Web Teacher Guide

Transcription

Web Teacher Guide

Web
Teacher Guide
Revised for 2008 - 2009
This Teacher Guide will assist Brevard teachers through various GradeQuick features and will serve
as an easy reference to guide teachers through the school year using GradeQuick.
New Feature! Pages marked with this Brevard Public Schools
Logo indicate those things that are required of BPS teachers. Pages
not labeled as such are additional features of GradeQuick.
Look for the asterisks in the Table of Contents for these pages.
GradeQuick is a trademark of Jackson Software, © 2007 Jackson Software, Chicago, Illinois, All Rights Reserved
Customized by Brevard Public Schools. http://techtraining.brevardschools.org/gradequick Version 12/17/2008
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Table of Contents
Starting GradeQuick Web ............................................................................ 5 Before You Begin Using GradeQuick ....................................................... 11 Customizing Your Gradebook .................................................................................................................12 Setting Grade Scales ................................................................................................................................13 Setting Grading Symbols .........................................................................................................................14 Setting Score Footnotes ..........................................................................................................................15 Adding Student Information Fields.........................................................................................................16 Adding Class Information Fields ............................................................................................................17 Copying Information from One Gradebook to Another ........................................................................18 Using Your GradeQuick Gradebooks ....................................................... 20 Adding Students to Classes (Elementary ONLY) * ...............................................................................21 Removing Students from Classes (Elementary ONLY) * ......................................................................23 Selecting a Gradebook * ..........................................................................................................................24 Entering Student Information ..................................................................................................................25 Entering Student Information – Assigning Multiple Grade Scales......................................................26 Entering Class Information......................................................................................................................27 Entering Test/Assignment Information * ................................................................................................28 Using Score Footnotes ............................................................................................................................31 Starting A New Term * .............................................................................................................................32 Viewing Term Weighting ..........................................................................................................................33 Setting Up Category Weighting...............................................................................................................34 Setting Up Tests Weighting .....................................................................................................................35 Accepting Attendance * ..........................................................................................................................36 Changing the Attendance Chart View ....................................................................................................37 Creating a Seating Chart ..........................................................................................................................38 Using the Student Assessment & Lesson Planner in GradeQuick ........ 40 Introduction to Using Skills in GradeQuick ...........................................................................................41 Importing Skills * .....................................................................................................................................42 Choosing Student Assessment Method .................................................................................................43 Defining a Skill Assessment Scale .........................................................................................................44 Entering Standards and Skills Manually .................................................................................................47 Manually Entering Student Assessment Grades * .................................................................................51 Automatically Assigning Skill Assessment Grades ................................................................................52 Printing Class Skill Report ......................................................................................................................54 Lesson Planner .........................................................................................................................................55 Creating a Lesson Plan ..........................................................................................................................55 Printing a Lesson Plan ............................................................................................................................60 Printing Reports from GradeQuick ........................................................... 62 GradeQuick is a trademark of Jackson Software, © 2007 Jackson Software, Chicago, Illinois, All Rights Reserved Customized by
Brevard Public Schools. http://techtraining.brevardschools.org/gradequick Version 12/17/2008
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Creating a Report Memo ......................................................................................................................... 63 Creating Student Memos * ...................................................................................................................... 64 Student Reports ....................................................................................................................................... 65 Blank Gradebooks ................................................................................................................................... 69 Printing Gradebook Spreadsheets......................................................................................................... 71 Printing Multi-file Reports ....................................................................................................................... 73 Elementary Interims & Progress Reports * ........................................................................................... 75 Ending a Grading Period in GradeQuick ................................................. 77 Entering Comment / Conduct Codes * .................................................................................................. 78 Entering Term Grades *........................................................................................................................... 79 Overwriting Term (Grading Period) Grades *........................................................................................ 80 Semester Exams (Secondary Schools) *............................................................................................... 81 Printing a Summary of Sent Data ........................................................................................................... 83 Using the Advanced Features in GradeQuick ......................................... 85 Changing the Font ................................................................................................................................... 86 Changing Column Widths ....................................................................................................................... 86 Sorting Students ...................................................................................................................................... 87 New Test Column Location..................................................................................................................... 88 Sorting Tests ............................................................................................................................................ 89 Dropping Low Scores .............................................................................................................................. 90 Using Global Changes (Entering or Changing Many Scores at Once) .............................................. 91 Copying Information from One Gradebook to Another ....................................................................... 92 Modify a Seating Chart ............................................................................................................................ 93 Using the QuickNotes Library ................................................................................................................ 94 Inserting QuickNotes ............................................................................................................................... 95 Students Displayed ................................................................................................................................. 96 Preferences .............................................................................................................................................. 99 Working at Home ................................................................................................................................... 100 Gradebook Management ......................................................................... 101 Renaming Gradebooks ......................................................................................................................... 102 Restoring a Previous Gradebook ......................................................................................................... 105 4
GradeQuick is a trademark of Jackson Software, © 2007 Jackson Software, Chicago, Illinois, All Rights Reserved Customized by
Starting GradeQuick Web
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Starting GradeQuick Web *
GradeQuick Web is accessed online through its companion program, Edline.net. Every member of the
school will receive an activation code that allows him or her to set up an Edline account. You only use it
one time. When you activate your account, you choose your own screen name and password. After that,
you will always use your screen name and password to log into Edline.
To Set up a Screen Name and Password:
Step 1: Go to the Edline home page by entering www.edline.net in your browser's address bar.
Step 2: Click the link "Click here if you have a new activation code".
Note:
•
Do NOT bookmark this Edline Login page as a Favorite in your Internet Browser Program (Internet
Explorer, Firefox, etc.). Type it in the Address line of your browser each time.
•
Edline uses a series of servers and bookmarking one of them may cause an error telling you it cannot
find your account or gradebooks.
•
If you have trouble accessing your gradebooks, or your Edline Site is altered, log out and re-access
Edline by typing www.edline.net into the address line and pressing the Enter key. Log in again.
Step 3: Enter your activation code into the "Activation Code" field and click the "Enter" button. If you have
more than one activation code, enter the next code now and click "Enter". Repeat this process
until you have entered all your activation codes.
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Step 4: You should see the name for each account listed at the bottom of the page. If these names all
describe you, then click the "Activate This Code" button.
Your name should
appear here.
Step 5: You will see Edline's Privacy Policy and Terms of Use. Please read it and click "I Agree" to
continue or "I do not agree" to cancel.
If at any time you wish to review the Edline Privacy Policy and Terms of Use, you can locate a link
to it on the www.edline.net login page and at the bottom of the left navigation bar of your Edline
start page.
Step 6: If this is the first time you have received an activation code(s) from any school, click the "New
Account" button. If you already have an Edline account, click the "Combined Account" button to
combine your new account with your existing account.
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Step 7: If you are setting up a new account, choose a screen name and a password. Then, enter your first
and last name. Click Continue.
Step 8: On the next page, choose your email settings and your personal security question. If you ever
forget your screen name or password, Edline can send your screen name and a temporary
password to you. It will need your email address and your security question to do this. Click the
Update button to save your information.
If you are not sure
what your email
address is, please
contact your Tech
Specialist.
Choose YES to
both email options.
This allows
teachers to fully
utilize the
communication
tools in Edline.
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Step 9: Edline will display the Print Guides Page. This page contains links to quick-start guides to help you
use the site. Follow the instructions at the top of the page to print the guide that is right for you.
Click Done at the top of the page when you are finished. Your new account has now been
activated.
If at any time you wish to review these documents, you can locate them by clicking the Help
button at the top right side of your Edline start page.
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Step 10: Click Get GradeQuick Plugin found in the Command Center window. Follow the directions that
appear.
Step 11: Once the plug-in has been installed you can click My GradeQuick Web to open the program.
Important! You will need to repeat this step, installing the GradeQuick Plugin, on each computer on which you
use GradeQuick Web.
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Before You Begin Using
GradeQuick
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Customizing Your Gradebook
Successful use of GradeQuick begins with setting GradeQuick features to correspond with your
school/district policies and/or your personal user preferences. Brevard Public Schools has created global
settings for all teachers to use, but allows teachers to further establish their own settings.
Please consider setting the following GradeQuick features prior to entering grades in GradeQuick. Settings
may be changed after you have started your gradebook, however you would need to set the feature in all
gradebooks or use the Gradebook to Gradebook Copy feature.
These GradeQuick Features are preset for you and cannot be modified.
•
Grade Scales
•
Attendance Codes
•
Numeric Grades
•
Attendance Start Dates
•
Vacation Dates
•
Term Weights
These GradeQuick Features are preset for you, but can be edited or added to as shown in this manual.
•
Student Data Field Names
•
Weighting (Category & Test/Assignment)
•
Grading Preferences
•
Grading Symbols
•
Score Footnotes
After you have customized or modified your
chosen features in one gradebook be sure to
follow the directions on page 18 of this section
to copy the features to your other gradebooks if
you wish to use them globally.
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Setting Grade Scales
Brevard Public Schools has preset four different grade scales. These four scales are
Secondary/Intermediate (ABCDF), Primary (OSNU), No Grade (NG), and Pass/Fail (Pass/Fail).
GradeQuick allows teachers to assign more than one Grade Scale for each file, for an individual student, or
for a group of students.
Default is the ABCDF Grade Scale
GRADES 1 & 2 USE THE OSNU GRADE SCALE, TEACHERS OF THOSE GRADES WILL NEED
TO ASSIGN THIS SCALE TO THEIR CLASSES.
a.
b.
c.
d.
e.
In a gradebook spreadsheet, on the Menu Bar, click the View Menu.
Choose Student Info.
Scroll down the list and choose GScale. Click OK.
In the GScale column which now appears on your spreadsheet, make sure the number is 3.
If not, click anywhere in the column, right click, then choose Fill Current Column.
• Type 3 in the box and choose OK. The column should be filled with the new GScale.
• You can hide this column again if you wish.
