board of education - Hopatcong Borough Schools

Transcription

Mr. Anthony J. Fasano, President
Mrs. Carol Trumpore, Vice-President
Mr. Phil DiStefano
Mr. Frank Farruggia, Jr.
Mr. Rob Nicholson
Mrs. Michele Perrotti
Mrs. Candice Smith
Mr. Peter Karpiak
Dr. Sarah Schindelar
Mrs. Cynthia M. Randina, Superintendent
Ms. Carolyn B. Joseph, Board Secretary
New Jersey School Boards Association Delegate – Anthony Fasano
Sussex County Ed. Services Commission – Robert Nicholson
Liaisons to Borough Council – Sarah Schindelar, Michele Perrotti, Rob Nicholson
(Community Relations Committee)
School Wide Alliance Team – TBD
Sussex County Regional Cooperative – Frank Farruggia
School and Parent Organization Liaisons:
Hudson Maxim – Dr. Sarah Schindelar
Tulsa Trail – Frank Farruggia, Jr.
Durban Avenue – Candice Smith
Middle School – Michele Perrotti
High School – Robert Nicholson
COMMUNITY RELATIONS
Rob Nicholson
Michele Perrotti
PERSONNEL
Peter Karpiak
Candice Smith
Rob Nicholson
CURRICULUM/TECHNOLOGY/SPECIAL
EDUCATION
Candice Smith
Rob Nicholson
Peter Karpiak
NEGOTIATIONS
Rob Nicholson
Peter Karpiak
Michele Perrotti
FINANCE/FACILITIES/TRANSPORTATION
Phil DiStefano
Frank Farruggia
POLICY/LEGISLATION
Carol Trumpore
Candice Smith
Frank Farruggia
Visit us at www.hopatcongschools.org
POLICY
1
BOARD OF EDUCATION
HOPATCONG
BYLAWS
0167/Page 1 of 2
Public Participation in Board Meetings
M
0167 PUBLIC PARTICIPATION IN BOARD MEETINGS
The Board of Education recognizes the value of public comment on educational issues and
the importance of allowing members of the public to express themselves on school matters of
community interest.
In order to permit the fair and orderly expression of such comment, the Board shall provide
a period for public comment at every public meeting of the Board. Public participation shall be
permitted only as indicated on the order of business in Board Bylaw No. 0164.
Public participation shall be extended to residents of this district, persons having a
legitimate interest in the actions of this Board, persons representing groups in the community or
school district, representatives of firms eligible to bid on materials or services solicited by the
Board, and employees and pupils of this district, except when the issue addressed by the
participant is subject to remediation by an alternate method provided for in policies or contracts of
the Board.
Public participation shall be governed by the following rules:
1.
All persons wishing to participate in a public Board meeting shall register their
intent with the Board Secretary in advance of the meeting.
2.
A participant must be recognized by the presiding officer and must preface
comments by an announcement of his or her name, place of residence, and group
affiliation, if appropriate.
3.
Each statement made by a participant shall be limited to five minutes' duration.
4.
No participant may speak more than once on the same topic until all others who
wish to speak on that topic have been heard.
5.
All statements shall be directed to the presiding officer; no participant may address
or question Board members individually.
POLICY
2
BOARD OF EDUCATION
HOPATCONG
BYLAWS
0167/Page 2 of 2
M
The presiding officer may interrupt, warn, or terminate a participant's statement when the
statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any
individual to leave the meeting when that person does not observe reasonable decorum; request the
assistance of law enforcement officers in the removal of a disorderly person when that person's
conduct interferes with the orderly progress of the meeting; call for a recess or an adjournment to
another time when the lack of public decorum so interferes with the orderly conduct of the
meeting as to warrant such action; and waive these rules when necessary for the protection of
privacy or the efficient administration of the Board's business.
N.J.S.A. 2C:33-8
N.J.S.A. 10:4-12
N.J.A.C. 6:8-4.3(a)2iii
Adopted:
29 June 1992
CHAIN OF COMMAND
All members of the Board of Education and employees of the Hopatcong School District are
directed to observe faithfully the chain of communications established by the district
organizational plan. A problem should be identified and its resolution attempted at the level most
immediate to the problem's origin.
The Board expressly disapproves of any attempt to expedite the resolution of a problem by
disregard of the organizational plan and the appropriate processes. A staff member's persistent
disregard for the established management organization of this district in violation of this policy
will be considered an act of insubordination subject to discipline.
PUBLIC COMPLAINTS AND GRIEVANCES
The Superintendent shall establish procedures for the hearing of requests and complaints
regarding district personnel, the educational program, instructional and resource materials, and
the operation of the school district. Procedures will be governed by the following guidelines:
1.
The matter will be resolved initially, wherever possible, by informal discussions
between or among the interested parties.
2.
A matter that cannot be resolved informally may be appealed at successive levels
of authority, up to and including the Board of Education.
3.
The complaint and its immediate resolution will be reduced to writing at the first
and at each successive level of appeal.
DISCUSSION OF PERSONNEL
Under New Jersey’s Open Public Meetings Act, Boards of Education are confined to discuss
personnel issues in closed session.
HOPATCONG BOARD OF EDUCATION
Regular Meeting – High School Cafeteria
May 9, 2016 – 7:00 p.m.
1.
OPENING STATEMENT
In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L.
1975, this public body, the Hopatcong Board of Education hereby announces that
the New Jersey Herald has been notified by mail that this public meeting is to convene at the
Board Meeting Room at 7:00 p.m. on May 9, 2016.
2.
ROLL CALL
Roll Call Vote
3.
__Philip DiStefano
__Frank Farruggia
__Anthony Fasano
__Peter Karpiak
__Robert Nicholson
__Michele Perrotti
__Candice Smith
__Dr. Sarah Schindelar
__Carol Trumpore
__Cynthia Randina
__Carolyn Joseph
# of Public _____ Quorum YES NO
EXECUTIVE SESSION
A motion will be made that the Hopatcong Board of Education will enter Executive Session to
discuss legal update, negotiations, potential litigation and personnel, which are exempt from
public participation pursuant to New Jersey Public Law 1975, Chapter 231, Open Public
Meetings Act. Any discussions held by the Board which need not remain confidential will be
made public when appropriate. Minutes of the Executive Session will not be disclosed until
the need for confidentiality no longer exists. The Board will reconvene in public session at
7:00 p.m.
Motion to Return to Public Session
(ACTION) Motion by __________, seconded by_____________
All in favor__________________ Time: __________________pm
4.
RECONVENE
Motion to Return to Public Session
(ACTION) Motion by __________, seconded by_____________
All in favor__________________ Time: __________________pm
5.
FLAG SALUTE
6.
WELCOME
1|Page
May 9, 2016 – 7:00 p.m.
7.
APPROVAL OF MINUTES
Approval of the minutes, as attached, of the following meetings, as reported by the
Board Secretary and reviewed by the Board President and members of the Board:
a. April 25, 2016 - Executive Session
b. April 25, 2016 – Public Hearing, Annual Appointments and Approvals
(ACTION)Motion by______________, seconded by___________
DISCUSSION
Roll Call Vote
__P. DiStefano
__M. Perrotti
8.
__F. Farruggia
__S. Schindelar
__A. Fasano
__C. Smith
__P. Karpiak
__C. Trumpore
__R. Nicholson
ACKNOWLEDGMENTS/CORRESPONDENCE
a.
The following students were chosen as Hopatcong High School’s Students of the
Month for their outstanding performances in April 2016, and as attached:
Siera Simon, Junior
Vincent Giordano, Senior
Jillian Onstad, Junior
Megan Kelly, Senior
Anthony Melillo, Junior
Andrea Fattorusso, Junior
b.
Scholastics – Health/Physical Education
Scholastics – Health/Physical Education
Specialty Area – Culinary Arts 2
Specialty Area – Early Childhood Development
Athletics – Baseball
Athletics – Softball
Congratulations to Kelly Maegerlein, a Junior, who has been nominated for the
Princeton Book Award. Students receiving this honor must be a member of the junior
class who has demonstrated a record of outstanding academic achievement, among the
very top of his or her class, and have a record of exemplary community/civic/public
service (in keeping with the motto of Princeton University: Princeton in the Nation’s
Service and in the Service of All Nations.
Motion to accept Acknowledgments
(ACTION)Motion by______________, seconded by___________
DISCUSSION
All in favor__________________________
2|Page
May 9, 2016 – 7:00 p.m.
9.
SUPERINTENDENT’S REPORT AND HIB REPORT
a.
Superintendent’s Report
b.
Special High School S.T.E.A.M Presentation:
WICKED
Adrian Garcia
Tara Nixdorff
Wicktoria Plewa
Maria Schwarz
c.
Presentation of each school’s reports –
1) High School – Dana Bibeault, PJ Rodick – Liaisons
2) Middle School – No report
3) Durban Avenue – Tracey Hensz, Principal
4) Tulsa Trail – Brian Byrne, Principal
5) Hudson Maxim – Katherine McFadden, Principal
d.
Second reading and approval of the Superintendent’s HIB Report for April, 2016 as
presented to the Board at the Regular Meeting on April 25, 2016 in Executive
Session and approval of the HIB Report for May, 2016 for first reading and review.
(ACTION)Motion by_________, seconded by___________
DISCUSSION
All in favor__________________________
10.
COMMITTEE REPORTS
a. Curriculum, Technology, Special Education – Chairperson, Candice Smith
b. Community Relations – Chairperson, Sarah Schindelar
c. Finance, Facilities, Transportation - Chairperson, Phil DiStefano
d. Policy and Legislation – Chairperson, Carol Trumpore
e. Negotiations – Chairperson, Rob Nicholson
f. Personnel – Chairperson, Peter Karpiak
g. HEPTO Liaison – Patty Poland
DISCUSSION
All in favor__________________________
11.
PUBLIC COMMENT – AGENDA ITEMS ONLY
3|Page
May 9, 2016 – 7:00 p.m.
12.
FINANCE
Approval of the following finance items, 12a-12g, as
Superintendent of Schools and the Finance Committee of the Board:
recommended
by
the
a. Approval of the following bid awards as per the lowest responsible bidder:
1. Installation of the Middle School Emergency generator to TSUJ, Wayne, NJ in
the amount of $ 74,800.00.
2. Boiler replacement at the High School to Liberty Mechanical, Newark, NJ in
the amount of $ 809,175.00. (Lowest and second lowest bidder reviewed by the
Board attorney)
3. Asbestos Abatement for the High School Boiler room to Lesco Services,
Wallington, NJ in the amount of $ 58,000.00. (Lowest and second lowest bidder
reviewed by the Board attorney)
The monies for the above projects will be taken from Capital Reserve.
b. Approval of the transfer of funds from the Capital Reserve Account to the General Fund for
the 2016-2017 School year in the amount of $ 941,975.00 for the installation of the Middle
School Emergency generator, the Boiler replacement at the High School and the Asbestos
abatement in the High School Boiler room.
c. Approval of two Professional Support/Non-Public Service Agreements by the Educational
Services Commission of Morris County for Non-Public Services Chapters 192-193 and the
Non-Public School Security Aid Program commencing July 1, 2016 through June 30, 2017,
as per the attached rates and agreement. (Attachment)
d. Approval to write off fifteen payroll checks from October 16, 2014 through June 15, 2015 in
the amount of $ 822.59. (Attachment)
e. Approval of the renewed Shared Services Agreement with the Sussex County Educational
Services Commission Board of Directors for a Certified Educational Facilities Director for
the period of July 1, 2016 to June 30, 2017. (Attachment)
f. Approval of bills for the General Fund and Special Revenue (Grants) account April 25,
2016 through May 9, 2016, in the following amounts and as attached:
General Fund and Special Revenue (Grants) account
-
$ 228,046.34
g. Approval of bills for the Sussex County Regional Cooperative Operating account for April
25, 2016 through May 9, 2016, in the amount of $2,422,802.08, as attached.
DISCUSSION
4|Page
May 9, 2016 – 7:00 p.m.
Roll Call Vote
__P. DiStefano
__M. Perrotti
13.
__F. Farruggia
__S. Schindelar
__A. Fasano
__C. Smith
__P. Karpiak
__C. Trumpore
__R. Nicholson
PERSONNEL
Approval of the following personnel items, 13a – 13y
, as recommended by the Superintendent of Schools and the Personnel Committee of the Board:
a.
Acceptance of the resignation, with regret, of Judy Grogan, from her position as a First Grade Teacher
at Hudson Maxim more than 25 years for the purpose of retirement, at an annual salary of $90,680,
effective July 1, 2016.
b. Acceptance of the resignation, with regret, of Lillian Colello, from her position as a
Paraprofessional in the District for more than 31 years, at an annual salary of $18,490 effective
April 23, 2016.
c. Approval of the request of Ashley Miller for a Maternity Leave of Absence from her position
as a Special Education Teacher of 22 Sick Days during the period of September 1, 2016 to
September 30, 2016, followed by New Jersey Family Leave of Absence/Federal Leave of
Absence for the period of October 1, 2016 to January 2, 2017.
d. Approval of the employment of Alison Ibaceta as Tulsa Trail Academic Skills Teacher at a
salary of $67,160 based upon the 2016/2017 Salary Guide Level MA/Step 11, effective
September 1, 2016.
e. Approval of the employment of Heather Keegan as Tulsa Trail Grade 3 Teacher at a salary of
$54,328 based upon the 2016/2017 Salary Guide Level BA/Step 6, effective September 1, 2016.
f. Approval of the employment of Jacqueline Henderson as Roving Nurse/Permanent Nurse
Substitute at a salary of $55,000, effective September 1, 2016, or earlier.
g. Approval of the employment of Kenneth Doolittle as Elementary Coaching Facilitator Grades
3-5, to be paid an additional facilitator stipend as outlined in the 2014-2018 HEA Teacher
Contract.
h. Approval of the employment of Yvonne Mortello as Elementary Coaching Facilitator Grades
K-2, to be paid an additional facilitator stipend as outlined in the 2014-2018 HEA Teacher
Contract.
i. Approval of Kathy LaRosa as the Structured Learning Experience Facilitator for the 20162017 school year, to be paid the facilitator stipend as outlined in the 2014-2018 HEA Teacher
Contract.
5|Page
May 9, 2016 – 7:00 p.m.
j. Approval of the following Non-Tenured Contract Renewal Recommendations for the 20162017 school year:
Name
Marissa Adams
Richard Anderson
Audra Bauer
Jennifer Bisignani
Linda Blazier
Kelly Carney
Kelly Colonna
Michele Culcasi
Kenneth Doolittle
Yanet Guevarra
Sharon Haggerty
Victor Jimenez
Susan Mastroviti
James McKowen
Angela Meyer-Pflug
Ashley Miller
Emily Minervini
Stacey Montefusco
Eileen O’Neill
Linda Padula
Melanie Rowbotham
Dorothea Stauffer
Martina Villani
Tracie Wieczorek
Kurt Zimmerman
Location
Hudson Maxim
Middle School
Tulsa Trail
Hudson Maxim
HMX/DA
Tulsa Trail
Hudson Maxim
High School
Durban Avenue
Middle School
High School
High School
Hudson Maxim
Middle School
Tulsa Trail
Tulsa Trail
Tulsa Trail
HMX/TT
Middle School
High School
Hudson Maxim
Durban Avenue
District Wide
Middle School
High/Middle School
Current Position
Tenure Date
Kindergarten
9/2/2019
Mathematics
9/2/2018
Special Education
9/2/2018
Kindergarten
9/2/2019
Music/Movement
9/2/2019
Reading Specialist
9/2/2017
1st Grade
9/2/2018
3/5 Family Consumer Science9/2/2017
6/2/2019
4th Grade
Spanish
10/28/2018
Family Consumer Science 9/2/2018
3/5 Technology
9/2/2019
st
1 Grade
10/28/2019
Mathematics
9/2/2018
School Nurse
9/2/2019
Special Education
9/2/2017
nd
2 Grade
9/2/2018
School Psychologist
9/2/2018
Special Education
1/3/2018
Guidance Counselor
9/2/2018
Kindergarten
9/2/2017
Reading Specialist
9/23/2019
ESL
12/23/2018
Special Education
9/2/2018
Music
9/2/2017
k. Approval of the recommendation for renewal of the non-tenured administrator contracts
for the 2016-2017 school year of:
Mr. Christopher Buglovsky, Dr. Olga Edgerton, Mrs. Katherine McFadden, Mrs. Jaime Walker
6|Page
May 9, 2016 – 7:00 p.m.
l. Approval of the following involuntary transfer recommendations based on staffing needs due
to budgetary constraints effective for the 2016-2017 school year:
Name
Linda
Lucien
Michele
Nancy
Eric
Dawn
Brook
Cheryl
Shawna
Luis
Kristine
Blazier
Costanzo
Culcasi
Drury
Fajerman
Forbes
Ganguzza
Gramp
Longo
Mendez
Mendyk
Transfer From
HMX/DA Music
DA Music
HS Home Ec/Child Dev 3/5
HS/MS Special Education
MS Physical Education
TT/DA Computer Literacy
HS Physical Education
HS French
MS Music
HS Music
DA Special Education
Mary
Kristen
Susan
Loren
Tracie
Narcise
O’Shea
Riggs
Turner
Wieczorek
HS Business
TT/DA Music
DA Academic Skills
HS Special Education
MS Special Education
Transfer To
HMX Grade 1
DA/HS Music
HS Home Ec/Child Dev 4/5
MS Special Education
HS Physical Education
DA Grades 4 and 5
MS Physical Education 3/5
HS/MS French
HS/MS Music
TT/DA Music
HMX Academic Skills 0.5
DA Academic Skills 0.5
TT/DA Computer Literacy
HMX/HS Music
TT Academic Skills
DA Special Education
Preschool Special Education
m. Approval of the following positions recommended for a Reduction in Force {RIF} pursuant
to N.J.S.A. 18A:28-9 et. seq. and in accordance with the established district seniority list due to
budgetary and staffing needs effective June 30, 2016. In accordance with N.J.S.A. 18A:28-12,
each tenured staff member shall be placed upon a preferred eligibility list in the order of
seniority in their area of certification for re-employment should a vacancy in their area of
certification occur:
Location
Middle School
Middle School
District Wide
Position
French Teacher
Special Education Teacher
Director of Curriculum and Instruction for High
School Education and K-12 Humanities, ESL and
School Improvement
K-12 Art Teacher
Physical Education Full Time to 3/5
7|Page
May 9, 2016 – 7:00 p.m.
n. Approval of the following Child Study Team 2016 Summer Employment for Carry-over cases
and student referrals for summer evaluations. Psychological and Educational Evaluations will
be paid at the flat rate of $250.00; Social Histories will be paid at the flat rate of $175.00;
Speech/Language Evaluations, Occupational Therapy Evaluations, and Physical Therapy
Evaluations will be paid at the flat rate of $200.00. Teachers/CST members will be paid at the
flat rate of $50.00 to attend each state mandated (i.e. – IEP) meeting. Case managers will be
paid an extra $100.00 to schedule meetings, create documents required by NJ Code 6A:14 and
attend meetings.
Social Workers:
Learning Consultants:
Psychologists:
Speech Therapists:
Occupational Therapist:
Physical Therapist:
District Teaching Staff:
Christina Takacs
Gerald Andrewlavage, Janet Autorino, Karen Carroll
Jaclyn DiBrienza-Cikovic, Susan Walko,
Kimberly Green Tomisino
Luane Balinski, Dawn Valle-Campo, Ruth Katona,
Pat Pietrzak
Pam Hutchinson
Melanie Piereth
All district teaching staff - needs to be determined
o. Approval of the personnel for the Special Education Extended School Year Program, as per
attached.
p. Approval of the following Guidance Counselors for 2016 Summer Employment for student
needs during summer months.
June 2015 Assisting Students with Summer School, at a rate of $35.00 per hour for
6 hours per day:
Robert Chaewsky – 3 days Lisa Dunmeyer – 7 days
Linda Padula – 7 days
July/August 2016 Guidance Office coverage, at a rate of $35.00 per hour for 6
hours per day for 17 days:
Linda Padula – 8 days
Lisa Dunmeyer – 9 days
August 29, 2016 to August 31, 2016 Assisting Students with Schedule Changes, at a rate of
$35.00 per hour for 6 hours per day for 3 days:
Robert Chaewsky – 3 days Lisa Dunmeyer – 3 days Linda Padula- 3 days
q. Approval of the following for 2016-2017 Title I Summer Program to be paid $35.00 per hour
for a total of twenty-two (22) hours per week, from July 5, 2016 to July 28, 2016:
Donna Cerrato – Grade 3
Dana DeMetro – Grade 2
Diana Fratangelo – Grade 1
Melanie Rowbotham – Grade K
Norman Sutton – Grades 4/5
8|Page
May 9, 2016 – 7:00 p.m.
r. Approval of the employment of Lisa Schuffenhauer and Gerald Andrewlavage as instructors
for the Safety Town program at Hudson Maxim School, for 4.5 hours per day for 8 days, during
the period of July 11-21, 2016, at a salary of $25.00 per hour.
s. Approval of the following additional HS ELA and SS Curriculum Committee Members at a
salary of $28.00 per hour, 4 times per year, 4 hours per session (16 hours total), ($448 each).
McKenzie Norris – ELA
Jeff Ryder – SS
Dave Campagna – SS
Heather DelBagno – SS
Christine DeRosa – SS
Kathy LaRosa – SS
Jim Marino – SS
t. Approval of the transfer of Jennifer Dowling from her position of part time custodian to Day
Plus Instructor of Durban Avenue at a rate of $11.25 per hour for 3.5 hours per day.
u. Approval of the following summer/seasonal employees in the Facilities Department to work 40
hours per week as follows:
Employee Name
Josh Aiello
Gary Andolena
Matthew Boglioli
Matthew Calo
Dylan Cutchis
David DiChiara
Jack Dowd
Edie Grant
Grace Hangley
Devon Heins
Jake Hensz
Anthony LaManna
Anthony Lipuma
Angelo Lipuma
Brandon Marrazzo
Gabriel Mendez
Kelly Mueller
Kirk Mueller
Jessie Nelson
Juliana Nelson
Hourly Rate
$8.38
$11.00
$8.38
$8.38
$11.00
$9.50
$9.50
$11.00
$8.38
$8.38
$11.00
$8.38
$9.50
$9.50
$9.50
$11.00
$11.00
$11.00
$11.00
$8.38
9|Page
May 9, 2016 – 7:00 p.m.
Andrew Neigel
Andrew Neumann
Samantha Pabin
Magen Raff
Kara Raff
Cassandra Randazzo
Mark Raquet
Karen Rosado
Mary Rowe
Tyler Sant
William Schwab
Thomas Ward
$11.00
$9.50
$8.38
$9.50
$9.50
$8.38
$11.00
$11.00
$11.00
$9.50
$11.00
$9.50
v. Approval of the following for the Extra Duty/Extra Pay positions for the 2016/2017 school year
at the Hopatcong High School, on an as needed basis:
Central Detention
$20.00 per hour
Stephanie Martinez
Kathy LaRosa
Eric Shramko
Ken Olsen
Christine DeRosa
Heather DelBagno
James McDonald
Jeff Ryder
Julie Wilson
Sharon Haggerty
Lisa Kenny
James Marino
Joanne Carr
Loren Turner
Saturday Detention
$100 per day
Stephanie Martinez
Ken Olsen
Heather DelBagno
Jeff Ryder
James McDonald
Loren Turner
Homework Club
$28.00 per hour
Stephanie Martinez
Kathy LaRosa
Ken Olsen
Eric Shramko
Christine DeRosa
Heather DelBagno
James McDonald
Jeff Ryder
Julie Wilson
Lisa Kenny
James Marino
Joanne Carr
Loren Turner
w. Approval of the attached Literacy Supervisor job description.
x. Approval of the renewal of all substitutes currently active on the Aesop Substitute List and
approval of the substitute pay scale, as attached.
y. Approval of substitute teachers, aides, custodians and van drivers, as per the attached lists.
10 | P a g e
May 9, 2016 – 7:00 p.m.
(ACTION)Motion by___________________, seconded by___________
DISCUSSION
Roll Call Vote
__P. DiStefano
__M. Perrotti
14.
__F. Farruggia
__S. Schindelar
__A. Fasano
__C. Smith
__P. Karpiak
__C. Trumpore
__R. Nicholson
STUDENTS & SERVICES
Approval of the following items, 14a – 14c, as recommended by the Superintendent of Schools
and the Curriculum Committee of the Board:
a.
Approval of a Severe Discrepancy Model for Special Education (SLD) classification, as
per the attached guidelines.
b.
Approval for J&B Agency to provide Physical Therapy services due to the leave of
absence of our district PT. It is anticipated that coverage will be provided for a total of 6
school days (7 hours per day) at a rate of $90.00 per hour.
c.
Approval of the attached field trip requests, as required by the New Jersey Department
of Education.
DISCUSSION
Roll Call Vote
__P. DiStefano
__M. Perrotti
15.
__F. Farruggia
__S. Schindelar
__A. Fasano
__C. Smith
__P. Karpiak
__C. Trumpore
__R. Nicholson
CURRICULUM
Approval of the following item, 15a, as recommended by the Superintendent of Schools:
a.
Approval of the change in the 2016 Senior Class trip from Virginia Beach, to a trip to
the Philadelphia Zoo on June 6, 2016. This change is due to a lack of participation in
the Virginia Beach destination.
DISCUSSION
Roll Call Vote
__P. DiStefano
__M. Perrotti
__F. Farruggia
__S. Schindelar
__A. Fasano
__C. Smith
__P. Karpiak
__C. Trumpore
__R. Nicholson
11 | P a g e
May 9, 2016 – 7:00 p.m.
16.
TRAVEL
Resolved, that the Hopatcong Board of Education approve travel costs as related in this
resolution and attached, which are educationally necessary and fiscally prudent and are related
to and within the scope of the employee’s current responsibilities and promotes the delivery of
instruction or furthers the efficient operation of the school district. The reimbursements listed
in this resolution are in compliance with the state travel reimbursement guidelines as established
by the Department of the Treasury and Board of Education policy in accordance with N.J.A.C.
6A:23B-1.1. seq.
DISCUSSION
Roll Call Vote
__P. DiStefano
__M. Perrotti
17.
__F. Farruggia
__S. Schindelar
__A. Fasano
__C. Smith
__P. Karpiak
__C. Trumpore
__R. Nicholson
POLICIES & REGULATIONS
a.
Approval of modifications and additions to the policies and regulations of the
Hopatcong Board of Education in accordance with statutory and regulatory changes
for approval as per Strauss Esmay, as revised and attached, for FIRST READING:
b.
Policy#
P 5310
P 8550
Title
Health Services (M) (Rev)
Outstanding Food Service Charges (Recommended)
(New)
Regulation#
R 5310
Title
Health Services (M) (Rev)
Approval of modifications and additions to the policies and regulations of the
Hopatcong Board of Education in accordance with statutory and regulatory changes for
approval, as revised and attached, for SECOND READING:
Policy#
P 0167
P 5111
P 5330.01
P 8462
Title
Public Participation in Board Meetings (Rev)
Eligibility of Resident/Nonresident Students (M) (Rev)
Administration of Medical Marijuana (M) (New)
Reporting Potentially Missing or Abused Children (M)
(Rev)
12 | P a g e
May 9, 2016 – 7:00 p.m.
Regulation#
R 5111
R 5330.01
R 8462
Title
Eligibility of Resident/Nonresident Students (M) (Rev)
(Rev)
Random Testing for Student Alcohol or Drug Use (Rev)
R 5536
DISCUSSION
Roll Call Vote
__P. DiStefano
__M. Perrotti
18.
__F. Farruggia
__S. Schindelar
__A. Fasano
__C. Smith
__P. Karpiak
__C. Trumpore
__R. Nicholson
RESOLUTIONS
Approval of the following Resolution, 18a, at the recommendation of the Superintendent:
a.
Approval of the district’s membership in the NJSIAA for the 2016-2017 school year,
below and as attached:
The Board of Education of School District No. 2240, County of Sussex, State of New Jersey, as
provided for in Chapter 172 Laws 1979 (N.J.S.A 18A: 11-3, et. seq.) herewith enrolls Hopatcong
High School as a member of the New Jersey State Interscholastic Athletic Association to
participate in the approved interschool athletic program sponsored by the NJSIAA.
This resolution to continue to effect until or unless rescinded by the Board of Education and
shall be included among those policies adopted annually by the Board. Pursuant to N.J.S.A 18A:113 in adopting this resolution, the Board of Education adopts as its own policy and agrees to be
governed by the Constitution Bylaws and Rules and Regulations of the NJSIAA.
DISCUSSION
Roll Call Vote
__P. DiStefano
__M. Perrotti
__F. Farruggia
__S. Schindelar
__A. Fasano
__C. Smith
__P. Karpiak
__C. Trumpore
__R. Nicholson
13 | P a g e
May 9, 2016 – 7:00 p.m.
19.
SUSSEX COUNTY REGIONAL COOPERATIVE
Approval of the following items, 19a-19h, at the recommendation of the Superintendent:
a.
The Superintendent recommends the approval of quotation transportation routes for the
2015-16 school year, as attached.
b.
The Superintendent recommends the approval of bid transportation routes for the 201516 school year, as attached.
c.
The Superintendent recommends the approval of school activity quotation routes for the
d.
The Superintendent recommends the approval of corrections on bid transportation routes
on Multi Year, 3 year contract for the 2016-17, 2017-18, 2018-19 school years, as
attached.
e.
The Superintendent recommends the approval of renewal route corrections for the 201516 school year, as attached.
f.
The Superintendent recommends the approval of quotation route corrections for the
g.
The Superintendent recommends the approval of route addendums for the 2015-16
school year, as attached.
h.
The Superintendent recommends the approval of the joint transportation agreement for
the 2015-16 school year, as attached.
DISCUSSION
Roll Call Vote
__P. DiStefano
__M. Perrotti
__F. Farruggia
__S. Schindelar
__A. Fasano
__C. Smith
20.
PUBLIC COMMENT - GENERAL DISCUSSION
21.
BOARD MEMBER COMMENTS
__P. Karpiak
__C. Trumpore
__R. Nicholson
Anthony Fasano – Board President – Special meeting scheduled for June 6, 2016 for
Financial and Personnel matters.
14 | P a g e
May 9, 2016 – 7:00 p.m.
All in favor__________________________
22.
ADJOURNMENT
(ACTION)Motion by ________________, seconded by__________________
All in favor__________________________ Time: __________________ pm
15 | P a g e
PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS
MEETING MINUTES
April 25, 2016 – 7:00pm
The Public Hearing, Annual Appointments and Approvals Meeting of the Board of Education of the
Hopatcong Borough School District was held on Monday, April 25, 2016 in the High School Cafeteria, 2A
Windsor Ave., Hopatcong, New Jersey.
The meeting was called to order at 7:05 p.m.
Mr. Fasano, President, read the New Jersey Open Public Meetings Act Statement:
1.
In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, this public body, the
Hopatcong Board of Education hereby announces that The New Jersey Herald has been notified by mail
that this Board of Education Public Hearing and Annual Appointments and Approvals meeting, will take
place at the High School Cafeteria, Hopatcong, NJ, at 7:00 p.m. on April 25, 2016.
2.
MEMBERS PRESENT:
Mr. Anthony Fasano, President
Mr. Philip DiStefano
Mr. Frank Farruggia
Mr. Peter Karpiak
Mr. Robert Nicholson
Ms. Michele Perrotti
Ms. Candice Smith
Mrs. Carol Trumpore
MEMBERS ABSENT:
None
Also Present: Mrs. Cynthia Randina, Superintendent, Ms. Carolyn B. Joseph, Interim Business
Administrator/Interim Board Secretary, Kerri A. Wright, Legal Counsel
3.
EXECUTIVE SESSION
A motion was made by Mrs. Trumpore, duly seconded by Mrs. Smith, to commence Public Session.
The motion carried with all in favor.
Time: 6:53 p.m.
4.
RECONVENE
A motion was made by Mrs. Trumpore, seconded by Mr. DiStefano, to reconvene in Public Session.
The motion carried with all in favor.
Time: 7:05 p.m.
5.
FLAG SALUTE
6.
WELCOME
7.
APPOINTMENT OF INTERIM BOARD SECRETARY
Appointment of Ms. Carolyn B. Joseph as Interim Board Secretary through December 31, 2016.
8.
APPOINTMENT OF TREASURER OF SCHOOL MONIES
Appointment of Ms. Damaris Gurowsky as Treasurer of School Monies for the 2016/2017 school year.
MEETING MINUTES
April 25, 2016 – 7:00pm
9.
APPOINTMENT OF PURCHASING AGENT
Appointment of Carolyn B. Joseph as Purchasing Agent for the Hopatcong School District for the
2016/2017 school year and authorization for the Purchasing Agent to award contracts up to the bid
threshold of $36,000 or as per N.J.S.A.18A: 18A-3. Ms. Joseph is a registered Qualified Purchasing Agent.
