Tuesday, October 20, 2015 School District Administrative Center

F AIRBANKS N ORTH S TAR B OROUGH S CHOOL D ISTRICT
Tuesday, October 20, 2015
School District Administrative Center
520 Fifth Avenue
FY15-FY19 STRATEGIC PLAN
MISSION STATEMENT – WHAT IS OUR PURPOSE?
Our mission is to provide an excellent, equitable education in a safe, supportive environment so all students will
succeed and contribute to a diverse and changing society.
CORE VALUES – HOW WILL WE BEHAVE?
• Student-Centered: Center everything we do on the student and student learning.
• Respect: Embody respect for the diversity and dignity of all.
• Safe Environment: Strive to provide a safe learning environment.
• High Expectations: Maintain high expectations and educational opportunities to inspire high achievement.
• Collaborative: Actively collaborate with students, family, and community to support student success.
• Innovative: Aim to be innovative and adaptive to student needs.
VISION STATEMENT – WHAT DOES SUCCESS LOOK LIKE?
We envision learning without boundaries, where every student achieves his/her path to academic and career
success. Learning will be driven by student need, through flexible and adaptive options. Supporting the district’s
educational system are highly engaged families; proven technology infrastructure; staff that are continually
raising the bar in their profession; and a community that is committed to growing our future.
STRATEGIC GOALS – HOW WILL WE SUCCEED?
1.Personalized Learning: Provide students with options to meet their needs and achieve academic success.
2.Effective Communication: Establish transparent and consistent communication to increase student, parent,
staff and community connectedness with the District.
3.Parent & Community Engagement: Engage parents and community groups with schools to facilitate a
stronger learning environment for students.
4.Organizational Support: Create an environment that supports the needs of staff to enable a school and
organizational climate where students thrive.
5.Technology Integration: Expand student access to technology to amplify learning.
Visit k12northstar.org for Strategic Plan & Goals
STRATEGIC GOALS & FY15/16-FY16/17 DISTRICT OBJECTIVES
1.PERSONALIZED LEARNING: Moving to personalized learning, providing students with options to meet
their needs and achieve academic success.
• Class Size: Ensure class size that is conducive to learning.
• Independent Learning Center (ILC): Design and establish the ILC to open as a new entity by fall 16.
• District Correspondence Program: Expand the BEST Program. (Approved 10-6-15)
• High School Options: Expand the number of credit and schedule options for high school students by fall 16.
• CTE: Expand CTE pathways to ensure equitable options and access to all high school students.
• K-8 Magnet: Investigate and determine viability of a K-8 Magnet School by end of 2015.
• Full-Day Kindergarten: Investigate/pursue fee-based full-day kindergarten.
2. EFFECTIVE COMMUNICATION: Transparent and consistent communication to increase student, parent,
staff and community connectedness with the District.
• Parents: Ensure all parents are informed through systematic, multi-channel delivery of relevant
information.
• Staff: Ensure frequent and streamlined internal communication to keep all FNSBSD staff feeling connected.
• Community: Proactively communicate and invite two-way dialogue between the community and District.
• Board Visits: Further connect sites and District through Board visits annually to every school.
3. PARENT & COMMUNITY ENGAGEMENT: Increase the level of involvement of parents and community
groups with schools to facilitate a stronger learning environment for students.
• Parent Engagement Committee: Establish a standing Parent Engagement Committee to create a more
robust parent engagement approach.
• Site-Level Parent Organization: Ensure every school has a parent-led organization to promote parent
engagement.
• Business Partnerships & Community Groups: Expand partnerships with businesses and community groups.
4. ORGANIZATIONAL SUPPORT: Create an environment that supports the needs of staff to enable a school
and organizational climate where students thrive.
• Admin Support: Re-envision district-wide administrative support to facilitate student learning.
• Curriculum System: Redesign our curriculum system to be agile and adaptive to change, keeping materials
and resources relevant.
• Quality Teaching: Implement New Educator Evaluation Framework.
• Teacher Collaboration: Improve the effectiveness of Professional Learning Communities (PLCs).
• School Buildings: Develop facility plan to address changing delivery needs & declining enrollment by end of 2015.
• Culture: Strengthen employee relations to support the mission and instill a culture of continuous
improvement.
5. TECHNOLOGY INTEGRATION: Expand student access to technology to amplify learning.
• Site Tech Support: Restructure site-level technology support.
• Virtual Learning: Expand student access to online courses including both hardware and fees.
• Technology in the Classroom: Build a plan to move into the digital future starting with digital
content and technology for teachers, followed by 1:1.
• IT Infrastructure: Continue the IT infrastructure upgrade.
Board Approved: September 1, 2015
Board Revised: October 6, 2015
FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT
BOARD OF EDUCATION
October 20, 2015
7:00 P.M. – REGULAR BOARD MEETING
Board Room - 520 Fifth Avenue
School District Administrative Center
AGENDA
A.
B.
C.
D.
E.
F.