• Repeat for each class.
Default is
the ABCDF
Grade Scale
The four BPS preset grade scales
(see further explanation above):
Note: If you modify these settings and wish to use them globally for all of
your files, you must use the Gradebook to Gradebook Copy feature.
Select Grading Scale in the Copy What window. Complete directions
appear on page 18.
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Setting Grading Symbols
Grading Symbols such as letters, symbols, or words can be entered as test/assignment scores. Some
symbols and their values have been preset for you, but you may modify or add symbols for GradeQuick to
use to calculate averages. (The value is the percentage of the total points for the assignment that the
student will receive.)
To Change Grading Symbols:
Step 1:
Step 2:
Step 3:
Step 4:
Step 5:
Click Grading Æ Set Grading Symbols. The Set Grading Symbol dialog box will appear.
Scroll down to “Undefined” and highlight.
Click in the Symbol text box. Type the symbol.
In the Value text box, type the value you want to assign to the symbol - Click Change Now.
Continue to change any other Grade Symbol and its value to fit your needs. When finished, click
the OK button.
The Double Asterisk is
preset as a Zero(0)
grade. To change its
default value to
Exempt, click Grading
Æ Grading Preferences
and choose the Exempt
option under the
appropriate area.
Holding the
Control Key
down and
pressing the
C key
creates a
Check-mark.
Create up to 20 different Grading
Symbols. Symbols such as A, B, +, - ,
are just a few examples. Create an
exempt symbol by entering the new
symbol and entering an X for the value.
Note: If you modify these settings and wish to use them globally for all of your
files, you must use the Gradebook to Gradebook Copy feature. Select
Grading Symbols in the Copy What window. Complete directions appear on
page 18.
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Setting Score Footnotes
Score Footnotes allow you to add meaningful symbols/descriptions (defined by you and your
administration) to specific scores in your gradebook. Brevard Public Schools has provided you with several
preset footnotes as shown in the picture below, but you can add and edit them if you wish.
Footnotes are useful as they provide “at a glance” information about a particular grade.
To View, Edit, or Add Score Footnotes:
Step 1: Click Grading → Set Score Footnotes. The Scores Footnotes dialog box appears.
Step 2: Select a code from the drop-down menu. Available codes are letters of the alphabet and
numbers zero through nine. A total of 10 codes may be created.
Step 3: Click the Meaning box – Type the meaning of the code.
Step 4: Click Change. Continue adding or modifying other score footnotes. When finished, click OK.
Only ten footnotes can be
created for each
course/class you teach.
You may set different
footnotes for each
course/class.
your files, you must use the Gradebook to Gradebook Copy feature. Select
Score Footnotes in the Copy What window. Complete directions appear on
page 18.
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Adding Student Information Fields
Brevard Public Schools has locked important student data fields. These are birthday, parent name, phone
number, address, city, state, zip code, sex, grade level, and sheet number. GradeQuick provides a place
for you to track other information about each of your students. This information is then available to print on
reports, to use for selection criteria, to display on the spreadsheet, or to export. Example: You may wish to
record the assigned textbook a student has or their reading group.
To Add a New Student Data Field:
Step 1: Click Edit Æ Student Information or click the Edit Student Information button on the Big
Toolbar. The Edit Student Information dialog box will appear.
Step 2: Choose one of the Add field options at the bottom of the dialog box.
Step 3: Type the name of your new field. Press Enter. Click Yes – on the warning dialog box. Continue
the same procedure to add as many fields as you would like.
Step 4: Click OK to return to spreadsheet.
Note: Teachers who attempt to remove certain data fields will find that the fields return when the file
is reopened. This is because some data fields, which are important in the exchange of information
between GradeQuick and Brevard Public Schools’ SIS (Student Information System), cannot be removed.
Click buttons to add
a new Student Data
Field.
Data Field Names in the Copy What window. Complete directions appear on
page 18.
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Add New Field at
End is recommended
to avoid confusion.
Adding Class Information Fields
Brevard Public Schools has locked existing class information data fields. GradeQuick provides a place for
you to track other information about each of your gradebooks, classes, or files. This information is then
available to print on reports, to use for selection criteria, or to display on the spreadsheet. Example: Record
a class’s activity or lunch schedule.
To Add a New Class Data Field:
Step 1: Click Edit Æ Class Information. The Edit Class Information dialog box will appear.
Step 2: Click one of the add field options at the bottom of the dialog box.
Step 3: Type the name of your new field. Press Enter. Click Yes – on the warning dialog box. Continue
the same procedure to add as many fields as you would like.
Step 4: Click OK to return to the spreadsheet.
Note: Teachers who attempt to remove certain data fields will find that the fields return when the file
is reopened. This is because some data fields, which are important in the exchange of information
between GradeQuick and Brevard Public Schools’ SIS (Student Information System), cannot be removed.
Click buttons to add a
new Class Data Field
Add New Field at End
is recommended to
avoid confusion.
Class Field Names in the Copy What window. Complete directions appear on
page 18.
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Copying Information from One Gradebook to
Another
Information that you create in one file can be copied to another file using the Gradebook to Gradebook
Copy feature.
To Copy from One Class File to Another:
Step 1: Click Edit → Gradebook to Gradebook Copy or you may right click the desktop and click
Gradebook to Gradebook Copy.
Step 2: In the dialog box, select the source file you want to ‘Copy From’ and the destination file(s) you
want to ‘Copy To’. To choose more than one destination file, hold down the CTRL key on your
keyboard and click each of the individual destination files to select them.
Step 3: Choose the item you want to copy from the Copy What list. Depending on the item, you may be
asked to choose the manner in which you want the information treated.
Step 4: Click OK to make the copy.
Source file
Destination
file(s)
NOTE: You must repeat this process for each item in the Copy What
list that you wish to change in multiple gradebooks. This is due to the
different types of information required by the different items.
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Using Your GradeQuick
Gradebooks
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Adding Students to Classes
(Elementary ONLY) *
All Secondary classes and Homeroom classes in the Elementary school will be updated automatically on a
daily basis. This procedure is to be used ONLY by teachers in the elementary school and only for classes
other than their homeroom class.
Step 1:
If you have GradeQuick open, close it. Students will be added to Edline only. Once added to
Edline, they will automatically be added to GradeQuick.
Step 2:
Log into Edline
Step 3:
Under the My Classes section, click the name of the class you want to add students to the
Edline roster.
Pick a class
by clicking
on the name
Step 4:
Step 5:
Step 6:
Step 7:
Step 8:
Click the Manage Class link located in the Command Center.
Scroll down and click Members & Permissions button located under the Class Management
section.
Click the Search for Users to Add button.
Click the drop down box next to Show 50 and select Show All.
You will then be able to view all students registered in your school (please allow a minimum of
2 days for a brand new student).
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Step 9:
Click in the box to the left of all the students to add to this class so that a checkmark appears
in the box.
Step 10:
When finished placing checkmarks for all students to add, scroll to the bottom of the page and
click Add Selected Users to Group.
You have now added the selected students to your Edline roster (This is the Group Member
List or the Class Membership).
Step 11:
Step 12:
Step 13:
Step 14:
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Click Done.
Once you have added students to the Edline roster, open GradeQuick. You will be notified of
the roster changes in GradeQuick. Click OK.
You will now see the newly added students in your GradeQuick gradebook.
Removing Students from Classes
(Elementary ONLY) *
All Secondary classes and Homeroom classes in the Elementary school will be updated automatically on a daily
basis. This procedure is to be used ONLY by teachers in the elementary school and only for classes other than
their homeroom class.
Students who are no longer in your class should be deleted from the Edline roster only. DO NOT delete students
directly from the GradeQuick rosters.
Step 1:
Step 2:
Log into Edline
Under the My Classes section, click the name of the class you want to delete students from the Edline
roster.
Click the Manage Class link located in the Command Center.
Scroll down and click Members & Permissions located under the Class Management section.
Place a check mark in the box to the left of the student to remove by clicking in the box.
Click Remove Selected.
Step 3:
Step 4:
Step 5:
Step 6:
Step 7:
Step 8:
When the next box opens, asking “Remove the selected members from this group?”, click OK.
Your list now reflects that the student has been removed from the Edline class roster (list of
Members).
This student will now show up dropped in your GradeQuick gradebook. You may hide the
dropped students by right clicking and choosing Hide Dropped.
Step 9:
Step 10:
DO NOT DELETE STUDENTS FROM YOUR
GRADEQUICK GRADEBOOKS!!!!!!!
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Selecting a Gradebook *
Each class period has its own gradebook. (Secondary teachers will have a separate gradebook for each
period. Elementary teachers will have a separate gradebook for each subject they teach.) This information
is uploaded from the BPS Student Information System into GradeQuick.
Step 1: Click Window on the menu bar as shown in the picture below.
Step 2: Select the gradebook you want to work with from the list that appears. The bullet appears in front
of the gradebook that is currently displayed.
Note:
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•
When you have activated your account in Edline and have accessed GradeQuick Web through it,
the program will automatically display your classes as they have been uploaded from the BPS
Student Information System (SIS).
•
Only Secondary classes and Elementary homeroom classes will be regularly updated. All other
Elementary classes require manual roster updates in Edline by the teacher.
•
The turnaround time for changes to appear in GradeQuick is at least 24 hours. Changes to the
GQ School Roster for all Secondary classes and Elementary homeroom classes come from the
Student Information System (a.k.a. AS400/CrossPointe/JWalk/Terms).
•
Teachers who notice incorrect information in GradeQuick such as misspellings, students in the
wrong classes, or students who are not added to their roster (All Secondary classes and
Elementary homeroom classes) automatically, should immediately speak with their school’s data
entry clerk to correct the problem. Once corrected in the SIS, the problem should be resolved.
•
Changes may take as long as 48 hours to appear in Edline/GradeQuick. Teachers should wait for
these changes and NOT try to edit GradeQuick manually. This will cause gradebook errors.
