Weekly Management Report

Transcription

Weekly Management Report
Bonnie Therrien, City Administrator
TO:
The Honorable Mayor and City Council Members
FROM:
Bonnie L. Therrien, City Administrator
DATE:
November 4, 2016
November 4, 2016
ADMINISTRATORS REPORT:
• The financial website 247WallSt.com has ranked the City of O’Fallon, Missouri, 8th on its “2016 Best
Cities to Live” list, citing a multitude of factors such as low crime, affordable housing, employment,
median income, recreational resources, student achievements and opportunities for higher
education. The only other Missouri municipality to make the list was Lee’s Summit. See the
attached press release for further information.
• On Friday, Saturday, and Sunday, November 4 – 6 and again on November 11 – 13, O’Fallon
TheatreWorks will present The Diary of Anne Frank at the O’Fallon Municipal Centre (City Hall).
Curtain times are 8:00 p.m. on Fridays and Saturdays, and at 2:00 p.m. on Sundays. For tickets and
information call 636-474-2732. Reserved tickets are $10 for general admission, $8 for seniors (age
55+) and $8 for students 6–17. Tickets at the Box Office cost an additional $2 each; the Box Office
opens an hour before each show. Concessions will be available for purchase. See the attached press
release for further information.
• Please exercise your constitutional right to vote on Election Day, Tuesday, November 8th.
UPCOMING EVENTS:
• For the 16th year, canisters will be set up at City Hall and the Renaud Spirit Center starting November
7th until December 17th for the Cornucopia of Care Food Drive. All donations will go to restock local
pantries this holiday season. Put together a bag of food to make a holiday meal, or help fill their
shelves with staples such as cereal, oatmeal, pancake mix, pasta, canned tuna, beef stew, chicken &
dumplings, boxed potatoes, rice or personal care items.
• The regular monthly training meeting for the O’Fallon Community Emergency Response Team
(CERT) members is scheduled for Tuesday, November 8th beginning at 7:00 p.m. at the Public Works
Building located at 1089 Public Service Drive.
• Open auditions for the play, Peter and the Starcatcher, will be held at 6 p.m. on Thursday,
November 10th and again at 10 a.m. on Saturday, November 12th at City Hall. The auditions will be
held onstage at the O’Fallon Municipal Centre (City Hall) in the gymnasium on the second floor.
Entry can be made into the building through the east lobby outside the Police Department. “Peter
and the Starcatcher is an innovative prequel to the Peter Pan and Wendy stories,” says Artistic
Director Melissa Boyer. “This fast-paced, Tony Award-winning play is fun for all ages. Twelve actors
will play over 100 different parts, and while it’s not a musical, this is a play with music. Actors
should come with big imaginations and be prepared to have fun!” To audition, prepare a oneminute comedy monologue and 16 bars of music in your range. If you don’t have a monologue you
can perform a cold reading from the script. Auditioners are asked to stay after for additional
audition work. Those unable to make either audition can email the director at
B Therrien Weekly Management Report 11-04-2016
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[email protected] to schedule an alternate time. Performances will be held February 3 – 5
and 10 – 12, 2017, with curtain times at 8 p.m. on Fridays and Saturdays and 2 p.m. on Sundays.
Auditioners are asked to bring a list of any conflicts to the audition. For more information about the
production, please contact Cultural Arts Coordinator Darren Granaas at 636-474-8150 or
[email protected].
City Hall will be closed in observance of Veterans Day on Friday, November 11, 2016. Please join in
honoring our veterans at 11:00 a.m. on this day at the Veterans Memorial Walk located at 800
Veterans Memorial Parkway. Free parking is available for this event. See the attached press release
for further information.
The FWA team is putting on a Mouse Race fundraiser to benefit a non-profit organization called
Jordan’s Place. The event is being held at the O’Fallon Elks Lodge. Jordan’s Place was started by
Kelli Clodfelter, Jordan’s mom. Jordan died of a heroin overdose on November 15, 2014. Kelli
started Jordan’s Place as a community gathering facility directed to providing positive alternative
activities for area youth. Their mission is to end substance abuse, bullying, depression,
stress/anxiety, suicide, violence, teen pregnancy and the many other challenges facing youth
today. Jordan’s Place was inspired by the families of ALL the youth who were taken much too soon
and it’s dedicated to their memories. Kelli came to Express Scripts a few months ago and spoke to
the FWA team about her life and dealing with the loss of her son, Jordan. The FWA team was
moved by Kelli and her story so we want to help her make sure Jordan’s Place doors stay open. We
are sponsoring a Mouse Race fundraiser on November 12, 2016 with all proceeds going directly to
Jordan’s Place (this is a non-ESI company sponsored event). Please see the attachments for details
and if you have any questions please reach out to Rick Battelle via email: [email protected]
or feel free to give me a call.
Beginning Monday, November 14th, you may purchase Celebration of Lights Holiday Stroll tickets.
No reservations are needed for walk-through nights on December 12th & 13th, but you can avoid the
line at the gate by pre-purchasing admission wristbands through December 9th at the Parks and
Recreation Administration Office located at 400 Civic Park Drive from Monday through Friday from
8:30 a.m. to 4:30 p.m. Admission is $3.00 for ages 3 and older. Free parking will be available for all.
’Tis the season for the Tree Lighting Ceremony on Wednesday, November 16th from 6:00 to 8:00
p.m. at the O‘Fallon Municipal Centre (City Hall). Gather your family for the countdown to the
lighting of the tree in the Rotunda with Mayor Bill Hennessy and officially welcome Santa and the
holiday season to O’Fallon. Enjoy holiday games, crafts, choir music by local school children,
visits with Santa and rides on the “O’Fallon Express” City Train (weather permitting). Vendors’
booths will be stocked with holiday gifts, decorations and tasty treats for sale. In the spirit of giving,
please bring donations of canned and boxed groceries and personal care items for distribution to
local food pantries. For more information, call 636-379-5614.
