We kindly ask you to return the forms before the deadlines

Transcription

Dear Exhibitor,
This manual is designed to give you the necessary information for your participation in ISH Shanghai & CIHE
2014 which will be taking place at the Shanghai New International Expo Centre from 3 - 5 September 2014. It
contains all the forms you need to order the various related services and additional booth equipment you may
require.
We kindly ask you to return the forms before the deadlines (refer to Page 3: Important Dates) in order to
enable us to fulfil your requirements before the show commences and to avoid any inconvenience for you. All
forms should be filled in clear block capitals.
Attention:
50% surcharge will occur for any orders of additional booth facilities received after 20 August
2014 and onsite order as well (from 1st to 5th September 2014). Telegraphic transfer or Cash
payment (onsite) is required in advance. (Please refer to Page 27 for details.)
Should you have any further questions, please contact our ISH Shanghai & CIHE team:
Organisers
Messe Frankfurt (Shanghai) Co Ltd
Room 1503, 15/F, Taiping Finance Tower
488 Middle Yincheng Road
Pudong New Area
Shanghai 200120, China
Tel:
(86) 21 6160 8555 ext. 383 / 209 / 205
Fax:
(86) 21 5876 9332
Contact:
Mr. Tony Xue / Ms. Mandy Chen / Ms. Karen Bu
Email:
[email protected]
[email protected]
[email protected]
Beijing B & D Tiger Exhibition Co Ltd
Rm.380, 4/F, Hall 1, China International Exhibition Centre
No. 6 East Beisanhuan Road
Beijing 100028, China
Tel:
(86) 10 8460 0666 / 67 / 68
Fax:
(86) 10 8460 0669
Contact:
Mr. Lan Haichao / Mr. Meng Chenxu / Ms. Tao Huanjie
Email:
[email protected]
[email protected]
[email protected]
Shanghai Zhanye Exhibition Co Ltd
22D, No.5 Business Building, Lane 251 Caoxi Road,
Tel:
(86) 21 5497 5861 / 5450 0658 ext.5861
Fax:
(86) 21 5171 4505
Contact:
Ms. Rainbow Yan
Email:
[email protected]
We look forward to welcoming you to ISH Shanghai & CIHE 2014 and wishing you successful and satisfying
results at the fair!
Yours sincerely,
ISH Shanghai & CIHE Team
Table of Contents
Page
General Information
Official Appointed Suppliers Contact(Contractor, Forwarder, Travel Agent)
Important Dates (Deadline of returning the forms)
Move-In and Move-Out Schedule
Exhibition Rules and Regulations
General Information about Shanghai
2
3
4
5–7
8
The Fairground
Get to SNIEC
Location Map of SNIEC
Layout of SNIEC
Fairground Facilities / Catering
9
10
11
12
Exhibitor Badges, Catalogue, Visitor Admission, Sales Promotion
Form 1
Catalogue Entry
Form 2
Exhibitor Badge
Form 3
Visitor Invitation
13
14 – 16
17
18
Forwarding Information
Form 4
Forwarder & Transport Order
19 – 21
22
Stand Construction

Official Contractor - Package Booth
Package Booth Design
Important Points for Package Booth Exhibitors
Form 5
Fascia Board

Raw Space
Payment for Additional Orders
Furniture Catalogue
Form 6A
Additional Rental Orders - Furniture
Form 6B
Additional Rental Orders - Electricity, Water, Internet
Important Notes for Raw Space Exhibitors
Booth Design Review for Raw Space Exhibitors with over 4.4m Height Booth
Form 7
Raw Space Construction Application
Management of Certificates of Contractors and Forwarders Workers
Form 7A
Letter of Authorization for Booth Contractor / Forwarder
Form 7B
Real-name Authentication Form for Booth Contractor / Forwarder
Form 7C
Safety Commitment of Raw Space Booth Contractor

How to Get the Vehicle Pass
26
27 – 28
29
30
31 – 32
33 – 34
35
36 – 37
38
39
40
41
Travel & Visa Services
Form 8
Hotel Reservation
Form 9
Invitation for Visa Application
42 – 43
44
Additional Services
Form 10
Onsite Interpreter / Temporary Staff
45
Your Personal Checklist
46
23
24
25
Official Appointed Suppliers Contact
Official Contractor
Official Freight Forwarder
Official Travel Agent
(Hotel Booking / City
Tour / Visa Invitation)
Grand Events Advertising Media
Room E702, No.1618, Yishan Road, Minhang District,
Mr. Pocky Yu
Tel:
(86) 21 5415 6181 / 82 / 83 ext. 8015
Mobile:
(86) 159 0055 3112
Fax:
(86) 21 6436 7830
E-mail:
[email protected]
APT Showfreight Shanghai Co., Ltd
Room 901/902, Modern Plaza Tower 1, 369 Xian Xia Road,
Shanghai 200336, PR China
Mr. Felix Fei / Mr. David Huang
Tel:
(86) 21 6124 0090
Mobile:
(86) 138 1637 8123 / 139 0172 5875
Fax:
(86) 21 6124 0091
Email:
[email protected]
[email protected]
Mega Expo Solutions Co Ltd Shanghai
Unit 306, Yuanzhong Science Research Building, 1905 Hongmei Road,
Ms. Jenny Zhang / Mr. Billy Xu / Ms. Sharon Zhang
Tel:
(86) 21 5445 3125 / 5445 3126
Fax:
(86) 21 5481 6032
Email:
[email protected]
[email protected]
[email protected]
ISH Shanghai & CIHE 2014 Exhibitor Manual
-2-
Important Dates
Deadline for returning the following forms
1.
MANDATORY Forms
FORM NO.
1-Aug-14
1
Catalogue Entry
14 – 16
1-Aug-14
2
Exhibitor Badge
17
20-Aug-14
5
Fascia Board
25
20-Aug-14
6B
20-Aug-14
7
1-Aug-14
/
NAME OF FORM
PAGE
DATE
Additional Rental Orders - Electricity,
Water, Internet
Booth Design Review for Raw Space
Exhibitors with over 4.4m Height Booth
NO.
30
35
REMARKS
Mandatory for All
Exhibitors
Mandatory for All
Exhibitors
Mandatory for Package
Booth Exhibitors
Mandatory for
Raw Space Exhibitors
Mandatory for
Raw Space Exhibitors
Mandatory for Raw Space
33 – 34
Exhibitors with over
4.4m(H) Booth
2. OPTIONAL Forms
PAGE
REMARKS
DATE
FORM NO.
NAME OF FORM
1-Aug-14
3
Visitor Invitations
18
Optional
1-Aug-14
4
22
Optional
1-Aug-14
8
Hotel Reservation
42 – 43
Optional
1-Aug-14
9
44
Optional
8-Aug-14
10
Onsite Temporary Staff
45
Optional
20-Aug-14
6A
Additional Rental Orders - Furniture
29
Optional
NO.
-3-
Move-In and Move-Out Schedule
Exhibition timetable
DATE
TIME
DESCRIPTION
REMARKS
1 September 2014
09:00 – 20:00
Exhibitors Move-in
(Raw Space Exhibitor Only)
2 September 2014
09:00 – 22:00
Exhibitors Move-in (Raw Space
& Package Booth Exhibitor )
09:00 – 09:30
Opening Ceremony
09:30 – 17:00
Show open to Trade
4 September 2014
09:00 – 17:00
Show open to Trade
5 September 2014
09:00 – 14:30
Show open to Trade
5 September 2014
14:30 – 21:00
Exhibitor Move-out
Move-in
Overtime
will be
charged.
3 September 2014
Show Period
Move-out
Overtime
will be
charged.
Important notice
1. Exhibitors are allowed to enter the exhibition hall half an hour before the fair opens during show dates.
2. 09:00 to 20:00 on 1 September and 09:00 to 22:00 on 2 September are the normal working hours for move-in
period.
3. 3 – 5 September 2014 is the show period. Removal of exhibits can commence after 14:30 on 5 September
2014. Exhibitors should arrange their travel schedules accordingly.
Overtime charge (Please submit your OT requirement to the service centre in No.1 Entrance Hall)
Item
Description
08::00 – 22:00
OT Charge
22:00 – 08:00
Unit
1,000 m² / hour
( min. 1h, including 1000 m² and
below)
1,000 m² / hour
( min. 1h, including 1000 m² and
below)
Unit Price(RMB)
1,200
2,400
Remark:
1. Exhibitors who require working overtime should request in advance through onsite venue service centre in
each Entrance Hall before 14:00 on the date intended. A surcharge might be applied. The OT fee is charged
according to your booth sqm.
Management fee (for raw space exhibitor only): RMB 20/sqm
(The contractor should finish this procedure through onsite venue service centre in No.1 Entrance Hall before
starting construction.)
Booth Construction Deposit (for raw space exhibitor only): RMB5,000 (＜100sqm); RMB10,000 (≥
100sqm). (Please contact Official Contractor - Grand Events Advertising Media for more details of the
management fee)
-4-
Exhibition Rules & Regulations
1.
Governing Law
Exhibitors are required to observe and comply with all the laws of P. R .China.
2.
Visa Application
a) All foreign exhibitors and visitors to China must apply for Visa and comply with the health
requirement on entering into China. Please ensure that all your colleagues have already obtained
the relevant visa prior to departure.
b) The Organisers will provide assistance to exhibitors but is not responsible for obtaining visa.
c) Unsuccessful visa application will not constitute a basis for cancellation of exhibitor contract.
3.
Promotional Materials Censorship
All promotional materials (including demonstration materials and samples), such as printed matters,
films, video-cassettes, slides to be shown to the visitors during the exhibition must be pre-censored by
the Chinese authorities. Exhibitors may appoint the Official Freight Forwarder to arrange on their behalf.
4.
Selling of Exhibits
All the shipments will be Customs cleared on Temporary basis only for showing in the exhibition, and
Exhibitors are not allowed to on-spot sale or give away exhibits subject to Chinese Customs
Regulations. Exhibits should be sold under signing a general contract with the Chinese buyer. Before
collecting the exhibits, the buyer should finalise Customs formalities and pay the duty/tax as well. If
necessary, the Official Freight Forwarder may give assistance to the buyer for processing the Customs
formalities, or provide information to Exhibitors. Please check with your forwarder accordingly.
5.
Hand carried Goods
The SNIEC fairground is regarded as APT Area. All goods inside the exhibition halls are tax exempted
for temporary import during the exhibition. No goods are allowed to be taken out of the halls without prior
approval of the customs. Exhibitors are requested to:
a) Inform the Official Freight Forwarder for customs clearance of exhibits by completing and returning
the “Combined Commercial Invoice and Packing List” supplied by the Official Freight Forwarder.
Please ask the Official Freight Forwarder for information.
b) For hand-carried goods, whether you are bringing in by yourself from overseas or other regions of
China, you must inform the security department at the entrance of the fair ground for the purpose of
customs clearance / declaration before they can be moved in or out of the fair ground.
c) Giveaways & souvenirs are permitted but are subject to import duty. Exhibitors should submit the
packing list with quantity and prices to customs office via the Official Freight Forwarder before giving
the souvenirs away.
d) Please ensure you always keep all receipts issued by the Customs which you might need for
collection of the exhibits through the Official Freight Forwarder.
6.
General rules
a) All exhibitors must abide by the site regulations within the opening hours of the fair ground.
b) No person under 18 years of age will be permitted to enter the hall. Please remind your buyers not to
bring children or anybody under 18 years of age.
c) Generally, during fair dates, exhibitors are allowed to enter the fairground half an hour before the
show opens, and must leave the fair ground by 5:00pm. Raw space exhibitors must switch off the
power every day before leaving the booth. If 24-hours electricity supply at the booth is required,
please contact and order from the Official Contractor.
7.
Fire & Safety Regulations
Smoking, fire is prohibited in the exhibition hall.
a) Any flammable and explosive materials being brought into the exhibition hall should be applied to
and approved by the Fire Protection Department beforehand.
b) The anti-flaming level of construction materials in booth should meet the standard of grade B1 or
above. Part of the flammable materials could not be used unless being qualified as standard of
grade B1 after being fireproofed.
c) The anti-flaming level of all the carpet in halls should meet the standard of grade B1 or above.
d) Gas line should adopt fire-retardant cables and insulated and sheathed wire.
e) During linking wire, porcelain and plastic insulated connector should be used rather than the
insulating tape directly dressed. Besides, please take insulation protection measures.
f) The Organiser may, upon instruction from the fire authority, issue other guidelines.
-5-
8.
Insurance
The Organisers are responsible for the general security of the entire venue but will not undertake any
financial or legal responsibility for any type of risk concerning or affecting the exhibitors, their personal
belongings and exhibits. Exhibitors are therefore responsible for effecting all necessary insurance which
should include (but not limited to) their displays, exhibits, stand fittings and fixtures, and other third
parties against loss or damage by theft, fire, public (including occupier's liability) and other natural
causes.
9.
Photographing, Video Shooting and Sound Recording
a) No photographing, video shooting and sound recording is allowed in the fair ground unless approved
in advance by the Organisers.