Entering Student Information
The Student Information fields contain information specific to each student. Information recorded there can
be printed on reports and may be used for proper importing and exporting of data. All necessary student
information has been imported for you and cannot be edited.
Student Information is also the place to keep additional data about your students. You can print the data or
even use it as selection criteria. Once the Student Information Fields have been created, as described on
page 16, you can enter the information for each student.
To Enter Student Information:
Step 1: Click Edit Æ Student Information or click Student
Information on the BigToolbar.
Step 2: To enter data, click in the empty Student Information cell to
the right of a Field Name.
Step 3: Enter student data.
Step 4: Click Next Student to move to the next student on the list.
Or another way to enter Student Information
Step 1: Click View Æ Student Information.
Step 2: Click the data field from the list or multiple data fields. Click OK. The spreadsheet displays that
data field as a column on the screen next to the ID column.
Step 3: To enter data, click in the column for that data field and type your information for the student.
Press Enter. Continue adding the student data. Press the Enter or the Down Arrow key after
each entry. Column width automatically adjusts to the widest entry.
Note: Student Information from Brevard Public Schools’ SIS (Student Information System) is included
in all Secondary classes and Elementary homeroom classes. This data is automatically updated when new
information is made available.
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Entering Student Information – Assigning
Multiple Grade Scales
Brevard Public Schools has preset four different grade scales. These four scales are
Secondary/Intermediate (ABCDF), Primary (OSNU), No Grade (NG), and Pass/Fail (Pass/Fail). You may
wish to assign different grade scales to specific students within a class or to change the grade scale for the
whole class. For example, a particular student may be on a Pass/Fail Scale or you may assign the NG
(No Grade) Scale to your Homeroom class.
To Assign a Grade Scale to a Student or Group of Students:
Step 1: Click View Æ Student Information.
Step 2: Click the data field on the right to select GScale. Click OK. The spreadsheet displays the GScale
column on the screen.
By default, your classes
are assigned the grade
scale appropriate to
their level. (see further
explanation above):
Step 3: To change a student to a different GScale, click in the column for that student and type the number
corresponding to the GScale that was created for this student or group of students.
Step 4: Press Enter. Continue changing the GScale for any other students that need to be assessed
based on a different GScale. Press the Enter or the Down Arrow key after each entry.
To assign the whole class to a
different GScale, you can use the
Global Changes feature. For more
information, see the Global Changes
section in this document on page 93.
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Entering Class Information
The Class Information fields contain information specific to each gradebook or class. Information recorded
there can be printed on reports and may be used for proper importing and exporting of data. All necessary
class information has been imported for you and cannot be edited.
You may wish to create additional Class Information Fields; this process is described on page 17. Class
Information is the place to keep additional data about your classes. You can print the data or even use it as
selection criteria.
To Enter Class Information:
Step 1: Click Edit Æ Class Information.
Step 2: To enter data, click in the Empty Class Information cell to the right of the Field Name.
Step 3: Enter the class data. Click OK.
Never attempt to
change data that
has been preset for
you as it may cause
your gradebook to
operate improperly.
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Entering Test/Assignment Information *
GradeQuick uses the word Test to refer to any assignment whether it is a quiz, project, or other
graded assignment.
To Enter Test Information:
Step 1: You can add a test column in one of five ways; click Edit → Add/Del Students or Tests → Add
Tests, click to the right of the last test column, click the Add New Test icon, right click the
spreadsheet, or press F6. – (After clicking to the right of the last test column, a Quick Tip
message box will appear asking if you wish to create a new test column. Choose Yes on Quick
Tips.)
Step 2: The cell for Name is highlighted – type a short name for the title of the assignment. Press Enter or
use the Down Arrow to move to the next row.
Click the Add
New Test icon
to create a new
column.
Short Names vs Long Names
Short Names generally will not
contain enough information to
tell you exactly what the
test/assignment is.
Long Names allow you to
describe it more thoroughly.
For Example, you may wish to
include page number and
questions assigned.
Name field is
limited to 8
characters.
Step 3: The cell for Long Name is highlighted – A dialog box will appear when you begin typing. Type
your descriptive long name. Click OK.
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Step 4: The cell for Term has a default of 1 for grading period 1. If you are beginning your gradebook in a
grading period other than one, you can change the term number to correspond to the number of
the grading period.
Step 5: Highlight the Category cell. Type the classification for the assignment such as homework, quiz, or
test. Press Enter. You may also want to consider entering topics or skill sets as the category
field.
• Category names may be up to 8
characters long.
• You may have up to 32 categories
in one gradebook.
• After you create a Category, it will
appear as a choice when you click
the category dropdown menu.
• To set GradeQuick to
automatically ask you how much a
new category weighs, turn on
Category Weighting as described
on page 32.
Step 6: The Date cell is highlighted – By default, today’s date will appear. It is recommended that teachers
enter the date the assignment is due for clarity on printed reports for parents. To change the
date, double click in the cell. The drop-down calendar will appear. Double click on the desired
date. The arrow buttons allow you to move through the calendar. Press Enter to move to the
next cell.
For information on starting a new
term, please refer to Page 32.
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Step 7: The Possible cell is highlighted – Type a number of possible points for this test. – Press Enter.
Step 8: Now you are ready to enter student scores. Simply enter a student score or grading symbol, then
press Enter to enter scores or grading symbols for the next student.
The Long Name is displayed in the
Test Status Line. The Test Status
Line also includes statistics.
Possible points must
be entered to enter
scores or symbols for
students.
If the score exceeds the maximum
number of possible points, the
following warning, as shown in the
picture below, appears. Click Yes to
continue adding the next student’s
score. Clicking No will keep the
current score.
This is one way to add extra credit
points to an assignment.
Note: To turn off the warning, click Options Æ Preferences. Uncheck the box for Warn if Score exceeds
Possible for Test. Click OK.
30
Using Score Footnotes
To Use Score Footnotes:
Brevard Public Schools has created footnotes for you and you may edit them as described on page 15. You
may add the Score Footnotes to specific scores in your gradebook.
Step 1: Click a score box. Right click and choose appropriate “Add Score Footnote” from the menu that
appears.
Student’s score will
appear with the Score
Footnote. Score
Footnotes are available
to print out on reports
along with the Score
Footnote Key.
Step 2: To remove a score footnote, click a score box. Right click and choose Remove Footnote.
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Starting A New Term *
GradeQuick begins each gradebook with Term 1. Term 1 refers to your first grading period or marking
period. For schools using two terms for each semester, Term 1 and Term 2 make up the first Semester.
GradeQuick will automatically switch to the next term number according to the attendance dates set by
BPS. If you are entering assignments for other than the current term, you must change the term number in
the Term row.
To Set a New Term:
Step 1: Fill in the test information (Name, long name, etc.) in the column headers in the usual manner.
Step 2: Change the Term number depending upon which term is needed. For this example, we enter a 2
for the start of the 2nd marking period.
Step 3: The Term Weighing window opens to show you the weight the new term is assigned. Only terms
that have been used will be listed. Click OK. The next time you enter a test column, the new
term number will automatically appear in the Term row.
Step 4: You may want to view only assignments for the current grading period. Select the drop-down
menu and select Show Term 2.
Gradebook
displaying only
assignment(s)
for Term 2.
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Viewing Term Weighting
This weighting system is used to combine term subtotals for an overall final grade. Brevard Public Schools
has preset term weighting for you according to the system used by your grade level.
School Type
Term Weighting Used
Elementary
Elementary schools are on the 25/25/25/25 system; each term is 25
% of the final grade.
Secondary
Secondary schools are on the 40/40/20 system; each term is 40%
and the final exam is 20% of the semester grade. (Middle schools:
each semester is 50% of the yearly grade.)
To View Term Weights:
Step 1: Click Grading Æ Weighting. The Weighting dialog box appears.
Only terms that have
been used appear in
the weighting dialog
box.
This example shows
an elementary school
during term one.
This example shows a
secondary school at
the end of the school
year.
33
Setting Up Category Weighting
Category Weighting is used to specify the value that each category has in computing the term or final
grade. Because terms are weighted, categories are weighted within each term, and then term weights are
applied to calculate the final average.
To Set Category Weights: (IMPORTANT: Do NOT change category weights for new terms – Add new
categories instead. See Note below.)
Step 1: Click Grading Æ Weighting. The Weighting dialog box appears. Click Weight Categories.
Step 2: Note that all the categories you have in your gradebook will appear.
Step 3: Click one of the categories, such as Classwrk – highlight the 0.00 in the box next to Change. Type
a weight, such as 25. Click Change.
Step 4: The highlight will move down to the next category. Repeat the step above for this category.
Change the weight for each category in the list.
Step 5: When changes are complete, all categories should have weights in the list box. When all weights
are exactly as you want them, click OK.
Category Weighting option selected
Remember that
category names
are limited to
eight characters
Note: Any category for which you
keep the weight at 0 will not be
averaged in the term or final grade.
Note:
•
You can set weights for current categories now, then enter weights for additional categories when you add
them to your file. A dialog box will pop up to remind you to weight new categories.
•
If category weights do not equal 100, or you do not use a category during a term, the program will adjust
weighting to include only those categories used.
•
IMPORTANT: Teachers who change category weights as the year progresses may change previous term
grades because GradeQuick will recalculate those terms with the new weights!
•
34
SOLUTION: Adding new categories for a new term will not affect previous term grade. One suggested
strategy is to begin the categories for that term with the term number (ex: 3tests, 3project, etc).
Setting Up Tests Weighting
If you are weighting categories, or using a point system, there is no need to weight tests. Test weighting is
used to specify the value that each test/assignment has in computing the term or final grade.
Tests/assignments are weighted within each term, and then term weights are applied to calculate the
semester/yearly average.
To Set Test Weights:
Step 1: Click Grading Æ Weighting. The Weighting dialog box appears. Click Weight Tests. The
Caution message appears advising you to enter a weight for all test/assignments. Click Yes.
