3-7-16 Council Packet

CITY OF CHERRYVALE
MEETING OF THE CITY COUNCIL
REGULAR MEETING
MARCH 7, 2016
7:00 PM
Working for a better tomorrow… today.
ORDER OF BUSINESS
CALL MEETING TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
COMMITTEE & BOARD REPORTS
A. LIBRARY BOARD
1. January13, 2016 Agenda
2. December 9, 2015 Minutes (unofficial)
3. 2015 Annual Report
RECOMMENDED ACTION: Receive and File.
B. COMMUNITY CENTER ADVISORY BOARD
1. February 18, 2016 Agenda
2. February 18, 2016 Minutes (official)
RECOMMENDED ACTION: Receive and File
NEW COUNCIL BUSINESS
A. CHAMBER OF COMMERCE REQUEST FOR FINANCIAL SUPPORT
Presented by Joel Pile, City Administrator
Guest Presenter Janet Plumley, Cherryvale Chamber of Commerce
RECOMMENDED ACTION: Authorize $2,000 contribution to Cherryvale Chamber of
Commerce to support 2016 Chamber activities.
B. CONSIDERATION OF AirMedCare GROUP MEMBERSHIP AGREEMENT
Presented by Joel Pile, City Administrator
RECOMMENDED ACTION: Approve the Group Membership Agreement with AirMedCare
and authorize the Mayor to sign.
C. 2016 CITY HEALTH INSURANCE PLAN RENEWAL
Presented by Joel Pile, City Administrator
RECOMMENDED ACTION: Approve 2016 Health Insurance Renewal as presented.
D. CONSENT AGENDA
Presented by John Wright, Mayor
RECOMMENDED ACTION: Approve the consent agenda as presented.
1. Appropriations and Payroll Ord. No. 16-02-26:
$90,060.88
a. Approval of Purchases over $5,000
i. Blue Cross-Blue Shield
$11,971.88
ii. Community National Bank
$50,248.81
iii. Republic Services
$9,358.61
iv. Transystems Corp.
$5,280.82
v. People’s State Bank (FICA)
$7,975.03
vi. KPERS
$5,225.73
2. Acceptance of Letter of Resignation from Mr. Jeff Hugo from Recreation Board
3. Appointment approval of Leslie Overall to Cherryvale Housing Authority Board
4. Receive and file KDHE wastewater facilities inspection report dated 2/10/2016
5. Authorization to establish Citywide Clean-Up event on April 22 & 23, 2016
6. Approval of the minutes for February 16, 2016 Regular Meeting
E. EXECUTIVE SESSION (NON-ELECTED PERSONNEL)
RECOMMENDED ACTION: Enter into executive session pursuant to the nonelected
personnel matters exception in order to discuss employee matters related to nonelected personnel
for a period of 15 minutes to include the City Administrator.
DEPARTMENT HEAD REPORTS
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City Clerk Hillary Lawrence
Public Works Director Wade Webber
Police Chief Perry Lambert
Fire Chief Jesse Reed
City Administrator Joel Pile
INFORMATIONAL ITEMS
1. Next Regular City Council Meeting March 21, 2016
ADJOURNMENT
This is an open meeting, open to the public, subject to the Kansas Open Meetings Act (KOMA). The City of Cherryvale is
committed to providing reasonable accommodations for persons with disabilities upon request of the individual. Individuals with
disabilities requiring an accommodation to attend the meeting should contact the City in a timely manner.
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AGENDA
CITY OF CHERRYVALE
COMMUNITY CENTER ADVISORY BOARD
February 18, 2016
1:30 P.M.
CALL TO ORDER
ROLL CALL
CONSIDERATION OF MINUTES – January 21, 2016 Regular Meeting
PUBLIC FORUM
BOARD COMMENTS
Chairwoman Carol Staton
Vice-Chairwoman Janet Plumley
Board Member John Barnett
Board Member Brad Hugo
Board Member Sylvia Shaffer
AGENDA ITEMS
1. Financial Report
2. Movie Night Workers
3. Work Day/ Evening to Layout and Arrange Game Room
4. Status of Morning Hire
5. Discussion of 2015 Planned Programs Events
6. Status of KS Extension Programs
ADJOURNMENT
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AGENDA
CITY OF CHERRYVALE
COMMUNITY CENTER ADVISORY BOARD
February 18, 2016
1:30 P.M.
CALL TO ORDER
Chairwoman Staton called the meeting to order at 1:33pm.
ROLL CALL
Chairwoman Staton- present; Vice-Chairwoman Plumley- present; Board Member Barnettpresent; Board Member Hugo- present; Board Member Shaffer- present.
CONSIDERATION OF MINUTES – January 21st, 2016 Regular Meeting
A motion was made by Board Member Hugo, seconded by Board Member Shaffer to approve
the minutes as presented. Motion passed 4/0.
PUBLIC FORUM
BOARD COMMENTS
Chairwoman Carol Staton
Vice-Chairwoman Janet Plumley
Board Member John Barnett
Board Member Brad Hugo
Board Member Sylvia Shaffer
AGENDA ITEMS
1. Financial Report
No action taken.
2. Movie Night Workers
No action taken.
3. Work Day/ Evening to Layout and Arrange Game Room
There will be a work day Friday the 26th at 7:00pm.
4. Status of Morning Hire
No action taken.
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5. Discussion of 2016 Planned Programs Events
A bike safety program will be held on May 21st at 10:00am. Additionally, other types of
classes will be looked into.
6. Status of KS Extension Programs
No action taken.
A motion was made by Board Member Hugo, seconded by Board Member Plumley to add
Father-Daughter Dance to the agenda.
No action taken.
ADJOURNMENT
A motion was made by Board Member Plumley, seconded by Board Member Shaffer to adjourn
at 2:36pm.
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CITY COUNCIL ACTION REPORT
Proposed Agenda Date: March 7, 2016
Subject: Chamber Donation
Guest: Janet Plumley, Chamber of Commerce President
Background: The Chamber has requested a donation of $2,000 to support activities of
the Chamber, specifically the Cherry Blossom Festival. The FY 16 Budget allocates
$2,166.67 for the Chamber of Commerce.
Financial Consideration: $2,000 has been budgeted.
Legal Consideration: N/A
Policy Consideration: The Chamber followed the City’s Donation policy in its request
of funds this year.
Recommendation: Authorize a donation of $2,000 to the Cherryvale Chamber of
Commerce.
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Cherryvale Chamber of Commerce
Financial Support Request
The Chamber of Commerce respectfully requests a $2,000 financial contribution from the City of
Cherryvale to support various Chamber initiatives, specifically the 2016 Cherry Blossom Festival.