Any films, video cassettes or slides to be shown to the public during the fair must obtain prior
approval by the Chinese authorities or arranged by the Official Freight Forwarder on their
behalf.
All audio-visual demonstration must not cause annoyance to visitors or other exhibitors. The
Organisers reserve the right to terminate any audio-visual presentation at their own discretion.
Exhibitors are required to apply to the appropriate authorities for exercising the rights in respect
to the broadcasting and public performance of all sound recording owned or controlled by them.
No exhibitor is allowed to film, make sound or video recording, telecasting and broadcasting at
the fair ground unless prior written approval is obtained form the Organisers.
b) Demonstration and operation of exhibits
When demonstrating or operating equipment at their stands, exhibitors should:
 Provide the Organisers before the fair with full details in writing, of any operating machinery
involved.
 Ensure that the exhibits are operated under strict control and comply with proper safety
regulations.
 Ensure that the exhibits are equipped with sufficient safety devices which can only be removed
when the machines are not in operation and not connected to the power source.
 Guard all moving parts of the machines adequately against possible injury to any person.
 Cause no annoyance to visitors or other exhibitors. Any complaints raised that the Organisers
find justifiable, the Organisers may reserve the right to impose limitation on the operation of the
exhibits.
 Not use any industrial gas of inflammable or toxic material for demonstration purpose.
 Be responsible for the removal and disposal of waste material generated by working
demonstration of exhibits.
c) Noise Level
Exhibitors are prohibited from causing annoyance to visitors or other exhibitors. Acceptable noise
level will be at the Organisers’ discretion. Any complaints raised that the Organisers find justifiable,
the Organisers may reserve the right to impose limitation on operating the exhibits or presentation.
d) Dangerous Material
 Smoking is strictly prohibited inside the fair ground.
 No naked lights and lamps or inflammable, combustible and explosive material can be used in
the fair ground.
 Under special circumstances, such material can be used only when constructions or
decorations are coated with fire-protective paints upon and only after the approval from the
government department of security and fire-control.
 Exhibitors are required to declare to the Official Freight Forwarder, when supplying the exhibits
list to your forwarder, details of any inflammable, explosive and radioactive articles in order to
facilitate safety inspection by local authorities and to enable the authorities of the fair ground to
take appropriate protective measures.
 For fire and safety reason, the amount of diesel and lubricant that exhibitors are permitted to
place in their booths should be enough for daily consumption ONLY.
e) Air Compressor
According to the Fire and Safety regulations of the fair ground, the use of compressors is not
permitted in the hall. Should exhibitors require compressed air for operating their exhibits, please
contact the Official Contractor.
-6-
10.
Delivery of Exhibits
The Organisers will not accept or sign for any goods, exhibits or other material on behalf of any exhibitor.
Exhibitors should make sure that a representative from their company will be at the stand to receive the
materials. All exhibits sent directly to the stand should be clearly marked.
11.
Intellectual Property Rights / Copyright
The Organisers reserve the right to request exhibitors to remove exhibits that are alleged of violating the
intellectual property rights or copyright. Any exhibitor found guilty of infringement of intellectual property
rights will be banned from participating in future ISH Shanghai & CIHE.
12.
Move-Out of Exhibits
Removal of exhibits may commence only after 14:30 on 5 September 2014. The Organisers are not
liable for any loss or damage to the exhibits or booth materials left behind at the exhibition venue. All
such materials shall be deemed abandoned and shall be disposed of at the expense of the exhibitor
concerned.
13.
Electricity Supply
a) For safety reasons, all electrical installation work connecting to the main electric network at the
exhibition venue must be carried out solely by the Official Contractor. Exhibitors may order lighting
and electrical items according to the order forms in this manual.
b) Exhibitors requiring special arrangements (such as different voltages and frequency or connections
to equipment) must arrange their own transformers, converters, etc. from themselves or from the
Official Contractor.
c) Due to the limited electricity supply in the hall, the Organisers may have a ration on power supply.
Exhibitors are advised to bring along UPS as back up support for their exhibits.
d) Before lighting and electricity supplied for individual booth, exhibitors who may need preceding
electricity supply for testing should contact the Official Contractor for prior arrangement. The
provision of this service may depend on its availability and be subject to any extra costs.
e) For safety and fire reasons, all exhibitors must switch off the power every day before leaving
the booth. (Including Move-in and Show Period.)
f) No more than one extension cord shall be connected to any one socket.
g) No multiplug is allowed.
h) No flashing/blinking light is permitted.
i) Lighting connections and sub-main:

Exhibitors may order lighting and electrical items according to the order forms supplied by the
Official Contractor. Prices include wiring connection from the main power supply to your booth,
power consumption, standby technician, safety inspection, fixtures and fittings. Each power
outlet supplied is allowed to be connected to ONE electrical appliance at any one time.
Connection for lighting purpose from power outlet is NOT permitted. The requirements of all
electrical appliances are subject to the discretion of the hall management.

