Hyperion Pilot Implementation Kick-off

‫برنامج التخطيط المالي الذكي‪:‬‬
‫تطوير وأتمتة عمليات التخطيط المالي وإعداد الموازنات‬
‫والتحول إلى موازنة األداء‬
‫المرحلة ‪ - II‬أتمتة الموازنة التطبيق االختباري لنظام هيبيريون‬
‫حفل اإلطالق الرسمي‬
‫‪KICK-OFF EVENT‬‬
‫‪01 / 03 / 2015‬‬
‫‪Smart Fiscal Planning: Performance‬‬
‫‪Based Budgeting Transformation and‬‬
‫‪Automation Reform‬‬
‫‪Phase II - Budget Automation‬‬
‫‪Hyperion Planning Pilot Implementation‬‬
AGENDA
Session 1
Speech by H.E. Abdulrahman Saleh Al Saleh, Director General, DOF
10:00 am - 10:05 am
Presentation on Reform Agenda (Mr. Arif Ahli, Executive Director of
Budget and Financial Planning Sector, DOF)
10:05 am - 10:15 am
Presentation on 2016 Budget Cycle
10:15 am - 10:30 am
SFP Roadmap & Plan for 2015
10:30 am - 11:00 am
Coffee Break
11:00 am - 11:30 am
Session 2
Presentation on the Hyperion Pilot Project (ADI Strategies)
11:30 am - 12:00 pm
Next steps - Requirements from Pilot LAs
12:00 pm - 12:15 pm
Questions and Answers
12:15 pm - 12:30 pm
Closing
12:30 pm
‫كلمة‬
‫ عبد الرحمن صالح آل صالح‬/ ‫سعادة‬
‫ دائرة المالية‬،‫المدير العام‬
Speech by:
H.E. Abdulrahman Saleh
Al Saleh
Director General, DOF
‫أجندة التطوير‬
‫ عارف عبد الرحمن أهلي‬/ ‫السيد‬
‫المدير التنفيذي لقطاع الموازنة‬
‫ دائرة المالية‬،‫والتخطيط المالي‬
The Reform Agenda
Mr. Arif Abdulrahman Ahli
Executive Director, Budget and
Financial Planning Sector, DOF
The Desired State
Redesign the public financial
3. High quality services delivered at least
cost
management system and move
towards performance based
Predictable
Funding
Credible,
Predictable
Policy
budgeting by streamlining and
automating Dubai Government’s
2. Resources allocated to strategic priorities
planning and budgeting
processes
1. Sustainable fiscal policy & discipline
The Desired State
‫أهداف البرنامج‬
Budgeting automation and
standardization
Integrate strategy with
financial planning
Budgeting
automation and
standardization
Financial discipline
and fiscal
sustainability
Key Project
Objectives
Budgeting Process
Improvement
Financial discipline and
fiscal sustainability
Adopt a medium term
budget framework
Performance oriented
budgeting
2016 ‫عرض تقديمي حول دورة موازنة‬
‫ عارف عبد الرحمن أهلي‬/ ‫السيد‬
‫المدير التنفيذي لقطاع الموازنة والتخطيط‬
‫ دائرة المالية‬،‫المالي‬
Presentation on 2016
Budget Cycle
Mr. Arif Abdulrahman Ahli
Executive Director, Budget and
Financial Planning Sector,
DOF
2016 Budget Cycle
Jan - Feb
Mar - May
• Data preparation &
budgeting directions
• LA’s business as
usual expenditures
• Multi-year purchase
& ongoing projects
Medium-term Expenditure Framework
(MTEF): Represents the mid-term estimates
of the Government’s business-as-usual
expenditures (Chapters 1 & 2 + ongoing
projects)
‫إطار النفقات متوسط األجل‬
MTEF
Y0
Y+1
Y+2
Y+3
Y+4
2016 Budget Cycle
Jan - Feb
Mar - May
• Data preparation &
budgeting directions
Jun
• LA’s business as
usual expenditures
Medium-term fiscal
• Budget ceiling
• Multi-year purchase
& ongoing projects
• Fiscal Space
calculation & initial
allocation to NPs
• MTFF calculation
• Budget circular
framework (MTFF):
Government’s available
resources (forecasted
revenues + debt
MTFF
sustainability) in the medium
Fiscal Space
term
AED
Fiscal Space: The
MTEF
difference between MTFF
and MTEF
Y0
Y+1
Y+2
Y+3
Y+4
2016 Budget Cycle
Mar - May
• Data preparation &
budgeting directions
Jun
• LA’s business as
usual expenditures
Jul - Oct
• Budget ceiling
• Business as usual
• Multi-year purchase
& ongoing projects
• Fiscal Space
calculation & initial
allocation to NPs
• MTFF calculation
• Proposed budget
negotiation
• Budget circular
• Budget review and
• Fiscal allocation to NPs approval
• NP 1
AED
• NP 2
MTFF
AED
• NP 3
Fiscal Space
AED
MTEF
• NPn
AED
Y0
Y+1
Y+2
Y+3
Nov - Dec
Y+4
Budget Consolidation (BAU + NPs)
Jan - Feb
Dubai
Government‘s
Budget
‫الحيز المالي في ظل عجز الموازنة‬
Positive Fiscal Space: exists during the times of economic growth where revenues are increasing, borrowing
cost is decreasing and the inflation rates at lower levels Hence, the operation cost is relatively low. The Positive
Fiscal Space enables the Government to increase public expenditures on new programs, projects and strategies
with more flexibility in risk management.