10.
APPOINTMENT OF HIPPA COMPLIANCE OFFICER
Appointment of Ms. Carolyn B. Joseph as HIPPA Compliance Officer for the Hopatcong School District for
the 2016/2017 school year.
11.
APPOINTMENT OF CUSTODIAN OF PUBLIC RECORDS
Appointment of Ms. Carolyn B. Joseph as the Custodian of the Public Records under the Open Public
Meetings Act for the 2016/2017 school year.
12.
APPOINTMENT OF LIABILITY, WORKMAN’S COMPENSATION BROKER OF
RECORD
Appointment of The Morville Agency as our Liability, Workman’s Compensation, etc., Broker of Record for
the 2016/2017 school year.
13.
APPOINTMENT OF INTEGRATED PEST MANAGEMENT COORDINATOR
Appointment of Neil Piro as the Integrated Pest Management Coordinator for the Hopatcong School
District for the 2016/2017 school year.
14.
APPOINTMENT OF ASBESTOS MANAGEMENT OFFICER, SAFETY AND HEALTH DESIGNEE,
INDOOR AIR QUALITY DESIGNEE, RIGHT TO KNOW OFFICER AND CHEMICAL HYGIENE OFFICER
Appointment of Neil Piro as the Asbestos Management Officer, Safety & Health Designee, Indoor Air
Quality Designee, Right to Know Officer and Chemical Hygiene Officer for the 2016/2017 school year.
15.
APPOINTMENT OF AUDITING FIRM
Appointment of the auditing firm of Lerch, Vinci, Higgins, LLP for the 2016/2017 school year.
16.
SCHOOL PHYSICIAN
Appointment of Dr. C. Robert Damico as school physician for the 2016/2017 school year at a yearly
stipend of $12,000.
17.
APPROVAL OF POLICIES
Approval of the existing by-laws, policies and regulations as listed in our current by-laws and policies
book.
18.
APPROVAL OF CURRICULUM
Approval of all existing curricula and courses of study and textbooks for the district schools.
19.
APPOINTMENT OF NEWSPAPERS
Appointment of the New Jersey Herald, the Daily Record and the Star Ledger as the official newspapers
used by the Board of Education at the Board Secretary’s discretion.
20.
APPOINTMENT OF FINANCIAL DEPOSITORIES
MEETING MINUTES
April 25, 2016 – 7:00pm
Approval of Fulton Bank of New Jersey, Wells Fargo Bank, Santander, PNC Bank and Valley National
Bank as bank depositories for the Board of Education and authorization for the President to be the signator
and have signature plates made.
21.
APPOINTMENT OF TAX SHELTER ANNUITY COMPANIES
Approval of Lincoln Investment, Lincoln Financial, Metropolitan Life and AXA Equitable as Tax Shelter
Annuity Companies for the Board of Education.
22.
APPOINTMENT OF AUTHORIZED ACCOUNT SIGNATURES - 2016/2017 SCHOOL YEAR
a.
School Activity Accounts:
High School
Jr/Sr Athletic Fund
Middle School
Durban Ave.
Tulsa Trail
Hudson Maxim
b.
District
Regular Account
Cafeteria Fund
Payroll Account
Payroll Agency Acct.
Special Projects Acct.
23.
Lewis Benfatti
Lewis Benfatti
Emil Binotto
Tracey Hensz
Brian Byrne
Katherine McFadden
Accounts:
Anthony Fasano
Carolyn B. Joseph
Carolyn B. Joseph
Carolyn B. Joseph
Carolyn B. Joseph
Dave Pierson
Chris Bugslovsky
Deborah Gates
Annette Grieco
Maureen O’ Hare
Ana Marrazzo
Carolyn B. Joseph
Kathy Schwab
Damaris Gurowsky
Damaris Gurowsky
Kathy Schwab
Donna Annett
Judy Mancuso
Carolyn B. Joseph
Carolyn B. Joseph
Carolyn B. Joseph
Carolyn B. Joseph
Carolyn B.Joseph
Carolyn B.Joseph
Damaris Gurowsky
Julie Kot
Damaris Gurowsky
Kathleen Ward
Damaris Gurowsky
Designation of the Superintendent, Cynthia Randina as agent for federal and state grant programs and
the following persons as contact personnel for these programs:
No Child Left Behind
Jeffrey Hallenbeck
Title I, II and III
Jeffrey Hallenbeck
Title IX
Chris Bugslovsky
IDEIA Part B-Basic Flow Through Funds & Pre-School
Flow Through Funds
Drug free School & Community Act
Tammy Miller
Indoor Air Quality Designee
Superintendent Cynthia Randina/Jeffrey
Hallenbeck
Neil Piro
Right To Know Officer
Chemical Hygiene Officer
504 Committee Coordinator
Homeless Liaison
American Disabilities Act Officer
Anti-Bullying Coordinator
Neil Piro
Neil Piro
Tammy Miller
Tammy Miller
Tammy Miller
Jaime Walker
MEETING MINUTES
April 25, 2016 – 7:00pm
24.
Authorization for the aforementioned agents and contact persons to submit appropriate applications for the
projects in accordance with state and federal regulations and timelines for the 2016/2017 school year.
25.
APPROVAL OF AUTHORIZATION FOR INTERIM TRANSFERS
Approval of authorization for the Interim School Business Administrator/Interim Board Secretary to make
interim intra-account and intra-fund budgetary transfers to offset credits and deficits between Board
meetings when necessary.
26.
APPROVAL OF AUTHORIZATION FOR INTERIM PAYMENTS
Approval of authorization for the Interim School Business Administrator/Interim Board Secretary to make
interim payments to vendors between meetings in cases where a cost savings would accrue to the
Board or interference of the operations of the school program would occur in accordance with N.J.S.A.
18A:19-4.1. Approval of these payments would be presented to the Board for ratification at the next
Regular Board Meeting.
27.
BEFORE AND AFTER SCHOOL PROGRAM FEES
Approval of the fees for the Hopatcong Day Plus Before and After School Program for the 2016/2017
28.
APPROVAL OF MRESC AGREEMENT
Approval of the continuation of the Agreement for a Cooperative Pricing System between the Hopatcong
Board of Education and the Middlesex Regional Educational Services commission original entered into and
approved by the Hopatcong Board of Education on December 22, 2009.
29.
ADOPTION OF CODE OF ETHICS
Approval of the adoption of the Code of Ethics for Board members as required by law, N.J.S.A. 18A:12-2.1
and N.J.S.A. 41:1-1 and 1-3, as attached.
Approval of items 7. – 29.
(ACTION)Motion by Mrs. Perrotti, seconded by Mr. Nicholson.
DISCUSSION
Roll Call Vote
Candice Smith
Yes
Frank Farruggia
Yes
Anthony Fasano
Yes
Peter Karpiak
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Robert Nicholson
Yes
Dr. Sarah Schindelar Yes
Michele Perrotti
Yes
Motions 7. – 29. carried with a unanimous roll call vote.
30.
APPROVAL OF MINUTES
Approval of the minutes, as attached, of the following meetings, as reported by the
Board Secretary and reviewed by the Board President and members of the Board:
a.
b.
c.
March 21, 2016 - Executive Session
March 21, 2016 – Regular Meeting
April 11, 2016 - Special Meeting
MEETING MINUTES
April 25, 2016 – 7:00pm
Approval of 30a and 30b:
(ACTION)Motion by Mrs. Smith, seconded by Dr. Schindelar
DISCUSSION
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Abstain
Yes
Frank Farruggia
Yes
Anthony Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Abstain
M. Perrotti
Abstain
Motion 30a and 30b carried with a roll call vote
Approval of 30c.:
(ACTION)Motion by Mrs. Smith, seconded by Mrs. Perrotti.
DISCUSSION
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Abstain
Yes
Frank Farruggia
Yes
A. Fasano
Philip DiStefano
Yes
Carol Trumpore
Yes
M. Perrotti
Yes
Dr. S. Schindelar
Abstain
Abstain
Motion 30c carried with a roll call vote.
31.
ACKNOWLEDGMENTS/CORRESPONDENCE
a.
The following students were chosen as Hopatcong High School’s Students of the Month for
their outstanding performances in March 2016, and as attached:
Joseph Walthour, Junior
Justin Bergman, Sophomore
Ashley Szilagyi, Senior
Megan Bolger, Freshman
Kevin Matos, Senior
Jaime Kufta, Senior
b.
Scholastics – U.S. History 2 CP
Scholastics – Social Studies/English
Scholastics – Academics
Scholastics – Algebra 1 CP
Specialty Area – Wood Sculpture 2
Specialty Area - Art
Hopatcong High School, Middle School and Durban Avenue Honor Roll Students for the third
marking period, as attached.
Approval of 31a and 31b:
DISCUSSION
All in favor Motion passed
32.
SUPERINTENDENT’S REPORT AND HIB REPORT
a.
Overview of the 2016/2017 School Budget and Public Hearing on the 2016/2017 Budget
Presentation.
MEETING MINUTES
April 25, 2016 – 7:00pm
b.
Special Middle School and High School S.T.E.A.M Presentation:
BUEHLER CHALLENGER SPACE CTR
Jonathan Kressman
Andreas Ursin
Dylan Dixon
Teah Peterson
Mitchell Meyer
c.
CATHEDRAL OF ST. JOHN
DIVINE/COLUMBIA UNIVERSITY
Michael Umholtz
Jenn Coulman
Amanda Corujo
Anthony Christiana
THE
Presentation of each school’s reports –
1) High School – Dana Bibeault– Liaisons
2) Middle School – Jack Certo, Freddie Gonzalez – Liaisons
3) Durban Avenue – Tracey Hensz, Principal
4) Tulsa Trail – Brian Byrne, Principal
5) Hudson Maxim – Katherine McFadden, Principal
Approval of 32a – 32c:
(ACTION)Motion by Mr. Nicholson, seconded by Mr. Karpiak
DISCUSSION
All in favor Motions passed
d.
Second reading and approval of the Superintendent’s HIB Report for February 2016
as
presented to the Board at the Regular Meeting on March 21, 2016 in Executive Session
approval of the HIB Report for April, 2016 for first reading and review.
DISCUSSION
E.*
New Motion made at meeting by Mrs. Candice Smith:
Surplus funds from 2015/2016 to be used for the purchase of chrome books for grades
notwithstanding any emergency monies which may be needed.
5-12,
(ACTION)Motion by Mrs. Smith, seconded by Mr. Nicholson
DISCUSSION
Discussion ensued between Mr. Nicholson and Mr. DiStefano regarding timelines for
Implementation that have since passed.
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Yes
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
New Motion 32E.carried with a unanimous roll call vote
and
MEETING MINUTES
April 25, 2016 – 7:00pm
33.
COMMITTEE REPORTS
a.
Curriculum, Technology, Special Education – Chairperson, Candice Smith
Math – Middle School, Middle School STEAM, honored to be member of
workshops at MS and HS
b.
Community Relations – Chairperson, Sarah Schindelar
Humans of Hopatcong need to find more people, Family Appreciation
Scheduled for September 30 – Maschios will donate food, the Lakeside
Blvd sign is working, Google survey sent out to all students
c.
Finance, Facilities, Transportation - Chairperson, Phil DiStefano
Review of transportation Co-op update ok. Budget review. HS boiler
system – concerns about bids. Renovation of press box – it will be repaired,
there are funds.
d.
Policy and Legislation – Chairperson, Carol Trumpore
Random Drug Testing policy was brought to the committee by Dave Pierson, Vice
Principal of HS re: SAC
e.
Negotiations – Chairperson, Rob Nicholson
th
Negotiating team had met with the HEA and counsel on April 20 and have
th
come to an MOA. May 9 will be vote on contract.
f.
Personnel – Chairperson, Peter Karpiak
Matters are either on the agenda for approval or confidential at this time
g.
HEPTO Liaison – Patty Poland – not present/no report
Approval of Items 33a – 33g:
(ACTION)Motion by Mrs.Trumpore, seconded by Mr. DiStefano
DISCUSSION
34.
PUBLIC COMMENT – AGENDA ITEMS ONLY – the following statements were made during Public
Comment:
· Mr. Joe Buongiorno – compared tax data of well performing districts with our own and the tax rate
burden on the tax payer and informed the Board that the Hopatcong School district is doing a good
job.
· Ruth Fouda – the language requirement in the middle school – will it be mandatory; does not want
the electives for band, art or music lost
· Sue Hill – HEA Pres. – thanked the Board for settling the MOA. One of the first times they felt
respect from the board. Chromebooks are great for the kids – keeps them engaged.
· Liz Juliano – supports Chromebooks
th
· Mary Ann Muck (sp?) – why are we skipping provision of chromebooks to 8 grade
· Jay Nee – Do we need a specific person in place in charge of drug testing? Carol Trumpore says
“No”, we are updating our policy.
· Henry Schmidt - Thanked Mrs. Randina and Mr. Benfatti for inviting seniors to see the musical
“Carnival.”
35.
FINANCE
Approval of the following finance items, 35a-35j, as recommended by the Superintendent of Schools and
the Finance Committee of the Board:
a. Approval of the certification by the Board of Education that all major account expenditures for
the month of February 2016 have been within the constraints of the adopted 2015/2016
budgets and that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year.
MEETING MINUTES
April 25, 2016 – 7:00pm
b. Approval of the reports of the Secretary of the Board of Education, for the period ending
February 29, 2016.
c. Approval of the reports of the Treasurer of School Monies, for the period ending February 29,
2016.
d. Approval of bills for the General Fund and Special Revenue (Grants) account, Food Service
account and Special Projects (Day Plus) account April 2016 through April, 25, 2016, in the
following amounts and as attached:
General Fund and Special Revenue (Grants) account
Food Service account $48,649.28
- $1,224,524.15
e. Approval of bills for the Sussex County Regional Cooperative Operating account for April 2016
through April 25, 2016, in the amount of $2,686,176.40, as attached.
f.
Approval of the adoption of the 2016/2017 Budget:
“WHEREAS, the Superintendent has presented to the Finance Committee and other
members of the Hopatcong Board of Education a recommended 2016/2017 School District Budget
in the total amount of $37,747,782.00, as follows; and
WHEREAS, the Board approves a Local Tax Levy of $24,391,299.00;
“THEREFORE, BE IT RESOLVED the Hopatcong School District 2016/2017 budget is
approved as follows on the Meeting Agenda of April 25,
2016.”
Budget
General Fund
$36,956,552
Special Revenue Fund
$791,230
Debt Service
0
Total Base Budget
$37,747,782
Local Tax Levy
$24,391,299
0
0
$24,391,299
g. Approval to apply for the “innovateNJ Summer Blended and Personalized Learning Grant” in
the amount of $75,000.00.
h. Approval to accept a $1,500.00 donation for the Barbara Carlon Character Award from Mr.
Thomas Carlon.
i.
Approval for payment settlement for Employee No. 81010 in the amount of $1,800.00.
j.
Approval for payment of the settlement to the scouting coaches for mileage reimbursement at a
total amount of $523.24, as attached.
Approval of 35a – 35e.:
(ACTION)Motion by Mr. Nicholson, seconded by Mr. Farruggia
DISCUSSION
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Yes
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
MEETING MINUTES
April 25, 2016 – 7:00pm
Motions 35a – 35e carried with a unanimous roll call vote
Approval of item 35f – adoption of the 2016/2017 Budget:
(ACTION)Motion by Mr. Nicholson, seconded by Mr. DiStefano
DISCUSSION
Discussion: Mr. Farruggia proponent for putting Chromebooks in every
Child’s hand and more extracurricular activities thought we should increase the
Budget. Mr. Nicholson added that 0% increase is not sustainable especially with increases in pay
with new contracts for teachers and paras. Expenditures for resolution of lead in water and boiler
repairs will cost the district.
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Yes
Yes
Frank Farruggia
No
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
Motion 35f carried with a roll call vote
Approval of items 35g-35j:
(ACTION)Motion by Mr. Nicholson, seconded by Dr. Schindelar
DISCUSSION
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Yes
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
Motions 35g – 35j carried with a unanimous roll call vote
36.
PERSONNEL
Approval of the following personnel items, 36a – 36m, as recommended by the Superintendent of Schools
and the Personnel Committee of the Board:
a. Approval of the HEA 2015-2016 Extra Pay/Extra Duty Guide, as attached.
b. Approval of the HEA 2016-2017 Extra Pay/Extra Duty Guide, as attached.
c. Approval of the request of Sumita Kaufhold for an extension of her unpaid
Family and Medical Leave absence for the period of March 28, 2016 to May 28,
2016, from her position as Director of Curriculum and Instruction for High
School Education and K12 Humanities, ESL.
MEETING MINUTES
April 25, 2016 – 7:00pm
d. Approval of the request of Jamie Douglas for an extension of her unpaid
Family and Medical Leave absence for the period of April 30 to May 13, 2016, from her position
of Grade 3 teacher at Tulsa Trail School.
e.
Acceptance of the resignation of Marlene Lupo from her position of
Paraprofessional at Hudson Maxim School, at an annual salary of $12,288, effective April 21,
2016.
f.
Acceptance of the resignation of Scott Smith from his position of Custodian at the Hopatcong
High School, at an annual salary of $34,480, effective March 16, 2016.
g. Approval of the employment of Peter Pereillo as Custodian in the Hopatcong
School District, at a salary of $34,480, based upon Step 1, with $400 salary increase for Black
Seal License, when attained, effective May 1, 2016. This salary is based upon the 2013/2014
Custodial/Maintenance Salary Guide and may change based upon the outcome of negotiations.
h. Approval of the employment of Brian Meeney as Head Football Coach for the 2016-2017
school year, in the Hopatcong School District, at the stipend of $7,712 as per Class A, Level 4
of the 2016/2017 HEA Extra Duty/Extra Pay Guide.
.
i. Approval of the employment of Brook Ganguzza as Spring Weight Room Advisor at the salary
of $1000 for the 2015/2016 school year, at the Hopatcong High School.
j. Approval of the rate for the Community Service Club Advisor position as a Class B position on
the Extra Duty/Extra Pay Salary Guide.
k. Approval to pay Stephanie Martinez (4.5) hours at a rate of $28.00 per hour ($126 total) for
hours associated with the Blended Learning Summer Grant Think Tank on March 31, 2016.
l.
Approval for the following Education student to conduct a practicum/internship in the Hopatcong
School District during the Fall Semester 2016 (100 hours) and Spring Semester 2017 (600
hours).
Linda Tilli
William Paterson Univ.
District-Wide
Ms. Dunmyer
m. Approval of substitute teachers, aides, custodians and van drivers, as per the attached lists.
Approval of items 36a - 36m:
(ACTION)Motion by Ms. Perrotti, seconded by Ms. Smith
DISCUSSION
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Yes
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
Motions 36a – 36m carried with a unanimous roll call vote
MEETING MINUTES
April 25, 2016 – 7:00pm
37.
STUDENTS & SERVICES
Approval of the following items, 37a – 37f, at the recommendation of the Superintendent:
a.
Approval for homebound instruction through the end of the school year for Student No.
10643, a tenth grade student under physician’s care at Skylands Medical Group in Landing,
N.J. Instruction will be five hours per week at the Board approved rate of $35.00 per hour.
The effective date is February 29, 2016.
b.
Approval for homebound instruction for Student No. 10221, a tenth grade student under
the care of a physician requesting home instruction until July 1, 2016. Instruction will be
three hours per week at the Board approved rate of $35.00 per hour. The effective date is
April 4, 2016.
c.
Approval for the homebound instruction for Student No. 11847, a twelfth grade student
under a physician’s care requesting home instruction until June 30, 2016. Instruction will
be a total of five hours at a week at the Board approved rate of $35.00. The effective date
is April 4, 2016.
d.
Approval for educational instruction services for Student No. 12372, a ninth grade student
under medical supervision at Saint Clare’s Hospital, Boonton, NJ. Tutoring Services are
arranged through St. Clare’s Hospital at the rate of $55.00 per hour for a maximum of five
hours per week. The effective date is April 5, 2016.
e.
Approval for the homebound instruction for Student No. 12354, a ninth grade student
under a physician’s care requesting home instruction for seven weeks effective the week of
April 18, 2016. Instruction will be two hours per week at the Board approved rate of $35.00
per hour.
f.
Approval of the attached field trip requests, as required by the New Jersey Department of
Education.
Approval of items 37a-37f:
(ACTION)Motion by Mr. Karpiak, seconded by Mr. DiStefano
DISCUSSION
Roll Call Vote
Candice Smith
Yes
Peter Karpiak
Yes
Robert Nicholson
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Abstain
Motions 37a – 37f carried with a roll call vote
38.
CURRICULUM
a.
Approval of revisions to the Future Teacher Teachers Academy (FTA) Early Education and
Secondary Education course tracks for the 2016-2017 school year as approved by the
Curriculum Committee.
b.
Approval to create a Future Teachers Academy advisor position at the Hopatcong Middle
School as approved by the Curriculum Committee.
c.
Approval of revisions to the CAD/Wood Sculpture courses CAD1/Wood Sculpture (20162017) and CAD2/Wood Sculpture (2017-2018) as approved by the Curriculum Committee.
MEETING MINUTES
April 25, 2016 – 7:00pm
Approval of items 38a-38c
(ACTION)Motion by Mrs. Smith, seconded by _Mrs. Trumpore
DISCUSSION
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Yes
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
Motions 38a – 38c passed with a unanimous roll call vote
39.
TRAVEL
Resolved, that the Hopatcong Board of Education approve travel costs as related in this resolution
and attached, which are educationally necessary and fiscally prudent and are related to and within
the scope of the employee’s current responsibilities and promotes the delivery of instruction or
furthers the efficient operation of the school district. The reimbursements listed in this resolution
are in compliance with the state travel reimbursement guidelines as established by the Department
of the Treasury and Board of Education policy in accordance with N.J.A.C. 6A:23B-1.1. seq.
Approval of item 39:
(ACTION)Motion by Mrs. Smith, seconded by Mr. Nicholson
DISCUSSION
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Yes
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
Motion 39 passed with a unanimous roll call vote
40.
POLICIES & REGULATIONS
a. Approval of modifications and additions to the policies and regulations of
Hopatcong Board of Education in accordance with statutory and regulatory changes for
approval as per Strauss Esmay, as revised and attached, for FIRST READING:
Policy#
P 0167
P 5111
P 5330.01
P 8462
Title
Public Participation in Board Meetings (Rev)
Eligibility of Resident/Nonresident Students(M) (Rev)
(Rev)
the
MEETING MINUTES
April 25, 2016 – 7:00pm
Regulation#
R 5111
Title
Eligibility of Resident/Nonresident Students (M)
(Rev)
(Rev)
R 5330.01
R 8462
b.
Approval of modifications and additions to the policies and regulations of the Hopatcong
Board of Education as per Board review of all existing Board Policies, as revised and
attached for FIRST READING:
Regulation#
R 5536
Title
Random Testing for Student Alcohol or Drug
Use (Rev)
Approval of items 40a – 40b:
(ACTION)Motion by Mrs. Perrotti, seconded by Mrs. Smith
DISCUSSION
Roll Call Vote
Candice Smith
Yes
Peter Karpiak
Yes
Robert Nicholson
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
Motions 40a – 40b passed with a unanimous roll call vote
41.
RESOLUTIONS
Approval of the following Resolutions, 41a – 41c, at the recommendation of the Superintendent:
a.
TRAVEL AND EXPENSES RELATED POLICY
Approval of the attached Resolution for the Chief School Administrator to approve and
authorize all travel and related expenses for employees and Board Members in accordance
with Board Policy No. 6423 up to a maximum of $75,000.00 for the 2016/2017 school year.
b.
NEW JERSEY CHILD NUTRITION PROGRAM
Approval of the attached resolutions approving that the Willowglen Academy and
Lakeland-Andover School not be required to apply for and receive funding from the New
Jersey Child Nutrition Program nor charge for a reduced and/or paid meal for Hopatcong
School District students for the 2016/2017 school year.
c.
KINDERGARTEN BATHROOM FACILITIES
Approval of the attached Resolution for the school district to resubmit its alternative method
of providing toilet room facilities for pre-school and kindergarten classes for the 2016/2017
school year in the same method that was approved in the 1991/1992 through 2015/2016
school year.
MEETING MINUTES
April 25, 2016 – 7:00pm
Approval of items 41a – 41c:
(ACTION)Motion by Mr. Nicholson, seconded by Mr. Farruggia
DISCUSSION
Roll Call Vote
Candice Smith
Yes
Peter Karpiak
Yes
Robert Nicholson
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
Motions 41a – 41c passed with a unanimous roll call vote
42.
SUSSEX COUNTY REGIONAL COOPERATIVE
Approval of the following items, 42a-42e, at the recommendation of the Superintendent:
a.
The Superintendent recommends the approval of bid transportation routes for the 2015-16
b.
The Superintendent recommends the approval of bid transportation routes on Multi Year, 3
year contracts for the 2016-17, 2017-18, 2018-19 school years, as attached.
c.
The Superintendent recommends the approval of school activity quotation routes for the
d.
The Superintendent recommends the approval of member districts for the 2015-16 school
year, as attached.
e.
The Superintendent recommends the approval of the attached Resolution regarding Route
E-317 and Destiny 23, LLC.
Approval of items 42a – 42e:
(ACTION)Motion by Mrs. Perrotti, seconded by _Mr. Nicholson
DISCUSSION
Roll Call Vote
Candice Smith
Peter Karpiak
Robert Nicholson
Yes
Yes
Yes
Frank Farruggia
Yes
A. Fasano
Yes
Philip DiStefano
Yes
Carol Trumpore
Yes
Dr. S. Schindelar
Yes
M. Perrotti
Yes
Motions 42a – 42e passed with a unanimous roll call vote
43.
PUBLIC COMMENT - GENERAL DISCUSSION
· Joe Buongiorno – Please post location of meeting.
· Ruth Fouda – Why were grades 6 and 7 and 9 and 10 chosen for Chromebooks?
Lead test results? Not in yet as per Neil Piro. Speak to Principals re: Class size.
· Henry Schmidt – Thank you for the invite to “Carnival.” It was excellent.
MEETING MINUTES
April 25, 2016 – 7:00pm
44.
BOARD MEMBER COMMENTS
· Dr. Schindelar – Thank you for coming.
· Mrs. Perrotti – Thank you for coming and see you in two weeks.
· Mrs. Smith - Thank you for coming. Have a safe night. Look forward to moving district into the
future.
· Mr. Karpiak – Thank you for your comments.
· Mrs. Trumpore - Thank you all for being here. Thanks to Neil Piro and Cindy Randina for getting
ahead of the lead issue. 0% increase won’t happen every year. The end result of all is helping the
children.
· Mr. DiStefano – Thank you. Every time he comes he learns something new. They will work on
Board goals in summer.
· Mr. Farruggia – Thank you. Wanted to recognize the students performing at the Sussex County
Teen Arts.
· Mr. Nicholson – Thank you all for coming. Thanks to our Paraprofessionals for all the work you do.
· Anthony Fasano – Thank you for coming. Thanks to Cindy and administration for getting out in
front of the lead issue. Happy with the positive shift with the HEA and looking forward to a bright
future. Thanks to the Finance Committee for the work in putting together this budget of which he is
very proud.
45.
ADJOURNMENT
(ACTION)Motion by Mr. Nicholson, seconded by Mrs. Perrotti
Motion carried with all in favor
Time: 9:36 p.m.
The meeting was adjourned at 9:36 p.m. after a unanimous voice vote
Respectfully submitted,
Carolyn B. Joseph
Interim Business Administrator/
Board Secretary
: kw
HOPATCONG BOROUGH SCHOOLS
HOPATCONG HIGH SCHOOL
PO BOX 1029
HOPATCONG, NEW JERSEY 07843
(973) 398-8803
DAVID PIERSON
ASSISTANT PRINCIPAL
To:
From:
Date:
Re:
LEWIS BENFATTI
PRINCIPAL
CHRIS BUGLOVSKY
ATHLETIC DIRECTOR
Mrs. Cynthia Randina
Mr. David Pierson
April 15, 2016
High School’s Student of the Month
The following students were chosen as Hopatcong High School’s Students of the Month for their outstanding performance in April
2016.
SCHOLASTICS (Health/Physical Education) – Siera Simon, Junior
Siera has been very attentive in every health class she has attended. Siera is an active class participant. She displays outstanding
achievement in all her assignment as well as in physical education class.
SCHOLASTICS (Health/Physical Education) –Vincent Giordano, Senior
Vincent always participates and is prepared for class. He is respectful to his teachers and peers in class. Vincent always volunteers to
help clean up the environment at the end of the period.
SPECIALTY AREA (Culinary Arts 2) – Jillian Onstad, Junior
Jillian is a student who shows great interest in learning all she can about the subject. She takes great pride in her work and
workspace. Jillian follows all safety/sanitation rules and is up to date with her work. She also is head chef of her kitchen and
manages her group well and fairly.
SPECIALTY AREA (Early Childhood Development) – Megan Kelly, Senior
Megan has been instrumental setting up the preschool environment this year. She is hard working and dedicated. Megan’s creativity
is evidenced by her amazing display case she created.
ATHLETICS (Baseball) – Anthony Melillo, Junior
Anthony displays a consistent work effort in all academic and athletic areas. He is a dedicated and dependable team player. Anthony
sets a stellar example for underclassmen.
ATHLETICS (Softball) –Andrea Fattorusso, Junior
Andrea has transitioned well from the JV to Varsity team. She has started every game and is playing the field well at varsity level.
Andrea has had multiple hit games over the last few weeks. She is a great asset to the softball team.
AGREEMENT PURSUANT TO THE UNIFORM SHARED SERVICES AND
CONSOLIDATION ACT, N.J.S.A. 40A:65-1 ET SEQ., FOR THE PROVISION OF
BUILDINGS AND GROUND SERVICES BETWEEN THE HOPATCONG BOARD OF
EDUCATION AND SUSSEX COUNTY EDUCATIONAL SERVICES COMMISSION
WHEREAS, the Sussex County Educational Services Commission (“SCESC”) and the Hopatcong Board of
Education ("Board") have determined that it would be in the best interests of both the SCESC and the Board
to share the services of the Supervisor of Buildings and Grounds; and
WHEREAS, the Board already employs the Supervisor of Buildings and Grounds, Mr. Neil Piro, who
would be available to provide limited services to the SCESC on a part-time basis; and
WHEREAS, The Uniform Shared Services and Consolidation Act, N.J.S.A. 40A:65- l et seq., authorizes
local units, such as commissions and boards of education, to enter into shared services agreements.
NOW, THEREFORE, the SCESC and the Board mutually agree as follows:
1.
TERM
This agreement shall be in full force and effect for the period commencing July 1, 2016 and
terminating on June 30, 2017.
2.
SERVICES
The Board will make available the limited services of a Buildings and Grounds Supervisor for parttime afternoon assistance. The Supervisor shall be a certified educational facilities manager as
defined in NJSA 18A:17-49. The operator shall:
(a)
Make a minimum of two (2) site visits per week between the hours of 2:30 p.m. and 5:30 p.m. to
ensure the SCESC buildings and grounds are operational, and troubleshoot problems and assist
with solutions as necessary. When needed, the Hopatcong School District will make available
our maintenance staff to trouble shoot problems when available and not interfering with the
operations of the Hopatcong Schools. Authorization to utilize Hopatcong custodial
equipment when not in use or needed by the Hopatcong School District to assist in cleaning
and repair. Each site visit shall last no less than 2 hours. The specific days on which each site visit shall take
place shall be scheduled on a monthly basis by the Board’s Buildings and Grounds Supervisor and the
SCESC’s Business Administrator. In the absence of mutual agreement, the weekly site visits shall occur every
Monday and Thursday during the term of this Agreement. At the commencement of each visit, the Supervisor
shall report to the Business Administrator’s office.
In the event of emergency, a response during the school day is available.
The foregoing services are subject to the following conditions:
(b) Any emergency call outs are charged a minimum of two hours at a rate of
$56/hr., and
(c) The SCESC will be responsible for the daily routine maintenance of building and grounds,
including snow removal.
3.
PAYMENT
The SCESC agrees to pay the Board at the rate of Eight Thousand Dollars per year, or $666.67 per
month the basic services outlined above. The Board will pay Mr. Piro $4,000 per year, or 333.33
per month for these services. The Board will provide the SCESC each month with an invoice and
description of the facility support services rendered during the corresponding period. Payment will be
made on a monthly basis within thirty days of receipt of an executed voucher.
4.
BOARD THE PRIMARY EMPLOYER
It is understood that no employer-employee relationship shall exist between the SCESC and the
Buildings and Grounds Supervisor. The Board is the primary employer of the Buildings and Grounds
Supervisor, and shall be fully responsible for his salary, benefits, insurance and supervision.
5.
INSURANCE/INDEMNIFICATION
The SCESC will be named as an additional insured on the Board policy with respect to these
services.
6.