Note: Weighting individual tests
is NOT recommended!
Step 2: Click OK to close the Weighting dialog box. The Weighting dialog box closes and you return to
the gradebook spreadsheet and a new row appears in the Test Description area. The possible
point value is duplicated in the Weight row for all current tests/assignments.
Weight Tests option selected
Step 3: Enter a weight for each test/assignment by typing the value for each assignment. Any assignment
with a zero weight will NOT be averaged into the Term/Final average.
35
Attendance *
New to GradeQuick for the 2008 – 2009 school year is the ability to provide attendance information for
students to parents within the Edline reports. Important: Attendance will continue to be taken daily (during
homeroom for elementary and during each class period for secondary) within the Student Information
System (SIS) and not taken directly in GradeQuick. Attendance information will then be pulled from the SIS
and pushed into GradeQuick by the district. This process will take place daily in order to provide accurate
attendance records to parents.
Office Attendance VS GradeQuick Attendance
GradeQuick is set up to automatically update with the attendance that is imported from the
Student Information System. This is the official attendance from the school. Teachers are
discouraged to take attendance in GradeQuick as this information will be overwritten the next time you open
your GradeQuick gradebook.
“Accepting Attendance”
In order for GradeQuick to update attendance all the teacher has to do is open their GradeQuick
gradebook. Nothing further is necessary.
Important: Brevard Public School attendance must still be taken in the SIS (Student Information System)
a.k.a. Terms, AS400, JWalk, or Crosspointe. GradeQuick attendance records are pulled from the SIS.
36
Changing the Attendance Chart View
To Change the View of the Attendance Chart:
Step 1: From the Attendance Chart click View Æ Options.
Step 2: Click the Subtotals tab. You may choose to view no totals, year totals, or term totals. Next,
choose the attendance totals to show – tardies, absences, or both. Click OK.
37
Creating a Seating Chart
You can create several seating charts for each class gradebook.
To Create a Seating Chart:
Step 1: Click Edit Æ Seating Chart – or click Seating Chart on the BigToolbar. A reminder will appear to
let you know the different ways a seating chart can be viewed – click OK. The Arrange Seats
dialog box will appear – Choose Number of Rows – set number of rows by scrolling – Select
one of the Teacher’s Seat Options. Click OK.
You can create several seating charts for
the same students. (e.g., Group work,
testing, partners, etc.)
Print them out as a quick reminder for
yourself or to assist substitute teachers.
38
Step 2: Your new seating chart appears. You can then choose Assign All Students to Seats from the
Seating Chart’s Edit menu and GradeQuick will assign seats based on the criteria you select. Or,
left click a seat icon and drag it to the desired position.
Note:
•
You can always revise the chart by clicking on any
seat – hold down the left mouse button – drag the
seat to a new location.
•
You can also modify the appearance of your
seating chart by using the Options menu.
Step 3: Click File → Save Chart As. Type the name of the chart, such as “Lab Groups”. Click OK.
Click File → Exit.
Step 4: Be sure to SAVE the gradebook after you exit the Seating Chart.
39
Using the Student
Assessment & Lesson
Planner in GradeQuick
40
Introduction to Using Skills in GradeQuick
The Skills feature available in GradeQuick allows you to break skills into two levels – standards and
individual measurable skills. Skills are often assessed with rubrics or marks different from the traditional AF or percentage-based grading scales. GradeQuick allows you to define additional assessment scales
(rubrics) for Skills than what is used in the traditional gradebook.
There are two ways to enter skills into your Brevard Public Schools gradebook – importing from preset skill
files (.skf) or by manually entering them.
Because elementary school report cards incorporate skills, several sets of them have been made available
for elementary school teachers to easily import and utilize.
Though not required for secondary report cards, skills and standards can be entered manually by middle
and high school teachers. Brevard Public Schools is working to make the Sunshine State Standards/Skills
available for all teachers to import; these preset skill files (.skf) are not available at the printing of this
manual, therefore directions for manually entering skills has been included here.
After skills are entered into the gradebook, the skills may be linked to lesson plans, associated with
tests/assignments, and to assess students.
Example:
Elementary Reading Skills
After importing skills within the
subject, simply click on the skill, then
the student assessments tab, and use
the drop down menu to assign the
appropriate code for each term. This
information is then available for
reports and report cards.
41
Elementary teachers need to complete this process in
order for progress reports to be correct.
IMPORTING SKILLS *
Brevard Public Schools has created skill import files for elementary teachers to use in reports and report
cards.
Important: Make sure to only import the skills related to the subject of the gradebook you are
using. This means you will need to access each gradebook and import the associated skills file.
For example, 3-6Mathematics.skf should only be imported by an intermediate grade teacher into
their math gradebook. (If the wrong skills are imported into a gradebook, they can be deleted.)
Step 1: On the BigToolbar, click the Edit Skills icon. The Standards and Skills window will open.
Step 2: Click the Import button on the Standards and Skills toolbar. The Open window will appear.
Step 3: In the Open box, choose the .skf file to import. Click Open. The skills will appear in the Edit
Skills Information dialog box.
These skill sets automatically use the following scale:
O S N U
They have been separated into those for grades 1 to
2, and for grades 3 to 6, as well as for each skill area
within those grade levels.
Elementary teachers needing assistance determining
which files to use should contact their school
GradeQuick Teacher Leader or Tech Specialist.
42
CHOOSING STUDENT ASSESSMENT METHOD
Important: There are two methods that you can use to assess student progress towards skills. The first
method is manually. The second is to have GradeQuick do it for you based upon statistical analysis of
student performance on ten related assignments. To do this, the assessment method/scale must be created
before entering the standards and skills manually. This allows you to choose how each skill will be
assessed as you create it.
BPS teachers use a preset elementary skill set, so the assessment method was set for you when you
imported the skills. You then manually determine your students’ performance based on observation,
reviewing individual assignments personally, or analyzing individual student scores, you may move to the
next section.
To Set Assessment Statistic:
Step 1: Click the Edit Skills icon on the BigToolbar. The Standards and Skills window will open. Click the
Assessment Scales button.
Step 2: The Assessment Scales window appears.
Step 3: Select your preferred method for analyzing student scores to measure student progress towards
skills. Click OK.
43
DEFINING A SKILL ASSESSMENT SCALE
Typically, skills are assigned marks different from the traditional grading scales. Defining those in your
gradebook will allow you to assess your students with your defined assessment scale.
Important: If you imported an elementary school skills file, its assessment scale was also
imported for you and will appear in the Assessment Scales box below Scale 1.
Elementary skills sets automatically use the following scale:
O S N U
To Add Skill Assessment Scale(s):
Step 1: Click the Edit Skills icon on the BigToolbar. Then click the Assessment Scales button on the
Standards and Skills toolbar.
Step 2: The Assessment Scales window appears. Scale 1 is highlighted; click the Edit Selected scale
button. The Edit Assessment Scale Dialog window opens.
44
Step 3: Click in the Scale Name box and enter/edit the name of the grading scale.
Step 4: Click in the New value to add box at the bottom and type the highest value. Click the Add button.
Continue to add scale values in order from highest to lowest. If you selected GradeQuick to use
associated Test/Assignment scores to assess student progress, you will need to enter a cutoff
value.
Step 5: Click the drop-down arrow to select your most commonly used mark as the Default Value. This
will automatically fill in the student assessment with the selected value.
45
Step 6: Click the drop-down arrow to select the Mastery Level value that indicates a student has achieved
mastery of a skill. You may also select a value for Partial Mastery Level. (Class reports listing
students that have not mastered specific skills are available in GradeQuick.)
Step 7: In the Scale Type area, click restrict the grading scale, which limits you to the choices from the
scale or you may select to allow entry of values not available in assessment scale. If you entered
a Mastery Level, you will not be able to enter any values other than those available in the
assessment scale. If you need additional Assessment Scales, continue these steps.
Step 8: When you finish, click OK to close the Edit Assessment Scale Dialog window.
Step 9: Select newly created Assessment Scale as Default Scale to automatically have all skills use that
scale to assess students. Click OK.
46
ENTERING STANDARDS AND SKILLS MANUALLY
Entering Standards and Skills Manually:
GradeQuick divides Skills into a two-tier hierarchy: Standards and Skills. The first step is to create the
standards, then the skills within them. If you do not need to use standards, you can skip this step and add
all of your skills under the “General” standard.
To Enter a Standard:
Step 1: Click the Edit Skills icon on the BigToolbar. The Standards and Skills window will open.
Step 2: Click the default standard General in the column on the left. It will then appear on the right side
under heading Standard Name. Change the name to that of your first standard.
47
To Add Additional Standards:
Step 1: Click the + Sign above the Standard icon. New Standard 1 appears in the left column and in the
right panel under Standard Name.
Step 2:
Click New Standard 1 in the Standard Name box and edit the standard’s name. Optionally,
information about the standard may be entered by clicking in the Description and Teacher
Notes boxes and entering any extra notes.
Highlight and Rename the Standard Here.
48
Step 3: Continue adding standards by repeating the steps above.
49
To Manually Add Skills to a Standard:
Skills are the measurable items within a Standard that are used to assess student progress. After skills are
entered in GradeQuick, you will be able to link them to lesson plans, tests (assignments), and to assess
students.
Step 1: Select a standard from the list on the left. Click the + Sign above the Skill icon. New Field 1
appears in the left column and in the right panel under Standard Name. Highlight and rename it
in the Skill Name box.
Important!
You must choose an assessment
scale for each skill you wish
GradeQuick to track. This
allows GradeQuick to compute
student mastery of a skill. If
you will be manually entering
this information, you may choose
NONE.
Step 2: The Description and Teachers Notes boxes allow you to enter a more complete description and
additional notes that you would like to include with the skill.
Step 3: Select the Assessment Scale by clicking the drop-down arrow to change from the Default scale to
another scale.
Step 4: Follow the above steps for each skill.