Green Light Our Veterans began on Labor Day Weekend and runs through November 18th. See the
attached flyer for further information.
O'Fallon families will work together to bring joy and food to others this holiday season for National
Family Volunteer Day on Saturday, November 19, from 10 a.m. until 12 p.m. at City Hall. For further
information, contact Volunteer Services at 636-379-5417 or by email at [email protected].
The first round of donations collected from the Cornucopia of Care Food Drive will be boxed, sorted
and delivered to local food pantries in time for the Thanksgiving holiday and decorate Thanksgivingthemed placements for citizens living in residential care facilities and homebound seniors.
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The City and the Renaud Spirit Center will both be closed on Thursday, November 24th in
observance of Thanksgiving Day. On Friday, November 25th, City Hall will remain closed for the
holiday, but the Renaud Spirit Center will be open and are offering extra recreational swimming
hours from 12:00 noon until 8:00 p.m.
Fort Zumwalt Park will be transformed for the holiday season by twinkling lights, holiday scenes and
surprises around every corner beginning Friday, November 25th through December 30th for the
Annual Celebration of Lights. Admission is $10 for cars; $15 for commercial vans and limousines;
and $1 per person on tour buses ($25 minimum). On Mondays, the park is closed to vehicles, but
you can book City train and Segway rides in advance for these nights. There is also a Tuesday Night
Special of $7 for all non-commercial vehicles; and Wednesday – Sunday, if you bring a food pantry
donation of canned or boxed goods, you will receive a $1 discount per vehicle. Please note that the
Celebration of Lights is closed on Christmas Day, December 25th. For further details and
information, visit www.ofallon.mo.us/celebration-of-lights.
You can find a calendar of all the City’s upcoming events by visiting the website calendar at
http://www.ofallon.mo.us/Events-Calendar.
COUNCIL AND BOARD/COMMITTEE DATES:
• The Parks Board meeting on Tuesday, November 8th has been cancelled.
• The Board of Adjustment is scheduled to meet on Wednesday, November 9th at 5:30 p.m. in the Council
Chambers at City Hall.
• The next Council Workshop and Meeting are scheduled for Thursday, November 10th. The Workshop
begins at 5:30 p.m. and the Council Meeting begins at 7:30 p.m.
• You can find agendas for all City meetings on the City’s website at http://www.ofallon.mo.us/meetingagendas.
DEPARTMENT/DIVISION NEWS:
Administration:
• Communications/CDBG
• On November 2nd, the Department of Housing and Urban Development (HUD) conducted its annual
review of all CDBG recipients to ensure that CDBG funds are being spent in a timely manner.
O’Fallon’s Public Assistance Office received confirmation that O’Fallon has once again met all
Federal standards. Congratulations to Alexis Jaegers for meeting all Federal requirements. We know
how much time and energy she puts forward to make sure we pass all reviews.
• With the receipt of our 2016 CDBG funds, the Public Assistance Office is again accepting applications
for all CDBG programs, including the popular siding repair and replacement program. This also is a
perfect time for residents to consider utilizing our forgivable home improvement loans to upgrade
their furnace, replace windows with more insulated models or make other improvements before the
winter cold hits. Funds are distributed on a first-come, first-served basis, so residents should contact
Alexis Jaegers at [email protected] or 636-379-5411 or Melissa Reigh at
[email protected] or 636-379-5553 as soon as possible for information.
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The Public Relations Department has started work on the final Newsletter and Rec Guide for 2016.
The issue will be sent to the printer prior to the Thanksgiving holiday and reach residents’ homes the
week of December 5th.
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Economic Development
Responded to three business attraction projects, conducted six business retention visits (Objective
#1), two Open in the ‘O’ meetings (Objective #6), assisted on 41 business calls, contacted five real
estate brokers and attended one ribbon cutting at Nancy’s Pizza, located at 2007 Highway K.
Councilman Bob Howell (4th Ward)
Welcomes Nancy’s Pizza
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Submitted one O’Fallon property in response to a Request for Information (RFI) from the St. Louis
Regional Chamber.
Met with local business owners to discuss the Hoff Road widening project and West Elm Extension
project. (Objective #8)
Finalized images, with assistance of Public Relations staff, for the Department’s new website targed
for site selectors and key industry sectors. (Objective #17)
Continued review of the 2017 marketing/advertising plan and met with representatives from the
O’Fallon Chamber of Commerce and Industries to explore Social Marketing options to reach more
business decision makers and retail consumers. (Objective #21)
Continued follow-up to national retailers and developers/real estate firms contacted during the
International Council of Shopping Centers (ICSC) Deal Making Event in Chicago.
Participated in a meeting hosted by the O’Fallon Chamber of Commerce and Industries to wrap up
Manufacturing Day 2016 and strategies to expand company/student participation in next year’s
event. (Objective #23)
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Organized and conducted a pre-development meeting between a developer and his team and City
staff on a proposed mixed use development on a redevelopment site along I-70. Met with the
development consultant and incentive attorney about possible City assistance on an industrial
project.
Conducted two community tours for development consultants.
Information Technology
We performed an upgrade to our network core switch this past week. The upgrade provided better
capabilities and fixed a few issues with the operating system.
An upgrade to several servers was completed after testing the patches.
Working with a vendor to get circuits for Environmental services new building ready.
Administrative Services Department:
• Volunteer Services
• Leadership students from Fort Zumwalt North High School inspired more than 70 student volunteers
to participate in several Youth Makes a Difference projects. These energetic students assisted the
city’s Landscaping staff by prepping landscaped beds for winter, mulching trees on the stadium
grounds, and cleaning debris from the nearby creek and protected wetlands. Many thanks to these
outstanding O’Fallon youth for using their skills and muscle to make a positive difference in our
community!
• O’Fallon TheatreWorks hosted a special preview presentation of “The Diary of Anne Frank” for 30
volunteers and their families. Refreshments included popcorn served in bags that were handdecorated by Daisy Troop #1291.
