Bay`s Aboriginal Liaison Unit with Thunderstone

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Bay`s Aboriginal Liaison Unit with Thunderstone
MEETING:
Committee of the Whole
DATE:
Monday, July 21, 2014
Reference No.
COW - 60/45
OPEN SESSION in S.H. Blake Memorial Auditorium at 6:30 p.m.
Committee of the Whole - Operations Session
Chair: Councillor J. Virdiramo
DISCLOSURES OF INTEREST
CONFIRMATION OF AGENDA
Confirmation of the Agenda - July 21, 2014 Committee of the Whole
With respect to the July 21, 2014 Committee of the Whole meeting, we recommend that
the agenda as printed, including any additional information and new business, be
confirmed.
PRESENTATIONS
City Archivist Presented Provincial Award
Memorandum from Mr. J. Hannam, City Clerk dated June 20, 2014, relative to presenting Mr.
Matt Szybalski, City Archivist with the AAO's 2014 Alexander Fraser Award, attaching a letter
from Mr. B. Masschaele, AAO Awards Committee.
The Walk-A-Mile Film Project
The Walk-A-Mile Film Project (Film Four – Targets & Heroes) to be shown. This project
premiered on February 6, 2014 in Thunder Bay. It is a collaboration of the City of Thunder
Bay’s Aboriginal Liaison Unit with Thunderstone Pictures, and is a series of five short
documentary films that are designed to educate and encourage frank conversations in the
community about the reality of the life and history of Aboriginal peoples both here and across
Canada. The films, which are the creation of award winning film maker Ms. Michelle Derosier,
are each 10-15 minutes in length and address subjects such as treaties, racism, violence against
women, and the way forward. This project builds on the City of Thunder Bay’s declared
commitment to strengthening relationships between the City of Thunder Bay and urban
Aboriginal Peoples.
Committee of the Whole - July 21, 2014
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Committee of the Whole - Meeting Date 07/21/2014
DEPUTATIONS
Deputation Request -MTO Thunder Bay Expressway Planning and Preliminary Design
Study
Letter received from Mr. P. Puccini, Project Manager - URS Canada Inc., dated June 10, 2014
requesting to present a deputation relative to a study update and to discuss the material that will
be presented to the public at Public Information Centre #1 for MTO's Thunder Bay Expressway
Planning and Preliminary Design Study.
Memorandum from Mr. P. Mauro, Director - Engineering Division, dated July 14, 2014 relative
to providing an update on the Northwest Arterial.
Habitat for Humanity
Letter received from Ms. D. Mitchell, CEO Habitat for Humanity Thunder Bay, dated June 18,
2014 requesting to present a deputation.
Noise emanating from the Canadian Lakehead Exhibition Grounds (CLE)
Letter received from Mr. R. Rickards, dated June 20, 2014 requesting to present a deputation
relative to the noise emanating from the Canadian Lakehead Exhibition grounds.
REPORTS OF COMMITTEES
Parking Authority Board Minutes
The Minutes of Meeting Nos. 4 & 5 of the Parking Authority Board held on April 8, 2014 &
May 13, 2014, respectively, for information.
EarthCare Advisory Committee minutes
The Minutes of Meeting No. 5 of the EarthCare Advisory Committee held on May 6, 2014, for
information.
Committee of the Whole - July 21, 2014
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Page 2 of 116
Committee of the Whole - Meeting Date 07/21/2014
REPORTS OF MUNICIPAL OFFICERS
Contract 10, 2014 Northwood Storm Relief
Report No. R 200/2014 (Infrastructure & Operations - Engineering) recommending that Contract
10, 2014 for Northwood relief storm sewer be awarded to Nadin Contracting Limited.
With respect to Report No. R 200/2014 (Infrastructure & Operations - Engineering),
we recommend that Contract 10, 2014 for Northwood relief storm sewer be awarded to
Nadin Contracting Limited which submitted the lowest corrected tender in the amount
of $1,432,969.95 (inclusive of HST); it being noted that the amount shown is based on
estimated quantities; final payment for this Contract will be based on measured
quantities for the completed work;
AND THAT the General Manager of Infrastructure and Operations report any
circumstances to City Council should variations in Contract quantities occur as the
work proceeds;
AND THAT the Mayor and Clerk be authorized to sign all documentation related to
this matter;
AND THAT any necessary by-laws be presented to City Council for ratification.
Grant Funding - Infrastructure & Operations
Report No. R 202/2014 (Infrastructure & Operations - Environment) recommending that City
Council approve the receipt and expenditure of funding from Environment Canada through the
Great Lakes Sustainability Fund (GLSF).
With respect to Report No. R202/2014 (Infrastructure and Operations -Environment),
we recommend that City Council approve the receipt and expenditure of funding from
Environment Canada through the Great Lakes Sustainability Fund (GLSF), as outlined
in this Report;
AND THAT the receipt and expenditure of funding from the Province of Ontario be
approved as outlined in this Report.
AND THAT the receipt and expenditure of funding from the Land Stewardship Habitat
Restoration Program (LSHRP) fund through the Thunder Bay District Stewardship
Council (TBDSC) be approved as outlined in this Report;
AND THAT the receipt and expenditure of funding from the RBC Blue Water Project
through the Great Lakes and St. Lawrence Cities Initiative (GLSLCI) be approved as
Committee of the Whole - July 21, 2014
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Page 3 of 116
Committee of the Whole - Meeting Date 07/21/2014
outlined in this Report;
AND THAT the receipt and expenditure of anticipated funding from the Trans Canada
Trail (TCT) be approved as outlined in this Report;
AND THAT Appropriation Change Order No. 11 be approved;
AND THAT any necessary by-laws be presented to City Council for ratification.
PETITIONS AND COMMUNICATIONS
Weight Restrictions on Arthur Street
Memorandum from Councillor L. Rydholm, dated July 7, 2014 relative to presenting a motion
relative to weight restrictions on Arthur Street.
With respect to travel on Arthur Street, we recommend that Administration prepare a
report that outlines the options and process required for applying weight restrictions
between 25th side road and Hwy 61;
AND THAT the report be presented at the October 6, 2014 Committee of the Whole
meeting;
AND THAT any necessary by-laws be presented to City Council for consideration.
OPEN SESSION in the S.H. Blake Memorial Auditorium
Committee of the Whole - Community Services Session
Chair: Councillor I. Angus
REPORTS OF COMMITTEES
Thunder Bay District Social Services Administration Board
Minutes of Board Meeting No. 09/2014 & 10/2014 (Closed) of the Thunder Bay District Social
Services Administration Board, held on May 22, 2014, for information.
Thunder Bay District Health Unit
Minutes of the Regular Board of Health Meeting of the Thunder Bay District Health Unit held on
April 16, 2014, for information.
Committee of the Whole - July 21, 2014
Page 4 of 7
Page 4 of 116
Committee of the Whole - Meeting Date 07/21/2014
Waterfront Development Committee
Minutes of Meeting No. 2-2014 of the Waterfront Development Committee held on April 3,
2014, for information.
Accessibility Advisory Committee
The Minutes of Meeting No. 5-2014 of the Accessibility Advisory Committee held on May 15,
2014, for information.
Sister Cities Advisory Committee
The Minutes of Meeting No. 5-2014 of the Sister Cities Advisory Committee held on May 14,
2014, for information.
REPORTS OF MUNICIPAL OFFICERS
Fort William Gardens Future Use
At the June 9, 2014 Committee of the Whole meeting, Report No. 2014.035 (Facilities, Fleet &
Transit Services) Fort William Gardens Future Use Assessment, was presented under "First
Reports" in order to allow Committee of the Whole and the general public time to consider the
implications of the report before its recommendations are considered by Committee of the Whole
on July 21, 2014.
Report No. 2014.035 (Facilities, Fleet & Transit Services) is being re-presented.
Memorandum from Mr. M. Smith, General Manager Community Services Department, dated
July 7, 2014.
Letter received from Mr. J. Powers, dated July 15, 2014 requesting to present a deputation
relative to the Fort William Gardens Future Use.
With respect to Report No. 2014.035 (Facilities, Fleet & Transit Services), we
recommend that the Fort William Gardens (FWG) Future Use Assessment Study
Final Report (Attachment A) be received to be considered as a future strategic
resource document;
AND THAT Council direct Administration to report back with an action plan and
capital strategy related to the future use of the Fort William Gardens as part of the
2016 Capital Budget process;
Committee of the Whole - July 21, 2014
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Page 5 of 116
Committee of the Whole - Meeting Date 07/21/2014
AND THAT Council further direct Administration to include in the 2015
proposed capital budget, funds for consideration related to the completion of a
Community Services Recreation Facility Master Plan;
AND THAT the Fort William Gardens be operated and managed under the
existing model, until a final decision is made by City Council on the proposed
Thunder Bay Event & Convention Centre (TBECC);
AND THAT any necessary by-laws be presented to City Council for
consideration.
PETITIONS AND COMMUNICATIONS
By-Law 128-2012 - Procedural By-law of Council and its Committees
Memorandum from S. Hendrick, Deputy City Clerk, dated July 11, 2014 presenting a motion
relative to requesting proposed procedural changes.
Pending the passage of the resolution relative to the above-noted at the Committee of the Whole
meeting, to be held earlier in the evening, the resolution will be presented for ratification and
under Council's policy will require a two-thirds vote.
With respect to the procedural changes that are important to the implementation of
Agenda.NET we recommend that City Council accept the following interim measures
until the amendments to By-law 128-2012 – Procedural By-law of Council and its
Committees can be considered in their entirety;
PUBLIC MEETING
Each application will be considered by Council in its entirety. The applicant, supporters
and objectors will provide their comments followed by Council consideration of the
motion;
BY-LAWS
In addition to the presentation of the by-law motion the entire by-law and schedule(s) will
be included in the agenda package;
CLOSED SESSION
If it is required during a City Council or Public meeting that Council go into Closed
Session, the Mayor or Acting Mayor will Chair the Closed Session;
AND THAT any necessary by-laws be presented to City Council for ratification.
NEW BUSINESS
Committee of the Whole - July 21, 2014
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Page 6 of 116
Committee of the Whole - Meeting Date 07/21/2014
ADJOURNMENT
Committee of the Whole - July 21, 2014
Page 7 of 7
Page 7 of 116
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Confirmation of the Agenda
SUMMARY
Confirmation of the Agenda - July 21, 2014 Committee of the Whole
RECOMMENDATION
With respect to the July 21, 2014 Committee of the Whole meeting, we recommend that the
agenda as printed, including any additional information and new business, be confirmed.
Committee of the Whole - July 21, 2014
Page 8 of 116
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
City Archivist Presented Provincial Award
SUMMARY
Memorandum from Mr. J. Hannam, City Clerk dated June 20, 2014, relative to presenting Mr.
Matt Szybalski, City Archivist with the AAO's 2014 Alexander Fraser Award, attaching a letter
from Mr. B. Masschaele, AAO Awards Committee.
ATTACHMENTS
1. Memorandum from Mr. J. Hannam, City Clerk, dated June 20, 2014.
Committee of the Whole - July 21, 2014
Page 9 of 116
ThWICler~
Supetinr b!?!:!Y
Memorandum
TO:
Members of Council
FROM:
John S. Hann am, City Clerk
DATE:
June 20,20 14
SUBJECT:
C ity Arch ivist Presented Provinci al Award
Office (~lthe City Clerk
Fax:
623-5468
Telephone:
625-2230
City Archivist Matt Szyb alski is the recipient of the Archives Association of Ontario ·s (AA O" s)
20 14 Alexander Fraser Award. The award was presented at the associatio n's annual conference in
Osbawa on May 30 20 14.
The Alexander Fraser Award, which is named after the first Provincial Archivist of Ontario , is
g iven to individuals who have contributed in a significant way to the advancement of the nrchival
community in Ontario. The nomination on behalf of Mr. Szybalski spoke to his many professional
contributions and his uniq ue ability to engage the community in the ci ty"s ri ch archiva l heti tage:
Matt Szyba lski is a wotihy candidate for the Alexander Fraser Award. His
education and training (B.A. , York, MLS, Toronto, and CA, Academy of
Certified Archivists) prepared him to undertake the work of managing and
promoting archives and records management in a variety of archival settings
during hi s career, including nineteen years with Scotiabank A rchives, and th e
past seven years as the C ity Archivist and Corporate Records Manager in
Thunder Bay. His abi liti es and talent have enabled him to plan and execute
major developments in his workplace, and in engaging the community in
which his archives operates. He has also shown his leadership in the
profess ion- president ofTAAG , V ice-Presid ent ACA, the TDC Chair of
AAO, and active member with the Academy of Certitl ed A rchivists.
Since m oving to Thunder Bay in ~007, he has clemon stre~ted leadership ::mel
ability as a team player within the wider community. To cite two examples, as
a member of the innovative Public A rt Commi ttee, and as the mastennind
behind the b1illiant Waterfront History Yitiual Exhibit. he has shown how
archival resources can be utilised in a creative, compelling way to relate
important civic topics to the widest possib.l e audience. Keeping archives
relevant and accessib le is critical. As noted archival educator Tom Nesmith
has noted: "It is a splendi d example of how archives can help provide the
histmical and documentary context for issues of great cutTent public
importance in a community." Matt's career is a legacy of which Alexander
Fraser would be proud.
Committee of the Whole - July 21, 2014
Page 10 of 116
Page 2
This is the second ti me that a City of Th under Bay archivist has been recognized by the AAO. In
2001 A lex Ross was also awarded the Alexander Fraser Award. ln 2011 The City of Thunder Bay
was the recipient of the AAO·s C01vorate Award in recognition of the City"s suppo rt of its
Archives.
The City of Thunder Bay and its Archi vists have now been the recipi ents oF three major awards
granted by the AAO, a testament to the vision unci support of City Council in provi ding for the
establishment of the Archi ves & Records Ccn trc in 1991 and the expertise of the staff over the
years.
Sincerely,
John fl annam
City Clerk
Committee of the Whole - July 21, 2014
Page 11 of 116
Archives Association of Ontario
Association des archives de l'Ontario ,
10 Mormw Avenue, Suite 202, Toronto, Ontario MGR 2]1 Tel: 416 538-1650 Fax: 41 G 489- 1713 Email: [email protected]:to-archivisls.ca
June 6, 2014
Mr. John Hannam, City Clerk
City of Thunder Bay
500 Donald Street East, P.O. Box 800
Thunder Bay ON P7C 51<4
Dear Mr. Hannam:
On behalf of the Awards Committee of the Archives Association of Ontario (AAO),
it gives me great pleasure to inform you that Mr. Matt Szybalski is the recipient of the
AAO's 2014 Alexander Fraser Award. The award was presented at the association's
annual conference in Osbawa on May 30,2014.
The Alexander Fraser Award is given to individuals who have contributed in a
significant way to the advancement of the archival community in Ontario. The
nomination on behalf of Mr. Szybalski spoke to his many professional contributions
and his unigue ability to engage the comnmnity in the city's rich archival heritage.
On behalf of the Awards Committee, 1 atn more than pleased to acknowledge his
outstanding contributions to the archival community in Ontario through this award. I
also -wish to congratulate the City of Thunder Bay for your outstanding and on-going
suppoi"t of the City's archives.
;};~
Brian Masschaele
AA 0 A wards Committee
Committee of the Whole - July 21, 2014
Page 12 of 116
MEETING DATE
07/21/2014 (mm/dd/yyyy)
SUBJECT
Deputation Request -MTO Thunder Bay Expressway Planning and
Preliminary Design Study
SUMMARY
Letter received from Mr. P. Puccini, Project Manager - URS Canada Inc., dated June 10, 2014
requesting to present a deputation relative to a study update and to discuss the material that will
be presented to the public at Public Information Centre #1 for MTO's Thunder Bay Expressway
Planning and Preliminary Design Study.
Memorandum from Mr. P. Mauro, Director - Engineering Division, dated July 14, 2014 relative
to providing an update on the Northwest Arterial.
ATTACHMENTS
1. Attachment - Letter from Mr. P. Puccini, Project Manager - URS Canada Inc.
2. Memo from P. Mauro, Director - Engineering Division, dated July 14, 2014.
Committee of the Whole - July 21, 2014
Page 13 of 116
URS
June 4., 2014
Our Ref:33017461
Office of the City Clerk
City Hall 3rd floor
500 Donald Street East
Thunder Bay ON
P7E 5V3
Attention: Mr. John Hannam, Ci ty Clerk
Re:
Deputation Request for the Ministry of Transportation Ontario (MTO) Thunder Bay
Expressway Planning and Preliminary Design Study (G.W.P 6001-13-00)
Dear Mr. Hrumam,
URS Canada and MTO, repTesented by Rick Inman. Patri ck Puccini, Geoff Coy, and Bob Bird,
would like to request an opportunity to make a deputation to cmmcil on July 21, 2014 to provide
a study update and discuss the material that will be presented to the pubHc at Public Information
Centre # 1 for MTO s Thunder Bay Expressway Planning and Preliminary Design Study, fi·om 1
km south of Arthur Street to 1 km north of Balsam Street (G.W.P 6001-13-00). The Public
Information Centre is currently scheduled for July 22 11d, 2014.
Topics to be covered in the deputation will include the study background, scope, schedule,
process, existing conditions, and development of alternatives for improvements to the Thunder
Bay Expressway. A more detailed outline of the presentation wi11 be sent to the City prior to
Thursday, July I 0, 2014.
If you have any questions or concerns, please do not hesitate to call/contact the undersigned,
Yours very truly,
URS Canada 1nc.
Patrie uccini, P. Eng.
Ptojeo Manager
4th Floor, 30 Leek Crescent, Richmond Hill , ON
L4B 4N4 Canada
Tel: 905 .882.3540 Fax: 905.882.4399
E-mail: [email protected]
URS Canada Inc.
30 Leek Crescent, Richmond Hill, ON Canada L4B 4N4
Tel: 905.882.4401
Fax: 905.882.4399
www.urs .ca
Committee of the Whole - July 21, 2014
Page 14 of 116
Engineering Division
Tel: (807) 615-1266
Fax: (80 7) 615-3588
Memorandum
File: 0031.022
TO:
Mayor and C ity Counci l
FROM:
Pat Mauro, M.A.Sc. , P.Eng
Director- Engineering Division
DA TE:
Ju]y 14,20 14
RE:
Update: Northwest Arterial
The Northwest Arte1ial (N W A) is a recommendation of the 1987 Transportation study to address
road network concems in the northwest po1iion of the City. A C lass Env iron mental Assessment
study to establ ish tl1e route was completed in the earl y 1990 ' s.
T his NW A project r emai ns linked to freeway improvements along the Thunder Bay Expressway
(TBE). Aclmiili stration is providing this update on the project for infom1atio n in conjunction with
the MTO study and deputation Jul y 21 , 20 14 .
MTO FREEWAY UPGRADE STUDY
The Mini stry ofTransportation has recently commissioned a Class Environmental Assessment
study of the TBE from Arthur Street to Balsam Street. The tirm URS Canada has been retained
as the Mini stry-s consultant to conduct the study and is presenti11g a deputation to Committee of
the Who le at its Jul y 21,2014 meeting.
The pmvose of this URS study is to confinn the need, locati on and confi guration of interchanges
and to assess various m edian widths to provide a 4-l ane divided Expressway to Thunder Bay.
Thi s involves 13km of Provincia l -Highway and up to 6 poss ibl e interchanges,
The Ministry had previously studied the TBE in th e earl y 1990-s and clevelopecl proposed
interchange locations.
Committee of the Whole - July 21, 2014
TB1917A
Page 15 of 116
The Expressway interchange at the NW A was id e ntified and a subsequent preliminar y design
stud y was aJso carried o ut to develop tbe proposed interchange geometry. TI1e NWA rema ins
part of the Ci ty's long-tem1 transportation pl an for th e northwest area ofthe C ity. Bo th
Administratio n and Min istry be lieve thi s interchange is desirable and it li kely shou ld remain
within the pl an.
There are other locations alon g the TBE for w hi ch different access poi nts a nd interchange
configuratio ns are m ore likely to be revisi ted .
The timeline for implementing the actu al freeway improvements a long the expressway is not
expected unti I 2018 at the earli est based on the current projectio ns of the North e m Hi ghways
Program. Past operati onal and reconstruction improvements on the TBE comple ted in 2 0 ll
wou ld appear to offer a mi nimum l 0 year wind ow before the nex t level of improvements are
anticipated.
The MTO continues to s upport an expressway strategy plan that would see the NW A interc ha nge
con structed first as a new connecti on in order to minimize detour requirements for an
interchange improvement at Reel River Road and th e tly-over at John S treet.