•
Negative Fiscal Space: emerges in recession times as revenues decline and the cost of borrowing increases
while operational cost keep growing. Under such circumstances, usually, governments undertake various
initiatives that aim to increase public revenue and/or rationalize public spending.
Budget Consolidation (BAU)
•
MTFF
Negative
Fiscal Space
No Fiscal Space
Positive
Fiscal Space
Y0
Y+1
MTEF
Y+2
Y+3
Y+4
Dubai
Government‘s
Budget
‫خارطة طريق برنامج التخطيط المالي‬
‫الذكي وخطة عمل عام ‪2015‬‬
‫السيد ‪ /‬محمد زيتون‬
‫مدير البرنامج‪ ،‬دائرة المالية‬
‫‪SFP Roadmap & 2015 Plan‬‬
‫‪Mr. Mohammad Zaitoon‬‬
‫‪Program Director, DOF‬‬
Overview of SFP Roadmap
START
2014
Input Based
Enhancement & Automation
MTFF, MTEF, MTIP, BSP, NPs
2020
onwards
FINISH
Performance Based Budgeting (PBB)
World-Class Budgeting and Financial Planning for the Government of Dubai
2016 Budget Cycle
Reform
Reform Reform
Top Down
External
Budget
Process
DOF
Internal
Budget
Process
Line
Agencies
Key:
Transform
SSC
TEC
HHRC
HA
GDSS
FAD
DSC
DPP
DLD
DIA
DGW
DGHR
DGDCD
DSG
DCD
DCAA
COAS
CDA
AMAF
KHDA
DTCM
DPD
DAC
DHA
RTA
MTFF, MTEF, MTIP, NP
Bottom Up
Financial
Budget
Financial Budget Submitted to DoF along with other supporting information.
same as 2015, 2014 & 2013 budget cycle
Budget
Management
Transfers
and Reports
Budget Transfers with funds checking, reservation and approval
Shared Model
HR, Capital
Projects,
Ownership
Agencies to prepare their budget intently as they used to. Most probably using
excel, word and following their internal budget procedures
Custom Plans
Basic Concepts
PBB
DMD
Models
DOF
Process
DED
Change
Type
GDRF
Line Agencies
Agencies prepare their internal operational plans as they currently do. This may include (Revenue
forecasting models, assets maintenance plans, maintenance contratc plans)
New
Policies
New Policy Proposals NPs
Program
Structure
No programs defined at this stage. Initial development work on the programe or the model
to be used for the government
Output/
Outcome
No output/ outcome or measures at this cycle
PSPB
To be planned later
2017 Budget Cycle
SSC
TEC
HHRC
HA
GDSS
FAD
DSC
DPP
DLD
DIA
DGW
DGHR
DGDCD
DSG
DCD
DCAA
COAS
CDA
AMAF
KHDA
DTCM
DPD
DAC
DHA
RTA
DMD
Models
DOF
Process
DED
Change
Type
GDRF
Line Agencies
Top Down
External
Budget
Process
DOF
Budget
Management
Reform
Reform
Bottom Up
Internal
Budget
Process
Line
Agencies
Shared Model
Custom Plans
Transform
Basic Concepts
PBB
Program
Structure
Introduce preliminary structure using the cascade model to integrate the DSP with Fiscal
Plan. selected line agencies within selected sector.