Note:
During the year as you complete
instruction on the various skills, you
can check this box to indicate that
you completed instruction. All
completed skills are indicated in the
list with a red check-mark. To enter
the Date Instruction Completed,
click the Date Completed drop-down
arrow to select the date on the
calendar. Double-click in the Time
Spent box and use the up and down
arrows to enter the time spent on
the skill.
50
MANUALLY ENTERING STUDENT ASSESSMENT GRADES *
Elementary teachers need to complete this process in
order for progress reports to be correct.
Use this method if you will be manually entering assessments,
(i.e., you have imported the BPS skill sets or have chosen None as the method for grading skills).
Step 1: Click the Edit Skills icon on the BigToolbar. In the Standards and Skills window, select the skill
that you wish to assess your students. Select the Student Assessment tab.
Step 2: The cursor appears to the right of the first student. Type the skill grade or assessment for the
student or choose the grade or assessment value from the drop-down menu. Pressing the Enter
key will move the cursor down to the next student. If a default value has been set for a skill, each
student will initially have that grade in that skill.
To enter the same score, regardless of
the default value, for a particular
marking period, right click and choose
Fill Current Column. Select the value
from the drop down menu. Click OK.
Click Yes to Confirm.
Important! Elementary Teachers…
You must have at least ONE test column for a term in order to
see that term in the Student Assessment Skills area. Make sure
to do this for Reading, Language Arts, Mathematics, and
Homeroom (to assess skills of Lifelong Learning).
51
AUTOMATICALLY ASSIGNING SKILL ASSESSMENT GRADES
Use this method to assign skill grades based on statistics. Prior to this, you must first set the statistics in
the Assessment Scales. Once you have chosen the statistic of your choice, you are able to associate a
skill or skills with an assignment to calculate your students’ skill assessment grades.
To Attach Skills to Tests/Assignments in the Gradebook Spreadsheet:
Step 1: Locate the test column in your grade book and right-click in the Name of the test.
Step 2: Select Attach Skills to Test (test name) from the menu.
Each skill can only be attached to a maximum of 10
test assignments during the school year. Teachers
may be better served by manually assessing student
skills as shown on page 51.
Step 3: Click the box(es) beside the skill(s) you want to associate to this assignment.
52
Step 4: Click OK to save your changes. Using the scores from tests/assignments associated with specific
skills, GradeQuick will assign your students’ skill assessment grade based on the statistic you
selected in the Assessment Scale section.
53
PRINTING CLASS SKILL REPORT
Printing a Class Skill Report can only be done when the teacher has chosen to automatically assign skill
assessment scores as shown on page 52-3. Teachers who manually input skill assessments will see
incorrect reports. Once students are assessed, you can look at whole class statistics to see how your
students are progressing. The Class Profile – Skills Not Mastered report displays the students not
mastering specific skills. The report can be a tool for targeted pull-out remediation, retesting, or reteaching. There are many other skills reports; take the time to explore them, including the individual
student reports.
To Print Class Skill Report:
Step 1: To print a Skills Report, click the Skills Reports icon within the Standards and Skills window
and choose from the Skills Report menu. GradeQuick includes Skills Reports that list all
standards/skills, student performance, and class performance.
Step 2: For Example, select Skills Mastery Reports – Class Profile – Skills Not Mastered. The report
will appear in the Print Preview. From here, you can determine which students to include, what
skills to include, and whether or not to print the report.
Use this button to select the
Standards and Skills you wish
to include on the report.
54
Lesson Planner
GradeQuick is no longer just a gradebook. Our lesson planner feature allows you to work with your grades
and your curriculum all in one convenient location. You may create lesson plans by the day, week, or
unit of study. As you create your lessons, you can choose to associate skills and add tests/assignments to
your gradebook spreadsheet; then they will be there ready for you!
CREATING A LESSON PLAN
To Create a Lesson Plan:
Step 1: Click the Lesson Planner icon on the BigToolbar. The Lesson Planner window opens. Click the
Add button to begin a new lesson.
Step 2: Click in the Title box and give the lesson a name.
Step 3: Click the drop-down arrow next to Start Date to select the beginning date from the calendar. Click
the drop-down arrow next to the End Date and select the ending date.
Step 4: Click in the Overview/Objective box and enter a summary or goals regarding the lesson.
Note: Right click in the
text boxes for access
to Cut, Copy, Paste and
Spell Check.
55
Step 5: The Instructional Plans tab allows you to list Activities, Resources, and Materials you will use.
Click the + button to add a new item. Click the – button to delete an item.
Step 6: After selecting the + button, the Define Instructional Plan window will appear, type in the activity
and materials. Select the Start and End Dates from the drop-down calendars. Enter the
Duration in hours and minutes. Click the drop-down arrow next to the Resource box to select a
Resource. Click OK to close the Activity/Resource window.
Note: You can conveniently add other resources like websites and links to files on your
computer. (see p. 56)
56
Step 7: If needed, you can insert links to websites or files. Right click in the Resource Link window to add
a Web Resource or a File Resource. Type in the URL and enter a Name for the Web Resource. Click
OK. Select the file from the Open window for a File Resource.
Step 8: Manage your resource list to show those things regularly used in your lessons. Click the Add/Edit
Resources button. From there, you can add, edit or delete items from your list. For example, if you
regularly use online resources, your resource list may include an item called Websites.
Note: Resource List items appear in the instructional plans window of your Lesson Planner.
57
Step 9: Click the Skills tab to add skills or standards this plan will address. Click the + button to add skills.
Any skills you previously imported, or manually entered in the Skills Editor, will be available. If
you are not using the Skills Editor, this area can be ignored. Select the skills by clicking in the
associated boxes. Click OK.
Step 10: Click the Method of Evaluation tab to identify how you will gauge student progress through this
plan. Click the + button to add a new method of evaluation. Type the Name and Description for
your Method of Evaluation. Select a date from the drop-down calendar. Check the box to add
an Assignment column in the spreadsheet. Click OK.
Note: Doing this saves you
the step of adding the test
to your gradebook; this
accomplishes two steps at
once!
58
Step 11: In this window, type in the Name and Possible Points for the test column. Choose the Date
from the drop-down calendar. Choose the Category and Term from the previously entered
information from the gradebook spreadsheet.
Step 12: Click the Attach Skills button to assign skills to the test column. Select the skills by clicking on
them. You may select to show all skills or just the skills that were added for the lesson plan.
The number of
skills attached to
an assignment
appears as a
footnote.
59
PRINTING A LESSON PLAN
Step 1: To print a report of your lesson plan, click the Plan Preview button at the top menu bar.
Step 2: Report appears in Print Preview. Select the Printer icon, shown circled above, to actually print
your report.
60
Blank Page
61
Printing Reports from
GradeQuick
62
Creating a Report Memo
GradeQuick has a simple method for keeping written messages regarding students, tests or a whole class.
Some of these memos can be printed on reports. These memos include: Student Memos (including
individual memos for each Interim and Term Comment), Current Test, Private Class Memo, and Report
Memo. As discussed on pages 92 - 3, you may also keep a QuickNotes Library of frequently used
comments to insert into the memos.
The Report Memo is a general note to all students or parents, which may appear on your reports. For
example, you could use the report memo to inform students/parents of upcoming events, future units of
study or ways to better their scores.
To Create a Report Memo:
Step 1: Click Edit Æ Memos → Edit Memos or click the Memo icon on the BigToolbar.
Choose
type of
memo.
Step 2: The Edit Memo dialog box appears. Select Report Memo. Click OK.
Step 3: A notepad appears. You may type any message or edit the message you have already written.
You may make use of certain word-processing functions, such as cut, copy, and paste and spell
checker.
Step 4: When you are finished typing, close the memo by either clicking File → Exit memo or clicking the
X in the upper right corner of the Report Memo notepad. You will be asked if you want to save
the changes. Click Yes.
63
Creating Student Memos *
Student Memos is the place for notes specific to an individual student. These include: Private Memo About
Student, Note To Student, Term # Memo, and Term # Interim comments.
To Create a Student Memo:
Step 1: Click Edit Æ Memos → Edit Memos or click the Memo icon on the
BigToolbar. The Edit Memo dialog box appears. Select Student Memos.
Click OK.
Step 2: A notepad appears. Select the memo type you wish. You may enter a
message or edit messages you have already written. The left and right arrows allow you to
switch to the next student, or you may use the drop-down menu.
Select student.
Select student
memo type.
Private Memo about Student:
Conveniently keep a record of discipline
information or other private comments
regarding a student’s behavior or
performance. They can only be printed
on discipline related reports.
NEW: Each Term now includes a memo
area for Progress report comments
(Term # Memo) and Interim report
comments (Term # Interim) that can be
kept permanently for future reference..
Step 3: When you are finished typing, close the memo by either clicking File → Exit memo or clicking the
X in the upper right corner of the window. You will be asked if you want to save the changes.
Choose Yes.
Step 4: You will notice an equal sign (=) in front of the number before the student’s name, indicating that
there is a memo associated with that student. To remove these markers, click Options →
Preferences. Uncheck the box for Student Memos under Show markers for. Click OK.
Select to get
markers to
show on
spreadsheet.
64
Equal sign indicates a student memo has been
written for student.
Notes to Students will automatically print on
reports. To uncheck this: While viewing the
report, click the Options menu and click on the
Print Report Memo option.
Student Reports
You may choose the style and content you want to include (e.g., whether or not to print missing work lists,
student ranks, etc.) If you save the report configuration, the report will appear in this layout each time you
print this report for any of your classes.
Note: Be sure that a printer has been selected and saved as a default driver on each local computer. If
one is not selected, the reports cannot be printed, customized or viewed in the Print Preview-Editor.
To Print a Student Report:
Step 1: For example, click Reports Æ Student → Single Term Only. Your student report appears in the
Print Preview-Editor. This is where you can modify your reports to contain the information and
the look you want.