For lighting connections, pre-fabricated light-box should be applied. Please contact the Official
Contractor for rate and arrangement.
14.
Force Majeure
The exhibition may be shortened, extended or postponed due to any cause whatsoever outside the
control of the Organisers. The Organisers shall not be responsible for any loss sustained by the
exhibitors, directly or indirectly, attributed to the elements of nature, force majeure or orders and
directives imposed by any government authority. In the event of such circumstances, the money paid by
the exhibitors, or any part thereof, is refundable at the sole discretion of the Organisers.
15.
Authority of Premises
In the event of any problems or disputes on-site, the decision of the Organisers, being leaseholder of the
premises, will be final. The Organisers also reserve the rights to amend any earlier decision made in
order to meet and satisfy any unforeseen or prevailing circumstance for the benefit of the Exhibition and
concerned parties.
-7-
General information about Shanghai
The following information is for your reference. Wish you have a pleasant trip in Shanghai, China.
Weather
In September it is mostly sunny and humid, around 24 ºC (75 º F) to 30 ºC (86 º F) during daytime, chances of
rain.
Entry Requirement
All foreign visitors to China must apply for visa and comply with the health requirement on entering China.
Please ensure that all your colleagues have already obtained the relevant visa prior to departure. The organiser
will provide assistance (see form 10), but is not responsible for obtaining visa for exhibitors. (Unsuccessful visa
applications will not constitute a basis for cancellation of exhibitor contract).
To and From the Airport
In Shanghai, there are two airports, Shanghai Pudong International Airport (PVG) and Shanghai Hongqiao
International Airport (SHA). Please check the information on your flight ticket. Transportations such as airport
bus, hotel bus, maglev train and taxis are all available between airport and city of Shanghai. Details can be
found on the official website of the airport under: www.shanghaiairport.com
Money Exchange
It is possible to change money in hotels at daily exchange rate. Cash withdrawal by credit card is possible at the
Bank of China in China.
Time Zone
Shanghai time is 8 hours plus Greenwich Mean Time. (GMT + 8 hour)
Electricity
The voltage in China is 220 Volt/ 50 Hertz.
The sockets used in the exhibition halls look like follows:
5 Amp/ 220 Volt
Communication
Interpreter and business card – An Interpreter is strongly recommended because only a few Chinese
business partners speak English. Furthermore, business cards are a very important means of communication.
They should be translated into simplified Chinese characters. It is very important for business associates to
exchange business cards.
Cards are always offered and received with both hands after the initial greeting.
Some communication habits – Address Chinese officials as Mister, Miss or Madam - Chinese women do not
use their husbands’ family names, therefore, should not be addressed as Mrs. the Chinese family name comes
first and the given names last, e.g. Mr. Wang Zhongming should be addressed as Mr. Wang.
-8-
Get to SNIEC
Address:
Shanghai New International Expo Centre (SNIEC)
2345 Longyang Road
Pudong New Area, Shanghai 201204, China
Tel:
(86) 21 2890 6888 / 2890 6666
Fax:
(86) 21 2890 6777
Email:
[email protected]
Website:
www.sniec.net
* Chinese Address: 上海新国际博览中心(上海市浦东新区龙阳路 2345 号)
How to get there
By Free Shuttle Bus
Free shuttle bus is provided by organiser between Longyang Road Metro Station
and 1# Entrance Hall during show period (3 - 5 September, 2014).
By Metro
Metro Line 2 (Songhong Road - Zhangjiang High - Tech Area): get off at
Longyang Road Station;
Metro Line 7 (Shanghai University - Huamu Road): get off at Huamu Road Station;
*You may take Metro Line 1, 3, 4, 6, 8, 9 to transferred Metro Line 2 and Line 7.
By Bus
A number of bus lines run through SNIEC, fixing stations nearby SNIEC: 989,
975, 976, Da Qiao No.5, Da Qiao No.6, Huamu No.1, Fang Chuang Line, Dong
Chuan Line, Airport Line No.3, Airport Line No.6.
By Taxi
Please make sure that you have your destination written in Chinese and that the
taximeter is switched on. The taxi fares are indicated on the door of the taxi.
Main taxi booking hotlines: Da Zhong taxi: 96822; Ba Shi taxi: 96840;
Jing Jiang taxi: 96961; Qiang Sheng taxi: 62580000
You can show driver the address in Chinese:
上海新国际博览中心，中国上海市浦东新区龙阳路 2345 号
-9-
Location Map of SNIEC
Address: 2345 Longyang Road, Pudong New Area, Shanghai 201304, China
- 10 -
Layout of SNIEC
ISH Shanghai & CIHE 2014 Hall location: Hall W1
*Notice: Hall W1 is next to 1# Entrance Hall of fairground, you may enter the 1# Entrance Hall through
Gate 1 (Fangdian Road)
- 11 -
Fairground Facilities / Catering
Facilities and Services at SNIEC:
I. Catering Services:
A. 98 Restaurant – Mezzanine of E3 & E4 Hall, Offering diversified Chinese food & snacks.
B. Snack Bar – East side inside Halls W1-W5; West side inside Halls E1-E4 inside, Offering food and
beverage of Chinese & western style.
C. Western Restaurant – 1# Entrance Hall, Offering food & beverage of Chinese and western style.
D. Papa John’s – Hall E4-B1, as one of the best pizza brands in the world, offer free delivery service.
E. McDonalds – Mezzanine of Hall W5, Hall E1-B4, Hall E4-B2a.
F. MILANO – West side of Hall E5-R1, Hall E7-R1, Offering Italian coffee bar and fine food.
G. Munich German Restaurant – Hall E2-R1, Traditional Bavarian food & Classic HB beer.
H. La Cite Café – Hall E6-R1, Hall N5-B1, Offering Italian coffee bar, Sandwich and fine food.
I.
SHIKE – Hall E5-B2, 3# Entrance Hall. Offering Chinese fast food.
J.
KFC – 2# Entrance Hall.
K. East Dawning – 2# Entrance Hall.
L. Landing Coffee & Restaurant – 3# Entrance Hall.
M. Lihua Fast Food – Loading bays 3, 5. Offering Chinese take-away.
N. Hui Zhan Fast Food – Loading bays 2, 4, 19. Offering Chinese take-away.
II. Other Services
A. Business Centre –1# Entrance Hall, 2# Entrance Hall and 3# Entrance Hall
Staff can help you with fax, photocopy, internet, printing, office supplies, courier, business card design and
printing, newspaper and magazine printing, signage production and logistics arrangement.
B. Convenience Stores –Family Mart (Outside of Hall W1, W3 and E3); C-Store (Outside of Hall N1)
C. Yinxin Flower Store – Outside of Hall W3, supply green plants or any type of floral decorations.
D. Pudong Police Administration Office / SNIEC Police Station – East outside of Hall W4.
E. Security Office – Hall W5-B2.
F. Customs Office – West inside of Hall W2.
G. Quarantine Controlling Office – Room W3-W1, W3-W2 of Hall W3.
H. Supermarket nearby
(i)
Metro, No. 383 Baiyang Road, 10 mins walking distance from SNIEC.
(ii)
B&Q, No. 2101 Longyang Road, 10 mins walking distance from SNIEC.
(iii)
Carrefour, No. 279 Biyun Road, 10 mins drive from SNIEC.
(iv)
Ole' Supermarket, No. 1378 Huamu Road, Shop B108 Underground Mall in Kerry Hotel, 5 mins
walking distance from SNIEC.
- 12 -
Exhibitor Badges - Catalogue - Visitor Admission - Sales Promotion
Fair Catalogue
(Form 1, mandatory)
For exhibitors and pre-registered visitors, one copy of the catalogue will be
provided free-of-charge onsite during the registration.
For visitors registered on site, the fair catalogue is charged RMB 50 / book.
Exhibitor Badges
(Form 2, mandatory)
Exhibitor Badges are free of charge.
- Under 200sqm: 2 badges/9sqm;
- 200sqm and above: Maximum 30 badges
Exhibitor Badges will be provided to the exhibitors at the Exhibitor Registration
Counter during move-in period.
Visitor Tickets
(Form 3)
For your mailings or advertising campaigns before the fair, we will provide you
with 100 visitor invitation flyers for domestic exhibitor in China, for additional
flyers, please submit the Form 3 if you have agent or branch in China.
For overseas exhibitor, we will provide the e-visitor invitation via email for your
promotion.

Online visitor pre-registration is strongly recommended. Visitor can get a
free admission code to exchange a badge & a gift package onsite.
Visitors Admission
Free admission for official buyers and trade visitors only.
Only bona-fide traders and experts from the industry are admitted.
Sales Promotion
(NEW!)
For more exposure of your company from the pre-show to post-show, additional
promotional opportunities are available. Please refer to “Exhibitor Marketing
Plan”. Eg: Ads, product presentation, sponsorship, etc.
- 13 -
Catalogue Entry
General Information
For your convenience we give you the following example:
Company Name:
XYZ Co.
Catalogue Entry:
appears under letter X
With your catalogue entry your company name will appear in alphabetic-, country- and product group listings. If
available, please provide us with your company name in Chinese.
Sample:
Important:
Company Name in English and
simple Chinese if necessary
XYZ 公司
XYZ Co Ltd
Via L. •31100 Treviso, Italy
Tel: (39) 422 41, Fax: (39) 422 41
E-mail: [email protected]
Website: www.xyz.com
代理 / 代表：
Agent / Representative:
中国上海市静安区愚园路 6789 号环天大厦 1003 室
邮编：200000
Rm. 1003, Huantian Tower, 6789, Yuyuan Rd. Jian’an District,
Tel: (86) 21 6200 4900, Fax: (86) 21 6200 4901
Email: [email protected]
展位号
Stand No.: W1-00
空调系统、钢板散热器、家用器具。
Air conditioning systems, steel panel radiators, home appliances.
Important:
Product Group Icons
- 14 -
Form 1
Catalogue Entry
488 Middle Yincheng Road, Pudong New Area
Attn: Mr. Tony Xue
Tel: (86) 21 6160 8555 ext. 383
This form must be returned by
1 August 2014
by email:
[email protected]
or by fax: +86 21 5876 9332
VERY IMPORTANT
I don’t want to fill in this catalogue entry, please utilise our company and product introduction in
application form for catalogue.
I will complete Form 1 for catalogue entry, and will return it before 1 August 2014.
* Form 1 should be filled and submitted in .doc format to [email protected]
* Your company will appear in the catalogue in alphabetical order. If your company has a special
requirement, please inform us in written form.
* Country to be listed in the catalogue
according to brand (e.g.: brand name(UK))
ENGLISH VERSION:
Company Name:
Address:
Country:
Post Code:
Tel:
Fax:
Country Code / Area Code / Number
E-mail:
Website:
CHINESE VERSION:
Company Name:
Address:
Post Code:
Country:
Maximum 20 English words and 20 Chinese characters for product presentation. The exceeding words will be
not publishing in catalogue. The organiser or publish company have given authority to delete redundantly words.
Brief description of products in English: (maximum 20 words only )
Brief description of products in Chinese: (maximum 20 words only )
- 15 -
Form 1
Catalogue Entry
Agent/Representative (if desired, only for overseas exhibitor):
Company Name (Eng):
Company Name (Chi):
Address (Eng):
Address (Chi):
Post Code:
Country:
Tel:
Fax:
E-mail:
Website:
Please tick your product-group (maximum 3 selections only):
A．
B．
Boilers, wall-hung boilers;
electric / gas water heaters
Indoor / outdoor fireplace,
fireplace accessories
E．
C．
Floor heating system,
electric heating; electric
heat tracing devices
F．
Ventilation system;
air purification products
D．
Air-source heat pump water
heaters; heat pumps:
ASHP, GSHP, WSHP hot
water units
G．
Air-conditioning: Chillers,
VRF air-conditioners
Radiators, electric
radiators
H．
Heat meters; heat
exchangers and other
heating accessories;
HVAC automatic control
system products and
technologies
Renewable energy
thermal utilisation
products, solar water
heaters
J．
I．
Pumps, valves, pipes
Others
Please note:
- Either you choose to use the info of your application form or we do not receive the completed form
by 1 August 2014, you will be listed according to your submitted application form.
- Each co-exhibiting company confirmed by the organisers in advance must fill in a separate catalogue entry and
product group form with details.
- The Organisers reserve the right to make minor changes in grammar and spelling to maintain consistency
within the publication.
Company Name:
Booth No.:
Contact Person:
Email:
Tel:
Fax:
Address:
Post code:
- 16 -
Form 2
Exhibitor Badge
Attn: Mr. Tony Xue
Tel: (86) 21 6160 8555 ext. 383
1 August 2014
by email:
[email protected]
or by fax: +86 21 5876 9332
Due to security policies, please inform us the names of the employees who will be at your booth.
Important:
1. Exhibitor Badges will be provided to exhibitors at the exhibitor registration counter at entrance of the
exhibition hall during move-in period.
2. For security reasons, please provide below details of all personnel from your company & co-exhibiting
companies and official agents / representatives who will be on site during the exhibition.
3. Exhibitor badge entitlement is as follows:
Under 200sqm: 2 badges/9sqm;
200sqm and above: Maximum 30 badges
(If extra badges are needed, please inform the Organiser in advance before move-in.)
All Raw Space Exhibitors shall inform their booth contractor to apply for working pass at SNIEC Card Centre (at
1# Entrance Square and Parking Lot 3) before Move-in. Working pass (RMB 30/pass) for booth contractor
should pass Real-name Authentication procedures.
Please print in block letters or type in English. (Please copy this form in case you need more badges)
Company Name(EN)
e.g.: ABC Co Ltd
Company Name(CN)
上海 ABC 有限公司
Country
Name
China
Lucas Zhang
Company Name:
Booth No.:
Contact Person:
Email:
Tel:
Fax:
Address:
Post code:
- 17 -
Job Title
Marketing Manager
Form 3
Visitor Invitations
Attn: Mr. Tony Xue
Tel: (86) 21 6160 8555 ext. 383
1 August 2014
by email:
[email protected]
or by fax: +86 21 5876 9332
For your mailings or advertising campaigns before the fair, we will provide you with 100 visitor invitation flyers for
domestic exhibitor in China, for exhibitor overseas with agent or branch in China, please submit the Form 3 to
apply for printed invitation.
For overseas exhibitor without agent or branch in China, the Organsier will provide the e-visitor invitation via
email for your promotion.

