Complete Exhibitor Prospectus (includes all forms and

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Complete Exhibitor Prospectus (includes all forms and
N B A A
2 0 T H
A N N U A L
SCHEDULERS & DISPATCHERS CONFERENCE
JANUARY 13–16, 2009
LONG BEACH, CALIFORNIA
LONG BEACH CONVENTION
& ENTERTAINMENT CENTER
EXHIBITOR PROSPECTUS
The 20th Annual Schedulers & Dispatchers Conference, hosted by the National Business Aviation
Association (NBAA) January 13-16, 2009 will be at the Long Beach Convention & Entertainment
Center in Long Beach, California. The NBAA Schedulers & Dispatchers Conference provides NBAA
Associate Members an opportunity to meet those individuals directly responsible for the scheduling
and dispatching of aircraft from various-sized business flight departments throughout the world.
The 2008 Conference in Savannah, Georgia was another record breaker with 391 Exhibiting
Companies and more than 2,600 registered Attendees. An even greater turnout is expected for 2009.
Be a part of the 2009 Conference and guarantee you placement in the lottery. The Lottery Deadline
is October 17!
NBAA SCHEDULERS &
DISPATCHERS CONFERENCE
2009 EXHIBITOR RULES &
REGULATIONS
TYPES OF EXHIBITS
Exhibit displays will be limited to products or services
directly involved with scheduling and dispatching
business aircraft. A total of 565 exhibit spaces
are available, with each consisting of one 10’ by
10’ tabletop space. This is strictly a Tabletop
Show – no full-height displays of any kind will
be allowed on the exhibit floor. All display
materials and demonstrations must be confined
to the limits of the Exhibitor’s purchased display
space. Therefore it cannot exceed the 8 foot
high drape. Exhibitors in violation of the tabletop
rule will be required to make adjustments on-site
at their expense and will not be eligible for the
Priority-One, Two or Three Lotteries in 2010.
6’ TABLE TOP EXHIBIT
ALLOWED
8’ TABLE TOP EXHIBIT
ALLOWED
FLEX TABLE TOP EXHIBIT
ALLOWED
YOUR NAME
HERE
FLOOR UNIT
NOT ALLOWED
YOUR NAME HERE
BANNER STANDS
2 ALLOWED
Each Exhibitor must be an active NBAA Member and
is allowed one Booth space. If a Company holds
multiple active memberships with NBAA, they may
purchase Booths for each membership they hold. A
Company holding multiple memberships and that requests multiple Booths may request that those Booths
be located next to each other. This does not mean
that the Booths may be linked together. The dividing
pipe and drape between the two Booths must remain
in place; and the Booth structures may not extend
from one Booth to the next. Each Booth must remain
separate from the Booth next to it. NBAA reserves the
right to deny space to any Company whose products
and/or services are not relevant. NBAA makes every
effort to accommodate each Exhibitor’s preferred
location. If, however, all Booth choices indicated by
Exhibitor have been allocated, NBAA will assign the
best available space. All Exhibit Applications must
be accompanied by payment in full.
PRIORITY FOR SPACE ASSIGNMENT
Priority-One Exhibitors are those Companies who
have exhibited at the NBAA Schedulers & Dispatchers
Conference on a continuous basis for the past five
years, and whose applications and payments are
received by October 17, 2008. Space assignments
for Priority-One Exhibitors will be determined by
lottery drawing.
Priority-Two Exhibitors are those Companies who
have exhibited with NBAA but for less than five years
and whose applications and payment are received
by October 17, 2008. Priority-Two Exhibitors will
be placed after Priority-One qualifiers have been
assigned space. Space assignments for Priority-Two
Exhibitors will be determined by lottery drawing.
Priority-Three Exhibitors are those Companies who
have not exhibited with NBAA in the past and whose
applications and payment are received by October
17, 2008. Priority-Three Exhibitors will be placed
after Priority-One and Priority-Two qualifiers have
been assigned space. Space assignments for PriorityThree Exhibitors will be determined by lottery drawing.
Priority-Four Exhibitors are those Companies whose
applications and payments are received after the
October 17, 2008 deadline. Priority-Four Exhibitors
will be placed once Priority-One, -Two and -Three
Exhibitors have been assigned, space permitting.
Priority-Four Exhibitors will be placed in the order in
which their applications are received.
BOOTH PRICE
NBAA Members Only:
One 10’ by 10’ booth $1950
BOOTH SPACE CONFIRMATION
Priority-One, Priority-Two, and Priority-Three
Exhibitors will be notified of booth placement no later
than November 7, 2008.
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BOOTH SPECIFICATIONS
Booth spaces will consist of one 10’ by 10’ tabletop
display. Please remember this is strictly a tabletop show. This year’s colors are navy and white.
The carpet will be grey inside the booth spaces with
navy aisle carpet. The booth price includes:
; 8’ High Back Drape (blue and white)
; 3’ High Side Rail (blue)
; Choice of One 6’ or 8’ Draped Table –
Exhibitors Choice (blue)
; One wastebasket
; Two Plastic Side Chairs
; One 7” by 44” One-line booth identification
sign with the company name and booth number.
; One 10’ by 10’ carpet (grey)
; Basic electrical package, which includes a
500 watt outlet.
; One Conference Registration (includes
entrance to all scheduled Seminars and social
events, continental breakfasts, lunches, morning
and afternoon energy breaks, and the Thursday,
January 15, evening event near the Convention
Center).