The Chamber has been working diligently to put on a festival that will bring more people to our area this
year. We have added more activities this year for the enjoyment of those that attend. Below you will
see a list of events that will be taking place during the festival.
Heart of the Heartland passenger train.
Music – Back Roads Band will be playing Friday evening and Saturday afternoon. A Christian band will
play Saturday morning.
Craft Booth at this time we have around 50 booths coming and 70 additional invitations out.
Newspaper ads and Radio time letting surrounding areas know about Cherry Blossom.
Banner, posters and brochures that will be placed in Cherryvale along with other surrounding towns.
5K run
Fire Department will have a Water Ball contest with surrounding towns.
Kids Games
Cherry Pie cook off and eating contest.
Car Show
Information Booth.
Financial support will go to buy trophies, T shirts and help pay for various events. Funds will also be used
to defray the cost of banners, posters, brochures, newspaper ads and radio time.
The festival cost several thousand dollars per year to put on so we would be very thankful for your
financial support. All sponsor names will go on a banner that will be displayed in the park during the
festival and on the back of the T shirts, also there will be a thank you letter in the paper after the
festival.
Respectfully
Janet Plumley
Chamber of Commerce
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CITY COUNCIL ACTION REPORT
Proposed Agenda Date: March 7, 2016
Subject: AirMedCare Group Membership Agreement
Guest: None
Background: AirMedCare Network is an alliance among Med-Trans Air Medical
Transport, Air Evac Lifeteam, EagleMed, and REACH Air Medical Services which
provides air ambulance service. As a rural community, there is often a need for air
medical transport to larger trauma centers. Even with medical insurance, an air medical
transport can create unexpected out-of-pocket expenses for users with costs averaging
$12,000-$25,000 per flight. Individuals who join AirMedCare Network will have no outof-pocket flight expenses if flown by a participating provider.
AirMedCare has approached the City requesting consideration of a Group Membership
Agreement whereby citizens of Cherryvale would be eligible for a $10 discount off their
annual membership fee.
Financial Consideration: No financial commitment is required from the City, individual
participants are responsible for 100% of membership fees.
Legal Consideration: N/A
Policy Consideration: N/A
Recommendation: Approve the Group Membership Agreement with AirMedCare and
authorize the Mayor to sign the agreement.
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CITY COUNCIL ACTION REPORT
Proposed Agenda Date: March 7, 2016
Subject: Employee Health Insurance Plans Renewal
Guest: None
Background: The current health plans should be considered for renewal on or before
April 1, 2016. The current health insurance provider for the City is Blue Cross / Blue
Shield (BC/BS) of Kansas. In FY 15, the cost to provide medical, dental and vision
insurance for employees electing available coverages was approx. $121,628. Last year
20 employees enrolled in a city provided health insurance plan, 16 employees enrolled in
the dental plan and 20 employees enrolled in the vision plan. The City contributes
roughly 85% of monthly premiums for employee health insurance and 65% for dental
insurance. Employees have the remaining percentages deducted from their bi-weekly pay
check.
Several plans were quoted with varying benefit levels (copays, deductibles, coinsurance
and max. out of pocket expenses). After review, the recommendation is to renew the
PremierSG Choice Plan (current plan), however it should be noted the current plan
increases deductibles for employees by 7.14% and Out of Pocket Maximums 25%.
Financial Consideration: The cost to renew the BC/BS PremierSG Choice Plan
(existing plan) would increase monthly premiums $2,230 or 19.6% and result in a total
estimated annual city expense of $144,495. The total cost to the city to renew both
BC/BC health and dental is $148,211 which represents an estimated city increase of
$26,583. The FY 16 budget anticipated an increase in health insurance expenses and has
a total budgeted amount of $151,190 across all funds.
Legal Consideration: Healthcare plan meets Affordable Care Act requirements.
Policy Consideration: None
Recommendation: Approve renewing current health insurance plans.
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Physician Services
Office Visits
Primary Care Physician
Specialist Physician
In Office Lab
In Office X-ray
OB/GYN
Annual Eye Exam
Preventive Services
As required by Healthcare Reform
Other Medical Services
Deductible
Individual
Family Maximum
Coinsurance
Individual Maximum
Family Maximum
Out of Pocket Maximum
Individual Maximum
Family Maximum
Outpatient Surgery
Emergency Services (no coverage for non-emergency)
Urgent Care Facility
Hospital Emergency Room (waived if admitted)
Ambulance
In-Patient Services
Outpatient Lab (Free Standing or Hospital Facility)
Outpatient X-ray (Free Standing or Hospital Facility)
MRI, CT Scans and PET Scans
Plan Provisions
Plan Type
Network Name
Lifetime Maximum
Dependents Eligibility
Prescription Drugs
Retail Pharmacy
Copayments
Generic Prescriptions
Brand Prescriptions
Non-Formulary Prescriptions
Mail Order Pharmacy
Copayments
Generic Prescriptions
Brand Prescriptions
Non-Formulary Prescriptions
Monthly Premium Rates
Employee Only
Employee + Spouse
Employee + Child(ren)
Family
Monthly Premiums
Compared to Current
Medicare Creditable
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3
1
6
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$25 Copay for 5 Visits
$50 Copay then 100%
$0 Copay
$0 Copay
Deductible & Coinsurance
N/A
$25 Copay for 5 Visits
$50 Copay then 100%
$0 Copay
$0 Copay
Deductible & Coinsurance
N/A
Renewal
PremierSG Choice
Current
PremierSG Choice
BCBS of Kansas
BCBS of Kansas
