorization (Parent Consent Form)
will be allowed to pick up a child from the school. Anyone who is unfamiliar to teaching staff, including
Page 8
authorized individuals, will be asked to present photo identification before a child is released to them.
If your child is eligible for and uses district transportation, teaching staff will go to each bus as it arrives to
greet and assist the student off the bus. At dismissal, teaching staff will accompany each student to the bus
and assist the student onto the bus. All students will be in an appropriate harness, seat belt, or restraint system.
Parents or legal guardians are asked to keep their information current by reporting changes to the preschool
teacher or elementary school secretary.
Preschool students are expected to arrive and depart from their preschool site at the designated beginning
and ending times for their classroom. Children should be secured in appropriate safety car seats when
arriving and departing from the preschool.
Preschools have the option to charge a fee for late pick up.
Field Trips
An important learning opportunity can take place in the form of a field trip that is relevant and reinforces
what has been taught in the classroom. West Des Moines school buses with five-point harnesses may be
used for these field trips in preschool that are in District buildings. Parents will be informed of each field
trip, and must sign a consent form before each trip. Adult family members are invited to go on these trips to
provide increased supervision and adult/child ratios. Parents may be asked to provide transportation for field
trips.
During the field trip, all children will wear identifying information that gives the program name and phone
number. A first aid kit, emergency contact information, and emergency transport authorization information
for the children in the group will be taken on all trips. Children may only use a public restroom if they are
accompanied by a staff member. Children will never be left alone in a vehicle or unsupervised by an adult.
Attendance
Students who are enrolled for classes in the WDMCSD preschool programs are expected to be in school for
the full session and are expected to be punctual in their arrival and departure. Students are not expected to
be absent any more than is necessary for health reasons or appointments. Irregular attendance interferes
with the progress of your child and others as teachers find themselves taking class time to repeat necessary
information and make adjustments for those students who have been absent. Please call your child’s
attendance center when your child will be absent, with the reason for an absence. For safety’s sake, if a
student is absent without notification, the school secretary/teaching staff will attempt to contact the family
to verify the child’s absence from school.
The preschool director/principal and preschool coordinator reserve the right to review attendance of
students. In some cases, a student may be asked to release their spot so as to make the best use of limited
enrollment and funding.
Preschool Advisory Committee (QPPS 7.2)
The WDMCSD has a preschool advisory committee. This group meets quarterly to provide feedback on
services that meet children’s and families’ needs. They also serve as a sounding board for new ideas and
services.
Ethics, Confidentiality, and Children’s Records (QPPS 7.4, 10.10)
Staff members follow an important code of ethics to guide their involvement with children and families.
It is essential to protect the confidentiality of all information concerning children and their families. The
preschool staff members will refrain from talking about the children in their presence unless the child is part
of the conversation. No information about any particular child shall be shared with another child’s parent.
Student records containing personally identifiable information, except for directory information, are
confidential. Only persons, including employees, who have a legitimate educational interest are allowed to
access a student’s records without the parent’s permission.
Parents or guardians will be asked to sign a release of information form should they or the school request
information be shared with another agency, stating to whom the information is to be released, the reason
or purpose for the release of information, when it expires, and ways the parents can withdraw permission if
they choose to do so.
Page 9
V. FAMILY INVOLVEMENT (QPPS 4.14, 7.1, 7.2, 7.3, 7.6)
We encourage families to be involved in their child’s education. Teachers use a variety of formal and informal
ways to become acquainted with and learn from families about their family structure and their preferred
means of child-rearing practices and communication, as well as any information about their socioeconomic,
linguistic, racial, religious, and cultural backgrounds that they wish to share. Families are surveyed in
enrollment paperwork and through other questionnaires during the year regarding their family, beliefs, and
preferences. Home visits are conducted at the beginning of the school year for all Statewide Voluntary
Preschool Program students. Family/Teacher conferences are held in both the fall and spring semesters
for all students. At least one Family Night is held during the year. Families are encouraged to share any
concerns, preferences or questions with the preschool teacher or administration at any time.
The Preschool invites you to become involved in one or all of the following ways and welcomes other ideas
as well.
•
•
•
•
•
•
•
•
•
•
•
•
•
Support your child’s daily transition to school by sharing information about your child’s interests and
abilities.
Keep the teacher informed of changes and events that might affect your child and allow the teacher to
be more responsive to your child’s needs.
Attend family meetings.
Return all forms and questionnaires promptly.
Attend Family/Teacher conferences in the Fall and Spring semesters.
Take time to read the family bulletin board.
Check your child’s backpack each day.
Participate in field trip activities.
Share some of your talents in your child’s class through activities such as: reading or storytelling,
cooking, art, music, sewing, crafts, hobbies, your profession, or artifacts from trips you have taken.
Share any of your family’s cultural traditions, celebrations, or customs.
Help with special events.
Read all the material sent home with your child.
Come to play!
(QPPS 4.3)
It is the policy of the West Des Moines School District not to discriminate on the basis of race, national origin,
creed, age, marital status, or physical disability in its education programs, activities, or employment policies
as required by Title VI or VIII of the 1964 Civil Rights Act, Title IX of the 1972 Education Amendments, and
the Federal Rehabilitation Act of 1973.
The school district will, to the extent possible, provide full opportunities for meaningful participation of the
families with children with limited English proficiency and to families with children with disabilities. This will
include providing information and school reports in an understandable and uniform format and, to the extent
possible, in a language the family understands.
(QPPS 7.6, 7.7, 7.8)
In our preschools, we believe that families should be supported in making decisions about services that their
child may need. Each district and community preschool program supports families so that they may best
advocate for their child. The teaching staff will provide information to families about available community
resources and assist as requested in helping the family make connections.
Transitions (QPPS 7.9, 7.10)
Home-school connections are crucial to the transition to kindergarten or any other program, such as special
education. The child’s family provides the consistency and continuity necessary for a young child to be
successful. Making a change from one program to another can sometimes be difficult for a young child,
whether the transition is within the same building or in another location. Preschool staff will partner with the
family to make the transition as smooth as possible by connecting family members with the next program’s
staff. Preschool staff will also provide information about enrollment policies and procedures, program
options, and arrange for a classroom visit whenever possible.
VI. HEALTH AND SAFETY
Our preschool programs are committed to promoting wellness and to safeguard the health and safety of
children and adults who participate in our program. In order to provide a safe and secure environment for
every child and adult, we follow guidelines required by the Quality Preschool Program Standards, regulatory
agencies and pediatric authorities in the field.
Page 10
Health and Immunization Certificates (QPPS 5.1)
Within six weeks of a child beginning in the program, health records that document the dates of service shall
be submitted that show the child is current for routine screening tests and immunizations according to the
schedule recommended and published by the American Academy of Pediatrics.
When a child is overdue for any routine health services, parents, legal guardians, or both must provide
evidence of an appointment for those services before the child’s entry into the program and as a condition
of remaining enrolled in the program, except for immunization for which parents are using religious
exemption.
Health and Safety Records (QPPS 5.1, 10.10, 10.14)
Health and safety information collected from families will be maintained on file for each child in the school
nurse’s office. The school nurse or center director maintains student health records that show the child
is current for routine screening tests and immunizations according to the schedule recommended and
published by the American Academy of Pediatrics.
Files are kept current by updating as needed, but at least quarterly. The content of the file is confidential, but
is immediately available to administrators or teaching staff who have consent from a parent or legal guardian
for access to records, the child’s parent or legal guardian, and regulatory authorities, upon request.
Child Health and Safety Records will include:
• Current information about any health insurance coverage required for treatment in an emergency.
• Results of health examination, showing up-to-date immunizations and screening tests with an indication
of normal or abnormal results and any follow-up required for abnormal results.
• Current emergency contact information for each child that is kept up to date by a specified method
during the year.
• Names of individuals authorized by the family to have access to health information about the child.
• Instructions for any of the child’s special health needs, such as allergies or chronic illness (e.g., asthma,
hearing or vision impairments, feeding needs, neuromuscular conditions, urinary or other ongoing health
problems, seizures, diabetes).
• Individual emergency care plans for children with known medical or developmental problems or other
conditions that might require special care in an emergency (allergy, asthma, seizures, orthopedic or
sensory problems and other chronic conditions; conditions that require regular medication or technology
support.
• Supporting evidence for cases in which a child is under-immunized because of a medical condition
(documented by a licensed health professional) or the family’s beliefs. Staff implements a plan to exclude
the child promptly if a vaccine-preventable disease to which children are susceptible occurs in the
program.
General Health and Safety Guidelines (QPPS 4.2, 5.2)
• All staff must be alert to the health of each child, known allergies, or special medical conditions. Under
the supervision of the preschool teacher, all staff must be alert to the whereabouts of all children.
Systems are in place for accounting for children at regular intervals, especially during periods of
transition.
• All staff members are to follow proper procedures for hand washing, using disinfectant, and following
universal precautions to prevent infections.
• All staff members are familiar with evacuation routes and procedures.
• All teaching staff completes “Occupational Exposure to Blood Bourne Pathogens” annually.
• At least one staff member who has a certificate of satisfactory completion of pediatric first-aid training,
including managing a blocked airway and providing rescue breathing for infants and children, is always
present with each group of children. When a child in the group has a special health condition that might
require CPR, one staff person who has successfully completed training in CPR is present in the program
at all times.
Illness Policy and Exclusion of Sick Children (QPPS 5.3)
For the health and safety of all the children, it is mandatory that sick children not be brought to school. If
your child has any of the following symptoms during the previous 24 hours, he or she will not be admitted
the following morning for the safety of the other children.
