agenda - Garfield County Libraries

AGENDA
Garfield County Public Library District Board of Trustee Meeting
Date: Thursday, October 3, 2013
Place: Glenwood Springs Branch Library, 815 Cooper Avenue, Glenwood Springs, CO 81601
Time: 6:00 pm
I.
A.
B.
C.
II.
A.
B.
C.
D.
III.
A.
B.
C.
D.
E.
F.
G.
IV.
A.
V.
A.
B.
C.
D.
VI.
A.
B.
VII.
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
CALL TO ORDER
Roll Call
Public Participation
Items to be added to agenda
CONSENT ITEMS FOR APPROVAL
Minutes of Library Board Meeting- September 5, 2013 (pp. 1- 3)
Claims for Board Approval General Fund August 30 to September 26, 2013 (pp. 4-6)
Claims for Board Approval Capital Improvement Fund August 30 to September 26, 2013(pp. 7-8)
Asset Report August 30 to September 23, 2013 (p. 9)
GENERAL ITEMS
2013 Budget Adjustment requested
2014 Draft budget
Literacy Outreach MOU
CLEER appropriation
Report on Glenwood building condominium progress
Gift of Art
Report from Glenwood Branch Manager
FINANCE
January to August, 2013 Financials
DIRECTOR REPORT
Facilities
Meeting room policy discussion
Internet use policy discussion
Circulation policy discussion
BUSINESS/HR REPORT
Health Insurance for board members
Benefit day for employees
INFORMATION ITEMS
2013 Budget Adjustment both funds (pp. 10-11)
2014 Draft Budget (p. 12)
Literacy Outreach MOU (pp. 13-14)
Draft meeting room policy (pp. 15-22)
Branch Narratives (pp. 23-25)
Credit card statement (pp. 26-28)
Profit and Loss to Budget General Fund August, 2013 (p. 29)
Profit and Loss to Budget General Fund Jan to August, 2013 (p. 30)
Profit and Loss to Budget Capital Improvement Fund Jan-August, 2013 (p. 31)
Balance Sheet General Fund thru August, 2013 (pp. 32-33)
Balance Sheet Capital Improvement thru August, 2013 (p. 34)
Sales Tax Revenue report – 2001- 2013 (pp. 35-36)
Statistics (pp. 37-44)
VIII. EXECUTIVE SESSION
Executive session pursuant to C.R.S. §24-6-402(4)(f) to discuss personnel matters
Next Board Meeting- November 7, 2013, Parachute Branch Library, 244 Grand Valley Way, Parachute, CO 81635
Adjourn meeting.
This agenda is subject to change, including the addition of items up to 24 hours in advance or the deletion of items at any time. All
times are approximate. If special accommodations are necessary per ADA, please call 625-4270 prior to the meeting.
Prepared by: Wilma Paddock
Posted on: September 27, 2013
GARFIELD COUNTY PUBLIC LIBRARY DISTRICT
RECORD OF PROCEEDINGS: BOARD OF TRUSTEES MEETING
Rifle Branch Library, Rifle, Colorado
September 5, 2013
I. CALL TO ORDER
Marilee Rippy called the meeting to order at 6:09 pm. Lo Pauwels conducted a roll call.
BOARD MEMBERS PRESENT:
Marilee Rippy Bernie Grove
Lanny Kroh
Bill Lamont
Michael Weerts
Dan Becker
BOARD MEMBERS EXCUSED:
Nella Barker
STAFF PRESENT:
Amelia Shelley
Janine Rose
Jordan Fields
Lo Pauwels
Amy Shipley
GUESTS PRESENT: Martha Fredendall
GUEST PRESENTATION: Martha presented an overview of Literacy Outreach, including
statistics and budget. Martha hopes we will continue to fund Literacy Outreach. The Board will
review her request and make a decision at a later date.
II. CONSENT ITEMS FOR APPROVAL: Minutes of the August 1, 2013 board meeting, and
July 27, 2013 to August 28, 2013 general fund claims, June 27, 2013 to August 29, 2013 capital
improvement claims, and the July 23, 2013 to August 26, 2013 asset report were presented for
board approval. A motion to approve the consent items was made by Weerts and seconded by
Kroh. Motion Passed. Ayes: Kroh; Lamont; Grove; Rippy; and Weerts. Abstained: Becker;
Barker
III. GENERAL ITEMS
Education Policy Amendment: Amelia presented amended policy to the Board, which includes
both upfront and reimbursement financial support. Michael proposed any exceptions to the
policy go through the Board, also that the event of involuntary termination be addressed. Amelia
will review additional education policies from other districts.
CLEER MOU: CLEER had been invited to attend, but no contact was made prior to the
meeting. CLEER indicated to Amelia they would not amend or create a new IGA, and it was
removed from the agenda.
Board Recruitment: Amelia discussed status of current Board members. Bernie would like to
step off the Board for personal reasons when a replacement is found for her area. Dan plans to
leave the Board at the end of his term in December. Marilee is actively searching for a
replacement for her spot. Amelia plans to make the next round of recruitment a more public
Page 1 of 44
process than past years, and continue the trend of one representative per community.
Summer Reading Report: Amelia presented overview of Summer Reading Programs statistics
in the past few years by branch. Attendance numbers have increased from previous years.
Discussion ensued of a possible winter reading challenge program in the future.
Solar Panels/Rifle: Amelia presented draft plans by the City of Rifle for additional solar panels
to go over the existing lower level parking lot. The Board had several questions regarding the
aesthetics, timing, and reasoning for these panels. Dan spoke to the panels adding shade to the
parking lot, but not helping protect from weather. Amelia will attend next week’s council
meeting.
Grant Announcement: The district received $25,000 from CORE to install solar panels at the
Carbondale Branch Library.
Volunteer/Friends Recognition Luncheon: The Foundation will fund this event on Saturday,
October 26 at noon at the New Castle Branch Library. All Board members are also invited, and
must RSVP.
Glenwood Springs Easement Agreement: The Board approved the easement as amended.
Glenwood Opening: Amelia shared details of the upcoming Grand Opening for the Glenwood
Springs Branch Library on Saturday, September 14.
Burning Mountain Fair: Michael discussed festivities in New Castle this weekend, and invited
all to attend.
Budget Discussion: The Board reviewed the combined fund budget for 2014, and Lanny
discussed budget revision decisions. Marilee asked about property tax budget numbers changing.
We’ll get a certification in December. Marilee asked that the worksheet be coded to note which
items are necessary and which have some flexibility, to better guide budget decision-making.
Michael inquired where excess money would go if taxes were to increase.
COMMITTEE REPORTS
IV: Finance Committee:
July 2013 income was 88% of budget ($195,669 actual and $222,672 budgeted) while expenses
were 97% of budget ($331,876 actual and $341,844 budgeted). There was a net loss of $274,594.
Year to date income was 87% of budget ($1,348,181 actual and $1,541,817 budgeted) while
expenses were 97% of budget ($2,560,350 actual and $2,652,237 budgeted). There was a net loss
of $912,169. Capital improvement fund income for January to July, 2013 was 106% of budget
($4,089,799 actual and $3,863,700 budgeted) while expenses for the same period were 101% of
budget ($5,863,858 actual and $5,805,950 budgeted). The capital improvement fund had a net
loss of $1,774,059. Total capital improvement assets, as of July, 2013, total $11,411,663
compared to last month at $12,618,707.
Page 2 of 44
Before the refund, sales tax revenue in May 2013 was $182,646 which was -8.9% lower than
revenue in May 2012. With the refund, sales tax revenue in May 2013 was $184,230 which was 6.9% lower than revenue in May 2012.
V. FACILITIES REPORT
Facilities Under Construction:
Glenwood Springs- We have a TCO, and are short a flag pole, therefore we can’t obtain a
Certificate of Occupancy just yet.
Carbondale- We are still without a Certificate of Occupancy for this property.
Other Facilities:
Parachute: Energy numbers are holding.
Silt: Solar panels are on the roof, we don’t know the functionality just yet.
VI. DIRECTOR REPORT
Meeting Room Policy: Amelia sent out the policy to all staff, and would like them to look it
over before bringing it to the Board. We’re interested in opening up the meeting room usage
policies to include more. We’ve brought in over $3,000 in meeting room fees so far. This item
was tabled for next time.
VII. NEW BUSINESS NOT ON AGENDA
Rifle Branch Report: Janine discussed upcoming events at the Rifle Branch Library. She has
recently been working to partner with the City of Rifle’s First Friday celebration each month. Art
in the Stacks and the Rifle Middle School mural will be featured at the Rifle Branch Library at
the upcoming September celebration.
ADJOURNMENT AND NEXT MEETING
A motion to adjourn was made by Weerts and seconded by Kroh. Motion passed. Meeting
adjourned at 8:15 pm. The next board meeting will be at the Glenwood Springs Branch Library
on October 3, 2013, at 6:00 pm.
________________________________ Lanny Kroh, Secretary/Treasurer
________________________________ Lo Pauwels, Program/Volunteer Coordinator
Page 3 of 44
Garfield County Public Library District
Claims for Board Approval
August 30 to September 26, 2013
Type
Date
Num
Name
Memo
Class
Paid Amount
1001 · Alpine Bank
Bill Pmt -Check
08/30/2013 Elec
AFLAC
Payroll deductions
All
-622.20
Bill Pmt -Check
08/30/2013 Elec
CCOERA
Payroll deductions
All
-6,656.00
Bill Pmt -Check
08/30/2013 Elec
CCOERA
Payroll deductions
All
-3,117.82
Bill Pmt -Check
08/30/2013 Elec
CCOERA
Payroll deductions
All
-436.16
Bill Pmt -Check
08/30/2013 Elec
Colonial
Payroll deductions
All
-39.74
Bill Pmt -Check
08/30/2013 18188
Lincoln National Life Insurance Company
Disability
All
-858.84
Bill Pmt -Check
08/30/2013 18189
United Way
Payroll deductions
All
-130.84
Bill Pmt -Check
08/30/2013 Elec
CenturyLink
Telephone
CA
-103.64
Bill Pmt -Check
08/30/2013 Elec
CenturyLink
Telephone
CA
-246.55
Bill Pmt -Check
08/30/2013 Elec
CenturyLink
Telephone
CA
-90.81
Bill Pmt -Check
08/30/2013 18190
Ingram Library Services
Library Materials
All
-12,769.17
Bill Pmt -Check
08/30/2013 18191
Midwest Tape
Library Materials
All
-2,879.70
Bill Pmt -Check
08/30/2013 18192
Acme Alarm Company
Monitoring alarm systems
All
-361.74
Bill Pmt -Check
08/30/2013 18193
Arnette, Nicole
lost material, paid and then returned
RI
-16.99
Bill Pmt -Check
08/30/2013 18194
Burk, Justin
lost material, paid and then returned
SI
-35.00
Bill Pmt -Check
08/30/2013 18195
Cardiff Cleaning Services
Janitorial Services
All
-8,790.00
Bill Pmt -Check
08/30/2013 18196
Center Point Large Print
Library Materials
All
-126.42
Bill Pmt -Check
08/30/2013 18197
Citizen Telegram
Newspaper
PA
-25.00
Bill Pmt -Check
08/30/2013 18198
City of Glenwood Springs
Water/Sewer
GL
-123.28
Bill Pmt -Check
08/30/2013 18199
Colorado Special Districts
valuation of the Carbondale library
CA
-1,591.80
Bill Pmt -Check
08/30/2013 18200
Consolidated Electrical Distributors, Inc
Supplies for solar project
SI
-1,571.47
Bill Pmt -Check
08/30/2013 18201
Demco
Processing Supplies
All
-464.53
Bill Pmt -Check
08/30/2013 18202
Denver Post
Newspaper
AD
-83.20
Bill Pmt -Check
08/30/2013 18203
Employers Council Services, Inc.
Employment Posters
AD
-149.20
Bill Pmt -Check
08/30/2013 18204
Flatops Electric, Inc.
Labor and Materials
NC
-1,039.00
Bill Pmt -Check
08/30/2013 18205
Francis, Sara
staff appreciation
PA
-125.00
Bill Pmt -Check
08/30/2013 18206
Gale Cengage Learning
Library Materials
All
-298.23
-100.00
Bill Pmt -Check
08/30/2013 18207
HealthSmart, Inc.
Flex management
AD
Bill Pmt -Check
08/30/2013 18208
Horton Group, Inc.
