06.23.15 agenda_RN1647

Transcription

AGENDA
SPECIAL CALLED CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
124 Old San Antonio Road
Boerne, TX 78006
June 23, 2015 – 5:00 PM
1.
CALL TO ORDER – 5:00 PM
2. EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE:
A. Section 551.071 (1) (a) – Consultation with Attorney – Pending/ Contemplated Litigation
3. RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION RELATING TO THE EXECUTIVE
SESSION AS DESCRIBED ABOVE.
4.
ADJOURNMENT
AGENDA
REGULAR CITY COUNCIL MEETING
Boerne, TX 78006
June 23, 2015 – 6:00 PM
1.
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG
(Honor the Texas flag, I pledge allegiance to thee, Texas – one state under God, one and indivisible.)
2.
CONFLICTS OF INTEREST
3.
PUBLIC COMMENTS:
4.
CONSENT AGENDA:
This is the opportunity for visitors and guests to address the City Council on any issue. City Council may
not discuss any presented issue, nor may any action be taken on any issue at this time. (attorney general opinion – JC-0169)
All items listed below within the Consent Agenda are considered to be routine by the City Council and
may be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in
which event the item may be moved to the general order of business and considered in its normal sequence.
A. Approval of Minutes of June 2, 2015 (Special Called – Granicus Training) and June 9, 2015
(Regular).
B. Consider Resolution No. 2015-R55; A Resolution Authorizing The City Manager To Enter Into
And Manage An Interlocal Agreement With Fair Oaks Ranch For Animal Control Services.
C. Consider Resolution No. 2015-R56; A Resolution Authorizing The City Manager To Proceed
With Purchases As Per Section 6.08 Of The City Of Boerne’s Home Rule Charter. (Asphalt
Treated Base- City Park Road)
5.
PRESENTATION OF TEXAS COMPTROLLER’S 2015 PLATINUM LEADERSHIP CIRCLE AWARD FOR
FINANCIAL TRANSPARENCY.
6.
RECEIVE RECOMMENDATION OF THE BOERNE PUBLIC ART REVIEW COMMITTEE TO APPROVE THE
ACCEPTANCE OF TWO BRONZE SCULPTURES FROM THE MAJESTIC ARTS RANCH FOUNDATION FOR
THE AMPHITHEATER PROJECT.
7.
CONSIDER ON FIRST READING ORDINANCE NO. 2015-13; AN ORDINANCE AMENDING ORDINANCE
NO 2014-35; CAPTIONED “AN ORDINANCE ADOPTING THE ANNUAL CAPITAL AND OPERATING
BUDGETS FOR THE CITY OF BOERNE, TEXAS FOR THE FISCAL YEAR 2014-2015, BEGINNING OCTOBER
1, 2014 AND ENDING SEPTEMBER 30, 2015”. (Related to Roadway Projects)
8.
CONSIDER ON FIRST READING ORDINANCE NO. 2015-14; AN ORDINANCE AMENDING ORDINANCE
NO. 2000-24 CAPTIONED “AN ORDINANCE ESTABLISHING A TRUNK MAIN REIMBURSEMENT
PROGRAM FOR AN AREA TO BE SERVED BY THE WASTEWATER COLLECTION SYSTEM DEVELOPED BY
THE BOERNE INDEPENDENT SCHOOL DISTRICT AND ACCEPTED BY THE CITY OF BOERNE ON JULY 5,
2000”.
9.
RECEIVE UPDATE ON CITY OF BOERNE DISCUSSIONS WITH YMCA REGARDING THE FUTURE USE OF
THE BOERNE CIVIC CENTER.
10.
RECEIVE QUARTERLY UPDATE ON THE BOERNE CONVENTION AND VISITORS BUREAU.
11.
CONSIDER RESOLUTION NO. 2015-R57; A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PROCEED WITH PURCHASES AS PER SECTION 6.08 OF THE CITY OF BOERNE’S HOME RULE CHARTER.
(City Pool Heater)
12.
DISCUSSION ON FIRE DEPARTMENT STRATEGIC PLAN.
13.
COMMENTS FROM COUNCIL/LEGAL COUNSEL/STAFF – No discussion or action may take place.
14.
ADJOURNMENT
s/s Ronald C. Bowman
City Manager
CERTIFICATION
th
I hereby certify that the above notice of meeting was posted on the 19 day of June at 2:00 p.m.
s/s Melissa Grace
Deputy City Secretary
NOTICE OF ASSISTANCE AT THE PUBLIC MEETINGS
The Police / Municipal Court Complex is wheelchair accessible. Access to the building and special parking is available at the front entrance of the
building. Requests for special services must be received forty-eight (48) hours prior to the meeting time by calling the City Secretary at
830-249-9511.
MINUTES
124 OLD SAN ANTONIO ROAD
BOERNE, TX 78006
JUNE 2, 2015 – 2:00 PM
4.A
Minutes of the Special Called City Council Meeting of June 2, 2015 at 2:00 p.m.
Present:
Mayor Mike Schultz, Mayor Pro Tem Ron Cisneros, Council Member
Charlie Boyd IV, Council Member Jeff Haberstroh, and Council Member
Nina Woolard. Council Member Christina Bergmann was absent.
Staff Present:
Ron Bowman, Lori Carroll, Kirsten Cohoon, Melissa Grace, Antony Moy,
Mike Raute, Barrett Squires, Jeff Thompson, and Linda Zartler. Doug
Baus, Granicus Representative.
Registered /
Recognized Guests: Sally Peters and John Buckelew
1.
Mayor Schultz called the City Council to order at 2:03 p.m.
2.
ON-SITE GRANICUS SOFTWARE TRAINING
Mayor Schultz called on Mr. Mike Raute, Information Technology Director. Mr. Raute reviewed
the new equipment displayed in the Council Chambers. He introduced Mr. Doug Baus of
Granicus. Mr. Baus displayed the various applications to the Granicus software.
ADJOURNMENT
MOTION WAS MADE BY COUNCIL MEMBER BOYD TO ADJOURN THE CITY COUNCIL MEETING AT
2:54 PM. MAYOR PRO TEM CISNEROS SECONDED THE MOTION. COUNCIL VOTED 4-0.
Mayor Schultz called the City Council back to order at 2:56 p.m.
Mr. Baus continued the discussion regarding the Granicus Software.
MOTION WAS MADE BY COUNCIL MEMBER BOYD TO ADJOURN THE CITY COUNCIL MEETING AT
3:20 PM. COUNCIL MEMBER WOOLARD SECONDED THE MOTION. COUNCIL VOTED 4-0.
ATTEST:
__________________________
City Secretary
APPROVED:
__________________________
Mayor
MINUTES
Boerne, TX 78006
June 9, 2015 – 4:45 PM
4.A
Minutes of the Special Called City Council meeting of June 9, 2015 at 4:45 p.m.
Present:
Mayor Mike Schultz, Mayor Pro Tem Ron Cisneros, Council Member Christina
Bergmann, Council Member Charlie Boyd IV, and Council Member Jeff
Haberstroh. Council Member Nina Woolard arrived at 4:47 p.m.
Staff Present:
Ron Bowman, Paul Barwick, Pam Bransford, Lori Carroll, Kirsten Cohoon,
Melissa Grace, Jim Kohler, Mike Mann, Mark Mattick, Sandy Mattick, Doug
Meckel, Mike Raute, Angie Rios, Kelly Skovbjerg, Jeff Thompson, Chris Turk,
Larry Woods, Linda Zartler, and Danny Zincke.
Recognized /
Registered Guests:
No guests were present.
1. CALL TO ORDER – 4:45 PM
2.
WORKSHOP DISCUSSION:
FY 2015 BUDGET OVERVIEW
A. REVENUES
1. Ad Valorem Tax Base
i. Growth
ii. Revenues Available for General Fund, Parks Fund, Library Fund
2. Sales Tax Revenues
3. Utility Revenues
B. AVAILABLE FUND BALANCE REVIEW
C. PERSONNEL COSTS
i. Current Staffing
ii. Benefits
iii. Cost of Living and Merit Increases
D. BUDGET CALENDAR
Mayor Schultz called on Ms. Sandy Mattick, Finance Director. Ms. Mattick discussed the revenues
projected for the General Fund, Parks Fund and Library Fund. She stated that a conservative projection for
sales tax revenues is an increase of 4%. Ms. Mattick reviewed the projected revenue growth for all
utilities. She discussed the funding for the major roadway projects. Ms. Mattick reviewed staffing levels
and personnel costs. Discussion ensued regarding the increased cost of health insurance.
Mayor Schultz called on Mr. Jeff Thompson, Deputy City Manager. Mr. Thompson stated that the
projected revenues are from growth in all the utilities. With mobility being the #1 concern, the City is
trying to avoid issuing debt for major roadway projects. A related budget amendment will be brought to
City Council for consideration at the next meeting.
ADJOURNMENT
Mayor Schultz adjourned the City Council at 5:10 pm.
MINUTES
REGULAR CITY COUNCIL MEETING
Boerne, TX 78006
June 9, 2015 – 6:00 PM
Minutes of the City Council meeting of June 9, 2015 at 6:00 p.m.
Present:
Mayor Mike Schultz, Mayor Pro Tem Ron Cisneros, Council Member Christina
Bergmann, Council Member Charlie Boyd IV, Council Member Jeff Haberstroh,
and Council Member Nina Woolard.
Staff Present:
Ron Bowman, Paul Barwick, Pam Bransford, Lori Carroll, Kirsten Cohoon,
Melissa Grace, Jim Kohler, Mike Mann, Mark Mattick, Sandy Mattick, Doug
Meckel, Mike Raute, Angie Rios, Kelly Skovbjerg, Jeff Thompson, Chris Turk,
Larry Woods, Linda Zartler, and Danny Zincke. Sawyer Williams, City of Boerne
Intern.
Recognized /
Registered Guests:
1.
Jim Plasek, Gail Yovanovich, Ron Warden, Misty Mayo, Debbie DeLoach, Donita
Sprong and Cory Don Sprong.
2.
CONFLICTS OF INTEREST
No conflicts were declared.
3.
PUBLIC COMMENTS
No comments were received.
4.
INTRODUCTION OF MS. MISTY MAYO, PRESIDENT/CEO OF THE BOERNE KENDALL COUNTY
ECONOMIC DEVELOPMENT CORPORATION.
Mayor Schultz called on Mr. Jeff Thompson, Deputy City Manager. Mr. Thompson introduced Ms. Misty
Mayo, President/CEO of the Boerne Kendall County Economic Development Corporation. Mr.
Thompson noted her background in economic development. Ms. Mayo expressed appreciation for the
opportunity to hold the position and work in the city where she lives. She looks forward to working with
the Council Members.
5.
CONSENT AGENDA
A. Approval of Minutes of May 21, 2015 (Special Called Workshop – Joint Meeting) and May 26,
2015 (Regular).
B. Consider Resolution No. 2015-R50; A Resolution Authorizing The City Manager To Proceed
With Purchases As Per Section 6.08 Of The City Of Boerne’s Home Rule Charter. (kVA
Transformer)
C. Consider Resolution No. 2015-R51; A Resolution Authorizing The City Manager To Enter Into
And Manage An Agreement Between The City Of Boerne, Texas And Kendall County For
Detention Services.
MOTION WAS MADE BY COUNCIL MEMBER WOOLARD TO APPROVE THE CONSENT AGENDA AS
PRESENTED. COUNCIL MEMBER BERGMANN SECONDED THE MOTION. COUNCIL VOTED 5-0.
6.
PUBLIC HEARING – To Hear Comments On The Following:
A. Proposed adoption of a Strategic Partnership Agreement with the Kendall County Water
Control and Improvement District No. 2 for the limited purpose annexation of the commercial
areas within the Esperanza Development. Copies of the proposed Strategic Partnership
Agreement may be obtained from the City Secretary’s office located at 402 East Blanco,
Boerne, Texas 78006. All members of the public who wish to present testimony or evidence
regarding the proposed Strategic Partnership Agreement shall be given the opportunity to do
so. (Second of two hearings)
Mayor Schultz opened the Public Hearing at 6:03 p.m.
No comments were received.
Mayor Schultz closed the Public Hearing at 6:06 p.m.
7.
ENTER INTO AND MANAGE A STRATEGIC PARTNERSHIP AGREEMENT WITH THE KENDALL COUNTY
WATER CONTROL AND IMPROVEMENT DISTRICT NO. 2 FOR THE LIMITED PURPOSE ANNEXATION OF
THE COMMERCIAL AREAS WITHIN THE ESPERANZA DEVELOPMENT.
Mayor Schultz called on Mr. Chris Turk, Planning and Community Development Director. Mr. Turk
explained the need for the agreement which will enable the city to collect sales and use tax from the
businesses in the annexed area. The annexation will be initiated at the next City Council meeting. Staff
recommended approval of Resolution No. 2015-R52. Discussion ensued regarding the lack of controls
with a limited partnership annexation, application of an entry corridor, public safety, and legal
regulations specifically for a Strategic Partnership Agreement.
MOTION WAS MADE BY MAYOR PRO TEM CISNEROS TO APPROVE RESOLUTION NO. 2015-R52;
AUTHORIZING THE CITY MANAGER TO ENTER INTO AND MANAGE A STRATEGIC PARTNERSHIP
AGREEMENT WITH THE KENDALL COUNTY WATER CONTROL AND IMPROVEMENT DISTRICT NO. 2 FOR
THE LIMITED PURPOSE ANNEXATION OF THE COMMERCIAL AREAS WITHIN THE ESPERANZA
DEVELOPMENT. COUNCIL MEMBER WOOLARD SECONDED THE MOTION. COUNCIL VOTED 5-0.
8.
LEGISLATIVE UPDATE
Mayor Schultz called on Ms. Kirsten Cohoon, City Attorney. Ms. Cohoon thanked Mr. Sawyer Williams,
City Intern for his help tracking the various Bills. She stated that the Legislature adjourned on June 1st
and no special session is intended. A total of 1322 Bills went to the Governor. She reviewed the various
Bills that affect the City.