100% Coverage
100% Coverage
$25 Copay
$300 Copay, then D & C
Deductible & Coinsurance
Deductible & Coinsurance
Deductible & Coinsurance
Deductible & Coinsurance
$200 Copay then 100%
$25 Copay
$300 Copay, then D & C
Deductible & Coinsurance
Deductible & Coinsurance
Deductible & Coinsurance
Deductible & Coinsurance
$200 Copay then 100%
$3,500
$7,000
Deductible & Coinsurance
$2,800
$5,600
Deductible & Coinsurance
Includes deductible, coinsurance and copays
Includes deductible, coinsurance and copays
$1,500
$3,000
80% / 20%
$3,500
$7,000
$1,400
$2,800
80% / 20%
$1,400
$2,800
PPO
BCBS of Kansas
Unlimited
Up to Age 26
PPO
BCBS of Kansas
Unlimited
Up to Age 26
$37.50 Copay
$125 Copay
$187.50 Copay
$37.50 Copay
$125 Copay
$187.50 Copay
$15 Copay
$50 Copay / $150 Speciality
$75 Copay / 20% up to $250 max
90 Day Supply
$15 Copay
$50 Copay / $150 Speciality
$75 Copay / 20% up to $250 max
90 Day Supply
34 Day Supply
34 Day Supply
$13,595
19.6%
Yes
$11,365
PremierSG Choice
Renewal
PremierSG Choice
Current
Yes
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CITY OF CHERRYVALE
BCBS Renewal and Package 1 Options
April 1, 2016
BCBS of Kansas
ACA Package 1
ClassicSG Choice 1
$25 Copay
$50 Copay
$0 Copay
$0 Copay
Deductible & Coinsurance
N/A
100% Coverage
$500
$1,000
80% / 20%
$1,500
$3,000
Includes deductible, coinsurance and copays
$1,500
$3,000
Deductible & Coinsurance
$25 Copay
Deductible & Coinsurance
Deductible & Coinsurance
Deductible & Coinsurance
100% up to $300 then D&C
100% up to $300 then D&C
100% up to $300 then D&C
PPO
BCBS of Kansas
Unlimited
Up to Age 26
34 Day Supply
$15 Copay
$50 Copay / $150 Speciality
$75 Copay / 20% up to $250 max
90 Day Supply
$37.50 Copay
$125 Copay
$187.50 Copay
ClassicSG Choice 1
Package 1
$16,127
41.9%
Yes
BCBS of Kansas
ACA Package 1
ClassicSG Choice 2
$35 Copay
$70 Copay
$0 Copay
$0 Copay
Deductible & Coinsurance
N/A
100% Coverage
$1,000
$2,000
80% / 20%
$3,000
$6,000
Includes deductible, coinsurance and copays
$3,000
$6,000
Deductible & Coinsurance
$35 Copay
Deductible & Coinsurance
Deductible & Coinsurance
Deductible & Coinsurance
100% up to $300 then D&C
100% up to $300 then D&C
100% up to $300 then D&C
PPO
BCBS of Kansas
Unlimited
Up to Age 26
34 Day Supply
$15 Copay
$50 Copay / $150 Speciality
$75 Copay / 20% up to $250 max
90 Day Supply
$37.50 Copay
$125 Copay
$187.50 Copay
ClassicSG Choice 2
Package 1
$14,506
27.6%
Yes
BCBS of Kansas
ACA Package 1
ClassicSG Choice 3
$35 Copay
$70 Copay
$0 Copay
$0 Copay
Deductible & Coinsurance
N/A
100% Coverage
$1,500
$3,000
80% / 20%
$4,000
$8,000
Includes deductible, coinsurance and copays
$4,000
$8,000
Deductible & Coinsurance
$35 Copay
Deductible & Coinsurance
Deductible & Coinsurance
Deductible & Coinsurance
100% up to $300 then D&C
100% up to $300 then D&C
100% up to $300 then D&C
PPO
BCBS of Kansas
Unlimited
Up to Age 26
34 Day Supply
$15 Copay
$50 Copay / $150 Speciality
$75 Copay / 20% up to $250 max
90 Day Supply
$37.50 Copay
$125 Copay
$187.50 Copay
ClassicSG Choice 3
Package 1
$13,696
20.5%
Yes
BCBS of Kansas
ACA Package 1
Simple SilverSG Choice
Deductible
Deductible
Deductible
Deductible
Deductible
N/A
100% Coverage
$4,000
$8,000
100% / 0%
$0
$0
Includes deductible, coinsurance and copays
$4,000
$8,000
Deductible
Deductible
Deductible
Deductible
Deductible
Deductible
Deductible
Deductible
PPO
BCBS of Kansas
Unlimited
Up to Age 26
34 Day Supply
Deductible
Deductible
Deductible
90 Day Supply
Deductible
Deductible
Deductible
Simple SilverSG Choice
Package 1
$12,993
14.3%
Yes
Physician Services
Office Visits
Primary Care Physician
Specialist Physician
In Office Lab
In Office X-ray
Maternity Care
Annual Eye Exam
Preventive Services
As required by Healthcare Reform
Other Medical Services
Deductible
Individual
Family Maximum
Coinsurance
Individual Maximum
Family Maximum
Out of Pocket Maximum
Individual Maximum
Family Maximum
Outpatient Surgery
Emergency Services (no coverage for non-emergency)
Urgent Care Facility
Hospital Emergency Room (waived if admitted)
Ambulance
In-Patient Services
Outpatient Lab (Free Standing or Hospital Facility)
Outpatient X-ray (Free Standing or Hospital Facility)
MRI, CT Scans and PET Scans
Plan Provisions
Plan Type
Network Name
Lifetime Maximum
Dependents Eligibility
Prescription Drugs
Retail Pharmacy
Copayments
Tier 1A Prescriptions
Tier 2 Prescriptions
Tier 3 Prescriptions
Mail Order Pharmacy
Copayments
Tier 1A Prescriptions
Tier 2 Prescriptions
Tier 3 Prescriptions
Monthly Premium Rates
Employee Only
Employee & Spouse
Employee + Child(ren)
Family
Monthly Premiums
Compared to Current
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The information herein is subject to the disclosures and disclaimers on the final page of the presentation.
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CITY OF CHERRYVALE
MEETING OF THE CITY COUNCIL
REGULAR MEETING
FEBRUARY 16, 2016
7:00 PM
Working for a better tomorrow… today.
ORDER OF BUSINESS
CALL MEETING TO ORDER
Mayor Wright called the meeting to order at 7:00pm.
Present: Mayor John Wright, Council Member Lew Forman, Council Member Chad Wickham,
Council Member Don King, City Administrator Joel Pile, City Clerk Hillary Lawrence, Jim
Hogben, Shirley Ann Hogben, Andy Taylor (Montgomery County Chronicle).
INVOCATION
Council Member Lew Forman led the invocation.
PLEDGE OF ALLEGIANCE
ROLL CALL
City Clerk Hillary Lawrence took roll:
Mayor Wright- present; Council President Wickham- present; Council Member Forman- present;
Council Member Wagoner- absent; Council Member King- present
PUBLIC FORUM
No action will be taken relative to items presented during the public forum other than referral for information. Requests to
appear will be placed on a “first-come, first-served” basis. This portion of the meeting is limited to thirty minutes and shall be
subject to a limitation of five minutes for each presentation with no extension of time permitted. No speaker shall be allowed to
appear more frequently than once every fourth meeting.
