Appearance - Washoe County

WASHOE COUNTY
"Dedicated To Excellence in Public Seruice"
unrw.washoecounty.us
CI{/ACM
Finance
Sra.rr Rrponr
N/A
N/A
N/A
DA
BOARD MEETING DATE: June 23,2015
DATE:
Jwrc 12,2015
TO:
Board of County Commissioners
FROM:
William H. Whitney, Division Director, Planning and Development
Risk Mgt.
HR
Community Services Department, 328-3 617, bwhitne)[email protected]
THROUGH: Dave Solaro, Arch., P.E., Director
Community Services Department, 328-2040, dsolaro@washoecounty. us
SUBJECT:
Apoearance: Kimberly Robinson, Executive Director, Truckee Meadows
Regional Planning Agency
William H. Whitney, Division Director, Planning and
Development
Presentation on the work program for the Truckee Meadows Regional
Planning Agency; and approve the payment of $205,162, paid in quarterly
installments, as Washoe County's share in annual funding for the Truckee
Meadows Regional Planning Agency to cover the fiscal year from July l,
2015, through June 30, 2016. (All Commission Districts.)
SUMMARY
At the April 14, 2015 Board of County Commission meeting the Board requested a
presentation on Truckee Meadows Regional Planning Agency (TMRPA). This
appearance by Kimberly Robinson will include an overview of the Planning agency, the
current work plan, and how it relates to the upcoming fiscal year budget. Washoe County
is required by an adopted interlocal agreement to share in the annual funding of the
Truckee Meadows Regional Planning Agency (TMRPA). Washoe County's share of the
Fiscal Year 2015-2016 funding is $205,162. This amount will be paid in quarterly
installments beginning on July I,2015.
Strategic Objective supported by this
natural resources.
item:
Sustainability of our financial, social and
PREVIOUS ACTION
Washoe County has paid its share of the annual funding for TMRPA since the agency
was established in 1989. The County Commission authorizes payment of the fee, which
enables staff to send the quarterly payments to TMRPA. The last seven years of
payments and their amounts are shown below:
o
o
o
o
o
FY
FY
FY
FY
FY
2014-2015
2013-2014
2012-2013
9205,162
$205,162
20ll-2012
$250,596
s278,440
2010-2011
$205,t62
AGENDA ITEM #
L
Washoe County Commission Meeting of June 23,2015
Page2 of2
r
.
FY 2009-2010
FY 2008-2009
$327,577
$362,492
BACKGROUND
Regional planning within Washoe County is regulated by NRS Sections 278.026 through
278.029. The Truckee Meadows Regional Planning Agency supports comprehensive
approaches for economic development and community planning within the cities of Reno
and Sparks, as well as Washoe County. In addition TMRPA facilitates land-use,
infrastructure provisions, and resource management conversations among public and
private decision makers.
NRS 278.0264(7) specifically provides that the local governments are represented on the
Regional Planning Governing Board (Washoe County, City of Reno, and City of Sparks)
and shall enter into an agreement to share the costs associated with regional planning and
the TMRPA. The interlocal agreement is included as Exhibit A to this staff report. The
cost sharing ratio outlined within the agreement for regional planning funding is 30%
each for Washoe County and the City of Sparks, and 40Vo for the City of Reno.
On April 9, 2014, the Regional Planning Governing Board approved the Fiscal Year
2014-2015 jurisdictional allocations for the TMRPA budget. TMRPA staff
recommended a steady state approach for Fiscal Year 2015-2016. Washoe County's 30olo
share of this funding is $205,162.
FISCAL IMPACT
Washoe County's share of the TMRPA for FY 2015-2016 is $205,162. Funding will be
paid in quarterly installments starting on July 1,2015, and is included in the approved
Washoe County FY 2015-2016 budget (180280-710400 Truckee Meadows Regional
Planning-payments to Other Agencies).
RECOMMENDATION
It is recommended that the Board of County Commissioners acknowledge receipt of the
Presentation on the work program for the Truckee Meadows Regional Planning Agency;
and approve the payment of $205,162, paid in quarterly installments, as Washoe
County's share in annual funding for the Truckee Meadows Regional Planning Agency to
cover the fiscal year from July l, 2015, through June 30, 2016.
POSSIBLE MOTION
Should the Board agree with staff s recommendation, a possible motion would be: "Move
acknowledge receipt of the Presentation on the work program for the Truckee Meadows
Regional Planning Agency; and approve the payment of $205,162, paid in quarterly
installments, as Washoe County's share in annual funding for the Truckee Meadows
Regional Planning Agency to cover the fiscal year from July 1,2015, through June 30,
2016."
Exhibit
Exhibit
Exhibit
xc:
A
B
C
Interlocal Agreement for Sharing Costs to Support the Activities of the TMRPA
TMRPA Memorandum Dated April2l,2015
TMRPA Budget
Kimberly H. Robinson, Executive Director, TMRPA
' F ci
'
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Exhibit B
TRUCKEE MEADOWS REGIONAL
PLANNINGAGENCY
fiTTHIVffN
Apn 2
i 2015
ldJASHili
jl:.r.1.!