Payroll deductions
All
Bill Pmt -Check
08/30/2013 18209
Manning, Kevin
Program
CA, SI, NC
-649.74
-1,200.00
Bill Pmt -Check
08/30/2013 18210
Meckley, Ben
mileage
CA
-44.40
Bill Pmt -Check
08/30/2013 18211
New York Times, The
Subscription Due
CA
-11.34
Bill Pmt -Check
08/30/2013 18212
Nicholson, Ann
Sumer Reading prizes
SI
-38.77
Bill Pmt -Check
08/30/2013 18213
Paddock, Wilma
Mileage
AD
-462.17
Bill Pmt -Check
08/30/2013 18214
Paper Wise
Shredding
NC, SI
Bill Pmt -Check
08/30/2013 18215
Pauwels, Lo
mileage
AD
Bill Pmt -Check
08/30/2013 18216
R & H Mechanical, LLC
Annual maintenance
RI, NC, PA
-78.00
-90.40
-2,928.96
Bill Pmt -Check
08/30/2013 18217
Sheeley, Tina
Library Materials
CA
-30.00
Bill Pmt -Check
08/30/2013 18218
Sirotek, Becky
youth services supplies
All
-19.21
Bill Pmt -Check
08/30/2013 18219
Smith, Lois
material lost, paid and then returned
PA
-24.95
Bill Pmt -Check
08/30/2013 18220
Stanwood, Michael
Library Materials
PA, CA
-20.00
Bill Pmt -Check
08/30/2013 18221
Taylor, Laurie
lost material, paid and then returned
GL
-13.99
Bill Pmt -Check
08/30/2013 18222
Tri County Fire Protection
Maintenance
PA, RI
Bill Pmt -Check
08/30/2013 18223
Tsukamoto, Hiroya
Program
SI
-84.00
-210.00
Bill Pmt -Check
08/30/2013 18224
Unilink
Extra copies
AD
-174.32
Check
08/30/2013 18226
Payroll
handcheck for payroll
AD
-192.99
General Journal
08/31/2013 AJE-13-091
Capital Fund
Transfer Property tax for Aug 2013
AD
-18,201.85
Check
08/31/2013 18287
Garfield County Public Library District
SO Tax for Aug, 2013
AD
-18,498.47
Bill Pmt -Check
09/01/2013 18225
Willis HRH
Health Insurance
All
-35,454.40
Check
09/02/2013 Elec
Alpine Bank
Benny card
All
-498.98
Bill Pmt -Check
09/03/2013 Elec
UMB Bank
credit card statement
AD
-12,608.29
Bill Pmt -Check
09/05/2013 18227
Shelley, Amelia
mileage
AD
-437.88
General Journal
09/06/2013 AJE-13-092
Payroll Account
Transfer funds for Sept 6, 2013 payroll
All
-68,113.72
Bill Pmt -Check
09/09/2013 Elec
Verizon Wireless
Cell phones
AD
-192.95
Page 4 of 44
Garfield County Public Library District
Claims for Board Approval
August 30 to September 26, 2013
Check
09/09/2013 Elec
Alpine Bank
Benny card
All
-257.52
Bill Pmt -Check
09/12/2013 18228
Bank, Chris
Performers for GS Grand Opening
GL
-150.00
Bill Pmt -Check
09/12/2013 18229
Frog & Toad LLC
Performers for GS Grand Opening
GL
-75.00
Bill Pmt -Check
09/12/2013 18230
Haute Plate Bistro
Grand opening for GL
GL
-1,500.00
Bill Pmt -Check
09/12/2013 18231
Snow, Craig
Performers for GS Grand Opening
GL
-100.00
Bill Pmt -Check
09/12/2013 18232
Symphony in the Valley
Performers for GS Grand Opening
GL
-100.00
Bill Pmt -Check
09/16/2013 Elec
CenturyLink
Telphone
NC
-66.70
Bill Pmt -Check
09/16/2013 Elec
CenturyLink
Telephone
NC
-231.40
Bill Pmt -Check
09/16/2013 Elec
CenturyLink
Telephone
RI
-310.52
Bill Pmt -Check
09/16/2013 Elec
CenturyLink
Telephone
RI
-119.24
Bill Pmt -Check
09/16/2013 Elec
CenturyLink
Telephone
AD
-230.48
Bill Pmt -Check
09/16/2013 Elec
Xcel Energy
Gas/Electric
All
-5,081.48
Bill Pmt -Check
09/16/2013 18233
Ingram Library Services
Library Materials
All
-6,071.84
Bill Pmt -Check
09/16/2013 18234
Midwest Tape
Library Materials
All
-319.65
Bill Pmt -Check
09/16/2013 18235
Friends of the Carbondale Library
book sales/donations
CA
-644.66
Bill Pmt -Check
09/16/2013 18236
Friends of the Glenwood Library
book sales/donations
GL
-32.02
Bill Pmt -Check
09/16/2013 18237
Friends of the New Castle Branch Library
book sales/donations
NC
-75.50
Bill Pmt -Check
09/16/2013 18238
Friends of the Parachute Library
book sales/donations
PA
-103.71
Bill Pmt -Check
09/16/2013 18239
Friends of the Rifle Library
book sales/donations
RI
-264.52
Bill Pmt -Check
09/16/2013 18240
Friends of the Silt Branch Library
book sales/donations
SI
-107.16
Bill Pmt -Check
09/16/2013 18241
Garfield County Public Library Foundation
Donations and other items sold
AD
-100.46
Bill Pmt -Check
09/16/2013 18242
625-Water(9283)
Drinking water
RI
-50.75
Bill Pmt -Check
09/16/2013 18243
Acme Alarm Company
Monitoring alarm systems
All
-752.00
Bill Pmt -Check
09/16/2013 18244
Acquia
Web site hosting
AD
-7,100.00
Bill Pmt -Check
09/16/2013 18245
All Around Sweeping
landscaping maintenance
PA
-675.00
Bill Pmt -Check
09/16/2013 18246
Amazon .com
Library Materials
All
-92.53
Bill Pmt -Check
09/16/2013 18247
BeforeTheMovie, Inc.
Advertising
AD
-150.00
Bill Pmt -Check
09/16/2013 18248
Capital Business- Dallas TX
Copier
RI
-133.59
Bill Pmt -Check
09/16/2013 18249
CCI Solutions
Processing Supplies
All
-533.24
Bill Pmt -Check
09/16/2013 18250
Central Distributing Co.
Janitorial supplies
All
-383.26
Bill Pmt -Check
09/16/2013 18251
CenturyLink
Long Distance
All
-75.80
Bill Pmt -Check
09/16/2013 18252
City of Glenwood Springs
electrric
GL
-589.20
-103.60
Bill Pmt -Check
09/16/2013 18253
City of Rifle
Water/Sewer
RI
Bill Pmt -Check
09/16/2013 18254
Colorado Mountain News Media
Ad for Budget Notice
AD
-25.30
Bill Pmt -Check
09/16/2013 18255
Consolidated Electrical Distributors, Inc
Supplies for solar project
SI
-318.46
Bill Pmt -Check
09/16/2013 18256
Culligan Water, Inc.
Water softener
RI
-22.40
Bill Pmt -Check
09/16/2013 18257
DeLage Landen Financial Services, Inc.
Copier lease
All
-1,274.00
Bill Pmt -Check
09/16/2013 18258
Demco
Processing Supplies
All
-178.37
Bill Pmt -Check
09/16/2013 18259
Flower Mart
Flowers for opening
GL
-59.95
Bill Pmt -Check
09/16/2013 18260
Great American Leasing Corporation
Telephone lease
All
-1,207.35
Bill Pmt -Check
09/16/2013 18261
Hagenson, Megan
tuition support
PA
-237.21
Bill Pmt -Check
09/16/2013 18262
Hisel, Emily
mileage
AD
-128.82
Bill Pmt -Check
09/16/2013 18263
Horton Group, Inc.
Payroll deductions
All
-718.24
Bill Pmt -Check
09/16/2013 18264
Johnson County Community College
ILL lost
RI
-23.00
Bill Pmt -Check
09/16/2013 18265
Mountain Pest Control, Inc.
pest control
All
-237.00
-300.00
Bill Pmt -Check
09/16/2013 18266
Northwest Colorado Council of Governments
Elevator inspection
GL
Bill Pmt -Check
09/16/2013 18267
OCLC
Cataloging
AD
-222.75
Bill Pmt -Check
09/16/2013 18268
OverDrive
Library Materials
All
-399.98
-59.00
Bill Pmt -Check
09/16/2013 18269
Paper Wise
Trash service
CA
Bill Pmt -Check
09/16/2013 18270
Phoenix Public Library
Lost ILL-
RI
-23.95
Bill Pmt -Check
09/16/2013 18271
Professional Landscape Maintenance, Inc.
Mow and Trim
CA
-240.00
Bill Pmt -Check
09/16/2013 18272
Research Technology International
Supplies for disk cleaner
AD
-589.95
Bill Pmt -Check
09/16/2013 18273
Rifle Lock and Safe
keys
AD
-30.50
Bill Pmt -Check
09/16/2013 18274
Sandy's Office Supply
Office supplies
All
-395.70
Bill Pmt -Check
09/16/2013 18275
Schnitzer, Sue
mileage
CA
-133.20
Bill Pmt -Check
09/16/2013 18276
Sirotek, Becky
travel
AD
-110.74
Page 5 of 44
Garfield County Public Library District
Claims for Board Approval
August 30 to September 26, 2013
Bill Pmt -Check
09/16/2013 18277
Town of Carbondale
Final Bill CA old bldg
CA
-2.00
Bill Pmt -Check
09/16/2013 18278
Town of New Castle.
Water/Sewer
NC
-162.51
Bill Pmt -Check
09/16/2013 18279
Town of Parachute
Water/Sewer
PA
-83.28
Bill Pmt -Check
09/16/2013 18280
Town of Silt
Sewer/Water
SI
-123.76
Bill Pmt -Check
09/16/2013 18281
Unilink
Extra copies
All
-674.36
Bill Pmt -Check
09/16/2013 18282
Unique Management Services, Inc.
Collection agency fees
AD
-232.70
Waste Management
Trash service
All
-296.58
contract labor
AD
-3,837.50
Bill Pmt -Check
09/16/2013 18283
Bill Pmt -Check
09/16/2013 18284
Bill Pmt -Check
09/16/2013 18285
Been, Kelsy
Check
09/16/2013 Elec
Alpine Bank
Benny card
All
-235.45
Bill Pmt -Check
09/19/2013 18286
Town of Carbondale
water/sewer
CA
-274.15
General Journal
09/20/2013 AJE-13-096
Payroll Account
Transfer funds for Sept 20 2013 payroll
All
-68,483.51
Check
09/23/2013 Elec
Alpine Bank
Benny card
All
-132.98
Bill Pmt -Check
09/25/2013 18288
Cohn, Jill
Performer
RI, CA, PA
VOID check
Total 1001 · Alpine Bank
0.00
-750.00
-311,937.59
Lanny Kroh, Treasurer
Date
Page 6 of 44
Garfield County Libraries Capital
Claims for Board Approval
August 30 through September 26, 2013
Type
Date
Num
Name
Memo
Amount
1001 · Alpine Bank- Capital Fund
Bill Pmt -Check
08/30/2013 2227
VOID Check
Bill Pmt -Check
08/30/2013 2228
Rosen Publishing
0.00
Bill Pmt -Check
08/30/2013 2229
Town of Carbondale
filing fees
Bill Pmt -Check
08/30/2013 2230
Unilink
FF &E
Opening Day Collection
-257.30
-156.00
-2,250.00
Bill Pmt -Check
08/30/2013 2231
Willis Pember Architects, Inc.
Architect for CA
Bill Pmt -Check
08/30/2013 2232
workplace Resource
FF &E
Bill Pmt -Check
09/16/2013 2233
CBRE, Inc.
Construction manager GL
Bill Pmt -Check
09/16/2013 2234
FCI Constructors, Inc.
Contractor GL
Bill Pmt -Check
09/16/2013 2235
Humphries Poli Architects. PC
Architect for GL
Bill Pmt -Check
09/16/2013 2236
Library Furniture International Inc.
FF &E
-11,188.00
Bill Pmt -Check
09/16/2013 2237
PS Installations, Inc.
Move for GL
-18,600.00
Bill Pmt -Check
09/20/2013 2238
R.A. Nelson, LLC
Contractor CA
-43,612.96
Total 1001 · Alpine Bank- Capital Fund
-8,253.96
-24,046.66
-6,944.00
-473,578.45
-5,867.49
-594,754.82
1002 · Wells Fargo Capital Improvement
Bill Pmt -Check
08/30/2013 5168
Ingram Library Services
Opening Day Collection
-1,663.12
Bill Pmt -Check
08/30/2013 5169
Midwest Tape
Opening Day Collection
-340.08
Bill Pmt -Check
08/30/2013 5170
Ackerman Log & Timber, LLC
CA benches
-4,530.00
Bill Pmt -Check
08/30/2013 5171
Best Books, Inc.
Opening Day Collection
-1,608.90
Bill Pmt -Check
08/30/2013 5172
Bookcliff Survey Services, Inc.
Surveys- GL
-4,227.50
Bill Pmt -Check
08/30/2013 5173
Child's World
Opening Day collection
-234.35
Bill Pmt -Check
08/30/2013 5174
City of Glenwood Springs
Utilities
-353.06
Bill Pmt -Check
08/30/2013 5175
Department of Labor and Employment
Boiler Registration
-460.00
Bill Pmt -Check
08/30/2013 5176
Frontier Historical Society & Museum
Pictures for murals
-445.00
Bill Pmt -Check
08/30/2013 5177
Gale Cengage Learning
Opening Day Collection
Bill Pmt -Check
08/30/2013 5178
Goluba and Goluba P.C.
brick work for Goluba building
Bill Pmt -Check
08/30/2013 5179
Lerner Publishing Group
Opeining Day Collection
Bill Pmt -Check
08/30/2013 5180
M & M Countertop, Inc.
Counters for GL/CA
-24,618.00
Bill Pmt -Check
08/30/2013 5181
Marmot Library Network, Inc.
Computers GL/CA
-11,024.11
Bill Pmt -Check
08/30/2013 5182
Office Outfitters
FF &E
-3,929.08
Bill Pmt -Check
08/30/2013 5183
OfficeScapes of Denver, LLLP
FF &E
-5,615.64
Bill Pmt -Check
08/30/2013 5184
R.A. Nelson, LLC
Contractor CA
Bill Pmt -Check
09/16/2013 5185
Burgeon Group, LLC
Early Literacy Center
Bill Pmt -Check
09/16/2013 5186
City of Glenwood Springs
Utilities
Bill Pmt -Check
09/16/2013 5187
Colorado Doorways, Inc.
Doors
Bill Pmt -Check
09/16/2013 5188
Colorado Special Districts
Insurance
-2,863.41
Bill Pmt -Check
09/16/2013 5189
Ingram Library Services
Opening Day Collection
-2,560.70
Bill Pmt -Check
09/16/2013 5190
Marmot Library Network, Inc.
printers/scanners
-140.75
-7,500.00
-543.59
-279,120.58
-25,821.19
-1,605.22
-208.00
-577.00
Page 7 of 44
Garfield County Libraries Capital
Claims for Board Approval
August 30 through September 26, 2013
Bill Pmt -Check
09/16/2013 5191
Opto International, Inc.