T he Engineering Division intends to rep ort back to Counc il o n the res ults ofth c U R S Canada
Study a nd how it may affect the timing of the NW A. lt is important to note that both projects
likel y require the commitment of t he Provinc ial Government in some man ner to dedicate fundin g
fro m infrastructure budgets and project announcements that would dri ve the schedule for
construction o nce the re mai ning planning work is comple ted .
CURRENT DEVELOPMENT/ TRAFFIC PRESSURES
The rate of development growth and o th er miti gating factors h as slowed the need for establi shing
the NW A route.
The area impac ted involves the Northwest Community Plan Area and Dawson Heights
Community Plan A rea.
Since 1992 there h ave been 6 10 lots created by pl an of subdi visio n in the Nortlnvest Comm unity
Pla n and with another 109 lots currently dra ft pla n approv ed . Over thi s same period, 16 1 lots
have b een created b y severance.
In the Dawson Heig hts Community Plan , there ha ve been 288 lots crl'i.ttcd to elate and a further
l 18 lots in draft plan approval.
Committee of the Whole - July 21, 2014
Page 16 of 116
Thi s ·new· development represents l 059 new lots or ap prox imately 2500 people in the area.
Thi s has increased traffic volume in order of 8000 ttips p er clay that has been absorbed in the
existi ng road network .
There have been a number of inteti m traffic m easures and mino r road project improvements
completed over the past 20 years in response to growi ng traftic concem s in the northwest portion
of the C ity. These in clud e turn rest1i ctions fl·om Dawson Road onto Jumbo Gardens streets, 4way stop contro l o n Fassina and S trand, removal of the Co unty Park emergency gate, road
impro vements and traffi c signal s on East Ave. and pedestri an safety wjdening improvements at
the Vall ey Strcet/ Pi onet;r Dri ve intersecti on. More major capital road projects to widen and
reconstruct the Go lf Links road cotTi dor and Vall ey Street to 4 lanes are currentl y underway.
Administration co ntinues to suppo rt the creati on of the NWA to relieve traffic pressures and
promote a more efficient road mteri al netwo rk into the area.
Th ese increas ing developments arc no t subject to any type of development charges that may
assist to fi nance the arterial road. Where applicabl e th e C ity can secure 1ight-of-way for the
eon idor as a cond ition of Pl an ning Act approvals w here development fa ll s along the conidor and
Planning appl i c~1tions are made.
CURRENT ESTIMATES
The cunent estimate to construct the NW A is $40M based on preliminary estimates . This
includes up to $10M of costs associated w ith the TBE overpass, ramps and intersection
connections that the City has no t yet d iscussed the expected cost sharing with the Province. The
no rtherly connectio n between Dawson Road and Warclrope Ave at a cost of $2.6M is included in
the above amount. Thi s segment could be staged separately or otherwise left for developmen t
activity to extend the connection.
As stated, it is expected that the Provi nce would be cal led to pa1ticipate w ith a portion ofthe
construction costs either thro ugh their all otment of fund s tor the TBE freeway expansion or that
the NWA wou ld qual ify under future infrastru cture programs.
A fin ancial strategy to fund the road improvements is not in place, h owever it is known to remain
linked to the TB [ improvements. The main consideration at this point is to ensure an approach
and methodo logy tu conso lidate the remaining lands that are required for the project. The cuiTent
planning invo ln :-s the NWA proceeding in co njunction with the TBE freewa y project.
Committee of the Whole - July 21, 2014
Page 17 of 116
fR;;~~Eng
Director - Engineering Division
PM/b l
cc:
Darrell M atson, General Manager- Infrastructure & Operatio ns
Ri ck Harms, Proj ect Engineer - Enginee ring Dcpm1mcnt
Joel Depeute r, Manager- Realty Services
Z :\ FI LES\MaurcA WI 41Memo In Council- Nnr1hwcst Ar"l\~ria l llpcb te July 14,doc.x
Committee of the Whole - July 21, 2014
Page 18 of 116
MEETING DATE
07/21/2014 (mm/dd/yyyy)
SUBJECT
Habitat for Humanity
SUMMARY
Letter received from Ms. D. Mitchell, CEO Habitat for Humanity Thunder Bay, dated June 18,
2014 requesting to present a deputation.
ATTACHMENTS
1. Attachment - Letter from Ms. D. Mitchell, CEO - Habitat for Humanity.
Committee of the Whole - July 21, 2014
Page 19 of 116
ffi'f Thunder
Habitat for Huma~ity®
Bay
·1.
-
Mr. John Hannam, City Clerk
Office of the City clerk
City Hall, 500 Donald St E,
3rd
fl
Thunder Bay, ON P7E 5V3
Mr Hannam:
Habitat for Humanity Thunder Bay is requesting to make a presentation be made by Habitat
representatives Diane Mitchell, CEO and Tyson Neill, ReStore Manager, to the Members of council at the
Committee of the Whole meeting on July 21, 2014. At that time we would like to present a power point
presentation regarding our success working with the City of Thunder Bay Infrastructure & Operations
Department staff during free dump week at the landfill site . In the 2 Y2 days that Habitat for Human ity
Thunder Bay was present at the landfill we were able to make a significant impact in the amount of
material that was kept out of the local landfill. This matter is important for all councilors to understand
as Habitat for Humanity Thunder Bay will have a significant impact on the city's Waste Management
Strategy in the years to come.
I thank you for this opportunity to provide a good news story to the Committee of the Whole.
Sincerely,
Diane Mitchell, CEO Habitat for Humanity Thunder Bay
660 Squier St
Thunder Bay, ON P7B 4A8
345~5520
x307
346-4401 (fax)
[email protected]
660 Squier Street Thunder Bay, ON P7B 4A8
Office
(807) 345-5520
Committee of(807)
the Whole
- July 21,
2014
Fax
346-4401
ReStore
(807) 346-4884
£-mall [email protected]
E-mail [email protected]
Page
20 of 116
Building Hon1es Buildi11g
Hope.
www . h abitattbay.com
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Noise emanating from the Canadian Lakehead Exhibition Grounds (CLE)
SUMMARY
Letter received from Mr. R. Rickards, dated June 20, 2014 requesting to present a deputation
relative to the noise emanating from the Canadian Lakehead Exhibition grounds.
ATTACHMENTS
1. Attachment - Letter from Mr. R. Rickards, dated June 20, 2014.
Committee of the Whole - July 21, 2014
Page 21 of 116
Robert Rickards
268 Northern Ave.
285-1376
[email protected]
Office of the City Clerk
City Hall, 500 East Donald St.,
Thunder Bay, ON P7E 5V3
3rd
floor
June 20,2014
Attention: Mr. John Hannam, City Clerk
Mr. Hannam:
Below find a list of the presenters, the date(s) we are looking at to make the presentation, a brief statement of subj ect matter
and a summary of our discussions with city staff, and issues we are hying to resolve:
Presenters:
Dates:
Robert Rickards
Darren Lasn
July 21st (prefetTed date), July 2811', or Aug lllh
The concerns are regarding noise emanating from the Canadian Lakehead Exhibition grounds (CLE).
I have spoken (phone or in person) with. and/or emailed the following people:
•
Thunder Bay police
will not respond to noise complaints on CLE grounds
•
Bylaw enforcement
copies of noise bylaw and noise complaint forms
o Janet Banning
expressed concerns in person and email
o James Coady
in person copy of special event form
•
Special Events staff
in person copy of zoning for CLE property
•
Zoning Staff
by email and phone RE: noise
•
Ken Boshcoff
by email RE: noise
• Rebecca Johnson
by email RE: noise
• Joe Virdiramo
by phone, email and ward meeting RE: noise
• Paul Pugh
by email RE: noise
• Keith Hobbs
by email RE: noise
• Ian Angus
by email RE: noise
• Larry Hebert
by email RE: noise
• Aldo Ruberto
• CLE
in person and email RE: noise
o Dan Mosa
o Debbie (receptionist)
in person and email RE: noise
o Julian Femiak
in person and emaiJ RE: noise
i_n person and email RE: noise
o Judy Anderson
o
AI Law
in person
1/we wish to speak to council as the police will not respond to the noise complaints by dtizens and the CLE states they are a
commercial building and do not have to follow the noise bylaw.
Committee of the Whole - July 21, 2014
Page 22 of 116
•
The issues emanate from noise coming from buildings on the CLE grounds at varying times and
volume levels during the day and evening.
•
Our concerns are this will become the new norm and we have no recourse to the problem .
o
As city police will not respond to noise complaints from the CLE grounds
o
The CLE states that they are a commercial building and do not have to follow the noise
bylaw
•
There are.two sources of noise which are of concern to us as follows:
o
The Aerosports Trampoline Park
•
Hours of operation 10:00 AM to 10:00 PM, 7 days a week and 11 PM on Friday
and Saturday
o
•
Coliseum building available all evenings and days of the week
We are affected by this noise in various ways as outlined below:
o
Unable to enjoy a restful evening no TV, music just silence and solitude
o
Cannot enjoy an evening on the deck with company without the thumping or public
address system breaking the silence randomly
o
Cannot listen to your own music, television or practice acoustic guitar without knowing
when you will be disturbed by the noise
o
The constant percussive nature of the bass is like someone pounding their fist against
your house, aggravating the occupants and making it difficult to concentrate on work,
hobbies, communication, or other life issues
•
As a community we feel the city should ensure that all citizens no matter where they reside
should not be subjected to noise at a level that it is physically and mentally draining on a daily
basis.
•
NOTES regarding low frequency noise
o
o
Mid and high frequency noise is attenuated by propagation through the atmosphere
and also by attenuation due to its passage over acoustically soft ground such as grass
land. Low frequency noise does not benefit to the same extent from either of these
effects. This means that as a sound travels, its frequency content alters making low
frequencies more prominent as greater distances.
For people inside buildings with windows closed, this effect is exacerbated by the sound
insulation properties of the building envelope. Again mid and high frequencies are
attenuated to a much greater extent than low frequencies. Thus the frequency content
again alters emphasizing still further the low frequency content.i
Robert Rickards
i
Casella Stanger Report- Low Frequency Noise
Committee of the Whole - July 21, 2014
Page 23 of 116
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Parking Authority Board Minutes
SUMMARY
The Minutes of Meeting Nos. 4 & 5 of the Parking Authority Board held on April 8, 2014 &
May 13, 2014, respectively, for information.
ATTACHMENTS
1. April 8, 2014 Parking Authority Board Minutes
2. May 13, 2014 Parking Authority Board Minutes
Committee of the Whole - July 21, 2014
Page 24 of 116
Minutes of Meeting
T IME :
PLACE:
CHAJR:
I 0:00a. m.
Community Ser vices Boardroom
ParkillgA ut!t ori~vBoard
MEETING NO.: 04
DATE: April 8, 20 14
G r eg Hookh a m
MEM BERS:
KEN BOS HCO FF, MEMBER
FRANCES LAR iZZA, MEM BER. VICTORiA AVE . B. l.
.J AMES COA DY. MANAGER, PA RKING AUTHORiTY
A BSENT:
LINDA R YDH OLM, MEM BER
B1LL SCOLLIE. VICTORI A AVE. B.l. A.
SUZAN COOPER ROC HON , WATERFRONT DISTRICT B. I. A.
MARK SMiTH MANAGER DEVELOPMENT
1. M inutes of March 19, 201 4 meeting
Moved by Frances Larizza, Seconded by Greg Hookham
"'TH AT the minutes of the
P~u·ki ng
Authori ty Board meeting held o n March 19.
:w 14 be
approved ns am ended.··
CARR LED
2. Outstanding Items List
Members were advised that Mackay Meters had been selected to provide the P arking Authmity
w ith th e on-street replacement parking meter system, and the off-street rep lacement multi space
uni t system .
Members were advised that the elevato rs sho uld be f unctioning properl y by the end of A pri l
20 14.
Members reviewed the capital work program s schedul ed to occur in 20 14, noting that pro posals
were goi ng out to o btain a new cond ition survey for the Victoriavi Ue Parkade, and tor
sign ificant waterproofing repairs related to caulking joints. vertical services, and sca ling the
decks o n the top levels of the Waterfro nt Di strict P arkade. They also noted that this was the
f irst year of a 5 year program.
3. Finan cia l Statem ent
Committee of the Whole - July 21, 2014
Page 25 of 116
Minutes of April 8, 20 14 Meeting
Page 2
Minutes of April 8, 20 14 Meeting
Members noted that winter maintenance costs had dri ven the applicable cost centre to 75% th e
budget total, and was overspent to elate by approximately $75,000. Admi11istration indicated
that efforts would be made to offset some of thi s cost by attempting to reduce other costs over
time.
4. Elks Lodge Request for No Parking Spot in Paterson Lot, Access to Building
Board members reviewed the request. They noted that Archibald St. had been closed and
incorporated into the parking l ot, therefore could not be used as an area to drop off disabled
users of the facili ty. While members did not want to lose a parking space in the lo t, they agreed
that a spot could b e designated as accessibl e beside the curb cut area from the lot to the Elks
Lodge .
Members felt th at additional directional signing should be pl aced in the facility to assist users in
the location of the paystations. Admini stration agreed th at some directional arrows would be
placed in the faci lity to help with this matter.
5. Waterfront Pad<.ade
Members were advised that a person had slipped and fallen in the Waterfront Di st1i c t Parkade
on the third level, south end, and that the area bad been determined to be icy two clays ptior to
the incident and salted. However, at th e time of the incident so me dripping had occmTed fro m
the level above and more ice fanned . The m atter was addressed the same d ay but after th e
incident. The matter has been forwarded to the City insurer.
6. HR Matters
For infom1ation.
7. Customer Concerns
Members noted that the traffic issue identified at the comer of Norah St. and Victoria Ave. had
been forwarded to the Engineering Di vision fo r review and action if necessary.
8. New Business
Board members asked if the Field St. matter had been dealt with, and they were advised that it
had not and that tbe matter was pending receipt of a property survey ti·om th e Realty Services
Division.
Members requested that Administration post a C ity urb an ma.p in the Community Services
Boardroom to assist in dealing with identifying locations during discussions on parking issues.
Members reviewed intom1ation regarding Queen St. apartment deve1opmcnts on the o ld Queen
St. School site. noting that the Parking Authority wou ld dea l with enforcement of illegal
parking issues.
Committee of the Whole - July 21, 2014
Page 26 of 116
Minutes of April 8, 20 14 Meeti ng
Page 3
M inutes of Apri l 8, 2014 Meeting
Meeting adjoumed at 10:50 a.m. , next meeting May 13 , 20 14. 10:00 a.m .
Committee of the Whole - July 21, 2014
Page 27 of 116
Minutes of Meeting
ParkingA utlwrityBoard
TrME:
PLACE:
CHAIR:
I 0 :00 a.m .
Community Services Boardroom
Greg Hool<ham
MEMBERS :
KEN BOSHCOFF, MEMBER
FRANCES LA RIZZA, MEMB ER, V ICTORI A AVE . B.I.A.
MARK SMITH , MANAGER, DEVELOPMENT
JAMES C OADY, MANAGER, PARKING AUTHORITY
A BS ENT:
LIN DA RYDHOLM. M EMB ER
BILL SCOLLJ E, VICTORIA AV E. B.I.A.
SUZAN COOPERROCHON. WATER FRONT DISTRI CT B.f. A.
MEETI NG NO .: 05
DAT E: May 13, 20 14
1. Minutes of April 8, 2014 meeting
Moved by Frances Larizza, Seco nded by Ken Bos hcoff
--THAT the minutes of the P arking Authori ty Board meeting held on April 8, 20 14 be
appro ved.''
C ARRlED
2. Outstanding Items List
M embers were advised that Mackay M eters had provided the City with a serv ice agreement as
related to the operati on of multi space units and credit card transactions, and that the agreement
was in rev iew with the Soli citors office.
Members were advised that the elevators were still waiting for TSS A approval.
M embers were advised that meters would be installed in the taxi zone area north of the
Vi ctoriavil le M all , pending the taxi zone rel ocati o n to the area just south of the mall.
Members noted that the Nesco Site still offered free parking for Courtho use users, but that the
lot would be set up in the near future as paid p ark ing using multi space units to co ll ect parking
fees.
3 . Financial Statement
Committee of the Whole - July 21, 2014
Page 28 of 116
Minutes of May 13,201 4 Meeting
Page 2
M inutes of May 13, 20 14 Meeting
Members no ted that w inter mainte na nce costs were in fact overspent by $75,000 in 2 0 14.
Board m em bers asked the Parking Authority to determine how this defi cit number coul d be
reduced by d ealing with unspent fund s and future costs throug ho ut the remainder of the budget
year.
4. Waterfront District Parkade Tenant
Fo r Infom1atio n.
5 . Bluesfest Request for Free
Parldng~
Waterfront Parkacle
Membe rs agreed tha t the request co uld be hono red in 10 14 as it has been in the past. Members
requested that tl1 e m alter be reviewed moving forward to ensure that the P arking Autho rity is
acting cons istent w ith other C ity areas as related to how they deal with requests for free ser vice
that directly imp act C ity budgets.
6. New Business
Me mbers were advised that the HG S Cal l Centre located in Victoriaville Mall had expressed
safety concerns through the Realty Services Division abo ut the use o f th e surface parking area
desig nated by lease agreement as part of their parking sup ply. M e mbers no ted that
Parking Autho rity admini strati on did not believe that the lot was unsafe to use.
Admini stration noted that enforceme nt and contro l of parking in the Waterh·ont area would
most likely come forvvarcl to the Parking Authority for acti o n in the near future, in clud ing
upgrading to existing s igning nne! enforce ment protocol.
Meeting adjoumed at I 0: 50a.m., next meeting June 10, 20 14, 10:00 a.m .
Committee of the Whole - July 21, 2014
Page 29 of 116
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
EarthCare Advisory Committee minutes
SUMMARY
The Minutes of Meeting No. 5 of the EarthCare Advisory Committee held on May 6, 2014, for
information.
ATTACHMENTS
1. May 6, 2014 EarthCare Advisory Committee minutes
Committee of the Whole - July 21, 2014
Page 30 of 116
MEETING:
EARTHCARE ADVISORY COMMITTEE (EAC)
DATE:
MAY 6, 2014
TIME:
4:05 P.M.
PLACE:
CEDC BOARDROOM, SUITE 201
34 CUMBERLAND ST. N.
ACTING CHAIR:
MS. S. COSTIGAN
PRESENT:
Ms. S. Costigan
Councillor R. Johnson
Mr. I. Kaufman
Ms. A. Marchl
Ms. S. Stiles
PAGE 1 OF 9
MEETING NO.: 05-2014
OFFICIALS:
Mr. B. Doff, Acting Sustainability Coordinator
Ms. L. Douglas, Committee Coordinator
Ms. C. McGoldrick, CEAP Intern
GUEST:
Mr. D. Munshaw, Manager – Supply Management
REGRETS:
Mr. L. Duffield
Councillor A. Foulds
Ms. J. Todd
List of Acronyms
BARC
EMT
GLAA-C
ICLEI
LID
LPH
MARS
OCCIAR
RAP
RFP
1.0
Building Adaptive and Resilient Communities
Executive Management Team
Great Lakes Adaptation Assessment for Cities
Local Governments for Sustainability
Low Impact Development
Lakehead Psychiatric Hospital
Municipal Adaptation and Resiliency Service
Ontario Centre for BClimate Impacts and Adaptation Resources
Remedial Action Plan
Request for Proposal
WELCOME & DISCLOSURES OF INTEREST
Acting Chair, Ms. S. Costigan, called the meeting to order at 4:05 p.m. Mr. D. Munshaw,
Manager – Supply Management, was welcomed to the meeting.
There were no disclosures declared at this time.
Committee of the Whole - July 21, 2014
Page 31 of 116
EARTHCARE ADVISORY COMMITTEE
MAY 6, 2014
2.0
PAGE: 2 OF: 9
AGENDA APPROVAL
MOVED BY:
SECONDED BY:
Ms. A. Marchl
Ms. S. Stiles
THAT the agenda for Meeting No. 05-2014 of the EarthCare Advisory Committee for May 6,
2014, including any additional information and new business, be confirmed.
CARRIED
3.0
MINUTES OF PREVIOUS MEETING
The Minutes of Meeting No. 04-2014 of the EarthCare Advisory Committee held on April 1,
2014, to be confirmed.
MOVED BY:
Mr. I. Kaufman
SECONDED BY:
Ms. A. Marchl
THAT the Minutes of Meeting No. 04-2014 of the EarthCare Advisory Committee held on April
1, 2014, be confirmed.