TERMINATION
This agreement may be terminated by either party for cause or convenience upon sixty (60) days
written notice.
GOVERNING LAW
7.
This agreement shall be governed by the laws of the State of New Jersey.
ENTIRE AGREEMENT
8.
This Contract fully and completely expresses the parties' understandings and agreements and
supersedes any previous understandings or agreements between the parties. This contract may not be
orally changed or terminated by either party. It may be amended _ only by written agreement as
authorized by the governing bodies of each patty, and executed by both parties hereto.
9.
FILING
In accordance with N.J.S.A. 40A:65-4, the Board will file a copy of this Agreement, for informational
purposes, with the Division of Local Government Services in the NJ Department of Community Affairs.
IN WITNESS WHEREOF, the parties hereto have signed and sealed this agreement on the date
indicated below by the respective party.
SCESC
Date
Hopatcong Board of Education
Date
Mr. Neil Piro
For Informational Purposes, Not a Party
Date
ESY Staff 2016
Name
Norris, McKenzie
O'Neill, Eileen
Prescott, AnnaBeth
Wieczorek, Tracie
Baldwin, Candace
Bastedo, Brittany
Cooper, Margaret
Cuttone, Josephine
Engber, Paula
Grieco, Nicole
Hancock, Anna
Hemmerich, Cheryl
Lees, Nicole
Nelson, Patricia
Segura, Carolyn
Bauer, Audra
LoPresti, Chrissy
Duckles, Pat
McCaul, Linette
Smith, Connie
Miller, Ashley
Aufiero, Mary
Cutchis, Joan
Wilson, Julie
Trivento, Terry
Bastedo, Marianne
Bombidieri, Barbara*
Ferrante, Doloretta
Mott, Kim*
LaRosa, Kathy
McGlynn, Carol
Rosado, Karen
Terminello, Pat
position
Teacher
Teacher
Teacher
Teacher
Paraprofessional
Paraprofessional
Paraprofessional
Paraprofessional
Paraprofessional
Paraprofessional
Paraprofessional
Paraprofessional
Paraprofessional
Paraprofessional
Paraprofessional
Teacher
Teacher
Paraprofessional
Paraprofessional
Paraprofessional
Teacher
Paraprofessional
Paraprofessional
Teacher
Nurse - classroom & bus
Paraprofessional
Paraprofessional
Paraprofessional
Paraprofessional
Teacher
Teacher
Paraprofessional
Paraprofessional
program
PSD
PSD
PSD
PSD
PSD
PSD
PSD
PSD
PSD
PSD
PSD
PSD
PSD
PSD
PSD
LLD - Elementary
LLD - Elementary
LLD - Elementary
LLD - Elementary
LLD - Elementary
MD - Elementary
MD - Elementary
MD - Elementary
MD - Secondary
MD - Secondary
MD - Secondary
MD - Secondary
MD - Secondary
MD - Secondary
LLD - Secondary
LLD - Secondary
LLD - Secondary
Security/Front Door
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
currently sorted by program
hourly rate
35.00
35.00
35.00
35.00
11.00
11.00
11.00
11.00
11.00
11.00
11.00
11.00
11.00
11.00
11.00
35.00
35.00
11.00
11.00
11.00
35.00
11.00
11.00
35.00
30.00
11.00
11.00
11.00
11.00
35.00
35.00
11.00
11.00
# of hours
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
5.5
5.5
5.5
5.5
5.5
3.5
3.5
3.5
5.5
6.5
5.5
5.5
5.5
5.5
4.5
4.5
5.5
5.5
# of days
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
15
15
15
15
15
15
15
15
15
15
15
15
15
15
8
15
23
23
5/9/2016
ESY Staff 2016
Name
Autorino, Janet
Cavallo, Pam**
MacRae, Lillian**
Meyer-Pflug, Angie**
Balinski, Luanna
Katona, Ruth
Piereth, Melanie
TBD
position
Case Manager
Nurse
Nurse
Nurse
Speech Therapist
Speech Therapist
Physical Therapist
Paraprofessional - bus***
program
ESY
ESY
ESY
ESY
ESY
ESY
ESY
ESY
$
$
$
$
$
$
$
$
currently sorted by program
hourly rate
45.00
45.00
45.00
45.00
45.00
45.00
45.00
11.00
# of hours
4
5
5
5
tbd
tbd
tbd
2
# of days
23
23
23
23
tbd
tbd
tbd
15/23
* sharing one position
** one position shared amongst
*** positions will be determined once the bus routes are confirmed in June 2016
Substitute teachers if needed: all current teaching staff and substitute teacher staff
Substitute paraprofessionals if needed: all current paraprofessinals
5/9/2016
HOPATCONG BOROUGH SCHOOL DISTRICT
JOB DESCRIPTION
JOB TITLE:
LITERACY SUPERVISOR
QUALIFICATIONS:
1. Valid NJ Instructional Certificate / Reading Specialist required/
Special Education Certificate preferred
2. Hold a standard teaching certificate in Language Arts
3. Hold a Master’s degree from an accredited institution (College
or University) in Curriculum / Instructional Leadership
4. Valid NJ Supervisor Certificate
5. Have a minimum five years teaching/administrative experience
6. Previous supervisory experience in the field of literacy
7. Successful experience and demonstration of knowledge and
understanding of child growth and development; effective
instructional strategies; learning assessments and diagnosis; and
research related to learning, teaching special needs students
8. Knowledge of Scientifically-based reading research
9. Excellent oral and written communication skills
REPORTS TO:
Superintendent
JOB GOAL:
A Literacy Supervisor is a certified, highly qualified professional
who demonstrates leadership skills and has expertise in reading
and LAL curriculum, instructional strategies, child development,
classroom management and knowledge of adult learning theory.
The primary role of the Literacy Supervisor is to mentor and
support teaching and learning through modeling, coaching,
evaluating and professional development to improve and accelerate
student achievement through quality curriculum and instruction.
He or she will lead the development, organization, implementation,
coordination, and evaluation of the language arts literacy
instructional programs for grades K-12 to ensure that all students
meet and exceed the State Core Curriculum Content Standards.
Achieving excellence requires that the Supervisor works
collaboratively to lead and nurture members of the staff and
communicates effectively with parents, members of the
community, and colleagues both in and out of district, often times
before and beyond the school day.
TERMS OF
EMPLOYMENT:
EVALUATION:
As per the Hopatcong Borough Schools Principal and Supervisor’s
negotiated agreement with the Hopatcong Board of Education
The Literacy Supervisor shall be evaluated by the Superintendent
of Schools.
PERFORMANCE
RESPONSIBILITIES:
Develops an understanding and proficiency in the alignment of the curriculum with the Common
Core Standards, the New Jersey Curriculum Standards, creation and implementation of
performance benchmarks, PARCC and other literacy assessments, diagnostic and prescriptive
instruction, inclusion and oversight of special education literacy programs, providing feedback
and oversight of the differentiation of instruction, and solution of materials providing best
practice instruction.
Demonstrates knowledge and understanding of curriculum development and program evaluation,
child growth and development, effective instructional strategies, classroom management,
learning assessment and diagnosis, and research related to literacy and instruction.
Designs, monitors and evaluates the implementation of all K-12 literacy programs, and literacy
assessment data to gain student performance and program insight.
Facilitates literacy curriculum mapping K-12.
Researches and provides information and guidance regarding a range of effective and innovative
literacy practices such as:
 Individual discussions (informal and formal);
 Coaching sessions;
 Team teaching;
 Demonstration lessons with pre- and post-discussion/analysis;
 Small learning communities
 Staff meetings; and
 Professional development programs
 Book study
Collects, records and shares literacy data for required district, county and/or state literacy reports.
Formally and informally supervises and evaluates literacy/ language arts staff members as
deemed necessary by building principals and district administrators.
Plans, organizes, implements, supervises, coordinates and monitors programs in the LAL Core
Curriculum Content Standards that ensure that each student, including Special Education and
ESL students, meets and exceeds the Standards, consistent with the mission, philosophy, values,
instructional goals of the district meeting all laws, codes and Board policies and regulations.
Ensures district LAL and literacy curricula remains current and provides regular updates to
existing curriculum.
Provides leadership and coordination in the implementation of instructional programs and
services on a regular basis, to encourage the use of a variety of instructional strategies and
materials consistent with research on literacy.
Ensures that the instructional programs engage the learner in tasks that require analytical and
critical thinking, problem solving, and creativity, that they address each student’s needs,
interests, and skill levels, that they encourage the student to define individual goals and accept
responsibility for learning, and that they provide a variety of methods for the student to
demonstrate performance and achievement.
Works collaboratively with building principals, administrators, and teachers to implement all K12 literacy programs.
Establishes close working relationships with State and County officials, and with colleagues in
other school districts.
Demonstrates excellent organizational skills and has the ability to motivate people.
Has excellent integrity and demonstrates good moral character and initiative.
Establishes a professional rapport with staff, students, parents and the community that earns their
respect and demonstrates enthusiasm.
Displays the highest ethical and professional behavior and standards when working with
students, parents, school personnel, and agencies associated with the school.
Serves as a role model for teachers, demonstrating the importance and relevance of learning,
accepting responsibility, and pride in the education profession.
Uses effective presentation skills when addressing students, staff, parents, and the community,
including appropriate vocabulary and examples, clear and legible visuals, and articulate and
audible speech.
Maintains the confidentiality of schools, teachers, and classrooms.
Conducts regular conferences / meetings with assigned instructional staff.
Represents the school and district at community, State, and professional meetings.
Demonstrates the ability to use technology, provide data management information retrieval,
visual and audio presentations, and telecommunications.
Develops a Professional Improvement Plan (PIP) as needed with individual staff members
ensuring that personnel evaluation procedures are accomplished in a fair and consistent manner
that encourages accountability, growth and excellence in accordance with law, Board policy, and
contractual requirements.
Collects and analyzes data, particularly State assessments, regarding the achievement of students
and other pertinent information affecting the design and implementation of services and
programs, using the information to recommend new programs and modifications in existing
programs.
Summarizes, interprets, and disseminates current developments in instruction, learning theory
and cognitive research through reading of professional journals, participation in professional
development, and involvement in professional organizations.
Supports the development of a coherent K-12 instructional program with clear and wellarticulated standards that incorporate best practice across the content areas.
Provides content-specific assistance and support in the use of adopted textbook series,
supplemental materials and instructional technology.
Recruits, screens, assigns and trains literacy instructional staff members for the imparting of
systematic and explicit literacy instruction.
Shares the results of State and other assessments with staff and develops a grade level specific
improvement plan to maximize the importance of student performance.
Analyzes assessments to improve instruction.
Communicates clear procedures for the operation and functioning of the various programs to
staff.
Reviews instructional and grading policies, procedures, and standards to ensure consistency
across the various grade levels.
Supervises personnel assigned to ensure that all responsibilities are met and exceeded.
Evaluates lesson plans and observe classes on a regular basis.
Collaborates with staff to collect and analyze data for professional development needs.
Attends required staff meetings and leads, as appropriate, on staff committees.
Continues to grow professionally through collaboration with colleagues and professional growth
experiences.
Ensures that the instructional programs engage the learner in tasks that require analytical and
critical thinking, problem solving, and creativity, that they address each student’s needs,
interests, and skill levels, that they encourage the student to define individual goals and accept
responsibility for learning, and that they provide a variety of methods for the student to
demonstrate performance and achievement.
Provides leadership and coordination in the development of curriculum and the implementation
of Honors and Advance Placement for students in secondary schools. Evaluates the programs
and services on a regular basis to encourage the use of a variety of instructional strategies and
materials consistent with research on learning and child growth and development.
Communicates with the Superintendent regularly about the needs, successes, and general
operation of the various programs and services.
Prepares grants and other applications as requested by the Superintendent.
Completes all records and reports as required by law and regulation or requested by the
Superintendent in a timely fashion. Answers correspondence promptly.
Obtains prior approval from the Superintendent before distributing written communication and
other media.
Adheres to New Jersey school law, State Board of Education rules and regulations,
Board of Education policies, regulations and procedures, and the Collective Bargaining
Agreement for teachers.
Observes strictly, to avoid the appearance of conflict, all requirements of the School
Ethics Act (N.J.S.A. 18A:12-21 et seq.) regarding conflicts of interest in employment,
purchasing, and other decisions, including solicitation and acceptance of gifts and favors, and
submit in a timely fashion the required annual disclosure statement regarding employment and
financial interests.
Follows procedures for safe storage and integrity of all public and confidential school records,
ensuring that personnel and student record keeping procedures comply with State and federal law
and district policy.
Protects the confidentiality of records and information gained as part of exercising professional
duties and use discretion in sharing such information within legal confines.
Compliance with all State and Federal mandates.
Provide evidence that a criminal record history check has been conducted and clearance has been
given by the Department of Education. During the initial six month period provide a sworn
statement that there have not been any convictions of a crime or a disorderly person’s offense in
accordance with 18A:6-7.1.
Provide evidence that health is adequate to fulfill the job functions and responsibilities with
reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:34A.4.
Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
Performs any duties that are within the scope of employment and certifications, as assigned by
the Superintendent, and not otherwise prohibited by law or regulation.
Performs any additional duties that are assigned by the Superintendent.
Hopatctong Borough School District
SUBSTITUTE PAY SCALE
CODE A - Substitutes with Substitute Certification & Less
than BA Degree
0 – 3 Years*
4 – 6 Years*
7+ Years*
$80.00
$85.00
$90.00
CODE B - Substitutes with Substitute Certification & BA
Degree or Higher
0 – 3 Years*
4 – 6 Years*
7+ Years*
$85.00
$90.00
$95.00
CODE C - Substitute with NJ Teaching Certification
0 – 3 Years*
4 – 6 Years*
7+ Years*
$90.00
$95.00
$100.00
NURSES – 165.00 Per day
Additional conditions that apply:
Substitutes serving more than 15 days during one academic year would earn
an additional $10.00 per day. Substitutes serving in the same position for 10
consecutive days will receive an additional $10 per day beginning with the
11th day and thereafter while in the same position.
Once the long term assignment concludes, the substitute teacher will revert
to basic per diem rate.
*One year of experience is defined as working at least 45 days per one year
in the Hopatcong Borough School District.
Effective: 5/15/2016
LIST OF APPROVED SUBSTITUTES
DISTRICT: Hopatcong
Date adopted by Local Board of Education Subject to Criminal Background Check May 9 , 2016
NAME
INSTITUTIONS
DATES OF
DEGREE
MAJOR
ATTENDED
ATTENDANCE RECEIVED
SUBSTITUTE AIDES
SUBSTITUTE
CUSTODIANS/
MECHANIC
Christine Hompesch
SUBSTITUTE
VAN/BUS
DRIVERS
SUBSTITUTE
School Nurse
COUNTY:
Substitute Clerical
Isabella Ward
Sussex
CERTIFICATE(S)
SUBSTITUTE BUS
AIDES-SCRC
May 2016 Field Trip Requests
Name
Colonna, Kelly
Activity
Space Animal Farm and
Museum
Description
Goals
Teachers and parents will read the information
about each animal and encourage the students
Beemervile, NJ
to ask questions. The life cycle of various
animals will be observed and discussed.
Wilson, Julie SWAP Hoe Down
KRHS
Wilson, Julie Turtle Back Zoo
560 Northfield
Avenue, West
Orange, NJ
-students will follow directions and planned
activities during the trip
-students will share specific information on the
animals they researched as we reach each
specific animal exhibit.
Philadelphia
Zoo 3400 W.
Girard Ave
-students will visit exhibits at the zoo
-students will enjoy dinner and arcade activities
at Dave and Busters
-senior bonding activities for last trip together
Wilson, Julie
Senior Trip
Page 1
Date
Trip Cost
Pupil Cost
Students
Chaperone
Cost
6/2/2016
5/20/2015
$2,715.50
$9.00
139
$13.50
21.00
0
10
0
273.00
14.00
10
14.00
4200.00
105.00
40
N/A
5/25/2016
6/6/2016
May 16 Conference Requests
Name
Activitiy
Binotto, Emil
Meeting at
High Point
high school
Binotto, Emil
Meeting at
Pocono
international
Raceway
Binotto, Emil
Binotto, Emil
NASA
Goddard
space flight
Center
Student
achievement
and data
summit
iSTEAM
NASA trip to
Edgerton, Olga Goddard
Space Flight
Center
Date
Location
Description
Registration
Mileage
Transportation
Tolls
Meals
Lodging
Total
5/3/2016
Sussex New Tour of newly renovated science
Jersey
labs
0
0
0
0
0
0
$0.00
5/4/2016
Meeting to discuss upcoming
Long Pond grade 7 field trip and potential
Pennsylvani partnership with Pocono
a
international Raceway and
NASCAR
0
0
0
0
0
0
$0.00
5/6/2016
Workshop designed to online
Greenbelt,
districts STEAM plan to NASA
Maryland
resources
$98.00
0
$0.00
$0.00
$0.00
$0.00
$98.00
5/25/2016
Summit, Workshop on STEAM related
New Jersey technical education
0
0
0
0
0
0
$0.00
5/6/2016
Tour of the Goddard Space Flight
Center
Presentations on educational
resources and engineering
design challenges available to
your district through NASA
Collaborative real world problemGreenbelt,
solving with NASA Goddard
MD
engineers from the Mission
Design Laboratory
Connections to STEAM
employability skills at NASA
Action steps for your district's
STEAM plan which align with
NASA missions and resources
99
0
0
0
0
0
$99.00
Page 1
Name
Activitiy
Updates and
Discussion on
PARCC,
Teacher
Edgerton, Olga
Evaluations
and the New
Teacher
Regulations
Date
5/5/2016
Location
Description
New Jersey Superintendents'
Study Council Seminar
Seton Hall
"Updates and Discussion on
University
PARCC, Teacher Evaluations
â€“
and the New Teacher
University
Regulations"•
Center â€“
With Commissioner David
Ch
Hespe, Dr. Bari Erlickson, and
Mr. Peter Shulman
Registration
Mileage
Transportation
Tolls
Meals
Lodging
Total
0
0
0
0
0
0
$0.00
Managing
Complex
Cases in
Fluency
Disorders
Quality Inn, This seminar will discuss the
5/16/2016 Hackettstow challenges of managing fluency
n, NJ
disorders in clients of all ages.
$90.00
N/A
$0.00
$0.00
$0.00
$0.00
$90.00
Kennedy,
Melissa
Anti-Bullying
Specialist
Meetings
Center for
Prevention
information / issues / concerns
11/3/2015
and
regarding HIB
Counseling
Satelite Offi
0
30
0
0
0
0
$9.00
Kennedy,
Melissa
Friendship
Day
(Character
Wantage
Education /
Elementary
Bullying
3/17/2016
School,
Prevention
Wantage, NJ
Olweus
Program Kickoff)
0
60
0
0
0
0
$18.60
Katona, Ruth
The Sussex-Wantage School
district has implemented a
bullying prevention program
called Olweus. They have
created a "Friendship Day" in
order to kick-off the program on
March 16 and March 17. There
will be assemblies and character
building activities.
Page 2
Name
Activitiy
Date
Kot, Julie
NEW JERSY
ASSOCIATIO
N OF
SCHOOL
BUSINESS
ADMINISTRA
TORS
ANNUAL
CONFERENC
E
6/8/2016
Registration
Mileage
Transportation
Tolls
Meals
Lodging
Total
ANNUAL NJASBO SPRING
ATLANTIC
CONFERENCE FOR SCHOOL
CITY, NJ
BUSINESS ADMINISTRATORS
150
255
0
10
0
285
$524.05
Designing and
LaRosa, Kathy Implementing 6/6/2016
Course of SLE
Northern
Hills
Certification for SLE
Academy,
Sparta, NJ
350
0
0
0
0
0
$350.00
New Jersey
Wage and
Hour and
Wage
Payment and
LaRosa, Kathy Child Labor
Laws,
Regulations,
and
Hazardous
Orders
Northern
Hills
Completion of SLE Certification
Academy,
Sparta, NJ
120
0
0
0
0
0
$120.00
230
0
0
0
0
0
$230.00
$0.00
151
$0.00
$0.00
$0.00
$0.00
$46.81
$325.00
300
$0.00
$0.00
$0.00
$0.00
$418.00
LaRosa, Kathy
OSHA 10
PLUS
Mullane, Joanne innovate NJ
Mullane, Joanne
NJASA
Conference
9/22/2016
Location
Description
Northern
Hills
Certification in SLE
Academy
Monmouth Digital workshops pertaining to
5/20/2016
University innovateNJ
To attend the equity keynote,
PARCC workshops and
5/12/2016 Atlantic City
instructional technology
sessions.
5/25/2016
Page 3
Name
Activitiy
Norris,
McKenzie
LindamoodBell for
Schools
Randina,
Cynthia
NJSSC:
Commissioner
Hespe on
PARCC,
Teacher Evals
& Regulations
Date
Location
Description
Seeing Stars for reading words
Crown Plaza and spelling. Visualizing and
6/20/2016
Princeton Verbalizing for comprehension
and thinking.
5/5/2016
Seton Hall
University,
South
Orange, NJ
Updates and discussion on
PARCC, Teacher Evaluations
and the New Teacher
Regulations with Commissioner
Hespe, Dr. Bari Erlichson, and
Peter Shulman
Page 4
Registration
Mileage
Transportation
Tolls
Meals
Lodging
Total
$1,222.20
420
$0.00
$0.00
$0.00
$0.00
$1,352.40
$0.00
66
$0.00
$0.00
$0.00
$0.00
$20.46
Name
Randina,
Cynthia
Activitiy
Date
P4CE Bridges
4/27/2016
Conference
Location
Description
The Partnership for Connections
in Education (P4CE) is a group
of educational leaders representing k-12 schools,
educational service agencies,
and higher education collaborating to help students
succeed in a global world beyond
their formal education. This
partnership was developed to
offer students the opportunity to
Cape May, learn and experience the world
NJ
through systemic projects
provided through innovative,
systemic relationships.
Registration
Mileage
Transportation
$225.00
364
$0.00
$395.00
0
$350.50
Tolls
Meals
$13.50 $160.00
Lodging
Total
$200.00
$711.34
$0.00
$745.50
Partners 4 Connections in
Education will provide bridge
opportunities, rooted in emerging
technologies, which bring
colleges and universities
together with K-12 schools to
enrich the learning environment
at every levels.
Rischawy,
Jonathan
Ringling
College of Art
& Design
Summer
Teacher
Institute
Ringling College of Art and
Design Summer Teacher
Ringling
Institute provides a professional
7/10/2016
CA&D,
development experience in arts
Sarasota, FL
integration for all K-12 educators.
Page 5
$0.00
$0.00
Name
Takacs,
Christina
Activitiy
Date
Addressing
School Culture 4/27/2016
and Climate
Location
Description
Topic: Peer Leadership:
Empowering Our Future
Peers are a powerful influence
on the development of positive
school culture and climate,
attitudes and behaviors of one
another. We will provide the
foundation for impactful and
sustainable, student-led peer
leadership programs by
College of
discussing foundational
Saint
principles, available options and
Elizabeth 2
best practices.
Convent
Road,
Presented by: Patrick Fennell,
Morrist
Founder and President of
Empowerment Solutions, LLC
and Empowerment Institute.
Creator of the I CAN Mentoring
Program, Certified Life,
Executive and Career Coach.
Master-level facilitator with
SkillPath and National Seminars
Training.
Page 6
Registration
Mileage
Transportation
Tolls
Meals
Lodging
Total
$0.00
56
$0.00
$0.00
$0.00
$0.00
$0.00
Name
Activitiy
Date
Location
Description
This seminar will cover:
Comprehensive Verbal Skills
Workshop: Handle With Care's
Verbal De-escalation Training
focuses on understanding the
cycle of tension/relaxation and
calibrating the intervention based
on the student's needs and
where the student is on the
cycle. HWC also teaches a selfawareness model where staff is
taught to monitor and control
their reactions to provide better
care and develop the ability to
defuse situations through their
own behavior and responses.
The program then puts theory
into practice in the form of roleHANDLE
Merriam plays. Physical Skills Training:
WITH CARE
Personal defense, use of
Avenue
INSTRUCTOR
Elementary personal space and blocking
RECERTIFIC
techniques.
School,
Takacs,
ATION
Christina
PROGRAM
5/19/2016 Newton, NJ
NJTESOL/NJ
Hyatt
BE 2016
Regency
Spring
New
Leadership and Partnership for
Villani, Martina Conference
6/2/2016
Brunswick Language Acquisition
ABC's of HIB
and School
Climate
Walker, Jaime Teams
Lafayette
Federated
Church,
Route 15, Update on HIB laws, trends,
3/23/2016 Lafayette, N definitions.
Page 7
Registration
Mileage
Transportation
Tolls
Meals
Lodging
Total
$450.00
0
$0.00
$0.00
$0.00
$0.00
$450.00
$0.00
79.4
miles(39.
7 per day)
$0.00
$0.00
$0.00
$0.00
$24.62
$35.00
40
$0.00
$0.00
$0.00
$0.00
$47.40
Name
Activitiy
Date
Location
Description
County
Directors of
Guidance
Walker, Jaime Meeting
Sussex
County
Sussex County Directors of
Community Guidance meet three times per
College
school year.
3/18/2016
Managing
Challenging
Behaviors of
Students with
Walko, Susan Disabilities
Brett DiNovi & Associates use
the principles of applied behavior
analysis to provide intensive
Northern educational and behavioral
Hills
consultation/training for public
Academy 10 and private schools etc... to
Gail Court, create substantial behavior
4/29/2016 Sparta NJ change.
Page 8
Registration
Mileage
Transportation
Tolls
Meals
Lodging
Total
$0.00
32
$0.00
$0.00
$0.00
$0.00
$9.92
$35.00
27
$0.00
$0.00
$0.00
$0.00
$51.74
POLICY GUIDE
STUDENTS
5310/page 1 of 5
Health Services
Mar 16
M
[See POLICY ALERT Nos. 96, 106, 139, 141, 147, 157, 170, 178, 204 and 208]
5310 HEALTH SERVICES
The Board of Education shall develop and adopt the following written policies,
procedures, and mechanisms in accordance with N.J.A.C. 6A:16-2.1(a) for the
provision of health, safety, and medical emergency services, and shall ensure staff
are informed as appropriate:
1.
The review of immunization records for completeness pursuant to
N.J.A.C. 8:57-4.1 through 4.20 (Policy and Regulation 5320);
2.
The administration of medication to students in the school setting
in accordance with N.J.A.C. 6A:16-2.1(a)2. (Policy and Regulation
5330);
3.
The review of Do Not Resuscitate (DNR) orders received from the
student’s parent or medical home (Policy 5332);
4.
The provision of health services in emergency situations,
including:
 Copyright 2016
•
a.
The emergency administration of epinephrine via Epi-pen
auto-injector pursuant to N.J.S.A. 18A:40-12.5 (Policy and
Regulation 5330);
b.
The emergency administration of glucagon pursuant to
N.J.S.A. 18A:40-12.14 (Policy and Regulation 5338);
c.
The care of any student who becomes injured or ill while at
school or participating in school-sponsored functions
(Policy and Regulation 8441);
d.
The transportation and supervision of any student
determined to be in need of immediate medical care (Policy
and Regulation 8441); and
e.
The notification to parents of any student determined to be
in need of immediate medical care (Policy and Regulation
8441).; and
Strauss Esmay Associates, LLP
•
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•
Suite 1
•
Toms River, NJ 08753 - 8199
•
732-255-1500
POLICY GUIDE
STUDENTS
5310/page 2 of 5
Health Services
f.
The establishment and implementation of an emergency
action plan for responding to a sudden cardiac event,
including the use of an automated external defibrillator
(AED), pursuant to N.J.S.A. 18A:40-41b (Policy and
Regulation 5300).
5.
The treatment of asthma in the school setting in accordance with
the provisions of N.J.A.C. 6A:16-2.1(a)5 (Policy 5335);
6.
The Aadministration of student medical examinations, pursuant to
N.J.S.A. 18A:40-4, N.J.S.A. 18A:35-4.8, and N.J.A.C. 6A:16-2.2
7.
Utilization of sanitation and hygiene when handling blood and
bodily fluids pursuant to N.J.A.C. 12:100-4.2, Safety and Health
Standards for Public Employees, and in compliance with
29 CFR 1910.1030, Public Employees Occupational Safety and
Health Program (PEOSH) Bloodborne Pathogens Standards
8.
Provision of nursing services to nonpublic schools located in the
school district as required by N.J.S.A. 18A:40-23 et seq. and
N.J.A.C. 6A:16-2.5 (Policy and Regulation 5306);
9.
Self-administration of medication by a student for asthma or other
potentially life-threatening allergic reaction pursuant to N.J.S.A.
18A:40-12.3, 12.5, and 12.6, and the self-management and care of
a student’s diabetes as needed pursuant to N.J.S.A. 18A:40-12.15
10.
Development of an individual healthcare plan and individualized
emergency healthcare plan for students with chronic medical
conditions, including life-threatening allergies, diabetes, and
asthma, and diabetes, asthma, and life-threatening allergies,
requiring special health services in accordance with N.J.S.A.
18A:40-12.11.c, 12.12, 12.13, and 12.15; and N.J.A.C. 6A:162.3(b)3xii (Policies and Regulations 5331 and 5338 and Policy
5335); and
11.
Management of food allergies in the school setting and the
emergency administration of epinephrine to students for
anaphylaxis pursuant to N.J.S.A. 18A:40-12.6a through 12.6d
(Policy and Regulation 5331).
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POLICY GUIDE
STUDENTS
5310/page 3 of 5
Health Services
The Board of Education shall annually adopt the school district’s nursing services
plan at a regular meeting.
The Board of Education shall comply with the following required health services
as outlined in N.J.A.C. 6A:16-2.2:
1.
Immunization records shall be reviewed and updated annually
pursuant to N.J.A.C. 8:57-4.1 through 4.24.
2.
A Building Principal or designee shall not knowingly admit or
retain in the school building any student whose parent has not
submitted acceptable evidence of the child's immunization,
according to the schedule specified in N.J.A.C. 8:57-4,
Immunization of Pupils in School.
3.
The school district shall perform tuberculosis tests on students
using methods required by and when specifically directed to do so
by the New Jersey Department of Health based upon the incidence
of tuberculosis or reactor rates in specific communities or
population groups pursuant to N.J.S.A. 18A:40-16.
4.
The school district shall immediately report by telephone to the
health officer of the jurisdiction in which the school is located any
communicable diseases identified as reportable pursuant to
N.J.A.C. 8:57-1, whether confirmed or presumed.
5.
Each school in the district shall have and maintain for the care of
students at least one nebulizer in the office of the school nurse or a
similar accessible location, pursuant to N.J.S.A. 18A:40-12.7.
6.
Each student medical examination shall be conducted at the
medical home of the student. If a student does not have a medical
home, the school district shall provide the examination at the
school physician's office or other comparably equipped facility
pursuant to N.J.S.A. 18A:40-4.
7.
The findings of the medical required examinations as required
under 8.b., c., d., and e. below shall include the following
components:
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POLICY GUIDE
STUDENTS
5310/page 4 of 5
Health Services
8.
Immunizations pursuant to N.J.A.C. 8:57-4.1 through 4.24;
b.
Medical history, including allergies, past serious illnesses,
injuries, operations, medications, and current health
problems;
c.
Health screenings including height, weight, hearing, blood
pressure, and vision; and
d.
Physical examinations.
The school district shall ensure that students receive medical
examinations in accordance with N.J.A.C. 6A:16-2.2(f) and 6.
above and:
9.
 Copyright 2016
a.
a.
Prior to participation on a school-sponsored interscholastic
athletic team or intramural athletic team or squad for
students enrolled in any grades six to twelve in accordance
with N.J.A.C. 6A:16-2.2(h)1;
b.
Upon enrollment in school in accordance with N.J.A.C.
6A:16-2.2(h)2;
c.
When applying for working papers in accordance with
N.J.A.C. 6A:16-2.2(h)3;
d.
For the purposes of the comprehensive Child Study Team
evaluation pursuant to N.J.A.C. 6A:14-3.4 in accordance
with N.J.A.C. 6A:16-2.2(h)4; and
e.
When a student is suspected of being under the influence of
alcohol or controlled dangerous substances, pursuant to
N.J.S.A. 18A:40A-12 and N.J.A.C. 6A:16-4.3 in
accordance with N.J.A.C. 6A:16-2.2(h)5.
Each school shall have available and maintain an AED,
pursuant to N.J.S.A. 18A:40-41a.a(1) and (3), and in
accordance with N.J.A.C. 6A:16-2.2(i).
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POLICY GUIDE
STUDENTS
5310/page 5 of 5
Health Services
109.
The Board of Education shall make accessible information
regarding the New Jersey FamilyCare Program to students who are
knowingly without medical coverage pursuant to N.J.S.A.
18A:40-34.
