Agenda - Hurunui District Council

YOUTH COUNCIL
AGENDA
6.30pm, Monday, 2 May 2016
YOUTH COUNCIL
RSA Room, Amberley Library, Carters Road, Amberley
Community partnership in growth and wellbeing
Membership:
Mayor Winton Dalley
Cr Gary Cooper
Cr Julie Coster
Ricki Allan
Sarah Johnson
Sean Ryan
Jess Vernal
Emilee Hickey
Isaac Hassall
Jared Allison
Krista Vernal
Mason Simpson
Nada Simmonds
Serenity Bruce
Yonni Kepes
Willow Vernal
Hurunui District Council
Hurunui District Council
Hurunui District Council
Hawarden
Rangiora/Amberley
University/Hurunui
University/Hurunui
Culverden/Amuri
Hawarden
Culverden
Hawarden
Culverden/Amuri
Waiau/Amuri
Amberley/Rangiora
Waipara/Amberley/ChCh
Hawarden
Quorum: At least fifty per cent (50%) but no less than
five of the committee shall be present to form a quorum.
************************************************
The purpose of local government
1.
2.
The purpose of local government is
(a)
To enable democratic local decision-making and action
by, and on behalf of, communities and
(b)
To meet the current and future needs of communities
for good quality local infrastructure, local public
services, and performance of regulatory functions in a
way that is most cost-effective for households and
businesses.
In this Act good-quality, in relation to local infrastructure,
local public services, and performance of regulatory
functions, means infrastructure, services and performance
that are –
(a)
(b)
(c)
Efficient; and
Effective; and
Appropriate to present and anticipated future
circumstances
(Local Government Act 2002 – Amendment Act 2012)
HURUNUI YOUTH COUNCIL
ORDER PAPER
MONDAY, 2 MAY 2016, 6.30PM
ITEM
ORDER OF BUSINESS



Pages
Apologies
Conflict of Interest Declarations
Announced Urgent Business
1
Previous Minutes: 1 February 2016
2
Mayor / Councillor Update on Council Matters
3
Attendance at meetings by audio-visual means (Sean Ryan)
11 - 12
4
Youth Development Officer Update (Rochelle Faimalo)
13 - 14
5
HYC Member Portfolio Updates
6
Hurunui Youth Programme Committee Update
7
Action Sheet
Urgent Business
Next meeting – To be advised
4 - 10
15 - 16
4
Meeting
Hurunui Youth Council
Time and Date
6.30pm, 1 February 2016
Venue
Council Chambers, 66 Carters Road, Amberley
Members
Present
Sean Ryan, Cr Gary Cooper, Cr Julie Coster, Mayor Winton Dalley, Jess Vernal,
Ricki Allan, Sarah Johnson, Emilee Hickey, Isaac Hassall, Jared Allison, Krista Vernal,
Mason Simpson, Nada Simmonds, Serenity Bruce, Yonni Kepes and Willow Vernal.
In Attendance
Rochelle Faimalo (Youth Programme Co-ordinator), Audrey van de Monde and
Michelle Stanley (Committee Secretary).
Apologies
Nil.
Conflict of
Interest
Declarations
Nil.
Election of
Chairperson
Rochelle Faimalo chaired the meeting until the election of a Chairperson had been
completed.
THAT THE HURUNUI YOUTH COUNCIL AGREED TO VOTE USING THE PREFERENTIAL
VOTING SYSTEM, AS DESCRIBED IN SYSTEM “A” OF THE LOCAL GOVERNMENT ACT, TO
ELECT THE CHAIRPERSON.
Ryan/Allan
CARRIED
Nominations were called for the position of Chairperson. The following nominations
were received:


Mason Simpson – self-nominated moved and seconded Johnson/Kepes
Sean Ryan – Self-nominated moved and seconded Johnson/Kepes.
The candidates gave a brief outline of the qualities they could contribute to the
committee as Chairperson.
One round of voting took place. Sean Ryan won the vote and will be the chairperson
for 2016.
Nominations for Deputy Chairperson were called for by Sean Ryan:


Yonni Kepes - self-nominated moved and seconded by Johnson/Simmonds.
Jess Vernal - self-nominated moved and seconded by Johnson/Simmonds.
Each candidate gave a brief outline of the qualities they would contribute to the
Committee as a deputy chairperson.
A round of voting took place. Jess Vernal was voted in as the 2016 Deputy
5
Chairperson.
Urgent Business
Nil
1. Minutes
THAT THE MINUTES OF THE HURUNUI YOUTH COUNCIL MEETING HELD
9 NOVEMBER 2016 ARE NOW CONFIRMED.
Ryan/J Vernal
Matters Arising
CARRIED
Nil.
2.
Mayor Winton Dalley gave an update to the Council on recent Council matters. The
Mayor/Councillor following are the main points of his update:
Update on
 The current water issues are a major contention at the present. There has
Council Matters
been a large amount of negative publicity and therefore a lot of damage
control and resources has gone into fixing the water issues and the negative
publicity.
 The district plan is out of the consultation stage and is in the legal phase. It
will then be up for submission.
 The Chinese delegation from Changping that visited in December spent three
days in the Hurunui. The visit was a success and Sean Ryan was present to
sign the sister city document.
 A direct flight from Bejing to Christchurch has been established and the first
flight has taken place. There will be three flights a year to begin with. This
bodes well for the Hurunui Districts Tourism industry.
 Mayor Winton Dalley congratulated the new chair and deputy on their
election and wished them and the Youth Council all the best.
3. Future
Hurunui 2050
Audrey van der Monde was unable to be in attendance to speak to her report so it
was taken as read.
Audrey van der
Monde
This is important information for the Youth Council with the intention that the Youth
Council will be asked to support the project and if necessary provide information.
4. Local
Government
Elections
Audrey van der Monde was unable to be in attendance to speak to her report so it
was taken as read. Discussion was held on the topic of the local government
elections:
Audrey van der
Monde
5. Sister District
Relationship
Sean Ryan

While you have to be 18 years and older to become a Ward Committee
member it is worthwhile looking at as it is a good stepping stone to becoming
Councillor Candidate. Most Councillors start as a member of their local Ward
Committee and gain valuable community experience.

There is a timeline for joining the Ward Committees. The triennial meeting
for each ward is the time to be elected on. The meeting dates are on the
Hurunui District Council website under the meetings calendar. It is suggested
to talk to the Chairpersons of the Ward Committees and also to your local
Councillors.
Sean Ryan spoke to his report on the Sister District Relationship.
Mayor Winton Dalley gave an overview of the reasoning behind the union.

The Hurunui District is reliant on China for trade and tourism is a huge part of
our local economy. The District is very interested in increasing both of these
6
areas.

Investment is another reason behind this union. There are some future
capital projects that lack funding and the plan is for local business to look to
China for this funding. A trusting relationship is fundamental to Chinese
culture and is required before they will do business.

The plan is to start talking to the local schools to find out what they want
from this relationship. Even though it might only be on a technological
platform the Council will support this in every way.
Sean asked the Youth Council for ideas on ways to recognise this new relationship and
to formalise it. The following ideas were discussed:

Organise a student/youth exchange. This is something that other districts do
and is self-funded.

It was suggested to contact the local schools via a survey for ideas and
suggestions.

A suggestion to research and contact a youth council in Changping was
considered. There was suggestion that there is a youth decision and
development group they could contact.