Members of the public desiring to present matters to the Council during the public forum must submit a request in writing to the
office of the city clerk prior to twelve noon on the date of the meeting. Matters pertaining to personnel, litigation, and violations
of laws and ordinances are excluded from the agenda. Rules of decorum as provided in city code will be observed.
GOVERNING BODY COMMENTS
Mayor John Wright
Council Member Chad Wickham
Council Member Don King
Council Member Randy Wagoner
Council Member Lew Forman, Jr.
UNFINISHED COUNCIL BUSINESS
NONE
NEW COUNCIL BUSINESS
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A. APPROVAL OF RFP FOR CEMETERY & NUISANCE MOWING
A motion was made by Council Member Wickham, seconded by Council Member Forman to
approve and publish the RFP as presented. Motion passed 3/0.
B. DISCUSSION RE: 800 W. 4TH STREET
No motion was taken.
C. CONSENT AGENDA
1. Appropriations and Payroll Ord. No. 12-02-15:
$15,398.67
a. Approval of Purchases over $5,000
i. Westar Energy
$7,748.86
ii. People’s State Bank (FICA)
$7,649.81
2. Consideration of the minutes for February 1, 2016 Regular Meeting
A motion was made Council Member Wickham, seconded by Council Member Forman to
approve the Consent Agenda as presented. Motion passed 3/0.
INFORMATIONAL ITEMS
1. Community Center Flooring Update
2. Next Council Meeting March 7th
ADJOURNMENT
A motion was made Council Member Wickham, seconded by Council Member Forman to
adjourn at 7:14pm. Motion passed 3/0.
This is an open meeting, open to the public, subject to the Kansas Open Meetings Act (KOMA). The City of Cherryvale is
committed to providing reasonable accommodations for persons with disabilities upon request of the individual. Individuals with
disabilities requiring an accommodation to attend the meeting should contact the City in a timely manner.
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Mayor Wright, Council Members, City Administrator Pile, and Cherryvale Residents:
The public’s primary point of contact for most interactions with the City is the City Clerk’s
Office. The department is responsible for maintaining the City’s official documents and clerking
the meetings of the City Council, Planning & Zoning Commission, Community Center Advisory
Board, and Municipal Court. The department also provides administrative and human resources
support to other departments of the City.
The Clerk’s Office staff performs customer utility billing, issues various licenses and
permits, and processes all financial transactions of the City. In 2015, we had a change in
accounting software, changing to Summit accounting software, provided by Data Technologies.
The software transition has led to monthly reporting of Utility Billing; the Council receives
reports at the first Council Meeting of the month. Over the course of 2015, the City Clerk’s office
has done monthly transactions with 1,108 active water accounts. Every month, there are an
approximate 20 accounts shut off for non-payment, which is relatively comparable to statistics
from 2014.
Staff has taken requests for twenty burials in Fairview Cemetery, with residents
purchasing 7 plots. The public has rented out the Logan Park Community Building eighty times
within the past year. Additionally, our Community Center has been utilized throughout the year,
by residents enjoying the amenities while teams and clubs utilized the meeting rooms.
While maintaining all of the above, the City Clerk’s office also has the responsibility of
payroll. Over the past year, staff has issued payment for 20 full-time employees, and more than
20 part-time employees.
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Total revenues of $3,663,086.44 were receipted in by staff in 2014 and expenses of
$3,662,900.59 were paid. Additionally, the City Clerk’s office prepared and completed the 2014
audit. In 2015, the City Clerk’s office experienced a staffing change as Hillary Lawrence
replaced Christopher Weiner as the Assistant City Administrator/City Clerk. The Clerk’s Office is
open Monday through Friday from 8:00 A.M. to 5:00 P.M. except on holidays.
I appreciate you affording me the honor of representing the City of Cherryvale as her City
Clerk and Assistant City Administrator and I and my staff look forward to continuing to serve you
and the residents of Cherryvale as best as we can. 1108
Sincerely,
Hillary Lawrence
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City of Cherryvale
Public Works Department year-end report for 2015
Public Works keeps daily records of water and wastewater operations and test water quality
daily in accordance with KDHE requirements. There is also a minimum of two Bac-t samples
taken each month and sent to the KDHE laboratory for testing. Testing has also been reduced
in the last year in accordance with the EPA to test for THAA and HAA5’s which are chlorine byproducts are done once per.
The daily records show:
Gallons of Water purchased
59,131,500
Gallons of water flushed
1,421,650
Flushing is done in order to keep acceptable levels of chlorine in our distribution system and
keep top quality water to our residents. This year it also includes the water flushed due to an
extraordinary low level of chlorine throughout the entire system.
Gallons of wastewater processed
371,731,720
This is processed through our main lift station and into our lagoons. This indicates that the
City processes 300,000,000 more then we purchased. This is mainly due to infiltration and
inflow into our sanitary sewer lines during rainy seasons. Now, this is over double from last year
due to 81 inches of rainfall. (over 20 inches) We continue repairs to the system and are
conducting operations to search and repair faults.
During the 2015 year the Public Works Crew, above its daily checks, has accomplished a large
number of tasks which include:
26 cemetery opening and closings
220 one call locates
The opening and Closing of the Logan Park swim pool
Keep up with mowing of City Properties and nuisance mowing
In the water area, crews repaired approximately 30 water leaks (between main lines and
service lines). Flushed 100% of fire Hydrants, pulled maintenance on all Fire Hydrants, installed
1 new Fire Hydrant and repaired 1 valve. The meter reading crew spends an average of 3 days
each month reading and repairing meters, pits and electronic read units due to damage by
residents or accidents.
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On the wastewater side, Public Works performed maintenance on 100% of our sanitary
sewer lines. Inspected 100% of our manholes (over 300) and performed maintenance on all lift
station at least quarterly and several more were as needed. Crews repaired or replaced
manhole ring and lids on different manholes thought the City in order remedy some of our
infiltration issues.
The Street Department consisted of some curb and gutter repairs , putting down around 45
tons of asphalt cold patch and six weeks of street sweeper operations. Late in the year we ran
the leaf pickup schedule and picked up leaves the last 4 weeks of the year.
Streets also consist of alleys and storm water drainage. 18 blocks of alleys were cleaned and
straightened with tree trimming all around the City. Storm water drainage included installation
of 6 new culverts and 1000 feet of ditches cleaned.
To finish off this year-end report we must include the Parks and Cemetery. We did not mow
the Park or the Cemetery in 2015 as they were contracted out. A large portion of Public Works
time is devoted to Logan Park maintenance. Logan Park maintenance runs around 10 months
out of each year with a large portion being around Cherry Blossom and the 4H Fair. The
Cemetery care and maintenance consists of road repairs, trash clean up and care of specific
areas.