EXHIBITOR ON-SITE BOOTH
DISPLAY RULES
¼ All booths must be set by 2:00 pm
Tuesday, January 13
¼ All booths must be tabletop displays
¼ Only 2 banner stands are allowed per
booth space
¼ Any banner stands or other signage higher than
the 3-foot side drape must be placed 4 feet
back in the booth so it does not block site lines
to the next booth
¼ Nothing in the booth may be over 8 feet
high – the height of the pipe and drape
¼ Dress for the NBAA Schedulers &
Dispatchers Conference is business attire both
on the exhibit floor and in the sessions
¼ No balloons of any type are allowed
in the booth
¼ No Piñatas are allowed in the booth
¼ No Sounds to entice people to your booth are
allowed (i.e. horns, whistles, bells, etc.)
¼ No alcohol is allowed in booths
¼ No give-aways or props at booths can be flown
in the exhibit hall (i.e. paper airplanes, balls, etc.)
¼ Exhibitors may not hold prize drawings during
session times; they may only be held during
the designated exhibit hours, continental
breakfasts or breaks
¼ Exhibitors may not tear down prior to 10:00 am
on Friday, January 16
¼ Exhibitor photos may not be from ladders or
stop the flow of aisle traffic
¼ Exhibitors may not distribute materials Boothto-Booth, outside of their assigned Exhibit
Space or in meeting rooms
CANCELLATION POLICY
NBAA has a long-standing policy of no refunds for
cancellations at any time. Due to the increasing
demand for Booth space at the Schedulers &
Dispatchers Conference, payment in full must
accompany application for exhibit space. If NBAA
does not receive complete payment by the stated
deadlines, the Association will assume that the
Exhibitor has canceled the space.
Note: If Exhibit Space in the Long Beach Convention
& Entertainment Center is not occupied by 2:00 pm
on Tuesday, January 13, NBAA Management will
consider it canceled by the Exhibitor. If Exhibit Space
remains unoccupied at the 4:00 pm walk-through
of the Long Beach Convention & Entertainment
Center on Tuesday, January 13, NBAA Management
will use such space as it deems appropriate. This
rule must be strictly enforced, since lateness in setting
up causes difficulties with cleaning crews and
jeopardizes the Welcome Reception and the opening
of the Exhibits. If additional time is required for
set-up, please contact NBAA’s Dina Green at
(202) 783-9357 or [email protected]
ADDITIONAL BADGES
One Conference registration is included with the booth
price. Additional personnel badges will be $425
per Badge. This allows admission to all scheduled
seminars and social events. Once your Booth space is
confirmed, you will receive information on registering
your Exhibit Booth personnel online.
INSTALLING & DISMANTLING EXHIBITS
To ensure orderly and efficient installation, operation
and removal of Displays and to eliminate confusion,
NBAA Management has designated Freeman and
other firms (listed in the Exhibitor Service Kit to be
distributed in mid-November 2008), as official
service contractors. NBAA Management holds these
firms responsible for quality service and fair prices
and will intercede on behalf of an Exhibitor in the
event of faulty work or unfair charges. NBAA
Management encourages all Exhibitors to place
orders with these firms unless a permanent arrangement
has been established with a display house or outside
contractor to set-up and dismantle Exhibits.
Move-In Schedule:
Move in for the Long Beach Convention & Entertainment
Center is Monday, January 12, from 12:00 noon to
5:00 pm and continues Tuesday, January 13, from
8:00 am until 2:00 pm. All Exhibits must be set and
in place by 2:00 pm on Tuesday, January 13.
Move-Out Schedule:
Move out for the Long Beach Convention &
Entertainment Center will begin at 10:00 am, after
the Continental Breakfast, Friday, January 16. Tear
down must be completed by 6:00 pm. All Exhibitors
are invited to attend the Grand Prize Luncheon,
which begins at 12:00 noon Friday, January 13.
Exhibitors found in violation of the NBAA Rules &
Regulations, as outlined in this prospectus, will forfeit
placement at next year’s Conference.
DISPLAY HOURS
Tuesday, January 13, 2009
Exhibits Open: 6:00 pm – 8:30 pm
Welcome Reception is located in the Exhibit Hall.
Wednesday, January 14, 2009
Exhibits Open: 10:00 am – 5:00 pm
All Exhibitors are invited to lunch.
Exhibits Closed: 12:00 noon - 1:00 pm Lunch
There will be an Ice Cream Social and Dedicated
Exhibit Time from 2:15 pm – 3:30 pm.
Thursday, January 15, 2009
Exhibits Open: 8:30 am – 5:00 pm
All Exhibitors are invited to lunch.
Exhibits Closed: 11:00 am - 1:00 pm Lunch
There will be a specially designated Exhibit
Time from 2:30 pm – 3:45 pm during the
afternoon break.
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Friday, January 16, 2009
Exhibits Open: 9:00 am – 10:00 am
Continental Breakfast will be served inside the Exhibit
Hall along with a designated Exhibit Hour.
All Exhibitors are invited to lunch.