Online visitor pre-registration is strongly recommended. Visitor can get a free admission code to
exchange a badge & a gift package onsite.
Quantity needed:
 100 visitor invitations
 Others: _______ visitor invitations
Please send the visitor invitations to:
Company:
Address:
Consignee:
Mobile:
Company Name:
Booth No.:
Contact Person:
Email:
Tel:
Fax:
Address:
Post code:
- 18 -
The organisers have appointed APT Showfreight Shanghai Co., Ltd. to be the Official Freight Forwarder of
ISH Shanghai & CIHE 2014 for the freight service and on-site exhibit handling. Please contact them for more
detailed forwarding information before 1 August 2014.
Official Freight Forwarder
APT Showfreight Shanghai Co., Ltd.
Room 901/902, Modern Plaza Tower 1,
369 Xian Xia Road
Shanghai 200336, PR China
Mr. Felix Fei / Mr. David Huang
Tel:
(86) 21 6124 0090
Fax:
(86) 21 6124 0091
Email:
[email protected]
[email protected]
We also note and understand the following:
1.
DEADLINE FOR SHIPMENT
Arrival of films and video tapes/CDs/DVDs by courier service : 1 Aug 2014
Direct Shipment to Shanghai port / Shanghai PVG airport
Receipt of documents for seafreight consignments
: 3 working days prior to shpt arrival
Receipt of documents for airfreight consignments
: 3 working days prior to shpt arrival
Arrival of seafreight consignments (LCL)
: 14-15 Aug 2014
Arrival of seafreight consignments (FCL)
: 14-15 Aug 2014
Arrival of airfreight consignments
: 20-21 Aug 2014
2.
CONSIGNMENT INSTRUCTIONS
All exhibition goods either by seafreight or airfreight must be consigned “Freight Prepaid” as follows:
SEAFREIGHT CONSIGNMENT
Consignee:
Room 901/902, Modern Plaza Tower 1, 369 Xian Xia Road,
Shanghai 200336 PR China
Tel: 86 (21) 6124 0090 Fax: 86 (21) 6124 0091
Attn: David Huang/Felix Fei
Notify:
ISH Shanghai & CIHE 2014
Exhibitor Name: XXX Booth No.: XXX
AIRFREIGHT CONSIGNMENT
Jiangsu Feiliks International Logistics Inc. Shanghai Branch
Rm.A615, No. 1333, Wenju Road,
Pudong New Area, Shanghai, China.201202
Notify:
ISH Shanghai & CIHE 2014
Exhibitor Name: XXX Booth No.: XXX
3.
INSURANCE
We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport)
Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to
domicile, including the period the exhibits are handled by APT Showfreight, and also ensure that
Transport Insurance is arranged for exhibits sold locally.
Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits,
it follows that the cost of insurance cover is not included in our charges. Upon written instructions
- 19 -
4.
Shipping Tariff
INWARD / OUTWARD HANDLING TARIFF FOR SEA-FREIGHT
From arrival Port of Shanghai to exhibition stand or vice versa, services include: customs clearance, handling at
port, transport from port to exhibition booth, handling of empty cases, un-packing/ re-packing, positioning, etc...
1.
2.
3.
Consignment service charge
Basic handling charge
Freight arrival Shanghai
Min. Charge for LCL
Min. Charge for FCL
LCL terminal handling charge*
a) Min. Charge for LCL
b) Min. Charge for FCL
………
USD 50.00 per exhibitor per consignment
………
………
………
………
………
………
USD 65.00 per cbm or 1,000 kg, whichever is the greater
USD 65.00 /consignment (HBL) /exhibitor
USD 1495.00 /20’ DC ; USD 2990.00 /40’ DC
USD 25.00 per cbm or 1,000 kg, whichever is the greater
USD 75.00 /consignment (HBL) /exhibitor
USD 275.00 /20’ DC ; USD 375.00 /40’ DC
*Current and actual cost levied by Container Freight Stations (CFS), all third parties’ charges incurred will be
charged at cost. 。
4. Container Haulage to / from CFS
20’ container
………
40 container
………
USD 175.00 /20’ DC
USD 285.00 /40’ DC
INWARD / OUTWARD HANDLING TARIFF FOR AIR-FREIGHT
From arrival Shanghai Pudong Int’l Airport to exhibition stand or vice versa, services include: customs clearance,
handling at port, transport from port to exhibition booth, handling of empty cases, un-packing/ re-packing,
positioning and etc.,.
1.
Consignment service charge
………
2.
Basic handling rate
Freight arrival Shanghai
………
USD 50.00 per exhibitor per consignment
USD 0.70 per kg based on actual or volumetric weight,
whichever is the greater,
min. USD 70.00 per consignment (HAWB) per exhibitor
3. Airport terminal charge*
……… USD 0.25 per kg based on actual or volumetric weight,
whichever is the greater,
min. USD 25.00 per consignment (HAWB) per exhibitor
* Current and actual cost levied by Airport, all third party’s charges not listed above will be charged at cost.
IMPORTANT
1. Do not use House AWB, ship only on direct Master AWB. All HAWB shipments will incur additional agency
fees, the extra surcharge will be charged as per outlay.
ON-SITE HANDLING SERVICES
On-site handling services include delivery of exhibits from arrival fairground to booth or vice versa,
unpacking/repacking, positioning and/or handling of empty cases during the show period.
Handling Rate
……… USD 30.00 per cbm or 1,000 kg, whichever is the greater
Minimum Charge
………
USD 30.00 per consignment per exhibitor
DOCUMENTATION SERVICES
The List of Exhibits used for customs clearance must be completed with English and Chinese version. The
customs require all List of Exhibits should be transferred in the uniform format, our service fee is:
Documentation fee
USD 45.00 per shipment per exhibitor
………
Min. USD 45.00 per consignment per exhibitor
ANIMAL & PLANT QUARANTINE CHARGES
Bulk cargoes
USD 3.00 per package,
………
volume under 3 cbm
volume above 3 cbm
………
Volume above 10cbm
………
………
USD 60.00 per 20’container
USD 90.00 per 40’ container
- 20 -
Other charges such as fumigation, sanitary treatment will be billed as per outlay. As the airlines implement
strict security rules and will ask for magnetic detection & protection for many sensitive items by air transportation,
we will bill magnetic detection & protection fee as per outlay if the detection and protection is incurred.
HEAVY-LIFT SURCHARGES
Exhibits in excess of 3,000kg or any dimension exceeding L4.0xW2.2mxH2.0m per package will be
additionally charged.
From 4,001 to 6,000 kg
USD 45.00 per 1000kg
From 6,001 to 8,000 kg
From 8,001 to 10,000 kg
From 10,001 kg or more
Quote to Exhibitor individually
EARLY ARRIVAL
An early arrival surcharge will be applicable if the shipment arrives before the stipulated deadlines.
Storage charges for early arrival prior to deadlines:
Sea cargo
……… USD 10.00 / cbm / week
Air Cargo
……… USD 0.10 per kg per week
ATA CARNET HANDLING FEE ATA
If ATA Carnet is used for temporary import, an ATA Carnet handling fee is applicable to exhibitor at USD 70.00
per Carnet per entry or exit endorsement.
Please note that the individual MAWB or B/L must be issued for cargo which is sent under ATA Carnet.
Kindly consult APT Showfreight for the detailed consignment instruction for issuing the individual
MAWB or B/L and showing the ATA Carnet No. on the MAWB or B/L in the shipping mark & Notify party.
Equipment & Manpower for Installation of Machines (Quoted to be based on Normal Working Hours)
FORKLIFT
3 tons
4 tons
USD 15.00/hour (Min. 4 hours)
MANPOWER
Local Labours
MOBILE CRANE
10 tons
15 tons
50 tons
USD 250.00/hour (Min. 1 hour)
USD 300.00/hour (Min. 1 hour)
To be confirmed
CUSTOMS BONDAGE STORAGE
Goods not re-exported and pending sold good procedures' or storage for another exhibition shall be transferred
from the fairground to a Customs Bonded Warehouse for temporary storage. The following charges shall apply
as additional to the exhibitor unless it is assigned to the buyer.
Transferring cargo from the booth
USD 65.00 per cbm or 1,000 kg whichever is the greater
………
to the customs bonded
warehouse
Minimum
USD 65.00 per consignment per exhibitor
………
Storage Charge
USD 30.00 per cbm per month, min USD 30.00 / consignment
………
Warehouse entry fee
USD 15.00 per entry
………
If any exhibits, which are required to be, transferred from the Customs bonded warehouse to the fairground, the
above handling charge is also applicable. Additionally, Customs cover application fee CNY150.00 per application
per exhibitor will be levied for such transfer.
VAT 增值税
Please note all above charges are subject to 6% VAT
- 21 -
Form 4
Room 901/902, Modern Plaza Tower 1,
369 Xian Xia Road, Shanghai 200336, PR China
Mr. Felix.Fei / Mr. David.Huang
Tel: (86) 21 6124 0090
[email protected]
SHOW NAME
DATE
VENUE & COUNTRY
1 August 2014
by email: [email protected]
or by fax: +86 21 6124 0091
: ISH Shanghai & CIHE 2014
: 3 - 5 Sep 2014
: SNIEC, Shanghai, PR China
Please kindly complete and fax this form to:
1
.
2
.
To arrange the transportation from the below address/ country to the
exhibition booth or vice versa:
Address:
__________________________________________________________
Country :____________________
Contact :______________________________
Tel : _________________ Fax : _______________
E-mail:_________________
To arrange transportation from arriving at the loading bay at the exhibition
hall to the exhibition booth or vice versa
Item
No.
Description
of Exhibits
Bare or
Packed
(Please Circle)
YES
NO
OUTWARD
YES
NO
INWARD
YES
NO
OUTWARD
YES
NO
Dimensions
L x W x H (cm)
Documents & Consignments Dates in Shanghai
Arrival of films & video tapes/discs by courier
Copies of Bill of Lading and List of Exhibits for seafreight consignment:
Arrival of exhibits shipped by seafreight:
Copies of Airway Bill and List of Exhibits for airfreight consignment:
Arrival of exhibits shipped by airfreight:
NOTE
INWARD
Gross Weight
(kg)
1 Aug 2014
11 Aug 2014
14-15 Aug 2014
18 Aug 2014
20-21 Aug 2014
1) If your individual exhibit exceeds 3,000 kg or L4.0 x W2.2 x H2.2 m, we may have to
conduct a cargo survey to facilitate our logistics planning.
2) It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering
transport to the exhibition, during the exhibition, and the return of the exhibits to the
original place, during the period the exhibits are handled by APT Showfreight, and also
ensure that Transport Insurance is arranged for exhibits sold locally.
Company Name:
Person-incharge:
Signature:
Tel:
Fax:
(If your exhibits' details exceed one page, please make a copy for continuation)
- 22 -
Official Contractor- Package Booth
The Organisers have appointed Grand Events Advertising Media to be the Official Contractor of ISH Shanghai
& CIHE 2014 for the construction of stands and booth equipment.
Official Contractor
Mr. Pocky Yu
Tel:
(86) 21 5415 6181 / 82 / 83 ext. 8015
Fax:
(86) 21 6436 7830
Website: www.grandevents.com.cn
Additional facilities may be ordered from Grand Events Advertising Media before 20 August 2014.
Please be aware that orders received after 20 August 2014 will be subject to a 50% surcharge.
And on-site orders (from 1 to 5 September 2014) will be subject to 50% surcharge.
Cash payment for on-site orders only.
Standard booth package: 9 sqm (3m x 3m):
- Wall-to-wall carpeting
- White stand partiti ons (2.34m high)
- Structure material (40mm maxima)
- 1 information counter
- 2 white folding chairs
- 1 waste bin
- Fascia board with company name &
booth number
- 2 long-arm spotlights (100W)
- 1 socket (5AMP, 220V, 1P, max 500W)
- Stand cleaning (once per day, during
show period)
Standard Items
Long-arm spotlight (100W)
Socket (5AMP, 220V, 1P, max 500W)
Information counter
White folding chairs
Waste bin
9 sqm
2
1
1
2
1
12 sqm
2
1
1
3
1
Stand area in sqm
15 sqm
18 sqm
3
4
1
2
1
2
3
4
1
2
21 sqm
4
2
2
4
2
24 sqm
4
2
2
5
2
Wall-to-wall carpeting
Wall panel size: 2500mm (H) X 1000mm (W) aluminium profile, white panel.
White stand Unit size: 2340mm (H) X 950mm (W).
Publicity items like post is allowed to be glued to the wall, load-bearing of board surface shall not
partiti ons
exceed 3kg.
Size: 3000mm(L) X 340mm(H)
Location: above the ground 2200mm(H)
Fascia
Colour: white panel and aluminum framework. Display area: 2930mm(L) X 200mm(H)
board
The fascia lettering is both in Chinese and English
Notice: Please fill in form 5 - Fascia Board(Page 26)
Lighting: 2 X 100W long-arm spotlights
Electricity
Power socket: 500W, 220V
Exhibitors should book in advance if they need to have some additional furniture for their booth,
Additional
and pay the corresponding fee. For more information, please refer to Form 6A/6B.
Furniture
Notice: An exhibitor occupying a booth at the corner has the choice to have 2 fascia boards.
Floor
- 23 -
Important Points for Package Booth Exhibitors
1.
Please refer to Page 23 for the basic equipment & booth design of Package Booth. All Package Booths shall be designed and put up
by the Official Contractor using white modular aluminium system.
2.
All furnished booths are on a rental basis and exhibitors are normally not allowed to make any alterations to the structure of the booths