.0,rJlr,llJtiiTy
l,:p,i,i.:+,
MEMORANDUM
April2l,2015
TO:
Andrew Clinger, Reno City Manager
Steve Driscoll, Sparks City Manager
John Slaughter, Washoe County Manager
FROM:
Kimberly H. Robinson,
Executive Director of Regional Planning
SUBJECT: TMRPA FY 2015-2016 - Budget Allocation Recommendations
April 9,2014, the Regional Planning Governing Board (RPGB) discussed jurisdictional
conhibutions for the FY 2014-15. Truckee Meadows Regional Planning Agency (TMRPA) staff
recommended a steady state approach to the contribution amounts, miruoring FY 2013-14. The
RPGB approved TMRPA staff recommendation listed below,
On
.5273,690 for Reno
. $205,162 for Sparks
.9205,162 for Washoe County
The local govemments' contributions to TMRPA remain unchanged from the Fiscal Year 2014
2015.
Thank you for your support of the program of regional planning. Please do not hesitate to
contact me at 321-8385 if you have any questions.
Cc: Roberl Chisel, Reno Finance Director
JeffCronk, Sparks Finance Director
Kathy Emerson. Washoe County CSD Planning & Development
Fred Turnier, Reno Community Development Director
Bill Whitney, Washoe County CSD Plamring & Development Director
Armando Omelas, City Planner. City of Sparks
I 105
Terminal Way, Suite 316 Reno,
775
/321 -8385 ; F ax
7 75
l37l
lttil)tv,lmrpa.org
NV
-83 86
89502
-
Exhibit C
MEMBERS
REGIONAL PLANNING
Jenny Brekhus, Chair
GOVERNNGBOARD
Jeanne Herman
Vaughn Hartung, Vice-Chair
Ed Lawson
Charlene Bybee
Bob Lucey
Oscar Delgado
Geno
Naomi Duerr
Martini
Paul McKenzie
Kimberly H. Robinson, Executive Director
LIAISON - Veronica Frenkel, WCSD Board of Trustees
STAFF REPORT
- June 4, 2015
RPGB meeting
May 22,2015
TO:
Regional Planning Governing Board
FROM:
Kimberly H. Robinson, Executive Director
SUBJECT: Consideration and possible adoption of the TMRPA FY 2015-16
budget
(Agenda Item 7.D)
This staff report seeks consideration and possible adoption by the Regional Planning Governing
Board (RPGB) of the FY 2015-16 budget. Staff has prepared a proposed FY 2015-16 budget
(see Attachment I) for RPGB consideration, based on the direction given at the April 9, 2015
RPGB meeting. The proposed budget includes the following:
o
No change in the jurisdiction contributions from the previous year;
New shared work program with the Washoe County School District to fund the majority
of the residential housing study;
A projected9% fi:rl,d balance before estimated potential long-term liabilities.
FISCAL DISCUSSION
Staff projects that on June 30, 2015, the implementation of the current fiscal year budget will
result in an l loZ savings from the initial budget projections adopted for FY 2014-15. This 1l%
savings equates to an additional $92,098 being added to the fund balance at the end of this fiscal
year. This savings can be attributed to the additional revenue received by TMRPA this year, as
well as the successful implementation of the agency's reorganization efforts. These additional
funds can now be utilized to undertake certain projects that will be beneficial to our partners and
our region.
The healthy fund balance increase is partially due to receiving funds from the Washoe County
School District. These dollars will be used in their entirety for the Residential Housing Study,
1105 Terminal Way, Suite 316, Reno,
77
5-321 -8385; Fax
77
NV
89502
5-321-8386
Irttp://www.tmrpLorg
0377
RPGB Meeting- June 4,2015
Agenda Item 7.D
Page2 oI3
and
will be paid out completely in FY2015-16. The Western Regional Water Commission
is
also contributing $7,500 to this study, which means that TMRPA is providing a minimal $7,500
monetary contribution to this effort, as well as providing 'sweat equity' into the project by
producing the majority of the supply side analysis.
This model has been successful for TMRPA in the past, with the most recent example being the
Economic Planning Indicators Committee (EPIC) report. While the agencies participating in this
effort contributed various dollar amounts, TMRPA provided our contribution through geospatial
analysis and mapping products.
This model is also being practiced within the TMRPA organization. Agency staff has accepted
additional administrative responsibilities and are sharing the work of the Office Administrator
position, allowing the agency to fill this at a part time level. Under-filling the Office
Administrator position with a part time, temporary staff person and allocating some
administrative work to the rest of the staff has resulted in an approximately $40,000 in savings in
this fiscal year, with TMRPA spending roughly a third of the amount budgeted for these services
in the past year. This solution is working well curently, and TMRPA hopes to continue this
model as long as the agency workload allows.
