1 THE MINUTES OF THE REGULAR SESSION

THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
Roll Call
The Xenia Community Schools Board of Education met in regular session
on the tenth day of June, 2013 at 7:30 p.m. at the Xenia Board of
Education, 578 E. Market Street, Xenia, Ohio. The meeting was called to
order by President Steven Alex and the roll was answered as follows: Mr.
Steven Alex, present; Mrs. Lee Rose, present; Dr. R. P. Dillaplain, present;
Mrs. Barbara Stafford, present; and Mr. William Spahr, present.
Pledge of
Allegiance
Mr. Steven Alex led the audience in the Pledge of Allegiance.
124-13
Approve Agenda
Mr. Spahr moved, seconded by Mrs. Stafford to approve the agenda.
Vote: Spahr Aye, Stafford Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
Presentations
Recognition of
Retiring Employees
of Xenia
Community
Schools
The Board of Education wished to honor the following retirees:
Presentation of
Pride Certificates
Dr. Deborah Piotrowski, Superintendent, and Mrs. Lee Rose, Board
Member, presented the following Pride Certificates:
Reginald Baxter
Lorna Bonner
Brenda Campbell-Hampson
Jill Erwin
Karen Fadely
Noverria Faulkner
Faye Fletcher
Janet Foster
Zita Gibbs
Sabrina Jewett
Margaret McAtee
Betsy Murray
Susan Neuhart
Bennie Peacock
Jon Rupert
Warner Dean Stewart
Kathryn Stockwell
Marcia Temple
Sandy Thorn
Julie Waterman
Jenifer Woolf
McKinley Students with Straight ‘A’s Grade 3 to Grade 5
Bethany Groeschen, Bradley McCoy, Logann Jackson,
Riley Keeton, William Robinson, Mikenna Walker
Central Middle School Band
for being awarded 1st Place at the King’s Island Band Competition
(certificate to be received by Ms. Tami Savard, Director)
A-1
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
Strategic Plan and
Race to the Top
Update
Mark Manley, Jill Adams, Dianna Alliod, Josh Newport and Nate Warner
presented updates on the Strategic Plan and Race to the Top.
O.A.S.B.O.
Treasurer Search
Presentation
Mr. David Varda, O.A.S.B.O. presented information on conducting a
Treasurer Search for Xenia Community Schools.
O. S.B.A. Treasurer
Search
Presentation
Dr. Richard Caster, O.S.B.A. will present information on conducting a
Treasurer Search for Xenia Community Schools.
Treasurer’s Office
125-13
Approval of
Minutes of Regular
Meeting
Upon recommendation of the Treasurer, Mrs. Stafford moved, seconded by
Mr. Spahr to approve the minutes of the regular meeting held May 6, 2013,
as attached.
Vote: Stafford Aye, Spahr Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
126-13
Approval of
Minutes of Special
Meeting
Upon recommendation of the Treasurer, Mrs. Rose moved, seconded by
Mrs. Stafford to approve the minutes of the special meeting and executive
session held June 3, 2013, as attached.
Vote: Rose Aye, Stafford Aye, Dillaplain Aye, Spahr Aye, Alex Aye.
The President declared the motion passed.
127-13
Financial
Statements
Upon recommendation of the Treasurer, Dr. Dillaplain moved, seconded by
Mr. Spahr to approve the financial statements for May 31, 2013, as
attached.
Vote: Dillaplain Aye, Spahr Aye, Stafford Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
128-13
Approve
Appropriation
Changes
Upon recommendation of the Treasurer, Mrs. Stafford moved, seconded by
Mr. Alex to approve the following appropriation changes:
Fund
001
018
018
SCC
0000
9010
9011
Description
General Fund
Tecumseh – Public Support
Warner – Public Support
A-2
Amount
$ (1,587,979.07)
$
838.00
$
(3,400.00)
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
128-13
Approve
Appropriation
Changes
(Continued)
018
018
019
021
300
300
300
300
300
9495
9806
9009
9011
9013
9081
9083
9100
9200
XCS – Renaissance
XHS – Office
Jeff Lewis Supt. Donation
Wellness
WMS – Washington D.C. Trip
XHS – Yearbook
WMS – Band
Athletic Department
Cox Field Project
$
$
$
$
$
$
$
$
$
1,000.00
8,700.00
360.00
(2,732.28)
400.00
1,258.74
1,800.00
8,500.00
20,400.00
Total
$ (1,550,854.61)
Vote: Stafford Aye, Alex Aye, Dillaplain Aye, Spahr Aye, Rose Aye.
The President declared the motion passed.
129-13
Temporary
Appropriations for
FY 2014
Upon recommendation of the Treasurer, Dr. Dillaplain moved, seconded by
Mrs. Stafford that the Board approve the Temporary Appropriations for FY
2014, as attached.
Vote: Dillaplain Aye, Stafford Aye, Spahr Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
130-13
Approve Transfer
of Funds
Upon recommendation of the Treasurer, Mrs. Stafford moved, seconded by
Mr. Spahr to approve the transfer of $7,787.50 from the Xenia High School
Office Account to the Xenia Community Schools Curriculum account to
cover the cost of the Rosetta Stone Licenses for the 2012-2013 school year,
as attached.