9.
ENTER INTO AND MANAGE AN INTERLOCAL AGREEMENT WITH BOERNE ISD FOR THE SCHOOL
RESOURCE OFFICER POSITIONS.
Mayor Schultz called on Police Chief Jim Kohler. Chief Kohler stated that the City of Boerne and the
Boerne ISD have had an agreement in place since 1991 for the School Resource Officer Positions. With
the current agreement expiring, he and Sandy Mattick, Bruce Revell and Craig Radtke from Boerne ISD
met to discuss a new agreement which will reach 75% of the salary and benefits of a School Resource
Officer to be phased in over the next three years. Mayor Schultz expressed his appreciate to the Police
Staff for their commitment to the schools.
MOTION WAS MADE BY COUNCIL MEMBER WOOLARD TO APPROVE RESOLUTION NO. 2015-R53;
AUTHORIZING THE CITY MANAGER TO ENTER INTO AND MANAGE AN INTERLOCAL AGREEMENT WITH
BOERNE ISD FOR THE SCHOOL RESOURCE OFFICER POSITIONS. COUNCIL MEMBER BOYD SECONDED THE
MOTION. COUNCIL VOTED 5-0.
10.
ENTER INTO AND MANAGE AN INTERLOCAL AGREEMENT WITH BOERNE ISD FOR SCHOOL RESOURCE
OFFICER GRANT FUNDING.
Chief Kohler continued with an opportunity to receive a Community Oriented Policing Services (COPS)
grant which would partially fund an additional School Resource Officer (SRO). The proposed new SRO
will be assigned to the elementary schools and will rotate to other schools when needed. The grant is
$125,000.00 for a period of 3 years plus an additional year of which the officer must be retained. The
grant pays 50% for the first year, 40% the second year, and 35% for the third year, and the total cost of
salary will be split with Boerne ISD in year four, which is the mandatory retention period. The Interlocal
Agreement is required by the Grant.
MOTION WAS MADE BY COUNCIL MEMBER BERGMANN TO APPROVE RESOLUTION NO. 2015-R54; A
RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AND MANAGE AN INTERLOCAL
AGREEMENT WITH BOERNE ISD FOR SCHOOL RESOURCE OFFICER GRANT FUNDING. MAYOR PRO TEM
CISNEROS SECONDED THE MOTION. COUNCIL VOTED 5-0.
11.
NOTIFICATION:
EFFECTIVE JUNE 1, 2015.
CITY MANAGER REMOVES DROUGHT MANAGEMENT RESTRICTIONS
Mayor Schultz called on Mr. Jeff Thompson, Deputy City Manager. Mr. Thompson stated as of June 1,
2015 the City Manager rescinded the water restrictions. Both the Boerne Lake and Canyon Lake are
currently at full level for the first time since 2010. The decision to terminate Stage III Water Alert
restrictions was made to follow other utilities and allow more flexibility in watering.
12.
RECEIVE RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION AND SET
PUBLIC HEARING FOR JULY 14, 2015:
A. Proposed Permanent Zoning Of 30775 IH-10 West And 30875 IH-10 West, A Total Of 7.596
Acres, From R-A, Single Family Rural Residential – Agricultural District To B-2, Highway
Commercial District For PID Nos. 12202, 12288 And The Highway Frontage With A Depth Of
285’ For The Tract Identified As PID No. 63761 With The Remaining Portion Of That Tract
Zoned As I, Industrial District.
B. Proposed Application Of An Entrance Corridor Overlay District Designation To 7.596 Acres
Located At 30775 IH-10 West And 30875 IH-10 West (PID Nos. 12202, 12288 And 63761),
Recently Annexed.
C. Proposed Rezoning Of 135 Old San Antonio (18.17 Acres) From R-A, Single Family Rural
Residential – Agricultural District To R-4, Multi-Family Residential District.
Mayor Schultz called on Mr. Chris Turk, Planning and Community Development Director. Mr. Turk
stated that all three recommendations came from the Planning and Zoning Commission with a positive
vote. As part of the zoning process, City Council needs to set the date and time for a public hearing.
MOTION WAS MADE BY COUNCIL MEMBER WOOLARD TO RECEIVE THE RECOMMENDATIONS FROM
THE PLANNING AND ZONING COMMISSION AND SET THE PUBLIC HEARING FOR JULY 14, 2015. COUNCIL
MEMBER BERGMANN SECONDED THE MOTION. COUNCIL VOTED 5-0.
13.
COMMENTS FROM COUNCIL/LEGAL COUNSEL/STAFF – No discussion or action may take place.
Danny Zincke, Parks and Recreation Director presented an update on the parks facilities post flood
event. All the parks and Boerne lake are now open. Last Saturday’s fishing tournament was a success
with 164 teams. He expressed his appreciation to city staff for their dedication to get the parks back
open and operating. He stated that the new screen for Movies in the Park was used last weekend.
Larry Woods, Boerne Convention and Visitor’s Bureau stated that representatives from the Mexico
version of MTV will be in Boerne to film which will be aired in Mexico in July.
Mark Mattick, Fire Marshal thanked the elected officials, staff, Red Cross and school representatives for
their contribution during the flood event. The Mutual Aide agreement that the City Council approved,
proved to be beneficial. Staff is researching to see if FEMA funds are available to help recover costs. We
were fortunate not to have any significant injuries or loss of life.
Jim Kohler, Police Chief announced that remains were found by construction workers while working on
the IH10 Frontage Road yesterday at Menger Creek. The Texas Rangers and a forensic anthropology
team from Texas State University were called and the remains were transported to the Bexar County
Medical Examiner’s Office in San Antonio. It was concluded that the remains were human.
Council Member Haberstroh stated that June 1, 2015 was the official call for submission for road
projects. It will be six months before notice is received.
Mayor Schultz referred to the Boards and Commissions list provided to the Council Members. He noted
two vacancies on the Zoning Board of Adjustments and the Library Board and one vacancy on the Ethics
Review Commission. He asked that the Council Members keep in mind the vacancies when talking with
constituents. He reminded the City Council of the annual Ethics training scheduled for June 30, 2015 at
4:00 p.m. and the Ethics Review Commission meeting will start at 3:30 p.m. the same day.
14.
EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE:
A. Section 551.071 (1) (a) – Consultation with Attorney
Mayor Schultz convened the City Council into Executive Session at 6:48 p.m. and requested those
individuals directed to participate to adjourn to the Executive Conference Room.
No action was taken.
ADJOURNMENT
MOTION WAS MADE BY COUNCIL MEMBER BERGMANN TO ADJOURN THE CITY COUNCIL MEETING AT
6:57 PM. COUNCIL MEMBER BOYD SECONDED THE MOTION. COUNCIL VOTED 5-0.
APPROVE:
ATTEST:
_______________________
City Secretary
_____________________________
Mayor
District Impacted
AGENDA ITEM SUMMARY
ITEM NO:
AGENDA DATE:
DESCRIPTION:
RECOMMENDED
ACTION (be specific)
DEPARTMENT
CONTACT PERSON
SUMMARY
 1 = Haberstroh
 2 = Woolard
 3 = Boyd
 4 = Cisneros
 5 = Bergmann
x All
4.B.
June 23, 2015
A Resolution Authorizing The City Manager To Enter Into
And Manage An Interlocal Agreement With Fair Oaks
Ranch For Animal Control Services
Approve Resolution No. 2015-R55; a Resolution authorizing the
City Manager to enter into and manage an Interlocal Agreement
with the City of Fair Oaks Ranch for Animal Control Services.
Administration
Linda S. Zartler
The City of Boerne has had for several years an Interlocal
Agreement with the City of Fair Oaks Ranch for Animal Control
Services.
Boerne serves as the holding facility for Fair Oaks Ranch’s
animal that are picked up by their Animal Control Officer.
The contract is based on the number of animals brought in to
our facility, factoring in a percentage of the expense of operating
our shelter.
We have modified the agreement this year to impose a
release/surrender fee. After holding their animals for three days,
the animals are released to the City for possible adoption. We
have noted over the years that the Fair Oaks Ranch animals
seem to stay longer with the City. This is an additional expense
to the City.
COST
SOURCE OF FUNDS
ADDITIONAL
INFORMATION
POWER POINT ?
Fair Oaks Ranch staff is in agreement with the Interlocal and will
be taking it to their Council in July.
N/A
N/A
This summary is not meant to be all inclusive. Supporting documentation is attached.
LETTER OF AGREEMENT
This Interlocal Agreement (‘the Agreement”) is entered into by the City of Boerne, Texas
and Fair Oaks Ranch, Texas for the use of the City of Boerne Animal Control Facility.
I. RECITALS
WHEREAS, CHAPTER 791 of the TEXAS GOVERNMENT CODE, also known as the
INTERLOCAL COOPERATION ACT, authorizes all local governments to contract with each
other to provide a governmental function or service that each party to the contract is
authorized to perform individually and in which the contracting parties are mutually
interested, such as police protection and public health and welfare; and
WHEREAS, the City of Boerne (“Boerne”) is a Home-Rule Municipal Corporation organized
under the laws of Texas and is authorized to enter into this Agreement; and
WHEREAS, the City of Fair Oaks Ranch (“FOR”) is a general law city organized under the
laws of the State of Texas and is authorized to enter into this Agreement; and
WHEREAS, Boerne and FOR represent that each is independently authorized to perform
the functions contemplated by this Agreement; and
WHEREAS, Boerne operates an Animal Control Facility located at 330 South Esser Road,
Boerne, Texas 78006 (the “Facility”) for the purpose of providing a safe humane shelter for
unwanted, stray, abused, and impounded animals in accordance with state and city
regulations in a cost-efficient and effective manner and, thereby, protecting its citizens
from the dangers and problems associated with free roaming animals; and
WHEREAS, FOR currently has a need for a Facility and is not equipped to render such
shelter services; and
WHEREAS, each party has sufficient funds available from current revenues to perform the
functions contemplated by this Agreement; and
WHEREAS, both Boerne and FOR find it mutually desirable to enter into this Agreement.
NOW, THEREFORE in consideration of the mutual benefits and promises each to the other
made herein, the parties named above do hereby agree as follows:
II. BOERNE OBLIGATIONS
The services to be provided by Boerne to FOR are as follows:
1. Maintain, repair, control, regulate, administer and operate the Facility as a complete
animal shelter for the use and benefit of the Parties to this Agreement.
2. Retain in custody, on a temporary basis, animals taken into possession by the
Parties to this Agreement. As used herein, the term “animals” shall mean dogs and
cats. Should FOR need to impound an animal other than a dog or cat, FOR will
contact Boerne to see if the Facility is able to house the type of animal being brought
in and verify that the Facility has the type of food needed for the animal. If Boerne
does not have food for the animal, FOR will be responsible for either bringing the
correct food, or will be invoiced by Boerne for the purchase of specialized food. An
invoice will be provided with the Monthly Report.
3. Contract for and purchase all reasonably necessary supplies, equipment, materials
and services deemed reasonably necessary to operate the Facility.
4. Emergency animal pickup by Boerne Animal Control personnel when all authorized
FOR Animal Control and Law Enforcement personnel is unavailable upon
authorization from the Boerne Assistant City Manager or City Manager. The Facility
is not required to accept impoundment of any animal from a FOR resident.
5. On the first day of each month, the Boerne Animal Control Department will compile
a report of all FOR animals impounded at the facility during the preceding month,
and shall provide the report to FOR no later than the 10th day of each month.
III. FOR Obligations
1. FOR agrees and understands that the only person(s) authorized to bring an animal
impounded from FOR to the Facility shall be a FOR Law Enforcement Officer or a
FOR Animal Control Officer. In no event will the Facility accept any animal for
impoundment from a FOR resident.
2. FOR agrees and understands that no animal impounded from FOR shall be released
from the Facility to the owner of the animal without direction from FOR.
3. If a FOR animal is in need of reasonable medical attention, FOR agrees and
understands that such FOR animal must be taken to a veterinary hospital by a FOR
agent prior to bringing the FOR animal to the Facility. Boerne is under no obligation
to impound an animal that it deems in need of medical attention, such
determination is in the sole discretion of the Boerne Animal Control Officer[s].
4. Should any FOR animal need medical attention while impounded at the Facility,
such cost for veterinary treatment shall be borne solely by FOR.
5. If a FOR animal is declared a ward of the Court due abuse or neglect, the FOR animal
must first be taken to a veterinary hospital for a complete medical examination
prior to impoundment at the Facility.
6. FOR will create standards for the procedures desired to be implemented by Boerne
concerning the length of time any FOR animal impounded at the Facility. Such FOR
created standards will include the length of time the FOR animal will be impounded
before being euthanized. After the holding period prescribed by the FOR standards,
FOR shall surrender the animal to Boerne for a surrender fee of $10.00. FOR is
responsible to forward an Animal Surrender Notice to the COB.
7. In the event that any FOR animal impounded at the Facility is involved in a biting or
scratching incident requiring the quarantine of the FOR animal, the FOR animal
must be removed from the Facility by FOR within twenty-four hours for the
duration of the quarantine period.
IV.
CONSIDERATION
1. The operational costs of the Boerne Facility shall be shared by Boerne and FOR on a
percentage basis, with FOR minimum percentage at 10%. This actual percentage
shall be determined at the end of April each year, based on the number of animals
impounded at the Facility from each Party during the previous twelve (12) month
period. The operational costs are the total of 1.5 Boerne Facility employees’ salary
and benefits for the next fiscal year plus utilities, food, cleaning supplies, and
building maintenance. Pursuant to this calculation, the amount due for from FOR to
Boerne for10% of the operational costs of $118,749.00 equaling $11,874.90, or a
monthly sum of $989.58 over the period of this Agreement. Payment of FOR’s
proportionate share is due on the 15th day of each month if FOR elects to pay
monthly. Should FOR elect to make one payment, such payment is due on the 15th
day of the month following execution of this Agreement.
