ASIMUT

ASIMUT
online information system
timetabling & planning
event management
customised room booking
used by some of the world’s best managed schools of music and performing arts
ASIMUT for schools of music and performing arts
Online information system
ASIMUT is an online information and planning system tailor-made for schools of music and performing
arts. It is a web application which means you can access it on the internet from any computer, tablet or
even smartphone. It is so simple that students and
professors will start using it without any introduction, yet flexible and powerful enough to handle the
complex timetabling and planning of a large music
academy.
Timetabling and planning
Education in music and performing arts presents a
unique planning challenge. Due to the mix of academic classes, individual tutoring, ensemble rehearsals
and public performances, timetabling and planning
become much more complex than at most other
types of educational institutions. ASIMUT has proven
its worth by years of successful use at some of the
world’s greatest academies of music and theatre
schools.
Event management
Planning and executing public events successfully is
a challenge in itself. ASIMUT will help you keep track
of venue bookings and all the details of each event.
It will ensure that everyone involved knows exactly
what needs to be done and is kept up to date when
something changes.
Customised room booking
Space for practising and rehearsing is always scarce.
ASIMUT lets students and professors easily find and
book available rooms online while enforcing rules to
ensure fair and equal access. Each school has its
own traditions and needs. ASIMUT has a number of
different functions, each of which can be customised, individualised and adapted.
ASIMUT from a student’s point of view
I can log in anywhere and see my timetable, including
classes, tutoring, rehearsals and concerts. I can see all the
details - where and when it takes place as well as info
about the teacher and fellow students. I can find and book
a room for rehearsing between and after classes. When
something changes or is cancelled, I get a message and my
online timetable is updated right away.
Ida Emily Spang-Hanssen, Student
Royal Academy of Music, Aarhus
At the RCM we are always looking for ways to put our
students’ needs in focus and help them achieve the highest levels of artistic excellence. Online room booking and
schedule information was at the top of the RCM Student
Association’s agenda, so we were delighted when we found
ASIMUT.
Nicholas Watkins, Head of ICT
Royal College of Music, London
Make better use of time and resources
ASIMUT makes information available about activities,
people and facilities, both online and through touch
screens and info-displays in the buildings.
Students will always know exactly where and when
to attend - they will spend more time studying and
rehearsing rather than going in vain to changed or
cancelled classes.
By giving everyone easy access to the information
they need when they need it, your organisation will
save time and make better use of available vacant
resources.
ASIMUT from a professor’s point of view
Keeping track of all my appointments and students at the
academy has become a lot easier since I can find everything on the website. Another useful feature is that I can
send an e-mail to all the participants in a class by just
clicking a link. No more keeping track of countless lists of
phone numbers and e-mail addresses. Everything seems
more flexible - it is much easier to get classes rescheduled,
which is essential for me in order to combine my teaching
with a career as a performing artist.
Niels Ole Bo Johansen, Professor
Royal Academy of Music, Aarhus
An integrated part of your organisation
ASIMUT has two primary interfaces: A public interface accessible to all students, professors and staff
and an administrative interface for those working
extensively with planning and timetabling.
The public interface is integrated in the existing
website of your school, aesthetically as well as functionally. Professors and students will regard it as
part of your school’s website.
ASIMUT exists in multiple languages. If yours is not
one of them, we would be delighted to add another
translation.
Managing absence
Students and staff can report absence online and
those people affected are automatically notified.
When a student reports absence, it is automatically
reflected on other participants’ schedules and on
attendance registers.
ASIMUT from a performance manager’s point of view
Royal Northern College of Music is a busy concert venue with performances by external artists as well as by
college staff and students. We chose ASIMUT because
it combines the features we need to manage our concert
venues and public events with the advanced timetabling
capabilities needed for the academic planning. It was important to us that we would be able to see availability and
instantly become aware of clashes when booking students,
professors and locations.
Clare Preston-Pollitt, Events Manager
Royal Northern College of Music, Manchester
Advanced event management features
ASIMUT can help you manage events ranging from
a student’s public piano recital to big festivals and
conferences spanning many days in multiple locations
with hundreds of staff involved. Resources can be
allocated and information about all aspects of the
event is made available to the relevant people such
as sound and light engineers, stage hands, caterers,
cleaners etc.