PRELIMINARIES
1. Call to Order
2. Pledge of Allegiance
3. Music: North Pole Middle School 8th Grade Advanced Orchestra
4. Mission Statement
5. Roll Call
6. 2015 Kids Voting Poster, Writing, & Podcast Contest Winners
7. Spotlight: North Pole Middle School
Reference Pages
3
3
AGENDA
1. Adoption of the Agenda
2. Presentation on Agenda Items
4
4
PUBLIC COMMENTS ON NONAGENDA ITEMS
ACTION ITEMS – OLD BUSINESS
* 1. Monthly Management Reports
* 2. Minutes
4 & 7-23
See minutes
ACTION ITEMS – NEW BUSINESS
1. Resolution 2016-06: Honoring Alaska Native and American Indian Heritage Month
* 2. IFB 16-F0002: Van, Cutaway, Flat-Load Box with Dormer & Load Ramp
* 3. Travel Request: Randy Smith Middle School
* 4. Travel Request: Hutchison High School
* 5. Personnel Action Report
INFORMATION & REPORTS
1. Superintendent Report
2. Transportation Contract Update
o Possible Executive Session following Public Report
* 3. Personnel Information Report
* 4. Superintendent’s Budget Transfers
* 5. Long Term Suspension & Expulsion Report
* 6. Board’s Reading File
* 7. Coming Events and Meeting Announcements
Regular Meeting
1
4 & 24
5 & 25
5 & 26
5 & 27
5 & 28
5 & 29
5
6 & 30
6 & 31
6
6
6
October 20, 2015
G.
BOARD AND SUPERINTENDENT’S COMMENTS & COMMITTEE REPORTS
H.
ADJOURNMENT BY 10:00 P.M. UNLESS RULES SUSPENDED
Board of Education Regular Meetings are broadcast live on KUAC-FM, 89.9 and
televised live on GCI Cable channel 14, and audio streamed live from the district’s web page
www.k12northstar.org
EXECUTIVE SESSION: The board reserves the right to enter into executive session on any agenda item as and to the extent allowed
for in State law. Executive sessions will be entered into by motion for the following subjects as permitted by law: (1) matters the immediate
knowledge of which would clearly have an adverse effect upon the finances of the District; (2) subjects that tend to prejudice the reputation and
character of any person, provided that the person may request a public discussion; (3) matters which by law, municipal charter, or ordinance
are required to be confidential; (4) matters involving consideration of government records that by law are not subject to public disclosure. Motions
to go into executive session should specify the subject of the proposed executive session without defeating the purpose of addressing the
subject in private. Reference: AS 44.62.310 and Board Policy 264, D.
Regular Meeting
2
October 20, 2015
FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT
BOARD OF EDUCATION
7:00 P.M. – REGULAR BOARD MEETING
October 20, 2015
AGENDA
A.
PRELIMINARIES
Reference Pages
A.
1. Call to Order by President
A.
2. Pledge of Allegiance, led by North Pole Middle School Orchestra Students
A.
3. Music
North Pole Middle School’s 8th Grade Advanced Orchestra will perform for the school board
under the direction of Barbara Nore, orchestra director.
A.
4. Mission Statement
Our mission is to provide an excellent, equitable education in a safe, supportive environment
so all students will succeed and contribute to a diverse and changing society.
A.
5. Roll Call
Heidi Haas, President
Wendy Dominique, Vice President
Allyson Lambert, Treasurer
Lisa Gentry, Clerk
Sue Hull, Member
Michael O’Brien, Member
Sean Rice, Member
Richard Cole, Base Representative
Sean Williams, Post Representative
Kobe Rizk, Student Representative
A.
6. 2015 Kids Voting Poster, Writing & Podcast Contest Winners
Kids Voting North Alaska, in conjunction with the Fairbanks North Star Borough School
District, held a local poster, writing, and podcast contest for K-12 students. Michelle Daml,
elementary curriculum coordinator, and Chad Hutchison, Kids Voting board member, will
make the presentation.
Poster Contest – 1st Place Winners
Grades 3-5
Grades 6-8
Grades 9-12
Emma Morrissey
Makayla Curtin
Kiara Simpson
North Pole Elementary School
Barnette Magnet School
West Valley High School
Podcast Contest – 1st Place Winners
Grades 6-8
A.
Kaiden Hafele
Barnette Magnet School
7. Spotlight: North Pole Middle School
Richard Smith, North Pole Middle School principal, will provide a spotlight on North Pole
Middle School.
Regular Meeting
3
October 20, 2015
B.
B.
AGENDA
1. Adoption of the Agenda
Consent agenda items marked with an asterisk are considered routine items not requiring
public discussion by the school board. Unless removed from the consent agenda, asterisked
items will be automatically approved when the agenda is adopted. Questions concerning
these items should be directed to the administration before the meeting.
If the superintendent or a member of the public wishes to have an item removed from the
consent agenda, the request must be made to a board member any time prior to the start of
the meeting. The board member has the discretion to accept or deny the request. Only a
board member may remove an item from the consent agenda. If an item is removed from the
consent agenda, it shall be considered separately as the last item of new business. Asterisked
items will then be adopted by one single motion.
 MOVE to adopt the agenda with consent items.
Motion by
Advisory Vote
Seconded by
Vote
B.
2. Presentation on Agenda Items
Any person wishing to speak on an agenda item—action items or information and reports—
will have three minutes to testify when that item is before the school board for discussion.
There is a limit of one hour total testimony per item.
C.
