20152016 BROOKWOOD SCHOOL STUDENT/PARENT HANDBOOK

 2015­2016 BROOKWOOD SCHOOL STUDENT/PARENT HANDBOOK TABLE OF CONTENTS GENERAL POLICIES……………………………………………………….
2 LOWER SCHOOL HANDBOOK…………………………………………… 15 MIDDLE AND UPPER SCHOOL …………………………………………. 20 COMMON POLICIES………………………………………………………..
21 MIDDLE SCHOOL HANDBOOK…………………………………………..
28 UPPER SCHOOL HANDBOOK…………………………………………….
31 ATHLETIC DEPARTMENT GUIDELINES………………………………..
41 Brookwood School 2015 ­ 2016 Handbook 1 GENERAL POLICIES OF BROOKWOOD SCHOOL Text in highlight represents changes or clarifications from last year’s Student/Parent Handbook BROOKWOOD SCHOOL MISSION STATEMENT The purpose of Brookwood School is to provide an exceptional college­preparatory educational experience to students from four years of age through the twelfth grade. Brookwood is committed to developing the whole child: academically, physically, spiritually, and socially. BROOKWOOD SCHOOL PHILOSOPHY Brookwood School believes that honor, wisdom, achievement, and citizenship are worthy goals for the development of academic achievement and intellectual maturity. The educational environment is based on traditional values and is characterized by a strong sense of family. In pursuing these goals, Brookwood offers a carefully planned, frequently reviewed curriculum, professional excellence in its faculty, and effective guidance for each student in all aspects of a student's school experience. High standards for student behavior and appearance contribute to the development of individual self­esteem as well as a sense of individual and community responsibility. Brookwood students are encouraged to take advantage of a wide range of activities in recognition of the belief that many valuable lessons can be acquired outside of the classroom. Through individual and team athletics, students learn the necessity for the rigors of conditioning, the demands of competition, rewards of cooperation, and the value of fair play. In extra­curricular activities students learn the responsibility of leadership and the obligations of group effort. In the fine arts program, students realize the sensitivities of both artist and audience and are afforded opportunities for their own creative self­awareness. Through service to the school and community, students learn of their role and responsibility to others. Brookwood School seeks students who demonstrate ability and interest in a broad and stimulating educational experience. The school community is enriched through students with high ideals, intellectual curiosity, academic ability, and the potential for growth. The school strives in its programs to promote, encourage, and support the development of these attributes. BROOKWOOD ALMA MATER Mid the pines there stands an emblem Of the noble, true, and right, Lifting up her values ever, Hail to thee, the blue and white. Future years may bring us triumph, Days ahead may bring us pain; But the memories of thy teachings Ever with us will remain. We salute thee, Dear Old Brookwood! We will e'er to thee be true, To the morals and the standards Of our own dear white and blue. (By Lynn Gainey, Class of 1974) Brookwood School 2015 ­ 2016 Handbook 2 BROOKWOOD SCHOOL MOTTO​
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Our Best Today for a Better Tomorrow THE SCHOOL DAY Office Hours
8:00 a.m. ­ 4:00 p.m. First Bell Rings/School Begins
7:55 a.m. /8:00 a.m. Lower School Dismissal
2:50 p.m. Middle and Upper School Dismissal
3:00 p.m. Tutorial Period
3:10 p.m. ­ 3:45 p.m. After 4:00 p.m., all students on campus must be involved in a regular athletic practice, a fine arts rehearsal, a school­sponsored meeting, a tutorial session with a teacher, or an after­school program. Brookwood School cannot be held responsible or accountable for students left unsupervised. ABSENCE AND LATENESS Unforeseen absence, such as sickness, requires a phone call to the school office after 7:45 a.m. This call must be made by the parent. If no parental call is made, the absence will be considered unexcused, unless a signed parental note explaining the absence is brought to the office within five school days. Planned absence, such as college visitations, family trips, or educational trips requires prior clearance from the Director, who must be given sufficient time to evaluate the request. If the absence is approved, the student must see each teacher about preparing work in advance or making up work upon return. Make­up work, (including tests) whether for unforeseen or approved planned absence, is the responsibility of the student and is done at the convenience of the teacher, by a date determined by the teacher. It is the responsibility of the student to arrange with the teacher a time for make­up work to be completed. Generally the maximum time to complete make­up work is two days after the student’s return to school. Students returning after minor illness must have their assignments completed. School begins at 8:00 a.m. A student arriving late must sign­in in the appropriate office with a parent’s note or phone call that specifies the reason for being tardy. Parents are asked to accompany Lower School students to the office in Chubb Hall to sign in. A medical appointment causing lateness requires an excuse from the doctor’s office. For athletic eligibility purposes see the Athletic section. Unexcused lateness includes oversleeping, chronic car trouble, and chronic short term sickness. Unexcused lateness or absence will result in disciplinary actions, such as detention, Saturday detention, and denial of credit. The determination of what constitutes an unexcused absence is solely at the discretion of the administration. A parent’s explanation is not automatically an excuse. Excusing lateness and absence falls within the domain of the school. A student who has absences totaling 10% of the school year or 10% of any class or more may be denied credit for courses. Loss of credit will be determined by the administration and faculty after reviewing the justification for the absences. Before action is taken, the parents and student will be notified. ILLNESS The school's policy states that students must be free of fever and/or vomiting for 24 hours before returning to school. As each family abides by this policy, we will stay healthier throughout the year. Brookwood School 2015 ­ 2016 Handbook 3 EXTENDED ABSENCES Because of the importance of classroom attendance to academic success, the school expects that a student will fulfill all class commitments and meetings. Any absences of longer than 15 school days must be evaluated by the administration. Factors to be considered include: 1. An attending physician's ​
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recommendation. 2. The student's willingness and ability to handle independent study. Make­up work is the responsibility of the student and is done at the convenience of and by a date determined by the teacher, as outlined in the Handbook. 3. Completion of a satisfactory level of work in each class. 4. Failure to meet the above criteria may indicate the student should withdraw from Brookwood. The maximum extended absence allowed will be 30 school days. The Headmaster, acting in conjunction with the administration, is the authority for any decision regarding extension beyond 30 school days. ABSENCES FROM PRACTICE OR GAME In general, players should not be absent from an organized practice. Any absence should be discussed with the head coach of that sport as far in advance as possible. Details are provided in the Athletic section. SIGN­IN AND SIGN­OUT PROCEDURES Sign­In Any student arriving at school after 8:00 a.m. must enter the correct office and sign in. The correct time, according to the school clock, and the reason for lateness should be listed. Any tests or quizzes missed due to lateness are to be completed at the discretion of the teacher. Any homework assignments missed are the responsibility of the student. Sign­Out Any student leaving school for any reason before dismissal must sign­out. The same procedures regarding tests, quizzes, and homework apply as above. Any information on the sign­in and sign­out sheet is pledged in accordance with the Honor Code. LEAVING SCHOOL Authorization will not be given without written parental approval or phone call, whether for sickness or for other reasons. Students must sign in and out of the office when arriving late or leaving early. Failure to complete all parts of the sign­in/out sheet, especially the initialed authorization, results in a penalty. ADMISSIONS Brookwood School seeks to enroll students who are motivated to respond to our total school program. Admission is determined by an Admissions Committee through an evaluation of the student’s previous academic record, recommendations, the results of standardized testing, and a personal interview. An application form, which requires a non­refundable application fee, should be submitted well in advance of the desired entrance date. Written notification of acceptance and grade placement are given when all test data, transcripts, and recommendations have been reviewed by the Admissions Committee. Students who have not resided for more than one full school year in Thomas County or any geographically contiguous county may be admitted after the first semester of the eleventh grade. Exception may be made by petition to the Headmaster​
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Brookwood School 2015 ­ 2016 Handbook 4 Students new to Brookwood may not be admitted to the twelfth grade. Exception may be made by petition to the Headmaster. All candidates are considered without regard to race, color, creed, gender, national origin, or financial need. Financial aid is available to families who truly have need, who support independent education, and who seek a quality college preparatory program for their children. ACADEMIC RESOURCE CENTER (ARC) Research by neurologists and other professionals confirms that children learn in many different ways. Understanding and addressing these differences will make Brookwood School more effective in preparing students to become successful, independent learners. Consistent with this research, the Academic Resource Center reflects awareness of differences in children’s learning styles as they pursue the school’s rigorous college­preparatory curriculum. POLICIES AND PROCEDURES 1.
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Students with a documented learning disability or diagnosis of ADHD by a licensed psychologist, using a full battery of educational psychometrics are eligible for support from the Academic Resource Center. Documentation cannot be more than three years old, or a formal reevaluation by an outside psychologist will be required. The number of contact hours with these students is based on the severity of their exceptionality as well as current academic performance. Students demonstrating a discrepancy in their IQ standard score and an achievement subtest standard score of at least 20 points are eligible for services. The student must be displaying substantial difficulty in one or more of the following areas: (a) oral expression, (b) listening comprehension, (c) written expression, (d) basic reading skills, (e) reading comprehension, (f) mathematics calculations, or (g) mathematics reasoning. The psycho­educational evaluation is to help the Academic Resource Director in specifically selecting strategies appropriate for the student’s specific needs. This evaluation will in no way label the child here at school. Only the division heads and parents involved with the student will have access to the evaluation results. This will allow teachers to implement appropriate accommodations within the classroom in order to assist the student. Although there are wide breadths of accommodations and recommendations set forth in most evaluations, it is the goal of the ARC to provide only necessary accommodations. These accommodations will be decided collectively by the parents, ARC Director, division heads, and teachers. Our desire is to teach the compensation skills that students will need to be successful without accommodations. At the MS and US level, Brookwood School will only allow accommodations for ARC students and modification or diversion from the curriculum or published graduation requirements is not possible. CLEANLINESS OF CAMPUS Students are responsible for keeping the campus as neat and clean as possible. A particular area of student responsibility is the cafeteria during break and lunch. Students should not have food or drink in a classroom, hallway, or commons area. An exception may be made for bottled water in a clear container. Privileges will depend upon the cleanliness of the campus. Brookwood School Acceptable Use Policy Purpose The computing resources at Brookwood School support educational, instructional, research, and administrative activity, and the use of these resources is a privilege extended to members of the Brookwood community. Users have access to valuable school resources, sensitive data, and to internal and external networks and are expected to behave in a responsible, ethical, and legal manner. Brookwood School 2015 ­ 2016 Handbook 5 In general, acceptable use means respecting the rights of other users, the integrity of facilities, and all pertinent licensing and contractual agreements. If an individual is found to be in violation of the Acceptable Use Policy, Brookwood will take disciplinary action, including the restriction and possible loss of network privileges. A serious violation may result in suspension or termination from Brookwood School. Individuals are also subject to federal, state, and local laws governing interaction on the World Wide Web. These policies are subject to change as per state and federal law. This document establishes specific requirements for the use of all computing and network resources at Brookwood School. Scope This policy applies to all users of computing resources owned or managed by Brookwood School. Individuals covered by the policy include, but are not limited to, Brookwood faculty and visiting faculty, staff, students, alumni, guests or agents of the administration, and external individuals and organizations accessing network services through Brookwood’s computing facilities. Computing resources include all School owned, licensed, or managed hardware and software, and use of the school network via a physical or wireless connection, regardless of the ownership of the computer or device connected to the network. This includes technology and resources administered in individual divisions, personally owned computers and devices connected by wire or wirelessly to the campus network, and to off­campus computers connected remotely to the school’s network services. In addition to observing all other guidelines and school policies when accessing the internet, students are responsible for: A​
. Protection of system security. Students must notify their teacher if they become aware of any security problem with or threat to the system and/or internet access. B​
. Respect for privacy. Users must not post private information about another person or repost a message sent to them privately without the permission of the author of the message. C​
. Respect for resource limits and appropriate uses. Users will use the system and/or internet access only in a reasonable manner and as dictated by the above Purpose. Policy ●​
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Users may use only the computers, computer accounts, and computer files for which they have authorization. ●​
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Users may not use another individual's account, or attempt to capture or guess other users' passwords. ●​
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Users are individually responsible and accountable to Brookwood for appropriate use of all resources, including computers, network addresses or ports, software and hardware. Authorized users may not enable unauthorized users to access the Brookwood network. ●​
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Brookwood is bound by its contractual and licensing agreements with third party resources; users are expected to comply with all such agreements when utilizing said resources. ●​
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Users must make a reasonable effort to protect passwords and secure resources against unauthorized use or access, including configuring hardware and software to reasonably prevent unauthorized use. ●​
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Users may not attempt to access restricted portions of the network, an operating system, security software or other administrative applications without appropriate authorization by the system owner or administrator. ●​
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Users must comply with the policies and guidelines for any specific set of resources to which they have been granted access. When other policies are more restrictive than this policy, the more restrictive policy takes precedence. ●​
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Users may not use Brookwood’s computing and/or network resources to execute programs, software, processes, or automated transaction­based commands that are intended to disrupt or that could reasonably be expected to disrupt other computer or network users, or damage or degrade performance, software, or hardware components of the system. ●​
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Users may not use tools that are normally used to assess security or to attack computer systems or networks (e.g., password 'crackers,' vulnerability scanners, network sniffers) unless they have been specifically authorized to do so by the CIS Information Security Group. Social Media Policy Brookwood School 2015 ­ 2016 Handbook 6 Social media terms prohibit the use of their services by children under the age of 13 and will terminate any such accounts. Federal Law requires that users of social media must be over the age of 13. Any user under the age of 13 that participates (likes, comments, etc.) on Brookwood School’s official social media outlets will be blocked. Students under the age of 13 are prohibited to link their Brookwood e­mail addresses to any social media platform. If a Brookwood e­mail is found linked to an account of such a student, the e­mail account will be suspended. User Compliance User of Brookwood School’s computing services who accept any school­issued computing accounts, agree to comply with this and all other computing related policies and to keep current on changes in the computing environment. Any removal of school­installed applications is prohibited and the acceptance of a school issued device is an agreement in which these applications remain installed. Privacy Within reason, Brookwood School respects freedom of speech and access to information. The school may monitor usage and/or activity to fix an issue, or to investigate a complaint, such as in the event of a bullying situation as outlined in the Brookwood School Student/Parent Handbook. Students should be aware that the school may review files and other communications to maintain the integrity of the network, and to ensure responsible use of equipment. Users should have no reasonable expectation of privacy in their use of Internet access or the system. Teachers or other school officials may, without prior notice, monitor use, including email when use of e­mail is permitted, as well as stored communications and files. Digital Citizenship Guidelines The technology program, like all programs at Brookwood School, operates under a system of trust and shared responsibility. Any violation of that trust or any repeal of responsibility will be dealt with quickly and severely. With the privileges of network access come responsibilities, and as technology changes, so will these privileges and responsibilities. While it is the duty of the school to communicate any changes in policy, it is likewise the duty of users to remain cognizant, as no use statement can be final or comprehensive. Logging into the network for the first time indicates that this statement has been read and its ramifications understood. ●​
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Users will assess how much time they spend with digital media and balance that with offline activities. ●​
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Users will refrain from playing games on a digital device during the school day, between 7:45 a.m. and 3:00 p.m. ●​
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Social media will be utilized only for school­related purposes during the school day. ●​
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Misrepresenting oneself, even electronically, will be considered lying and will thus fall under the purview of the Honor Code. A person may NOT use another’s login or password under any circumstances without permission of the other student for each use. ●​
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Accessing another’s data, files or account is a basic violation of that person’s privacy. ●​
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The use of another’s data or files without permission is stealing and will be treated as such under the Honor Code. ●​
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No user is permitted to change, alter, modify, or adjust the software configuration of the network or of an individual workstation. To do so will be considered electronic vandalism, which will be treated as a major disciplinary infraction, subject to action ranging from suspension to expulsion. ●​
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Users are not permitted to download, possess, load, or run programs or executable files that alter the software configuration of the network or an individual workstation. ●​
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Impairing network operations by bypassing restrictions set by the network administrator is electronic vandalism and will be considered a major disciplinary infraction. ●​