or remove any integral parts from the booths. Exhibitors wishing to delete or change the location of any standard equipment (e.g.
spotlights) within the booth should indicate this clearly on the booth design plan and should send it together with clear instructions to
the Official Contractor, Grand Events Advertising Media, before 20 August 2014. Notification of booth equipment alteration/deletion
received after the deadline would subject to charges.
3.
Exhibitors are required to mark on the location plan position of their electrical requirements. The Official Contractor will install at their
discretion if they do not receive any instruction before move in. Requests for re-positioning will be subject to relocation charge.
4.
No additional booth-fitting or display may be attached to the shell booth structure. Exhibitors are not permitted to fix their own spotlight
or fluorescent light. Special lighting supplies by exhibitors can be handed over to the Official Contractor for installation at a nominal
price.
5.
No free standing booth-fitting or display may exceed a height of 2.5 metres or extend beyond the boundaries of the site allocated. This
includes company names, advertising materials and logos provided by the exhibitor.
6.
No nails or fixtures of any kind are allowed to be put on the partitions, floor or ceiling. Exhibitors are liable to any damage caused to
their booth fixtures or fittings at the fair.
7.
An exhibitor occupying a booth at the corner has the choice to open it on the additional side(s) with a fascia including name and booth
number. Unless informed by the exhibitor in writing before 20 August 2014, otherwise the organisers will assume that exhibitors
occupying corner booths would like to open the additional side(s).
8.
Unless requested by the exhibitor, otherwise the organisers shall assume that exhibitors occupying two or more adjoining standard
booths will choose to delete the partitioning panel’s in-between. Exhibitors should notify the organisers in writing before 20 August
2014 they want to retain the partitioning panels.
9.
Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage fluctuation. Exhibitors have to
bring their own special regulating units if they require very specific water temperature or water pressure. For water supply and air
compressor, exhibitors are required to bring along their adaptor for connection to their equipment.
10.
Package Booth exhibitors requiring additional equipment such as furniture, AV equipment, lighting, power supply, water supply,
telephone, etc. should use attached Form 6A/6B for placing their orders. The order forms have to be submitted latest by 20 August
2014 to the Official Contractor. Full payment in advance will be required. All items ordered are on rental basis and exhibitors will
therefore have to make good of any damages or losses. Any complaint regarding rental furniture/installation must be lodged the day
before the exhibition commences; otherwise all items are deemed that be received in good order.
11.
No exhibit shall be allowed to be removed from the booth or exhibition venue once the exhibition has been officially opened unless
special permission has been given by the Organisers. And no booth or exhibits shall be dismantled before 14:30 on 5 September
2014.
12.
If your Package Booth needs to be altered, your design and construction should comply with Rules for Raw Space Construction. For
approval of your stand construction, please submit Form 7 to the official contractor, Grand Events Advertising Media, before 20
August 2014 and apply for the construction passes according to the procedure.
13.
Swindle and illegal lease activity often occur in exhibition Hall recently, to assure your legitimate right, please order rental furniture and
fittings from Grand Events Advertising Media –official contractor.
14.
Screwing, drilling or nailing on any of the aluminum frames and panel of standard shell scheme booth are not allowed. Otherwise, the
exhibitions or their appointed contractors will be liable for the total loss resulting in and charge for the damage will be made.
15.
In order to prevent panels from damage, exhibitors are not allowed touse any adhesive (including foam-type double-sided tape)
medium except Velcro or double-sided tape. Any self-adhesive materials such as stickers must be mounted on a base and then fixed
onto the panels by Velcro or double-sided tape. Further, it is the exhibitors’ responsibility to remove all the Velcro or double-sided tape
before they leave at the end of the exhibition. Failure to comply with any of the above-mentioned condition will result in a penalty cost
being claimed upon the exhibitors.
16.
Please do not use our lightings as a support to hang anything and make sure our furniture items can support your products. No
compensation will be given to goods damaged.
17.
Grand Events Advertising Media will not undertake any financial or legal responsibility for any of personal belongings and exhibits.
Exhibitors and therefore responsible for taking care of their property including those personal belongings, displays and exhibits.
18.
Any relocation on site is subjected to service charge. Relocation for items not listed above, please check with our site office.
- 24 -
Form 5
Fascia Board
Mr. Pocky Yu
Tel:
(86) 21 5415 6181 / 82 / 83 ext. 8015
Fax:
(86) 21 6436 7830
20 August 2014
by email: [email protected]
or by fax: +86 21 6436 7830
FOR PACKAGE BOOTH APPLICANTS ONLY
All exhibitors who have booked Package Booth should use this form to indicate the name to be shown on the
fascia board. The English company name will only be marked on the fascia board, if you provide the Chinese
translation of the name.
Please type below exact exhibiting company name in English.
Use Block letters.
Please indicate below exact exhibiting company name in Chinese.
Notes:
1. No logo-types will be provided.
2. No fascia names will be provided to raw space exhibitors.
3. The contractor will arrange the fascia lettering from the information of the application if this form is not
received before the deadline 20 August 2014 or no indication is made.
Company Name:
Booth No.:
Contact Person:
Email:
Tel:
Fax:
Address:
Post code:
- 25 -
Payment for Additional Orders
Payment details for all additional booth equipment:
Orders should be submitted together with proof of remittance made payable to Grand Events Advertising Media
by 20 August 2014.
If you need to pay in RMB, the prices are referable at an exchange rate Please check with Grand Events
Advertising Media for details in advance.
PAYMENT:
1.
All orders must be accompanied with full payment either:
a)
Cash, cheque: Native client can pay directly to Grand Events Advertising Media’s office.
Add: Room E702, No.1618, Yishan Road, Minhang District,
b)
Telegraphic transfer to the following bank account:
or
RMB Account
Account No:
Account Name:
Bank:
Bank address:
Swift Code:
c)
3100 1613 4020 5001 5326
Shanghai Grand Events Exhibition Co., Ltd
China Construction Bank Shanghai Caohejing Branch
No .418 Guiping Road, Xuhui District, Shanghai, China
PCBCCNBJSHX
Cash payment for onsite orders only
2.
Orders without remittance will not be processed.
3.
Late orders:
50% surcharge will be charged for any orders received after 20 August 2014.
50% surcharge will be charged for any orders received onsite (from 1st to 5th September 2014).
4.
Where it is not otherwise stated, the prices are for the duration of the exhibition days.
5.
Cancellation of orders:
Cancellation of orders will only be accepted in writing before 20 August 2014. All cancelled orders after
the deadline will be subject to a 50% cancellation charge. Cancellation of orders will NOT be accepted onsite.
- 26 -
Furniture Catalogue (Part 1)
- 27 -
Furniture Catalogue (Part 2)
- 28 -
Form 6A
Additional Rental Orders – Furniture
Mr. Pocky Yu
Tel:
(86) 21 5415 6181 / 82 / 83 ext. 8015
Fax:
(86) 21 6436 7830
20 August 2014
or Fax to (86) 21 6436 7830
Furniture Rental
No.
Unit Price
(RMB)
Items
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Qty
Subtotal
(RMB)
Information Counter (1030L x 535W x 780Hmm)
100
Information Counter with Locker (1030L x 535W x 780Hmm)
120
Square Table (Aluminum) (685L x 685W x 780Hmm)
100
Square Table (1030L x 940W x 780Hmm)
120
Coffee Table (600L x 600W x 470Hmm)
100
Folding Chair (450L x 400D x 440Hmm)
25
Conference Chair (560W x 500D x 440Hmm)
60
Bar Stool (40mm x 670mmSH)
80
Round Table (790 Ø x 700Hmm)
120
Table Showcase (Short) (1030L x 535W x 1000Hmm)
200
Table Showcase (Tall) (1030L x 535W x2000Hmm)
360
Shelf Rack (1030L x 535W x2500Hmm)
280
Laminates
50
Document Holder
120
Waste Basket
10
Wall Panel (500W x 2500Hmm)
50
Folding Door (950W x 1980Hmm)
200
Carpet / sqm
45
42"PLASMA with DVD Player
2,000+1,000(deposit)
Drinking Water Machine
200+300(deposit)
Refrigerator(Single Door)
800+500(deposit)
Total
Remark:
1. Full payment amount shall be remitted into our account while remitter shall bear the bank charge, Please
refer to your bank for bank charge details.
2. Order without full payment will not be entertained. Late order subjected to availability and 50% surcharge.
On site order subjected to 50% surcharge.
3. Please settle the payment based on the account information and address given as follows:
Account No:
3100 1613 4020 5001 5326
Account Name:
Shanghai Grand Events Exhibition Co.,Ltd
Bank:
Bank address:
Swift Code:
PCBCCNBJSHX
Company Name:
Booth No.:
Contact Person:
Email:
Tel:
Fax:
Address:
Post code:
- 29 -
Form 6B
Additional Rental Orders – Electricity, Water, Internet
Mr. Pocky Yu
Tel:
(86) 21 5415 6181 / 82 / 83 ext. 8015
Fax:
(86) 21 6436 7830
Lighting Facility Rental
No.
Items
22
40W Fluorescent Tube
23
100W Spotlight
24
100W Long Arm Spotlight
25
300W Floodlight
20 August 2014
or Fax to (86) 21 6436 7830
Unit Price (RMB)
100
100
100
250
Qty
Subtotal (RMB)
Electricity Supply (Including electric box and electricity Fee. Please apply for the separated electric box
for the machine power, don’t use the same electric box with the lighting.)
No.
Items
Unit Price (RMB)
Qty
Subtotal (RMB)
26
15A/380V Three Phase Power Point
1,530
27
2,460
28
2,900
29
4,320
30
7,150
Water Supply
No.
Items
Water supply to booth with 10m pipe up &
31
down. Ø 15mm, P. 4kg/cm2
32
Qty
Subtotal (RMB)
Qty
Subtotal (RMB)
3,000
Water supply to booth with 20m pipe up &
down. Ø 15mm, P. 4kg/cm2
Internet Access
No.
Items
33
Internet Service (1MB/s, 1 public IP address)
34
Unit Price (RMB)
4,500
Unit Price (RMB)
5,100
Internet Service (2MB/s, 1 public IP address))
5,400
Important:
1. Order without full payment will not be entertained. No refund will be made after payment, if the order is
cancelled.
2. All items are for rental purpose, no switch or refund is allowed.
3. Please settle the payment with the order, late order subjected to availability and 50% surcharge, on site
order subjected to 50% surcharge. Please based on the account information and address given as follows:
Account No:
3100 1613 4020 5001 5326
Account Name:
Shanghai Grand Events Exhibition Co.,Ltd
Bank:
Bank address:
Swift Code:
PCBCCNBJSHX
Company Name:
Booth No.:
Contact Person:
Email:
Tel:
Fax:
Address:
Post code:
- 30 -
1.
All raw space exhibitors should comply with the Rules and Regulations of the venue, fire control authorities
as well as any regulations that the Organiser may specify before, or during the Exhibition.
2.
All raw space exhibitors should inform the Official Contractor - Grand Events Advertising Media of the
contact details of your stand contractor by submitting Form 7 by 20 August 2014.
3.
Exhibitor with over 4.4m(H) booth must submit booth plans and design proposals in triplicate
(elevation view, side view and 3D view) and reach HAH Consulting & Exhibition Co Ltd. Shanghai,
appointed by SNIEC for the review, for approval on or before 1 August 2014. Drawings submitted must be
fully dimensioned and must include all fittings and materials to be used, moving exhibits, electrical
installation plan, weights and point loading of exhibits. Booth design without the Organiser’s approval will
NOT be permitted in the exhibition. The Organiser reserves the right to request the exhibitors to alter their
booth design if their booth construction and / or design causes obstruction to other exhibitors.(For more
details, please see page 34 - 35)
4.
Exhibitor whose booth height equal to 4.4m (H) or less must submit booth plans and design
proposals to Grand Events Advertising Media for approval on or before 20 August 2014. Booth design
without the Organiser’s approval will NOT be permitted in the exhibition. The Organiser reserves the right to
