Annual Shareholders Meeting

Annual Shareholders Meeting
16 September 2015
Enclosed herewith documents relating to Canyon Creek 2 Share Block (Pty) Limited Annual Shareholders Meeting for 2015
The Annual Shareholders Meeting of Canyon Creek 2 Share Block (Pty) Limited will
be held on the 16th September 2015 at 14h30 at the VRS Head Office, Building No. 1,
Mooikloof Office Park East, c/o Atterbury and Jollify Main Road, Mooikloof.
Mooikloof Office Park East, c/o Atterbury
and Jollify Main Road, Mooikloof, 0059
CANYON CREEK 2 SHARE BLOCK
(PTY) LIMITED
REGISTRATION NUMBER: 1998/015661/07
NOTICE OF ANNUAL SHAREHOLDERS MEETING
KENNISGEWING VAN DIE ALGEMENE
AANDEELHOUERSVERGADERING
Notice is hereby given of the Annual Shareholders Meeting of the
Canyon Creek 2 Share Block (Pty) Limited. The meeting will be held
at VRS Head Office, Building No.1, Mooikloof Office Park East, c/o
Atterbury and Jollify Main Road, Mooikloof, Pretoria on Wednesday,
16 September 2015 at 14h30 (map included).
Hiermee word kennis gegee van die Algemene Aandeelhouersvergadering van die Canyon Creek 2 Share Block (Pty) Limited. Die
vergadering sal gehou word te VRS Hoofkantoor, Gebou Nr. 1,
Mooikloof Office Park East, h/v Atterbury en Jollify Main Weg,
Mooikloof, Pretoria op Woensdag, 16 September 2015 om 14h30
(padkaart ingesluit).
AGENDA
AGENDA
Reg No: 1998/015661/06
1. Open and Welcome
2. Apologies / Proxies / Quorum
3. Minutes of the Canyon Creek 2 Share Block (Pty)
Limited Annual Shareholders Meeting held on
16 October 2014
4. Presentation of the Chair’s Integrated Report
5. Presentation of the Annual Financial Statements for
the year ended 28 February 2015
6. Approval of Auditors Remuneration
7. Approval of Insurance Values with or without
amendments
8. Canyon Creek 2 Share Block (Pty) Limited Special
Resolutions regarding
 Intercompany loans
 Directors Remuneration
9. Election and appointment of Directors
10. Dissolution of Meeting
PAGE
3-5
6-7
8 - 29
30
31 - 33
8.
1. Opening en Verwelkoming
2. Verskonings / Volmagte / Kworum
3. Notule van die Canyon Creek 2 Share Block (Pty)
Limited Algemene Aandeelhouersvergadering gehou
op 16 Oktober 2014
4. Bevestiging van die Voorsitter se Geïntegreerde
Verslag.
5. Aanbieding van die Jaarstate vir die jaar geëindig
28 Februarie 2015
6. Goedkeuring van die Ouditeursvergoeding
7. Goedkeuring van die Versekeringswaardes met of
sonder wysigings
8. Canyon Creek 2 Share Block (Pty) Limited Spesiale
Besluite ten opsigte van:
 Inter Maatskappy lenings
 Direkteursvergoeding
9. Verkiesing en aanstelling van Direkteure
10. Ontbinding van die vergadering
BLADSY
3-5
6-7
8 - 29
30
31 - 33
NOTE
NOTA
Every Shareholder who is entitled to a vote may appoint a Proxy. The Proxy
Form attached hereto, must be completed and received at the VRS offices at
least 48 hours before the scheduled commencement time of the meeting.
Please e-mail ([email protected]), Fax (012 996 0556) or Post (PO Box
35580, Menlo Park, 0102).
Elke Aandeelhouer wat geregtig is om te stem mag ‘n gevolmagtigde aanstel
deur die aangehegte Volmagvorm te voltooi welke vorm die VRS kantore ten
minste 48 uur voor die aanvang van die vergadering moet bereik. Vonkpos
([email protected]), Faks (012 996 0556) of Posbus 35580, Menlo Park,
0102.
