2015 Annual Report

The Scioto Society, Inc.
Producers of Tecumseh!
2015 Annual Report
PRODUCED BY THE SCIOTO SOCIETY, INC
MISSION: The Scioto Society, Inc. is a 501(c)3 non-profit corporation
formed to advance, encourage and promote the recreational, industrial,
economic, commercial and civic development of Ross County and the
territory surrounding Chillicothe in whatever way and by such means as
will improve the normal growth, employment opportunities, stability of
employment in existing industry, advance of the industrial economy of
the area primarily through the presentation of the outdoor historical
drama TECUMSEH!.
The Scioto Society, Inc.
Board of Trustees
Officers
Chairman
Dr. Randall D. VanVoorhis, Chillicothe
Vice-Chairman
Robert C. Evans, Chillicothe
Secretary
Carly Neff, Circleville
Treasurer
Pat Nichols, Waverly
Directors
Paul Adkins, Waverly
Steve Rader, Beaver
Bill Hernstein, Chillicothe
Jim Hooks, Circleville
Joe McFadden, Chillicothe
Judge Matthew McFarland, Portsmouth
Mike Northrup, Chillicothe
Thomas Patterson, Circleville
David Polk, Chillicothe
Dr. Richard Rooney, Chillicothe
Albert Heierman Jr, Chillicothe
Marion Waggoner, Andover, CT
Melody Young, Chillicothe
James Younkin, Minford
The Year In Review
Our 2014-15 season was a year of change. While the previous season marked a crucial turning point in
the history of the organization, this season saw the beginning of implementation of a major IT upgrade,
diversifying offerings on the stage and many partnerships with other local organizations.
Months of
work and preparation go into making each and every season a reality. This year’s performance would not
have happened if not for the generous contributions of our sponsors, the enthusiasm and support of the
Chillicothe community and many other communities from across the region, and the tireless efforts of our
office staff and Board of Trustees. Our cast and crew were unparalleled in both talent and
professionalism, and, as always, our patrons gave us tremendous support in coming out to enjoy our show.
With such passion and determination supporting us, the outdoor drama Tecumseh! will remain an integral
part of the Ohio historical experience and will continue set the highest standards in outdoor
entertainment. We at the Scioto Society, Inc. want to extend a heartfelt Thank You to everyone for giving
us the opportunity and privilege to perform for a 43rd season, and we look forward to everything that
2016 has to offer!
November, 2014
•
•
•
•
New CEO, Brandon Smith, presents plans for new concert series & Shakespeare on Sugarloaf
Dr. Randall VanVoorhis is voted in as new President of The Scioto Society, Inc.
The Board of Trustees welcomes both new and returning members
The Sponsorship Program for 2015 kicks off
December, 2014
•
•
A new tradition begins as the office staff makes and delivers cookies to sponsors & supporters
Gift Certificate promotion sells thousands of dollars, giving ticket sales a good bump in a normally
quiet month.
January, 2015
•
•
•
•
•
•
Ceade Mile Failte, a new fundraising event, is announced to take place in March
Contracts for the 2015 Live On The Mountain Concert Series are signed
CEO Brandon Smith attends Institute of Outdoor Theatre conference & auditions, presents
workshop on group sales & marketing strategies.
Radio trades begin with networks from across the state of Ohio through a new partnership with
the Ohio News Network.
A new partnership with Ohio University-Chillicothe and the Ross-Chillicothe Public Library is
established for the purposes of promoting Shakespeare On Sugarloaf.
OFCC grant is finalized for new rainshelter roof.
February, 2015
•
•
•
•
•
•
Director Jenny Male attends UPTA auditions.
Huntington Bank sign on as a new presenting sponsor
Mailing campaign begins with AAA Travel Centers and Convention & Visitors Bureaus around the
region.
Local brochure distribution begins.
School Night invitations for the 2015 season go out to 542 schools around the region.
Contract is signed with ETIX ticketing systems to go to a fully computerized system for the box
office. Training begins for administrative staff.
March, 2015
•
•
•
•
•
•
Ceade Mile Failte is a sell out in its first year, raising nearly $20,000 for the organization.
Director Jenny Male attends the SETC auditions.
Director Jenny Male and PSM Alex Freeman hold auditions in Chicago to find a Tecumseh. They
succeed, and Cliff Nunley becomes the latest actor to tackle the role.
Job postings for the 2015 House Staff go online, and interviews begin.
Cast and company information are compiled for the new souvenir program, developed in
partnership with Graphix Design.
The Scioto Society board names Marion N. Waggoner as the recipient of the prestigious Silver
Arrow Award.