• Confirmations have been made for volunteer support at three OTW performances scheduled this
weekend.
• Staff began approaching the organizational management of Division supplies using newly learned
LEAN techniques.
• Seasonal engagement opportunities can be viewed at www.ofallon.mo.us/volunteer.
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Facilities Maintenance
Work orders: working on bids for east entry glass for the door to City Hall, fire panel replacement,
ceiling replacement at the Senior Center kitchen, finished cleaning the Krekel house, repaired
outside lights at Brendon’s playground and at the skate park
Worked on: checked outside GFI outlets for light displays, snow fighter training, repaired deadbolts
at Civic bandstand and the work out equipment at Renaud Spirit Center,
Human Resources
Recruitment continues for Confinement Officer, Police Officer, Dispatcher, Systems Administrator,
Inspector II, Maintenance Worker - Bio-Solids, Maintenance Worker – Collections, Wastewater
Treatment Plant Operator, as well as many other seasonal and part-time positions.
The O’Fallon Benefits Fair will be November 9, 2016. Watch for details.
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Fleet Maintenance
PM schedule published.
Weekly mileage counts audited.
Attended Collective Data Training Webinar.
Finalized all Police Car builds and change overs.
Spec’ing Police motorcycle.
Initiated city wide diesel fuel tank testing for microbes and water saturation.
Fleet Manager receives ICMA University’s “Professional Certificate in Local Gov’t Management”.
Scheduled Tree Lighting and Celebration of Lights Train training for Nov 16th and 28th.
Upgraded all new Single Axle trucks’ hydraulic computer to the proper version.
Fleet participates in Snow and Ice training for question and answer.
Updated Fleet Class 4 and above PMCS process to include newer version Cummins ISL 9.
Developed a plan for snow plow bar fold and storage.
Spec’ing Police Tahoe and Patrol build.
Finance Department:
• Finance
• The bid for banking services has been sent out to local banks in O’Fallon. We had problems with the
new bank we had been working with so I decided to go out again and cut our ties with this bank.
• The City’s 5 YR CIP has been completed and submitted for next week’s City Council Meeting. There
will be more discussions during 2017 on how to add additional funding for the concrete replacement
program, but the 5 YR CIP gives us a good place to start.
• The City’s final Mid-Year Budget Amendment has been prepared and submitted for next week’s City
Council Meeting.
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Court
The Court Administrator met with the Architect as to program changes needed for the legislative
requirements in Court Operating Rule 37.04
The Court Administrator attended the first FF&E meeting for the Justice center.
The Municipal Judge, Court Administrator, and Court Clerk attended the Missouri Municipal Judges
Fall training discussing operational changes needed for COR 37.04.
Parks and Recreation:
• Parks Projects
• Parks Maintenance Supervisor, Administrative Assistant, Festival Coordinator and Recreation
Coordinator attended Lean Government Boot Camp held October 25-26.
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Recreation/RSC
Recreation/Athletics
o Soccer:
 Fall soccer has come to an end.
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Registration for the spring league will start December 1 for residents and December 15
for non-residents.
o Basketball: Registration is open for the winter basketball league starting in January 2017.
o Softball: The fall adult softball league has ended. Registration for the spring season will
begin January 2.
Fitness/Aquatics
o The slide at the Renaud Spirit Center re- opened on October 29.
o Aquatic programs are coming to a close for 2016.
 The last full session of swim lessons and aqua aerobics at the Renaud Spirit Center begin
November 14th and 15th.
o Join board certified Chiropractic Physician Dr. Scott Grogan at the Renaud Spirit Center on
Monday November 7th from 6-7pm for a FREE “Ask the Doctor” workshop.
RSC
o Seven birthday parties and one bash party are scheduled for this weekend.
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Parks Division
All Parks
o Routine cleaning and maintenance on all restrooms, playgrounds, and pavilions.
o All turf areas are mowed no more than once a week.
o Full and part-time Parks employees worked on the Celebration of Lights display.
Athletic Parks
o Athletic field maintenance has slowed down.
o The new fence around Diamond 4 in Westhoff Park was completed this week.
Passive Parks
o Installed new speed limit and crosswalk signs.
Special Projects
o Finished block piers at Fort Zumwalt Park.
o Continued to clean out the shop at Westhoff Park.
o Conducted weekly equipment repairs.
o Fabricated a gate for the entrance of O’Day Park.
Festivals & Tourism
Celebration of Lights – Fort Zumwalt Park – November 25 – December 30
o Weekend staff met with volunteers for Make a Difference Day projects in the park.
o Work continues as our crew prepares for the NFP groups to begin their scene installation on
November 5.
Tree Lighting Ceremony – Municipal Centre – November 16th.
Police Department:
• Detective Kevin Mountain was named the American Legion Post 388 Officer of the Year. Detective
Mountain has handled and been involved in a number of high profile felony cases and each time was
an integral part in seeing the investigation to a successful conclusion. Detective Mountain is a highly
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decorated officer who is also an investigator assigned to the Major Case Squad of Greater St. Louis.
Detective Mountain will be given the award at a dinner on November 14, 2016.
The Chief received a highly complementary letter from the St. Charles County Ambulance District
recognizing Police Officer Keith Lewis for assisting one of their crews on a critical sick case call. The
crew described Keith’s actions on the call as so “amazing” that they thought he was a trained
paramedic because of the manner in which he assisted them. They felt Officer Lewis went above
and beyond his normal duties and truly helped a seriously ill patient. “Good Job! Officer Lewis.”
A resident from Max Avenue came by the station and dropped off trays of cookies for the officers
and employees. She indicated that she wanted to show her appreciation for the efforts of the
O.P.D. for keeping her family safe. Although our officers and employees are true professionals, they
really, really did enjoy those cookies; but in a professional way, of course!