TENTATIVE CONFERENCE AGENDA
Monday, January 12, 2009
7:30 am – 8:00 am
Continental Breakfast and Registration for
SPDP Classes
8:00 am – 5:00 pm
SPDP Class #1 (Topic to be determined)
8:00 am – 5:00 pm
SPDP Class #2 (Topic to be determined)
Tuesday, January 13, 2009
7:30 am – 8:00 am
Continental Breakfast and Registration for
SPDP Classes
8:00 am – 5:00 pm
SPDP Class #3 (Topic to be determined)
Thursday, January 15, 2009
8:00 am – 8:30 am
Continental Breakfast
8:30 am – 10:15 am
Sessions (Exhibitors are welcome to attend; a more
detailed schedule will be available on the web site in
November)
10:15 am – 11:00 am
Break in Exhibit Hall
11:00 am – 12:00 noon
General Session featuring Ralph Hood and Scholarship
Presentations (Exhibitors are welcome to attend)
12:00 noon – 1:00 pm
Lunch (All Exhibitors are invited)
1:00 pm – 2:30 pm
Sessions (Exhibitors are welcome to attend; a more
detailed schedule will be available on the web site in
November)
2:30 pm – 3:45 pm
Break in Exhibit Hall
8:00 am – 5:00 pm
SPDP Class #4 (Topic to be determined)
3:45 pm – 5:00 pm
Workshops (Exhibitors are welcome to attend; a more
detailed schedule will be available on the web site in
November)
8:00 am – 5:00 pm
SPDP Class #5 (Topic to be determined)
6:30 pm – 10:00 pm
Evening Event (All Exhibitors are invited)
9:00 am – 1:00 pm
Schedulers & Dispatchers 5th Annual Golf
Tournament
2:00 pm – 3:00 pm
Catering Working Group Meeting
2:00 pm – 3:00 pm
Advisory Council Meeting
4:00 pm – 5:00 pm
Ambassador Meeting
5:15 pm – 6:00 pm
First-Time Attendee Meeting
6:00 pm – 8:30 pm
Welcome Reception in Exhibit Hall
Wednesday, January 14, 2009
7:30 am – 8:00 am
Continental Breakfast
8:00 am – 10:00 am
Opening General Session
10:00 am – 10:45 am
Break in Exhibit Hall
10:45 am – 12:00 noon
Sessions (Exhibitors are welcome to attend; a more
detailed schedule will be available on the web site in
November)
12:00 noon – 1:00 pm
Lunch (All Exhibitors are invited)
1:00 pm – 2:15 pm
Workshops (Exhibitors are welcome to attend; a more
detailed schedule will be available on the web site in
November)
2:15 pm – 3:30 pm
Ice Cream and Networking Social in the
Exhibit Hall
3:30 pm – 5:30 pm
Workshops (Exhibitors are welcome to attend; a more
detailed schedule will be available on the web site in
November)
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Friday, January 16, 2009
9:00 am – 10:00 am
Continental Breakfast in Exhibit Hall
10:00 am – 11:45 am
Sessions (Exhibitors are welcome to attend; a more
detailed schedule will be available on the web site in
November)
12:00 noon – 2:00 pm
Grand Prize Luncheon (All Exhibitors are Invited)
LIABILITY
Exhibitor is solely responsible for the safeguarding
of materials, equipment and the display at all times.
General security will be employed by NBAA when the
Exhibit Hall is closed, but neither the NBAA, Freeman
nor the Long Beach Convention & Entertainment Center
will be responsible for any loss, theft, damage, injury or
destruction of Exhibitor’s property or the property of its
agents or employees, by or from any cause whatsoever,
and Exhibitor expressly releases NBAA, Freeman, the
Long Beach Convention & Entertainment Center and
their respective officers, employees, members and
agents from any and all claims for such loss, theft,
damage, injury or destruction, or for loss of good
will (whether or not in relation to any property). The
Exhibitor understands that neither NBAA, Freeman nor
the Long Beach Convention & Entertainment Center
maintain insurance covering the Exhibitor’s property
and it is the sole responsibility of the Exhibitor to obtain
such insurance. It is suggested that Exhibitors obtain
insurance covering such losses as theft and damage
to property. Exhibitor assumes entire responsibility,
and by requesting to exhibit, thereby agrees to protect,
indemnify defend and hold NBAA, Freeman and the
Long Beach Convention & Entertainment Center and
the affiliates and subsidiaries of each harmless from
and against any and all claims, losses, injuries and
damages to persons or property, governmental charges
or fines and attorney’s fees arising out of or caused
by Exhibitor’s installation, removal, maintenance,
occupancy or use of the exhibition premises or any part
thereof, or any part thereof, or arising out of or caused
by Exhibitor’s participation in the exhibition activities.
CERTIFICATE OF INSURANCE
EXHIBITOR HOSPITALITY EVENTS
All Exhibitors are required to provide NBAA with
a Certificate of Insurance evidencing Commercial
General Liability and Workers’ Compensation and
Employers Liability prior to event set-up. The certificate
must be issued from an insurance company that has
A.M. Best ratings of at least A – (VII) or better.
NBAA requests that Exhibitors not schedule hospitality
events during any NBAA published event or prior to
7:00 pm on show days. NBAA events and Seminars
conclude by 8:30 pm on Tuesday; 5:30 pm on
Wednesday; 10:00 pm on Thursday; and 3:00 pm
on Friday.
Certificates of Insurance must be provided to NBAA by
December 22, 2008. Certificates should be sent to:
GUIDELINES FOR THE GRAND PRIZE
LUNCHEON
NBAA
Attn: Dina Green
1200 18th Street, NW, Suite 400
Washington, DC 20036-2527
Tel: (202) 783-9357
Fax: (202) 862-5552
E-mail: [email protected]
GENERAL INFORMATION
HOTEL INFORMATION
There are a number of hotels with special Conference
rates for the NBAA 20th Annual Schedulers &
Dispatchers Conference. They are available this year
on our web site at www.nbaa.org/seminars.