Output/
Outcome
Key:
PSPB
To be planned later
2018 Budget Cycle
SSC
TEC
HHRC
HA
GDSS
FAD
DSC
DPP
DLD
DIA
DGW
DGHR
DGDCD
DSG
DCD
DCAA
COAS
CDA
AMAF
KHDA
DTCM
DPD
DAC
DHA
RTA
DMD
Models
DOF
Process
DED
Change
Type
GDRF
Line Agencies
Top Down
Reform
Reform
External
Budget
Process
DOF
Internal
Budget
Process
Line
Agencies
Bottom Up
Budget
Management
Shared Model
Custom Plans
Transform
Basic Concepts
Key:
PBB
Program
Structure
Introduce preliminary structure using the cascade model to integrate the DSP with Fiscal Plan. selected line agencies within
selected sector. We will evaluate the cascade fully integrated strategy/ budget versus linking performance information to
budget system
Output/
Outcome
To be updated based on the results of previous phases
PSPB
To be planned later
2019 Budget Cycle
Top Down
External
Budget
Process
DOF
Budget
Management
Reform
Reform
Bottom Up
Internal
Budget
Process
Line
Agencies
Shared Model
Custom Plans
Transform
Basic Concepts
Key:
PBB
Program
Structure
Output/
Outcome
Link programs to the strategic plans of selected LAs
Finalize programs outputs and outcomes
PSPB
To be planned later
SSC
TEC
HHRC
HA
GDSS
FAD
DSC
DPP
DLD
DIA
DGW
DGHR
DGDCD
DSG
DCD
DCAA
COAS
CDA
AMAF
KHDA
DTCM
DPD
DAC
DHA
RTA
DMD
Models
DOF
Process
DED
Change
Type
GDRF
Line Agencies
2020 Budget Cycle and Beyond
SSC
TEC
HHRC
HA
GDSS
FAD
DSC
DPP
DLD
DIA
DGW
DGHR
DGDCD
DSG
DCD
DCAA
COAS
CDA
AMAF
KHDA
DTCM
DPD
DAC
DHA
RTA
DMD
Models
DOF
Process
DED
Change
Type
GDRF
Line Agencies
Top Down
External
Budget
Process
DOF
Budget
Management
Reform
Reform
Bottom Up
Internal
Budget
Process
Line
Agencies
Shared Model
Custom Plans
Transform
Basic Concepts
Key:
PBB
Program
Structure
Budgets and strategic plans are fully linked
Output/
Outcome
Measure and analyze the efficiency and effectiveness of the public finance management
PSPB
To be planned later
SFP Phase I & II – 2014 & 2015
PBBS Design & Budget Automation
Nov 2013
Sep 2014
RFP Issued
Jan 2015
SI onboard
Pilot Completed
Oct 2015
Jun 2016
Today
PBB Future State Design &
Automation Planning (Phase I)
Completed
Automation (Phase II)
Hyperion System
Piloting
Support
Budget Cycle
Support
‫استراحة‬
‫الجلسة الثانية خالل‬
‫‪BREAK‬‬
‫‪2nd session in‬‬
‫‪30 minutes‬‬
‫دقيقة‬
‫عرض تقديمي حول مشروع التطبيق‬
‫االختباري لنظام هيبيريون‬
‫‪Presentation on‬‬
‫‪Hyperion Pilot Project‬‬
‫لمحة عن الشركة‬
‫السيد ‪ /‬مورات ديميركول‬
‫شريك‪ ،‬إيه دي آي استراتيجيز‬
‫‪Company Profıle‬‬
‫‪Mr. Murat Demirkol‬‬
‫‪Partner, ADI Strategies‬‬
ADI Strategies: Company Profıle
Services Portfolio
Founded in 2002
Long Legacy in EPMA space
Focused on Oracle EPM, BI & OFSAA
Finance Transformation Solutions
Maintenance Support Services
Global Delivery Capabilities
ADI Strategies: Company Profıle
Growth Map
ADI Strategies: Company Profıle
Global Presence
 One of the largest EPM
Implementation Firms in the
World
 Over 200 satisfied customers
 Over 100 Planning
implementations
 Fast growth in the EMEA
region
 World’s first PBCS (Planning
Cloud) implementation in
Dubai
ADI Strategies: Company Profıle
Team Collaboration
Regional
Team
Project
Team
ADI Strategies: Company Profıle
Partnership with Oracle
 Evaluation Criteria 1.1.c: Level of partnership with Oracle
ADI Strategies is a Platinum partner with 12 Specializations achieved.