Public Works Department:
• Environmental Services Division
• The next Complimentary Bulk Drop-Off will be on Saturday, December 10, 2016 from 7am to 3pm at
the O’Fallon Waste Transfer Station. Please remember that we hold this event every other month.
• The next Electronics and Appliance Event will be on Saturday December 3, 2016 from 8am to noon
at Car Shield Field (formerly TR Hughes Ballpark) in the West Parking Lot off Tom Ginnever Ave. For
additional date and info please see the city website.
• Please check the city’s website or call customer service at 636-272-0477 for details of a new
complimentary yard waste program that will provide all residents with two free pickups per year.
• The large blue recycle container at the entrance to the O’Fallon Waste Transfer station is becoming
a concern. Too many people are starting to use this container for dumping of unacceptable
materials. Please remember that this container is there for anyone to use however it is only to be
used for household recyclable material. The same items that you would put in your recycle cart at
home. Items that we are seeing put in this container that are not acceptable include furniture,
garden hoses, lumber, roofing, children’s toys, plastic drainage pipe and so on. Please do not put
this material in this container as it then contaminates the load of recyclable. If you have any
questions on what is acceptable please go to the city website or call customer service at 636-2720477.
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Engineering & Project Management Division
Crack Seal program - Work has been completed.
Route 364 Stamped Concrete Project – Mock up panel was approved by CLIP Committee members
this past weekend. On Tuesday of this week the contractor began placing concrete in the east side
islands.
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Waterford and Highway K Project – Work continues at the intersection of Waterford and Highway K.
Storm Water Projects – Storm water construction is completed on Eastbrook and Maro Glen. The
Contractor is working on site restoration on Creek Pass Ct. and Montbrook Dr.
Environmental Services Building – Parking lot reconstruction is ongoing. Drywall is going up. New
plumbing is being installed.
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Water & Sewer Division
Reverse Osmosis Membrane Replacement Project – These membranes are original to the plant and
are in need of replacement. The new membranes will be more efficient resulting in less energy used
to operate and will save the City enough money over 10 years that they will pay for themselves.
o The City has selected Evoqua Water Technologies to complete this project. Membrane
replacement is scheduled for the week of November 14th and should take about 5 days to
complete.
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Planning and Development Department:
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Planning Division
The Planning staff attended an Open in the ‘O’ meeting for an office user proposing to move from an
existing City location.
Cases Scheduled to be considered at the upcoming Board of Adjustment meeting.
November 9, 2016 Board of Adjustment Agenda Items:
o Ward 1
 Request for approval of a variance for a driveway to be maintained as a non-hard surface,
897 Hardcastle Ct., Todd and Tammy Gentry.
o Ward 4
 Request for approval of a variance for a wall sign to exceed the square footage permitted,
2937 Highway K, Academy Sports, ID Associates, Inc., DP-N & K LLC, Caplaco Five Inc.,
Caplaco Sixteen Inc., Caplaco Seventeen Inc.
Building/Code Enforcement Division
Attached are charts depicting October payments online vs. over the counter and October permits
issued online vs. over the counter.
Attached are maps of new Code Enforcement activities and a map of new permits issued for the
week of October 24th.
COUNCIL QUESTIONS/ANSWERS:
• I have attached an update for you on the 2016 Strategic Plan.
MISCELLANEOUS: Nothing this week.
PROJECT UPDATES:
• Roof and Skylights project at City Hall
• Most of the main ribbed panels have been installed, working on putting caps on the panels. Hope to
be working on the skylights the beginning of next week.
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Civic and O’Day Parks
The City Administrator, Parks Director, Recreation Superintendent, Director of Public Works and
Director of Planning and Zoning interviewed two design firms to decide which one will be awarded
the Civic Park renovation project. The recommendation should be to you for your December
meeting.
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Justice Center
Below is the work that all parties are currently working on for the Justice Center project.
MILESTONE: Steel erection sequences 8 &9 are currently underway, the final sequence #10 is
being delivered this week, detailing and final connections are on-going at this time.
o Preparing for the first floor deck pour sequence #1 on the north half of the building
MILESTONE: Pavement in the west parking lot is complete
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Architectural
o Continued to work on material and shop submittals from already approved work categories.
o Continued work with staff and the CM to acquire costs on the second floor enclosure space.
o Attended multiple budget, bidding, and design meetings with staff and the CM via phone
conference.
o Attended the bi-weekly Owner, Architect, Construction Manager meeting onsite for project
tracking.
o Working with staff to acquire the information needed for the remaining items to be procured
such as FF&E, Lockers/Shelving, Dispatch Consoles, Radio Tower, , and various other items.
Structural
o Working on review of shop drawing submittals for footing and foundation rebar.
Mechanical
o Working on review of shop drawings for multiple mechanical systems on the building.
Plumbing
o Working on review of shop drawings for the under slab piping for the building.
Electrical
o Working on review of shop drawings for multiple electrical systems on the building.
Civil
o Working on material submittals for the site work.
FF&E
o Furniture Dealership selected and approved by City Council. A meeting is established for next
week to start the actual furniture selection and procurement.
CM Services
o Lead meetings related to the master budget currently being maintained.
o Lead meetings for Owner/CM/Architect discussions on a weekly basis onsite.
o Lead weekly contractor update meetings onsite with staff.
o Preparation for Council meeting presentations.
o Submitted the overall CPM schedule to all trade contractors. Revisions being completed as
needed.
o Continued the work to acquire contractor insurance and bonding documents in the post bid
phase to process Purchase Order requests, and fulfill all contract requirements prior to work
starting.
o Continued oversight of construction activities on the following:
 Structural steel erection on sequences 8&9.
 Detailing of structural steel in sequences 1-7.
 Metal deck installation on the first floor prepared for deck pour #1.
 Completed MEP rough-ins on the first floor metal deck areas.
 Installation of control room electric conduit systems.
 Installation of curb and gutter sections on the west and east parking lot completed
 Grading onsite.
 Backfilling of the foundation areas that are available.
