docemployee training policy 4103 for 2015.2016
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employee training policy 4103 for 2015.2016
Expected Behavior in Safe and Supportive Schools Initiative 2015-2016 Contacts: Assistant Superintendent Donna Hage, [email protected] Director of Safety and Discipline Ken Winkie, [email protected] Attendance Director Jim Kirby, [email protected] Human Resources, [email protected] Overview Students thrive in an environment of high expectations and support. Obstacles that prevent a nurturing environment are detrimental to all students and the common good of the community and society. The results of truancy, discipline, and dropouts pose significant challenges to us all. Instructional leaders, community members, and parents must work together to identify proactive measures and harvest support services that nurture positive behaviors. Human Resources, [email protected] Goals Establish clear, consistent standards per programmatic level Decrease “out of education” incidences Increase interventions and proactive measures to promote positive behavior Human Resources, [email protected] Coverage School Attendance Homebound Services Bullying, Harassment, and Intimidation Prohibition Student Code of Conduct Parental Notifications and Permissions Collaboration with Law Enforcement Collaboration with Child Protective Services or Others Search and Seizure Use of Restraint Alternative Education Citizens’ Complaint and Appeals Process Human Resources, [email protected] Audience This training is intended for all regularly employed Professional and Service employees. Significant changes to several county policies are detailed in this presentation as well as in the complete policy, available at www.harcoboe.com, or within the 2015-2016 Harrison County Policy and Regulations Guide. See Policy 4103. Annual training for all administrators and staff members is required, under Policy 4103, during the first staff meeting of a new school year. Students and parents/guardians are required to sign and return a contract agreeing to abide by the stipulations in this policy. Human Resources, [email protected] Core Belief: Excellent attendance is essential for a student’s successful progress in the instructional program, in proper contribution in citizenship, and in the workplace. Human Resources, [email protected] Attendance Excused Absence – verified in writing by the parent and submitted upon return to school but no later than five (5) days after return to school; school-approved curricular/co-curricular activities; failure of bus run; SAT, IEP, 504 meeting Unexcused Absence – not verified in writing by the parent; any suspended days out of school, any expelled days, any absences not defined as “excused” above Human Resources, [email protected] Attendance Procedures Student may not be suspended for failure to attend class. Student who is physically absent from school is recorded absent. Student must be in class 100 percent of the class period to be counted present. When a student accumulates three (3) unexcused absences, the Attendance Director will notify the parent/guardian. At five (5) unexcused absences, a conference with the principal or designee is required within five (5) days’ receipt of notice. Students are not permitted to withdraw until they reach their 17th birthday; intervention priority for these students (School-based Assistance Team, parent meeting, etc.). Five (5) days of parental excuses are permitted during a school semester. All other parent notes are unexcused. Human Resources, [email protected] Make-Up Work Student shall be given opportunity to complete and make-up work missed. Student is provided a day for each day absent unless the student had prior knowledge of a test, quiz, report, homework, etc. due date prior to absence. The county’s Grading Policy (See www.harcoboe.com.) addresses attendance and daily participation points as well. Human Resources, [email protected] Parent Notification for Attendance Written notice to parent/guardian is provided after three (3) and five (5) unexcused absences during a school year. Within five (5) days of receipt of said written notice, the parent/guardian and child shall report in person to the school to attend a conference with the principal/designee to discuss causes of unexcused absences. If parent fails to attend a conference within the time frame, the Attendance Director shall make a complaint to the magistrate. With ten (10) unexcused absences, Attendance Director shall make complaint to Magistrate of the county. The magistrate determines probable cause and may issue a summons or warrant for arrest. Human Resources, [email protected] Licensing Privilege A student who is in satisfactory standing with regard to attendance, behavior, and academic progress, may receive a Verification of Enrollment Form for the privilege of obtaining a driver’s license/permit. Denials: Withdrawal from school for more than ten (10) consecutive days 15 total unexcused absences during school year Failure to earn five (5) credits per year, three (3) of which must be in a core subject Suspension for assault or battery of school employee; possessing deadly weapon, sale of narcotic drug; conduct that would constitute a felony under W.Va. Code if committed by an adult; possessing a controlled substance Human Resources, [email protected] Core Belief: We believe that all students and employees are entitled to a safe, secure, positive, productive, nurturing, equitable, and harassment-free educational environment. Human Resources, [email protected] Bullying, Harassment, & Intimidation Prohibition All students, employees, staff, coaches, and volunteers shall report said acts of bullying, harassment and intimidation to the immediate supervisor immediately. An H1 Form, available at www.harcoboe.com, is to be completed for all incidences of concern. An H2 Form is completed by school administration and provided to the complainant, Safety and Discipline Director, and Title IX Investigator. Any proven incident of bullying, harassment and intimidation will be reported to the State through WVEIS. Human Resources, [email protected] Definition of Bullying, Harassment, & Intimidation Any intentional gesture, or any intentional electronic, written, verbal or physical act, communication, transmission or threat that Is