Public Works had a turnover of personnel and hired 2 new operators for water and
wastewater operations.
The Public Works Department is committed to the Improvement of the City of Cherryvale
and hope the Counsel and residents appreciate that level of commitment.
Thank you
Wade Webber
Public Works Director
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CHERRYVALE POLICE DEPARTMENT
2015 Annual Report
Integritas
123 West Main / Cherryvale, Kansas 67335 / (620)336-2400
www.cherryvaleusa.com/pd / E-mail: [email protected]
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Table of Contents
Mission Statement …………………………………….……………...3
Message from the Chief ……………….……..................................... 4
Organizational Chart ………………….…….………………………. 5
Crime Statistics ………………………….…….................................. 6
Explorers…………………. ………………………………..….. ……8
Traffic Stops &Accidents….……………….………………… ……..9
K9…………………… …………………….………………………. 10
Strategic Plan at a Glance…………………………………………..12
Department Highlights …………………….………………………..13
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Mission Statement
The Cherryvale
Police Department is
committed to
providing quality
police service to our
community with the
highest level of
professionalism and
integrity. We dedicate
ourselves to
proactively solving
problems, preventing
crime, and promoting
a higher quality of life
by working in
partnership with the
community.
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Message from the Chief
I am honored to present the 2015 Annual Report for the Cherryvale Police
Department. This report highlights our commitment to excellence and more
importantly, our continued focus on our pledge to provide quality services to
each of you: the citizens of Cherryvale.
The daily work of our employees can be eclipsed by the tragic incidents that
have taken place across the United States this year. Those unfortunate events
can make it easy to minimize the hard work and training we have invested into
the successful delivery of the critical service needs of our communities.
The men and women of this organization have met each challenge with pride,
dedication and professionalism, and I am proud of our accomplishments, just
as I am proud of the trusting relationship we have built and continue to
strengthen with you, our citizens.
In addition, I realize the importance of keeping our community engaged and informed, even at the most
difficult times we face. Police work in general faced several challenges in 2015, all of which made
every department in the country take stock in their perception and levels of trust with all members of
our communities. We come out of 2015 wiser and stronger, ready to take on 2016 with renewed
vigor.
I submit this 2015 Annual Report not as merely statistical information, but as a look into the innerworkings of our Department. I would like to thank those who have stepped up to make our community
better, and look forward to working with our community closer in the years to come.
Perry S. Lambert
Chief of Police
4
45
Organizational Chart
Police Chief
Perry Lambert
Deputy Chief
Jimmy Holt
Lieutenant
Michael Pena
Sergeant
Shannon Plumley
R Officer
Amanda Lambert
FT Officer
Vacant
R Officer
Vacant
Sergeant (FT)
Pete Simmons
PT Officer
Hilary Cook
PT Officer/
Chaplain
Paul Clifton
PT Officer
Joshua Shields
PT Officer
John Schenk
5
46
Statistics
The department responded to 1,770 calls to service in 2015. The call volume number has decreased over
2014 with the addition of a 6th full-time officer. Officers worked a total of 291 criminal cases and issued
190 citations.
With Enterpol fully implemented since 2013, the Police Department has a much more efficient way of
tracking calls to service and criminal activity. It has also opened an extensive database for our department
and we are online with other area law enforcement agencies.
6
47
Offense
Animal Cases
Warrants Cleared
Criminal Damage
Identity Theft
Criminal Traffic
Traffic Misc Case
Theft
Burglary/Theft
Drug
Assault
Domestic Violence Battery
Harassment
Battery
Minor Possess/Consume
Disorderly Conduct/Disturbance
Transporting Open Container
Hosting Minor Consuming
CINC
Suicidal
Drug Overdose
Criminal Solicitation of Child
Criminal Possession of Firearm
Attempted Theft
Vandalism
Criminal Trespass
Interference with Parental Custody
Criminal Deprivation of Property
Fraud
Arson
Attempted Murder
Murder
Custody Dispute
Minor Tobacco
Obstruction of Legal Process
Emergency Commitment
Assault/Battery LEO
Truant
Criminal Threat
Stalking
Information Reports
TOTAL CASES
2015
59
24
18
3
38
41
59
45
12
4
46
20
7
1
46
2
0
3
12
2
0
0
0
7
11
0
3
2
5
0
1
34
1
10
3
3
1
3
2
17
291
2014
87
50
16
2
33
26
100
43
15
3
58
35
4
2
45
4
0
5
26
4
0
0
12
9
9
0
3
6
4
0
0
22
1
12
5
4
0
17
1
41
379
2013
93
18
19
6
12
42
39
16
19
4
16
35
9
1
12
1
0
19
13
4
0
0
2
7
18
0
2
7
1
0
0
28
0
8
6
3
0
6
1
35
332
2012
28
15
24
21
11
16
35
21
26
3
16
8
8
1
16
0
0
8
1
1
1
0
0
2
5
0
2
0
3
0
0
2
1
7
1
0
0
9
0
35
346
2011
55
30
38
9
23
28
65
29
23
3
10
1
30
7
7
0
1
17
1
3
2
1
1
2
5
0
2
1
2
0
0
0
1
6
1
4
0
8
1
22
412
2010
4
22
32
7
26
11
53
23
23
2
11
8
20
1
5
0
0
5
0
2
0
0
0
0
7
0
2
0
1
0
0
0
0
2
0
3
0
3
0
32
356
Citations
190
333
285
292
300
157
TOTAL CALLS
1770
2144
2483
1545
1817
1460
7
48
Explorer Post 2336 - The Cherryvale Police Department Explorer Post is comprised of outstanding
young men and women between the ages of 14 and 20. The program provides opportunities for youths to
participate in the police department and exposes them to career opportunities within the criminal justice
system. Explorers are trained in areas of Criminal Law and Procedure, Laws of Arrest, Search and
Seizure, Low and High Risk Traffic Stops, Radio Communications, Traffic Control, and Simunition.
The Cherryvale Police Explorers participated in numerous events during 2015. Some of their events
included participating in the Cherryvale Blossom Festival and assisting with traffic control at the
Community Center during the City Wide clean-up. This year the Explorers Teamed up with The Heart of
The Heartlands and the Cherryvale Chamber for the annual Christmas Parade and offered train rides with
Santa Claus and Mrs. Claus. The Cherryvale Police Department would like to thank the Cherryvale
Police Explorers for their hard work and dedication to the community.