In terms of the Companies Act meeting participants (including Proxies) are
required to provide reasonably satisfactory identification before being
entitled to attend or participate in a Shareholder’s meeting. Forms of
identification include a valid identity document / drivers license / passport.
Ingevolge die Maatskappyewet moet persone (insluitend gevolmagtigdes)
wat die vergadering bywoon redelike bevredigende identifikasie voorsien
voordat hulle geregtig is om die Aandeelhouersvergadering by te woon of
daaraan deel te neem. Bewys van identifikasie sluit ‘n geldige
identiteitsdokument / rybewys / paspoort in.
BY ORDER OF THE BOARD
IN OPDRAG VAN DIE RAAD
1
DEAR MEMBER
GEAGTE LID
You are cordially invited by the Management of Canyon Creek 2
Share Block (Pty) Limited to attend the Annual Shareholders Meeting
to be held at VRS Head Office, Building No.1, Mooikloof Office Park
East, c/o Atterbury and Jollify Main Road, Mooikloof, Pretoria on
Wednesday, 16 September 2015 at 14h30 (map included).
U word hartlik uitgenooi deur die Bestuur van die Canyon Creek 2
Share Block (Pty) Limited na die Algemene Aandeelhouers vergadering wat gehou word te VRS Hoofkantoor, Gebou Nr. 1,
Mooikloof Office Park East, h/v Atterbury en Jollify Main Weg,
Mooikloof, Pretoria op Woensdag, 16 September 2015 om 14h30
(padkaart ingesluit).
Enclosed herewith the following documents relating to the Annual
Shareholders Meeting of Canyon Creek 2 Share Block (Pty) Ltd.
Ons sluit hierby in dokumentasie ten opsigte van die Algemene
Aandeelhouersvergadering van Canyon Creek 2 Share Block (Pty)
Ltd.
Included the following:
1. Notice of the Annual Shareholders Meeting and
Agenda.
2. Minutes of the Canyon Creek 2 Share Block (Pty)
Ltd Annual Shareholders Meeting held on 16
October 2014
3. Chair’s Integrated Report
4. Annual Financial Statements for the year ended
28 February 2015
5. Proposed Insurance Values
6. Canyon Creek 2 Share Block (Pty) Limited Special
Resolutions regarding:

Intercompany loans

Directors Remuneration
7. RSVP
8. Proxy form
9. Nomination of Directors form
PAGE
1-2
3-5
6-7
8 - 29
30
31 - 33
Insert
Insert
Insert
Ingesluit die volgende:
BLADSY
1. Kennisgewing van die Algemene
Aandeelhouersvergadering Agenda
2. Notule van die Canyon Creek 2 Share Block Ltd
Algemene Jaarvergadering gehou op 16 Oktober
2014
3. Voorsitter se Geïntegreerde Verslag
4. Jaarstate vir die jaar geëindig 28 Februarie 2015
5. Voorgestelde Versekeringswaardes
6. Canyon Creek 2 Share Block (Pty) Limited Spesiale
besluite ten opsigte van:
 Inter maatskappy lenings
 Direkteursvergoeding
7. Aanvaarding van uitnodiging
8. Volmagvorm
9. Direkteursnominasievorm
1-2
3-5
6-7
8 - 29
30
31 - 33
Insetsel
Insetsel
Insetsel
Should you wish to have any matter of general interest raised at the
meeting then please submit same in writing, to be received at least 48
hours before the meeting commences, to VRS at P.O. Box 35580,
Menlo Park, 0102, or fax to (012) 996 0556, or email to
[email protected]
Indien daar enige aangeleentheid is van algemene belang wat u
graag wil bespreek stel dit asseblief op skrif en stuur, sodat dit
ontvang word ten minste 48 uur voor die aanvang van die
vergadering, aan Posbus 35580, Menlo Park 0102, of faks aan (012)
996 0556, of e-pos aan [email protected]
Registered Office: Mooikloof Office Park East
C/o Atterbury and Jollify Main Road
Mooikloof
0059
Geregistreerde Adres: Mooikloof Besigheidspark Oos
H/v Atterbury en Jollify Main Weg
Mooikloof
0059
2
MINUTES OF THE ANNUAL GENERAL MEETING OF THE MEMBERS
OF CANYON CREEK 2 SHARE BLOCK LIMITED HELD AT JOHANNESBURG
COUNTRY CLUB ON THE 16TH OF OCTOBER 2014
PRESENT:
DIRECTORS:
AS PER THE ATTENDANCE REGISTER
MEMBERS:
AS PER THE ATTENDANCE REGISTER
BY INVITATION:
AS PER THE ATTENDANCE REGISTER
1.