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The Internet carries material that is inappropriate for students. Accessing inappropriate Internet sites will be considered a major disciplinary infraction. Brookwood School does not distinguish between inappropriate material in printed and electronic form. If students are in doubt as to what constitutes inappropriate material, they should see a faculty member before accessing or taking possession of the material. ●​
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All standards governing normal verbal or written communication apply to the school’s electronic mail system. Abuse of this system will be considered a major disciplinary infraction. Brookwood School 2015 ­ 2016 Handbook 7 ●​
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Users should remember at all times that all workstations, software, and mailboxes remain the property of Brookwood School. Students are not permitted to use computers in the classrooms without permission of the teacher. The school has the right to access any material on the network at any time. ●​
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Users will monitor and take responsibility for their digital presence/footprint, remove or seek help removing anything inappropriate, and use privacy settings to control access to personal information. ●​
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Users will assess the form (e.g. email, text, post), audience, and purpose of online communications and use the appropriate level of language and formality. ●​
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Students will inform a Faculty Member when: teasing crosses the line and is hurtful; other users engage in hate speech; any physical threats are made; an individual is receiving an excessive number of messages; an individual is being excluded in a hurtful way; and/or a posting is sexually explicit. ●​
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Users will not damage the digital or physical property of others. Student Care Of Computer Students will: ●​
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bring computers to school charged every day. ●​
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not download or install any prohibited software or applications. ●​
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keep the computer’s lid closed when moving around so that it is in standby mode, remove jump drives, and transport it in an approved carrying case. ●​
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store laptops in a secure location. ●​
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report laptop damage to classroom teachers or to the Technology Office as soon as possible. Examples of misuse that can damage a laptop include: dropping, placing heavy objects on top of the laptop, or exposing the laptop to food, liquids, or excessive heat or cold. ●​
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treat laptop power supply with care. ●​
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backup data regularly to a personal external hard drive through Time Machine​
(Highly Recommended). ●​
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only use approved cleaners designed for LCD screens (regular glass cleaners that contain alcohol or ammonia will cause damage). ●​
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clean the keyboard, track pad, and surfaces with a slightly damp cloth while the computer is turned off and never spray cleaners directly on to the computer. ●​
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never use a pencil, eraser, or other object on the track pad. ●​
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not place stickers on the inside of the laptop or under the cover. Any stickers applied may only be applied directly to the protective case ●​
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not remove the protective case placed on the laptop by the school. ●​
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not touch the screen with sharp or pointed object. ●​
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not place anything between the screen and the keyboard when closing the computer. ●​
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use my laptop on a sturdy surface that allows for adequate air circulation. Placing the laptop on a pillow during use or blocking the side air vents can cause it to overheat. ●​
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restart my laptop and log in while at school at least once a week to ensure that the latest updates are installed. ●​
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save and close documents and quit applications not in use in order to keep the laptop running optimally. ●​
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conserve battery life by doing the following: turning off the keyboard backlight (F5), turning down the screen brightness (F1), turning off Bluetooth and closing applications. GENERAL STATEMENT ON VIRTUAL WORLD ISSUES Students are expected to demonstrate respect for self and others in all electronic communications; even those generated outside of school. When e­mails, blogs, postings, texts, chats, photos, videos, or other electronic communication of an offensive or derogatory manner come to the attention of the Upper School administration, disciplinary consequences may result. This is regardless of whether the communication occurred on or off campus. Communications that relate to the violation of a major school rule (e.g., use of alcohol or other drugs, hazing, harassment, bullying, or academic dishonesty) will be addressed with the same level of concern and severity as if they had been originated in the real world. Please see Brookwood School’s Acceptable Use Policy for complete Brookwood School 2015 ­ 2016 Handbook 8 guidelines regarding the use of computers on campus. All Brookwood students who use social networking programs (such as but not limited to Twitter, Google+, or Facebook) are expected to keep their pages in privacy mode; students will be held responsible for inappropriate posts and comments. We caution students to bear in mind that images and communications generated in the virtual world are never truly private and can last forever. Poor decision­making in this area can impact students in the college admissions process, and into their adult lives. GENERAL STATEMENT ON AUTHORITY TO DISCIPLINE The administration of Brookwood School has the responsibility to see to the well­being and safety of all students enrolled. The rules and guidelines contained in this handbook are formulated to serve as signposts of acceptable behavior which, in turn, assure the welfare of all. The school administration reserves the right and has the authority to discipline students for violations of school rules as stated in the handbook. This right and authority includes disciplinary action against, or dismissal of, any student who is involved at any time in any activity on campus, or during a school sponsored activity off campus, that in the administration's opinion, reflects in a negative manner on the school. The Headmaster, through the administration, reserves the right and has implied authority to impose penalties for violations of policies stated herein as well as for other behavior not prescribed in the handbook. This right includes disciplinary action against or dismissal of any student who is involved at any time in an activity on or off campus that reflects in a negative way on Brookwood School. The administration also may enact punitive measures when, in its judgment, the welfare of a student or the school community is best served. The school cooperates completely with all investigations by law enforcement and government agencies. GENERAL BEHAVIOR Students are expected to conduct themselves at all times as young ladies and gentlemen in their language and behavior toward one another and toward the adults who supervise them. Failure to do so will result in disciplinary action. The school reserves the right to address behavior which is in conflict with the good order and discipline of the school, even though such behavior may not be specifically included in the rules and regulations as noted in this handbook. Students are expected to take responsibility of their belongings; students should be aware that their belongings (e.g. lockers, backpacks, cars, etc.) can be searched by a member of the administration at any time for any reason. ALCOHOL, DRUGS, AND ILLEGAL SUBSTANCES (ON CAMPUS) Brookwood is committed to being a drug free school. Any student who is determined by the Headmaster to have illegally consumed, purchased, possessed or distributed alcohol, illegal drugs, drug paraphernalia, or inhaled substances while ​
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, while participating or observing in a school sponsored or sanctioned event (e.g. dance, athletic event, school trip, etc.), or on the way to school or a school sponsored event, will likely receive the consequence of expulsion from Brookwood School. Furthermore, the Headmaster, through the administration, reserves the right to apply disciplinary consequences for substance use that has occurred off campus. Brookwood School 2015 ­ 2016 Handbook 9 TOBACCO Any student consuming or possessing any form of tobacco at school or while participating in or observing school activities on campus upon the first offense shall be suspended from all classes for a minimum of one school day, and may be suspended from extracurricular activities for one week or more. Upon a second offense, an offending student may expect a more serious punishment, which could include expulsion. GANGS Membership in a gang is illegal in Thomas County. If a student is ascertained to be a member of a gang, they will be expelled by the Headmaster. VANDALISM Deliberate destruction or marring of public or private property by a student while under school supervision will result in restitution of all damages as well as other possible penalties. ITEMS NOT ALLOWED AT SCHOOL Students are not allowed to have matches, lighters, and water pistols. Such items may be confiscated and held for a period of time. In the interest of safety for all concerned, students are not allowed to bring bicycles, scooters, skates, skateboards or similar vehicles to use on campus during football games. OFF LIMITS During the school day students are not allowed in these areas: woods, track, athletic fields, bleachers, press box, parking lots, faculty workrooms, Letterman’s Lounge, kitchen, gym, storage rooms, and offices without specific permission from a faculty member. Middle and Upper School students are not allowed to enter the cafeteria during Lower School lunch or the Lower School areas except for assemblies or with special permission. WEAPONS Students may not have any weapons or explosives on the Brookwood campus. This includes firearms in your vehicle. It is a federal offense to have guns on campus in most circumstances. While members of sporting clay teams are legally permitted to have their shotguns on campus, it is Brookwood’s policy that this is not permitted; violation will carry a noteworthy disciplinary consequence. VIOLENCE The use, or threatened use of violence is strictly forbidden. Any threat between Brookwood students involving a firearm will immediately be reported to the police. Furthermore, malicious or false reports will be treated with the same severity as genuine threats. MARRIAGE OR PREGNANCY Married or pregnant students will not be accepted at Brookwood. Such students may not remain if already enrolled. FUNDRAISING As an independent school, Brookwood must seek funds, in addition to tuition and fees, in order to cover our expenses. We expect every family to contribute to the unrestricted Brookwood Fund in some measure. While we recognize that every family cannot contribute equally to the Brookwood Fund, we do believe that every family can and should make some kind of annual unrestricted gift for the general support of Brookwood. Our percentage of families contributing to the Brookwood Fund should be 100%. Fundraising activities are an integral part of any school’s life, whether public or private. Many student organizations have worthy causes to support and parents may feel they need to choose which projects they would like to support via bake sales, service days, or other small fundraisers. Brookwood School seeks to provide funding for many student organizations to limit the financial demand on our students and parents. Brookwood School 2015 ­ 2016 Handbook 10 Parents’ participation in the organization and implementation of fundraising activities is an important part of their involvement. Strong leadership provided by parents produces excellent results. Hard work is certainly one way that parents can give to the School, and we have always benefited from the strong commitment of our parents to helping with fundraising. Support of parent organized fundraisers is not considered to be a substitute for a Brookwood Fund gift. Any fundraising projects must be approved by the Director of Advancement. HONOR Brookwood is a community that believes strongly in the concept of honor. Specifically, we do not tolerate lying, stealing or cheating. For all students at Brookwood the concept of personal honor is viewed as an essential cornerstone of a Brookwood education, and it applies to all of our actions. Students in Junior Kindergarten through twelfth grades show their commitment to this code by signing an honor pledge each fall. All Upper School students are governed by the Honor Code which is set out in the Upper School Handbook. Violations of the honor system by Middle School students may be subject to the procedures of the Honor Code, when it is deemed appropriate. In the Lower School, honor violations are handled administratively. BULLYING PREVENTION POLICY Brookwood School specifically prohibits bullying of or by any student. “Bullying” means systematically and chronically inflicting physical hurt or psychological distress on one or more students. Bullying also means unwanted purposeful written, verbal, nonverbal, or physical behavior, including but not limited to any threatening, insulting or dehumanizing gestures (including electronically transmitted acts – i.e. internet, cell phone, personal digital assistant, or wireless hand held device), by a student that has the potential to: create an intimidating, hostile, or offensive educational environment, or: cause long­term damage, discomfort or humiliation, or reasonably interfere with the individual’s school performance or participation. Bullying is prohibited at the following locations: ● On the campus of Brookwood School; ● At any location whatsoever, during a Brookwood School related or Brookwood School sponsored program or activity; ● On any Brookwood School bus; ● Through any computer or electronic device while on any of the locations specified in the above three locations; ● Through any computer or electronic device while not on any of the locations specified in bullets 1­3 above, when a threat is made using such computer or electronic device that can be carried out in any of those locations, specified in bullets 1­3. Examples of bullying include, but are not limited, to: 1. unwanted teasing 2. threats 3. intimidating 4. stalking 5. cyberstalking 6. cyberbullying 7. physical violence 8. sexual, religious, or racial harassment 9. public humiliation 10. destruction of school or personal property 11. social exclusion, including incitement and/or coercion 12. rumors or spreading of falsehoods Consequences of bullying may include, but are not limited to, disciplinary action by the Dean of Students or school administration. Brookwood School 2015 ­ 2016 Handbook 11 Students and parents are encouraged to report, either verbally or in writing, suspected incidents of bullying to the school counselor. A complaint may be made using the ​
Bullying Complaint Reporting Form ​
located in the school counselor’s office. HIV/AIDS POLICY Brookwood School endorses and supports the NAIS statement on HIV/AIDS, the guidelines of the Center for Disease Control and the Surgeon General's Report on Acquired Immune Deficiency Syndrome. Any student with any form of HIV/AIDS shall be required to inform the Headmaster as soon as he or she has knowledge of this diagnosis. Appropriate steps, as outlined in the school policy, will be taken. The complete policy on HIV/AIDS is available in the Headmaster's office. THE PARENT COUNCIL AND THE SCHOOL The Parent Council at Brookwood School is chartered by the Board of Directors, which approves its by­laws. The Parent Council exists to further the school’s mission through volunteer work within the school, through fundraising in coordination with the overall school advancement plans, through promoting communication within the community, and through special events that bring the School community together. The council works with the Headmaster and administration to support the school and its policies and procedures. The council neither participates in policy­making by the school nor functions as a lobbying group. It is a service organization devoted to the enhancement of Brookwood School and offers parents a direct means of getting involved in the life of the school. PARENTS AND BROOKWOOD SCHOOL To be successful, Brookwood School needs and expects the cooperation of our parents, who must understand and embrace our mission, share our core values, and fully support our curriculum, faculty, and staff. When joined by a common set of beliefs and purposes, this school and our parents form a powerful team with far­reaching positive effects on children and the entire school community. In the paragraphs below we set out key principles that determine how we operate and what the school and parents can expect from each other. The Basis for a Good Relationship:​
Parents and the faculty and staff will be successful if they base their working relationships on three concepts: civility, honesty, and respect. Understanding the School Decision­Making Processes:​
In practice, the greatest impediment to effective teamwork between the school and parents grows out of misunderstandings about the decision­making processes at the school. Brookwood has the responsibility to communicate our procedures to parents, who, in turn, have a responsibility to become informed members of the school community by paying attention to the school’s communications. The Role of the Board of Directors:​
At Brookwood School, the policy­making authority at the highest level resides in the Board of Directors. This Board usually consists of ten volunteers, most of whom are current parents. The Board of Directors does not intervene in the daily affairs of the School, such as curriculum development and the hiring, evaluating, or firing of faculty and staff. Instead, the Board focuses on three areas critical to the success of the institution: ● it selects, evaluates and supports the Headmaster to whom it delegates the authority to manage the school; ● it develops broad institutional policies that guide the Headmaster in running the school; ● and it is accountable for the financial well­being of the school. It is important for all parents to understand that in the conduct of its official business, the Board acts only as a whole. Individual Directors, including the Board Chairman, have no authority to act unless specifically authorized to do so by the Board acting as a whole. Brookwood School 2015 ­ 2016 Handbook 12 Keeping Informed about the Board of Directors:​
Parents who are interested in the actions of the Board of Directors at Brookwood can learn about the work of the Board by attending the Annual Meeting and by talking to the Headmaster. The Role of Parents:​
Parents play an essential and positive role in the life of Brookwood School. Not only are parents advocates for a quality education for their children, they are expected to support the faculty and administration through extensive volunteer activities, attendance at important events, and through voluntary contributions to the Annual Fund and other fund­raising activities such as the Auction. At Brookwood the relationship between parents and the faculty and administration is formally governed by the school’s written enrollment contract and handbook, in which procedures are spelled out. When parents choose to enroll their child at Brookwood, they agree to subscribe to our mission, follow our rules, and abide by our decisions. We believe that trust and mutual respect are the most essential underpinnings of effective working relationships with parents. Parents need to stay informed about their children and the important events in the life of the school. Brookwood has a similar obligation to provide parents with timely and pertinent information and seeks to do so through various publications and reports. As a school, we are open to suggestions for ways we may improve our communications. The faculty and administration of Brookwood benefit from thoughtful questions and suggestions from parents about the ways we can do a better job in the education of our students. Parents should realize that there are many valid reasons why good ideas and suggestions are not immediately adopted. Parents are asked and expected to behave with civility and respect toward all members of the Brookwood community. Parental behavior is a factor in the contract reenrollment process. Procedure for Expressing Concern about a Situation or Decision:​