Cherryvale Police Explorers continued with the precedent set when the Post was originally formed and
for Christmas, adopted a family with children. Using donations received from citizens and businesses,
they purchased Christmas gifts and provided a meal for a Cherryvale family.
8
49
Traffic Collisions
In 2015, officers responded to 56 traffic collisions. Twelve collisions resulted in injuries and 44 were reported
to have minor injury, no injury or have occurred on private property.
Traffic Enforcement
The enforcement of traffic laws continued to be a priority for the police department. A total of 190 traffic
related citations were issued in 2015. Citations are issued with the sole intention of reducing fatalities,
injuries, and property loss. Cherryvale Police Officer’s made 331 traffic stops for various violations in 2015.
The Cherryvale Police Department also participated in the Click It or Ticket Campaign and Over the Limit,
Under Arrest. Participation in these programs increased enforcement, awareness, and paid for officer’s
overtime.
9
50
K9 Program
Even in 2015 technology, the K-9 is the
most effective olfactory (scenting)
device available. No machine in the
world can match a K-9’s olfactory
capabilities. One documented study in
the State of Michigan showed that K-9’s
are significantly more effective than
human searchers. As such, The K-9 is an
asset finding contraband and persons
that human officers may have missed.
The K-9 reduces officer/suspect
confrontations. Most officers have heard
stories of the most resistive suspect
being made compliant by the mere
presence of a K-9. Studies show that
over 95% of suspects are fearful of a K9 and their mere presence results in surrender and compliance.
It is much safer for officers to use a K-9 to search for a suspect. The intent of using a K-9 is to
transfer as much risk onto the dog as possible, minimizing risk to human officers.
The K-9 will save the agency search time. K-9’s are so effective; they are typically equated to
ten human officers. This is a tremendous search time savings, freeing up patrol officers for other
calls for service etc. One documented study from the State of Michigan showed significant
manpower hours savings utilizing a K-9.
On March 14th , 2012 Lt. Michael Pena took over the K9 program for the Cherryvale Police Department.
Lt. Pena went through two dogs before he was able to rescue a Chocolate Labrador from TLC in
Independence, Kansas. Lt. Pena trained “Niko” for 3 months until he was able to be certified. During this
3 months of training, Lt. Pena had to teach Niko obedience (ie.. sit, stay, down, here, heal), and narcotics
identification. Lt. Pena and K9 Niko certified in obedience and narcotic detection on May 21st , 2013
from Canine Unlimited of Tulsa, INC. In August of 2013, Pena and Niko achieved the high standards set
forth by and to the satisfaction of the police service dog course. Lt. Pena and Niko successfully
completed the 80 hour K-9 Narcotic Detection and Police Patrol Handlers Course. While at the course,
Lt. Pena and K-9 Niko had to pass four obedience tests.
10
51
K9 Continued
Test 1– sit, stay, and down while on a 6’ lead without tension while making several direction changes.
Test 2 – sit, stay, and down with distractions without a lead. Test 3 - Heeling and halt with 6’ lead. Test
4– Heeling and halts while on the move without lead. Test 5 all pervious st off lead with a recall and sit.
The narcotics test consisted of Lt Pena and K-9 Niko searching vehicles and buildings for narcotics
placed by the instructor. Test 5 all pervious test off lead with a recall and sit. The narcotics test consisted
of Lt Pena and K-9 Niko searching vehicles and buildings for narcotics placed by the instructor.
Since August of 2013 K-9 Niko
has been called upon for use on
numerous traffic stops. Niko was
also used on a Montgomery
County Sheriff’s Deputy’s traffic
stop as well with positive
indication. On two of the traffic
stops which Niko indicated,
officers found drug
paraphernalia with an arrest
made. Niko was able to indicate
on a spoon with residue on it
during one stop. When officers
began to search the vehicle they
missed the spoon because it just
looked like a rusted spoon, however Niko was able to smell the narcotic odor. The other four indications
the persons had past drug offenses; however nothing was found in the vehicle. Niko will indicate even if
no narcotics are present. If there were narcotics on the person or in the vehicle at one time Niko will
indicate if there is still an odor. These are some examples of the asset a narcotics dog presents.
Niko has also been used to search the school lockers for the Cherryvale High School. Niko has searched
the Cherryvale High School on numerous occasions. Niko has indicated on school lockers during the
searches. Niko has been used to check luggage when students go on school trips also. Niko has also been
asked by teachers at Lincoln Central to visit with the students. Niko showed the students his abilities as
Lt. Pena explained Niko’s job to them. Niko has now become a fixture at Lincoln Central Elementary
School with the students.
Lt. Pena and K-9 Niko must continue to train in obedience and narcotics odor to maintain Niko’s ability.
Lt. Pena and Niko train an average of an hour a day on these tasks. Lt. Pena and K-9 Niko play hide – nseek with narcotics. Lt. Pena or someone else will hide different odors for Niko to find and train with
other K-9’s in the surrounding areas. Lt. Pena and Niko are subject to being called when needed so they
must maintain their certification. Together, they must certify every year on obedience and narcotic
detection.
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52
Strategic Plans at a Glance
GOAL 1: To provide quality management and operational information to Departmental personnel while
encouraging the input and involvement of personnel at all levels in the development and implementation
of programs.
Strategies
A. Review current policies and procedures to identify needed changes. Status: In progress.
B. Establish procedures for improved internal communications. Status: In progress.
GOAL 2: To evaluate present agency methods, processes and programs to determine their efficiency and
effectiveness.
Strategies
A. Review/redesign current employee development programs with an emphasis on establishing future
leadership to include succession planning. Status: In progress.
B. Set a target clearance rate by identifying the investigative areas that by improvement would increase
clearance rate abilities. Status: In progress.
GOAL 3: To enhance communication between the Department and the community.
Strategies
A. Promote work of agency. Status: In progress.
B. Identify and implement effective methods/strategies for citizen education. Status: In progress.
12
53
Departmental Highlights
The Cherryvale Police Department executed 9 search warrants for various offenses, mostly narcotics in
2015.
On February 15th, 2015 at approximately 10:36 A.M., Sgt. Shannon Plumley was contacted by the
Montgomery County Sheriff’s Department in reference to a fight involving a weapon which had taken
place in the 200 block of E. 8th Street. The victim was currently at Mercy Hospital in Independence being
treated for injuries sustained in the fight. It was discovered Nicklas Nelson had allegedly pulled a gun on
James Blackburn and was struck with the pistol when Nelson fled the scene. Several warrants were
issued for Nelson’s arrest. On 10-8-2015 the U.S. Marshal Service along with Montgomery County
Sheriff’s Department assisted in finding Nelson in reference to this case and others. As the US Marshals
were attempting to make contact with Nelson at a rural Cherryvale residence, Nelson fled the scene.