OPEN AND WELCOME
The Chair opened the meeting and welcomed everyone present.
2.
APOLOGIES / PROXIES / QUORUM
The Chair noted the apology from Mr. Carl Ballan. No proxies were received. The
Chair confirmed that except for the one private Member, the balance of the votes
represented 99.99% of the total shares, therefor the meeting was duly constituted
3.
MINUTES OF THE PREVIOUS AGM HELD ON THE 10TH OF OCTOBER 2014
The approved Minutes had been circulated and there were no matters arising from the
Minutes.
4.
PRESENTATION OF THE CHAIR’S REPORT
The Chair’s Report having been circulated was accepted as read, the Chair highlighted
pertinent aspects of the Report and after discussion the meeting accepted the Chair’s
Integrated Report and approved the actions of the Directors.
5.
PRESENTATION OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED
28 FEBRUARY 2014
Mr. Gerhard Hogendoorn presented the Annual Financial Statements and explained the
various notes relating to the line items concerned. There were no matters arising from
the presentation.
6.
APPROVAL OF AUDITOR’S REMUNERATION
The meeting considered the fees raised by the Auditors for work completed and as there
were no questions or objections, the Members:
Resolved by unanimous Resolution that:
The Auditor’s fees be and are paid as submitted and duly approved.
Canyon Creek 2 Share Block Ltd
Reg. No: 1998/015661/06
AGM Meeting
16 October 2014
3
7.
APPOINTMENT OF AUDITORS
As there was no counter proposal or objection to the reappointment of the Auditors, the
Auditors therefore remained in office for the ensuing financial year.
8.
INSURANCE SCHEDULE
The meeting considered the circulated Insurance Schedule detailing inter alia the
insured values, premiums, Broker and Insurer / Re-insurer for Canyon Creek 2 and as
there were no questions or objections, it was:
Resolved by unanimous Resolution that:
The combined Insurance Schedule be and is hereby approved.
9.
ELECTION OF DIRECTORS
The elected Directors stood down voluntary.
9.1 As Mr.JW Meyer was one of the Members’ nominees, he requested
Mrs. M Forssman to conduct the election of the Directors. The meeting approved
the proposal that Mrs. M Forssman Chair this portion of the meeting and
Mr.JW Meyer handed the Chair to Mrs. M Forssman.
9.2 As Mr. JW Meyer and Prof B Marx were the Directors who stood down, and as they
had both confirmed that they were eligible and available for re-election, and as there
were no further nominations, Mrs. Forssman proposed that Mr. JW Meyer and Prof
B Marx be re-elected simultaneously and by single unanimous Resolution to fill the
vacancies. Mrs Forssman called for a vote on a show of hands.
RESOLVED BY UNANIMOUS RESOLUTION THAT
Mr. JW Meyer and Prof B Marx be and are hereby elected as Directors for the
ensuing year.
9.3 Mrs. M Forssman congratulated the Directors on their reappointment and handed
the Chair back to Mr. JW Meyer.
10.
APPOINTMENT OF AUDIT COMMITTEE
The Board proposed that Prof B Marx, Messrs. J du Plessis and JW Meyer be elected
to the Audit Committee.