SECURITY
NBAA will hire security services during the hours the
exhibits are closed. However, in doing so, NBAA
assumes no liability for providing this service. It
remains the ultimate responsibility of Exhibitors to
protect their property, and it is suggested that Exhibitors
obtain insurance covering such losses as theft and
damage to property.
CHILDREN
The NBAA Schedulers & Dispatchers Conference
is a business event. Children under 12 are never
permitted on the Exhibit Floor – under any
circumstances. Children ages 12 to 18 will be
permitted into the Exhibit Hall during official Exhibit
hours only, provided that they register, pay
appropriate fees and are accompanied by an adult
at all times. NBAA will not be held responsible by or
for any cause whatsoever.
FOOD AND BEVERAGE SERVICE
Food and Beverage service in the Long Beach
Convention & Entertainment Center is available
exclusively from:
Catering by SMG
(562) 499-7706
No food or beverage items are permitted in the facility
without the express written consent from Catering by
SMG. The serving of generic products (i.e. popcorn,
cookies, coffee, bottled water, hard candies, etc.) by
Exhibitors for the purpose of drawing attention to their
booth is permitted only when the product being served
is purchased from the exclusive caterer. More information will be available in the Exhibitor Service Kit.
SHIPPING
The Long Beach Convention & Entertainment Center
is unable to accept any goods shipped to their facility
by Exhibitors. Please refer to the Exhibitor Service Kit
(to be distributed mid-November 2008) for shipping
information. DO NOT SHIP DIRECTLY TO THE
CONVENTION CENTER UNTIL THE DESIGNATED
RECEIVING DATE THAT WILL BE IDENTIFIED IN
YOUR EXHIBITOR PROSPECTUS SERVICE KIT.
All Exhibitors are invited to participate in Friday’s
Grand Prize Luncheon by donating a prize or gift
to be given away during lunch. For those who have
not participated before, and as a refresher for the
veterans, the process is as follows:
During the show, please collect business cards from
the Attendees as they visit your booth. Prior to lunch
on Friday, please select four of those cards (one for
the winner and three extra in the event your original
winner is not present or has already won something).
Our rules require that you must be present to win.
As Attendees finish lunch, we will assemble all participating companies in alphabetical order at the stage.
One representative from each company will come
to the podium and announce their winner; once the
winner is identified, the company representative will
step off the stage to present the winner their prize.
Exhibitors are asked to submit a description of their
prize to Dina Green [email protected] no later that
December 29, 2008, and should bring their prize
along with them to the lunch on Friday.
¼ Exhibitors may contribute only one prize
per company.
¼ All Attendees, as well as Exhibitors, are eligible
to participate in the drawing.
¼ Attendees may win only one prize during
this event.
¼ Attendees may not refuse any gift in order to wait
to win another prize of their preference.
FIRST-TIME ATTENDEE OR VETERAN?
Whether you are a First-Time Attendee or a Veteran
Attendee, there are great opportunities for you to
become involved in one of NBAA’s most successful
conferences. Exhibitors who have attended past
Conferences are invited to participate in the
Ambassador Volunteer Program. Ask anyone who’s
been to the Schedulers & Dispatchers Conference:
our volunteers are the key to our success! With over
2600 Attendees expected this year, it is even more
vital that we have your help. Take advantage of this
opportunity and help give back to the Conference
by answering “YES” during the registration to be an
Ambassador Volunteer.
First-Time Attendees, welcome to one of the best
conferences NBAA has to offer! The First-Time
Attendee meeting kicks off Tuesday afternoon,
January 13, prior to the opening reception. The
meeting starts with a short mixer, followed by an
overview with helpful tips to get the most out of your
Conference experience. At the meeting you will also
receive a First-Time Attendee Passport – your entry
to win TWO ROUND TRIP TICKETS! The Passport is
filled with information about the Conference, the host
city, and space for notes and contact names – not
to mention the entry form and instructions on how to
win. If Long Beach is your first Conference, be sure
to answer “YES” when asked if you are a
First-Time Attendee during the online
registration process.
5
BOOKSTORE
The bookstore allows Attendees and Exhibitors an
opportunity to purchase books and other resources
that relate to aviation, personal growth, career
development and Conference sessions.
NBAA will consider books and resource
recommendations by Conference Exhibitors,
speakers and participants. Recommendations for
books must meet at least one of the following criteria:
1) aviation-related 2) personal growth 3) professional
development, and include the following information:
Title; Author; Publisher; and contact information of the
person making the submission. All recommendations
are subject to NBAA/Committee approval and publisher availability. Please e-mail recommendations to
[email protected], no later than December 1, 2008.
2009 S&D GOLF CLASSIC
Tuesday, January 13, 2009
8:00 am Shotgun Start
Skylinks at Long Beach: In 2004, Skylinks Golf Course
was deemed the premiere golf course in Long Beach,
California. A championship 18 hole links-style course
designed by Cal Olsen, Skylinks boasts rolling fairways
scattered throughout and is uniquely the only course in
Long Beach lining the fairways and rough with Bermuda
Grass and the greens with Bent Grass. Skylinks Golf
Course is a total package for golfers of any level who
are looking for a superior golfing experience.
Cost: $95.00 per player (Includes Greens fees, cart
fees, range balls, 7:00 am Continental Breakfast and
Awards Luncheon following the Classic).
EVENING EVENT
This year’s evening event is a reunion celebrating 20
years of the Schedulers & Dispatchers Conference
on Thursday, January 15. It will be held at the Long
Beach Hyatt and is included in your registration fee.
More information will be available soon on the web
site. All Exhibitors are encouraged to attend this
great networking event.