Numerous agencies including Cherryvale Police Department, Kansas Highway Patrol, and Neodesha
Police Department assisted in the apprehension of Nelson after a high-speed pursuit.
On March 10th, 2015 at approximately 10:26 P.M. Sgt. Shannon Plumley and Officer Johnathen Schenk
was dispatched to the area of 5th and Montgomery Street for a dirt bike driving recklessly up and down
the alley’s. Sgt. Plumley made contact with a subject identified as Steve Valesquez walking down the
alley. Sgt. Plumley made contact with Valesquez and at the time had an active warrant. During a search
of his person, drugs were discovered. Valesquez was placed under arrest and faced charges of failing to
appear and possession of methamphetamine.
On April 18th, 2015 at approximately 4:30 P.M. Cherryvale Police Officer’s Paul Clifton and Josh
Shields were dispatched to Lake Tanko for a burglary report. The concession stand had been broken into
and several items were missing inside the building. The case was turned over to Cherryvale Police
Detectives. During the investigation, 3 juveniles were arrested and charged with burglary of a nondwelling and criminal damage to property.
On May 13th, 2015 at approximately 12:02 P.M. Cherryvale Police Officers were dispatched to the 800
block of W. Main in reference to a suicidal subject. Upon arrival Chief Perry Lambert, Deputy Chief
Jimmy Holt and Lt. Michael Pena made entry into the residence where a female was allegedly holding a
knife to herself. The female was checked out by Cherryvale EMS. During the entry, officer’s observed
narcotics in the residence and several items were seized. Phillip Jones was arrested at the residence and
faced charges of possession of methamphetamine, possession of marijuana and possession of drug
paraphernalia.
13
54
Departmental Highlights Continued
On May 25th, 2015 at approximately 6:08 P.M. a high-speed pursuit entered Montgomery County. The
incident began in Talala when an officer clocked a vehicle going 58 in a 45 mph zone. When he pulled
the vehicle over, the driver gave him a license that was good only in Mexico. The officer said the driver
also smelled of alcohol. He called Oologah for backup and the chase began.
Officer Charles Neill was shot in the head during the pursuit after another officer tried to arrest them on
the traffic stop. Alejandro Garcia, 22; Cesar Rios; 23, and Roxanne Mendoza, 20, were arrested by
Kansas law enforcement after fleeing from the Oklahoma law enforcement officers.
A manhunt began for Garcia, who carjacked a red pickup from an elderly driver. Deputies got a tip that a
Hispanic male armed with a handgun was headed toward Highway 169 in the red pickup. Deputy
Michael Grimes got behind the vehicle, and the truck crossed the highway and pulled into a driveway.
Garcia exited the vehicle and was given commands to show his hands. Garcia walked toward the rear of
the truck and began firing at Deputy Grimes who returned fire.
Cherryvale Police Lt. Michael Pena was the first back up officer to arrive to help Deputy Grimes. Chief
Perry Lambert and Deputy Chief Jimmy Holt arrived moments later. The elderly victim had to walk to
the officers while the officers were providing cover. Deputy Grimes and Deputy Chief Holt attended the
elderly man while Lt. Pena and Chief Lambert provided protection for the elderly victim until he could
be moved safely to an ambulance waiting nearby. Cpl. Johnathen Schenk, Cpl. John Epperson, and Sgt.
Shannon Plumley also responded to Liberty to assist. Sgt. Pete Simmons, Officer Paul Clifton, and
Officer Hilary Cook also assisted with this very dangerous situation for the public and law enforcement. I
would also like to thank the members of Cherryvale Fire-Rescue for their assistance as well.
On June 28th, 2015 at approximately 0421hrs Cherryvale Police Officers were dispatched to the 500
block of Front Street for a drive-by shooting. The victims in the case were able to give officers
information regarding the possible suspects and suspect vehicle. Cherryvale Officers were able to locate
the suspect vehicle in Independence. Independence Police Department and the Montgomery County
Sheriff’s Department assisted in locating one of the suspects and the vehicle. Nicholas Nickle was
apprehended without incident.
Upon further investigation two more occupants including the alleged shooter was still at large. A search
warrant was obtained and executed in the 1000 block of W. Martin Street. Cherryvale Police
Department’s SWAT Team was activated due to the high-risk nature of the search warrant. During the
search, officers recovered a firearm and narcotics however, the shooter was still at large.
On June 30th, 2015 arrest and search warrants were obtained for a residence in the 400 block of Clark
Street for the drive-by shooting suspect. Cherryvale Officers were able to take Sean St. Clair into custody
without incident. The search at the residence also resulted in additional evidence. Sean St. Clair, Michelle
Wantland, and Nicholas Nickle faced numerous charges including criminal discharge of a firearm at an
14
55
Departmental Highlights Continued
occupied dwelling, aggravated assault, distribution of methamphetamines, distribution of drug
paraphernalia, and criminal possession of a firearm by a convicted felon.
On December 15th, 2015 numerous vehicles were broken into around the Logan Park area. Cherryvale
Officers worked together with citizens in the area and were able to locate the suspects a few days later.
Numerous juveniles were arrested in connection with the burglaries.
15
56
February 10, 2016
Honorable Mayor Wright
City Council
Administrator Pile
Cherryvale Fire-Rescue had a busy and productive 2015. I find it important for the governing body to
be well informed of what Cherryvale Fire-Rescue has been involved with in the past year.
During 2015, we remained busy on the ambulance. In 2015, Cherryvale Fire-Rescue responded 500
times, down substantially from 582 in 2014, contacting 435 patients and transporting 251 of those
patients (down from 303 in 2014). With the addition of a seventh full-time member in October 2014,
we were able to see if the addition improved our times for all of 2015, and appears to have improved
our average chute times drastically. We are en route to the call within one (1) minute 84% of the time
(70% in 2014) and within 3 minutes, 98% of the time (95% in 2014). Our response times were also short,
as we were on scene within 5 minutes 81% of the time (82% 2014) and within 10 minutes 94% of the
time. This includes all calls inside and outside the city. 139 of the 500 responses were within the county,
accounting for 28% of the calls.
Our fire trucks were busy with 126 responses during 2015, up slightly from 118 responses in 2014.