1110. Information concerning a student’s HIV/AIDS status shall not be
required as part of the medical examination or health history
pursuant to N.J.S.A. 26:5C-1 et seq.
1211. The Board of Education shall ensure that students receive health
screenings as outlined in N.J.A.C. 6A:16-2.2(kl).
1312. The school nurse or designee shall screen to ensure hearing aids
worn by students who are deaf and/or hard of hearing are
functioning properly. The school nurse or designee will ensure
any FM hearing aid systems in classrooms or any school
equipment in the school building used to assist students hear are
functioning properly.
N.J.S.A. 18A:40-4 et seq.
N.J.A.C. 6A:16-1.3; 6A:16-2.1; 6A:16-2.2 et seq.
Adopted:
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POLICY GUIDE
OPERATIONS
8550/page 1 of 2
Outstanding Food Service Charges
Mar 16
[See POLICY ALERT Nos. 206 and 208]
8550 OUTSTANDING FOOD SERVICE CHARGES
The Board of Education understands a student may forget to bring breakfast or
lunch, as applicable, or money to purchase breakfast or lunch to school on a
school day. When this happens, the food service program will provide the student
with breakfast or lunch with an expectation payment will be made the next school
day or shortly thereafter. However, there may be circumstances when payment is
not made and a student’s school breakfast/lunch bill is in arrears. The school
district will manage a student’s breakfast or lunch bill that is in arrears in
accordance with the provisions of N.J.S.A. 18A:33-21 and this Policy.
In the event a student’s school lunch or breakfast bill is in arrears, the Principal or
designee shall contact the student’s parent to provide notice of the amount in
arrears and shall provide the parent a period of ten school days to pay the full
amount due. If the student’s parent does not make full payment to the Principal or
designee by the end of the ten school days, the Principal or designee shall again
contact the student’s parent to provide a second notice that their child’s lunch or
breakfast bill is in arrears. If payment in full is not made within one week from
the date of the second notice, the student will be provided a basic lunch that will
contain the essentials in balanced nutritional selections as prescribed by the
Bureau of Child Nutrition Programs, New Jersey Department of Agriculture
beginning the eighth calendar day from the date of the second notice.
A parent who has received a second notice their child’s lunch or breakfast bill is
in arrears and who has not made payment in full within one week from the date of
the second notice will be requested to meet with the Principal or designee to
discuss and resolve the matter.
A parent’s refusal to meet or take other steps to resolve the matter may be
indicative of more serious issues in the family or household. In these situations,
the Principal or designee shall consult with and seek necessary services from both
the County Board of Social Services and the Department of Children and
Families, Division of Child Protection and Permanency, as appropriate.
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POLICY GUIDE
OPERATIONS
8550/page 2 of 2
Outstanding Food Service Charges
When a parent’s routine failure to provide breakfast or lunch is reasonably
suspected to be indicative of child abuse or neglect, the Principal or designee shall
immediately report such suspicion to the Department of Children and Families,
Division of Child Protection and Permanency as required in N.J.S.A. 9:6-8.10.
Such reporting shall not be delayed to accommodate a parent’s meeting with the
Principal or designee.
The provisions of N.J.S.A. 18A:33-21 and this Policy will be made available to
parents of all children in the school district in a manner as determined by the
Superintendent.
N.J.S.A. 18A:33-21
Adopted:
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REGULATION GUIDE
STUDENTS
R 5310/page 1 of 11
Health Services
Mar 16
M
[See POLICY ALERT Nos. 106, 139, 147, 157, 170, 178, 204 and 208]
R 5310 HEALTH SERVICES
A.
Definitions – N.J.A.C. 6A:16-1.3
1.
Advanced practice nurse (APN) – means a person who holds a
current license as nurse practitioner/clinical nurse specialist from
the State Board of Nursing.
2.
Certified sSchool nNurse – means a person who holds a current
license as a registered professional nurse from the State Board of
Nursing and an Educational Services Certificate, school nurse or
school nurse/non-instructional endorsement from the Department
of Education pursuant to N.J.A.C. 6A:9B-12.3 and 12.4 N.J.A.C.
6A:9-13.3 and 13.4.
3.
Medical Examination – means the assessment of an individual’s
health status.
34.
Medical hHome – means a health care provider, including New
Jersey FamilyCare providers as defined by N.J.S.A. 30:4J-12 and
the provider’s practice site chosen by the student’s parent for the
provision of health care.
45.
Non-certified nNurse – means a person who holds a current license
as a professional nurse from the State Board of Nursing and is
employed by a district Board of Education or nonpublic school,
and who is not certified as a school nurse by the Department of
Education.
5.
Parent – means the natural parent(s), adoptive parent(s), legal
guardian(s), foster parent(s), or parent surrogate(s) of a
student. When parents are separated or divorced, “parent”
means the person or agency who has legal custody of the
student, as well as the natural or adoptive parent(s) of the
student, provided parental rights have not been terminated by
a court of appropriate jurisdiction.
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B.
6.
Physician assistant (PA) – means a health care professional
licensed to practice medicine with physician supervision.
76.
Physical eExamination – means the examination of the body by a
professional licensed to practice medicine or osteopathy, or an
advanced practice nurse, or physician assistant. The term
includes specific procedures required by statute as stated in
N.J.A.C. 6A:16-2.2.
87.
School pPhysician – means a physician with a current license to
practice medicine or osteopathy from the New Jersey Board of
Examiners who works under a contract or as an employee of the
school district. The physician is also referred to as the medical
inspector as per N.J.S.A. 18A:40-1.
Medical Examinations – General Conditions
1.
Each student medical examination shall be conducted at the
medical home of the student. If a student does not have a medical
home, the school district shall provide the examination at the
school physician's office or other comparably equipped facility
2.
The findings of required examinations under DC. through G.
below shall include the following components:
3.
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a1.
Immunizations pursuant to N.J.A.C. 8:57-4.1 through 4.24;
b2.
Medical history, including allergies, past serious illnesses,
injuries, operations, medications, and current health
problems;
c3.
Health screenings including height, weight, hearing, blood
pressure, and vision; and
d4.
Physical examinations.
Each school shall have available and maintain an automated
external defibrillator (AED), pursuant to N.J.S.A.
18A:40-41a.a(1) and (3), that is:
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C.
a.
In an unlocked location on school property, with an
appropriate identifying sign;
b.
Accessible during the school day and any other time
when a school-sponsored athletic event or team practice
is taking place in which students of the school district or
nonpublic school are participating; and
c.
Within a reasonable proximity of the school athletic
field or gymnasium, as applicable.
4.
The Board of Education shall make accessible information
regarding the New Jersey FamilyCare Program for students who
are knowingly without medical coverage pursuant to N.J.S.A.
18A:40-34.
5.
Pursuant to N.J.S.A. 18A:40-4.4, a student who presents a
statement signed by his/her parent that required examinations
interfere with the free exercise of his/her religious beliefs shall be
examined only to the extent necessary to determine whether the
student is ill or infected with a communicable disease or under the
influence of alcohol or drugs or is disabled or is fit to participate in
any health, safety, or physical education course required by law.
6.
Information concerning a student’s HIV/AIDS status shall not be
required as part of the medical examination or health history
pursuant to N.J.S.A. 26:5C-1 et seq.
Medical Examinations - Prior to Participation on a School-Sponsored
Interscholastic or Intramural Athletic Team or Squad for Students
Enrolled in Any Grades Six to Twelve
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examinations prior to participation on a school-sponsored
interscholastic or intramural athletic team or squad for students
enrolled in any grades six to twelve. The examination shall be
conducted within 365 days prior to the first day of official
practice session in an athletic season and shall be conducted by
a licensed physician, APN, or PA.
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1.
The examination shall be conducted within 365 days prior to the
first practice session.
2.
The medical examination shall include a health history
questionnaire completed and signed by the parent.
a.
b.
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•
The report of health findings of the medical examination
for participation shall be documented on the Athletic
Preparticipation Physical Examination Form approved by
the Commissioner of Education to determine whether the
student had or currently has any of the following since their
last physical:
(1)
Injuries;
(2)
Chronic or ongoing illness;
(3)
Need for prescribed medication;
(4)
Allergies;
(5)
Head-related conditions;
(6)
Heart-related conditions;
(7)
Eye, ear, nose, mouth, or throat conditions;
(8)
Neuromuscular/orthopedic conditions; or
(9)
General or exercise-related conditions.
The medical report shall include a determination
concerning the student’s participation that includes, at a
minimum, the following normalities:
(1)
Measurement of weight, height, and blood pressure;
(2)
Examination of the skin to determine the presence
of infection, scars from previous surgery or trauma,
jaundice, a rash, and purpura;
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(3)
Examination of the eyes to determine visual acuity,
use of eyeglasses or contact lenses, and examination
of the sclera for the presence of jaundice;
(4)
Examination of the ears to determine the presence
of acute or chronic infection, perforation of the
eardrum and gross hearing loss;
(5)
Examination of the nose to assess the presence of
deformity which may affect endurance;
(6)
Assessment of the neck, back, and spine to
determine range of motion, the presence of pain
associated with such motion, and abnormal
curvature of the spine;
(7)
Examination of chest contour;
(8)
Auscultation and percussion of the lungs;
(9)
Assessment of the heart with attention to the
presence of murmurs, noting rhythm and rate;
(10)
Assessment of the abdomen with attention to the
possible presence of hepatomegaly, splenomegaly,
or abnormal masses;
(11)
Examination of upper and lower extremities to
determine abnormal mobility or immobility,
deformity, instability, muscle weakness or atrophy,
surgical scars and varicosities;
(12)
Examination of the testes to determine the presence
and descent of testes, abnormal masses, or
configurations, or hernia;
(13)
Assessment of physiological maturation; and
(14)
Neurological examination to assess balance and
coordination.
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2.
c.
The medical report shall indicate if a student is allowed or
disallowed to participate in the required sports categories
and shall be completed and signed by the original
examining physician, advanced practice nurse, or
physician's assistant.
d.
An incomplete form shall be returned to the student’s
medical home for completion unless the school nurse can
provide documentation to the school physician that the
missing information is available from screenings completed
by the school nurse or physician within the prior 365 days.
The physical examination shall be documented using the
Preparticipation Physical Evaluation (PPE) form developed
jointly by the American Academy of Family Physicians,
American Academy of Pediatrics, American College of Sports
Medicine, American Medical Society for Sports Medicine,
American Orthopaedic Society for Sports Medicine, and
American Osteopathic Academy of Sports Medicine and is
available online at http://www.state.nj.us/education/students/
safety/health/records/athleticphysicalsform.pdf in accordance
with N.J.S.A. 18A:40-41.7.
a.
Prior to performing a preparticipation physical
examination, the licensed physician, APN, or PA who
performs the student-athlete's physical examination
shall complete the Student-Athlete Cardiac Screening
professional development module and shall sign the
certification statement on the PPE form attesting to the
completion, pursuant to N.J.S.A. 18A:40-41d.
(1)
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If the PPE form is submitted without the signed
certification statement and the school district has
confirmed that the licensed physician, APN, or
PA from the medical home did not complete the
module, the student-athlete's parent may obtain
a physical examination from a physician who can
certify completion of the module or request that
the school physician provides the examination.
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b.
The medical report shall indicate if a student is allowed
or not allowed to participate in the required sports
categories and shall be completed and signed by the
original examining physician, APN, or PA.
c.
An incomplete form shall be returned to the student's
medical home for completion unless the school nurse
can provide documentation to the school physician that
the missing information is available from screenings
completed by the school nurse or physician within the
prior 365 days.
Each student whose medical examination was completed more
than ninety days prior to the first day of official practice in an
athletic season shall provide a health history update
questionnaire completed and signed by the student's parent.
The completed health history update questionnaire shall
include information listed below as required by N.J.S.A.
18A:40-41.7.b.
The completed health history update
questionnaire shall be reviewed by the school nurse and, if
applicable, the school athletic trainer and shall include
information as to whether, in the time period since the date of
the student’s last preparticipation physical examination, the
student has:
•
a.
Been advised by a licensed physician, APN, or PA not to
participate in a sport;
b.
Sustained a concussion, been unconscious, or lost
memory from a blow to the head;
c.
Broken a bone or sprained, strained, or dislocated any
muscles or joints;
d.
Fainted or blacked out;
e.
Experienced chest pains, shortness of breath, or heart
racing;
f.
Had a recent history of fatigue and unusual tiredness;
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g.
Been hospitalized, visited an emergency room, or had a
significant medical illness;
h.
Started or stopped taking any over the counter or
prescribed medications; or
i.
Had a sudden death in the family, or whether any
member of the student’s family under the age of fifty
has had a heart attack or heart trouble.
4.
The school district shall provide to the parent written
notification signed by the school physician stating approval of
the student's participation in athletics based upon the medical
report or the reasons for the school physician's disapproval of
the student's participation.
5.
The Board of Education will not permit a student enrolled in
grades six to twelve to participate on a school-sponsored
interscholastic or intramural team or squad unless the student
submits a PPE form signed by the licensed physician, APN, or
PA who performed the physical examination and, if applicable,
a completed health history update questionnaire, pursuant to
N.J.S.A. 18A:40-41.7.c.
6.
The school district shall distribute to a student-athlete and his
or her parent the sudden cardiac arrest pamphlet developed by
the Commissioner of Education, in consultation with the
Commissioner of Health, the American Heart Association, and
the American Academy of Pediatrics, pursuant to N.J.S.A.
18A:40-41.
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a.
A student-athlete and his or her parent annually shall
sign the Commissioner-developed form that they
received and reviewed the pamphlet, and shall return it,
to the student's school pursuant to N.J.S.A.
18A:40-41.d.
b.
The Commissioner shall update the pamphlet, as
necessary, pursuant to N.J.S.A. 18A:40-41.b.
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c.
3.
D.
The Commissioner shall distribute the pamphlet, at no
charge, to all school districts and nonpublic schools,
pursuant to N.J.S.A. 18A:40-41.b.
Each student whose medical examination was completed more
than sixty days prior to the first practice session shall provide a
health history update of medical problems experienced since the
last medical examination. This shall be completed and signed by
the parent. The health history update shall include the following
information:
a.
Hospitalization/operations;
b.
Illnesses;
c.
Injuries;
d.
Care administered by a physician of medicine or
osteopathy, advanced practice nurse, or physician's
assistant; and
e.
Medications.
4.
Each school district shall provide to the parent written notification
signed by the school physician stating approval of the student’s
participation in athletics based upon the medical report or the
reasons for the school physician's disapproval of the student’s
participation.
5.
A student who does not have a completed Athletic Preparticipation
Physical Examination Form shall not be permitted to participate.
Medical Examinations - Upon Enrollment in School
1.
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examinations upon enrollment in school. The school district
requires a parent to provide within thirty days of enrollment
entry-examination documentation for each student parent shall
be required to provide examination documentation of each student
within thirty days of enrollment in the school.
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E.
F.
2.
When a student transfers to another school, the sending school
district shall ensure the entry-examination documentation is
forwarded to the receiving school district pursuant to N.J.A.C.
6A:16-2.4(d).
3.
Students transferring into this school district from out-of-State or
out-of-country may be allowed a thirty-day period to obtain entryexamination documentation.
4.
The school district shall notify parents through its website or other
means about the importance of obtaining subsequent medical
examinations of the student at least once during each
developmental stage: at early childhood (pre-school through grade
three), pre-adolescence (grades four through six), and adolescence
(grades seven through twelve).
Medical Examinations - When Students Apply for Working Papers
1.
Pursuant to N.J.S.A. 34:2-21.7 and 21.3, 34:2-21.8(3) the school
district may provide for the administration of a medical
examination for a student pursuing a certificate of employment.
2.
The school district shall not be held responsible for the costs for
examinations at the student’s medical home or other medical
provider(s).
Medical Examinations - For the Purposes of the Comprehensive Child
Study Team Evaluation Pursuant to N.J.A.C. 6A:14-3.4
1.
G.
examinations for the purposes of the comprehensive Child Study
Team evaluation pursuant to N.J.A.C. 6A:14-3.4.
Medical Examinations - When a Student is Suspected of Being Under the
Influence of Alcohol or Controlled Dangerous Substances pursuant to
N.J.S.A. 18A:40A-12 and N.J.A.C. 6A:16-4.3
1.
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If a student who is suspected of being under the influence of
alcohol or controlled dangerous substances is reported to the
certified school nurse, the certified school nurse shall monitor the
student’s vital signs and general health status for emergent issues
and take appropriate action pending the medical examination
pursuant to N.J.A.C. 6A:16-4.3.
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2.
H.
No school staff shall interfere with a student receiving a medical
examination for suspicion of being under the influence of alcohol
or controlled dangerous substances pursuant to N.J.A.C.
6A:16-4.3.
Health Screenings
The Board of Education shall ensure that students receive health
screenings in accordance with N.J.A.C. 6A:16-2.2(lk).
1.
Screening for height, weight, and blood pressure shall be
conducted annually for each student in Kindergarten through grade
twelve.
2.
Screening for visual acuity shall be conducted biennially for
students in Kindergarten through grade ten.
3.
Screening for auditory acuity shall be conducted annually for
students in Kindergarten through grade three and in grades seven
and eleven pursuant to N.J.S.A. 18A:40-4.
4.
Screening for scoliosis shall be conducted biennially for students
between the ages of ten and eighteen pursuant to N.J.S.A.
18A:40-4.3.
5.
Screenings shall be conducted by a school physician, school nurse,
or other school personnel properly trained.
6.
The school district shall notify provide for the notification of the
parent of any student suspected of deviation from the
recommended standard.
Issued:
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Jun 92
Jun 12
Mar 16
[See POLICY ALERT Nos. 181, 197 and 208]
0167 PUBLIC PARTICIPATION IN BOARD MEETINGS
The Board of Education recognizes the value of public comment on educational
issues and the importance of allowing members of the public to express
themselves on school matters of community interest.
In order to permit the fair and orderly expression of such comment, the Board
shall set aside a portion of every Board meeting, the length of the portion to be
determined by the Board, for public comment on any school or school district
issue that a member of the public feels may be of concern to the residents of the
school district. The Board president is responsible for orderly and dignified
conduct of all meetings. He or she is the spokesperson for the Board.
Public participation shall be governed by the following rules:
1. All persons wishing to participate in a public Board meeting shall sign
in with the Board Secretary prior to commencement of the meeting.
When all participants are heard, the Board President shall close the
public comment session. No further comments will be heard.
2. A participant must be recognized by the presiding officer and must
preface comments at the podium or microphone if provided by an
announcement of his/her name, place of residence, and group
affiliation, if applicable.
3. Each statement made by a participant shall be limited to three minutes’
duration. Each public comment portion of the meeting should be
limited to thirty minutes.
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4. No participant may speak more than once during either public
comment session;
5. All statements, questions, or inquiries shall be directed to the presiding
officer; and any questions or inquiries directed by a participant to
another Board member shall be redirected to the presiding officer who
shall determine if such statement, question, or inquiry shall be
addressed by the presiding officer on behalf of the Board or by the
individual Board member; no participant may address or question
Board members or the administration individually. The President shall
listen to the comments, as long as they are in alignment with our
district policies and they have previously followed the chain of
command, if applicable. There shall be no dialogue with the public
during the public portion of the meeting. After comments are heard,
the portion is closed and no further comments are heard. Anyone
reading long documents or attacking any Board member or school
official shall be ruled out of order by the President. The public shall
maintain a respectful decorum towards all present at all times.
6. As per Board Policy No. 9130 Public Complaints and Grievances, any
misunderstandings or disputes between the public and school district
staff should, whenever possible, be settled by direct, informal
discussions among the interested parties. It is only when such
informal meetings fail to resolve differences that more formal
procedures shall be employed. A complaint about a school program or
personnel should be addressed to the building principal; a complaint
about instructional or resource materials should be addressed to the
Superintendent after discussion with the building principal. Only
those matters which cannot be resolved at the school level should then
be brought to the attention of the Superintendent of Schools who will
investigate the concern, or assign a staff member to do so.
7. As per Board Policy No. 0142 Board Member Qualifications,
Prohibited Acts and Code of Ethics, the Board members will refer all
complaints to the chief administrative officer and act on the complaints
at public meetings only after failure of an administrative solution. The
Board President will cease all public comments that do not adhere to
Board Policy No. 9130; and refer the person making such comments to
the Superintendent of Schools.
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8. The presiding officer may:
a.
Interrupt, warn, and/or terminate a participant's statement,
question, or inquiry when it is too lengthy;
b.
Interrupt and/or warn a participant when the statement,
question, or inquiry is abusive, obscene, or may be
defamatory;
c.
Request any person to leave the meeting when that person
does not observe reasonable decorum;
d.
Request the assistance of law enforcement officers in the
removal of a disorderly person when that person prevents
or disrupts a meeting with an act that obstructs or interferes
with a meeting;
e.
Call for a recess or an adjournment to another time when
the lack of public decorum interferes with the orderly
conduct of the meeting; and
f.
Waive these rules when necessary for the protection of
privacy or to maintain an orderly operation of the Board
meeting.
N.J.S.A. 2C:33-8
N.J.S.A. 10:4-12
Adopted:
Revised: 2016 – April 11, 2016
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Eligibility of Resident/Nonresident Students
Mar 16
M
[See POLICY ALERT Nos. 96, 109, 128, 143, 160, 171, 173, 189 and 208]
5111 ELIGIBILITY OF RESIDENT/NONRESIDENT STUDENTS
The Hopatcong Board of Education shall admit to its schools, free of charge,
persons over five and under twenty years of age, pursuant to N.J.S.A. 18A:38-1,
or such younger or older student as is otherwise entitled by law to a free public
education.
Eligibility to Attend School
The Board shall admit students eligible to attend school free of charge that are
domiciled within the district as defined in N.J.A.C. 6A:22-3.1 et seq.
A child who is domiciled within the school district and resides with a parent
or guardian who is a member of the New Jersey National Guard or a
member of the reserve component of the armed forces of the United States
who is ordered into active military service in a time of war or national
emergency shall be permitted to remain enrolled in the school district in
which the child is domiciled at the time of the parent or guardian being
ordered into active military service, regardless of where the child resides
during the period of active duty. Following the return of the child’s parent
or guardian from active military service, the child’s eligibility to remain
enrolled in the school district pursuant to N.J.S.A. 38-3.1 shall cease at the
end of the current school year unless the child is domiciled in the school
district.
The Board shall also admit any student that is kept in the home of a person other
than the student’s parent or guardian, where the person is domiciled in the school
district and is supporting the student without remuneration as if the student were
his or her own child in accordance with N.J.A.C. 6A:22-3.2 et seq. A student is
only eligible to attend school in the district pursuant to N.J.A.C. 6A:22-3.2 this
provision if the student’s parent or guardian files, together with documentation to
support its validity, a sworn statement that he or she is not capable of supporting
or providing care for the student due to family or economic hardship and the
student is not residing with the other person solely for the purpose of receiving a
free public education. In addition, the person keeping the student must file, if so
required by the Board of Education district, a sworn statement that he or she: is
domiciled within the school district; is supporting the child without remuneration
and intends to do so for a time longer than the school term; will assume all
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personal obligations for the student relative to school requirements; and provides
a copy of his or her lease if a tenant, or a sworn landlord’s statement if residing as
a tenant without a written lease, or a mortgage or tax bill if an owner. Pursuant
to N.J.S.A. 18A:38-1.(c), any person who fraudulently allows a child of another
person to use his or her residence and is not the primary financial supporter of that
child and any person who fraudulently claims to have given up custody of his or
her child to a person in another district commits a disorderly persons offense.
A student is eligible to attend school in this school district free of charge
pursuant to N.J.S.A. 18A:38-1.(b) if the student is kept in the home of a person
domiciled in the school district, who is not other than the parent or guardian,
where and the parent or guardian is a member of the New Jersey National Guard
or the reserve component of the United States armed forces and has been ordered
into active military service in the United States armed forces in time of war or
national emergency. Eligibility under this provision shall cease at the end of the
current school year during which upon the parent or guardian’s returns from
active military duty.
A student is eligible to attend school in this school district free of charge
pursuant to N.J.S.A. 18A:38-1.(d) if the student’s parent or guardian temporarily
resides within the school district and elects to have the student attend the school
in the district of temporary residence, notwithstanding the existence of a domicile
elsewhere. When Where required by the Board of Education district, the parent
or guardian shall demonstrate that such the temporary residence is not solely for
purposes of a student attending the school within the district of temporary
residence. When Where one of a student’s parents or guardians temporarily
resides in the school district while the other is domiciled or temporarily resides
elsewhere, eligibility to attend school shall be determined in accordance with the
criteria of N.J.A.C. 6A:22-3.1(a)1.i.
A student is eligible to attend this school in the district free of charge:
1.
If the student’s parent or guardian moves to another school district
as the result of being homeless, subject to the provisions of
N.J.A.C. 6A:17-2 - Education of Homeless Children;
2.
If the student is placed by court order in the home of a district
resident by court order (as defined in N.J.A.C. 6A:22-3.2(e)) or by
a society, agency, or institution in the home of a school district
resident pursuant to N.J.S.A. 18A:38-2;
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3.
If the student had previously resided in the school district and if
the parent or guardian is a member of the New Jersey National
Guard or the United States reserves and has been ordered to active
service in time of war or national emergency, resulting in the
relocation of the student out of the school district, pursuant to
N.J.S.A. 18A:38-3.(b). The school district shall not be obligated
for transportation costs; and
4.
If the student resides on Federal property within the State pursuant
to N.J.S.A. 18A:38-7.7 et seq.
Notwithstanding the provisions of N.J.S.A. 18A:38-1 or any other law, rule,
or regulation to the contrary, a student who moves out of the school district
as a result of domestic violence, sexual abuse, or other family crises shall be
permitted to remain enrolled in the school district for the remainder of the
school year in pursuant to N.J.S.A. 18A:38-1.1 and in accordance with the
provisions of N.J.A.C. 6A:22-3.2(h). If the student remains enrolled in the
school district for the remainder of the school year, the school district shall
provide transportation services to the student, provided the student lives
remote from school, and the State shall reimburse the school district for the
cost of the transportation services. Nothing in N.J.S.A. 18A:38-1.1 shall be
construed to affect the rights of homeless students pursuant to N.J.S.A
18A:7B-12, N.J.S.A. 18A:7B-12.1, or any other applicable State or Federal
law.
A student’s eligibility to attend this school shall not be affected by tThe
physical condition of an applicant’s housing, or his or her an applicant’s
compliance with local housing ordinances, or terms of lease shall not affect
eligibility to attend school.
Except as set forth in N.J.A.C. 6A:22-3.3(b)1, immigration/visa status shall
not affect eligibility to attend school and the school district shall not
condition enrollment in the school district on immigration status. A student’s
immigration/visa status and their eligibility to attend school shall be in accordance
with N.J.A.C. 6A:22-3.3(b) and Regulation 5111.
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Proof of Eligibility
The district Board of Education shall accept a combination of forms of
documentation from persons attempting to demonstrate a student’s eligibility for
enrollment in the school district in accordance with the provisions of N.J.A.C.
6A:22-3.4 et seq.. The Board of Education district shall consider the totality of
information and documentation offered by an applicant, and shall not deny
enrollment based on failure to provide a particular form of documentation, or a
particular subset of documents, without regard to other evidence presented.
The district Board of Education shall not condition enrollment on the receipt
of require or request any information or documents protected from disclosure by
law, or pertaining to criteria that are not a legitimate basis for determining
eligibility to attend school as outlined in N.J.A.C. 6A:22-3.4(d). The Board of
Education may consider, in a manner consistent with Federal law, documents
or information referenced in N.J.A.C. 6A:22-3.4(d) or pertinent parts thereof
if voluntarily disclosed by the applicant. However, these protected documents
or information, or pertinent parts thereof, may be voluntarily disclosed by the
person(s) seeking enrollment in the district. However, Tthe district Board of
Education may not, directly or indirectly, require or request such disclosure as an
actual or implied condition of enrollment. However, in the case of a dispute
between the school district and the parent or guardian of a student in regard
to the student’s eligibility to enroll in the school district or to remain enrolled
in the school district pursuant to the provisions of N.J.S.A. 18A:38-1, the
school district may request from the New Jersey Motor Vehicle Commission
the parent or guardian’s name and address for use in verifying a student’s
eligibility for enrollment in the school district.
Registration Forms and Procedures for Initial Assessment and Enrollment
Registration, and initial determinations of eligibility, and enrollment will be in
accordance with N.J.A.C. 6A:22-4.1 et seq. The district Board of Education
shall use Commissioner-provided registration forms provided by the
Commissioner of Education or locally developed forms that are consistent with
the forms provided by the Commissioner. A district-level school administrator
designated by the Superintendent shall will be available and clearly identified to
applicants, and available to assist persons who experience are experiencing
difficulties with the registration/enrollment process.
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Initial determinations of eligibility determinations shall be made upon
presentation of an enrollment application, for enrollment and enrollment shall
take place immediately in all cases except in cases those of clear, uncontested
denials. Enrollment shall take place immediately when Where an applicant has
provided incomplete, unclear, or questionable information, enrollment shall take
place immediately, but the applicant shall be notified that the student will be
removed from the school district will be placed on notice that removal will
result if defects in the application are not corrected, or an appeal is not filed, in
accordance with subsequent notice to be provided pursuant to N.J.A.C. 6A:22-4.2
et seq.
When a student Where an applicant appears ineligible based on the information
provided in the initial application, the school district shall issue a preliminary
written notice of ineligibility shall be provided, including an explanation of the
right to appeal to the Commissioner of Education. Enrollment shall take place
immediately if the applicant clearly indicates disagreement with the district’s
determination and an intent to appeal to the Commissioner of Education. An
applicant whose student is A student enrolled pursuant to this provision shall be
notified that the student he or she will be removed, without a hearing before the
Board, if no appeal is filed within the twenty-one day period established by
N.J.S.A. 18A:38-1.
When Where enrollment is denied and no intent to appeal is indicated, applicants
shall be advised that they shall comply with compulsory education laws. When
the student is between the ages of six and sixteen, applicants also shall In this
case, the parent(s) or guardian(s) shall, where the student is between the ages of
six and sixteen, be asked to complete a written statement indicating that the
student will be attending school in another school district, attending or a
nonpublic school, or receiving instruction elsewhere than at a school pursuant to
N.J.S.A. 18A:38-25. In the absence of event this written statement, is not
provided, the district level administrator designated by the Superintendent
designated staff shall report to shall notify the school district of actual domicile
or residence, or the Department of Children and Families, to report a potential
instance of “neglect” for the purposes of ensuring compliance with
compulsory education law, pursuant to N.J.S.A. 9:6-1,. Staff shall provide the
school district or the Department of Children and Families with the student’s
name, the name(s) of the parent/guardian/resident, and the student’s address to
the extent known,. Staff and shall also indicate that admission to the school
district has been denied based on residency or domicile, and that there is no
evidence of intent to arrange for the child to attend school or receive instruction
elsewhere.
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Enrollment or attendance at in the school district shall not be conditioned on
advance payment of tuition when enrollment is denied and an intent to
appeal is indicated, or when enrollment is provisional and subject to further
review or information. The Board of Education shall ensure the registration
process identifies information suggesting an applicant may be homeless so
procedures may be implemented in accordance with N.J.A.C. 6A:17-2,
Education of Homeless Children. Enrollment or attendance in the school
district shall not be denied based upon the absence of the certified copy of the
student’s birth certificate or other proof of a student’s identity as required within
thirty days of initial enrollment, pursuant to N.J.S.A. 18A:36-25.1.
Enrollment in the school district shall not be denied based upon absence of
student medical information,. However, although actual attendance at school
may be deferred until the student complies with student as necessitated by
compliance with rules regarding immunization rules set forth in of students,
N.J.A.C. 8:57-4.1 et seq.
When eEnrollment in the school district, attendance at school, or the receipt of
educational services where attendance in the regular education program appears
inappropriate, the student shall not be denied based upon the absence of a
student’s prior educational record. However, the applicant shall be advised that
the initial educational placement of the student student’s initial educational
placement may be subject to revision upon the school district’s receipt of
records or further assessment of the student by the district.
Notice of Ineligibility
When a student is found If the district finds the applicant ineligible to attend the
schools of the district pursuant to N.J.A.C. 6A:22-1.1 et seq., or the student’s
initial application initially submitted is found to be deficient upon subsequent
review or investigation, the school district notice shall immediately shall
provide be provided to the applicant notice that is consistent with sample form(s)
to be provided by the Commissioner-provided sample form(s) and meets
requirements of N.J.A.C. 6A:22-4 et seq. Notices shall be in writing,; in
English and in the native language of the applicant,; issued by the Superintendent;
and directed to the address at which the applicant claims to reside. The Notices of
iIneligibility shall be provided and shall include information as outlined required
in accordance with N.J.A.C. 6A:22-4.2 et seq..