An honorary garden somewhere in the Hurunui District was a favourable
suggestion. The idea would be to work with youth in Changping and the
Hurunui to construct a garden with native Chinese plants to help further the
sister city relationship. This is something that the Christchurch City Council
does for their sister cities.
A lot of research would need to be conducted to discover which plants would
survive in New Zealand’s habitat. It was suggested that initial research be
done prior to approaching the youth of Changping so that it looks like the
Hurunui Youth Council is invested and so that there is better understanding of
Changping’s culture.
It was agreed that it would be better to let the Youth Council spearhead the
project and to take ownership of it. Local participation from schools and
groups would also be encouraged.
It was suggested to look at the reserves for a possible place for the garden

A Pen pal system idea was raised.
THAT THE HURUNUI YOUTH COUNCIL AGREE TO FORM TWO WORKING GROUP
SUBCOMMITTEES THE FIRST TO INVESTIGATE THE FEASIBILITY OF A SISTER CITY
GARDEN AND THE SECOND TO INVESTIGATE YOUTH PARTICIPATION IN CHANGPING.
Ryan/Simmonds
6. Youth Friendly
CARRIED

The sister city garden working party members are Willow Vernal, Ricki Allan,
Mason Simpson, Jared Allison, and Isaac Hassall.

The Youth participation in Changping working party members are Emilee
Hickey, Nada Simmonds, Yonni Kepes and Krista Vernal.

The first meeting of these working parties took place directly after the
meeting.
Ricki Allen spoke to his report.
7
Libraries
Ricki Allan
Library access after normal operating hours was discussed. There was some
uncertainty as to whether the supervisor needed to be 18+ years old. This will need
to be followed up.
A Youth Zone in libraries has been a suggested idea. Justine Lester and Rochelle
Faimalo have looked at a number of areas that could be transformed. There is zero
budget for this project so Youth input and creativity would be needed.
The Youth Council was asked to consider this report and come back with any ideas or
suggestions for this project so that the Council will be fully prepared at discuss with
Justine and Audrey at the next meeting.
Charging stations are needed in a lot of the local libraries.
7. Youth
Development
Officer Update
Rochelle Faimalo
Rochelle Faimalo talked to the youth development officer update report. The
following was discussed:
A&P Shows

Hurunui Youth
Development
Officer
The Rural Support Trust would like a tent or area at the local A&P shows
which would contain the local medical centre(s), St Johns, The Youth Council
and Youth Programme and a number of other local organisations. The aim of
this is to showcase the health and wellbeing options to the people in the
community.
If you are at the various shows it is encouraged that members pop and
interact. It is a good thing to support.

Jess Vernal and Mason Simpson volunteered to organise and co-ordinate
Youth Councillor attendance at the A&P shows.
Youth Connector Role

There are three Youth Connector contacts in the Hurunui area. These people
connect a need of an individual with the appropriate service. Kirsty Clark is
the Amuri connector, Megan Hanidisde is the Cheviot connector.
Rochelle is in the process of applying for funding for the final youth connector
role. There have been some issues around the funding of this as they have
asked for more information on the area and the youth.
The Church initiative is what is being looked at. Rochelle is unsure if it will be
the right fit with the youth council at the moment. She needs to look at it
further to make sure it is not detrimental as there is no flexibility to the
model.
It is a school run initiative but the church is expected to be a little bit involved.
The Church’s role is more about doing their bit to look after the youth in the
community rather than promotion of the Church itself. There has been a
substantial amount of money promised to this.
While it appears to be successful in Rangiora. It was felt that it only targeted
a certain number of people.
The idea is to have a person that is a sounding board and will further any
larger issues to the appropriate person. They will be someone to trust and
talk to.
It was agreed that the idea of leading a youth worker sitting under the Youth
8
Council would be beneficial.
Rochelle will provide further information on this.
#Activate

This event needs a sub-Committee made up of members of the Hurunui
Youth Council and the Hurunui Youth Programme Committee to plan and
organise it. The event, featuring a Media, Social Media and Marketing
workshop for Canterbury Youth Councils, will be held on Saturday 30 April at
the Amberley Domain.