Vote: Stafford Aye, Spahr Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
131-13
Approve
Transfer/Advance
of Funds
Upon recommendation of the Treasurer, Mr. Spahr moved, seconded by
Mrs. Stafford to approve a transfer/advance to 009 Uniform School Supply
Fund and State/Federal Grant Funds not to exceed $133,095.76 from the
General Fund. Detail listing will be provided at the July 2013 regular board
meeting.
Vote: Spahr Aye, Stafford Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
A-3
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
132-13
Adoption of Pickup
for Teaching and
Administrative Staff
Upon recommendation of the Treasurer, Mrs. Stafford moved, seconded by
Mr. Spahr on the following resolution:
Be it resolved, effective 07/01/2013, the Xenia Community School District
agrees to “pick-up” the total amount of employee contributions required by
Section 3307.26 of the Ohio Revised Code to be contributed by Teachers to
STRS Ohio. Xenia Community School District is permitted to pick up
employee contributions pursuant to Section 3307.27 of the Ohio Revised
Code and Section 414(h)(2) of the Internal Revenue Code. These picked-up
contributions, although designated as employee contributions, are being
paid by the Xenia Community School District in lieu of employee
contributions and shall be treated as mandatory salary reduction from the
contract salary otherwise payable to the employee.
Vote: Stafford Aye, Spahr Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
133-13
Adoption of Pickup
for Superintendent
and HR Manager
Upon recommendation of the Treasurer, Mrs. Stafford moved, seconded by
Mr. Alex on the following resolution:
Be it resolved, effective 07/01/2013, the Xenia Community School District
agrees to “pick-up” the total amount of employee contributions required by
Section 3307.26 of the Ohio Revised Code to be contributed by Teachers to
STRS Ohio. Xenia Community School District is permitted to pick up
employee contributions pursuant to Section 3307.27 of the Ohio Revised
Code and Section 414(h)(2) of the Internal Revenue Code. These picked-up
contributions, although designated as employee contributions, are being
paid by the Xenia Community School District in lieu of employee
contributions and shall be paid by the board as a fringe benefit in addition to
the contract salary otherwise payable to the employee. These contributions
shall be treated as additional compensation and included in salary for
retirement purposes.
Employees in the Superintendent and HR Manager positions may not opt
out of the “pick-up” contributions or elect to receive the contributed amounts
directly instead of having them picked up by the Xenia Community School
District and paid to STRS Ohio, as attached.
Vote: Stafford Aye, Alex Aye, Dillaplain Aye, Spahr Aye, Rose Aye.
The President declared the motion passed.
A-4
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
Board Business
134-13
Delegate and
Alternate for the
Annual O.S.B.A.
Business Meeting
Mr. Spahr moved, seconded by Mrs. Stafford that Mr. Alex be the delegate
to the Ohio School Boards Association Annual Business Meeting on
November 11, 2013 and that Mrs. Rose be the alternate.
Vote: Rose Aye, Spahr Aye, Stafford Aye, Dillaplain Aye, Alex Aye.
The President declared the motion passed.
School Facilities Project
135-13
Approve Resolution
to Award
Monumental Sign
Contracts
Upon recommendation of the Superintendent, Mrs. Stafford moved,
seconded by Mrs. Rose to approve a resolution to award contracts for
monumental signs at Arrowood Elementary, Cox Elementary, McKinley
Elementary, Shawnee Elementary and Tecumseh Elementary, as attached.
Vote: Stafford Aye, Rose Aye, Dillaplain Aye, Spahr Aye, Alex Aye.
The President declared the motion passed.
Curriculum
136-13
Approve End of
Course Exams
Upon recommendation of the Superintendent, Mr. Spahr moved, seconded
by Dr. Dillaplain to approve the End of Course Exams for American
Government and U.S. History.
Vote: Spahr Aye, Dillaplain Aye, Stafford Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
Administration
137-13
Graduating Class
of 2013
Upon recommendation of the Superintendent, Mr. Alex moved, seconded by
Mrs. Rose that the students listed in the attachment, having satisfactorily
completed the requirements of graduation as prescribed by the State Board
of Education and the Xenia Community Schools Board of Education, be
granted their diplomas.
Vote: Alex Aye, Rose Aye, Dillaplain Aye, Stafford Aye, Spahr Aye.
The President declared the motion passed.
A-5
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
138-13
Approve
Administrative
Contract
Upon recommendation of the Superintendent, Mrs. Stafford moved,
seconded by Mr. Spahr that the following administrative contract be
awarded:
Derrick Williams
Assistant Principal – Xenia High School
Two-year contract – beginning August 1, 2013
Vote: Stafford Aye, Spahr Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
139-13
Grant Diploma
Upon recommendation of the Superintendent, Mr. Alex moved, seconded by
Mrs. Rose for the following student, having completed the requirements for
graduation, be granted a diploma from Xenia High School:
Cory Lee Fugate
Vote: Alex Aye, Rose Aye, Spahr Aye, Stafford Aye, Dillaplain Aye.
The President declared the motion passed.
140-13
Accept Donation
With appreciation, and upon recommendation of the Superintendent, Mrs.
Stafford moved, seconded by Mr. Spahr to accept a donation in the amount
of $270.00 from the Xenia Area Young Professionals.
