ring committee guide

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ring committee guide
RING COMMITTEE GUIDE
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RING COMMITTEE GUIDE
M E E T I N G T H E C H A L L E N G E !
1
You have decided to take charge of the graduation ring
project in your school? This is a unique opportunity to
participate in a rewarding project!
You must increase sales and advertise in the school,
administer funds, manage orders and deliveries. To achieve
your goal, the Graduor “all inclusive” formula provides you
with the tools and support needed to complete your project.
The present guide contains a plan of all the tasks that need
to be done to ensure a resounding success!
The success of your project depends on an efficient
organization and team work where everyone does their
best. A successful project is not only challenging, but also
rewarding. Be proud of it!
Good luck!
The Graduor team
RING COMMITTEE
2
The committee being formed, it is now time to embark on
the project. You have been chosen because you have the
necessary qualities that it takes to complete the graduation
ring project.
Among the committee, share the tasks so that everyone
can have a specific responsibility:
Publicity team
Sales team
Treasury team
PUBLICITY TEAM!
3
Your mandate consists in spreading the word that the
rings are available to the graduates of your school and
thus creating an atmosphere of enthusiasm among your
classmates. Here are your tasks:
Set a target number of rings you would like to sell.
Determine your sale dates
Install the posters provided by Graduor announcing the sale dates.
Write down the sale dates on your posters
Insert the price lists in the center of each brochure
Distribute a brochure to each graduating student 1 to 2
weeks prior to your planned sale dates
Circulate the ring samples in the classrooms before the day of the sale to show the different models
Remember to install the “Last Chance” banners when
your sale comes close to an end
TALK TO YOUR
FRIENDS ABOUT IT!
WORD TO MOUTH IS POWERFUL!
SALES TEAM
4
Your mandate is to help your colleagues when taking orders.
To help them make the right choices, your smile and your
patience are your best assets. You should also pay particular
attention to the purchase orders to make sure they are filled
out correctly. Here are your tasks:
PROMOTE THE
BENEFITS OF
THE ADDITIONAL
PROTECTION!
Install the metal choices, warranty and the inside
engraving posters close to your sales tables
Place the ring models in the trays provided for this purpose
Determine ring size with the ring sizer;
Half measures are indicated on the sizer by a line 7- = 7 1/2
IMPORTANT : Be sure to hold the ring sizer under the
students hand so that no weight is added to the finger.
Advise them on the metal choices
Make sure that all sections of the purchase orders are completed.
TREASURY TEAM!
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Be sure to collect the deposit when the order is taken
Once you have finished your sales, fill out the procedure form
at the back of the ring committee guide
In your shipment...
Include the ring committee guide making sure that you have
filled out the procedure form in the back
Include the ring samples
Include the ring sizer(s)
Include the display(s)
Include the white copies of the order forms
Make certain to keep the yellow copies
Include your deposit
Make the check or the money order out to Graduor Inc.
Do not send cash by the mail
Return your order by Expedited Parcel in the box intended for this purpose
Use the manufacturing delay to collect the final payments so
that you have the money in hand upon reception of the rings
YOU WILL RECEIVE AN
ORDER CONFIRMATION
INDICATING THE
APPROXIMATE DATE OF
DELIVERY OF THE RINGS.
DELIVERY
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The balance is payable upon delivery. However, if you have a
special agreement with your representative, please refer to
this agreement.
Balance payable upon delivery:
The balance is payable upon delivery of your order.
So you must collect the second installment from the
students during the ring manufacturing delay.
If your order is to be delivered by mail, the balance
must be paid in cash or credit card ONLY to the
Canada Post Corporation. No other payment method
will be accepted.
If your order is to be delivered by your
representative, the balance must be paid in cash
ONLY. No other payment method will be accepted.
RING COMMITTEE GUIDE
RING COMMITTEE
7
Your final mandate is to distribute the rings to the students.
A velvet pouch will be given to each student along with a personalized envelope.
THE PERSONALIZED
ENVELOPE IS TO BE
KEPT FOR YOUR WARRANTY.
P O S T- S A L E S E R V I C E
8
If however a student must return there ring to Graduor
for an adjustment or for any other reason, please refer
to our Q&A section of our Website www.graduor.com to
know more about our post-sale service.
FORM TO COMPLETE
AND RETURN
STEPS TO FOLLOW WHEN ORDERING
Client num.:
School name:
Responsible:
Telephone:
Address:
e-mail :
City:
Postal code:
MAKE SURE THAT YOU HAVE:
Completed all the steps of the order forms
Indicated the amount of the deposit on all the order forms
)
-
-
USE THE RETURN BOX PROVIDED BY
GRADUOR TO SEND US YOUR ORDER:
Include the committee guide making sure that the present form is filled out
Include the ring samples
Include the ring sizer(s)
Include the display tray(s)
Include the white copies of the order forms
Include your deposit
Make the check or money order out to Graduor Inc.
Do not send cash by the mail
YOU WILL RECEIVE AN ORDER CONFIRMATION
INDICATING THE
APPROXIMATE DELIVERY
DATE OF THE RINGS.
RECYCLE
THE UNUSED
BROCHURES AND
PRICE LISTS
(
9
ALLOW 8 TO 12 WEEKS FOR DELIVERY
Please indicate the desired delivery date
TOTAL AMOUNT
OF DEPOSIT: Day/Month/Year
We will confirm the final delivery date by Email
10
PARTICIPATION COUPON FOR THE DRAW
Please complete this coupon to take part in the draw (see attached list of prizes to be won).
School/Group:
Responsible:
e-mail:
*** One coupon per group***