Step 2: To change the Term or marking period, use the drop-down menu at the top. The Tests, Subtotals,
Average, and Final Grade will be displayed only for that Term or marking period.
Note: Only terms
that have been used
will be available in the
drop-down box.
65
Step 3: To change the Font or Font Size, highlight the text you want to change by clicking the left mouse
button and dragging across the text. Click Options → Font. A Font dialog box will appear.
Choose a different font or change the size. Click OK.
Select
Font size
Highlighted
Text
Using the menus in the Print Preview-Editor, experiment with the items you
want to include or exclude from the report.
The next several activities refer to the Print Preview Editor Toolbar. You may wish to refer back to it as
needed. You will be using the circled menus.
Note: Once you have created a report with items selected and fonts as you want them to
appear, be sure to save your configurations. Choose Print → Save Configuration. The next
time you choose to use this report for any of your gradebook files, it will be ready for you.
66
Step 4: Click Tests → Select Tests and Subtotals or click Select Test icon on the toolbar. A dialog box
will appear. Here you can select and deselect tests and subtotals that you would like to include in
your report. Deselect Category Subtotals and Term Subtotals. Click OK. You will notice that
information has disappeared from the report. You can change your mind and reselect the
information to see it appear again on the report.
Use Select All or
Select None
buttons to select
or deselect whole
groups.
Step 5: The Options menu indicates with a checkmark additional items
that will appear on the report. For example, the Grade Scale is
selected by default to appear on the report. By removing the
checkmark, the Grade Scale will be removed from the report.
Step 6: Click Students → Select Students or click Select Students icon on the toolbar. A dialog box will
appear. Select the student(s) by highlighting the name(s) or print the whole class by clicking the
Select All button. Click OK.
Use Select All or
Select None
button to select
or deselect all
students.
67
Step 7: Click Print → Print Report. A Printing Options box will appear. Choose a Printing Option and
click OK. A printer dialog box will appear. Click OK. The report will print as you have defined it.
Printing Options
Current Student: The student currently in view.
Selected Students: Students chosen from the
class list.
All Students: All students in the class in view.
Several Files: Allows teacher to select several
classes and students to print. See below.
Note: Selecting the feature to Print Several Files will open a Multiple GradeQuick Select Files window.
Double-click on each file (gradebook) to include in your print job. This printing option is especially helpful
to middle and high school teachers, allowing you to print reports for all of your students from all of your
gradebooks. The next window will allow you to select the students from all classes. Review Step 6 in this
procedure for more information.
68
Blank Gradebooks
If you wish to print a roster and blank grid sheet to use when a computer is unavailable, choose this option
from the Reports menu. You may print a grid with your students’ names, IDs, or data fields. There are no
column headings on this report because the report can have many uses: test scores, attendance, field trips,
substitute teacher gradesheets, etc.
To Print a Blank Gradebook:
Step 1: Click Reports Æ Spreadsheets → Blank Spreadsheet.
Step 2: Your blank gradebook report appears in the Print Preview-Editor. This is where you can modify
your report to contain the information and the look you want.
Note: To decrease the
number of columns, select
Options, uncheck Print in
Thin Column Mode.
Step 3: To add data fields, click Students → Student info. Click the data fields you would like displayed
on the report from the list on the right. Click OK.
69
Field Trip Checklist
Y
Y
Y
Y
Y
?
Y
Y
N
N
N
Y
?
Y
Blank spreadsheet report
displaying the chosen student
data fields.
Blank Spreadsheets have many
uses. Keep track of grades to
enter into GradeQuick, or use
them to prepare for other
school functions.
Step 4: To select certain students such as a reading group, click Students → Select Students. Click
Select None then select the students by highlighting the name(s). Click OK.
Use Select None
button to deselect
all the students in
the class.
Step 5: Click Print → Save Configuration if you want to use the same menu options the next time you
choose this report for any of your gradebooks.
Step 6: Click Print → Print Report to print out your blank gradebook roster.
70
Printing Gradebook Spreadsheets
This sample report is a printout of the entire gradebook spreadsheet for the whole year, looking similar to
the gradebook display on your monitor. You may also find the Single Term Only Spreadsheet useful to see
a snapshot of your class for just a single grading period.
To Print a Gradebook Spreadsheet:
Step 1: Click Reports Æ Spreadsheets → Gradebook Spreadsheet.
Step 2: Your gradebook spreadsheet appears in the Print Preview-Editor. This is where you can modify
your reports to contain the information and the look you want.
Section of
Gradebook
Spreadsheet
Report
Step 3: To include tests and subtotals, click Tests → Select Tests and Subtotals or click Select Tests
icon on the toolbar. A dialog box will appear. Here you can select and deselect tests and
subtotals that you would like to include in your report.
Use Select All or Select
None to select or deselect
all tests or subtotals.
71
Step 4: The Gradebook Spreadsheet’s default setting is to print in thin column mode. This reduces the
number of characters displayed in each column to 4 so you can print more columns while still
using a larger font. To print with wider columns, thus printing more information, click Options
and notice the checkmark that appears in front of Print In Thin Column Mode. Click Print In
Thin Column Mode to remove the checkmark, resulting in wider columns.
Use wide column
mode to display
and print both
average/total
points and grades
for subtotals.
Step 5: Click Print → Save Configuration if you want to use the new font, font size, and other menu
options the next time you choose this report for any of your gradebooks.
Note: Teachers should take the time to practice configuring reports to find
those settings which best suit their needs.
72
Printing Multi-file Reports
(Single Teacher – Same Students – Multiple Files/Subjects)
Perhaps you teach the same set of students for several subjects. Using GradeQuick’s Multi-file
Report, you will be able to print a report for every student that displays grades from many gradebook
files for different subjects. You will design your Multi-file Report before you select your students or the
gradebook files. Therefore, you will be able to view only the data from the first gradebook.
To Print a Multi-file Report:
Step 1: Click Reports Æ Multi-file Progress - One teacher → Single Term Only. An Information
dialog box appears. (It will describe how to create a Multi-file Report to print.) Click OK.
Step 2: The Print Preview-Editor will display the layout for only one gradebook for the first student.
When you print the report, information for the other classes will be added to the report in
the same design as the first gradebook. The information in the top header (student name,
etc.) will appear only once. (Refer to previous report pages to modify your report. Be sure to
Save your configuration after customizing the report.)
Step 3: Click Print → Print Report.
Step 4: The Select Files dialog box will appear. Select the gradebooks to use for your report.
When your list is complete, click OK.
73
Step 5: The Select Students dialog box will appear. Select the student(s) by highlighting the
name(s) or print the whole class by clicking the Select All button – Click OK.
Step 6: The print dialog box appears. Click OK.
74
Elementary Interims & Progress Reports *
Brevard Public Schools has designed viable Elementary Interim and Report Card Templates to
enable intermediate teachers to use GradeQuick Web to print their progress reports. These are
located in the Reports list.
Specific instructions for completing these tasks is still forthcoming. This manual will be updated as
instructions are completed. You can find any updated instructions at the following website:
http://techtraining.brevardschools.org/gradequick/formsTeacher.htm
Interim reports are located in the following location within GradeQuick:
Report → Brevard Reports →
Progress Reports are located in the following location within GradeQuick:
Report → Brevard Grades 3-6 Progress Reports →
75
Blank Page
76
Ending a Grading Period
in GradeQuick
77
Entering Comment / Conduct Codes *
Secondary Schools input comment and conduct codes each marking period in two special student
information fields. Teachers can choose when to view/show these fields, but this information must be
added before completing report cards. They are:
Student Data Field
Code Choice(s)
Code Definition
C1
A
Parent Conference Requested
MP Conduct
S, N, U
Behavior is: Satisfactory, Needs Improvement,
Unsatisfactory
Note: You must record the appropriate codes as listed above in order to request parent
conferences. Record S, N, or U for each student in the MP Conduct (Marking Period Conduct)
column. If you do not enter a conduct grade, students will receive an S.
To Enter Comment Codes/Conduct Grades:
Step 1: Click View Æ Student Info. The Information About Each Student dialog box appears.
Step 2: Click the data field for C1 and MP Conduct on the right to select it. Click OK.
Step 3: To enter data in your gradebook, click in the column for that data field and type your
information. Press Enter. Continue adding the student data. Press Enter or the Down
Arrow key after each entry. Column width automatically adjusts to the widest entry.
78
Entering Term Grades *
(For teachers who have NOT entered test/assignment scores or used GradeQuick as their
gradebook.)
Even if they have not used GradeQuick Web as their gradebook, all Brevard Public Schools
secondary teachers must still input final grades into GradeQuick Web. Rather than entering all of the
test scores in the term, enter only the term’s averages, known as Term subtotals in GradeQuick.
Before a Term subtotal column appears in GradeQuick, at least one test/assignment column must
exist for that term.
To Enter Term Ending Grades:
Step 1: Create a new test column by clicking the add test icon or by pressing F6. The term weighing
window opens. Click OK.
Step 2: The cell for Name is highlighted – type a short name for the title of the column, which in this
case represents the whole term (Example: Term 1 Avg). Press Enter or use the Down
Arrow to move to the next row. You may leave the category and long name blank. You
must be certain to enter the correct Term number in the term row. (You may need to
change the 1 to a 2, or 3, etc. and accept the term weighting window option as described in
step 1.) Enter 100 in the Possible points row. Enter the Term numeric average (not term
letter grade) for each student.
Step 3: View the Term subtotals (score that will be sent to the administrative software). Click View
→ Subtotals. A Subtotals dialog box appears. Select Term – Select Average. Then
click OK. View the Subtotals at the end of each Term to be sure the correct information is
being sent to the administrative software.
Be sure to
enter student
average.
Subtotal letter grades are exported to
administrative software.
Step 4: Remember that although you enter the term average in the ‘test’ column, it is the grade in
the Subtotal column that is actually sent to your administrative software. Thus, any
overwriting that you wish to do must occur in the Subtotal column for Terms and in the far
right column for Final Grades.