CARRIED
4.0
BUSINESS ARISING FROM PREVIOUS MINUTES
4.1
Memo from Community Greening Working Group
At the March 4, 2014 meeting of the EarthCare Advisory Committee, a memo was provided
from Mr. B. Doff, Acting Sustainability Coordinator, on behalf of the EarthCare Community
Greening Working Group, to the EarthCare Advisory Committee, dated February 24, 2104,
relative to Low Impact Development (LID) and trees in road construction. Discussion was held
relative to the tender evaluation process and awarding tenders.
Mr. D. Munshaw, Manager – Supply Management, attended the meeting to respond to
questions relative to the tender evaluation process.
Ms. S. Costigan provided some background information on the last meeting regarding the
memo from the Community Greening Working Group, which prompted an invitation to Mr.
Munshaw to attend this meeting.
Mr. Munshaw was asked to advise the EAC members about when it is an appropriate time
for EAC members to provide input into a Request for Proposal (RFP) being issued by the
City.
Mr. Munshaw explained the difference between a tender and an RFP, and responded to
questions.
Committee of the Whole - July 21, 2014
Page 32 of 116
EARTHCARE ADVISORY COMMITTEE
MAY 6, 2014
PAGE: 3 OF: 9
A tender includes information on what the City wants to procure. The applicant offers an
amount/price for the procurement. The tender is awarded to the firm with the lowest
compliant legal offer. The firm must have the capacity to pass the criteria and complete the
project included in the tender.
An RFP goes to market with general specifications. Applicants provide proposals/quotes.
Proposals are then reviewed by a team. Proposals are based on criteria set out in the RFP.
The successful applicant/firm will secure the highest number of points associated with the
criteria (not necessarily the lowest bid). Normally, there is a $60,000 threshold which trips a
full public procurement. If the RFP is under $60,000, Supply Management has the ability to
contact three firms and request a proposal.
Depending on the current workload of the City’s engineers, consultants may be hired to
develop specifications for road projects. The City would provide a general outline of
specifications for the consultant. Consultants are also hired through the RFP process.
Mr. Munshaw noted that all policy is dictated by City Council. If sustainability concepts are
to be formally incorporated into tenders and RFPs, EarthCare would have to seek Council’s
approval.
The EAC can influence change by developing a tool or checklist tied to the Sustainability
Plan which could be provided to City staff involved with preparing specifications for tenders;
the EAC is seeking support from City staff to embed sustainability issues into specifications,
particularly for road and engineering projects, early in the process, before the tender
document is issued. Mr. Munshaw suggested that three to five staff positions be contacted
and educated on the EAC concerns related to preparation of tenders.
It would be helpful if the EAC could link strategies and directions of Council and
components of the Sustainability Plan to the purpose of projects they would like to provide
input to.
Mr. Munshaw was thanked for attending the meeting to respond to questions. He left the
meeting at 4:36 p.m.
The matter of a checklist will be referred back to the Working Groups, for input on their
specific areas. Mr. B. Doff will follow up with City staff.
Councillor R. Johnson noted that it will be important for the EAC to educate the new
councillors after the October 27th municipal election on EAC issues and concerns. She
suggested that representatives from the EAC meet with the new Council in January, 2015.
The EarthCare Working Groups and the EAC will need to provide input on their top issues
into the next Strategic Plan of Council.
Committee of the Whole - July 21, 2014
Page 33 of 116
EARTHCARE ADVISORY COMMITTEE
MAY 6, 2014
PAGE: 4 OF: 9
4.2
Adaptation Planning
4.2.1
At the March 4, 2014 EAC meeting, Ms. McGoldrick was asked to find out if having an
adaptation plan in place results in lower insurance rates.
Ms. C. McGoldrick, CEAP Intern, reported that she did research the issue, and confirmed
that there is no difference or benefit to the City’s insurance policy if an Adaptation Plan
is in place. However, if private property owners show evidence of adaptive measures,
they can benefit from reductions in the cost of their insurance policies.
4.2.2
At the April 1, 2014 meeting of the EarthCare Advisory Committee, discussion was held
relative to Winnipeg City Council declaring the frozen water pipe crisis a disaster - a
move that allows Winnipeg to apply for disaster financial assistance from the federal and
provincial governments.
Due to the extraordinary number of frozen water pipe occurrences in Thunder Bay over
this past winter, Ms. C. McGoldrick was asked to investigate this issue and report on it at
the next EAC meeting.
4.3
Update on Remedial Action Plan (RAP)
At the April 1, 2014 meeting of the EarthCare Advisory Committee, Ms. A. Marchl volunteered
to attend RAP meeting on behalf of the EAC.
Ms. Marchl advised that the next RAP meeting is scheduled for May 14, 2014, and she will
provide a report at the June 3rd EAC meeting.
4.4
Public Consultations for Redevelopment of LPH Greenspace Property
At the April 1, 2014 meeting of the EarthCare Advisory Committee, copies of a memorandum
from Rena Viehbeck, Chair – Community Greening Working Group, to the EarthCare Advisory
Committee, dated March 31, 2014, relative to Opportunity for community input – LPH Property,
were distributed separately on desks at the meeting.
It was noted that the LPH grounds have been specifically identified to be redeveloped in the draft
Official Plan, which was presented to Council on March 24, 2014.
The EarthCare Advisory Committee was in consensus that a recommendation from the EAC
should be sent to Council.
Councillor R. Johnson requested that this item be presented to the City’s Inter-Governmental
Affairs Committee as soon as possible; this Committee will lobby on behalf of City Council.
Councillor Johnson will follow up with this item and have it added to their next agenda.
Committee of the Whole - July 21, 2014
Page 34 of 116
EARTHCARE ADVISORY COMMITTEE
MAY 6, 2014
PAGE: 5 OF: 9
Councillor R. Johnson advised that she is in receipt of all of the relevant information and will
arrange to have this item added to the agenda for the next Inter-Governmental Affairs
Committee meeting on May 12, 2014. She will provide an update to the EAC at the June
meeting.
5.0
ADAPTATION PLANNING
Copies of the Conference Summary for the In Person BARC Meeting held in Vancouver, B.C.
on April 1, 2014, were distributed separately on desks at the meeting.
Copies of Conference Summary for the Livable Cities Forum held in Vancouver, B.C. from
April 2 – 4, 2014, were distributed separately on desks at the meeting.
Ms. C. McGoldrick, CEAP Intern, provided the following update:










The City of Thunder Bay was awarded Milestone One in Vancouver at the ICLEI Livable
Cities Forum.
We have submitted Thunder Bay’s Call to Action with the Great Lakes & St. Lawrence
Municipal Adaptation & Resiliency Service (MARS).
Ms. C. McGoldrick attended the ICLEI BARC In-Person Meeting and the Livable Cities
Forum April 1-4 where she presented Thunder Bay’s approach to developing a Climate
Adaptation Strategy through EarthCare; there was a great deal of interest in EarthCare from
other municipalities.
Ms. C. McGoldrick prepared summary reports for the ICLEI BARC In-Person Meeting and
the Livable Cities Forum.
The Mayor and Mr. B. Doff will be giving a presentation on the development of Thunder
Bay’s Climate Adaptation Strategy through EarthCare at the Great Lakes & St. Lawrence
Cities Initiative Annual Meeting June 19th.
Mr. B. Doff and Ms. C. McGoldrick will be going to the GLAA-C Capestone Conference in
Ann Arbor June 24-26 and will be giving a presentation on the development of Thunder
Bay’s Climate Adaptation Strategy through EarthCare.
A new partnership was formed with the Ontario Centre for Climate Impact and Adaptation
Resources (OCCIAR) which is based out of Sudbury; OCCIAR will be provide support and
offer expertise as it is their mandate to assist communities develop adaptation plans.
Communication and outreach will be focused internally (within the Corporation) until a draft
strategy in written.
Mr. B. Doff and Ms. C. McGoldrick have developed a training framework for City staff with
the Great Lakes & St. Lawrence Cities Initiative training webinars that can be rolled out this
summer or fall.
The Adaptation Team will be submitting comments on the Draft Official Plan regarding
climate change and adaptation.
Committee of the Whole - July 21, 2014
Page 35 of 116
EARTHCARE ADVISORY COMMITTEE
MAY 6, 2014
PAGE: 6 OF: 9
Climate Adaptation Strategy Updates:
 The Climate Adaptation Workshops with the working groups are wrapping up this month; all
working groups provide very valuable information that will be compiled and used to move
forward with the Strategy.
 The next step for the Strategy is to undertake a risk & vulnerability assessment; this will be
done over the course of the summer through online surveys with support from GLAA-C and
OCCIAR.
 The Adaptation Team will re-convene in September 2014 once the risk and vulnerability
assessment is complete.
Ms. McGoldrick advised that she will be collating the data from the December, 2013 corporate
workshop, Adapting to Changing Weather Patterns, and compiling a report for the EAC.
Discussion was held relative to a communication plan for the Climate Adaptation Report. It was
suggested that the focus be on internal communication with City staff before the report is
released to the public.
6.0
INTERNAL REVIEW OF CORPORATE REPORTS
Mr. B. Doff, Acting Sustainability Coordinator, reported on two applications he reviewed for
zoning by-law amendments.
He provided comments on one application on Carrick Street in the medium industrial zone. The
applicant is requesting permission to add an indoor gun range. Mr. Doff has recommended that
site plan control be required.
The 2nd application was relative to a development at Beverly Street and Memorial Avenue for a
15 story apartment building. Mr. Doff commented that the development is good for
intensification; however, he will be recommending that the next phase include stormwater and
active transportation considerations.
7.0
SUSTAINABILITY COORDINATOR UPDATE
Mr. B. Doff, Acting Sustainability Coordinator, to provide an update relative to the above noted.



Sustainability Plan – Final draft has been updated and sent to printers. Will be on City`s
website by next week for public viewing. Will be presented to Council on June 2, 2014.
The EarthCare Annual Report has been drafted and has been circulated internally for the
June 2, 2014 Council meeting. At the same Council meeting the Sustainability Plan will
be presented to Council via a separate presentation. Mr. B. Doff will also be presenting to
EMT in mid- May.
The General Manager – Infrastructure & Operations, the Manager of the Environment,
and EarthCare staff will meet with the Mayor to determine who will deliver a
presentation on the City`s Climate Adaption Strategy at the Great Lakes & St. Lawrence
Committee of the Whole - July 21, 2014
Page 36 of 116
EARTHCARE ADVISORY COMMITTEE
MAY 6, 2014





8.0
PAGE: 7 OF: 9
Cities Initiative Conference in June. There is funding for one representative from
EarthCare to attend the Conference.
Mr. B. Doff and Ms. C. McGoldrick were accepted to give a presentation at the GLAA-C
Capstone Conference in Ann Arbor June 24-26, 2014.
The GLAA-C Small Grants funding that is helping us promote sustainable stormwater
management in the community is taking shape. EcoSuperior is coordinating the
awareness campaign.
EarthCare hosted an Official Plan Review meeting/presentation which allowed Planning
Staff to provide an update to the Official Plan. EarthCare Working Groups were asked to
provide Mr. B. Doff with any comments they have so he can summarize and submit on
behalf of all EarthCare Working Groups by mid-May. If there are any concerns from
Committee members, they are to provide them to Councillor Johnson.
Mr. B. Doff began discussions with Administration to determine if EarthCare will
selectively look for a major sponsor from a local corporate partner to help fund additional
awareness and WG projects on a yearly basis. The City can act similarly to an Official
Charity and can provide official tax deductible receipts to organizations.
Mr. B. Doff will be meeting with Administration to discuss the messaging around
environmental initiatives at the Corporation and how EarthCare could be better reflected
in that messaging/branding. (Water and Wastewater programing, Waste Strategy, Active
Transportation, Open Streets)
WORKING GROUP UPDATES
a) Transportation
Ms. S. Costigan reported on the following events:
 Super Cycle Week was held last week;
 Grand opening of Thunder Bay’s first cycle-friendly transit hub at EcoSuperior’s bus
stop;
 Launch of Community bike repair stand and tire pump at the Mary J.L. Black
Library;
 Launch of Sharing the Road videos at Bike Movie Night at the Finlandia Club on
April 29, 2014; videos can be found on-line on the Safe Cycling Thunder Bay
website;
 Bike lanes officially opened again on May 1 st, 2014;
 On May 2, 2014, the “Community Cycling Education Programs: The Toolkit” was
officially released during a media event at the TBD Health Unit. The Toolkit was
developed by EcoSuperior in partnership with the TBDHU and The City of Thunder
Bay with funding from the Ontario Trillium Foundation. The Toolkit will assist users
in setting up a CAN-BIKE cycling education program. A copy of The Toolkit was
circulated for viewing at the meeting.
b) Air
Ms. A. Marchl provided an overview of the Air Working Group meeting held in April.
Committee of the Whole - July 21, 2014
Page 37 of 116
EARTHCARE ADVISORY COMMITTEE
MAY 6, 2014
PAGE: 8 OF: 9
Discussion was held relative to the City by-law on anti-idling.
c) Community Greening
Ms. A. Marchl reminded the Committee that Arbor Day will be held on Saturday, May
24, 2014 from 10:00 a.m. to 12:00 noon in Parkdale.
d) Energy
– J. Todd – No Report
e) Food
Mr. I. Kaufman advised that the next meeting of the Food Working Group is scheduled
for Thursday. He will be familiarizing himself with the issues.
The Food Strategy is scheduled for presentation to Committee of the Whole on June 16,
2014.
f) Buildings
– L. Duffield – No Report
g) Waste
– Councillor R. Johnson
Ms. S. Costigan provided an overview of the Working Group meeting held on May 5,
2014.
The Spring Up to Clean Up campaign was launched on May 1 st and will be held for the
entire month of May.
Volunteers from the Habitat for Humanity ReStore will be accepting/reclaiming suitable
items at the Landfill during free dump week.
Committee members were advised by email on May 5, 2014 that, due to the Ontario
Election Call, legislation in Bill 91 has been lost, which would have established a new
waste reduction regime in the province.
Councillor R. Johnson advised that the 2014 Prescription Drug Drop-Off Day will be
held this Saturday, May 10th at the Thunder Bay Country Market, CLE Grounds, in
partnership with the Thunder Bay Police Service.
h) Water
Ms. S. Stiles provided an overview of the Working Group meeting held on April 23,
2014.
Discussion was held relative to liabilities for councillors.
Councillor R. Johnson advised that when representatives from the EAC meet with the
new Council, they also need to be educated on water issues.
i) Education
Committee of the Whole - July 21, 2014
- S. Stiles – No Report
Page 38 of 116
EARTHCARE ADVISORY COMMITTEE
MAY 6, 2014
j) Land Use
9.0
PAGE: 9 OF: 9
- No EAC Liaison – No Report
NEW BUSINESS
Mr. B. Doff presented a letter from Councillor K. Boshcoff to John Hannam, City Clerk,
dated May 5, 2014, relative to the Arthur Street Image Route Funding.
Councillor K. Boshcoff had received a letter and petition from Mr. Kyle Jessiman, dated
April 17, 2014, relative to consideration of the Urban Forestry Management Plan and the
Image Route Guide for new land upgrades and improvements, particularly on image routes.
Councillor K. Boshcoff requested that the matter of expansion of trees on Arthur Street be
placed on the next EarthCare agenda, as well as the next Community Services agenda.
Discussion was held relative to which advisory committee should take the lead on this
request. Ms. S. Costigan and Councillor R. Johnson advised that they would be attending a
Clean, Green & Beautiful meeting on emerging projects on May 7, 2014. They will advise
the Committee members at the June meeting on how the EAC can coordinate efforts on this
matter.
10.0
NEXT MEETING
Committee meetings are held on the first Tuesday of each month, except July and August, at
4:00 p.m. in the CEDC Boardroom, Suite 201, 34 Cumberland St. N., Thunder Bay, unless
otherwise notified.



June 3
September 2
December 2
Due to 2014 being a municipal election year, all advisory committee meetings will cease during
the election campaign period; accordingly, no meetings will be scheduled after September 12,
2014 and in October 2014.
11.0
ADJOURNMENT
The meeting adjourned at 5:44 p.m.
Committee of the Whole - July 21, 2014
Page 39 of 116
Corporate Report
DEPARTMENT/
DIVISION
Infrastructure & Operations Engineering
REPORT NO.
DATE PREPARED
07/08/14
FILE NO.
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Contract 10, 2014 – Northwood Relief Storm Sewer
R 200/2014
RECOMMENDATION
With respect to Report No. R 200/2014 (Infrastructure & Operations - Engineering), we
recommend that Contract 10, 2014 for Northwood relief storm sewer be awarded to
Nadin Contracting Limited which submitted the lowest corrected tender in the amount of
$1,432,969.95 (inclusive of HST); it being noted that the amount shown is based on
estimated quantities; final payment for this Contract will be based on measured quantities
for the completed work;
AND THAT the General Manager of Infrastructure and Operations report any
circumstances to City Council should variations in Contract quantities occur as the work
proceeds;
AND THAT the Mayor and Clerk be authorized to sign all documentation related to this
matter;
AND THAT any necessary by-laws be presented to City Council for ratification.
EXECUTIVE SUMMARY
The 2014 Capital Budget provides funds for a storm sewer project in Northwood ward to
address improvements to the storm system that will assist to reduce the risk of basement
flooding in the tributary drainage area involved. A sewer project on portions of James
Street, William Street and the Chapples golf course with outlet to the Neebing – McIntyre
floodway is proposed.
There were six (6) tenders received for this work. The low tender for this Contract is
Nadin Contracting Limited. Administration is recommending award of this Contract to
this company and that all work should proceed.
Committee of the Whole - July 21, 2014
Page 40 of 116
Corporate Report No. Agenda Item R 200/2014
DISCUSSION
As a result of the call for tenders, six (6) responses as listed below were received for
Northwood relief storm sewer construction.
The tendered costs include the applicable HST. Bids have been checked for
mathematical errors and the corrections noted.
CONTRACTOR
TENDERED COST
CORRECTED BID
Nadin Contracting Ltd
$1,421,782.95
$1,432,969.95
Bay City Contractors
$1,534,501.58
Taranis Contracting Group
$1,566,248.00
LTL Contracting
$1,626,657.60
Makkinga Contracting
EBC Inc. General Contractor
(Timmins)
$1,763,856.26
$1,773,856.20
$2,173,136.51
The pre-tender estimate for the work in this Contract was $1,333,600.00 (inclusive of
HST).
This Contract includes storm sewer construction on portions of James Street/William
Street/and Chapples golf course. The limits are shown on Attachment A. The contract
also includes replacement of sidewalk along the south side of James Street between
Edward Street and Conestoga Street.
The new storm sewer is considered a relief sewer that will provide additional pipe and
outfall discharge capacity for the original system. It is based on a 25 year return storm
for the drainage area involved. This additional system capacity will assist to reduce the
risk of basement flooding in the area.
The new discharge connection consists of a 1500 mm diameter storm sewer that will
outlet directly into the Neebing- McIntyre floodway. This offers a deeper and more
reliable discharge location that can convey storm water during the peak times of any
significant rainfall events. The Lakehead Region Conservation Authority has approved
this discharge location to the floodway and agrees all storm runoff in this area ultimately
reaches some point in the floodway system.
The project design planning was subject to a Municipal Class EA screening process.
There were no environmental concerns brought forward within the circulation period and
the project is considered ready to proceed to construction. A Ministry of the Environment
(MOE) Environmental Compliance approval is being obtained for the storm sewer
installation.
Page 2
Committee of the Whole - July 21, 2014
Page 41 of 116
Corporate Report No. Agenda Item R 200/2014
This Northwood relief storm sewer project represents the 5 th and largest project to date
undertaken by the City in the Northwood area over the past 2 years to mitigate concerns
about basement flooding and conveyance of extraneous storm water. Other projects have
included storm/sanitary sewer separation on Victoria Avenue(2013) and Arthur
Street(currently underway). A short section of relief sewer on Cambrian Crescent and
new storm outfall on Sycamore Avenue were also undertaken in 2013.
Administration will continue to bring new projects forward in subsequent capital budgets.
The firm of Nadin Contracting has completed similar projects of this type for the City
and they are recommended to carry out the work.
The preliminary schedule indicates that the golf course discharge connection would be
completed in late fall this year and the remaining street work would proceed early next
spring. It is believed that this scheduling is best suited to lessen the disruption to golf
course operations. The work on the street will require lane closures and possible
detouring of traffic in the James/Edward/William/Golf links intersection vicinity.
