Rental packet - Gualala Arts

Transcription

GUALALA ARTS
promoting public interest and participation in the arts since 1961
Thank you for considering the Gualala Arts Center for your event!
We have developed a packet of information, designed for your convenience, to make
this an enjoyable experience for all involved. Enclosed you will also find a sample
copy of the Rental Agreement and User Responsibilities form.
Please contact our office with any questions that you may have or to reserve a date
for your rental.
We look forward to hearing from you soon!
Sincerely,
Scott Chieffo
Operations Manager
46501 Gualala Road, PO Box 244, Gualala, CA 95445 · p 707.884.1138
www.GualalaArts.org · [email protected]
·
f 707.884.3038 ·
GUALALA ARTS
RENTAL SPACE
Contact: Scott Chieffo, Operations Manager
Telephone: (707) 884-1138; Fax: (707) 884-3038; E-mail: [email protected]
Rental space available:
Large Auditorium – 62' x 40' – approx. 250 capacity
• Round and rectangular tables with comfortable chairs
• Wood flooring
• Stage area is 32' x 30' (in addition to auditorium floor) with 13' x 32' wings on each side
• Adjacent to commercial kitchen
• Outside doors on one side open onto large deck overlooking the redwoods
• Outside doors on opposite side open onto large terrace
Conference Room - 32' x 18'
• Adjacent to commercial kitchen
• Windows open to the redwoods
• Outside door opens to a deck
Upstairs Classroom - 36' x 24'
• Vinyl tile flooring
• Restroom
• Two deep sinks
• Arts library
• Additional staircase outside
Commercial Kitchen and Pantry - 31' x 16'
• Wolf range - 8 burners, double oven
• 90-second dishwasher
• China and place settings for 200
• Wine and water stemware for 200+
• Refrigerator
• Ice machine
• Tablecloths
Foyer - 36' x 36'
• Slate flooring
• Bar, sink, full serving area beneath stairway
• Large windows with a view of towering redwoods
• Subject to Art Show display
Outdoor Amphitheater
• Adjacent to back of auditorium stage – connected by large barn doors
• Stage dimensions: 12’ x 36’
• Seating for approx. 200
GUALALA ARTS
INVENTORY
inventory
GUALALA ARTS PROVIDES THE FOLLOWING TO ASSIST YOU
IN PLANNING YOUR EVENT
9 Round tables – 60”
400 Wine glasses – 6.5 oz.
3 Round tables – 72”
200 Water goblets – 10.5 oz. (glass)
40 Rectangular tables – 72”
40 Round “cabaret” tables – 24”
White place settings:
200 10” dinner plates, soup bowls, salad plates, coffee mugs
200 Champagne flutes (glass)
60 Martini glasses
200 Padded chairs – black
w/saucers, silverware
24 Black tablecloths - Round
90 Padded folding chairs
18 Black tablecloths - Rectangular
60 Padded chairs – pink
65 Black tablecloths - Cabaret
1 Overhead projector
23 Forest green tablecloths - Round
20 Forest green tablecloths - Cabaret
1 Slide projector and screen
TVs, DVD players, VCRs (no cable or
2
satellite)
1 47” wide-screen computer monitor
20 Burgundy tablecloths - Round
1 Copy machine
14 Burgundy tablecloths - Rectangular
3 Large coffee urns
31 Forest green tablecloths - Rectangular
6 Cream tablecloths - Round
6 Coffee “press” pots (9 cup)
5 Cream tablecloths - Rectangular
4 Voice microphones with stands
12 Floral tablecloths - Round
6 Floral tablecloths - Rectangular
Several misc. small, square tablecloths
12 * Formal White tablecloths - Round (120”)
* Formal White tablecloths 13
Rectangular (132” x 90”)
200 * Formal White napkins (18” x 18”)
1 Ice machine
1 Instrument microphone with stand
7 Cordless lapel microphones
1 Cordless microphone
3 Dry erase boards
1 Flipchart easel
1 Digital projector with 12’x14’ screen
1 Facsimile machine
* Special rental rate applies for formal table linens. Contact Gualala Arts for more information.
•
•
•
•
•
•
STAGE LIGHTING
EXCELLENT SOUND SYSTEM
7’ MASON & HAMLIN GRAND PIANO ON STAGE
9’ YAMAHA CONCERT GRAND PIANO ON FLOOR
COMPLETELY STOCKED COMMERCIAL KITCHEN
WIRELESS INTERNET ACCESS
Revised 8/10/10
GUALALA ARTS RENTAL RATES 2011
Rooms:
Standard rates
per hour
(Minimum 4 hour rental)
Saville Kitchen
$50
Jacob Foyer
$50
(only available with additional, adjoining rooms)
Coleman Auditorium
$100
Dressing Rooms
$25
Howell Conference Room
$50
Mohr Mezzanine
$75
Outdoor Amphitheater
$75
BBQ Area
$75
All Outdoor Grounds
$200
(includes BBQ area, amphitheater and adjacent terraces)
Ceramics Studio
call for quote
Non-Profit Organizations receive a discount as follows:
50% discount Sunday - Thursday
30% discount Friday
10% discount Saturday
All day wedding includes whole building for $5,000 rental fee
$750 deposit for cleaning, equipment rental, staff, etc.
* Set up and breakdown on days other than rental time
will be charged standard rental rates.
* Staff fee for events after 4pm: $25/hour; $20/hour for non-profits
* Additional costs for guests over 100:
up to 150: $50
151 - 200: $100
201 - 250: $150
Page 1 of 2
Revised 9/30/10
GUALALA ARTS RENTAL RATES 2011
Equipment:
Rates
Copier (per copy)
$0.10
Color Copier (per copy)
$1
Sound System (CD player, etc…)
$10
Stage Lighting (per hour)
$15
Digital Projector (per hour & includes screen)
$25
Slide Projector (per hour & includes screen)
$5
Piano (includes tuning)
$400
Cordless Mic (per mic)
$25
Wired Mic (per mic)
$25
VCR/TV (Conference room)
$10
Tablecloths (per cloth)*
*FORMAL, white table linens are also available. Contact Gualala Arts
for special rental rates and more information.