• fever greater than 100 degrees Fahrenheit
• vomiting
Page 11
•
•
•
•
diarrhea
pink eye with drainage
cough with congestion and excessive nasal discharge
unexplained rash
The center’s established policy for an ill child’s return:
• fever free for 24 hours
• chicken pox: one week after onset (or when lesions are crusted)
• strep: 24 hours after initial medication
• vomiting/diarrhea: 24 hours after last episode
• conjunctivitis: 24 hours after initial medication or when without drainage
Upon arrival at school, each child is observed by teaching staff for signs of illness or injury that could affect
the child’s ability to participate comfortably in the daily activities. Children will be excluded when a child is
not able to participate comfortably, if the illness requires more care than staff are able to provide without
compromising the needs of the other children in the group, or if keeping the child at school poses an
increased risk to the child or to other children or adults with whom the child will come in contact.
When a child develops signs of an illness during their day at preschool, parents, legal guardians, or other
persons authorized by the parent will be notified immediately to pick up the child. For this reason, please be
sure that the preschool has current, accurate phone numbers for you, your authorized emergency contact
person and your child’s pediatrician. A staff member (who is familiar with the student) will provide the
child a place to rest until the parent, legal guardian or designated person arrives. If the child is suspected of
having a contagious disease, then he/she will be kept in an appropriate area where new individuals will not
be exposed.
Reporting Communicable Diseases (QPPS 5.4)
Staff and teachers provide information to families verbally and in writing about any unusual level or type
of communicable disease to which their child was exposed, signs and symptoms of the disease, mode of
transmission, period of communicability, and control measures that are being implemented at the program
and that the families should implement at home. The program has documentation that it has cooperative
arrangements with local health authorities and has, at least annually, made contact with those authorities
to keep current on relevant health information and to arrange for obtaining advice when outbreaks of a
communicable disease occur.
Medication Policies and Procedures (QPPS 5.10)
Policy: The school will administer medication to children with written approval of the parent and an order
from a health provider for a specific child. Because administration of medication in the school is a safety
hazard, medication administration will be limited to situations where an agreement to give medicine outside
preschool hours cannot be made. Whenever possible, the first dose of medication should be given at home
to see if the child has any type of reaction.
Procedure: The school nurse coordinates and/or administers medication during school hours only if the
parent or legal guardian and health provider has given written consent and the medication is available in
an original labeled prescription or manufacturer’s container that is child-resistant. Any other person who
would administer medication has specific training and a written performance evaluation, updated annually
by a health professional, on the practice of the five right practices of medication administration: (1) verifying
that the right child receives the (2) right medication (3) in the right dose (4) at the right time (5) by the
right method with documentation of each right each time the medication is given. Medication errors will
be controlled by checking and recording these five right practices each time medication is given. Should
a medication error occur, the Regional Poison Control Center and the child’s parents will be contacted
immediately. The incident will be documented in the child’s record at the school.
For prescription medication, parents or legal guardians will provide the school with the medication in
the original, child-resistant container that is labeled by a pharmacist with the child’s name, the name and
strength of the medication, the date the prescription was filled, the name of the health care provider
who wrote the prescription, the medication’s expiration date, and administration, storage, and disposal
instructions.
For over-the-counter medication, parents or legal guardians will provide the medication in a child-resistant
container. The medication will be labeled with the child’s first and last names; specific, legible instructions
Page 12
for administration and storage supplied by the manufacturer; and the name of the health care provider who
recommended the medication for the child.
Instructions for the dose, time, method to be used, and duration of administration will be provided to
the teaching staff in writing (by a signed note or a prescription label) or dictated over the telephone by
a physician or other person legally authorized to prescribe medication. This requirement applies both to
prescription and over-the-counter medications.
Medication will be kept at the temperature recommended for that type of medication, in a sturdy, childresistant container that is locked and prevents spillage.
Medication will not be used beyond the date of expiration on the container or beyond any expiration of
the instructions provided by the physician or other person legally permitted to prescribe medication.
Instructions which state that the medication may be used whenever needed will be renewed by the physician
at least annually.
Cleaning and Sanitization (QPPS 5.22, 5.23, 5.24, 9.11, 10.6)
Classroom areas will be maintained in a clean and sanitary condition.
Toys that have been placed in a child’s mouth or that are otherwise contaminated will be removed
immediately and disinfected prior to using again. This also applies to other surfaces in the classroom. Toys
and surfaces will be disinfected using a bleach solution or other acceptable disinfectant. Machine washable
cloth toys that have been placed in a child’s mouth or that are otherwise contaminated must be laundered
before another child’s use. Toys that cannot be cleaned and sanitized will not be used. Staff will be trained in
cleaning techniques, proper use of protective barriers, such as gloves, and proper handling and disposal of
contaminated materials.
Routine cleaning will be supervised by the preschool teacher and will follow the Cleaning and Sanitation
Frequency Table in Section III, page 47 of the QPPS manual. A checklist will be completed as indicated in the
table.
Facility cleaning requiring potentially hazardous chemicals will be scheduled when children are not present
to minimize exposure of the children. All cleaning products will be used as directed by the manufacturer’s
label. Nontoxic substances will be used whenever possible.
Hand Washing Practices (QPPS 5.8)
Frequent hand washing is key in preventing the spread of infectious diseases. Teachers teach children how to
wash their hands effectively. Posters of children using proper hand washing procedures are placed by each
sink. The program follows these practices regarding hand washing:
• Staff members and those children who are developmentally able to learn personal hygiene are taught
hand-washing procedures and are periodically monitored.
• Hand washing is required by all staff, volunteers, and children when hand washing reduces the risk of
transmission of infectious diseases to themselves and to others.
•
Staff will assist children with hand washing as needed to successfully complete the task.
Children and adults wash their hands:
• upon arrival for the day
• after diapering or using the toilet (use of wet wipes is acceptable for infants);
• after handling body fluids e.g., blowing or wiping a nose, coughing on a hand, or any touching of mucus,
blood or vomit
• before meals and snacks, preparing or serving food, or handling any raw food that requires cooking (e.g.,
meat, eggs, poultry);
• before and after playing in water that is shared by two or more people
• after handling pets or visiting animals
Page 13
First Aid Kit (QPPS 9.13)
A First Aid Kit is located in every preschool classroom. It is inaccessible to children, but readily available for
adult use. The First Aid Kit is appropriately and fully equipped according to the nurse’s guidance. Following
each use of the First Aid Kit, the contents will be inspected and missing or used items replaced immediately.
The First Aid Kit will be inspected monthly. The Kit is taken to the outdoor play areas as well as on field trips
and outings away from the site.
Fire Safety (QPPS 9.14)
A fire extinguisher is installed in the preschool classroom with a tag indicating its annual service date. The
fire alarm system is serviced annually. Smoke detectors, fire alarms, and carbon monoxide detectors are
tested monthly. A written log of testing dates and battery changes is maintained and available upon request.
Fire drills are conducted monthly and recorded on a log.
Medical Emergencies and Notification of Accidents or Incidents (QPPS 10.13)
Our preschool programs have written Emergency Plans for all children, as well as printed plans for
emergency health procedures. These documents follow district procedures and include the following:
• emergency phone numbers
• fire procedures
• severe weather
• bomb threats
• physical Threats/Armed Intruder
• evacuations
• Crisis Intervention Plan, Crisis Intervention Steps, and Media Procedures — WDMCS District buildings
• accidental Injury or Illness procedures for life threatening and non-life threatening situations
• school crisis team members and a checklist — WDMCS District Buildings
• list of CPR/First Aid experienced persons in each building
In the event that your child receives a minor, non-life threatening injury during their time at preschool, the
teacher will assess the situation and apply the first aid as needed. Minor cuts and scrapes will be treated
with soap and water and bumps will be treated by applying ice to the injured area. The school nurse or
parent/caregiver is immediately consulted for more significant events or illness. Any incident or injuries will
be documented on an “Injury and Illness” form and a copy will be given to the parent within 24 hours of the
incident.
(QPPS 10.14)
All staff will have immediate access to a telephone that allows them to summon help in an emergency. The
telephone numbers of the Fire Department, Police Department, Hospital, and Poison Control will be posted
by each phone with an outside line. Emergency contact information for each child and staff member will
be kept readily available. The list of emergency telephone numbers, and copies of emergency contact
information and authorization for emergency transport, will be taken along anytime children leave the facility
in the care of facility staff.
Inclement Weather For Students in Community Centers, Center Directors will provide you with information
regarding cancellations and dismissals.
For Students in District Buildings
Up-to-the-minute recordings about cancellations, dismissals and closings are available at 633-5555. The
WDMCS hot line is provided as a service for students, parents, staff and community members to call if
school must be cancelled or dismissed early due to weather conditions or other emergencies.
The district’s emergency notification system will be used to notify families of cancellations, early dismissals
or other emergencies. Calls are made to home phone numbers, cell phone numbers and/or work numbers as
provided to the school and entered into the Infinite Campus data system.
This information is also shared with the local media on the following television stations: KCCI (Channel 8),
WHO (Channel 13) and WOI (Channel 5); FM radio stations: KJJY (92.5), KIOA (93.3), KGGO (94.9), KHKI
(97.3), KWQW (98.3), KZZQ (99.5), KSTZ (102.5), KAZR (103.3), KLTI (104.1), KPTL (106.3) and KISS (107.5);
and AM radio stations: KPSZ (940), WHO (1040), KWKY (1150), KRNT (1350) and KXNO (1460).
Snow/Weather Delays and Cancellations
For students attending Tiger Cubs programs in district buildings: Early dismissal and delayed starts will not
be made up. However, if the WDMCS District makes up days at the end of the school year due to full-day
cancellations, Tiger Cubs preschool programs will add that same number of days. These days will be added
immediately following the identified last day of preschool and will be scheduled on regularly attended
preschool days. Parents will be notified of these make up days.
Page 14
If your child attends a Community Partner Preschool
Please contact the director of that preschool for their policy regarding delays and cancellations.
Pets (QPPS 5.26)
Any pet located in or visiting the classroom must be in good health and have appropriately documented
immunizations and be suitable and safe for contact with young children.