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Removal of Currently Enrolled Students
Nothing in N.J.A.C. 6A:22-4.3 et seq. and this Ppolicy shall preclude the Board
of Education from identifying seeking to identify, through further investigation
or periodic requests for current revalidation of previously determined eligibility
status, students enrolled in the school district who may be ineligible for continued
attendance due to error in initial assessment, changed circumstances, or newly
discovered information.
When a student, who is enrolled and attending school in the district based on an
initial eligibility determination of eligibility, is later determined to be ineligible
for continued attendance, the Superintendent may apply to the Board of
Education for the student’s removal of the student in accordance with the
provisions of N.J.A.C. 6A:22-4.3(b). No student shall be removed from school
unless the parent, guardian, adult student, or resident keeping an "affidavit
student" (as defined in N.J.A.C. 6A:22-1.2) as the case may be, has been informed
of his or her entitlement to a hearing before the Board of Education. Once the
hearing is held, or if the parent, guardian, adult student or resident keeping an
"affidavit student", as the case may be, does not respond to the Superintendent’s
notice within the designated time frame to the Superintendent’s notice or appear
for the hearing, the Board of Education shall make a prompt determination of the
student’s eligibility or ineligibility and shall immediately provide notice thereof in
accordance with the requirements of N.J.A.C. 6A:22-4.2 et seq. The Hhearings
required pursuant to N.J.A.C. 6A:22-4.3 et seq. may be conducted by the full
Board or a Board Committee, at the discretion of the full Board. If the hearing(s)
is conducted by a Board Committee, the Committee shall make a recommendation
to the full Board for action. No student may be removed except by vote of the
Board taken at a meeting duly convened and conducted pursuant to N.J.S.A.
10:4-6 et seq., the Open Public Meetings Act.
Appeal to the Commissioner
An applicant may appeal The district’s determination that a student is ineligible
to attend the schools of the district may be appealed to the Commissioner of
Education the school district’s determination that a student is ineligible to
attend its schools by the parent, guardian, adult student or resident keeping an
"affidavit student", as the case may be. Appeals Such appeals shall be initiated
by petition which shall be filed proceed in accordance with N.J.S.A. 18A:38-1
and N.J.A.C. 6A:3-8.1 et seq. and shall proceed as a contested case pursuant to
N.J.A.C. 6A:3. Pursuant to N.J.S.A. 18A:38-1.(b)(1), appeals of "affidavit
student" eligibility determinations shall must be filed by the resident keeping the
student.
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Assessment and Calculation of Tuition
If no appeal to the Commissioner is filed following notice of a an ineligibility
determination of ineligibility, the Board of Education may assess tuition for any
period of a student’s ineligible attendance, for up to one year of a student’s
ineligible attendance, including the twenty-one day period provided by N.J.S.A.
18A:38-1 for appeal to the Commissioner. Tuition will be assessed and
calculated in accordance with N.J.A.C. 6A:22-6.3 et seq. If the responsible
party does not pay the tuition assessment, tThe Board of Education district
may petition the Commissioner pursuant to N.J.A.C. 6A:3 for an order assessing
tuition, enforceable in accordance with N.J.S.A. 2A:58-10, through recording,
upon request of the Board of Education pursuant to N.J.A.C. 6A:3-12, on the
judgment docket of the Superior Court, Law Division.
If an appeal to the Commissioner is filed and the petitioner does not sustain
the burden of demonstrating the student’s right to attend the school district,
or the petitioner withdraws the appeal, fails to prosecute, or abandons the
appeal by any means other than settlement agreeing to waive or reduce
tuition, the Commissioner may assess tuition in accordance with the
provisions of N.J.A.C. 6A:22-6.2(a). Upon the Commissioner’s finding that
an appeal has been abandoned, the Board of Education may remove the
student from school and seek tuition in accordance with N.J.A.C. 6A:22-6.2.
Nonresident Students
The admission of a nonresident student child to school free of charge must be
approved by the Board. No student child otherwise eligible shall be denied
admission on the basis of the student’s child’s race, color, creed, religion,
national origin, ancestry, age, marital status, affectational or sexual orientation or
sex, social or economic status, or disability. The continued enrollment of any
nonresident student shall be contingent upon the student’s maintenance of good
standards of citizenship and discipline.
Children Who Anticipate Moving to or from the District
A nonresident student child otherwise eligible for attendance whose parent(s) or
guardian(s) anticipates school district residency and has entered a contract to buy,
STUDENTS
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build, or rent a residence in this school district may be enrolled without payment
of tuition for a period of time not greater than four months prior to the anticipated
date of residency. If any such student does not become a resident of the school
district within four months after admission to school, tuition will be charged for
attendance commencing the beginning of the fifth month and until such time as
the student becomes a resident or withdraws from school.
Students whose parent(s) or guardian(s) have moved away from the school district
on or after April 1 and twelfth grade students whose parent(s) or guardian(s) have
moved away from the school district on or after April 1 will be permitted to finish
the school year in this school district without payment of tuition.
Children of District Employees
Children of Board of Education employees who do not reside in this school
district may be admitted to school in this district without payment of tuition,
provided that the educational program of such children can be provided within
school district facilities.
Foreign Exchange Pupils (J-1 Visas)
To receive a J-1 pupil visa from the United States Department of State, a foreign
exchange pupil must demonstrate acceptance to a designated exchange visitor
program as evidenced by presentation of Form IAP-66, sufficient funds, or
adequate arrangements, to cover expenses; sufficient knowledge of English to
undertake the proposed program; compliance with the requirements of Section
212(j)INA.
Foreign exchange pupils who hold J-1 visas and who are domiciled within a
district residence may be admitted to school in this district without the payment of
tuition provided the resident with whom they are domiciled will execute an
affidavit stating:
1.
He/She does not receive remuneration for the care of the pupil; and
2.
The resident will assume all personal obligations for the pupil.
Other Nonresident Students Children
Other nonresident students children, otherwise eligible for attendance, may be
admitted to school in this school district with payment of tuition and Board
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approval if their admission is warranted by the inaccessibility of school in their
home district, the singular availability of an appropriate educational program in
this district, the avoidance of transfer and readmission of a child whose legal
custody is shared by a parent(s) or guardian(s) residing in this district, or other
good cause.]
N.J.S.A. 18A:38-1 et seq.; 18A:38-3; 18A:38-3.1
N.J.A.C. 6A:14-3.3; 6A:17-2.1 et seq.; 6A:22-1.1 et seq.
Adopted:
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Administration of Medical Marijuana
Mar 16
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[See POLICY ALERT No. 208]
5330.01 ADMINISTRATION OF MEDICAL MARIJUANA
The Board of Education, in accordance with the requirements of N.J.S.A.
18A:40-12.22, must adopt a Policy authorizing parents, guardians, and primary
caregivers to administer medical marijuana to a qualifying student patient while
on school grounds, aboard a school bus, or attending a school-sponsored event.
The parent of a qualifying student patient requesting the administration of medical
marijuana to the student while on school grounds, aboard a school bus, or
attending a school-sponsored event must comply with the provisions of N.J.S.A.
18A:40-12.22 and N.J.S.A. 24:6I-1 et seq. and Policy and Regulation 5330.01.
A student enrolled in the school district must be authorized to engage in the
medical use of marijuana and the primary caregiver, who may be the parent, must
be authorized to administer medical marijuana to a qualifying student patient in
accordance with the provisions of N.J.S.A. 18A:40-12.22 and N.J.S.A.
24:6I-1 et seq. The student and the primary caregiver must complete the
registration process to obtain a Registry Identification Card from the New Jersey
Department of Health in accordance with the requirements of N.J.S.A. 24:6I-4.
The parent of the student authorized to engage in the medical use of marijuana
must submit a written request with supporting documentation to the Principal
requesting approval to have a primary caregiver assist in the administration of
medical marijuana to the student while on school grounds, aboard a school bus, or
attending a school-sponsored event. The Principal, in consultation with the
school nurse, the school physician, and the Superintendent of Schools, will review
each request and upon approval will inform the parent in writing of the approval
with details for the administration of medical marijuana to the qualifying student
patient. The medical use of marijuana by a qualifying student patient while on
school grounds, aboard a school bus, or attending a school-sponsored event will
only be authorized after the written approval from the Principal is provided to the
parent.
Medical marijuana may only be administered to the qualifying student patient
while the student is on school grounds, aboard a school bus, or attending a schoolsponsored event by the primary caregiver in accordance with the provisions of
N.J.S.A. 18A:40-12.22 and N.J.S.A. 24:6I-1 et seq. The prescribed medical
marijuana must be in the possession of the primary caregiver at all times, except
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during the administration process. The primary caregiver shall comply with the
requirements of the Principal’s written approval for the administration of medical
marijuana to the qualifying student patient while on school grounds, aboard a
school bus, or attending a school-sponsored event.
All health records related to the administration of medical marijuana to a
qualifying student patient while on school grounds, aboard a school bus, or
attending a school-sponsored event shall be maintained in accordance with the
requirements of N.J.A.C. 6A:16-2.4 and N.J.A.C. 6A:32-7.4.
No person shall be subject to arrest or prosecution for constructive possession,
conspiracy, or any other offense for simply being in the presence or vicinity of the
medical use of marijuana as authorized under N.J.S.A. 24:6I-1 et seq. or N.J.S.A.
18A:40-12.22. No custodial parent, guardian, or person who has legal custody of
a qualifying student patient who is a minor shall be subject to arrest or
prosecution for constructive possession, conspiracy, or any other offense for
assisting the minor in the medical use of marijuana as authorized under N.J.S.A.
24:6I-1 et seq. or N.J.S.A. 18A:40-12.22.
N.J.S.A. 18A:40-12.22
N.J.S.A. 24:6I-1 et seq.
N.J.A.C. 6A:16-2.4; 6A:32-7.4
Adopted:
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Reporting Potentially Missing or Abused Children
Mar 16
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[See POLICY MEMO No. 56]
[See POLICY ALERT Nos. 94, 97, 100, 106, 133, 169, 180, 203 and 208]
8462 REPORTING POTENTIALLY MISSING OR ABUSED CHILDREN
The Board of Education recognizes early detection of missing, abused, or
neglected children is important in protecting the health, safety, and welfare of all
children. In recognition of the importance of early detection of missing, abused,
or neglected children, the Board of Education adopts this Policy pursuant to the
requirements of N.J.S.A. 18A:36-24 and 18A:36-25. The Board provides this
Policy for its employees, volunteers, or interns to provide for the early detection
of missing, abused, or neglected children through notification of, reporting to, and
cooperation with the appropriate law enforcement and child welfare authorities
pursuant to N.J.S.A. 18A:36-24 and 18A:36-25 et seq., N.J.A.C. 6A:16-11.1, and
N.J.S.A. 9:6-8.10.
Employees, volunteers, or interns working in the school district shall immediately
notify designated child welfare authorities of incidents of alleged missing, abused,
and/or neglected children. Reports of incidents of alleged missing, abused, or
neglected children shall be reported to the New Jersey State Central Registry
(SCR) at 1-877 NJ ABUSE or to any other telephone number designated by
the appropriate child welfare authorities. If the child is in immediate danger a
call shall be placed to 911 as well as to the SCR.
The person having reason to believe that a child may be missing or may have
been abused or neglected may inform the Principal or other designated school
official(s) prior to notifying designated child welfare authorities if the action will
not delay immediate notification. The person notifying designated child welfare
authorities shall inform the Principal or other designated school official(s) of the
notification, if such had not occurred prior to the notification. Notice to the
Principal or other designated school official(s) need not be given when the person
believes that such notice would likely endanger the reporter or student involved or
when the person believes that such disclosure would likely result in retaliation
against the student or in discrimination against the reporter with respect to his or
her employment.
The Principal or other designated school official(s) upon being notified by a
person having reason to believe that a child may be missing or may have been
abused or neglected, must notify appropriate law enforcement authorities.
Notification to appropriate law enforcement authorities shall be made for all
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reports by employees, volunteers, or interns working in the school district.
Confirmation by another person is not required for a school district employee,
volunteer, or intern to report the suspected missing, abused, or neglected child
situation.
School district officials will cooperate with designated child welfare and law
enforcement authorities in all investigations of potentially missing, abused, or
neglected children in accordance with the provisions of N.J.A.C. 6A:16-11.1(a)5.
The district designates the Director of Special Services as the school district’s
liaison to designated child welfare authorities to act as the primary contact person
between the school district and child welfare authorities with regard to general
information sharing and the development of mutual training and other cooperative
efforts. The district designates the Superintendent or designee as the school
district’s liaison to law enforcement authorities to act as the primary contact
person between the school district and law enforcement authorities, pursuant to
N.J.A.C. 6A:16-6.2(b)1, consistent with the Memorandum of Understanding,
pursuant to N.J.A.C. 6A:16-6.2(b)13.
An employee, volunteer, or intern working in the school district who has been
named as a suspect in a notification to child welfare and law enforcement
authorities regarding a missing, abused, or neglected child situation shall be
entitled to due process rights, including those rights defined in N.J.A.C.
6A:16-11.1(a)9.
The Superintendent or designee shall provide training to school district
employees, volunteers, or interns on the district’s policy and procedures for
reporting allegations of missing, abused, or neglected child situations. All new
school district employees, volunteers, or interns working in the district shall
receive the required information and training as part of their orientation.
There shall be no reprisal or retaliation against any person who, in good faith,
reports or causes a report to be made of a potentially missing-, abused-, or
neglected-child situation pursuant to N.J.S.A. 9:6-8.13.
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Any employee, volunteer, or intern with reasonable cause to suspect or believe
that a student has attempted or contemplated completed suicide, shall report the
such information to the Department of Human Services, Division of Mental
Health and Addiction Services Children and Families, Division of Child
Protection and Permanency, in a form and manner prescribed by the Division of
Mental Health and Addiction Services Child Protection and Permanency
pursuant to N.J.S.A. 30:9A-24.a.
N.J.S.A. 18A:36-24; 18A:36-25 et seq.
N.J.A.C. 6A:16-11.1
Adopted:
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Mar 16
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[See POLICY ALERT Nos. 109, 128, 160, 173, 189 and 208]
R 5111 ELIGIBILITY OF RESIDENT/NONRESIDENT STUDENTS
A.
B.
Definitions
1.
"Affidavit student" means a student attending, or seeking to attend,
school in a district pursuant to N.J.S.A. 18A:38-1.(b) and N.J.A.C
6A:22-3.2(a) 6A:22-3.1(a)2.
2.
“Appeal to the Commissioner” or “appeal” means contested case
proceedings before the Commissioner of Education pursuant to
N.J.A.C. 6A:3, Controversies and Disputes.
3.
“Applicant” means a parent, guardian, or a resident
supporting an affidavit student who seeks to enroll a student in
a school district; or an unaccompanied homeless youth or adult
student who seeks to enroll in a school district.
43.
"Commissioner" means the Commissioner of Education or his/her
designee.
54.
“Guardian” means a person to whom a court of competent
jurisdiction has awarded guardianship or custody of a child,
provided that a residential custody order shall entitle a child to
attend school in the residential custodian’s school district unless it
can be proven subject to a rebuttable presumption that the child
does not actually live is actually living with the custodian.
“Guardian” also means the Department of Children and Families
for purposes of N.J.S.A. 18A:38-1.(e).
5.
“Parent” means the natural or adoptive parent, foster parent, and
surrogate parent.
Eligibility to Attend School – Students Domiciled in the District
1.
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A student over five and under twenty years of age pursuant to
N.J.S.A. 18A:38-1, or such younger or older student as is
otherwise entitled by law to a free public education, is eligible to
attend school in this school district if the student is domiciled
within the district:
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a.
A student is domiciled in the school district when he or she
is living with a parent or guardian whose permanent home
domicile is located within the school district. A home is
permanent when the parent or guardian intends to return to
it when absent and has no present intent of moving from it,
notwithstanding the existence of homes or residences
elsewhere.
(1)
When Where a student’s parents or guardians are
domiciled within different school districts, and
where there is no court order or written agreement
between the parents designating the school district
of attendance for school attendance, the student’s
domicile is the school district of the parent or
guardian with whom the student lives for the
majority of the school year,. This provision shall
apply regardless of which parent has legal custody.
(2)
When Where a student’s physical custody is shared
on an equal-time, alternating week/month or other
similar basis so such that the student is not living
with one parent or guardian for a majority of the
school year, and where there is no court order or
written agreement between the parents designating
the school district of for school attendance, the
student’s domicile is the present domicile of the
parent or guardian with whom the student resided
on the last school day prior to October 16 preceding
the application date of the application.
(a)
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When If a student resided with both parents
or guardians, or with neither parent or
guardian, on the last school day prior to the
preceding October 16, the student’s domicile
is the domicile of the parent or guardian
with whom the parents or guardians indicate
the student will be residing on the last
school day prior to the ensuing October 16.
When Where the parents or guardians do
not designate, or cannot agree upon, the
student’s likely residence as of that date,
or if on that date the student is not residing
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with the parent or guardian previously
indicated, the student shall will attend
school in the school district of domicile of
where the parent or guardian with whom the
student actually lives is actually living as of
the last school day prior to October 16 is
domiciled.
(b)
b.
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When Where the domicile of the student
with disabilities as defined in N.J.A.C.
6A:14 cannot be determined pursuant to
N.J.A.C. 6A:22-3.1, nothing shall preclude
an equitable determination of shared
responsibility for the cost of such student’s
out-of-district placement.
(3)
When Where a student is living with a person other
than a parent or guardian, nothing in N.J.A.C.
6A:22-3.1 is intended to limit the student’s right
entitlement to attend school in the parent or
guardian’s school district of domicile pursuant to
the provisions of N.J.A.C. 6A:22.
(4)
No school The district shall not be required to
provide transportation for a student residing outside
the school district for all or part of the school year,
other than that unless transportation is based upon
the home of the parent or guardian domiciled within
the school district or otherwise to the extent
required by law, as a result of being the district of
domicile for school attendance purposes pursuant to
the provisions of N.J.A.C. 6A:22.
A student is domiciled in the school district when he or she
has reached the age of eighteen or is emancipated from the
care and custody of a parent or guardian and has
established a domicile permanent home within the school
district. A home is permanent when the student intends to
return to it when absent and has no present intent of
moving from it, notwithstanding the existence of homes or
residences elsewhere.
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2.
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c.
A student is domiciled in the school district when the
student has come from outside the State and is living with a
person domiciled in the school district who will be
applying for guardianship of the student upon expiration of
the six-month "waiting period" of State residency required
pursuant to N.J.S.A. 2A:34-30(e) 2A:34-54 (“home state”
definition) and 2A:34-65.a(1) N.J.S.A. 2A:34-31.
However, a any such student may later be subject to
removal proceedings if application for legal guardianship is
not made within a reasonable period of time following
expiration of the mandatory waiting period or if
guardianship is applied for and denied.
d.
A student is domiciled in the school district when his or her
parent or guardian resides within the school district on an
all-year-round basis for one year or more, notwithstanding
the existence of a domicile elsewhere.
e.
A student is domiciled in the school district if the
Department of Children and Families is acting as the
student’s guardian and has placed the student in the school
district.
When a student’s dwelling is located within two or more school
districts, or bears a mailing address that does not reflect the
dwelling’s physical location within a municipality, the school
district of domicile for school attendance purposes shall be that of
the municipality to which the majority of the dwelling’s property
tax is paid, or to which the majority of the dwelling’s or unit’s
property tax is paid by the owner of a multi-unit dwelling.
•
a.
When Where property tax is paid in equal amounts to two
or more municipalities, and where there is no established
assignment for students residing in the affected dwellings,
the school district of domicile for school attendance
purposes shall will be determined through assessment of
individual proofs as provided pursuant to N.J.A.C.
6A:22-3.4.
b.
This provision shall not preclude the attendance of
currently enrolled students who were permitted to attend
the school in the district prior to the provision’s initial
promulgation on December 17, 2001.
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3c.
3.
C.
When Where a student’s parent or guardian elects to
exercise such entitlement, nothing in N.J.A.C.
6A:22-3.1 is intended to foreclose a shall exclude a
student’s right entitlement to attend the school in the
district of domicile although notwithstanding that the
student is qualified to attend a different school in a
different district pursuant to N.J.S.A. 18A:38-1.(b) or the
temporary residency (less than one year) provision of
N.J.S.A. 18A:38-1.(d).
Notwithstanding the provisions of N.J.S.A. 18A:38-1 or any
other section of law to the contrary, a child who is domiciled
within the school district and resides with a parent or guardian
who is a member of the New Jersey National Guard or a
member of the reserve component of the armed forces of the
United States who is ordered into active military service in any
of the armed forces of the United States in a time of war or
national emergency, shall be permitted to remain enrolled in
the school district in which the child is domiciled at the time of
the parent or guardian being ordered into active military
service, regardless of where the child resides during the period
of active duty. The school district shall not be responsible for
providing transportation for the child if the child lives outside
of the district. Following the return of the child’s parent or
guardian from active military service, the child’s eligibility to
remain enrolled in the school district pursuant to N.J.S.A.
38-3.1 shall cease at the end of the current school year unless
the child is domiciled in the school district.
Eligibility to Attend School – Other Students Eligible to Attend School
1.
attend school in the this school district pursuant to N.J.S.A.
18A:38-1.b(b) if that student is kept in the home of a person other
than the student’s parent or guardian, and where the person is
domiciled in the school district and is supporting the student
without remuneration as if the student were his or her own child.
a.
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A student is not eligible to attend this school in this district
pursuant to this provision unless:
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(1)
The student’s parent or guardian has filed, together
with documentation to support its validity, a sworn
statement that he or she is not capable of supporting
or providing care for the student due to family or
economic hardship and that the student is not
residing with the other person solely for the purpose
of receiving a free public education; and
(2)
The person keeping the student has filed, if so
required by the Board of Education district:
(a)
A sworn statement that he or she is
domiciled within the school district, is
supporting the child without remuneration
and intends to do so for a longer time than
the school term, and will assume all personal
obligations for the student pertaining
relative to school requirements; and
(b)
A copy of his or her lease if a tenant, or a
sworn landlord’s statement if residing as a
tenant without a written lease, or a
mortgage or tax bill if an owner.
b.
A student shall not be deemed ineligible under this
provision because required sworn statement(s) cannot be
obtained, where when evidence is presented that the
underlying requirements of the law are being met,
notwithstanding the inability of the resident or student to
obtain the sworn statement(s).
c.
provision when where evidence is presented that the
student has no home or possibility of school attendance
other than with a school district resident who is not the
student’s parent or guardian, but is acting as the sole
caretaker and supporter of the student.
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2.
d.
provision section solely because a parent or guardian gives
occasional gifts or makes limited contributions, financial or
otherwise, toward the student’s welfare of the student,
provided the resident keeping the student receives from the
parent or guardian no payment or other remuneration
from the parent or guardian for regular maintenance of the
student.
e.
Pursuant to N.J.S.A. 18A:38-1.c(c), any person who
fraudulently allows a child of another person to use his or
her residence, and is not the primary financial supporter of
that child, and any person who fraudulently claims to have
given up custody of his or her child to a person in another
school district commits a disorderly persons offense.
18A:38-1.b(b) if the student is kept in the home of a person
domiciled in the school district, who is not the parent or
guardian other than and the parent or guardian, where the parent
or guardian is a member of the New Jersey National Guard or the
reserve component of the United States armed forces and has been
ordered into active military service in the United States armed
forces in time of war or national emergency.
a.
3.
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Eligibility under this provision shall cease at the end of the
current school year during which upon the parent or
guardian guardian’s returns from active military duty.
attend school in this school district in the district pursuant to
N.J.S.A. 18A:38-1.(d) if the student’s parent or guardian
temporarily resides within the school district and elects to have the
student attend the school in the district of temporary residence,
notwithstanding the existence of a domicile elsewhere.
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a.
When required by the Board of Education, tThe parent
or guardian, when required by the district, shall
demonstrate that such the temporary residence is not solely
for purposes of the a student’s attending the school within
the district of temporary residence;
b.
When Where one of a student’s parents or guardians
temporarily resides in the a school district while the other
is domiciled or temporarily resides elsewhere, eligibility to
attend school shall be determined in accordance with
N.J.A.C. 6A:22-3.1(a)1i. However, no student shall be
eligible to attend school based upon a parent or guardian’s
temporary residence in a school district unless the parent or
guardian demonstrates, if when required by the Board of
Education, district, that such the temporary residence is
not solely for purposes of a student’s attending the school
within the district.
4.
18A:38-1.(f) if the student’s parent or guardian moves to another
school district as the result of being homeless, subject to the
provisions of N.J.A.C. 6A:17-2, Education of Homeless Children.
5.
18A:38-2 if the student is placed in the home of a district resident
by court order or by a society, agency, or institution in the home
of a school district resident pursuant to N.J.S.A. 18A:38-2 as
referenced in that statute. As used in this section, “cCourt order”
as used in this paragraph shall does not encompass orders of
residential custody, under which claims of entitlement to attend a
school in a district are governed by provisions of N.J.S.A.
18A:38-1 and the applicable standards set forth in N.J.A.C. 6A:22.
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6.
18A:38-3.b(b) if the student had previously resided in the school
district and if the parent or guardian is a member of the New Jersey
National Guard or the United States reserves and has been ordered
to active service in time of war or national emergency, resulting in
the relocation of the student out of the school district. A school
district admitting a student pursuant to N.J.S.A. 18A:38-3.b(b)
shall not be obligated for transportation costs.
7.
attend the school in the district pursuant to N.J.S.A.
18A:38-7.7 et seq. if the student resides on Federal property within
the State.
8.
In accordance with N.J.S.A. 18A:38-1.1, a student who is not
considered homeless under N.J.S.A. 18A:7B-12 and who moves
to a new school district during the academic year as a result of
a family crisis shall be permitted to remain enrolled in the
original school district of residence for the remainder of the
school year without the payment of tuition. A student
attending an academic program during the summer, who is
otherwise eligible except for the timing of the move, shall be
permitted to remain in the school district for the remainder of
the summer program if it is considered an extension of the
preceding academic year.
a.
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For purposes of N.J.A.C. 6A:22-3.2(h) and Policy and
Regulation 5111, "family crisis" shall include, but not
be limited to:
(1)
An instance of abuse such as domestic violence
or sexual abuse;
(2)
A disruption to the family unit caused by death
of a parent or guardian; or
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(3)
b.
Upon notification of the move by the parent or
guardian, the original school district of residence shall
allow the student to continue attendance and shall
provide transportation services to and from the
student's new domicile in accordance with N.J.S.A.
18A:39-1. The original school district of residence may
request from the parent or guardian and may review
supporting documentation about the reason(s) for the
move; however, any such review shall not interrupt the
student's continued enrollment in the school district and
in the current school of attendance with the provision of
transportation.
(1)
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An unplanned displacement from the original
residence such as fire, flood, hurricane, or other
circumstances that render the residence
uninhabitable.
Examples of documentation include, but are not
limited to, newspaper articles, insurance claims,
police or fire reports, notes from health
professionals, custody agreements, or any other
legal document.
c.
If the parent or guardian or the relevant documentation
indicates the child is homeless pursuant to N.J.S.A.
18A:7B-12, the school district liaison shall assume the
coordination of enrollment procedures pursuant to
N.J.A.C. 6A:17-2.5 and the student shall not be eligible
for enrollment under N.J.S.A. 18A:38-1.1.
d.
If the original school district of residence determines the
situation does not meet the family crisis criteria outlined
in 8.a. above, the Superintendent or designee shall
notify the parent or guardian in writing.
The
notification shall inform the parent or guardian of his
or her right to appeal the decision within twenty-one
calendar days of his or her receipt of the notification,
and shall state that if such appeal is denied, he or she
may be assessed the costs for transportation provided to
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the new residence during the period of ineligible
attendance. It shall also state whether the parent or
guardian is required to withdraw the student by the end
of the twenty-one day appeal period in the absence of an
appeal.
e.
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(1)
The parent or guardian may appeal by
submitting the request in writing with
supporting documentation to the Executive
County Superintendent of the county in which
the original school district of residence is
situated.
(2)
Within thirty calendar days of receiving the
request and documentation, the Executive
County
Superintendent
shall
issue
a
determination whether the situation meets the
family crisis criteria set forth at 8.a. above. The
original school district of residence shall
continue to enroll the student and provide
transportation to the current school of
attendance in accordance with N.J.S.A. 18A:39-1
until the determination is issued.
(3)
If the Executive County Superintendent
determines the situation does not constitute a
family crisis, the school district may submit to
the Executive County Superintendent for
approval the cost of transportation to the
ineligible student's new domicile. The Executive
County Superintendent shall certify the
transportation costs to be assessed to the parent
or guardian for the period of ineligible
attendance.
When the original school district of residence
determines the situation constitutes a family crisis
pursuant to N.J.S.A. 18A:38-1.1, the Superintendent or
designee shall immediately notify the parent or
guardian in writing.
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(1)
When the original school district of residence
anticipates the need to apply for reimbursement
of transportation costs, it shall send to the
Executive County Superintendent a request and
documentation of the family crisis for
confirmation the situation meets the criteria set
forth at 8.a. above.
(2)
Within thirty days of receiving the school
district's request and documentation, the
Executive County Superintendent shall issue a
determination of whether the situation meets the
criteria for a family crisis. The original school
district of residence shall continue to enroll the
student and provide transportation to the
current school of attendance in accordance with
N.J.S.A. 18A:39-1 until the determination is
issued, and shall not be reimbursed for
additional transportation costs unless the
Executive County Superintendent determines the
situation is a family crisis or as directed by the
Commissioner upon appeal.
f.
In providing transportation to students under N.J.S.A.
18A:38-1.1, the Board shall use the most efficient and
cost-effective means available and in conformance with
all laws governing student transportation.
g.
At the conclusion of the fiscal year in which the
Executive County Superintendent has determined the
situation constitutes a family crisis, the original school
district of residence may apply to the Executive County
Superintendent for a reimbursement of eligible costs for
transportation services.
(1)
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Eligible costs shall include transportation for
students who are required to be transported
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D.
(2)
The school district shall provide documentation
of the transportation costs for the eligible
student(s)
to
the
Executive
County
Superintendent who shall review and forward
the information to the Department's Office of
School Facilities and Finance for reimbursement
payment(s) to the school district.
(3)
Payment to the school district shall be made in
the subsequent fiscal year and shall equal the
approved cost less the amount of transportation
aid received for the student(s).
h.
Nothing in N.J.A.C. 6A:22-3.2 shall prevent the Board
of Education from allowing a student to enroll without
the payment of tuition pursuant to N.J.S.A. 18A:38-3.a.
i.
Nothing in N.J.A.C. 6A:22-3.2 shall prevent a parent or
school district from appealing the Executive County
Superintendent's decision(s) to the Commissioner in
accordance with N.J.A.C. 6A:3-1.3.
If the
Commissioner of Education determines the situation is
not a family crisis, his or her decision shall state which
of the following shall pay the transportation costs
incurred during the appeal process: the State, school
district, or parent.
Housing and Immigration Status
1.
A student’s eligibility to attend school shall not be affected by
tThe physical condition of an applicant’s housing, or his or her an
applicant’s compliance with local housing ordinances or terms of
lease shall not affect eligibility to attend school.
2.
Except as set forth in a. below, iImmigration/visa status shall not
affect eligibility to attend school. Any student over five and under
twenty years of age pursuant to N.J.S.A. 18A:38-1, or such
younger or older student as is otherwise entitled by law to a free
public education, who is domiciled in the school district or
otherwise eligible to attend school in the district pursuant to
N.J.A.C. 6A:22-3.2 shall be enrolled without regard to, or inquiry
concerning, immigration status.
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a.
3.
However, the provisions of N.J.S.A. 18A:38-1 and
N.J.A.C. 6A:22 shall not apply to students who have
obtained, or are seeking to obtain, a Certificate of
Eligibility for Nonimmigrant Student Status (INS Form
I-20) from the school district in order to apply to the INS
for issuance of a visa for the purpose of limited study on a
tuition basis in a United States public secondary school
(“F-1” Visa”).
F-1 Visa Students
The school district will permit the attendance of accept
F-1 Visa students into the school district with the payment
of tuition with a signed tuition contract that may
require advance payment of tuition before providing
the requested I-20 form.
E.
Nothing in Policy and Regulation 5111 or N.J.A.C. 6A:22 shall be
construed to limit the discretion of the Board to admit nonresident
students, or the ability of a nonresident student to attend school with or
without payment of tuition, with the consent of the district Board pursuant
to N.J.S.A. 18A:38-3.(a).
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F.
Proof of Eligibility
1.
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The district Board of Education shall accept a combination of any
of the following or similar forms of documentation from persons
attempting to demonstrate a student’s eligibility for enrollment in
the school district:
•
a.
Property tax bills,; deeds,; contracts of sale,; leases,;
mortgages,; signed letters from landlords; and other
evidence of property ownership, tenancy, or residency;
b.
Voter registrations,; licenses,; permits,; financial account
information,; utility bills,; delivery receipts,; and other
evidence of personal attachment to a particular location;
c.