$5 GA wash
$2 client wash
People to make the above work:
(Following Fees are deducted from Deposit)
After 4pm staff (per hour)
$25
Sound/Lighting Person (per hour)
$35
Cleaning, Dish Washing, etc.
(per hour / per worker)
Kitchen Inventory Crew (for Kitchen usage)
(flat fee)
Coffee/Tea service (per person)
$20
Page 2 of 2
$50
$2
Revised 9/30/10
SAMPLE rental CONTRACT
GUALALA ARTS
In accordance with the rental rates and stipulations, Gualala Arts agrees to rent:
To
specific room/rooms
name of organization or individual
Contact Person
Mailing Address
Phone
Fax
E-mail
Date of Event
Rental Time
Event time
Total Hours Rented
Set up time
Approximate # to Attend
Description of Event
Are Cleaning Arrangements Needed? Yes
Is Security Needed? Yes
Staff Fee $
No
Arrival Time
How Many Workers
No
(after office hours)
Proof of $1,000,000 Insurance Liability Required
(please submit one month prior to event)
Date Received
Includes:
□ Tables # of round _____ # of rectangle ____
Renter is responsible for set-up and take down.
□ Microphone cordless or wired
□ Sound System
Signed Contract due by
□ Tablecloths (#) _______
•
Deposit of $
due by
•
Rental fee of $
due by
Total amount due
$
Renter may launder for a charge of $2 each
Gualala Arts launders for a charge of $5 each
□ Name of Caterer _______________________
Time scheduled to arrive ___________________
□ Dishwashers; How many ______________
Time scheduled to arrive ______________
Return of Deposit After Event
Deposit will be returned subject to cleaning fees, cost for additional services
and equipment, and cost of damages, if applicable.
□ Additional cleaning/service needs __________
Cancellation Policy
Full rental payment will be charged whenever an event is canceled within 60 days of event. Deposit is non-refundable.
I/We have received the User Responsibility policy, and we agree to abide by this policy. _____________ (initial)
Authorized signature, Gualala Arts: _____________________________________Date:
Authorized signature, Lessee: _________________________________________Date:
Gualala Arts, Inc.
46501 Gualala Road, PO Box 244, Gualala, CA 95445 · p 707.884.1138 · f 707.884.3038
GUALALA ARTS
SAMPLE USER RESPONSIBILITES
The following is a list of USER RESPONSIBILITES. Please take the time to review this list. It has been
created for your convenience.
GENERAL:
1) Before leaving the Gualala Arts Center, you must…
a. Ensure that all lights and heat are turned off.
b. Close and lock all exterior doors and windows.
c. Return all tables and chairs to proper location.
d. Run dry mop over Auditorium and Foyer floors (*AND wet mop if food was served*).
2) All garbage and recycling must be removed and emptied into the dumpsters outside of the building.
There is a separate dumpster specifically for recycling.
3) Please do not use any rooms or areas other than the ones you have reserved. Please keep the noise level
at a minimum if other groups are using the building.
4) All areas that are used must be left tidy, rugs vacuumed, and floors swept.
KITCHEN:
1) Before leaving the Gualala Arts Center, you must…
a. Clean stove, grill, countertops, and tables (removing all crumbs and sanitizing all surfaces).
b. Sweep and mop kitchen floor.
c. Remove all garbage and recycling from kitchen and take to outside dumpsters.
2) User is solely responsible for ensuring that there is one person in kitchen, at all times, who is
knowledgeable about food safety principles, as per California state law.
3) Please use fan over stove when using burners or griddle.
4) Do not pour grease, butter, etc. down drains (we are on septic system). You must take grease with you.
5) Before your event, you may want to take inventory of what is available (utensils, trays, etc.) All kitchen
wares must be returned to GAC Kitchen clean and in their proper location. Inventory will be taken after
each event. The kitchen must be left clean. You will be charged for items missing or not returned.
6) The stationary coffee machine is left on continuously and should not be unplugged or turned off. The
instructions are listed on the machine. Filters are available. Private groups must furnish their own cups,
coffee, tea, sugar, sweetener, etc. (or we will provide for a fee).
7) Coffee machine must be cleaned and grounds disposed of properly. All coffee carafes must be cleaned.
Please leave your area clean and presentable for the next group.
A reminder to all renters: Please note the time on your contract that you may enter the center. There
could be someone just before or after you. If for some reason the center is in a disorderly manner upon your
arrival, please notify the office as soon as possible. Failure to comply with any of these restrictions may
result in the forfeiture of the cleaning and security deposit!
I have read and understand the above policies and restrictions:
________________________________________________
signature
PLEASE SIGN AND RETURN
_____________________
date
Gualala Arts, Inc.
46501 Gualala Road, PO Box 244, Gualala, CA 95445 · p 707.884.1138 · f 707.884.3038
GUALALA ARTS
OUTSIDE SERVICES
Recommendations for Other Services
(Local businesses listed where available; All independent contractors unless otherwise noted
(all telephone area codes are 707 unless otherwise noted)
Events
Coordinator:

Flowers:
Garden by the Sea (Rhonda Harrison): 884-4223; www.flowersingualala.com
Coastal Posies: 353-0143; www.coastalposies.com
Flowers by Natasha: 884-9414; www.gualalaflowers.com
Catering:

Savory Coast (Leslie Bates): 884-9009; www.savorycoastcatering.com
Pangaea (Jill & Rob Hunter): 882-3800; www.pangaeacafe.com
Surf Supermarket: 884-4184
North Coast Catering (Jeff Gunheim): 882-3802; http://northcoastcatering.info/
Bones Roadhouse (“backdoor” catering): 884-1188; www.bonesroadhouse.com
Avant Gardens (Tim Schmidt): 847-3667
Grapevine Catering Company: 869-1277; www.grapevinecatering.com
Timber Cove Inn (Michael Florian): 847-3231; www.timbercoveinn.com
St. Orres (Rosemary Campiformio): 884-3303; www.saintorres.com
Cakes/Desserts:

Let Them Eat Cake (Jennifer Arana): 884-1227
Franny’s Cup & Saucer: 882-2500; www.frannyscupandsaucer.com
Melinda Ellis Cakes: 937-1831; www.melindaelliscakes.com
Trinks: 884-1713; www.trinkscafe.com
Ceremonies:

Celebration Connection (Jan Harris): 884-4231; www.celebrationconnection.com
Coastal Wedding Service (Alyce Soden): 884-3631; www.coastalweddings.org
Shining Ceremonies (Candace Moore): 972-0606; www.shiningone.com
Nancy Dew: 886-1810
Mendonoma Weddings (Don Heimburger): 884-4350; www.mendonomaweddings.com/
Music—Live:

After-Ours Productions (Bill Schieve): 884-4805
Sonatina (flute & strings - Marcia Lotter): 884-4827; www.sonatina-music.com
Wayne Harris: 884-4231
The Pollinators (Paul Mueller): 884-4501
Robert Burns (Classical Guitar): 964-9361; www.robertburnsguitarist.com
Gary Digman (Classical Guitar): 869-2564
Harrison Goldberg (Jazz): 785-1949
Music—DJ’s:

Soundsational (Chris Ward): 824-1901 or 326-2600
DJ Sister Yasmin: 884-4703; [email protected]
Disk Jockey Gerard: 937-4461
Spectrum (Chuck Lehnhard): 546-6366
Photographers:

Ron Bolander: 884-9423; www.ronbolander.com
Bill Lange: 785-9716; www.ltaphotos.com
Brian Knutson Photography: 884-9547; www.brianknutson.com
John Birchard Wedding Photography: 937-4809; birchardweddingphotography.com
Scott Chieffo (Gualala Arts staff): 884-1138
Kristin Carnes: 785-3041
Rhonda Harrison (Garden by the Sea): 884-4223; www.flowersingualala.com
Celebration Connection (Jan Harris): 884-4231; www.celebrationconnection.com
Marianne Tan: 884-4450
Revised 9/22/11
LODGING NEAR GUALALA
All lodgings listed are within 30 miles of Gualala; most are within 10 miles
(listed North to South)
Name
Hotels & Inns:
Campgrounds:
House Rentals:
Elk Cove Inn*
Point Arena Lighthouse
Sea Shell Inn*
Coast Guard House-Historic Inn*
Wharfmasters Inn/ Best Western
North Coast Country Inn*
Whale Watch Inn
Mar Vista Cottages
St. Orres Inn
Seacliff Lodge
Surf Motel
Breakers Inn*
Gualala Country Inn*
Sea Ranch Lodge*
Timber Cove Inn
Fort Ross Lodge
Stillwater Cove Ranch
KOA Kampground*
Lighthouse Pointe Resort
Anchor Bay Campground
Gualala River Redwood Park*
Gualala Point Regional Park
Salt Point State Park
Serenisea
Coasting Home
Sea Ranch Vacation Rentals
Ocean View Properties
Rams Head Rentals
Sea Ranch Escapes 785-2426
City/Town
Per Night Rate
Elk
Point Arena
Point Arena
Point Arena
Point Arena
Anchor Bay
Anchor Bay
Anchor Bay
Gualala
Gualala
Gualala
Gualala
Gualala
Sea Ranch
Timber Cove
Fort Ross
Fort Ross
Manchester
Point Arena
Anchor Bay
Gualala
The Sea Ranch
Salt Point
Gualala
Gualala
Gualala
Gualala
The Sea Ranch
The Sea Ranch
$100 - $395 **
$125 - $225
$50 - $90
$165 & up
$105 - $195
$195 - $225
$180 - $300
$155 - $285
$95 - $350
$110 - $175
$89 - $199
$170 - $370 **
$110 - $175 **
$169 - $495
$99 - $499
$88 - $249
$85 - $110 **
$28 - $77 - $152
$55 - $100
$38 - $42
$38 - $45
$20 & up
$25
$100 - $270
$200 - $900
$105 - $500
$120 - $400
$150 - $450
$150 - $500
Remarks
No pets
Pets - a $10 fee
Pets OK
Outdoor spa
No pets
Mature Dog $50
Small dogs $30
No pets
Pets OK
No pets
Pets - a $10 fee
Dogs $50
Dogs $50
No pets
Pets OK
Cabins available
Cabins available
2 Pets - $2 each
Pets OK
Pets OK
No showers, pets OK
Pets OK
2-night min.-Pets
Pets OK
Pets OK
2-night min.
2-night min.
Phone (707)
877-3321
882-2777
882-2000
882-2442
882-3171
884-4537
884-3667
884-3522
884-3303
884-1213
884-3571
884-3200
884-4343
785-2371
847-6864
847-6864
847-3227
882-2375
882-2440
884-4222
884-3533
785-2377
847-3221
884-3836
884-9601
884-3211
884-3538
785-2427
785-2426
Website
Internet
elkcoveinn.com
pointarenalighthouse.com
mendocinoseashellinn.com
coastguardhouse.com
wharfmasters.com
northcoastcountryinn.com
whalewatchinn.com
marvistamendocino.com
saintorres.com
seacliffmotel.com
surfinngualala.com
breakersinn.com
www.gualalacountryinn.com
searanchlodge.com
timbercoveinn.com
fortrosslodge.com
stillwatercove.net
manchesterbeachkoa.com
campingfriend.com
abcamp.com
gualalapark.com
Wi-Fi
yes
yes
yes
yes
yes
in lobby
yes
yes
yes
yes
sonoma-county.org/parks/pk_glala.htm
parks.ca.gov/?page_id=453
serenisea.com
coastinghome.com
searanchgetaway.com
oceanviewprop.com
ramshead.com
searanchescape.com
