Basic Aid Allocation Recommendation for FY 2016-2017.

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Basic Aid Allocation Recommendation for FY 2016-2017.
SOCCCD
FY 2016-2017 Basic Aid
Allocation Recommendations
Board of Trustees Meeting
August 22, 2016
How did the Basic Aid allocation
process come about?
In February, 2011, both IVC and SC were placed on warning by ACCJC,
with 6 recommendations, several involving the need for comprehensive
district-wide planning that drives resource allocation.
Accreditation Recommendation #2:
2
How did the Basic Aid allocation
process come about?
The Accreditation
Recommendation #2 Committee
was formed to address the issue.
•
Based on general consensus of
the input across the district, the
committee determined that the
issues were not with the DRAC
model, which folks felt worked
rather well.
•
However, there were district-wide
concerns with the lack of a
credible process for making
recommendations for basic aid
resources, that those allocations
were not based on planning, nor
communicated in an open, timely,
or transparent manner.
The committee
recommended that a
policy and
administrative
regulation for basic aid
allocation be developed
based on planning
and that the process
be participative,
transparent, and
open.
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BP 3110 - approved 8-29-11 AR 3110 - approved 2-27-12
Only one-time projects are to be funded by basic aid monies, to protect the
district and colleges and to be fiscally conservative.
In accordance with the vision, mission, strategic directions and planning
documents of the District and colleges, the Board of Trustees will allocate
basic aid funds for the following purposes:
1.
Capital construction, major renovation, large infrastructure projects, and site
development. These projects will follow district and college strategic plans,
Education and Facilities Master Plan, 20-year Facility, Renovation and Scheduled
Maintenance Plan and Five Year Construction Plan.
2.
Retirees benefit trust fund and other long term obligations.
3.
Trustee elections, legislative advocacy, major legal fees and judgments
4.
Major technology initiatives as identified in the District and College Technology
Plans.
5.
Small renovation projects, including maintenance equipment and fifty percent
matching funds for scheduled maintenance as identified in the 20-year Facility,
Renovation and Scheduled Maintenance Plan. The other fifty percent will be
funded by the site requesting the funds, whether district office or college.
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Basic Aid Process
BP and AR 3110 were established to ensure
basic aid funding recommendations
followed a transparent, participatory, and
inclusive process and that planning drives
all basic aid funding recommendations.
Basic Aid Allocation Recommendation
Council (BAARC), is the district-wide
participatory committee responsible for
making recommendations to the
Chancellor.
BAARC received recommendations from
district-wide planning committees (CIC and
DTC) which were based on the EFMP,
strategic plans, Information Technology
Plan and other planning documents.
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SOCCCD FY 2016-2017 Basic Aid
Allocation Recommendations
BAARC:
•
Met this spring semester to review districtwide & college plans and funding
priorities for basic aid funding for FY 20162017
•
A partial list of basic aid projects of
$27,931,432 was recommended and
approved by the chancellor and board
at the June 27, 2016 board meeting
•
Following the approval at the June 27,
2016 board meeting to fund the SC
stadium and site improvement capital
projects from alternative funding sources,
the remaining updated unallocated
basic aid balance of $32,944,019 was
available for the committees of DTC,
CIC, and BAARC to make final
recommendations.
6
SOCCCD FY 2016-2017 Basic Aid
Allocation Recommendations
BAARC:
•
The committees met in July and are now
making the recommendations for the
projects listed in the areas of technology,
capital projects and planning, technical
and legal consultants to support capital
programs.
•
Acting chancellor and college presidents
support BAARC recommendations as
presented this evening
•
BAARC discussions were collegial; input was
broad-based
•
Final recommendations were reflective of
the mindful discussion & integrated planning
efforts
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SOCCCD FY 2016-2017 Basic Aid
Allocation Recommendations
Amount Available for Allocation at Adopted Budget
Long Term Obligations and Fixed Expenses
Capital Projects
1. SC Fine Arts HVAC Project
2. Special Project Support, DW- ADA Transition Plan
ATEP Site Operations
Subtotal – allocated at Tentative Budget
20% Contingency for Unrealized Tax Collections
Total unallocated balance Property Taxes for Basic Aid
$
24,625,000
2,100,000
440,000
766,432
27,931,432
11,430,259
$ 32,944,019
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SOCCCD FY 2016-2017 Basic Aid
Allocation Recommendations
Technology:
◦ Classroom Technology and Audio Visual
◦ Wireless Upgrade
$ 2,000,000
1,907,990
◦ District-wide Network Security Firewall Refresh
820,000
◦ Faculty and Staff Email Infrastructure Refresh
355,000
◦ Refresh MDF’s and IDF’s
500,000
◦ HR/Financial System Implementation
1,800,000
◦ SIS: State Compliance and College Requested Features
1,814,400
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SOCCCD FY 2016-2017 Basic Aid
Allocation Recommendations
Capital Projects:
◦ ATAS Major Renovations
$ 3,110,000
◦ IVC ATEP Building (FFE)
1,600,000
◦ IVC New Parking Lot Phase IA and Solar Structure
3,655,000
◦ IVC Health Center/Concessions Project
5,338,000
◦ SC Radio/Photo/TV
1,217,073
◦ SC Gateway
1,936,817
◦ IVC Fine Arts
1,659,739
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SOCCCD FY 2016-2017 Basic Aid
Allocation Recommendations
Planning, Technical, and Legal Consultants to Support
Capital Projects
◦ Legal Counsel for facilities
$
200,000
◦ ATEP Site Development
1,500,000
◦ ATEP Utilities Infrastructure Phase I
2,475,000
◦ Sustainability/Energy Consultant
40,000
◦ Pre-Planning and Investigations
55,000
◦ District-wide Technology Consultant for Capital Construction
460,000
◦ Educational and Facilities Master Plan
500,000
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SOCCCD FY 2016-2017 Basic Aid
Allocation Recommendations
The basic aid
recommendation is
presented for information
and discussion for the Board
of Trustees
We want your questions and
input this evening
The recommendations
shown here are a part of the
FY 2016-2017 Final Budget
which is a part of this
August Board meeting for
review and approval
12
Thank you
to CIC, DTC, BAARC members
and all other participants!
Questions and Discussion
13

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