Court orders,; State agency agreements; and other evidence
of court or agency placements or directives;
d.
Receipts,; bills,; cancelled checks,; insurance claims or
payments,; and other evidence of expenditures
demonstrating personal attachment to a particular location,
or, where applicable, to support of the student;
e.
Medical reports,; counselor or social worker assessments,;
employment documents,; unemployment claims,; benefit
statements,; and other evidence of circumstances
demonstrating, where applicable, family or economic
hardship, or temporary residency;
f.
Affidavits, certifications and sworn attestations pertaining
to statutory criteria for school attendance, from the parent,
guardian, person keeping an "affidavit student," adult
student, person(s) with whom a family is living, or others,
as appropriate;
g.
Documents pertaining to military status and assignment;
and
h.
Any other business record or document issued by a
governmental entity.
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2.
The Board of Education district may accept forms of
documentation not listed above, and shall not exclude from
consideration any documentation or information presented by an
applicant a person seeking to enroll a student.
3.
The Board of Education district shall consider the totality of
information and documentation offered by an applicant, and shall
not deny enrollment based on failure to provide a particular form
of documentation, or a particular subset of documents, without
regard to other evidence presented.
4.
The Board of Education district shall not require or request, as a
condition of enrollment on the receipt of in school, any
information or documents protected from disclosure by law, or
pertaining to criteria that which are not a legitimate bases basis
for determining eligibility to attend school. They These include,
but are not limited to:
5.
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a.
Income tax returns;
b.
Documentation or information relating to citizenship or
immigration/visa status, except as set forth in N.J.A.C.
6A:22-3.3(b);
c.
Documentation or information relating to compliance with
local housing ordinances or conditions of tenancy; and
d.
Social security numbers.
The Board of Education may consider, in a manner consistent
with Federal law, dDocuments or information of the type
referenced in 4. above, or pertinent parts thereof, may be
considered by the district if voluntarily disclosed by the applicant
seeking enrollment. However, the Board of Education district
may not, directly or indirectly, require or request such disclosure as
an actual or implied condition of enrollment.
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6.
G.
In the case of a dispute between the school district and the
parents or guardians of a student in regard to a student’s
eligibility to enroll in the school district or to remain enrolled
in the school district pursuant to the provisions of N.J.S.A.
18A:38-1, the school district may request from the New Jersey
Motor Vehicle Commission the parent or guardian’s name and
address for use in verifying a student’s eligibility for
enrollment in the school district.
Registration Forms and Procedures for Initial Assessment and
Enrollment
1.
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The Board of Education district shall use Commissionerprovided registration forms provided by the Commissioner, or
locally developed forms that:
•
a.
Are consistent
Commissioner;
b.
Do not seek information prohibited by N.J.A.C. 6A:22 or
any other provision of statute or rule;
c.
Summarize, for the applicant’s reference, the criteria for
attendance set forth in N.J.S.A. 18A:38-1 for applicant
reference, and specify the nature and form of any sworn
statement(s) to be filed;
d.
Clearly state the purpose, in relation to such criteria, for
which the requested information is being sought in
relation to the criteria; and
e.
Notify applicants that an Provide notice to applicants that
any initial eligibility determination of eligibility is subject
to a more thorough review and evaluation re-evaluation,
and that there is a potential for an assessment of tuition is
possible in the event that if an initially admitted applicant
is later found ineligible.
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2.
The Board of Education The district shall make available ensure
that sufficient numbers of registration forms, and sufficient
numbers of trained registration staff, are available to ensure prompt
eligibility determinations of eligibility and enrollment.
Enrollment aApplications for enrollment may be taken by
appointment, but such appointments shall must be promptly
scheduled and shall may not unduly defer a student’s attendance at
school.
a.
b.
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If the school district uses separate forms for "affidavit
student" applications, rather than a single form for all types
of application for enrollment, affidavit student such forms
shall comply in all respects with the provisions of G.1.
above. When affidavit student Where such forms are
used, the school district shall provide them to any person
attempting to register a student of whom he or she is not the
parent or guardian, even if whether or not they are
specifically requested.
(1)
The Board of Education or its agents district shall
not demand or suggest that guardianship or custody
must be obtained before enrollment will be
considered for a student living with a person other
than the parent or guardian, since such student may
qualify as an “affidavit student”.
(2)
The Board of Education or its agents nor shall the
not district demand or suggest that "affidavit
student" proofs be produced by an applicant seeking
to enroll a student of whom the applicant has
guardianship or custody produce affidavit student
proofs.
A district-level school administrator designated by the
Superintendent shall be available, and clearly identified to
applicants and available, to assist persons who are
experiencing experience difficulties with the enrollment
process.
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3.
Initial eligibility determinations of eligibility shall be made upon
presentation of an enrollment application, for enrollment, and
enrollment shall take place immediately in all cases except in cases
those of clear, uncontested denials.
a.
Enrollment shall take place immediately when Where an
applicant has provided incomplete, unclear, or questionable
information, but the applicant shall be notified that the
student will be removed from the school district
enrollment shall take place immediately, but the applicant
shall be placed on notice that removal will result if defects
in the application are not corrected, or an appeal is not
filed, in accordance with subsequent notice to be provided
pursuant to N.J.A.C. 6A:22-4.2.
b.
Where an applicant When a student appears ineligible
based on information provided in the initial application, the
school district shall issue a preliminary written notice of
ineligibility shall be provided, including an explanation of
the right to appeal to the Commissioner of Education.
Enrollment shall take place immediately if the applicant
clearly indicates disagreement with the school district’s
determination and intent to appeal to the Commissioner.
(1)
4.
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An applicant whose student is enrolled pursuant to
this provision shall be notified that the student will
be removed, without a hearing before the Board, if
no appeal is filed within the twenty-one day period
established by N.J.S.A. 18A:38-1.
When Where enrollment is denied and no intent to appeal is
indicated, applicants shall be advised that they shall comply with
compulsory education laws. When and shall, where the student is
between the ages of six and sixteen, applicants also shall be asked
to complete a written statement indicating the student will be
attending school in another school district, attending or a
nonpublic school, or receiving instruction elsewhere than at a
school pursuant to N.J.S.A. 18A:38-25. In the absence of this
written statement that the student will be attending school in
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another school district or nonpublic school, or receiving
instruction elsewhere than at a school, designated staff shall
report to from the parent or guardian, the district level school
administrator designated by the Superintendent shall notify the
school district of actual domicile or residence, or the Department
of Children and Families, to report a potential instance of “neglect”
for purposes of ensuring compliance with compulsory
education laws, pursuant to N.J.S.A. 9:6-1 (“willfully failing to
provide regular school education as required by law”). Staff The
administrator designated by the Superintendent shall provide the
school district or the Department of Children and Families, as the
case may be, with the student’s name, the name(s) of the
parent/guardian/resident, and the student’s address to the extent
known,. Staff and shall also indicate that admission to the school
district has been denied based on residency or domicile, and that
there is no evidence of intent to arrange for the child to attend
school or receive instruction elsewhere.
5.
Enrollment or attendance in the school district Where
enrollment is denied and an intent to appeal is indicated, or where
enrollment is provisional subject to further review or information,
enrollment or attendance at school shall not be conditioned on
advance payment of tuition in whole or part when enrollment is
denied and an intent to appeal is indicated, or when enrollment
is provisional and subject to further review or information.
6.
The Board of Education The Superintendent or designee, shall
ensure that information suggesting an applicant may be homeless
is identified during the registration process, identifies information
suggesting an applicant may be homeless so that, where
appropriate, procedures may be implemented ensue in accordance
with N.J.A.C. 6A:17-2 - Education of Homeless Children.
7.
Enrollment or attendance in the school district shall not be denied
based upon absence of the a certified copy of the student’s birth
certificate or other proof of a student’s his or her identity as
required within thirty days of initial enrollment, pursuant to
N.J.S.A. 18A:36-25.1.
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H.
8.
Enrollment in the school district shall not be denied based upon
absence of student medical information. However, although actual
attendance at school may be deferred until the student complies
with student immunization rules set forth in as necessitated by
compliance with rules regarding immunization of students,
N.J.A.C. 8:57-4.1 et seq.
9.
When eEnrollment in the school district, attendance at school, or
the receipt of educational services where attendance in the regular
education program appears inappropriate, the student shall not be
denied based upon the absence of a student’s prior educational
record. However, the applicant shall be advised that the student’s
initial educational placement of the student may be subject to
revision upon the school district’s receipt of records or further
assessment of the student by the district.
Notice of Ineligibility
1.
When a student is found If the district finds the applicant
ineligible to attend the schools of the district pursuant to N.J.A.C.
6A:22 or the student’s initial application initially submitted is
found to be deficient upon subsequent review or investigation, the
school district notice shall immediately provide notice be
provided to the applicant that is consistent with Commissionerprovided sample form(s) and meets the requirements of
N.J.A.C. 6A:22-4 et seq. provided by the Commissioner.
a.
2.
Notices shall be in writing,; in English and in the native
language of the applicant,; issued by the Superintendent;
and directed to the address at which the applicant claims to
reside.
Notices of ineligibility shall include:
a.
In cases of denial, a clear description of the specific basis
on which the determination of ineligibility was made,:
(1)
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The description shall be sufficient to allow the
applicant to understand the basis for the decision
and determine whether to appeal.; and
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The description Such description shall identify the
specific subsection section of N.J.S.A. 18A:38-1
under which the application was decided;.
b.
In cases of provisional eligibility, a clear description of the
missing documents or information that still must shall be
provided in order to attain before a final eligibility status
can be attained under the applicable provision of N.J.S.A.
18A:38-1;
c.
A clear statement of the applicant’s right to appeal to the
Commissioner of Education within twenty-one days of the
date of the notice date, along with an informational
document provided by the Commissioner describing how to
file an appeal;
d.
A clear statement of that the student’s right is entitled to
attend school for the twenty-one day period during which
an appeal can be made to the Commissioner,. It also shall
state but that, if missing information is not provided or an
appeal is not filed, the student will not be permitted to
attend school beyond the twenty-first 21st day following
the notice date of the notice if missing information is not
provided or an appeal is not filed;
e.
A clear statement that of the student’s right is entitled to
continue attending school while an appeal to the
Commissioner is pending during the pendency of an
appeal to the Commissioner;
f.
A clear statement that, if an appeal is filed with the
Commissioner and the applicant does not sustain the
burden of demonstrating the student’s right entitlement to
attend the schools of the school district, or the applicant
withdraws abandons the appeal through withdrawal, fails
failure to prosecute or abandons the appeal by any means
other than settlement, the applicant may be assessed, by
order of the Commissioner enforceable in Superior Court,
tuition for any period of ineligible attendance, including the
initial twenty-one day period and the period during which
the appeal was pending before the Commissioner;
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g.
A clear statement of the approximate rate of tuition,
pursuant to N.J.A.C. 6A:22-6.3, that an applicant may be
assessed for the year at issue if the applicant does not
prevail on appeal, or elects not to appeal:
(1)
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If removal is based on the student’s move having
moved from the school district, the notice of
ineligibility shall also provide information as to
whether district Ppolicy permits continued
attendance, with or without tuition, for students who
move from the school district during the course of
the school year.
h.
The name of a contact person in the school district who can
provide assistance assist in explaining the notice’s contents
of the notice; and
i.
When Notice that, where no appeal is filed, notice that the
parent or guardian shall still comply with compulsory
education laws,. In and that, in the absence of a written
statement from the parent or guardian that the student will
be attending school in another school district or nonpublic school, attending a nonpublic school, or receiving
instruction elsewhere than at a school, the school district
staff level administrator designated by the Superintendent
shall notify the school district of actual domicile/residence,
or the Department of Children and Families, of a potential
instance of “neglect” pursuant to N.J.S.A. 9:6-1.
(“willfully failing to provide regular school education as
required by law”). Such staff shall provide the student’s
name, the name(s) of the parent/guardian/resident, address
to the extent known, denial of admission to the district
based on residency or domicile, and absence of evidence of
intent to attend school or receive instruction elsewhere, for
For purposes of facilitating enforcement of the State
compulsory education requirement (N.J.S.A. 18A:38-25).,
staff shall provide the student’s name, the name(s) of
the parent/guardian/resident, address to the extent
known, denial of admission based on residency or
domicile, and absence of evidence of intent to attend
school or receive instruction elsewhere.
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I.
Removal of Currently Enrolled Students
1.
Nothing in N.J.A.C. 6A:22 and this Regulation shall preclude the
Board of Education from identifying seeking to identify, through
further investigation or periodic requests for current revalidation of
previously determined eligibility status, students enrolled in the
school district who may be ineligible for continued attendance due
to error in initial assessment, changed circumstances, or newly
discovered information.
2.
When a student, who is enrolled and attending school in the district
based on an initial eligibility determination of eligibility, is later
determined to be ineligible for continued attendance, the
Superintendent may apply to the Board of Education for the
student’s removal of the student.
a.
The Superintendent shall issue a preliminary notice of
ineligibility meeting the requirements of N.J.A.C.
6A:22-4.2. However, such the notice shall also provide for
a hearing before the Board of Education prior to a final
decision on removal.
3.
No student shall be removed from school unless the parent,
guardian, adult student, or resident keeping an "affidavit student,"
as the case may be, has been informed of his or her entitlement to a
hearing before the Board of Education.
4.
Once the hearing is held, or if the parent, guardian, adult student,
or resident keeping an "affidavit student," as the case may be, does
not respond to the Superintendent’s notice within the designated
time frame to the Superintendent’s notice or appear for the
hearing, the Board of Education shall make a prompt
determination of the student’s eligibility or ineligibility and shall
immediately provide notice thereof in accordance with the
requirements of N.J.A.C. 6A:22-4.2.
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5.
J.
Hearings required pursuant to N.J.A.C. 6A:22-4.3 may be
conducted by the full Board of Education or a Board committee,
at the discretion of the full Board,. If the hearing is conducted by
a Board Committee, the Committee which shall make a
recommendation to the full Board for action. However, nNo
student shall may be removed except by vote of the Board of
Education taken at a meeting duly convened and conducted
pursuant to N.J.S.A. 10:4-6 et seq., the Open Public Meetings Act.
Appeal to the Commissioner
1.
An applicant may appeal A district determination that a student is
ineligible to attend the schools of the district may be appealed to
the Commissioner of Education a school district determination
that a student is ineligible to attend its schools. Appeals shall
be initiated by petition, which shall be filed by the parent,
guardian, adult student or resident keeping an "affidavit student,"
as the case may be. Such appeals shall proceed in accordance with
N.J.S.A. 18A:38-1 and N.J.A.C. 6A:3-8.1 et seq. and shall proceed
as a contested case pursuant to N.J.A.C. 6A:3.
a.
K.
Pursuant to N.J.S.A. 18A:38-1.b(1)(b)1, appeals of
"affidavit student" ineligibility eligibility determinations
shall be filed by the resident keeping the student.
Assessment and Calculation of Tuition
1.
If no appeal to the Commissioner is filed by the parent, guardian,
adult student, or school district resident keeping an “affidavit”
student” following notice of a an ineligibility determination of
ineligibility, the Board of Education may assess tuition for up to
one year any period of a student’s ineligible attendance, including
the twenty-one day period provided by N.J.S.A. 18A:38-1 for
appeal to the Commissioner.
a.
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If the responsible party does not pay the tuition assessment,
the Board of Education may petition the Commissioner
pursuant to N.J.A.C. 6A:3 for an order assessing tuition,
enforceable in accordance with N.J.S.A. 2A:58-10 through
recording, upon request of the Board of Education
pursuant to N.J.A.C. 6A:3-12, on the judgment docket of
the Superior Court, Law Division.
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2.
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If an appeal to the Commissioner is filed by the parent, guardian,
adult student, or school district resident keeping an “affidavit”
student”, where and the petitioner does not sustain the burden of
demonstrating the student’s right entitlement to attend the schools
of the district, or the petitioner withdraws abandons the appeal,
through withdrawal, failure fails to prosecute, or abandons the
appeal by any means other than settlement agreeing to waive or
reduce tuition, the Commissioner may assess order assessment of
tuition for any for the period of a student’s ineligible attendance in
a district, including the twenty-one day period for filing of an
appeal and the period during which the hearing and decision on
appeal were pending., and for up to one year of a student’s
ineligible attendance in a school district prior to the appeal’s
filing and including the twenty-one day period to file an
appeal.
•
a.
Upon the Commissioner’s finding that an appeal has been
abandoned, the Board of Education may remove the
student from school and seek tuition for up to one year the
period of ineligible attendance pursuant to N.J.A.C.
6A:22-6.1(a) plus the period of ineligible attendance
after the appeal was filed. However, Iif the record of the
appeal includes a calculation reflecting the tuition rate(s)
of tuition for the year(s) at issue, the per diem tuition rate
of tuition for the current year, and the date on which the
student’s ineligibility ineligible attendance began, the
Commissioner may order payment of tuition as part of his
or her decision. In doing so, the Commissioner shall
consider whether the ineligible attendance was due to
the school district’s error. If the record does not include
such a calculation, and but the Board of Education has
filed a counterclaim for tuition, the counterclaim shall
proceed to a hearing notwithstanding that the petition has
been abandoned.
b.
An order of the Commissioner assessing tuition is
enforceable through recording, upon request of the Board
of Education pursuant to N.J.A.C. 6A:3-12, on the
judgment docket of the Superior Court, Law Division, in
accordance with pursuant to N.J.S.A. 2A:58-10.
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3.
Tuition assessed pursuant to the provisions of N.J.A.C. 6A:22-6
shall be calculated on a per-student basis for the period of a
student’s ineligible enrollment, up to one year, by applicable
grade/program category and consistent with the provisions of
N.J.A.C. 6A:23-3.1 6A:23A-17.1. The individual student’s record
of daily attendance shall not impact on such affect the calculation.
4.
Nothing in N.J.A.C. 6A:22 shall precludes an equitable
determination, by the Board of Education or the Commissioner,
that, when the particular circumstances of a matter so warrant,
tuition shall not be assessed for all or part of any period of a
student’s ineligible attendance in the school district when the
particular circumstances of a matter so warrant. In making
the determination, the Board of Education or Commissioner
shall consider whether the ineligible attendance was due to the
school district’s error.
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Mar 16
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[See POLICY ALERT No. 208]
R 5330.01 ADMINISTRATION OF MEDICAL MARIJUANA
A custodial parent, guardian, or person having legal custody of a student
requesting the administration of medical marijuana to a qualifying student patient
while on school grounds, aboard a school bus, or attending a school-sponsored
event must comply with the procedures and requirements of N.J.S.A.
18A:40-12.22 and N.J.S.A. 24:6I-1 et seq. and this Regulation.
A.
Definitions
For the purposes of this Policy:
1.
“Bona fide physician-patient relationship” means a relationship in
which the physician has ongoing responsibility for the assessment,
care, and treatment of a qualifying student patient’s debilitating
medical condition.
2.
“Certification” means a statement signed by a physician with
whom a qualifying student patient has a bona fide physicianpatient relationship, which attests to the physician’s authorization
for the patient to apply for registration for the medical use of
marijuana.
3.
“Marijuana” has the meaning given in Section 2 of the “New
Jersey Controlled Dangerous Substances Act,” N.J.S.A. 24:21-2.
4.
“Medical use of marijuana” means the acquisition, possession,
transport, or use of marijuana or paraphernalia by a registered
qualifying student patient as authorized by the New Jersey
Compassionate Medical Marijuana Act (Act).
5.
“Parent” means the custodial parent, guardian, or person who has
legal custody of a qualifying student patient who may also be the
primary caregiver registered and provided a Registry Identification
Card by the New Jersey Department of Health to administer
medical marijuana to a student in accordance with the provisions
of N.J.S.A. 18A:40-12.22 and N.J.S.A 24:6I-4.
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6.
“Physician” means a person licensed to practice medicine and
surgery pursuant to Title 45 of the Revised Statutes with whom the
qualifying student patient has a bona fide physician-patient
relationship and who is the primary care physician, hospice
physician, or physician responsible for the ongoing treatment of a
qualifying student patient’s debilitating medical condition,
provided; however, that the ongoing treatment shall not be limited
to the provision of authorization for a qualifying student patient to
use medical marijuana or consultation solely for that purpose.
7.
“Primary caregiver” or “caregiver” means a resident of the State
who:
8.
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a.
Is at least eighteen years old;
b.
Has agreed to assist with a registered qualifying student
patient’s medical use of marijuana, is not currently serving
as primary caregiver for another qualifying patient, and is
not the qualifying student patient’s physician;
c.
Has never been convicted of possession or sale of a
controlled dangerous substance, unless such conviction
occurred after the effective date [Oct. 1, 2010] of the Act
and was for a violation of Federal law related to possession
or sale of marijuana that is authorized under the Act;
d.
Has registered with the Department of Health pursuant to
N.J.S.A. 24:6I-4 and has satisfied the criminal history
record background check requirement of N.J.S.A. 24:6I-4;
and
e.
Has been designated as primary caregiver on the qualifying
student patient’s application or renewal for a Registry
Identification Card or in other written notification to the
Department of Health.
“Qualifying student patient” means a resident of the State who is a
student enrolled and attending school in this school district who
has been provided with a certification by a physician pursuant to a
bona fide physician-patient relationship and has been issued a
Registry Identification Card by the New Jersey Department of
Health for medical use of marijuana in accordance with the
provisions of N.J.S.A. 18A:40-12.22 and N.J.S.A 24:6I-4.
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B.
C.
9.
“Qualifying patient” means a resident of the State who has been
provided with a certification by a physician pursuant to a bona fide
physician-patient relationship.
10.
“Registry Identification Card” means a document issued by the
Department of Health that identifies a person as a registered
qualifying student patient or primary caregiver.
Registration – Qualifying Student Patient and Primary Caregiver
1.
A qualifying student patient must be authorized to engage in the
medical use of marijuana and the primary caregiver must be
authorized to assist the qualifying student patient with the medical
use of marijuana pursuant to the provisions of N.J.S.A.
24:6I-1 et seq.
2.
A qualifying student patient and their primary caregiver must
complete the registration process in accordance with the provisions
of N.J.S.A. 24:6I-4 and any other requirements of the New Jersey
Department of Health.
3.
The qualifying student patient’s parent shall be responsible to
immediately inform the Principal of any change in the status of the
student’s Registry Identification Card that would deem the
Registry Identification Card null and void due to any reason
outlined in N.J.S.A. 24:6I-4e or for any other reason.
4.
The qualifying student patient’s primary caregiver shall be
responsible to immediately inform the Principal of any change in
the status of any primary caregiver’s Registry Identification Card
that would deem the Registry Identification Card null and void due
to any reason outlined in N.J.S.A. 24:6I-4e or for any other reason.
Submission for Authorization for Administration of Medical Marijuana
1.
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A parent of a qualifying student patient requesting the
administration of medical marijuana to the student while on school
grounds, aboard a school bus, or attending a school-sponsored
event must submit a written request to the Principal with a copy of
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a current New Jersey Department of Health Registry Identification
Cards for the qualifying student patient and the primary caregiver
and a copy of the physician’s order or prescription indicating
dosage information and the method of administration for the
medical marijuana to the qualifying student patient while on school
grounds, aboard a school bus, or attending a school-sponsored
event.
The Principal may request the parent provide additional
documentation from the physician that the medical marijuana must
be administered during the time of the day when the student is on
school grounds, aboard a school bus, or attending a schoolsponsored event and the medical marijuana cannot be administered
and/or will not be effective during alternate times when the student
is not on school grounds, aboard a school bus, or attending a
school-sponsored event.
a.
The parent’s written request and all supporting
documentation must be submitted to the Principal at least
five school days before the first day of the requested
administration.
2.
The Principal shall review the submitted Registry Identification
Cards and supporting documentation with the school physician, the
school nurse, and the Superintendent of Schools.
3.
Upon review and approval of the documentation submitted by the
parent, the Principal will inform the parent or primary caregiver, if
the parent is not the primary caregiver, in writing with the
following information:
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a.
The location (school, office, etc.) where the primary
caregiver shall report to administer the medical marijuana;
b.
The school staff member(s) who the primary caregiver
must see to coordinate the administration of medical
marijuana;
c.
The time the primary caregiver shall report to administer
the medical marijuana;
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D.
d.
The specific location where the medical marijuana shall be
administered to the student; and
e.
A copy of Policy and Regulation 5330.01 – Administration
of Medical Marijuana.
4.
In the event the Principal, after consultation with the school nurse,
school physician, and Superintendent, has a question or concern
regarding the Registry Identification Cards or supporting
documentation submitted by the parent, the Principal or school
physician will contact the parent with the question or concern.
5.
The administration of medical marijuana on school grounds,
aboard a school bus, or at a school-sponsored event, pursuant to
N.J.S.A. 18A:40-12.22, will only be authorized after the approval
required by Policy and Regulation 5330.01.
1.
The medical marijuana shall only be administered by the primary
caregiver and at the approved location, times, and method as
indicated in the parent’s request that was approved in writing by
the Principal.
2.
In accordance with the provisions of N.J.S.A. 18A:40-12.22.b.(5),
medical marijuana cannot be administered to a qualifying student
patient while on school grounds, aboard a school bus, or attending
a school-sponsored event by smoking or other form of inhalation.
3.
The prescribed medical marijuana must always be in the
possession of the primary caregiver and may not be in the
possession of the qualifying student patient at any time on school
grounds, aboard a school bus, or at a school-sponsored event.
4.
The Principal, after consultation with the school nurse, school
physician, and the Superintendent, will determine a specific
location for the administration of the medical marijuana to the
qualifying student patient.
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a.
The Principal will designate a private area, if possible, for
the primary caregiver to administer the medical marijuana
to the qualifying student patient. The amount of privacy
provided for the administration will depend on the
approved method of administration and the designated
location. The location may be a nurse’s office, a private
office, a private restroom facility, or any other location
appropriate for the approved method of administration.
5.
The primary caregiver shall report to the approved location prior to
the scheduled time for the administration of medical marijuana to
the qualifying student patient. The primary caregiver must show
the Registry Identification Card and a second form of identification
which shall be a photograph identification.
6.
The Principal or supervising school staff member of a schoolsponsored event may designate a school staff member to escort the
primary caregiver to the qualifying student patient at the
designated time to the designated location for the administration.
7.
The Principal may designate a school staff member to observe the
administration of the medical marijuana on school grounds, aboard
a school bus, or at a school-sponsored event.
8.
The primary caregiver shall assist in the administration of medical
marijuana to the qualifying student patient in accordance with the
method and dosage prescribed by the physician and included in the
parent’s request to the Principal.
9.
The qualifying student patient shall return to his/her class or event
as soon as possible after the administration.
10.
The primary caregiver will be escorted outside the school building,
away from the school bus, or away from the school-sponsored
event, if applicable, by a school staff member after the
administration.
a.
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The qualifying student patient and/or primary caregiver
may be asked to remain at the location of the administration
by the school staff member in the event the student needs
some additional time after the administration and before
returning to their class or event.
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11.
The primary caregiver shall be responsible for the security of the
medical marijuana on school grounds, aboard a school bus, or at a
school-sponsored event before, during, and after the
administration. At no time shall the qualifying student patient
have the medical marijuana in their possession except during the
administration process by the primary caregiver.
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R 8462/page 1 of 7
Mar 16
M
[See POLICY ALERT Nos. 97, 100, 133, 169, 180, 203 and 208]
R 8462 REPORTING POTENTIALLY MISSING OR ABUSED CHILDREN
A.
Definitions
1.
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An “abused child” as defined in N.J.S.A. 9:6-8.9, is a child under
the age of eighteen years whose parent, guardian, or other person
having his/her custody and control:
•
a.
Inflicts or allows to be inflicted upon such child physical
injury by other than accidental means which causes or
creates a substantial risk of death, or serious or protracted
disfigurement, or protracted impairment of physical or
emotional health or protracted loss or impairment of the
function of any bodily organ;
b.
Creates or allows to be created a substantial or ongoing risk
of physical injury to such child by other than accidental
means which would be likely to cause death or serious
protracted disfigurement, or protracted loss or impairment
of the function of any bodily organ;
c.
Commits or allows to be committed an act of sexual abuse
against the child;
d.
Or a child whose physical, mental, or emotional condition
has been impaired or is in imminent danger of becoming
impaired as the result of the failure of his/her parent,
guardian, or other person having his/her custody and
control, to exercise a minimum degree of care: (1) in
supplying the child with adequate food, clothing, shelter,
education, medical, or surgical care though financially able
to do so or though offered financial or other reasonable
means to do so,; or (2) in providing the child the proper
supervision or guardianship, by unreasonably inflicting or
allowing to be inflicted harm, or substantial risk thereof,
including the infliction of excessive corporal punishment or
using excessive physical restraint under circumstances
which do not indicate that the child’s behavior is harmful to
himself/herself, others or property, or by any other act of
similarly serious nature requiring the aid of the court;
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e.
Or a child who has been willfully abandoned by his/her
parent, guardian, or other person having his/her custody
and control; or
f.
Or a child who is in an institution as defined under N.J.S.A.
9:6-8.21 and: (1) has been so placed inappropriately for a
continued period of time with the knowledge that the
placement has resulted and may continue to result in harm
to the child’s mental or physical well-being,; or (2) has
been willfully isolated from ordinary social contact under
circumstances which indicate emotional or social
deprivation.
A child shall not be considered abused under N.J.S.A. 9:6-8.9 if
the acts or omissions described therein occur in a day school as
defined in N.J.S.A. 9:6-8.21.
2.
B.
An “iIntern” means a post-secondary student or graduate student in
a professional field gaining supervised practical experience.
Indications of Child Abuse and/or Neglect
1.
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The suspicion of child abuse and/or neglect may be based on the
complaints of the child or on the direct observations of the
employee, volunteer, or intern. A person should suspect child
abuse and/or neglect when certain conditions appear to be present.
The conditions may be, but are not limited to, whenever:
•
a.
There is evidence of physical injury to a student not likely
to have been caused by an accident, regardless of the
student’s explanation of the injury;
b.
A student complains of having been injured or having been
sexually molested, with or without external signs of
physical injury;
c.
A student appears to be malnourished;
d.
A student’s general condition indicates a persistent want of
care, such as clothing inadequate for the weather,
inadequate hygiene, lack of sleep, decayed and broken
teeth, and the like;
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C.
e.
A student complains of or indicates by other means that
he/she has been subjected to threats or emotional abuse;
f.
A student is excessively apprehensive, fearful, withdrawn,
or aggressive;
g.
A student is afraid to go home after school or arrives to
school unreasonably early;
h.
A parent or the caretaker of a child admits having abused
the child;
i.
The removal from school by the parent, guardian, or other
person having custody and control of the child that may be
an indicator of additional grievous abuses; or
j.
School district personnel have any other reason to believe
that a child has been subject to child abuse and/or neglect,
to include but not be limited to, physical abuse, sexual
abuse, neglect, educational abuse, and educational neglect.
Notification Requirements for School District Employees, Volunteers, or
Interns
1.
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Employees, volunteers, or interns working in the school district
shall immediately notify designated child welfare authorities of
incidents of alleged missing, abused, or neglected children.
•
a.
The person having reason to believe that a child may be
missing or may have been abused or neglected may inform
the Principal or other designated school official(s) prior to
notifying designated child welfare authorities if the action
will not delay immediate notification.
b.
The person notifying designated child welfare authorities
shall inform the Principal or other designated school
official(s) of the notification, if such had not occurred prior
to the notification.
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(1)
2.
D.
Notice to the Principal or other designated school
official(s) need not be given when the person
believes the notice would likely endanger the
reporter or student involved or when the person
believes the disclosure would likely result in
retaliation against the student or in discrimination
against the reporter with respect to his or her
employment.
Reports of incidents of alleged missing, abused, or neglected
children shall be reported to the New Jersey State Central Registry
(SCR) at 1-877 NJ ABUSE or to any other telephone number
designated by the appropriate child welfare authorities. If the
child is in immediate danger a call shall be placed to 911 as well as
to the SCR.
School District’s Notification to Law Enforcement
1.
The Principal or other designated school official(s) upon being
notified by a person having reason to believe that a child may be
missing or may have been abused or neglected, must notify
appropriate law enforcement authorities of incidents of potentially
missing, abused, or neglected child situations.
a.
Notification procedures to child welfare authorities and law
enforcement authorities regarding alleged incidents of
missing, abused, or neglected children shall be consistent
with the Memorandum of Agreement between education
and law enforcement authorities pursuant to N.J.A.C.
6A:16-6.2(b)13.
b.
Notification to appropriate law enforcement authorities
shall be made for all reports by employees, volunteers, or
interns working in the school district.
(1)
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•
The notification to appropriate law enforcement
authorities on behalf of a student attending a
receiving school shall be made to the law
enforcement authorities identified in the receiving
school’s Memorandum of Agreement as required by
N.J.A.C. 6A:16-6.2(b)13.