Vote: Stafford Aye, Spahr Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
141-13
Approve Out-ofState Trip
Upon recommendation of the Superintendent, Dr. Dillaplain moved,
seconded by Mr. Spahr to approve an Out-of-State Trip for the eighth grade
students of Warner Middle School to Washington, D.C. from May 6, 2014 to
May 9, 2014, as attached.
Vote: Dillaplain Aye, Spahr Aye, Stafford Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
142-13
Student
Transportation
Release
Upon recommendation of the Superintendent, Mrs. Stafford moved,
seconded by Mrs. Rose that the following students be released to the
Sugarcreek Local School District for the purpose of being transported to
Incarnation Catholic School for the 2013-2014 school year, as attached.
A-6
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
Vote: Stafford Aye, Rose Aye, Dillaplain Aye, Spahr Aye, Alex Aye.
The President declared the motion passed.
143-13
Approve Revised
Quit Claim Deed
Upon recommendation of the Superintendent, Mr. Alex moved, seconded by
Mrs. Rose to approve the revised Quit Claim Deed from Xenia Community
Schools to the City of Xenia for the property known as Simon Kenton
Elementary, as attached.
Vote: Alex Aye, Rose Aye, Dillaplain Aye, Stafford Aye, Spahr Aye.
The President declared the motion passed.
144-13
Approve New
Board of Education
Policy
Upon presentation of the Superintendent for a second reading, Mrs. Stafford
moved, seconded by Mr. Spahr to approve the following new Board of
Education Policy, as attached.

3220
Standards-Based Teacher Evaluation
Vote: Stafford Aye, Spahr Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
New and Revised
Board of Education
Policies
The Superintendent presented for a first reading the following new and
revised Board of Education Policies:
*
*
*
0165.1
0165.2
1530
*
*
*
2431
2623.02
3120.08
*
*
3131
5515.01
*
5630.01
*
*
6320
6550
A-7
Regular Meetings
Special Meetings
Evaluation of Principals and Other
Administrators
Interscholastic Athletics
Third Grade Reading Guarantee
Employment of Personnel for
Co-Curricular/Extra-Curricular Activities
Reduction in Staff
Safe Operation of Motorized Utility Vehicles by
Students
Positive Behavior Intervention and Supports
and Limited Use of Restraint and Seclusion
Purchases
Travel Payment & Reimbursement
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
Superintendent
Reports to the
Board










Meeting with the committee regarding improvements to Cox Field
McKinley Open House
Spring Band Concert and presented award to the seniors
Senior Awards Recognition Assembly
Key Communicators Meeting
Greene County Career Center Senior Recognition
Mayor’s Prayer Breakfast
Xenia High School graduation
Summer Program at Cox Elementary
Statistics of Xenia High School graduates
Personnel
145-13
Certificated
Personnel –
Employment,
Reduction in Force,
Non-Renwal of
Supplemental
Contract, Changes
in Assignment,
Resignations,
Retirement and
Unpaid Leave
Upon recommendation of the Superintendent, Mr. Spahr moved, seconded
by Mrs. Stafford to approve the following certificated personnel with changes
for employment after evaluation of credentials, interviews and references,
reduction in force, non-renewal of supplemental contract, changes in
assignment, resignation, retirement and unpaid leave:
I.
Employment 2012-2013 – Contingent upon favorable criminal
background checks through BCI and FBI as required under
H.B. 190
A.
Stipends 2012-2013
(Peer Assistance and Review Consultant Teachers)
Kent Anderson – Xenia High School
Linda Comer – Warner Middle School
Robert DeLong – (1/2 stipend) Xenia High School
Denise Garrett – McKinley Elementary School
Jeri Luce – Xenia High School
Mary Miller – Xenia High School
Brenda Shelton – Cox Elementary School
B.
Substitute Teacher 2012-2013
Shawn Woods
C.
Extended Service Days
(for Preschool assessments; to be paid on time sheets;
to be paid from Preschool funding)
Kaitlyn Arnett – one day extended service
Jennifer Oppenheimer – five days extended service
A-8
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
145-13
Certificated
Personnel –
Employment,
Reduction in Force,
Non-Renwal of
Supplemental
Contract, Changes
in Assignment,
Resignations,
Retirement and
Unpaid Leave
(Continued)
Brittany Phipps – four days extended service
Brandy Smith – five days extended service
II.
Reduction in Force
(As a result of a deteriorating economy, reductions of state funding
and reduced pupil enrollment of the school district the following
certificated staff contracts will be suspended effective August 19,
2013)
Sheri Denison
Kimberly Etter
Janice Muth
Dorothy Weiss
Amanda Wilson
III.
Non-rewal of supplemental contract
Annette Alex
Xenia High School
IV.
Jonathan “Dan” Elmeier
Jason Hofmann
Leslie Singleton
Travis Weldy
Drill Team/Flag Corp
Effective end of 2012-2013 contract
year
Employment 2013-2014 – Contingent upon favorable criminal
background checks through BCI and FBI as required under
H.B. 190
A.
Substitute Teachers 2013-2014
Benton Gaylor
Elyse Terrell
Amber Walters
Shawn Woods
B.
Home Instruction Tutors 2013-2014
Benton Gaylor
Amber Walters
C.
Supplemental Contract 2013-2014
District Wide
Donna Shaw – Gifted Coordinator
A-9
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
D.