sufficiently severe, persistent, or pervasive that creates an intimidating, threatening or emotionally abusive educational environment for someone Disrupts or interferes with the orderly operation of the school A reasonable person under the circumstances should know will have the effect of one or more of the following: Physically harming someone Damaging someone’s property Placing someone in reasonable fear of damage to his person or property Human Resources, [email protected] “Cyberbullying” Defined “harassment, intimidation or bullying, in any form, which is directed toward any student, school district employee or administrator through the use of the Internet, electronic mail, mobile telephone, or any other technology or digital device, whether initiated on or off school property and has the purpose or effect of substantially or unreasonably interfering with an individual’s working or education environment or otherwise adversely affects an individual’s working or educational opportunities” Human Resources, [email protected] Extent of Coverage Harrison County Schools prohibits the harassment, intimidation, or bullying of any student on school property, on a school bus, at a school bus stop, or at extra-curricular events. Any individual, group, or organization affiliated with Harrison County Schools, in an capacity, including without limitations and mentoring, “co-op,” shadowing, internships, or volunteer programs, or as chaperones, sponsors, or vendors, shall abide by this policy. Human Resources, [email protected] Core Belief: Our schools should undertake proactive, preventive approaches to ensure a nurturing, orderly and safe school environment that fosters learning and personal-social development. We will create, encourage, and maintain a safe, drug-free, and fear-free school environment in the classroom, on the playground, and at schoolsponsored activities. Human Resources, [email protected] Level I Violations & Interventions Cheating Deceit Disruptive/Disrespectful Behavior Failure to Serve Detention Falsifying Identity Inappropriate Appearance Failure to Display Good Sportsmanship Inappropriate Display of Affection Inappropriate Language Electronic Communication Devices Truancy Tardiness Vehicle Parking Violation All violations require: Parent/guardian notification School counseling/interventions Revocation of privileges Other interventions A range of days and consequences (after school or lunch detention and ISS second and third occurrences) See Policy 4103, pp. 18-46, for more on behaviors, definitions, and interventions/ consequences. Human Resources, [email protected] Level II Violations & Interventions Gang-related Activity Technology Abuse Insubordination/Unruly Conduct Skipping Class Leaving School Without Permission Physical Altercation Loitering Profane Language/Obscene Gesture/Indecent Act Toward Student All interventions require: Parent/guardian notification School counseling/interventions Detention Revocation of priviledges A range of days and consequences (ISS and/or OSS for second and third occurrences) Note: Physical Altercation, Loitering, Technology Abuse, and Gang-related Activity may warrant law enforcement notification. See Policy 4103, pp. 18-46, for more on behaviors, definitions, and interventions/consequences. Human Resources, [email protected] Level III Violations & Interventions Battery Against a Student Defacing School Property/Vandalism Setting Off or Tampering with Fire Alarm Fraud/Forgery Gambling Hazing Improper or Negligent Operation of Motor Vehicle Larceny Sexual Misconduct Threat of Injury/Profane Language/Assault Against an Employee Trespassing Harassment/Bullying/Intimidation Imitation Drugs: Possession, Use, Distribution or Sale Inhalant Abuse Tobacco/Nicotine/Vapor Products: Possession or Use All interventions require: Parent/guardian notification School counseling/intervention Revocation of privileges At Risk Referral (if deemed necessary) A range of days and consequences (Detention (when no ISS available), ISS and/or OSS) Note: Notification to law enforcement and/or alternative education programs or expulsion are listed for several offenses at this level. See Policy 4103, pp. 18-46, for more on behaviors, definitions, and interventions/consequences. Human Resources, [email protected] Level IV Violations & Interventions Battery Against School Employee Felony Possession and/or Use of Dangerous Weapon Possession, Sell, Distribution of, or Under the Influence of Alcohol Possession, Sale, or Distribution of Controlled Substance Possession of Non-controlled Prescription Medication and/or Over-the-Counter Medication Sale or Distribution of Noncontrolled Prescription Medication and/or Over-the-Counter Medication Possession of Drug Paraphernalia Law enforcement shall immediately be notified for all Level IV violations. DHHR notification will occur if deemed necessary by administration or law enforcement. Parent/guardian notification will be required for all Level IV violations. Parent/guardian shall meet in person with the school administration as soon as possible. Parent/guardian may be invited to be present during the interview of the student, provided that such notification does not compromise overall school/ student safety. See Policy 4103, pp. 18-46, for more on behaviors, definitions, and interventions/consequences. Human Resources, [email protected] Safe Schools Act WV Safe Schools Act (§18A-5-1) “(c) The teacher may exclude from his or her classroom or school bus any student who is guilty of disorderly conduct; who in any manner interferes with an orderly educational process; who threatens, abuses or otherwise intimidates or attempts to intimidate a school employee or a student; who willfully disobeys a school employee; or who uses abusive or profane language directed at a school employee. Any student excluded shall be placed under the control of the principal of the school or a designee. The excluded student may be admitted to the classroom or school bus only when the principal, or a designee, provides written certification to the teacher that the student may be readmitted and specifies the specific type of disciplinary action, if any, that was taken. Principal provides written and, if possible, telephonic notice of the action to the parent/guardian/custodian. Human Resources, [email protected] Safe Schools Act: Repeated Suspensions When a student is excluded from a classroom or a school bus two times in one semester, and after exhausting all reasonable methods of classroom discipline provided in the school discipline plan, the student may be readmitted to the classroom or school bus only after the principal, teacher and, if possible, the parent(s), guardian(s) or custodian(s) of the student have held a conference to discuss the student’s disruptive behavior patterns, and the teacher and the principal agree on a course of discipline for the student, and inform the parent(s), guardian(s) or custodian(s) of the course of action. Thereafter, if the student’s disruptive behavior persists, upon the teacher’s request, the principal may, to the extent feasible, transfer the student to another setting. The Legislature finds that isolating students or placing them in alternative learning centers may be the best setting for chronically disruptive students.” Human Resources, [email protected] Guidelines for Suspension or Expulsion Student is entitled to informal hearing for suspension of ten (10) days or less unless student’s conduct is detrimental to school and hearing needs delayed. Principal explains why student is suspended. Student is given opportunity to present reasons why he/she should not be suspended. Suspensions over ten (10) days require formal hearing with county board of education. W.Va. Code 18A-5-1 and 18A-5-1a require mandatory suspension and expulsion for a period not less than twelve (12) consecutive months by the board of education for possession of deadly weapon, battery of a school employee, or sale of a narcotic drug. Human Resources, [email protected] Administrative Investigation Procedures Principal shall immediately undertake and authorize an investigation upon receipt of complaint. Investigation may be conducted by school/system officials or third party designated by the school system. Investigation, at a minimum, consists of personal interviews with the following, no later than ten (10) school days following reported violation: Complainant Accused Witnesses Investigator shall make written report to principal. Human Resources, [email protected] Collaborative Relationships Child or Adult Protective Services: Administrator asks student if he/she wants administrator/designee present during interview. Law Enforcement: When child is suspected of crime, students 16 or older may be questioned without parent present. Administration shall attempt to contact parent prior to questioning. Students 14-15 may be questioned when parent present. Administration shall contact parent. Students under 14 must be provided counsel as arranged by law enforcement through the Prosecutor’s Office. If a parent is a suspect, administration shall contact law enforcement, WVDHHR and Director of Safety and Discipline only. Human Resources, [email protected] Self-incrimination Students are entitled to be informed of their right against self-incrimination if they are in a custodial setting; however, they are not at liberty to terminate the interrogation and leave. Students do not have a constitutional right against self-incrimination when being questioned by school officials or PROs, acting under the supervision of school officials who are investigating school-related misconduct. Human Resources, [email protected] Use of Restraint Use of physical force to significantly restrict the free movement of all or portion of a student’s body Reasonable force may be used to restrain a student from hurting himself or any other person or property. When a student’s behavior poses threat of imminent, serious physcial harm to the student or others or serious property destruction, restraint may be used by a school employee or independent contractor. Training shall be provided to school employees and independent contractors determined by the principal. Law enforcement is contacted after the core team has exhausted all training procedures possible. Provide response information to law enforcement at time of call. Human Resources, [email protected] Use of Restraint: Required Documentation Within one (1) hour following restraint, principal provides written and verbal notification that restraint was used and description of the restraint. During same day, an effort shall be made to verbally notify the parent/guardian. Within one school day, written notification of restraint must be placed in the mail to the parent/guardian, in the student’s official school record, and used in creation or revision of the student’s behavior intervention plan. Human Resources, [email protected] Citizens Complaint & Appeals Process Step 1: Citizen asserts violation of a policy to teacher or principal; principal holds conference within ten (10) calendar days of event. Step 2: If unresolved, citizen makes written complaint to principal/ immediate supervisor within five (5) days of the meeting; principal/ supervisor holds conference within five (5) days of receipt of complaint; principal issues written decision within fifteen (15) days of conference. Step 3: If unresolved, citizen makes written complaint to county superintendent within fifteen (15) days of principal’s written decision; superintendent holds conference within five (5) days of receipt of appeal; superintendent issues written decision within fifteen (15) days of conference or twenty-five (25) of hearing. Step 4: If unresolved, citizen makes written complaint to State Superintendent of Schools within thirty (30) days of receipt of superintendent’)s decision. State Superintendent issues final decision within thirty (30) days of receipt of appeal. Human Resources, [email protected] Equal Opportunity The Harrison County Board of Education does not discriminate on the basis of sex, race, color, religion, handicapping condition, marital status, or national origin in employment or in its educational programs and activities. Inquiries may be referred to the Title IX Coordinator Sarah Starkey Harrison County Board of Education PO Box 1370, Clarksburg, WV 26301 Phone (304) 624-3312 Human Resources, [email protected] Contacts/Resources Donna D. Hage, NBCT Ed. S. Assistant Superintendent of Human Resources & Policy [email protected] Ken Winkie, Director of Safety and Discipline [email protected] Jim Kirby, MS Attendance Director [email protected] Human Resources, [email protected]