JETBLUE SPECIAL OFFER
JetBlue is extending a 5% discount on airfare to the
NBAA 20th Annual Schedulers & Dispatchers
Conference for anyone flying into Long Beach or
Burbank Airports. Attendees wishing to take
advantage of this special offer need to use the web
site below to book tickets, and must travel to Long
Beach or Burbank airports between Saturday, January
10 and Tuesday, January 13 and depart from Long
Beach or Burbank between Thursday, January 15
and Sunday, January 18. Once you are logged on
to the web site, you can click on “where we jet” for
departure cities into Long Beach or Burbank.
Link:
Code:
Discount:
Valid Cities:
www.jetblue.com/promo
NBAASD09
5%
Any City to Long Beach, CA
or Burbank, CA
Travel Dates: Outbound: January 10-13, 2009
Return: January 15-18, 2009
Promo Valid: July 10, 2008-January 8, 2009
CAR RENTAL
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NBAA Members save an
additional 10% through
Enterprise Rent-A-Car.
At home or away, at a General Aviation
or commercial airport, Enterprise has the
right car, truck, van or SUV to meet your
needs. With Enterprise, you will enjoy great savings
on more than 550,000 vehicles. Plus, on average,
Enterprise’s rates at airports are up to 20% lower
than other rental car companies. And with more than
5,500 neighborhood and airport locations, you’re
sure to find a location near you. To take advantage
you must book through www.enterprise.com, using
the special NBAA discount number NA16100. Pick
Enterprise. We’ll Pick You Up.®
PHOTO USE PERMISSION
Any person who attends an NBAA Convention,
Conference, Seminar or other program grants
permission to NBAA, its employees and agents
(collectively “NBAA”) to record his or her visual/audio
images, including, but not limited to, photographs,
digital images, voices, sound or video recordings,
audio clips, or accompanying written descriptions,
and, without notifying such person, to use his or her
name and such images for any purpose of NBAA,
including advertisements for NBAA and its programs.
NBAA SCHEDULERS PROFESSIONAL
DEVELOPMENT PROGRAM (SPDP)
COURSES
Exhibitors are invited and encouraged to attend any
of the five NBAA SPDP Courses that are being held in
conjunction with the NBAA 20th Annual Schedulers &
Dispatchers Conference. These classes are an
additional cost of $475 each over and above the
cost of exhibiting at the Conference. Detailed
information about these events and online registration
will be made available on the NBAA web site at
www.nbaa.org/seminars.
SHOW PROGRAM AND DIRECTORY OF
EXHIBITING COMPANIES LISTINGS:
The Schedulers & Dispatchers Show Program and
Directory of Exhibiting Companies was a huge hit at
the 2008 Schedulers & Dispatchers Conference. It
contains information about exhibits, sessions and
social gatherings. Exhibitors are provided one
complimentary listing per Booth Space. Additional
listings are available for $250. Exhibitors are listed
alphabetically in both the print and online editions of
the Show Program with their Booth number, company
address, phone and fax, web and e-mail address and
a 50-word description of the Company’s products or
services, as well as a maximum of five Buyer Guide
categories per Exhibitor.
Exhibitors will be sent information on accessing their
Show Program listing with their Booth confirmation.
Each Exhibiting Company is responsible for entering
and reviewing their Company’s Show Program
information online by November 28, 2008 to
ensure inclusion in the print edition of the Show
Program. For additional information about the
Show Program, please contact NBAA’s Dina Green
at (202) 783-9357 or [email protected]
ADVERTISING IN THE SHOW PROGRAM
AND DIRECTORY
With the success of the NBAA Schedulers & Dispatchers
Show Program and Directory of Exhibiting Companies
don’t miss yet another opportunity for your Company
to be recognized at the Show. Become an advertiser.
Distributed to each Attendee at the Conference with
their credentials, the Show Program includes pertinent
information relative to Exhibits, seminars, social gatherings and other events. The Show Program is helpful
in familiarizing visitors with the happenings at the 20th
Annual Schedulers & Dispatchers Conference:
Four-color cover position
Full-page, four color, run of book
Full-page, black-and-white, run of book
$3500
$2200
$1500
or via e-mail to [email protected] Insertion
order forms are available on the web site at
www.nbaa.org/seminars.
Half-page, four color, run of book
Half-page, black-and-white, run of book
$1300
$1050
Belly Band
$4500
Insertion Orders must be received no later than
December 1, 2008. Artwork must be received by
December 12, 2008. Send Insertions Orders,
artwork and payments to Dina Green at
[email protected] , via fax to (202) 862-5552 or
1200 Eighteenth Street NW, Suite 400, Washington,
DC 20036-2527.
For more information on purchasing advertising in the
Schedulers & Dispatchers Show Program contact Melissa
Murphy at (785) 856-5111, via fax to (785) 856-5112,
EXHIBIT SPACE APPLICATION
NBAA 20th Annual Schedulers & Dispatchers Conference
January 13-January 16, 2009, Long Beach Convention & Entertainment Center, Long Beach,CA
Please reserve one exhibit space during the NBAA 20th Annual Schedulers & Dispatchers Conference. Only
one 10’ x 10’ booth space is permitted per NBAA Member Company.