145-13
Certificated
Personnel –
Employment,
Reduction in Force,
Non-Renwal of
Supplemental
Contract, Changes
in Assignment,
Resignations,
Retirement and
Unpaid Leave
(Continued)
Extended Service Days 2013-2014
Central Preschool
Joshua Newport – Preschool Facilitator – 10 days
E.
Summer School 2013
Kyle Gray – Summer Bridge (Algebra, Geometry, Integrated
Math)
Kathleen Napper – OGT Intervention (Science)
John Miller – Government (first three weeks)
Joshua Newport – Physical Education
Deborah Rucker – OGT Intervention (Social Studies &
Language Arts)
Derron Sellers – Physical Education
Jonathan Snyder – Government (second three weeks)
Maryssa Smith – OGT Intervention (Math)
Elyse Terrell – English (grades 10, 11, &12)
F.
Summer Tutoring 2013
(4 hours daily, 4 days per week (Mondays-Thursdays), June
10, 2013 – June 27, 2013, to be paid on time sheets, funded
by SIG Grant)
Cox Elementary School
Julie Bixel
Jillian Egle
Jason Hofmann
Malia-Kai LaVelle
Cedric Tolbert, Jr.
Cheryl Carter
Ruth Hayes
LaShann Latimer
Sonja Pershing
Karen Whitaker
McKinley Elementary School
Kimberly Allison
Katherine Patterson
Kelly Russell
Joseph Swanson
V.
Brandi Pagett
Cantessa Puckett
Natalie Russell
Sonya Wallace
Change in Assignement 2013-2014
(due to reductions in force, third grade guarantee, certifications/
Licensure)
A - 10
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
145-13
Certificated
Personnel –
Employment,
Reduction in Force,
Non-Renwal of
Supplemental
Contract, Changes
in Assignment,
Resignations,
Retirement and
Unpaid Leave
(Continued)
Tammy Bolka – from literacy teacher/Tecumseh Elementary School
to third grade teacher/Tecumseh Elementary School
Cheryl Carter – from literacy teacher (SIG Grant)/Cox Elementary
School to eighth grade Language Arts teacher/Warner Middle
School
Faith Chapman – from counselor/McKinley Elementary School &
Central Middle School to counselor/Warner Middle School
Amy Edwards – from RTI Coach (SIG Grant)/McKinley Elementary
School to intervention specialist/McKinley Elementary School
Monica Ervin – from 4 hours daily, intervention specialist/McKinley
Elementary School to 4 hours daily, intervention specialist/Shawnee
Elementary School
Kinsey Faulkner – from 50% intervention specialist/Arrowood
Elementary School to
50% intervention specialist (Title 1A)/Arrowood Elementary School
Marie Glaser – from fifth grade teacher/McKinley Elementary School
to fourth grade teacher/McKinley Elementary School
Angela Hawes – from math coach (SIG Grant)/McKinley Elementary
School to second grade teacher/Cox Elementary School
Maggie Hawes – from elementary counselor/Arrowood, Cox,
Shawnee & Tecumseh Elementary Schools to counselor/Central
Middle School
Vivian Hurst – from literacy teacher (SIG Grant)/McKinley
Elementary School to literacy teacher (Title 1A)/Cox Elementary
School
Pam Hutton – from second grade teacher/Shawnee Elementary
School to second grade teacher/Arrowood Elementary School
Mary Kelly – from technology teacher (SIG Grant)/Shawnee
Elementary School to fifth grade teacher/Shawnee Elementary
School
Jennifer Lake – from literacy teacher (SIG Grant)/Shawnee
Elementary School to literacy teacher (Title 1A)/Shawnee
Elementary School
A - 11
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
145-13
Certificated
Personnel –
Employment,
Reduction in Force,
Non-Renwal of
Supplemental
Contract, Changes
in Assignment,
Resignations,
Retirement and
Unpaid Leave
(Continued)
Malia-Kai Lavelle – from intervention specialist (SIG Grant)/Cox
Elementary School to intervention specialist/Central Middle School
Tara Palmer – from fifth grade teacher/McKinley Elementary School
to sixth grade language arts teacher/Central Middle School
Scott Poole – from second grade teacher/McKinley Elementary
School to second grade teacher (Title IIA)/McKinley Elementary
School
Cantessa Puckett – from intervention specialist (SIG
Grant)/McKinley Elementary School to M.D. teacher/Tecumseh
Elementary School
Barbara Richey – from fourth grade teacher/Arrowood Elementary
School to fifth grade teacher/Arrowood Elementary School
Jacqueline Rock – from second grade teacher/Arrowood Elementary
School to intervention specialist/Central Middle School
Bethany Rubio – from second grade teacher/Shawnee Elementary
School to first grade teacher (Title IIA)/Tecumseh Elementary School
William Ryan – from fourth & fifth grade social studies
teacher/Shawnee Elementary School to sixth grade social studies
teacher/Central Middle School
Robin Saylor – from second grade teacher/Cox Elementary School
to fifth grade teacher/Cox Elementary School
Lynda Shaw – from first grade teacher/Shawnee Elementary School
to second grade teacher/Shawnee Elementary School
Stacy Slusher – from literacy teacher/Arrowood Elementary School
to literacy teacher (Title 1A)/Tecumseh Elementary School
Jennifer Statzer – from math coach (SIG Grant)/Cox Elementary
School to second grade teacher/Cox Elementary School
Rebecca Stroble – from second grade teacher/Arrowood Elementary
School to second grade teacher (Title IIA)/Arrowood Elementary
School
A - 12
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
145-13
Certificated
Personnel –
Employment,
Reduction in Force,
Non-Renwal of
Supplemental
Contract, Changes
in Assignment,
Resignations,
Retirement and
Unpaid Leave
(Continued)
Janet Wheeler – from literacy teacher/Shawnee Elementary School
to first grade teacher/McKinley Elementary School
Karen Whitaker – from M.D. teacher/Cox Elementary School to M.D.