Smoke-Free Facility (QPPS 9.19)
In compliance with the Iowa Smoke Free Air Act of 2008, WDMCSD buildings and grounds are smoke free.
No smoking is allowed on the school grounds or within sight of any children. At Community Preschools, the
facility and outdoor play areas are smoke free and no smoking is permitted in the presence of children.
Child Protection Policies (QPPS 10.8, 10.16, 10.19)
The health, well-being, and the protection of every child is of the utmost importance. An applicant or
volunteer for temporary or permanent employment with the preschool program (who has direct interaction
with or the opportunity to interact and associate with children) must execute and submit an affidavit of
clearance from any and all crimes against a child or families. In addition, no person with a substantiated
report of child abuse or neglect will come in contact with children in the program or have responsibility for
children.
Mandatory Reporting
The West Des Moines Community Schools strongly supports Chapter 232 of the Iowa Code and requires that
all employees who are mandatory reporters under this Chapter be familiar with the requirements therein.
The Code of Iowa requires mandatory reporters to report to the Department of Human Services all instances
of suspected child abuse involving students. The law further states that any person is required to report a
suspected case of child abuse who knowingly fails to do so, or who knowingly interferes with the making
of such a report in violation of section 232.70, is civilly liable for the damages proximately caused by such
failure or interference.
The Code provides immunity from any liability, civil or criminal, to anyone participating in good faith in the
making of a report or in the judicial proceedings that may result from the report.
Volunteers (QPPS 10.15, 10.17)
As mentioned earlier, there are many ways family members can volunteer in the preschool programs.
Please contact your child’s teacher or the main office or your center director to pick up the WDMCSD
Volunteer Application and Volunteer Driver Liability Form or comparable form.
VII. Staff (QPPS 10.9, 10.15, 10.16, 10.17, 10.18, 10.19, 10.20)
Our preschool programs are in compliance with staff regulations and certification requirements. Our
programs follow requirements for staffing for Iowa’s Quality Preschool Program Standards of maintaining an
adult/child ratio of at least 1:10 at all times. Student/teacher ratios may be different at each site based on the
continuum of services provided.
Hiring procedures include completion of the following checks: criminal-record check, free from history of
substantiated child abuse or neglect check, education credentials, verification of age, completion of high
school or GED, personal references and a current health assessment.
The preschool staff will be provided space and time away from children during the day. When staff work
directly with children for more than four hours, staff are provided with 15 minutes or more of break time. In
addition, preschool staff may request temporary relief if they are unable to perform their duties.
All teaching staff continuously develops and strengthens their skills by participating in a wide range of staff
development opportunities. In addition, teaching assistants receive training specific to early childhood on an
on-going basis throughout the school year.
Page 15
WDMCS DISTRICT LEGAL NOTIFICATIONS
ACADEMIC SUSPENSION APPEAL
The violation of certain school rules can result in the suspension of the student from participating in academic
activities. Such an academic suspension will result in the removal of the student from the classroom setting for
a defined period of time. Educational services due the student will be continued through provisions as designated by the principal and/or designee.
In the event the student believes suspension is unfair, an appeal may be made to:
1. Other supervisory administrative staff in the line of authority.
2. The superintendent of schools.
Such appeals must be filed within three school days and a decision confirming or denying the appeal presented within two school days. Suspensions will be served while the appeal is being heard unless there is an
allegation that due process (i.e., notice and opportunity to be heard) was not provided.
No appeal will be heard, investigated or acted upon unless it is reduced to writing and signed by the party
bringing the appeal.
ACCESS TO STUDENT RECORDS
The West Des Moines Community School District intends to comply with the Family Education Rights and
Privacy Act (FERPA), which affords parents and students over 18 years of age certain rights with respect to
the student’s education records:
• The right to inspect and review the student’s education records within 45 days of the day the school
receives a request for access.
• The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate.
• The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
• The right to file a complaint with the U.S. Department of Education concerning alleged failures by the
West Des Moines Community School District to comply with the requirements of FERPA. (Contact: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC
20202-4605)
In addition, parents or guardians shall be informed if keeping information in the files becomes unnecessary and they shall have the right subsequently to request that it be destroyed. For further information, see
Board Policy 506.3. Copies are available at the Learning Resource Center, 3550 Mills Civic Parkway, West Des
Moines, IA 50265-5556. All Board policies are posted on the West Des Moines Community School District
website – www.wdmcs.org.
ALLEGATIONS OF ABUSE
In compliance with state regulations, the West Des Moines Community School District has appointed Carol
Seid, associate superintendent of human resources, as the investigator of allegations of abuse of students
by school employees. She can be reached at 633-5037. Alternate investigators are Dr. Lori Diebel, director of
human resources (633-5038) and an additional alternate who can be reached by contacting Dr. Diebel.
ASBESTOS NOTIFICATION
Pursuant to the requirement of the Asbestos Hazard Emergency Response Act (AHERA), a copy of the
Asbestos Management Plan for each building in the West Des Moines Community School District is available
for review by all parents, teachers, employees, etc., in each respective facility. A complete set of all plans is
also available at the Operations Department, 2102 Delavan Drive, West Des Moines.
AUTOMOBILE INSURANCE COVERAGE
If an employee, student or volunteer is acting within the scope of his/her duties for the school district and
has written authorization by a designated representative of the school district, the school district’s automobile insurance policy will provide coverage for negligence for bodily injury and property damage to others.
Under no circumstances will the school district’s automobile insurance policy provide coverage for the physical damage to the vehicle owned and/or operated by the employee, student or volunteer.
Page 16
EQUAL ACCESS
The West Des Moines Community School District believes that it is important for students to learn the meaning and practice of freedom of speech while in school, in order that as future citizens they will appreciate the
proper exercise of this vital liberty. In adopting an equal access policy, the school district does not forego its
authority to maintain an orderly and disciplined school environment.
The schools in this district will have a limited public forum for student groups wishing to meet to engage in
speech, subject to restrictions outlined in Board Policy 504.21. Equal access with respect to such meetings
will include access to school publications and bulletin boards, in accordance with Board policies.
EQUAL EDUCATIONAL OPPORTUNITIES:
Prohibition of Discrimination, Harassment and Bullying Toward Students (from Policy 502.2)
Nondiscrimination
No student in the West Des Moines Community School District will be excluded from participation in, be denied the benefits of, or be subjected to discrimination in District programs or activities on the basis of race,
color, creed, national origin, sex, physical or mental disability, religion, sexual orientation, gender identity,
marital status, geographic location, or socioeconomic status in accordance with applicable law. The policy
of the District will be to provide equal educational programs, activities, and opportunities for students as
needed on the basis of individual needs, interests, abilities and potential. Discriminatory harassment of students in violation of federal or state nondiscrimination laws is prohibited, including that behavior which has
the purpose or effect of creating an intimidating, hostile, or offensive education environment; unreasonably
interferes with a student’s academic performance; or affects a student’s educational opportunities. Claims
of discriminatory harassment will be subject to the complaint procedures and disciplinary actions outlined
below.
Harassment and Bullying Prohibited
The District is committed to providing all students a safe and civil educational environment in which all are treated with dignity and respect. The District is also committed to promoting understanding and appreciation of the
cultural diversity of our society. The District will educate students about our cultural diversity and will promote
tolerance of individual differences.
Harassment and bullying of students is against the policy of the State of Iowa as well as of the District. The District will promote procedures and practices to reduce and eliminate harassment and bullying. The District prohibits harassment and bullying of students by other students, by employees, and by volunteers while in school,
on school property, and at any school function or school-sponsored activity regardless of location. This includes
harassment or bullying based on any student’s actual or perceived traits or characteristics, including, but not
limited to, the student’s actual or perceived age, race, color, creed, national origin, sex, physical or mental ability
or disability, religion, sexual orientation, gender identity, marital status, physical attributes, ancestry, political party
preference, political belief, socioeconomic status or familial status. Employees, volunteers or students will not
engage in reprisal, retaliation, or false accusation against a victim, witness or individual who has reliable information about an act of harassment or bullying. If, in response to the filing of a harassment or bullying complaint, an
individual who is the subject of such complaint then files a harassment or bullying complaint, the individual will
not be considered to have engaged in an act of retaliation unless the complaint is based on a false accusation.
Acts of harassment or bullying may be treated as grounds for discipline. Discipline may include suspension or
expulsion of a student, suspension or termination of an employee’s employment, and/or exclusion of a volunteer
from District activities or premises.
Definitions
Harassment and bullying may include but not be limited to any electronic (such as emails, instant messages,
cell phone calls or text messages), written, verbal or physical act or conduct toward a student that is based
on any actual or perceived trait or characteristic of the student that creates an objectively hostile school
environment that:
• places the student in reasonable fear of harm to the student’s person or property; or
• has a substantially detrimental effect on the student’s physical or mental health; or
• has the effect of substantially interfering with the student’s academic performance; or
• has the effect of substantially interfering with the student’s ability to participate in or benefit from District services, activities, or privileges.
Examples of prohibited behavior may include, but are not limited to, the following:
Page 17
• unwelcome touching;
• inappropriate or demeaning remarks, jokes, stories, activities, symbols, signs or posters;
• implied or explicit threats concerning grades, awards, property or opportunities;
• requiring, explicitly or implicitly, that a student submit to harassment or bullying as a term or condition
of the student’s participation in any educational program or activity.
Sexual Harassment
It is the policy of the District to maintain a learning environment that is free from sexual harassment. All
employees, visitors, and students must avoid any action or conduct which could reasonably be perceived as
sexual harassment. It will be a violation of this policy for any person to harass a student through conduct or
communications of a sexual nature as defined in this policy.