Resolved by unanimous Resolution that:
Prof B Marx, Messrs J du Plessis and JW Meyer be and are hereby elected as Directors
of the Audit Committee.
11.
SPECIAL AND ORDINARY RESOLUTIONS
The Chair referred to the contents of the Directors Report and outlined the reasons and
effect of the Special Resolutions.
Canyon Creek 2 Share Block Ltd
Reg. No: 1998/015661/06
AGM Meeting
16 October 2014
4
On a show of hands the following Resolutions were unanimously carried:
SPECIAL RESOLUTION 1
“That the existing Memorandum of Incorporation (MoI) is abrogated in its
entirety and replaced by the new MoI, with or without amendments, thereby
amending the category of the Company from that of a Public Company to that
of a Private Company. The new MoI will be effective from the date of complete
filing of the Special Resolution with the Companies and Intellectual Property
Commission (CIPC)”.
SPECIAL RESOLUTION 2
“That following on from the adoption of Special Resolution 1 that the Company
alters the ending expression to its name by replacing Ltd with (Pty) Ltd, in
accordance with the provision of Section 11(3) and 16(6) of the Companies
Act 2008 so that the name of the Company will accordingly be Crystal Springs
2 Share Block (Pty) Ltd”.
ORDINARY RESOLUTION
“That following on from the acceptance and approval of Special Resolutions 1
and 2 that the Directors and/or the Company Secretary are hereby duly
authorised to take such steps and sign and file such documents as may be
necessary to give effect to the Special Resolutions 1 and 2 with or without
modifications, as decided by the Members of the Meeting.”
12.
VOTE OF THANKS AND DISSOLUTION OF MEETING
The Chair thanked VRS and the accounting staff for their assistance and contributions
in ensuring good Corporate Governance and controls and thanked the Resort
Management for their exemplary management of the Resort resulting in the continuous
flow of compliments. The Chair thanked the Members for their loyal support and prompt
levy payments.
As there were no further matters for discussion the Chair dissolved the meeting.
Approved and signed at Pretoria on the 26th day of June 2015.
…………………………………..
JW MEYER
Chair
Canyon Creek 2 Share Block Ltd
Reg. No: 1998/015661/06
AGM Meeting
16 October 2014
5
CANYON CREEK 2
Registration number 1998/015661/07
Report by the Chair
It is once again my pleasure to provide you with an Annual Report in respect of the events
during the past year.
At the recent RCI Resort recognition and awards evening our team compared very favourably
to Resorts in the RCI Gold Crown category, which again proves that we are on the right path
and offering not just holiday accommodation but memories for a lifetime.
Congratulations to our staff who achieve well deserved recognition.
The past year had its fair share of challenges due to the introduction of new legislation, and
our Members saw rocketing increases in prices of goods and services, which resulted in a
general tightening of the belts in all sectors of commerce and home life.
Flowing from this the majority holder of B shares approached the Board with a request to
utilise limited services as provided for in clause 3.8.1 and 3.8.2 of the Use Agreement. The
Board after protracted debate approved the request. This means that the wholly owned chalets
will be occupied on an ad-hoc basis and will be charged the full levy when so occupied, and
pay a notional levy to cover basic services and statutory costs when they are not occupied.
This is a bridging arrangement for the “B” Shareholder and will be reviewed in the New Year.
As far as the Financial Statements are concerned, the following comments relate to the enclosed
statements:
Operating results for the year resulted in an operating surplus of R 1 035 927.
Refurbishment reserves available for the 7 year refurbishment plan and any unforeseen
expenses grew to R 3 541 280 with cash balances reflecting a healthy balance of R 4 014 059.
The statement of financial position indicates that Canyon Creek 2 Share Block (Pty) Ltd is both
solvent and liquid.
On behalf the Board, I would like to thank the Resort Management and team who ensured that
our guests have a memorable stay.