FINANCIAL IMPLICATION
The 2014 Capital Budget includes $1,500,000 in approved storm sewer funds for this
project and a further $62,800 in sidewalk replacement funds.
The following table breaks down the project costs:
Contract Price:
$1,432,969.95
HST Rebate:
($142,536.13)
Subtotal:
Engineering
$1,290,433.82
$122,500.00
Other City Costs
$20,000.00
Total Project Costs:
$1,432,933.82
This Contract includes a contingency allowance of approximately $91,000.00 for that
which is unforeseen and can only be expended with the approval of the General Manager
of Infrastructure and Operations.
The sidewalk replacement portion of the contract is above the available budget. An
internal appropriation from sidewalk replacement accounts has been made to
accommodate this minor shortfall from the correct funding source.
Page 3
Committee of the Whole - July 21, 2014
Page 42 of 116
Corporate Report No. Agenda Item R 200/2014
CONCLUSION
It is concluded that Contract 10, 2014 for Northwood relief sewer should be awarded to
the low tender Nadin Contracting Ltd and that all work should proceed.
BACKGROUND
The 2014 Capital Budget includes tax base funding to carry out storm sewer
reconstruction projects in the Northwood ward.
This area of the City was impacted with storm sewer flooding issues associated with the
May 28, 2012 rainfall event and a number of remedial Capital projects are being
identified to mitigate concerns and enhance storm system capability. A separate
consultant study is also in progress to identify areas of infrastructure drainage
improvement that should be considered.
REFERENCE MATERIAL ATTACHED
Attachment A – Proposed Storm Sewer Map
PREPARED BY: Rick Harms P. Eng.
THIS REPORT SIGNED AND VERIFIED BY:
DATE:
(NAME OF GENERA L MANAGER)
DARRELL MATSON, GENERAL MANAGER – INFRASTRUCTURE
& OPERATIONS
July 14, 2014
Page 4
Committee of the Whole - July 21, 2014
Page 43 of 116
\\
'~..
way
Harbour Exp~:_~s______ _
Chopples
Golf Course
Proposed Storm Sewer -
Jomes/Williom/Chopples
- - - - Drainage Area
Committee of the Whole - July 21, 2014
Page 44 of 116
Corporate Report
DEPARTMENT/
DIVISION
Infrastructure & Operations Environment
REPORT NO.
DATE PREPARED
07/09/14
FILE NO.
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Grant Funding – Infrastructure & Operations
R 202/2014
RECOMMENDATION
With respect to Report No. R 202/2014 (Infrastructure and Operations -Environment), we
recommend that City Council approve the receipt and expenditure of funding from
Environment Canada through the Great Lakes Sustainability Fund (GLSF), as outlined in
this Report;
AND THAT the receipt and expenditure of funding from the Province of Ontario be
approved as outlined in this Report.
AND THAT the receipt and expenditure of funding from the Land Stewardship Habitat
Restoration Program (LSHRP) fund through the Thunder Bay District Stewardship Council
(TBDSC) be approved as outlined in this Report;
AND THAT the receipt and expenditure of funding from the RBC Blue Water Project
through the Great Lakes and St. Lawrence Cities Initiative (GLSLCI) be approved as
outlined in this Report;
AND THAT the receipt and expenditure of anticipated funding from the Trans Canada
Trail (TCT) be approved as outlined in this Report;
AND THAT Appropriation Change Order No. 11 be approved;
AND THAT any necessary by-laws be presented to City Council for ratification.
EXECUTIVE SUMMARY
This Report provides information to Council about the funding received from
Environment Canada through the Great Lakes Sustainability Fund (GLSF), Province of
Ontario, Land Stewardship Habitat Restoration Program (LSHRP) through the Thunder
Bay District Stewardship Council (TBDSC) and the RBC Blue Water Project through the
Great Lakes and St. Lawrence Cities Initiative (GLSLCI), and funding anticipated from
Committee of the Whole - July 21, 2014
Page 45 of 116
Corporate Report No. Agenda Item R 202/2014
the Trans Canada Trail (TCT) and provides recommendations for its use to carry out
capital works within the Infrastructure and Operations Department.
DISCUSSION
Stormwater Management Master Plan
Environment Canada through the Great Lakes Sustainability Fund (GLSF) has provided a
financial contribution of up to $80,000 towards the development of a Stormwater
Management Master Plan for the City of Thunder Bay. The purpose of this Plan is to
characterize the existing conditions of watersheds within the City, assess the
effectiveness of existing stormwater management infrastructure at reducing negative
impacts to the watershed, assess the impacts of climate change, identify new stormwater
measures that could improve the level of water quality and flow capacity, and
recommended strategy and policies for stormwater management in the City.
In addition, the Province of Ontario has provided a financial contribution up to $90,892
to update existing water models to better describe and evaluate select areas within the
watershed where environmental impacts from stormwater are known or expected as part
of the development of the Stormwater Management Master Plan.
The City is contributing $156,526 in funding and in kind resources. These financial
contributions will allow for further work to be completed with respect to storm water
management beyond the funds approved in the 2014 Capital Budget. The City is
contributing $156,526 in matching funding and in kind resources for this project.
Fish Habitat Improvements – Marina Park
The Thunder Bay District Stewardship Council (TBDSC), as part of their commitment to
assist with funding habitat enhancements projects in the City of Thunder Bay, applied
for, and received, grant funding in the amount of $17,500 for fish habitat improvements
to the Habitat Pond in Marina Park from the Land Stewardship Habitat Restoration
Program (LSHRP) administered by the Ontario Ministry of Natural Resources (OMNR).
TBDSC applied for the project funding because the City was not eligible to apply directly
to the program. Without the assistance of the TBDSC this expanded habitat enhancement
program would have been the City’s sole responsibility.
The project, which was approved for funding, was a requirement under the Department of
Fisheries and Oceans (DFO) as habitat compensation for work at Prince Arthurs Landing.
The upgraded enhancements to the Habitat Pond with this funding includes a new culvert
with granular substrate to improve fish passage under the roadway, fish habitat structures
in the pond to provide shelter in the water, and native vegetation for bank stability,
wildlife food and shade.
Page 2
Committee of the Whole - July 21, 2014
Page 46 of 116
Corporate Report No. Agenda Item R 202/2014
McVicar Creek Restoration Plan – Phase 2
Environment Canada through the Great Lakes Sustainability Fund (GLSF) has provided a
financial contribution of up to $50,000 towards the installation of four Low Impact
Development (LID) Best Management Practice (BMP) areas to improve both the quantity
and quality of stormwater discharged to McVicar Creek. This is the second financial
contribution from Environment Canada for this project. In 2013, Environment Canada
provided a financial contribution of approximately $60,000 for the development of a
restoration plan for the McVicar Creek watershed. The TBDSC and Lakehead University
are also providing in kind support for this project. The City is providing $58,000 in
matching funding and in kind resources.
Stormwater Bio-retention Site – Memorial Avenue
RBC Blue Water Project through the Great Lakes and St. Lawrence Cities Initiative has
provided a financial contribution of up to $40,000 towards the development of a low
impact development stormwater bio-retention site on Memorial Avenue. The project
involves the design and construction of a LID stormwater facility, specifically a bioretention type rain garden, which will effectively mitigate and help remove surface
contaminants from the drainage area and be integrated into an educational campaign
surrounding the benefits of LIDs. It will also significantly reduce the peak flow and
volume of stormwater from rain events to the receiving watercourse and ultimately to
Lake Superior.
The City does not need to match the financial contributions provided by RBD, although
the City has committed to providing in-kind project administration within existing
resources valued at $15,000 for this project.
Installation of Trans Canada Trail Route Signage
The Parks Division is applying for a grant from the Trans Canada Trail (TCT) for the
installation of marker signs along the route from the City of Thunder Bay Fisherman’s
Park to Trowbridge Falls Section TCT Trail#06-0466B. The route is from Fisherman’s
Park utilizing the shoulder of Shipyard Drive, the sidewalk of Grenville Street, then the
existing recreational trail on the east side of Boulevard Lake, the existing bike land on
Arundel Street and finally the sidewalk and roadway of Hodder Avenue. This trail
follows existing infrastructure. However, the TCT way finding and marker signs are to
be installed to identify the route. Estimated cost for this work is $5,000 and the request to
the TCT is for half of that amount or $2,500.
In order to properly account for the transfer and expenditure of the grant funding received
as outlined above, City Council is requested to approve receipt of the funding as detailed
on the attached Appropriation Change Order No. 11.
All financial contributions as outlined in this Report enhance existing capital programs
within the Infrastructure and Operations Department.
Page 3
Committee of the Whole - July 21, 2014
Page 47 of 116
Corporate Report No. Agenda Item R 202/2014
FINANCIAL IMPLICATION
There is no net cost to the municipality as a result of receiving these one-time funds.
Administration of these projects will be carried out within existing resources.
Financial Contributor
Funds
Contributed
Stormwater Management Master Plan
 Environment Canada (Great Lakes Sustainability Fund)
 Province of Ontario
Fish Habitat Improvements – Marina Park
 LSHRP (Province of Ontario) through the TBDSC
McVicar Creek Restoration Plan – Phase 2
 Environment Canada (Great Lakes Sustainability Fund)
Stormwater Bio-retention Site – Memorial Avenue
 RBC Blue Water Project (Great Lakes and St. Lawrence Cities
Initiative)
Trans Canada Trail
 Installation of trail marking signs
Total Financial Contribution
$80,000
$90,892
$17,500
$50,000
$40,000
$2,500
$280,892
Infrastructure and Operations capital expenditures of $280,892 will be funded in
accordance with Appropriation Change Order No. 11 (Attachment A).
CONCLUSION
It is concluded that the Appropriation Change Order No. 11 should be approved for the
capital Infrastructure and Operations Projects as outlined in this Report.
BACKGROUND
The Infrastructure and Operations Department oversees the management of various
public assets and makes applications where appropriate and available, for support from
various levels of government to support the operation and maintenance of sustainable
infrastructure.
Page 4
Committee of the Whole - July 21, 2014
Page 48 of 116
Corporate Report No. Agenda Item R 202/2014
REFERENCE MATERIAL ATTACHED
Attachment A – Appropriation Change Order: Grant Funding – Infrastructure & Operations
PREPARED BY: Kerri Marshall
THIS REPORT SIGNED AND VERIFIED BY:
DARRELL MATSON
GENERAL MANAGER INFRASTRUCTURE AND OPERATIONS
DATE:
July 16, 2014
Page 5
Committee of the Whole - July 21, 2014
Page 49 of 116
Committee of the Whole - July 21, 2014
Page 50 of 116
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Weight Restrictions on Arthur Street
SUMMARY
Memorandum from Councillor L. Rydholm, dated July 7, 2014 relative to presenting a motion
relative to weight restrictions on Arthur Street.
RECOMMENDATION
With respect to travel on Arthur Street, we recommend that Administration prepare a report that
outlines the options and process required for applying weight restrictions between 25 th side road
and Hwy 61;
AND THAT the report be presented at the October 6, 2014 Committee of the Whole meeting;
AND THAT any necessary by-laws be presented to City Council for consideration.
ATTACHMENTS
1. Memorandum from Councillor L. Rydholm, dated July 7, 2014
Committee of the Whole - July 21, 2014
Page 51 of 116
Memorandum
TO:
Sheelagh Hendrick, Deputy City Clerk
FROM:
Councillor Linda Rydholm, Neebing Ward
DATE:
July 7, 2014
SUBJECT:
Weight Restrictions on Arthur Street
Office of the City Clerk
Fax:
623-5468
Telephone: 625-2230
Since the introduction of the HWY11/17 extension, there have been logistical problems with
trying to persuade the heavy trucks to use Hwy 11/17 instead of Arthur St. The weight of those
trucks contributes greatly to the deterioration of the asphalt, and thus the road maintenance costs
for the City.
In that regard, I am requesting that Members of Council consider the following motion:
“With respect to travel on Arthur St we recommend that Administration prepare a Report that
outlines the options and process required for applying weight restrictions between 25th Side Road
and Hwy 61;
AND THAT this report be presented at the October 6, 2014 Committee of the Whole meeting;
AND THAT any necessary by laws be presented to City Council for consideration.”
/SH
Committee of the Whole - July 21, 2014
Page 52 of 116
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Thunder Bay District Social Services Administration Board
SUMMARY
Minutes of Board Meeting No. 09/2014 & 10/2014 (Closed) of the Thunder Bay District Social
Services Administration Board, held on May 22, 2014, for information.
ATTACHMENTS
1. May 22, 2014 Thunder Bay DSSAB Minutes (open)
2. May 22, 2014 Thunder Bay DSSAB Minutes (closed)
Committee of the Whole - July 21, 2014
Page 53 of 116
THE Dtsrrucr OF THUNDER BAY
SOC IAL SERVICES AD~IINISTRATION BOARD
MINUTES OF BOARD MEETING NO. 09/2014
OF
THE DISTRICT OF THUNDER BAY SOCIAL SERVICES ADMINISTRATION BOARD
DATE OF MEETING:
May 22, 2014
TIME OF MEETING:
10:02 AM
LOCATION OF MEETING:
3rd Floor Boardroom
TBDSSAB Headquarters
231 May Street South
Thunder Bay, ON
CHAIR:
Mr. Robert (Bob) Katajamaki
PRESENT:
OFFICIALS:
Mr. Robert (Bob) Katajamaki
Councillor lain Angus
Mayor Jody Davis
Councillor Armand Giguere
Mayor Keith Hobbs
Councillor Sara Park
Councillor Paul Pugh
Councillor Aldo Ruberto
Councillor Kelly Tsubouchi
Mr. William (Bill) Bradica, Chief Administrative Officer
Ms. Lynda DaCosta, Director, Human Resources Dept.
Ms. Georgina Daniels, Director- Corporate Services
Mr. Michael Hull, Director- Client Services
Mr. Ken Ranta, Director- Housing Operations
Ms. Diane Atkinson, Manager, Client Services
Mr. Steven Melnichuk, Manager Information Systems
Ms. Karen Bradica, Supervisor, Housing Programs
Ms. Ingrid Puna, Rent Supplement Coordinator
Ms. Glenda Flank, Recording Secretary
Ms. Linda Molenda, Executive Assistant
REGRETS:
Councillor Joe Virdiramo
ABSENT:
Mayor Kevin Holland
Note: For the purposes of the Minutes references to TBDSSAB or the Board refers to The District of
Thunder Bay Social Services Administration Board of Directors as relevant to specific agenda item;
references to TBDHC or the Board refers to the Directors of Thunder Bay District Housing Corporation
as relevant to specific agenda item. References to CAO refer jointly to the Chief Administrative Officer
of TBDSSAB and Senior Administrator of TBDHC.
BOARD MEETING
Committee of the Whole - July 21, 2014
Page 54 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22, 2014
Page 2 of 13
William Bradica, CAO introduced Michael (Mike) Hull as the new Director of Client
Services and Linda Molenda as the new Executive Assistant to the CAO and the Board
welcomed both Mike Hull and Linda Molenda.
DISCLOSURES OF INTEREST
Mr. Robert Katajamaki, Chair, declared a perceived conflict of interest with respect to
the Territory Without Municipal Organization Election Method item, relative to his
running in the election.
CONFIRMATION OF BOARD MEETING AGENDA
A discussion was held regarding amending the agenda relative to the Chair's email
dated May 21, 2014 to discuss the Lakehead Rural Municipal Committee item in
Regular Session.
Resolution No. 14/45
Moved by:
Seconded by:
Mayor J. Davis
Councillor I. Angus
THAT with respect to the agendas for the Board Regular and Closed
Session meetings of The District of Thunder Bay Social Services
Administration Board for May 22, 2014, we recommend that the agendas
as amended, including any additional information and new business, be
confirmed.
CARRIED
At 10:08 a.m. Councillor K. Tsubouchi joined the meeting by teleconference.
PRESENTATIONS
Rent Supplement Program
Ingrid Puna, Rent Supplement Coordinator and Karen Bradica, Supervisor, Housing
Programs introduced themselves and made a presentation relative to the above noted.
Copies of the presentation were distributed at the meeting.
Ingrid Puna, Rent Supplement Coordinator and Karen Bradica, Supervisor, Housing
Programs responded to questions. William Bradica, CAO also responded to questions.
At 10:40 a.m. Ingrid Puna, Rent Supplement Coordinator and Karen Bradica,
Supervisor, Housing Programs left the meeting room.
Committee of the Whole - July 21, 2014
Page 55 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22,2014
Page 3 of 13
TBDSSAB Website
Presentation of the new TBDSSAB Website was made by William Bradica, CAO,
Georgina Daniels, Director- Corporate Services, Ken Ranta, Director- Housing
Operations, Steven Melnichuk, Manager, Information Systems, Jennifer Lible, Manager,
Client Services, and Diane Atkinson, Manager, Client Services. The new website was
viewed on screen, for information only.
William Bradica, CAO provided a brief introduction. Steven Melnichuk provided an
overview of the process that was followed for the new website. Ken Ranta, Director
Housing Operations, Mike Hull, Director- Client Services and Diane Atkinson,
Manager, Client Services provided an overview of the Housing, Ontario Works and
Child Care sections of the website. William Bradica, CAO provided an overview of the
Administration section of the website. Georgina Daniels, Director- Corporate Services
provided an overview of the next steps.
The Board provided feedback and the CAO, Directors and Managers responded to
questions.
William Bradica, CAO advised the Board that a further media release was to be made
regarding the website launch on May 23, 2014.
At: 11:10 a.m., Linda Molenda, Executive Assistant left the meeting room.
On consensus of the Board the Closed Session portion of the meeting to be held at the
end of the meeting.
MINUTES OF PREVlOUS MEETINGS
Board Meetings
Minutes of Meeting No. 07/2014 and Meeting No. 08/2014 (Regular and Closed
Session) of TBDSSAB, held on April 17, 2014, respectively, to be confirmed.
Resolution No. 14/47
Moved by:
Seconded by:
Mayor J. Davis
Councillor S. Park
THAT the Minutes of Meeting No. 07/2014 and Meeting No. 08/2014
(Regular and Closed Session) of The District of Thunder Bay Social
Services Administration Board, held on April 17, 2014, respectively, be
confirmed.
CARRIED
Committee of the Whole - July 21, 2014
Page 56 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22, 2014
Page 4 of 13
Annual General Meeting
Eleventh Annual General Meeting
Minutes of the Eleventh Annual General Meeting of The District of Thunder Bay Social
Services Administration Board, held on April 17, 2014, for information only.
Shareholder's Meeting
Eighth Annual Meeting of the
Shareholder- TBDHC
Minutes of the Thunder Bay District Housing Corporation Eighth Annual Meeting of the
Shareholder, held on April17, 2013, for information only.
At 11 :40 a.m. Keri Greaves, Manager, Finance and Aaron Park, Senior Social Policy
Analyst entered the meeting room.
REPORTS OF ADMINISTRATION
TBDSSAB 151 Quarter 2014
Financial Report
Report No. 2014-23 (Corporate Services Division) relative to providing the Board with
the TBDSSAB year-to-date financial report for the first quarter of 2014, for information
only.
TBDHC 1st Quarter 2014
Financial Report
Report No. 2014-24 (Corporate Services Division) relative to providing the Board with
the TBDHC year-to-date financial report for the first quarter of 2014, for information
only.
August 2014 TBDHC Mortgage Renewal
Report No. 2014-25 (Corporate Services Division) relative to providing the Board with
the upcoming mortgage renewal arrangements for the TBDHC property, for
consideration.
Committee of the Whole - July 21, 2014
Page 57 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22, 2014
Page 5 of 13
Resolution No. 14/48
Moved by:
Seconded by:
CouncillorS. Park
Councillor I. Angus
THAT with respect to Report No. 2014-25 (Corporate Services Division),
we, The District of Thunder Bay Social Services Administration Board
(TBDSSAB or the Board) approve the Resolution of the Board of Directors
of Thunder Bay District Housing Corporation to be duly signed In
accordance with TBDSSAB By-law 07-2013 (Governance & Procedural);
AND THAT we, TBDSSAB, authorize the Board Chair and Senior
Administrator of the Thunder Bay District Housing Corporation to execute
the mortgage financing documents related thereto.
CARRIED
TBDSSAB 1st Quarter Update - Non-Profit
Housing Providers Project in Difficulty I
Projects of Concern
Report No. 2014-26 (Client Services Division) relative to providing the Board with the
TBDSSAB 151 Quarter Update with respect to non-profit housing providers that manage
portfolios containing projects of concern or projects in difficulty, for information only.