In the course of the school year there will be times when parents may have concerns about a decision or situation that arises. Parents should feel free to ask questions or express their concern within the following guidelines: ● Remember that civility, honesty and respect are characteristics that we expect everyone in our community to exhibit. The fact that parents pay tuition does not give them a right to be rude or disrespectful to the professionals who are the faculty and staff. ● Remember that we all have the same goal—the education of our students to enable them to consistently achieve to the best of their abilities. ● Remember that the most effective way to get an answer is to communicate a concern openly and constructively to the teacher or administrator closest to the problem. Our teachers understand that you sometimes have questions and they want to answer them. ● Remember that children do not always provide you with an accurate account of what happened. It is wise to withhold judgment until you determine the facts in any situation. ● Remember that we all make mistakes and that the school’s procedure in such situations is to acknowledge our errors, apologize and try not to repeat the mistake. ● Remember that in most cases the Headmaster is not where you first take your problem because if you have not discussed it with those more directly involved, he will ask you to do so. ● Remember that efforts by parents to lobby other parents will most likely be viewed as counterproductive by the faculty and administration. ● Remember the Board of Directors is not an appeals court that will overturn decisions made by the administration of the school. ● Remember that our goal in dealing with problems is to find enough common ground to continue a mutually respectful relationship, even though parents may not agree with every decision by the School. Resolving Problems:​
We hope that each school day is happy and fulfilling for both students and teachers and that parental expectations are being fully met. However, should any student or parent perceive a problem or conflict to exist involving a teacher, another student, curriculum, or any other aspect of the school, he or she should adhere to the following process in order to seek resolution: ● Speak personally to the faculty member directly responsible for the area in which the problem occurred. Brookwood School 2015 ­ 2016 Handbook 13 ●
●
If the problem persists, consult the appropriate Division Director. If the problem is not resolved, the parent should speak to the Headmaster. SAFETY PICK­UP CIRCLE The safety of our students is of primary importance and cannot be compromised. Therefore, we ask that you not park your vehicle (even for the quickest of errands) in the pick­up circle in the mornings before 8:30 a.m. or in the afternoons after 2:30 p.m. This will ensure that traffic moves smoothly and that our students remain safe. For pick­up and drop­off procedures, see Lower School/Middle and Upper School Arrival and Dismissal Guidelines. EMERGENCY CLOSINGS Occasions may arise when the school will not be open or when it will be closed because of emergency conditions (i.e., snow or icy conditions, hurricane or tornado warnings, electric power failure). When this happens, announcements will be made by our Alert Now automated telephone and text system. EMERGENCY NUMBERS It is essential that the school office have a number on file where one or both parents can be reached. A relative or nearby neighbor's number is also helpful. Each parent is required to fill out an emergency medical form with the office. A change of address or phone number at any time during the school year should be reported to the office. SAFETY DRILLS All classes regularly practice fire, tornado, and lockdown drills. SOCIAL MEDIA AND EMAIL POLICY Social media terms prohibit the use of their services by children under the age of 13 and will terminate any such accounts. Federal Law requires that users of social media must be over the age of 13. Any user under the age of 13 that participates (likes, comments, etc.) on Brookwood School’s official social media outlets will be blocked. For Facebook’s Terms ​
click here​
and reference section 4. For Twitter’s Terms ​
click here​
. It is prohibited for students under the age of 13 to link their Brookwood e­mail address to a Facebook or Twitter account. If a Brookwood e­mail is found linked to an account of such a student, the e­mail account will be shut down through our filtering system​
. USE OF THE BROOKWOOD CAMPUS Brookwood School does not accept responsibility for students on campus in school­sponsored or non­school­sponsored activities unattended by supervising adults. Use of Brookwood facilities by individuals or groups not currently attending or employed by Brookwood is expressly forbidden without specific permission of the Headmaster or Athletic Director. VISITORS ON CAMPUS All visitors to Brookwood School are required to sign in and receive a visitor’s pass. Middle and Upper School family visitors may receive a pass in Flowers Hall; Lower School family visitors may receive a pass in Chubb Hall. All non­family visitors must sign in in Flowers Hall. It is not necessary to sign in for special programs such as assemblies, Honor Days, special events, etc. VOLUNTEERS Parent volunteers are valuable assets to the success of the school program, and we invite the parents to become a part of the volunteer program. No previous experience is necessary. There are many jobs volunteers can do. They can work with individual students, listen to students read, read to students, share talents, assist in the library, do Brookwood School 2015 ­ 2016 Handbook 14 clerical work, and many other tasks. If you are interested, be sure to contact the school director or an officer of the Parent Council. Whether you can give just one hour a week, or many hours, we need you! Expect your years at Brookwood to be active, busy ones. There are many special events to keep everyone entertained. To be successful, all these activities depend on your support and enthusiasm as well as that of your child. "Catch the Brookwood Spirit" and join in the fun which is incorporated into a strong academic curriculum. Learning and school can be educational and fun too. You and your child benefit even more from the Brookwood spirit when you become a real part of the school through participation. Brookwood School 2015 ­ 2016 Handbook 15 LOWER SCHOOL HANDBOOK ARRIVAL AND DISMISSAL GUIDELINES The safety of the children during arrival and dismissal is the responsibility of the school and the family. Lower School children who arrive prior to 7:50 a.m. are to report to the atrium of the Junior Kindergarten/Kindergarten building. Lower School faculty and staff provide supervision beginning at 7:30 a.m. each morning. ​
Lower School children are not to be dropped off prior to 7:30 a.m. All students are expected to be in their classrooms and ready to begin the day at 8:00 a.m. Students who arrive after 8:05 a.m. are asked to go to the Lower School Office to sign in and get a tardy slip. A parent is asked to accompany Lower School students. When students have an early dismissal, parents may sign them out in the Lower School Office. Lower School teachers and administrators direct arrival, dismissal, and pick up. Students are instructed on appropriate pick­up procedures including carpool stations and when to enter cars. Drivers should watch for and follow teachers’ directions. ​
All cars must have the carpool number provided by the school prominently displayed on the driver’s side sun visor​
. This increases the efficacy of the pick­up system. Additionally, parents are strongly encouraged to refrain from cell phone conversations while participating in drop­off and pick­up activities. Because of the heavy automobile traffic, walking to the carpool area is strongly discouraged. If you would like to pick your child up on the sidewalk, please stand at the breezeway between the Williams­Parker Library and the Junior Kindergarten/Kindergarten Building prior to students entering the Junior Kindergarten/Kindergarten Building for pick up. Any changes in regular carpool procedures are to be communicated to the Lower School Office and the student’s teacher prior to 12:30 p.m. each day​
. Email is the best method of communicating these changes. Please email both the student’s teacher and Lower School Administrative Assistant. ​
Junior Kindergarten changes are to be made prior to 11:00 a.m. each day. AFTER­SCHOOL KIDS PROGRAM (ASK) ASK​
is available for JK­5th grade students. The program provides safe, affordable child­care for families of Brookwood School. Parents may enroll their children on a permanent basis or use it as necessary. The program is housed in the Junior Kindergarten/Kindergarten Building and begins at 11:45 a.m. for Junior Kindergarten students and at 2:50 p.m. for Kindergarten through fifth grade students. The ASK Program provides age­appropriate activities and caring supervision until 6:00 p.m. each day. The cost of the program is charged at an hourly rate and billed monthly through the Business Office. Any Lower School student who has not been picked up from carpool by 3:15 p.m. will be sent to ASK, and the parents will be charged accordingly. COMMUNICATION The unique reciprocal relationship between teachers and parents in the Independent School environment is one of the greatest benefits to our students. Regular communication provides the basis for this shared purpose. Brookwood School uses the following mechanisms to communicate with parents and ensure a common set of beliefs and practices for fulfillment of the school’s mission. SNEAK­A­PEEK DAY The first day of school each year is Sneak­a­Peek Day. Families are invited to attend the scheduled activities, visiting the classrooms, and meeting teachers. The Junior Kindergarten and Kindergarten Parent’s Night meetings occur on the evening of Sneak­a­Peek Day. Brookwood School 2015 ­ 2016 Handbook 16 PARENT NIGHTS Parent Nights are held each fall for each division. These evening meetings allow parents the opportunity to meet teachers, visit classrooms, and hear plans for the school year. WRITTEN AND E­MAIL COMMUNICATIONS Brookwood School strives to maintain consistent written communication with its families. ​
Each Friday students in the Lower School receive Friday Folders with the week’s work. Additionally, the Lower School Director and teachers publish school information on Haiku, Brookwood’s learning management system​
. The Headmaster publishes regular communication. Each of these communications provides timely, pertinent information to our families. Parents are strongly encouraged to review these materials each week. REPORT CARDS AND PROGRESS REPORTS Student achievement is carefully monitored throughout the school year and formally communicated to parents through online grades, report cards, and standardized testing data. Every nine weeks formal report cards and teacher comments are published online. A user ID and password are provided for each parent. At times, students can experience difficulty in attaining the growth and achievement necessary for moving forward in the curriculum. When these issues arise, conferences and communication including the Lower School Director allow parents and teachers to discuss and address individual student needs. A failing grade for the year in any academic subject requires successful completion of 30 hours of approved tutoring during the summer in order to return to Brookwood School. A tutoring plan, including assessments, must be approved by the division director. PARENT CONFERENCES A formal parent teacher conference day is held each fall. All parents are highly encouraged to participate in this opportunity to discuss student achievement, personal goals for their child, and to review standardized test results. Additionally, teachers often communicate with parents through notes, phone calls, and e­mails. Parents are encouraged to maintain communication with teachers and may request conferences as necessary. LOWER SCHOOL DRESS CODE SCHOOL DAY ATTIRE Students are required to arrive on campus in proper attire. Dress code violations are handled by teachers and administrators and may result in a student being asked to change into proper attire. The aim of the dress code is to reflect the proper attitude and respect for the school setting and the student’s purpose in attending school. General guidelines include no oversized clothing or excessively tight clothing. Clothing should be modest in nature with no large logos or graphics, and clothing should be in good condition with no rips, frays, or unfinished edges. ​
It is helpful if students’ names are on jackets, lunchboxes, and other items that may become lost at school. ACCEPTABLE DRESS CODE INCLUDES​
: Pants:​
​
All pants (slacks, jeans, shorts, skirts for young girls) should be neat and well­fitted. Athletic style pants or shorts are not appropriate. Camouflage and hunting apparel is not appropriate for school. Shorts and skirts must be appropriate length extending at least below the fingertips with arms fully extended. Belts are necessary for pants with belt loops for students in grades 1­5. Kindergarten and Junior Kindergarten children may refrain from using belts as necessary. Shirts and Dresses:​
All shirts (polo, button down, approved t­shirts) should be neat and well­fitted. Athletic style shirts, including Brookwood field trip t­shirts, are not appropriate except on assigned “Spirit Days.” Camouflage and hunting apparel is not appropriate for school. Shirts should be modest in nature and be tucked in for all young boys. Girls with shirts designed to be tucked in must also adhere to this policy. Approved t­shirts are good quality t­shirts with no graphics (screen printing), large logos or pictures.​
Tops may not be sheer. Brookwood School 2015 ­ 2016 Handbook 17 Outerwear:​
All outerwear should be neat and well­fitted. Sweaters, jackets, coats and sweatshirts are acceptable in cooler weather. Inappropriate slogans or advertising are not acceptable. Shoes: ​
For the safety of our students, all students should wear well­fitted shoes with at least an ankle strap on the back. No flip flop style sandals are appropriate for Lower School students. Athletic cleats are not appropriate for school wear. Tennis shoes are required for students to participate in Physical Education classes. Other Dress Code Considerations:​
Hats and caps are not appropriate attire on campus. Earrings on boys are not appropriate. Hair should be neat, clean and of an appropriate length (at or above the ear lobe, above the eyebrows and collar for young boys). Traditional cuts and styles are acceptable. Hair may not be an unnatural color. FIELD TRIP ATTIRE Field trips not only give Brookwood students an opportunity to learn and have fun, they also give the students opportunities to represent the school in the community. Brookwood groups often receive compliments on their good behavior and neat appearances. Please help your young child remember to wear appropriate field trip attire when it is needed. Field trip dress may vary according to the destination and activity planned; however, ​
unless you are notified by your child's teacher, the following attire is expected for all trips: Field Trip Shirt Policy​
: Each Lower School student will be issued one Field Trip polo shirt and one Field Trip T­shirt during registration. The Field Trip polo shirts are navy blue, polo­style shirts and bear the Brookwood seal. The Field Trip T­shirts are also navy blue and bear the Brookwood seal. Our students regularly attend events off campus, and having a uniform shirt will allow our teachers and chaperones to quickly and easily identify Brookwood students. These shirts will enhance the safety and security of our students. Lower School students must wear the Field Trip shirts on these designated days. Extra Field Trip shirts are available for purchase from the Lower School Office and students are allowed to wear the shirts to school and to school functions. All Field Trip shirts are the property of Brookwood School. Each student is responsible for the care and maintenance of the Field Trip shirt issued to him or her. If a student’s Field Trip shirt is lost or damaged, the student’s account will be charged the replacement cost of the lost or damaged shirt, and the school will issue another shirt to the student. Any student who withdraws from Brookwood must return the Field Trip shirt upon withdrawal. Field Trip Attire for Boys​
: S​
lacks, Brookwood School Field Trip polo shirt or oxford cloth type button front shirt (as requested), leather shoes, socks, belt if appropriate. ​
Khaki cargo pants do not qualify as field trip attire. Field Trip Attire for Girls​
:​
​
S​
​
lacks, skirts, Brookwood School Field Trip polo shirt or dresses (as requested), leather or “Sunday shoes,” socks, and belt if appropriate. ​
Khaki cargo pants do not qualify as field trip attire. Special Notes​
: Jeans are not acceptable field trip attire for boys or girls. ​
Keds, boots, tennis­type, or "athletic­type" shoes​
are not acceptable field trip attire for boys or girls. All shirts for boys must have a collar. BOOK BAGS: Lockers in Chubb Hall will not accommodate the size of rolling book bags. RULES AND DISCIPLINE The school rules at Brookwood have been made so that there is group cooperation during the school day. These regulations are necessary for individual safety and the welfare of each student and the school itself. These rules for the campus, bus, afternoon pickup, lunchroom, library, classroom, etc. are discussed by the faculty with the students Brookwood School 2015 ­ 2016 Handbook 18 on many occasions. It is expected that the students will show respect for these rules and that they will show respect to the faculty. When school and parents work together on any discipline problems which may arise, the child is the one to benefit. Parents will be notified of minor infractions through written communication. More serious problems will be addressed through parent/teacher conferences or phone calls. The faculty needs and seeks the support of each parent in helping to keep a well­disciplined school. BUS AND BUS STOP BEHAVIOR While riding the school bus, every student is expected to observe all safety rules. Students are made aware of these by the bus driver. These rules should be followed on all occasions, whether traveling to and from school on a daily basis, or taking a field trip with the class. It is absolutely necessary for each and every student to obey the bus driver. When a student cannot follow the rules on the bus, she/he may be suspended from riding the bus. It then becomes the obligation of the parent to transport the student to school. Parents, please cooperate with the school and the driver as the school is concerned about your child's safety. Students should assume responsibility for the cleanliness of the bus at all times. They should not leave litter or belongings behind. It is important to remember to respect the property of the school and others. Every student is expected to act in an orderly fashion at the bus stop. To discourage problems, it is strongly suggested that children not be permitted to arrive at the bus stop too early. There is no supervision at the stop by the school; therefore, it is the responsibility of all parents to monitor their own child's behavior. TOYS AND VALUABLE ITEMS Children should not bring to school toys or other items not considered school tools. The school cannot accept responsibility for such things as valuable jewelry, expensive toys, or large amounts of money. Special toys which are lost or damaged often cause children to become unhappy and present problems which sometimes cannot be resolved. Examples of other items that should not be brought to school are skateboards, MP3 players, and electronic games. CLASSROOM AND PLAYGROUND Students are expected to follow the playground/classroom rules and the directions of the faculty and staff. CELL PHONES Use of cell phones and other electronic devices during the school day or during pick­up is not allowed. If teachers make an exception to this policy for field trips, they will provide guidelines for their use. SCHOOL STRUCTURE AND CURRICULUM Brookwood is divided into the Lower School (Junior Kindergarten­Grade 5, the Middle School (6­8) and the Upper School (9­12). Fulfillment of the school’s mission begins in Lower School. In the early grades students begin to use their time wisely, participate in class discussions, respect those who teach them, and appreciate education and learning. The Lower School uses a spiraling, sequential process in teaching the curriculum. Careful attention is given to the development of important basic skills. Reinforcement and enrichment are both vital parts of this process. Lower School experiences prepare students for continued formal learning and encourage independent growth. The curriculum encompasses the following instructional areas: reading, phonics, literature, writing (creative expression and penmanship), spelling, grammar and usage, dictionary skills, oral expression (speaking and listening), study skills, mathematics, social studies, science, Spanish, physical education, art, music, drama, library skills, and computer skills. Brookwood School 2015 ­ 2016 Handbook 19 ASSEMBLY Assemblies are held in the Hines­Watt Hall or Chubb Hall as scheduled. These usually begin at 8:30 a.m. These are informal occasions for sharing together. Parents are invited to join the Lower School when appropriate. HOMEWORK Homework is considered to be an important part of the curriculum at Brookwood. It increases a sense of responsibility in the student, and it is an added opportunity to develop skills. The American Academy of Pediatrics suggests that ten minutes per night per grade level is an appropriate amount of homework. Brookwood works to teach our students responsibility within these guidelines. Homework usually fits into one of three categories: practice on skills learned in class, preparation for participation in the next day's lessons, or enrichment. TEXTBOOKS Textbooks and workbooks are provided to the students based on a yearly curriculum fee. Students should develop a sense of responsibility for taking proper care of the books which are issued to them. Students are encouraged to use book covers on textbooks throughout the year. Each student should have a book bag in which to carry her/his books. In the event that a student loses or damages a book, the family will be billed an appropriate charge. LIBRARY Brookwood School is proud of its library and the services it provides. Lower School classes are taught library skills or they participate in a story