Monthly Meeting at Caerlan Hall, 10th May 2016 directly after the

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Monthly Meeting at Caerlan Hall, 10th May 2016
directly after the Annual Meeting
AGENDA ITEM 1
To receive apologies for absence.
AGENDA ITEM 2
To receive Disclosures for Personal Interest from Members in accordance with
the Code of Conduct.
Members are requested to declare any personal and/or prejudicial interests that they may have in
matters to be considered at this meeting in accordance with the Local Authorities Code of
Conduct Order (Wales) Order 2008.
AGENDA ITEM 3
Minutes:To confirm and sign the minutes of the Monthly Meeting held on the
12th April 2016.
MINUTES of the Monthly Meeting of LLANTRISANT COMMUNITY COUNCIL held
at The Caerlan Hall, Llantrisant on TUESDAY 12th April 2016 at 6.30pm.
PRESENT: Cllr Allan Matheson (Chair), Cllr Brian Farr, Cllr Gill Morris, Cllr
Arlene Moss, Cllr David Nicholas, Cllr Louisa Mills , Cllr Veronica Nicholas, Cllr
Paula Yeo, Cllr Julie Barton, Cllr Nicholas Powell and Cllr Ron Hunt together with
the Clerk Mrs Alison Jenkins.
Members of the Public: Mike John, Cllr Glynne Holmes.
1. Apologies for Absence
Apologies for absence were received from Cllr Jonathan Gilmore, Cllr Paul
Baccara.
Cllr Matheson welcomed Cllr Mills to the meeting and ensured that she knew
everyone present.
2. Disclosure of Interest
Cllr Matheson declared an interest in agenda item 5e & 12
Cllr Hunt declared an interest in agenda item 7.
Cllr Nicholas declared an interest in agenda item 5e.
3. Minutes
The minutes of the Monthly Meeting held on the 8th March 2016 were confirmed
and signed as a true record.
4. Information from the meeting on the 8th March 2016
a. The thank you letter from Teenage Cancer Trust was noted.
b. The Clerk’s report on actions from the March meeting was noted. The Clerk drew
Council’s attention to the state of play with payments from the Meithrin. It was
AGREED that a meeting would be requested with the Meithrin committee and the
Scrutiny committee to ensure Council are fully aware of any issues which may
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affect Meithrin’s ability to pay future invoices. Cllr Hunt requested a response
regarding the problems with the delivery lorries in Tynant. It was AGREED to
request that it became a PACT priority and to establish if the RCT Traffic
Wardens could be made aware of the issue.
5. Pending
a. The list of pending matters was noted. Cllr Moss explained that although a
decision had been made to plant a memorial tree for Gareth Sevillie, the family
had since decided against such a tribute. It was AGREED to donate £200 to
Muscular Dystrophy UK in Gareth’s memory. (Local Government Act 2000 ss1-5)
b. Cllr G Holmes was in attendance at the meeting and had requested to meet with
ward members following the full meeting to agree a way ahead with the
pedestrian provision issues in Penygawsi/Cross Inn.
c. Members present were extremely pleased to note the response from Tim Philips
regarding traffic management at Beddau Halt. It was commented on the role that
the Community Council had played in highlighting the issue with RCT.
d. The request from the Urdd for funding will be considered with other grant
applications in October.
e. Cllr Matheson fed back to council on the meeting with Dean Powell from the
Town Trust regarding the Community Picnic being held on the Castle Green on
Sunday 12th June. It was AGREED to support the event with a financial grant of
£500 from the public relations budget, match funding the financial input of the
Town Trust, it was further agreed to try and encourage local Community Groups
supported by grants from the Council to partake in the day possibly be providing
an activity or stall. (Local Government Act 1972 s145)
6. Finance
a. The income and expenditure accounts for March 2016 were accepted and
approved.
b. To accounts for payment for April 2016 were adopted and cheques as listed were
signed by Cllr Moss and Cllr V Nicholas.
c. It was AGREED to accept the recommendations from the Scrutiny Committee
regarding adopting new financial regulations and RESOLVED to adopt the New
Financial Regulations.
7. Planning
a. The planning applications received since the last meeting were noted.
b. The amended plans for Ystrad Barwig Isaf were discussed in detail with several
members raising concerns regarding flooding, wildlife, GP’s Surgeries, highways
access and reality of the adequacy of the new school provision. Clerk and Cllr
Barton to write a response.