request the exhibitors to alter their booth design if their booth construction and / or design cause obstruction
to other exhibitors.
5.
Exhibitors, upon arrival and before commencing construction work, are required to check if the site is set out
as per the floor plan issued by the Organiser, and to report any errors to the Organiser immediately. The
Organiser will NOT be liable for any errors that are not reported before construction begins.
6.
The following points should be observed when preparing booth design:
i. No part of any structure may extend beyond the boundaries of the site allocated. This includes spotlights
and exhibitor’s name or logo. No stand decoration, stand fittings or exhibit shall exceed the 6m for onestorey booth and 7.5m for double-storey booth unless prior approval in writing has been obtained from
the Organiser.
ii. No suspensions are to be made from the ceiling of the exhibition hall except by the Official Contractor,
nor may any fixing be made to the floor, walls or any other parts of the building. Top of the booth should
be open and not covered by any structures or decorations. No ceiling is allowed.
iii. It is the responsibility of raw space exhibitor to order sufficient hanging points with the Official Contractor.
Loading capacity for each hanging point is 200kg / point, unit weight for structure is less than one ton.
Final numbers of hanging point should be complied with the safety rules on-site. 50% surcharge will be
imposed for on-site orders.
iv. No partition wall or structure directly facing adjacent booth(s) may contain any company name or
company logo. Any construction containing company name or company logo directly facing adjacent
booths must have at least 0.5m set back from the adjacent booth(s).
v. Exhibitors will be responsible for laying their own floor covering. All carpets and floor coverings can be
affixed with double-sided tapes. The use of paint or glue on the floor of the exhibition hall is strictly
forbidden. No damage on the floor of the exhibition hall is allowed.
vi. All surfaces of booth construction facing to the public view shall be decorated to a finish approved by the
Organiser (inclusive of backside panels / parts of booth adjoining other booths or aisles).
vii. If the booth is higher than the neighbours, the back of the panel wall must be covered by nice white (or
other appropriate color advised by Organiser) finishing, either by paint or a nice cloth; use of
inflammable materials are strictly prohibited. No logo or decoration is permitted. Assume the
finishing does not look satisfactory onsite, the Organiser reserves the right to ask the Official Contractor
to cover this up, and charge back the exhibitor for any additional cost incurred.
- 31 -
viii. Exhibitors must provide approved protection between carpet and any raised platform. The anti-flaming
level of construction materials in booth should meet the standard of grade B1 or above. Part of the
flammable materials could not be used unless being qualified as standard of grade B1 after being
fireproofed. Exhibitors should also conform to the rules and regulations of the Exhibition Venue and
those from any public authority or Department of the Chinese Government.
ix. The transportation, assembly, dismantles and removal of stands of raw space exhibitors is the
responsibility of the exhibitor. All such work must be carried out according to arrangements and within
the time limits specified by the Organiser.
x. Exhibitors are responsible for insurance, which indemnifies the Organiser from all claims caused by onsite operatives working directly or indirectly for the exhibitors.
xi. The exhibitor must clear construction waste and surplus materials of raw space stand from the exhibition
site.
7.
No multi-plugs or adapters are permitted.
8.
Fire & Safety Regulations
i. The anti-flaming level of construction materials in booth should meet the standard of grade B1 or above.
Part of the flammable materials could not be used unless being qualified as standard of grade B1 after
being fireproofed.
ii. The anti-flaming level of all the carpet in halls should meet the standard of grade B1 or above.
iii. Smoking is prohibited in the exhibition hall
iv. No fire is allowed in the exhibition hall
v. Any flammable and explosive material being brought into the exhibition hall should be applied to and
approved by the Fire Protection Department beforehand.
vi. Sealing the top of the booth is prohibited.
9.
Raw space exhibitors MUST order the individual power point (minimum 15 Amp / 380V) from the Official
Contractor, and all the exhibitors should ask their booth contractor to make the connection between their
machine and power point by themselves. All raw space exhibitors are requested to submit the location plan
indicating the position of power supply, water supply and telephone / fax connection points on separate
drawings to the Official Contractor.
10. Before the stand build-up time, raw space exhibitors have to settle the management fee of RMB 20/sqm to
SNIEC and RMB5,000/stand(＜100sqm); RMB10,000/stand(≥100sqm) construction cash deposit to the
official contractor. The deposit will be returned upon full dismantling of booth structure and no damage done
to hall facility during move-out. RMB 30/pass will be charged for each working pass for contractor. A flow
chart will be attached on page 38 to indicate the whole process.
11. The exhibition venue, fire control authorities and the Organiser may announce new rules when necessary.
- 32 -
In order to ensure safety and guarantee a successful exhibition, the hall management, Shanghai New
International Expo Centre (“SNIEC” thereafter), has implemented a new set of rules for booth design approval
and construction process for booth over 4.4m height, two-storey, multiple-storey and outdoor booth.
1. All booths over 4.4m height, two-storey, multiple-storey and outdoor stand designs should be inspected
and approved by National Grade A Registered Structural Engineer. An exhibition company called HAH
Consulting & Exhibition Co Ltd. Shanghai (“HAH” thereafter) has been appointed by SNIEC for the review.
HAH Consulting & Exhibition Co Ltd. Shanghai
Tel: (86) 21 2890 6633 ext. 801
Fax: (86) 21 2890 6000
Contact Person: Mr Zhu Yuanli
For exhibitors employing HAH for inspection, please submit the following documents (4 sets):
a. Booth perspective drawing (front-view and side-view),
f. Elevation,
b. Booth floor plan,
g. Section (Side elevation),
c. Ground floor plan (two-storey booth),
h. Detailed booth material checklist,
d. 2nd floor plan (two-storey booth),
i. Structural drawing,
e. Cutaway view,
For exhibitors employing other National Grade A Registered Structural Engineer, please submit the following
documents (4 sets)
a. Booth perspective drawing
g. Detailed booth material checklist,
(front-view and side view),
h. Structural drawing,
b. Booth floor plan,
i. Static test report or static load calculation
c. Ground floor plan (two-storey booth),
stamped by National Grade A registered
d. 2nd floor plan (two-storey booth),
National Structural Engineer, in
e. Cutaway view,
quadruplicate
f. Elevation, Section (Side elevation),
j. Structural calculation drawing stamped by
k. Certification of National Grade A National
National Grade A registered Structural
Registered Structural Engineer
Note
- All drawings submitted to the assigned drawing inspector for review shall be dimensioned in
Arabic numbers. DO NOT only specify by grid, in which case, the drawings may be returned
without approval. The builder shall be responsible for any delay thus caused.
- All drawings must be specified in detailed dimensions (m). Drawing and file by fax will not be
accepted.
2. Drawings in specific format will be required to submit to SNIEC / HAH by 1 August 2014 (i.e. 1 month before
move-in). Or else 50% late surcharge will be incurred.
3. The inspection fee of one-storey booth will be RMB25 per sqm. It of two-storey booth will be based on the
total size of ground floor and 2nd floor (RMB50 per sqm). The fee is to be paid directly to HAH together with
the drawings for inspection.
4. If exhibitors employ other National Grade A Registered Structural Engineer for inspection, the design need
still to get the final approval of HAH. The fee of one-storey booth is RMB18 per sqm, and it of two-storey
booth is RMB 25 per sqm.
5. If the design of two-storey booth is fail to be approved, it needs to be submitted to HAH for re-inspection. Reinspection fee is set at rate of RMB25 per sqm
6. The Organiser, SNIEC and HAH reserve the right to reject the construction of any non-approved design.
- 33 -
7. Exhibitors who have indication to build two-storey booth must notify the Official Contractor by returning Form
7 with the contact details of the appointed booth contractor by 1 August 2014. The Official Contractor will
forward a detailed set of rules and regulations & drawing specification to exhibitors & their contractor for
perusal.
8. If there is no information submitted from exhibitors by 1 August 2014, the Official Contractor will assume
there will be NO double storey to be built at booth.
Please contact Mr Zhu before you T/T the inspection charge to HAH (the inspection fee is based on the
total booth size including both ground floor and 2nd floor)
HAH will start inspection upon receipt of both T/T voucher and drawings.
✄=================================================================================
Declaration by the Project Manager, Foreman or Site Manager responsible
for implement of the special stand design
I, the responsible □ Project Manager □ Site Manager (tick as application)
Name:
Address:
Tel:
Hereby declare that the above exhibition stand complies with the statutory regulation and the terms of
participation.
- 34 -
Form 7
Mr. Pocky Yu
Tel:
(86) 21 5415 6181 / 82 / 83 ext. 8015
Fax:
(86) 21 6436 7830
20 August 2014
or Fax to (86) 21 6436 7830
For onsite booth construction safety, all raw space exhibitors should submit the basic contractor info as
below to our official contractor - Grand Events Advertising Media for record. No change is allowed unless
getting the permission from organiser.
Exhibitor Company
Name
Booth No.
Booth Size
Booth Height
Contact Person
Tel
Contractor Company
Name
Address
Contact Person
Tel
Fax
Mobile
- 35 -
sqm
Notice on the Unified Management of Certificates of Contractors and Forwarders
Dear Exhibitors,
In response to the request of Pudong New Area’s Security Bureau to practice a real-name authentication and
photo system in regards to workers involved in erection work, the Shanghai New International Expo Centre Co
Ltd( hereinafter refer to as the SNIEC) has formulated the following measures to change the undesirable
situation in managing the certificates of workers involved in booth erection and dismantling, and to ensure a safe
environment within the SNIEC’s exhibition halls and unloading areas.
1.
From Jan 1st, 2011, all workers involved in exhibition booth erection and dismantling (including those from
the exhibition’s official contractor, raw space contractor, and official forwarder) will be required to obtain
passes from the SNIEC, who is exclusively responsible for the registration, checking, production, and
management of the aforementioned passes.
2.
Person in charge of the work can apply for passes of any workers under him. (On-the-spot application
requires the originals of the workers’ ID cards). To reduce the time spent in on-the-spot registration, the
SNIEC will set up an on-line appointment system for the issuance of the certificates. From July 1st, 2010, all
persons in charge of the work of erection contractors and transport contractors are required to go through
the Real-name Authentication procedures at the SNIEC at least 15 days prior to the start of their work.
3.
From May 1st 2012, Documents required for Real-name Authentication procedures include the original and
2 photo copies ( front and back sides) of second-generation ID cards ( first-generation ID cards or
passports are not supported) of the person in charge of the work from the contractor; originals and 2
photo copies of relevant industry training certificates; the Real-name Authentication Form for Erection
Contractors and Transport Contractors; the Safety Commitment of Erection Contractor; and the
confirmation letter to accept SMS notice. All the above-mentioned forms and certificates must be
originals that have been filled out in block letters and bear the signature of the head of the respective
company and its company seal. If the holder of the certificates and documents cannot make it to the SNIEC