2. In the event that an emergency animal pickup is made between 8:00 AM and 5:00
PM by COB personnel for a FOR animal per Section II.4. above, FOR shall pay a fee to
the COB of $35.00 per hour and an additional $15.00 for each additional half hour,
or any portion thereof. After 5:00 PM, Boerne holidays and weekend, FOR shall pay
$50.00 per hour and an additional $25.00 for each additional half hour, or any
portion thereof. Boerne will provide FOR with an invoice listing all animals pickedup by Boerne personnel and impounded pursuant to this Section plus any
associated fees therewith (including, but not limited to, any necessary medical
treatment prior to and during impoundment per Section III.3). Payment of this
additional invoice is due on or before the 15th day of month following receipt of the
invoice.
3. Boerne will provide FOR with an invoice listing all animals in need of medical
attention while impounded at the Facility per Section III.4. Such invoice will list the
necessary treatment received and the fees associated therewith. Payment of this
additional invoice is due on or before the 15th day of the month following receipt of
the invoice.
4. Boerne will provide FOR with an invoice listing all animals exceeding their length of
time at the Facility per FOR established standards per Section III.6. Upon receipt of
such invoice, FOR will immediately forward an Animal Surrender Notice to Boerne
via facsimile or electronic mail. The original Animal Surrender Notice will be
provided to Boerne with the accompanying fee on or before the 15th day of the
month following receipt of the invoice.
V.
TERM AND TERMINATION
1. This Agreement shall be effective as of October 1, 2015, and shall continue in force
and effect for a period of twelve months, and shall terminate September 30, 2016.
The Agreement shall be reviewed by the Boerne City Council prior to each fiscal
year.
2. Any party may terminate the Agreement by giving written notice; said termination
to take effect within sixty (60) days after the notice is given.
Vi.
GENERAL PROVISIONS
1. Indemnification. Subject to the limitations as to liability and damages in the
Texas Tort Claims Act and without waiving its governmental immunity, each
Party agrees to hold harmless each other, its governing board, officers, agents
and employees for any liability, loss, damages, claims or causes of action
caused or asserted to have been caused directly or indirectly by any other
Party to this Agreement, or any of its officers, agents or employees, or as the
result of its performance, or any of its officers, agents or employees, under this
Agreement.
2. Independent Contractor. Boerne shall be solely responsible for the Facility. Boerne
shall supply all materials, equipment, tools, transportation, and labor required for or
reasonably incidental to the maintenance and care of the Facility. The City shall have
the sole obligation to employ, direct, control, supervise, manage, discharge and
compensate all of the Boerne Animal Control Service employees.
3. Severability Clause. The Parties intend for the various provisions of this Agreement
to be severable so that the invalidity, if any, of any one section (or more) shall not
affect the validity of the remaining provisions or sections.
4. Public Information Act. Each Party agrees that it is a governmental body for
purposes of the Public Information Act codified as Chapter 552 of the Texas
Government Code and as such is required to release information in accordance with
the Public Information Act.
5. This document may be executed in any number of original signature counterparts,
each of which shall for all purposes be deemed an original, and all such counterparts
shall constitute one and the same document. It is understood and agreed that this
Agreement may be executed in a number of identical counterparts, each of which
shall be deemed an original for all purposes.
6. Each Party has the full power and authority to enter into and perform this
Agreement, and the person signing this Agreement on behalf of each party has been
properly authorized and empowered to enter into this Agreement. The persons
executing this Agreement hereby represent that they have authorization to sign on
behalf of their respective entity.
7. This Agreement shall be interpreted in accordance with the laws of the State of
Texas and in Kendall County, Texas.
8. This Agreement represents the entire agreement of the Parties and supersedes any
verbal or written representations of, to or by the parties to each other.
9. Headings. The headings at the beginning of the various provisions of this Agreement
have been included only in order to make it easier to locate the subject covered by
each provision and are not to be used in construing this Agreement.
10. Notices to either Party shall be sufficient if sent in writing, postage pre-paid,
registered or certified mail to the following:
Boerne
Linda S. Zartler
Assistant City Manager
P.O. Box 1677
Boerne, TX 78006-1677
[email protected]
Fax:
FOR
Agreed to this the _____ day of ________________, 2015.
Approved:
City of Boerne, Texas
Approved:
City of Fair Oaks Ranch, Texas
Attest:
Attest:
___________________________________
___________________________________
City Secretary
________________________________
________________________________
City Secretary
RESOLUTION NO. 2015-R55
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AND
MANAGE AN INTERLOCAL AGREEMENT WITH FAIR OAKS RANCH FOR
ANIMAL CONTROL SERVICES
WHEREAS, the City of Boerne finds it necessary to enter into and manage an interlocal
agreement for animal control services;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
BOERNE, TEXAS:
that the City Council hereby authorizes the City Manager to enter into and manage an interlocal
agreement with Fair Oaks Ranch for animal control services.
PASSED and APPROVED on this the ___ day of June, 2015.
APPROVED:
___________________________________
Mayor
ATTEST:
______________________________
City Secretary
District
Impacted
AGENDA ITEM SUMMARY
ITEM NO:
AGENDA DATE:
DESCRIPTION:
RECOMMENDED
DEPARTMENT
CONTACT PERSON
SUMMARY






1 = Haberstroh
2 = Woolard
3 = Boyd
4 = Cisneros
5 = Bergmann
All
4.C.
June 23, 2015
A Resolution Authorizing The City Manager To Proceed With
Purchases As Per Section 6.08 Of The City Of Boerne’s Home Rule
Charter. (Asphalt Treated Base- City Park Road)
Approve Resolution No. 2015-R56; purchase of Asphalt Treated
Base from Martin Marietta at the price of $26,970.
Public Works – Street
Michael Mann – Public Works Director
This summer, we will be extending the City Park pavement road
southward to intersect with Charger Blvd. This will allow for access
to destinations along City Park Road via the signalized intersection
at Charger Blvd./SH-46 – a much safer situation. Most of the
installation work will be completed by City personnel.
In preparation for this work, a pavement section design was
obtained from a geotechnical engineer due to the unique soil
conditions at the site. The design section selected, based on
options provided by the engineer, includes a 10-inch thick section
of asphalt treated base. The purchase price of this material is in
excess of $15,000. Therefore, specific approval by the City Council
is required for purchase.
Other purchases that will be needed to complete the project will be
oil and gravel for the final pavement surface, lime subgrade
treatment and concrete curbs. The total cost for the project will be
less than $50,000. No other purchases will be of amounts sufficient
to require Council authorization. The construction work should be
complete by the end of July, weather permitting.
Staff recommends that the Council authorize the City Manager to
purchase the needed asphalt treated base materials from Martin
Marietta at an anticipated cost of $26,970. Funding for this
purchase and the other materials needed to complete the project is
available in the Street Department Operating fund for the current
fiscal year.
$26,970
Street Department operating fund
COST
SOURCE OF FUNDS
ADDITIONAL
INFORMATION
POWER POINT ?
Yes – Exhibit 1 of 1
R
GE
AR
CH
CI
TY
PA
R
K
City Park Road Pavement Extension
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PROCEED WITH PURCHASES AS PER SECTION 6.08 OF THE
CITY OF BOERNE’S HOME RULE CHARTER
WHEREAS, the Home Rule Charter establishes purchase procedures requiring
approval for all contract expenditures in excess of Fifteen Thousand Dollars
($15,000.00); and
WHEREAS, the item/vehicle to be purchased has been appropriated for in the
budget;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BOERNE, TEXAS:
that the City Council hereby authorizes the City Manager for the following purchase(s):
Asphalt treated base for City Park Road from Martin Marietta not to exceed $26,970.00.
APPROVED:
________________________________
Mayor
ATTEST:
_____________________________
City Secretary
Texas Comptroller of Public Accounts
I I
(.
June 3, 2015
Mr. Ronald Bowman
City Manager
City of Boerne
402 E. Blanco Road
Boerne, Texas 78006-2008
Dear Mr. Bowman:
I am pleased to inform you that the city of Boerne has earned a 2015 Platinum Leadership
Circle Award. Your application scored 22 points of 23 possible on our ratings criteria to earn
this award.
Your listing on our "Texas Transparency" website now displays the Platinum seal to indicate
that you have received this award. Enclosed is your copy of a Leadership Circle Award
Certificate. You will also receive a digital seal that you may post on your websi te.
Congratulations on your success in moving forward on financial transparency and joining our
Leadership Circle.
Sincerely,
Glenn Hegar
Enclosure
Comptroller.Texas.Gov
512·463·4000
P.O. Box 13528
Toll Free: 1- 800 -531 -5 441 ext: 3-4000
Austin, Texas 78711-3528
Fax: 512-305-9711
Texas Comptroller
Leadership Circle Platinum Member
awarded to
City of Boerne
For continued progress toward achieving financial transparency. The Texas Comptroller"s Leadership Circle
program recognizes local governments across Texas that are striving to meet a high standard for financial
transparency online. Your efforts to provide citizens with clear. consistent pictures of spending and share
information in a user-friendly format have paved the way for achieving greater financial transparency.
June 4. 2015
District Impacted
AGENDA ITEM SUMMARY
ITEM NO:
AGENDA DATE:
DESCRIPTION:
RECOMMENDED
DEPARTMENT
CONTACT PERSON
SUMMARY
X
X
X
X
X
1 = Haberstroh
2 = Woolard
3 = Boyd
4 = Cisneros
5 = Bergmann
6.
June 23, 2015
Receive Recommendation Of The Boerne Public Art Review
Committee To Approve The Acceptance Of Two Bronze
Sculptures from the Majestic Ranch Arts Foundation for the
Amphitheater Project.
Approve The Acceptance Of Two Bronze Sculptures from the
Majestic Ranch Arts Foundation for the Amphitheater Project.
Administration
Paul Barwick, Special Projects Director
The Majestic Ranch Arts Foundation (MRAF), generous donor
to the amphitheater project, is offering the gift of two
commissioned bronze sculptures for placement at the
amphitheater site. The gift from the MRAF includes the cost for
the sculptures and installation at the site.
The development and coordination of this gift has involved the
MRAF, Boerne Public Library Foundation, Patrick Heath Public
Library, Public Art Review Committee (PARC), and City Staff.
In accordance with the City of Boerne Policy on Accepting Gifts
for Municipal Public Art Collection, the PARC has reviewed the
proposal for the gift of both pieces of public art from the MRAF.
Images/sketches of the proposed gift of public art are attached,
along with notes and potential placement locations for both
public art pieces.
The PARC unanimously recommends, pending a signed gift
agreement between the City and the MRAF, that the City
Council accept this gift of public art for the City’s Municipal
Public Art Collection.
The pending acceptance of these two sculptures would bring the
total City’s Municipal Public Art Collection to seven. This action
reflects the City’s desire to support and encourage the creation
of public art that will complement the community’s cultural fabric
and enrich the quality of life in Boerne.
COST
SOURCE OF FUNDS
ADDITIONAL
INFORMATION
POWER POINT ?
NA
NA
Images/sketches and description of both sculptures.
No
Sculpture 1
Sculpture 2
District Impacted
AGENDA ITEM SUMMARY
ITEM NO:
AGENDA DATE:
DESCRIPTION:
RECOMMENDED
DEPARTMENT
CONTACT PERSON
SUMMARY
 1 = Haberstroh
 2 = Woolard
 3 = Boyd
 4 = Cisneros
 5 = Bergmann
x All
7.
June 23, 2015
An Ordinance Amending Ordinance No 2014-35; Captioned “An
Ordinance Adopting The Annual Capital And Operating Budgets
For The City Of Boerne, Texas For The Fiscal Year 2014-2015,
Beginning October 1, 2014 And Ending September 30, 2015”.
(Related To Roadway Projects)
Approve Ordinance No. 2015-13; amending budget for FY 20142015.
Finance
Sandy Mattick
The following adjustments to the current fiscal year budget are
proposed:
General Fund - $1,905,000
To increase budget and record additional transfer from Electric
Fund for road projects.
Electric Fund - $1,905,000
To increase budget and record additional transfer to General
Fund for road projects.
COST
SOURCE OF FUNDS
ADDITIONAL
INFORMATION
POWER POINT ?
As per amended budget
Various funds
Please see attached
No
ORDINANCE NO. 2015-13
AN ORDINANCE AMENDING ORDINANCE NO. 2014-35 CAPTIONED “AN
ORDINANCE ADOPTING THE ANNUAL CAPITAL AND OPERATING
BUDGETS FOR THE CITY OF BOERNE, TEXAS FOR THE FISCAL YEAR
2014-2015, BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30,
2015.”
WHEREAS, in accordance with the City Charter, it is necessary to adopt a budget for
the Fiscal Year 2014-2015; and
WHEREAS, a Proposed Annual Budget for the period commencing October 1, 2014,
and ending September 30, 2015, has been prepared by the City Manager in accordance with
Article VI of the City Charter, and the City Council has considered the City Manager's proposals;
and
WHEREAS, after public notice, a hearing was held on the Proposed Budget on
September 3, 2014, and the City Council has held workshops and considered the overall budget
issues and individual items since the budget process began in May;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
BOERNE, TEXAS:
SECTION 1. The Proposed Annual Budget as set out in Attachment I hereto,
incorporated herein by reference, for the fiscal year commencing October 1, 2014, and ending
September 30, 2015, is hereby approved and adopted.
SECTION 2. Any departments, divisions, sections, offices, or programs which have
been funded in previous budgets but are not contained in the 2014-2015 Proposed Budget
document are hereby abolished.
SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in
conflict with this ordinance are hereby repealed, and are no longer of any force and effect.
SECTION 4. The City Manager shall cause the 2014-2015 budget documents to be
revised in accordance with this and subsequent ordinances, and shall file such documents with
the City Secretary.
SECTION 5. This ordinance shall take effect on June 23, 2015.
PASSED, APPROVED, and ADOPTED on this the ____ day of June, 2015
APPROVED:
ATTEST:
_____________________________
City Secretary
APPROVED AS TO FORM:
_____________________________
City Attorney
_____________________________
Mayor
CITY OF BOERNE
BUDGET ADJUSTMENT
FISCAL YEAR 2014-2015
DATE
6/30/2015
BUDGET NO.