William Bradica, CAO provided an overview, advised the Board that the issue of future
PID/POC reporting would be brought to the Social Housing Committee and responded
to questions. It was the consensus of the Board that the Social Housing Committee
determine the method and frequency of reporting.
At 11 :45 a.m. Mamie Tarzia, Supervisor, Client Services and Linda Molenda, Executive
Assistant entered the meeting room.
TBDSSAB 2014 Quarterly Operational Report
- 1st Quarter
Report No. 2014-27 (GAO's Office) relative to providing the Board with the TBDSSAB
151 Quarter Operational Update for 2014, for information only.
At 11:50 a.m. Aaron Park, senior social policy analyst left the meeting room.
Committee of the Whole - July 21, 2014
Page 58 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22,2014
Page 6 of 13
Child Care Special Needs Resource Funding Reconsideration
At the July 25, 2013 Board Meeting, the Board approved, by Resolution 13/82, the Child
Care Special Needs Resource Funding as set out in Board Report No. 2013-48. At the
April 17, 2014 Board Meeting it was requested that the matter be brought f01ward for
reconsideration.
In accordance with By-law Number 7-2013, Governance and Procedural By-law, the
resolution to reconsider will require a 2/3 majority recorded vote.
A discussion was held regarding the leave of absence requested by Councillor A.
Foulds relative to the 2/3 majority required for this vote.
A discussion was held and on consensus of the Board the Chair advised that this item
would be discussed later in the meeting to allow Administration to research the policy on
deferral of reconsideration.
At 11 :55 a.m. Glenda Flank, Recording Secretary and Mamie Tarzia, Supervisor, Client
Services left the meeting room. Linda Molenda, Executive Assistant took over as
Recording Secretary.
Territory Without Municipal Organization
Election Method
Report No. 2014-28 {CAO's Office) relative to providing the Board with a
recommendation regarding the method of electing a member from the Territory Without
Municipal Organization, for consideration.
At 11 :57 p.m. Mr. R. Katajamaki stepped down as Chair and left the meeting room and
Councillor A. Ruberto accepted the Chair.
William Bradica, CAO provided an overview and responded to questions.
On consensus of the Board, Administration was directed to research the ability of
TBDSSAB to post the voters list on the website and having physical copies available at
Headquarters for viewing by the public.
Committee of the Whole - July 21, 2014
Page 59 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22,2014
Page 7 of 13
Resolution No. 14/50
Moved by:
Seconded by:
Councillor I. Angus
Councillor A. Giguere
THAT with respect to Report No. 2014-28 (CAO), we, The District of
Thunder Bay Social Services Administration Board (the Board), approve
the mail in voting method for the 2014 election of the representative for the
Territory Without Municipal Organization (TWOMO);
AND THAT we deputize the Chief Administrative Officer as the Returning
Officer for the TWOMO election;
AND THAT any necessary by-law be presented to the Board for approval.
CARRIED
At 12:00 p.m. Mr. R. Katajamaki entered the meeting room and resumed the Chair.
TBDSSAB Draft 2013 Annual Report
At the April 17, 2014 Board Meeting, the Draft TBDSSAB 2013 Annual Report was
presented for review.
The final Draft of the 2013 Annual Report is represented to the Board, for consideration.
William Bradica, CAO provided a brief overview and advised that once approved, the
Annual Report would be printed, posted on the website, distributed as per past practice
and a media release would be prepared and released.
Resolution No. 14/51
Moved by:
Seconded by:
Councillor I. Angus
Councillor A. Giguere
THAT with respect to The District of Thunder Bay Social Services Administration
Board Draft 2013 Annual Report, we approve the printing of the 2013 Annual
Report, as presented;
AND THAT the 2013 Annual Report be posted to the TBDSSAB website.
CARRIED
At 12:02 Keri Greaves, Manager, Finance left the meeting room and the Chair called for
a lunch break.
Committee of the Whole - July 21, 2014
Page 60 of 116
Minutes ofTBDSSAB Board Meeting No. 09/2014
May 22, 2014
Page 8 of 13
At 12:45 p.m. the meeting reconvened with all Board Members, William Bradica,
Georgina Daniels, Lynda DaCosta, Michael Hull, Ken Ranta and Linda Molenda in
attendance.
Video Surveillance Policy
Report No. 2014-29 (Housing Operations Division), relative to providing the Board with
Information with respect to the use of video surveillance within the TBDSSAB main
office and the Thunder Bay District Housing Corporation housing portfolio.
William Bradica, CAO responded to questions and advised that Administration would
distribute a copy of the procedures to the Board Members for information only.
Resolution No. 14/52
Moved by:
Seconded by:
Councillor I. Angus
CouncillorS. Park
THAT with respect to Report No. 2014-29 (Housing Operations Division),
we, The District of Thunder Bay Social Services Administration Board
recommend the approval of the Video Surveillance Policy to guide the
practice of utilizing video surveillance within the main office and the
housing portfolio;
AND THAT we authorize the Chief Administrative Officer or designate to
amend the Policy with respect to housekeeping items, as may be required
from time to time;
AND THAT any necessary By-law be presented to the Board.
CARRIED
Evaluation ofTankless Water Heaters In
TBDHC Properties
Report No. 2014-30 (Housing Operations Division) relative to providing the Board with
information relative to the evaluation of tank less water heaters in Thunder Bay District
Housing Corporation properties, for information only.
Conflict of Interest- Investment in
Affordable Housing Program
Memorandum from William Bradica, CAO dated May 15, 2014, relative to the conflict of
interest that has been declared with respect to the Investment in Affordable Housing
Program, for consideration.
Committee of the Whole - July 21, 2014
Page 61 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22, 2014
Page 9 of 13
Discussion was held regarding the requirement of a resolution regarding the above
noted conflict of interest.
Resolution No. 15/52(A)
Moved by:
Seconded by:
Councillor P. Pugh
Councillor A. Ruberto
THAT the perceived conflict of interest for Councillor lain Angus regarding
the Investment in Affordable Housing Program no longer exists.
CARRIED
Lakehead Rural Municipal Committee Third Party Dispute Resolution
Letters received by The District of Thunder Bay Social Services Administration Board
relative to the Lakehead Rural Municipal Committee's concerns were presented for
discussion.
A discussion was held regarding the deferral of this matter until the next Board Meeting.
Resolution No. 14/52(B}
Moved by:
Seconded by:
Councillor I. Angus
Councillor A. Ruberto
THAT with respect to the Lakehead Rural Municipal Committee -Third
Party Dispute Resolution agenda item, we recommend that this item be
deferred for consideration until the June 26, 2014 Board Meeting.
Banking Authorization Resolution
Memorandum from Keri Greaves, Manager, Finance dated May 20, 2014, relative to the
above noted was presented for consideration.
Resolution No. 14/52(C)
Moved by:
Seconded by:
Councillor S. Park
Councillor I. Angus
THAT with respect to the Resolution Regarding Banking for The District of
Thunder Bay Social Services Administration Board as attached to the
memorandum from Keri Greaves, Manager, Finance, dated May 20, 2014,
we approve the Resolution be duly signed in accordance with The District
Committee of the Whole - July 21, 2014
Page 62 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22, 2014
Page 10 of 13
of Thunder Bay Social Services Administration Board By-law No. 07-2013
(Governance & Procedural By-law).
AND THAT with respect to the Resolution Regarding Banking for the
Thunder Bay District Housing Corporation as attached to the
memorandum from Keri Greaves, Manager, Finance, dated May 20, 2014,
we approve the Resolution be duly signed in accordance with The District
of Thunder Bay Social Services Administration Board By-law No. 07-2013
(Governance & Procedural By-law).
CARRIED
Child Care Special Needs Resource Funding Reconsideration
Further to discussion held previously at this meeting and the further information
provided by Administration with respect to deferrals of motions for reconsideration, the
following resolution was presented for consideration.
Resolution No. 14/48(A)
Moved by:
Seconded by:
Mayor K. Hobbs
Councillor P. Pugh
THAT with respect to Resolution No. 14/49, we, The District of Thunder
Bay Social Services Administration Board, defer this resolution to the June
26, 2014 Board Meeting for reconsideration.
LOST
Resolution No. 14/49
Moved by:
Seconded by:
Mayor J. Davis
Mayor K. Hobbs
THAT Resolution No. 13/83 relative to the Child Care Special Needs
Resources Funding, be reconsidered.
LOST
Committee of the Whole - July 21, 2014
Page 63 of 116
Page 11 of 13
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22, 2014
A recorded vote was required, the results of which are as follows:
MEMBER
Councillor I. Angus
Mayor J. Davis
Councillor A. Giguere
Mayor K. Hobbs
Mayor K. Holland
Mr. R. Katajamaki
Councillor S. Park
Councillor P. Pugh
Councillor A. Ruberto
Councillor K. Tsubouchi
Councillor J. Virdiramo
YEAS
NAYS
X
X
X
X
Absent
X
X
X
X
X
Regrets
CORRESPONDENCE
Cabinet Committee on Poverty Reduction
and Social Inclusion
Joint letter from Co-Chairs of the Cabinet Committee on Poverty Reduction and Social
Inclusion, the Honourable Teresa Piruzza, Minister of Children and Youth Services, and
the Honourable Ted McMeekin, Minister of Community and Social Services, dated April
30, 2014, for information only.
Child Care Special Needs Resourcing
Letter from Helene Cashmore dated March 6, 2014, relative to her concerns with
respect to the above noted, for information only.
Letter from Michael Gravelle, MPP dated March 29, 2014, relative to the concerns of
Helene Cashmore, for information only.
Letter from William Bradica, CAO dated April29, 2014, responding to the concerns of
Helene Cashmore, for information only.
Letter from Louise Piercey, Executive Director, Communities Together for Children, in
support of the above noted, for information only.
William Bradica, CAO provided an overview of the letters with respect to the above
noted.
Committee of the Whole - July 21, 2014
Page 64 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22, 2014
Page 12 of 13
CLOSED SESSION MEETING
Administration recommended that the Board adjourns to a closed meeting relative to
receipt of information with respect to solicitor-client privilege.
Resolution No. 14/46
Moved by:
Seconded by:
Mayor J. Davis
Mayor K. Hobbs
THAT the Board adjourns to Closed Session relative to receipt of
information regarding identifiable individuals with respect to Board
Member Communications
CARRIED
At 1:22 p.m. the Board reconvened in Open Session with all Board Members, William
Bradica, CAO, Lynda DaCosta, Director- Human Resources Department, Linda
Molenda, Executive Assistant and Glenda Flank, Recording Secretary in attendance.
NEW BUSINESS
The Chair asked all Board Members in attendance to submit their documentation with
respect to the CAO Performance Review.
Video Conferencing
A discussion was held regarding the method of preferred attendance at the Board
Meetings for the out of town Board Members. Video conference or teleconference is
the preferred method. William Bradica will have Information Services staff follow up
with Councillor Tsubouchi with respect to video-conferencing.
NEXT MEETING
The next meeting of The District of Thunder Bay Social Services Administration Board
will be held on Thursday, June 26, 2014 at 10:00 a.m., in the 3rd Floor Boardroom,
TBDSSAB Headquarters, 231 May Street South, Thunder Bay, Ontario.
Committee of the Whole - July 21, 2014
Page 65 of 116
Minutes of TBDSSAB Board Meeting No. 09/2014
May 22,2014
Page 13 of 13
ADJOURNMENT
Resolution No. 14/53
Moved by:
Seconded by:
Councillor I. Angus
CouncillorS. Park
THAT the Board Meeting No. 09/2014 of The District of Thunder Bay
Social Services Administration Board, held on May 22, 2014, be adjourned
at 1:25 p.m.
CARRIED
Committee of the Whole - July 21, 2014
Page 66 of 116
THE DISTRICT OF THUNDER BAl'
SOCIAL SERVICF.S A~INISTRAnON BOARD
MINUTES OF BOARD (CLOSED SESSION) MEETING N0.10/2014
OF
THE DISTRICT OF THUNDER BAY SOCIAL SERVICES ADMINISTRATION BOARD
DATE OF MEETING:
May 22, 2014
TIME OF MEETING:
1:04 p.m.
LOCATION OF MEETING:
3rd Floor Boardroom
TBDSSAB Headquarters
231 May Street South
Thunder Bay, ON
CHAIR:
Mr. Robert (Bob) Katajamaki
PRESENT:
OFFICIALS:
Mr. Robert (Bob) Katajamaki
Councillor lain Angus
Mayor Jody Davis
Councillor Armand Giguere
Mayor Keith Hobbs
Councillor Sara Park
Councillor Paul Pugh
Councillor Aldo Ruberto
Councillor Kelly Tsubouchi
Mr. William (Bill) Bradica, Chief Administrative Officer
Ms. Lynda DaCosta, Director, Human Resources Dept.
Ms. Glenda Flank, Recording Secretary
Ms. Linda Molenda, Executive Assistant
REGRETS:
ABSENT:
Councillor Joe Virdiramo
Mayor Kevin Holland
Note: For the purposes of the Minutes references to TBDSSAB or the Board refers to The District of
Thunder Bay Social Services Administration Board of Directors as relevant to specific agenda item;
references to TBOHC or the Board refers to the Directors of Thunder Bay District Housing Corporation
as relevant to specific agenda item. References to CAO refer jointly to the Chief Administrative Officer
of TBDSSAB and Senior Administrator of TBDHC.
BOARD (CLOSED SESSION) MEETING
Committee of the Whole - July 21, 2014
Page 67 of 116
Minutes of TBDSSAB Board (Closed Session) Meeting No. 10/2014
May 22, 2014
Page 2 of2
DISCLOSURES OF INTEREST
None.
At 1:05 p.m. Glenda Flank, Recording Secretary and Linda Molenda, Executive
Assistant left the meeting room.
REPORTS OF ADMINISTRATION
Board Member Communications
Discussion was held regarding Board Member communications with staff.
NEW BUSINESS
None.
At 1:22 p.m. Glenda Flank, Recording Secretary and Linda Molenda, Executive
Assistant entered the meeting room.
ADJOURNMENT
Resolution No. 14/CS05
Moved by:
Seconded by:
Mayor J. Davis
CouncillorS. Park
THAT the Board (Closed Session) Meeting No. 10/2014 of The District of
Thunder Bay Social Services Administration Board, held on May 22,
2014, be adjourned at 1:22 p.m., to reconvene in Open Session to
consider the remaining agenda items.
CARRIED
Committee of the Whole - July 21, 2014
Page 68 of 116
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Thunder Bay District Health Unit
SUMMARY
Minutes of the Regular Board of Health Meeting of the Thunder Bay District Health Unit held on
April 16, 2014, for information.
ATTACHMENTS
1. April 16, 2014 Thunder Bay District Health Unit Minutes
Committee of the Whole - July 21, 2014
Page 69 of 116
THUNDER BAY DISTRICT HEALTH UNIT
MINUTES OF MEETING:
BOARD OF HEALTH
DATE:
APRIL 16, 2014
TIME:
1:00 P.M.
PLACE:
BOARD ROOM
CHAIR:
MR. DOUG HEATH
BOARD MEMBERS PRESENT:
ADMINISTRATION PRESENT:
Mr. J. Daiter
Mr. T. Fox
Mr. N. Gale
Ms. M. Harding
Mr. B. Krause
Mr. J. Masters
Mr. J. MacEachern
Ms. B. Metzler
Mr. A. Ruberto
Ms. L. Turk
Mr. J. Virdiramo
Mr. D. Heath, Chief Executive Officer
Dr. D. Williams, Medical Officer of Health
Dr. J. DeMille, Associate Medical Officer of
Health
Mr. K. Allan, Director - Health Protection and
Chief Nursing Officer
Ms. L. Roberts, Director – Health Promotion
Mr. P. Avella, Manager – Information
Systems and Facilities
Ms. C. Boraski, Manager - Finance
Mr. W. Maute, Senior Finance Officer
Ms. B. Moro, Executive Assistant to the
Medical Officer of Health and Chief
Executive Officer and Secretary to the
Board of Health
REGRETS:
Mr. B. Kamphof
Ms. D. Robinson
VIA TELECONFERENCE:
Ms. G. Garbutt
CALL TO ORDER
The Chair called the meeting to order at 1:00 p.m.
1.
ATTENDANCE AND ANNOUNCEMENTS
Mr. D. Heath, Chief Executive Officer introduced Ms. Connie Boraski, Manager –
Finance to the members of the Board of Health.
The Board was advised of the upcoming conference, “Do One Thing, to be held
in Kenora, Ontario on May 27, 28 and 29, 2014.
Committee of the Whole - July 21, 2014
Page 70 of 116
Thunder Bay District Health Unit
Board of Health Minutes
2.
April 16, 2014
Page 2 of 10
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest.
3.
AGENDA APPROVAL
The following item was added to the agenda:
• Minutes from the Executive Committee held on December 18, 2013
• Memorandum from Mr. D. Heath, CEO and Dr. D. Williams, MOH, dated April
14, 2014 relative to the First Nations Public Health Programming Pilot
• Report from Mr. J. MacEachern relative to the TOPHC Conference held in
Toronto from March 31 to April 2, 2014
Resolution No.: 40 - 2014
MOVED BY:
SECONDED BY:
Mr. J. Masters
Mr. T. Fox
THAT the Agenda for the Regular Board of Health Meeting to
be held on April 16, 2014, be approved, as amended.
CARRIED
4.
INFORMATION SESSION
There is no information session for this meeting.
5.
MINUTES OF THE PREVIOUS MEETINGS
5.1
Thunder Bay District Board of Health
The Minutes of the Thunder Bay District Board of Health (Regular and Closed
Session) Meetings held on March 19, 2014, to be approved.
Resolution No.: 41 - 2014
MOVED BY:
SECONDED BY:
Mr. J. Daiter
Mr. B. Krause
THAT the Minutes of the Thunder Bay District Board of
Health (Regular and Closed Session) Meetings held on
March 19, 2014, be approved.
CARRIED
Committee of the Whole - July 21, 2014
Page 71 of 116
Thunder Bay District Health Unit
Board of Health Minutes
5.
April 16, 2014
Page 3 of 10
MINUTES OF THE PREVIOUS MEETINGS (Continued)
5.2
Executive Committee
The Minutes of the Board of Health (Executive Committee) Meeting held on
December 18, 2013 was presented at an Executive Committee held prior to the
Board of Health meeting and were distributed to the Board of Health at their
meeting for information.
6.
MATTERS ARISING FROM THE MINUTES
There were no matters arising from the previous set of minutes.
It was the consensus of the Board of Health to change the order of the agenda.
8.
DECISIONS OF THE BOARD
8.1
2013 Audited Financial Statements
Mr. D. Kubinec and Ms. K. Spithoff, from BDO Dunwoody, the Board’s Auditors
were in attendance and introduced to Members of the Board.
Mr. D. Kubinec, the Board’s Auditor, reviewed the Audit and responded to
questions.
Report No. 31-2014 (Finance) relative to recommending the approval of the draft
2013 Consolidated Financial Statements for the Thunder Bay District Health Unit.
Attachment #1 to Report No. 31-2014 - Copy of the 2013 Draft Audited Financial
Statements was distributed separately to the Board of Health members only.
A copy of the Final Report to the Board of Health for the Thunder Bay District
Health Unit, dated April 16, 2014 for the year ended December 31, 2013 was
distributed separately to the Board of Health members only.
Resolution No.: 44 - 2014
MOVED BY:
SECONDED BY:
Mr. J. MacEachern
Mr. T. Fox
THAT the Board of Health move into closed session relative
to receiving information relative to the security of the property
of the local board.
Committee of the Whole
- July 21, 2014
CARRIED
Page 72 of 116
Thunder Bay District Health Unit
Board of Health Minutes
8.
April 16, 2014
Page 4 of 10
DECISIONS OF THE BOARD (Continued)
8.1
2013 Audited Financial Statements (Continued)
The Board moved into Closed Session at 1:45 p.m.
The following members of Administration left the meeting room:
• Mr. D. Heath, Chief Executive Officer
• Dr. D. Williams, Medical Officer of Health
• Dr. J. DeMille, Associate Medical Officer of Health
• Mr. K. Allan, Director – Health Protection
• Ms. B. Moro, Executive Assistant
At 1:56 p.m. the Board returned to open session.
Administration, noted above, returned to the meeting room.
Mr. D. Heath, Chief Executive Officer reviewed the Report No. 31 – 2014 and the
Draft Financial Statements with the Board of Health and responded to questions.