PUBLIC COMMENTS ON NONAGENDA ITEMS
Public comments on nonagenda items are limited to three minutes per person for a maximum of
one hour. People on the sign-up list will be called first. If there is time, people who did not sign up
may address the school board. A person testifying must state their name and address for the
record. Board members may ask questions for clarification. Although there is time at the end of
each meeting for school board and superintendent comments, some concerns may not be able to
be addressed immediately, as additional information may need to be gathered.
D.
ACTION ITEMS – OLD BUSINESS
D.
* 1. Monthly Management Reports
Ref. Pgs. 7-23
The Monthly Management Reports for September 2015 (pre-closed) are provided.
MOVE to accept the Monthly Management Reports for September 2015 (pre-closed).
D.
* 2. Minutes
See Minutes
MOVE to approve the minutes from the special meeting and work session on October 5, 2015,
as submitted.
E.
E.
ACTION ITEMS – NEW BUSINESS
1. Resolution 2016-06: Honoring Alaska Native and
American Indian Heritage Month
Ref. Pg. 24
Resolution 2016-06 honors Alaska Native and American Indian Heritage Month and proclaims
the month of November 2015 for Native cultural activities throughout the district.
Core Value/Goal: Respect: Embody respect for the diversity and dignity of all.

MOVE to approve Resolution 2016-06: Honoring Alaska Native and American Indian
Heritage Month.
Motion by
Seconded by
Advisory Votes
Vote
Regular Meeting
4
October 20, 2015
E.
* 2. IFB 16-F0002: Van, Cutaway, Flat-Load Box with Dormer & Load Ramp
Ref. Pg. 25
Competitive sealed bids for the purchase of a van, cutaway, flat-loaded box with dormer and
load ramp were opened in the purchasing department on October 8, 2015 at 4:30 p.m. The
complete solicitation file is available for review in the purchasing department. If approved,
award will be made to the following:
Vendor Name
Total Award
Seekins Ford Lincoln Mercury
$53,347.28
$53,347.28
MOVE to award IFB 16-F0002 for the purchase of a Van, Cutaway, Flat-Load Box with Dormer
and Load Ramp to Seekins Ford Lincoln Mercury for $53,347.28.
E.
* 3. Travel Request: Randy Smith Middle School
Ref. Pg. 26
Randy Smith Middle School is requesting permission to send students to Spain and Portugal
in June 2016, where students will study the culture of the countries, at no cost to the district,
and if the State Department issues travel warnings, students will not travel.
MOVE to approve Randy Smith Middle School’s request to send students to Spain and
Portugal in June 2016, where students will study the culture of the countries, at no cost to the
district, and if the State Department issues travel warnings, students will not travel.
E.
* 4. Travel Request: Hutchison High School
Ref. Pg. 27
Hutchison High School is requesting permission to send students to Belize, March 13-20,
2016, where students will study the culture of the country, at no cost to the district, and if the
State Department issues travel warnings, students will not travel.
MOVE to approve Hutchison High School’s request to send students to Belize, March 13-20,
2016, where students will study the culture of the country, at no cost to the district, and if the
State Department issues travel warnings, students will not travel.
E.
* 5. Personnel Action Report
Ref. Pg. 28
MOVE to approve the Personnel Action Report for the period September 28 – October 9,
2015.
F.
F.
INFORMATION AND REPORTS
1. Superintendent Report
Superintendent Dr. Gaborik will provide a superintendent report.
Ref. Pg. 29
Core Value/Goal: Effective Communication: Establish transparent and consistent
communication to increase student, parent, staff, and community connectedness with
the district.
F.
2. Transportation Contract Update
Lisa Pearce, chief financial officer, will provide an update on the current status of the
transportation contract. After the public report, the board may convene into executive session
with the superintendent and chief financial officer to discuss transportation contract
negotiation matters, the knowledge of which, could have an adverse effect on the finances of
the school district.
Core Value/Goal: Effective Communication: Establish transparent and consistent
communication to increase student, parent, staff, and community connectedness with
the district.
Regular Meeting
5
October 20, 2015
F.
* 3. Personnel Information Report
Ref. Pg. 30
The Personnel Information Report for the period September 28 – October 12, 2015, has been
provided.
F.
* 4. Superintendent’s Budget Transfers
Ref. Pg. 31
The Superintendent’s Budget Transfer Report for October 20, 2015 has been provided.
F.
* 5. Long Term Suspension & Expulsion Report
Long term suspensions and expulsions for the 2015-2016 school year, as of October 13, 2015
are listed below:
Long Term
Suspension
Substance Abuse
Fighting/Assault
Weapons
Other
Total…….. 15
Expulsion Through End of
School Year
Expulsion Indefinite
2
4
4
2
3
F.
* 6. Board’s Reading File
The school board’s reading file is available for review in the school board office during regular
business hours.
F.