Opening Day Collection
-125.00
Bill Pmt -Check
09/16/2013 5192
Stuver & LeMoine, P.C.
legal fees
-150.00
Bill Pmt -Check
09/16/2013 5193
Unilink
Copier move for GL
-160.00
Total 1002 · Wells Fargo Capital Improvement
-380,424.28
TOTAL
-975,179.10
Lanny Kroh, Treasurer
Date
Page 8 of 44
ASSET REPORT
ITEMS PULLED FROM SHELVES- through September 16, 2013
Code
Meaning
Record Count RETAIL PRICE COST
20 Book on CD
90
$3,728.29
$1,949.75
26 Colorado Book
1
$14.95
$7.82
27 Compact Disk
10
$141.51
$74.00
30 DVD
60
$962.48
$503.34
32 Easy book
231
$2,567.58
$1,342.74
38 Fiction
459
$7,374.90
$3,856.78
45 Magazines
180
$754.57
$394.61
56 Juvenile fiction
61
$749.60
$392.01
57 Juvenile non-fiction
82
$1,193.92
$624.37
61 Kit
3
$48.89
$25.57
70 Non-fiction
1122
$24,896.10
$13,019.66
78 Reference
4
$122.93
$64.29
104 Portable Player
1
$44.99
$23.53
120 Graphic Novel
8
$98.67
$51.60
Totals:
2,312
$42,699.38
$22,330.07
ITEMS ADDED TO SHELVES- August, 2013
Code
Meaning
Record Count RETAIL PRICE COST
18 Lucky Day Book
26
$660.49
$345.41
20 Book on CD
25
$926.71
$484.63
26 Colorado Book
4
$115.00
$60.14
27 Compact Disc
11
$192.90
$100.88
30 DVD
108
$2,881.86
$1,507.10
32 Easy book
841
$10,642.66
$5,565.69
38 Fiction
1227
$23,583.70
$12,333.33
45 Magazines
334
$1,536.88
$803.73
56 Juvenile fiction
488
$5,331.39
$2,788.10
57 Juvenile non-fiction
344
$6,516.83
$3,408.04
61 Kit
3
$24.97
$13.06
70 Non-fiction
692
$16,115.69
$8,427.86
78 Reference
19
$629.44
$329.17
104 Portable Player
2
$77.98
$40.78
120 Graphic Novel
280
$3,358.50
$1,756.36
202 Laptop
2
$159.98
$83.66
Totals:
4406
$72,754.98
$38,047.94
Page 9 of 44
GARFIELD COUNTY PUBLIC LIBRARY DISTRICT
2013 REQUESTED BUDGET REVISIONS- GENERAL FUND
This budget is for the operations of all public libraries in Garfield County
Revenue is from $.25 sales tax
Method of Accounting is accrual
Estimated cash balance as of end of prev yr
2013
BUDGET
APPPROVED
$
2,953,056.00
2013
REVISIONS
REQUESTED
2013
REVISED
BUDGET
$ 2,953,056.00
INCOME
Sales Tax Income
Interest on Investments
E-rate Income
Fines, Fees, Other Misc. Income
Total Income
$
$
$
$
$
2,700,000.00
2,000.00
5,000.00
100,000.00
2,807,000.00
EXPENDITURES
SALES TAX REFUND
$
$
$
$
$
EMPLOYEE COSTS
TOTAL FOR WAGES & BENEFITS
LIBRARY MATERIALS
TOTAL FOR LIBRARY MATERIALS
SUPPORT FOR LIBRARY MATERIALS
TOTAL FOR LIBRARY MATERIALS SUPPOR
PROGRAMMING
TOTAL PROGRAMMING
PROFESSIONAL AND TECHNICAL
TOTAL PROFESSIONAL AND TECHNICAL
BUILDING OVERHEAD
TOTAL BUILDING OVERHEAD
EQUIPMENT OVERHEAD
TOTAL EQUIPMENT OVERHEAD
OTHER OVERHEAD
TOTAL OTHER OVERHEAD
2,529,375.00
(500,000.00) $
$
5,000.00 $
25,000.00 $
(470,000.00) $
600,000.00
(76,715.00)
2,452,660.00
28,500.00
267,000.00
53,500.00
22,000.00
75,500.00
31,000.00
24,000.00
55,000.00
255,600.00
(24,400.00)
231,200.00
270,440.00
22,320.00
292,760.00
129,500.00
31,000.00
160,500.00
122,150.00
16,250.00
138,400.00
18,000.00
TREASURERS FEE
54,000.00
5,000.00
3,000.00
3,705,065.00
NET PROFIT/LOSS
600,000.00
238,500.00
LITERACY OUTREACH
CLEER
RAISING A READER
TOTAL EXPENSES
$
2,200,000.00
2,000.00
10,000.00
125,000.00
2,337,000.00
(898,065.00)
$
$
$
$
(9,500.00)
18,000.00
5,000.00
3,000.00
44,500.00
633,455.00
4,343,520.00
(1,103,455.00)
(2,006,520.00)
CAPITAL ACCOUNT TRANSFER
$
700,000.00
$
700,000.00
FUND BALANCE AT YEAR END
$
2,754,991.00
$
1,646,536.00
Page 10 of 44
GARFIELD COUNTY PUBLIC LIBRARY DISTRICT
2013 REQUESTED BUDGET REVISION FOR CAPITAL IMPROVEMENT FUND
This budget is for the construction and operations of new buildings
Revenue is from 1 mill of property tax
Method of Accounting is accrual
Estimated cash balance as of end of prev yr
2013
BUDGET
APPPROVED
$
7,943,073.00
2013
REVISIONS
REQUESTED
2013
REVISED
BUDGET
$ 7,943,073.00
INCOME
Property Tax
SO Tax
Interest on Investments
Other Income (grants, donations, etc)
Grants
Solar Rebates
Total Income
EXPENDITURES
TOTAL DEBT SERVICE
CONSTRUCTION
TOTAL CONSTRUCTION
OTHER CONSTRUCTION EXPENSES
Other Expenses
TOTAL OTHER EXPENSES
$
$
$
3,900,000.00
150,000.00
40,000.00
$
$
$
25,000.00 $
(17,000.00) $
3,900,000.00
175,000.00
23,000.00
$
4,090,000.00
$
$
$
130,000.00
5,000.00
143,000.00
$
$
$
130,000.00
5,000.00
4,233,000.00
$
1,850,000.00
$
(10,000.00) $
1,840,000.00
700,000.00
6,570,000.00
5,870,000.00
$
TREASURERS FEE
TOTAL EXPENSES
NET PROFIT/LOSS
TRANSFER TO GENERAL FUND
$
FUND BALANCE AT YEAR END
$
409,000.00
409,000.00
$
(259,000.00) $
(259,000.00)
150,000.00
150,000.00
78,000.00
$
3,000.00
81,000.00
$
8,207,000.00
431,000.00
8,641,000.00
(4,117,000.00)
(288,000.00)
(4,408,000.00)
(700,000.00)
3,126,073.00
$
$
(700,000.00)
2,835,073.00
Page 11 of 44
GARFIELD COUNTY PUBLIC LIBRARY DISTRICT
COMBINED FUND BUDGET WORKSHEET FOR 2014
DRAFT ONLY>>>>>
Construction of new buildings was completed in 2013‐ funds combined for 2014
in 2012 and 2013 budgets for General Fund and Capital Improvement fund were separated and approved
This draft budget is combined for display purposed only for 2012 and 2013
Revenue is from $.25 sales tax and 1 mill of property tax
Method of Accounting is accrual
Estimated cash balance as of end of prev yr
$
2012
REVISED
BUDGET
20,549,689.23
2013
REVISED
BUDGET
$ 10,896,129.00
2014
REQUESTED
BUDGET
$ 4,481,609.00
$
$
$
$
$
2,900,000.00
3,700,000.00
150,000.00
42,000.00
5,000.00
$
$
$
$
$
2,200,000.00
3,900,000.00
175,000.00
25,000.00
10,000.00
$ 2,200,000.00
$ 2,897,000.00
$ 175,000.00
$
4,000.00
$
10,000.00
$
85,000.00
$
$
$
100,000.00
243,750.00
7,225,750.00
$
$
$
130,000.00
5,000.00
125,000.00
$
6,570,000.00
$
600,000.00
$
600,000.00
$
1,850,000.00
$
1,840,000.00
$ 1,835,000.00
2,381,678.23
2,452,660.00
2,489,661.89
216,500.00
267,000.00
257,410.00
59,160.00
75,500.00
75,000.00
25,000.00
55,000.00
55,000.00
265,160.00
231,200.00
239,760.00
216,242.00
292,760.00
357,430.00
121,220.00
160,500.00
170,970.00
142,350.00
138,400.00
135,250.00
10,531,000.00
6,570,000.00
318,000.00
150,000.00
50,000.00
INCOME
Sales Tax Income
Property Tax
SO Tax
Interest on Investments
E-rate Income
Other Income (grants, donations, etc)
Grants
Solar Rebates
Fines, Fees, Other Misc. Income
Garfield County Grant
Total Income
EXPENDITURES
SALES TAX REFUND
TOTAL DEBT SERVICE
EMPLOYEE COSTS
TOTAL FOR WAGES & BENEFITS
LIBRARY MATERIALS
TOTAL FOR LIBRARY MATERIALS
SUPPORT FOR LIBRARY MATERIALS
TOTAL FOR LIBRARY MATERIALS SUPPOR
PROGRAMMING
TOTAL PROGRAMMING
PROFESSIONAL AND TECHNICAL
TOTAL PROFESSIONAL AND TECHNICAL
BUILDING OVERHEAD
TOTAL BUILDING OVERHEAD
EQUIPMENT OVERHEAD
TOTAL EQUIPMENT OVERHEAD
OTHER OVERHEAD
TOTAL OTHER OVERHEAD
CONSTRUCTION
TOTAL CONSTRUCTION
OTHER CONSTRUCTION EXPENSES
TOTAL OTHER EXPENSES
LITERACY OUTREACH
CLEER
RAISING A READER
TREASURERS FEE ALL TAXES
TOTAL EXPENSES
NET PROFIT/LOSS
FUND BALANCE AT YEAR END
$
$
$
$
40,000.00
10,000.00
127,500.00
$ 5,463,500.00
-
18,000.00
5,000.00
3,000.00
$
$
$
18,000.00
5,000.00
3,000.00
14,580.00
5,000.00
3,200.00
132,000.00
$
125,500.00
105,440.00
16,879,310.23
12,984,520.00
5,793,701.89
(9,653,560.23)
(6,414,520.00)
10,896,129.00
$
4,481,609.00
(330,201.89)
$ 4,151,407.11
Page 12 of 44
Page 13 of 44
Page 14 of 44
GARFIELD COUNTY PUBLIC LIBRARY DISTRICT MEETING ROOM POLICY It is the policy of the Garfield County Public Library District (“District”) to allow organizations and groups to use library meeting rooms when those facilities are not needed for activities sponsored in whole or in part by the District. Such permission is revocable and does not constitute a lease. Permission to use a meeting room of the District does not imply endorsement of the aims, policies, or activities of any group or organization. I. ELIGIBILITY FOR USE OF A MEETING ROOM a. Meeting rooms may be used for non‐commercial and commercial purposes. b. Library activities take precedence over all other meeting room activities. c. Generally, no fees are charged to governmental bodies and to public, private, or non‐profit groups and organizations as long as they are without an entrance fee and open to the public. Hourly fees will apply to private events that are not open to the public (such as training for staff only) or which charge an entrance fee (such as a fund raiser) by private or non‐profit organizations. Governmental entities will always be able to use meeting rooms without hourly fees with the exception of kitchen use fees. d. Political rallies, demonstrations and announcements of candidacy may occur within a library meeting room as long as all meeting room and District policies are adhered to including no political signage outside of the room. e. Fees will be charged for the following uses: ‐Meetings that are closed to the public, e.g. interviews, depositions, trainings, etc. ‐Meetings or programs of profit‐making groups or businesses ‐Fundraising events other than those sponsored by the library ‐Meetings that are restricted to members of a particular group ‐Meetings that require payment of tuition or other fees ‐Meetings or programs where products or services are promoted or sold ‐Meetings where money is collected through sales or donations f. District meeting rooms cannot be used for private social events such as showers, birthday parties, etc. g. The District reserves the right to review each prospective use and determine whether or not that use falls within the meeting room policies and the needs and the functions of the library. h. The District reserves the right for library staff or representatives to attend any meeting held in its facilities (except lawful executive sessions of governing bodies) to ensure that no unlawful activities are occurring on library premises. i. The District reserves the right to charge groups for damage and cleaning if necessary. j. Appropriate noise levels must be maintained. Approved by the Board of Trustees on October 7, 2010 Updated by Board of Trustees on December 6, 2012 to be implemented January 1, 2013 Page 15 of 44
II. MEETING ROOM FEES a. Fees for meeting room space are $25 per hour for private or for‐profit use. This fee is charged for the time used by the organization, and partial half hours may be charged by the hour. All fees must be paid the day the room is used or in advance for after hours use. b. Use of the kitchen facilities (for more than obtaining water for coffee or for cleaning purposes) is $25 a day. Light refreshments that only require getting water from the kitchen for beverages and clean‐up are exempt. c. If the room and/or kitchen are not left in a clean and orderly condition, a $25 cleanup fee will be charged. The cost of repair and/or replacement for damage to room, damage to equipment or cleaning of carpet stains may be charged to the group. III. HOURS OF USE: a. Meeting rooms shall be available during normal business hours of each respective Branch. b. During business hours, library staff shall be responsible for opening, closing and securing facilities. c. Groups that wish to secure the use of meeting rooms outside of normal business hours must arrange for meeting room access with Branch staff. Use of meeting rooms outside of normal business hours is at the discretion of the library and may be limited. IV. EQUIPMENT AVAILABILITY a. Audio‐visual equipment is available for use including projector and sound system. b. Please indicate any equipment needed when filling out the Request for Use of Meeting Room application. c. Groups using the projector and sound system will be responsible for any damage or loss to equipment. V. CONDITIONS FOR USE a. The District may impose conditions for the use of its meeting rooms to ensure that public or private property is not damaged through use of its facilities and to ensure that the comfort, convenience, safety, or welfare of the public is not disturbed. b. All groups using the meeting rooms must adhere to the District’s Code of Conduct. c. Unlawful activity shall not be permitted in meeting rooms or on library premises. Such activity shall be a basis to deny future use of Library District meeting rooms by groups or individuals violating this policy. d. The District reserves the right to revoke or modify permission to use its meeting rooms or to modify conditions imposed on the use of those rooms, where necessary, to adapt to the library’s primary purpose or the operational needs of the library. e. The District reserves the right to deny applications for use based on the availability of space, frequency of use, or requests for space by other groups or organizations. f. For afterhours use, the individual signing the Meeting Room Request may be required to receive training on using the building afterhours and will be responsible for securing the library during and after use. Approved by the Board of Trustees on October 7, 2010 Updated by Board of Trustees on December 6, 2012 to be implemented January 1, 2013 Page 16 of 44
VI. RESERVATIONS a. Reservations shall be granted to groups and organizations on a first‐come, first‐served basis. b. In scheduling the use of its meeting rooms, the District may grant priority first to groups and organizations affiliated with the District or literacy programs, second to neighborhood and community‐based groups and organizations from the area served by the particular Branch Library, third to educational programs, fourth to private or commercial events. c. Groups wishing to reserve meeting rooms may not reserve more than three (3) months in advance. Exceptions may be made at the Manager’s discretion. d. Although renewal applications may be submitted, prior use of library meeting rooms shall not automatically entitle applicants to future use. e. In the event that the reservation is revoked by the library, due to a scheduling conflict, effort will be made to secure the meeting room space of a neighboring Branch Library. VII. MEETING SIZE a. Maximum attendance at public meetings shall be governed by the size of the room and existing municipal codes that apply. VIII.