to go through the procedures in person, a Letter of Authorization signed and stamped by the entrusting
party and the entrusted party must be provided. (view www.sniec.net:8080 to download above
documents)
4.
The organizer of the exhibition shall submit to the SNIEC a List of Raw Space Erection Contractors, which
bears the company seal of the organizer.
5.
After Sep 1st, 2010, the person in charge of the work from the contractor or forwarder who fails to go
through the Real-name Authentication procedures 15 days prior to the start of the exhibition will lose the
privilege of making registration appointments online. The person in charge of the work will still have to go
through the Real-name Authentication procedures on the spot, and the person in charge of the work shall
bear all responsibilities for any time loss or other consequences resulting from the queuing, and prolonged
authentication, registration, checking, and certificate obtaining, etc.
Please follow the instructions of the Notice.
Shanghai New International Expo Centre Co Ltd
April, 2012
- 36 -
Flow Chart for Workers of Contractor / Forwarder to Obtain Certification from SNIEC
Person in charge from Contractor or Forwarder must go to SNIEC Card Centre (near No.1 Entrance Hall) to do
the real-name authentication 15 days before move-in. Please refer to the flow chart as below:
- 37 -
Form 7A
Letter of Authorization for Booth Contractor / Forwarder
Letter of Authorization
Company Name of Entrusting Party: _________________________________
Address: ________________________________________________________
Designated Person of Entrusting Party: ______________________________
Title: ______________ID Card (Passport) Number: _____________________
Name of Entrusted Party: ________________________ Gender: __________
ID Card Number: _________________________________________________
Address: ________________________________________________________
Tel: ________________________________________
Mr. / Ms________________ is entrusted by our company to handle real-name authentication at the Shanghai
New International Expo Centre with delegated responsibilities and authority as follows:
1. To sign for and submit real-name authentication forms and on-site constructor passes obtaining required
documents, forms and other materials, including but not limited to "Real-name Authentication
Form", "Constructor Passes Application Form," "Safety Commitment of Erection Contractor", and “Safety
Commitment of Transport Contractor ".
2. To obtain the passes for constructors, report any loss of passes, and file for card replacement and other
relevant matters.
3. To conduct other procedures that are related to real-name authentication and obtaining constructor passes.
4. The authorization effective duration of the authorization is from the date of signing of this document
until the end date of the dismantling work of the exhibition.
The Entrusting Party recognizes that the activities, commitments, and actions of the Entrusted Party,
and documents signed by the Entrusted Party within the above scope of authorization are effective, and
will bear any possible legal consequences.
Client Signature of Entrusting Party:
Company Seal of Entrusting Party:
Signature of Entrusted Party:
Date: ____/ ____ / ____ (DD/MM/YY)
*Please also provide the ID card photo copies (front and back side, 2 copies) or passport photo copies (2 copies) of the
Entrusting Party and ID card’s original and photo copies (front and back sides, 2 copies) of the Entrusted Party.
- 38 -
Form 7B
Real-name Authentication Form for Booth Contractor / Forwarder
Please fill in the form in block letters
Company Name
Company Address:
Zip Code:
Tel
(Including Area Code):
Person in Charge of the Work:
His\Her Mobile No.
His/her Identity Card No.
(Second-generation Card, 18digits)
Email Address
Person in Charge of the Site
His/her Mobile Number
Person in Charge of Safety
His/her Mobile Number
Please transcribe in block letters the following text :
I have fully understood the contents of the Safety Commitment. I am committed to strictly obeying the rules
set out in the Safety
Commitment. Should there be any quality, fire, or safety problems due to workers on behalf of whom I have
applied for relevant
permits and passes, I and my company shall bear all resulting economic and legal liabilities.
Company Seal:
Signature of Person in Charge of the Work:
Date: ______ / ______ / __________ (DD/MM/YY)
-------------------------------------------------------------------------------------------------------Return Receipt
Company Name:
Person in Charge of the Work:
---------- (The following is to be filled in by SNIEC) ----------SNIEC Seal:
SNIEC Executive:
Date: _____ / ______/ __________ (DD/MM/YY)
- 39 -
Mobile:
Form 7C
Safety Commitment of Raw Space Booth Contractor
We, the erection contractor (hereinafter referred to as “the Contractor”), are committed to strictly obeying the
following rules during exhibition hall improvements, booth erection, and dismantling operations within the
confines of the Shanghai New International Expo Centre Co Ltd. (hereinafter referred to as the “SNIEC”), so as
to ensure the common facilities within the SNIEC are well protected, the construction work is carried out in a safe
manner, and the SNIEC is kept quiet, safe, and clean.
1. The Contractor shall strictly abide by the laws, rules and regulations on work safety, fire safety, and labor
protection promulgated by the state and Shanghai municipal governments and relevant administrative
departments.
2. The Contractor shall take charge to educate its on-site workers on work safety, ensuring that the workers
carry all relevant work permits, and ensuring that all its workers work with their helmets on and, when working
at heights above 2 meters, wear safety harnesses. The Contractor shall urge its transport staff to work
according to all relevant safety regulations, and take protective measures to ensure work safety and fire
safety according to regulations. The Contractor shall designate a person, who shall be readily recognizable at
the site, to take charge of on-site day-to-day safety supervision.
3. The workers of the Contractor shall closely follow the rules on the operation and use of the facilities and
equipment in and out of the exhibition hall, and facilitate the checking and supervision of the SNIEC’s staff on
the improvement work.
4. During work execution, the Contractor shall strictly follow the SNIEC’s rules on work safety and fire safety;
and shall bear all responsibilities and consequences in result of the failure the stipulated rules.
5. For work at height, the worker shall be a holder of a work-at-height permit or other relevant qualifications, and
take all appropriate safety measures. Should there be any accident; the Contractor shall bear all
responsibilities, liabilities and consequences.
6. During work execution, the Contractor shall keep the constructions, structures, facilities, equipment, and
fittings in the exhibition hall clean and well protected. Should there be any damage or pollution; compensation
shall be made according to the SNIEC’s “Damage Price List of Constructions and Structures” and “Damage
Price List of Facilities, Equipment, and Fittings”.
7. Fire and explosion prevention rules shall be strictly observed. Smoking is prohibited in the exhibition hall. No
explosives and inflammables (such as paint, banana oil, diethyl benzene, etc) may be taken into the
exhibition hall. No fire, electric furnace and welding equipment may be used within the exhibition hall.
8. Materials must not be stored at the fire exits. All fire exits, safety passages, and common walkways must be
kept free of any obstructions.
9. During work execution, no action shall be carried out that may affect the structures and safety of the building.
10.Workers must not undertake other transport tasks that are irrelevant to the designated exhibition, or solicit
work from other concurring exhibitions.
11. The Contractor must not subcontract the work of exhibition booth erection or dismantling to individual persons,
other private entities or entities that do not carry legal person status and relevant certifications.
12. The Contractor must not use the materials and facilities for improvement that have been expressly banned by
national laws and regulations. Should there be any consequences due to the Contractor’s failure to follow the
aforementioned rules, the Contractor will be liable for punishment from the SNIEC, the sponsors of the
exhibition, and the security staff of the exhibition hall, and bear all possible resulting economic and legal
liabilities.
Booth No.:_____________________________
Company Name: _______________________
Seal of the Contractor: ___________________Signature of the Person in Charge: __________________
Date:
- 40 -
/
/
(DD/MM/YY)
How to Get the Vehicle Pass
How to Get the Vehicle Pass:
Bring your the management fee receipt or Package Booth Exhibitor Certificate to SNIEC Card Centre (at P3
Parking Lot) or SNIEC Card Centre (near No.1 Gate) → Pay 50 RMB for pass and 300 RMB for deposit
→ Swipe the pass when you enter & exit from the loading bay → Refund the deposit if no exceeding time.
Card Centre
(at P3 Parking Lot)
Card Centre
(at 1# Entrance Square)
Important:
1.
Opening time: From 8:30 am during move-in period. The over time depends on organisers’ arrangement. If
you want to extend the working hours, please finish related application procedure in advance at SNIEC card
centre (at P3 Parking Lot).
2.
Pass fee: 50 RMB for each pass and 300 RMB for deposit (Min. 0.5 hour). Refund the deposit if no
exceeding time by showing your pass when entering or exiting from the loading bay.
3.
Loading time limit: 1.5 hours for each pass to load. RMB 100/pass will be charged when exceeding 0.5
hour and so on.
4.
Management regulation of loading bay: all vehicles must obey the guide of onsite security to get into
loading bay by sequence and leave working spot ASAP when finishing. The security reserve right to prohibit
those who break the rule.
5.
Vehicle management during show period: No vehicle is allowed to parking at loading bay during opening
days. If necessary, you should get the permission from organizer and pay for pass as above.
6.
Vehicle application for entering hall: all vehicles (5t or less) must apply to official forwarder – APT if
entering exhibition hall and pay attention to fairground security regulation.
7.
Entering Shanghai procedure for vehicles from other cities: please contact Shanghai local traffic police
in advance for more details: Officer Zhao Yu, Mobile: (86)133 8628 2380.
- 41 -
Hotel Reservation
The organisers have appointed Mega Expo Solutions Co Ltd Shanghai to be the Official Travel Agent of ISH
Shanghai & CIHE 2014 for the hotel booking, post-show city travel and visa invitation service.
I.
Hotel Reservation
Category
★★★★★
★★★★★
★★★★★
★★★★★
Name of Hotel
Kerry Hotel Pudong
Shanghai
Jumeirah Himalayas
Hotel
Shanghai Marriott
Hotel Pudong East
Inter-Continental
Shanghai Pudong
Type of Room
Daily Room Rate
Breakfast
Deluxe Single Room
RMB 1,300+15%
(Free Internet)
One
Deluxe Double
Room
RMB 1,500+15%
(Free Internet)
Two
RMB 1,150 +15%
(Free Internet)
RMB 1,300 +15%
(Free Internet)
RMB 950+15%
(Free Internet)
Two
Deluxe Double
Room
RMB 1,050 +15%
(Free Internet)
Two
Superior Single
Room
RMB 800+15%
(Free Internet)
One
Superior Double
Room
RMB 900+15%
(Free Internet)
Two
Deluxe Single Room
Deluxe Double
Room
Deluxe Single Room
One
Distance
from Hotel
to Venue
5 minutes
by walking
5 minutes
by walking
One
15 minutes
by taxi
15 minutes
By taxi
★★★★
Dorsett Shanghai
Deluxe Cityview
Single / Double
Room
RMB 700 net
(Free Internet)
One / Two
7 minutes
By taxi
★★★★
Holiday Inn Shanghai
Pudong
Superior Single /
Double Room
RMB 678+15%
(Free Internet)
One / Two
★★★★
Four Points by
Sheraton Shanghai
★★★★
Parkview Hotel
Comfort Single /
Double Room
Superior Single /
Double Room
RMB 600+15%
(Free Internet)
RMB 600 net
(Free Internet)
15 minutes
By taxi
15 minutes
By taxi
10 minutes
By taxi
Superior
Single/Double Room
Standard Single /
Double Room
Standard Single/
Double Room
Standard Single /
Double Room
RMB 550 net
(Free Internet)
RMB 360 net
(Free Internet)
RMB 309 net
(Free Internet)
RMB 300 net
(Free Internet)
★★★★
★★★★
★★★
★★★
Holiday Inn Shanghai
JinXiu
Grand Metropark
Jiayou Hotel
Hotel ibis Shanghai
World Expo
Holiday Inn Express
Shanghai Sanlin
One / Two
One / Two
One / Two
One / Two
One / Two
One / Two
15 minutes
By taxi
15 minutes
By taxi
15 minutes
By taxi
20 minutes
By taxi
Remarks：