Definition: Sexual harassment will consist of unwelcome sexual advances, requests for sexual acts or favors,
and other verbal or physical conduct of a sexual nature when:
• submission to such conduct is made either explicitly or implicitly a term or condition of the student’s
educational opportunities or benefits; or
• submission to or rejection of such conduct by a student is used as the basis for educational decisions
affecting that student; or
• such conduct has the purpose or effect of substantially interfering with a student’s education or creating an intimidating, hostile, or offensive educational environment.
Sexual harassment may include, but is not limited to, the following:
• requests or pressure for sexual activity
• unwelcome touching
• other verbal or physical conduct of a sexual nature, such as inappropriate jokes, symbols, signs or posters of a sexual nature
• repeated remarks to or about a person with sexual or demeaning implications
Complaint Procedures
Any person alleging a violation of this policy may file a complaint with an administrator in the student’s
school or by the using the Bullying and Harassment Complaint Form (at the end of this policy). Employees
who are aware of harassment or bullying will file a written complaint or report the conduct to a building administrator or to the compliance officer. The complainant may bypass any step of the complaint procedure
where the person to whom the complaint is to be lodged is believed to be involved in the alleged misconduct. The complainant may then file the initial complaint with the associate superintendent of human resources, whose decision may be appealed to the superintendent.
The complainant may be required to complete a written complaint form and to provide any evidence of
harassment or bullying including, but not limited to, letters, emails, tapes, signs, and pictures. If a written
complaint is filed, an investigator will promptly review the allegations to determine if the complaint states
a possible violation of this policy. If so, the investigator will commence an investigation and proceed to
completion. Both the complainant and the alleged perpetrator will be given an opportunity to give a statement as a part of the investigation. District employees, students and volunteers are expected to fully and
fairly cooperate in the investigation. Investigators designated by the Superintendent shall be responsible for
conducting the investigation.
A written investigative report will be completed following a formal investigation, and a summary of the report, including a determination that the complaint was founded, unfounded, or inconclusive will be forwarded to the complainant, to the student’s parent or guardian, and to the alleged perpetrator. The investigator
will consider the totality of the circumstances presented in determining whether the conduct objectively
constitutes discrimination, bullying, or harassment.
Grievance Procedures - Students with Disabilities
The district has established a policy addressing complaints of discrimination and bullying and harassment
for students with disabilities, Grievance Procedure – Students with Disabilities (604.9). This policy also addresses procedures for handling concerns regarding accommodations for students with disabilities.
Compliance Officer
The District’s Associate Superintendent of Human Resources will be designated as the District’s compliance
officer to ensure that all cases of alleged discrimination, harassment and bullying are treated in accordance
with District policy. In the event the compliance officer is the alleged perpetrator, the Superintendent will be
Page 18
the alternate compliance officer.
Confidentiality
Confidentiality, both of the complainant and of the accused, will be respected to the extent possible consistent with the District’s legal obligations, and with the necessity to investigate allegations of misconduct and
to take corrective action when this conduct has occurred.
No Retaliation
No person will retaliate against a student or other person because the student or other person has filed a
complaint of discrimination or harassment or bullying, assisted or participated in an investigation, or has opposed language or conduct that violates this policy, as long as the participation or action was done in good
faith. Persons who engage in retaliation or who knowingly file false complaints or give false statements in an
investigation will be subject to discipline up to and including suspension or expulsion from school, or termination of employment, or exclusion of a volunteer, as applicable.
Corrective Actions
The District will take reasonable corrective action to address any discrimination, harassment or bullying. Corrective actions designed to remedy violations of this policy may include disciplinary measures such as warning, reprimand, suspension, expulsion, discharge, or exclusion of a perpetrator.
Appeal
An appeal of an investigator’s decision may be made to the associate superintendent of human resources.
Notification
Notice of this policy will be communicated to staff, volunteers, students, and parents of the District and to
the District community. Notification will be included in employee and student handbooks and will be published in such other manner as the compliance officer will determine.
Training
The District may educate staff, parents, volunteers, and students about discrimination, harassment and bullying, effective methods of prevention, and what to do in the event of such actions. The District will assess
the effectiveness of this policy and its education programs and will make reports to the Iowa Department of
Education as required.
Other Agencies
Inquiries or complaints also may be directed to Equity Coordinator, Carol Seid, associate superintendent for
human resources, or Affirmative Action/EEO Coordinator, Janelle Green, director of human resources, 3550
Mills Civic Parkway, West Des Moines, Iowa 50265, 515-633-5000. Inquiries or complaints may also be filed
with the Iowa Civil Rights Commission, Grimes State Office Building, 400 E. 14th St. Des Moines, IA 50319, 515281-4121 the Iowa Department of Education, Grimes State Office Building, 400 E. 14th Street, Des Moines, IA
50319, 515-281-5294; and/or the U.S. Dept. of Education Office for Civil Rights, Chicago Office, Citigroup Center, 500 W. Madison St., Ste. 1475, Chicago, IL 60661, 312-730-1560. Inquiry or complaint to the federal or state
office may be done instead of, or in addition to, an inquiry or complaint at the local level.
Further information and copies of the procedures for filing a complaint are available in the school district’s
central administrative office and the administrative office in each attendance center.
BULLYING/HARASSMENT INVESTIGATION PROCEDURES
Individuals who feel that they have been harassed or bullied should:
• communicate to the harasser/bully that the individual expects the behavior to stop, if the individual is
comfortable doing so. If the individual wants assistance communicating with the harasser/bully, the individual should ask a teacher, counselor, or principal to help.
• if the harassment or bullying does not stop, or the individual does not feel comfortable confronting the
harasser/bully, the individual should:
»» tell a teacher, counselor or principal
»» write down exactly what happened, keep a copy and give another copy to a teacher, counselor or principal including:
▪▪ what, when, and where it happened
▪▪ who was involved
▪▪ exactly what was said or what the harasser/bully did
▪▪ witnesses to the harassment or bullying
Page 19
▪▪ what the student said or did, either at the time or later
▪▪ how the student felt
▪▪ how the harasser/bully responded
Complaint Procedure
An individual who believes that the individual has been harassed or bullied will notify the building investigator through the filing of a complaint. An alternate investigator(s) will also be designated at each building.
The investigator may request that the individual complete the Harassment/Bullying Complaint form and
turn over evidence of the harassment or bullying, including but not limited to, letters, tapes, or pictures. The
complainant will be given a copy of the completed complaint form. Information received during the investigation is kept confidential to the extent possible.
An investigator with the approval of the principal or the principal has the authority to initiate an investigation in the absence of a written complaint.
Investigation Procedure
The investigator will receive and review all complaints. The investigator will reasonably and promptly commence an investigation upon receipt of a complaint alleging a violation of this policy. The investigator will
interview the complainant and the alleged harasser/bully. The alleged harasser/bully may file a written statement in response to the complaint. The investigator may also interview witnesses as deemed appropriate.
Upon completion of an investigation, the investigator will make written findings and conclusions as to each
allegation of harassment and report the findings and conclusions to the principal. The investigator will consider the totality of the circumstances presented in determining whether the conduct objectively constitutes
discrimination, bullying or harassment. The investigator will provide a copy of the findings of the investigation to the principal.
Resolution of the Complaint
Following receipt of the investigator’s report, the principal may investigate further, if deemed necessary, and
make a determination of any appropriate additional steps which may include discipline.
Prior to the determination of the appropriate remedial action, the principal may, at the principal’s discretion,
interview the complainant and the alleged harasser. The principal will file a written report closing the case
and documenting any disciplinary action taken or any other action taken in response to the complaint. The
complainant, the student’s parent or guardian, the alleged harasser/bully and the investigator will receive
notice as to the conclusion of the investigation which will be included in the final written report. The principal will maintain a log of information necessary to comply with Iowa Department of Education reporting
procedures.
Points to Remember in the Investigation
• Evidence uncovered in the investigation will be handled with discretion; however, there is no guarantee of
confidentiality.
• All complaints must be taken seriously, and those stating claims will be investigated.
• No retaliation will be tolerated against individuals involved in the investigation process.
• Retaliators will be disciplined up to and including suspension and expulsion from school, or termination of
employment, or exclusion of a volunteer, as applicable.
Conflicts
If the investigator is a witness to the incident, the alternate investigator will investigate..
Please see copies of the complaint form and witness disclosure form in the back of this handbook.
EQUITY GRIEVANCE PROCEDURE (POLICY 402.10)
Employees and applicants for employment in the district will have the right to file a formal complaint alleging discrimination under federal or state regulations requiring non-discrimination in programs and employment.
LEVEL 1 (INFORMAL): The employee or patron will first discuss the complaint with the person(s) involved
with the objective of resolving the matter informally.
Page 20
LEVEL 2 (FORMAL): If the complaint is not resolved at Level 1, the grievant may pursue the grievance by
filing a written complaint. The grievance form may be obtained from the immediate supervisor or building
principal. The written complaint must be filed with the immediate supervisor or building principal within fifteen (15) working days from the date of the event giving rise to the grievance or from the date the grievant
could reasonably become aware of the occurrence. An investigation of the complaint will be completed and
a written response from the immediate supervisor or building principal will be sent to the grievant within
fifteen (15) working days after receipt of the complaint. A copy of the complaint and supervisor’s response
will be filed with Human Resources.
LEVEL 3 (FORMAL): If the complaint is not resolved at Level 2, the grievant may present a copy of the grievance (FORMAL) form and a written appeal to the Director of Human Resources within ten (10) working days
after receiving the response from the immediate supervisor or building principal.
An investigation of the complaint will be completed by the Director of Human Resources and an attempt
will be made to resolve it. A written report will be sent to the grievant within fifteen (15) working days after
receipt of the appeal.
If the complaint is not resolved at Level 3, the grievant has the right to file a formal complaint with the U.S.
Equal Employment Opportunities Commission (EEOC) or the Iowa Civil Rights Commission (ICRC).
