docProperty Maintenance Services Business Plan 2013
download 
Report Transcription
Property Maintenance Services Business Plan 2013
PROPERTY MAINTENANCE SERVICES Business Plan 2013 Property Maintenance Services Business Plan 2013 1 PROPERTY MAINTENANCE SERVICES Business Plan 2013 Role of the Business Unit: Property Maintenance Services OPW Property Maintenance Services is a muti-facetted interdisciplinary business unit that has staff located across the state. The Business Unit comprises, Property Maintenance Administration, eight Regional and seven District offices around the country, Building Maintenance Services (BMS), Furniture Division, Fire and Security Section, Health & Safety Services. Property Maintenance Administration Health & Safety Services Building Maintenance Services Fire and Security Section Furniture Division The Business Unit responds to maintenance requests for state owned and leased property from all Government Departments and State Agencies. Property Maintenance Services also undertakes minor capital works, for the Gardai and other Government Departments, office fit-outs, upgrading & refurbishments. Maintenance works and minor capital works are funded through OPW Vote or by the relevant Government Department or state agency on a pre-funding basis. Regional Offices The Property Maintenance Services strategy is directed by the OPW’s Mission Statement ; “ to use our experience and expertise in our mandated areas of operation to provide innovative effective and sustainable shared services to the public and our clients”. ______________________ HEAD OF UNIT January 2013 2 Dublin North Dublin South South East South West Mid West West North West North East PROPERTY MAINTENANCE SERVICES Business Plan 2013 Estimated Costs associated with the Action/Project in 2013 Other key players Internal/External [Insert cost details if appropriate – based on the profiled capital/current expenditure on the project for the year.] Internal: Strategy Statement Programmes: Action to be taken by the Business Unit: Staff responsible for the actions Time scale and other performance indicators Number each subprogramme Programme of Maintenance and Minor Capital Works PROPERTY MAINTENANCE ADMIN AND REGIONAL OFFICES [SMART Performance Indicators, including key project milestones] Barry Moyles Regional Architects Ongoing within annual allocation €6m To implement programmes and projects to provide built accommodation and facility solutions for Government and State clients whether in new, existing or rented premises. Major Programmes to be advanced in 2013: (Prioritised) 1 Deliver planned and reactive maintenance programme 2 Advance MCW programme based on priorities within available capital allocation Barry Moyles Regional Architects Advance sufficient projects to deliver programme allocation within year €13m 3 Deliver programme of client funded works as agreed under priorities Barry Moyles Regional Architects Advance projects to meet client priorities and funding throughout year €8m 4 Manage client maintenance accounts funding, client billing and throughput1 Barry Moyles Regional Architects All accounts maintained in credit Clients in debt brought into credit balance by year end €10m building works €20m funding management and throughput including M&E works 5 6 7 Total Costs 1 €47m This will change if [when] new Circular 1/94 is adopted and a planned tranisition will be required. 3 [Should be listed and consulted] Review arrangements e.g. Reviewed at Unit Meetings and reported to MAC as required. External: Internal: M+E Services, Property Management, NHP, Accounts, Architectural Services External: Client Departments Internal: M+E Services, Property Management, NHP, Accounts, Architectural Services External: Client Departments Internal: M+E Services, Property Management, NHP, Accounts, Architectural Services External: Client Departments Internal: Accounts M&E Services External :Client Departments Department of PER Subhead F1 monthly monitoring meetings Staff meetings Monthly Subhead E review meetings Client meetings Staff meetings Client meetings Staff meetings Client meetings Monthly monitoring group to be established Accounts, M&E, Mtce PROPERTY MAINTENANCE SERVICES Business Plan 2013 Strategy Statement Programmes: To implement programmes and projects to provide built accommodation and facility solutions for Government and State clients whether in new, existing or rented premises. Action to be taken by the Business Unit: Staff responsible for the actions Time scale and other performance indicators HEALTH & SAFETY SERVICES [SMART Performance Indicators, including key project milestones] Estimated Costs associated with the Action/Project in 2013 Other key players Internal/External [Insert cost details if