 Completed multiple safety meetings onsite for contractor labor.
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Continued work on submittal reviews, coordination, and approval for site and rebar shop
drawings.
Continued work in Teamsight for tracking purposes of all construction related documents.
Continued oversight and coordination with the City and contractors for Stormwater
Pollution Prevention Plan (SWPPP) requirements.
Staff
o Attended and participated in multiple meetings related to the master budget, CPM schedule,
Request for Information items, weekly coordination meetings, weekly update meetings, and
various other items.
o Working on purchase order approvals for FF&E, Lockers/Shelving, Dispatch consoles, radio
tower, clock tower, fitness equipment, and various other items to be finalized and procured in
the upcoming weeks and months.
o Worked with the CM to complete the trade contractor agreements with approved contractors,
including purchase order set up.
o Oversight continued on site work, CM responsibilities, and Architectural responsibilities.
 City inspectors inspecting and coordinating with the CM and Trade Contractors for
installation of respective scope of work including curb & gutter, and pavement installations.
 Coordinating with the CM and Trade Contractors for construction material testing
requirements.
o Coordinating inspections and reporting on the SWPPP and Best Management Practices and
Measures to ensure the site is compliant.
Communications
o The Communications Committee met last week to discuss the upcoming construction update at
the Council workshop, along with upcoming milestones of steel erection top out.
o Staff continues to update the City projects web page. See link below.
o Staff will be updating the project specific web page as information continues to develop. See
link below.
o Continued work between staff, the CM, and the Architect to develop and implement the
communications plan for the project now that the process is into the construction phase. The
City website contains information on the project. http://www.ofallon.mo.us/PD/the-new-ofallon-justice-center.
o Staff completed the weekly update on the City website http://www.ofallon.mo.us/city-projects.
ATTACHMENTS:
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Best Places to Live
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O’Fallon TheatreWorks Presents The Diary of Anne Franke
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Veterans Day Celebration
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Jordan’s Place
o Mouse Races
o Sponsorship
o Gift Basket Flyer
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Green Light Our Veterans
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Building and Code Enforcement Charts and Maps
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Updated 2016 Strategic Plan
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100 North Main Street
O’Fallon, Missouri 63366
Phone: 636.240.2000
www.ofallon.mo.us
NEWS RELEASE
Contact –Tom Drabelle
Director of Communications
636.379.5508
[email protected]
For Immediate Release
October 31, 2016
Financial website 247WallSt.com ranks O’Fallon,
Missouri, as one of America’s “50 Best Cities to Live”
The financial website 247WallSt.com has ranked the City of O’Fallon, Missouri, 8th on its
“2016 Best Cities to Live” list, citing a multitude of factors such as low crime, affordable
housing, employment, median income, recreational resources, student achievements
and opportunities for higher education. The only other Missouri municipality to make the
list was Lee’s Summit.
Thomas C. Frohlich, Evan Comen, Samuel Stebbins and Michael B. Sauter – co-authors
of the article for 247WallSt.com, – detailed their methodology:
“To determine America’s 50 best cities to live in, 247WallSt.com.considered the
roughly 550 U.S. cities that the U.S. Census Bureau reported as having
populations of more than 65,000 residents in 2015... Data was collected in nine
major categories: crime, demography, economy, education, environment, health,
housing, infrastructure and leisure.”
In explaining why O’Fallon was near the top of the list, the article noted that O’Fallon’s
violent crime rate is one of the lowest in the country. O’Fallon also has a low cost of
living and high median household income. The full article can be read at
http://247wallst.com/special-report/2016/10/26/americas-50-best-cities-to-live-in.
In addition, each category, such as “economy,” was considered in relation to multiple
subcategories. For example, to assess O’Fallon’s economic picture, the authors looked
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at median household incomes adjusted for cost of living, the ratio between the City’s
median income as compared to the State of Missouri’s median income, the City’s low
poverty level and unemployment rates, and the City’s three-year employment growth. In
comparing statistics from a variety of sources, the authors noted, “Our goal was to
identify cities that were livable for everyone.”
“The accolades our City receives each year from a variety of sources, and now including
247WallSt.com, give our City national recognition that is becoming a standard for other
cities,” said O’Fallon’s Mayor, Bill Hennessy. “For that, we can thank our dedicated
citizens who volunteer their time and energy to help move our City forward. We have
committed businesses and non-profits which use their resources to give back to the
community, and a foundation of educational institutions public and private, from
preschool to post-graduate, that provide tools for building great lives.
“We also are grateful to our dedicated first responders who keep this community safe,
and our concerned residents who take the time to look out for each other. It truly takes
the entirety of our community to make O’Fallon one of America’s ‘Top 10’ cities.”
###
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Phone: 636.240.2000
www.ofallon.mo.us
MEDIA RELEASE
Contact –Tom Drabelle
636.379.5508
[email protected]
October 25, 2016
O’FallonTheatreWorks presents The Diary of Anne Frank
Performances of the classic World War II drama, The Diary of Anne Frank, will be held
November 4 – 6 and 11 – 13, at the O’Fallon Municipal Centre (City Hall), 100 North Main
Street, O’Fallon, Missouri 63366. Curtain times are 8 p.m. on Fridays and Saturdays, and 2 p.m.
on Sundays.
Based on the true story of a Jewish teenager who kept a diary as she hid away with her family
and some friends in Nazi-occupied Netherlands for two years, this new adaptation by Wendy
Kesselman from the original stage play by Frances Goodrich and Albert Hackett is interwoven
with survivor accounts and newly-discovered writings from Anne Frank’s diary.