The complaint must be filed within 180 calendar days from the date of the event giving rise to the grievance
or from the date the grievant could reasonably become aware of the occurrence.
NON-DISCRIMINATION AND EQUITY INFORMATION
Equity Coordinators
The following personnel have been appointed to serve in equity coordinator capacities in the West Des
Moines Community School District. Concerns regarding compliance with any of the equity policies outlined
below shall be directed to the appropriate coordinator.
Carol Seid
Equity Coordinator
Associate Superintendent of Human Resources
Learning Resource Center
3550 Mills Civic Parkway
West Des Moines, IA 50265
Phone: 515-633-5037
[email protected]
Janelle Green
Affirmative Action/EEO Coordinator
Director of Human Resources
Learning Resource Center
3550 Mills Civic Parkway
West Des Moines, IA 50265
Phone: 515-633-5038
[email protected]
Janelle Green
Coordinator for Section 504 of the Vocational Rehabilitation Act of 1973
(Special Education)
Assistant Director of Human Resources/Curriculum Director
3550 Mills Civic Parkway
West Des Moines, IA 50265
Phone: 515-633-5036
[email protected]
Dr. Laurene Lanich Multi-Culture Gender Fair Coordinator
Associate Superintendent of Teaching and Learning Services
3550 Mills Civic Parkway
West Des Moines, IA 50265
Phone: 515-633-5057
[email protected]
Page 21
Equity Statement (Policy 101.2)
To provide equal educational opportunity for all students, it is the policy of the West Des Moines Community
School District that no student will be excluded from participation in, or denied the benefits of, educational
programs or activities or be subjected to discrimination on the basis of race, color, creed, national origin, sex,
physical or mental ability or disability, religion, sexual orientation, gender identity, socioeconomic status or
marital status, in accordance with applicable law.
To provide equal employment opportunity for all employees and applicants for employment, it is the policy
of the West Des Moines Community School District not to discriminate on the basis of age, race, color, creed,
national origin, sex, physical or mental disability, religion, sexual orientation, or gender identity in its practices or employment policies, in accordance with applicable law. Affirmative action measures will be taken to
correct deficiencies where such remedies are appropriate.
Further, the Board affirms the right of all persons to be treated with respect and to be protected from intimidation, discrimination, physical harm and harassment and will comply with all state and federal requirements
regarding non-discrimination.
The Board requires all persons, agencies, vendors, contractors and other persons and organizations doing
business with or performing services for the school district to subscribe to all applicable federal and state
laws, executive orders, rules and regulations pertaining to contract compliance, non-discrimination and equal
opportunity.
Inquiries or complaints to this policy may be directed to Equity Coordinator, Carol Seid, Interim Associate
Superintendent for Human Resources or Affirmative Action/EEO Coordinator, Janelle Green, Director of Human Resources, 3550 Mills Civic Parkway, West Des Moines, Iowa 50265, 515-633-5000. Inquiries may also
be filed with the Iowa Civil Rights Commission, Grimes State Office Building, 400 E. 14th St. Des Moines, IA
50319, 515-281-4121; the U.S. Equal Employment Opportunity Commission, Chicago District Office, 500 W.
Madison St., Ste 2000, Chicago, IL 60661, 1-800-669-4000; and/or the U.S. Dept. of Education office for
Civil Rights, Chicago Office, Citigroup Center, 500 W. Madison St., Ste. 1475, Chicago, IL 60661, 312-730-1560.
Affirmative Action - Equal Employment Opportunity (Policy 401.1)
The goal of the Board of Education of the West Des Moines Community School District is to provide fair and
equal opportunity for employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment. The district will affirmatively recruit women and men, members of diverse racial/ethnic
groups and persons with disabilities for job categories where the representative groups are underrepresented.
Further, it shall be the policy not to discriminate against, nor to uphold preferential treatment toward, any
employee or applicant on the basis of age, race, color, creed, national origin, sex, religion, sexual orientation,
gender identity, or physical or mental disability. (Adherence to bona fide occupational/educational qualifications will not be interpreted as discriminatory.)
Prior to a final approval of employment for any regular position whether part or full-time, the school district
will perform a criminal background check.
Employees, students, and parents will be reminded annually of the district’s written statement in appropriate
publications such as calendar, handbooks, newsletters, newspapers, or educational brochures.
Inquiries or grievances related to this policy may be directed to: Equity Coordinator, Carol Seid, Interim Associate Superintendent of Human Resources or Affirmative Action/EEO Coordinator, Janelle Green, Director
of Human Resources, 3550 Mills Civic Parkway, West Des Moines, IA 50265, 515-633-5000. Inquiries may also
be directed in writing to the Director of the Region VII Office of Civil Rights, U.S. Department of Education,
111 N. Canal St., Suite 1053, Chicago, Illinois 60606-7204, 319-886-8434 or the Iowa Civil Rights Commission,
211 E. Maple, Des Moines, Iowa, 50309, 515-281-4121. This inquiry or complaint to the federal office may be
done instead of or in addition to, an inquiry or complaint at the local level.
Further information and copies of the procedures for filing a complaint are available in the school district’s
Office of Human Resources.
Page 22
OPEN ENROLLMENT
Parents or guardians considering the use of the open enrollment option to enroll their children in another public school district in the state of Iowa should be aware of the following deadlines:
• September 1, 2014 - last date for open enrollment requests for entering kindergarten students and those
students falling under the “good cause” definition for the 2014-15 school year.
• March 1, 2015 - last date for regular open enrollment requests for the 2015-16 school year.
Applications must be filed with the district of residence and the receiving district. Parents or guardians of
open enrolled students who meet the federal income guidelines are eligible for transportation assistance. This
may be in the form of actual transportation or in the form of a cash stipend.
Parents and students should be aware that open enrollment may result in the loss of athletic eligibility for participation in varsity sports. For further information, contact your principal or Peggy Epstein, superintendent
secretary, at 633-5025.
PHYSICAL RESTRAINT, PHYSICAL CONFINEMENT, AND DETENTION OF STUDENTS (POLICY 503.2)
In compliance with Iowa Administrative Code, Chapter 103, the district has a comprehensive policy (503.2)
related to employee physical contact with a student and employee use of reasonable force with a student.
Board policies are posted online at www.wdmcs.org.
PROTECTION OF PUPIL RIGHTS AMENDMENT (PPRA)
PPRA affords parents and students who are 18 or emancipated minors (“eligible students”) certain rights
regarding the district’s conduct of surveys, collection and use of information for marketing purposes, and
certain physical exams. These include the right to:
• Consent before students are required to submit to a survey that concerns one or more of the following protected areas if the survey is funded in whole or in part by a program of the U.S. Department of
Education:
»» Political affiliations or beliefs of the student or student’s parent
»» Mental or psychological problems of the student or student’s family
»» Sex behavior or attitudes
»» Illegal, anti-social, self-incriminating, or demeaning behavior
»» Critical appraisals of others with whom respondents have close family relationships
»» Legally recognized privileged relationships, such as with lawyers, doctors or ministers
»» Religious practices, affiliations, or beliefs of the student or parent
»» Income, other than as required by law to determine program eligibility
• Receive notice and an opportunity to opt a student out of:
»» Any other protected information survey, regardless of funding
»» Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety
of a student, except for hearing, vision, or scoliosis screenings or any physical exam or screening
permitted under state law.
• Inspect, upon request and before administration, or use:
»» Protected information surveys of students
»» Instruments used to collect personal information from students for any of the above marketing, sales
or other distribution purpose
»» Instructional materials used as part of the educational curriculum
The West Des Moines Community School District will develop and adopt policies in consultation with parents
regarding these rights, as well as arrangements to protect student privacy in the administration of protected
surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. The district will directly notify parents and eligible students of these policies at least annually at the start of each school year and after any substantive changes. The district will also directly notify
parents and eligible students, such as through U.S. mail or email, at least annually at the start of each school
year of the specific or approximate dates of the following activities and provide an opportunity to opt a student out of participating in:
• Collection, disclosure, or use of personal information for marketing, sales, or other distribution
• Administration of any protected information survey not funded in whole or in part by the U.S. Department of Education
• Any non-emergency, invasive physical examination or screening as described above
Page 23
Parents and/or eligible students who believe their rights have been violated may file a complaint with the
Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave. SW, Washington, DC
20202-4605.
PUBLIC CONDUCT ON SCHOOL PREMISES (POLICY 909)
The Board of Education expects that students, employees, and visitors will treat each other with respect;
engage in responsible behavior; exercise self-discipline and model fairness, equity, and respect. Individuals
violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies. Employees will be disciplined consistent with employee discipline policies and laws. Others will
be subject to discipline according to this policy.
Individuals are permitted to attend school-sponsored or approved activities or visit school premises only as
guests of the school district and, as a condition, they must comply with the school district’s rules and policies. Individuals will not be allowed to interfere with or disrupt the education program or activity. Visitors,
like the participants, are expected to display mature, responsible behavior. The failure of individuals to do so
is not only disruptive but embarrassing to the students, the school district, and the entire community.
To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the school officials, employees, and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:
• Abusive, verbal or physical conduct of individuals directed at students, school officials, employees, officials, and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.
• Verbal or physical conduct of individuals that interferes with the performance of students, school officials, employees, officials, and activity sponsors of sponsored or approved activities will not be tolerated.
• The use of vulgar, obscene or demeaning expression directed at students, school officials, employees,
officials and activity sponsors of sponsored or approved activities participating in a sponsored or approved activity or at other individuals will not be tolerated.
If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression or in
any way interrupts an activity, the individual may be removed from the event by the individual in charge of
the event. Law enforcement may be contacted for assistance.
Individuals removed from school premises have the ability to follow the Board’s chain of command and complaint policies should they choose to do so. The exclusion is in effect should the individual choose to appeal
the decision of the superintendent. The term “individual” as used in this policy also includes students and
employees.