teacher/Xenia High School
Abbie Zoller – from first grade teacher/McKinley Elementary School
to kindergarten teacher/Cox Elementary School
VI.
Resignations
Heather Brooks
Arrowood Elementary School
First grade teacher
Effective end of 20122013 school year
Cathy Brown
District wide
Substitute teacher
Effective end of 20122013 school year
Monica Butcher
Tecumseh Elementary School
Principal
Effective 07/31/13
Hollie Johnson
Shawnee Elementary School
Math Coach
Effective end of 20122013 school year
Michael Jubara
Xenia High School
50% Student Council
Effective end of 20122013 school year
Matt Louis
District wide
Athletic Director
Effective 06/29/13
Kathleen McHugh
Arrowood Elementary School
Fifth grade teacher
Effective end of 20122013 school year
Emily Ryan
Xenia High School
Computer Technology
Teacher
Effective end of 20122013 school year
A - 13
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
145-13
Certificated
Personnel –
Employment,
Reduction in Force,
Non-Renwal of
Supplemental
Contract, Changes
in Assignment,
Resignations,
Retirement and
Unpaid Leave
(Continued)
VII.
Donna Shaw
Xenia High School
Varsity Girls’ Softball ch
Coach
Effective end of 20122013 school year
Jonathan Snyder
Warner Middle School
8th grade Boys’
Basketball Coach
Effective 05/28/13
Service Retirement
Betsy Murray
Central Middle School
VIII.
Sixth grade Language Arts
Teacher
Effective 07/01/13
Unpaid Leave
Nicole Hurley – first grade teacher/Cox, 3 days (½ day 03/19/13, 1
day 03/20/13, ½ day 04/29/13 & 1 day 05/08/13)
Carrie Lawrence – second grade teacher/Arrowood, 1 day (05/08/13)
Vote: Spahr Aye, Stafford Aye, Dillaplain Aye, Rose Aye. Alex Aye.
The President declared the motion passed.
146-13
Classified
Personnel –
Employment and
Resignations
Upon recommendation of the Superintendent, Mrs. Stafford moved, seconded
by Mr. Spahr to approve the following classified personnel for employment and
resignations:
I.
Employment 2013-2014 – Contingent upon favorable criminal
background checks through BCI and FBI as required under
H.B. 190
A.
Substitutes 2013-2014
Assistant (Classroom)
Mary Holton
Assistant (Clinic)
Mary Holton
A - 14
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
146-13
Classified
Personnel –
Employment and
Resignations
(Continued)
Assistant (Library)
Mary Holton
Assistant (Office)
Mary Holton
Assistant (Preschool)
Mary Holton
Assistant (Security)
Mary Holton
Assistant (Special Education)
Mary Holton
Cook
Mary Holton
Receptionist
Mary Holton
Secretary
Mary Holton
II.
Resignations
Fay Fletcher
Warner Middle School
8th grade Football
Cheerleading Advisor &
Girls’ Track Coach
Effective end of 20122013 school year
Charlese Rose
Warner Middle School
Boys’ Assistant Track
Coach
Effective end of 20122013 school year
A - 15
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
146-13
Classified
Personnel –
Employment and
Resignations
(Continued)
147-13
Approve Revised
Job Descriptions
JoAnna Jenks
(on reduction in force list)
Vote: Spahr Aye, Stafford Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the motion passed.
Upon recommendation of the Superintendent, Mrs. Stafford moved,
seconded by Mr. Alex to approve the following revised job descriptions, as
attached:
9.08
9.99
148-13
Amend Revised
Job Descriptions
Custodian
Effective 05/21/13
Athletic Director
Teacher/Improvement Specialist
Office of School Improvement and Innovation
Dr. Dillaplain moved, seconded by Mr. Alex to amend the following job
descriptions:
9.08
9.99
Athletic Director
Teacher/Improvement Specialist
Office of School Improvement and Innovation
Vote: Dillaplain Aye, Alex Aye, Stafford Aye, Spahr Aye, Rose Aye.
The President declared the motion passed.
147-13
Approve Revised
Job Descriptions
Upon recommendation of the Superintendent, Mrs. Stafford moved,
seconded by Mr. Alex to approve the following amended revised job
descriptions, as attached.
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9.99
Athletic Director
Teacher/Improvement Specialist
Office of School Improvement and Innovation
Vote: Stafford Aye, Alex Aye, Dillaplain Aye, Spahr Aye, Rose Aye.
The President declared the motion passed.