8. Correspondence
a. It was AGREED that Cllr Allan Matheson would attend the Town Trust Annual
Court Leet Dinner on the 6th May.
b. It was AGREED not to send a representative to the Beddau Scouts AGM on the
19th May.
c. It was AGREED to donate £100 from the Chair’s allowance for a young swimmer
competing at National level. (Local Government Act 2000 ss1-5)
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d. It was AGREED to donate £100 from Llantrisant Projects in support of the
Queens 90th Birthday Street Party on the Rowan Gardens Estate.(Local
Government Act 1972 s145)
7.15pm Cllr Barton entered the meeting
e. The request to support “Walk for Life” from Kidney Wales will be considered with
other grant applications in October.
f. The Welsh Government consultation on Planning Policy: The Historic
Environment was noted.
g. It was AGREED to adopt the amendments to the Councillors Code of Conduct as
notified by the Welsh Government following The Local Authorities (Model Code of
Conduct) (Wales) (Amendment) Order 2016.
h. The statutory guidance from the Welsh Government regarding the Welbeing of
Future Generations (Wales) Act 2015 was noted. Cllr Moss raised the issue of
meetings taking place with Talbot Green Community Centre Management
Committee and RCT regarding the future of the Community Centre. It was
AGREED that Cllr Moss and Cllr Barton would draft a letter to RCT regarding the
options for the Community Centres and in particular enquiring how this tied into
the aims of the Wellbeing of Future Generations Act. It was further AGREED to
share a petition that Cllr Moss has started on behalf on the Community Centre on
the Community Council Social Media pages and Website.
i. The Improvement Plan for South Wales Fire and Rescue Services was noted.
9. Provision of Defibrillators in the Community
Cllr P Yeo provided information to support the report on supply of, training on and
maintenance of defibrillators in the Community. Particular focus was paid on the
request for funding from Llantrisant RFC and the original request in 2015 from
Talbot Green Police, although it was highlighted that this equipment was needed
throughout the community, in schools, sports facilities etc. A detailed discussion
took place. Everyone present related to the need for defibrillators however
several were reluctant to simply start to pay for machines upon request. It was
AGREED to respond to the organisations in question that should they following
fundraising activities have a deficit in the funds needed to purchase a defibrillator
then a request would be considered by the Community Council. It was also
noted that requests for funding could be included in the annual grant application.
The suggestion that a charity match day between all ages of the Llantrisant and
Beddau Rugby Clubs was voiced to help raise funds for a defibrillator at both
clubs. Cllr Yeo also mentions that Dr Gethin Ellis was willing to talk to any
interested groups about having a machine at their site.
10.One Voice Wales Council Representatives
Cllr Allan Matheson and Cllr David Nicholas agreed to be the 2 representatives
for One Voice Wales Area Committees a representative for the Larger Local
Council committee was not made.
11.Summer Floral Displays
It was AGREED that Social Services will plant the summer baskets. It was
further AGREED to appoint delegated power to Cllr Matheson, Cllr Barton, Cllr
Moss and Cllr D Nicholas to make a decision as to the allocation of the contract
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for erecting and removal of baskets and watering and the planting of planters
when the additional quotes are received.
12. Health & Safety
The local landowner has contacted the office with concerns regarding the
boundary of Brynteg Allotments where debris has been dumped in the ditch
between the allotments and Gwern-y-moel Isaf Farm. The Clerk has been to the
site and this is not a problem which has happened overnight, the debris in the
ditch, which does have a small watercourse running in it, has been accumulating
over many years. It was AGREED for the allotment committee to meet with the
management committee of Brynteg Allotments to address ensuring the problem
does not get worse and also to look at ways of clearing the ditch. It was further
AGREED to contact Probation Services and Keep Wales Tidy to see if any
assistance could be provided with the clearing works.
13. Councillors Items
Cllr Lewis requested that the replacement of the section of fencing missing on the
Community Route was chased up with RCT.
Cllr Mills updated those present on a recent public meeting she had organised in
relation to public food gardens she is trying to open on the waste land between
Penygawsi Primary School and the base of Llantrisant Leisure Centre.
Cllr Hunt made Council aware of a complaint regarding missing fencing on the Green
Bridge at the Cwm Coke Works Grounds.
Cllr Mills requested how best to support a request from local historians regarding
production of a new Ridgeway Walk leaflet. The Clerk agreed to provide Cllr Mills
with a recent leaflet on the Ridgeway Walk produced by the Borough Council.