If an individual has been notified of exclusion and thereafter tries to enter a school building or attends a
sponsored or approved activity, the individual will be advised that his/her attendance will be referred for
prosecution. The school district may obtain a court order for permanent exclusion from the school building
or from future school sponsored or approved activities.
RELEASE OF INFORMATION AND PHOTOGRAPHS
In the West Des Moines Community School District, information and photographs or likenesses may be released without written consent unless qualified objectors comply with the procedure in the final paragraph
below.
The Family Educational Right and Privacy Act requires the district designate certain personally identifiable
information taken from students’ educational records as “directory information.” Any information not designated by the district as directory information will be considered an educational record under FERPA and
may not be released to the public without parental or eligible student consent.
Directory information may include:
• student’s name, address, telephone number, and email address
• parent’s name, address, and telephone number
• date and place of student’s birth
• photographs, audio, and video of the student
Page 24
• grade level of student
• major field of study
• officially recognized activities and sports the student participates in
• height and weight of members of athletic teams
• dates of attendance
• degrees and awards received
• the most recent previous educational agency or institution attended by the student
Limited student information may be posted on the district’s websites, including social media, under guidelines
developed by the district. That information may include photos, video and/or a student’s name. Some of the
directory information may be compiled in an annual directory, published and distributed by parent groups at
some schools.
In addition, two federal laws require school districts receiving assistance under the Elementary and Secondary
Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories – names, addresses, and telephone listings – unless parents have advised the school district that they
do not want their student’s information disclosed without their prior written consent.
Objections to release of information or photographs may be submitted on forms available at the time of registration at all district schools. Or, objections may be sent within two weeks of the student’s enrollment in school
to your school principal. Appropriate district staff will be informed of the objection to release of information or
photographs.
This objection to the release of directory information must be renewed annually.
SEARCH AND SEIZURE
School authorities may, without a search warrant, search a student, student lockers, desks, work areas or
student automobiles under the circumstances permitted by the law. During periodic inspections, students
may be required to place their backpacks (or any other container used by a student for holding or carrying
personal belongings of any kind) in their locker or in the hallway outside of their locker. Such inspections will
occur in the presence of the student or in the presence of at least one other person. Any illegal, unauthorized or contraband materials discovered in the search may be seized.
Items of contraband may include but are not limited to nonprescription controlled substances such as marijuana, cocaine, amphetamines, and barbiturates; apparatus used for administration of controlled substances;
drug look-alikes; alcoholic beverages; tobacco; weapons, explosives, poisons, or other dangerous objects
or stolen property. Such items are not to be possessed by a student anywhere on the school premises or at
school sponsored activities.
Searches of individual persons and/or individual locker, desk or work area searches will be conducted immediately and without prior notification whenever there exists “reasonable suspicion.” Maintenance inspections
of lockers, desks or work areas may be conducted at any time and without prior notice.
Periodic inspections of school lockers, desks or other facilities or spaces owned by the school and provided
as a courtesy to a student may be conducted — without prior notice — using a drug-sniffing animal. A drugsniffing animal may not be used to search the body of a student.
Students are permitted to park on school premises as a matter of privilege, not a right. The interior of a student’s automobile on the school premises may be searched without a search warrant, if there is reasonable
suspicion to believe that illegal, unauthorized, or contraband items are contained inside.
STUDENT ACTIVITY CONDUCT CODE — STATEMENT OF PHILOSOPHY
The West Des Moines Community School District strives to develop each student’s potential and to foster
positive interpersonal relationships. Essential to the achievement of these goals is reasonable and necessary
order, which will result only through good discipline.
To that end, the district has codes of conduct governing the actions of all of its students. These codes outline the expectations for acceptable conduct in the areas of academics, attendance, and discipline.
The Board of Education of the West Des Moines Community School District affirms its support of the stuPage 25
dent responsibility and discipline policies, affirms its intent to support staff who enforce these policies, and
affirms its intent to hold staff accountable for implementing these policies.
A Student Activity Conduct Code outlines further expectations for those who participate in activities. Participation in an activity program is a privilege granted to students (K-12) displaying the interest and talent the
activity requires. These students serve as representatives of our district to their peers, to the public within
our district, and to other school districts. Because of the responsibility inherent in representing the West Des
Moines Community School District, a higher level of conduct is demanded of those students than is expected of the general student population.
It should be clearly understood that students who participate in activities may not use alcohol, tobacco or
controlled substances at any time in any location to remain eligible.
STUDENT DISCIPLINE - BOARD POLICY 503.1
The students served in the West Des Moines Community School District are highly motivated and respectful
of the rights of others. They recognize the importance of education and display this through their compliance with necessary rules and policies relative to their behavior while in school.
However, in any school setting, it is realistic to acknowledge that situations will arise which are in conflict
with established rules and policies. In that event, students may be disciplined for conduct, acts or behaviors
which disrupt the orderly and efficient operation of the school or school activity, conduct which disrupts
the rights of other students to obtain their education or participate, or conduct which interrupts the maintenance of a scholarly, disciplined atmosphere.
Breach of discipline may include, without limitations:
1. Refusal to conform to school policies, rules, or regulations.
2. Conduct which disturbs the orderly, efficient, and disciplined atmosphere and operation of the school
or school related activity.
3. Refusal to comply with directions from teachers, administrators, or other school personnel.
4. Physical attack or threats of physical attack to students, teachers, administrators or other school personnel.
5. Possession of weapons, firearms, contraband, and dangerous objects (including, without limitation,
knives that do not fall within the definition of dangerous weapon under this policy because they have
blades five inches or less in length) or look-alikes.
6. Extortion.
7. Criminal or illegal behavior.
8. Theft or robbery.
9. Damaging, altering, injuring, defacing, or destruction of any building, fixture or tangible property.
10. Causing a fire or explosion, or placing any burning or combustible material, or any incendiary or explosive device or material, in or near any school property, whether or not any such property is actually damaged or destroyed.
11. Threatening to place or attempting to place any incendiary or explosive device or material, or any destructive substance or device, in or about the school premises or premises where a school-sponsored
activity will be held.
12. Fighting or engaging in disruptive or violent behavior at school or at school events.
13. Making noise in the vicinity of the school or school-sponsored activities, which disrupts the orderly,
efficient and disciplined atmosphere of the school or the school sponsored activity.
14. Abusive epithets, threatening gestures, or other uncivil behaviors to other students, teachers, administrators, or other school personnel.
15. By words or action initiating or circulating a report or warning of fire, epidemic, or other catastrophe,
knowing such report to be false or such warning to be baseless.
16. Obstructing school premises or access to school premises or premises where a school activity is being held.
17. Possessing or consuming alcoholic liquors or beer on school property or while attending a school
activity.
18. Possession of a controlled substance or controlled substance look alike or associated paraphernalia.
19. Use of tobacco or any controlled substance.
20. Gambling.
21. Documented conduct detrimental to the best interest of the school district.
22. Harassment or Bullying as described in Policy Code No. 502.2.
Page 26
This discipline policy will govern students while on school premises; while on school owned and/or operated school or chartered buses; while attending or engaged in school sponsored activities; while away from
school grounds if misconduct will directly affect the good order, efficiency, management, and welfare of the
school.
Consequences for Violating the Regulations, Rules and Policies of the School District
Students who violate policies, rules, or regulations of the District, or who have documented cases of conduct
detrimental to the best interest of the District, may be suspended or expelled from school or otherwise disciplined as provided by this policy.
The principal or designee(s) may impose a range of penalties based upon professional to judgment and the
facts and circumstances of each situation. Consequences may range from warning counseling, reprimand,
detention, in school suspension, loss of privileges, suspension from school, suspension from participation in
activities, or recommendation for expulsion.
The principal or designee(s) will have the authority to suspend students temporarily. Such suspension may
be for a period not to exceed ten (10) school days. A suspended student will be given opportunity to make
up work and receive credit on the same basis as other absentees. A day of suspension will be counted as an
absence. The initiative to make up work must be made by the student.
The Board of Education, upon the recommendation of the Superintendent, may expel a student from school
for violation of the policies, rules or regulations of the school district or for documented cases of misconduct
detrimental to the best interest of the school district. The Board may also expel any child whose presence in
school may be injurious to the health and/or safety of others or to the welfare of the school.
Consistent with terms prescribed by the Board the Superintendent may assist a student who is expelled to
maintain their educational progress or participate in an alternative form of educational programming.
Firearms and Other Dangerous Weapons
Any student who possesses a dangerous weapon while on school property will be suspended and may be
recommended for expulsion to the Board of Education. Any student who knowingly brings a firearm to
school, or knowingly possesses a firearm at school, will be automatically expelled from school by the Board
of Education for a period of no less than one year. The Superintendent may, at his/her discretion, recommend to the Board of Education to modify the one-year mandatory expulsion requirement on a case by case
basis.
All school officials will be responsible for promptly reporting to the local law enforcement agency any dangerous weapon or firearm found or possessed on school property.
For purposes of this policy, a dangerous weapon shall be defined as follows:
Dangerous Weapon: Any instrument or device designed primarily for use in inflicting death or injury upon
a human being or animal, and which is capable of inflicting death upon a human being when used in the
manner for which it was designed. Additionally, any instrument or device of any sort whatsoever which
is actually used in such a manner as to indicate that the student intends to inflict death or serious injury
upon another, and which, when so used, is capable of inflicting death upon a human being, is a dangerous
weapon. Dangerous weapons include, but are not limited to, any offensive weapon, pistol, revolver, or other
firearm, dagger, razor, stiletto, switchblade knife, or knife having a blade exceeding five inches in length, or
any portable device or weapon directing an electric current, impulse, wave, or beam that produces a highvoltage pulse designed to immobilize a person.