ADI Strategies: Company Profıle
Customers
‫أعضاء فريق المشروع‬
Introduction of Key Project
Team Members
ADI Strategies: Project Team
Key Team Members
Murat Demirkol – ADI International President
Role in the Project: Project Director
• 17 years of experience in EPM & BI
• Led Planning implementation at Government of
Washington D.C. Recently led Facebook EPM
project
• Prior to ADI, Senior Manager at BearingPoint
Alp Burak Beder – Regional Lead Planning &
Analytics Role in the Project: Solution Architect
• 13 years of experience in EPM & BI
• Led various government planning projects at UAE
MOF, Abu Dhabi DOF and RTA
• Prior to ADI, worked at MOF, PWC and Paragon
Madhavi Banavali – Senior Manager
Role in the Project: Project Manager
• 12 + years of experience in EPM & BI
• Managed international EPM projects in US, Asia
and UAE for over 9 years
• Prior to ADI worked with Infosys, Thirdware
Ozkan Demirciler – Lead Consultant
Role in the Project: Stream Lead for Reporting and
ASO
• 9 years of experience in EPM & BI
• Implemented key streams at government projects at
UAE MOF including Final Account and IMF-GFS
• Prior to ADI, worked at MOF, PWC and Paragon
Ozcan Vatansever – Lead Consultant
Role in the Project: Stream Lead for H. Capital Budget
• 7 years of experience in EPM & BI
• Abu Dhabi DOF planning project and CoE for 2
years, implemented MoF agencies rollout project
• Prior to ADI, worked at MOF, PWC and Paragon
Ramasubramaniam S. – Lead Consultant
Role in the Project: Stream Lead for Budget Execution
• 10 years of experience in EPM & BI
• Implemented key streams at government projects at
UAE MOF, Abu Dhabi DOF and RTA
• Prior to ADI, worked at MOF, PWC and Paragon
Omar Al Sheikh – Lead Consultant
Role in the Project: Stream Lead for Change
Management
• 8 years of experience in EPM & BI
• Experience in key government projects including
UAE Ministry of Finance, KSA Ministry of Education
• Led the Hyperion Center of Excellence at UAE MoF
for over 3 years
• Prior to ADI, worked at MOF and Paragon
ADI Strategies: Project Team
Project Team Chart
‫لمحة عن تصميم النظام‬
‫السيد ‪ /‬ألب براق بدر‬
‫مدير إقليمي‪ ،‬التخطيط وتحليل البيانات‪ ،‬إيه دي‬
‫آي استراتيجيز‬
‫‪Solution Overview‬‬
‫– ‪Mr. Alp Burak Beder‬‬
‫& ‪Regional Lead Planning‬‬
‫‪Analytics, ADI Strategies‬‬
Project Objectives
Establishment of common planning and budgeting platform
and models for the government of Dubai
Enablement for government-wide rollout
Enablement for Performance Based Budgeting
Greatly improved accountability, budgetary discipline and
cash management
Solution Overview
DEPARTMENT OF FINANCE PLANNING AND BUDGETING SYSTEM
METADATA MANAGEMENT LAYER
DATA INTEGRATION LAYER
REPORTING LAYER
ORACLE HYPERION EPMA
Metadata Management
HYPERION FDMEE
ORACLE ODI
•
Data and
Metadata
Integration
CORE HYPERION APPLICATIONS LAYER
ORACLE HYPERION
PLANNING
BUDGET
•
•
•
•
•
DOF GRP
(GL- HRMSCapital
Assets)
Data and
Metadata
Non-GRP
Budget
Data (Excel)
Budget Initiation
Financial Budget
Capital Projects
Ownership Capital
Mid-Year B. Revision
ORACLE HYPERION
PLANNING
EXECUTION
• Fund Transfers
(Virements)
• Budget Execution
Reports
ORACLE HYPERION
PUBLIC SECTOR P.B.