The Meeting ended at 8.17pm
The Annual Meeting of Llantrisant Community Council will be held on
Tuesday 10th May at 6.30pm, Caerlan Hall followed by the May Monthly
meeting.
Agenda
Item
4b
4b
5b
Task
By Whom
Scrutiny
Committee
to
meet
with
Management Committee from the Meithrin
Request delivery lorries PACT priority and
contact RCT Traffic Wardens
Meet with Cllr Holmes
Clerk, Scrutiny
Committee
Cllr Hunt, Clerk
Llantrisant Ward
5
5e
7b
8a
8c
8d
8h
9
10
11
12
13
14
14
14
Members
Contact local Community Groups regarding Clerk, local members
picnic. Liaise with Town Trust
Respond to planning on Ystrad Barwig Isaf Cllr Barton
amended plans
Clerk
Attend Court Leet
Cllr Matheson
Send cheque for swimmer
Clerk
Send cheque for street party
Clerk
Letter regarding Community Centres to RCT
Cllr Moss, Cllr Barton
Respond to Llantrisant RFC and police.
Cllr Yeo, Clerk
Attend OVW Meeting
Cllr D Nicholas, Cllr
Matheson
Meet
to
confirm
contractor
for Cllr Matheson, Cllr
watering/erection and planting of planters
Barton, Cllr Moss and
Cllr D Nicholas, Clerk
Liaise with Brynteg Management Committee, Allotment Committee,
talk to Probation services and Keep Wales Clerk
Tidy
Contact RCT regarding community route Clerk
fence
Cheque to Muscular Dystrophy UK
Clerk
Report missing fence at CPL
Clerk
Ridgeway leaflet for Cllr Mills
Clerk
Monthly Accounts, approved for payment April 2016
Payee Name
PEAC Ltd
UK Fuels Ltd
British Gas
Xinn Ltd
Talktalk
Credit Card
Petty Cash
County Borough
Supplies
Trustmark
Stationery
Bullring Stores
RCT CBC
HMRC
RCT CBC
RCT CBC
£ Total
Amount
Transaction Detail
£253.02
£71.60
£285.80
£10.00
£9.14
£188.03
£22.71
Photocopier rental
Diesel
Gas Bill - Caerlan
Web provision
Broadband/Landline
Pay credit card
Top up petty cash
£146.21
Envelopes, labels, dividers
Ring binders, paper, post
its
Newspapers
Llantrisant Election
NI and Tax
Trade waste Caerlan
Trade waste Llys y Cwm
£27.23
£8.80
£3,487.89
£758.99
£224.90
£224.90
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Amethyst Plumbers
Cwm Rhondda
Waste
Braceys
Leekes
RCT CBC
CD Liley
Staff Pensions
RCT CBC
RCT CBC
Staff Salaries
Anghard Stevens
Annaliese Beynon
Muscular Dystrophy
UK
Llantrisant Town
Trust
British Gas
Plusnet
RCT CBC
SSE
Cannon Hygiene
Cannon Hygiene
Natwest
£500.00
Flush out heating & fit filter
£400.00
£41.10
£18.21
£398.00
£738.00
£1,476.05
£116.55
£441.00
£4,952.89
£100.00
£100.00
Skips
Chippings
Bulbs, grease
No 47 Bus Service
Bollards and memorial tree
Staff Pensions
Rates - Llys y Cwm
Rates - Caerlan
Staff Salaries
RowanGdns StreetParty
Donation
£200.00
Donation
£500.00
£175.66
£12.49
£28.58
£77.30
£198.43
£164.74
£17.00
Donation - Queens Bday
Gas Bill - Llys y Cwm
Broadband Llys y Cwm
Garage rent
Electric Bill Llys y Cwm
Sanitary/nappy bin Caerlan
Sanitary/nappy bin Llys y
Bank charges
7
AGENDA ITEM 4
Information from the meeting on the 12th April 2016
a. To consider a letter from RCT regarding Community Facility Operations
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b. To confirm the arrangements for the summer watering and planting agreed
under delegated powers.
Councillors with delegated powers AGREED to proceed with Social Services
planting the summer planters and C&L Gardening Services to complete the
erection/removal of baskets and watering for the summer.
c. To acknowledge the Clerk’s report on actions from the April meeting.
Community Picnic: Youth Club staff will attend and have a stall to make crowns with
children at the Community Picnic, Councillors are encouraged to attend and
encourage other members of the Community to attend.
9
AGENDA ITEM 5 Pending
a. To receive an update on the footpath by Little Foxes.