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2.
E.
Confirmation by another person is not required for a school district
employee, volunteer, or intern to report the suspected missing,
abused, or neglected child situation.
School District
Authorities
1.
with
Designated
Law
Enforcement
The school district will cooperate with designated child welfare
and law enforcement authorities in all investigations of potentially
missing, abused, or neglected children.
a.
Accommodations shall be made permitting the child
welfare and law enforcement investigators to interview the
student in the presence of the Principal or other designated
school official(s).
(1)
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Cooperation
•
If the student is intimidated by the presence of the
school representative, the student shall be requested
to name an employee, volunteer, or intern working
in the school district, whom he or she feels will be
supportive, and who will be allowed to accompany
the student during the interview.
b.
District administrative and/or supervisory staff members
will assist designated child welfare and law enforcement
authorities in scheduling interviews with any employee,
volunteer, or intern working in the school district who may
have information relevant to the investigation.
c.
In accordance with N.J.A.C. 6A:16-11.1(a)5.iii., the district
will release all records of the student who is the subject of
the investigation that are deemed to be relevant to the
assessment or treatment of a potentially missing, abused, or
neglected child pursuant to N.J.S.A. 18A:36-19, N.J.S.A.
9:8-8.40 and allowable under the Family Education Rights
and Privacy Act (FERPA), 34 CFR Part 99.
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d.
In accordance with N.J.A.C. 6A:16-11.1(a)5.iv., the district
will ensure the maintenance, security, and release of all
confidential information about potential missing, abused, or
neglected child situations is in accordance with N.J.S.A.
18A:36-19, N.J.S.A. 9:8-8.40, and N.J.A.C. 6A:32-7.
(1)
e.
In accordance with N.J.A.C. 6A:16-11.1(a)5.v., the district
will release the student to child welfare authorities while
school is in session when it is necessary to protect the
student or take the student to a service provider.
(1)
f.
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•
All information regarding allegations of potentially
missing, abused, or neglected children reported to
authorities about an employee, volunteer, or intern
working in the school district shall be considered
confidential and may be disclosed only as required
in order to cooperate in investigations pursuant to
N.J.A.C. 6A:16-11.1(a)2. and 3. or by virtue of a
Court Order. Records pertaining to such
information shall be maintained in a secure location
separate from other employee personnel records and
accessible only to the Superintendent or designee.
Such removal shall take place only after the
Principal or other designated school official(s) has
been provided, either in advance or at the time
removal is sought, with appropriate documentation
that the child welfare authority has already
removed, or has appropriate authority to remove,
the student from his or her home, as specified in
N.J.S.A. 9:6-8.27 through 8.30.
The district will cooperate in the transfer of a student who
has been removed from his or her home by designated child
welfare authorities for proper care and protection pursuant
to N.J.S.A. 9:6-8.28 and 8.29 to another school.
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F.
Due Process Rights of a School Employee, Volunteer, or Intern Named As
a Suspect
1.
An employee, volunteer, or intern working in the school district
who has been named as a suspect in a notification to child welfare
and law enforcement authorities regarding a missing-, abused-, or
neglected-child situation shall be entitled to due process rights.
2.
Temporary reassignment or suspension of an employee, volunteer,
or intern working in the school district named as a suspect pursuant
to N.J.A.C. 6A:16-11.1.(a)2 shall occur only if there is reason to
believe that the life or health of the alleged victim or other student
is in jeopardy due to continued contact between the employee,
volunteer, or intern and the student.
3.
All references to a notification to the designated child welfare
authorities of a potential missing-, abused-, or neglected-child
situation involving a school district employee, shall be removed
from the employee's personnel records immediately following the
receipt of an official notice from child welfare authorities that the
allegation was unfounded pursuant to N.J.S.A. 18A:6-7a.
Adopted:
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REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 1 of 18
RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE
R 5536 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE
The Random Alcohol and Drug Testing Program (Program) of the Board of
Education authorizes the random testing of students in grades nine through
twelve, pursuant to N.J.S.A. 18A:40A-22 et seq., for the use of controlled
dangerous substances as defined in N.J.S.A. 2C:35-2 and 24:21-2, and as
approved by the Board, or alcoholic beverages, as defined in N.J.S.A. 33:1-1. in
accordance with Board Policy 5536.
A.
Definitions
“Adulterant/adulteration” means any attempt to alter the outcome of a
urine drug test by adding a substance to the sample, attempting to switch
the sample, or otherwise interfere with the detection of illicit or banned
substances in the urine, or purposefully over hydrating oneself in an
attempt to dilute the urine to decrease possible detection of illicit or
banned substances.
“Alcohol” means beer, wine, distilled liquors, and any other liquid
containing alcohol.
“Alcohol or other Drug Test” means any collection and testing of alcohol
or other drugs in accordance with methods in accordance with N.J.S.A.
45:9-42.26 et seq. and N.J.A.C. 8:44 and 8:45 as outlined in N.J.A.C.
6A:16-4.4(c).
“Chain-of-Custody” means procedures beginning at the time of collection
to account for all handling, storage, and testing of each specimen.
“Collector” means the person certified and authorized by law to collect
specimens for alcohol and other drug testing.
“Confirmed Positive” means a positive test result from an authorized
testing laboratory either on-site or off-site of the testing location. Positive
test results are reviewed by the MRO who makes the final determination
of whether the results constitute a positive test result.
“Cut-off levels” mean the concentration levels for alcohol and other drugs
designated by the Board of Education where the student will be deemed by
the Medical Review Officer to be positive under this Policy.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 2 of 18
“Contractor” refers to the company authorized by the Board of Education
to perform Random Drug and Alcohol testing.
“Designated Official” means the principal or the principal’s designee.
“Drugs” mean all controlled substances designated and prohibited as
stated in the Board’s Substance Abuse Policy #5530 and N.J.S.A. 24:21-2,
N.J.S.A. 2C:35.2. and as approved by the Board of Education. For the
purpose of this Policy, a drug may include, but is not limited to, alcohol,
amphetamines, barbiturates, benzodiazepines, cocaine, marijuana, MDMA
(a/k/a Ecstasy), methadone, methamphetamine, opiates, oxycodone, PCP,
tricyclic anti-depressants or any other substance which is defined as a
controlled substance by the New Jersey law or their metabolites. The
Board will annually adopt a list of prohibited substances that will be tested
and cut-off levels for each substance prior to the school year.
“Extra-curricular activity” means any activity or privilege not required by
the New Jersey Department of Education or the Board of Education to
achieve graduation. Extra-curricular activity includes but is not limited to
all interscholastic athletics, intra-mural athletics, all clubs and
organizations sponsored by or granted Board of Education approval and
all one or multiple time events and activities sponsored by or granted
approval by the Board of Education including but not limited to
homecoming events, the prom(s), participation in the graduation
ceremony, Mr. Hopatcong competition, non-academic class trips,
marching band, school play, the privilege to park a motor vehicle on
school grounds, any other activity that the New Jersey Commissioner of
Education has determined is a privilege and any activity that is sponsored
by or granted approval by the Board of Education that is not offered for
credit toward graduation.
“Interscholastic athletic activity” means any practice, game, competition,
or activity as a member of a school district team, to include, but not be
limited to, sport teams, academic or other extra-curricular club or
organization representing the school district.
“Medications” means all medications, including over-the-counter drugs.
All medications must be properly registered with the school nurse.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 3 of 18
“Medical Review Officer (MRO)” means a licensed physician trained and
certified in the process and interpretation of alcohol and other drug testing
results.
“Parent” means the natural parent(s), adoptive parent(s), legal guardian(s),
foster parent(s), or parent surrogate(s) of a pupil. Where parents are
separated or
divorced, “parent” means the person or agency who has legal custody of
the pupil, as well as the natural or adoptive parent(s) of the pupil provided
such parental rights have not been terminated by a court of appropriate
jurisdiction.
“Parking permit” means documentation (i.e. hangtag, sticker) issued by
Hopatcong High School allowing students to park a personal vehicle on
school property.
“Principal’s designee” means a school district staff person authorized by
the Principal to conduct certain tasks.
“Refusal to test” means any student who fails to provide an adequate test
sample and/or leaves school grounds and is found to not have an excused
absence.
“Specimen” means a urine and/or salvia sample wherein the urine
specimen shall be an adequate amount to be split into two samples and be
tested using appropriate and approved testing equipment or a saliva swab
specimen that may be frozen. A “specimen” may also be a hair, breath, or
other sample obtained through non-invasive means.
B.
Distribution and Collection of Written Consent Forms
1.
The Designated Official shall distribute and collect the School
District’s Random Alcohol and Drug Testing Policy Consent Form
(Consent Form) from all students who participate in an
interscholastic athletic program, extra-curricular activity and/or
receive a parking permit to park a personal vehicle on school
property.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 4 of 18
2.
The Consent Form shall include an acknowledgement that the
parent and the student received a copy of the school district’s
Random Testing of Student Alcohol or Other Drug Use Policy and
Regulation and the Board approved list of prohibited substances
and cut off levels before signing the Consent Form.
3.
The Consent Form will be distributed to all students interested in
participating in an interscholastic athletic activity or extracurricular activity. The Consent Form must be completed and
submitted to the coach or the activity advisor prior to the
interscholastic athletic activity registration date or the
extracurricular activity’s first meeting or activity. If the extracurricular activity is a one-time event, such as a prom, dance, or
extra-curricular trip (one time event), the student must submit the
completed Consent Form prior to attendance or participation in the
onetime event.
A student must submit a completed Consent Form with their
application for a student parking permit on school property. A
parking permit will not be issued without a completed Consent
Form.
A student electing to voluntarily participate in the Program shall
submit a completed Consent Form to the Principal or designee.
4.
All Consent Forms shall be in effect for a period of twelve (12)
months from the date the signed Consent Form is received by the
school. At the end of the one year expiration date, the parent and
student will be required to submit a new Consent Form to continue
participation in an interscholastic athletic activity, an
extracurricular activity or retaining and/or obtaining his/her
parking permit. A student is not permitted to continue such
participation without submitting an updated Consent Form.
5.
All completed Consent Forms shall be maintained by the Principal
or designee for the time period in accordance with the standards
established by the New Jersey Division of Archives and Records
Management.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 5 of 18
C.
Procedures for Random Selecting Students for Alcohol and Other Drug
Testing
1.
The Designated Official shall maintain a current list of all students
eligible (Eligibility List) to be tested under the Program. The
Eligibility List shall be updated by the Principal or designee on or
about November 1, March 1, and June 1.
2.
The selection, collection, and testing of participating students will
be coordinated by the Principal, Contractor, and Nurse contracted
by the Board of Education. The Principal, Contractor, and
Nursewill meet the requirements as set forth below as required by
the N.J.A.C. 6A:16-4.4
a. The Principal or designee will be supplied a list of eligible
students to include Last Name, First Name, Student ID, Grade,
and Gender. Participating students will be uploaded to the
software program specifically designed for management of
random drug testing programs. The business day prior to
testing, the Principal, Contractor, and Nursewill initiate the
selection as required by the school's policy. The random
selection will be performed with a certified algorithm, provided
by the software manufacturer. The selected test records will be
digitally stamped to highlight that it was done by the computer
and not manually. The list of selected students will be sent to
the school's designated official to verify consent and coordinate
a collection protocol. A student with an excused absence the
day of testing will be tested at the next scheduled time. A
student who leaves the school grounds and is found to not have
an excused absence will be considered a refusal to test and
treated as a positive result.
b.
The Contractor is responsible to utilize proper drug testing
custody and control forms that satisfy the needs of the
school's policy and the testing laboratory. The student ID
number will be used for laboratory identification with the
student’s name only appearing on the copies that go to the
laboratory, donor, MRO, and Designated Official.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 6 of 18
D.
Procedures for Acquisition and Management of Student’s Alcohol and
Drug Test Specimens
1.
The Designated Official, on the day the students have been
selected to be tested, shall have the students report to the school
nurse’s office or other appropriate location (testing site) for alcohol
or other drug testing.
2.
The Designated Official will arrange for the reporting of all
students designated to be tested to the testing site where each
student will provide a specimen for testing. Each student reporting
to the testing site will be required to sign into the testing site.
3.
The Designated Official will remain at the testing site to monitor
the students to be tested and to confirm the students to be tested
provide a specimen.
4.
If utilizing a urine specimen as the collection method, the
following procedures will be followed:
a. The testing site will have a secure restroom to maximize the
student’s privacy (specimen collection area). Any water supply
sources at the specimen collection area will be secured and
unusable and any toilet water will be treated to avoid and
prevent adulteration of the specimen to be provided.
b. No purses, bags or containers may be taken into the collection
area with the student. All extra coats, vests, jackets, sweaters,
etc., are to be removed before entering the collection area.
c. Prior to the giving of any sample, the Collector will add a
bluing agent (food coloring) to the water in the urinal or toilet.
d. The student will be directed to rinse and dry their hands. If no
water is easily accessible, a non-alcoholic wipe may be used
instead.
e. The drug testing custody and control form will be started by
the student and the Collector.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 7 of 18
f. The student will be told to urinate directly into the provided
container and should provide a sufficient amount of urine (at
least 45ml) in one attempt.
g. The student will enter a private area to provide a specimen and
hand the container of urine to the Collector.
h.
The Collector will check the volume, read and record the
temperature within four minutes of collection, and look for
evidence of tampering of the urine specimen.
i. If the collector suspects tampering may have occurred, a
second specimen will be requested. A second suspected
tampered specimen will be considered refusal to test and the
Designated Official will be so notified.
j. With the student watching, the Collector will pour the
specimen into the two specimen bottles and cap the specimen
bottles tightly.
5.
If utilizing a saliva swab as the collection method, the following
procedures will be followed:
a. The testing site will be secure to maximize the student’s
privacy.
b. No purses, bags or containers may be taken into the collection
area with the student. All extra coats, vests, jackets, sweaters,
etc., are to be removed before entering the collection area.
c. Prior to giving any sample, the Collector will ensure that the
student has not had anything in his or her mouth for the 10
minutes prior to collection.
d. The Collector will explain the process to the student.
e. The Collector will check the expiration date on the collection
device.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 8 of 18
f. The student will be directed to rinse and dry their hands. If no water is
easily accessible, a non-alcoholic wipe may be used instead.
g. The drug testing custody and control form will be started by the
student and the Collector.
h. The student will inspect the expiration date of the device and
open the package.
i. By grasping the handle the student will position the cotton pad
under their tongue.
j. The collection device must stay under the tongue until the
Volume Adequacy Indicator on the handle indicates the
process is complete.
k.
The student must not talk, or bite the device during the
collection.
l. If the collector suspects tampering may have occurred, a second
specimen will be requested. A second suspected tampered specimen
will be considered refusal to test and the Designated Official will be so
notified.
m. The Collector must not leave the room.
n.
At the completion of the testing, the student will hand the
specimen to the Collector to secure the specimen.
o.
The Collector will firmly hold the transport tube upright,
remove the red cap by pushing up with the thumb, ensuring the
liquid does not spill, placing the collection device pad first into
the transport tube, and replaces the cap and pushes down until
secure.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 9 of 18
E.
6.
The Collector will take the specimen bottle seals and place them
over the caps and sides of the specimen bottles. The student will be
directed to date and initial the specimen bottles.
7.
The sealed specimen bottles will be placed inside the requisition
pouch by the Collector.
8.
The top lab copy of the drug testing custody and control form will
be folded with the top portion visible to the outside and placed in
the requisition pouch by the Collector. The transport bag and
requisition pouch will be sealed by the Collector. The student will
be directed to complete the Custody and Control Form and will be
given the donor copy of the form by the Collector. The donor copy
will serve as the notification to a parent that a test has been
completed.
9.
The student will then be permitted to wash their hands and will be
sent back to class.
10.
The Collector will seal all the specimens in the transport bag with a
tamper proof evident seal. The specimens will be shipped by
overnight courier. If shipping is unavailable, the Collector will
arrange that the specimens are stored in a secure, appropriate
location. The specimens will
be shipped at the next
available business day.
11.
The Designated Official will be notified immediately of any
student who refuses to provide a urine and/or saliva sample or is
suspected of tampering with or adulterating the specimen container
and/or the specimen or intentional failure to follow directions
relating to the testing procedure.
Laboratory Testing
All specimens will be tested for alcohol and drugs in accordance with one
of more of the methods set forth in N.J.S.A. 45:9-42.26 et seq. and
N.J.A.C. 8:44 and 8:45. Tests certified as positive by the laboratory will
be reported immediately to the Medical Review Officer. Negative
specimens will be destroyed by the laboratory after 5 business days. Nonnegative specimens will be stored by the laboratory for six months and
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 10 of 18
disposed of according to statutory and regulatory requirements and cannot
be used for DNA testing.
F.
Medical Review Officer (MRO) Responsibilities
1. The MRO will review all test results.
2.
The MRO will determine if any discrepancies have occurred in the
Chain of Custody.
3.
The Medical Review Officer will notify the parent of any student
whose test results are positive. The Medical Review Officer will
contact the parent to review the results and to discuss with the
parent if there is any medical explanation or reason for positive test
results and to obtain information prior to making a final
determination on the test results.
a.
The MRO will consider information provided by the parent
to the Medical Review Officer and then will confirm or
excuse the test results.
b.
In the event the Medical Review Officer is unable to have a
consultation with the parent within forty eight (48) hours of
the MRO’s receipt of the results, the Medical Review
Officer will make the determination of test result based
upon the information then available to the MRO.
c.
The Medical Review Officer will inform the Designated
Official of the final determination regarding positive test
results.
d.
The Designated Official, upon consultation with the
Medical Review Officer, will inform the parent of any
student who had a consultation with the Medical Review
Officer of the final determination.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 11 of 18
G.
H.
Confidentiality and Scope of Authorized Disclosure of Alcohol or Other
Drug Testing Information
1.
The identity of the students that were tested will only be known by
the Designated Official and identified Contractor.
2.
All positive test results will be reported to the Designated Official.
3.
The Test Result Report will indicate which, if any, specimens
tested positive for alcohol and/or controlled dangerous substances.
Parent Appeal of Test Results
1.
In the event the parent is informed by the Designated Official that
the test results have been confirmed to be positive by the Medical
Review Officer, the parent will have twenty four (24) hours to
inform the Designated Official in writing if the parent seeks to
appeal a positive determination.
2.
In the event the parent appeals this determination the parent shall
authorize a laboratory, approved by the Board, to test the split
urine specimen and/or the frozen saliva specimen provided by the
student (the split urine specimen test or frozen saliva specimen
test). The parent will be responsible for any costs associated with
the split urine specimen and/or frozen saliva specimen test. If the
parent selects a laboratory other than the laboratory used by the
Contractor for the initial test, the specimen will be forwarded from
the Contractor’s laboratory to the
Board approved laboratory selected by the parent with chain of
custody maintained.
a.
The parent must authorize delivery of the split urine
specimen and/or frozen saliva specimen test results directly
from the laboratory performing the split urine specimen
and/or frozen saliva specimen test to the Designated
Official in order for the split urine specimen and/or frozen
saliva specimen test results to be considered by the Medical
Review Officer. In addition the parent will receive a copy
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 12 of 18
of the split urine specimen and/or frozen saliva specimen
test results.
I.
3.
The filing of an appeal shall not stay the exclusion from
interscholastic athletic activities, extra-curricular activities,
revocation and/or disqualification from obtaining a parking permit.
4.
In the event the test results from the split urine specimen and/or
frozen saliva specimen test are different than the test results
determined by the Medical Review Officer, the Designated
Official will forward the split urine specimen and/or frozen saliva
specimen test results to the Medical Review Officer for a review
and determination by the MRO.
5.
The Medical Review Officer may, or may not, in the exercise of
the MRO’s professional discretion discuss the split urine specimen
and/or frozen saliva specimen test results with the parent before
making a final determination confirming or excusing the initial test
results.
6.
The Medical Review Officer will inform the Designated Official of
a final determination of the first and the split urine specimen
and/or frozen saliva specimen test results. If the Medical Review
Officer determines after review of the split urine specimen and/or
frozen saliva specimen test result that the test is a negative result,
the student will be immediately restored to full activities.
Consequences and Remedial Measures for Confirmed Test Results
1.
The consequences and remedial measures outlined below will be
applicable for a student who tests positive for alcohol or drugs
during their time enrolled in grades nine through twelve in the
school district. Consequences and remedial measures will result
from a confirmed positive alcohol or drug test, a student’s refusal
to test when selected and/or tampering with or adulterating the
specimen collection process.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 13 of 18
2.
3.
Consequences for a Confirmed Positive Alcohol or Drug Test –
First Offense
a.
A first positive alcohol or drug test while the pupil is
enrolled in Grades 9 – 12 in the School District will result
in the Designated Official contacting the parent, the student
not participating in or attending any interscholastic athletic
activity, extra-curricular activity and revocation and/or
disqualification from obtaining his/her parking permit for a
maximum of ten (10) consecutive calendar days during the
period within the first day of school through the last day of
school for students in any particular academic year. In the
event, the period of loss of privilege is not satisfied before
the last day of school for student attendance of an academic
year, the balance of the days of the loss of privilege will be
completed in the following academic year beginning on the
first day of school for student attendance.
b.
The student will be required to have a minimum of four (4)
counseling sessions with the Substance Awareness
Coordinator (SAC), Guidance Counselor or designee as
scheduled by the SAC, one of which will occur within the
week immediately following the confirmed positive test.
c.
The parent and the student will be required to consent to
four subsequent alcohol and drug tests (the subsequent
tests) during the student’s enrollment in the school district
during the next twelve (12) months after an initial positive
test. Any positive test results or refusal to provide a
specimen for the subsequent tests shall be considered a
second offense. The timing of the subsequent tests will be
determined by the Principal or designee.
Consequences for a Confirmed Positive Alcohol or Drug Test Second Offense
a.
A second positive alcohol or drug test while the pupil is
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 14 of 18
maximum of forty five (45) consecutive calendar days
during the period within the first day of school through the
last day of school for students in any particular academic
year. In the event, the period of loss of privilege is not
satisfied before the last day of school for student attendance
of an academic year, the balance of the days of the loss of
privilege will be completed in the following academic year
beginning on the first day of school for student attendance.
b.
The student will be required to have a minimum of eight
(8) counseling sessions with the Substance Awareness
Coordinator as scheduled by the SAC, Guidance Counselor
or designee.
c.
The Substance Awareness Coordinator, Guidance
Counselor or designee may conduct an evaluation with the
pupil, parent, and others deemed necessary to determine if
an outside assessment is appropriate.
d.
The student will attend an appropriately recognized and
certified prevention/education program or a drug/alcohol
rehabilitation program, (either or both), recommended by
Assessing facility
Attendance in the prevention/education program or
rehabilitation program must be initiated within seven (7)
calendar days of the confirmed second positive test result.
The parent and student must provide an information
release form from the program authorizing the Substance
Awareness Coordinator, Guidance Counselor or designee
access to all information relative to the student’s program.
The parent is responsible for the cost of the treatment
program.
e.
four subsequent alcohol and drug tests during the student’s
enrollment in the school district during the next twelve (12)
months after a second positive test. Any positive test results
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 15 of 18
or refusal to provide a specimen for these tests shall be
considered a third offense.
4.
J.
Consequences for a Confirmed Positive Alcohol or Drug Test Third Offense
a.
A third positive alcohol or drug test while the pupil is
period of twelve (12) months from the date of the positive
test result, inclusive of the summer recess.
b.
The student will attend a drug/alcohol rehabilitation
program. Attendance in the rehabilitation program must be
initiated within one week of the offense. An information
release form must be available to the Substance Awareness
Coordinator, Guidance Counselor or designee. The parent
is responsible for the cost of the treatment program.
c.
four subsequent alcohol and drug tests during the student’s
enrollment in the school district during the next twelve (12)
months after the date of the third positive test result. Any
positive test results or refusal to provide a specimen for
these tests shall be considered a separate offense.
Non-Punitive Nature of Policy
1.
No student will be penalized academically for testing positive for
alcohol or other drugs under the school district’s random testing of
student alcohol or other drug use. Any actions taken concerning
any student who tests positive for alcohol or other drug use shall be
limited to removal from or prohibition against participation in
extra-curricular activities, including interscholastic athletics and
revocation or denial of a student’s parking permit.
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 16 of 18
K.
2.
The results of drug tests pursuant to this Policy will not be
documented in any student’s academic records or discipline file.
Information regarding the results of drug tests will not be disclosed
to criminal or juvenile authorities absent legal compulsion by valid
and binding subpoena or other legal process, which the Board of
Education will not solicit. In the event of service of any such
subpoena or legal process, the student and the student’s parent will
be notified at least seventy-two (72) hours before response is
made by the Board of Education to the extent permitted by such
subpoena or legal process. The Contractor will only provide the
identity and results of those tested to the Designated Official.
3.
The invoice provided by the Contractor will not list any specific
names of students tested, only the date of service and the number
of students completed. This invoice will be provided to the
Designated Official to verify against the final report and then
approved for payment by the Board of Education.
4.
The Contractor will supply progress reports as requested by the
Designated Official as well as an annual summary and analysis of
the testing program. The Contractor is not authorized to release
this information to anyone but the district administration unless
authorized in writing by the Board of Education.
Consequences for Violation of Confidentiality and Disclosure Standards
1.
The consequences for violation of confidentiality and disclosure
standards by a member of the staff of the Hopatcong Borough
School District pursuant to N.J.A.C. 6A:16-4.4 may include, but
not be limited to reprimand, suspension, withholding of
increments, termination, or certification of tenure charges.
HOPATCONG
REGULATION
BOARD OF EDUCATION
STUDENTS
R 5536/Page 17 of 18
Consent to Participate in Random Testing for Student Alcohol or Other Drug Use Program
Student Name (Please Print)___________________________
Grade______________
We hereby consent to permit the above named student to participate in the Random Testing for
Student Alcohol or Other Drug Use Program as approved by the Hopatcong School District. In
issuing consent, we permit the student above named to undergo saliva testing for the presence of
alcohol or other drugs as outlined in district policy.
We understand that a qualified vendor will oversee the collection process.
We understand that any saliva samples will be sent only to a certified laboratory for testing and
that the samples will be coded to provide confidentiality.
We hereby give consent to the vendor selected by the Hopatcong School District to perform
saliva testing for the presence of alcohol or other drugs as named in district policy.
We further give permission to the vendor selected by the Hopatcong School District to release all
results of these tests to the Medical Review Officer working for the vendor. We understand these
results will be forwarded to the Building Principal and will also be made available to us.
We understand that this consent agreement will be in effect for a period of twelve months from
the date listed below.
We understand that the analysis of the specimen conducted will include the following substances
and be based on the following levels.
Substance
AMPHETAMINES
BARBITURATES
BENZODIAZEPINES
COCAINE METABOLITE
ETHANOL
MARIJUANA METABOLITE
METHADONE
OPIATES
OXYCODONES
PHENCYCLIDINE
PROPOXYPHENE
Screen/Initial Level
50 ng/ml
50 ng/ml
20 ng/ml
20 ng/ml
40 ng/ml
4 ng/ml
10 ng/ml
40 ng/ml
40 ng/ml
10 ng/ml
40 ng/ml
Confirmation Level
50 ng/ml
50 ng/ml
5 ng/ml
8 ng/ml
40 ng/ml
2 ng/ml
25 ng/ml
40 ng/ml
2 ng/ml
10 ng/ml
10 ng/ml
Student Signature: ____________________________________ Date: ___________________
Parent Signature: _____________________________________ Date: __________________
REGULATION
HOPATCONG
BOARD OF EDUCATION
STUDENTS
R 5536/Page 18 of 18
Adopted:
st
May 2014
1 Reading:
nd
2 Reading & Adoption:
12 May 2014
24 June 2014
Revised:
st
1 Reading:
nd
2 Reading:
November 2014
17 November 2014
15 December 2014
Revised & Adopted:
26 January 2015
Exhibit A
Sussex County Regional Transportation Cooperative
Agenda - May 9 ,2016
The Director of Transportation recommends that the following quotations be approved for the 2015-2016 School Year:
Multi #
Contractor
Destination
Per Diem Cost Aide Cost
Total Cost
Inc/Dec Amt.
Q-226
Alyft
Sage Day School
$90.00
$0.00
$90.00
$0.99
Q-226
Faith 13
$169.00
$0.00
$169.00
$2.00
Q-226
Merry Go Round
No Quote
Q-229
Trinity
$0.00
$153.00
$2.00
$0.00
$110.00
$0.00
$89.00
$0.00
$89.00
$1.99
$89.00
$0.00
$89.00
$2.50
$139.00
$0.00
$139.00
$1.99
$149.00
$0.00
$149.00
$0.00
$0.00
$210.00
$2.00
Route #
Q-229
Maya
Q-229
Jawa
Q-293
Jaris
Q-293
Door to Door
Q-293
Maya
Q-313
Angeline's
Q-313
Millenium
Q-313
Everready
Q-316
K & H Transport
Q-316
Destiny 23
Q-316
Merry Go Round
Q-319
Stocker Bus
Q-319
Snyder
Q-319
Scott Bus
Q-320
K & H Transport
Q-320
Destiny 23
Q-320
Noor
Q-321
Limo of BP
Q-321
BRCK
Q-321
Berber
Q-345
Cassidy
Q-345
Berkshire
Q-345
Morris Scott
Q-349
Limo of BP
Q-349
HCESC
Q-349
Door to Door
Q-351
Lesotach
Trinitas Hospital
$153.00
No Quote
No Quote
West Orange HS/Mid Day
$110.00
No Quote
No Quote
Heywood Ave Schol
No Quote
Daytop Preparatory School
No Quote
Immediate Care Children's Psych
$210.00
No Quote
No Quote
Transitional Ed Center
Developmental LC
$139.00
$0.00
$139.00
$1.99
$168.00
$0.00
$168.00
$1.90
$178.00
$0.00
$178.00
$1.50
$275.00
$50.00
$325.00
$2.50
$0.00
$166.00
$1.08
No Quote
No Quote
Mendham HS
$166.00
No Quote
No Quote
North 13th Tech
$119.00
$0.00
$119.00
$0.00
$225.00
$0.00
$225.00
$0.00
$0.00
$210.00
$1.20
$0.00
$109.00
$0.00
$0.00
$160.00
$1.50
$0.00
$177.00
$1.08
No Quote
West Orange HS/Track
$210.00
Q-351
Limo BP
No Quote
Q-351
Berber
No Quote
Q-352
Limo BP
Children's Institute/Late Run
$109.00
Q-352
M & J Global
No Quote
Q-352
Berber
No Quote
Q-353
Noor
Q-353
New Alliance
No Quote
Merry Go Round
Q-353
Brickhouse
Q-354
Cassidy
$160.00
No Quote
Hunterdon Prep School
$177.00
Q-354
Byram Bus
No Quote
Q-354
Stocker Bus
No Quote
1
Exhibit A
Multi #
Route #
Contractor
Destination
Total Cost
Inc/Dec Amt.
Q-355
Belair
Essex Vo Tech
$225.00
$0.00
$225.00
$0.00
Q-355
M & J Global
$0.00
$189.00
$0.00
Q-355
Door to Door
Q-356
K & H Transport
No Quote
No Quote
Essex Junior Academy
$189.00
Q-356
Door to Door
No Quote
Q-356
Belair
No Quote
Q-357
Berkshire
Willow Glen Academy
$168.23
$0.00
$168.23
$2.25
$0.00
$179.00
$0.95
$57.83
$0.00
$57.83
$2.25
$0.00
$115.00
$0.90
Q-357
Alyft
$179.00
Q-357
Cassidy
No Quote
Q-358
Berkshire
Hopatcong MS/First Impressions
Q-358
Alyft
$115.00
Q-358
Cassidy
No Quote
Q-359
F.S. Transportation
Shepard/Stepping Forward
$84.00
$0.00
$84.00
$0.99
$0.00
$119.00
$0.95
Q-359
Alyft
$119.00
Q-359
Narine's
$187.00
$0.00
$187.00
$2.00
Q-360
Ideal
$158.00
$48.00
$206.00
$2.00
$59.00
$248.00
$1.00
$0.00
$219.00
$0.75
$0.00
$79.00
$0.00
$39.00
$268.00
$2.00
Deron II
Q-360
F.S. Transportation
$189.00
Q-360
Merry Go Round
No Quote
Q-361
Narine's
Q-361
Timmy Transportation
Q-361
Jawa
Q-362
Berkshire
Q-362
Cassidy
Q-362
First Student/Newton
Q-366
Timeless
Trinitas Hospital
$219.00
No Quote
No Quote
Hopatcong MS/Late Pick Up
$79.00
No Quote
No Quote
Jardine
$229.00
Q-366
Maya
No Quote
Q-366
Jawa
No Quote
Q-367
Cassidy
Q-367
Narine's
Q-367
DW Clark
Q-368
Door to Door
Frankford Twp School
$193.00
$0.00
$193.00
$1.00
$328.00
$0.00
$328.00
$2.00
$161.00
$0.00
$161.00
$0.00
$0.00
$178.00
$0.99
No Quote
Columbia HS
Q-368
Alyft
$178.00
Q-368
Trinity
$188.00
$0.00
$188.00
$2.00
Q-369
Parvan
$200.00
$0.00
$200.00
$2.50
$0.00
$279.00
$0.99
Long Pond School
Q-369
Stocker Bus
No Quote
Q-369
Berkshire
No Quote
Q-370
F.S. Transportation
North Warren Reg HS
$279.00
Q-370
Jaris
No Quote
Q-370
Cassidy
No Quote
Q-371
Angeline's
$164.00
$23.00
$187.00
$1.50
Q-371
$175.00
$35.00
$210.00
$1.50
Q-371
BRCK
$199.00
$40.00
$239.00
$1.00
Q-373
Jawa
$174.00
$0.00
$174.00
$2.00
The Children's Institute
Roosevelt School
2
Exhibit A
Multi #
Destination
Total Cost
Inc/Dec Amt.