April 2015
•
•
•
•
•
After a very long and cold off-season, the Sugarloaf Mountain Amphitheatre is de-winterized.
Preseason maintenance staff begins work on cabins, grounds and barn areas.
Remodel of the box office area begins.
Work begins on new sidewalks
Tecumseh takes part in annual home and garden show at Ross County Fairgrounds.
May 2015
•
•
•
•
•
•
Production crew arrives and begins work during the first week of May.
Horizon installs new phone system for box office and theatre office.
The annual Company Meeting is held at the Christopher Conference Center.
Rehearsals begin on the Sugarloaf Mountain Amphitheatre.
10 trees are removed around the water tower area, removing threat of a downed tree falling into
the tower.
Work begins and is completed on new rainshelter roof by AKM Construction.
June 2015
•
•
•
•
•
The 2015 season of Tecumseh! opens on Friday, June 5, with preshow reception for sponsors &
supporters.
Opening weekend party on Saturday generously catered by Paul and Bev Adkins.
Volunteer ushers and hospitality staff begin working on the mountain.
American music legend, Ralph Stanley, appears in the inaugural Live On The Mountain concert
with over 1500 in attendance.
Sack It With Shakespeare, a free public discussion on As You Like It is held at the Ross County
Public Library North Branch with OU-C.
July 2015
•
Shakespeare on Sugarloaf production of As You Like It, directed by AS Freeman, reserves out. The
production is seen by 1000 people and lays the groundwork for the program moving forward.
August 2015
•
•
•
•
•
End of season auditions are held at the Sugarloaf Mountain Amphitheatre.
The second concert, Dailey & Vincent, closes the summer concert series.
A special performance of Shadows of Destiny, by Marion N. Waggoner, is performed.
The annual company picnic is held at the CEO house.
The 2014 season of Tecumseh! ends on Saturday, August 29, with a small uptick in attendance.
September 2015
•
•
•
•
•
•
Construction on Haunted Mountain begins.
Gift Shop ends up for a second year in a row.
Program sales hit a high water mark for the 2000’s.
The office staff compiles and inventories information from the 2015 season and begins planning for
next year.
Marketing for WOODY, a production in partnership with the Majestic Theatre, begins
CEO Brandon Smith is invited to the Ohio Statehouse to accept an honor from Heritage Ohio, on behalf
of the organization as an Appalachian Success Story.
October 2015
•
•
•
•
Haunted Mountain opens and runs each weekend throughout the month. Thousands attend.
New roofs are constructed on both the main office and CEO house buildings. Chimney at CEO house
building is re-constructed with volunteer labor.
2016 season brochures arrive in the office in time for the AAA travel show.
Fiscal year closes with the season making a profit of approx. $150,000.
2015 Maintenance & Operations Improvements
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
-Poured new sidewalk across front of pavilion area
-Replaced ceiling in actor kitchen
-Installed new AC units in office second floor and actor kitchen
-Purchased new pumps for water system
-New roofs on rainshelter, office building and house
-All new benches and trash cans for pavilion & path
-Removed bleachers and replaced with bistro seating
-Re-graveled roads & parking bays
-New phone system for box office
-Box Office Remodel
-Installation of fully computerized ticketing system
-Designated smoking area with tent & benches
-New staff uniforms
-Redesign & launch of new website (mobile friendly)
-Commissioned new swords for production
-Purchased new Apple equipment for sound
-Purchased eight new theatrical lighting fixtures
-New stove, microwaves for actor kitchen
-Rebuilt sign at front entrance
-New Handrails at box office steps entrance
$11,000.00
$400.00
$1000.00
$10,500.00
$185,000.00
$3500.00
$1500.00
$4000.00
$7500.00
$2000.00
$60,000
$500.00
$1200.00
$2000.00
$2000.00
$1500.00
$5000.00
$500.00
$500.00
$400.00
Our Supporters
The legacy of TECUMSEH! is a powerful reminder of what individuals, government, community and
organizations can achieve when inspired by a dream, driven by opportunity and challenge, and fueled by
generosity and gratitude. For five decades, The Scioto Society has thrived through the generous support
received from individuals and organizations. Our patrons’ commitment and vision will ensure that the
important work of economic development through tourism and the arts continues in Ross, Pike and
Pickaway counties.
Through generous contributions of their resources, our business partners and corporate sponsors
participate in the success of TECUMESH! We are very grateful to all our business and corporate sponsors
who continue to support the Scioto Society’s efforts to produce a quality performance of high artistic
integrity and develop other educational and community programs. Our corporate sponsors enrich the
lives of our community through their sponsorship of events, venues and programs.
