UIPM JUNIOR WORLD CHAMPIONSHIPS Mexico City, MEXICO

 UIPM JUNIOR WORLD CHAMPIONSHIPS Mexico City, MEXICO 27 July – 1 Aug 2015 INVITATION LETTER
Dear Friends, The UIPM – Union Internationale de Pentathlon Moderne, together with the Mexican Modern Pentathlon Federation has the pleasure to invite a delegation of your country to participate in the 2015 UIPM Modern Pentathlon Junior World Championship to be held in Mexico City from 3 – 9, August according to the following program: Programme: (all times to be confirmed) 1 Aug 2 Aug 3 Aug 4 Aug 5 Aug 6 Aug 7 Aug 8 Aug 9 Aug 10 Aug Arrival of Delegations Arrival of Delegations 12:00 Jumping test 19:00 Technical Meeting – Men´s Qualification Competition 20:30 Opening Ceremony Men’s Qualification Competition 19:00 Technical Meeting – Women´s Qualification Competition Women’s Qualification Competition 19:00 Technical Meeting – Men´s and Women’s Individual Final Men’s Individual Final Women’s Individual Final 19:00 Technical Meeting – Men’s and Women’s Relay Men’s Relay Women’s Relay 19:00 Technical Meeting – Mixed Relay Mixed Relay 20:00 Closing Banquet Departure of Delegations The competition will be held in the Centro Deportivo Olimpico Mexicano (CDOM). COMPETITION RULES The competition will be carried out according to the UIPM Rules. Swimming: 50m indoor swimming pool / 8 lanes Fencing: 10 pistes Combined Event: Tartan Surface. All athletes need to bring their own laser pistol (the LOC will NOT provide laser pistol for the athletes) TRAINING The LOC will offer training facilities for swimming, shooting and fencing from 01 August 2015. ACCOMMODATION GENEVE HOTEL Address: Londres No. 130, Col. Juarez, C.P. 06600, México, D.F. Tel: + 52 55 50800800 TRANSPORT Transportation from the main airport to the official hotel and the return journey is only guaranteed if flight information is provided in good time and prior to the deadline. Transportation from the official hotel to the venue for the athletes will be according to the training and competition program. FINANCIAL CONDITIONS All participants will be accommodated at the Genève Hotel (5 stars) -­‐ http://www.hotelgeneve.com.mx. Availability of rooms at this hotel is limited, so please register your booking through the online registration system as soon as possible. Please note that the Technical Meeting, Accreditation Office, LOC Office etc. will be in the Genève Hotel, which is the Headquarters hotel. As it is approved by the UIPM, all delegation members (including athletes, coaches and officials) have to pay as follows: EURO 130 for a single room per night per person. EURO 110 for a double room per night per person. The price includes full board accommodation, local transportation from/to the event and shuttle from/to the International Airport Benito Juarez in Mexico City. By 10 July, a non-­‐refundable 30 percent deposit must be sent to the LOC after which you will be sent an invoice for the remainder of the total cost for your delegation. This may be paid in cash (in Euro only) at the accreditation desk on arrival, but it is strongly recommended to send by bank transfer in advance. Rule 1.15 -­‐ Nations wishing to arrange their own accommodations must pay an accreditation fee per participant (athlete, coach, or official) to the LOC. The amount of the accreditation fee is set at 75 Euros per day per person with a minimum payment of 4 days (300€). For this, participants will receive lunch packets for the competition days and have access to official transportation between the headquarters hotel and competition sites. BANK DETAILS Beneficiary: FEDERACION MEXICANA DE PENTATLON MODERNO Beneficiary´s Bank: SCOTIABANK INVERLAT S.A. Acount: 00106436505 SWIFT: MBCOMXMM Note: please in the reference write “Junior WCh” and your country name. DEADLINES Delegations are kindly reminded that UIPM online registration system is obligatory. The online system will be open from 16 June. All information must be submitted, including flight information, hotel booking, pistol serial numbers, etc. by 24 July. Any change after this must be sent by email to the organizer. All NFs must send to the Organizing Nation/LOC by electronic bank transfer or other means, 30% of the total amount of their accommodation invoice before 10 July, otherwise their reservation will not be guaranteed. If on arrival for the competition, the team has fever athletes and/or officials than submitted in the registration system and without informing the Organizing Nation/LOC at least 7 days prior to their arrival, the NF will pay a fine to the Organizing Nation/LOC of 200 Euros for each person not attending. Following closure of the registration system on 24 July, a NF must enter the competition with at least one pentathlete/team per confirmed gender or Relay. Any failing to take part after having sent their final entries will pay a fine of 600 Euros to the UIPM. We would appreciate early confirmation of your intention to participate or not and submit this as Entry Form A as well as indicate the number and type of rooms to be reserved for your team. Deadlines are as follows: Form A before 15 June 2015. Deadline to send 30% deposit 10 July 2015. Closure of Registration 24 July 2015. If we do not receive complete information of your delegation prior to closure of the registration system or we do not receive your Delegation´s deposit payment, then we will consider your delegations as non-­‐participating. ATHLETES’ LICENSES Athletes are only allowed to participate in UIPM sanctioned events if they are in possession of valid Athletes License. Registration is not possible without a License Number. If an athlete does not have a license and has not requested a license they will not be allowed to take part in the competition. You are reminded of the rule 1.12.1 ii): Pentathletes without riding ability listed in the database and without a letter from their NF confirming their ability to ride cannot compete in World Senior or Junior Championship or the World Cup Final. INSURANCE According to UIPM rules all members of attending delegations should insure themselves in case of accidental injury or illness. The organizer will not accept any responsibility financial or other for any loss, injury or illness of any member of the delegation. VISAS & VACCINATIONS Visiting NFs should confirm visa and vaccination requirements for entry in Mexico prior traveling to the event. The LOC cannot accept responsibility for arranging visas but can provide specific letters of invitation if needed. If you need a visa to enter Mexico please contact the LOC at [email protected] For information if you need a visa or vaccination please contact your nearest Embassy or Consulate. FIREARMS Firearms Licenses are not a legal requirement when brining air and CO2 pistols to Mexico for competition purposes. GENERAL INFORMATION All Athletes are kindly requested to wear their official national uniform at the competition. Please also bring a CD of your national anthem and national flag (192x128 cm). Please contact directly the LOC to request accommodation for family and friends wishing to attend the competition. Altitude: 2,240 m above sea level. Weather conditions: Summer; Min 12°C -­‐ Max 23° C LOC CONTACT DETAILS Please contact directly the LOC for local information regarding family and friends wishing to attend the competition or for any local questions you may have. Email: [email protected] We hope to see your Delegation in Mexico. Best regards, Dr. h.c. Klaus Schormann UIPM President Lic. Juan Manzo Orañegui MMPF President OFFICIAL ADDRESSES International Federation: Address: UIPM – Union Internationale de Pentathlon Modern. Stade Louis II, Entree E, 13 av. des Castelans, 98000 Monte Carlo
- Monaco
Email: website: tel/fax: Organising Federation: Address: Email: tel/fax: [email protected] www.pentathlon.org T +377 9777 8555 | F +377 9777 8550 Mexican Modern Pentathlon Federation Mexican Modern Pentathlon Federation Av. Del Conscripto y Periferico, Col. Lomas de Sotelo, C.P. 11200, Mexico, D.F. [email protected] +52 55 53951494