Job Description
The Superintendent presented for a first reading the following job
description:
10.05 Teacher/Improvement Specialist/Data and Technology
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THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
Public Concerns
Citizens Address
the Board/Other
School Issues
Arch Grieve of 1768 June Drive, Xenia, Ohio, addressed the board
concerning student and administrator assessments.
149-13
Approve
Treasurer’s Search
Vendor
Mrs. Stafford moved, seconded by Mr. Spahr to hire O.S.B.A. to perform a
Treasurer’s search for Xenia Community Schools.
Vote: Stafford Aye, Spahr Aye, Dillaplain Nay, Rose Aye, Alex Aye.
The President declared the motion passed.
Good of the Order
 Mr. Spahr congratulated the retirees and students who were
recognized at the meeting; commented on the successful high
school graduation and how positive it was and reported on the
proposed changes regarding H.B. 59 and how it would affect
vocational schools.
 Mrs. Herman congratulated the retirees, reported on attending the
CMS awards assembly and the 6th grade orientation and remarked
that she was looking forward to working with the teachers and
students again and thanked the board for that opportunity.
 Mrs. Fielding reported on the Summer School Program at Cox
Elementary and being able to provide breakfast and lunch to the
students as well; and gave an update on the Central Office move to
the old McKinley building.
 Dr. Piotrowski congratulated the graduates and scholarship
recipients and XCS retirees; praised the staff at WMS for their
attention to the students and parents; congratulated LeShaun
Latimer on her son’s long jump victory at the State Track Meet and
the girls’ track team victories as well.
 Mrs. Stafford congratulated the retirees, the McKinley straight-A
students and the CMS Band students; commented on the graduation
ceremony being very positive and reported that BRACA awarded
Shawnee Elementary with a tree for the Arbor Day Event.
 Dr. Dillaplain congratulated the graduates and thanked the teachers
and staff for making it possible; expressed his exchange student’s
appreciation for the opportunities while attending XHS; and reported
on the many activities that he attended that showcased the student’s
high level of achievement.
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THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
June 10, 2013
Good of the Order
(Continued)
150-13
Adjourn
 Mrs. Rose congratulated the retirees and thanked Mr. Manley and
the Race to the Top team for their hard work and updates;
congratulated the CMS band and McKinley straight-A students; and
commented on the high school graduation and the accomplishments
of the students.
 Mr. Alex thanked the retirees and students; commented on the high
school graduation; congratulated the CMS band students and the
district on another successful year; and thanked Mr. McKee for his
diligent effort on getting the district on better financial footing.
Mr. Spahr moved, seconded by Mrs. Stafford that the regular meeting be
adjourned.
Vote: Spahr Aye, Stafford Aye, Dillaplain Aye, Rose Aye, Alex Aye.
The President declared the meeting adjourned.
Meeting adjourned at 10:02 p.m.
Attest:
Signed:
___________________
Treasurer
_______________________
President
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Dylan Scott Adams
Ashley Nicole Adkins
Dylan Howard Allison
Laurel Anne Amstutz
Evan Bertch Andreassen
Michael Paul Armitage
Dillon James Arnett
Daniel Christoper Arthur
Timothy James Ashworth
Pamela Dominique Atkinson
Darrien Mikal Bagford
Kesha Marie Bailey
Connor Austin Bailey
Kade Valdez Bailey
Marissa Nadine Baker
Steven Dewayne Baker II
Tyler Joseph Baker
Dallas Michael Bare
Chad Michael Barringer
Kyle Duane Battle
Ryan Christopher Batts
Chloe M. Beam
Emily Rose Beasley
Stephen O.E. Becker
Dean E. Beegle
Kristin Erin Beem
Adrianne Zoe Greene Beer
Jacob Michael Bennington
Justin Michael Bickett
Lucas Aaron Bilbrey
Alyssa Renee Bistrek
Andrew Martin Blake
Alexis Michelle Bogan
Jakob David Bolser
Jared Lynn Bond
Rachel Joann Booth
Cheyenne Christopher Boyle
Elyssa Ann Bradley
Emily Joanne Bradley
Jonathan Tyrell Brion
Kristen Hope Brooks
Breana Rene’e Brown
Adhlie Renea Brown
Caleb M. Bruce
Joseph Tyler Buck
Aytianna Nikole Buford
Katelyn Mychelle Bunch
2013 Xenia High School Graduates
Briana Marie Burns
John Christopher Caldwell, Jr.