* 7. Coming Events and Meeting Announcements
10/19/15 6:30 pm
10/20/15 6:00 pm
Cancelled – Work Session: 2016-17 Budget
Special Meeting: Executive Session for Student Discipline
10/20/15 7:00 pm
10/22/15 5:30 pm
10/24/15 9:00 am 4:00 pm
Regular Meeting
Citizen Budget Review Committee Meeting
Work Session: Collective Bargaining and the Role of the Board; the
Open Meetings Act; District (Board and Administration) and Outside
Counsel Communications and Practices; Board Communications; and
possible Executive Sessions with Outside Counsel for information and
direction as it relates to pending negotiations and/or relates to
attorney/client communications
Special Meeting: Oath of Office & Board Reorganization
Work Session with Borough Assembly & Mayor: Strategic Plan
Overview; Budgeting Considerations to include Fund Balance
Practices, the Lapse Ordinance, In-Kind Contributions, Local Funding
Calculation, and Payment in-lieu of Taxes and Impact Aid
Work Session with Interior Delegation: Interior Delegation Briefing
Special Meeting: Executive Session for Student Discipline
Regular Meeting
(Please note this meeting was rescheduled from Monday, October 19, 2015)
10/28/15 12:00 pm
10/29/15
5:30 pm
11/02/15 4:00 pm
11/03/15 6:00 pm
11/03/15 7:00 pm
All meetings are at 520 Fifth Avenue unless noted otherwise.
G.
BOARD AND SUPERINTENDENT’S COMMENTS & COMMITTEE REPORTS
H.
ADJOURNMENT BY 10:00 P.M. UNLESS RULES SUSPENDED
EXECUTIVE SESSION: The board reserves the right to enter into executive session on any agenda item as and to the extent allowed
for in State law. Executive sessions will be entered into by motion for the following subjects as permitted by law: (1) matters the immediate
knowledge of which would clearly have an adverse effect upon the finances of the District; (2) subjects that tend to prejudice the reputation and
character of any person, provided that the person may request a public discussion; (3) matters which by law, municipal charter, or ordinance
are required to be confidential; (4) matters involving consideration of government records that by law are not subject to public disclosure. Motions
to go into executive session should specify the subject of the proposed executive session without defeating the purpose of addressing the
subject in private. Reference: AS 44.62.310 and Board Policy 264, D.
Regular Meeting
6
October 20, 2015
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
FAIRBANKS NORTH STAR BOROUGH BOARD OF EDUCATION
RESOLUTION 2016-06:
HONORING ALASKA NATIVE AND AMERICAN INDIAN HERITAGE MONTH
WHEREAS, Alaska Natives were the original inhabitants of the land that now constitutes the Fairbanks
North Star Borough; and
WHEREAS, Alaska Natives value and respect traditional knowledge and skills as well as classroom
education; and
WHEREAS, students of Alaska Native and American Indian heritage comprise more than 18 percent of
the Fairbanks North Star Borough School District’s student body; and
WHEREAS, Alaska Native and American Indian parents and guardians are engaged in their students’
education; and
WHEREAS, over fifty teachers of Alaska Native and American Indian heritage distinguish themselves as
educators in Fairbanks North Star Borough School District classrooms; and
WHEREAS, principals and administrators of Alaska Native and American Indian heritage lead their
schools and the district with vision; and
WHEREAS, Alaska Natives and American Indians have served the school board with distinction; and
WHEREAS, Alaska Native and American Indian paraprofessional and classified staff support all students’
learning; and
WHEREAS, November is the time we traditionally give thanks for the abundance of our blessings, it is
an important time to celebrate the historic and current role the voices of Alaska Natives and American
Indians have contributed to our nation, state, borough, and district; and
WHEREAS, incorporating Native Ways of Knowing and the Alaska Cultural Standards into the curriculum
and teaching the contributions of Native history, culture, society, and language in the classroom promotes
academic success for Native students and increases the understanding of all students;
NOW, THEREFORE, BE IT RESOLVED, the Fairbanks North Star Borough Board of Education
proclaims the month of November 2015 as Alaska Native and American Indian Heritage Month and
encourages schools and teachers to honor it with performances, readings, guest speakers, displays,
lessons, lectures, and cultural celebrations throughout the year.
Passed and Approved:
_________________________________
Heidi Haas, President
Board of Education
ATTEST:
______________________________________
Sharon Tuttle
Executive Assistant to the Board of Education
24
25
26
27
Personnel Action Report
For the period: 9/28/15 – 10/09/15
CERTIFIED EMPLOYEE – NEW HIRES
Name
Title
Franks, Myra
Calamia, Laura
Location
SPED ER Teacher
Elementary Teacher
Effective Date
North Pole Elementary
Badger Road Elementary
September 25, 2015
October 5, 2015
CERTIFIED EMPLOYEE – LEAVE OF ABSENCE
Name
Title
Location
Term
Effective Date
CERTIFIED EMPLOYEE – TERMINATION
Name
Title
Location
Effective Date
CERTIFIED EMPLOYEE – RETIREMENT
Name
Title
Location
Hire Date
Effective Date
................................................................................................................................................................