“Anne Frank emerges from history a living, lyrical, intensely gifted young girl who confronts her
rapidly changing life and the increasing horror of her time with astonishing honesty, wit, and
determination. An impassioned drama about the lives of eight people hiding from the Nazis in a
concealed storage attic, The Diary of Anne Frank captures the realities of their daily existence—
their fear, their hope, their laughter, their grief. Each day of these two dark years, Anne's voice
shines through: ‘When I write I shake off all my cares. But I want to achieve more than that. I
want to be useful and bring enjoyment to all people, even those I've never met. I want to go on
living even after my death!’ ” – Samuel French
For the best price, purchase tickets in advance at the Renaud Spirit Center, 2650 Tri Sports
Circle (63368); for questions, call staff at 636-474-2732. Discounted tickets are $10 for general
admission, $8 for seniors 55+ and $8 for students 6–17. Tickets purchased at the Box Office
cost an additional $2 each; the Box Office opens an hour before each show. Concessions will
be available for purchase.
###
Return
Phone: 636.240.2000
www.ofallon.mo.us
NEWS RELEASE
Contact –Tom Drabelle,
636.379.5508
[email protected]
October 25, 2016
O’Fallon’s Veterans Day Ceremony
O’Fallon, Missouri’s annual ceremony honoring and thanking veterans for their service will begin
at 11 a.m. on Friday, November 11, at O’Fallon Veterans Memorial Walk, 800 Belleau Creek
Road, O’Fallon, Missouri 63366. Free parking is available.
O’Fallon Mayor Bill Hennessy will deliver welcoming remarks. The keynote speaker will be Rich
Chrismer, a Vietnam War veteran. VFW Post 5077 is hosting the ceremony with the assistance of
American Legion Post 388 and AmVets Post 106, and participation by local students who entered
the VFW’s annual “The Voice of Democracy” and “The Patriot’s Pen” contests.
For more information about the ceremony, contact Conan Stott at 636-379-5550.
Directions – On I-70 in O’Fallon, take Exit 219 at T.R. Hughes Boulevard and Belleau Creek
Road; turn south. The memorial is just off the overpass at the southeast corner of Belleau Creek
Road and Veterans Memorial Parkway.
###
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Individual Tickets- $25
Table for 8 - $160
50/50 Raffle and Silent
Auction
Bar services, DJ, and
LOTS of Races!
21 and over only
Sponsored by Fraud, Waste and Abuse Team
Benefitting
Jordan’s Place
Jordan’s Place is a non-profit organization serving Warren County, which
offers a community gathering facility directed to providing positive alternative
activities for area youth. Their mission is to end substance abuse, bullying,
depression, stress/anxiety, suicide, violence, teen pregnancy and the many other
challenges facing youth today.
Jordan’s Place believes in changing individual, institutional and societal
beliefs, attitudes and behaviors that perpetuate these issues. They provide
comprehensive and innovative programs that serve area youth and their families.
Tables are encouraged
to bring food and
decorations
O’Fallon Elks Lodge
1163 Tom Ginnever Ave
O’Fallon, MO 63366
November 12, 2016
Doors open @ 6pm
Races start @ 7pm
Their facility empowers youth to envision and navigate a course for a
rewarding future characterized by achievement, independent thought, and social
responsibility through education, and mentoring.
Jordan’s Place was inspired by the families of ALL the youth who were
taken much too soon and it’s dedicated to their memories.
For ticket sales contact: Jason Breuer @ 314-803-8799
Please make checks payable to:
“A Benefit for Jordan’s Place”
C/O Jennifer Adams
PO Box 211382
Saint Louis, MO 63121
**Tickets available @ Will Call, via USPS, or by email
In memory of:
Jordan Cole Lunsford
(02/20/97 – 11/15/14)
http://jordansplace-mo.org/
Return
Fraud, Waste, and Abuse Department Presents
Night at the Mouse Races, Benefiting
Jordan's Place
In memory of Jordan Cole Lunsford
November 12, 2016 Doors Open 6 PM Races Start 7 PM
1163 Tom Ginnever Ave O’Fallon MO 63366
Jordan’s Place is a non-profit organization serving Warren County, which offers a community
gathering facility directed at providing positive alternative activities for area youth. The mission of
Jordan’s Place is to end substance abuse, bullying, depression, stress/anxiety, suicide, violence, teen
pregnancy and the many other challenges facing youth today.
$50
$25
Name a Mouse
Name/Company
Announced
$200
Sponsor a Table
$100
Sponsor a Race
Any Other
Donation
Appreciated
How Can I Sign Up to Sponsor This Event?
Please send request and check to: A Beneﬁt for Jordan’s Place
PO Box 211382
C/O: Jennifer Adams
Saint Louis MO 63121
Checks Payable to: A Beneﬁt for Jordan’s Place
Please include sponsorship information on memo line of check
For Additional Information contact Jason Breuer 314-803-8799
Thank you for your support – 100% of all donations given directly to Jordan’s Place
Return
Fraud, Waste, and Abuse Department Presents
Night at the Mouse Races, Benefiting
Jordan's Place
In memory of Jordan Cole Lunsford
November 12, 2016 Doors Open 6 PM Races Start 7 PM
1163 Tom Ginnever Ave O’Fallon MO 63366
Jordan’s Place is a non-profit organization serving Warren County, which offers a community gathering
facility directed at providing positive alternative activities for area youth. The mission of Jordan’s Place is
to end substance abuse, bullying, depression, stress/anxiety, suicide, violence, teen pregnancy and the
many other challenges facing youth today.
We Are Looking for Teams Who Are Interested in
Creating a Gift Basket for Auction at the Event!
There is No Monetary Minimum or Maximum
Pick a Theme and Have Fun
Submit Your Baskets to Valerie Nielson by Nov. 1st
Make it a Friendly Competition With Other Teams
Basket Specifics
Please notify Valerie Nielson by October 14th if your team wishes to participate!
All baskets must be submitted with a monetary value receipt.
Theme Examples
Family Board Games, Lottery Ticket Tree, Pamper Yourself, For the Golfers, Grillers’ Delight,
Book Club, Outdoor Adventures, Baking Lovers, Local Vendors, Chocolate Lovers, etc.
How Can I Contact Valerie?