Serenity Bruce, Sarah Johnson, Mason Simpson, Nada Simmonds and Kirsta
Vernal volunteered to be a part of this sub-Committee.
Hanmer Family Fun Day

The Hanmer Springs Family Fun day is being held on Sunday 20 March 2016.

Sean Ryan will co-ordinate with the Hanmer Holiday homes and Isaac Hassall,
Emilee Hickey, Willow Vernal, Mason Simpson, Jess Vernal, Serenity Bruce
and Nada Simmonds will be available to attend.
The News
8. Youth Council
Member
Portfolio
Allocations
Rochelle Faimalo

Sean Ryan, Yonni Kepes, Ricki Allan and Sarah Johnson are to work together
to place a regular youth perspective article in The News. This would be every
six weeks in the opinion page.

The word limit needs to be established.
The following portfolios have been allocated for 2016. There are still some to be
allocated. Rochelle is asking that you look to this for contacts not her.
Community Organisations


Sean Ryan & Jess Vernal
Lions, Timebank, IHC (Jackie Cronin), Community Connectors
Social Media, Marketing & website


Jess Vernal & Krista Vernal
Contact: Rochelle Faimalo
Connecting Rangiora High School

Serenity Bruce & Sarah Johnson
Libraries


Willow Vernal, Nada Simmonds & Mason Simpson
Contact: Justine Lester
Library Manager
[email protected]
Tech Labs


Ricki Allan
Contact: Justine Lester (See above)
Youth Voice Canterbury (Youth Connect & Youth Guides)

Jess Vernal & Sean Ryan
9

Contact: Rochelle Faimalo & Tayla Reece
[email protected]
Road Safety


Sarah Johnson
Contact: Tony Francis
Hurunui Road Safety Co-ordinator
[email protected]
Emergency Services


Jared Allison
Contact: Allan Grigg
Emergency Management Officer
[email protected]
Tourism / Hanmer Springs Thermal Pools & Spa



Nada Simmonds & Emilee Hickey
Contact: Vanessa Nelmes
Tourism Marketing Officer
[email protected]
Contact: Graeme Abbot
Manager Hanmer Springs Thermal Pools & Spa
[email protected]
Council Agendas

Sean Ryan & Ricki Allen

Contact: Graham Sutherland
Council Secretary
[email protected]

Agendas can also be found on the Council Website under agendas and
minutes the week before the Council meeting.
Environmental services

Sean Ryan and Nada Simmonds

Contact: Judith Batchelor
Manager Regulatory Services
[email protected]
Health and wellbeing (nutrition and sport)

Yonni Kepes and Issac Hassall

Could be contact for the HYP. Can look at regulations around events, funding,
and events ideas.

Ministry of social development (rural mental health pathway)
A&P shows

Yonni Kepes (Jess Vernal and Mason Simpson)
Upcoming Meetings to attend:

11 March – A workshop for the review of the national policy of the mental
health and suicide policy. Mayor Winton Dalley asked for a representative
from the Youth Council. Issac Hassall and Yonni Kepes to attend as part of
Health and Wellbeing portfolio. Others welcome to attend.
10

The Canterbury Regional Transport meeting – Sarah Johnson to attend.
THAT THE PORTFOLIO ACCOLCATIONS BE ACCEPTED.
Allen/Hassall
CARRIED
9. Youth Council
Portfolios
Reports
No portfolios were updated.
5. Action Sheet
The Action Sheet was provided for the Youth Council’s information and it considered
the items detailed.
THAT THE ACTION LIST BE AMENDED TO READ THAT:

Item 1-8, 12, 13 be marked as completed and removed from the action sheet.

Item 9 be amended to include update that the report will be ready for next
Council meeting.

Item 10 to be actioned by Jess Vernal and Sarah Johnson. Will organise a
meeting with Cr Julie Coster and Tony to discuss and report back to the
4 April Youth Council Meeting.