20/20 Visionary Society
Dr. and Mrs. Randall VanVoorhis
The Bill & Linda Herrnstein Fund
$10,000
The Chillicothe Convention & Visitors Bureau
$5000
Horizon
Dispatch Media
Kroger
Presenter ($3000)
Adena Health Systems
Adena Medical Group
CP Management
Health Care Logistics Inc.
Huntington Bank
Ohio University Chillicothe
Producer ($2000)
G & J Pepsi-Cola Bottlers, Inc.
The Ohio News Network
Friedman, Bettie B.
G & J Pepsi-Cola Bottlers, Inc.
National Church Residences Bristol Village
Geddy Lee Webb
Sponsor ($1000)
AEP
Alliance Hospitality/Holiday Inn Express
Bailey Cavalieri
Fluor-B&W Portsmouth LLC
Globe Furniture
Janney Montgomery Scott LLC
Nourse Auto Mall
Ross Chillicothe Convention & Visitors Bureau
SFM Insurance
VanVoorhis, Dr. Randall
Modern Office Methods
Herrnstein Auto Group
Bill Hartlove Designs
West Side Media
Supporter ($500)
Best Western Adena Inn
Eastern Avenue Lumber
Evans, Robert C., Realtor
Heierman, Al and Patty
Hirsch Fruit Farm
Joyce F. Staab Coldwell Banker Realty
Northrup, Michael
Rathkamp Financial
Subway of Chillicothe
Friends of Tecumseh! ($250)
Cutright, David
Coldwell Banker Realty Champions, One (DONATION ONLY)
Americas Best Value Inn
Atomic Credit Union
B & B Roofing
Bennett, Joe & Judy
Brandon Smith & Dan Sherbinsky
Brown, Stephen & Linda
Bryan & Winda Joseph
Caldwell Ott & Co. CPA
Chillicothe Newcomer's Club
Detillion Landscaping Co. Inc.
Haller Funeral Home
Henderson Pharmacy Services
Marion N. Waggoner
McDonald's Restaurants of Chillicothe
Preceptor Epsilon Omega Chapter of Beta Sigma Phi
Rhoads Garden Center, Inc.
Ross County Banking Center
Ross County Farm Bureau
Sharps Cycle
Skillings, Ralph & Karen
Southward Apartments
Spotted Horse Ranch
Stoney Creek Cottage
Tecumseh Alumni Association
Ware Funeral Home
Wells Fargo Advisors
Wissler Myers & Kallies Family Dentistry LLC
CHS TV
Portsmouth Daily Times
Grants Received in 2015:
•
•
•
•
•
•
•
•
The Ohio Arts Council
The David Meade Massie Trust
The Ohio Facilities Construction Commission
The Ross County Convention Facilities Commission
The Ross County Commissioners
The Ross County CVB
Chillicothe Noon Rotary Foundation
Robert E. and Genevieve B. Schaefer Fund
Shakespeare On Sugarloaf
Water Pumps
Rainshelter Roof
Office & House Roofs
Office & House Roofs
Haunted Mountain
Lighting & Sound
Operating Support
2015 Tecumseh! Audience Opinion Survey
Summary Prepared on 09/16/15
This report summarizes 948 of 948 total responses.
Summary for the results with the following restrictions:
Response Filters
Invitation Type: all
Status: all
Alerts:
Email Contains:
Audience Opinion Survey
1. What is your zip code?
You may browse freeform responses online or download the CSV.
2. How did you hear about this event? (check all that apply)
27.2% Friend or Relative (384)
19.1% "Other" Answers
10.9% Website of the theatre (154)
5.5% Printed brochure (78)
5.4% Newspaper or magazine story (77)
5.0% TV Ad (71)
4.0% Outdoor Advertising (57)
3.6% Promotional Email (51)
3.4% General tourism brochure for area (49)
3.2% Radio Ad (46)
3.1% Print Ads (44)
3.1% Search engine (Google, Bing, Yahoo etc.) (44)
2.4% State or regional travel guide (34)
2.1% Facebook or Twitter (30)
0.9% Poster (14)
0.2% Hotel clerk or restaurant staff (4)
3. When did you decide to attend the production?
44.5% Several weeks before attending (418)
27.5% Longer than a month before attending (258)
25.0% Less than a week before attending (235)
2.8% Today (27)
4. What was your primary reason to be in this area?
62.4% To attend the drama (581)
20.4% I live here (190)
8.4% Vacation (79)
4.7% "Other" Answers
3.5% Visit friends or family (33)
0.4% Business (4)
5. How many people including yourself attended the production?
You may browse freeform responses online or download the CSV.