* Discount if you mention that you found it through Gualala Arts!
** Mid Week Rates
revised 9/7/11
FOOD NEAR GUALALA
Manchester to Stewarts Pt.
BLD = open for Breakfast, Lunch and/or Dinner
Name
Rollerville Café
Arena Rock Café
Cove Coffee
Franny's Cup and Saucer
The Phoenix
Pier Chowder House & Tap Room
Pizzas & Cream
Pt.Arena General Store
Uneda Eat
Anchor Bay Store
Blue Canoe Coffee & Tea
Mariachi's
Sea Sprite
St. Orres
Antonio's Tacos
Bones Roadhouse
Cove Azul
Gualala Pizza & Bakery
Gualala Supermarket
Laura's Bakery&Taqueria
Surf Supermarket
Top of the Cliff
Trink's
Upper Crust Pizzeria
Twofish Bakery
Black Point Grill at the Sea Ranch
Stewarts Point Store
Alexander's at Timber Cove
BLD
BL
BL
BL
D
LD
LD
LD
LD
BLD
B
LD
LD
D
BLD
BLD
LD
LD
BLD
BLD
BLD
D
BLD
D
BL
BLD
BLD
BLD
Call for business hours
Description
Location
Phone (707)
Burgers, fresh fish, bisquits & gravy, "home cooking" S-Th 8-2 F,S 8-8
Coffees,juicebar,breakfast,sandwiches,salads,soups,pizzas,dessert M-S
Organic coffee, expresso, cold drinks, sandwiches
(& bait & tackle)
Fresh baked goods, pizza, savories
Italian cuisine, specials
Weds. Through Sun.
5 pm to 9 pm
Daily specials, brew dinners at the bar,
sushi & prime rib Fri. & Sat.
Pizzas, salads, beers, wines, & ice cream M-F Dinner, Sat & Sun L&D
Coffees,world-famous sandwich,pizza,deli M-S 7:30-8pm Sun 8:30-5
Gourmet Lunch & Dinners, Weds. Through Fri., 5 to 9 p.m.
Picnic supplies, prepackaged sandwiches, natural market
Coffees, Teas, Pastries
W,T,F 7:30am to 3pm, S&S 8am to 3pm
Mexican specialties
Family dining, Salad Bar, Beer, Wine
World-class California haute cuisine
Breakfast & Lunch S&S only
Mexican specialties, coffee, juices, sodas
BBQ plate dinners, sandwiches
7 days a week
California and Continental cuisine
Pizza, fish tacos, hot dogs, ice cream, refrescos, lattes
Sandwiches, deli & take-out fare
Huevos Rancheros,Mexican fare, Pastries
Sandwiches, hot take-out food, salad bar
Continental dining Thursdays through Sundays, Lunch Fri, Sat, Sun
Coffees, soups, sandwiches, desserts, custom cakes, Dinner Fri Only
Pizza, salads & sodas
Baked goods, sandwiches
Closed Mon, Tues & Weds
Tavern favorites, fish & chips, burgers, meat loaf
7 days a week
DELI - Seasonal
7 days a week, 6am to 8pm
Local organic produce, duck, lamb & seafood. Sunday brunch 10-2pm
22900 S Hwy 1, Pt. Arena
Main Street, Pt. Arena
790 Port Rd., Pt. Arena
250 Main St., Pt. Arena
790 Port Rd., Pt. Arena
Point Arena at the Wharf
206 Main Street, Pt. Arena
Anchor Bay, Hwy. 1
Anchor Bay, Hwy. 1
Anchor Bay, Hwy. 1
35517 S. Hwy 1, Anchor Bay
N. Gualala, Hwy. 1
38820 S.Hwy 1, Suite 104
Gualala, Hwy. 1
Gualala, Hwy. 1
Gualala,at the Sundstrom Mall
Gualala,at the Sundstrom Mall
39150 S. Hwy 1, Gualala
Gualala, Hwy. 1
Gualala, Hwy. 1
Gualala, Hwy. 1
Gualala, Hwy. 1
Sea Ranch, off Annapolis Rd.
60 Sea Walk Drive, TSR
32000 S.Hwy. 1, Stewarts Pt.
N.Coast Hwy 1, Timber Cove
882-2077
882-3330
882-2665
882-2500
882-1619
882-3400
882-1900
882-2280
882-3800
884-4245
884-1800
884-1735
884-4567
884-3335
884-1789
884-1188
884-1835
884-4055
884-1205
884-3175
884-4184
884-1539
884-1713
884-1324
785-2443
785-2371
785-2406
847-3231
revised 9/7/11