FOOD AND DRINKS a. Light refreshments may be served at any meeting. b. Alcohol may only be served at pre‐approved after‐hours events using a caterer who possesses a valid liquor license or a licensed bartender. c. Compliance with state and local laws and ordinances and state and local laws regarding under‐age drinking will be the responsibility of the sponsoring organization. d. If serving alcohol, the sponsoring organization will be required to name the District in the event’s insurance policy and provide a copy of that policy to the District prior to the event. e. Kitchens are available at some branches. If food is to be served at the event, an additional $25 fee may be required. IX. MEETING ROOM CONDITION a. The District does not provide room set‐up or take down and all groups are responsible for returning the meeting room to the condition in which it was found. b. Groups or organizations using meeting rooms are responsible for picking up refuse and leaving the room tidy. (Vacuum if necessary) c. Groups will be charged for damage to rooms or furnishings beyond normal wear and tear. Storage for the property of the organization or individuals is not provided. X. GENERAL MEETING ROOM GUIDELINES a. Children are not to be left unattended in the library while parents attend meetings. Unattended children may be cause for denial of future meeting room use. b. If minors are present in a meeting, a supervising adult must be present at all times. Approved by the Board of Trustees on October 7, 2010 Updated by Board of Trustees on December 6, 2012 to be implemented January 1, 2013 Page 17 of 44
c. The District and its staff assume no responsibility or liability for the safety of persons attending events not sponsored by the District, for their personal effects, or for any rented or borrowed equipment or material. d. As part of the application to use a meeting room, the group or organization using a District meeting room shall agree to indemnify the District against any actions or suits undertaken in relation to use of the District’s meeting room and facilities. XI. APPLICATION FOR USE OF A MEETING ROOM a. All groups and organizations wishing to use one of the District’s meeting rooms shall be required to complete a Request for Use of Meeting Room(s) form (see attachment) at least one week prior to use of the room. b. The application must be signed by an authorized representative of the organization wishing to use the room. c. The Branch Manager of the respective Branch may grant exceptions to the one‐week advance request requirement. d. Applications for use of a meeting room must be submitted to the Branch Manager of the branch library or designee where the room is located. e. Need for audio‐visual (AV) equipment (microphone, projector, DVD/CD player, etc.) should be noted on the application. f. The individual signing the Meeting Room Request will be required to receive training from a qualified staff member on the District’s AV equipment prior to use. g. The individual signing the Meeting Room Request will be responsible for any and all damage to District equipment, furniture, and the physical condition of the meeting spaces. XII. RIGHT OF APPEAL a. Denial of an application, or modification of permission already granted, may be appealed to the Library Director by any person adversely affected. b. The Director, in compliance with this policy, also may overrule any decision granting, denying, or modifying permission to use a library facility. c. The Director shall render a decision in writing. d. Any decision by the Director in the above instances may be appealed to the Library District’s Board of Trustees by any person adversely affected. e. All appeals shall set forth in writing the basis of the appeal and shall include a copy of the application. ATTACHMENT: Request For Use of Meeting Room forms (examples) Approved by the Board of Trustees on October 7, 2010 Updated by Board of Trustees on December 6, 2012 to be implemented January 1, 2013 Page 18 of 44
ONE TIME REQUEST FOR USE OF MEETING ROOM(S) Name and Purpose of Organization: __________________________ _______________________________________________________ Purpose of Meeting: ____________________________________________________________ Approximate Number to Attend: ___________ Requested Date of Use: ___________________ Hours of Use: From_______To________ (add 15 min set‐up/take down) As the authorized representative for the above‐named organization, I have read the Library District’s policy governing use of the meeting room and agree, on behalf of the organization, that for and in consideration of the use of the meeting room(s) and library facilities, that the above‐named organization shall indemnify and hold the Garfield County Public Library District harmless from any and all actions, suits, causes of or relating to, its use of such room(s) and facilities. Further, the above‐named organization agrees to indemnify the Library District for any and all costs for repair and of any and all damages or loss as may be caused directly or indirectly to the room(s) and/or facilities by such use thereof. I understand that the premises must be left in a clean and orderly condition. Any group must be pre‐approved prior to using any library spaces for events or meetings and approval is at the discretion of the Branch Manager or their designee. Do NOT assume you have booked a room until it has been confirmed. I will inform the above‐named group or organization and all attendees of the basic rules of the Garfield County Public Library District for the use of the District’s meeting room(s) and will assume responsibility for any damage that might occur. I further affirm that I have not misrepresented to District officials either the purpose of the above‐named organization or its reason for wishing to use the library’s meeting room(s). SIGNATURE (AND TITLE, IF APPLICABLE) DATE NAME (PLEASE PRINT) AND TELEPHONE MAILING ADDRESS AND EMAIL Approved by the Board of Trustees on October 7, 2010 Updated by Board of Trustees on December 6, 2012 to be implemented January 1, 2013 Page 19 of 44
For‐Profit or Private Use requested? Yes ($25 an hour fee applies) No (Free) Kitchen Use requested? Yes ($25 per day fee applies) No (Free) The above signed agrees to the following (Initial): I agree to pay a cleaning charge should the meeting room not be left in the condition I found it. I agree to come 15 minutes early for my meeting to be trained in using the AV equipment. I agree to come in at the library’s convenience for training on AV or after‐hours meeting room use. I understand that kitchen use requires a payment of a $25 fee in advance of the event. I understand that private or for Profit use requires a $25.00 an hour fee in advance of the event. AV equipment use may require the download of software to your laptop. I understand that I am responsible for set up and take down of the room. I will ensure that the building is securely locked and empty when leaving from an after‐hours event. I understand cancellations must be made 24 hours in advance to receive a refund from the Library Administration office. Staff Use Only: Date and Time Request Received _____________________Branch______________________________ Room fee paid___________________ Yes No N/A Kitchen fee paid__________________ Proof of event Insurance Yes No Caterer________________________ Library Named Yes No Is alcohol to be served? Yes No If Yes, Name of licensed Bartender______________________ Total fees_______________________ Approved ____ Denied ____ Reason ________________________________ Appealed ____________ Room refund cancellation request submitted to Administration _______________ Other: Approved by the Board of Trustees on October 7, 2010 Updated by Board of Trustees on December 6, 2012 to be implemented January 1, 2013 Page 20 of 44
GARFIELD COUNTY PUBLIC LIBRARY DISTRICT RECURRING MEETING ROOM USE REQUEST This form is for a request for recurring meeting room use by a community group, governmental entity and others seeking to use library meeting rooms on an ongoing basis. Any group must be pre‐approved prior to using any library spaces for events or meetings and approval is at the discretion of the Branch Manager or their designee. Do NOT assume you have booked a room until it has been confirmed. Once approved, a group may schedule rooms on an as needed basis up to three months in advance. Approval of any recurring request DOES NOT imply tacit approval for all dates desired, and the District reserves the right to deny any date based on the library’s needs and obligations. Name and Purpose of Organization ____________________________________________________________________________ Purpose of Meeting:__________________________________________________________ Approximate Number to Attend _________________ Requested Dates of Use ____________Hours of Use: From________To_______ (add 15 min set‐up/take down) Requested Dates of Use ____________Hours of Use: From________To_______ (add 15 min set‐up/take down) Requested Dates of Use ____________Hours of Use: From________To_______ (add 15 min set‐up/take down) As the authorized representative for the above‐named organization, I have read the Library District’s policy governing use of the meeting room and agree, on behalf of the organization, that for and in consideration of the use of the meeting room(s) and library facilities, that the above‐named organization shall indemnify and hold the Garfield County Public Library District harmless from any and all actions, suits, causes of or relating to, its use of such room(s) and facilities. Further, the above‐named organization agrees to indemnify the Library District for any and all costs for repair and of any and all damages or loss as may be caused directly or indirectly to the room(s) and/or facilities by such use thereof. I understand that the premises must be left in a clean and orderly condition. I will inform the above‐named group or organization and all attendees of the basic rules of the Garfield County Public Library District for the use of the District’s meeting room(s) and will assume responsibility for any damage that might occur. I further affirm that I have not misrepresented to District officials either the purpose of the above‐named organization or its reason for wishing to use the library’s meeting room(s). SIGNATURE AND TITLE NAME (PLEASE PRINT) AND TELEPHONE DATE MAILING ADDRESS AND EMAIL Approved by the Board of Trustees on October 7, 2010 Updated by Board of Trustees on December 6, 2012 to be implemented January 1, 2013 Page 21 of 44
For‐Profit or Private Use requested? Yes ($25 an hour fee applies) No (Free) Kitchen use fee Yes ($25 per day fee applies) No (Free) The above signed agrees to the following (Initial and date): I agree to pay a cleaning charge should the meeting room not be left in the condition I found it. I agree to come 15 minutes early for my meeting to be trained in using the AV equipment. I agree to come in at the library’s convenience for training on AV or after‐hours meeting room use. I understand that kitchen use requires a payment of a $25 fee in advance of the event. I understand that private or for Profit use requires a $25.00 an hour fee in advance of the event. AV equipment use may require the download of software to your laptop. I understand that I am responsible for set up and take down of the room. I will ensure that the building is securely locked and empty when leaving from an after‐hours event. I understand cancellations must be made 24 hours in advance to receive a refund from the Library Administration office. Staff Use Only: Date and Time Request Received _____________________Branch______________________________ Room fee paid___________________ Yes No N/A Kitchen fee paid__________________ Proof of event Insurance Yes No Caterer________________________ Library Named Yes No Alcohol to be served? Yes No If Yes, Name of licensed Bartender______________________ Total fees_______________________ Approved ____ Denied ____ Reason ________________________________ Appealed ____________ Room refund cancellation request submitted to Administration _______________ Other: Approved by the Board of Trustees on October 7, 2010 Updated by Board of Trustees on December 6, 2012 to be implemented January 1, 2013 Page 22 of 44
BRANCH NARRATIVES
GLENWOOD SPRINGS
We’ve moved! We are so excited! It’s been a long process but we have a beautiful new library. Our
patrons are thrilled! People stop me in the store, on the street and at the bank to ask about hours, ask
how to get a card for their child, and to exclaim over the wonderful new facility. They are enjoying all that
the library has to offer and it’s gratifying to see.
As a staff we are delighted with the facility. It’s wonderful to have space for a staff work area, a break
room and the convenience of a staff rest room. We are settling in, figuring out our workflow, and
answering questions from new as well as seasoned library users.
We all enjoyed the grand opening immensely and are grateful to everyone in administration and to all of
our volunteers who helped the day go so smoothly. We are continuing to utilize volunteers to shelve.
We welcome Jose Sanez, who has been hired as a page. He was a teen volunteer this summer and we
are delighted to have him with us.
If you haven’t visited us yet, please come see our awesome new library!
SILT
Programming:
Hiroya, a Japanese guitarist, put on a wonderful musical performance. Sue Schnitzer also got the kids
energized and did a fun musical party this month.
Training:
Volunteer training will be reassessed as new volunteers are signing up and some of our summer
volunteers have school obligations now.
Staff has seen some training in preparation for the day when Millennium will be down and we are using a
back-up circulation mode.
Facilities:
Nothing to report
Other:
We are doing our annual school application sign-up in September and Ann and Barb are making contact
with the schools and laying the groundwork for that.
Sara was able to come and spend time at our branch and get to know our staff and the things that make
our branch unique.
Staff enjoyed the picnic in New Castle this summer
Dan and Ann were able to go up and help the Carbondale branch with coverage as they have been
getting extra busy with their recent opening and taking on many of Glenwood’s patrons as they are
closed.
Overall this month has been a month of “normalizing” after our busiest summer reading yet, and keeping
the front desk covered as we had a good number of staff use vacation time this month.
NEW CASTLE
September is the annual Library Card Campaign. Letters to the parents and card applications have been
delivered to the schools and have been picked up and are currently being worked on. We have also
given out quite a few replacement cards in the branch.
On September 4th we had astrophysicist, Kevin Manning present the program Astronomy for Everyone.
We had thirty people attend, but unfortunately when we went out to look at the stars and planets it started
to rain.
The Camera Club met on September 11th.
In connection with the Burning Mountain Festival; the branch is currently hosting artwork from local artists
and crafts-people.
The New Castle Friends of the Library had a silent auction and book sale on Friday & Saturday,
September 6th & 7th. This is an annual event that coincides with the Burning Mountain Festival and is
their main money maker for the year.
Page 23 of 44
Stephen Tafoya attended the New Castle staff meeting on Sept 4th to help the staff become familiar with
the Nexus tablet.
Storytime is back to the fall schedule of Tues and Thurs.
RIFLE
August in Rifle was an exciting conclusion to our summer programming with a well attended teen dance
coordinated by Stephen and Kileen. We “Lit up the Night” with 55 teens and 6 adults plus a few extra
adults who came to help. The kids had a great time and the Rifle Friends sponsored the event by
purchasing glow sticks, glow in the dark skill toy giveaways and refreshments. It was a fun nite and
Stephen and Kileen are already talking about scheduling another dance in the future.
Summer Reading was successful and enjoyable thanks to our Amy Wright’s energetic coaching and Lo’s
volunteer program. We had cheerful and helpful teen volunteers help with reading log counting and prize
giveaway. We would not have been as successful with our summer reading program had it not been for
Lo’s efforts and hard work. PARACHUTE
August had a few final Summer Reading Programs and traffic slowed down a little as people prepared
for the start of the school year.
Community - Sara set-up a library booth at National Night Out, a community event hosted by Garfield
County Sheriff's Department, and the Elementary School's Open House. A lot of families already have
library cards (woo hoo!) but she was able to connect to several new families in town. Marie also visited
the Elementary school at an assembly to talk about library services. We hope to send her there a few
times a month for booktalks.
Training - Kim attended a "teens & technology" webinar and shared some great ideas for programming
and future training. Marie attended a publisher webinar on Core Curriculum titles which will help us with
ordering youth nonfiction titles. Sara spent half-days with Janine, Ann, and Dan in their branches. It was
a great opportunity to connect with the other branch managers individually as well as observe how the
other libraries operate.