FUND
GENERAL
DEPARTMENT: STREETS & ADMIN
FROM
ACCT NO
01-41900
CURRENT
BUDGET
DESCRIPTION
TRANSFER FROM OTHER FUNDS
TOTAL
$
582,786
REVISION
1,905,000
$
$
582,786
$
1,905,000
REVISED
BUDGET
$
2,487,786
$
2,487,786
TO
ACCT NO.
01-42099
DESCRIPTION
BUDGETED FUND BALANCE
CURRENT
BUDGET
1,436,659
$
TOTAL $
PURPOSE:
To increase budget for transfer from Electric Fund for road projects
PREPARED BY: AR
DIR. OF FINANCE
I
ENTERED BY:
~ ·'-!Yl_~
DEPUTY CITY MANAGER
i11. ~
.' ]V- ~ //
CITY MANAGER
1,436,659
n~
/
REVISION
REVISED
BUDGET
$
(1,905,000) $
(468,341)
$
(1,905,000) $
(468,341)
AR
CITY OF BOERNE
BUDGET ADJUSTMENT
FISCAL YEAR 2014-2015
DATE:
6/30/2015
FUND:
Electric
FROM
ACCT NO
51-42099
CURRENT
BUDGET
DESCRIPTION
BUDGETED FUND BALANCE
REVISION
REVISED
BUDGET
$
505,443
$
1,905,000
$
2,41 0,443
TOTAL $
505,443
$
1,905,000
$
2,410,443
TO
ACCT NO.
51-501-706
DESCRIPTION
TRANSFER TO OTHER FUNDS
CURRENT
BUDGET
REVISION
REVISED
BUDGET
$
615,863
$
1,905,000
$
2,520,863
TOTAL $
PURPOSE:
To increase budget for transfer to General Fund for road projects .
615,863
$
1,905,000
$
2,520,863
PREPARED BY:
AR
DIR. OF FINANCE
I
~ 'fYlattzdJ
DEPUTY CITY MANAGER
CITY MANAGER
ENTERED BY:
~4~-u
~
(~/y
/
AR
District Impacted
AGENDA ITEM SUMMARY
ITEM NO:
AGENDA DATE:
DESCRIPTION:
RECOMMENDED
ACTION
(be specific)
DEPARTMENT
CONTACT PERSON
SUMMARY




X
1 = Haberstroh
2 = Woolard
3 = Boyd
4 = Cisneros
5 = Bergmann
ALL
8.
June 23, 2015
An Ordinance Amending Ordinance No. 2000-24 Captioned “An
Ordinance Establishing A Trunk Main Reimbursement Program For
An Area To Be Served By The Wastewater Collection System
Developed By The Boerne Independent School District And
Accepted By The City Of Boerne On July 5, 2000”.
Approve Ordinance No. 2015-13; Amending Ordinance No. 2000-24
Captioned “An Ordinance Establishing A Trunk Main Reimbursement
Program For An Area To Be Served By The Wastewater Collection
System Developed By The Boerne Independent School District And
Accepted By The City Of Boerne On July 5, 2000”.
Administration
Jeff Thompson
In 2000 the City created an Ordinance to collect fees from a 300 acre
area that would be serviced by a new sewer trunk main and lift
station. This project was constructed and paid for by the Boerne
Independent School District (BISD) in order to serve the then new
Boerne Middle School South and Kendall Elementary School. The
concept was that those who developed within the 300 acres would
pay a fee per acre to gain access to the infrastructure built by the
district and funded by bonds issued by BISD. Moneys collected by
the City over time would then be paid to the BISD.
We have reached the point where the full original principal
($472,162.50) has been repaid to the district and staff believes it is
appropriate to modify the Ordinance to recover the costs of interest
on the project for BISD without overcharging based on the rate that
was built into the original Ordinance. Therefore, we proposed and
BISD agreed (see attached letters) on a methodology for doing so
which is included in the proposed revision in the Ordinance
submitted for approval at this time. There are 56.239 acres
remaining from the original 300 acre service area and we propose a
rate of $2,262.26 to collect the full interest payment agreed upon
with BISD. The Superintendent presented this exact concept to the
BISD Board on Monday, June 15th. He has advised me that he and
the Board have accepted this concept and modification of Ordinance
No. 200-24. We expect that current developments already
underway, including Regent Park, will make the final payments on
the 56.239 acres in the immediate future and will complete the
requirements of Ordinance 2000-24.
COST
SOURCE OF FUNDS
ADDITIONAL
Letters & Spreadsheet
INFORMATION
POWER POINT ?
'~~-t__
Cityof -,I~
P.O. Box 1677 • 402 E . Blanco
Boerne, Texas 78006
June 3, 2015
Mr. David Stelmazewski
Boerne Independent School District
123 West John's Road
Boerne, Texas 78006
Dear Mr. Stelmazewski,
I write as the Deputy City Manager for the City of Boerne, Texas (the "City") in reference to the
Boerne Independent School District ("BISD") trunk main reimbursement program per City of
Boerne Ordinance 2000-24 .
In 2000, the BISD installed an Offsite Wastewater Collection System (the "Infrastructure") that
was necessary for the development of Kendall Elementary and Boerne Middle School South on
56.61 acres at a total cost of $581,982.50 (see attached memorandum from Chris Turk to Ron
Bowman dated August 3, 2000). Once the Infrastructure was installed by the BISD and dedicated
to the City in July of 2000, such Infrastructure became part of the City's utility system and the City,
at its sole cost and expense, became responsible for the operation, maintenance, repair, and
replacement of such Infrastructure as and when needed. Once the Infrastructure became part of
the City's utility system, others were able to access the Infrastructure and such Infrastructure was
able to support the development of 243.76 additional acres. The balance due to BISD was
$472, 162.50 as established in 2000.
As a result of the Infrastructure becoming part of the City's utility system and the utilization of the
Infrastructure by others within the area, the City of Boerne enacted Ordinance 2000-24 (the 'Trunk
Main Reimbursem.ent" program). The Trunk Main Reimbursement program required any other
person or entity utilizing the Infrastructure to reimburse BISD the price per acre, or fraction of an
acre. As additional development utilized the Infrastructure, the City collected the Trunk Main
Reimbursement funds and forwarded same to the BISD to defray its initial capital outlay.
Over the past fifteen (15) years, the Ordinance has operated as intended and various developers
within the area have accessed the Infrastructure and paid the required Trunk Main
Reimbursement funds which the City has then forwarded to BISD (see attached spreadsheet).
The City has determined, and BISD concurs, that the cost of installing the Infrastructure, less the
BISD's pro-rata share of same ($472, 162.50), has been fully reimbursed including check number
106379 issued by City of Boerne to BISD on 5-15-15 for $22,804.74 . Total payments and credits
to BISD total $494,214.03. The $22,804.74 payment was the remaining balance to close out the
May 22, 2013 M.O.U. between the City and BISD regarding reimbursements for Du-Mar Inc., Ltd.
As a result, the City of Boerne is preparing to rescind Ordinance 2000-24, the Trunk Main
Reimbursement program .
(830) 249- 9511 • {830)249-9264 fax• www.boerne-tx.gov
Mr. David Stelmazewski
June 3, 2015
Page 2
Per our discussion and email correspondence, I have received notification from you via Henry
Gideon that BISD concurs that a reasonable estimation of bond costs on the $472, 162.50
principal amount should be established and added to the principal amount and be recovered from
the remaining development acreage utilizing the Infrastructure. Using 3% for such interest for 15
years , the City proposes to replace Ordinance 2000-24 with one which allows for total payments
to BISD of $472, 162.50 plus $149,278.50 for a total of $621,441.00.
I offer this summary to memorialize our agreement prior to presenting this new Ordinance for
consideration by the City Council on June 23, 2015. I understand that you will provide this
documentation to the BISD Board on June 8, 2015.
Thank you for working with us to arrive at what I believe is an equitable conclusion of the 2000
trunk main and lift station reimbursement ordinance. If you have any questions or comments,
please contact me.
Yours Truly,
n9/1J~
dirJd~on
Deputy City Manager
JET/sc
w/Enclosures
-, 1'1
· ,' /
-1
I
I
'/
M E M 0
N
TO:
Ronald C. Bowman, Cily Manager
fROM:
Christopher A. Turk
Director of Planning and Community Development
DATE:
August 3, 2000
§UBJIE<Cf:
Ordinance No. 2000-24, Trunk Main Reimbursement
/
r·,,- I;·1.~r( !•ii: Il(, :J\\i. Ij
~
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M
The attached ordinance sets forth the guidelines for the reimbursement to the
Boerne Independent School District (BISD) for their cost of installation of the Off-site
Wastewater Collection System described In Section 1.
The ordinance sets the fee, when it Is to be paid, and when the BISD will be
reimbursed.
The ordinance allows for an escalator of 4.81 % per annum which Is equivalent to
the Interest they are paying on the bonds they sold to construct the off-site system. The
total cost of the system minus an oversize cost which we have already reimbursed them
for, was $581,982.50 which equals to $1,939.94 per acre charge when the total cost is
spread over the 300 acres covered by the ordinance.
The BISD will pay $109,820.00 as their pro rata share of the system (56.61 acres
x $1,939.94) and will be reimbursed a total of $472,162.50.
After the ordinance Is passed, we will sign an agreement between the City of Boerne
and the Boerne Independent School District setting forth the terms of reimbursement.
If you have any questions, please do not hesitate to contact me.
S:\Plannlng & Zonlng\ORD\2000\2000-24 Memo.wpd
BISD Facilities Department
123 Johns Road, Boerne, Texas 78006
830.357.2067
MEMO
TO:
FROM :
Board of Trustees
Mr. David Stelmazewski I Superintendent of Schools
Henry Gideon I Director of Facilities and Construction
DATE:
June 15, 2015
RE:
Trunk Main Reimbursement Program, COB Ordinance 2000-04
**INFORMATION ONLY - no presentation
Attached, please find a letter regarding COB Ordinance 2000-04 , Trunk Main Reimbursement from Deputy City
Manager, Jeff Thompson.
Mr. Thompson is corresponding with the district to update us on the reconciliation of an Offsite Wastewater
Collection System project we constructed in developing Kendall Elementary and Boerne Middle School South .
Our taxpayers funded the infrastructure pursuant to Ordinance 2000-04 such that both our improvement and
future development in the area could eventually become part of the City of Boerne's utility system. You will note in
Mr. Thompson's letter that he memorializes how our taxpayers were to be reimbursed for the up-front capital
investment.
Mr. Revell, Mr. Gideon, and I have met with Mr. Thompson and City of Boerne staff and we are in agreement that
the Ordinance has operated as intended and that the summation of the reconciliation comports with past
agreement and understanding .
I would like to commend the City of Boerne for their assistance and partnership in such development matters. As
BISD and Boerne continues to grow, utility infrastructure and partnerships such as this will enable our school
district to meet the needs of our students and taxpayers.
Trunk Main Reimbursements - BISD (Revenue/Expense Code 53-41200; Transaction Code 105.23)
BISD Acreage 56.61 ac
=
BISD
Jennings Anderson (Cibolo Sisters)
Centex Homes
FFP Operating Partners (Caverns Truck Stop)
Centex Homes
Centex Homes
Heller Property, LP
Centex Homes
North Park Lexus
Kalyanji Enterprises
Davila Construction, Inc.
HW Lester
City of Boerne
City of Boerne
City of Boerne
City of Boerne
**South Texas Erectors
Russell and Stacey Noll
City of Boerne
Property
Middle School South & Kendall Elem .
31480 IH 10 W
Boerne Crossing - Phase I
31700 IH 10 W
Kendall Creek Estates - Phase I
Boerne Crossing - Phase II
Mercedes-Benz Development
Kendall Creek Estates - Phase II
Toyota of Boerne
Kalyanji Subdivision
OSA 7 (Starplex)
Boerne Hollow
NAPA
Nissan
Allcat Claims
Electrolab - DuMar Lot 3A
Clarke-Reliant - DuMar Lot 2A
Lot 9, Scenic Loop Business Park
Enterprise Park
Buie Lots
Total
Acreage Outstanding =
300-Total
Acreage
56.610
16.670
22.217
2.141
17 .827
20.733
15.260
18.275
9.997
2. 863
7 091
14.69
1.938
10.384
4.183
4.00
5.20
1.31
4.776
7.596
243.761
Date Paid
Oct-01
Feb-03
Jan-04
09/03/2004
09/21 /2004
09/21 /2004
03/16/2005
05/03/2005
09/21 /2007
NA
03/28/2013
09/20/2013
NA
NA
NA
NA
04/09/2015
NA
Amount
10/19/2001
$33,894.28
$47,351.93
02/21/2003
$4,782.04
01 /30/2004
$41 ,732.79
09/14/2004
$46,308.28
09/24/2004
$34,084.03
09/24/2004
$42,781.59
03/18/2005
$23,402.86
05/13/2005
$7,716.65
09/28/2007
$23,063.53 Waived by BISD
$50,077.51
04/10/2013
$6,924.32
08/29/2014
$37 ,101.23
09/19/2014
$14,945.54
12/06/2013
$14,979.12
02/27/2015
$19,472.86
02/27/2015
$4,905.66
$17,885.07
04/1 7/2015
$22,804. 74
05/15/2015
$0.00
$0.00
$0.00
$0.00
$494 ,214.03
56.239
iTotal reimbursement committed to lilSD
$621,441.00
iTotal reimbursement remaining (to be paid to BISD) as of6/15/15
ifotal acreage remaining as ofS/15/1§
Per acre reimbursement for Mure collection
$127,226.97
56.239
$2 262.26
** Has not been paid
Reimbursement Date
COB Check#
42148
47701
51700
54620
54672
54715
57009
57663
69273
96744
103311
103542
100020
105451
105451
106016
106379
ORDINANCE NO. 2015-14
AN ORDINANCE ESTABLISHING AMENDING AND RE-ESTABLISHING THE
TRUNK MAIN REIMBURSEMENT PROGRAM RATE FOR AN THE REMAINING
AREA TO BE SERVED BY THE WASTEWATER COLLECTION SYSTEM
DEVELOPED THAT WAS INSTALLED BY THE BOERNE INDEPENDENT
SCHOOL DISTRICT AND ACCEPTED BY THE CITY OF BOERNE ON JULY 5,
2000.