79
Overwriting Term (Grading Period) Grades *
GradeQuick’s grade scale is exact in its calculations. There are times that you may want to overwrite
the student’s grade without having to manipulate actual student assignment scores. Brevard Public
Schools allows teachers to change a grade to a different letter grade, to an “I” for incomplete, NG for
no grade, and FA for failure due to absences (for end of semester grades only).
To Overwrite Term Ending Grades:
Step 1: Begin by displaying the Subtotal columns. View – Subtotals.
Step 2: Select Terms for Subtotal to Show then choose average, total points or maximum points.
Click OK.
Step 3: Review students’ subtotals. The Term Subtotal column letter grade is sent to your
administrative system.
Step 4: Select cell for student whose grade you need to change. Enter new grade. The new grade
will appear in green indicating that you have overwritten the grade.
Subtotal letter
grades are
exported to
administrative
software.
Important for Middle Schools: Adjusting GradeQuick for FA & Low Scoring Students
FA Overwritten Grade for Middle School – The numeric average of the semester grade is brought forward to
determine the grade for the year. At the end of the year, teachers must manually average a 59% for the
semester the student FA’d with the numeric average of the other semester. Then, using the letter grade for
this new average, the teacher must overwrite the letter grade in the Year Grade column (Grade Yr).
Low Scoring Student Grade – No numeric grade lower than a 39% will be recorded for the marking period
average. If the student earns an average grade less than 39%, or an FA (failure due to absences), the maximum
average numeric grade to be recorded will be a 39%. If a student scores less than 39%, follow this procedure
to raise the numeric grade. Add a test column, labeling it Failure Adjustment. Assign a value of 0 (zero) in the
Possible Points row. Enter a point value that will give the student a final average of 39%. You may use this one
column for all failing students in the class.
Important: All Secondary Schools
F or FA? Students who earn an average of between 39% and 59% will receive the grade they earned, an F.
There is no need to overwrite the grade with FA. GradeQuick will calculate the earned numeric average.
80
Semester Exams (Secondary Schools) *
Special Scores such as Final Exams are created so that the special test/assignment is not associated
with any Term or marking period. These scores are included in the overall final or semester grade,
but not included in the individual Term or marking period.
IMPORTANT: Brevard Public Schools will automatically populate secondary teacher gradebooks
with the semester exam columns. Teachers will be notified that it is available through a pop-up
message when they open GradeQuick.
To Access Semester Exam Columns
Step 1: Sign into Edline and launch GradeQuick Web, select the desired class under the Window
menu option.
Step 2: Choose View > Terms > View All Terms from the menu options.
Step 3: Choose View > Sort > Tests from the menu options. The Sort Tests window will appear.
Step 4: Click the radio button next to by Date and Ascending sort order. Click OK.
Step 5: Scroll all the way to the right. The SemEx# column will be the last test column on the right.
Brevard Public Schools
Secondary Exam Codes
Semester 1 Exam = SemEx1
Semester 2 Exam = SemEx2
The image to the left shows what the Semester 2
Exam column will look like.
81
Step 6: Enter Possible Points for the column. Enter the exam score for each student.
Each student’s grade for the
Semester Exam column will be
displayed to the right of the
score in the same cell.
To Overwrite a Grade in the Special Score Column:
Note: For most schools, the exam letter grade is what is exported, not the numerical score. Should you
need to change the grade, but want to keep the exam score you will need to overwrite the letter grade.
Step 1: Double click in the cell to highlight it.
Step 2: Press the right arrow then the spacebar. Enter the Grade for the student.
Step 3: Press Enter again. (The overwritten grade will appear in the right most column and the font
color will be green.)
Overwritten Special
Score grade
82
Printing a Summary of Sent Data
GradeQuick’s List Wizard allows you to print a report that displays the final averages and grades from
each marking period including Semester Exams. This will give you a hard copy of the information
sent to your administrative software.
To Use the List Wizard:
Step 1: Click Reports Æ List Wizard.
Step 2: List Wizard window opens. This window allows you to choose various data fields to
display/print on the report. Select data on left by double-clicking or by clicking the right
arrow button. When you have chosen the fields that you sent to your administrative
system, click Next.
Step 3: The List Wizard window will now list the data that you have requested to print.
Step 4: The List Wizard window will allow you to choose different styles for your report. Click
Finish after you make your selections. The List Wizard will display in a Print Preview.
Click the Printer icon to print the list.
83
Blank Page
84
Using the Advanced
Features in GradeQuick
85
Changing the Font
Step 1: Click Options Æ Font. A Font dialog box will appear.
Step 2: Choose a font such as Arial. Then select a smaller or larger font size. Click OK.
Experiment with different
fonts, font styles, and
sizes to best suit you.
NOTE: Extra large fonts may cause GradeQuick to open with the following error dialog box. Click OK
or readjust the font to a smaller size.
Changing Column Widths
You may also change columns widths or remove the ID column to increase the number of columns
displayed.
Step 1: Click View Æ Column Widths.
Step 2: Check mark the box for Thin Column Mode to display more columns.
86
Sorting Students
You may arrange your student rows alphabetically, by ID number, by data field, or by their
performance on any score or overall average. The quickest way to sort your student rows is to place
your cursor in the column that you want to use in sorting, then click one of the Sort buttons on the
Standard Toolbar to sort ascending or descending.
Ascending/Descending
Arrow Sort Buttons
Cursor is in the Name
column
Randomize sort order
of students
Important:
FIRST WORD IN NAME refers to
the first word in the name field.
This is the student’s last name. The
LAST WORD IN NAME is the
student’s first name.
To Sort Students:
Step 1: Click View Æ Sort → Students.
Step 2: There are three levels of sorting available. Select one of the data fields by clicking the black
drop-down arrow, and selecting a field such as FIRST WORD IN NAME. Use this option if
you have entered the names in order, i.e., Smith, Tom or Jones, Mary P.
Step 3: Once you select a sort method, select Ascending (A to Z, 1 to 100) or Descending (Z to A,
100 to 1).
Step 4: If you choose you may select a second sort option such as LAST WORD IN NAME. Use this
option if you have more than one student with the same last name. Select Ascending or
Descending. Click OK.
Dropped Students
See directions on
page 96 for hiding
dropped students in
your class list.
87
New Test Column Location
You can select whether to add new tests to the beginning (next to the Student Name/ID) or the end
(next to the summary columns) of your gradebook. As the number of test grades added increases,
you will have to scroll to the right to get to the newest test columns. Changing the preference to add
tests to the beginning of the gradebook will avoid this. Many users find this makes entering student
assignment scores easier.
Step 1: Click Options → Preferences.
Step 2: Select End or Start. Click OK.
New assignment column
appears to the right of the
student names.
88
Sorting Tests
To Sort Tests:
Step 1: Click View Æ Sort → Tests.
Step 2: Choose by Name to list tests in alphabetical order. Choose by Date to list tests in
chronological order. It is important to enter the date of the test in each test column.
Choose First by Category then by Date to group the tests together by category.
Step 3: Select Ascending or Descending. Click OK.
89
Dropping Low Scores
GradeQuick allows you to drop as many low scores as you wish from any category or overall, and to
restore those scores any time you like. GradeQuick drops the score that will hurt the student’s final
average the most, even when it is not the lowest absolute score or lowest percentage score.
IMPORTANT: Do not leave the Term setting at Any Term! This will change grades throughout the
year for previous terms.
To Drop Low Scores:
Step 1: Click Grading Æ Drop Low Scores. A Drop Low Scores dialog box appears – Note that
all the terms you have in your gradebook will appear.
Step 2: Click one of them, such as Any Category. Highlight the 0 in the box next to the Change
button. Type the number of tests you want to drop for that category. Click Change.
Step 3: When changes are complete click OK.
Note: Repeat this process for each grading
period for which you wish to drop a low score by
using the dropdown menu under Term to choose
another. Do NOT leave this at Any Term!
Step 4
Setting preferences to show
dropped scores in the gradebook
Steps 1 – 3
Dropping low scores
by category
Step 4: To turn display of the marker on or off, click
Options → Preferences. Check or Uncheck Low
Scores Dropped under Show markers for:
Note: A line through
the score (marker)
indicates the score is
dropped.
90
Using Global Changes (Entering or Changing
Many Scores at Once)
You may make changes to rows, columns or the entire spreadsheet with Global Changes.
To Make a Global Change:
Step 1: Position the cursor in the row or column if you want the change to apply to that section. If
you want the change to apply to the entire spreadsheet, it makes no difference which cell is
highlighted. Click Edit → Global Changes. Or right click the desktop and click Global
Changes from the menu.
Step 2: After you select one of the following options, you must choose to apply it to the Current
Student’s Scores, Current Column or the Whole Spreadsheet. Click OK.
This example shows how you would give
everyone a checkmark for a particular
assignment/test.
Select FIND SCORE OR SYMBOL... AND REPLACE WITH THIS SCORE OR SYMBOL... to change
any score or symbol to another score or symbol. For example, if you wish to change all check-marks
in a certain lab assignment, or throughout the class, to the number 50. Type the number you want to
replace in the box next to FIND and the replacement number in the box next to REPLACE.
When you select ADD...TO EACH SCORE, enter the number you wish to add to each score in a row,
column or the whole spreadsheet. If you wish to subtract a number, enter it with a minus sign
preceding the number (-5).
When you select MULTIPLY EACH SCORE BY..., enter the number by which you wish to multiply. If
you wish to divide each number, you would enter a fraction in a decimal format as a multiplier, e.g., if
you wanted to divide each score in half, you would enter .5 as the number by which you multiply the
current score.
Select FILL COL/ROW WITH... if you want to enter the same score in many cells without having to
repeat it.
Select ZAP COL/ROW to remove scores in the row or column you have selected. In this way, you
can delete all scores in a selected test column while retaining the test descriptions in the header of
the column.