time once a week. The library is available during the school day for student use. Books are checked out two weeks at a time, with renewal permitted. Students who finish a book before it is due may return it and check out another one. When a book is lost or damaged, the cost of replacement must be charged. Overdue books will incur a fine. Any student failing to return books or failing to pay a fine will not receive his or her report card until the library clears the records. SPECIAL EVENTS CLASS PARTIES Parties in the Lower School may include Christmas, Valentine's Day, and the End­of­School. Other activities may be planned by the teacher as they relate to special projects, programs, or learning activities. If parents would like to help with these events, they should contact the classroom teacher. Guidelines for these events are shared at Parent Night. Please do not assist in planning any surprise events without discussing those plans with the Lower School Director. Parents should not assess students for costs of party favors, toys, or student gifts at end­of­year parties. OFF CAMPUS PARTIES Birthday party invitations may not be passed out at school unless all students or all students of one gender are invited. Parents are also asked to arrange off­campus pickup for parties that exclude some students. Brookwood School 2015 ­ 2016 Handbook 20 MIDDLE AND UPPER SCHOOL COMMON POLICIES ACADEMIC PROBATION Any student failing one class for a nine weeks or semester grading period or having a cumulative GPA of 1.8 or less for the previous semester will be placed on Academic Probation. Students and parents will be informed by letter of the probational status. Students on Academic Probation will be required to attend tutorials each week with teachers in any classes in which they had a C­ or F average. Failure to improve grades beyond the above standards by the end of the next nine weeks may result in the student being placed on Academic Restriction. ACADEMIC RESTRICTION Any student who fails two or more subjects for a semester grading period will be placed on Academic Restriction. Any student who remains on Academic Probation for an extended period may be placed on Academic Restriction. Any student on Academic Restriction will be suspended from any extracurricular activities including athletics, fine arts events, clubs, and school offices. Students and parents will be informed by letter of the Academic Restriction status. This suspension will last until the end of the next semester. Each case is handled individually, but failure to improve grades above Academic Restriction status by the end of the next semester could result in the student being asked to leave Brookwood. Extra help from the faculty is available daily from 3:05 to 3:35. (Except Tuesdays because of faculty meetings.) Faculty members may also arrange other times at the student’s and teacher’s convenience. Students are strongly encouraged to ask for extra help at any time. Students failing a course will be required to come for tutorial help. Consistent failure by a student may mean that he or she should withdraw from Brookwood. However, each student is handled on an individual basis. Conferences with faculty are highly recommended by Brookwood. Faculty members often request conferences with parents. Parents are welcome to call the receptionist or email the teacher to request an appointment with a teacher. GRADING SCALE Letter
A+
A
A­
B+
B
B­
C+
C
C­
F
Numerical
97­100
93­96
90­92
87­89
83­86
80­82
77­79
73­76
70­72
69 or below
Quality Point 4.33 4.00 3.67 3.33 3.00 2.67 2.33 2.00 1.67 0.00 ASSEMBLIES As a matter of courtesy, students should exhibit their best manners when visitors are on campus. Assembly speakers deserve special consideration for taking their time to meet and share ideas and talents with young people. Students should sit up straight in their assigned class areas in assembly, leaving an aisle. Students should show respect for the Pledge of Allegiance and reverence during the devotional. During assembly, students must not talk, study, or communicate with other students, except at appropriate times. A penalty will be given to students who exhibit any inappropriate behavior during assembly. Students are responsible for acknowledging the daily announcements. COMMUNITY SERVICE REQUIREMENT FOR STUDENTS IN GRADES 8­12 Each Brookwood School Upper School student is required to: ● perform a minimum of twenty (20) hours of community service each year. If additional hours are performed, they will be documented and verified. These additional hours will not count toward the Brookwood School 2015 ­ 2016 Handbook 21 ●
●
●
●
●
●
●
following year’s requirement; however, students who perform more than the minimum requirement will be recognized at the end of the school year. ​
♦​
Students in the eighth grade must perform a minimum of ten (10) hours of community service each year. st​
complete community service hours before May 1​
. Hours to be counted toward the next year will begin st​
June 1​
. Beginning in the 2011­2012 school year, “Community Service Requirement” will be noted on students’ transcripts under each grade level. Either ​
Fulfilled​
or ​
Not Fulfilled ​
will be checked. complete service hours before the deadline. If hours for students in grades 8­11 are not completed before the deadline, the student will face disciplinary action, which may include suspension and/or withholding of transcript or grades. If community service hours are not completed for grade 12, the student will not receive a diploma, although walking at graduation will be permitted. A diploma will be granted upon completion of the hours. perform a minimum of eighty (80) service hours over four years of high school. A transfer student will be required to complete the number of hours corresponding to the number of high school years attended at Brookwood School. perform service for a non­profit organization or submit a written proposal to the director of community service one (1) week prior to performing the service. submit completed hours on a Community Service Verification Form to (respective) Homeroom teachers within seven days after completion of service​
. ​
♦​
The only exception to this will be that hours completed during the summer must be submitted within the​
​
first days of the beginning of the school year​
. If the service is an ongoing project, submit hours on a monthly basis. maintain a high level of behavior, integrity, and leadership as defined in the school’s handbook. Any action that violates the handbook will be handled in the same manner as if it had occurred on campus. COMMUNITY SERVICE MISSION The mission of the Brookwood School’s Community Service Program is to: ● uphold the principles of social responsibility, community involvement and thoughtful action as they relate to the Brookwood School community and the global community; ● promote a greater understanding of the needs of the global community, thus giving the students an opportunity to exercise their organizational, analytical, and social skills; ● promote a variety of non­profit organizations to encourage students to explore different areas of community involvement including, but not limited to, the elderly, animals, special needs, poverty, and health needs; ● acquire the skills and knowledge of the Brookwood School and surrounding communities in hopes of helping to develop global responsibility and future leadership; ● help students explore new roles and experiences, thus enriching their lives; and ● foster relationships with non­profit organizations and those associated with said organizations that will provide future opportunities for individuals and the Brookwood School community. DEFINITION OF COMMUNITY SERVICE Brookwood School defines community service as: ● directly benefiting a non­profit agency or a project sponsored by said agency; ● voluntary, unpaid and on the student’s own time (outside of scheduled school days); ● not required by a court of law; ● performed in the presence of others, excluding family members; and ● no more than half of the hours may be performed on the Brookwood campus. COMMUNITY SERVICE GUIDELINES Final determination of questionable service hours will be approved or disapproved by the Director of the Community Service Program and the Headmaster. ● Political Campaigns and Elections: Working on a candidate's campaign, working for or against a proposition or ballot measure, working for a political party, or registering voters does not qualify for community service credit. Brookwood School 2015 ­ 2016 Handbook 22 ●
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Blood donations: Two (2) hours will be given to a student for each blood donation and three (3) hours for platelet donations. Fundraising/Awareness Run or Walks: Two (2) hours will be given to a student who physically participates in a run/walk. No additional hours will be given as an incentive to raise more funds. If a student actually organizes and recruits fellow students, the director of community service will grant additional hours. Hair donations: Five (5) hours will be given to student for donations of hair to "Locks of Love" or any similar organization. Organizations May Not Charge Participation Fees: Several area non­profit organizations are charging students to provide services as a C.I.T. (Counselor­in­Training) for their summer or holiday camps and programs. These organizations are profiting monetarily by using students for their labor needs. Counselor in Training (C.I.T Programs): All students who wish to receive community service credit for work done with summer camps or programs must volunteer at a non­profit camp. Many summer camps in which C.I.T’s are promised service hours for their first year of volunteering are programs that make a profit. DROP­OFF AND PICK­UP POLICIES FOR MIDDLE AND UPPER SCHOOLS Safety is paramount over convenience. When dropping off or picking up a child at Flowers or Crozer Halls, please follow these guidelines: 1. Pull to the curb and continue to move forward as far as possible before placing your car in park to load or unload your child. 2. The inside lane (closest to the flagpole) is used for moving traffic only. We strongly discourage loading and unloading from the inside lane. 3. If you have a child in Junior Kindergarten through 3rd Grade, you must first go through the Lower School pick­up line at 2:50 p.m. then get in a second line for the 3:00 p.m. dismissal of Middle and Upper School students. We realize this is an inconvenience for some of our parents, but it is the best way to ensure safety and fairness. 4. If you have children in 4th or 5th Grade and in the Middle School, we will dismiss your MS child to wait in front of Williams­Parker Library with his/her younger sibling. You may then make one pick­up at 3:00 p.m. There will be a LS teacher/teaching assistant on duty with 4th and 5th grade students until 3:15 p.m. 5. If you have business to take care of in the front office or with a teacher, even if you will only be “a minute,” please park in one of the diagonal parking spaces across from Flowers or in the large lot by the Lower School. You should never leave your car parked and unattended on the curb during drop­off and pick­up times. 6. To aid in the distribution of students (and cars), you should load and unload your child in the following locations: a. 6th Grade: the sidewalk between Williams Parker Library and Flowers Hall b. 7th Grade: the sidewalk in front of Flowers Hall c. 8th Grade: the sidewalk between Crozer and Flowers Halls d. Upper School: in front of Crozer Hall 7. If you have children in multiple grades (4th­12th), the younger children should be picked up with the oldest child. That allows you to make only one stop. 8. Any MS students not picked up by 3:15 p.m. will be taken to ACE (After Class Enrichment.) Any LS students not picked up by 3:15 p.m. will be taken to ASK (After School Kids.) DANCES All handbook statements regarding tobacco, drugs, alcohol, and weapons apply to school dances. Students are required to remain in the areas defined by the dance chaperones throughout the time they are in attendance. In addition, students who leave the dance are not allowed to return. All guests of Brookwood students must conform to the school regulations. Students may be dismissed early from dances for any behavior deemed inappropriate by the chaperones. Brookwood School 2015 ­ 2016 Handbook 23 DISCIPLINARY PROCEDURES Disciplinary procedures include, but are not limited to, the following: LINE DUTY Students may be assigned Line Duty during their break time. Students will report directly to the Weight Room with material to read or with assignments to work on. Students will be notified directly by the teacher or administrator that they have been assigned “line duty” and given an explanation for this action. The teacher will also notify the front office and parents through e­mail stating the student’s name and violation so documentation can be accurate. Line duty may be assigned for but not limited to: tardiness, dress code violations, improper behavior in class, the Library or on campus, not signing in, failure to dress out during Physical Education classes, etc. Any student who receives line duty five times in a nine­week grading period will serve a Saturday detention. Each nine weeks, the student will begin with zero offenses. Three Saturday detentions for line duty violations is the maximum a student can receive. Each subsequent Saturday detention received for line duty violations will result in one day of out­of­school suspension. DETENTION Middle School students will be assigned after school detention at the discretion of individual teachers and/or the administration for the following infractions: dress code violations, cell phone or technology violation, chewing gum, tardiness to class, inappropriate behavior, or violation of any other school or Middle School rule. Afternoon detention will take priority over athletic practices. Afternoon detention will be held Monday through Friday from 3:20­3:40p.m. Failure to serve the detention will result in additional penalties. SATURDAY MORNING DETENTION Detention will be held on designated Saturdays from 8:55 a.m. to 11:00 a.m. Attendance at assigned work details is mandatory. No exceptions will be made without the approval of the Dean of Students or Headmaster. Saturday morning detention may be assigned for any infraction of school rules or policy by the administration. Students assigned to Saturday Morning Detention will be assessed a $10.00 fee to cover the administration of this detention. OUT OF SCHOOL SUSPENSION Students who have repeated violations or one serious violation may receive an out of school suspension. Such a punishment would be considered extremely serious and might result in a behavioral contract being issued. Out of school suspensions are reportable to colleges. SUSPENSION FROM ACTIVITIES Suspension from school activities may be used in conjunction with other penalties or by itself for serious violations of rules or conduct. The Headmaster may declare any student ineligible for participation in any extracurricular activity as he deems appropriate. A student under activity suspension may not participate in sports, clubs, or other school organizations, for a specified amount of time. Individual clubs or organizations may impose additional penalties, including permanent dismissal. BEHAVIORAL PROBATION The purpose of all disciplinary policies is to encourage responsible and positive behaviors in our students. In Brookwood's academically challenging environment, disruptive behavior has a very negative impact on both the individual and others. Such behavior will not be tolerated. Behavioral Probation allows the student an opportunity to correct behavioral problems which in the school's view are serious and harmful to the individual and other students. A student may be placed on behavioral probation at the recommendation of the Assistant Headmaster or Dean of Students. The probation period may extend from a minimum period of nine weeks up to the remaining time the student is at Brookwood. Brookwood School 2015 ­ 2016 Handbook 24 Students placed on behavioral probation will be required to sign a behavioral contract which stipulates in detail the behaviors which must be improved and the consequences which will result if no improvement is made, or if further inappropriate incidents occur. This contract will be signed by the parents/guardians of the student and the Assistant Headmaster. Any student placed on Behavioral Probation will be disqualified from any position of leadership on campus. Suspension from extracurricular activities may occur as determined by each individual circumstance. Being placed on Behavioral Probation should be viewed as the student's final opportunity to correct serious negative behaviors. If a student does not improve to a satisfactory level, the consequence will be expulsion or forced withdrawal from Brookwood. EXPULSION Expulsion is irrevocable dismissal from Brookwood. It is reserved for a breach of conduct that the school considers an extreme violation of acceptable behavior. The Headmaster is the authority for any decision regarding expulsion. The Headmaster may assign any of these penalties or any other appropriate penalty to maintain order and to promote the general welfare of the school as determined by the Headmaster. DRESS CODE FOR MIDDLE AND UPPER SCHOOL Students are required to arrive on campus in dress that is appropriate for the school setting. Students found in violation of dress code will be required to correct the problem and parents will be contacted if necessary. Repeated Dress Code violations will result in disciplinary procedures at the discretion of the administration. 1. Shorts may be worn all year. Shorts must be modest in nature, extend below the fingertips and be appropriate for the school setting. Students must wear shorts that reach the tips of the fingers when standing with arms straight. 2. Brookwood shirts (i.e. class tee shirts, school logo tee shirts, athletic shirts, school play) may be worn on Friday, as a part of Spirit Day. 3. Brookwood believes that properly sized and fitted clothes are the norm. 4. INAPPROPRIATE CLOTHING would include but is not limited to: overalls, oversized clothing, very tight and form­fitting clothing, leggings, exercise clothing, tee shirts with graphics or slogans (other than a clothing brand name), jogging shorts, boxer shorts, beach attire, hunting attire (excluding jackets), or military style clothing.
A.
BOYS ATTIRE Pants:
Slacks ­ neat, clean, and well­fitted (no oversized or baggy clothes). Blue jeans (blue denim material) are allowed. No holes, rips, or fraying. All jeans must be hemmed including walking shorts. Excessively faded or worn jeans are not appropriate. Shorts may be worn all year. Length of the shorts is outlined in number 1 above. Shirts: All shirts must be tucked in at all times with the exception of Polo type shirts. All shirts must have a collar. Shirts may only have small logos on them. INAPPROPRIATE CLOTHING would include, but is not limited to crew­neck, long­sleeved, or short­sleeved tee­shirts with graphics or pictures. Outerwear: Sweaters, Jackets, Coats, Sweatshirts ­ no inappropriate slogans or advertising. Sweatshirts and sweaters must be worn over an appropriate shirt. All outerwear should be comfortable but not so oversized that it appears sloppy. Thin crew neck sweaters are appropriate. Shoes: Leather ­ loafers, topsiders, sandals, etc. Athletic type ­ must be neat, clean, tied and appropriate to the clothes being worn. Brookwood School 2015 ­ 2016 Handbook 25 Socks: Appropriate to the clothes being worn. Belt: Belts must be worn with all pants, shorts, and jeans that have belt loops. B.
GIRLS ATTIRE All attire must be of a modest nature and not reveal the midriff or undergarments during normal school activity. Dresses: All dresses, skirts, and split skirts must be of a modest nature and be appropriate for the school setting. Skirts and dresses should reach the tips of the fingers when standing with arms straight. Backless dresses or strapless dresses may not be worn even with a sweater. Sleeveless dresses may be worn, but straps must be at least two inches wide. All clothing must be worn with proper underclothing. Tops: Girls may wear sleeveless tops. Straps must be at least two inches wide. Shirts may only have small logos on them.Fashion long or short­sleeved tee shirts ­ good quality, solid, striped, or patterned. May have small shirt brand logo without graphics or pictures. May not have other school, college, or any other logos. girls will have shirts tucked in or a tucked in camisole under a shirt that is not tucked in. Tops should not be form fitting and too tight.Turtleneck or crewneck fashion blouses of a conservative nature. INAPPROPRIATE CLOTHING would include, but not be limited to: tee shirts with graphics or pictures, net shirts, tank tops, form­fitting or too tight, and any tops which reveal the midriff or undergarments. Pants: All pants must be neat, clean, well­fitted. Blue jeans (blue denim material) are allowed. No holes, rips, or fraying, and not too tight. Skin tight jeans, leggings, and jeggings are not allowed even when worn with a long shirt. All pants must be hemmed. Excessively faded or worn jeans are not appropriate. Shorts:. Shorts may be worn all year. Shorts must be of a modest nature and reach the tips of the fingers when standing with arms straight. INAPPROPRIATE CLOTHING includes but is not limited to: exercise clothing, graphics or slogans, jogging shorts, boxer shorts, beach attire, leggings, and military style clothing. Outerwear: Sweaters, Jackets, Coats, Sweatshirts ­ no inappropriate slogans or advertising. Sweatshirts and sweaters must be worn over an appropriate shirt. All outerwear clothing should be comfortable but not so oversized that it appears sloppy. Shoes Leather ­ flats, loafers, topsiders, sandals, etc. Athletic type ­ must be neat, clean, tied and appropriate to the clothes being worn. Belt: Must be worn with all pants, shorts, and jeans that have belt loops. ​
C.