Phone: 314-684-5432, or ext. 345432 | E-mail: [email protected] |
Cube: HQ2 2-2174
Return
Return
October payments online VS over the counter
October permits issued online and over the counter
Return
New Code Enforcement activities map for the week of October 24th
New permits issued map for the week of October 24th
Return
2016 STRATEGIC PLAN
Adopted by City Council on 07/23/2015
1. FOCUS ON INFRASTRUCTURE
A.
RESPONSIBLE LEADERS
COMPLETION DATE/STATUS
Streets (maintenance and improvements)
i.
Reduce the number of, and eliminate the backlog of, Public Works' work orders by utilizing temps or contracting out larger projects.
Steve Bender
With recent direction change for joint repairs, no current update for this.
ii.
Design the I‐70 Outer Road Project for the section from Woodlawn to T.R. Hughes.
Steve Bender
The Access Justification Report was approved by the Federal Government in June 2016. Preliminary plans approved June/July 2016. Open House in July 2016. ROW will occur in November 2016 ‐ September 2017. Final plans by Summer 2017. Bidding in Fall of 2017. Also working on Phase 2 of the project to extend the south outer road to the west. County funding is being awarded. Agreements by December 2016. Looking to modify design contract for this phase.
iii.
Working with stakeholders, explore options for Highway K and M Streetscape improvements to possibly include such things as LED street lights, sitting areas, walkable/bikeable trails and public art.
Steve Bender
Cindy Springer
Ongoing. Shared use path from Feise to Technology will be constructed in 2017. Staff is analyzing feasibility of a trail from Dames Park and extending along Hwy P and Hwy M.
iv.
Continue with efforts to fund and construct CLIP improvements as directed by the Council's CLIP Committee and allocated through the budget process.
Bonnie Therrien
CLIP Committee
Ongoing. Stamped concrete at 364/K under construction. Staining of logos at 364/K under contract and will begin in early 2017. Bryan Road Monument is under design and will bid in early 2017. I‐70/K enhancements are under design and will be included with
construction of I‐70 project. Staff is analyzing options for enhancements to the triangular areas at the intersection of 364/K.
v.
Continue annual concrete slab replacement, annual preventative maintenance crack‐seal program, street creep program, and traffic calming.
Steve Bender
Ongoing. Concrete removal and replacement is 95% complete and contractor is working on punch list items. The remaining crack seal work from 2015 program has been completed and contractor is working on punch list items. Traffic Calming is becoming increasingly popular. Improvements completed at Countryshire, Country Chase, Country Orchard and Elaine Drive. Turtle Creek was approved by residents and Royallspring Parkway was approved by Council. Improvements to be constructed in Spring of 2017 when funding becomes available. Other studies occurring on Paul Renaud Blvd., Deer Creek, Waterview Lane and other locations. vi.
Review our current policies/guidelines for stop lights, stop signs at intersections and make recommendations for improving safety and traffic flow.
Steve Bender
Traffic accident data map ongoing. The LOS study is proposed for 2017 but may be removed due to the need to utilize those funds to evaluate and rate the pavement.
Page 1 of 4
Return
2016 STRATEGIC PLAN
Steve Bender
Cindy Springer
Ongoing. Working on plans and easement acquisition for Route K.
Stormwater/Water & Sewer i.
Develop a policy on the percentage split between Storm Water and Parks that can be relied upon in future budget years.
Steve Bender
Cindy Springer
Staff reviews this annually, but is agreeable to use the 75 Parks/25 Stormwater split for 2017.
ii.
Devise a plan to budget for and complete the smaller Storm Water projects in‐
house.
Steve Bender
Grout trailer purchased. Finalizing procedures for the use of the trailer.
iii.
Develop a plan and look for funding for a long‐range plan with cost estimates to complete upgrades over a 5‐year period to the aging water/sewer systems (includes the Main Street Water Main).
Steve Bender
Completed.
iv.
Develop a 5‐year plan for the expansion of the Waste Water Treatment Plant and consider utilizing a private contractor who will have complete responsibility for their recommendations and implementation.
Steve Bender
Woodard & Curran is under contract to perform this task. Final report for Phase 1 will be in December, 2016. Upgrades to the Waste Water Treatment Plant will be budgeted in future years, including ammonia upgrades mandated by MDNR.
vii. Create more pedestrian‐friendly areas throughout the City, including continuation of ADA improvements and completion of sidewalk/walking paths that currently go nowhere (includes Bikeable/Walkable plan priorities).
B.
RESPONSIBLE LEADERS
2. BUILDING/FACILITY PLANS
A.
Go out to bid & start construction on the Justice Center.
Wade Montgomery
Bonnie Therrien
Chief Joachimstaler
B.
Work with Mayor and Council to develop alternatives for funding bond project for the Civic and O'Day Parks with a timeline for a ballot initiative.
C.
Krekel House
Cindy Springer
Vicki Boschert
Completed Summer of 2016 and construction has begun in earnest.
Ballot Issue Passed in August 2016. Anticipated that GO Bonds will be issued in March, 2017
i. Continue planning process for future uses and further explore possibilities of private partnerships for reuse
ii.
Continue to add parking spaces to assist in the goal of finding a suitable reuse for the building.
iii.
Conduct further research on donation and grant opportunities for historic properties.
John Griesenauer
D.
Utilizing the prioritization of Parks' needs identified by the Parks and Recreation Advisory Board, implement the list as funding becomes available over the next 5 ‐ 10 years.
Cindy Springer
E.
Develop a plan to address City Hall Space needs once the Justice Center is opened.
John Griesenauer
Steve Bender
The first draft of a plan is complete and adopted at the March 10, 2016, Council meeting. Council has requested a Design/Build RFP be put together for design and construction costs for 2017.
F.
Look at funding sources for artificial turf at the Rascals field for installation in 2016.