I would also like to congratulate the VRS team, who received amazing accolades at the RCI
Annual Resort Recognition Awards function. VRS Managed Resorts achieved the first place
in respect of the Resort of the Year categories for large, medium and small Resorts. This is
the first time in the history of these awards that, any single Managing Agent has been able to
secure all three top positions, and we congratulate VRS on this achievement.
I would like to thank my fellow Directors for their input and passion with which they pursue the
objectives of the Company, and similarly would like to thank VRS and its extended staff
component for their input and assistance in ensuring that our guests’ needs and requirements
are addressed in a professional manner.
Please note that the current documentation includes a Proxy form for the annual Shareholders
meeting and in the event that you cannot attend the AGM, please complete the Proxy form.
6
I trust that your 2015 year will be a memorable one, and wish you every success for the
balance of 2015.
Regards and blessings,
John Meyer
Chair
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CANYON CREEK 2 SHARE BLOCK
Crystal Springs Mountain Lodge
COMBINED PROJECTED INSURANCE SCHEDULE EFFECTIVE FROM 01 OCTOBER 2015 TO 30 SEPTEMBER 2016
TYPE
DESCRIPTION
Buildings & Contents Brick & Harvey
COVERED FOR
RENEWAL PREMIUM
SUM INSURED
Fire, lightning, flood, Special perils
R 66 306 356.00 R
156 809.64
Chalets: 103 - 164
Public Liability
General Public Liability
Public Liability
R 50 000 000.00 R
Motor
As per Assest Register:
Toyota Hilux (DYW484MP)
Daihatsu Gran Max (FZG668MP)
Gomoto Scooter
Venter Elite Trailer
Volvo Back Actor
Comprehensive
R
575 900.00 R
20 940.36
R
42 180.00 R
927.96
R
R
185 003.04
15 416.93
Machinery
breakdown
As per Assest Register:
Bomag Roller
PER ANNUM
PER MONTH
TOTAL PROJECTED PREMIUM
Insurer: Tony Mouton Brokers CC
Broker: Adéle Muller
Underwriter: Santam Limited
30
6 325.08
CANYON CREEK SHARE BLOCK (PTY) LTD
REG NO: 1998/015661/07
DIRECTORS REPORT
REGARDING THE PROPOSED SPECIAL AND ORDINARY RESOLUTIONS
SPECIAL RESOLUTION NUMBER 1
TERMS:
“RESOLVED THAT in terms of Section 45(3)(a)(ii) of the Companies Act (Act 71 of 2008),
as amended (“the Companies Act”), as a general approval, the Board of the Company be
and is hereby authorised to approve that the Company provides any direct or indirect
financial assistance (“financial assistance” will herein have the meaning attributed to it in
section 45(1) of the Companies Act) that the Board of the Company may deem fit to any
Company or Corporation that is related or inter-related (“related” or “inter-related” will herein
have the meaning attributed to it in section 2 of the Companies Act) to the Company, on
terms and conditions that the Board of the Company may determine, subject to periodic
solvency and liquidity reviews, provided that the aforementioned approval shall be valid for a
period of two years or until the date of the Annual Shareholders Meeting of the Company
where approval is renewed, whichever is first. Notwithstanding the aforegoing, should
Shareholders decide not to renew the authority granted in terms hereof at the next Annual
Shareholders Meeting, then the authority shall continue to be effective in terms of this
Resolution for the period of two years following the date of its approval.”
REASON FOR AND EFFECT OF SPECIAL RESOLUTION NUMBER 1
The reason for and effect of Special Resolution number 1 is to grant the Directors of the
Company the authority to provide direct or indirect financial assistance to any Company or
Corporation which is related or inter-related to the Company.
This means that the Company is authorised to provide limited financial assistance relating to
budgeted operational expenses to Otwil Financial Services (Pty) Ltd as, and in respect of the
services provided to Canyon Creek 2 Share Block.
If approved, this general authority will expire at the end of two years from the date on which
the approval was granted.