Item 11 to be updated to state “waiting on a response from email to Jacki
Crorin and report back at the 4 April Youth Council meeting.”
Ryan/Coster
CARRIED
Urgent Business
nil
Meeting Ended
The meeting closed at 8.00pm.
Next Meeting
Monday, 4 April 2016, Council Chambers, 66 Carters Road, Amberley at 6.30pm
11
To:
Hurunui Youth Council
Date:
2 May 2016
Significant Decision:
No
Attendance at meetings by audio-visual means
Recommendation
THAT THE YOUTH COUNCIL DETERMINE WHETHER THERE IS A NEED FOR
AUDIO/VISUAL CONFERENCE TECHNOLOGY TO BE IMPLEMENTED
THROUGHOUT THE DISTRICT.
Executive Summary
In the last revision of the Local Government Act (LGA), provisions were
included allowing elected members the option to participate in debates
remotely through audio-visual means.
The Youth Council is asked to consider if an investment into conferencing
technology would be worthwhile and well utilised.
Background
At its 21 August 2014 meeting, the Council approved amendments relating
to the rules of debate. It was noted that changes to the legislation now
provided for members to attend meetings through audio/visual means, as
long as the appropriate technology existed and the Council amended its
Standing Orders accordingly.
At their meeting on 17 September 2015 discussion on the viability and
need for investing in the capital technology required for this led to the
Council asking for the Hurunui Youth Council’s feedback on this issue.
The Youth Council discussed this matter at their 12 October 2015 meeting
and actioned to investigate attendance by remote audio link further.
Comments from this meeting are outlined below.
Desired Outcome
There are two desired outcomes from this report and the subsequent
decisions. The first is to determine whether the Youth Council would need
or benefit from having the technology to enable remote attendance at
meetings.
The second is to find the Youth Council’s view on whether the Hurunui
District Council as an entity should invest in this technology, what else it
could be used for, and the maximum amount of money that should be
spent on developing such a system.
Benefits of
Audio/Visual remote
attendance
Some benefits of investing in such a system were expressed at both the
Council and Youth Council meetings and are outlined below.

Time and travel savings

More accessible to the general public

The possibility of live streaming meetings

Great option if committee members/councillors are unable to
attend in person
Good idea for those with a legitimate reason - needs to be criteria for not
attending.
12
Concerns of
Audio/Visual remote
attendance
Limitations
Concerns of investing in Audio/Visual attendance technology were also
voiced at both meetings and are summarised below.

Significant set up cost (estimate of $20,000 in 2014)

Loss of face to face contact and energy of a meeting

Those attending remotely may be susceptible to distractions and
not fully engaged

The availability of such a technology may encourage “slackness”

Problems with technology may cause frustrations at meetings

Chairperson decides whether to allow remote attendance at their
discretion – may cause aggravation
The member participating remotely by audio/visual means does not
contribute to the quorum for the meeting but has full voting rights. The
reasoning here is so the meeting can continue with a quorum should the
technology fail and that member no longer be able to participate. The
Chairperson therefore needs to be confident there will be a physical
quorum before granting permission to requests.
The member participating remotely must always be aware of the reliance
on technology and the risk of equipment failure. This would require an
acceptance that the meeting is likely to continue regardless of any failure
and that member may miss the opportunity to contribute to a particular
item of interest.
Options