All hotel bookings are subject to availability. Please submit your Reservation Form to Mega Expo Solutions Co Ltd
Shanghai on or before 1 August 2014 should you wish to make your hotel reservation.

Cancellation must be made in writing and 7 days prior to arrival. 3 days’ advance notice is required to modify a
confirmed reservation. Late cancellations will cause a penalty of one night room charge.

Once you have submitted your hotel reservation form to Mega Expo Solutions Co Ltd Shanghai a hotel booking
confirmation will be sent to you either by fax or email. Credit card is required to guarantee the booking. On the arrival
day, guests should proceed to the hotel reception counter to check in. All room rental charges plus all incidental
charges must be settled upon check out at the hotel cashier counter.

Cancellation for Kerry Hotel Pudong Shanghai must be made in writing and 14 days prior to arrival. 7 days’ advance
notice is required to modify a confirmed reservation. Late cancellations for Kerry Hotel Pudong Shanghai will cause a
penalty of 2 night’s room charge
- 42 -
Form 8
Hotel Reservation
Unit 306, Yuanzhong Science Research Building,
1905 Hongmei Road, Shanghai 200233, China
Ms. Jenny Zhang / Mr. Billy Xu
Tel:
(86) 21 5445 3125 / 5445 3126
1 August 2014
Email:
[email protected]
[email protected]
I.
or Fax to (86) 21 5481 6032
Hotel booking application:
*Title:
□ Mr. □Ms. □Mrs. Others____________________
*Company Name:
*Guest Name:
Surname: ______________________________________
First Name: ______________________________________
□ Kerry Hotel Pudong Shanghai
□ Jumeirah Himalayas Hotel
□ Shanghai Marriott Hotel Pudong East
□ Inter-Continental Shanghai Pudong
□ Dorsett Shanghai
*Official Hotel List
□ Holiday Inn Shanghai Pudong
□ Four Points by Sheraton Shanghai
□ Parkview Hotel
□ Holiday Inn Shanghai JinXiu
□ Grand Metropark Jiayou Hotel
□ Hotel ibis Shanghai World Expo
□ Holiday Inn Express Shanghai Sanlin
*Room Type:
*Daily Room Rate (RMB):
*Breakfast:
□ One
□ Two
*Arrival Date:
*Departure Date:
Special Requirements:
Hotel Limo Airport Pickup Service:
*Type of Credit Card:
□ No
□ Yes. Arrival Flight /
Time:________________________________
□ Visa □ Master □ Amex □ JCB □ Others ___________
*Credit Card Number:
*Expiry Date:
* Please read the hotel information and notice carefully when fill in this reservation form. * is mandatory fields.
Company Name:
Booth No.:
Contact Person:
Email:
Tel:
Fax:
Address:
Post code:
- 43 -
Form 9
The organisers have appointed Mega Expo Solutions Co Ltd Shanghai to be the Official Travel Agent of ISH
Shanghai & CIHE 2014 for visa invitation service.
Unit 306, Yuanzhong Science Research Building,
1905 Hongmei Road, Shanghai 200233, China
Ms. Sharon Zhang
Tel:
(86) 21 5445 3125 / 5445 3126 ext. 812
Fax:
(86) 21 5481 6032
1 August 2014
Email:
[email protected]
or Fax to (86) 21 5481 6032
Please clearly print in capital letters or type:
Family Name:
First Name:
Nationality:
Date of Birth:
Sex:
Passport No.:
Date of Entry into PRC:
Job Title:
Company Name:
Date of Departure from PRC:
Company Address:
Tel No.:
Country/City Of Embassy
Where You Wish to Collect
the Visa:
Payment Method (By Credit Card):
Fax No.:
 Visa
Expiry Date:
Credit Card No.:
Security Code:
 Master
(MM/YY)
Printed on the signature side of the credit card, the last 3 digits after the credit card number
Amount: USD
Name of Card Holder:
Attention: Please be reminded that all applicants’ passports must be valid for at least SIX MONTHS beyond
the intended date to enter China.
Invitation Letter Processing Fee: USD 25.00 per person(about 5 working days)
For urgent application, the processing fee is USD 40.00 per person(about 3 working days)
*All the visa invitation letter will only be processed with full prepayment of the application fee.
Remarks:
1. Please make photocopies of this Form if more than one applicant requires visa invitation letter.
2. Please fill in the application form in capital letters or type and return it to us as soon as possible, and we
precede your visa invitation letter immediately.
3. Once approved, we will send you an invitation letter by fax or email and debit your credit card accordingl
4. Please take this invitation letter together with your passport to your embassy or consulate to apply visa.
5. Your embassy or consulate may have an additional charge for their paperwork.
Company Name:
Booth No.:
Contact Person:
Email:
Tel:
Fax:
Address:
Post code:
- 44 -
Form 10
Onsite Interpreter / Temporary Staff
Mr. Tony Xue
Tel: (86) 21 6160 8555 ext. 383
Description
8 August 2014
by email:
[email protected]
or by fax: +86 21 5876 9332
Price (RMB)
Interpreter (Chinese – English)
800/day
Interpreter (Chinese – German)
1,000/ day
Interpreter (Chinese – French)
1,000/ day
Interpreter (Chinese – Italian)
1,200/ day
Interpreter (Chinese – Japanese)
1,000/ day
Interpreter (Chinese – Korean)
1,000/ day
Interpreter (Others)
Onsite temp staff
Quantity
Date(s) Required
Subject to further
quotations
500 / day
Please Note:
1. Order must be placed before deadline. 30% surcharge will be charged for any orders received after 8
August 2014. 50% surcharge will be charged for any orders received on-site. Cash payment for on site
orders only. Cancellation of orders will only be accepted in writing before 15 August 2014. All cancelled
orders after 15 August 2014 will be subject to a 30% cancellation charge. Cancellation of orders will NOT
be accepted on-site.
2. On-site orders will only be accepted subject to temporary staff and translation services availability.
3. Separate invoice will be issued and payment is required before 15 August 2014.
4. The Organisers do not take any responsibility for the temporary staff hired.
Payment should be made to:
Bank of China, Shanghai Branch,
Nanjing Road (West) Third Sub-branch
A/C No:
448159241206
A/C - Type:
US$
Address:
1221 Nanjing Road West, Shanghai 200040, PRC
Swift Code:
BKCHCNBJ300
Company Name:
Booth No.:
Contact Person:
Email:
Tel:
Fax:
Address:
Post code:
- 45 -
Your Personal Check list
Reminder from ISH Shanghai & CIHE:

Do you have a valid passport?

Have you applied for a Chinese visa?

Have you registered all your on-site staff for exhibitor badges?

Have you printed Chinese business cards?

Have you printed your promotional materials in Chinese (e.g. product / company
description)?

Have you checked all forms and regulations?

Have you arranged the shipment of your goods?

Have you checked your booth equipment?

Have you ordered an interpreter or a booth assistant?

Have you sent the catalogue entry with product groups?

Have you thought about advertising in the fair catalogue, visitor tickets or the on-site
materials?

Have you thought about outdoor advertisement on-site?

Have you thought about to hold a seminar or product presentation during show time?

Have you thought about looking for an agent in China?
Note: The organisers will not be held responsible for any inconvenience caused by not adhering to
deadlines and the exhibition rules and regulations.
- 46 -

We kindly ask you to return the forms before the deadlines

Transcription

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