For purposes of this policy a firearm shall be defined as follows:
Firearm: A firearm means (a) any weapon (including a starter gun) which will or is designed to or can
readily be converted to expel a projectile by the action of an explosive; (b) the frame or receiver of any
such weapon; (c) any firearm muffler or firearm silencer; or (d) any destructive device as defined by law,
including any explosive, incendiary, or poison gas.
Students with Disabilities
Any suspension or expulsion of a special education student shall be handled in accordance with the provisions of the Individuals with Disabilities Act (IDEA).
Page 27
If a student has been identified as a student requiring special education, the Board shall not suspend or expel the student in a manner that would constitute a “change in placement” without complying with requirements of law relating to special education. In such cases, the student’s IEP team shall meet to determine if
the behavior leading to the disciplinary action is a manifestation of the student’s disability and to determine
if the IEP is appropriate.
A student eligible for special education shall not be expelled or have a long-term suspension imposed if
the behavior is a manifestation of the disability. The District reserves the right to remove the student to an
interim alternative educational setting for up to 45 days if the student possesses a weapon; if the student
knowingly possesses, uses, sells, or solicits the sale of a controlled substance, or inflicts serious bodily injury
on another person while at school, on school premises, or at a school function.
If the student’s behavior is not a manifestation of the disability, the student shall be subject to the District’s
generally applicable disciplinary policies in the same manner and to the same extent as those policies would
be applied to a student without disabilities. The Board shall be provided appropriate special education
records when considering the suspension or expulsion recommendation. If the Board suspends or expels a
student eligible for special education, the student’s IEP team shall determine an appropriate alternative program to allow the student to make progress toward IEP goals and in the general curriculum for the duration
of the student’s removal.
Readmission
Readmission after suspension may be made by the principal when the conditions of the suspension have been
met, but readmission after expulsion will be made by the Board of Education or in the manner prescribed by the
Board of Education of the school district. A student will be eligible for readmission after expulsion at the beginning of the following school year or at any such other time as is determined by the Board.
Posting and Publication
The discipline policy and administrative rules and procedures will be printed and distributed to attendance centers; will be made available to staff, students and parents/guardians; and will be posted in at least one location
in each attendance center which is accessible to staff, parents/guardians and students at the beginning of the
school year.
Request for an Accurate Record
Upon the request of school officials of a school to which a student seeks to transfer or has transferred,
school officials of the West Des Moines Community School District will provide an accurate record of any
suspension or expulsion actions taken, and the basis for those actions taken, against the student in accordance with applicable law.
NOTE: The discipline policy takes a strong stand against possession of weapons, dangerous objects, or
“look-alikes” on school grounds and at school-sponsored activities. A student found to be in possession of
“look-alikes” or ANY type of weapon is subject to out-of-school suspension for up to 10 days and for possible recommendation for expulsion. Federal and state law require school districts to expel, for not less than
one year, a student who is in possession of a firearm on school grounds. (See exception noted under “Firearms and Other Dangerous Weapons” section of the discipline policy.)
If you have any questions or concerns regarding this discipline information, please contact your principal.
THREATS
Everyone needs to be aware that students who write or talk about injuring or killing another student, staff
member or any other person or about using weapons must expect such statements to be taken very seriously. Because of events in schools across the United States, staff and administrators will consider such talking
or writing about hurting or killing someone or using weapons as a serious threat. When we hear about such
threats or statements, the situation will be investigated. If the information is substantiated, if someone did
in fact make such threats or statements, the student(s) involved will be disciplined per district and/or building policy. It is important that students think about what they say, especially when they are upset or angry.
Remember that teachers, counselors and administrators are here to help all students. Students affected will
be referred to the appropriate personnel.
TEACHER QUALIFICATIONS
Page 28
Parents/guardians in the West Des Moines Community School District have the right to learn about the following qualifications of their child’s teacher: state licensure requirements for the grade level and content
areas taught, current licensing status of the teacher and baccalaureate/graduate certification/degree. You
may also request the qualifications of an instructional paraprofessional who serves your student in a Title I
program or if your school operates a schoolwide Title I program.
Parents/guardians may request this information from the Office of Human Resources by calling 515-6335034 or sending a letter of request to the Office of Human Resources, 3550 Mills Civic Parkway, West Des
Moines, Iowa 50265.
VIDEO/AUDIO MONITORING SYSTEMS AND STOP ARM CAMERAS ON SCHOOL BUSES
The West Des Moines Community School District Board of Education has authorized the use of video/audio
systems on school district buses. These systems will be used to monitor student behavior to maintain order
on the school buses and to promote and maintain a safe environment. Students and parents are hereby notified that the content of the videotapes may be used in a student disciplinary proceeding. The contents of
the videotapes are confidential student records and may be retained with other student records. Videotapes
will only be retained if necessary for use in a student disciplinary proceeding or other matter as determined
necessary by the administration.
All district-owned school buses are equipped with a video/audio monitoring system. The above notice is also
posted in all buses.
In addition, all buses are equipped with stop arm cameras. These cameras are used to identify drivers who
pass a school bus when the stop arm is extended.
WAIVER OF STUDENT FEES
Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment
Program (FIP), Supplemental Security Income (SSI), and transportation assistance under open enrollment or
who are in foster care, are eligible to have their student fees waived or partially waived. Parents or students
who believe they may qualify for a waiver should complete the fee waiver form on the back side of the Free
and Reduced Price Meal application. Or, you may contact your principal for a form. This waiver does not
carry over from year to year and must be completed annually.
Following is the Spanish version of the fee waiver statement.
REDUCIR O ELIMINAR EL COSTO DE LOS ALIMENTOS A LOS ESTUDIANTES
Las familias de los estudiantes que se benefician de los siguientes programas como: Almuerzo reducido o
gratis, Programa de Inversión Familiar (FIP), Ingreso de Seguridad Suplementaria (SSI), Asistencia para la
transportación bajo inscripción abierta, o aquellos que están cuidado por un tutor, son elegibles para recibir
una reducción o eliminación de los honorarios estudiantiles. Los padres o los estudiantes que piensan que
son elegibles para este servicio deben comunicarse con el director de la escuela y solicitar un formulario.
Este formulario no cubre todos los años escolares, por lo tanto, Ud. debe llenar un formulario todos los años
al comienzo de las clases en agosto.
Page 29
GENERAL INFORMATION
AEA SERVICES
Heartland Area Education Agency (AEA) supports educators, parents and the community to improve student
learning. Heartland is one of nine area education agencies in Iowa created to ensure educational opportunities
for children from birth to age 21. Support to local schools is provided in three areas: educational services, media services and special education services (assessment, consultation, speech-language, hearing screenings
and others).
A team of specialists (school psychologist, educational consultant, social worker, speech-language pathologist and others) works at each school in the district several times a week and is available to assist teachers in
supporting the learning and behavioral needs of students. If you have concerns about your child, please notify
your child’s teacher and a time will be arranged to discuss these concerns with someone from the AEA team.
Heartland also provides services to infants and toddlers. If you believe your preschool age child is having difficulty communicating, hearing, or seems to be developing at a slower rate than you think is typical for his or
her age, please call 270-9030 for more information. This service is provided at no cost to the parent.
Heartland will conduct an annual Hearing Conservation Program at each elementary school during the school
year. All students in preschool (in a school building) through grade five will receive a hearing screening. Students in grade six will no longer receive a hearing screening. Students who do not pass this screening may receive individual hearing tests by an audiologist and consultation with school personnel. Parents will be notified
about the results of the hearing tests only if their child does not pass the test. This is a screening process only
and does not identify all hearing or ear problems. If your child has had hearing or ear problems recently, feel
free to send this information to the school nurse for the audiologist. If you do not want your child to participate
in the screening program and follow-up assessments by an audiologist, please notify your school. If there are
any questions about the hearing testing program in your school, please contact the school nurse or principal.
ALLERGIES
A significant number of students in our district have allergies, ranging from a mild sensitivity to severe and lifethreatening. Allergies to latex and peanuts/peanut products tend to be the most severe. Exposure to even a
minute amount of the substance could cause a severe reaction and, without immediate medical assistance, can
lead to loss of consciousness and even death.
Families are asked to alert the school nurse and the district’s Nutrition Services Department if a student has an
allergy and specific accommodations are required. For Nutrition Services to make the necessary accommodations, a note from the student’s physician must be on file in the Nutrition Services Office.
Schools can adapt lunchroom and classroom procedures to address the needs of all students. Schools may
restrict the presence of peanuts and peanut products, restrict the delivery of balloon bouquets and take other
precautions.
Please check your school nurse for specific information on restrictions and procedures related to allergies.
COMMUNITY EDUCATION
The West Des Moines Community School District has a commitment to lifelong learning, and Community Education serves the needs of our community by connecting people, ideas and resources.
There are programs for people of all ages, from infants to the elderly. Every fall, winter and spring, LEARNWest
offers courses such as cooking, writing, music, math, mechanics, drawing, exercise and finances. In addition,
Community Education’s Kids West program provides care for school-age children before and after school and
during the summer.
Flyers on Community Education activities will be sent home periodically with your child. If you wish to contact
Community Education, please call 633-5001.
CRISIS MANAGEMENT
The West Des Moines Community School District has plans in place to manage emergency and crisis situations that occur during school hours, involving students, staff or facilities. The emergency plan provides the
procedures to follow at the time an emergency situation takes place. This may include responding to threats of
violence, fire, tornado, bomb or terrorist acts. A crisis management plan provides the procedures to follow in
Page 30
the aftermath of a traumatic incident that affects the population at an individual site or across the district. This
may include emergency situations as well as tragedies impacting an employee or student. For more information, log on to wdmcs.org/district/our-schools/crisis-plan.
The plans include a process to communicate relevant information to appropriate audiences. Members of the
administrative team at the school and district level are responsible for assessment of an incident or situation
to determine if a crisis exists.