WHEREAS, the Boerne Independent School District (the "District") has purchased and is
building built two school campuses on a 56.61 acre tract of land located at the intersection of Old
San Antonio Road and Cascade Caverns Road in 2000; and
WHEREAS, the District requested that said campuses be served by the City of Boerne's
Wastewater Collection and Disposal System; and
WHEREAS, it was in the public interest for the District to fund and install said wastewater
collection system (as more specifically described in Section 1 below) in and around the area of the
two campuses; and
WHEREAS, said wastewater collection system will serve and has served more area than just
the 56.61 acre tract of land owned by the District; and
WHEREAS, the wastewater collection system installed by the District ultimately serves a
three hundred (300) acre area at a cost of FIVE HUNDRED EIGHTY ONE THOUSAND, NINE
HUNDRED EIGHTY TWO DOLLARS AND FIFTY CENTS ($581,982.50); and
WHEREAS, under this Original Ordinance, Ordinance No. 2000-24, the District was
required to pay ONE THOUSAND NINE HUNDRED THIRTY NINE DOLLARS AND NINETY
FOUR CENTS ($1,939.94) per acre for the wastewater collection system for a total of ONE
HUNDRED AND NINE THOUSAND EIGHT HUNDRED AND TWENTY DOLLARS ($109,820)
to serve the District campuses which left $472,162.50 of principal to be paid from the remaining
243.39 acres; and
WHEREAS, the interest amount paid on the bonds for the wastewater collection system over
the 15 year period (2000-2015) is estimated to be ONE HUNDRED FORTY NINE THOUSAND,
TWO HUNDRED SEVENTY EIGHT DOLLARS AND FIFTY CENTS ($149,278.50) making the
total principal balance, plus interest, for the wastewater collection system $621,441.00; and
WHEREAS, as a result of District’s installation of the wastewater collection system that
could be utilized by the 243.39 acres, the total reimbursement amount to the District should be set at
SIX HUNDRED TWENTY ONE THOUSAND FOUR HUNDRED FORTY ONE DOLLARS
($621,441.00); and
Page 1
WHEREAS, it is fair and equitable for other users of the subject wastewater collection
system to continue to share in the cost of the wastewater collection system funded and installed by
the District.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF BOERNE, TEXAS:
ARTICLE 1. GENERAL PROVISIONS
SECTION 1. PROJECT DESCRIPTION
The Boerne ISD Offsite Wastewater Collection System consists of a lift station,
approximately 570 Linear feet of 6" force main along Cascade Caverns Road,
approximately 5,300 Linear feet of 6" force main along Old San Antonio Road and
approximately 2,700 Linear feet of 10" gravity main along Old San Antonio Road.
The lift station includes an 8' diameter concrete wet well that is approximately 28'
deep. Inside the wet well are two (2) Flygt submersible sewage pumps with 20
horsepower motors. This lift station is located at the southwest corner of the
intersection of Scenic Loop Road and Cascade Caverns Road. The gravity outfall
main discharges into an existing manhole located along Old San Antonio Road at
Menger Creek.
This project also includes two (2) 10" diameter gravity mains stubbed out of the
manhole that is located approximately 40' northeast of the wet well in the Cascade
Caverns Road right-of-way. One (1) of the stubs is 10 Linear feet and is available for
extension to the east. The other stub is directed to the west and consists of 57 Linear
feet of main, a manhole and an additional 10 Linear feet stub for receiving sewer
from the west.
SECTION 2. ESTABLISHMENT OF REIMBURSEMENT CONNECTION FEE:
A reimbursement connection fee shall be charged to the owners of the first three
hundred (300) acres, including the 56.61 acre tract owned and developed by the
District, of land seeking, after the date hereof, wastewater services utilizing the
wastewater collection system described in Section 1 above. As a condition to
obtaining the use and service of the aforementioned wastewater collection system, an
owner of the property seeking such use or service shall pay, as hereinafter set forth.
SECTION 3. SETTING THE FEE:
For a period of one (1) year from the date hereof, the The reimbursement connection
fee is hereby amended and set at $1,939.94 $2,262.26 per acre or fraction of an acre
for the remaining 56.239 acres of the original 300 acres; on the first anniversary
hereof and each anniversary date hereof thereafter until (date of final reading of
ordinance), 2024, the reimbursement connection fee shall increase by 4.81% per
annum, compounded annually.
Page 2
SECTION 4. SURVEY OF THE AREA SEEKING SERVICE:
An owner of any undeveloped property of the 56.239 acres remaining, as of the
effective date of this amended Ordinance, that is seeking use and service of the
aforementioned wastewater collection system shall furnish to the City a survey and
accompanying plat of such property, prepared by a Registered Professional Surveyor,
which sets forth the calculated area of such property to within at least 1/100th of an
acre.
SECTION 5. CONTRIBUTION SCHEDULE
WASTEWATER SERVICE):
(FINAL
PLAT
OR
REQUEST
FOR
The reimbursement connection fee mentioned at Section 3 above shall be payable in
total at the earlier of either (i) upon the receipt by the City of Boerne of a request for
wastewater service for property which would utilize the wastewater collection system
described in Section 1; or (ii) three (3) days prior to the Planning and Zoning meeting
at which time approval for the final plat for development of land to be serviced by the
subject wastewater system is sought.
SECTION 6. REIMBURSEMENT TO BOERNE INDEPENDENT SCHOOL DISTRICT:
Upon receipt of a reimbursement connection fee by the City of Boerne pursuant
hereto, the City of Boerne shall forward funds in the amount received pursuant hereto
to Boerne Independent School District as soon as practical but not later than thirty
(30) days from the receipt of such funds by the City of Boerne.
SECTION 7. TERMINATION OF REIMBURSEMENT CONNECTION FEE AND
REIMBURSEMENT TO BOERNE INDEPENDENT SCHOOL DISTRICT:
After the City of Boerne has received payment of the subject reimbursement
connection fee for the remaining 56.239 three hundred (300) acres of land utilizing
the wastewater collection system described in Section 1, above, and forwarded same
to the District, no further reimbursement connection fee shall be charged for
utilization of the wastewater collection system described in Section 1, above, and this
Ordinance will terminate automatically with no notice to the District.
After the Boerne Independent School District receives the reimbursement connection
fees for three hundred (300) acres of land utilizing the wastewater collection system
described in Section 1, above, no further reimbursement shall be paid to Boerne
Independent School District for the wastewater collection system described in
Section 1, above.
SECTION 8. AGREEMENT BETWEEN THE CITY OF BOERNE AND BOERNE
INDEPENDENT SCHOOL DISTRICT:
Page 3
The City of Boerne shall enter into a written agreement with the Boerne Independent
School District which sets forth the terms of reimbursement, as set forth in this
Ordinance, before any reimbursement is made to the District.
PASSED AND APPROVED on first reading, this ____ day of June, 2015.
PASSED, APPROVED, AND ADOPTED on second reading, this ____ day of July, 2015.
APPROVED:
_____________________________________
Mayor
ATTEST:
___________________________________
City Secretary
Page 4
District Impacted
AGENDA ITEM SUMMARY
ITEM NO:
AGENDA DATE:
DESCRIPTION:
RECOMMENDED
DEPARTMENT
CONTACT PERSON
SUMMARY
X




1 = Haberstroh
2 = Woolard
3 = Boyd
4 = Cisneros
5 = Bergmann
ALL
9.
June 23, 2015
Receive Update On City Of Boerne Discussions With YMCA
Regarding The Future Use Of The Boerne Civic Center.
Discussion and consensus on moving forward with draft
agreement.
Administration
Jeff Thompson
At the March 24, 2015 meeting I discussed with Council the
YMCA’s interest in utilizing the Civic Center as a new
Recreational Center/YMCA facility due to the impending
expiration of their current lease space and a desire to expand
upon current programs and service offerings. I shared with you
the concept Staff favored wherein the City would retain
ownership of the Civic Center, including the land, and lease the
facility at a minimal annual fee to the YMCA on a long term
basis as part of a public/private venture. As Council stated
support to move forward with this concept, Danny Zincke and I
met on several occasions with YMCA staff and agreed upon the
following major deal points:
City of Boerne agrees to:
1. Lease the YMCA the property located at 820 Adler Rd. to
include the facility known as the Boerne Civic Center for
25 years at $1 dollar per year. The appraised value for
the property as of May, 2015 is $1.59 Million.
2. Evaluate the arrangement at year 20 and notify the
YMCA of one of three options at the discretion of the City
Council: (1) That the City is providing 5 year notice that it
will be terminating the agreement at the end of the 25
year lease, (2) that the City will be extending the 25 year
lease by 10 years, or (3) that the City will be deeding over
the property to the YMCA at the end of the 25 year lease.
3. The City would pay the YMCA a maintenance fee of
$50,000 per year for the first five years of the agreement,
then drop to $25,000 per year for the next five years, at
which point payments would end. This cash contribution
of $375,000 coupled with the value of the building
equates to an approximately $2 Million commitment to the
YMCA by the City of Boerne over the term of the lease.
4. Work with the YMCA to cross promote programs, avoid
duplication of services, and encourage City staff to join
through an employee “Healthy Initiative Program”.
5. Work with the YMCA for use of future park facilities
located at the Northside Community Park to include
shared parking.
YMCA of Greater San Antonio agrees to:
1. Build a YMCA Recreation Center located on the property
at 820 Adler Rd. The facility design will be agreed upon
by the City of Boerne to insure City’s desired “Rec
Center” programs are addressed and that meeting space
requirements are preserved in an agreeable manner.
2. Co-brand the facility with the City of Boerne.
3. Fund the capital expansion of the facility and the
operations and maintenance expenses of the facility to
include staffing and day to day operations.
4. Establish rates that would include a substantially
discounted Boerne resident and non-resident rate.
5. Agrees to allow the City of Boerne to schedule use of the
main gym floor up to five (5) times per year, and the use
of the small meeting space up to 20 times per year for
City of Boerne functions without charge. Additional uses
could be based upon availability.
6. Work with the City of Boerne to cross promote programs,
avoid duplication of services, and provide a special rate
for City of Boerne employees as part of the City’s Healthy
Initiative Program.
7. Have a City of Boerne representative on the Boerne
YMCA Advisory Board at all times
After discussing these deal points with Council and receiving
approval to move forward, the City Attorney will begin working
with the YMCA’s legal department to draft an agreement to bring
to Council at a future meeting.
COST
SOURCE OF FUNDS
ADDITIONAL
INFORMATION
POWER POINT ?
District Impacted
AGENDA ITEM SUMMARY
ITEM NO:
AGENDA DATE:
DESCRIPTION:
RECOMMENDED
DEPARTMENT
CONTACT PERSON
SUMMARY
COST
SOURCE OF FUNDS
ADDITIONAL
INFORMATION
POWER POINT ?






1 = Haberstroh
2 = Woolard
3 = Boyd
4 = Cisneros
5 = Bergmann
All
10.
June 23, 2015
Receive Quarterly Update On The Boerne Convention And
Visitors Bureau.
Receive quarterly update from the Boerne Convention and
Visitor’s Bureau.
CVB
Larry Woods
Presentation will be given updating the hotel performance city
wide for 1st quarter 2015 and current advertising and marketing
programs.
N/A
N/A
Yes
BOERNE CONVENTION AND
VISITORS BUREAU
The Boerne Convention and Visitors Bureau
is committed to sharing the Boerne experience,
resulting in an increase in hotel revenues and
positively impacting the local economy.
SOCIAL MEDIA &
E-MAIL MARKETING STATISTICS
05/31/14
05/31/15
% Change
8,534
15,835
85.55^
1,101
1,817
65.03^
13,225
18,152
37.26^
HOTEL PERFORMANCE
1ST QUARTER 2015
REVENUES
2014
2015
CHANGE
BOERNE
1,689,468
1,854,200
+ 164,732
BANDERA
1,164,893
1,075,648
-
FREDERICKSBURG
7,026,361
7,625,173
+ 598,812
KERRVILLE
3,242,304
3,432,775
+ 190,471
SAN MARCOS
7,581,349
8,954,840
+1,373,491
NEW BRAUNFELS
8,548,133
8,654,412
+ 106,279
89,245
HOTEL PERFORMANCE
1ST QUARTER 2015
ADR
2015
% CHANGE
BOERNE
89.00
+ 11.2 %
BANDERA
110.19
+ 6.1 %
FREDERICKSBURG
118.19
+ 3.4 %
KERRVILLE
74.61
+ 2.9 %
SAN MARCOS
85.21
+ 1.1 %
NEW BRAUNFELS
85.61
+ 2.1 %
HOTEL PERFORMANCE
1ST QUARTER 2015
OCCUPANCY
2014
2015
% CHANGE
BOERNE
54.7 %
59.1 %
+ 4.4 %
BANDERA
48.1 %
41.8 %
- 6.3 %
FREDERICKSBURG
47.8 %
48.3 %
+ 0.5 %
KERRVILLE
48.3 %
49.7 %
+ 1.4 %
SAN MARCOS
60.7 %
64.3 %
+ 3.6 %
NEW BRAUNFELS
45.8 %
46.3 %
+ 0.5 %
HOSPITALITY HERO
LIVING CHURCH OF GOD
The Helene House
Annual Meeting Past 4 Yrs.
Utilized over 6,000 rooms
Economic Impact of $750k
May 6, 2015 - 59 Attendees
Homero Lucero, SR., VP.