NOTIFICATION
Shareholders are advised that the Board will need to be satisfied that after providing
financial assistance, the Company will satisfy the solvency and liquidity test as defined in
terms of the Companies Act and that the terms under which the financial assistance is
proposed to be given are fair and reasonable to the Company.
31
SPECIAL RESOLUTION NUMBER 2
TERMS:
RESOLVED THAT: “In terms of section 66(9) of the Companies Act no 71 of 2008 (as
amended), the Company be and is hereby authorised to remunerate its non-executive
Directors for their services as Directors at the rate set out below and on such basis as may
be approved by the Board of Directors:
1.1. Director’s fees are paid to Directors per Board meeting attended and to committee
members for each committee meeting duly attended, unless otherwise resolved by
the Board.
1.2. The remuneration proposed is R3780:00 per meeting for the budget period
2015/2016 (based on a minimum of one meeting per quarter.)
1.3. An annual increase in the fees of the non-executive Directors for the effective
period of this Special Resolution will be equal to the percentage increase
approved for the Company’s management staff members”.
REASON FOR AND EFFECT OF SPECIAL RESOLUTION NUMBER 2
The Company previously passed a Special Resolution to remunerate its non-executive
Directors at the rate of R3 240:00 per meeting attended and provided that the fee would
increase at the same rate as the average percentage increase of the Company’s
management staff which equated to 8%.
The Act stipulates that the effective period of a Special Resolution is two years where after it
must either be renewed or it lapses. The purpose of this Resolution is to renew the
Resolution previously passed.
Given the increase in the fee provided for in the previous Resolution the increased fee would
now equate to R3 780.00 for the first year that this Resolution would be effective if so
approved.
The reason for the Resolution is that the non-executive Directors give of their time and
expertise, and due to the nature and technical complexity of the matters discussed at the
Board meetings following on from the promulgation of the new Companies Act and various
other Acts, the non-executive Directors have to spend considerable time to prepare for the
Directors meetings and matters related thereto.
Given the additional fiduciary responsibility placed on Directors and their possible exposure
and risk, the amount proposed is conservative, when compared to the fees earned by the
Directors in the normal course and scope of their full time employment.
The alternative to remunerating the non-executive Directors would be to appoint executive
Directors and this would prove to be far more costly to the Company as such Directors would
then have to be remunerated on a full time basis.
The intention of the Special Resolution is therefore to compensate the non-executive
Directors for their time spent on Company business and at Board and committee meetings
and as such includes a reasonable time allowance for the Board Members to prepare for the
meetings.
Provision has been made for the expense in the annual budget and as a result the payment
to the Directors will not have an impact on the levy amount already raised on the Members.
32
The Companies Act requires that the Shareholders consent to the passing of a Special
Resolution to allow the Company to remunerate the non-executive Directors on the terms
stated above. Members are therefore requested to apply their minds to evaluate the
monetary value linked to knowledgeable non-executive Directors and the associated
Corporate Governance and fiduciary duty linked to their expertise in relation to the quantum
of the remuneration proposed.
PLEASE NOTE
A quorum for a Special Resolution requires that at least 25% of all the voting rights of the
Company must be represented by at least 3 Shareholders at the meeting and for the Special
Resolution to be adopted at least 75% of the votes so represented at the meeting must vote
in favour of the Special Resolution.
ORDINARY RESOLUTION:
That following on from the adoption of the Special Resolutions 1 and 2, that the Board of
Directors and or the Managing Agent be and are authorised to do all things necessary to
give effect to the filing and execution of the Special Resolutions so adopted.
Please complete the enclosed Proxy form if you will not be able to attend the meeting
and return it to the Company at your earliest convenience, so that the meeting can
attain the required number of votes to constitute a quorum for the Special Resolution
to be considered and more importantly that your vote on the Special Resolution and
the other tabled Resolutions may be counted.