EXEMPT EMPLOYEE – NEW HIRE
Name
Title
Location
Effective Date
EXEMPT EMPLOYEE – LEAVE OF ABSENCE
Name
Title
Location
Effective Date
EXEMPT EMPLOYEE – TERMINATION
Name
Title
Location
Effective Date
EXEMPT EMPLOYEE – RETIREMENT
Name
Title
Location
Hire Date
Information compiled and report produced and provided by Human Resources Department 28
Effective Date
Revised by Administration: April 2015, October 2015
Adopted by School Board: June 4, 2013
2015
July
2016
January
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520 Fifth Avenue, Fairbanks, AK 99701
k12northstar.org
2015
August
12 & 18 Teacher Work Days
13,14,17 Professional Development Days
19
First Day for Students
September
7
Labor Day Holiday
28
Professional Development
October
16
End of 1st Quarter (early dismissal)
26-27 Parent-Teacher Conferences
November
26-27 Thanksgiving Holiday
December
16-18 Last 3 Days (early dismissal)
18
End of 1st Semester (early dismissal)
21
Winter Break – Begin
2016
January
1
Winter Break – End
4
Teacher Work Day (no school)
18
Martin Luther King Jr. Holiday
February
5
Professional Development
15-16 Parent-Teacher Conferences
March
11
End of 3rd Quarter (early dismissal)
14-18 Spring Break
April
4-8 Testing (all students attend school)
11-15 Testing (all students attend school)
May
17-19
19
20
23
Last 3 Days (early dismissal)
Last Day for Students
Professional Development Day
Teacher Work Day
18
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March
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April
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May
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4th Quarter: 45 days
December
School Start/End
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End of Quarter
(early dismissal)
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Parent-Teacher
Conferences
(no school)
Testing Day
Teacher Work Day
(no school)
Last 3 days
(early dismissal)
Tentative make-up
days for bad weather
Professional
Development Day
(no school)
CLOSED BAD
WEATHER
Vacation/Holiday
(no school)
1st semester: 87 days
292
nd
semester: 93 days
June
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Information Report
For the period: 09/28/15 – 10/12/15
CLASSIFIED EMPLOYEE – NEW HIRES
Name
Collier-Sanuki, Yoko
Himschoot, Barbara
Robertson, David
Creek, Thomas
Jackson, Kasha
King, Lena
Busse, Rachel
Davis, Brittany
Hallberg, Jamie
Kearns, Gabrielle
Meckel, Kathleen
Standlee-Strom, Kathleen
Hamilton, Danielle
Paz, Kimberly
David, Nancy
Groth, Drew
Soldat, Ladd
Matheny, Sean
Title
Location
SPED Secretary
SPED IR Aide
SPED IR Aide
Program Secretary
Roving Kitchen Supervisor
Roving Kitchen Supervisor
RTI Assistant
Secretary
SPED ER Aide
Classroom Tutor
ANE Liaison
SPED Pre-K Aide
SPED Pre-K Aide
SPED IR Aide
RTI Assistant
SPED Secretary
Packaging Crew Member
Warehouse Expeditor
Effective Date
Effie Kokrine Charter School
Woodriver Elementary School
Ben Eielson Jr/Sr High School
Curriculum Department
Nutrition Services
Nutrition Services
Woodriver Elementary School
Hutchison High School
Denali Elementary School
Golden Heart Academy
Federal Programs Department
Pearl Creek Elementary
Pearl Creek Elementary
West Valley High School
Hunter Elementary School
Woodriver Elementary School
Nutrition Services
Nutrition Services
September 29, 2015
September 29, 2015
September 29, 2015
September 29, 2015
September 29, 2015
September 29, 2015
September 29, 2015
September 29, 2015
September 29, 2015
October 05, 2015
October 05, 2015
October 05, 2015
October 05, 2015
October 05, 2015
October 12, 2015
October 12, 2015
October 12, 2015
October 12, 2015
CLASSIFIED EMPLOYEE – LEAVE OF ABSENCE
Name
Title
Location
Effective Date
None
CLASSIFIED EMPLOYEE – TERMINATION
Name
Title
Location
Effective Date
None
CLASSIFIED EMPLOYEE – RETIREMENT
Name
Duque, Lucy
Title
Program
Secretary
Location
Federal Programs
Hire Date
Effective Date
September 30,
2015
Information compiled and report produced and provided by Human Resources Department 30
31
MINUTES
FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT
BOARD OF EDUCATION
FAIRBANKS, ALASKA
Special Meeting
MINUTES
October 5, 2015
President Haas called the meeting to order at 5:33 p.m. in the boardroom of the FNSBSD
Administrative Center at 520 Fifth Avenue. The special meeting was called to discuss student
discipline matters.
President Haas read the district’s mission statement: “Our mission is to provide an excellent, equitable
education in a safe, supportive environment so all students will succeed and contribute to a diverse
and changing society.”
Present:
Heidi Haas, President
Wendy Dominique, Vice President
Allyson Lambert, Treasurer
Sue Hull, Member
Michael O’Brien, Member
Sean Rice, Member
Absent:
Lisa Gentry, Clerk
Staff Present:
Dr. Karen Gaborik, Superintendent
Dan Schmidt, Assistant Superintendent of Secondary Education
Ivory McDaniel, Employee Relations Specialist
Ron Gherman, Assistant Principal, North Pole High School
Sharon Tuttle, Executive Assistant to the Board of Education
Public Testimony – limited to items on the agenda only [0:00:30]
President Haas called for public testimony. Hearing none, testimony was closed.
Student Discipline
[0:00:37]
Executive Session for Student Discipline
An executive session was called to hear student discipline matters.
O’BRIEN MOVED, DOMINIQUE SECONDED, TO CONVENE IN EXECUTIVE
SESSION TO HEAR STUDENT DISCIPLINE MATTERS THAT COULD TEND TO
PREJUDICE THE REPUTATION AND CHARACTER OF ANY PERSON, PROVIDED
THE PERSON MAY REQUEST A PUBLIC DISCUSSION AND MATTERS WHICH BY
LAW, MUNICIPAL CHARTER, OR ORDINANCE ARE REQUIRED TO BE
CONFIDENTIAL.