91
Copying Information from One Gradebook to
Another
Information that you create in one gradebook can be copied to another gradebook using the
Gradebook to Gradebook Copy feature.
To Copy from One Gradebook to Another:
Step 1: Open both the source gradebook and the destination gradebook(s).
Step 2: Click Edit → Gradebook to Gradebook Copy or you may right click the desktop and click
Gradebook to Gradebook Copy.
Step 3: In the dialog box, select the source file you want to ‘Copy From’ and the destination file(s)
you want to ‘Copy To’. To choose more than one destination file, hold down the CTRL key
on your keyboard and click each of the individual destination files to select them.
Step 4: Choose the item you want to copy from the Copy What list. Depending on the item, you
may be asked to click the manner in which you want the information treated.
Step 5: Click OK to make the copy.
Source file
Destination file(s)
Note: If you teach several classes of the same course, you can use the Copy Gradebook to
Gradebook feature to copy Test Descriptions. This saves you the trouble of inputting new test
column information in each of those gradebooks.
92
Modify a Seating Chart
To Modify a Seating Chart:
Step 1: To Add an empty seat, right click anywhere on the seating chart.
Step 2: If you want to Delete a seat, left click the seat and press the delete key. If a student occupies
the seat, you will be asked if you’re sure you want to delete the seat.
Step 3: To add Pictures to the Seating Chart, click Options → Seat Labels. Check Picture on the
Seat Label dialog box. Click OK. You will be reminded to assign a picture to each student.
Step 4: Select a student by clicking on their seat. Click Edit → Assign Picture to Student.
Step 5: Select the file that contains the picture of the student you have selected. Repeat for each
student.
Note: Once assigned, the student picture files are stored in the hidden GQWeb
directory on your computer. They will not be available from other computers from
which you access GradeQuick Web unless the same picture files are copied into the
GQWeb directory of the new machine. Student pictures should be either .bmp or .jpg
files.
93
Using the QuickNotes Library
The QuickNotes Library allows you to write memos that you expect to use frequently. You may select
the notes to insert as needed.
To Create QuickNotes:
Step 1: Click Edit Æ Memo → Edit QuickNotes Library.
Step 2: The QuickNotes Library dialog box appears. Click Create and a QuickNotes dialog box will
open to enter the QuickNotes.
To change a
QuickNote,
highlight the note
you wish to change
and select Edit in
the dialog box.
Note: You can
build your
QuickNotes
Library to contain
as many
QuickNotes as
you would like.
Step 3: Type in a phrase, sentence or even a paragraph that you may want to use several times.
You may make use of certain word-processing functions, such as cut, copy, and paste and
spell checker. Close the window by clicking on X in upper right corner. The note you have
entered will now appear in the QuickNotes Library list available for selection for placing in
memos. When you are finished creating QuickNotes, close the QuickNotes Library window
by clicking Done.
Step 4: Student Data Fields may be inserted into the QuickNotes. Click File → Insert Field. A list
of student data fields, and score information will appear. Select the information you want to
include in the memo. Click OK. When you are finished typing, close the QuickNotes by
either clicking File → Exit QuickNotes or clicking the X in the upper right corner of the
QuickNotes window.
94
Inserting QuickNotes
To Insert QuickNotes:
Step 1: Click on the Memo icon on the BigToolbar. Choose the type of memo you wish.
Step 2: When writing a memo, click File → Insert QuickNotes from the menu bar of the Edit memo
dialog box.
Step 3: The QuickNotes Library box appears. Highlight the QuickNote you want to use and click
Insert QuickNote into Memo. The QuickNote will be entered into your memo. Repeat for
all QuickNotes you wish to insert.
Step 4: Click Done to return to the memo.
Step 5: You may also create new QuickNotes by accessing the library in this manner.
Brevard Public Schools has preset these QuickNotes for teachers to use or edit.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Participates in class discussions, etc.
Needs to participate in class discussions, etc.
Comes to class prepared / ready to learn.
Needs to come to class prepared / ready to learn.
Completes and turns in work in a timely manner.
Does not complete / turn in work in a timely manner.
Needs to study for tests / develop better study skills..
Follows directions.
Has difficulty following directions / causes distractions in class.
Assists others / works well in groups / is positive role model.
Has difficulty working in groups.
Uses time wisely / pays attention during instruction.
Needs to use time wisely / pay attention during instruction.
Working at or above grade level / to personal ability.
Works below grade level / personal ability.
95
Students Displayed
GradeQuick allows teachers to hide students from the spreadsheet display. This is a useful tool for
student or parent conferences as it protects the privacy of other students.
To Hide all but one Student:
Step 1: Click the row for the student you want to isolate.
Step 2: Right click and choose Hide All Other Students.
Only selected student and their
scores are showing.
Note: To return to normal view, right
click and choose Show All Students.
96
To Select a Group of Students to Display:
Step 1: Click View Æ Select Students.
Step 2: Make your selections in the Select Students to View dialog box. Click OK.
Only the selected
students are displayed.
Step 3: Right click and choose Show All Students.
97
To Hide Dropped Students from the Spreadsheet:
Step 1: Right click and choose Hide Dropped. Dropped students will not be visible on the
spreadsheet. To make them viewable again, right click and choose Show Dropped from the menu.
Note: Dropped students will still be visible in the Attendance
Chart and available to Print Reports. To hide dropped students
from Attendance and Printing, click Options Æ Preferences.
Check the box for Hide Dropped from Attendance, Printing.
98
Preferences
Preferences allow you to set a number of options relating to the performance of GradeQuick.
To Change Preferences:
Step 1: Click Options Æ Preferences. The Preferences dialog box will appear.
Step 2: Click OK.
If Automatically recalculate is selected, GradeQuick will recalculate every time you enter a score.
Enter key move selection…You may set the direction of your ENTER key movement.
Add Tests To – You can choose whether GradeQuick will add new test columns to the start of the
spreadsheet (to the left of the previously entered test column) or to the end (to the right of the last
entered test column).
Select Show Markers for: to flag the item in the gradebook spreadsheet
Student Memos – displays an = sign in front of students that you have written notes.
Test Memos – Short Test Name will display in a bold font.
Low Scores Dropped – Dropped scores will have a line through them.
Select Warn if Score exceeds Possible for Test if you want a warning to appear. Click Yes to
continue adding the next student’s score. Clicking No will keep the current score.
Select Hide Dropped From Attendance, Printing to hide dropped students from the Attendance Chart
or the Student list to print reports.
99
Working at Home
GradeQuick Web provides instant access to your current gradebook data from any computer with an
Internet connection.
The first time you use GradeQuick Web on a new computer, you will need to download the plug-in to
access the program.
Step 1: Open your Internet browser to www.edline.net.
Step 2: Type in your Screen Name and Password. Click Sign In.
Step 3: Click Get GradeQuick Plugin found in the Command Center window at the lower left side.
Follow the directions that appear.
Step 4: Once the plug-in has been downloaded you can click My GradeQuick Web to open the
program.
Note:
Do NOT bookmark the Edline Login page as a Favorite in your
Internet Browser Program (Internet Explorer, Firefox, etc.). Type it
in the Address line of your browser each time.
Edline uses a series of servers and bookmarking one of them may cause
an error telling you it cannot find your account or gradebooks.
If you have trouble accessing your gradebooks, or your Edline Site is
altered, log out and re-access Edline by typing www.edline.net into the
address line and pressing the Enter key. Log in again.
100
Gradebook Management
101
Renaming Gradebooks
By default, GradeQuick Web names the teachers’ gradebooks based on the Subject followed by
(course and section number). Teachers may find it more appropriate to rename the gradebooks
(Example: Period_1 or Freshman_Biology).
Because GradeQuick Web is a different program than Edline, teachers should change the name of a
class in both of them.
Renaming GradeQuick Web gradebooks:
Step 1: Log in to Edline. Click the class for which you want to rename
the gradebook from the My Classes section on the left side of the page.
Step 2: On the class page, click the *Gradebooks link from the
Contents section on the right side of the page.
102
Step 3: Click the Edit button next to the gradebook
name.
Step 4: Change the Gradebook Title. Click the Save button.
Note: GQWeb gradebooks must use web naming convention. No spaces or
special characters can be used except for ($, -, and _). If a gradebook is
given an unacceptable name, the following message will appear.
103
Renaming Edline.net gradebook links:
Renaming your gradebooks does not change the name of the link in Edline. Please follow these
steps to edit the Edline name of your gradebooks. Doing this will help avoid confusion for parents
and students who are accessing their information in Edline.
Step 1: Log in to Edline. Click the class for which you want to
rename the gradebook from the My Classes section on the left side
of the page.
Step 2: On the class page, click the Manage Class link from the
Command Center section on the left side of the page.
Step 3: Rename the class. Do NOT change the Class ID.
104
Restoring a Previous Gradebook
GradeQuick Web automatically creates backups of teachers’ gradebooks. The gradebooks are
saved automatically the first time a teacher accesses the gradebook to the class’s Recycle Bin. The
list of gradebooks in the Recycle Bin includes all gradebooks that the teacher deleted, as well as a
previous copy of the teacher’s current gradebooks. All gradebooks in the Recycle Bin list the modified
date and time, so that you can select the correct version of a gradebook. Should a teacher
inadvertently delete a column of grades, delete memos or did something else to the current
gradebook, a previous version of the gradebook can be restored to be used as the current gradebook
from the Recycle Bin.
Step 1: Log in to Edline, and select the class whose gradebook you want to restore, from the My
Classes section on the left side of the page.
Step 2: Click the ~Recycle Bin link from the Contents section on the right side of the page.
Step 3: Once you have found the gradebook you want to restore, check-mark the box next to it, and
click Restore at the bottom of the page. This gradebook will be placed back into the
*Gradebooks folder. Now the teacher will be able to use the gradebook when they open
GradeQuick Web.
105

Web Teacher Guide

Transcription

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