The Directors
CANYON CREEK 2 SHARE BLOCK (Pty) Limited
33
RSVP
CANYON CREEK 2 SHARE BLOCK (PTY) LIMITED
Please complete and forward the information below to VRS on or before
9 September 2015 in order for the Management Company to make the
necessary arrangements.
Kind Regards,
Marjorie Forssman
Name: _______________________________
Member No: __________________________
Kindly Accept:
CANYON CREEK 2 SHARE BLOCK LIMITED
YES  NO 
Number of people: ___________
Fax: (012) 996 0556
E-mail: [email protected]
RSVP
CANYON CREEK 2 SHARE BLOCK (PTY) LIMITED
Voltooi en stuur asseblief die inligting hieronder aan VRS voor of op
9 September 2015 om die Bestuursagent in staat te stel om die nodige reëlings
te tref.
Vriendelike Groete,
Marjorie Forssman
Naam: _______________________________
Lid Nr: _______________________________
Neem uitnodiging aan:
CANYON CREEK 2 SHARE BLOCK LIMITED
JA  NEE 
Aantal persone: ___________
Faks: (012) 996 0556
E-pos: [email protected]
ANNUAL SHAREHOLDERS MEETING – PROXY FORM
CANYON CREEK 2 SHARE BLOCK (PTY) LIMITED
Reg No: 1998/015661/07
FORM OF PROXY FOR USE BY SHAREHOLDERS AT THE ANNUAL SHAREHOLDERS MEETING OF
CANYON CREEK 2 SHARE BLOCK (PTY) LIMITED TO BE HELD AT VRS HEAD OFFICE, BUILDING NO. 1,
C/O ATTERBURY & JOLLIFY MAIN ROAD, MOOIKLOOF, PRETORIA, ON WEDNESDAY, 16 SEPTEMBER
2015 AT 14H30.
I / We
Shareholder No:
_______________________________________________________________________________________________
Of
Number of Shares (Votes):
_______________________________________________________________________________________________
Hereby appoint
_________________________________________ of ___________________________________________________
Or failing him / her
_________________________________________ of ____________________________________________________
Or failing him / her, the Chair of the Meeting as my Proxy to vote on my behalf at the Annual General Meeting of the
Company, to be held on the above mentioned date and at any adjournment thereof as follows:
CANYON CREEK 2 SHARE BLOCK (PTY) LIMITED:
IN
FAVOUR
AGAINST
ABSTAIN
Approval of Auditors Remuneration
Approval of Insurance with or without amendments
Special Resolution regarding Intercompany Loans
Special Resolution regarding Directors Remuneration
Election and Appointment of Directors
1. Mr JW Meyer
2.
3.
(Indicate instruction given to Proxy by means of a cross in the space provided.)
Unless otherwise instructed, the Proxy may vote as he / she thinks fit.
Signature ______________________________
Signed at _______________________ this ______________ day of __________________________ 2015.