Please Return Application To:
National Business Aviation Association, Inc. Attn: Dina Green 1200 Eighteenth Street, NW Suite 400,
Washington, DC 20036-2527 Tel: (202) 783-9357 Fax (202) 862-5552 E-Mail: [email protected]
Booth Choice(s):
1st Choice ________ 2nd Choice ________ 3rd Choice ________
4th Choice ________ 5th Choice ________ 6th Choice ________
Exhibitor wishes to be located adjacent to: ________________________________________________________
Exhibitor does not wish to located adjacent to: _____________________________________________________
Although NBAA’s intent is to place Exhibitors in their requested space, it may not always be possible due to
high demand.
Booth Price:
NBAA Members Only: One 10’ by 10’ booth: $1950
Exhibit Space Application deadline: October 17, 2008 for Priority-One, Priority-Two and Priority-Three Placement
PLEASE TYPE OR PRINT (All correspondence relating to the Exhibit should be directed to)
With this Exhibit Space Application, you will receive one free entrance to the Conference. Any additional
badges will be $425 each. Once your Booth Space is confirmed, you will receive information on registering
your Exhibit Booth personnel online.
COMPANY NAME
BOOTH SIGN NAME (if not the same as Company Name)
CONTACT PERSON
CONTACT TITLE
ADDRESS
CITY
STATE
PHONE
FAX
ZIP/POSTAL CODE
E-MAIL (REQUIRED)
All Exhibit Space must be paid in full at the time of application. There will be no refunds for cancellations at any time.
In signing this application/contract, Exhibitor assumes entire responsibility, and hereby agrees to protect, indemnify, defend and hold NBAA, Long Beach Convention & Entertainment Center and Freeman and their respective officers, employees, Members and agents harmless from and against any and all claims, losses, injuries and damages to persons or property, governmental changes or fines and attorney’s fees arising out of or caused by the
Exhibitor’s installation, removal, maintenance, occupancy or use of the Convention premises, or any part thereof,
or arising out of or caused by Exhibitor’s participation in Convention activities. Furthermore, the Exhibitor agrees
to abide by the Rules & Regulations for exhibiting as set forth by the National Business Aviation Association (in its
own interpretation) throughout the 20th Annual Schedulers & Dispatchers Conference Exhibitor Prospectus.
DATE: ________ SIGNED: _________________ NAME OF EXHIBITING COMPANY: _____________________
Payment Method:
† Enclosed is a check in the amount of:
$ ________ Check Number: _____________
† Charge my credit card in the amount of: $ ________ Cardholder’s Name:____________________
The above application is accepted by the National Business Aviation Association, Inc. and the following booth
space is assigned (for NBAA use only):
Card Type:
?q American Express ? q MasterCard?
CREDIT CARD NUMBER
q Visa?
q Discover
EXPIRATION DATE
SIGNATURE (For Credit Card Only)
Authorized by Dina Green, Senior Manager Seminars ____________________ Date: _________
Booth Number: ____________________
7
NBAA 20TH ANNUAL
ULER & DISPATCHERS CONFERENCE
SCHEDULERS
January 13–16, 2009
8
LONG BEACH
BEAC CONVENTION &
INM
ENTERTAINMENT
CENTER
Long Beach,
h, California
C
9
121 Inflight Catering
A Elegant Int’l Limo
Abilene Aero - Lubbock Aero
AC-U-KWIK
Addison Airport
Aero Center, Inc.
Aero Charter, Inc.
Aero Toy Store
Aero Ways, Inc.
AFS Aviation
Aiken Aviation Enterprises, Inc.
Air BP
Air BP International
Air Center One - New Zealand
The Air Charter Guide
Air Culinaire
Air Gourmet, Inc.
The Air Group, Inc.
Air Partner, Inc.
Air Routing Flight Manager
Air Routing International
Air Service Hawaii
Avitat Destin
Avitat Gander
Avitat San Juan
Avitat Twin Cities
Avitat Westchester
AvServe
Avsurance Corporation
B.E. Princess Inc./Princess Liquors
Banyan Air Service
Basops World Fuel
Batten International Airport
Beyond & Above Corporate Flight
Attendant Training
Black Canyon Jet Center
Bradley Pacific Aviation
Bridgeford Flying Services
Burrows Aviation LLC
Business Air/Jet Works Air Center
Business Jet Access, Ltd.
Business Jet Center - DAL/OAK
CAMP Systems International
Carey International Inc.
NBAA2008 EXHIBITING
COMPANIES
Air-1 FBO LLC
Air-Sur, Inc.
AirCare Crews/Quality Resources
AirCenter
Aircraft & Turbine Support, Inc.
AircraftLogs.com
AirFlyte, Inc.
Airline Ground Schools, Inc.
AirNav.com
Airtel Plaza Hotel &
Conference Ctr.
Alaska Aerofuel, Inc.
Albemarle-Stanly County Airport
Alerion, Inc.
The Allen Groupe
Alpha Aviation, Inc.
Ambassador Aviation
America Jet at SLN
Ameristar Jet Charter, Inc.
AMSTAT, Inc.
ARG/US
ARINC
Arrow Energy/Air 10 Jet Center
Ascent Aviation Group, Inc.
ASI Group
ASMCORP
Atlantic Aviation Corporation
Avantair Elite Services
AVCARD
Avflight
Avfuel Corporation
The Aviation Center
Aviation Information Services (AIS)
Aviation Services Network
Avinode
Avion Jet Center
Avitat Baltimore
Avitat Bangor
Avitat Boca Raton
Avitat Concord
10
Castle & Cooke Aviation
Services, Inc.
CaterLink
Central Coast Aviation Services
Central Coast Jet Center LLC
Central Flying Service, Inc.
Chaparral Jet Center, LBB
Charter Hub/Executive Controller
Chartermatrix
CharterSearch, Inc.