When a sound engineer logs in, he immediately knows
what is happening and what he is involved in. He has
access to all relevant information about each event,
including schedule, participants, rider and stage plan.
He is alerted if something changes and he can leave
notes for other colleagues. When he takes action
on a specific task, he may indicate this by clicking it,
and immediately everyone will know that it has been
taken care of.
The event management features were developed in
cooperation with Aarhus Concert Hall, the largest
concert house in Northern Europe with seven separate venues and several thousand yearly events.
ASIMUT from an administrator’s point of view
Planning activities here at the Royal Academy of Music is
a great puzzle. We are many people working on the timetable at the same time allocating the same rooms, professors and students in different contexts. Not only do we
need to cooperate to merge all the pieces into a complete
picture, we also have all kinds of special considerations to
take into account. ASIMUT does not pretend to be able
to do our job – I can’t imagine that any computer system
ever could. Rather, it provides the information we need,
and it makes it easy for us to collaborate and avoid clashes. It has made our lives a lot easier during the timetabling as well as during the semester. Whenever we need to
make a change, we just reschedule - those affected get an
email and all timetables are updated.
Jette J. Jensen, Timetabling Coordinator
Royal Academy of Music, Aarhus / Aalborg
A simple system for complex tasks
ASIMUT is designed with simplicity and flexibility
in mind. You can quickly create classes occurring
throughout a semester, leaving out predefined holidays, project weeks etc. You can change any aspect
of each individual occurrence or all the occurrences
of a class in bulk, while previously entered exceptions
are left unchanged. For example, you may remove
individual students from a class on specific dates to
accommodate other events that take precedence
like orchestral rehearsals and performances.
Modules exist for common tasks like online enrolment, booking reconfirmation, registering attendance etc.
ASIMUT from an it manager’s point of view
Initially we were concerned that we might not be able to
integrate the ASIMUT system in our existing IT environment, which is based on Microsoft Sitecore technology
and Novell Directory Services, but the people at ASIMUT
software did a great job setting up LDAP synchronization.
They worked together with the company that created our
intranet, to integrate it seamlessly. Although it appears to
users as a part of our intranet, it is being hosted by ASIMUT software, and it is running without need for extra
support or maintenance.
Niels Augustenborg, Head of the Technical Department
Royal Danish Academy of Music, Copenhagen
IT managers checklist
99 Fully hosted solution - high availability and no local
maintenance
99 Native web application - no client software maintenance
99 Access to competent multilingual helpdesk
99 Integrates with existing systems including student
registry systems and ERP systems
99 Scalable to meet demands of both small and very
large institutions
99 Compliant with open standards and compatible
with major browsers on Mac, Windows, Linux,
iPhone, Android, etc.
99 Single sign-on with a wide range of external authentication sources like Microsoft Active Directory, Novell Directory Services, LDAP etc.
ASIMUT software
Tel: +45 88 160 161
Fax: +45 88 160 162
Web:www.asimut.com
Mail:[email protected]
Our primary mission at ASIMUT software is to
provide and develop the ASIMUT system for
institutions of music and performing arts. We
take great pride in our customers and thrive on
their feedback and suggestions. Thanks to their
enthusiasm and involvement, ASIMUT is developing rapidly with new features and improvements being added every month.
Do not hesitate to get in touch with us or visit
our website to find out more about the latest
developments. We are always delighted to show
the system either by visiting your school or as a
live online presentation.
The best way to understand what ASIMUT can
do for your organisation is to talk to some of our
existing customers. We are happy to put you in
touch with the relevant people or to arrange a
meeting and demonstration on location.
This brochure is available in several languages.
Please enquire or download it from our website:
www.asimut.com
Rhythmic Music Conservatory
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#1, #4, #5, #7 by Martin Dam Kristensen | #2 by David Iliff, licensed as CC-by-SA 3.0 | #3, #6 by Nikolaj Lund
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#1 Audience at Aarhus Concert Hall | #2 RCM London, main entrance | #3 Dennis Jung Møller, student at the Royal Academy of Music Aarhus | #4 Professor Niels Ole Bo Johanssen |
#5 Jacob Lindemann Danielsen | #6 Emma Anna Charlotta Axelsson, student at the Royal Academy of Music Aarhus | #7 Electromusician Sofus Forsberg in concert
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Photos in order of appearance:
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Kolding School of Design