Government Relations, TTIA
SECOND
EDITION OF
THE BOERNE
VISITORS
GUIDE
2ND QUARTER ADVERTISING
SCHEDULE
PRINT CAMPAIGNS
Texas Highways Magazine
Houstonia
Epoc Time (Chinese Newspaper)
INTERNET CAMPAIGNS
TourTexas.com (Featured on Front Page Destination Spotlight – June)
TexasHighways.com
TexasMonthly.com
EMAIL MARKETING
Campaign Monitor
Austin Monthly E-news letter
Texas Monthly Trip Planner
Houstonia E-news Letter
Texas Highways.com extra e-news letter
EPOC TIMES
Distributed Throughout State
Primarily Houston Area
Circulation – 10,000 per week
SAN ANTONIO AND THE
TEXAS HILL COUNTRY
RECENT MEXICO VISITORS TO BOERNE
Casa de Lulu – May 1 – Variety Show
Premier Impacto – May 9 – News
RitmoSon – June 12 - MTV/Entertainment
MEXICO MEDIA OUTREACH
• Outermarket Efforts
- Mexico Media Mission February 2015
- International POW WOW
- In-Market Mexico Agency – Adnova
- Press Release Distribution
• Media FAMS
- De Viaje en Viaje (Guadalajara) April 30- May 3rd
- Estilo DF (Mexico City) May
- RitmoSon (Mexico City) June 11-17
- alanXelmundo (Mexico City) June
- Mexico Media FAM October 2-6
THE NEW LOOK IS LIVELY AND
REPRESENTATIVE OF ALL HILL
COUNTRY CITIES
LIVE FROM THE BOERNE CVB….
….with Yours Truly –
Larry Woods and Richard Lee
Every Wednesday – 8:10 a.m.
The “Daybreak Show”
FM 92.3 - KRNH - The Ranch
Kerrville
Top 3 - 4 Boerne Events and
Happenings for the Week
AGENDA ITEM SUMMARY
ITEM NO:
AGENDA DATE:
DESCRIPTION:
RECOMMENDED
DEPARTMENT
CONTACT PERSON
SUMMARY
11.
June 23, 2015
A Resolution Authorizing The City Manager To Proceed With
Purchases As Per Section 6.08 Of The City Of Boerne’s Home
Rule Charter. (City Pool Heater)
Approve Resolution No. 2015-R57; authorizing the City Manager
to proceed with purchases as per section 6.08 of the City of
Boerne’s Home Rule Charter. (City Pool Heater)
Parks and Recreation
Danny Zincke
The City of Boerne and the Boerne Independent School District
(BISD) had an agreement in place for the use of the City Park pool
for both Boerne High School and Champion High School swim
teams. Around the year 2000, the BISD agreed to purchase,
maintain, and pay the utilities for a pool heater to better serve their
swim teams. The addition of the heater has been beneficial for
Boerne Recreation programming, allowing for new programs such
as year round swim team, water polo team, and water aerobics.
The past two seasons these programs have been interrupted by
issues with the timing of heater maintenance. Staff met with BISD
to discuss the timing of the maintenance and possible solutions. It
is clear to staff that the most effective way to insure that all
programs, both City of Boerne and BISD, experience as little
disruption as possible is for the City to purchase a new heater,
take over the responsibility for maintenance and develop a new
agreement to receive compensation from BISD for the use of the
pool.
City staff solicited quotes for the new heater. Interpool INC. had
the best quote at $29,125 for the purchase and installation of the
new heater. Staff is also working with the BISD to develop a new
agreement which will include a fee to reflect the appropriate
expense for the use of the pool.
$29,125
2014-2015 Parks Unreserved Fund Balance
COST
SOURCE OF FUNDS
ADDITIONAL
INFORMATION
POWER POINT ?
Estimate
PO Box 680125
San Antonio TX. 78268
Date
Estimate #
5/4/2015
226
PRICES DO NOT INCLUDE SALES TAX
THIS CONTRACT VOID AFTER 60 DAYS
TO BE RETURNED TO INTERPOOL, INC.
Name / Address
City of Boerne
P.O. Box 1677
Boerne, TX 78006
[email protected]
www.interpoolsa.com
Project
City Heater
Description
Qty
Pentair Mega Therm High Performance Gas Fired Commercial Pool
Heater 2.8 Million BTU # MT2800EN18CCACJX.
Schedule 80 CPVC face piping with all necessary fittings, valves,
and connections.
Install gas line from existing regulator to new heater.
Install new electrical wiring and conduit from existing J-box to new
heater and install new weatherproof shut-off switch.
Freight to ship equipment. **Lead time 3 - 4 weeks**
All work will meet the Texas State Department of Health’s requirements for public
swimming pool.
All materials will be NSF certified and approved for use in swimming pools.
Price includes all labor, material, and clean up.
All work will be completed under the supervision a Certified Pool Operator and a licensed
Texas Appliance Installer.
Interpool Inc. is not responsible for permits, bonding, water pipes, electrical wiring,
landscaping, or gas lines.
All work includes 30 day labor and material warranty.
Cost
Total
1
24,450.00
24,450.00T
1
980.00
980.00T
1
1
850.00
350.00
850.00T
350.00T
1
2,495.00
0.00
Total
2,495.00T
0.00
$29,125.00
_____________________________________
Customer Signature
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PROCEED WITH PURCHASES AS PER SECTION 6.08 OF THE
CITY OF BOERNE’S HOME RULE CHARTER
WHEREAS, the Home Rule Charter establishes purchase procedures requiring
approval for all contract expenditures in excess of Fifteen Thousand Dollars
($15,000.00); and
WHEREAS, the item/vehicle to be purchased has been appropriated for in the
budget;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BOERNE, TEXAS:
that the City Council hereby authorizes the City Manager for the following purchase(s):
City Pool Heater not to exceed $29,125.00.
APPROVED:
________________________________
Mayor
ATTEST:
_____________________________
City Secretary
District Impacted
AGENDA ITEM SUMMARY





X
ITEM NO:
AGENDA DATE:
DESCRIPTION:
RECOMMENDED
DEPARTMENT
CONTACT PERSON
12.
June 23, 2015
Discussion On Fire Department Strategic Plan.
Discussion - no action necessary.
SUMMARY
COST
SOURCE OF FUNDS
ADDITIONAL
INFORMATION
POWER POINT ?
Presentation of the Fire Department strategic plan.
1 = Haberstroh
2 = Woolard
3 = Boyd
4 = Cisneros
5 = Bergmann
All
Fire
Doug Meckel
Yes.
2015
Boerne Fire Department Strategic
Boerne Fire Department Strategic Plan
Plan
Douglas Meckel, Fire Chief
City of Boerne
6/23/2015
Table of Contents
Introduction ………………………………………………………………………2
Organizational Chart…………………………………………………………….4
Kendall County Response Districts……………………………………………5
Expectations ……………………………………………………………………..6
Current Facilities…………………………………………………………………7
Personnel…………………………………………………………………………8
Community Service and Educational Programs ..………….….……………11
Apparatus/Equipment ………………………………………………………….12
Training ………………………………………………………………………….15
Technology ……………………………………………………………………...16
Future Facilities ..……………………………………………………………….18
Emergency Medical Services …………………………………………………21
Executive Summary…………………………………………………………….23
1|Page
Boerne Fire Department
Strategic Plan
INTRODUCTION
The Boerne Fire Department was founded as a volunteer organization in 1903 and was created
to provide fire protection and emergency services for Boerne and surrounding areas of Kendall
County. Since its inception, the Boerne Fire Department has grown significantly; modern
equipment and apparatus have been purchased, and the department now provides fire
protection and emergency services throughout the City of Boerne, an area of 11.48 square
miles with a population of approximately 13,239. Through an inter-local agreement with Kendall
County, the Boerne Fire Department also provides the same services to an area outside the city
limits in Kendall County of approximately 200 square miles with an additional population close to
10,000. The service areas of responsibility include 8,800 residential and approximately 713
commercial structures. Responsibilities include; 2 high schools, 2 junior high schools, 4
elementary schools, 1 private school (K-12), one hospital, one residential facility for at risk youth
and several large care facilities for seniors. (See attachment for Fire District map, page 5)
Services provided by the department include fire protection, Haz-Mat response, EMS first
responder, public education, and specialized rescue such as confined space, low to high angle,
swiftwater, dive rescue/recovery and vehicle extrication.
The Boerne Fire Department is a combination department. Volunteer Firefighters are a vital part
of the Boerne Fire Department. However, growth, increased call volume for service and a
decline in volunteerism will most likely lead to a career fire department. Volunteer membership
currently fluctuates between 25 and 30 members. The City of Boerne, along with funds received
from Kendall County through the inter-local agreement, has provided equipment, personnel and
buildings for the fire department. The Fire Department accounts for 8.7% of the City general
government budget, however, funding received from the inter-local agreement with Kendall
County for fire protection, $294,303 in FY 14/15, lowers the percentage. The inter-local
agreement funding of $294,303 equates to approximately 21% of the FY 14/15 fire department
budget. In 1992 a part-time maintenance worker was employed by the city to maintain
equipment. A paid firefighter was not employed until the Fire Chief’s position was funded in the
FY 2003-2004 budget. As of June 2015 the Boerne Fire Department employs sixteen personnel
including a Fire Chief, Assistant Fire Chief, three Lieutenants, seven firefighters, three part-time
firefighters, and an Administrative Assistant (see organizational chart on page 4).
Many insurance companies utilize ISO (Insurance Services Office established rates) for ratings,
but we also have others that use the ISO rating in a combination with other factors to determine
insurance rates. ISO ratings are based on a scale from 1-10, with 1 being the best and are a
key factor to deterimine fire insurance premiums. The City of Boerne ISO rating prior to October
2014 was a Public Protection Classification, PPC, 4; however, due to improvements, the City of
Boerne received an exceptional PPC 2 rating during an inspection performed by ISO in
December 2013. It would be my recommendation that the city maintain a PPC 2 rating. The
2|Page
improvement from a PPC of 4 to a 2, impacts both the residential and commercial property
owners positively, in regards to their insurance premiums. It is difficult to get insurance
companies to give an exact percentage savings from a PPC 4 to a 2; however, discussions with
agents from State Farm, Allstate and Farmers insurance estimate on average, that a $250,000
home could save approximately $187.50 annually. The continuation of informed decisions,
educated and proactive choices all impact quality of service and the continued ISO rating of
PPC 2.
The Boerne Fire Department is constantly striving to achieve and/or maintain the highest level
of professionalism and efficiency on behalf of those it serves. The strategic plan included on the
following pages identifies organizational goals and objectives required to continue providing this
quality service.
3|Page
BOERNE FIRE DEPARTMENT ORGANIZATIONAL CHART
Fire Chief
Assistant Fire
Chief
A Shift Lt.
B Shift Lt.
C Shift Lt.
Shift Firefighters
Shift Firefighters
Shift Firefighters
(3)
(2)
(2)
President of the
Volunteer Fire
Department
Fire Department
Administrative
Assistant
Volunteer Fire
Department
Officers (4)
Volunteer
Firefighters (28)
4|Page
5|Page
EXPECTATIONS
A key element of the Boerne Fire Department’s organizational philosophy is a high level of
commitment to our community. The Boerne Fire Department recognizes the importance of
customer satisfaction and is committed to providing superior levels of service that exceed the
public’s expectations. Expectations identified include:
•
•
•
•
•
•
Effective response times
Helpful / Educated / Professionally trained personnel
Quality service
Financial efficiency
Appropriate technology and equipment
Keep current on trends and changes in Fire, Rescue and EMS
6|Page
CURRENT FACILITIES
The City of Boerne currently has one fire station located at 726 N. Main.
•
Current Fire Station
o Average response time to incidents in 2014, inside the City limits is 6:53 minutes.
o The original station was built in 1988.
 Cost was $618,549
 Approximately 10,300 sq. ft.
• 7,400 sq. ft. of bay space.
• 2,900 sq. ft. for office, storage and living.
o The original station was renovated in 2011
 Cost was $2,848,000, which includes $389,000 to purchase adjacent
land.
 Increased the size to approximately 17,500 sq. ft.
• Approximately 7,200 sq. ft. was added.
• 7,200 sq. ft. of bay space.
• 10,300 sq. ft. for office, storage and living.
7|Page
PERSONNEL
The Boerne Fire Department is comprised of an outstanding group of dedicated, well trained
individuals. These dedicated individuals are, without question, the organization’s most valuable
resource and provide fire and emergency services to the best of their abilities. The combination
(career / volunteer) type system that we utilize to deliver these services has been effective for
many years. However, a decline in the availability of our volunteers and inconsistent availability
of our off duty personnel, coupled with increasing requests for service, will adversely impact the
ability of our organization to meet the increased demands of the community.
Calls for Service
Boerne Response Area
900
800
700
600
500
400
300
200
100
0
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
When volunteerism is discussed in the fire department, it is not just about numbers of
personnel. Currently, volunteer members fluctuate between 25 and 30. Over the years the
dynamics of the Boerne Fire Department volunteer membership has changed concerning
experience, knowledge, availability and age. Retention of trained volunteer members is difficult
due to the demands in today’s society. Today’s fast paced society makes it difficult for
individuals to balance school, daily activities, family and work, while still having time to
volunteer. This is especially true when the volunteerism requires after hours training sessions,
meetings, special events and, the main purpose, responding to emergency incidents day and
night, including weekends and holidays. (See charts on page 9)
The number of on duty personnel has a huge impact on the ISO grading or PPC (Public
Protection Classification). Currently, ISO recognizes three volunteer or off duty firefighters for
every one on duty firefighter. During our recent evaluation in December 2013, the fire
department received 4.97 points out of a possible 15; for firefighters and company officers
available, to respond to reported first alarm structure fires in the City. The shortfall of personnel
is identified by ISO, and it is also acknowledged in NFPA (National Fire Protection Association)
1710, and the Texas Administrative Code 435.17.
8|Page
Volunteer Turnover
Year
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
Totals
Volunteers Added to the Dept.
11
8
4
4
7
10
5
5
1
12
67
Volunteers who left the Dept.