MOTION CARRIED UNANIMOUSLY BY VOICE CONSENT OF FOUR MEMBERS
(O’BRIEN, LAMBERT, DOMINIQUE, HAAS)
The board convened to executive session at 5:34 p.m.
Mrs. Hull arrived at 5:37 p.m. Mr. Rice arrived at 6:01 p.m. Due to Mr. Rice’s knowledge of the student
readmit and student discipline cases, he recused himself from the executive session.
Special Meeting Minutes
1 of 3
October 5, 2015
Student Discipline (Continued)
The executive session adjourned at 6:31 p.m. [0:00:58]
HULL MOVED, LAMBERT SECONDED, TO
READMIT STUDENT 03-02-15-07 TO THE BEST PROGRAM.
MOTION CARRIED UNANIMOUSLY BY VOICE VOTE. 5 AYES
(O’BRIEN, HULL, LAMBERT, DOMINIQUE, HAAS) RECUSED: RICE
DOMINIQUE MOVED, LAMBERT SECONDED, TO
PLACE STUDENT 10-05-15-03 ON A LONG-TERM SUSPENSION FOR
FORTY-FIVE (45) SCHOOL DAYS; FURTHER, STUDENT SHOULD
ENROLL IN THE SMART PROGRAM; STUDENT MUST OBTAIN A
THREAT ASSESSMENT PRIOR TO READMISSION TO DISTRICT
SCHOOLS AND COMPLY WITH ANY RECOMMENDATIONS AND/OR
REQUIREMENTS OF THE ASSESSMENT; COMPLETE TEN (10) TO
TWENTY-FOUR (24) HOURS OF COMMUNITY SERVICE AS
APPROVED BY THE BUILDING ADMINISTRATOR; AND STUDENT
MAY BE ELIGIBLE TO RETURN TO SCHOOL ON NOVEMBER 10, 2015.
MOTION CARRIED UNANIMOUSLY BY VOICE VOTE. 5 AYES
(DOMINIQUE, O’BRIEN, HULL, LAMBERT, HAAS) RECUSED: RICE
LAMBERT MOVED, DOMINIQUE SECONDED, TO
PLACE STUDENT 10-05-15-06 ON A LONG-TERM SUSPENSION FOR
THIRTY (30) SCHOOL DAYS; FURTHER, STUDENT SHOULD ENROLL
IN THE SMART PROGRAM; AND STUDENT MAY BE ELIGIBLE TO
RETURN TO SCHOOL ON OCTOBER 22, 2015.
MOTION CARRIED UNANIMOUSLY BY VOICE VOTE. 5 AYES
(LAMBERT, DOMINIQUE, O’BRIEN, HULL, HAAS) RECUSED: RICE
HULL MOVED, LAMBERT SECONDED, TO
PLACE STUDENT 10-05-15-01 ON A LONG-TERM SUSPENSION FOR
THIRTY (30) SCHOOL DAYS; FURTHER, STUDENT SHOULD ENROLL
IN THE SMART PROGRAM; STUDENT MUST OBTAIN A DRUG
ASSESSMENT BY A STATE-APPROVED ASSESSMENT PROVIDER
AND COMPLY WITH ALL RECOMMENDATIONS AND/OR
REQUIREMENTS OF THE ASSESSMENT; COMPLETE TEN (10) TO
TWENTY-FOUR (24) HOURS OF COMMUNITY SERVICE AS
APPROVED BY THE BUILDING ADMINISTRATOR; AND STUDENT
MAY BE ELIGIBLE TO RETURN TO SCHOOL ON OCTOBER 13, 2015.
Special Meeting Minutes
2 of 3
October 5, 2015
Student Discipline (Continued)
PLACE STUDENT 10-05-15-02 ON A LONG-TERM SUSPENSION FOR
THIRTY (30) SCHOOL DAYS; FURTHER, STUDENT SHOULD ENROLL
IN THE SMART PROGRAM; STUDENT MUST OBTAIN A THREAT
ASSESSMENT PRIOR TO READMISSION TO DISTRICT SCHOOLS
AND COMPLY WITH ANY RECOMMENDATIONS AND/OR
REQUIREMENTS OF THE ASSESSMENT; AND STUDENT MAY BE
ELIGIBLE TO RETURN TO SCHOOL ON OCTOBER 14, 2015.
PLACE STUDENT 10-05-15-04 ON A LONG-TERM SUSPENSION FOR
TWENTY-FIVE (25) SCHOOL DAYS; FURTHER, STUDENT SHOULD
ENROLL IN THE SMART PROGRAM; AND STUDENT MAY BE
ELIGIBLE TO RETURN TO SCHOOL ON OCTOBER 13, 2015.
PLACE STUDENT 10-05-15-05 ON LONG-TERM SUSPENSION FOR
THIRTY (30) SCHOOL DAYS; FURTHER, STUDENT WILL SERVE AN
ADDITIONAL TEN (10) DAY SHORT TERM SUSPENSION FOR
ANOTHER VIOLATION; STUDENT SHOULD ENROLL IN THE SMART
PROGRAM; FURTHER, STUDENT MUST OBTAIN A THREAT
ASSESSMENT PRIOR TO READMISSION TO DISTRICT SCHOOLS
AND COMPLY WITH ANY RECOMMENDATIONS AND/OR
REQUIREMENTS OF THE ASSESSMENT; STUDENT MUST OBTAIN A
DRUG ASSESSMENT BY A STATE APPROVED ASSESSMENT
AGENCY/PROVIDER AND COMPLY WITH ALL RECOMMENDATIONS
AND/OR REQUIREMENTS OF THE ASSESSMENT; FURTHER
STUDENT MUST COMPLETE TEN (10) TO TWENTY-FOUR (24)
HOURS OF COMMUNITY SERVICE; AND STUDENT MAY BE ELIGIBLE
TO RETURN TO SCHOOL ON OCTOBER 13, 2015.