MANPOWER
• Human Capital
Budget
ORACLE HYPERION
ESSBASE ASO
ASO REPORTING
• High Volume Data
Reporting
ORACLE HYPERION
FINANCIAL REPORTING
•
Pixel – Perfect
Reporting
ORACLE HYPERION
SMARTVIEW
• Ad-hoc Reporting
• Predictive
Planning
DOF REPORTING
SYSTEM (QLIKVIEW)
Solution Overview
Budget Planning
Jan-Jun 2016
Data Preparation
Allocate FS (NSPs)
Ceilings and Circular
c2c2
c3c3
c4c4
Human Capital Budget Model
Budget Preparation
Jul-Aug 2016
Budget Revıew
Jul-Sep 2016
Agg. Res. Envelope
c1c1
Draft Budget Prep.
c1
c2
Operational Expenses Model
Capital Expenditure Model
c3
Capital Projects Model
c4
c5
Budget Approval
Oct-Dec 2016
Revenue Estimates
Receipt of Budget
a
s2 a
s3 a
s4 a
s1
Review of Budget
Mid-Term Review
Revision of NP Funding
Section 1
Section 2
Section 3
Section 4
Update of Budget Est.
PBD
Final
Draft
LA
Revenue Forecasting Model
PBD
SFC/EC
PBD
ARE
LA
SFC/EC Approval
TC &
TEC
LA
H.H. The Ruler’s Approval
Publication of Budget Book
‫الجدول الزمني للمشروع‬
‫السيد ‪ /‬عمر الشيخ‬
‫استشاري رئيسي‪ ،‬إيه دي آي استراتيجيز‬
‫‪Project Timeline‬‬
‫‪Mr. Omar Al Sheikh‬‬
‫‪Lead Consultant,‬‬
‫‪ADI Strategies‬‬
Project Timelines
ADI PROJECT MANAGEMENT AND QUALITY ASSURANCE
Project
Kick Off
2nd Iteration: Budget Execution
Requirements & Design
Build & SIT
CRP 1
CRP 3
CRP 2
UAT
Go Live
Trainings
Project
Kick Off
Wave 2
Requirements
& Design
Build & SIT
UAT
Training
1st Iteration: Budget Formulation
Jan
Feb
Business Users
involvement is required
Mar
Apr
ADI and DOF project
teams are involved
Go Live
May
Jun
Go Live
Jul
Aug
Sep
‫الخطوات الالحقة‬
‫متطلبات الدعم من الجهات الحكومية االختبارية‬
‫السيد ‪ /‬هشام اسماعيل‬
‫مدير المشروع‪ ،‬دائرة المالية‬
‫‪Next steps‬‬
‫‪Requirements from Pilot LAs‬‬
‫‪Mr. Hesham Ismael‬‬
‫‪Project Manager, DOF‬‬
Next Steps - Your Support
Stream
Preparation
Budget Data
Preparation
Activity
• Nomination for Project Teams
Ownership Capital: Multi-year purchases & asset replacement plans
Ongoing Capital Projects Data: (Project Attributes , Actual
Spending)
Date
ASAP
MidMarch
Financial Metadata
Metadata
Preparation for
Hyperion
Piloting
(cost center, sub-account & location)
• Provide revised names in English and Arabic
• Cleanse obsolete and redundant members
March
end
• Revise the parent–child relationship within the hierarchy
• Meeting with vendors to validate business process, if required
Implementation
period
• Attend functional trainings
• Attend technical trainings
• Participate in system testing – creation of scenarios and conducting
testing of functionality
Till Dec
2015
Next Steps - What is required from your team?
Be constructive
part of the
program team
Provide your
feedbacks on the
problems / issues
faced during real
time budget
preparation cycle
Participate in
capacity building
and training
workshops and
provide feedback
Participate in
change
management
activities
Help organization
employees during
the transition to
the new system
Provide program
execution required
information on
timely manner
Participate in the
process reengineering as
well as new IT
system testing
‫أسئلة السادة الحضور‬
‫‪Questions & Answers‬‬
‫شكراً جزيالً!‬
‫!‪THANK YOU‬‬