11
11
6
8
5
11
4
8
5
3
72
Net
0
-3
-2
-4
+2
-1
+1
-3
-4
+9
Fire Department Membership Combined Years of Experience per Year
Year
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
Total
Members
46
47
43
43
39
43
40
39
38
31
42
Total Years of
Experience
417.17
445.47
413.66
438.22
408.41
420.33
279.52
284.59
301.26
311
335.82
Number of Career Staff
1 full-time
1 full-time, 1 part-time
Number of
Volunteers
45
45
37
37
33
34
28
26
24
16
27
NFPA (National Fire Protection Association) sets national fire service response and staffing
standards. While these standards are not law, they are generally considered as compliance or
best practice documents for fire departments and are often adopted by state safety and health
authorities. I would recommend not dismissing these standards in today’s world whether they
are adopted or not. NFPA 1710 (Standard for the Organization and Deployment of Fire
Suppression Operations, Emergency Medical Operations and Special Operations to the Public
by Career Departments) is a guiding document that specifies the minimum requirements for the
operation and deployment of fire suppression, emergency medical services and special
operations responses.
9|Page
The fire response directive requires the minimum response and on scene arrival of one engine
company staffed by four firefighters within four minutes of the call and a full first alarm and
fourteen personnel within eight minutes 90% of the time. It is a challenge, and in most cases
not possible, for the Boerne Fire Department to meet this standard due to minimal on duty
staffing. The state standard that is consistently not met is the ‘two-in, two-out’ rule, also known
as the Texas Administrative Code 435.17. Even though this is not a staffing requirement, it is a
safety standard and has been since the 1990’s. The rule states that a team of at least 4 fire
protection personnel must be assembled before an interior fire attack can be made when the fire
has progressed beyond the incipient stage, except in an imminent, life threatening situation,
(when immediate action could prevent the loss of life or serious injury). Fire personnel are often
put in situations with only three personnel, which could limit their ability to enter into a building
that has no imminent life threatening situation. They would only be fighting the fire from the
exterior due to liability and to comply with 435.17. Citizens call for help and expect fire
personnel to do more than fight fire from the outside. In order to improve our current capabilities
and adequately meet the response expectations of the community and national standards,
additional personnel are needed. The department’s average response time inside the City limits
of Boerne is 6:53 minutes, with a crew of three personnel on many responses.
Currently the Boerne Fire Department is staffed with (3), three man shifts. Each shift is
comprised of one Lieutenant and two Firefighters, working 24 hour shifts. Additionally the Fire
Chief and Assistant Fire Chief have a regular workday schedule of Monday – Friday from
8:00am – 5:00pm, giving our department two additional firefighters during the weekdays. The
Chief Officers do respond after hours as necessary to achieve optimal personnel. The
department also has three part-time firefighters who work at full-time career departments in the
area and fill in as needed working approximately sixteen hours each per week. The current
staffing is minimal and relies on volunteer and off duty personnel, as indicated, to respond for
adequate manpower during emergency incidents. Providing two additional career firefighters per
shift (for a total of five per shift) would meet the need for a full four man crew on the first out
engine from the current station. This would allow for one shift firefighter to be out on leave while
still providing a crew of four, thus complying with the recognized national standard, NFPA 1710,
for a 1st due Engine Company with four firefighters. While this does not address the 1st full alarm
recommendation of fourteen personnel in eight minutes 90% of the time, it would be a huge step
in continuing to provide the service that the community expects and deserves.
In the current FY 14/15 budget, one additional firefighter is funded, leaving five additional
firefighters needed to achieve five man crews on each shift. These positions have been
requested in the 5 year Capital Personnel Plan, and will only fulfill the need for personnel at the
current station; 2 in FY 15/16, 2 in FY 16/17 and 1 in FY 17/18. Additional personnel will be
required to address future stations as they come on line. Our recommended goal for staffing at
additional stations will be to have a four man crew on duty every day at each station.
10 | P a g e
COMMUNITY SERVICE AND EDUCATIONAL PROGRAMS
The Fire Department is active in the community and provides fire prevention activities each year
for the elementary schools in the Boerne Fire Department response area. Each year
approximately 1,000 students participate in the annual fire prevention and education activities
held at the fire station in early October. Students are taught the importance of a ‘Fire Exit Plan’
and how to develop a plan of their own no matter where they are. Students are also taught how
to ‘stop, drop and roll’ if their clothes are on fire, how to crawl low in smoke, along with other fire
safety and awareness tips.
Fire personnel also attend events at day care centers, churches, school functions and group
events throughout the year, as requested, addressing general emergency response concerns
and awareness.
A smoke detector program is in place involving smoke detectors, donated by Wayne Wright, to
individuals or families in need. Fire personnel provide installation and other home safety
awareness information if requested.
In recent years, wild-land fire protection awareness programs/evaluations have become very
popular with citizens and insurance companies, and are performed by fire personnel. Items
evaluated include the layout of the facility or structure relative to anticipated severe fire
behavior, inspection of the roof, gutters, window screens and shutters. Other areas include
decks, fences, flammable materials next to the structure and defensible space. As seen in
recent years, the wild-land interface awareness in Texas has become a huge concern after the
Bastrop County Complex fire in 2011. That fire resulted in 2 deaths and 1,673 homes destroyed.
In 2014 over 300 homes were lost due to wild-land fires in Texas.
The Chamber of Commerce’s annual Leadership Boerne is another program that fire personnel
utilize to educate individuals about the fire service and the services provided by the fire
department. Topics discussed include basic emergency operations, daily activities and station
duties, fire response area, shift work and community service.
The annual 4th of July fireworks show, funded by the City of Boerne, is managed and facilitated
by fire department personnel. Utilizing the assistance of a fireworks technician, fire personnel
assemble and shoot the show which is watched by thousands of spectators.
National Night Out is another event attended by Fire Department personnel. The event
originated as a neighborhood and law enforcement awareness event, and the fire department
began participating in the event a number of years ago. Fire personnel are assigned to fire units
and make appearances at various block parties to promote fire safety and awareness.
In summary, these are a few of the annual community events that fire personnel participate in
each year. It is vital to our department to keep the lines of communication open and to ensure
our community and its citizens are informed and prepared should an emergency occur.
11 | P a g e
APPARATUS AND EQUIPMENT
APPARATUS
The Boerne Fire Department recognizes the need to determine a life cycle for fire apparatus so
that a plan can be created that will assist the City with long range budgeting.
We reviewed laws and standards that have an impact on the service life and other critical
elements of managing fire apparatus to create this plan.
Applicable laws pertaining to operation of heavy trucks such as DOT (Department of
Transportation) rules do not specifically give guidelines on service life of vehicles. To meet DOT
standards vehicles need to be maintained and have appropriate safety equipment installed.
Local laws revealed the same findings. Vehicles in Texas are required to comply with inspection
laws and have proper repairs and adjustments made. No specific references to the life span of a
vehicle were found. If a vehicle can be maintained, pass local inspections and have appropriate
safety equipment, the vehicle can remain in service.
Research shows that the primary factor used to determine fire apparatus life span in the United
States is age. Mileage is probably the next most common factor used. However, other factors to
be considered include, out of service time, parts availability, obsolete technology, general
apparatus condition, the ability to pass inspection, maintenance costs, pump hours, evaluation
of major repairs and changes in safety equipment, along with new technology. New safety
features such as anti-lock brakes, independent front suspension, anti-roll technology, airbags,
electronic monitoring and controls are all important and necessary advances. Currently, the
Boerne Fire Department has a mix of old and new apparatus, which is understandable and
expected, with older units being utilized as reserve units. It is recognized that the plan should
have flexibility built in to ensure that apparatus that do not meet the needs of the fire department
are replaced. This is currently in place within the 5 year Capital Improvement Plan. Boerne Fire
has evolved to provide some form of EMS, as most fire departments do, along with other
services such as Haz-Mat and specialized rescue which all increase wear and tear on
apparatus.
As indicated, the justification regarding replacement of apparatus has many factors and
circumstances that need to be considered depending on each fire department and their
operations.
We recognize the importance to ensure that the citizens get the maximum service out of
vehicles. The Boerne Fire Department has accomplished this with the preventative maintenance
program provided through the public works shop and the everyday care taken by fire personnel.
In conclusion, some departments rotate their 1st line units out as early as 6-7 years, while
research finds that most departments rotate or replace units at 10-15 years. When rotated, the
units are placed in reserve (put in service when the front line units is out of service), or used as
second out units, meaning they are support for the primary unit.
12 | P a g e
The following chart on page 13 indicates our best judgment of a replacement timeline utilizing all
factors mentioned.
The apparatus replacement schedule indicates replacement of four fire units; Chief 40, Support
41, Command 41 and Engine 44. We are addressing Chief 40 and Support 41 in the FY 14/15
budget by purchasing a new unit for Chief 40. That current vehicle, the 2005 Ford, will then
replace the 1998 support vehicle, which will extend the life of the 2005 Ford another 5 years.
Command 41 is scheduled for replacement in the 5 year CIP for FY 15/16. Engine 44 is now in
a support, or reserve role with the purchase of Engine 40. Unless it develops excessive
maintenance costs, unreliability, or parts become unavailable, its service life is extended out
from 20 to 25 years. Engine 40, being the primary or first out unit, will still have a 20 year
expected life.
CITY OF BOERNE APPARATUS
APPARATUS
YEAR
REPLACEMENT
SCHEDULE
REPLACEMENT
YEAR
Command 41
1998
10 years
2008
Support 41
1998
15 years
2013
Engine 44 (reserve)
1994
25 years
2019
Chief 40
2005
10 years
2015
Brush 41
Ladder 48
2006
2002
15 years
20 years
2021
2022
Chief 41
2015
10 years
2025
Engine 40
2012
20 years
2032
EQUIPMENT
Providing equipment can be a challenge. NFPA (National Fire Protection Association), TCFP
(Texas Commission on Fire Protection) and ISO (Insurance Services Office) guidelines
determine many of our needs such as Personal Protective Equipment (PPE) requirements,
along with the number and types of equipment. The Boerne Fire Department was not regulated
by the TCFP until 2004. TCFP does not regulate or inspect volunteer departments, only career
or combination departments; although many volunteer organizations follow these guidelines,
which are in line with NFPA as a best practice. We could choose not to recognize many of the
standards; however, as stated earlier, this is not recommended. The equipment needs are
based on current technology to best address the wide variety of incidents that we respond to in
our community. Responses include, hazardous materials, flood and other weather related
emergencies, specialized rescues (low to high angle, extrication, dive team), structure fires
(both commercial and residential), Weapons of Mass Destruction (WMD) and wildland interface
fires.
Residential and commercial structures continue to be built, and as the City continues to grow in
size, additional substations, equipment and apparatus will be needed to maintain current levels
13 | P a g e
of protection. There are countless trucks and vehicles traveling IH-10 and other roads daily,
carrying unknown amounts and types of hazardous materials through our City, and our
department must have the equipment necessary to handle incidents of this nature. The
possibility of a Haz-Mat trailer or vehicle needed to transport equipment, supplies and personnel
will need consideration in the future. Swift-water, confined space, and other specialized rescues
will continue to require specialized equipment and training as technology and practices change.
Below is the 5 year CIP for the Fire Department’s needed equipment.
5 Year CIP
Department
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Proposed Project / Item
Breathing apparatus (4 yr lease/purchase)
Traffic Signal Priority Control
Miscellaneous capital outlay
Bunker gear replacements
Thermal Imaging camera
Radios/pagers
Hose replacements
Swiftwater vests; "A" foam
Air supply cart
Vehicles - Support / Command
Scuba equipment
Haz-Mat equipment
Air bags
Haz-Mat trailer
Station awning/cover
Total Fire Funded
Total Fire Unfunded
Proposed Funding Source
General Fund
Undetermined
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Undetermined
Undetermined
2014/2015
2015/2016
2016/2017
-
-
-
3,000
35,000
-
10,500
16,000
3,000
6,500
40,000
5,000
5,000
25,000
38,000
-
86,000
25,000
2017/2018
-
9,500
16,000
12,000
6,500
6,500
-
160,000
10,000
17,000
5,000
6,500
5,000
15,000
-
80,000
50,500
80,000
58,500
160,000
2018/2019
60,000
10,000
17,000
5,000
6,500
5,000
15,000
Total Project
Costs
60,000
160,000
43,000
66,000
12,000
13,000
26,000
6,500
0
75,000
15,000
30,000
5,000
25,000
80,000
118,500
-
14 | P a g e
TRAINING
Training is a top priority and designed to ensure that a competent and professional workforce is
available to respond to emergencies in our community. Boerne Fire Department personnel must
have the skills and knowledge pertinent to their profession and their assignment to respond
efficiently and effectively. Some of our volunteers are full-time paid firefighters in other cities,
allowing us to benefit from the training provided to those volunteers from their full-time
employers. However, it is unknown how long this workforce will be available. Volunteerism has
declined as our community dynamics have changed. Since 2004, we have had approximately
70 volunteers join and then leave the department for various reasons. This turnover makes it
difficult to maintain a trained staff to provide consistent quality service to the community (see
page 8, Volunteer turnover). Training is one of our top priorities for personal safety,
effectiveness and overall function of the department. It is likely a paid training officer position will
need to be funded at some point. Currently the Assistant Fire Chief and Shift officers split this
responsibility.
Training for our volunteers and career staff should be continued through in-house training
opportunities such as, Texas Engineering Extension Service (TEEX) / Texas A&M and other
outlets. To continue to be proactive and to improve, a training facility will be needed in the
future. To keep skills sharp and provide training in a safe and controlled environment as close to
actual live fire ground as possible a joint training field and facility with Kendall County could be a
possibility. The closest facility we can utilize at this time is in Guadalupe County. The basic
facility would cost approximately $500,000 and approximately 5-7 acres of land would be
needed for the site. A goal of 2020 should be considered for a facility and site. We will strive to
continue providing top quality training in all areas of responsibility such as fire response,
medical emergencies, fire prevention and education, specialized rescues, hazardous materials,
WMD and Homeland Security. It is our goal to encourage and sponsor joint training with area
fire, police and emergency services departments. Supervisory training is stressed for all
supervisory level positions within the department. Training is a top priority and in order to
continue to provide progressive, quality training at both the basic and advanced levels, we will
likely require additional funds in the fire department’s training budget.