CharterX Corp.
Chevron Global Aviation
Chicago Jet Group
Clay Lacy Aviation
Co-Mar Aviation
CodeForward Software
Colorado JetCenter
Colt International, Inc.
Columbia Air Services, Inc.
Comlux Aviation
Commonwealth Worldwide
Chauffeured Transportation
Computing Technologies
for Aviation (CTA)
Conklin & de Decker
Associates, Inc.
ConocoPhillips
Coos Aviation
Corporate Air, Florence, Italy
Corporate Air, LLC
Corporate Angel Network
Craig Air Center, Inc.
Crystal Air Aviation
Cutter Aviation
Dav El Chauffeured
Transportation Network
DB Aviation, Inc.
Delta AirElite Business Jets, Inc.
Denver JetCenter
Donaldson Jet Center
DTC Duat Service
Dubuque Jet Center
Duncan Aviation, Inc.
DuPage Flight Center
Eaglejet Aviation
Eastway Aviation, Inc.
Edmonton Airports - Canada
Edmonton City Centre Airport Canada
Einarson Flying Services, Inc.
Elite Aviation
Elliott Aviation, Inc.
EmpireCLS Worldwide
Chauffeured Services
Encore FBO LLC
Enterprise Jet Center
Enterprise Rent-a-Car
Epic Aviation, Inc.
Epps Aviation
Events 20 - 20
Everest Aviation Resources LLC
ExcelAire, LLC
Execujet South Africa
Executive Aircraft Catering
Executive Flight Center
Executive Flightways, Inc.
Executive Jet Management
ExpressJet Corporate Aviation
ExxonMobil Aviation
FAA - System Operations
Facts Training/Access Assistance
FAM International Logistics, Inc.
Fargo Jet Center
FirstFlight, Inc.
Five Star Jet Center
Fivestar Gourmet
Flight Explorer
Flight Options LLC
Flight Trak, Inc.
Flightline First New Orleans
Flightline Group Inc.
FlightPak
FlightSafety International
Flightview/RLM Software, Inc.
Flightworks
Florida Jet Service, Inc.
Flower Aviation
FltPlan.com
Fort Collins - Loveland JetCenter
Fortis Riders
Front Range Airport
FuelMaster - SynTech Systems
G3 Visas & Passports
Galaxy Aviation/Boca Aviation
Galvin Flying Services, Inc.
Gander International Airport
Authority, Inc.
Gemini Flight Support
Global Ground Transport
Global Security Associates LLC
GoPicnic, Inc.
GlobalAir.com
Gourmet Inflight Catering
Great Circle Flight Services LLC
Greater Binghamton Airport
Greenwood’s Oklahoma Jet
Haggan Aviation
Harrods Aviation Ltd.
Hawker Pacific Pty. Ltd.
Hill Aircraft & Leasing Corp.
Holiday Inn, Hasbrouck Hts. NJ
Honeywell Flight Support Services
Hooks Airport
Hop-A-Jet Worldwide Jet Charter
Horizon Business Concepts
Houma Jet Center, LLC
Houston Executive Airport
Services, LLC
HRD Aero Systems, Inc.
Hunt and Palmer PLC
IAM Jet Centre
ICCS Mexico
Imperial Oil
ImpressionsInFlight.com
In-Flight Crew Connections, LLC
Indianapolis Jet Center
Indy Aero, LLC
Infinity Aviation Group
Interflight
Irving Aviation
Jackson Jet Center
Jeppesen
Jeppesen Dataplan
Jeppesen World Fuel Service
Jet Aviation
Jet Center of Tyler
Jet Center South
Jet Fleet International
Jet Professionals, LLC
Jet Source, Inc.
JetDirect Aircraft Services
JetEx Flight Support
JETFINITY Aviation Catering
Jetfueling
Jetscape Services LLC
Jetset Media
Juliet Sierra LLC
KaiserAir, Inc.
Kalitta Charters LLC
Kemp Jet Services
Key Air / Keystone Aviation
Services
Kissimmee Gateway Airport
L.J. Aviation
Lake Texoma Jet Center, LLC
Lakeland Linder Regional Airport
Landmark Aviation
Le Bas International Air Division
Legfind.com
Leirich
LimoLink, Inc.
LodgeX Airline Solutions
London Air Services
London Biggin Hill Airport
Lyddon Aero Center, Inc.
M & N Aviation Inc.
Mac Dan Aircraft Service,
Avitat CDW
Maguire Aviation Group, LLC
Maine Aviation Corporation
Manassas Regional Airport
Marathon Jet Center
Mariah Fuels, Ltd.
Massachusetts Port Authority
McClellan Jet Services
McCreery Aviation Co., Inc.
MedAire, Inc.
Meridian Teterboro
Metro Flight Services
Metro North Flight Support
Miami Executive Aviation, Inc.
Midcoast Regional Airport
Millennium Aviation, Inc.
Million Air Anchorage
Million Air Burbank
Million Air Dallas
Million Air East
Million Air West
Monaco Air Duluth LLC
Monterey Jet Center
Montgomery Aviation, Inc.
Morristown Municipal Airport
Multi Service Aviation
NATA - Safety 1st
National Jets, Inc.
NAV Canada
Navigance Technologies
Group, Inc.
NAVPAK
Netjets, Inc.
NewspaperDirect Inc.
Northern Jet Management
Oakland Air - PTK
Ocean Air Aviation
Ocean Sky Jet Center
Odyssey Aviation
Odyssey Aviation, The Bahamas
One Mile Up, Inc.