Additional complaints about the barriers blocking the path have been received. The
Clerk is meeting the PROW officer for RCT at the site on the 9th May and hopes to
be able to feedback to Council on the 10th.
b. To consider any actions required on pending matters.
Footpath, The Acre, Llantrisant
Grass Verges Dan Caerlan
Llantrisant War Memorial
Planning
permission
approved
Urinals, Llantrisant
Minute
Action required
By Whom
4c March 2014 Arrange hand over of Music Memorial
Clerk
to schools
14-Jan-15
Investigate the cost of improving the
Clerk
length of time data is stored on the
CCTV at Llys y Cwm
08-Jul-15
13-Jul-15
10b Oct 15
6c Dec 15
10-Dec-15
10-Dec-15
8b Feb 2016
8c Feb 16
8d Feb 16
4b March 16
05-Mar-16
05-Mar-16
April 4b
April 4b
Air Cadets to be invited to meeting
Mirror for Cross Inn Road
Obtain quotes for the reproduction of
the Bunny Walk leaflet
Thank you letter to Asda and get
quotes for work
Talk to Community Bus Passengers
Investigate grants for Community Bus
Consider Llantrisant Christmas Event
Book rooms in Premier Inn
Arrange a site meeting with Cllr
Holmes, update C Owen on situation
Meet with Town Trust regarding Big
Lunch
Install fence Tynant Allotments
Liaise with Tynant and other
allotments regarding Awards for All
funding
Scrutiny Committee to meet with
Management Committee from the
Meithrin
Request delivery lorries PACT priority
and contact RCT Traffic Wardens
Comments
Clerk
Clerk
Clerk
The Clerk
Cllr Moss
The Clerk
Events
committee
Clerk
Clerk, local
members
Local members,
Clerk
Operative
Clerk
Clerk, Scrutiny
Committee
Cllr Hunt, Clerk
Letter
received
Meeting 6pm
10
April 5b
April 5e
April 7b
April 8a
April 8c
April 8d
April 8h
Apr-09
Apr-10
Apr-11
Meet with Cllr Holmes
Contact local Community Groups
regarding picnic. Liaise with Town Trust
Respond to planning on Ystrad
Barwig Isaf amended plans
Attend Court Leet
Clerk, local
members
Cllr Barton
Clerk
Cllr Matheson
Send cheque for swimmer
Send cheque for street party
Letter regarding Community Centres
to RCT
Respond to Llantrisant RFC and
police.
Attend OVW Meeting
Clerk
Clerk
Cllr Moss, Cllr
Barton
Cllr Yeo, Clerk
Cllr D Nicholas,
Cllr Matheson
Meet to confirm contractor for
Cllr Matheson,
watering/erection and planting of planters Cllr Barton, Cllr
Moss and Cllr D
Nicholas, Clerk
Apr-12
Liaise with Brynteg Management
Committee, talk to Probation services
and Keep Wales Tiday
Apr-13
Contact RCT regarding community
route fence
Cheque to Muscular Dystrophy UK
Report missing fence at CPL
Ridgeway leaflet for Cllr Mills
Apr-14
Apr-14
Apr-14
Llantrisant Ward
Members
Allotment
Committee, Clerk
Clerk
Clerk
Clerk
Clerk
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AGENDA ITEM 6 Finance
a. To confirm the income and expenditure accounts for April 2016.
12
13
14
15
16
b. To receive and adopt the accounts for payment for May 2016.
OFFICE
Nat West
Talk Talk
Xinn Ltd
Barclaycard
Petty Cash
Toshiba
Auditing Solutions
ELITE
31.05.16
10.05.16
08.05.16
10.05.16
10.05.16
05.05.16
10.05.16
10.05.16
STAFFING
HMRC
Wages
Pensions
£
£
£
£
£
£
£
£
17.00
9.14
10.00
51.71
2.64
37.99
492.00
6.60
10.05.16 NI and Tax (April)
15.04.16 Pay (April)
13.05.16 Pensions (April)
£
£
860.72
4,952.89
24.05.16
15.05.16
15.05.16
10.05.16
JP Windows
British Gas
Broadband Llys y Cwm
Rates - Llys y Cwm
Rates - Caerlan
New floodlight - Llys y Cwm
Repair attic strip light - Caerlan
10.05.16 Repair of office window
19.5.16
Gas Bill - Llys y Cwm
£
£
£
£
£
£
£
£
12.49
118.00
437.00
132.00
30.00
55.00
133.88
282.18
ALLOTMENTS
Cwm Rhondda Skips
10.05.16 Penygawsi - Skip
£
200.00
Alarm Maintenance - Works
10.05.16 Depot
£
84.00
HALLS
Plusnet
RCT
G & C Electrical
Bank Charges
Broadband/Landline
Web Provision
Toilet/blue roll
Postage
Photocopier charges
Internal audit - final visit
Shredding service
OUTSIDE WORK
Owl Security
PROJECTS
RCT CBC
No. 47 Bus Service (awaiting
10.05.16 invoice)
Swalec
10.05.16 Xmas tree electric supply
£
£
42.52
66.10
TRANSPORT
RCT
UK Fuels
25.05.16 Garage Rent
06.05.16 Diesel
£
£
28.58
57.42
£
8,119.86
TOTAL
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c. To receive and acknowledge the Internal Auditors report for the financial
year ended 31st March 2016.