As part of the crisis management process, appropriate administrators determine whether communication is
required. In the event of a school level, local or national emergency, the district will communicate via local media regarding safety measures and parent-student contact. In the event of a crisis, the district will communicate with those who are most affected by the crisis or at some risk a) when required by law; and b) when there
is a validated current or future risk or threat to the health or safety of students, staff or community members.
If the judgment is made that no current or future threat exists, formal communication is not required.
DIVERSITY, A GUIDING PRINCIPLE
“We value differences in others and find ways to share and appreciate those differences.”
As one of the five guiding principles of the West Des Moines Community School District, understanding and
appreciating diversity is a key component in building a community of learners. Students, staff and community
members have a right to expect and receive respect for differences — in abilities, ethnic background, religion,
age, gender, culture or sexual orientation.
Our responsibilities, as members of the learning community, are to provide a safe learning environment, to
report acts of discrimination and harassment whenever they occur and to treat all learners with respect.
EARLY CHILDHOOD
Kindergarten Registration
In Iowa, a child must be five years on or before September 15 in order to begin school. Parents may register
their child any time after September 1 of the preceding school year at the Registrar’s office. A record of birth
(such as a birth certificate) and a record of immunizations against diphtheria, pertussis (whooping cough),
tetanus (DPT), polio, hepatitis B, rubella (measles), rubeola and varicella (chicken pox) are requested. Parents
will also need to provide proof of residency. The Registrar’s office is located at the Learning Resource Center.
Complete information is available on the district website at www.wdmcs.org or call Joy Zuber at 633-5101.
Kindergarten Roundup and Story Time
Information Nights – for parents only – are scheduled by building principals for children who will be entering
kindergarten the following year. The school activity calendar includes pre-kindergarten story times and visitations at the elementary buildings.
Tiger Cubs Preschool
Five elementary buildings offer preschool in the West Des Moines Community School District: Clive Elementary, Crestview Elementary, Jordan Creek Elementary, Western Hills Elementary and Westridge Elementary.
These programs serve three and four-year-olds and are inclusive of Special Education preschoolers. The fouryear-old programs are funded through the Statewide Voluntary Preschool Program.
Statewide Voluntary Preschool Program (SVPP)
The West Des Moines Community School District will offer tuition-free preschool for four-year-olds at five
schools: Clive, Crestview, Jordan Creek, Western Hills and Westridge. The district also partners with four community preschools and two childcare centers to offer this program. Children must be four years old on or before
September 15, but not yet age-eligible for kindergarten to qualify for SVPP. All programs charge a registration
fee and community partners may charge a building fee.
All classrooms will be led by an Early Childhood certified teacher; programs must meet quality standards
and requirements set by the Iowa Department of Education. SVPP is open to all age-eligible children, though
spaces will be limited and priority will be given to both lower income families and district residents. For more
information, visit the district website at www.wdmcs.org and follow the link to Early Childhood or call Holly
Burns at 633-5010.
Project Shine/Early Childhood Iowa
The West Des Moines Community School District has funding through Polk County Early Childhood Iowa to
Page 31
provide quality preschool programming to children ages three through five. Qualifying families must meet income guidelines and live within the district boundaries. For an application or more information please contact
Holly Burns at 633-5010 or Sonja LeSher at 633-5009.
Head Start
Head Start provides educational experiences for three- and four-year-old children from families that meet
income guidelines. If you would like more information about this program call Drake University Head Start at
271-1854. Within our district boundaries, Head Start programs are housed at the Head Start Ashworth Center,
1025 28th Street in West Des Moines.
ENGLISH AS A SECOND LANGUAGE WELCOME CENTER
All new families, for which English is a second language, must register their children for school at the district’s
Welcome Center. The Welcome Center is located at Valley High School. An appointment is necessary and may be
scheduled by calling 633-4001.
GANGS AND GANG-RELATED ACTIVITIES
In the West Des Moines Community School District we do not tolerate gang activity. The presence of or student involvement in gangs or gang-related activities on school grounds, while school is in session or at schoolrelated events, including the wearing, possessing, using, distributing, displaying or selling of any clothing,
jewelry, emblem, badge, symbol, sign, colors or any other thing that is evidence of membership in or affiliation with any gang, is strictly prohibited. Any student who violates this policy shall be subject to disciplinary
actions that includes, but is not limited to suspension or expulsion in accordance with the district’s student
discipline policy 503.1.
As used herein, the phrase “gang-related activity” shall mean any conduct engaged in by a student (1) on
behalf of any gang, (2) to perpetuate the existence of any gang or (3) to effect the common purpose and
design of any gang, including without limitation, recruiting students for membership in any gang, threatening
or intimidating other students or employees to commit acts or omissions against his will in furtherance of the
common purpose and design of any gang.
As used herein, the term “gang” is defined by Iowa Code 723A means
any ongoing organization, association or group of three or more persons, whether formal or informal, having as its primary activities, the commission of one or more criminal acts, which has an identifiable name
or identifying sign or symbol and whose members individually or collectively engage in or have engaged
in a pattern of criminal gang activity. The “pattern of gang activity” means the commission, attempting to
commit or solicitation of two or more criminal acts, provided the criminal acts were committed on separate
dates or by two or more persons who are members of or belong to, the same criminal street gang.
HEALTH SERVICES
Ten nurses serve the West Des Moines Community Schools. Most buildings also have a health office assistant.
Parents are always contacted before an ill or injured child is released from school. A written request from parents is required before medication can be dispensed or taken at school.
INFLUENZA
The district works closely with the Polk County Health Department, other Polk County school districts and the
Iowa Department of Public Health to monitor flu conditions and make decisions about the best steps to take
concerning schools. Here are a few things parents can do to help:
• Know the signs and symptoms of the flu. Symptoms of the flu include fever (100 degrees Fahrenheit, 37.8
degrees Celsius or greater), cough, sore throat, a runny or stuffy nose, body aches, headache and feeling
very tired. Some people may also vomit or have diarrhea.
• Do not send children to school if they are sick. Any children who are determined to be sick while at school
will be sent home. Have a plan in place if you need to stay home with a sick child.
• Keep sick children at home for at least 24 hours after they no longer have fever or do not have signs of
fever, without using fever-reducing drugs. Keeping children with a fever at home will reduce the number
of people who may get infected.
• Teach your children to wash their hands often with soap and water or an alcohol-based hand rub. You can
set a good example by doing this yourself.
• Teach your children not to share personal items like drinks, food or unwashed utensils.
• Teach your child to cover their coughs and sneezes with tissues. If tissue is unavailable, they can cover up
their coughs or sneezes using their elbow, arm, or sleeve instead of their hand.
Page 32
MAINTENANCE
The West Des Moines Community School District owns and maintains outstanding facilities and grounds. Our
maintenance workers and custodians provide upkeep and repair services to your investment in 1.5 million
square feet of building space on 297 acres of grounds.
NO PETS, PLEASE!
We welcome members of our school family to visit our schools during the day. Our buildings are also open to
the community for many activities such as youth organization meetings, youth sports contests, after school
classes and adult classes.
However, we cannot welcome pets into our schools. Student safety and the cleanliness of the building are put
at risk when animals accompany their owners for a drop-in visit at school. There are exceptions, of course. If
your student is bringing a pet for show and tell or for a class project, please contact the principal for permission before the animal comes to school.
Animals that are kept at school for instructional purposes will be in good health with no evidence of disease,
be of such disposition as to not pose a safety threat to children and be maintained in a clean and sanitary manner. Documentation of current vaccinations will be available for all cats and dogs. Pets/animals and/or their
cages will not be allowed in kitchen, sinks or food preparation areas due to health and sanitation guidelines.
STUDENT ASSISTANCE
The West Des Moines Community School District contracts the services of Employee and Family Resources for
our Student Assistance Program. If you need assistance with family or school issues, call 244-6090 to speak to
a counselor or schedule an appointment. The phone line is open 24 hours a day, seven days a week. Counselor
sessions to assess problems are provided at no cost to you. When additional services are needed, the Student
Assistance counselor will refer you to an appropriate, beneficial and affordable resource.
TELEPHONE RECORDING DEVICE
Most school offices and principals’ telephones are equipped to record phone calls. Phones at the Learning
Resource Center and Operations may also be able to record calls.
The capability to record a phone call is intended to improve customer service and enhance the safety of our
staff, students and families.
TOBACCO USE FREE DISTRICT
The district’s Tobacco Use Free District Policy (Policy 908) directs that there be no use of tobacco products
on any district property, which includes vehicles, buildings and grounds. Thank you for your support and cooperation with this policy.
SCHOOL CLOSING ANNOUNCEMENTS
Up-to-the-minute information about cancellations, dismissals and closings is available on the district website
(www.wdmcs.org), Facebook page (www.facebook.com/wdmcs) and Twitter account (@WDMCS).
In addition, information is provided at the district weather hotline at 633-5555.
The district’s emergency notification system also will be used to notify families of cancellations, early dismissals or other emergencies. Calls are made to home phone numbers, cell phone numbers and/or work numbers
as provided to the school and entered into the Infinite Campus data system.
This information is also shared with the local media on television stations KCCI (Channel 8), WHO (Channel 13)
and WOI (Channel 5); FM radio stations KJJY (92.5), KIOA (93.3), KGGO (94.9), KHKI (97.3), KWQW (98.3),
KZZQ (99.5), KSTZ (102.5), KAZR (103.3), KLTI (104.1), KPTL (106.3) and KISS (107.5); and AM radio stations
KPSZ (940), WHO (1040), KWKY (1150), KRNT (1350) KXNO (1460) and La Reina (1260).
This information is provided as a service for students, parents, staff and community members when school
must be cancelled or dismissed early due to weather conditions or other emergencies.
Learning Resource Center
3550 Mills Civic Parkway
West Des Moines, IA 50265-5556
www.wdmcs.org
updated July 2015