Programs - August was a good blend of new and old. Ongoing programs continue with success. And a
few new programs were received well. Rhonda started a cookbook club that will continue through
October. Sara and Marie hosted a Teacher's Reception. We hoped to have all schools represented but
we made a great connection with the elementary school and were able to further understand their needs
for the school year. We had twelve veterans and family members attend a VA Benefits Q&A. This
program fell into our lap when the Grand Junction VA let us know that benefits specialist would be
passing through town and her way home to Denver. She's in the area regularly and is always willing to
provide informational sessions veterans wherever she can.
CARBONDALE
August was a blur for the Carbondale Library staff. With the new opening we saw circulation and our
door count almost double. Rather than stop to bask in our new building we jumped right into to new
programming. For the kids we held back to school iPad labs, movie nights, and craft days. For the
adults, we started a book club, writer’s workshop, and ukulele club. Alejandra started up her Bilingual
book club again. We hosted our first concert on our Grand Piano and had over 60 people attend.
For outreach programs, Jeannine Stickle attended staff meetings at all the schools in the area to sign
teachers up for outreach card and promote our resources. We are hoping to see more classes and
teachers utilizing the library this year. Our volunteer program continues to thrive. Lo Pauwels has helped
us create job descriptions for librarians so we can utilize volunteers and make them feel valued. We had
20 volunteers this month working over 140 hours. Their help is invaluable and we are excited to keep this
program going.
The building is holding up well with only a few minor issues which Jerry has taken care of. The patrons
are very pleased with the new facility with only a few nay sayers. The staff is adjusting very well to all the
light and space.
Page 24 of 44
ADMINISTRATION
Digital Services:
We continued to spread the word about Makerspaces with presentations to the FMLD board and the Rifle
Rotary Club in addition to the August Library Board meeting. Stephen finalized plans for the TechZone
classes, which will be rolling out in the branches this Fall. Jordan continued to make progress on the new
website, completing two sections (Research and Books & More). She also completely reworked the
ebook help section of the current website so that patrons and staff could use it as a reference for the
newly redesigned OverDrive app.
Tech Services:
Michelle and Amy worked on finishing up the Carbondale ODC project and starting the Glenwood ODC
project.
Amy presented at New Employee Orientation
Amy took an online class on how to print spine labels from Millennium using print templates.
Amy worked on cataloging and processing the Oscar McCollum Genealogy Collection which was donated
for the Glenwood Springs branch.
We learned about and tested an offline circulation program created by Marmot to help when our system is
down.
We used 22.5 hours of volunteer time in August.
Page 25 of 44
Garfield County Public Library District
Credit Card Statement
August 2013
Date
Num
Memo
Class
Split
Amount
2050 · UMB bank
08/01/2013 ADdell0731
Dell Inc.
AD
1910 · Due to/from Foundation&Friends
308.69
08/01/2013 ADpaypal071
pay pal
AD
4330-6 · Credit card fees
08/01/2013 AdCity0801
City Market
AD
4630-2 · Board Meeting
7.05
08/01/2013 ADPepp0801
Peppinos
AD
4630-2 · Board Meeting
50.53
08/01/2013 ADALA0731
ALA
AD
4590 · Library Memberships
125.00
08/01/2013 ADALA0731
ALA
AD
4595 · Training Expense
129.00
08/01/2013 NCCity0731
City Market
NC
4320304 · Library Programming
30.00
43.24
08/01/2013 GLROF0801
Rofintug
GL
4535 · Wireless
60.00
08/01/2013 CAROF0801
Rofintug
CA
4535 · Wireless
30.00
08/01/2013 NCROF0801
Rofintug
NC
4535 · Wireless
25.00
08/01/2013 ADWasp0801
Wasp Technologies
AD
4599 · General Office Supplies
55.13
08/01/2013 GLUSPO0801
Online Postage
GL
4613351 · Postage and Delivery
08/02/2013 ADKum0802
Kum & Go
AD
1900 · Due to/From CI Fund
08/02/2013 ADStapl0802
Staples.com
AD
4599 · General Office Supplies
08/02/2013 ADZheng0802
Zheng
AD
1900 · Due to/From CI Fund
67.80
08/02/2013 LOintuit081
Quickbooks
LO
1905 · Due to/From Literacy Outreach
39.95
08/02/2013 ADMain0802
Main Street Gallery
AD
1910 · Due to/from Foundation&Friends
16.00
7.99
47.60
263.94
08/02/2013 ADBradl0802
Bradley's
AD
1900 · Due to/From CI Fund
08/03/2013 GSTarg0803
Target
GL
1900 · Due to/From CI Fund
109.23
23.53
08/03/2013 ADMarri0803
Marriott
AD
1900 · Due to/From CI Fund
117.28
08/03/2013 ADMarri0803
Marriott
AD
1900 · Due to/From CI Fund
117.28
08/05/2013 ADHotel0805
Hotel Colorado
AD
1900 · Due to/From CI Fund
299.99
08/05/2013 PADomin0805
Dominos
PA
4320305 · Summer Reading
38.75
08/05/2013 CAUSPS0805
USPS
CA
4613351 · Postage and Delivery
42.32
08/05/2013 LOintui0805
Intuit Payroll
LO
1905 · Due to/From Literacy Outreach
43.50
08/06/2013 AdUSPS0806
USPS
AD
4613351 · Postage and Delivery
92.00
08/06/2013 CAWhite0806
White House Pizza
CA
1910 · Due to/from Foundation&Friends
44.47
08/06/2013 CACity0806
City Market
CA
4320304 · Library Programming
34.33
08/06/2013 ADStapl0806
Staples.com
AD
4599 · General Office Supplies
162.93
08/07/2013 ADKum0807
Kum & Go
AD
1900 · Due to/From CI Fund
23.92
08/07/2013 GSWalm0807
Walmart
GL
4320304 · Library Programming
63.10
08/07/2013 ADLowes0807
Lowes
AD
1900 · Due to/From CI Fund
215.94
08/08/2013 ADCono0808
Conoco
AD
1900 · Due to/From CI Fund
36.43
08/08/2013 ADCoff0808
Coffee tree
AD
4630-4 · Misc Food
17.68
08/08/2013 AdBradl0808
Bradley's
AD
1900 · Due to/From CI Fund
72.63
08/08/2013 ADWalm0808
Walmart
AD
4599 · General Office Supplies
12.00
08/08/2013 ADUPS0808
UPS
AD
4613351 · Postage and Delivery
69.63
08/08/2013 ADUPS0808
UPS
AD
4613351 · Postage and Delivery
08/08/2013 ADSchoo0808
School library journal
AD
4640372 · Periodicals
103.99
08/08/2013 ADLibra0808
Library Journal
AD
4640372 · Periodicals
104.99
08/09/2013 PAClark0809
Clark's Market
PA
4320305 · Summer Reading
152.18
08/09/2013 ADWalma0809
Walmart
AD
4599 · General Office Supplies
08/09/2013 ADCity0809
City Market
AD
Cakes for 75th anninversary celebration
146.97
08/09/2013 AdCity0809
City Market
AD
Cakes for 75th anninversary celebration
48.99
08/09/2013 ADCity0809
City Market
AD
Cakes for 75th anninversary celebration
48.99
08/09/2013 ADCity0809
City Market
AD
Cakes for 75th anninversary celebration
48.99
08/09/2013 ADAmaz0809
Amazon.com
AD
1900 · Due to/From CI Fund
40.03
23.21
11.82
Page 26 of 44
Garfield County Public Library District
Credit Card Statement
August 2013
08/09/2013 ADAmaz0809
Amazon.com
AD
1900 · Due to/From CI Fund
42.99
08/12/2013 GSTarg0812
Target
GL
1910 · Due to/from Foundation&Friends
94.12
08/12/2013 RInyt0813
New York Times
RI
4640372 · Periodicals
32.20
08/12/2013 CAnyt0813
New York Times
CA
4640372 · Periodicals
32.20
08/12/2013 CAnyt0813
New York Times
CA
4640372 · Periodicals
-24.95
08/12/2013 RInyt0813
New York Times
RI
4640372 · Periodicals
-24.95
08/13/2013 ADergo0813
Ergoguys
AD
4611 · Office Equip./Non-Consumables
171.50
08/13/2013 SIUSPS0813
USPS
SI
4613351 · Postage and Delivery
39.20
08/13/2013 CAUSPS0713
USPS
CA
4613351 · Postage and Delivery
2.83
08/13/2013 CaCity0813
City market
CA
1910 · Due to/from Foundation&Friends
08/14/2013 ADKum0814
Kum & Go
AD
1900 · Due to/From CI Fund
08/14/2013 PAFami0814
Family Dollar
PA
4320304 · Library Programming
8.39
33.56
8.00
08/14/2013 PAFami0814
Family Dollar
PA
4320304 · Library Programming
08/15/2013 ADMicro0815
Micro Plastics
AD
1900 · Due to/From CI Fund
4.50
08/15/2013 PAbodac0815
Bodacious Bites
PA
1910 · Due to/from Foundation&Friends
08/15/2013 ADlowes0815
Lowes
AD
1900 · Due to/From CI Fund
08/15/2013 NCCity0815
City Market
NC
4320304 · Library Programming
08/16/2013 ADSHRM13
SHRM
AD
4593 · Subscriptions
08/16/2013 SIMiner0816
Miners Claim
SI
4618 · Gifts
37.36
08/16/2013 ADVeriz0816
Verizon Wireless
AD
4535 · Wireless
30.00
60.00
196.25
12.96
8.76
180.00
08/16/2013 RICity0816
City Markey
RI
1910 · Due to/from Foundation&Friends
08/16/2013 ncROFI0816
Rofintug
NC
4535 · Wireless
60.83
08/19/2013 ADKUM0819
Kum & Go
AD
1900 · Due to/From CI Fund
08/19/2013 AdAmazo0819
Amazon.com
AD
4612 · Computer/Printer Supplies
68.19
08/19/2013 GSTarg0819
Target
GL
1900 · Due to/From CI Fund
48.31
-30.00
30.50
08/19/2013 RIUSPS0819
USPS
RI
4613351 · Postage and Delivery
4.80
08/19/2013 ADUPS0819
UPS
AD
4613351 · Postage and Delivery
64.46
08/20/2013 RIWalma0820
Walmart
RI
4320305 · Summer Reading
152.48
08/20/2013 SIMiner0820
Miners Claim
SI
4618 · Gifts
08/20/2013 ADGofer0820
Gofers
AD
1900 · Due to/From CI Fund
118.83
32.48
08/20/2013 ADMarke0820
Markertek.com
AD
1900 · Due to/From CI Fund
57.35
08/20/2013 ADMarke0820
Markertek
AD
1900 · Due to/From CI Fund
181.15
08/20/2013 GSJimm0820
Jimmie Johns
GL
1900 · Due to/From CI Fund
49.25
08/21/2013 ADDomin0821
Dominos
AD
4630-1 · In Service Training
30.73
08/21/2013 ADCity0821
City Market
AD
4630-1 · In Service Training
61.58
08/21/2013 GSCity0821
City Market
GL
1900 · Due to/From CI Fund
22.94
08/22/2013 ADUSPS0822
USPS
AD
4613351 · Postage and Delivery
08/22/2013 PAWalma0822
Walmart
PA
4614 · Janitorial Supplies
22.88
5.89
08/22/2013 RIUSPS0822
USPS
RI
4613351 · Postage and Delivery
35.40
08/22/2013 SIMiner0822
Miners Claim
SI
4320305 · Summer Reading
50.00
08/23/2013 ADCOPLA0823
PLA
AD
4595 · Training Expense
30.00
08/23/2013 ADWorkp0823
Workplace/Cybersource
AD
1900 · Due to/From CI Fund
2,586.83
08/23/2013 GSTaip0823
Taipai Tokyo
GL
1900 · Due to/From CI Fund
68.44
08/24/2013 ADUSPS0824
USPS
AD
4613351 · Postage and Delivery
7.72
08/24/2013 ADUSPS0824
USPS
AD
4613351 · Postage and Delivery
15.40
08/24/2013 ADKum0824
Kum & Go
AD
1900 · Due to/From CI Fund
57.01
08/26/2013 NCWalma0826
Walmart
NC
4320304 · Library Programming
08/26/2013 RIUSPS0826
USPS
RI
4613351 · Postage and Delivery
08/26/2013 SIWalma0826
Walmart
SI
4320305 · Summer Reading
9.19
2.40
91.16
Page 27 of 44
Garfield County Public Library District
Credit Card Statement
August 2013
08/27/2013 ADCity0827
City Market
AD
4630 · Food
21.06
08/27/2013 CACity0827
City Market
CA
1910 · Due to/from Foundation&Friends
08/27/2013 ADBrand0827
Branders
AD
1900 · Due to/From CI Fund
693.93
16.78
08/28/2013 ADCAL0828
CAL registration
AD
4595 · Training Expense
195.50
08/28/2013 ADStop0828
Stop & Save
AD
1900 · Due to/From CI Fund
58.21
08/28/2013 ADLowes0828
Lowes
AD
1900 · Due to/From CI Fund
323.03
08/29/2013 ADSouth0829
Southern California Educational Services
AD
4640-4 - Library Materials
08/29/2013 ADFlowe0829
Flower Mart
AD
1900 · Due to/From CI Fund
08/29/2013 ADCity0829
City market
AD
4320304 · Library Programming
08/29/2013 ADUSPS0829
USPS
AD
4613351 · Postage and Delivery
92.00
08/29/2013 ADFace0829
Facebook Ads
AD
4540 · Advertising
29.57
08/29/2013 RIUSPS0829
USPS
RI
4613351 · Postage and Delivery
99.96
64.95
347.40
2.98
08/29/2013 ADTarge0829
Target
AD
1900 · Due to/From CI Fund
08/29/2013 CAUSPS0829
USPS
CA
4613351 · Postage and Delivery
979.98
2.40