appropriate – based on the profiled capital/current expenditure on the project for the year.] Internal: [Should be listed and consulted] Review arrangements e.g. Reviewed at Unit Meetings and reported to MAC as required. External: Major Programmes to be advanced in 2013: (Prioritised) 1 2 3 4 5 6 H&S policy development and monitoring H&S training programme Angela Rolfe Padraic McGowan Ongoing Within €0.250m current funding Internal: MAC Angela Rolfe Padraic McGowan Ongoing €0.250m Current Client funding for external training provision Internal and External Training H&SAdvisory Services on Risk Assessments, Safety Statements and Construction Management Systems Asbestos programme management Angela Rolfe Padraic McGowan Ongoing Angela Rolfe Brian Higgins Ongoing Asbestos register update and maintenance Universal Access Programme Angela Rolfe Brian Higgins Ongoing Angela Rolfe Ongoing National Monuments Depots, BMS €0.6m capital €1m 7 Total Costs €2m 4 Internal: Project teams for associated works External: Clients for agency works External: Specialist consultants SMAC review PROPERTY MAINTENANCE SERVICES Business Plan 2013 Strategy Statement Programmes: Action to be taken by the Business Unit: Staff responsible for the actions FURNITURE DIVISION To implement programmes and projects to provide built accommodation and facility solutions for Government and State clients whether in new, existing or rented premises. Time scale and other performance indicators [SMART Performance Indicators, including key project milestones] Estimated Costs associated with the Action/Project in 2013 Other key players Internal/External [Insert cost details if appropriate – based on the profiled capital/current expenditure on the project for the year.] Internal: [Should be listed and consulted] Review arrangements e.g. Reviewed at Unit Meetings and reported to MAC as required. External: Major Programmes to be advanced in 2013: (Prioritised) 1 Procurement and supply of furniture Robert Guihen Ongoing 2 Space planning Robert Guihen Ongoing 3 Workshops restoration function Furniture element of capital projects Robert Guihen Ongoing Robert Guihen Ongoing Robert Guihen Ongoing 4 5 Reactive service for special events, state exams, elections etc Within current allocation of €1.3m and client funded projects Within current allocation of €1.3m Within current allocation of €1.3m Related to capital expenditure or client funded Within current allocation of €1.3m 6 7 etc Total Costs €3m (est) 5 Monthly subhead F1 review meetings PROPERTY MAINTENANCE SERVICES Business Plan 2013 Strategy Statement Programmes: Action to be taken by the Business Unit: Staff responsible for the actions BUILDING MAINTENANCE SERVICES [BMS] INCLUDING CENTRAL ENGINEERING WORKSHOP [CEW] To implement programmes and projects to provide built accommodation and facility solutions for Government and State clients whether in new, existing or rented premises. Time scale and other performance indicators [SMART Performance Indicators, including key project milestones] Estimated Costs associated with the Action/Project in 2013 Other key players Internal/External [Insert cost details if appropriate – based on the profiled capital/current expenditure on the project for the year.] Internal: [Should be listed and consulted] Review arrangements e.g. Reviewed at Unit Meetings and reported to MAC as required. External: Major Programmes to be advanced in 2013: (Prioritised) 1 2 3 4 5 Carry out reactive and planned maintenance in historic and protected buildings throughout Dublin and also Kilkenny Castle Cork and Limerick depot staff to deliver maintenance in those regions Ongoing training and certification of staff Emergency service required to be provided for weather related events Delivery of a programme of metal and fabrication works for state buildings Denis Carr Ongoing Within current allocation of €15m Internal: AS support for special risk projects External: Client Departments Denis Carr Ongoing Within current allocation of €15m Denis Carr Ongoing Denis Carr Ongoing Within current allocation of €15m Within current allocation of €15m Denis Carr Ongoing Within current allocation of €15m 6 7 etc Total Costs €15m 6 Sub F1 budget review PROPERTY MAINTENANCE SERVICES Business Plan 2013 Strategy Statement Programmes: Action to be taken by the Business Unit: Staff responsible for the actions FIRE & SECURITY SECTION To implement programmes and projects to provide built accommodation and facility solutions for Government and State clients whether in new, existing or rented premises. Time scale and other performance indicators [SMART Performance Indicators, including key project milestones] Estimated Costs associated with the Action/Project in 2013 Other key players Internal/External [Insert