PLACE STUDENT 10-05-15-07 ON A LONG-TERM SUSPENSION FOR
FORTY-FIVE (45) SCHOOL DAYS; FURTHER, STUDENT SHOULD
ENROLL IN THE SMART PROGRAM; AND STUDENT MAY BE
ELIGIBLE TO RETURN TO SCHOOL ON NOVEMBER 12, 2015.
PLACE STUDENT 10-05-15-08 ON A LONG-TERM SUSPENSION FOR
TWENTY-SIX (26) SCHOOL DAYS; FURTHER, STUDENT SHOULD
ENROLL IN THE SMART PROGRAM; AND STUDENT MAY BE
ELIGIBLE TO RETURN TO SCHOOL AT THE END OF THE SEMESTER
ON OCTOBER 16, 2015.
MOTION CARRIED UNANIMOUSLY BY VOICE VOTE. 5 AYES
(LAMBERT, DOMINIQUE, O’BRIEN, HULL, HAAS) RECUSED: RICE
Board Comments/Discussion [0:03:01]
None
The meeting adjourned at 6:35 p.m.
Submitted by Sharon Tuttle, executive assistant to the Board of Education.
Special Meeting Minutes
3 of 3
October 5, 2015
FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT
BOARD OF EDUCATION
FAIRBANKS, ALASKA
Work Session
MINUTES
October 5, 2015
President Haas called the work session to order at 6:36 p.m. in the boardroom of the FNSBSD
Administrative Center at 520 Fifth Avenue. The work session was called for a strategic plan update,
to include facilities rentals/user fees and the 2016-17 budget.
President Haas read the district’s mission statement: “Our mission is to provide an excellent, equitable
education in a safe, supportive environment so all students will succeed and contribute to a diverse
and changing society.”
Present:
Heidi Haas, President
Wendy Dominique, Vice President
Allyson Lambert, Treasurer
Sue Hull, Member
Michael O’Brien, Member
Sean Rice, Member
Kobe Rizk, Student Representative
Absent:
Lisa Gentry, Clerk
Staff Present:
Dr. Karen Gaborik, Superintendent
Lisa Pearce, Chief Financial Officer
Sandra Kowalski, Assistant Superintendent of Elementary Instruction
Dan Schmidt, Assistant Superintendent of Secondary Instruction
Traci Gatewood, Executive Director of Human Resources
Kathie Wassmann, Executive Director of Special Education
Dave Norum, Executive Director of Facilities Management
Janet Cobb, Executive Director of Technology
Helen Clark, Director of Federal Programs
Sharice Walker, Director of Public Relations
Mark Nilson, Maintenance, Construction, & Energy Manager
Sharon Tuttle, Executive Assistant to the Board of Education
Facilities Rentals/User Fees [0:00:44]
The school board requested a work session to revisit the issue of facility rentals/user fees. The
administration originally presented a report on the proposed fee increases to the board at their June
2, 2015 Regular Meeting. The fees were effective July 1, 2015.
Dave Norum, executive director of facilities management, demonstrated the new online facility rental
program and then provided a brief overview of the recent increase in facility rental fees. The increase
was imposed to help offset the district’s subsidy for building rental costs. The district was not looking
to make money, but rather to reduce the amount the district subsidized the program.
Overall, most user rental fee increases were minimal and not a significant hardship on most users. But
the board had received emails voicing concern over the amount of the increase for weekend users
when custodial fees were charged at an overtime rate, resulting in large increases that would
significantly impact weekend user groups and subsequently increase participation costs to families.
Custodial fees were at an overtime rate, as custodians worked Monday-Friday when school was in
session and when they covered weekend events, it moved them into an overtime situation. The
administration was tasked to look outside the box for options to address the issue.
Work Session Minutes
1 of 3
October 5, 2015
Facilities Rentals/User Fees (continued)
Administration’s Recommendations
Superintendent Dr. Gaborik stated the administration recommended the facilities department maintain
the current fee structure, which was presented to the board at its June Regular Meeting. The increase
would allow the district to cover personnel, utilities, and other costs associated with facility rentals.
The administration spoke to some of the options suggested through the emails and other public input
the board received. It was suggested the district hire temporary or part-time workers at a lesser rate
to cover events, as well as look at rotating shifts for staff. The administration suggested weekend users
look at weekday availability when staff was already on-hand, which would greatly reduce costs, as
groups would only be charged for the cost of the room, which was minimal. It was noted rotating shifts
for staff was not a viable option, as custodians were needed to clean schools when schools were in
session or after school was dismissed and being prepared for the next school day.