OTHER DRESS GUIDELINES​
: 1. Earrings on boys are not acceptable. Obvious and visible tattoos or body piercings, other than ears for girls, are not acceptable. Acceptable jewelry for piercings is limited to earrings for girls. Students may not have facial piercings (nose, eyebrow, lip, etc.). Tattoos are highly discouraged. Students who enter Brookwood with tattoo(s) must use reasonable efforts to conceal the tattoo(s). 2. Students (boys and girls) may not have in their possession caps or hats during the academic day. 3. Hair should be neat, clean, and of an appropriate length (cut above the earlobe, eyebrows and collar for boys). No facial hair (beards or mustaches) is allowed for boys. Sideburns which extend below the ear are considered facial hair. More traditional cuts are the acceptable style. Pony tails (for boys), scalp designs, or other extreme hair styles including unnatural hair color are not appropriate. Brookwood School 2015 ­ 2016 Handbook 26 4.
5.
6.
7.
Field Trip Attire ­ Boys will wear slacks, collared shirt, leather shoes, socks, and belt. Field trip attire may vary according to the destination and activity planned. Field Trip Attire ­ Girls will wear dresses, skirts, slacks, and collared shirts that adhere to the school dress code. Field trip attire may vary according to the destination and activity planned. School Team Attire ­ All members of athletic teams will wear attire appropriate to the sport, as outlined by the athletic department. If players are provided with team shirts, then these shirts must be worn to and from games. After School Events ­ Although the specific Brookwood Dress Code is not in effect, students are expected to dress appropriately for after­school events held on the Brookwood campus or other school campuses. Inappropriate dress could include earrings for boys, extreme hairstyles, immodest or sloppy attire. Any questions concerning specific attire should be addressed to the school administration. D.
DRESS UP DAYS Held on special assembly days, picture days or other days designated by the Headmaster or other administrators. No shorts, jeans or denim of any color are to be worn on these days by girls or boys. Boys are to wear slacks with those of khaki color preferred but not required. A collared shirt of either button down or polo type is required with white the preferred color. Ties are optional and preferred. On Dress Up days, shirts must be tucked in at all times. Girls should wear either slacks or a skirt with a blouse. The blouse must clearly not be mistaken as a t­shirt. Dresses are also acceptable. The same standards apply to appropriateness as on normal days. Girls may wish to wear a sweater or something similar with dresses. GYM Students are not allowed to take food or drinks into the gym at any time. Students should not enter the gym unless they have a P.E. class or permission from a P. E. teacher. Study Hall teachers may not allow students to go to the gym. LOCKERS Students should keep their lockers neat and organized. A lock is optional, but the door must remain closed. Lockers are the property of the school and as such are subject to search by school officials at any time for any reason. Student property too large to fit in lockers must be placed neatly in designated areas. Students may not place stickers on the outside or inside of the lockers. STUDENT RESPONSIBILITIES Brookwood expects its students to maintain high standards of behavior both in and out of school. Students in these critical years of development are forming lifetime practices and attitudes, and they are living at a time when choices are increasingly difficult because of society’s pressures. Brookwood endeavors to instill in its students healthy habits of mind and body, a clear sense of values, and good moral judgment. One of the unique characteristics of Brookwood is the mutual respect and friendship between faculty and students. Teaching and learning in an atmosphere of cooperation is essential to this close relationship. Good teachers always have classrooms that set limits so that students know what is expected. A good school also has boundaries, ones that allow young people freedom to grow and choose but which restrict behavior that is detrimental to the individual, the group, or the mission of the school. Students who choose not to cooperate within this framework are subject to disciplinary procedures. There is no place in an accelerated program for misbehavior that compromises the right of other students to learn. Teachers do not have time for students who resist their instructional efforts or attempt to disrupt the orderly procedure of a class. The faculty and administration do not intend to overlook behavior that does not meet the stated guidelines. The most important policies are stated in this handbook, followed by procedures and penalties. Brookwood School 2015 ­ 2016 Handbook 27 STUDENT VISITORS Brookwood is a closed campus. Non­Brookwood students may not be on the campus during the school day except with special permission. Students who have visitors must get advanced permission from the administration and, as a matter of courtesy, ask each teacher before bringing the student to class. TRIPS All handbook statements regarding tobacco, drugs, alcohol, and weapons apply to any school­sponsored trips such as athletic trips, field trips, academic competition trips, or pleasure trips. It is required that each student have a permission slip properly signed and submitted prior to departure. Special trip privileges, separate rules, and exceptions to handbook rules may be established by the chaperone(s), with the exception of rules prohibiting the use or possession of drugs, alcohol, or tobacco. A required faculty/staff chaperone is always officially in charge when accompanied by parent chaperones. Students on a school­sponsored trip are under the authority of the school and chaperone(s), who may impose penalties as outlined in the handbook or other appropriate discipline. Class trips for pleasure are not a required part of the school program. Students should realize and appreciate the extra time and effort taken by a teacher to plan such a trip. SUGGESTED PARENT GUIDELINES FOR TEENAGE SOCIAL ACTIVITIES These guidelines concern parents' and teenagers' shared responsibilities to each other and the community. Though not totally inclusive of all activities, they are suggested as practical standards which, it is hoped, will be adopted within reasonable limits. 1. Social activities should be defined clearly and well communicated between parents and children. 2. Parents should get to know their teenager's friends and their friends' parents. 3. Parents will plan to be at home when their teenager entertains and make their presence known throughout the evening. 4. If parents are going to be out of town, they should notify their neighbors and friends, therefore discouraging unsupervised parties. 5. Parents should welcome calls from other parents who may have questions about any party their teen is hosting. 6. If parents have questions about parties their teenager is attending, they should feel free to make pre­party calls. 7. Parents should not permit an "Open Party" in their home: that is an unstructured party with no guest list and no time limits. 8. When a party is planned in the parents' home, there should be no beer, wine, liquor, or drugs. 9. Parents have the right to insure that parties in their home are drug and alcohol free. Pursuant to this, if a teen arrives in a home in possession of drugs or alcohol, parents will feel free to separate the child from the substance and notify his or her parents. 10. If a teen appears to be impaired by any substance, parents will see to it that safe transportation home is provided for all concerned. 11. If parents are going to be away from home when their child is out, they should let their child know where they can be reached. 12. Parents should be awake when a teenager comes in at night. This time is an opportunity for open communication.
Brookwood School 2015 ­ 2016 Handbook 28 MIDDLE SCHOOL HANDBOOK ACADEMICS HONOR REQUIREMENTS Honor Roll Highest Honors:
4.00 Honor Roll Honors:
3.33 Annual Headmaster’s List: 3.33 (Student must be enrolled for the entire year.) Scholastic Leaders are decided by Grade Point Average (4.33, 3.67, etc.) HONORS AND AWARDS Academic Class Medals: ​
A gold, silver and bronze medal will be awarded to the top three numerical averages (98.61, 98.43, etc.) in order to break ties. These will be awarded in math, science, English, social studies, Ethics and Spanish classes. (Given on Awards Day) Scholastic Leaders: ​
One Scholastic Leader will be determined for each grade based on Grade Point Average (4.33, 3.76, etc.). (Given on Awards Day) Kim Ansley Memorial Award:​
This is given to a student in the Middle School whose daily life and character provide the best “living example” for other young students. It is given in memory of Kim Ansley and voted on by the Middle and Upper School faculty members. (Given on Awards Day) Middle School Service Award:​
This is given to a 6th, 7th, or 8th grader who has rendered outstanding service to the school. (Voted on by all of the Middle and Upper School faculty members and given on Awards Day) Woodman of the World History Award​
: This award is given to an outstanding student in American History. (Given on Awards Day) Headmaster's List:​
This award is given to all Middle School students with an annual cumulative GPA of 3.33 through a designated date in April, which ensures equal opportunities for multiple sections. The student must have been enrolled at Brookwood for the entire year in order to be eligible. (Recognized at the Middle School Honors Assembly) PERSONAL EDUCATIONAL PROFILE (PEP) Learning how to set goals and make progress toward achieving those goals is a skill that takes time and practice. The purpose of the Personal Educational Profile is to foster meta­cognition (the ability to think about how we learn) and educational accountability in students as they grow into independent young adults. This process of self­awareness will foster the student’s maturity empowering students to take charge of their learning and become accountable for their personal growth both academically and socially. The Personal Educational Profile is an evolving document that will follow students through their entire middle school career. It will contain multiple components that together will create a picture of the “whole­child” as learner, leader, and team member. Students will be able to ascertain their individual learning styles and make judgments about how to address their study habits accordingly. This document will be revisited by students and teachers often and should function as a working journal in which the student records his or her thinking and progress. EVALUATING AND REPORTING PROGRESS All Middle School students should be continually aware of their academic progress through regular student/teacher/parent communication; the Haiku system, newly available for the 2015­2016 Academic Year, will Brookwood School 2015 ­ 2016 Handbook 29 allow Middle School students to receive ongoing electronic communication about grades. Students will no longer receive quarterly progress reports. The semester report serves as the final evaluation of the work for a semester. Semester (eighteen week) averages at Brookwood are determined by averaging the nine weeks grades with the semester exam in each subject. Exams are weighted as 25% of the final semester grade. HOMEWORK Homework is an integral part of the curriculum in the Middle School at Brookwood. It increases the sense of responsibility in the student and is an opportunity to further develop skills and assess mastery. The amount of time spent on homework is not nearly as important as the quality of concentration and involvement of the student. The time will vary depending on the ability of the student to use time effectively and on the amount of in­school time available for work. Homework is assigned in some form each day. It is the responsibility of the student to have his homework ready for class each day. We recognize that special family time is often planned over our extended breaks from school. To help support our families, it is our policy not to assign homework over these periods. INDIVIDUAL HELP Faculty members provide tutorial sessions daily from 3:05 – 3:35 p.m. (Except Tuesdays because of faculty meetings.) Faculty members may also arrange other times at the student’s and teacher’s convenience. Middle School students are strongly encouraged to take advantage of this service seeking help as questions arise and not waiting until academic progress is hindered. Tutorials may be required based on teacher recommendations for student achievement. FAILURES Students in grades 6 ­ 8 who fail a course for the year will be required to complete 30 hours of approved tutoring for each failed course. The review course description will be provided by the classroom teacher and must be completed before a student may enter Brookwood the following fall. Incomplete report card grades must be made up within the first two weeks of the next grading period unless special permission is given. After this two­week period, the incomplete will automatically become an F. Students must meet GISA qualifications for interscholastic competition in order to participate in any competition representing Brookwood School. Athletic eligibility and participation in other school activities, including practice, require that a student not fail more than one course for the spring semester or the year. A student who fails more than one course for the spring semester cannot participate in athletic contests, cheerleading, or any inter­scholastic competition until the beginning of the next spring semester unless credit recovery has been achieved in the summer. Students who have been ruled ineligible at the end of fall semester must be failing no more than one class at the midpoint of spring semester to be eligible to be considered for reinstatement prior to the end of the semester. The Athletic Director and Middle School Director will determine if the athlete has demonstrated adequate academic progress to regain eligibility. Athletes who fail to perform adequately in any class may be required to attend tutorial sessions. DISCIPLINARY PROCEDURES The Headmaster, through the Middle School Director, reserves the right and has implied authority to impose penalties for violations of policies stated herein as well as for other behavior not prescribed in the handbook. This right includes disciplinary action against or dismissal of any student who is involved at any time in an activity on or off campus that reflects in a negative way on Brookwood School. The Administration also may enact punitive measures when, in its judgment, the welfare of a student or the school community is best served. See Middle and Upper School Common Policies for details on discipline. Brookwood School 2015 ­ 2016 Handbook 30 CELL PHONES AND ELECTRONIC DEVICE VIOLATIONS Middle School students may bring cell phones to campus, but they must be left in their lockers turned off through out the school day.​
If a Middle School student is found possessing a cell phone during school hours, the teacher will collect the device and turn it in to the Middle School Director. The Director will notify parents of the violation. The phone may then be collected by the parent at the end of the school day, or the Director will hold the phone until the end of the following day when it will be returned to the student. AFTER CLASS ENRICHMENT (ACE) The purpose of ACE is to address the specific demands of a middle school student’s after school activities and schedule. ACE will not only provide after school supervision but also manage your child’s extra­curricular schedule. ​
Students are not allowed on campus after 3:15 p.m. unsupervised. All students not picked­up by 3:15 must attend ACE. All students participating in ACE will have individual schedules that will account for any sport’s practice, music lessons, or after school club in which they are involved. Parents will be able to privately contract with instructors to provide after school lessons while remaining on Brookwood’s campus. The coordinator for ACE will not only oversee the schedules of the ACE students and ensure they attend all practices and clubs but will also provide academic supervision and instruction in study skills and organization. Students will also have access to the computer lab to work on assignments and research. The ACE program is available Monday through Friday from 3:15—6:00 PM for a flat rate of $10 per day. Parents will be billed monthly through the business office. In addition, to following the general and common policies of Brookwood School, students attending ACE will also adhere to the following guidelines: ● Participants ​
must ​
check in with coordinator in FL6 prior to attending any practice, club, tutoring or lessons. ● All student pickup will occur in FL6; parents must come into the classroom to sign out their child for the day. ● All cell phones should be turned in to the coordinator upon reporting to ACE. Students may use laptops, kindles, nooks, and other appropriate academic devices. ● Students returning to ACE after sports practice may remain in practice attire. If your child is not normally scheduled to attend ACE, but you would like your son/daughter to participate that day, you must notify Mrs. Ford at ​
[email protected]​
by 12:00 p.m. that same day. Parents should notify the ACE coordinator of any changes in their child’s schedule as soon as possible​
.
MIDDLE SCHOOL COUNCIL, CLUBS, AND ACTIVITIES Information about student councils, clubs, and activities will be distributed to all students. At the Middle School level these offerings are designed to provide leadership opportunities for students and serve the larger Brookwood community. Some of the offerings include Middle School Council, Student Ambassadors, and publications. Homeroom Advisors or the Middle School Director will be happy to assist students seeking involvement in extra­curricular activities. MIDDLE SCHOOL SOCIAL EVENTS Three times a year, the Middle School sponsors a social event. Guests to Middle School socials must be Middle School students whose attendance is cleared by the Middle School Director two days prior to the event. Middle School students may not attend Upper School social events, nor may Upper School students attend Middle School socials. Brookwood School 2015 ­ 2016 Handbook 31 UPPER SCHOOL HANDBOOK ACADEMICS GRADUATION REQUIREMENTS English Mathematics Laboratory Science Social Studies Modern Language Physical Education Computer Applications or Writing Lab
Electives (23 Units) 4 4 4* (should include biology and chemistry) 3 2 1 1 4 *Science: Four laboratory sciences which must include a biological science, a physical science and two elective laboratory sciences. A minimum of six subjects for the entire year must be taken by every student in the Upper School. Only one of these may be a "non academic” class. Early graduation is generally not allowed. Individual requests will be considered by petition to the Assistant Headmaster. Units in required courses must be earned only at Brookwood once a student is enrolled, with the exception of summer school courses taken for failed work at Brookwood and some other courses by special permission of the Assistant Headmaster. Summer school unit credit will be given for successful completion of a course failed at Brookwood. The school attended by the student must be accredited. Successful completion of summer school will raise the grade to a C­. Advanced Placement students are required to take the May AP exam, for which parents will be billed. Students taking more than one AP course may apply in December to the College Board for a reduction in fees. Any schedule change requires approval of the instructor, the Assistant Headmaster, and the student's parent(s) and must take place within five class days of the beginning of the course, unless special permission is given by the administration. Incomplete report card grades must be made up within the first two weeks of the next grading period unless special permission is given by the Assistant Headmaster. After this two­week period the incomplete will automatically become an F. Semester (eighteen week) averages at Brookwood are determined by averaging the nine weeks grades with the semester exam in each subject. Exams are weighted as 25% of the final semester grade. Teachers offering advanced placement courses have the option of counting exams as​
34% of the final average​
. Exams missed because of illness or emergency must be made up as soon as possible. Brookwood must be notified in advance if a student will be absent for an exam. Failure to comply may result in a failing grade on the missed exam. Students must meet GISA qualifications, along with Brookwood’s expectations, for interscholastic competition in order to participate in any competition representing Brookwood School. Athletic eligibility and participation in other school activities, including practice, Brookwood School 2015 ­ 2016 Handbook 32 require that a student not fail more than one course for the spring semester or the year. A student who fails more than one course for the spring semester cannot participate in athletic contests, cheerleading, or any inter­scholastic competition until the beginning of the next spring semester unless credit recovery has been achieved in the summer. Students who have been ruled ineligible at the end of fall semester must be failing no more than one class at the midpoint of spring semester to be eligible to be considered for reinstatement prior to the end of the semester. The Athletic Director and Upper School Director will determine if the athlete has demonstrated adequate academic progress to regain eligibility. Athletes who fail to perform adequately in any class may be required to attend tutorial sessions​
. WEIGHTING OF AP GRADES Advanced Placement grades are weighted by 1 quality point. For example a B would be calculated as a 4.00. ACADEMIC MEDALS Academic class medals in Upper School are awarded on the basis of individual numerical averages (98.46, 98.37, etc.) in order to break ties. Scholastic Leaders, as well as Valedictorian, Salutatorian, and Cum Laude graduates, are decided by Grade Point Average (4.33, 3.67, etc.). AP courses receive one point higher in GPA calculation. (4.33 becomes 5.33, etc.) GPA is always used on permanent records and transcripts sent to colleges, not numerical averages. HONOR REQUIREMENTS Valedictorian:
Highest GPA for four years at Brookwood Salutatorian: Second highest GPA for four years at Brookwood Summa Cum Laude Graduate: 4.00 Magna Cum Laude Graduate: 3.67 Cum Laude Graduate: 3.33 Marshals
Top four junior GPA's (Must have been a Brookwood student for at least 3 semesters) Honor Roll Highest Honors: 4.00 Honor Roll Honors:
3.33 Annual Headmaster’s List: 3.33 (Through a designated date in April, which provides equal opportunities for multiple section classes.) th​
th​
National Honor ​
S​
ociety:
3.67(11​
), 3.33 (12​
)* *This is the minimum scholarship eligibility requirement. Selection to the National Honor Society is also based upon character, leadership and service. NATIONAL HONOR SOCIETY GUIDELINES No rounding is used for NHS. Selection is by Faculty Committee appointed by the Headmaster. The NHS Advisor does not vote. The Faculty Committee will evaluate each student with the minimum average based on the following criteria. Achievement of the minimum GPA does not guarantee selection. LEADERSHIP The student who exercises leadership: ● Is resourceful in proposing new problems, applying principles, and making suggestions Brookwood School 2015 ­ 2016 Handbook 33 ●
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Demonstrates leadership in promoting school activities Exercises influence on peers in upholding school ideals Contributes ideas that improve the civic life of the school Is able to delegate responsibilities Exemplifies positive attitudes Inspires positive behavior in others Demonstrates academic initiative Successfully holds school offices or positions of responsibility, conducting business efficiently and effectively, and without prodding, demonstrates reliability and dependability
Demonstrates leadership in the classroom, at work, and in school or community activities
Is completely dependable in any responsibility accepted
SERVICE The student who serves: ● Is willing to uphold scholarship and maintain a loyal school attitude
● Participates in some outside activity: Girl Scouts; Boy Scouts; church groups; volunteer services for the aged, poor, or disadvantaged; family duties
● Volunteers dependable and well­organized assistance, is gladly available, and is willing to sacrifice to offer assistance
● Works well with others and is willing to take on difficult or inconspicuous responsibilities
● Cheerfully and enthusiastically renders any requested service to the school
● Is willing to represent the class or school in inter­class and inter­scholastic competition
● Does committee and staff work uncomplainingly
● Shows courtesy by assisting visitors, teachers, and students
CHARACTER The student of character: ● Takes criticism willingly and accepts recommendations graciously
● Consistently exemplifies desirable qualities of behavior (cheerfulness, friendliness, poise, stability)
● Upholds principles of morality and ethics ● Cooperates by complying with school regulations concerning property, programs, office, halls, etc.