18
19
20
21
22
23
24
25
26
27
28
29
d. To confirm that the accounting statements on the Annual Return 2015/16.
30
e. To complete the Annual Governance Statement on the Annual Return
2015/16.
31
32
AGENDA ITEM 7
Planning
To consider planning applications received since the last meeting.
Beddau
Application Ref: 15/1604/10
Application Type: Full planning permission
Proposal: Proposed single storey 3 car garage.[GH]
Location: FARMHOUSE, CROOKED YARD FARM, LLANTRISANT ROAD, PEN-YCOEDCAE, PONTYPRIDD, CF37 1PY
Application Ref: 15/1620/10
Application Type: Full planning permission
Proposal: Single storey 3 car garage and garden storage with accessible loft space for a
home gym. [GH]
Location: FARMHOUSE, CROOKED YARD FARM, LLANTRISANT ROAD, PEN-YCOEDCAE, PONTYPRIDD, CF37 1PY
Ty'n y Nant
Talbot Green
Town (Llantrisant)
Application Ref: 16/0305/24
Application Type: Hazardous Substances
Proposal: Hazardous Substance Consent Application [PB]
Location: UNIT C PUROLITE INTERNATIONAL LTD, LLANTRISANT BUSINESS PARK,
LLANTRISANT, PONTYCLUN, CF72 8LF
Application Ref: 16/0058/10
Application Type: Full planning permission
Proposal: Dropped kerb [KL]
Location: 14 CROSS INN ROAD, LLANTRISANT, PONTYCLUN, CF72 8AY
33
AGENDA ITEM 8
Correspondence
a. To note the thank you letter from Y Pant Comprehensive School
34
b. To consider the letter from R Griffiths regarding parks in Llantrisant.
35
AGENDA ITEM 9
Forthcoming Conferences - To consider attendance at:
a. Annual Joint Conference SLCC & One Voice Wales – 22nd June, Swansea
36
b. One Voice Wales Larger Councils Conference – 6th July, Builth Wells
37
c. Wales Planning Conferences – 9th June, Cardiff
38
AGENDA ITEM 10
Council Website
To note the forthcoming release of the new Community Council website.
39
AGENDA ITEM 11
Request for a new Bench
To consider a request for a new bench, alongside the A4119 between Tesco
and Matalan.
AGENDA ITEM 12
Bus Shelters
a. To consider using some of the 2016/17 street furniture budget to replace the
existing hard standing and raised curbs for the bus shelter from the terminus
at Gwaunmiskin and purchase a new shelter.
Complaints have been received regarding the existing base. It is made up of paving
slabs, a couple of which are sticking up, the whole base is on a slope and the area
surrounding the shelter is in bad repair. The ideal solution would be to rip out the
existing patchwork of materials and replace with a proper level bus hard standing
with kerbs to accommodate access to buses for disabled/push chair users.
b. To consider using some of the 2016/17 street furniture budget to provide a
bus shelter at Cross Inn.
This has been requested by a local resident. The bus stop is used by people waiting
to get the bus to Talbot Green, the Royal Glamorgan Hospital, Maerdy.
AGENDA ITEM 13
Health & Safety
To receive and update on any Health and Safety issues since the last meeting.
There have been no health and safety issues that the Clerk has been made aware of
since the last meeting.
AGENDA ITEM 14
Councillors Items
To receive any reports from Council members.
The next Monthly Meeting of Llantrisant Community Council will be held on
Tuesday 14th June at 6.30pm, Caerlan Hall.