OneSky Jets
Oscar Gulf Gulf, Inc.
Pacific Coast Forecasting
PAFCO LLC
Panorama Flight Service, Inc.
Paris Air, Inc.
PASSUR
Peachtree City Falcon Field
Airport
Pegasus Elite Aviation, LLC
Pegasus Flight Support
Pentastar Aviation, LLC
Phazar Flight Support
Phoenix Fuel, LLC
Phoenix Japan Aviation Group
Phoenix-Mesa Gateway Airport
Pinnacle Airlines, Inc.
Pinnacle Operations
Pontarelli Companies,
The Limo Center
Port City Air, Inc.
Precision Avjet
Preferred Jet Center
Premier Charter Network, Inc.
Premier Jet
Priester Aviation
PrivatAir
Professional Flight Management
Professional Pilot Magazine
PS Air, Inc.
QT Technologies LLC
Rapid Air
Rectrix Aerodrome Centers, Inc.
Red Apple/727 Exec - Jet
Regional Jet Center, Inc.
Riley Aviation, Inc.
Rock Hill-York County Airport
Rocky Mountain Airport
Investments LLC
Rocky Mountain JetCenter
Rudy’s Inflight Catering, Inc.
SAFETECH
Salt Lake JetCenter
Satcom Direct, Inc.
Savoya
Sea Gil Software Co. - BART
SecureTRANSIT
Segrave Aviation
Sensations Inflight Catering
Sentient Flight Group Charter
ServiceElements, Inc.
SevenBar Aviation
Shell Aviation
Shell Aviation Canada
SheltAir Aviation Services
Showalter Flying Service, Inc.
Signature Flight Support - Europe
Signature Flight Support - US
Silver Lining Inflight Catering
Silverhawk Aviation
Skydini
Skyplan Services Ltd.
Skyservice Business Aviation
Southwest Airport Services, Inc.
Sovereign Flight Support
SP Aviation, Inc.
Starflight Aviation LTD
Starlink Aviation
Stennis Flightline Services
Sterling Aviation, Inc.
Stevie’s
Stuart Jet Center, LLC
Sugar Land Regional Airport
Sun Air Jets, LLC
Superior Air Charter, Inc.
Supermarine
Swiss Business Airports
Sycamore Air Center
TAC Air
TAG Aviation Europe
Tampa Jet Center
Tango One Aviation, Inc.
Tastefully Yours Catering
Tavaero Jet Charter, Corp
Teterboro Airport
Texas Jet, Inc.
Threshold Aviation Group
Tradewind Aviation
Trajen FBO Network
Transportation Safety Apparel
U.S. Sedan Service, Inc.
UniJet
United West Airlines, Inc.
Universal Aviation
Universal Weather and
Aviation, Inc.
University Park Airport
UVAir
UVavemex
Vail Valley Jet Center
Valley Airways, Inc.
Village Catering
Virgin Charter
Vitesse Aviation Services
Volo Aviation, Inc.
Voyager Jet Center
West Coast Charters, Inc.
West Star Aviation, Inc.
Western Aircraft, Inc.
Western Petroleum Company
Western Shore Aviation
Westfield-Barnes Airport
White Towel Services, Inc.
Wilson Air Center
Wiseman Aviation, Inc.
Women in Aviation International
World Fuel Services
WSI Corp.
Wyvern Consulting, Ltd.
XJet World
XN Air, LLC
XOJET Inc.
Yellowstone Jetcenter
11
SPONSORSHIP OPPORTUNITIES
NBAA invites all Associate Members to participate in the sponsorship opportunities offered. NBAA will work
with each Sponsor to provide the best possible recognition. There are three sponsorship levels, Silver, Gold
and Platinum, as well as some specialty item sponsorships. Each Sponsoring Company will be listed in the
official program, on signs at the Conference, and on the NBAA web site. If you are both a Sponsor and an
Exhibitor, you will receive a special ribbon to display at your exhibit booth stating that you are a Conference
Sponsor. Gold Level Sponsors will receive two free badges for entrance into the Conference and Platinum
Level Sponsors will receive four free badges for entrance. Sponsors from the previous year are given the first
right of refusal. For more information about Sponsorship Opportunities, please contact NBAA’s Dina Green at
(202) 783-9357, fax: (202) 862-5552.
CONTACT TITLE
$2,500
$5,000 (includes two free badges)
$10,000 (includes four free badges)
FAX
E-MAIL
STATE
ZIP/POSTAL CODE
Please indicate below which level or item you wish to sponsor and fax the form to NBAA’s Dina Green at
(202) 862-5552 or Mail form to NBAA Attn: Dina Green, 1200 Eighteenth Street NW, Suite 400,
Washington, DC 20036-2527.
COMPANY NAME
ADDRESS 1
CONTACT PERSON
ADDRESS 2
CITY
Silver Level Sponsor
Gold Level Sponsor
Platinum Level Sponsor
PHONE
†
†
†
Name: _______________________________________
Company: ____________________________________
City: _________________________ State: ___________
Name: _______________________________________
Company: ____________________________________
City: _________________________ State: ___________
Name: _______________________________________
Company: ____________________________________
City: _________________________ State: ___________
Gold ?and Platinum Level
Sponsors ?please fi?ll in the names of those who will receive the free badges (2 free for
?
Gold and 4 free for Platinum):
Name: _______________________________________
Company: ____________________________________
City: _________________________ State: ___________
1200 Eighteenth Street, NW
Suite 400
Washington, DC 20036-2527

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