Option 1: Do Nothing
The Hurunui Youth Council does not wish to make any decisions regarding
the possibility of investing in remote attendance technology.
Option 2: Make a decision on investing in remote attendance technology
The Hurunui Youth Council discusses whether they have a need for such
technology and wider implications and uses in the community.
Report Prepared by:
Sean Ryan
Hurunui Youth Council Chairperson
Report Reviewed by:
Audrey van der Monde
Manager Public Services
Officer in Attendance: The report author will be in attendance to speak to this report.
13
To:
Hurunui Youth Council
Date:
2 May 2016
Youth Development Officer Update
Recommendation
THAT THE INFORMATION BE RECEIVED.
Executive Summary
This report outlines the information and updates for youth councillors
since Monday 1 February 2016.
Events held and
attended since
Monday 4th April (last
HYC workshop)
HYP Senior Formal
The HYP formal was a successful event attended by 110 young people.
Waikari Fun Run
15 young people registered with HYP for the Waikari Fun Run. It was a
great afternoon. Congratulations to Ricki Allan for winning the long
distance run.
#ACTIVATE
South Island Youth Connect.
ARA – Social Work
Placement
Emma Quantock is on a three month placement with the Hurunui Youth
Programme. Her final day will be Friday 8 July. Emma will be undertaking
research on Hurunui youth mental health and wellbeing. She will also be
assisting with HYP activities and the youth council.
Canterbury Youth
Awards
The Canterbury youth awards are being held on Friday 24 June in
Christchurch. Rochelle and Emma will be supporting with the organising
and running of the event. More information regarding nominations will be
available soon.
Youth Connector
The Ministry of Social Development have committed $25,000.00 to a youth
connector role in the Hurunui District. The Rural Primary Health
Organisation has also contributed $10,000.00. The youth connector will be
employed by Wellbeing North Canterbury and work in collaboration with
the Hurunui Youth Programme. A job description is currently being drafted
and the position will be advertised soon. The youth connector will work
between the three area schools connecting young people up with social
services.
Year 8 Leadership
Programme
Sean Ryan and Rochelle Faimalo attended a North Canterbury Year 8
leadership day at Leithfield school on Tuesday 12 April. Sean presented to
the group on leadership, his role and experiences with HYC.
Get Involved
The Get Involved programme is well underway with two successful events
Mt Grey and the Waikari Fun Run. The Hanmer Four Square half, 10km
and 5km is on Saturday 7 May.
A special thanks to Yonni Kepes for all his hard work on this.
14
Family Violence
Family violence is continuing to be a topic of discussion in the Hurunui
District. Rochelle Faimalo attended a recent information evening where
Jude Simpson shared her story and experiences of family violence. It was a
touching story that brought about a new awareness for many who
attended. There were productive group discussions addressing the
awareness and needs in the Hurunui district.
Rata Foundation
A funding application of $33,000.00 has been submitted to the Rata
Foundation for the ongoing running costs (events, leadership & transport)
of the Hurunui Youth Programme and Youth Council. A decision should be
made in June as to whether it has been granted.
Sushi Making Class
Time Bank Hurunui are running a Sushi making class on Sunday 8 May
10am – 12pm at the Waipara Pavilion.
Youth mental health
and wellbeing
research
Emma Quantock will be working on a piece of research that will look at
youth health and wellbeing in the Hurunui District. The Canterbury District
Health Board is supporting this. A planning day was held on Friday 29
April.
Ricki Allan to provide update.
Report Prepared by:
Rochelle Faimalo
Youth Development Officer
Report Reviewed by:
Audrey van der Monde
Manager Public Services
Officer in Attendance: The report author will be in attendance to speak to this report.