15 | P a g e
TECHNOLOGY
The Boerne Fire Department over the past ten years has adopted a philosophy to accept
advances in current technology to better serve the community. Such advances include thermal
image cameras for use in black out conditions involving heavy volumes of smoke for fire
suppression and fire victim location. IPad installation in all first out units with Active 911 for
mapping, hydrant locations, notification of volunteer and off duty personnel and Compressed Air
Foam (CAFS) have all been positive and progressive additions to the Fire Department.
Currently, other technology possibilities such as Opticom intersection traffic control devices,
have been in existence for well over twenty years and have been documented to improve
response times by up to 25%, should be evaluated. Recent updates with infrared and GPS
technology allow fire department vehicles, during emergency responses, to transmit a signal
requesting traffic light signals to provide green lights for responding emergency vehicles. Traffic
congestion on Main Street and Highway 46 has steadily increased and is getting much worse
due to increased residential development. Additional road construction to relieve congestion will
help, but will be many years down the road. Opticom is an option to improve emergency
response safely and effectively from our current station, and is already in place in area cities
such as San Antonio, San Marcos and Round Rock. It has been documented that fire doubles in
size every minute (3D Firefighting Study) and until additional fire stations are built this system
has the potential to improve response times to both the Herff Ranch area and the south side of
town. The cost of $176,000 would provide signal priority control at sixteen intersections at a cost
of $8,000 / intersection and equip twelve fire apparatus at a cost of $4,000 / fire unit. The capital
improvement plan has an estimate cost for fourteen intersections and 12 apparatus for
$160,000. After a workshop in April, it was recommended to equip the following traffic controlled
intersections, raising the cost to $176,000.
Intersections include:
1. Main and Johns Road
2. Main and Blanco
3. Main and Rosewood
4. Main and River
5. Main and SH 46
6. Main and Wal-Mart
7. SH 46 W at HEB
8. SH 46 W at IH-10
9. SH 46 W at IH-10
10. SH 46 E at Esser
11. SH 46 E at Champion
12. SH 46 E at Herff Ranch Blvd
13. IH-10 at Scenic Loop
14. IH-10 at Scenic Loop
15. Main and North School
16. Blanco and Esser
16 | P a g e
Future intersections include:
1. Oak Park and Herff
2. Herff and Main (Hwy 87)
3. SH 46 E at Esperanza
4. Herff and Old San Antonio
17 | P a g e
FUTURE FACILITIES
Should the City desire to maintain a Public Protection Class of 2 additional fire facilities should
be addressed. If the City follows ISO standards they indicate that all built upon areas of the City
are to be within 1 ½ miles of a fully equipped first-due engine company and within 2 ½ miles of a
fully equipped ladder-service company. With the continued growth the Boerne Fire Department
will not be able to continue to meet these standards, and hold a PPC 2 rating. The City has
identified and acquired property from developers in the eastern and southern areas of the City
to address these concerns. Neither location is without challenges that should be discussed and
addressed as soon as possible. The timelines for future stations have variables that change,
and depending on those changes, will dictate which station should be built first, and how soon.
The current timelines are our best estimate and should have flexibility to be adjusted as needed.
•
Esperanza sub-station area
o Average response time to this area from our current station in 2014 is 7:37
minutes. A reduction up to 25% in response time is expected should we do the
traffic preemption signal.
o Approximately 425 homes are currently developed in this area, along with a
116 unit apartment complex and commercial property. The City’s Capital
Improvement Plan for FY 14/15 projects the need for a fire station in this area
in the FY 16/17. It is estimated approximately 1,000 homes to be completed or
2,500 residents in this area of the City by 2016 or 2017.
o Location is at the far eastern side of the City.
o Funding from Esperanza for the structure or station is prior to the date on
which the application for the 1240th building permit is submitted to the City.
Based on the estimated building permits projection, the 1240th building permit
may not be issued until 2024.
o Esperanza funding is currently $200.00 / sq. ft. adjusted annually by the CPI.
Current fire station designers say the cost is currently close to $300.00 / sq. ft.
The agreement calls for a minimum of 7000 sq. ft. station.
o Funding for personnel was not included within the agreement. Personnel
funding would be the responsibility of the City.
o Due to the development of commercial and residential properties in this area,
(i.e. Woods of Boerne, Champion Heights, Trails of Herff Ranch, etc) a fire
station is needed.
o Esperanza is committed to paying $500,000 as adjusted by CPI adjustment, to
be applied toward the purchase of a pumper truck prior to the date on which
the application for the 1240th building permit is submitted to the City.
o Fire station estimated cost is $3,925,000.
 Personnel costs for 3 crews, with 3 personnel would be $453,706 per
year. This includes a total of 3 Lieutenants and 6 Firefighters.
 The cost of a new pumper is $600,000.
 The total estimated cost is $4,978,706.
o Building a temporary fire station instead of a permanent facility would include:
 Living quarters and equipment bays, $500,000 (estimated).
18 | P a g e




Need 1.5 acres accessible to main thoroughfares on paved roadways.
Personnel costs for 3 crews, with 3 personnel would be $453,706 per
The cost of a new pumper is $600,000
The total estimated cost for a temporary fire station is $1,553,706.
•
Regent Park sub-station area
o Average response time to this area (South Boerne) from the current station in
2014 is 11:25 minutes. A reduction up to 25% in response time is expected
should we do the traffic preemption signal.
o Approximately 350 homes are currently developed in this area. The City’s
Capital Improvement Plan for FY 14/15 projects the need for a fire station in
this area in FY 18/19. It is estimated that approximately 1,000 homes, or 2,500
residents will be in this area of the City by FY 18/19.
o There are unknowns with IH-10, for example, will there be access across IH10 at the south exchange to access the Wal Mart area of town.
o Once the access road on IH-10 is one way there are concerns regarding
delayed response to Menger Springs, Morningside and the hospital.
o No interconnection between developments.
o Regent Park has donated the property for the substation in phase 9 of the
development. A station will be needed prior to that phase due to already long
response times and the future development of the Calder property, along with
the residential and commercial development along Scenic Loop and Cascade
Caverns Roads.
o Station and personnel funding need to be addressed.
o Regent Park build out is expected to be in 2024.
o Fire station estimated cost is $3,925,000
 The cost of a new pumper is $600,000.
 The total estimated cost is $4,978,706.
o Building a temporary fire station instead of a permanent facility would include:
 Living quarters and equipment bays, $500,000 (estimate).
 Need 1.5 acres accessible to main thoroughfares on paved roadways.
 The cost of a new pumper is $600,000
 The total estimated cost for a temporary fire station is $1,553,706.
•
Western sub-station
o No land or property has been identified or discussed.
o 15-20 years out.
19 | P a g e
•
Temporary fire stations
o Having temporary fire stations until permanent facilities are funded is an
option. Property would be needed for the temporary structure and then
another $400,000 - $500,000 (estimated) for bays and living facilities. It is
important to remember they are temporary, with limitations. Fire station
facilities need to be hardened, or built to withstand severe conditions, so that
firefighters are able to respond when the need arises without having to dig
themselves out due building issues, thus, hampering their response.
Temporary facilities are a possible short term solution; however, they are an
additional expense, with permanent facilities to be built later. In the short term,
it could put emergency personnel and equipment in needed areas quickly and
economically.
SERVICE AREAS WITH PROPOSED SUBSTATIONS
20 | P a g e
EMERGENCY MEDICAL SERVICES
Emergency medical care for Boerne residents is provided by Kendall County Emergency
Medical Service funded by all Kendall County taxpayers. The organization was founded in 1975
as a volunteer group, but currently provides two paid ALS (Advanced Life Support) crews on
duty each day. One crew is normally stationed in Boerne, with the other crew in Comfort. EMS
calls for service have increased each year, in 2004 Kendall County EMS responded to
approximately 1800 incidents, averaging approximately 5 emergency incidents per day. In 2014
they responded to 2,363 emergency incidents, or approximately 6.47 emergency incidents per
day, with 1,298 of those incidents inside the City limits of Boerne, which is more than 50% of all
the EMS incidents in Kendall County. NFPA 1710 (Standard of the Organization and
Deployment of Fire Suppression Operations, Emergency Medical Operations and Special
Operations to the Public by career departments) specifies the minimum requirements for the
operation and deployment of emergency medical services. The EMS response directive
requires the minimum response of an ALS unit within 8 minutes 90% of the time. The average
response time for Kendall County EMS to a EMS incident in the City of Boerne is 7:12 minutes.
Kendall County EMS is capable of reaching this goal for the 1st requests for EMS services.
However, for 2nd, 3rd or subsequent requests for EMS services this standard is not achievable.
Response times are a critical element during EMS incidents and there are times when a
resident in Boerne must wait for a unit to respond from Comfort. This can extend response
times up to 15 minutes or more. We learned from discussions with County officials that an
additional staffed EMS unit is not in the plan until 2018 or 2019. To improve the service or
response time when both EMS units are out, or if a unit is responding from Comfort, the Boerne
Fire Department is called to respond. Boerne Fire personnel are trained as a minimum Basic
EMT, with several trained as Paramedics or to the advanced EMT-I (Intermediate) level. As the
fire department continues to take a larger role in emergency medical services, additional
equipment, both basic and advanced, will be required. There is also a private ambulance
company, Southern Cross, located in Boerne. Kendall County EMS will utilize the private
ambulance service for assistance at the discretion of the on-duty crew or the EMS coordinator.
Currently, there is no written agreement between the two ambulance services.
The Boerne Fire Department will continue to support Kendall County EMS with assistance as 1st
Responders. However, we must realize that increasing calls for 1st responder incidents and nonfire related incidents could have a negative impact on manpower for other emergencies. Should
Kendall County EMS be unable to provide acceptable service, or if an Emergency Services
District (ESD) is created and the City of Boerne elects not to participate, the City would have to
pay for its own EMS service, either by contract or by establishing City funded services.
The following information shows the first year startup expenses to provide an ALS, Advanced
Life Support, EMS service to the City only. All costs except personnel are based on information
gathered from Kendall County EMS.
21 | P a g e
STARTUP COSTS FOR ADVANCED LIFE SUPPORT/EMS SERVICE
$ 427,938
$ 35,000
$ 155,000
$ 80,000
$ 15,000
$ 11,000
$ 14,000
$ 20,000
$ 25,000
$ 80,000
$ 40,000
$ 25,000
$ 89,000
$1,016,938
($ 321,887)
$ 695,051
$ 37,292
$ 732,343
Personnel (7)
Overtime
Ambulance – 1st out unit (new)
Ambulance – 2nd out unit (refurbished)
Insurance for ambulances
2 – Mobile units (Radios – VHF/700)
4 – Handhelds (Radios – VHF/700)
Fuel
Medical Director
2 – 12 lead defibrillators (Pulse Ox, BP, Pulse, Capnography, Temp)
2 – Stretchers with lift assist
Disposable supplies (splints, bandages, IV equipment, medications, etc…)
10% for unforeseen expenses
Sub Total
Collections for services (50% of Kendall County FY 13/14 collections)
Sub Total
Cost of a billing service (50% of Kendall County FY 13/14 payout)
Total - 1st year estimate after collections
The City taking on the responsibility of EMS for its residents would be a duplication and be very
costly to the taxpayers; however, it could be done with additional manpower and equipment.
The major concern would be to not adversely impact manpower for fire related incidents. This
endeavor would require a minimum of 7 personnel and 2 fully equipped ambulances, 1 first out
and 1 back up, and would likely increase to 13 personnel and a 3rd or reserve ambulance within
a few years.
22 | P a g e
EXECUTIVE SUMMARY
Strategic planning provides the City of Boerne Fire Department a plan to guide the future of the
department. The fire department is a vital part of government, with the intent to provide and
maintain the health, safety, welfare and quality of life for all of our citizens.
The continued development and enhancement of the Boerne Fire Department’s future is critical
for the public, as well as for firefighter safety. This document is intended to convey the future
needs of the department to elected officials, city administration, department members, and the
general public.
As identified in the document, there are specific areas that should be addressed in the near
future; personnel, facilities and technology. Personnel are being addressed in the 5 year plan at
our current fire station in an attempt to achieve a 4 man crew on duty 24/7.
Dependent on the growth of our City, facility locations and personnel are identified for the near
future. However, funding will not be available until the year 2024 for a fire station in the
Esperanza area. It is also likely, according to build out projections, that in 2024 the Regent Park
fire station location will be available as well. A possible interim solution to have a facility and
personnel strategically located to serve the two major growth areas of the City would be to place
a temporary fire station in the area of the new Herff Rd and Old San Antonio. This location is
centrally located to both major growth areas. The temporary station and personnel should be
planned for in the next 3-4 years, serving the community until funding and access is available
for the selected permanent locations in Esperanza and Regent Park.
Funding possibility for temporary station concept:
Building cost
$500,000
7 year tax note on building cost
Personnel cost – 3 shifts, with 3 personnel per shift
Total annual cost
$ 75,000 annually
$630,000 annually
$705,000 annually
We would need an additional $150,000,000 of ad valerum tax value to equal $708,000 annually.
This equates to approximately 450 homes. Another option would be a 5 ½ cent tax increase,
which would bring in $687,500 annually.
In the short term, to improve response times to the major growth areas, the Opti-com traffic
signal pre-emption system should be given strong considerations, as discussed during the 2015
Council retreat. This system has been documented to improve response times by up to 25%
and improve safety at intersections for both citizens and responders.
In closing, the essentials of the strategic plan will be managed by the senior leadership of the
fire department and will be a living document, requiring periodic updates to maintain accuracy
as the community and its needs change.
23 | P a g e
24 | P a g e

06.23.15 agenda_RN1647

Transcription

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