● Demonstrates the highest standards of honesty and reliability ● Shows courtesy, concern, and respect for others ● Observes instructions and rules, punctuality, and faithfulness both inside and outside of the classroom ● Has powers of concentration and sustained attention as shown by perseverance and application to studies ● Manifests truthfulness in acknowledging obedience to rules, avoiding cheating in written work, and showing unwillingness to profit by the mistakes of others DANCE GUIDELINES The following guidelines should be followed in the planning and conducting of a dance at Brookwood School. 1. Approval for the function must be obtained from the Headmaster five school days in advance of the event. All guidelines and requirements for the dance must be met at the time permission is sought. 2. There must be a minimum of three sponsors for the event. The sponsors must consist of at least one woman and one man. The sponsors should station themselves as follows: one inside the dance, one at the door and one roaming the area. These sponsors must attend and remain until every student is picked up, and are responsible for overseeing clean­up, and locking up of the building. Brookwood School 2015 ­ 2016 Handbook 34 3. The following rules are to be followed by all in attendance: a. Once inside the dance you are in; once you leave you are not allowed back in. b. Come inside and pay, or stay away. No loitering outside the dance will be allowed. c. Appropriate behavioral standards for dress and conduct as detailed in the Student Handbook must be maintained. d. Dance is over at 11:30 p.m. and pick­ups are to be made by this time. e. Some lights must be on during the dance. 4. The following guidelines are to be followed by the class or organization sponsoring the dance: a. Dances will be for 9­12 grades only unless sponsored by the Middle School. b. Dances are held exclusively for Brookwood Students. Non­Brookwood students or guests will not be allowed to the dance unless escorted by a Brookwood student. c. A sponsor must supervise all students during set­up and clean­up of the dance. d. Names of those responsible for clean­up must be submitted at the time formal permission for the dance is made. e. If a classroom is to be used, permission from the classroom teacher needs to accompany the dance request. f. Security in the form of an off­duty policeman must be provided by the class sponsoring the dance. g. Clean­up must be done that evening after the event. h. Music must be within acceptable limits and must contain no profanity, or inappropriate content. A general guideline would be that no music should be utilized that contains references of words which would be deemed inappropriate in the everyday school setting. i. Students may be dismissed early for behavior deemed inappropriate by the chaperones. HONORS AND AWARDS SENIORS: Headmaster’s Award​
­ Considered the top award given to a senior. The Headmaster’s Award is voted on by all of the Upper and Middle School faculty members. The award includes character, service, and contributions to the school, academic effort, attitude, and all other positive traits which are considered the Brookwood ideal. (This award is given at Graduation.) Patricia James Bullock Memorial Service Award​
­ This award is voted on by all of the members of the Upper and Middle School faculty. The recipient is a student whose love for Brookwood and dedication to its ideals has been shown in many areas of service to the school. (This is the only other award given at Graduation.) Senior GPA Improvement Award​
­ This award goes to the senior who has the most significant improvement in grade point average over his/her previous years. The focus is on encouraging seniors to greatly improve their average through diligent work. Greater emphasis will be given those with improvement without multiple AP courses. (Given at Awards Day.) DAR Good Citizen Award​
­ This character award given to the senior who, in the estimation of his classmates, best exemplifies the traits of loyalty, patriotism, service, and integrity. Brookwood Faculty Memorial Scholarship​
­ Given in memory of Ami Bruce and Joy Cooper, this award is voted on by all faculty members who contribute monthly to this scholarship fund. (Given at Awards Day.) STAR Student Award​
­ This is the senior with the highest SAT score. The STAR Student chooses the STAR Teacher. (Announced in January.) Scholarships​
­ Seniors are nominated and voted on by the faculty for several college scholarship awards. These scholarships vary on a yearly basis (Given on Awards Day). UPPER SCHOOL STUDENTS: Brookwood School 2015 ­ 2016 Handbook 35 Stone Memorial Award​
­ Given in memory of Tommy Stone, this award goes to a student in grades 9­12 who has shown the traits of perseverance, exceptional character, and consideration toward others. Voted on by all of the Upper and Middle School faculty members. (Given at Awards Day.) Upper School Service Award​
­ Given to a student in grades 9­11 who has rendered outstanding service to the school. Voted on by all of the Upper and Middle School faculty members. (Given at Awards Day.) Patricia James Bullock Memorial Scholarship​
­ This is awarded to a rising senior to partially defray tuition to Brookwood School. The Upper and Middle School faculty members vote on this award. The faculty considers academic effort, integrity, and financial need. (Given at Awards Day.) Ann T. Larson Excellence in Writing Award​
­ This award, voted on by the English Department, is given to the student who has consistently exhibited style, grace, and clarity of expression in written work. (Given at Honors Assembly.) Proficiency in Spanish Award – ​
This award is given to the Senior in the highest level of Spanish who has demonstrated outstanding performance­based skills in accordance with the standards established by the American Council of Teachers of Foreign Languages. Creativity in Mathematics Award​
­ This award, voted on by the Mathematics Department, is given to the student who has shown unusual powers of discovery and creative thinking in mathematics. (Given at Honors Assembly.) Woodmen of the World History Award​
­ This award is given to a student who has demonstrated outstanding proficiency and interest in American History. DAR History Award​
­ This award is given to the student with the highest GPA in American History. Headmaster's List​
­ This award is given to all upper school students with an annual cumulative GPA of 3.33 through a designated date in April. McMullian History Scholarship​
­ This award goes to a rising senior to partially defray tuition to Brookwood School. The student must have demonstrated outstanding proficiency in history, as well as an interest in and appreciation for the study of history. The student must be enrolled in a history class for his or her senior year. (Given at Awards Day.) William H. Flowers, Jr. Honor Scholarships​
­ These competitive scholarships are awarded to new students entering Brookwood and may be renewable annually until graduation. The William H. Flowers, Jr. Honor Scholarship competition is for rising ninth and tenth grade students who have demonstrated forceful and unselfish Christian character, intellectual and personal vigor, outstanding academic achievement, leadership in both school and community, and positive potential for enriching the lives of their contemporaries and the community life at Brookwood School. Scholarships are awarded solely on the basis of merit. (Announced in the fall.) National Honor Society​
– Juniors or Seniors with a minimum cumulative GPA of 3.67, or 3.33 or more are considered for membership. A faculty council reviews each eligible student in the areas of character, leadership, scholarship, and service. Hugh O'Brian Youth Leadership​
­ This honor is given to one sophomore, who attends an expense paid youth seminar in Atlanta. The student is voted on by all of the Upper School faculty members. The vote is based on character, leadership potential, and an essay. Brookwood School 2015 ­ 2016 Handbook 36 Governor's Honors Program​
­ One student and an alternate, who must be sophomores or juniors, are voted on by the entire Upper School faculty as nominees to attend this six­week academic program. The criteria include superb academic ability in a particular area, good character, and high interest. HONOR CODE Brookwood is a community which believes strongly in the concept of honor. Each student is expected to maintain a high sense of personal integrity in dealings with other students and in academics. Every student should fully comprehend the significance of the following Honor Code and be willing to abide by it throughout the year. Brookwood expects its students to adhere to the following code: As a Brookwood student, I will neither lie, cheat nor steal​
. DEFINITIONS Lying​
: The intentional falsification or denial of fact, or the intentional creating of a false impression or the breaking of a pledge. Cheating​
: Cheating is giving, receiving, or attempting to give or receive unauthorized help that could result in an unfair advantage in completing school work. If a student is not sure when or what kind of help is acceptable, he/she should ask the teacher for clarification. Cheating also includes plagiarism which is defined as "the stealing and using of another's ideas, works, or phrases as one's own" (American Heritage Dictionary of the English Language.) There are varying methods and degrees of plagiarizing, but Brookwood wishes to make clear that all of the following are unacceptable: 1. Direct copying from a source, word for word. This is especially common with Lower School age children, but persists into Middle and Upper School as well. Students must acknowledge any direct quote with: a. quotation marks around the quoted material; and b. in­text citation of source. (using approved format) 2. Paraphrasing. Many students think that changing a word or two here and there in their source material frees them from plagiarism. This is not true. The original passage must be read, put aside, digested, remembered, and rewritten in the student's own words. Otherwise, the student is still guilty of plagiarism. Paraphrases do not require quotation marks, but they do require in­text citation or a lead­in acknowledgment, such as, "According to F. Scott Fitzgerald..." 3. Consulting any source without acknowledging it in a Works Cited List. This is an absolute ​
requirement​
, unless every single thought in the paper comes strictly from the student's head. This is true even if the student included no direct quotes or paraphrases; if he or she read an outside work and his/her ideas were influenced by it in any way, a Works Cited List must be included. A word about ​
Common Knowledge​
: ideas and information found repeated in several sources are assumed to be common knowledge and do not require citation. The student's safest policy if in doubt is to consult his or her teacher about whether a particular fact needs a source citation. Stealing​
: The taking of another person’s property without the prior consent of that person. The honor code is an integral part of the school. Students, faculty, and staff members are expected to enforce strictly its provisions. All pledged work will require the following statement to be written and signed by the student: I have neither given nor received aid on this (test, homework, exam, quiz, etc.). Student Signature
The purpose of the pledge is to remind each student of the responsibility to build and maintain a strong honor system at Brookwood. We believe that all students are committed to an environment of honor and are willing to do everything possible to prevent honor code violations. STUDENT RESPONSIBILITY WHEN OBSERVING HONOR CODE VIOLATIONS Brookwood School 2015 ­ 2016 Handbook 37 Allowing a violation of the Honor Code to go unchallenged weakens the effectiveness of the code. No student, therefore, should remain passive in the face of an infraction of the code. Brookwood recommends the following course of action to a student who has observed or has knowledge of a fellow student’s violation of the Honor Code. 1. The student should first go directly to the offender, tell him what he has observed, and allow the student to give an explanation. If, after the conversation, the observer feels strongly about the guilt of his fellow student, he should give the student a chance to turn himself in. 2. If the student finds himself initially unable to take the above course of action and needs counsel, he may arrange a conference with any adult to discuss his observation and feelings. 3. The Brookwood Honor Code works to the benefit of students and faculty. Any breakdown of that trusting relationship must be addressed by students and faculty, for it places in jeopardy the entire educational process. PROCEDURES FOR DEALING WITH HONOR CODE VIOLATIONS A. A student of Brookwood has the obligation to refrain from lying, cheating, or stealing. B. When aware of an Honor Code infraction, a student or faculty member should confront the violator(s). If the violator(s) does not turn himself in, report the violation to the President of the Honor Council, the Honor Council Advisor, or Assistant Headmaster. C. Upon report of an honor offense, the Honor Council President convenes the Honor Council. Every effort is made to complete the deliberations on any case as soon as possible. When the Council is convened, the Advisor emphasizes the absolute need for confidentiality to the Council members. D. Evidence in the case is presented to the Council, and witnesses may appear. After the details of the case are clear to all members, the accused student is called before the Council. He has the right and is encouraged to request that any faculty member appear with him on his behalf. The statements of confidentiality and due process are repeated to the student so that he understands the process of the hearing. E. Council members then question the student, attempting to find out the answer to four questions: 1. Did the student break the Honor Code? 2. Why did he do it? 3. Was he aware that he was breaking the Honor Code when he acted? 4. How might the situation which caused his appearance before the Honor Council be avoided in the future? F. After the Council’s questions have been answered, the student may comment on any matter regarding the accusation. The faculty member accompanying the student may also speak either to clear an issue or to express his understanding of the matter. The student and his faculty advisor are then dismissed with a reminder of the importance of confidentiality and an explanation of the process by which the case will proceed. G. The Council members then deliberate. If the accused is considered not in violation of the Honor Code, the Council stands dismissed. If the accused is judged guilty, the Council decides what recommendation to make to the administration. The Council then is dismissed. H. The Council Advisor takes a written summary of the case and recommendation to the administration. The administration approves the Council decision about punishment, and the accused is informed through the administration. All deliberations and proceedings are recorded in the Honor Council minutes. I. Any Honor Council case may be appealed to the Headmaster, whose decision is final. The request for appeal may be made by any party involved in the hearing or the parent of the student involved. When a student is involved in an Honor Code case, he should follow these simple guidelines: 1. Discuss the matter immediately and completely with his parents. 2. Be honest with the faculty and administration in discussing the matter. They want to know what occurred and why it occurred. That same honesty and openness is important when speaking with the Honor Council members. 3. Do not discuss the case with other students, especially those who may be involved, including Honor Council members. Idle remarks can only spread as rumors and will eventually work to hurt the student. 4. Remember that the Council is made up of students. They participate in the meetings; their recommendations to the administration come from the perspective of students. Their comments on the case hold considerable weight as the final decision is made. It is most important that the student be candid with the Council and let them understand everything relating to the case. Brookwood School 2015 ­ 2016 Handbook 38 HONOR COUNCIL 1.
Rising 10th through 12th graders will nominate a slate of nominees for membership on the honor council during the final nine weeks of the school year. 2. Rising 10th through 12th grades will nominate four honor council members. These names of all nominees will be confidential and known only to the faculty council. 3. All the nominees will be submitted to the honor council advisor who will then convene the Faculty Council. 4. The Faculty Council will then select the honor council President and members of the honor council from the students’ nominations. 5. In the rising 10th grade one student would be chosen as the 10th grade honor council member, and one chosen as the alternate. In the rising 11th and 12th grades two students would be chosen as honor council members at each grade level, and one student chosen as the alternative in each grade level. 6. The Honor Council advisor will then announce the 2010­2011 Honor Council and President to the student body. 7. The faculty council will consist of the Headmaster, Assistant Headmaster, Honor Council Advisor and four other rotating faculty members appointed yearly by the Headmaster. 8. The President of the Honor Council is automatically a member­at­large of the Student Government Association and may not run for a Student Government Office. 9. Honor Council Alternatives will be called upon at the discretion of the Honor Council Advisor to sit in on cases where a council member is absent, or is unable to serve for reasons of family or personal involvement in the incident. 10. Faculty members on the honor council include the Advisor (non­voting member) and the faculty representative (voting member). The honor council advisor serves as the recording secretary for the meetings. ORDER OF SELECTION OF OFFICERS AND MEMBERS Spring: 1.