08/30/2013 ADUSPS0830
USPS
AD
4613351 · Postage and Delivery
10.74
08/30/2013 ADCAL0830
CAL
AD
4580 · Business Travel
195.50
08/30/2013 ADBradl0830
Bradley's
AD
1900 · Due to/From CI Fund
100.00
10.18
08/30/2013 ADAll0830
All Phase
AD
1900 · Due to/From CI Fund
08/31/2013 NCApple0831
Apple
NC
4320304 · Library Programming
0.99
08/31/2013 GLUSPO0901
Online Postage
GL
4613351 · Postage and Delivery
7.99
08/31/2013 ADUMB0813
UMB- Annual fee for 16 employees
AD
4599 · General Office Supplies
800.00
Total 2050 · UMB bank
12,608.29
TOTAL
12,608.29
Page 28 of 44
Garfield County Public Library District
Profit & Loss Budget vs. Actual
August 2013
Aug 13
Budget
$ Over Budget
% of Budget
Ordinary Income/Expense
Income
3615 · Solar Rebate from Xcel
3131 · Sales Tax Income
3611 · Interest on Investments
3950 · Miscellaneous Receipts
Total Income
538.16
221,124.48
223,447.00
-2,322.52
98.96%
67.68
100.00
-32.32
67.68%
11,229.83
8,387.00
2,842.83
133.9%
232,960.15
231,934.00
1,026.15
100.44%
231,719.47
231,934.00
-214.53
99.91%
185,390.08
191,923.00
-6,532.92
96.6%
Cost of Goods Sold
3200 · State of Colorado Refund
Total COGS
Gross Profit
1,240.68
1,240.68
Expense
4100 · Employee Costs
4300 · Other Benefits
4640 · Library Materials
1,599.00
2,965.00
-1,366.00
53.93%
16,233.73
21,156.00
-4,922.27
76.73%
4310 · Programming
1,475.42
850.00
625.42
173.58%
4320 · Professional and Technical
2,891.17
2,326.00
565.17
124.3%
21,763.11
21,095.00
668.11
103.17%
4430 · Equipment Overhead
2,081.02
3,665.00
-1,583.98
56.78%
4500 · Other Overhead
8,629.96
8,502.00
127.96
101.51%
4400 · Building Overhead
4700 · Literacy Outreach
4820 · Treasurer's Fee
Total Expense
Net Ordinary Income
Net Income
Tranfer from Capital Fund
Net Income after transfer
0.00
0.00
0.00
0.0%
4,397.68
5,000.00
-602.32
87.95%
244,461.17
257,482.00
-13,020.83
94.94%
-12,741.70
-25,548.00
12,806.30
49.87%
-12,741.70
-25,548.00
12,806.30
49.87%
200,000.00
100.0%
187,258.30
100.0%
200,000.00
187,258.30
0.00
Page 29 of 44
Garfield County Public Library District
Profit & Loss Budget vs. Actual
January through August 2013
Jan - Aug 13
Budget
$ Over Budget
% of Budget
Ordinary Income/Expense
Income
3615 · Solar Rebate from Xcel
3,037.02
0669 · Grants
3,818.02
3131 · Sales Tax Income
1,492,664.97
1,706,290.00
-213,625.03
87.48%
3611 · Interest on Investments
770.38
800.00
-29.62
96.3%
3950 · Miscellaneous Receipts
80,850.87
66,661.00
14,189.87
121.29%
1,581,141.26
1,773,751.00
-192,609.74
89.14%
1,045,054.73
1,773,751.00
-728,696.27
58.92%
1,517,482.25
1,623,897.00
-106,414.75
93.45%
25,693.75
28,936.00
-3,242.25
88.8%
163,089.89
179,276.00
-16,186.11
90.97%
42,007.05
43,350.00
-1,342.95
96.9%
4320 · Professional and Technical
208,689.58
219,626.00
-10,936.42
95.02%
4400 · Building Overhead
Total Income
Cost of Goods Sold
3200 · State of Colorado Refund
Total COGS
Gross Profit
536,086.53
536,086.53
Expense
4100 · Employee Costs
4300 · Other Benefits
4640 · Library Materials
4310 · Programming
158,636.15
149,392.00
9,244.15
106.19%
4430 · Equipment Overhead
27,883.24
30,117.00
-2,233.76
92.58%
4500 · Other Overhead
98,079.53
91,125.00
6,954.53
107.63%
4700 · Literacy Outreach
10,000.00
10,000.00
0.00
100.0%
4820 · Treasurer's Fee
19,131.59
34,000.00
-14,868.41
56.27%
2,270,693.03
2,409,719.00
-139,025.97
94.23%
-1,225,638.30
-635,968.00
-589,670.30
192.72%
-1,225,638.30
-635,968.00
-589,670.30
192.72%
500,000.00
100.0%
-725,638.30
100.0%
Total Expense
Net Ordinary Income
Net Income
Transfer from Capital Fund
Net Income after transfer
500,000.00
-725,638.30
0.00
Page 30 of 44
Garfield County Libraries Capital
Profit & Loss Budget vs. Actual
January through August 2013
Jan - Aug 13
Budget
$ Over Budget
% of Budget
Income
3131 · Property Tax Income
3,902,406.98
3,792,500.00
109,906.98
3135 · Specific Ownership tax
125,800.16
100,000.00
25,800.16
125.8%
3611 · Interest on Investments
20,744.43
16,400.00
4,344.43
126.49%
3720 · Donations/Contributions
80,064.00
3,908,900.00
220,115.57
105.63%
Total Income
4,129,015.57
102.9%
Expense
4050 · Bond Debt Service Payment
5000 · Project in progress
5100 · Project Completed
412,958.12
410,000.00
2,958.12
100.72%
4,531,722.91
4,512,000.00
19,722.91
100.44%
24,101.82
202,500.00
-178,398.18
11.9%
5200 · Construction Cost -other
104,517.85
99,500.00
5,017.85
105.04%
5300 · FFE- Depreciable
452,326.94
535,000.00
-82,673.06
84.55%
5400 · FFE-non- Depreciable
148,904.04
148,000.00
904.04
100.61%
5500 · Opening Day Collection
82,366.25
171,500.00
-89,133.75
48.03%
5650 · Repairs and Maintenance
32,737.67
77,000.00
-44,262.33
42.52%
5700 · Professional/Technical
45,325.47
45,050.00
275.47
100.61%
5800 · Overhead
13,441.79
25,600.00
-12,158.21
52.51%
5900 · Vehicles
4,759.05
6,750.00
-1,990.95
70.5%
500,000.00
0.00
500,000.00
100.0%
5990 · Trans to General Fund
5995 · Fee from Treasurer
Total Expense
Net Income
78,046.69
75,000.00
3,046.69
104.06%
6,431,208.60
6,307,900.00
123,308.60
101.96%
-2,302,193.03
-2,399,000.00
96,806.97
95.97%
Page 31 of 44
Garfield County Public Library District
Balance Sheet
As of August 31, 2013
Aug 31, 13
ASSETS
Current Assets
Checking/Savings
1001 · Alpine Bank
401,496.41
1003 · Alpine Bank- FLEX DDA
2,090.22
1007 · Alpine Bank- payroll account
3,998.23
1008 · Colorado Trust
580,623.62
1020 · Bancorp Bank- FSA Control
2,500.00
1030 · Petty Cash/Cash Drawer Fund
1,075.00
Total Checking/Savings
991,783.48
Accounts Receivable
1200 · Accounts Receivable
Total Accounts Receivable
3,104.99
3,104.99
Other Current Assets
1205 · Treasurer sales tax transfer
Total Other Current Assets
Total Current Assets
359,183.27
359,183.27
1,354,071.74
Fixed Assets
15000 · Buildings
15200 · Buildings Improvements
15400 · Machinery and Equipment
15700 · Land
17000 · Accumulated Depreciation
Total Fixed Assets
15,456,816.95
43,239.20
6,926,665.85
777,330.84
-3,722,104.28
19,481,948.56
Other Assets
1950 · 99 yr lease with City of Rifle
951,066.87
1915 · Due from Employees
80.98
1900 · Due to/From CI Fund
13,227.32
1905 · Due to/From Literacy Outreach
1910 · Due to/from Foundation&Friends
18880 · Prepaid Insurance
18890 · Prepaid Subscriptions
Total Other Assets
TOTAL ASSETS
176.90
6,467.30
32,853.00
6,156.09
1,010,028.46
21,846,048.76
Page 32 of 44
Garfield County Public Library District
Balance Sheet
As of August 31, 2013
Aug 31, 13
LIABILITIES & EQUITY
Liabilities
2000 · Accounts Payable
2050 · UMB bank
2205 · Specific Ownership Tax due
35,086.57
-79.34
-18,498.47
2075 · FLEX through American Admin Gro
-2,676.44
2080 · Accured PDO
89,892.37
2106 · Insurance/etc payable
2,442.55
2200 · Deferred Sales Tax Revenue
212,807.76
2300 · Amount for Compensated Absenses
-89,892.37
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
194,075.40
229,082.63
229,082.63
Equity
3002 · Investment in Fixed Assets
3030 · Other Fund
3020 · Unreserved Fund
3040 · Investments
3001 · Retained Earnings
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
21,186,121.44
95,939.00
3,252,905.91
101,100.00
-2,293,541.26
-725,638.30
21,616,886.79
21,845,969.42
Page 33 of 44
Garfield County Libraries Capital
Balance Sheet
As of August 31, 2013
Aug 31, 13
ASSETS
Current Assets
Checking/Savings
1001 · Alpine Bank- Capital Fund
1002 · Wells Fargo Capital Improvement
1004 · Wells Fargo- SO tax MM
443,439.04
49,160.47
681,731.89
1005 · Colorado Trust
1,937,273.73
1021 · WF- 23652002- Reserve 2009 COPS
1,374,384.38
1024 · WF-23652000- Annual payments
14,509.09
1027 · WF-23652007- GL/CA 2010 COPS
1,536,161.00
1028 · WF-23652008- disbursement acct
25,934.60
1029 · WF-23652009- reserve 2010 COPS
753,750.02
Total Checking/Savings
6,816,344.22
Other Current Assets
1205 · SO Tax Receivable
1210 · Property Tax Receivable
Total Other Current Assets
Total Current Assets
12,426.62
3,927,613.00
3,940,039.62
10,756,383.84
Fixed Assets
15220 · Construction in Progress
Total Fixed Assets
6,315,473.95
6,315,473.95
Other Assets
18900 · Deferred Charges- COPS
68,210.00
1900 · Due to/From Library District
56,491.75
1910 · Due to/From CMC for Constructio
1915 · Due from Town of Carbondale
Total Other Assets
TOTAL ASSETS
372,147.09
46,532.21
543,381.05
17,615,238.84
LIABILITIES & EQUITY
Liabilities
2000 · Accounts Payable
2070 · Amount to be provided by COPS
2250 · Deferred Tax Revenue
2280 · Retainage Payable
2400 · Debt from COPS
Total Liabilities
597,445.95
-20,505,000.00
3,927,613.00
634,768.07
20,505,000.00
5,159,827.02
Equity
3001 · Retained Earnings
7,945,606.30
3002 · Investment in Fixed Assets
6,008,468.95
3020 · Unreserved Funds
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
803,529.60
-2,302,193.03
12,455,411.82
17,615,238.84
Page 34 of 44
SALES TAX COMPARISON REPORT
BEFORE REFUND
2009
January
February
March
April
May
June
July
August
September
October
November
December
TOTAL
2010
2011
2012
2013
232,460.80
-16.78%
202,901.21
-12.72%
171,890.46
-15.28%
192,870.81
12.21%
180,595.05
-6.36%
183,795.78
-31.92%
161,580.98
-12.09%
204,811.36
26.75%
185,762.32
-9.30%
182,378.70
-1.82%
192,135.78
-37.82%
108,057.73
-43.76%
186,560.94
72.65%
201,106.62
7.80%
177,292.08
-11.84%
169,252.52
-42.57%
173,331.69
2.41%
180,028.11
3.86%
216,279.02
20.14%
163,915.05
-24.21%
185,687.82
-44.97%
198,598.42
6.95%
276,502.08
39.23%
200,415.74
-27.52%
182,645.85
-8.87%
201,773.97
-45.60%
197,592.40
-2.07%
216,793.51
9.72%
223,967.85
3.31%
221,124.48
-1.27%
207,866.75
-41.55%
218,219.83
4.98%
210,624.09
-3.48%
291,652.18
38.47%
203,736.92
-36.77%
161,763.96
-20.60%
222,669.11
37.65%
198,222.56
-10.98%
553,109.08
56.35%
195,509.55
-64.65%
230,350.63
17.82%
190,349.10
-17.37%
209,657.24
-36.12%
202,755.30
-3.29%
207,999.99
2.59%
190,595.91
-8.37%
174,657.26
-36.50%
186,668.28
6.88%
213,598.94
14.43%
173,420.16
-18.81%
213,017.30
-40.13%
313,070.75
46.97%
256,038.97
-18.22%
194,309.29
-24.11%
-14.93% 2,577,868.19
11.11%
2,458,951.56
-2.88%
1,107,951.21
-9.06%
2,727,151.22
-29.20% 2,320,050.10
Page 35 of 44
SALES TAX COMPARISON REPORT
WITH REFUND
2009
January
February
March
April
May
June
July
August
September
October
November
December
TOTAL
2010
2011
2012
2013
232,460.80
-16.78%
202,901.21
-12.72%
171,890.46
-15.28%
178,672.94
3.95%
180,595.05
1.08%
183,795.78
-31.92%
161,580.98
-12.09%
158,484.01
-1.92%
175,390.46
10.67%
1,791.28
-98.98%
192,135.78
-37.82%
108,057.73
-43.76%
186,560.94
72.65%
196,260.33
5.20%
2,596.31
-98.68%
169,252.52
-42.57%
173,331.69
2.41%
165,005.28
-4.80%
199,322.33
20.80%
10,339.93
-94.81%
185,687.82
-44.97%
198,598.42
6.95%
86,202.59
-56.59%
197,973.56
129.66%
184,230.93
-6.94%
201,773.97
-45.60%
197,592.40
-2.07%
210,793.51
6.68%
221,004.86
4.84%
219,883.80
-0.51%
207,866.75
-41.55%
218,219.83
4.98%
210,624.09
-3.48%
289,871.88
37.63%
203,736.92
-36.77%
161,763.96
-20.60%
47,502.09
-70.63%
138,212.42
190.96%
553,109.08
56.35%
195,509.55
-64.65%
230,350.63
17.82%
186,123.70
-19.20%
209,657.24
-36.12%
202,755.30
-3.29%
193,171.31
-4.73%
166,342.64
-13.89%
174,657.26
-36.50%
186,668.28
6.88%
102,886.53
-44.88%
168,751.02
64.02%
213,017.30
-40.13%
167,235.61
-21.49%
186,555.63
11.55%
190,432.25
2.08%
-20.28% 1,950,027.07
-10.31%
2,308,358.39
30.88%
599,437.30
-49.81%
2,727,151.22
-29.20% 2,174,214.96
Page 36 of 44