This budget also recommends the return of step increases for staff, the first time in five fiscal
years that this has been contemplated. TMRPA staff has received no step increases since FY
2009-10. During the 2010-11 fiscal year, TMRPA staff also lost longevity, received a 4.6oh
decrease in salaries through furlough days, and began contributing to health insurance. Cost of
living adjustments (COLAs) were eliminated in FY 2009-10.
While furlough days have been removed and longevity pay (only one staff member is eligible)
has been restored, step increases have not. This is in contrast with each of the jurisdictions, all of
whom allowed for step increases during the recession years. TMRPA staff has spoken with
finance and human resource staff at Reno, Sparks and Washoe County to confirm that steps
continued to be available to those eligible from 2008 to present (TMRPA staff reviewed the
planner class that would be most similar to the work done at TMRPA in this review).
In reviewing the fiscal impact of potential staff step increases, the additional funds needed equate
to less than $10,000 for the fiscal year, a quarter of the amount saved by under-filling the Office
Administrator position with a part-time temporary employee. Given all of these factors, the
budget proposed today includes a five percent step increase for all staff (minus the director,
which will be discussed under the next agenda item).
0378
RPGB Meeting - June 4,2015
Agenda Item 7.D
Page 3
of3
The FY 2015-16 proposed budget also addresses a variety of issues, including projected
increases in health insurance and Other Post-Employment Benefits (OPEB) costs. The proposed
budget includes the following items:
o
o
o
o
o
Funds for data purchases for2016 Consensus Forecast;
PERS increase as mandated by the Legislature;
Projected increase in health insurance costs;
Slight increase in Other Post-Employment Benefits (OPEB) costs, based on an updated
benefits analysis report, completed in September 2014;
Continued use of interns.
Through strategic expenditure choices in FY 2014-15, these additional costs are being absorbed
into a budget that is only projected to be $958 higher (minus special project expenses) than the
FY 2014-15 adopted budget.
Finally, the budget worksheet for FYE June 30, 2016 includes estimated potential long-term
liability details for the RPGB to consider when contemplating the budget as a whole. The
estimated potential long-term liabilities of TMRPA include compensated absences payable
(employee accrued annual leave) and other post-employment benefits (OPEB - the subsidy that a
former employer must pay for retired employee health benefits) obligations. These potential
long-term liabilities total $32,788.00. If these potential long-term liabilities were to impact the
ending fund balance it would result in a remaining fund balance of 7%o of total expenditures.
These long-term liabilities are a mix of projected actual and potential costs, and may not be
realized in the near future.
RECOMMENDATION
Staff is seeking approval from the RPGB on the proposed FY 2015-16 budget. Staff
recommends that the Board accept the FY 2015-16 budget as presented.
Sussested Motion:
I move to approve the proposed FY 2015-16 budget.
Please contact Kimberly H. Robinsonat7751321-8385
if you have
any questions or comments
on this agenda item.
/khr
Attachments:
Attachment #1
-
FY 2015-16 Budget l4/orl<sheet
0379
ATTACHMENT 1
RPGB Meeting - Ol4l15
Agenda ltem 7.D
FY 14-15
FY 14-15
FY 15-16
Estimate to
Complete
Adopted
FiscalYear
Proposed
REVENUE
Member Contributions
Sparks
$
Washoe
Reno
$
205,162
205,162
$
$
273,690
100,000
$
$
205,162
205,162
273,690
$
100,000
$
$
205,162
205,162
$
273,690
$
75,000
$
7,500
$
47,500
Other Revenue
RTC Shared Services
WRWC Shared Services
WCSD Shared Services
Additional Revenue - Reno
lnterest
Miscellaneous Revenue
1,125
$
47,500
$
35,000
$
2,184
TOTAL REVENUES
$
785,139
$
868,698
$
814,0{4
589,103
$
$
$
$
519,153
$
$
$
$
591,856
TOTAL EXPENDITURES
$
$
$
$
EXPENDITURES
Payroll Expenditures-All
Services & Supplies
Professional Services
t 17,932
163,853
870.888
97,301
145.146
751.600
1
10,390
169,600
871.846
SpecialProjects
Residential Housing Study
U rban Sustainability Accelerator
TOTAL EXPENDITURES & SPECIAL PROJECTS
$
870.888
$
$
s
(85,650)
$
$
776,600
$
$
$
195,233
287,331
15,000
$
$
$
1
10,000
15,000
996,846
FUND BALANCE
Net change in fund balance
Fund balances - beginning
Fund balances - ending
Fund Balance as a % of Total Expenditures
198,626
'112.976
13%
Long-term liabilities (not included in annual budget):
Compensated absences payable
Estimated Net Other Post Employment Benefits
(oPEB)
Total potential longterm liabilities
Fund Balance as a % of
rotal Expenditures after Longterm liabilities
92,098
37%
$
24,511.00
$
$
8,277.00
32,788.00
$
$
$
(201 ,413)
287.331
85,918
9o/o
8o/o
0381