6. Did you stay overnight in the area? If so, where?
You may browse freeform responses online or download the CSV.
7. Did you dine in the area? If so, where?
You may browse freeform responses online or download the CSV.
8. Did you visit other attractions in the area? If so, what?
You may browse freeform responses online or download the CSV.
9. How would you rate the particular show you saw?
81.1% Excellent (749)
15.3% Good (142)
2.4% Fair (23)
0.9% Poor (9)
10. Would you recommend this outdoor theatre to a relative or friend?
97.2% Yes (906)
2.7% No - Why not? (26)
Optional comment: You may browse comments online or download the CSV.
11. Have you seen Tecumseh before, if so when?
You may browse freeform responses online or download the CSV.
12. What area of our operation do you think needs the most improvement?
You may browse freeform responses online or download the CSV.
13. What area of our operation do you think is outstanding?
You may browse freeform responses online or download the CSV.
14. What is your age range?
28.1% 50 to 59 (264)
25.3% 60 to 69 (238)
22.8% 40 to 49 (214)
11.4% 30 to 39 (107)
6.9% 70 or older (65)
4.7% 20 to 29 (45)
0.5% 19 and younger (5)
15. What is your gender?
67.3% Female (626)
32.6% Male (303)
16. Year of school you attended?
35.4% College graduate (328)
24.0% 1-2 years college (223)
15.0% High School (139)
12.8% Postgraduate or Professional Degree (119)
12.0% Graduate school (112)
0.5% Grade School (5)
17. The space below is for you to tell us anything else about the theatre/production.
You may browse freeform responses online or download the CSV.
End of Survey Page 2
The Scioto Society, Inc
Cead Mile Failte Fundraiser
Saturday, March 14, 2015
Total Attendance:
210
Income:
Expense:
$
$
27,035.32
8,753.75
P/L:
$
18,281.57
$
$
$
$
$
$
Actual
10,959.50
600.00
2,052.61
1,770.00
8,653.21
3,000.00
Income
Ticket/Table Sales
Donations
Football Raffle
Bar
Silent Auction
Sponsorship
$
Expense
Main Act
Advertising
Staging
Hospitality
Catering
Bar
Hall Rental
Tables/Linens
Decorations
DJ Services
Miscellaneous
Raffle
Silent Auction
Credit Card Fees
Etix Ticketing System Fe
Stage Crew
House Crew
Sound
Lights
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
27,035.32 $
Actual
2,075.00
433.27
259.46
645.29
700.00
1,447.56
450.00
397.00
652.35
350.00
486.42
256.29
386.64
153.37
61.10
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
8,753.75 $
Budget
11,500.00
8,000.00
3,000.00
$
$
$
$
$
$
Variance
(540.50)
600.00
2,052.61
1,770.00
653.21
-
Variance %
95.30%
22,500.00 $
4,535.32
120.16%
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Variance
(425.00)
(2,066.73)
(40.54)
495.29
(4,000.00)
1,447.56
147.00
(347.65)
350.00
486.42
256.29
386.64
(134.13)
61.10
(200.00)
(100.00)
(300.00)
(300.00)
Variance %
83.00%
17.33%
86.49%
430.19%
14.89%
13,037.50 $
(4,283.75)
67.14%
Budget
2,500.00
2,500.00
300.00
150.00
4,700.00
450.00
250.00
1,000.00
287.50
200.00
100.00
300.00
300.00
108.17%
100.00%
100.00%
158.80%
65.24%
53.35%
0.00%
0.00%
0.00%
0.00%
The Scioto Society, Inc
Ralph Stanley Concert
Sunday, June 14, 2015
Total Attendance:
1402
Actual
Budget
Variance
Income:
Expense:
$
29,627.00 $
22,000.00 $
7,627.00
$
19,128.99 $
16,087.50 $
(3,041.49)