Resolution No.: 46 - 2014
MOVED BY:
SECONDED BY:
Mr. J. Masters
Mr. J. MacEachern
THAT with respect to Report No. 31-2014 (Finance) of the
Thunder Bay District Health Unit for the year ending
December 31, 2013, be approved, as presented.
CARRIED
The Board was reminded to return the Draft Financial Audited Statements.
7.
BOARD OF HEALTH (CLOSED SESSION) MEETING
Resolution No.: 42 - 2014
MOVED BY:
SECONDED BY:
Ms. M. Harding
Ms. B. Metzler
THAT the Board of Health move into closed session
relative to receiving information relative to the labour
relations or employee negotiations.
CARRIED
Committee of the Whole - July 21, 2014
Page 73 of 116
Thunder Bay District Health Unit
Board of Health Minutes
7.
April 16, 2014
Page 5 of 10
BOARD OF HEALTH (CLOSED SESSION) MEETING (Continued)
At 1:59 p.m., the Board of Health moved into Closed Session.
Ms. B. Moro, Executive Assistant left the meeting room.
At 2:09 p.m. the Board of Health resumed regular business.
Ms. B. Moro, Executive Assistant returned to the meeting room.
8.2
Employee Group Benefit Plan Renewal
Report No. 21-2014 (Human Resources) relative to recommending the renewal
of the Employee Group Benefit Plan for the Thunder Bay District Health Unit
(TBDHU).
Resolution No.: 47 - 2014
MOVED BY:
SECONDED BY:
Mr. T. Fox
Mr. J. MacEachern
THAT with respect to Report No. 21 – 2014 (Human
Resources), we recommend the renewal of the Employee
Group Benefit Plan effective April 1, 2014 to March 31, 2015:
•
•
•
•
•
extended Health Care benefits on an ASO
(Administrative Services Only) basis with Green Shield,
with administration fees of 6.9% of paid claims;
dental Benefits on an ASO basis with Green Shield with
administration fees of 6.9% of paid claims;
travel benefits on a pooled basis with Green Shield;
brokerage / consulting services be renewed with Mosey
and Mosey Benefit Plan Consultants with commission
fees of 3.1% included within the administration fees and
expenses on paid claims; and
that the Chief Executive Officer or designate be
authorized to complete any administrative requirements
of the Employee Group Benefit Plan Update as required.
CARRIED
Committee of the Whole - July 21, 2014
Page 74 of 116
Thunder Bay District Health Unit
Board of Health Minutes
8.
April 16, 2014
Page 6 of 10
DECISIONS OF THE BOARD (Continued)
8.3
Contract Award for Server and Storage Technologies
Report No. 24-2014 (Information Systems and Property) relative to awarding the
contract for Server and Storage Technologies for the Thunder Bay District Health
Unit.
Resolution No.: 48 - 2014
MOVED BY:
SECONDED BY:
Mr. J. Daiter
Mr. B. Krause
THAT with respect to Report No. 24-2014 (Information Systems
and Property), we recommend that the contract for Server and
Storage Technologies be renewed with Softchoice Inc.,
effective August 5, 2014 to August 5, 2019, for $90,268.96
annually (taxes extra);
AND THAT the Chief Executive Officer or designate be
authorized to complete any administrative requirements of the
Server and Storage Technologies contract award as required.
CARRIED
8.4
Contract Award for Skylight
Supply and Installation Services
Report No. 27-2014 (Information Systems and Property) relative to awarding the
contract for the procurement and implementation of the Skylight Supply and
Installation Services for the Thunder Bay District Health Unit.
Resolution No.: 49 - 2014
MOVED BY:
SECONDED BY:
Ms. L. Turk
Ms. B. Metzler
THAT with respect to Report No. 27-2014 (Information
Systems and Property), we recommend that the contract for
the Skylight Supply and Installation Services be awarded to
Thermal Systems KWC Ltd., at a cost of $188,320.00 (taxes
and building permit fees extra);
AND THAT the Chief Executive Officer or designate be
authorized to complete any administrative requirements of
the Skylight Supply and Installation Services contract.
CARRIED
Committee of the Whole - July 21, 2014
Page 75 of 116
Thunder Bay District Health Unit
Board of Health Minutes
8.
April 16, 2014
Page 7 of 10
DECISIONS OF THE BOARD (Continued)
8.5
Ontario Nurses Association – Tentative Agreement
Renewal January 1, 2013 to December 31, 2016
At the Board of Health (Closed Session) meeting held earlier in the day, Report
No. 26-2014 (Chief Executive Officer) relative to reviewing the tentative
agreement to the collective agreement for the Ontario Nurses Association, was
presented.
At that time, the Board was advised that the resolution contained in the report
would be presented to regular session for consideration.
Resolution No.: 49(A) - 2014
MOVED BY:
SECONDED BY:
Mr. J. MacEachern
Mr. A. Ruberto
THAT with respect to Report No. 26-2014 (Chief Executive
Officer) the Board of Health ratifies the changes tentatively
agreed to by both parties on March 25, 2014 to the Ontario
Nurses Association member’s collective agreement, effective
January 1, 2013 to December 31, 2016.
CARRIED
8.6
Non-Union Annual Compensation Maintenance
At the Board of Health (Closed Session) meeting held earlier in the day, Report
No. 29-2014 (Chief Executive Officer) relative to completing the annual review of
salary and other components of the compensation package for the management
and non-union staff was presented.
At that time, the Board was advised that the resolution contained in the report
would be presented to regular session for consideration.
Resolution No.: 49(B) - 2014
MOVED BY:
SECONDED BY:
Mr. A. Ruberto
Mr. J. Masters
THAT with respect to Report No. 29-2014 (Chief Executive
Officer) relative to Non-Union Annual Compensation
Maintenance, we recommend that Administration proceed as
directed.
CARRIED
Committee of the Whole - July 21, 2014
Page 76 of 116
Thunder Bay District Health Unit
Board of Health Minutes
9.
April 16, 2014
Page 8 of 10
COMMUNICATIONS FOR INFORMATION
9.1
Universal Influenza
Report No. 20 – 2014 (Infectious Diseases) relative to providing the Board of
Health with an overview of the Universal Influenza Immunization Program (UIIP)
for the 2013 to 2014 season.
A copy of the presentation, relative to the above noted.
9.2
Board of Health Meeting Expenses
Report No. 23 – 2014 (Finance) relative to providing an update to the Board of
Health on its recurring meeting expenses administratively approved by the Chief
Executive Officer, for information.
9.3
Procurement Practices Report
Report No. 28 – 2014 (Finance) relative to providing an update on the
Purchasing Policy and the procurement practices of the Thunder Bay District
Health Unit, for information.
Resolution No.: 49(C) - 2014
MOVED BY:
SECONDED BY:
Mr. A. Ruberto
Ms. M. Harding
THAT with respect to Report No. 28-2014 (Finance) we
recommend that Administration investigate the policies of the
Lakehead Purchasing Consortium to confirm their process
relative to local vendors;
AND THAT this item be brought to the May 21, 2014 Board
of Health meeting for discussion.
CARRIED
9.4
2013 Legal Expenditures
Report No. 22-2014 (Chief Executive Officer) relative to providing the Board of
Health with information regarding legal fees incurred in 2012, for information.
Committee of the Whole - July 21, 2014
Page 77 of 116
Thunder Bay District Health Unit
Board of Health Minutes
9.
April 16, 2014
Page 9 of 10
COMMUNICATIONS FOR INFORMATION (Continued)
9.5
Accountability Agreement Performance Indicators
– Fourth Quarter Report
Report No. 30 – 2014 (Medical Officer of Health) relative to providing an Interim
Report for the Accountability Agreement Performance Indicators for the period
ended December 31, 2013, for information.
9.6
Facilities Report
Report No. 25 – 2014 (Information Systems and Property) relative to providing
the annual facilities and equipment report as per the Board of Health’s by-law, for
information.
9.7
The Ontario Public Health Conference
March 31 to April 2, 2014 – Toronto, Ontario
A report from Mr. J. Daiter providing his overview of the above noted conference,
for information.
A report from Mr. J. MacEachern providing his overview of the above noted
conference was distributed at the meeting, for information.
9.8
First Nation Public Health Programming Pilot
Memorandum from Mr. D. Heath, Chief Executive Officer and Dr. D. Williams,
Medical Officer of Health, dated April 14, 2014, relative to the above noted was
distributed at the meeting, for information.
10.
NEXT MEETING
The next meeting will be held on Wednesday, May 21, 2014.
Committee of the Whole - July 21, 2014
Page 78 of 116
Thunder Bay District Health Unit
Board of Health Minutes
11.
April 16, 2014
Page 10 of 10
ADJOURNMENT
Resolution No.: 50 - 2014
MOVED BY:
SECONDED BY:
Ms. B. Metzler
Ms. L. Turk
THAT the Board of Health meeting held on April 16, 2014
be adjourned at 2:45 p.m.
CARRIED
Chair, Board of Health
Chief Executive Officer
Recording Secretary
Committee of the Whole - July 21, 2014
Page 79 of 116
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Waterfront Development Committee
SUMMARY
Minutes of Meeting No. 2-2014 of the Waterfront Development Committee held on April 3,
2014, for information.
ATTACHMENTS
1. April 3, 2014 Waterfront Development Committee minutes
Committee of the Whole - July 21, 2014
Page 80 of 116
MEETING: WATERFRONT DEVELOPMENT COMMITTEE
PAGE 1 OF 6
DATE:
THURSDAY, APRIL 3, 2014
MEETING NO. 02-2014
TIME:
4:37 P.M.
PLACE:
MCNAUGHTON ROOM, 3RD FLOOR, CITY HALL
CHAIRMAN:
COUNCILLOR M. BENTZ
PRESENT:
OFFICIALS:
Councillor M. Bentz
Councillor A. Foulds
Councillor A. Ruberto
Mr. W. King
Ms. A. Ostrom
Mr. M. Tenander
Mr. T. Commisso, City Manager
Mr. P. Fayrick, Manager – Parks Division
Mr. M. Smith, General Manager – Development Services
Ms. N. Koltun, City Solicitor & Corporate Counsel
Mr. Lou Morrow, Corporate Project Manager – Facilities,
Fleet & Transit Services
Ms. K. Lewis, Director - Corporate Communications &
Strategic Initiatives
Ms. L. Douglas, Committee Coordinator – Office of the City
Clerk
REGRETS:
Mayor K. Hobbs
Councillor B. McKinnon
GUESTS:
Ms. L. McEachern, Manager – Planning Division
Ms. J. Hawes, Senior Associate - Brook McIlroy
1.0
DISCLOSURES OF INTEREST
The Chair called the meeting to order at 4:37 p.m. There were no disclosures declared at this
time.
Mr. M. Smith, General Manager – Development Services, welcomed and was pleased to
introduce Mr. Lou Morrow, the new Corporate Project Manager in Facilities, Fleet and Transit
Services. Mr. Smith provided an overview of Mr. Morrow’s role with waterfront development.
2.0
AGENDA APPROVAL
An update on the Waterfront Master Plan was added after Agenda Approval.
MOVED BY:
SECONDED BY:
Councillor A. Foulds
Councillor A. Ruberto
With respect to Meeting No. 02-2014 of the Waterfront Development Committee held on April
3, 2014, we recommend that the agenda as printed, including any additional information and new
business, be confirmed.
CARRIED
Committee of the Whole - July 21, 2014
Page 81 of 116
WATERFRONT DEVELOPMENT COMMITTEE
APRIL 3, 2014
PAGE 2 OF 6
Update on Waterfront Master Plan
Mr. M. Smith, General Manager – Development Services, provided a verbal update on the
Waterfront Master Plan. An RFP was issued, and closed on March 27, 2014. Mr. Smith was
pleased with the response. The proposals will be reviewed tomorrow (April 4, 2014), and he was
hoping that a decision could be made at that time.
The RFP includes a revisioning exercise for the WDC.
An update to the Waterfront Master Plan should be completed by the end of 2014. It will include
the appropriateness and inclusion of the Art Gallery, a boat launch, input for improvements to
the breakwall, and ideas around a full service marina (slips, boat charters, cruise ship terminals,
etc.)
Discussion was held relative to the concert/festival area, including the parking layout, expansion
of parking, and problems associated with the sound travelling outside the festival area.
Mr. T. Commisso, City Manager, and Mr. P. Fayrick, Manager – Parks Division, also responded
to questions.
Ms. A. Ostrom volunteered to be the WDC representative/point person (replacing Mr. Norm
Lavoie) for the Waterfront Master Plan.
Mr. M. Smith left the meeting at 4:52 p.m.
3.0
PRESENTATION
Ms. K. Lewis, Director - Corporate Communications & Strategic Initiatives, introduced Ms. L.
McEachern, Manager – Planning Division and Ms. J. Hawes, Senior Associate - Brook McIlroy.
Ms. Lewis reported that the Clean, Green and Beautiful Committee was developing guidelines
for the Waterfront Image Route, in consultation with Ms. L. McEachern.
Ms. Lewis provided an overview of the Image Route. The Guidelines and Implementation Plan
were presented to Council and approved. Public consultation was held. The routes will be
brought to Council upon approval by the Waterfront Development Committee.
Ms. J. Hawes, Senior Associate and Project Manager – Brook McIlroy, presented an update on
the vision for the Waterfront Image Route, as well as a summary of the draft recommendations
made at the Open House “design THUNDER BAY”, which was held on January 15, 2014.



Overview of the Team and the Study provided.
Water is a strong element of the planning of the Waterfront Image Route.
The Public wanted the entire route (Simpson Street, Fort William Road, Water Street,
and Cumberland Street) called one name. It will be called the Waterfront Image Route.
Committee of the Whole - July 21, 2014
Page 82 of 116
WATERFRONT DEVELOPMENT COMMITTEE
APRIL 3, 2014
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PAGE 3 OF 6
There are 4 gateways: SouthCore Gateway, WaterFront Gateway 2015, NorthCore
Gateway, and Waterfront Gateway.
There needs to be a cohesive approach to landscaping, tree planting, lighting, and
wayfinding.
Challenges with enough room for public right of way and buffer for pedestrian traffic.
Transformation of image routes through street tree planting and landscaping.
Opportunities for public art at the gateways.
The vision will need to take into account recreational, industrial and aboriginal meeting
places, and incorporate those themes into the route.
It was suggested that the routes could be differentiated by painted the light poles along each
route a different colour.
Discussion was held relative to considering climate adaptation, low impact development, and
opportunities to channel water to some of the naturalized holding sites. It was suggested that
permeable concrete or alternatives for water filtration be considered.
Ms. A. Ostrom, Chair of the Walkability Committee and member of the Mobility Committee,
commented that both committees fully support the north/south waterfront trail and bike route.
Ms. Ostrom would like to see a commitment for a better north/south route for bicycles, as people
are putting themselves at risk by riding on the shoulders. She noted that bikes are used for
transportation (to work, etc.) as well as for recreational purposes. Ms. Ostrom stated her
concerns about the lack of sidewalks around Fisherman’s Park. More people would be walking
in the area if there were sidewalks there.
Discussion was held relative to how the Waterfront Image Route complements the True Grit
plans and recommendations. Ms. J. Hawes agreed that Brook McIlroy should coordinate their
recommendations with the True Grit report. Mr. P. Fayrick, Manager – Parks Division, will
provide Brook McIlroy with the True Grit report.
Discussion was held relative to the need to demolish dilapidated buildings in the area. Mr. T.
Commisso responded to questions about funding and lack of resources for demolition. Plans for
removal of rundown buildings would have to be part of a longer term strategic plan.
Discussion was held relative to identifying city blocks along the corridors and image routes,
which the City could possibly assist with improving their curb appeal.
Discussion was held relative to the City contacting the railway to clean up their property,
particularly along the image route. It was suggested that representatives from the Clean, Green
and Beautiful Committee or the WDC arrange a meeting with railway representatives to present
them with plans for the area and to encourage them to be good corporate citizens.
It was the consensus of the Committee that the Neebing-McIntyre Floodway/Central Avenue
area would be a key site to focus on, and would be a good area for a water feature. It was
Committee of the Whole - July 21, 2014
Page 83 of 116
WATERFRONT DEVELOPMENT COMMITTEE
APRIL 3, 2014
PAGE 4 OF 6
suggested that the area at the top of Algoma Street, near the Waverley Public Library, or near the
new law school (formerly PACI) would also be good places for a water feature.
Mr. T. Commisso would like a consolidated report (for the public) on the 3 studies – Brook
McIlroy, True Grit, and Active Transportation – to ensure the work is not being duplicated.
Discussion was held relative to the Cumberland Street area, and if there are any proposed
improvements planned. Ms. Hawes noted that some tree planting is planned with a combination
of public and private funding.
Recommendations from the Brook McIlroy report are being presented to the Clean, Green and
Beautiful Committee on April 16, 2014. Ms. A. Ostrom commented that she would like to see
improvements to the Image Route included in the tender process before RFPs are issued.
Discussion was held about designating the Pearl Street crossing at Water Street and the Grenville
Avenue area near Cumberland Street as gateways.
The presentation ended at 6:19 p.m. and Ms. J. Hawes left the meeting.
4.0
MINUTES OF PREVIOUS MEETING
The Minutes of Meeting No. 01-2014 (Open) of the Waterfront Development Committee, held
on February 6, 2014, to be approved.
The Minutes of Meeting No. 01-2014 (Closed) of the Waterfront Development Committee, held
on February 6, 2014, distributed separately on desks at the meeting, to be approved.
MOVED BY:
SECONDED BY:
Councillor A. Ruberto
Ms. A. Ostrom
THAT the Minutes of Meeting No. 01-2014 (Open & Closed) of the Waterfront Development
Committee held on February 6, 2014, be approved.
CARRIED
5.0
BUSINESS ARISING FROM PREVIOUS MINUTES
5.1
Election of Vice Chair for 2014
With respect to the position of Vice Chair of the Waterfront Development Committee, it was the
consensus of the Waterfront Development Committee that Anne Ostrom be appointed Vice Chair
of the Committee for the remainder of the 2014 calendar year, and until such time a replacement
has been appointed, as required annually.
Committee of the Whole - July 21, 2014
Page 84 of 116
WATERFRONT DEVELOPMENT COMMITTEE
APRIL 3, 2014
5.2
PAGE 5 OF 6
Waterfront Trail Improvement Plan
Copies of the Waterfront Trail Presentation to the Waterfront Development Committee,
Thursday, April 4, 2014 – Key changes from preliminary report presentation, were distributed
separately on desks at the meeting. A revised Budget Forecasting was also included.
Mr. P. Fayrick, Manager – Parks Division, provided an overview and responded to questions
relative to the Short-term focus, Intermediate focus, and Long-term focus of the Waterfront Trail.
Challenges include crossing the tracks. An overhead structure will be needed.
A PowerPoint presentation displayed various locations along the waterfront so that the WDC
members could have points of reference during the discussion.
A multipurpose trail/image route is proposed for the area behind the Thunder Centre malls/Home
Depot area.
A revised Transportation Master Plan is proposed for 2015, and will incorporate active
transportation and newer elements into it.
Councillor A. Ruberto is hoping that plans for the Waterfront Trail can be accelerated (currently
a 3 – 8 year project) and included in the Strategic Plan of the next City Council.
Ms. A. Ostrom advised that she would like to represent the WDC and the WDC
recommendations in discussions with the consultants if the WDC concurs with the priorities.
5.3
Membership
Due to the untimely passing of Mr. N. Lavoie, another member is needed for the Selection
Committee to review applications, interview potential candidates, and make a recommendation
for a citizen appointment to the Waterfront Development Committee.
The Selection Committee is currently composed of Ms. Anne Ostrom and Councillor Brian
McKinnon.
Mr. M. Tenander agreed to let his name stand. It was the consensus of the Waterfront
Development Committee to appoint Mr. M. Tenander to the Selection Committee.
6.0
MEMBERSHIP
One position continues to be vacant for the remainder of a 4-year term, expiring on November
30, 2017.
Due to the untimely passing of Mr. N. Lavoie, a position is vacant for the remainder of a 4-year
term which expires on November 30, 2014.
Committee of the Whole - July 21, 2014
Page 85 of 116
WATERFRONT DEVELOPMENT COMMITTEE
APRIL 3, 2014
PAGE 6 OF 6
The Selection Committee will review the applications, interview potential candidates, and make
a recommendation for citizen appointments to the Waterfront Development Committee.
7.0
NEW BUSINESS
Mr. W. King shared some fond memories of Mr. N. Lavoie with the Committee members. Mr.
Lavoie will be sadly missed.