Nominations by rising 10­12 grade students for Honor Council members and President 2.
Selection of Honor Council President and members by Faculty Council 3.
Announcement of honor council President and members 4.
Honor Council members may also hold a Student Government Association (SGA) office 5.
Voting on Student Government officers after student speeches Fall: Selection of SGA representatives STUDENT PRIVILEGES EXAMS Students who take AP exams administered through the College Board are exempt from spring semester exams in those courses at the discretion of the teacher. SENIOR PRIVILEGES ●
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Seniors may possibly exempt the spring semester exam in a course for which they have a 2.67 average for the 3rd and 4th nine weeks, neither grade being below a B­. Exemption is the decision of the individual teacher. Seniors take their final exams early and do not have to report to class after that time. Seniors have reserved parking spaces. Seniors may leave assemblies first. Seniors may be first in the lunch line. Brookwood School 2015 ­ 2016 Handbook 39 ● Seniors may be excused from class a few minutes early at the discretion of the teacher. Senior Study Hall Privileges: This privilege means: 1. A Senior, after personally checking in with the Study Hall teacher, may spend this period in the Library, the Commons area, or on the Quad. (area between Flowers Hall and the gym.) 2. Seniors are privileged from Study Hall after the first midterm progress report or other appropriate time, if they are not failing a course and if they have exhibited responsible behavior. A teacher may revoke this privilege for any academic or behavioral problem. 3. During this time the senior may study, read, or visit with his or her friends. Certain activities will be considered inappropriate during this time such as: sunbathing, back rubbing, horseplay, rough housing, or any other behavior which might be a distraction to other classes. Students should refrain from physical contact, lying down or sleeping, and must not be in any off­limits areas, including but not limited to cars, parking lots, gymnasium, or playing fields. Further, students cannot attend or sit in other classes at this time, such as weight lifting. 4. Students may not leave campus during Study Hall. 5. Any teacher or administrator may revoke this privilege for any academic or behavioral problem. Reasons for revocation may include: a. a grade of C­ in any course. b. an unsatisfactory grade in conduct. c. violation of other school rules and or senior privileges. d. failure to keep the Commons Area or senior parking area neat. Senior Open Campus Privileges: The following will be granted only when the full Senior Privileges have been granted. Whenever a Senior leaves campus all appropriate sign­out procedures must be followed, including a signed parental consent form on file. 1. Study Hall: Seniors may leave campus during Study Hall. A non­class AP Lab is not a Study Hall, unless the student does not have a regular Study Hall. 2. Lunch: A senior may have lunch off campus during his or her assigned lunch period. 3. Cut: A teacher may grant ​
one​
cut per semester to a Senior or a Senior class. The teacher may also refuse a cut. SENIOR RESPONSIBILITIES Seniors who are irresponsible will lose their privileges. Seniors must be on time to school and to class. Seniors must not be late in returning from lunch off campus and must ALWAYS sign in so that school officials know they have safely returned. Seniors must attend Homeroom and check in to Study Hall on the days when Study Hall occurs first. Seniors must always sign out with a parent note or phone call except for Study Hall or Lunch. Seniors must drive carefully because of their off­campus driving privilege. Seniors should personally check in to Study Hall each day even when privileged. Seniors who meet the following conditions will be given open campus privileges: a. Having been given no C­ or failing grade on the preceding grading report b. Having received no more than five (5) tardies to school or to class during each nine­week grading period INFRACTIONS WHICH WILL CAUSE THE LOSS OF SENIOR PRIVILEGES a. Noisy and unruly behavior b. Taking underclassmen off campus during school without proper permission c. Improper driving d. Failure to keep the Commons Area and campus neat Brookwood School 2015 ­ 2016 Handbook 40 e.
Any behavior deemed inappropriate by the administration CELL PHONES AND ELECTRONIC DEVICE VIOLATIONS Mobile devices may not be used during the school day except during break and lunch. Cell phones must be placed in the student’s locker or prior to the first bell at 8:00 in the off or silent/vibrate setting, or not brought to school at all. Personal laptop computers may be used in the commons area or in class with the permission of the appropriate director, Dean of Students, or classroom teacher. On occasion, teachers may request students who have cell phones or other mobile devices to bring them to certain classes for experiments or presentations. Cell phones and other mobile devices may not be removed from lockers or cubbies between classes, or at any other time except as specified in this policy. You may not take your mobile device into any bathrooms during normal school hours. Failure to adhere to this policy will result in disciplinary action. The computer and Network Code of Conduct found in the General Policies section is in effect for all mobile devices. STUDENT GOVERNMENT ASSOCIATION The goal of Brookwood’s SGA is to promote school spirit, group identity, and enhance the educational process through enriching the lives of the student body with valuable student activities and community service projects. Participants in Student Government must be leaders, role models among their peers, exemplifying the best example academically and morally. Information pertaining to requirements, election of officers, class representatives, and Homecoming Week is available through the SGA faculty sponsors. VEHICLES Students driving any type of vehicle to school will be assigned a numbered parking permit by the Dean of Students. Cars must be locked, and no student may enter a vehicle during the school day without permission from a faculty member. Student parking is off limits unless the student is leaving campus appropriately or has been given permission by a faculty member. Fast driving on campus or in the Tall Pines and Bay Tree Estates areas will not be tolerated. Student drivers who are reported in any incident of hazardous or reckless driving may not receive a warning. They may immediately lose the driving privilege for a period of not less than two weeks. This rule, which involves the lives and safety of Brookwood’s neighbors, friends, and small children, will be strictly enforced. Students who drive to school acknowledge that their car may be searched at the direction of the Assistant Headmaster or Headmaster. Students are expected to comply with searches. Students are responsible for items located within the car and are subject to the same disciplinary consequences that they would face for possession of unacceptable items in person. Brookwood School 2015 ­ 2016 Handbook 41 ATHLETIC DEPARTMENT GUIDELINES ATHLETIC DEPARTMENT MISSION Brookwood seeks to provide a broad opportunity of interscholastic activities for both boys and girls of eligible age which will support the Brookwood Mission, “which seeks to develop the whole child academically, physically, spiritually, and socially.” As Brookwood students are prepared for success in the classroom, Brookwood athletes are prepared for success in athletic competition.Varsity competition places an emphasis on winning within the context of sportsmanship, responsibility, and teamwork. The sub­varsity programs put a greater emphasis on ongoing participation and skill development. The Georgia Independent Schools Association (GISA) governs the Brookwood Interscholastic Athletic program. Our Athletic programs should be conducted in accordance with the letter and spirit of the rules and regulations of this association. Information regarding the GISA Rules and Regulations may be obtained at www.gisa­schools.org. ATHLETIC PARTICIPATION PHILOSOPHY It is the intent of Brookwood to provide every opportunity for our eligible students to participate in as many interscholastic athletic seasons as possible. While some of our teams require a limitation on the number of participants, others are open to all. We encourage our students to be aware of opportunities to participate and take advantage of them. Students and Parents should direct all questions regarding participation to the Athletic Director. Athletics at Brookwood is an educational process. One that allows students the opportunity to learn to compete on a morally high plane and develop skills both mentally and physically that will serve them throughout their lives. The athletic experience at Brookwood should give students exceptional opportunity for personal growth. Athletes will learn to handle themselves under pressure situations involving responsibility, emotion, self­discipline, disappointment, and reward. When a student chooses to become a member of a team, the choices he or she makes will have an impact on not just one’s own goals, but on the goals of the team. For this reason, athletics is one of the most significant tools in the educational process of character development, and helps to encourage students to lead by example. Each coach shall recognize that Brookwood is a cooperative community and that it is the intent of the school to provide opportunity for athletic participation while recognizing that academics is the reason we do what we do. This is accomplished by the coaches through proper scheduling of games and practice sessions with consideration to minimizing missed class time and providing appropriate opportunity to complete homework assignments. It should be noted also that athletic participation requires sacrifice. ATHLETIC DEPARTMENT GOALS The primary goal of the Brookwood Athletic Program is to field competitive teams, accentuate the development of the whole child and to achieve a personal level of excellence in the areas of fitness, team commitment, and sportsmanship. ATHLETIC TEAM GOALS While each program has goals specific to the nature of the sport, all Brookwood sports programs share the following three goals: 1. Work to Improve and Learn Improving through practice of proper technique, proper fundamentals, and proper team strategy. 2. Work to Have Fun Fun is a function of commitment. An athlete is having “fun” when he or she is improving both as an individual and as a member of a team. 3. Work to Compete Brookwood School 2015 ­ 2016 Handbook 42 All Brookwood athletes should be preparing for the day when, as varsity athletes, they have the opportunity to compete for championships and represent our school on the field or court. Those athletes who have properly prepared to compete through lower levels will be most prepared to win at the Varsity level. OVERALL TEAM GOALS As we strive for an athletic program of excellence, we also understand that research tells us the most important reasons students participate in athletics are: o Enjoyment o Participation (in practice and contests) o Personal improvement (skills of the sport and/or conditioning) Therefore, the Brookwood Athletics Program commits to the following: ● Offer students an enjoyable experience; ● Provide the greatest opportunity possible for athletes to participate in both practice and competitions; ● Promote personal improvement in skill, physical condition and knowledge of the sport; ● Promote programs of excellence that will accomplish the above and lead to success on and off the playing field. Fans’ Expectations ● We desire a program of excellence and strive to win every contest in which our teams compete. Central to the goals of Brookwood is the belief that interscholastic athletics can and should enhance the character of our youth. We put forth the following as the positive expectations we hold for the primary participants in our athletic program. Coaches’ Code As a professional educator, leader and role model for students, the coaches will do the following: ● Be organized. ● Be on time. ● Put the team first and foremost at all times. ● Exemplify the highest character as a role model for young people. ● Recognize the individual worth and reinforce the self­image of each team member. ● Establish a realistic team goal or vision for each season and communicate that to the athletes and parents. ● Encourage and assist team members to set personal goals to achieve their highest academic potential. ● Create a set of training rules for athletes that reflect the positive values of abstaining from the use of alcohol, tobacco and other drugs (performance degrading substances). ● Strive to develop the qualities of competence, character, civility, and citizenship in each team member. ● Provide a safe, challenging and encouraging environment for practice and competition. ● Gain an awareness of the importance of prevention, care and treatment of athletic injuries. ● Respect the integrity and judgment of the game officials. ● Teach and abide by the rules of the game in letter and in spirit. ● Build and maintain ethical relationships with coaches and administrators. ● Strive for excellence in coaching skills and techniques through professional improvement. ● Promote personal fitness and good nutrition. ● Be modest in victory and gracious in defeat. Parent Code ● We understand that parents play a vital role in the development of student athletes and the success of our program. ● Therefore, we expect parents to do the following: ● Be a positive role model through their own actions to make sure their child has the best athletic experience possible. Brookwood School 2015 ­ 2016 Handbook 43 ●
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Be a “team” fan, not a “my kid” fan. Weigh what their children say; they will tend to slant the truth to their advantage. Show respect for the opposing players, coaches, spectators, and support groups. Be respectful of all officials’ decisions. Don’t instruct their children before or after a game, because it may conflict with the coach’s plans and strategies. Praise student­athletes in their attempt to improve themselves as students, as athletes, and as people. Gain an understanding and appreciation for the rules of the contest. Recognize and show appreciation for an outstanding play by either team. Help their child learn that success is experienced in the development of their skills, and that they can feel good about themselves, win or lose. Take time to talk with coaches in an appropriate manner, including at the proper time and place, if there is a concern. Be sure to follow the designated chain of command. Remember that a ticket to a school athletic event is a privilege to observe the contest. ●
Athletes’ Code ● We know that less than 5% of high school athletes go on to play team sports at the college level. Therefore, we understand that high school athletics provide a unique opportunity for the development of not only physical conditioning and athletic skill, but also character traits essential for success in life. To that end, we expect every athlete to strive for the following: ● Competence​
—the necessary level of knowledge and skill to sufficiently train and compete. ● To develop the skills necessary to participate competitively in the game ● To demonstrate knowledge of the rules and conventions of the game ● To demonstrate knowledge of the strategies of the game ● To demonstrate a level of physical conditioning and fitness sufficient to participate competently in the game ● To demonstrate knowledge of healthy behaviors, including nutritional issues ● To understand the necessity of abstaining from the use of alcohol, tobacco, and other drugs in order to achieve ● the positive benefits of interscholastic athletics ● Character​
—the pattern of beliefs, attitudes, and behavior that relate to moral strength, constitution, and essential ● qualities that embrace the positive values of Brookwood School and the community. ● To be dependable in fulfilling obligations and commitments ● To accept responsibility for consequences of actions and not to make excuses or blame others ● To strive to excel ● To be committed ● To persevere, give 100% effort, and not give up in the face of setbacks ● To demonstrate truthfulness ● To play by the rules of the game ● To control anger and frustration and refrain from displays of temper and bad language ● To accept losing and winning graciously by congratulating opponents and by not sulking or displaying other ● negative behaviors ● Civility​
—to demonstrate behavior that exemplifies appropriate respect and concern for others ● To refrain from trash talk and other put­downs of opponents and teammates ● To treat all persons respectfully regardless of individual differences and to show respect for legitimate authority ● (coaches, officials, captains) ● To listen to and try to understand others ● To actively support teammates and others ● Citizenship​
—social responsibility as part of a “community” Brookwood School 2015 ­ 2016 Handbook 44 ●
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To be faithful to the ideals of the game including sportsmanship To keep commitments to team To show team spirit, encourage others and contribute to good morale To put the good of the team ahead of personal goals SUB­VARSITY ATHLETIC PROGRAM th
The Sub­Varsity Athletic Program includes all teams and individuals competing at the Youth, 6​
Grade, Middle School, and Junior Varsity levels. Our Philosophy for this program includes: 1. Developing skills and strategies for team and individual sports. 2. Building self­confidence and teaching the value of teamwork through participation. 3. Providing every opportunity possible for each eligible child to play th
4. The “No Cut” Policy extends only to the 7th & 8​
grades. Coaches may need to set a travel or game roster that does not include all players. This is not considered a “cut” and is done solely for logistical reasons. th​
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● Team sports at the Middle School level are restricted to 7​
and 8​
grade only unless 6​
graders are needed to field a team. (Softball, Football, Basketball, Soccer, Baseball) th​
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● Individual sports at the Middle School level are available to 6​
through 8​
grades only. (Cross Country, Golf, Track) ● Tennis is not available to Middle School due to lack of interscholastic competition with GISA member schools. th​
● Baseball is not available at the 6​
grade level due to lack of interscholastic competition with GISA member schools ● Fifth Grade students are not eligible to be on Middle School teams. th​
● Lower School students are not allowed to compete unless 5​
graders are needed to field a team th​
intended for students below 7​
grade (currently basketball and football) th​
● Regardless of age, Lower School students must be in 5​
grade to play Youth Football. th​
● Teams will be provided for students below 6​
grade where interscholastic competition exists with other th​
th​
th​
GISA schools. (currently football for 5​
and 6​
grades and basketball for 6​
grades) ▪ Junior Varsity opportunities depend on the number of available players and will vary year to year and season to season. Junior Varsity players are pulled from those eligible for Varsity teams. Clarification for 6th grade participation: In most sports Brookwood encourages 6th grade students to participate in local YMCA and recreational teams rather than play on the Middle School team. Exceptions are if a team lacks sufficient numbers from the 7th and 8th grades or if a player is deemed by the coaches to be of sufficient ability and maturity to compete at the Middle School level. Please note that all student athletes considered eligible by age in 2015­2016 will be considered eligible for2016­2017, with the exception of the senior class of 2016. The following sports are available at the Sub­Varsity level. Fall Athletic Teams Winter Athletic Teams Spring Athletic Teams Fix alignment Cheerleading Cheerleading Baseball Football Basketball Golf Cross Country Track and Field
Softball Soccer Clay Targets *In extreme cases where a qualified coach cannot be employed, a team may not be fielded.
VARSITY ATHLETIC PROGRAM Our Philosophy for this program includes: Brookwood School 2015 ­ 2016 Handbook 45 1.