Garfield County Public Library District
Statistics
August, 2013 Month Only
Circulation ‐ adult print
Circulation ‐ young adult
Circulation ‐ children's print
Circulation ‐ media
Circulation ‐ e‐books
Circulation‐ E‐magazines
Circulation‐ Prospector
TOTAL CIRCULATION
Door count
Patron‐placed holds loaned
Patron‐placed holds Borrowed
Computer use
Program attendance ‐ children
Program attendance ‐ Teen/Tweens
Program attendance ‐ adults
Number of programs
Summer Reading
ILLs
Items in collection
Jan‐ August, 2013 Year to Date
Circulation ‐ adult print
Circulation ‐ young adult
Circulation ‐ children's print
Circulation ‐ media
Circulation ‐ e‐books
Circulation‐ e‐magazines
Circulation ‐ prospector
TOTAL CIRCULATION
Door count
Patron‐placed holds Loaned
Patron‐placed holds Borrowed
Computer use
Program attendance ‐ children
Program attendance ‐ Teen/Tweens
Program attendance ‐ adults
Number of programs
Summer Reading
ILLs
12938
TOTAL
2012
2013
17370
2496
12706
19665
436
52673
50792
4843
2146
5942.49
1304
173
186
75
0
162
185026
16120
2462
14054
21899
1529
266
6024
56064
49215
5296
2859
5108.52
1070
317
833
88
159
104
181073
TOTAL
2012
2013
134336
18567
101986
153699
5095
0
0
413683
371177
34680
16056
40706.29
12035
1155
2849
859
4618
1299
126811
20613
109717
162575
8913
1007
10876
428629
405486
40323
20532
37854.94
11385
1261
4399
845
7252
1053
Carbondale
2012
2013
Closed 8/17 for move
Glenwood
New Castle
2012
2013
2012
2013
Silt
2012
2013
Rifle
2012
2013
Parachute
2012
2013
2398
316
2140
2803
3186
505
4415
5162
3529
359
2774
3361
2165
189
1330
2012
2771
312
2058
3529
2607
291
1848
3607
1491
179
1047
1967
1796
270
1517
3088
4188
723
3134
5831
3799
667
3253
5453
2993
607
1553
2174
2567
540
1691
2577
7657
8392
473
13268
10431
650
10023
10254
716
5696
5527
499
8670
5029
787
8353
5105
883
4684
4005
566
6671
5046
869
13876
14292
1255
13172
19110
1293
7327
8820
1046
7375
3996
1102
817.56
231
31
0
14
1092.74
318
26
184
27
1383.3
286
10
54
12
703.2
63
445.97
103
24
12
10
566.38
209
6
3
635.2
106
47
22
12
737.89 1858.25
193
344
34
64
38
65
15
15
26
24332
4
25072
19
36003
10
28667
23
32825
21
34424
9
18397
1354.81
243
224
542
16
159
37
38223
Carbondale
2012
2013
Glenwood
2012
2013
New Castle
2012
2013
10
26
22969
Silt
2012
2013
40
41249
Rifle
2012
2013
681.79 773.91
128
150
21
9
45
51
12
17
45
32220
6
31718
Parachute
2012
2013
19460
2051
17686
22640
16587
2408
19857
23282
27039
2583
20318
27419
23920
2478
18751
27096
18852
2064
13719
23185
20293
2659
15726
25687
11591
1457
8268
15963
16362
2240
14101
26232
34424
5322
28393
46284
29045
5502
26828
41639
22970
5090
13602
18208
20604
5326
14454
18639
61837
67089
3736
62134
60154
3499
77359
81721
5117
72245
77819
5218
57820
36092
4989
64365
37462
6920
37279
29801
4199
58935
40671
6733
114423
93896
9225
103014
142801
9951
59870
62578
7414
59023
46579
8002
5511.35
1604
78
439
118
929
136
5470.93
1275
57
1303
162
1036
102
10370 9761.22 3839.76
2643
2183
1071
153
120
125
591
707
361
138
128
115
1006
1397
740
147
101
204
3610.8 3795.14 4931.64 11719.2
1552
1395
1620
3714
132
84
124
567
508
270
335
588
156
101
115
235
1066
530
1081
1183
172
173
178
333
9634.58 5471.28 4445.8
3245
1608
1510
636
148
192
1028
600
518
148
152
136
1717
230
955
265
306
235
Page 37 of 44
CIRCULATION
Print Materials
Adult
Young Adult
Juvenile
World Languages
Magazines
Total Print Circulation
AV Circulation
e-books- Overdrive
Zinio (e-magazines)
Prospector
Media
AV Circulation
CIRCULATION GRAND TOTAL
Self Check machines
Disk Express
% of check out with self check
Library Loans
Loans
Borrows
Patron Placed Holds Loaned
Miscellaneous
Library Card Registration
Reference Questions
Head Count
Meeting Room Usage
Home Bound
Volunteer hours
PROGRAMS
Adult Programs
Adult Program Attendance
Young Adult Programs
Young Adult Program Attendance
Children's Programs
Children's Program Attendance
Class Visits to Library
Class Visits to Library Attendance
Staff Visits to School
Staff Visits to School Attendance
ESL programs
ESL Attendance
Outreach programs
Outreach Attendance
Summer Reading- Juvenile
Summer Reading- Teens
Summer Reading- Outreach
Summer Reading- PAWS
COLLECTION
Items Added
Items Deleted
TURN OVER RATES
ELECTRONIC RESOURCES
Ancestry
Ask Colorado
Chiltons
Dear Reader
EBSCO Research Databases
Global Road Warrior
Heritage Quest
Learning Express
LegalForms
Live Homework Help
Mango
NoveList
Opposing Viewpoints
PAC Useage (hours)
Toddler station usage
Tumblebooks
Universal Class
Website Hits (total all pages)
World Book
Garfield County Public Library District
August, 2013
YTD
YTD
Last Year
This Year
% change
August
Last Year
August
This Year
% change
122636
18567
101986
4565
7135
254889
101953
20613
109717
4825
6293
243401
-16.87%
11.02%
7.58%
5.70%
-11.80%
-4.51%
16065
2496
12706
533
772
32572
11273
2462
14054
585
740
29114
-29.83%
-1.36%
10.61%
9.76%
-4.15%
-10.62%
5095
0
0
153699
158794
413683
8913
1007
10876
162575
183371
426772
74.94%
#DIV/0!
#DIV/0!
5.77%
15.48%
3.16%
436
0
0
19665
20101
52673
1529
266
6024
21899
29718
58832
250.69%
#DIV/0!
#DIV/0!
11.36%
47.84%
11.69%
114891
49664
39.78%
136963
37963
40.99%
15138
26177
6690
41.44%
5018
53.02%
1288
224
34680
1069
176
40323
-17.00%
-21.43%
16.27%
168
27
4843
123
28
5296
-26.79%
3.70%
9.35%
3986
68490
371177
588
219
2417.05
3910
89494
405486
959
263
3470.7
-1.91%
30.67%
9.24%
63.10%
20.09%
43.59%
450
9093
50792
46
33
330
539
8969
49215
115
33
307.75
19.78%
-1.36%
-3.10%
150.00%
0.00%
-6.74%
172
2849
125
1155
562
12035
311
1764
130
7109
32
135
0
0
4043
346
139
90
193
4399
124
1261
528
11385
113
2817
130
13115
57
899
19
501
6659
343
250
0
12.21%
54.41%
-0.80%
9.18%
-6.05%
-5.40%
-63.67%
59.69%
0.00%
84.48%
78.13%
565.93%
#DIV/0!
#DIV/0!
64.70%
-0.87%
79.86%
-100.00%
9
186
15
173
51
1304
3
31
1
6
0
0
0
0
1
10
0
0
25
833
17
317
46
1070
2
21
2
381
8
174
8
71
149
10
0
0
177.78%
347.85%
13.33%
83.24%
-9.80%
-17.94%
-33.33%
-32.26%
100.00%
6250.00%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
14800.00%
0.00%
#DIV/0!
#DIV/0!
20229
19636
21606
21993
6.81%
12.00%
2720
1625
4406
2287
61.99%
40.74%
2.77%
2.93%
2.85%
3.25%
2761
237
756
367
5935
54
542
691
106
0
936
184
715
40706.29
2713
3196
0
291389
115800
2198
136
371
0
9607
110
918
160
73
0
500
239
327
37854.94
2360
1148
52
214308
123260
28
18
33
0
169
13
50
18
10
0
33
28
3
5942.49
0
93
0
18135
4240
177
18
35
0
177
3
62
5
5
0
48
23
0
5108.52
0
65
52
23065
100
-20.39%
-42.62%
-50.93%
-100.00%
61.87%
103.70%
69.37%
-76.85%
-31.13%
#DIV/0!
-46.58%
29.89%
-54.27%
-7.00%
-13.01%
-64.08%
#DIV/0!
-26.45%
6.44%
532.14%
0.00%
6.06%
#DIV/0!
4.73%
-76.92%
24.00%
-72.22%
-50.00%
#DIV/0!
45.45%
-17.86%
-100.00%
-14.03%
#DIV/0!
-30.11%
#DIV/0!
27.19%
-97.64%
Page 38 of 44
CIRCULATION
Print Material
Juvenile
Young Adult
Magazines
Fiction
Non Fiction
Large Print
World Languages
New Books
Reference/Colo Collection/Ace
ILL
Media
CIRCULATION GRAND TOTAL
Self Check machines
% of check out with self check
Library Loans
Loans
Borrows
Patron Placed Holds Loaned
Miscellaneous
Library Card Registration
Reference Questions
Head Count
Meeting Room Usage
Meeting Room Attendance
Home Bound
Exams Proctored
Volunteers
Volunteer hours
PROGRAMS
Adult Programs
Adult Program Attendance
Young Adult Programs
Young Adult Program Attendance
Children's Programs
Children's Program Attendance
Class Visits to Library
Class Visits to Library Attendance
Staff Visits to School
Staff Visits to School Attendance
ESL program
ESL Attendance
Outreach programs
Outreach Attendance
Summer Reading- Children
Summer Reading- Teens
Summer Reading-outreach
TECHNOLOGY
PAC Useage (hours)
COLLECTION
Items Added
Items Deleted
Total items in collection
TURN OVER RATES
CARBONDALE BRANCH LIBRARY
August, 2013
YTD
YTD
Last Year
This Year
% change
August
Last Year
August
This Year
% change
17686
2051
1633
5092
5308
447
1525
5405
11
39
22640
61837
15257
24.67%
19857
2408
1242
5277
5385
377
1381
2884
17
24
23282
62134
16051
25.83%
12.28%
17.41%
-23.94%
3.63%
1.45%
-15.66%
-9.44%
-46.64%
54.55%
-38.46%
2.84%
0.48%
2140
316
156
730
677
58
120
642
2
13
2803
7657
1765
23.05%
4415
505
128
1056
1115
45
223
612
5
2
5162
13268
5706
43.01%
106.31%
59.81%
-17.95%
44.66%
64.70%
-22.41%
85.83%
-4.67%
150.00%
-84.62%
84.16%
73.28%
133
3
3736
99
3
3499
-25.56%
0.00%
-6.34%
24
2
473
4
-83.33%
-100.00%
37.42%
772
4893
67089
65
334
10
13
47
172.5
947
11695
60154
26
338
3
4
73
325.5
22.67%
139.01%
-10.34%
-60.00%
1.20%
-70.00%
-69.23%
55.32%
88.70%
74
383
8392
3
19
4
0
4
21
16
439
9
78
93
1604
3
28
25
1337
26
119
0
0
878
51
0
27
1303
17
57
118
1275
11
159
15
1179
37
307
8
148
831
43
162
68.75%
196.81%
88.89%
-26.92%
26.88%
-20.51%
266.67%
467.86%
-40.00%
-11.82%
42.31%
157.98%
#DIV/0!
#DIV/0!
-5.35%
-15.69%
#DIV/0!
5511.35
5470.93
-0.73%
817.56
1092.74
33.66%
2356
894
6356
4918
169.78%
450.11%
268
274
24332
3.15%
298
114
25072
5.29%
11.19%
-58.39%
5
31
9
231
650
265
647
10431
6
93
1
1
258.11%
68.93%
24.30%
100.00%
389.47%
-75.00%
#DIV/0!
-100.00%
-100.00%
9
184
4
26
14
318
1
12
#DIV/0!
#DIV/0!
-20.00%
-16.13%
55.56%
37.66%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
6
103
Page 39 of 44
CIRCULATION
Juvenile
Young Adult
Magazines
Fiction
Non Fiction
Large Print
World Languages
New Books
Reference/Colo Collection/Ace
ILL
Media
CIRCULATION GRAND TOTAL
Self Check machines
% of check out with self check
Library Loans
Loans
Borrows
Patron Placed Holds Loaned
Miscellaneous
Library Card Registration
Reference Questions
Head Count
Meeting Room Usage
Meeting Room Attendance
Micro Film Users
Home Bound
Exams Proctored
Volunteers
Volunteer hours
PROGRAMS
Adult Programs
Adult Program Attendance
Young Adult Programs
Young Adult Program Attendance
Children's Programs
Children's Program Attendance
Class Visits to Library
Class Visits to Library Attendance
Staff Visits to School
Staff Visits to School Attendance
ESL program
ESL attendance
Outreach programs
Outreach Attendance
Summer Reading- Children
Summer Reading- Teens
Summer Reading- Outreach
TECHNOLOGY
PAC Useage (hours)
COLLECTION
Items Added
Items Deleted
Total items in collection
TURN OVER RATES
GLENWOOD SPRINGS BRANCH LIBRARY
August, 2013
Closed 8/17/13
August
August
YTD
YTD
This Year
% change
Last Year
This Year
% change
Last Year
20318
18751
-7.71%
2774
1330
-52.05%
2583
2478
-4.07%
359
189
-47.35%
886
940
6.09%
78
126
61.54%
10223
10428
2.01%
1505
1043
-30.70%
7818
6964
-10.92%
986
611
-38.03%
521
646
23.99%
68
57
-16.18%
673
710
5.50%
80
46
-42.50%
6872
4204
-38.82%
804
278
-65.42%
5
8
60.00%
2
1
-50.00%
41
20
-51.22%
6
3
-50.00%
27419
27096
-1.18%
3361
2012
-40.14%
77359
72245
-6.61%
10023
5696
-43.17%
11320
7734
1582
14.63%
10.71%
15.78%
0.00%
121
26
5117
101
0
5218
-16.53%
-100.00%
1.97%
19
0
716
10
1034
23233
81721
102
551
44
3
3
102
952.3
880
27078
77819
69
537
22
26
2
133
1356.2
-14.89%
16.55%
-4.77%
-32.35%
-2.54%
-50.00%
766.67%
-33.33%
30.39%
42.41%
115
2851
10254
9
49
4
1
51
1854
5527
3
14
10
133
12
86.75
31
591
8
153
99
2643
36
349
48
1331
0
0
0
0
981
25
0
39
707
13
120
76
2183
46
710
41
837
17
574
1
12
1390
7
0
25.81%
19.63%
62.50%
-21.57%
-23.23%
-17.40%
27.78%
103.44%
-14.58%
-37.11%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
41.69%
-72.00%
#DIV/0!