$0.00
$99.00
$1.50
$0.00
$221.00
$1.00
$0.00
$150.00
$0.00
$169.00
$0.00
$169.00
$1.00
Limo BP
$225.00
$0.00
$225.00
$0.00
Q-379
Door to Door
No Quote
Q-380
Alyft
$171.00
$0.00
$171.00
$0.99
Q-380
Rayco
$260.00
$0.00
$260.00
$1.00
Q-380
Ideal
No Quote
Q-381
Severe
$45.00
$196.00
$0.00
Q-381
Angeline's
Q-381
Williams School
No Quote
Q-387
F.S. Transportation
$197.00
$0.00
$197.00
$1.00
Q-387
Alyft
Q-387
Byram Bus
No Quote
Q-389
F.S. Transportation
$210.00
$0.00
$210.00
$1.00
Q-389
Alyft
Q-389
Berkshire
No Quote
Q-390
F.S. Transportation
$195.00
$60.00
$255.00
$1.00
Q-390
FYFA
Q-390
MYH
No Quote
Q-391
Cassidy
$140.00
$0.00
$140.00
$1.00
Q-391
Berkshire
Q-391
No Quote
Q-392
Cassidy
$188.00
$0.00
$188.00
$1.08
Q-392
Ideal
Q-392
Berkshire
No Quote
Q-393
Rayco Carting
$250.00
$55.00
$305.00
$1.00
Q-393
Angeline's
$276.00
$39.00
$315.00
$1.00
Q-393
Williams School
No Quote
Q-394
Alyft
$180.00
$0.00
$180.00
$0.99
Q-394
F.S. Transportation
$194.00
$0.00
$194.00
$1.00
Q-394
Stocker Bus
No Quote
Q-395
Alyft
$178.00
$0.00
$178.00
$0.99
Q-395
F.S. Transportation
$191.00
$0.00
$191.00
$1.00
Route #
Contractor
Q-373
No Quote
Q-373
Williams School
No Quote
Q-374
Door to Door
Q-374
Berber
No Quote
Q-374
Jomar
No Quote
Q-376A
Door to Door
Q-376A
Williams School
No Quote
Q-376A
M & J Global
No Quote
Q-377
Faith 13
Q-377
Stocker Bus
No Quote
Q-377
Cassidy
No Quote
Q-379
Severe
Q-379
Washington Academy
Essex Campus Academy
County College of Morris
West Orange
Winston Prep Academy
Gregory School
$99.00
$221.00
$150.00
$151.00
No Quote
Chancellor Academy
No Quote
Calais School
No Quote
River Edge School
No Quote
Hackettstown HS
No Quote
Fusion Academy
No Quote
Shepard School
Jefferson MS
Sage Day School
3
Exhibit A
Multi #
Total Cost
Inc/Dec Amt.
$220.00
$0.00
$220.00
$1.99
$171.00
$0.00
$171.00
$0.99
Faith 13
$200.00
$0.00
$200.00
$3.00
Ideal
No Quote
$30.00
$109.00
1.18
$0.00
$114.00
$1.08
$0.00
$134.00
$2.00
$198.00
$0.00
$198.00
$1.99
$0.00
$350.00
$0.00
Route #
Contractor
Q-395
Faith 13
Q-397
Alyft
Q-397
Q-397
Q-399
Cassidy
Q-399
Berkshire
Q-399
Q-400
Cassidy
Q-400
GST
Q-400
Snyder
Q-401
Baldwin
Q-401
Havens
Destination
Chester M Stephens
Willow Glen Academy
$79.00
No Quote
No Quote
North Warren Reg HS
$114.00
No Quote
No Quote
Rolling Hills School
$134.00
No Quote
Q-401
Stocker Bus
Q-402
Angeline's
No Quote
Q-402
SAS
$350.00
Q-402
Merry Go Round
No Quote
Harrison ES
The Director of Transportation recommends award of routes to lowest quoter for the 2015-2016 school year:
Multi #
H4884
H4885
Route #
Q-226
Contractor
Destination
Total Cost
Inc/Dec Amt.
# of Days
Alyft
Sage Day School
$90.00
$0.00
$90.00
$0.99
82
$0.00
$171.00
$0.99
47
$0.00
$180.00
$0.99
47
Q-380
Alyft
Winston Prep Academy
$171.00
Q-394
Alyft
Jefferson MS
$180.00
Q-395
Alyft
Sage Day School
$178.00
$0.00
$178.00
$0.99
47
Q-397
Alyft
Chester M Stephens
$171.00
$0.00
$171.00
$0.99
45
Q-313
Angeline's
Heywood Ave Schol
$89.00
$0.00
$89.00
$1.99
94
$23.00
$187.00
$1.50
54
Q-371
Angeline's
$164.00
Q-402
Angeline's
Harrison ES
$198.00
$0.00
$198.00
$1.99
46
H4886
Q-401
Baldwin
Rolling Hills School
$134.00
$0.00
$134.00
$2.00
46
H4887
Q-355
Belair
Essex Vo Tech
$225.00
$0.00
$225.00
$0.00
1
H4888
Q-357
Berkshire
Willow Glen Academy
$168.23
$0.00
$168.23
$2.25
64
$0.00
$57.83
$2.25
64
$0.00
$79.00
$0.00
12
77
H4889
Q-358
Berkshire
Hopatcong MS/First Impressions
$57.83
Q-362
Berkshire
Hopatcong MS/Late Pick Up
$79.00
Q-345
Cassidy
Mendham HS
$166.00
$0.00
$166.00
$1.08
$0.00
$177.00
$1.08
75
Q-354
Cassidy
Hunterdon Prep School
$177.00
Q-367
Cassidy
Frankford Twp School
$193.00
$0.00
$193.00
$1.00
56
Q-391
Cassidy
Hackettstown HS
$140.00
$0.00
$140.00
$1.00
47
$0.00
$188.00
$1.08
47
$30.00
$109.00
1.18
44
Q-392
Cassidy
Fusion Academy
$188.00
Q-399
Cassidy
Willow Glen Academy
$79.00
4
Exhibit A
Multi #
H4890
Route #
Contractor
Destination
Total Cost
Inc/Dec Amt.
# of Days
Q-400
Cassidy
North Warren Reg HS
$114.00
$0.00
$114.00
$1.08
46
Q-368
Door to Door
Columbia HS
$161.00
$0.00
$161.00
$0.00
75
Q-374
Door to Door
Washington Academy
$99.00
$0.00
$99.00
$1.50
47
$0.00
$221.00
$1.00
47
Q-376A
Door to Door
Essex Campus Academy
$221.00
H4891
Q-377
Faith 13
County College of Morris
$150.00
$0.00
$150.00
$0.00
47
H4892
Q-359
F.S. Transportation
Shepard/Stepping Forward
$84.00
$0.00
$84.00
$0.99
59
Q-370
F.S. Transportation
North Warren Reg HS
$279.00
$0.00
$279.00
$0.99
14
$0.00
$197.00
$1.00
1
Q-387
F.S. Transportation
Chancellor Academy
$197.00
Q-389
F.S. Transportation
Calais School
$210.00
$0.00
$210.00
$1.00
47
Q-390
F.S. Transportation
River Edge School
$195.00
$60.00
$255.00
$1.00
47
H4893
Q-360
Ideal
Deron II
$158.00
$48.00
$206.00
$2.00
55
H4894
Q-293
Jaris
West Orange HS/Mid Day
$110.00
$0.00
$110.00
$0.00
109
H4895
Q-373
Jawa
Roosevelt School
$174.00
$0.00
$174.00
$2.00
47
H4896
Q-316
K & H Transport
Daytop Preparatory School
$139.00
$0.00
$139.00
$1.99
98
Q-320
K & H Transport
Transitional Ed Center
$139.00
$0.00
$139.00
$1.99
94
Q-356
K & H Transport
Essex Junior Academy
$189.00
$0.00
$189.00
$0.00
69
H4897
Q-351
Lesotach
West Orange HS/Track
$210.00
$0.00
$210.00
$1.20
71
H4898
Q-321
Limo of BP
Developmental LC
$275.00
$50.00
$325.00
$2.50
53
Q-349
Limo of BP
North 13th Tech
$119.00
$0.00
$119.00
$0.00
1
Q-352
Limo BP
Children's Institute/Late Run
$109.00
$0.00
$109.00
$0.00
74
H4899
Q-361
Narine's
Trinitas Hospital
$219.00
$0.00
$219.00
$0.75
9
H4900
Q-353
Noor
New Alliance
$160.00
$0.00
$160.00
$1.50
80
H4901
Q-369
Parvan
Long Pond School
$200.00
$0.00
$200.00
$2.50
45
H4902
Q-393
Rayco Carting
Shepard School
$250.00
$55.00
$305.00
$1.00
47
H4903
Q-379
Severe
West Orange
$169.00
$0.00
$169.00
$1.00
47
Q-381
Severe
Gregory School
$151.00
$45.00
$196.00
$0.00
47
Q-319
Stocker Bus
Immediate Care Children's Psych
$210.00
$0.00
$210.00
$2.00
96
H4904
5
Exhibit A
Multi #
Route #
Contractor
Destination
Total Cost
Inc/Dec Amt.
# of Days
H4905
Q-366
Timeless
Jardine
$229.00
$39.00
$268.00
$2.00
57
H4906
Q-229
Trinity
Trinitas Hospital
$153.00
$0.00
$153.00
$2.00
26
The Director of Transportation recommends that the following bids submitted from the April 26, 2016 bid be approved for the 2015-16 school year:
Multi #
Route #
Contractor
Destination
Per Diem Cost
Aide Cost
Total Cost
Inc/Dec Amt.
E-189
Parvan
Lakeland Andover School
$169.50
$0.00
$169.50
$2.50
E-203
Door to Door
Franklin Borough School
$198.00
$0.00
$198.00
$1.50
E-203
Limo of BP
$250.00
$0.00
$250.00
$2.50
E-236
Hudson Invalid
$230.00
$35.00
$265.00
$1.99
E-236
SAS
$255.00
$40.00
$295.00
$2.00
E-236
Limo of BP
$250.00
$50.00
$300.00
$2.50
E-267
Hudson Invalid
Newmark School
$233.00
$0.00
$233.00
$1.99
E-267
Limo of BP
Newmark School
$250.00
$0.00
$250.00
$2.50
E-277
Hudson Invalid
Newmark School
$213.00
$0.00
$213.00
$1.99
E-277
Limo of BP
Newmark School
$250.00
$0.00
$250.00
$2.50
E-349
Limo of BP
Robbins Annex
$250.00
$0.00
$250.00
$2.50
E-352
Cassidy
Celebrate the Children
$168.30
$69.30
$237.60
$1.08
E-355
Limo of BP
$275.00
$50.00
$325.00
$2.50
E-356
Cassidy
Port Jervis Alternate Ed
$158.40
$0.00
$158.40
$1.08
E-356
Alyft
$232.00
$0.00
$232.00
$0.90
E-357
Door to Door
Developmental LC
$226.00
$13.00
$239.00
$1.50
E-357
Limo of BP
Developmental LC
$275.00
$50.00
$325.00
$2.50
E-358
Cassidy
Holmstead School
$178.20
$0.00
$178.20
$1.08
E-365
Door to Door
West Caldwell Vo Tech
$204.00
$0.00
$204.00
$1.50
E-367
Alyft
Sage Day School
$210.00
$0.00
$210.00
$0.90
E-367
Limo of BP
Sage Day School
$250.00
$0.00
$250.00
$2.50
E-368
Alyft
White Rock School
$160.00
$0.00
$160.00
$0.90
E-376
F.S. Transportation
Horizon School
$229.00
$0.00
$229.00
$1.50
E-377
Cassidy
North Warren HS
$164.34
$0.00
$164.34
$1.08
E-377
F.S. Transportation
North Warren HS
$215.00
$0.00
$215.00
$0.99
The Director of Transportation recommends that the following bids submitted from the April 26, 2016 bid be rejected by withdrawl from Contractor for the
2015-16 school year:
Multi #
Route #
Contractor
Destination
E-365
F.S. Transportation
Per Diem Cost
Aide Cost
Total Cost
Inc/Dec Amt.
$197.00
$0.00
$197.00
$1.50
Per Diem Cost
Aide Cost
Total Cost
Inc/Dec Amt.
The Director of Transportation recommends award of route to the lowest bidder for the 2015-16 school year:
Multi #
H4907
H4908
Route #
Contractor
Destination
E-367
Alyft
Sage Day School
$210.00
$0.00
$210.00
$0.90
34
E-368
Alyft
White Rock School
$160.00
$0.00
$160.00
$0.90
37
E-352
Cassidy
Celebrate the Children
$168.30
$69.30
$237.60
$1.08
37
6
# of days
Exhibit A
Multi #
H4909
H4910
H4911
H4912
H4911
Route #
Contractor
Destination
Per Diem Cost
Aide Cost
Total Cost
Inc/Dec Amt.
E-356
Cassidy
$158.40
$0.00
$158.40
$1.08
E-358
Cassidy
Holmstead School
$178.20
$0.00
$178.20
$1.08
38
E-377
Cassidy
North Warren HS
$164.34
$0.00
$164.34
$1.08
38
E-203
Door to Door
$198.00
$0.00
$198.00
$1.50
29
E-357
Door to Door
Developmental LC
$226.00
$13.00
$239.00
$1.50
30
E-365
Door to Door
$204.00
$0.00
$204.00
$1.50
30
E-376
F.S. Transportation
Horizon School
$229.00
$0.00
$229.00
$1.50
39
E-236
Hudson Invalid
$230.00
$35.00
$265.00
$1.99
37
E-267
Hudson Invalid
Newmark School
$233.00
$0.00
$233.00
$1.99
37
E-277
Hudson Invalid
Newmark School
$213.00
$0.00
$213.00
$1.99
37
E-349
Limo of BP
Robbins Annex
$250.00
$0.00
$250.00
$2.50
37
E-355
Limo of BP
$275.00
$50.00
$325.00
$2.50
37
E-189
Parvan
Lakeland Andover School
$169.50
$0.00
$169.50
$2.50
29
The Director of Transportation recommend that the following quotations for school related activity routes be approved for the 2015-16 School Year:
Multi #
# of days
31
Route #
Contractor
QAT-103 STA
Destination
Cost per Bus
Notre Dame High School
$425.00
Stocker
No Quote
Havens
No Quote
QAT-106 Havens
Wallkill Valley Reg. High School
$183.00
First Student-Newton
No Quote
Stocker
No Quote
QAT-115 Havens
Boonton High School
$340.00
Stocker
No Quote
STA/Jordan
No Quote
QAT-118 D & M Tours
Montclair Country Club
$75.00/hr
Belair
No Quote
Stocker
No Quote
QAT-119 D & M Tours
Morris County Country Club
$75.00/hr
Belair
No Quote
Stocker
No Quote
QAT-120 Belair
Francis Byrne Golf Club
$275.00
D & M Tours
No Quote
Stocker
No Quote
QAT-121 Stocker
East Side High School
$315.00
Belair
No Quote
D & M Tours
No Quote
QAT-125 Stocker
VFW Field
$375.00
7
# of Buses
1
1
1
1
1
1
1
1
Exhibit A
Multi #
Route #
Contractor
Destination
Cost per Bus
Havens
No Quote
Byram Bus
No Quote
QAT-128 Stocker
Essex Fells Country Club
Belair
No Quote
Branch Brook Park
$455.00
Belair
No Quote
Havens
No Quote
QFT-155 Broadway Elite
Williamsburg, VA
$4,500.00
Panorama
$4,780.00
Vanderhoof
No Quote
QFT-162 Stocker
The College of New Jersey
$450.00
$495.00
Havens
No Quote
QFT-163 Havens
Imagine That
$465.00
$315.00
$325.00
No Quote
Dorney Park
Havens
$700.00
2
No Quote
No Quote
Sussex County YMCA
$151.00
Stocker
$165.00
No Quote
Red Bull Arena
Havens
$445.00
2
1
No Quote
No Quote
Land of Make Believe
$255.00
Havens
No Quote
No Quote
Stocker
3
No Quote
QFT-181 Havens
2
No Quote
Turtle Back Zoo
Byram Bus
QFT-180 Stocker
1
$338.21
Havens
QFT-179 Stocker
1
No Quote
Newark Airport
Byram Bus
QFT-178 Havens
$950.00
No Quote
QFT-176 Stocker
1
No Quote
Montclair State University
Byram Bus
QFT-172 Stocker
1
No Quote
Panorama
QFT-167 Stocker
1
$295.00
Trenton Museum/State Hous
Vanderhoof
QFT-165 Stocker
$283.00
1
$295.00
Stocker
QFT-164 Aristocrat
1
No Quote
Havens
QAT-129 Stocker
$315.00
# of Buses
Sussex County YMCA
$151.00
$165.00
8
3
2
Exhibit A
Multi #
Route #
Contractor
Destination
QFT-182 Havens
Cost per Bus
Sussex County YMCA
$151.00
Stocker
$165.00
No Quote
QFT-183 Havens
Sussex County YMCA
$151.00
Stocker
$165.00
No Quote
QFT-184 Havens
Sussex County YMCA
$151.00
Stocker
$165.00
No Quote
QFT-186 Stocker
PATH Train
Byram Bus
2
$225.00
2
No Quote
Hidden Pastures Farm
Havens
$125.00
1
$141.00
Byram Bus
$240.86
Havens
$125.00
1
$141.00
Byram Bus
$230.86
Liberty Science Center
Havens
$475.00
2
No Quote
QFT-192 Stocker
$275.00
No Quote
QFT-191 Stocker
1
No Quote
High Point State Park
Havens
QFT-190B Stocker
2
$313.00
QFT-190A Stocker
2
No Quote
AMC Theatres
Havens
QFT-189 Stocker
$465.00
2
No Quote
Havens
QFT-187 Stocker
# of Buses
No Quote
No Quote
Stokes State Forest
$275.00
Havens
No Quote
No Quote
2
The Director of Transportation recommend award of route to lowest quoter for school related activity routes for the 2015-16 School Year:
Destination
Cost per Bus
H4912
Multi #
QFT-164 Aristocrat
Route #
Contractor
Trenton Museum/State House
$950.00
1
H4913
QAT-120 Belair
Francis Byrne Golf Club
$275.00
1
H4914
QFT-155 Broadway Elite
Williamsburg, VA
$4,500.00
1
H4915
QAT-118 D & M Tours
Montclair Country Club
$75.00/hr
1
QAT-119 D & M Tours
Morris County Country Club
$75.00/hr
1
9
# of Buses
Exhibit A
Multi #
H4916
Destination
Cost per Bus
QAT-106 Havens
Route #
Contractor
Wallkill Valley Reg. High School
$183.00
# of Buses
1
QAT-115 Havens
Boonton High School
$340.00
1
QFT-163 Havens
Imagine That
$283.00
1
QFT-178 Havens
Sussex County YMCA
$151.00
2
QFT-181 Havens
Sussex County YMCA
$151.00
2
QFT-182 Havens
Sussex County YMCA
$151.00
2
QFT-183 Havens
Sussex County YMCA
$151.00
2
QFT-184 Havens
Sussex County YMCA
$151.00
2
H4917
QAT-103 STA
Notre Dame High School
$425.00
1
H4918
QAT-121 Stocker
East Side High School
$315.00
1
QAT-125 Stocker
VFW Field
$375.00
1
QAT-128 Stocker
Essex Fells Country Club
$315.00
1
QAT-129 Stocker
Branch Brook Park
$455.00
1
QFT-162 Stocker
The College of New Jersey
$450.00
1
QFT-165 Stocker
Montclair State University
$465.00
1
QFT-167 Stocker
Newark Airport
$315.00
2
QFT-172 Stocker
Turtle Back Zoo
$325.00
3
QFT-176 Stocker
Dorney Park
$700.00
2
QFT-179
Stocker
Red Bull Arena
$445.00
1
QFT-180
Stocker
Land of Make Believe
$255.00
3
Stocker
PATH Train
$465.00
1
QFT-187
Stocker
AMC Theatres
$275.00
2
QFT-189
Stocker
High Point State Park
$225.00
2
QFT-190A Stocker
$125.00
1
QFT-190B Stocker
$125.00
1
QFT-191
Stocker
Liberty Science Center
$475.00
2
Stocker
Stokes State Forest
$275.00
2
QFT-186
QFT-192
The Director of Transportation recommends the following bid corrections from the April 14, 2016 bid be approved for a Multi Year contract for the
2016-17, 2017-18, 2018-19 school years:
Multi #
Tier #
Route #
Contractor
Destination
Per Annum
Cost
Total Tier Cost
Inc/Dec
2016 - 2017 school year:
7
HS-11
Student Transportation of America
Millburn
NWK-1
Newark Acad
$55,276.00
$2.50
$884.00
$2.50
$56,160.00
7
HS-11
Millburn
NWK-1
Newark Acad
$55,816.00
$2.50
$884.00
$2.50
$56,700.00
10
Exhibit A
Multi #
Tier #
Route #
Contractor
Destination
Per Annum
Cost
Total Tier Cost
Inc/Dec
7
HS-11
Millburn
NWK-1
Newark Acad
$56,356.00
$2.50
$884.00
$2.50
$57,240.00
The Director of Transportation recommends award of routes on Multi Year Contract (3 years) to the lowest bidder for the 2016-17, 2017-18, 2018-19 school year:
Multi #
Tier #
Route #
Contractor
Destination
Per Annum
Cost
Total Tier Cost
Inc/Dec
2016-2017 School Year:
H4873
1
HS-1
Millburn
$28,080.00
$2.50
HSE-10
Millburn
$28,080.00
$2.50
HS-2
Millburn
$28,080.00
$2.50
DFE-19
Millburn
$28,080.00
$2.50
HS-4
Millburn
$28,080.00
$2.50
DFE-15
Millburn
$28,080.00
$2.50
HS-5
Millburn
$28,080.00
$2.50
DFE-8
Millburn
$28,080.00
$2.50
HS-6
Millburn
$28,080.00
$2.50
HSE-18
Millburn
$28,080.00
$2.50
HS-7
Millburn
$28,080.00
$2.50
DFE-6
Millburn
$28,080.00
$2.50
HS-11
Millburn
$55,276.00
$2.50
NWK-1
Newark Acad
$884.00
$2.50
MMS-5
Millburn
$28,080.00
$2.50
WYE-4
Millburn
$28,080.00
$2.50
MMS-6
Millburn
$28,080.00
$2.50
GWE-17
Millburn
$28,080.00
$2.50
MMS-7
Millburn
$55,276.00
$2.50
NWK-2AM
Newark Acad
$884.00
$2.50
MMS-8
Millburn
$28,080.00
$2.50
GWE-1
Millburn
$28,080.00
$2.50
$56,160.00
2
$56,160.00
3
$56,160.00
4
$56,160.00
5
$56,160.00
6
$56,160.00
7
$56,160.00
8
$56,160.00
9
$56,160.00
10
$56,160.00
11
$56,160.00
12
MMS-9
Millburn
11
$28,080.00
$2.50
Exhibit A
Multi #
Tier #
Per Annum
Cost
Route #
Contractor
Destination
HSE-2
Millburn
$28,080.00
MMS-10
Millburn
$28,080.00
$2.50
DFE-12
Millburn
$28,080.00
$2.50
MMS-11
Millburn
$28,080.00
$2.50
DFE-7
Millburn
$28,080.00
$2.50
MMS-12
Millburn
$28,080.00
$2.50
WYE-3
Millburn
$28,080.00
$2.50
MMS-13
Millburn
$55,276.00
$2.50
NWK-3AM
Newark Acad
$884.00
$2.50
MMS-14
Millburn
NWK-4AM
Newark Acad
MMS-16
Millburn
$28,080.00
$2.50
HSE -5
Millburn
$28,080.00
$2.50
MMS-17
Millburn
$28,080.00
$2.50
SME-14
Millburn
$28,080.00
$2.50
Total Tier Cost
Inc/Dec
$2.50
$56,160.00
13
$56,160.00
14
$56,160.00
15
$56,160.00
16
$56,160.00
17
$55,276.00
$2.50
$884.00
$2.50
$56,160.00
18
$56,160.00
19
$56,160.00
20
MMS-18
Millburn
$28,080.00
$2.50
HSE-13
Millburn
$28,080.00
$2.50
$56,160.00
21
MMS-19
Millburn
$28,080.00
$2.50
DFE-9
Millburn
$28,080.00
$2.50
$56,160.00
H4873
1
HS-1
Millburn
$28,350.00
$2.50
HSE-10
Millburn
$28,350.00
$2.50
HS-2
Millburn
$28,350.00
$2.50
DFE-19
Millburn
$28,350.00
$2.50
HS-4
Millburn
$28,350.00
$2.50
DFE-15
Millburn
$28,350.00
$2.50
HS-5
Millburn
$28,350.00
$2.50
DFE-8
Millburn
$28,350.00
$2.50
HS-6
Millburn
$28,350.00
$56,700.00
2
$56,700.00
3
$56,700.00
4
$56,700.00
5
12
$2.50
Exhibit A
Multi #
Tier #
Per Annum
Cost
Route #
Contractor
Destination
HSE-18
Millburn
$28,350.00
HS-7
Millburn
$28,350.00
$2.50
DFE-6
Millburn
$28,350.00
$2.50
HS-11
Millburn
$55,816.00
$2.50
NWK-1
Newark Acad
$884.00
$2.50
MMS-5
Millburn
$28,350.00
$2.50
WYE-4
Millburn
$28,350.00
$2.50
MMS-6
Millburn
$28,350.00
$2.50
GWE-17
Millburn
$28,350.00
$2.50
MMS-7
Millburn
$55,816.00
$2.50
NWK-2AM
Newark Acad
$884.00
$2.50
MMS-8
Millburn
$28,350.00
$2.50
GWE-1
Millburn
$28,350.00
$2.50
MMS-9
Millburn
$28,350.00
$2.50
HSE-2
Millburn
$28,350.00
$2.50
Total Tier Cost
Inc/Dec
$2.50
$56,700.00
6
$56,700.00
7
$56,700.00
8
$56,700.00
9
$56,700.00
10
$56,700.00
11
$56,700.00
12
$56,700.00
13
MMS-10
Millburn
$28,350.00
$2.50
DFE-12
Millburn
$28,350.00
$2.50
$56,700.00
14
MMS-11
Millburn
$28,350.00
$2.50
DFE-7
Millburn
$28,350.00
$2.50
$56,700.00
15
MMS-12
Millburn
$28,350.00
$2.50
WYE-3
Millburn
$28,350.00
$2.50
$56,700.00
16
MMS-13
Millburn
NWK-3AM
Newark Acad
$55,816.00
$2.50
$884.00
$2.50
MMS-14
Millburn
NWK-4AM
Newark Acad
MMS-16
Millburn
$28,350.00
$2.50
HSE -5
Millburn
$28,350.00
$2.50
$56,700.00
17
$55,816.00
$2.50
$884.00
$2.50
$56,700.00
18
$56,700.00
19
MMS-17
Millburn
$28,350.00
$2.50
SME-14
Millburn
$28,350.00
$2.50
13
Exhibit A
Multi #
Tier #
Route #
Contractor
Destination
Per Annum
Cost
Total Tier Cost
Inc/Dec
$56,700.00
20
MMS-18
Millburn
$28,350.00
$2.50
HSE-13
Millburn
$28,350.00
$2.50
$56,700.00
21
MMS-19
Millburn
$28,350.00
$2.50
DFE-9
Millburn
$28,350.00
$2.50
$56,700.00
H4873
1
HS-1
Millburn
$28,620.00
$2.50
HSE-10
Millburn
$28,620.00
$2.50
HS-2
Millburn
$28,620.00
$2.50
DFE-19
Millburn
$28,620.00
$2.50
HS-4
Millburn
$28,620.00
$2.50
DFE-15
Millburn
$28,620.00
$2.50
HS-5
Millburn
$28,620.00
$2.50
DFE-8
Millburn
$28,620.00
$2.50
HS-6
Millburn
$28,620.00
$2.50
HSE-18
Millburn
$28,620.00
$2.50
$57,240.00
2
$57,240.00
3
$57,240.00
4
$57,240.00
5
$57,240.00
6
HS-7
Millburn
$28,620.00
$2.50
DFE-6
Millburn
$28,620.00
$2.50
$57,240.00
7
HS-11
Millburn
NWK-1
Newark Acad
$56,356.00
$2.50
$884.00
$2.50
$57,240.00
8
MMS-5
Millburn
$28,620.00
$2.50
WYE-4
Millburn
$28,620.00
$2.50
$57,240.00
9
MMS-6
Millburn
$28,620.00
GWE-17
Millburn
$28,620.00
$2.50
$2.50
$57,240.00
10
MMS-7
Millburn
NWK-2AM
Newark Acad
$56,356.00
$2.50
$884.00
$2.50
MMS-8
Millburn
$28,620.00
$2.50
GWE-1
Millburn
$28,620.00
$2.50
$57,240.00
11
$57,240.00
12
MMS-9
Millburn
$28,620.00
$2.50
HSE-2
Millburn
$28,620.00
$2.50
14
Exhibit A
Multi #
Tier #
Route #
Contractor
Destination
Per Annum
Cost
Total Tier Cost
Inc/Dec
$57,240.00
13
MMS-10
Millburn
$28,620.00
$2.50
DFE-12
Millburn
$28,620.00
$2.50
$57,240.00
14
MMS-11
Millburn
$28,620.00
$2.50
DFE-7
Millburn
$28,620.00
$2.50
$57,240.00
15
MMS-12
Millburn
$28,620.00
$2.50
WYE-3
Millburn
$28,620.00
$2.50
$57,240.00
16
MMS-13
Millburn
NWK-3AM
Newark Acad
$56,356.00
$2.50
$884.00
$2.50
$57,240.00
17
MMS-14
Millburn
NWK-4AM
Newark Acad
$56,356.00
$2.50
$884.00
$2.50
$57,240.00
18
MMS-16
Millburn
$28,620.00
$2.50
HSE -5
Millburn
$28,620.00
$2.50
$57,240.00
19
MMS-17
Millburn
$28,620.00
$2.50
SME-14
Millburn
$28,620.00
$2.50
MMS-18
Millburn
$28,620.00
HSE-13
Millburn
$28,620.00
$57,240.00
20
$2.50
$2.50
$57,240.00
21
MMS-19
Millburn
$28,620.00
DFE-9
Millburn
$28,620.00
$2.50
$2.50
$57,240.00
The Director of Transportation rejects the following bid from the November 10, 2015 bid, contractor withdrew bid for the 2015-16 school year:
Multi #
Route #
Contractor
Destination
E-312
Limo of BP
North End School
Per Diem Cost
$250.00
Aide Cost
Total Cost
Inc/Dec Amt.
$50.00
$300.00
$2.50
The Director of Transportation recommends award of the following route from the November 10, 2015 bid to the next lowest bidder for the 2015-16 school y
Multi #
H4919
Route #
E-312
Contractor
Destination
BRCK
North End School
Per Diem Cost
$280.00
Aide Cost
Total Cost
Inc/Dec Amt.
$40.00
$320.00
$0.75
The Director of Transportation recommends correction of days to the following quotation routes be approved for the 2015-16 school year:
Multi #
Route #
Contractor
Destination
Per Diem Cost
Aide Cost
Total Cost
Inc/Dec Amt.
H4830
Q-333
Angelines
Lakeview Learning Center
$149.00
$0.00
$149.00
$1.99
1
H4846
Q-143
Byram Bus
Morris County Vo Tech Late Run
$75.00
$0.00
$75.00
$0.00
10
15
Exhibit A
The Director of Transportation recommends approval of the following Jointure agreement for the 2015-16 school year:
Multi #
H4920
Route #
Host District
HSQ-1506AHigh Point Regional
Destination
Willowglen Academy
Cost
$3,650.00
16

board of education - Hopatcong Borough Schools

Transcription

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