8.0
NEXT MEETING
Meetings of the WDC are scheduled on the first Thursday of every second month (unless
otherwise notified) from 4:30 – 6:30 p.m. in the McNaughton Room, 3rd Floor of City Hall, as
follows:


Thursday, June 5, 2014
Thursday, December 4, 2014
Due to 2014 being a municipal election year, advisory committee meetings will cease during the
campaign period, between September 12, 2014 and October 27, 2014.
9.0
ADJOURNMENT
The meeting adjourned at 6:50 p.m.
Committee of the Whole - July 21, 2014
Page 86 of 116
MEETING DATE
07/21/14 (mm/dd/yyyy)
SUBJECT
Accessibility Advisory Committee
SUMMARY
The Minutes of Meeting No. 5-2014 of the Accessibility Advisory Committee held on May 15,
2014, for information.
ATTACHMENTS
1. May 15, 2014 Accessibility Advisory Committee minutes
Committee of the Whole - July 21, 2014
Page 87 of 116
MEETING:
ACCESSIBILITY ADVISORY COMMITTEE
DATE:
MAY 15, 2014
TIME:
1:32 P.M.
PLACE:
THUNDER BAY 55 PLUS CENTRE
700 RIVER STREET, THUNDER BAY
CHAIR:
MS. T. SODERBERG
PRESENT:
Mr. M. Benninger
Mr. J.P. Gamache
Mr. D. Lillington
Mr. M. Rubenick
Ms. T. Soderberg
Mr. R. Sponchia
Mr. R. Wheeler
OFFICIALS:
Mr. S. Garner, Municipal Accessibility
Specialist
Ms. L. Douglas, Committee
Coordinator
PAGE 1 OF 9
MEETING NO. 05-2014
GUESTS:
Ms. N. Patterson, Regional Director, Canadian
Hearing Society (CHS)
Mr. J. Leather, CHS Accessibility Committee
Mr. T. Dawes, CHS Accessibility Committee
REGRETS:
Ms. C. Auger
Ms. F. Bourgeois
Councillor R. Johnson
Ms. C. McMaster
ACTION
1.0
WELCOME AND INTRODUCTIONS
Ms. T. Soderberg welcomed representatives from the Canadian Hearing
Society, and called the meeting to order at 1:32 p.m.
A roundtable of introductions followed.
2.0
COMMUNICATION PROCESS
Ms. T. Soderberg provided an overview of the communication process
and procedures. Mr. S. Garner, Municipal Accessibility Specialist,
agreed to keep the Speaker’s List for the Chair.
Committee of the Whole - July 21, 2014
Page 88 of 116
ACCESSIBILITY ADVISORY COMMITTEE
MAY 15, 2014
PAGE 2 OF 9
ACTION
3.0
AGENDA APPROVAL
MOVED BY:
Mr. M. Benninger
SECONDED BY: Mr. M. Rubenick
With respect to the May 15, 2014 Accessibility Advisory Committee
meeting, we recommend that the agenda as printed, including any
additional information and new business, be confirmed.
CARRIED
4.0
PRESENTATION
Presentation by Ms. N. Patterson, Regional Director, Canadian Hearing
Society (CHS), Mr. J. Leather and Mr. T. Dawes, CHS Accessibility
Committee, relative to Emergency Planning and Response, as well as
multi-agency collaboration.
Copies of CHS Emergency Response Planning Aid were provided in the
agenda for information.
Copies of the Emergency Preparedness Guide for people with
disabilities/ special needs, were available at the meeting upon
request.
Ms. Nancy Patterson, Regional Director of the Canadian Hearing
Society, introduced Mr. Jay Leather and Mr. Tom Dawes, members
of the CHS Accessibility Committee.
Discussion was held relative to 3 questions:
1. Can Thunder Bay be an Accessibility Model for Emergency
Response?
2. Is there value in a multi-agency collaboration?
3. Can the Accessibility Advisory Committee carry forward an
endorsement to City Council?
Committee of the Whole - July 21, 2014
Page 89 of 116
ACCESSIBILITY ADVISORY COMMITTEE
MAY 15, 2014
PAGE 3 OF 9
ACTION
One of the objectives of the CHS in emergency planning is for all
citizens (not just persons with hearing disabilities) to be protected and
safe in the event of a fire.
Ms. N. Patterson provided an overview of a multi-agency meeting,
hosted by the CHS, which was held on January 8, 2013.
Mr. J. Leather provided an overview of the recommendations and action
plan which resulted from the January 8, 2013 meeting, including five
key areas:
1. Amendments to the Building Code
2. Voluntary Installation of Visual Fire Alarms
3. Community Self-Identification Program
4. Creation of a Template for Municipal Emergency Response
Planning
5. A Multi-Agency Committee/collaboration
The CHS Accessibility Committee is concerned about the lack of visual
fire alarms in older buildings, and they are working with the Thunder
Bay Fire Service in this regard. One continuing issue relative to
installation of visual fire alarms is affordability.
It was noted that the Province does not have a template for emergency
response planning – it is the responsibility of each municipality to
develop one.
An overview of the pilot project in Brockville, “Sightlines to Safety”,
was provided. The project was intended for persons with hearing
disabilities to register with their local fire department and arrange a
home assessment. If a fire occurred at their home, the communicator
and fire fighters would know that the residents are deaf or hard of
hearing which would enable them to respond more efficiently. A
component of the program would educate the occupants on prevention,
detection and escape in the event of a fire emergency.
Ms. T. Soderberg noted that the AAC did participate in several meetings
with Police, Fire, the Red Cross, and the EMO in 2009 and 2010,
Committee of the Whole - July 21, 2014
Page 90 of 116
ACCESSIBILITY ADVISORY COMMITTEE
MAY 15, 2014
PAGE 4 OF 9
ACTION
whereby there were extensive discussions about emergency
preparedness for persons with disabilities. An organization in Sault Ste.
Marie was supposed to keep the Thunder Bay AAC apprised of the
report which resulted from that multi-agency collaboration.
Mr. Scott Garner will follow up on the status of that report. The CHS
will also check into the status of this initiative.
Mr. S.
Garner
Discussion was held relative to self-identification, security in a database
which would contain the registry, and up-to-date information in the
registry.
Discussion was held relative to the 2012 flood event in Thunder Bay;
the disabled community had greater needs than the average person
during this emergency. In these types of situations, the CHS felt it
would be helpful to have a sign language interpreter present at media
events and on television when reporting emergencies to the public.
Ms. T. Soderberg provided an overview of the role of the AAC for the
CHS representatives, which deals mainly with issues related to people
with disabilities within programs, services, and facilities provided by the
City of Thunder Bay. Ms. Soderberg suggested that the CHS contact
the Province about their concerns, as their concerns go beyond the
municipality.
It was noted that the current provincial election may be a good time to
raise their concerns with the local candidates.
It was also noted that the AAC is seeking representation from persons
with hearing disabilities, in the Culturally Deaf sector and the Hard of
Hearing/Late Deafened sector.
The AAC is willing to work with the CHS on issues discussed.
The presentation ended at 2:37 p.m. and the meeting adjourned for a
break. The meeting reconvened at 2:55 p.m.
Committee of the Whole - July 21, 2014
Page 91 of 116
ACCESSIBILITY ADVISORY COMMITTEE
MAY 15, 2014
PAGE 5 OF 9
ACTION
5.0
MINUTES FROM PREVIOUS MEETING
The Minutes of Meeting No. 04-2014 of the Accessibility Advisory
Committee, held on April 17, 2014, to be confirmed.
MOVED BY:
Mr. M. Rubenick
SECONDED BY: Mr. M. Benninger
THAT the Minutes of Meeting No. 04-2014 of the Accessibility
Advisory Committee, held on April 17, 2014, be confirmed.
CARRIED
6.0
BUSINESS ARISING FROM PREVIOUS MEETINGS
International Day of Persons with Disabilities
Mr. S. Garner, Municipal Accessibility Specialist, reported that he has
contacted the Arthur Street Marketplace, and has faxed over an
application to set up a display on Wednesday, December 3, 2014.
He is currently waiting for confirmation of the application.
Discussion was held relative to insurance coverage. Mr. S. Garner will
investigate.
Mr. S.
Garner
The AAC is hoping to launch the respect. campaign at this event.
7.0
2014 OPEN HOUSES
The following comments were made regarding the 2014 Open Houses:
 AAC members were not introduced at the Tuesday session;
 Great presentations made at both sessions;
 Robbi Weldon did a great job tying in the City services for
persons with disabilities to her presentation;
 Agenda too packed – need more time for Question & Answer
Committee of the Whole - July 21, 2014
Page 92 of 116
ACCESSIBILITY ADVISORY COMMITTEE
MAY 15, 2014
PAGE 6 OF 9
ACTION
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periods after each presentation;
Timelines for receiving documentations need to be addressed and
improved upon for next year;
The Independent Living Resource Centre would like to be invited
to next year’s AAC Open House if other local service agencies
and organizations are invited;
The AAC is hoping the Regional Hospital can help with
advertising the event next year, possibly through their physiotherapy department;
Students from Northern Ontario School of Medicine (NOSM)
should be invited.
The Committee members were asked to think about the theme for next
year as well as suitable locations. Both items will be discussed at the
June meeting.
8.0
ACCESSIBLE BUS STOP GUIDELINES
Copies of an email from Jonathan Hendel, Transit Services, to
Tessa Soderberg, dated May 1, 2014, relative to thanking the AAC
members for their input into the Accessible Bus Stop Guidelines,
were provided for information.
Ms. T. Soderberg provided a brief overview of the email.
9.0
MYTBAY CITIZEN NEWSLETTER
The AAC has been invited to submit articles to the bi-monthly MyTBay
Citizen Newsletter.
Distribution Date
June 9
Aug. 11
Oct. 14
Dec. 8
Committee of the Whole - July 21, 2014
Deadline to Corp Comm
May 16 – Michael Benninger
July 18 – Maurice Rubenick
Sept. 19
Nov. 14 – Councillor R. Johnson
Page 93 of 116
ACCESSIBILITY ADVISORY COMMITTEE
MAY 15, 2014
PAGE 7 OF 9
ACTION
10.0 MEMBERSHIP UPDATE
 Vacancy for representation from the Speech Impairment sector
for the remainder of a term expiring on November 30, 2014.
 Vacancy for representation from the Culturally Deaf sector for the
remainder of a term expiring on November 30, 2015.
Ms. L. Douglas, Committee Coordinator, reported that on Monday, May
12, 2014 City Council appointed Mr. J. C. Gobeil to the AAC in the
Hard of Hearing/Late Deafened position and Ms. L. L. Burke to the
Citizen At Large position. They will be contacted and invited to the
June meeting.
11.0 WORKING GROUP UPDATES
11.1 Built Environment
Mr. S. Garner, Municipal Accessibility Specialist, provided an overview
of the Built Environment meeting held on May 14, 2014.
The Working Group began their review of the Priority buildings in the
2013 City Audit. Their focus was mainly on the Priority 1 and 2
buildings. They would like to move the semi-rural community centres
to the Priority 3 list.
Mr. Garner will start to set up visits to the City’s Priority 1 buildings, as
well as the Municipal Child Care centres.
11.2 Active Transportation Committee – No Report
11.3 Public Art Committee – No Report
11.4 Walkability Committee
Ms. T. Soderberg reported that their last meeting was cancelled due to
snow.
Committee of the Whole - July 21, 2014
Page 94 of 116
ACCESSIBILITY ADVISORY COMMITTEE
MAY 15, 2014
PAGE 8 OF 9
ACTION
12.0 ADMINISTRATIVE ACCESSIBILITY WORKING GROUP
Mr. S. Garner, Municipal Accessibility Specialist, reported on the May
1, 2014 meeting of the Working Group.
Transit is beta testing Nextlift.ca, which will be replacing Nextbus.ca
for conventional transit. Ms. T. Soderberg will be assisting Transit with
the testing of the on-board audio system.
Ms. R. Hamlin-Douglas, from the Thunder Bay Public Library,
provided an overview of the changes coming from the CNIB to the
Brodie Resource Library regarding the centre of equitable library
access.
The Thunder Bay Public Library is also planning for renovations to their
washrooms at Brodie to make them more open and accessible.
Mr. Garner was asked to inquire if the JAWS reading software has been
updated at the Public Library.
Mr. S.
Garner
A Hoyer lift will be installed on the pool deck at the Canada Games
Complex and a lift is being planned for the change rooms.
13.0 ROUNDTABLE OF ACCESSIBILITY ISSUES
Deferred
14.0 NEW BUSINESS – None.
14.0 NEXT MEETING
The Accessibility Advisory Committee meetings are scheduled on the
3rd Thursday of every month, except July, August and December, from
1:30 to 3:30 p.m., at the Thunder Bay 55 Plus Centre, 500 River Street,
Thunder Bay, unless otherwise notified.
Committee of the Whole - July 21, 2014
Page 95 of 116
ACCESSIBILITY ADVISORY COMMITTEE
MAY 15, 2014
PAGE 9 OF 9
ACTION
 June 19, 2014
 August 21, 2014 (tentative)
 November 20, 2014
Due to 2014 being a municipal election year, all advisory committee
meetings will cease during the election campaign period, and no
meetings will be scheduled for September and October 2014.
15.0 ADJOURNMENT
The meeting adjourned at 3:36 p.m.
Committee of the Whole - July 21, 2014
Page 96 of 116
MEETING DATE
07/21/2014 (mm/dd/yyyy)
SUBJECT
Sister Cities Advisory Committee
SUMMARY
The Minutes of Meeting No. 5-2014 of the Sister Cities Advisory Committee held on May 14,
2014, for information.
ATTACHMENTS
1. May 14, 2014 Sister Cities Advisory Minutes
Committee of the Whole - July 21, 2014
Page 97 of 116
MEETING:
SISTER CITIES ADVISORY COMMITTEE
DATE:
WEDNESDAY, MAY 14, 2014
TIME:
12:10 P.M.
PLACE:
MCNAUGHTON ROOM
CHAIR:
COUNCILLOR ALDO RUBERTO
PAGE 1 OF 7
MEETING NO. 05-2014
PRESENT:
OFFICIALS:
Councillor Aldo Ruberto
Councillor Brian McKinnon
Mayor Keith Hobbs
Ms. Ewa Gulbinowicz
Mr. Robert Eady
Mr. Hiroko Bekki-Moller
Mr. Youlian Peng
Ms. Josie Virdiramo
Mr. John Walmark
Ms. Nicki Youroukos
Mrs. Nyomie Korcheski, Committee Coordinator
GUEST:
Mr. Warren Philp, Executive Director –
Thunder Bay International Baseball
Association
Councillor Brian McKinnon assumed the Chair.
1.0
DISCLOSURES OF INTEREST
2.0
AGENDA APPROVAL
MOVED BY:
Mayor Keith Hobbs
SECONDED BY: Ms. Josie Virdiramo
With respect to the May 14, 2014 Sister Cities Advisory Committee, we
recommend that the agenda as printed, including any additional information
and new business, be confirmed.
CARRIED
Committee of the Whole - July 21, 2014
Page 98 of 116
SISTER CITIES ADVISORY COMMITEE
MAY 14, 2014
3.0
PAGE 2 OF 7
PRESENTATION –
2017 International Baseball Federation (IBAF) 18U Baseball World Cup
Media release entitled “It’s Official – Thunder Bay to Host 2017 IBAF 18U Baseball
World Cup” dated February 18, 2014, for information.
PowerPoint presentation from Mr. Warren Philp, Executive Director – Thunder Bay
International Baseball Association, was distributed separately on May 14, 2014, for the
Committee’s information.
The Chair congratulated Mr. Warren Philp in securing the bid to host the event in
Thunder Bay.
Mr. Warren Philp provided a PowerPoint presentation and responded to questions
relative to the above noted.
Councillor Aldo Ruberto entered the meeting and assumed the Chair.
Discussion was held relative to the following:
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Overview of IBAF
Alignment of activities/events to fit with this event – visitors to therefore stay
longer
Possibility of representative from Thunder Bay to attend 2015 event
Meeting with Consul General in Toronto (Japan)
T.V. broadcasting of event (and in Japan)
Memorandum of Understanding being developed for event
2016 Can-Am Police-Fire Games – Thunder Bay
2010 baseball event – 400 volunteers
Invite Mayor of Gifu to event in 2017
Marking tools for Thunder Bay – work with Tourism – ie.) DVD of Thunder
Bay
PGA golf tournament – golf channel will be in Thunder Bay filming
Provide baseball clips to the golf channel
Invitation to be sent to all of Thunder Bay’s Sister Cities for 2017 event
Attendance at Sister Cities International Conference – can network and advertise
the event
Information regarding the event will be shared with Sister Cities International,
Thunder Bay Community Economic Development Commission, Japan Chamber
of Commerce, Thunder Bay Multi-Cultural Association, Lakehead University,
Confederation College and other networks of the Committee
Home stay program – children/youth
Committee of the Whole - July 21, 2014
Page 99 of 116
SISTER CITIES ADVISORY COMMITEE
MAY 14, 2014
PAGE 3 OF 7
It was noted that Mr. Warren Philp will provide the Committee with a one page
document relative to showcasing the event for the Committee to share with their
contacts.
It was also noted that Mr. Warren Philp will provide updates to the Committee as they
become available.
4.0
MINUTES OF PREVIOUS MEETING
Minutes of Meeting No. 04-2014 of the Sister Cities Advisory Committee, held on April
16, 2014 to be confirmed.
It was the consensus of the Committee to approve the above noted minutes.
5.0
LIAISON’S UPDATES
5.1
DULUTH
Mr. Robert Eady noted that the lantern sculptures are an approximate cost of
$50,000 per panel.
Mrs. Nyomie Korcheski provided an update and costing relative to the upcoming
Heart of the Continent spring quarterly meeting being held May 20-30, 2014 at
Sleeping Giant Provincial Park.
Discussion was held relative to the above noted.
It was the consensus of the Committee that Mr. William Hryb be authorized to
attend a portion of the Heart of the Continent spring quarterly meeting.
5.2
LITTLE CANADA
Councillor A. Ruberto and Mr. John Walmark will meet with Fort William
Historical Park relative to upcoming visit to Little Canada.
5.3
GIFU CITY
Correspondence from Mayor Shigemitsu Hosoe, Gifu City, dated April 16, 2014,
for the Committee’s information.
Ms. Hiroko Bekki-Moller and Mrs. Nyomie Korcheski provided information
relative to visit from the taiko group, Kaminari Wan Taiko, to Gifu City.
Committee of the Whole - July 21, 2014
Page 100 of 116
SISTER CITIES ADVISORY COMMITEE
MAY 14, 2014
PAGE 4 OF 7
It was noted that representatives from the group will provide an update of the
visit to the Committee upon their return.
5.4
SEINAJOKI
It was noted that the date of Mr. Valimaki’s visit is unknown. The Office of the
City Clerk has followed up with Mr. Valimaki.
6.0
JIAOZUO, CHINA
Mr. Youlian Peng provided information and responded to questions relative to
communications with representatives in Jiaozuo relative to their visit to Thunder Bay.
It was noted that dates have not been selected for this visit.
Mr. Youlian Peng noted that he will continue to be in contact with the Lakehead Public
School Board relative to potential student exchanges.
Ms. Nicki Youroukos provided an update relative to communications between
Confederation College and Jiaozuo.
7.0
COMMUNICATIONS & MARKETING STRATEGY
Ms. Ewa Gulbinowicz noted that the Facebook page has been created. The Office of the
City Clerk will provide edits and photographs.
Discussion was held relative to a fact card of Thunder Bay (post card size). The
Committee expressed interest and support in developing such a card to include a profile
of Thunder Bay that can be handed out as a marketing and networking tool. The Office
of the City Clerk to follow up relative if this type of tool already exists within the
Corporation.
Discussion was also held relative to business cards for Committee members. It was
noted that further discussion will be held relative to adding to the current card.
MOVED BY:
SECONDED BY:
Ms. Josie Virdiramo
Mr. Robert Eady
With respect to networking and promotion of the City of Thunder Bay, we recommend
that the Sister Cities Advisory Committee, either through the use of a current card or a
newly developed card, obtain print copies (500) of this profile card to be approximately
post card size;
Committee of the Whole - July 21, 2014
Page 101 of 116
SISTER CITIES ADVISORY COMMITEE
MAY 14, 2014
PAGE 5 OF 7
AND THAT the expenses be paid through the Sister Cities Advisory Committee budget.
CARRIED
8.0
POTENTIAL CONFERENCE OPPORTUNITY
Ms. Josie Virdiramo provided an update relative to the above noted. It was noted that
the conference planning working group met with a representative from the Tourism
Division relative to conference dates and venues.