2
54
1
10
9
286
3
31
1
6
1
6
10369.57
9761.22
-5.87%
1383.31
703.2
-49.17%
2315
5441
5947
10122
156.89%
86.03%
232
271
36003
2.78%
2978
1476
28667
1.99%
1183.62%
444.65%
499
1
2
63
1
9
2
71
-47.37%
#DIV/0!
-30.31%
-55.65%
-34.97%
-46.10%
-66.67%
-71.43%
-100.00%
0.00%
#DIV/0!
20.00%
-34.77%
-50.00%
-88.89%
-100.00%
-100.00%
-77.78%
-77.97%
-66.67%
-70.97%
-100.00%
-100.00%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
Page 40 of 44
CIRCULATION
Print Material
Juvenile
Young Adult
Magazines
Fiction
Non Fiction
Large Print
World Languages
New Books
Reference/Colo Collection/Ace
ILL
Media
CIRCULATION GRAND TOTAL
Self Check machines
% of check out with self check
Library Loans
Loans
Borrows
Patron Placed Holds Loaned
Miscellaneous
Library Card Registration
Reference Questions
Head Count
Meeting Room Usage
Meeting Room Attendance
Home Bound
Exams Proctored
Volunteers
Volunteer hours
PROGRAMS
Adult Programs
Adult Program Attendance
Young Adult Programs
Young Adult Program Attendance
Children's Programs
Children's Program Attendance
Class Visits to Library
Class Visits to Library Attendance
Staff Visits to School
Staff Visits to School Attendance
ESL programs
ESL Attendance
Outreach- programs
Outreach- attendance
Summer Reading- Children
Summer Reading- Teens
Summer Reading- Outreach
TECHNOLOGY
PAC Useage (hours)
COLLECTION
Items Added
Items Deleted
Total items in collection
TURN OVER RATES
NEW CASTLE BRANCH LIBRARY
August, 2013
YTD
YTD
Last Year
This Year
% change
13719
2064
1391
6030
6525
415
469
3979
21
22
23185
57820
16986
29.38%
15726
2659
1228
7667
7151
404
559
3263
4
17
25687
64365
20314
31.56%
14.63%
28.83%
-11.72%
27.15%
9.59%
-2.65%
19.19%
-17.99%
-80.95%
-22.73%
10.79%
11.32%
196
8
4989
172
0
6920
-12.24%
-100.00%
38.71%
485
8285
36092
73
699
12
6
34
305.5
410
17569
37462
157
1288
14
2
68
543.25
24
361
27
125
64
1071
9
187
16
589
4
14
0
0
521
80
139
August
This Year
August
Last Year
2058
312
203
902
957
62
50
596
1
% change
1848
291
133
1053
931
49
67
371
-10.20%
-6.73%
-34.48%
16.74%
-2.72%
-20.97%
34.00%
-37.75%
-100.00%
#DIV/0!
2.21%
-3.66%
3529
8670
2821
32.54%
3
3607
8353
2896
34.67%
23
21
787
883
-15.46%
112.06%
3.80%
115.07%
84.26%
16.67%
-66.67%
100.00%
77.82%
58
1093
5029
10
121
1
1
8
67
42
2515
5105
23
209
3
36
508
21
132
99
1552
3
72
11
726
3
18
0
0
904
74
88
50.00%
40.72%
-22.22%
5.60%
54.69%
44.91%
-66.67%
-61.50%
-31.25%
23.26%
-25.00%
28.57%
#DIV/0!
#DIV/0!
73.51%
-7.50%
-36.69%
1
22
3
47
8
106
3
12
3
24
4
103
200.00%
-45.45%
0.00%
-48.94%
-50.00%
-2.83%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
3839.76
3610.8
-5.96%
635.2
445.97
-29.79%
7053
1630
1980
736
-71.93%
-54.85%
288
189
32825
2.64%
274
40
34424
2.43%
-4.86%
-78.84%
15
89
-8.70%
#DIV/0!
12.20%
-27.59%
130.10%
1.51%
130.00%
72.73%
200.00%
-100.00%
87.50%
32.84%
Page 41 of 44
CIRCULATION
Juvenile
Young Adult
Magazines
Fiction
Non Fiction
Large Print
World Languages
New Books
Reference/Colo Collection/Ace
ILL
Media
CIRCULATION GRAND TOTAL
Self Check machines
Disk Express Machines
% of check out with self check
Library Loans
Loans
Borrows
Patron Placed Holds Loaned
Miscellaneous
Library Card Registration
Reference Questions by phone
Head Count
Meeting Room Usage
Meeting Room Attendance
Home Bound
Exams Proctored
Volunteers
Volunteer hours
PROGRAMS
Adult Programs
Adult Program Attendance
Young Adult Programs
Young Adult Program Attendance
Children's Programs
Children's Program Attendance
Class Visits to Library
Class Visits to Library Attendance
Staff Visits to School
Staff Visits to School Attendance
ESL programs
ESL Attendance
Outreach programs
Outreach Attendance
Summer Reading- Children
Summer Reading- Teens
Summer Reading- Outreach
TECHNOLOGY
PAC Useage (hours)
COLLECTION
Items Added
Items Deleted
Total items in collection
TURN OVER RATES
PARACHUTE BRANCH LIBRARY
August, 2013
YTD
YTD
August
August
Last Year
This Year
% change
Last Year
This Year
% change
13602
14454
6.26%
1553
1691
8.89%
5090
5326
4.64%
607
540
-11.04%
1350
1188
-12.00%
129
113
-12.40%
11168
9865
-11.67%
1405
1349
-3.99%
4191
3906
-6.80%
548
471
-14.05%
549
457
-16.76%
62
52
-16.13%
474
467
-1.48%
61
38
-37.70%
5201
4661
-10.38%
785
531
-32.36%
7
12
71.43%
#DIV/0!
30
48
60.00%
3
13
333.33%
18208
18639
2.37%
2174
2577
18.54%
59870
59023
-1.41%
7327
7375
0.66%
13971
15283
1888
1874
16455
15440
2367
1911
50.82%
52.05%
58.07%
51.32%
294
12
7414
234
1
8002
-20.41%
-91.67%
7.93%
45
26
442
10228
62578
243
3417
83
2
152
166
414
7307
46579
212
2727
97
1
166
275
35
600
17
148
100
1608
2
72
15
3019
0
0
0
0
174
56
0
1046
1102
-6.33%
-28.56%
-25.57%
-12.76%
-20.19%
16.87%
-50.00%
9.21%
65.66%
62
2002
8820
22
325
12
60
617
3996
17
243
16
14
21
9
16
35
518
18
192
83
1510
9
207
39
8781
0
0
9
191
918
37
0
0.00%
-13.67%
5.88%
29.73%
-17.00%
-6.09%
350.00%
187.50%
160.00%
190.86%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
427.59%
-33.93%
#DIV/0!
3
45
2
21
7
128
6
51
3
9
8
150
5471.28
4445.77
-18.74%
681.79
773.91
13.51%
2676
2293
2346
2413
-12.33%
5.23%
334
228
32220
2.27%
335
152
31718
2.33%
0.30%
-33.33%
2
381
8
71
1
10
-42.22%
#DIV/0!
5.35%
-3.23%
-69.18%
-54.69%
-22.73%
-25.23%
33.33%
#DIV/0!
-35.71%
-23.81%
100.00%
13.33%
50.00%
-57.14%
14.29%
17.19%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
-100.00%
-100.00%
#DIV/0!
Page 42 of 44
CIRCULATION
Juvenile
Young Adult
Magazines
Fiction
Non Fiction
Large Print
World Languages
New Books
Reference/Colo Collection/Ace
ILL
Media
CIRCULATION GRAND TOTAL
Self Check machines
Disk Express Machines
% of check out with self check
Library Loans
Loans
Borrows
Patron Placed Holds Loaned
Miscellaneous
Library Card Registration
Reference Questions in person
Head Count
Meeting Room Usage
Meeting Room Attendance
Micro Film Users
Home Bound
Exams Proctored
Volunteers
Volunteer hours
PROGRAMS
Adult Programs
Adult Program Attendance
Young Adult Programs
Young Adult Program Attendance
Children's Programs
Children's Program Attendance
Class Visits to Library
Class Visits to Library Attendance
Staff Visits to School
Staff Visits to School Attendance
ESL programs
ESL Attendance
Outreach programs
Outreach Attendance
Summer Reading- Children
Summer Reading- Teens
Summer Reading- Outreach
Summer Reading- PAWS
TECHNOLOGY
PAC Useage (hours)
COLLECTION
Items Added
Items Deleted
Total items in collection
TURN OVER RATES
RIFLE BRANCH LIBRARY
August, 2013
YTD
YTD
August
August
Last Year
This Year
% change
Last Year
This Year
% change
28393
26828
-5.51%
3134
3253
3.80%
5322
5502
3.38%
723
667
-7.75%
1120
747
-33.30%
128
143
11.72%
14663
13260
-9.57%
1820
1925
5.77%
9651
8433
-12.62%
1061
1027
-3.20%
956
809
-15.38%
140
116
-17.14%
969
1093
12.80%
134
134
0.00%
6948
4498
-35.26%
872
438
-49.77%
84
154
83.33%
27
9
-66.67%
33
51
54.55%
6
7
16.67%
46284
41639
-10.04%
5831
5453
-6.48%
114423
103014
-9.97%
13876
13172
-5.07%
47977
45576
5659
5740
33209
22523
4323
3107
70.95%
66.11%
71.94%
67.17%
306
12
9225
254
0
9951
-16.99%
-100.00%
7.87%
40
37
1255
1293
-7.50%
#DIV/0!
3.03%
1038
16705
93896
81
796
31
16
23
54
680
942
15308
142801
329
6518
31
32
14
155
692.5
-9.25%
-8.36%
52.08%
306.17%
718.84%
0.00%
100.00%
-39.13%
187.04%
1.84%
119
2189
14292
4
3
4
5
86
85
2437
19110
42
971
4
2
2
10
94
-28.57%
11.33%
33.71%
#DIV/0!
#DIV/0!
0.00%
-33.33%
-50.00%
100.00%
9.30%
41
588
57
567
137
3714
246
829
14
553
0
0
0
0
988
105
0
90
22
1028
46
636
80
3245
23
1176
12
1435
0
0
1
150
1596
121
0
0
-46.34%
74.83%
-19.30%
12.17%
-41.61%
-12.63%
-90.65%
41.86%
-14.29%
159.49%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
61.54%
15.24%
#DIV/0!
-100.00%
3
65
4
64
8
344
2
542
6
224
8
243
-33.33%
733.85%
50.00%
250.00%
0.00%
-29.36%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
11719.19
9634.58
-17.79%
1858.25
1354.81
-27.09%
3151
2931
2629
2307
-16.57%
-21.29%
315
549
41249
3.36%
262
411
38223
3.45%
-16.83%
-25.14%
149
10
Page 43 of 44
CIRCULATION
Juvenile
Young Adult
Magazines
Fiction
Non Fiction
Large Print
World Languages
New Books
Reference/Colo Collection/Ace
ILL
Media
CIRCULATION GRAND TOTAL
Self Check machines
% of check out with self check
Library Loans
Loans
Borrows
Patron Placed Holds Loaned
Miscellaneous
Library Card Registration
Reference Questions
Head Count
Meeting Room Usage
Meeting Room Attendance
Home Bound
Exams Proctored
Volunteers
Volunteer hours
PROGRAMS
Adult Programs
Adult Program Attendance
Young Adult Programs
Young Adult Program Attendance
Children's Programs
Children's Program Attendance
Class Visits to Library
Class Visits to Library Attendance
Staff Visits to School
Staff Visits to School Attendance
ESL Program
ESL Program attendance
Outreach programs
Outreach Attendance
Summer Reading- Children
Summer Reading- Teens
Summer Reading- Outreach
TECHNOLOGY
PAC Useage (hours)
COLLECTION
Items Added
Items Deleted
Total items in collection
TURN OVER RATES
SILT BRANCH LIBRARY
August, 2013
August
August
YTD
YTD
This Year
% change
Last Year
This Year
% change
Last Year
8268
14101
70.55%
1047
1517
44.89%
1457
2240
53.74%
179
270
50.84%
755
948
25.56%
78
97
24.36%
3569
5820
63.07%
454
660
45.37%
3576
5673
58.64%
419
582
38.90%
240
361
50.42%
43
43
0.00%
455
615
35.16%
88
77
-12.50%
2890
2833
-1.97%
402
310
-22.89%
47
75
59.57%
2
23
1050.00%
59
37
-37.29%
5
4
-20.00%
15963
26232
64.33%
1967
3088
56.99%
37279
58935
58.09%
4684
6671
42.42%
7466
18090
987
2142
20.03%
30.69%
21.07%
32.11%
136
37
4199
162
16
6733
19.12%
-56.76%
60.35%
8
1
566
20
6
869
150.00%
500.00%
53.53%
215
5146
29801
24
63
95
4
24
94
317
10537
40671
166
746
91
2
43
248.75
47.44%
104.76%
36.48%
591.67%
1084.13%
-4.21%
-50.00%
79.17%
164.63%
22
575
4005
2
4
12
36
899
5046
24
82
10
1
2
4
22
25
270
7
84
69
1395
15
299
12
280
2
2
0
0
501
29
0
34
335
9
124
72
1620
21
493
12
157
0
0
0
0
1020
61
0
36.00%
24.07%
28.57%
47.62%
4.35%
16.13%
40.00%
64.88%
0.00%
-43.93%
-100.00%
-100.00%
#DIV/0!
#DIV/0!
103.59%
110.34%
#DIV/0!
10
209
4
38
1
34
10
193
63.64%
56.35%
25.99%
1100.00%
1950.00%
-16.67%
#DIV/0!
300.00%
1000.00%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
0.00%
-7.66%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
3795.14
4931.64
29.95%
566.38
737.89
30.28%
2678
6447
2348
1497
-12.32%
-76.78%
1283
114
18397
2.55%
259
94
22969
2.90%
-79.81%
-17.54%
Page 44 of 44