Erika Lynn Caraway
Alexander Scott Carlson
Mary Megan Carlson
Maranda Nichole Castle
Keith Lowell Caudill, III
Austin Taylor Christopher
Tyler Thomas Claus
Alicia Marie Clifton
Matthew Everett Coffee
Andrew M. Cole-Goins
Makayla Ann Combs
Sydney Danielle Coots
Christopher Wayne Corbett
Brandon Lee Couch
Kahlam Darnell Cox
Taylor Rae Craft
Brandon James Crowder
Walter Douglas Crum, III
Jacob Lester Cyphers-Royse
Brianna Renee Davis
Shantell M. Dawson
Brandon Michael Day
Kaetlyn Dawn DeBusk
Joshua Thomas Denney
Arric Angelo Devond
Dylan Lane Dice
Avery Wyatt Dill-Klueber
Bridget Megan Doherty
Shawna Renae Donovan
Anthony Douglas Dudley
Mikala Nikole Dunklin
Dontonio Desjoin Echols
Jessica Marie Edingfield
Rachel Dianne Ellsworth
Camry Labree Evege-Colvin
Kori Alexis Fields
Theresa Alexandra Fletcher
Kaylen Opal Floyd
Kelsey Darlene Foster
Ashley Renee Fouse
Kara Sue Freeman
David Michael French
Johnothan Steven Fyffe
Holly Francis Gauthier
Ke’Shawn Deimon Jevon Giles
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Mairah Iwasile Gill-Pillow
Florian Dietmar Graebe*
*(honorary)
Connor Evan Graham
Daeleon Lamaia Gray
Ronnie Elisabeth Gross
De’Adrian M. Grundy
Christina Marie Hale
Caroline Marie Hall
Terrell Lambert Hall
Yvonna Christina Hall
Olivia Rae Hall
Christopher Alan Haller
Anthony James Hampton
Ashely Marie Hand
Dominika L. Harding
Jon Michael Hardy
Jhayron Jamal Harris
Evan Smith Harrison
Holly Celeste Harshbarger
Cheyanna Leigh Hart
Caleb Lee Hayes
Cody Micheal Danny Hayslip
Shayla Amber Hayslip
Danyelle Renee Heinz
Kalie Morgan Hersh
Cassandra Renae Hess
Natashia Genia Hewitt-Snow
Dacey Bishop Higgins
Thomas James Higgins
Wyatt Kenneth Hill
Matthew Alan Holton
Robert Earl Holyfield, Jr.
Michael Anthony Honaker
Samuel Grundy Mayes
Hooper, Jr.
Nicklaus Michael Hornick
Trey Lyvaughn Horton
Dominique Renae Howdyshell
Aaron Michael Hrabik
Derek Thomas Hudson
Kaileia Michelle Hunter
Stefani Leanne Hurley
Erin Marie Imberi
Brianna Leigh Isaacs
Cameron Mackenzie Ivey
Aaliyah Nichelle Jackson
2013 Xenia High School Graduates
Madyson Layne Jewett
Tanner Lee Johnson
Zachary Tyler Johnson
Jeremy Caleb Johnson
Brandon Lee Jones
Rebekah Elizabeth Jones
Keliah Mikel Keith
Melanie Dee King
Devin Lea Knotts
Timothy K. Koehler
Christopher A. Kohlbacher
Kaitlin Rose Kracus
Joshua Joseph Lancaster
Jessica Ann Lane
Faith Abagail Lange
Mitchell John Smaldone
Larson
Jamie Nicole Lauderback
Garret Anthony-James Lavine
Tyler James Lee
Ashley Nicole Leger
Kayla Nicole Leisure
Alexander Jacob Lemon
Erica Michell Lewis
Mary Adeline Rutter Lewis
Sebastian Michael Lillich
Michelle Stevie Lynn Liming
Adam Taylor Livingston
Macy Lynne Louderback
Joshua Robert Lough
Rachel Cassandra Lyons
Christian Matthew Maggard
Anna Elizabeth Maloney
Sean W. Mangan
Thomas Troy Mangan
Cassidy Danielle Manor
Alexander David Mardis
Martin Christian Marretta
Ashley Nicole Marshall
Alexander D. Martin
Joseph Lee Martin
Natalie Marie Martin
Christian Alexander Mathes
Ciara J. May
Taylor Noel McCatherine
Chelsey Marie McClain
Aundrea Kay McDaniel
Cullen Alexander McDufford
Taylor Dane McGee-Winn
Lyann Ruth McGill
Naomi Rushell McGill
Imani Nia McIntyre
Rylie Ann McKinley
Sariah Mrie McMurray
Dallas Vance McPherson
Jared John Meyer
Brittney Ashten Michael
Taylor Rolande Middleton
Alaura Anne Mikesell
Shelby Leigh Miller
Scott Alan Miller
Jessica Erin Mills
Carissa Marie Mitchell
Elizabeth Eileen Mitchell
Hayley Alexis Monhollen
Holly Marie Moody
Evan M. Moore
Randi Dawn Moore
Micah Danielle Moore
Zane Christopher Moore
Dana Marie Moorman
Brittany Elaine Shay Morgan
Charlotte Foged Morsing*
*(honorary)
Tyler Wayne Mullikin
Amanda Hope Mullins
Bridget Leigh Mumpower
Natasha Ann Muncaster
Ashlynn Starr Murnahan
Kristopher T. Murphy
Kelly Marie Muterspaw
Luke Phillip Mutersaw
Britany Marie Myers
Jacob K. Myers
Ronald Leroy Nared, Jr.