P/L:
$
10,498.01 $
5,912.50 $
4,585.51
$
$
$
$
$
Actual
28,190.00
45.00
1,392.00
29,627.00
Income
Expense
Ticket Sales
Sponsorship
Miscellaneous
Bar
Main Act
Advertising
Bar
Operations
Production
Hospitality
Stage & House Crew
Travel
Accomodations
Credit Card Fees
Etix Fees
Donated Items & Services:
$
$
$
Actual
10,000.00
1,033.21
1,033.39
1,200.23
2,276.36
275.14
728.80
in-kind trade
803.42
1,778.45
19,128.99
$
399.96
$
$
$
$
$
$
$
$
$
$
$
$
$
Budget
19,250.00
2,500.00
250.00
22,000.00
$
$
$
$
$
$
$
$
$
$
$
$
Budget
9,000.00
1,000.00
500.00
2,500.00
250.00
800.00
300.00
750.00
987.50
16,087.50
$
$
$
$
$
Variance
8,940.00
(2,500.00)
(205.00)
1,392.00
7,627.00
$
$
$
$
$
$
$
$
$
$
$
$
Variance
(1,000.00)
(33.21)
(1,033.39)
(700.23)
223.65
(25.14)
71.20
300.00
750.00
184.08
(1,778.45)
(3,041.49)
- Accomodations
The Scioto Society, Inc
Shadows of Destiny
Sunday, August 09, 2015
Total Attendance:
Actual
Budget
Variance
Income:
Expense:
$
5,946.50 $
19,250.00 $ (13,303.50)
$
5,222.03 $
13,481.25 $
8,259.22
P/L:
$
724.47 $
5,768.75 $
(5,044.28)
Income
Expense
Ticket Sales
Etix Ticket Fee
Sponsorship
Miscellaneous
Bar
Main Act
Music
Crew
Marketing
Sound & Staging
VIP Miscellaneous
Credit Card Fees
Etix Fees
$
$
$
$
Actual
$4,195.00
$751.50
1,000.00
5,946.50
$
$
$
$
$
$
$
$
$
Actual
4,010.65
150.00
475.00
255.00
117.63
213.75
5,222.03
$
$
$
$
$
$
Budget
19,250.00
19,250.00
Variance
$ (15,055.00)
$ 1,000.00
$
$
$ (13,303.50)
$
$
$
$
$
$
$
$
$
Budget
5,000.00
1,000.00
1,000.00
2,500.00
2,500.00
1,000.00
481.25
13,481.25
Variance
989.35
850.00
525.00
2,245.00
2,500.00
1,000.00
363.62
(213.75)
8,259.22
$
$
$
$
$
$
$
$
$
The Scioto Society, Inc
An Evening with Dailey & Vincent
Wednesday, September 23, 2015
Total Attendance:
Actual
Budget
Variance
Income:
Expense:
$ 21,073.00 $
19,250.00 $
1,823.00
$ 17,324.63 $
16,457.50 $
(867.13)
P/L:
$
2,792.50 $
955.87
Income
Actual
$19,055.00
$1,872.00
$
$
$146.00
$ 21,073.00
Expense
Ticket Sales
Etix Ticket Fee
Sponsorship
Miscellaneous
Bar
Main Act
Stage Crew
House Crew
Marketing
Sound & Staging
Hospitality
VIP Hospitality
Travel
Accomodations
Bar
Credit Card Fees
Etix Fees
$
$
$
$
$
$
$
$
$
$
$
$
3,748.37 $
Actual
10,000.00
300.00
394.88
1,356.35
2,100.00
337.24
1,100.00
166.95
$552.74
1,016.47
17,324.63
$
$
$
$
$
$
Budget
19,250.00
19,250.00
$
$
$
$
$
$
$
$
$
$
$
$
$
Budget
10,000.00
300.00
500.00
1,000.00
2,500.00
250.00
300.00
750.00
857.50
16,457.50
Variance
$
(195.00)
$
$
$
$
146.00
1,823.00
$
$
$
$
$
$
$
$
$
$
$
$
$
Variance
105.12
(356.35)
400.00
(87.24)
(1,100.00)
300.00
750.00
(166.95)
304.76
(1,016.47)
(867.13)
Week
1
2
3
4
5
6
7
8
9
10
11
12
13
Totals
# of
Shows
2
6
6
6
6
6
5
6
6
6
6
6
6
73
2015 Tecumseh Museum Statistics
Mon
44
69
91
74
188
84
105
130
91
77
121
105
1,179
Avg Mon
98
Tue
Wed
75
74
78
60
43
n/a
131
105
136
100
94
86
982
Avg Tue
89
Avg Mon-Thr
101
Thr
82
39
68
146
88
137
138
75
136
102
79
82
1,172
Avg Wed
98
81
54
56
150
107
193
197
139
89
149
89
99
1,403
Avg Thr
117
Avg Fri-Sat
203
Fri
190
90
107
101
184
123
134
214
161
190
167
191
193
2,045
Avg Fri
157
Sat
184
88
151
186
102
278
321
337
255
331
333
313
356
3,235
Avg Sat
249
Avg per show
137
Totals
374
460
494
580
716
827
869
1,122
865
973
928
887
921
10,016