The Scheduler - Guard For Life

The Scheduler
Guide
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The Scheduler
What is it?
The Scheduler is an online scheduling system for lifeguards. It allows guard
employees to view, confirm and manage their schedules simply by logging
into the employee portal. This is an important tool for lifeguards to learn
before the season begins.
The following pages provide an overview of the primary features of The
Scheduler. If you have any questions while reviewing this material, please
contact your local office. Some of the features shown in this guide do not
apply to all offices, so please be sure you understand your location’s schedule
protocol before using the Swapboard or Days Off functionality.
Have an awesome summer!
-The Guard for Life Team
www.guardforlife.com
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How to Log In
If you are unable to login (or have
not received your login), please call
the office or email your staffing
department right away!
1. Visit http://www.guardforlife.com
2. Click “Lifeguard Login”
3. Enter your login credentials
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Your Schedule
EVERYTHING ON YOUR SCHEDULE CALENDAR IS YOUR RESPONSIBILITY. YOU
ARE PERSONALLY RESPONSIBLE FOR THESE SHIFTS.
Your lifeguard schedule calendar: this is
This area contains your area Swapboard
where you will confirm your future shifts.
and your Days Off request tab. Please be
Confirming means that you are acknowledg-
sure to understand your office’s policies
ing the days/times you have been assigned
regarding these areas. Some offices do
to work.
NOT use one or both of these options.
From this page, you can do the following:
· View your schedule
· Confirm your shifts
· Place shifts on the Swapboard*
· Request days off*
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*Use dependent on office protocol
Confirming Your Shifts
YELLOW = Not Confirmed
GREEN = Confirmed
Please click “ok?” to
confirm an individual
shift on your schedule.
You can confirm your shifts two ways:
1. One by one / by day
2. All at once / by clicking the “Approve All” button
You can also click “Approve
All” to approve all of the shifts
that have not been confirmed.
For each shift you will see the options of “ok?” and
“Swap”. You must hit “OK” to confirm your shifts. If
you need to put a shift on the Swapboard*, simply
hit “Swap”.
*Use dependent on office protocol
Once all of your shifts are confirmed, print yourself a copy to
post on your fridge!
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The Swapboard
PLEASE ASK YOUR OFFICE ABOUT SWAPBOARD PROTOCOL BEFORE
USING THE SWAPBOARD
On the calendar, the light
blue number on the top right
is how many shifts are available that day.
When looking for additional
shifts, it is recommended that
you fill “Open Shifts” first.
Red swap days are “Urgent”.
Please note that if there is an
emergency and your are not
able to make it to work, you
should call the office immediately. You should NOT post
your shift to the Swapboard in
the event of an emergency.
When you click a shift on the Swapboard, information about that shift
The Swapboard shows all available swap
dates in your area. If you click the pool name
(e.g. “HighLand Hills”) you will get a window
pop-up that shows the pool on a map.
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will populate in this area.
The Swapboard
Claiming Shifts
Any shift claimed off the Swapboard
immediately becomes the responsibility
of the person that claimed that shift.
If a shift is ever claimed accidently, the
staffing department must be notified
IMMEDIATELY.
To claim a shift on the SwapBoard, simply Click
on the title, review the information about the
shift at the bottom of the Swapboard, check
your personal schedule and then click “Accept
Request” on the bottom right of the Swapboard.
Again, it is very important that you check your
personal schedule before claiming a shift.
Clicking “Accept Request” means you are claiming that shift. Once claimed, that shift is your
responsibility.
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The Swapboard
Posting a Swap
Be sure to keep track of your
Swap. Your Swap is your responsibility until it is claimed. If it is
not claimed, you are expected to
work the shift.
Be sure to check that your
swap is listed on the Swapboard after you click “Place
on Swapboard”
You should only post a Swap if it is ABSOLUTELY
necessary. The Swapboard is a convenient tool, but
it should not be abused.
To move a shift to the Swapboard, simply click
“Swap” at the bottom your shift.
Fill in the Title (“Available Shift”) and Message
(“Can someone please take this shift?’) and then
click “Place on Swapboard”.
If there is an emergency, please call the office
instead of posting on the Swapboard!
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Requesting Days Off
YOUR OFFICE WILL HAVE SPECIFIC RULES ABOUT REQUESTING DAYS OFF. PLEASE
BE SURE YOU KNOW THE PROPER PROTOCOL BEFORE USING THIS SYSTEM.
To request a day off, navigate to the “Days
Off” tab (next to the Swapboard). Click “Request Day(s) Off”. Complete the fields in the
pop-up window that appears and then click
“Request Leave”.
Your day off will show as “Pending” on the
calendar and in the days off tab.
Once is approved, the word “Pending” will
change to “Off”. The status will also change
in the status column on the tab.
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The Reward
By confirming your shifts and being on time, you will earn points towards biweekly Summer to Win prizes drawings all summer! Prizes are worth $25 - $250!
The more points you have, the bigger your prize category.
Don’t forget to Like us on Facebook or follow us on Twitter for contest updates!
Earn points to win
prizes all summer
just for being an
awesome lifeguard.
Be a great lifeguard
Unlock Prize Levels
Earn points for badges
Share with friends
Find out more and read our contest
rules at guardforlife.com/stw.
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