Alexander David Neary
Thomas Robert O’Callaghan
Payton Lee Ogan
Tyler James Pemberton
Markus Carl Peoples
Kali Sue Perry
Cheyenne Sioux Peterson
Aaron Javaun Peyton
Cody Grant Phillippi
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Daniel Clark Pollock
Nicholas Curtis Potts
Gabriella Madalyn Price
Tom Arvin Pua
Charles Glen Randall
Leeroy Ta-Dow Randall
Alexis Taylor Randall
Dennisha Jaree’ Reaves
Chad Dalton Reed
Lindsey Taylor Reichert
Sarah Elizabeth Diane
Reinhardt
Charles William Reynolds
Sarah Elizabeth Rhodes
Randall Lee Rhodes
Jenna Renee Richey
Alicia Louise Rickels
David Allan Roberts, II
Morgan Taylor Robertson
Briana Nicole Robinson
Benjamin S. Rogers
Brooke Robin Ann Rogers
Augustina Mae Romine
September Lynn Romine
Sarah Jean Rose
Cade K. Rosengarten
Seth Gunnar Ruby
Rekia Saran Salter
Sierra Nicole Sanson
Terry Dean Schmitz, III
Tori Elizabeth Schnell
Danielle A. Schroeder
Nicole Anne Siebel
Robert Alexander Senecal
Danielle Marie Shackleford
John-Michael Wilhelm
Shepherd
Brian Cole Shope
Kevin Thomas Sidberry
Jessica Lynn Smallwood
Lauren Marie Smith
Nicholas K. Smith
Jessy Ray Smith
Sean Ryan Smolinski
Alysa Chante’ Snell
Cody Lane Snyder
Kayla Ann Southworth
2013 Xenia High School Graduates
Cody Ray Sparkman
Tanner G. Sparks
Taylor Galin Sparks
Rebecca Dawn Spencer
Sarah Marie Spencer
Shane Rodney Scott Stevens
Cheyenne Tiara Stilabower
Gena Mae Storer
Ryan Gene Storer
Michelle Lynn Stover
Shyann Kodi Stringer
Taylor Nichole Strunk
Cori Ann Sullivan
Shiann Lee Thompson
Kaylee Emily Thornhill-Glick
Chase E. Thurman
Andrew Paul Titcombe
Seth Michael Titus
Dominique Duane Tucker
Breanne Rae Turner
Seth Matthew VanHorn
Scott Dyllan Venable
Caroline Laura Voskuhl
Jacqueline Elizabeth Voskuhl
Angela Marie Wagner
Maggie Nicole Wagner
Victoria Lenora Walker
Joseph James Wallen
Marina Dawn Walters
Christian Michael Waters
Adam Michael Watts
Austin M. Webster
Jordan Cody Weikel
Nicole Anne Wellman
Joshua Thomas West
Kaylee Rae Whetstone
Phylecia Cecile Whitley
Alisha Lee Wick
Emilee Faye Wickline
Caitlin Michelle Wigginton
Jesse Kent Wilhelm
Erika Marie Williams
Destiny Renee Willis
Juwon Katral Wilson
Jessica Eden Wilson
Erin Elizabeth Wilson
Kaitlin Mae Winegarner
Jedidhia William Wood
Ashley Jean Woods
Erin Makala Woodson
Raven Michelle Yankee
Zachary Scott Young
Curtis Lee Younker
Brooke Alexandria Zwiesler
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9.08
JOB DESCRIPTION – ATHLETIC DIRECTOR
Title:
Athletic Director
Reports To:
High School Principal
Employment Status:
Full Time – 232 Days Per Contract Year
FLSA Status:
Exempt
Qualifications:
1.
State of Ohio Administrative Certificate/License preferred.
2.
Degree/Masters in administration, sports management or related degree
3.
Coaching and administrative experience.
4.
Valid Driver's License.
5.
Must possess and maintain pupil activity, CPR and AED certification.
6.
Must complete Hepatitis B vaccination series (3)or sign waiver.
7.
Meet the legal requirements relative to a criminal background check.
General Description:
The Athletic Director must coordinate, supervise and evaluate the total
interscholastic athletic program in the best interest of the students, complying
with all Xenia Board of Education policies. The Athletic Director shall ensure
cost-effective program management and coordinate and approve all fundraising
projects and contributions to cover the cost of all athletic programs less the cost
of administrative salaries and fringe benefits.
Essential Functions:
1.
In collaboration with principals and Director of Personnel, ensure all
coaches/volunteers are recommended for approval by the Board of
Education prior to beginning activities with students.
2.
Ensure all coaches have met pupil activity, CPR, and AED certification
requirements.
3.
Develop and place into operation the appropriate rules and regulations
enforce Ohio High School Athletic Association, Southwest District,
League, and Xenia Board of Education rules and regulations relative to
athletic programs.
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9.99
page 2
TEACHER / IMPROVEMENT SPECIALIST
Office of School Improvement and Innovation (continued)
2. FIP Your School
•
•
Facilitate training for administrators and buildings on the FIP Your School
initiative
Monitor the progress monitoring tool for each building in the FIP process and
be prepared to submit a monthly report to the RttT Transformation Team
3. Peer Assistance and Review
•
•
•
•
Coordinate and implement Professional Development for consultant and
client teachers
Act as a liaison between the consultant teachers and the client teachers –
including scheduling sub coverage
Educate district staff about the PAR program and its advantages
Manage the budget for the PAR grant, including create requisitions for
purchases
Other Duties and Responsibilities:
•
•
•
Monthly communication to district staff to update on the three pilot programs –
will be distributed by RttT Transformation Team
Attend all RttT Transformation Team meetings
Other duties as assigned by Supervisor
ADDITIONAL WORKING CONDITIONS:
•
•
•
Occasional operation of a vehicle under inclement weather conditions
Occasional interaction among unruly children
Occasional interaction with hostile and/or aggressive individuals
Position will be fully funded by Race to the Top grant funds
Revised:
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