As it relates to weeds and nuisance enforcement activities, my staff sent 394 letters and issued 34 work
orders (28 in 2014). We also issued 9 notice to appear complaints ordering property owners to appear in
court (7 in 2014). We have and will continue to be professional, courteous, and serve Cherryvale without
bias when meeting heavy resistance due to code enforcement.
The Building Inspector office issued 17 building permits (including sign and fence) in 2015 totaling an
estimated valuation of $180,000.
We have taken part in several projects, both large and small this year and have had what we consider to
be great success. Below is a highlight of what we accomplished during 2015:
-
We held several work days on the burn facility and finished with a practice burn. We should be
able to utilize it as a training ground starting in spring of 2016.
We held and taught Firefighter II class at our station and certified six of our own at Firefighter II
level through KU Fire and Rescue Training Institute.
Trent King, Shane Newton, Andrew Richmond, and Stan Gregory obtained their Fire Instructor I
certifications through KU Fire and Rescue Training Institute.
Nathanael Day and Andrew Smedley obtained Rope Rescue I certification through KU Fire and
Rescue Training Institute.
57
-
-
-
Trent King and I became Advanced Stroke Life Support certified
Sent multiple employees to outside training such as SCAFFA School in Topeka, Guardians of the
Heart Conference feat. Bob Page in Quapaw, OK, Labette County Fire School in Parsons, Fools of
Oz RIT Training and Pipeline Emergency training in Independence, Railroad Chemical
Emergencies in Chanute.
We applied for and received funding (approx. $900) from the Kansas Board of EMS for an
Educational Incentive grant for one of our volunteers. This grant allowed one of our current
volunteers to go through ICC’s EMT program and in return, he has signed a Memorandum of
Agreement to stay an active volunteer for Cherryvale Fire-Rescue as an EMT for one year. He
has since taken and passed his National test and become a certified EMT.
We have maintained NIMS compliance for ICS 100, 200, 700 and 800. In addition, FF/Paramedic
Stan Gregory and I obtained ICS 300 and I obtained ICS 400.
All of our Paramedics and AEMTs became certified or were recertified in Advanced Cardiac Life
Support (ACLS)
Initiated joint training with Cherryvale Nursing and Rehabilitation Center and assisted them in
improving their Code Blue procedures.
Began conducting and completed pre-plan walkthroughs on all businesses and churches within
city limits; 68 establishments total.
Completed testing on all 157 hydrants within our response area and completed testing of all inservice hose within the station.
Received an Outstanding Inspection with zero deficiencies from the Kansas Board of EMS during
our annual inspection.
Participated in multiple community activities including Fire Prevention week, End World Hunger
event at Pizza Hut, Cherry Blossom, CHS Spirt week activities, and Downtown Trunk or Treat,
and assisted in raising over $1,300 for residents at Cherryvale Nursing and Rehabilitation Center
just to name a few.
Our office remains open 24 hours a day, every day. We are proud to serve our community and we look
forward to the challenges and goals we have set in 2016. If I may be of any assistance, please do not
hesitate to contact me.
Sincerely,
Jesse E. Reed
Fire Chief/EMS Director, I/C
58
City Administrator’s Report
March 7, 2016
Joel Pile, City Administrator
 Meeting with City of Coffeyville representatives to discuss allocation of bed tax.
• Funds are collected from all bed tax establishments (hotels, motels, bed &
breakfasts).
• The County Clerk distributes funds to local chambers of commerce based upon a
formula determined by the percentage of rooms each city has available on Jan 1
of each year. Cherryvale has had 10 rooms for the past 4 years and receives
between $5,200 to $8,600 per year.
• Coffeyville would like to have each city (Independence, Cherryvale and
Coffeyville) retain the funds generated within their respective community. There
is no financial benefit to Cherryvale, based upon estimated occupancy rates the
amount the Chamber receives would decrease 70% if the distribution formula
were altered.
 Review of outstanding city debt
• The City has approx. $3,182,000 in outstanding bond debt spread among 4
issuances.
• Recommendation: Refinancing of the outstanding Series 03 USDA Bonds, Series
07 USDA Bonds and 2009 KDHE Water Loan. (Series 01 Water Refunding Bond
expires 8/16).
• Final Maturity of the Series 03 USDA Bonds will go from 2043 to 2035. Final
Maturity of the Series 2007 USDA Bonds will go from 2047 to 2035. Final
Maturity of the 2009 KDHE Loan will remain 2030.
• The combined average interest rate on the outstanding bonds prior to
refinancing is 4.15%. The estimated interest rate after refinancing is 2.78%.
• The estimated total savings is $1,057,748 which is net of all bond issuance
expenses. The estimated present value (PV) saving percentage is 14.42%. PV is
considered the litmus test when considering refinancing. PV is savings (net all
issuance costs) as a percentage of the refunding bonds and is recommended to
be at least 3-5%.
• Attached is the preliminary schedule for the refunding
59
CITY OF CHERRYVALE, KANSAS
General Obligation Refunding and Improvement Bonds
Series 2016
DRAFT CALENDAR OF EVENTS DATED MARCH 1, 2016
DATE
March 21, 2016
March 23, 2016
March 24, 2016
March 24, 2016
March 29, 2016
March 31, 2016
April 5, 2016
April 7, 2016
April 8, 2016
April 11, 2016
April 18, 2016
April 19 – May 23, 2016
May 24, 2016
May 25, 2016
Thereafter
EVENT
City Council Meeting
Council Reviews Refinancing Analysis
Council Adopts Project Authorization (Water Project)
Council Adopts Authorizing Resolution for the issuance General
Obligation Refunding and Improvement Bonds
Council Adopts Omnibus Continuing Disclosure Agreement
Council Adopts Tax Compliance Policies and Procedures
Council Adopt Compliance Service Agreement – (G&B)
Submit Conditional Notice of Redemption to KDHE and USDA
Distribute first draft of Preliminary Official Statement
Distribute Packet to Rating Agency
Conference Call with Rating Agency
Distribute Notice of Bond Sale to newspaper and Kansas register
Receive Bond Rating
Publish Notice of Bond Sale in local newspaper and Kansas register
Distribute first draft of Note Resolution and Legal Documents
Print and Distribute the Preliminary Official Statement
City Council Meeting
Bond Sale (11 a.m.)
Present results to the City Council
Council adopts Bond Resolution
Prepare Final Debt Service Schedule
Print the Final Official Statement
Prepare Closing Memorandum,
Apply for DTC Eligibility, and
Submit Transcript to Attorney General.
Closing of Bond Issue
Redeem Outstanding Series 2009 KDHE Water Loan
Redeem Outstanding Series 2003 and Series 2007 USDA Loans
Attend to any post-closing matters.