Providing an excellent program of athletic activities, which offers opportunities for eligible students to participate during the school year. 2. Developing a desire to succeed and excel. 3. Teaching all skills necessary for improvement and enjoyment of the sport. As previously stated, the prepared athlete is more likely to win. If an athlete is prepared to compete, the enjoyment of participation should be enhanced. JUNIOR VARSITY (UPPER SCHOOL 9, 10, 11) Will be fielded wherever the number of participants allows. Large teams may be split into Blue and White squads to allow for differences in skill levels and provide more playing time for each player. VARSITY TEAMS Where Varsity participation requires a limitation on the number of students on a team, tryouts will be held. It should be noted that cheerleader tryouts are judged by an outside, impartial group. Players must meet qualifications during the tryout period to make the team. The following sports are available at the Varsity level:Fix alignment Fall Athletic Teams Winter Athletic Teams Spring Athletic Teams Cheerleading Cheerleading Baseball Football Basketball Golf Cross Country Dance
Soccer
Softball
Spearettes
Track and Field Dance
Tennis Clay Target
Spearettes
*In extreme cases where a qualified coach cannot be employed, a team may not be fielded. THE ATHLETIC DIRECTOR ●
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Reports to the Headmaster for all matters involving interscholastic athletics. Is responsible for administering the interscholastic athletic program in keeping with the school’s philosophy of athletics, and adherence to school policies and GISA By Laws. Supervises the coaching duties of any and all Brookwood coaches. Is responsible for the maintenance of athletic fields and facilities. FOR ATHLETIC DEPARTMENT QUESTIONS OR CONCERNS 1.
2.
3.
First call your child’s coach or make an appointment to visit him/her. Please do not approach a coach at a practice or game. Call or email the coach and schedule a meeting. If your question or concern is unanswered or unresolved discuss the issue with the Athletic Director. Final appeals should be directed to the Headmaster, or Assistant Headmaster when the Headmaster is not available. It is appropriate for parents to discuss the following with coaches and administrators: ● The treatment of your child, mentally and physically ● Ways to help your child improve ● Concerns about your child’s behavior and/or choices It is not appropriate for parents to discuss the following with coaches and administrators: Brookwood School 2015 ­ 2016 Handbook 46 ●
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Playing time (at the Varsity level) Other student athletes in any way PRACTICE AND GAME COMMITMENT Brookwood athletic programs require a five­ or six­day a week commitment, depending on the sport and level. The Athletic Director must authorize any exception to this policy. Sunday competition is not allowed. Occasionally Sunday practice may be necessary under certain circumstances. This first must be cleared in advance with the Athletic Director or Headmaster. Morning practices on school days should be cleared with the Athletic Director or Headmaster. Due to Church activities on Wednesday evenings, we will make every effort to avoid competitions on Wednesday evenings and to limit practice time to make it feasible for students to attend such activities. Coaches will make every attempt to adhere to announced practice times, both at the start and end of each session. It is important for parents to understand that circumstances may take place during the scheduled practice that may call for additional time to review or repeat repetitions or to complete essential parts of the practice plan. Student athletes are expected to attend all organized practices. Absences will only be excused without consequence if: • For injury or illness and accompanied by a written verification by a doctor or the discretion of the head coach. • The absence is the result of the athlete attending to the death or illness of a close friend or family member (assuming the head coach is notified in advance). • Their absence is due to participating in a Brookwood sponsored field trip or activity related to curriculum (assuming the head coach is notified in advance). • The athlete is late due to attending tutoring or extra academic help. Student athletes are expected to attend all games. Each missed game will carry an automatic one game suspension for the next game in which the student athlete participates. Absences will only be excused if: • There is an illness or injury accompanied by a written verification by a doctor (for safety purposes) or at the discretion of the head coach. • The absence is the result of an athlete attending to the death or serious illness of a close friend or family member (assuming the head coach is notified in advance). • The absence is due to participating in a Brookwood sponsored field trip or activity related to curriculum (assuming the head coach is notified in advance). ​
Every effort will be made by the athletic director and scheduling coach to avoid such conflicts with games. Please note that there will automatically be given a one game suspension minimum for athletes who miss games. Any other reasons for absence may be ruled as excused only by the Athletic Director and/or Headmaster. PLAYING TIME/ ELIGIBILITY It should be noted that all Brookwood teams are playing to win. However, Sub­Varsity coaches have an obligation to prepare their athletes and teams for the future, meaning that the strongest players may not always be on the court or the field of play in all crucial situations. Athletic preparation should begin as soon as the student athlete reaches eligible grades (age) and continue into the high school years. In order to have a consistently competitive athletic program, sub­varsity athletes should receive training that is well structured, disciplined, and fun. The disciplined athlete should improve in a sport if the nature of the program is as follows: Brookwood School 2015 ­ 2016 Handbook 47 1.
A student must have a current enrollment contract on file with the business office to be eligible for athletics. Any student participating in summer athletic activities must have a new enrollment contract for the upcoming academic year on file. 2. Academic eligibility must be maintained in order to participate. 3. Physical safety is stressed and monitored. 4. Full commitment, a positive attitude, and good sportsmanship are a minimum expectation for playing time. 5. Coaches, athletes, and parents are willing to risk not winning at the sub­varsity level in order to prepare and play all members of the team. Broad based participation at this level will enhance development and experience for the entire team and enhance the opportunity to win championships at the varsity level. This does not guarantee equal playing time or playing time in each game. Playing time should be distributed fairly based on skill levels, age, and commitment to the program. 6. The Sub­Varsity programs emphasize an improvement of fundamentals. th
7. An 8​
grade student who accepts an invitation to play a varsity sport will not be allowed to participate in the th
Middle School program unless participation is required to field a complete team. (8​
grade students are not eligible for Varsity Football) 8. At the varsity level, it should be understood that one of our main goals is to get to the playoffs. 9. Participation by student athletes is normally limited to “one sport per season.” Exceptions to this will be considered based on the individual circumstances. In order for athletes to participate in more than one sport per season, BOTH coaches must consent. 10. An athlete must complete the sport season he/she is in before beginning the next season in another sport. a. Athletes may be “shared” by two overlapping sports if BOTH the coaches involved agree. 11. For insurance purposes, student athletes may not participate in practices or games until they are formally enrolled in the school. ACADEMIC ELIGIBILITY 1.
2.
3.
4.
A student must attend four or more complete class periods on the day of a game/meet/match to be eligible to participate in any contest. An excused absence must be approved by school administration. A student must meet all GISA eligibility requirements in order to participate in interscholastic athletics. Any student who has failed more than one course in the prior semester grading session or is on Academic Restriction is not eligible to participate in games or practice until the restriction is lifted, which would be at minimum after the next semester grades are final. (See Academic Restriction Policy) No student will be allowed to participate in summer athletic activities without being enrolled for the following academic year. Honor Code violation may disqualify a student from participating in sports during the course of punishment. MULTIPLE­SPORT ATHLETES All Brookwood athletes, parents, and coaches should understand the importance of the multiple­sport athlete to our program and support, encourage and allow students to participate in one, two or three seasons as they so choose. It should also be understood that students who are finishing one athletic season while tryouts are in progress for another season will be given special consideration and an opportunity for a delayed tryout. However, it is the duty of the athlete to discuss this with their coaches well in advance. Students who wish to participate in two sports in one athletic season must complete the Two­Sport Participation form that can be obtained via the website. All two­sport athletes must receive approval from his or her coaches, Division Director, and the Athletics Director prior to practice. At no time should a Brookwood coach encourage a Brookwood athlete to specialize in a specific program (single sport). All Brookwood coaches should do their best to support the multiple­sport concept. Additionally, all Brookwood coaches should encourage other forms of extracurricular activity such as literary. Brookwood School 2015 ­ 2016 Handbook 48 Brookwood athletes will occasionally have conflicts in competition. Should a conflict occur, whether athletic or some other form of interscholastic competition, a competition at the state level will supersede any other competition. Region competition will supersede non­region competition. Any other conflicts will be solved by agreement among the athletes, parents, Athletic Director, and the Headmaster. Students, who serve as team managers or student trainers, are deemed as full members of the team. SPORTSMANSHIP Brookwood prides itself on the fine reputation for sportsmanship both at home and away. Athletes and coaches should exhibit good sportsmanship at all times. It is also essential that spectators exhibit good sportsmanship as well. As fans, we are all responsible for upholding high standards of good sportsmanship. Brookwood has a reputation for respect and good sportsmanship toward other teams, officials and their facilities. The school, Athletic Department and Administration reserve the right to enforce the adherence to the above mentioned conduct standards for both students and parents. Consequences can include removal from the facility during games, suspension from athletic events and/or practice sessions, and removal from an athletic team. EQUIPMENT AND UNIFORMS It is the responsibility of each athlete to care for each piece of equipment and all team uniforms issued to them. If items are lost or damaged beyond what is considered normal wear and tear, your account will be billed for replacement costs. STRENGTH AND CONDITIONING All strength and conditioning activities are to be closely supervised. Workout programs that have been carefully designed are to be personally monitored by the Brookwood strength and conditioning staff. It is also necessary for the strength and conditioning staff to provide guidance for the athletes during their workout, which decreases the risk of injury and ensures that the correct form and technique are being used. ​
At no time is a student to work out in the weight room without authorized supervision. Each Brookwood athlete is expected to physically prepare for his/her sport using the Brookwood strength and conditioning standards both in and out of season. The strength and conditioning programs for athletes have been carefully designed to decrease the chance of sport related injury and increase sport performance. Brookwood follows the Bigger, Faster, Stronger program, a nationally recognized training program designed for the multi­sport athlete at the Middle and UpperSchool levels. Brookwood strength and conditioning coaches carry updated certification in this training program. SPORTS MEDICINE Student athletes are required to have a copy of a completed annual physician’s physical examination and GISA Concussion Form on file with the school before participating in a practice or tryout. Per GISA guidelines, physical and concussion forms must be renewed and completed annually. . Student athletes are also required to complete the Impact Concussion Test prior to participating in a sport. STUDENTS MAY NOT TRY OUT OR PARTICIPATE WITHOUT CURRENT PHYSICAL EXAM AND CONCUSSION FORMS ON FILE IN THE ATHLETIC OFFICE. Each athlete must have a current Emergency Medical Release Form on file and notarized. Coaches must have copies of each of their athletes’ Brookwood emergency medical forms at all times, especially when traveling away from the Brookwood campus. It is the responsibility of each coach to see that a stocked emergency first aid kit, ice, and drinking water be available to all team members at all practice and competitions. Brookwood School 2015 ­ 2016 Handbook 49 Injury management includes the requirement that a physician clear any injured athlete before returning to play. While this policy applies only to a diagnosed injury, no athlete may return to play without physician clearance in the case of a SUSPECTED head injury. BROOKWOOD SCHOOL HEAT AND HUMIDITY POLICY Brookwood uses the recently adopted GISA standard for mitigating heat related injuries during athletic practice. This standard uses the Wet Bulb Globe Temperature (WBGT) index, which is a composite temperature used to estimate the effect of air temperature, humidity, and solar radiation on the human body, expressed in degrees. It is not equated with the “Heat Index.” A. All Member Schools shall utilize at each Practice a scientifically approved instrument that measures WBGT. B.
At the following WBGT readings the corresponding activity, hydration, and rest break guidelines apply: Under 82.0 Normal activities. ​
Provide at least three separate rest breaks each hour of a minimum duration of 3 minutes each during Practice. 82.0 ­ 86.9 Use discretion for intense or prolonged exercise. ​
Watch at­risk students carefully. Provide at least three separate rest breaks each hour of a minimum of four minutes duration each during Practice. 87.0 ­ 89.9 Maximum outdoor Practice time is two hours. ​
For football, students are restricted to helmet, shoulder pads, and shorts during Practice. All protective equipment must be removed for conditioning activities. For all sports, provide at least four separate rest breaks each hour of a minimum of four minutes each during Practice. 90.0 ­ 92.0 Maximum outdoor Practice time is one hour. ​
No protective equipment may be worn during outdoor Practice and there may be no outdoor conditioning activities. There must be twenty minutes of rest breaks provided during the hour of outdoor Practice. Over 92 No outdoor activities or exercise. ​
Delay outdoor Practice until a lower WBGT reading occurs. C. The following guidelines apply to hydration and rest breaks: 1. Rest time should involve both unlimited hydration (water or electrolyte drinks) and rest without any activity involved. 2. For football, helmets should be removed during rest time. 3. The site of the rest time should be a cooling zone not in direct sunlight, such as indoors, under a tent, or under a shade tree. 4. When the WBGT is over 86, ice towels and spay bottles filled with ice water should be available in the cooling zone and cold immersion tubs shall be available for a student showing signs of heat illness. A cold immersion tub may be anything, including a shower or wading pool, that can be adapted to immerse a student in cold water and ice which is available within two minutes travel from an outdoor Practice facility. D. The following guidelines apply to Practice: 1. All Member Schools must hold Acclimatization Activities. 2. No two­a­day Practices may exceed four hours for both sessions; no single Practice during two­a­days may exceed two hours. A three hour rest period must be observed between the two sessions. 3. No single Practice may last more than three hours. Brookwood School 2015 ­ 2016 Handbook 50 4. Restrictions based on outdoor WBGT readings do not apply to indoor Practice where indoor air temperature is 85 degrees or less. SEVERE WEATHER POLICY A lightning detector is mounted on the Brookwood football field press box and is serviced at regular intervals. One long horn blast from this device signals threatening weather conditions. All fields will be cleared and shelter provided for teams and officials. Teams will be directed to either the gym, field house, or weight room, depending on the sport in session. Officials will be directed to their dressing area or the weight room office. SRdeundant?. Fans will be directed to their vehicles for protection and the gym will be made available for additional protection. Announcements will be made by PA, Athletic Director, and/or coaches. TRANSPORTATION AND TRAVEL While most of our athletes are transported by school vehicle, there are occasions when parents are asked to drive. Parents will be contacted with as much advance notice as possible if assistance is needed in transporting our athletes. No student athlete will be allowed to drive to or from an out of town athletic event.. No child should be left unattended at any time during travels or upon returning to campus. When athletes are required to stay overnight, such as at a state competition, the school covers their hotel and transportation expenses. The students may be required to cover meals and any extras. All optional trip expenses are the responsibility of the student. At no time should a coach room with an athlete alone. Student athletes who are not returning to Brookwood via school transportation require written communication from a parent or guardian. Brookwood Head Coaches are required to have a current commercial driver’s license. EARLY DISMISSALS Coaches should make every attempt to minimize any classroom disruption. The Assistant Headmaster must approve any early dismissal. When excused early for a regular season game (early dismissal), students are responsible for class assignments, notes, etc., that you miss. Each student should complete each assignment and be prepared to turn them in upon returning to school. DRESS When students are traveling to an away contest either in or out of town, they are expected to dress in an appropriate way as designated by the Head Coach. PROFESSIONALISM Each coach shall demonstrate a professional manner that presents a positive role model to athletes, parents, and the community as a whole. SCHEDULING The scheduling of athletic practice and interscholastic competition is the responsibility of the Head Coach of each team, and approved by the Athletic Director and Assistant Headmaster. With multiple programs using the same facilities it is imperative that each program schedule in a cooperative manner and work in close relation with each other and the Athletic Director. Coaches should publish these schedules well in advance so students and parents alike can plan around academic and other commitments. FACILITIES Safety is of primary concern regarding facilities. Concerns for the safety of a facility should be brought to the attention of the Athletic Director immediately. Maintenance and care of the Brookwood athletic facilities are the responsibility of the Athletic Director. Brookwood School 2015 ­ 2016 Handbook 51 FACILITY USE POLICY As per Brookwood Board of Directors’ policy, there is no use of Brookwood facilities by groups that are not affiliated with Brookwood in some way (parent, teacher, administrator, coach). Any exception to this policy must have written approval of the Headmaster and the Athletic Director. The Athletic Director may levy charges for field or facility, when appropriate. UNIFORMS AND EQUIPMENT Head Coaches are responsible for the inventory, care, and storage of uniforms and equipment. Each program should have a well­developed system for accounting for all uniforms and equipment both in and out of season. Each Head Coach prior to the end of the academic year must give an annual inventory to the Athletic Director. ADEQUATE PROTECTIVE PLAYER EQUIPMENT Head Coaches should establish a plan to ensure that all protective equipment meets certification standards and that inspection and needed maintenance or replacement of the equipment is carried out in a timely manner. BUDGETS All coordination of budgets and purchasing are the responsibility of the Athletic Director. Purchase orders must be completed and signed by the Athletic Director and Business Manager for all purchases. BOOSTERS The Brookwood Boosters was formed to provide support to the athletic program. This group of parents raises money through membership, concessions and other fundraising. Brookwood Boosters help to provide funds for the basics as well as the extras, which would typically not be provided by the current school budget. The Athletic Director, the Chairman of the Boosters, and the Headmaster so as not to conflict with other school­wide fundraising efforts, must approve all athletic fundraising projects in advance. Each athletic program benefits from the support of the Brookwood Boosters. For this reason, the parents of each student athlete are requested to work the concession stand for an athletic event hosted by Brookwood School. Every effort will be made to ensure that assigned concession stand duty for a Brookwood parent does not conflict with an event in which the child is a participant. Brookwood School 2015 ­ 2016 Handbook 52