cost details if appropriate – based on the profiled capital/current expenditure on the project for the year.] Internal: [Should be listed and consulted] External: Major Programmes to be advanced in 2013: (Prioritised) 1 2 3 Provision of in-house consultancy to OPW staff in respect of fire and security matters Procurement and provision of security requirements at private residences Review of technical and legal requirements for fire and security specifications Kevin McLoone Ongoing reactive service Kevin McLoone Ongoing Kevin McLoone Ongoing Within OPW capital allocation or as part of client funded projects 4 5 6 7 etc Total Costs €0.00 7 External: Department of Justice, AGS Review arrangements e.g. Reviewed at Unit Meetings and reported to MAC as required. PROPERTY MAINTENANCE SERVICES Business Plan 2013 Strategy Statement Programmes: Action to be taken by Business Unit Staff responsible for the actions Time scale and other performance indicators Estimated Costs associated with the Action/Project in 2013 Other key players Internal/external Review arrangements Actions in support of the Strategy Statement programmes: Carry out building condition reports to facilitate development of planned maintenance programmes Work programme in relation to replacement of Circular 1/94 Regional Architects Ongoing in three year cycle or in response to specific client requests Barry Moyles New programme and procedures to be agreed and implemented N/a Manage the Measured Term Maintenance Contract Barry Moyles Regional Architects Ongoing service provision Appoint new QS/Contract Manage/PSDP Q1 up to €4m Strategic Review of Stateowned Office Buildings >1,000sq.m. Barry Moyles Regional Architects Data collection complete Q1 and preliminary report Q1 Lease surrender and office rationalisation programme Barry Moyles Regional Architects Implement fit-outs to facilitate staff relocations Framework of Contractors for Fit-outs Manage the Delivery of the DSP Programme of Intreo Offices Barry Moyles Feasibility and scoping to be examined Q1 Total of 58 Offices to be completed at locations across the country in 2013-14 Manage, maintain and secure vacant buildings Barry Moyles Regional Architects Barry Moyles Regional Architects Within current resources; clients to fund if not feasible within OPW resources Identification of H&S and urgent repairs to be managed within current resources Internal: Property Management Services, M&E Services, External: Client Depts Internal: M&E Services, DSP funding €2.5 per annum Ongoing response to Garda Station closures and other rationalisations Total Costs €0.00 8 Internal: M&E Services, Accounts, IT External: Client Departments, Department PER Internal: QS, ICT Unit, External: QS, Contractor, helpdesk, client Departments Internal: M&E Services, External: Client Departments, Internal: Arch Service; M&E Services, Property Management Services External: DSP Internal: Property Management Services, M&E Services, Monthly monitoring meetings Liaison Group PROPERTY MAINTENANCE SERVICES Business Plan 2013 Strategy Statement Programmes: Action to be taken by Business Unit Cross-Functional /Internal Actions Risk assessment and management Staff responsible for the actions Time scale and other performance indicators Management of the Business Unit Ensure PMDS is carried out within the Business Unit and staff are trained as follows:(1) as identified in the course of PMDS meetings for competency development (2) Training related to the business function (3) Personal development training Management of the Business Unit Ensure that staff are familiar with the QCS Plan and that prompt action is taken on correspondence, requisitions, PQs, FOI Requests and representations in accordance with the guidelines in the QCS Plan and any relevant statutory obligations. Respond promptly to press queries to protect the reputation of the Office. All Staff Health & Safety Responsibilities All staff Other key players Internal/external Review arrangements Risk review completed by end of Q1 ISO procedures should reflect controls for risk management Internal: Chairman & MAC Internal Audit The risks will be reviewed quarterly The meeting of deadlines in completing interim and annual reviews under PMDS. External: Clients Internal: Personnel& Development Services Personnel reporting to Management Training & Development Unit The timely submission of Prioritised Training Needs for the Business Unit to T & D Section. External: Department of Public Expenditure & Reform CSTDC Timescales in line with QCS commitments and reflected in ISO requirements Internal: QCS Officer Policy Unit Minister’s Office Chairman’s Office Press & Media Relations Personnel To monitor Health & Safety issues and incidents. To review the Office’s Safety