Cindy Springer
$400,000 is in the budget. At the present, the only options found are some of the turf companies are part of various purchasing co‐ops. Also exploring additional revenue increases from Rascals if turf is installed. Contractor for design is selected and will be on Council's agenda for 11/10 for approval.
Page 2 of 4
John Griesenauer
Steve Bender
RFP issued for the sale of the property. Bids are due late November.
Options have been reviewed and priced out for feasibility. House is up for sale.
Ongoing.
Parks and Recreation Advisory Board completed the ranking of High Priority projects. Staff will incorporate these projects into the budget as funds are available. This will be reviewed with the Parks and Recreation Board each July as part of budget discussions.
Return
2016 STRATEGIC PLAN
G.
Develop and send out a RFP for the Transfer Station oversight/management.
3. ECONOMIC DEVELOPMENT
Steve Bender
RESPONSIBLE LEADERS
RFP was sent out by April 2016. Council approved vendor in October, 2016.
A.
Continue implementation of the Economic Development Strategic Plan, which includes
strengthening marketing efforts, retaining and expanding businesses and aggressively pursuing development opportunities.
Lenore Toser‐Aldaz
Ongoing. Efforts reported weekly in City Administrator's Management Report.
B.
Streamline development processes including licensing, permitting, plan review and inspections, as well as engineering to automate all of these systems.
David Woods
CitizenServe software and additional hardware purchased and installed. System implementation underway with Planning and Liquor License applications still outstanding. Target completion is end of first quarter 2017.
C.
Review and adopt new Building Code.
David Woods
Completed. 2015 Building Codes adopted by City Council on September 8, 2016.
D.
Aggressively pursue development opportunities along Page Avenue extension.
Economic Development
David Woods
Ongoing. Few parcels within City boundaries remaining to include Mercy and Kaplan properties at K and frontage of Montrachet Subdivision
RESPONSIBLE LEADERS
4. LEVERAGE NEW TECHNOLOGIES
A.
Develop a funding plan to implement an in‐house GPS system for the City's Fleet.
David Woods
Most of the Streets snow removal trucks will be equipped this season with only a few remaining to be done. Snowfighters to be trained on the system this month. The remaining City vehicles are still without location tracking.
B.
Continue with the automation of all in‐house forms and internal document processes to improve efficiency and provide faster service.
Bonnie Therrien
Vicki Boschert
Add another 5 forms by December, 2016. Training and Travel form still be worked on. C.
Implement new timekeeping software system.
Vicki Boschert
Software being implemented by NOVAtime; installation and training are underway.
D.
Start the process of selecting an electronic invoicing vendor for Finance.
Vicki Boschert
RFP to be issued in November, 2016.
E.
Begin implementation of IT 5‐year plan.
Brian Bazzell
Implementation underway. IT converted to Department status; Steering Committee established; Service Catalog completed, distributed to and reviewed with Management Team. New budget process for IT items developed and implemented with 2017 budget submittal.
F.
Research opportunities for the use of alternative street lights in subdivisions.
Steve Bender
Demo Project has been completed. Report to City Council in July with costs.
G.
Evaluate and implement solutions for improving employee intra‐departmental communications.
Tom Drabelle
Completed. All short‐term recommendations have been implemented. Longer‐term recommendations are ongoing or awaiting further consideration/budget allocation.
RESPONSIBLE LEADERS
5. PUBLIC SAFETY
Page 3 of 4
Return
2016 STRATEGIC PLAN
A.
After one year of 12‐hour shifts, review all data to see whether it is necessary to readjust the implementation and deployment of officers.
Roy Joachimstaler
Completed and submitted. No readjustment needed.
B.
Review all IT needs of the Police Department for the next 5 ‐ 10 year period.
Roy Joachimstaler
Brian Bazzell
Recommendations made in 2017 budget submittal for new computers and new IT support position for Police Department. Additional funding for IT components in new Justice Center also discussed with City Council, to be finalized when RFP issued.
C.
Ascertain the staffing and resource needs of the Police Department due to the move to the new Justice Center in 2017.
Roy Joachimstaler
Completed and presented to the City Council on 9/22/2016 and during 2017
Budget meetings. Pending Council approval.
D.
Implement new Court reforms and present a workshop item on the impact of this reform on the City (both procedurally and financially).
E.
Evaluate Canine program to see if more dogs are needed throughout the City.
Vicki Boschert
Roy Joachimstaler
RESPONSIBLE LEADERS
6. OPERATIONAL/EMPLOYEE ISSUES
Completed July 23, 2015. May be more changes coming after Court decisions. Completed and presented to the City Council during 2017 Budget meeting on 10/10/2016. Note: Later removed from budget.
A.
Begin developing Core Services for 2 ‐ 3 Departments of the City.
Bonnie Therrien
B.
Continue with Six Sigma/Lean Government training and implement Kaizen projects identified by Staff that need to be streamlined and made more efficient.
Bonnie Therrien Ongoing throughout City Departments. Third Bootcamp held and fourth Bootcamp scheduled for October. Accountability factoring training completed. Will use as part of Strategic Planning with Council in 2016.
C.
Continue looking at revenue fees and presenting changes to the Council as needed.
Bonnie Therrien
Vicki Boschert
Engineering Fees were adjusted with Council action in February. Currently researching online credit card fees.
D.
Work on the education of the public on the Motor Vehicle Sales Tax Correction that will be placed on the 2016 April ballot.
Bonnie Therrien
Vicki Boschert
Tom Drabelle
Completed. Successful ballot results.
E.
Improve on the Citizen's First Office so that messages from residents are acknowledged as quickly as possible and a live response on the first contact is made 98% of the time.
Completed. Presentation to City Council at 12/11/2016 Workshop. 2016 YTD Live response rate continues to track at 98.8% for third quarter.
Page 4 of 4
Submitted to the Council the first set of list of services given by Departments: Citizens First, HR, Communications, Public Relations and Planning. More work to be done on this in 2017.

Weekly Management Report

Transcription

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