Board Comments/Questions
Board and administration discussion ensued. Board members had questions and comments on staff
overtime; the possibility of combining user fees for groups utilizing facilities at the same time;
contractual concerns and considerations of utilizing part-time and/or temporary staff and volunteers
as monitors, rather than overtime for full-time custodians; the lack of applicants for possible positions;
responsibilities of monitors/custodians during user events and if those responsibilities could be turned
over to the user groups; possible risks in not having a district member present during events; allowing
user groups to police themselves and/or provide their own monitors; and having monitors on duty to
open and then to close facilities, but not present for the entire event.
Board members were interested in looking for a more equitable solution for weekend users. They
discussed the possible budget repercussions related to continued district subsidies. Their discussions
included the possibility of implementing a gradual increase; increasing fees across all users to help
offset the cost of weekend use; and eliminating all subsidies.
Board members were concerned about students being priced out of activities, noting sports and
activities were often what kept students in school. Board members would like to see some middle
ground that would benefit both sides. It was suggested the district look to the borough for help and
support since the buildings were borough buildings and utilized by the community.
Upon conclusion of the board’s discussion, there was consensus from the board to have the
administration revisit the issue to look for ways to reduce weekend user fees and bring it back for a
recommendation. The board was divided on the issue of subsidies; some board members supported
continuing to subsidize the program and others did not.
The board took a brief recess at 8:00 p.m. and reconvened at 8:03 p.m.
Mr. Rizk left the meeting at the break. Not feeling well, President Haas also left the meeting at the
break and handed the gavel to Vice President Dominique.
2016-17 Budget [1:22:13]
Superintendent Dr. Gaborik and Lisa Pearce, chief financial officer, provided the board with the 201617 Budget Process presentation provided to the Citizen Budget Review Committee on October 1,
2015. The district’s strategic plan was the administration’s roadmap for the 2016-17 budget process.
Based on a basic status-quo instructional program, the administration very preliminarily projected a
budget shortfall of approximately $13,791,524 or -6.70 percent change from the 2015-16 Approved
Budget. The district was a people business and most expenses were personnel related.
Work Session Minutes
2 of 3
October 5, 2015
2016-17 Budget (continued)
The administration’s projections for the 2016-17 budget were based on some assumptions as of
October 1, 2015:
 estimated enrollment increased by 140;
 static local funding level;
 ten percent reduction in State Foundation funding;
 static Fund Balance contribution; and
 increase in Impact Aid, based on identified students in 2016 application (estimated 4 % increase from FY16).
Ms. Pearce provided the board with a couple of scenarios of what a budget reduction of $13,791,524
looked like. In one example, taking all the budget reductions and add-backs made by the board in the
2015-16 budget, would leave an additional $1,556,384 in reductions needed.
There were several unknown issues that could affect the 2016-17 budget:




legislative outcomes
o governor’s proposed budget was anticipated by early December
o state revenue challenge
local contribution – to be determined
o Borough commitment, in April/May 2016
o Ketchikan ruling
FEA, ESSA, & FPA negotiations
transportation contract (likely subsidy required)
Board Comments/Questions
Board discussion ensued. Item for discussion only; no action required. Board discussion included
questions regarding board member budget input; assessed property values and tax cap; and the
difficult budget decisions facing the board and district for the 2016-17 budget.
A board member requested data (aside from special education) for the past 5-10 years on staff growth;
how staffing had changed by specific groups – teachers, aides, support staff, exempt, administrators,
etc.; and what programs and/or departments the district subsidized and by how much, such as
transportation, nutritional services, BEST, facility rentals, etc. Information on what positions had been
cut/eliminated over the past several years was also requested.
Board Comments/Announcements [1:59:39]
None
The meeting adjourned at 8:42 p.m.
Submitted by Sharon Tuttle, executive assistant to the Board of Education
Work Session Minutes
3 of 3
October 5, 2015
Revised by Administration: April 2015, October 2015
Adopted by School Board: June 4, 2013
2015
July
2016
January
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520 Fifth Avenue, Fairbanks, AK 99701
k12northstar.org
2015
August
12 & 18 Teacher Work Days
13,14,17 Professional Development Days
19
First Day for Students
September
7
Labor Day Holiday
28
Professional Development
October
16
End of 1st Quarter (early dismissal)
26-27 Parent-Teacher Conferences
November
26-27 Thanksgiving Holiday
December
16-18 Last 3 Days (early dismissal)
18
End of 1st Semester (early dismissal)
21
Winter Break – Begin
2016
January
1
Winter Break – End
4
Teacher Work Day (no school)
18
Martin Luther King Jr. Holiday
February
5
Professional Development
15-16 Parent-Teacher Conferences
March
11
End of 3rd Quarter (early dismissal)
14-18 Spring Break
April
4-8 Testing (all students attend school)
11-15 Testing (all students attend school)
May
17-19
19
20
23
Last 3 Days (early dismissal)
Last Day for Students
Professional Development Day
Teacher Work Day
18
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March
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3 Quarter: 48 days
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April
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May
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4th Quarter: 45 days
December
School Start/End
14
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End of Quarter
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Parent-Teacher
Conferences
(no school)
Testing Day
Teacher Work Day
(no school)
Last 3 days
(early dismissal)
Tentative make-up
days for bad weather
Professional
Development Day
(no school)
CLOSED BAD
WEATHER
Vacation/Holiday
(no school)
1st semester: 87 days
2nd semester: 93 days
June
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