Statement (This is a statutory requirement). External: Questions Office Deputies Members of the Public Journalists/Media Internal: Personnel/Internal Facilities Mgt. Health & Safety Unit External: HSA 9 Review in line with central updating of QCS Action Plan at Business Unit Meetings SMAC meetings to review Safety PROPERTY MAINTENANCE SERVICES Business Plan 2013 Official Languages responsibilities All staff Compliance with legislation: Data Protection Acts Procurement Directives To contribute to the OPW's compliance with language responsibilities under the Official Languages Act, 2003 and the Office Official Languages Scheme Ongoing Internal: Policy Unit Press & Media Relations Office Review regularly to ensure compliance External: Official Languages Commissioner Dept of Arts, Heritage & the Gaeltacht Clients and Customers General Public Internal: ICT Unit External: Data Protection Commissioner NPPPU, D/PER EU Commission Familiarity and compliance with OPW practices and procedures as contained in Office Notices. All Staff Ongoing Internal: Personnel Business Units submitting appropriate instructions. Updating of material on Internet and Intranet sites Barry Moyles Ongoing maintenance. Internal: Press and Media Relations Office ICT Unit External: Clients and the public 10 Units to review at meetings PROPERTY MAINTENANCE SERVICES Business Plan 2013 11 PROPERTY MAINTENANCE SERVICES Business Plan 2013 Property Maintenance Regional Staff Region Location South East Waterford South West Cork Mid West Templemungret West Galway North West Sligo North East Dublin Dublin North Dublin South Regional Architect Brian Hamilton Andrea Fox John Healy Jane Fitzgerald James Sweeney Peter Rogers Kevin Wolohan Brendan Cormican Architect Vacant Anna Hanley Vacant Vacant Vacant Catherine Fitzgerald -SL Vacant Gabriella Navas Maintenance Co-ordinator AA1 Vacant Vacant Vacant Vacant Vacant Pat Moloney Vacant Vacant Bill Lonergan Martin Hennebry Vacant x 2 Dominic Kiely Con Donnellan Jimmy Cunningham Oliver Previte Declan Currid Leonard White Vacant x 2 Kieran Rogers Martin Brennan Sean Lynham Michael Hoey District Inspector HEO EO SO CO District AA1 District Inspector CO District District Inspector CO Vacant John McCann Kevin Higgins Vacant Jarlath Carr Frances Kennedy Simon Aust Arklow Teresa Cotter Orla Sheehan Ray Sheehy Killarney Ray Geraghty Portlaoise Gerry Horan Thomas Fannon Kieran Varley Michael Clarke Brendan Rooney Martin Smyth Paul Condon Dermot Hally Vacant Dermot Foran Derek Roban John Fitzpatrick Marian Mulligan Anthony Ruddy Vacant Roscrea Castlebar Letterkenny Dundalk Vacant David Connolly Tony Collins Fergal Boyle Vacant Regina O’Riordan Mallow John Kiely Mary Broderick Sally Corcoran Kristine Higgins Athlone Ronan Rooney Fiona Smyth Margaret Kellegher Evelyn Duffy 12 Part-time Deirdre O’Connor Brid Birrane PROPERTY MAINTENANCE SERVICES Business Plan 2013 Health and Safety Services Angela Rolfe Head of Property Maintenance Services HEALTH AND SAFETY SERVICES Padraic McGowan Head H&S Unit John Goldrick Willie Gannon Dermot McElwaine Kevin Doogan CO Brian Higgins HEO Nigel Beattie Paul White [BMS] Tony Mahon [NHP] Noel Howley EO Birute Jakimaviciene CO 13 PROPERTY MAINTENANCE SERVICES Business Plan 2013 Furniture Division Chief Technical Officer Robert Guihen EO Workshop Manager/Health & Safety Officer Vacant Antoinette Robinson CO Sheena Keany Superintendent Superintendent Paul Plunkett Joe Smith Deputy Superintendent Technical Assistant Philip Kenny Paul Biesty CO Eileen Foley Workshop Foreman Vacant Workshop Staff – 9 ASC in Charge Store Staff – 5 14 PROPERTY MAINTENANCE SERVICES Business Plan 2013 Fire and Security Unit Kevin McLoone Fire Engineer 15 PROPERTY MAINTENANCE SERVICES Business Plan 2013 Building Maintenance Service –[BMS] Organisation Chart Commissioner John McMahon Act Administration Manager Collins Barracks Matt McCormack Dave Delahunt. Office Manager. Anthony Wyatt (CEW) Head of Property Maintenance Angela Rolfe Area Manager Central – Gov Build Brendan Shortt BMS Director Denis Carr Area Manager North- Collins Barracks Area Manager South-CEW Chris Mullen Vacant Iveagh Hse S Manager Colm Byrne Botanic Gardens Foreman Ronnie Lawlor Area Manager Cork / Limerick Vacant RHK S. Manager N O'Mahony Service Manager Ted Sarl WF Gov Buildings S. Manager R Browne Customs House S. Manager D Mc Cormac WF Dublin Castle P Kavanagh Act S Manager WF WF Leinster House S. Manager P. Geraghty Patrick Walsh (CEW) Aras T. Hemp Service Manager WF Office Staff P Roche Joinery Shop Foreman Ben Malone Plastering Shop Foreman B. Fay Office Manager 16 M. Cahill Roofing Section Act.Foreman E. Waters Painting Section Act Foreman D Lee CEW Service Manager M. Breegan PROPERTY MAINTENANCE SERVICES Business Plan 2013 17