Hurunui Youth Council Action Sheet
Item
Meeting Date
Name of Item
Action Required
Actioned
By/Manager
Status of Action
12 October 2015
Attendance at
meetings by
Audio/Visual
Means Report
A report to Council to be created to outline
concerns and support of this idea.
The Youth Council to investigate attendance by
remote audio link further.
Sean Ryan
Report to be created by 22 February and sent to Graham
Sutherland for the 3 March Council Meeting.
2
12 October 2015
Road Safety
Action Plan for
the Hurunui
through 20152016
The Youth Council to look further into how it can
analyse the statistics and try to up-skill rural youth
drivers.
S Johnson & J
Vernal
Will organise a meeting with Cr Julie Coster and Tony to
discuss.
Report back to the 4 April Youth Council Meeting
3
12 October 2015
IHC one-to-one
volunteer
programme
Youth Council To Consider Promoting This To
Schools And Including It In The 2016 Get Involved
Forum.
Jess Vernal
Waiting On A Response From Email To Jacki Crorin.
Report Back At The 4 April Youth Council Meeting.
4
1 February 2016
Sister city
garden project
Investigate the feasibility of a sister city garden in
the district.
Ryan,
W Vernal,
Allan, Simpson,
Allison, Hassall
A working group was formed and discussion was held
after the meeting.
To update at a further meeting.
5
1 February 2016
Youth
participation in
Changping
project
Investigate youth participation in Changping,
Beijing
Hickey,
Simmonds,
Kepes, K Vernal
A working group was formed and discussion was held
after the meeting.
To update at a further meeting.
6
1 February 2016
Youth Friendly
Libraries
Consider report on Youth Friendly Libraries and a
Youth Zone within libraries.
Youth Council
Members to consider the Youth Friendly Libraries report
and come back to the 4 April meeting with ideas to put
forward to Justine Lester and Audrey van der Monde.
7
1 February 2016
Youth Friendly
Libraries
Afterhours access needs further looking into.
Ricki Allen
Ricki to find out if the afterhours supervisor needs to be
18 years and over.
8
1 February 2016
Youth
Connector Role
Funding and process update
Rochelle
An update to be provided at a future meeting.
9
1 February 2016
#Activate Event
The event, featuring a Media, Social Media and
Marketing workshop for Canterbury Youth
Councils, will be held on Saturday 30 April at the
S Bruce, S
Johnson, M
Simpson, N
Hurunui Youth Council Action Sheet
1
Updated: 1 February 2016
15
1
Item
Meeting Date
Name of Item
Action Required
Amberley Domain.
10
1 February 2016
The News
Article
A regular youth perspective article in The News.
This would be every six weeks in the opinion page.
Actioned
By/Manager
Simmonds. K
Vernal
S Ryan, Y
Kepes, R Allan
and S Johnson
Status of Action
The word limit needs to be established.
16
Hurunui Youth Council Action Sheet
2
Updated: 1 February 2016
HURUNUI YOUTH COUNCIL
TERMS OF REFERENCE
1.
FUNCTIONS
1.1.
The Youth Council is established for the purpose of providing youth input into the
development and servicing the youth of the district.
1.2.
The Youth Council will represent local concerns and recommend priorities for
services and development within the district.
1.3.
The Youth Council may make recommendations on youth related issues and other
areas that may affect young people in the district.
1.4.
Funding support for specific services or projects may be given at the discretion of the
Council.
1.5.
The range of functions to be addressed by the Youth Council will be determined by
the extent of delegation from the Council and scheduled to this document.
2.
ESTABLISHMENT
2.1.
The Youth Council is established as a Committee of Council under section 30 (1) (a)
of the Local Government Act 2002 with delegated authority as may be determined
from time to time by the Council.
2.2.
The Committee can be dissolved by resolution of the Council.
2.3.
The Youth Council will be established at the start of each year after the selection
process has been completed.
3.
MEMBERSHIP
3.1.
The Youth Council shall have a maximum of 15 members which includes:

The Mayor

The local Ward Councillors – two (2)
3.2.
The remaining 12 youth members will be elected by application and selection
process made by a selection committee comprising of once councillor, three youth
councillors and the Hurunui youth development. Application forms will be available
for youth to apply through-out the whole of the Hurunui District.
3.3.
The youth membership will consist of two youth councillors being Year 11 and above
from Hurunui College, Amuri Area School, Cheviot Area School, Rangiora High
School, and Boarding School, one youth councillor from Tertiary education and one
youth councillor who is home-schooled. If a delegated organisation cannot be
represented, their seat will be filled by a representative from one of the other
categories.
3.4.
The local Councillors shall be appointed by the Council to the Youth Council.
3.5.
All Youth Councillors are required to re-apply for their position on the following years
Youth Council.
4.
MEETINGS
General Meetings
4.1.
General Meetings will be convened by the Council. The date, time and place will be
notified in local newspapers circulating in the area. Public notice shall be given
preceding the date of the meeting.
4.2.
Members of the Youth Council shall elect a Chairperson and Deputy Chairperson at
the first meeting of the year for the whole year. Any ties in the election shall be
decided by lot. The first meeting of the newly elected committee shall be presided
over by the HYP Coordinator until the committee elects the chairperson and deputy
chairperson.
4.3.
The names of the members elected to the Youth Council shall be submitted to the
Council for approval at the first meeting after the date of the public meeting.
4.4.
In the event of extraordinary vacancies occurring in the membership of the Youth
Council, the Youth Council shall make a recommendation to Council for the filling of
any such vacancy.
4.5.
Once appointed by the Council, the Youth Council shall become a sub Committee of
the Council and, as such, it shall be bound by the various Acts and Regulations
governing such Committees. These particularly refer to the Local Government
Act 2002, Local Authorities (Members Interests) Act 1968, Local Government (Official
Information and Meetings) Act 1987, Public Bodies Contracts Act 1959 and Reserves
Act 1977.
Budget Meetings
4.6.
At every 1-2 year interval, prior to the development of the Council’s Long Term Plan,
the Committee will meet to consider its projects and associated costs for the next
10 years. The Committee will forward its recommended budget to the Council for
consideration into the Long Term Plan.
4.7.
The Committee shall meet by 30 October each year to consider the forward
operating budget of the Youth Council and prepare recommendations to the Council
for on-going budget of the Youth Council. The budget from the relevant year of the
10 year budget will be reviewed at this meeting.
Committee Meetings
4.8.
The Youth Council shall determine the regularity of meetings.
4.9.
At least fifty per cent (50%) of the committee membership shall constitute a quorum
at meetings, but in no case shall the number be less than five.
4.10.
Minutes of all meetings shall be kept. Such minutes to record those in attendance
and any apologies tendered. An electronic copy of the minutes will be saved in the
applicable Council document storage system. The signed minutes will be forwarded
to the Council’s Records Officer.
4.11.
The minutes and proceedings for every meeting shall be considered at the following
meeting.
4.12.
Every recommendation to the Council shall be communicated in a written report for
consideration at the next meeting of the Council or relevant Council Committee.
4.13.
All meetings shall be subject to Council’s Standing Orders.
5.
ROLE OF YOUTH COUNCIL
The Committee will:
5.1.
Liaise with young people, schools, and HYP Committees
5.2.
Give consideration to work priorities, improvements and developments within the
district that relates to young people, schools and HYP Committees.
5.3.
Provide an overview of the needs of youth within the district.
5.4.
Advise the Council of recommended actions/events in the district that may affect fore
mentioned groups in 5.1
5.5.
Set up and organise Youth Achievement/Community Service Awards for the Hurunui
District.
5.6.
Have input into the Hurunui Youth Programme and work with the youth development
officer and HYP Committees for events and activities when necessary.
6.
ROLE OF THE COUNCIL
6.1.
The Council will provide monthly financial statements of all appropriate accounts.
6.2.
The Council will provide progress reports on Works programmes.
6.3.
The Council will provide reports on any proposed major un-budgeted expenditure.
6.4.
Council Officers shall be available to attend Committee meetings at the request of
the Committee, and when agenda items require an Officer’s expertise.
6.5.
The Council will provide Secretarial Services as negotiated.
6.6.
The Council will provide the youth development officer to assist with the Youth
Council
YOUTH COUNCIL DELEGATIONS
Areas where the Youth Council would make recommendation to the District Council:

Young people.

Any areas that involve youth or have influence on youth related activities in the district.

The Hurunui Youth Programme

Any council business that the Youth Council would like to make recommendations on.