Note:
Any alteration or correction made to this form of Proxy (excluding the deletion of alternatives, and excluding the
deletion of singular / plural alternatives) must be initialled by the signatory/ies. Documentary evidence establishing
the authority of a person signing this form of Proxy in a representative capacity (e.g. on behalf of a Company, Close
Corporation or Trust) must be attached to this form. The completion and lodging of this form of Proxy will not
preclude the relevant Shareholder from attending the meeting, speaking and voting in person thereat, to the
exclusion of any Proxy appointed in terms thereof, should such Member wish to do so. P.T.O
ALGEMENE AANDEELHOUERSVERGADERING – VOLMAG VORM
CANYON CREEK 2 SHARE BLOCK (PTY) LIMITED
Reg No: 1998/015661/07
VOLMAG VIR GEBRUIK DEUR LEDE BY DIE ALGEMENE AANDEELHOUERSVERGADERING VAN
CANYON CREEK 2 SHARE BLOCK (PTY) LIMITED, WAT GEHOU SAL WORD TE VRS HOOFKANTOOR,
GEBOU NR. 1, MOOIKLOOF OFFICE PARK EAST, H/V ATTERBURY EN JOLLIFY MAIN WEG,
MOOIKLOOF, PRETORIA OP WOENSDAG, 16 SEPTEMBER 2015 OM 14H30
Ek / Ons
Aandeelhouer Nr:
_______________________________________________________________________________________________
Van
Aantal Aandele (Stemme):
_______________________________________________________________________________________________
Stel hiermee aan
________________________________________ van ___________________________________________________
Of indien nie hy / sy nie
_________________________________________van__________________________________________________
Of indien nie hy / sy nie, die Voorsitter van die Vergadering om as Gevolmagtigde te stem op die Algemene
Aandeelhouersvergadering van die Maatskappy, wat gehou word op die bogenoemde dag en by enige verdaging
daarvan soos volg te stem:
CANYON CREEK 2 SHARE BLOCK (PTY) LIMITED:
TEN
GUNSTE
TEEN
BUITE
STEMMING
Goedkeuring van Ouditeursvergoeding
Goedkeuring van Versekering met of sonder wysigings
Spesiale besluit ten opsigte van Inter maatskappy lenings
Spesiale besluit ten opsigte van Direkteursvergoeding
Verkiesing en Aanstelling van Direkteure
1. Mr. JW Meyer
2.
3.
(Dui opdrag aan Gevolmagtigde aan by wyse van ‘n kruis in die ruimte hierbo voorsien.)
Tensy andersins opgedra, kan my Gevolmagtigde stem soos hy / sy goeddink.
Handtekening ______________________________
Geteken te ____________________ hierdie ____________ dag van __________________________ 2015.
Note continued:
Any Shareholder entitled to attend and vote is entitled to appoint a Proxy, to attend, vote or speak in his / her stead
and such Proxy need not also be a Member of the Company. This Proxy form should be forwarded to reach the
registered office of the Company, for the attention of the Managing Agent by no later than 48 hours before the
meeting. If these requirements are not fulfilled the Proxy will be null and void. Facsimile & e-mail copies must be
verified by the Chair before commencement of the meeting to be eligible for acceptance.
NOMINATION OF DIRECTORS FORM FOR:
NOMINASIE VAN DIREKTEURE VORM VIR:
CANYON CREEK 2 SHARE BLOCK (PTY) LIMITED
Reg No: 1998/015661/07
I/We__________________________________________________________
nominate and propose the following persons to serve as Directors on the
Board of the following Share Block Companies:
Ek/Ons________________________________________________________
benoem en stel die volgende persone voor om te dien as Direkteure op die
Raad van die volgende Aandeleblok Maatskappye:

Canyon Creek 2 Share Block (Pty) Limited
Name of Nominee
Naam van Genomineerde
1.
2.
3.
4.
5.
Shareholder No.
Aandeelhouer Nr.
Acceptance *
Aanvaarding *
* The nominee to sign this form in acceptance of the nomination and to submit
an abridged CV indicating their proposed contribution to the Company. / Die
genomineerde moet hierdie vorm teken as aanvaarding van die nominasie en
ook ‘n verkorte CV wat hul bydrae tot die Maatskappy uiteensit, aanheg.
This duly completed nomination form and the abridged CV must reach VRS at
least 48 hours prior to commencement of the meeting. / Hierdie voltooide
vorm en die verkorte CV moet VRS ten minste 48 uur voor aanvang van die
vergadering bereik.
_________________________
Proposer/Voorsteller
________________________
Date/Datum
E-mail: [email protected]
Fax: 012 996 0556
Annual Shareholders Meeting
2015
For more information contact:
VRS - Vacation Recreational Services:
Managing Agent
Building No. 1
Mooikloof Office Park East
c/o Atterbury & Jollify Main Road
Mooikloof
Pretoria
0059
Tel: +27 (0) 12 492 1232
Fax: +27 (0) 12 996 0556
P.O. Box 35580
Menlo Park
0102
www.vrsonline.co.za
[email protected]