It was noted that the Tourism Division will follow up with respect to potential venues
and that Ms. Josie Virdiramo will meet with the Thunder Bay Community Economic
Development Commission.
It was also noted that the conference will be planned for either June or September 2015.
Ms. Josie Virdiramo left the meeting at 1:15 p.m.
9.0
PEACE BELL CEREMONY
Ms. Hiroko Bekki-Moller provided an update and responded to questions relative to the
above noted.
Discussion was held relative to the above noted ceremony.
It was noted that the Office of the City Clerk will send a letter to the Legions inviting a
Color Party to the event.
Ms. Nicki Youroukos left the meeting at 1:20 p.m.
10.0
U. S. CHINA SISTER CITIES CONFERENCE
Councillor Brian McKinnon provided information and responded to questions relative to
the above noted attended conference (attended by Councillor Brian McKinnon and Mr.
John Hannam). The conference was held March 26-28, 2014 in Washington, D.C. The
conference connected business leaders, government officers and citizens as well as
showcased opportunities to learn about exchanges and business engagement. The
conference sessions include networking opportunities, learning and best practices.
Committee of the Whole - July 21, 2014
Page 102 of 116
SISTER CITIES ADVISORY COMMITEE
MAY 14, 2014
PAGE 6 OF 7
Information was provided and discussed relative to the following:



11.0
Education relative to city officials protocol when interacting with Chinese
officials
Mayor’s panel – five from United States and two from China
Examples of other communities with economic benefits from city partnerships
NORTH AMERICA WUSHU TRAINING CENTRE
Mr. Youlian Peng provided information and responded to questions relative to the
above noted.
Mrs. Nyomie Korcheski advised that the following resolution was carried at the May
12, 2014 Committee of the Whole meeting and is scheduled to be ratified at the May
26, 2014 City Council meeting.
“With respect to the memorandum from Councillor A. Ruberto, dated April 30, 2014
relative to proposed Wushu Training Centre for North America, we recommend that
we support this project in principle;
AND THAT the Wushu Training Centre being potentially established in Toronto,
Ontario, we recommend that a letter be sent to Wushu Canada recommending that
the Tai Chi portion of the centre be established in Thunder Bay, Ontario.”
It was noted that an update will be provided at the June Committee meeting and upon
ratification a resolution letter from the Mayor’s Office will be provided to Mr. Youlian
Peng to be shared with the Wushu Training Centre.
12.0
NEW BUSINESS
Correspondence from Hohhot Foreign Affairs Office
Correspondence from Zhang Fang, Section Chief of Hohhot Foreign Affairs Office,
dated February 14, 2014 regarding interest for potential business partnerships in the
areas of agriculture, mining, technology, environmental and green initiatives.
Mr. Youlian Peng provided information relative to the above noted.
It was noted that Mr. Youlian Peng will follow up with Zhang Fang regarding their
correspondence and an update will be provided at the June Committee meeting.
Committee of the Whole - July 21, 2014
Page 103 of 116
SISTER CITIES ADVISORY COMMITEE
MAY 14, 2014
13.0
PAGE 7 OF 7
NEXT MEETING
The next meeting will be held on Wednesday, June 11, 2014 at 12:00 p.m. in the
McNaughton Room at City Hall.
14.0
ADJOURNMENT
The meeting adjourned at 1:40 p.m.
Committee of the Whole - July 21, 2014
Page 104 of 116
MEETING DATE
07/21/2014 (mm/dd/yyyy)
SUBJECT
Fort William Gardens Future Use
SUMMARY
At the June 9, 2014 Committee of the Whole meeting, Report No. 2014.035 (Facilities, Fleet &
Transit Services) Fort William Gardens Future Use Assessment, was presented under "First
Reports" in order to allow Committee of the Whole and the general public time to consider the
implications of the report before its recommendations are considered by Committee of the Whole
on July 21, 2014.
Report No. 2014.035 (Facilities, Fleet & Transit Services) is being re-presented.
Memorandum from Mr. M. Smith, General Manager Community Services Department, dated
July 7, 2014.
Letter received from Mr. J. Powers, dated July 15, 2014 requesting to present a deputation
relative to the Fort William Gardens Future Use.
RECOMMENDATION
With respect to Report No. 2014.035 (Facilities, Fleet & Transit Services), we
recommend that the Fort William Gardens (FWG) Future Use Assessment Study Final
Report (Attachment A) be received to be considered as a future strategic resource
document;
AND THAT Council direct Administration to report back with an action plan and capital
strategy related to the future use of the Fort William Gardens as part of the 2016 Capital
Budget process;
AND THAT Council further direct Administration to include in the 2015 proposed
capital budget, funds for consideration related to the completion of a Community
Services Recreation Facility Master Plan;
AND THAT the Fort William Gardens be operated and managed under the existing
model, until a final decision is made by City Council on the proposed Thunder Bay Event
& Convention Centre (TBECC);
AND THAT any necessary by-laws be presented to City Council for consideration.
Committee of the Whole - July 21, 2014
Page 105 of 116
AGENDA ITEM ITEM 17/2014
ATTACHMENTS
1. Report No. 2014.035 (Facilities, Fleet & Transit) Fort William Gardens Future Use
2. Memorandum from Mr. M. Smith dated July 7, 2014.3. Deputation Request - J. Powers, dated
July 15, 2014
2 | P age
Committee of the Whole - July 21, 2014
Page 106 of 116
Corporate
Report
DEPARTMENT/
DIVISION
Facilities, Fleet and Transit Services
Administration
REPORT NO.
DATE PREPARED
February 3, 2014
MEETING DATE
June 9, 2014
SUBJECT
Fort William Gardens Future Use Assessment
2014.035
FILE NO.
RECOMMENDA TION
With respect to Report No. 2014.035 (Facilities, Fleet & Transit Services), we
recommend that the Fort ·w i ll iam Gardens (FWG) Future Use Assessment Study Final
Report (Attachment A) be received to be considered as a future strategic resource
document;
AND THAT Council direct Adntinistration to repmt back with an action plan and capital
strategy related to the fuhtre use of the Fmi Wil liam Gardens as pati of the 2016 Capital
Budget process;
AND THAT Council further direct Administration to include in the 2015 proposed
capital budget, funds for consideration related to the completion of a Conununity Services
Recreation Facility Master Plan;
AND THAT the Fort William Gardens be operated and managed wtder the existing
model , untn a final decision is made by City Council on the proposed Thunder Bay Event
& Convention Centre (TBECC);
AND THAT any necessary by-laws be presented to City Council for consideration.
EXECUTIVE SUMMARY
This Report is being presented as a "First Report'' on June 9, 2014. Further consideration
and Council approval of the recommendations is to take place at the Committee of the
Whole meeting on July 21,2014.
Committee of the Whole - July 21, 2014
Page 107 of 116
REPORT NO. 2014.035 (Administration)
The Future Use of the Fort William Gardens Study was conunissioned by Administration
as patt of the Thunder Bay Event & Convention Centre (TBECC) Phase 3 project. A
consulting team was engaged to deliver the following to scope of work:
Provide a commentary on the current building assessment;
Prepare an overview of current and future space program needs;
[dentify oppotiunities for public and ptivate sector involvement;
Provide a conu11entary on operational scenati os;
Prepare an estimate of estimates of costs;
Make a final recommendation on the future use.
The consulting team, in conjunction with the Administrative Working Group identified a
number of key guiding ptinciples for the project. These guiding principles were
established to help move the project forward. Also, they were central to the Pub Iic
Engagement Process for tJ1 e project. A copy ofthe Guiding Principles is contained ill
Attachment B.
DISCUSSION
TI1e Fort William Gardens (FWG) is cun·ently the City' s largest indoor spectator facility.
Wl1ile rich in history, the facility fails to meet national and intemational bid standards for
attracting and hosting large scale sport and tourism events. The City, in 20 10, initiated a
process to potentially replace the Fmt William Gardens with a new Thunder Bay Event &
Convention Centre (TBECC).
During the Phase 2 Feasibility Study for the TBECC in 2012, it was detennined that
while there was wi despread support for a replacement to the Fort William Gardens, there
was also suppoti for the building to be used for some other purpose. The future use of
the Gardens for use other than as an arena is complicated by fact that the Fort William
Curling Club shares both the site and some of the building infrastructure including the
refrigeration plant with the Gardens.
The Fort William Gardens Future Use report assesses the options for the facility, and
makes a recommendation to Counci l, as to a prefetTed direction based on an assessment
of benefit to the community, operational model/performance, risk, and overall proj ect
cost.
Committee of the Whole - July 21, 2014
Page 2
Page 108 of 116
REPORT NO. 2014.035 (Administration)
TI1ere are tlu·ee (3) main recommendations outlined in the Fort William Gardens Future
Use Assessment Study Final Report (Attachment A). The rep01t recommends that the
FWG be repurposed for future use including the removal of tl1e existing ice surface and
spectator seating. The consulting team has also concluded that as part of the repurposing
the FWG, any modifications exclude impacts to tl1e Port William Curling Club. Further,
the report recommends that p1ior to repurposing the Gardens; tbe City should revisit the
Recreation and Parks Master Plan as it pertains to the expansion of arena facilities in the
City. The consulting team did review the option of decommissioning and demolishing
the FWG, however, they have not recommended this in their fi11al report.
Administration has reviewed the final report as presented by the consulting team. Since
the decision on the future of the FWG is closely linked to the proposed new event and
convention centre, it is important th at FWG continue to serve the community as the
region 's m ain sport s and entertainment complex. Therefore, it is recommended that the
Arenas/Stadia Division maintain the current operating status ofthe Fort William Gardens
until a final decision regarding the TBECC is made. As it is not possible at this time to
con finn if the FWG will in fact be replaced, Administration w ill present to Council any
capital requirements that might be required to maintain the facil ity in its cunent state until
such time.
Cunently the FWG is utilized as a conunun.ity ice facility. Further, the draft Recreation
and Parks Master Plan that was completed in 2008, but not fonnally adopted by Counci l,
outlined a n umber of recommendations related to a long-term facility/arena strategy. A
review of all Communi ty Services Recreation Facilities needs to be undertaken.
Therefore, Administration should be directed to complete a Community Services
Recreation Facility Master Plan. This should include, but not be limited to, a review of
existing community centres, pool facilities, ice arenas and other recreation type faciliti es.
Further, it is rec01mneuded tl1at Administration evaluate the options as outlined in tl1e
Fort William Gardens Study as part of this Conununity Services Recreation Facility
Master Plan. In p reparing the master plan, related to the proposed reuse of FWG. a focus
would be given to potential recreational and leisure uses to service both youth and
seniors.
The Community Services Recreation Facility Master Plan should be completed in 20 15.
TI1erefore, it is also recommended that Council direct Administration to include funds in
the 20 15 proposed Capital Budget for consideration related to completion oftbis study.
Committee of the Whole - July 21, 2014
Page 3
Page 109 of 116
REPORT NO. 2014.035 (Administration)
FINANCIAL IMPLJCA TIONS
There are no ftnancial implications related to this Report in 2014. Any capital and
operating funds which may be required wou ld be considered as pmi of the 2015 and
future budgets. Admin istration is tecornmending the Fort William Gardens Future Use
Assessment Study Fi nal Report be received by Council to be considered as a future
strategic resource document.
CONCLUSION
It is concluded that Repoti No. 2014.035 (Facilities, Fleet & Transit Services) related to
the Fort William Gardens Future Use Assessment Shtdy be received at this time.
It is further concluded that Administration be directed to include funds in the 20 15
Capital Budget to complete a Commw1ity Services Recreation Facility Master Plan.
It is also concluded thal the Fort William Gardens be operated and managed under the
existing model until a final decision has been made regarding the proposed Thunder Bay
Events and Convention Centre.
BACKGROUND
In 2009, pursuant to Repoti No. 2009.116 (City Managers Office), Council endorsed
Renew Thunder Bay. The Report outlined a number of strategic capital projects, one of
which included the development of a proposed new Event Centre. This project was also
previously identified as part of2007-201 0 Strategic Plan - Strategic Action #09-89.
This project has been included in the 2011 - 2014 Strategic Plan- Strategic Direction 2.4
"Develop and promote Thunder Bay as a destination city including attracting major
events"; Action #02-4 (a) continue to pursue the development of a new Event Centre
including completion of a detail ed feasibility study and site selection and #02-4 (c)
continue to investigate and pursue potential major sport and cultural tourism
opportunities.
REFERENCE MATERIAL ATTACHED
Attachment A- Fort William Gardens Future Use Assessment Study Final Repmt
(Distributed SeparateJy)
Attacluuent B- Fort William Gardens Future Use Assessment Study Guiding Principles
PREPARED BY:
Michael J . Smith , General Manager - Facilities, Fleet & Transit Services
This report signed and verified by Michael J. Smith, PMP , General Manager - Facilities, Fleet and Transit
Services on May 20, 2014
Committee of the Whole - July 21, 2014
Page4
Page 110 of 116
REPORT NO. 2014.035 (Administration)
ATTACHMENT A
Fort William Gardens Future Use Assessment Study Final Report
Committee of the Whole - July 21, 2014
Page 5
Page 111 of 116
REPORT NO. 2014.035 (Administration)
ATTACHMENT 8
Fort William Gardens Future Use Assessment Study Guiding Principles
Corporate Report No . 2014.035
Attachment B- FWG Future Use Assessment Study Guiding Principles
Fort William Gardens Future Use Assessment Study Guiding Principles
•
Heightened commun;ty relevance - with the decommissioning of the facility as a
spectator venue, a re-purposed Gardens should serve the community and the City on a
daily basis, and not on an event-oriented one.
•
Maximum flexibility - repu rposing the Gardens should provide a broad range of uses,
and not have a narrow or focused ra nge of activities.
•
Maintain meaningful events - there are meaningful community-oriented events that
have taken place in the Gardens and these should con tinue. School graduations and
Remembrance Day services are examples.
•
Take Advantage of what the Gardens has to offer - the one exceptional feature of the
Gardens Is the large column-free area. Future uses should capitalize on this feature.
•
Recognize uncertainty - the Fort William Gardens can only be re-purposed once a new
Event Centre is built. Future uses should not assume or be based on Immediate needs
or actions.
•
Balance costs, operations, and continued value - future uses should help reduce the
overall op erating cost of the facility and if appropriate, include demolition. This balance
needs to be realistic and supportable in terms of construction costs and land value.
•
Consider partnership options - depending on the future use, public and/or privatesector partners may be interested in participating in there-purposing.
•
Make the vision supportable - the Future Use Assessment is part of the larger EVent
Centre due-diligence. The direction need s to be supportable by Council as well as other
possible funding partners.
Report Complete
Committee of the Whole - July 21, 2014
Page6
Page 112 of 116
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
DATE:
July 7, 2014
TO:
Mayor Hobbs & Members of Council
FROM:
Michael Smith, General Manager
Community Services Department
SUBJECT:
Fort William Gardens Future Use Assessment Project
155 Front Street
PO Box 800
Thunder Bay, ON P7C 5K4
Tel: (807) 684-2774
Fax: (807) 345-1909
On June 9, 2014, Council received report 2014.035 (Facilities, Fleet & Transit Services) related
to the Fort William Gardens Future Use Assessment Project as a First Report. This report is
scheduled to come back to Committee of the Whole on July 21, 2014. As part of the First
Report process, Council requested some additional information from Administration.
Administration is recommending that Council receive the Fort William Gardens Future Use
Assessment Report to be considered as a future strategic resource document. A further
recommendation is that the new Community Services Department completes a Community
Services Recreation Facility Master Plan in 2015.
A number of the questions raised by Council during the June 9, 2014 Committee of the Whole
meeting were items outside of the scope of the Fort William Garden Future Use Assessment
Study. Questions related to future operating budgets and impacts to existing users would be
addressed during the Community Services Recreation Facility Master Plan; further, a number of
questions related to the opportunity for private sector interest and parking opportunities.
Administration, as part of the review, would include these in the Community Services
Recreation Facility Master Plan. As part of the Fort William Gardens Future Use Assessment,
there has been some preliminary interest from the private sector, however, there is nothing
for al ide tified at this ti e. As part of Ad i istratio ’s re ie a d pla for ard,
Administration will further evaluate the recommendations within the Fort William Gardens
Future Use Assessment Study as part of the Recreation Facility Master Plan process.
Should Council approve the recommendations as outlined in report 2014.035 (Facilities, Fleet &
Transit), Administration would provide further information and responses to questions
Councilors raised during the Community Services Recreation Facility Master Plan.
Yours truly,
Michael J. Smith, General Manager
Committee
of theServices
Whole - July
21, 2014
Community
Department
Page 113 of 116
Jon Powers
535 Kingsway Ave Apt #404 * Thunder Bay Ontado *:r7C 2A6
Tuesday, July 15, 2014
Attention: Mr. John Hannam:
Chief City Clerk
C/0 Office of the Chief City Clerk
Thunder Bay City Hall
500 Donald Street East
Thunder Bay, Ontario
P7E 5V3
Dear, Mr. Hannam:
Subject: Deputation Request Fort William Gardens Future Use Study Report July 21, 2014
Meeting;
Please accept my Deputation request for the above mentioned subject; If permitted.
I wish to present the following suggestions for the future uses of the Fort William Gardens
if Thunder Bay builds a New Arena Complex.
1,
Divestment (Sell It Oft) to the private sector.
The City of Thunder Bay must complete an update of its 2003 Economic Impact
Assessment of this asset.
2,
Out Right Demolition. The City of Thunder Bay cannot afford any more taxes still
going to this old arena if a New Arena Complex gets built.
3,
No funding for a New Arena Complex is found; Keep It As Is!
Please find the 17 pages of Information (ATTACHMENT) for City Councils Information
and does contain some archival information.
If you require any additionalinformation about my Deputation request please don't
hesitate but to contact me so that I may provide you with it.
Yours, truly
ATTACHMENT
Committee of the Whole - July 21, 2014
Page 114 of 116
MEETING DATE
07/21/2014 (mm/dd/yyyy)
SUBJECT
By-Law 128-2012 - Procedural By-law of Council and its Committees
SUMMARY
Memorandum from S. Hendrick, Deputy City Clerk, dated July 11, 2014 presenting a motion
relative to requesting proposed procedural changes.
RECOMMENDATION
With respect to the procedural changes that are important to the implementation of Agenda.NET
we recommend that City Council accept the following interim measures until the amendments to
By-law 128-2012 – Procedural By-law of Council and its Committees can be considered in their
entirety;
PUBLIC MEETING
Each application will be considered by Council in its entirety. The applicant, supporters and
objectors will provide their comments followed by Council consideration of the motion;
BY-LAWS
In addition to the presentation of the by-law motion the entire by-law and schedule(s) will be
included in the agenda package;
CLOSED SESSION
If it is required during a City Council or Public meeting that Council go into Closed Session, the
Mayor or Acting Mayor will Chair the Closed Session;
AND THAT any necessary by-laws be presented to City Council for ratification.
ATTACHMENTS
1. Memo from S. Hendrick, Deputy City Clerk, dated July 11, 2014.
Committee of the Whole - July 21, 2014
Page 115 of 116
Memorandum
Office of the City Clerk
Fax:
623-5468
Telephone: 625-2230
TO:
Members of Council
FROM:
Sheelagh Hendrick, Deputy City Clerk
DATE:
July 11, 2014
SUBJECT:
By-law 128-2012 – Procedural By-law of Council and its Committees
With the implementation of the new meeting management software (Agenda.NET) certain
updates will be required in the Procedural By-law of Council and its Committees. These changes
will be presented to Coordinating Committee and then to City Council as amendments to the
Procedural By-Law.
Prior to that there are certain changes that require immediate consideration.. These proposed
changes are included in the following motion:
With respect to the procedural changes that are important to the implementation of Agenda.NET
we recommend that City Council accept the following interim measures until the amendments to
By-law 128-2012 – Procedural By-law of Council and its Committees can be considered in their
entirety;
PUBLIC MEETING
Each application will be considered by Council in its entirety. The applicant, supporters and
objectors will provide their comments followed by Council consideration of the motion;
BY-LAWS
In addition to the presentation of the by-law motion the entire by-law and schedule(s) will be
included in the agenda package.
CLOSED SESSION
If it is required during a City Council or Public meeting that Council go into Closed Session, the
Mayor or Acting Mayor will Chair the Closed Session.
AND THAT any necessary by-laws be presented to City Council for ratification.
/sh
Committee of the Whole - July 21, 2014
Page 116 of 116