April 22 2010 Benson Board Packet

Governing Board
Robert Bernal,
President
Frank Maldonado, Clerk
Jack Comaduran
Brad Cherry
Kelly Johnson
360 S Patagonia Street
Benson, AZ 85602
Ph 520-586-2213
Fax 520-586-2506
THE BENSON UNIFIED SCHOOL DISTRICT
GOVERNING BOARD WELCOMES YOU
As your elected representatives, we make decisions that will affect our school
community. We take this responsibility most seriously. To prepare for our
meetings, each Board Member is responsible for studying all information at his
or her disposal on each Agenda Item. We make no decisions capriciously.
We invite you to observe our decision making process and to help by sharing
your views on the business before the Board. At the beginning of the meeting,
time will be provided subject to reasonable time space and manner restrictions
for the public to address issues within the jurisdiction of the Board.
Members of the public body may not discuss or take legal action on matters
raised by the public unless it is an agenda item. At the conclusion of the open
call, individual members of the public body may respond to criticism and may
ask staff to review the matter and put it on a future agenda.
We will consider your comments along with other information we have already
studied in preparation for this meeting. We will also weigh your comments with
those we have received from other community members through letters,
conversations, and telephone calls.
Robert Bernal, President
Frank Maldonado, Clerk
Jack Comaduran
Brad Cherry
Kelly Johnson
It is the mission of Benson Schools to provide a safe and welcoming learning community that prepares students to be competitive and productive citizens.
BENSON UNIFIED SCHOOL DISTRICT
BENSON, ARIZONA
SPECIAL GOVERNING BOARD MEETING
APRIL 22, 2010 THURSDAY, 5:30 PM
DISTRICT OFFICE BOARD ROOM
Pursuant to A.R.S. § 38-431.02 notice is hereby given to the members of the Governing Board of
Benson Unified School District and to the General Public that the Board will hold a Special
Governing Board Meeting, on Thursday, April 22, 2010 at 5:30 PM in the District Office Board
Room. If indicated in the attached agenda, the Board may vote to go into executive session,
which will not be open to the public, to discuss certain matters.
A copy of the agenda background material provided to Board Members (with the exception of
material relating to possible executive sessions) is available for public inspection at the School
District Office located at 360 S. Patagonia, Benson, Arizona.
Pursuant to the Americans with Disabilities Act (ADA), the Benson Public Schools do not, by
reason of a disability, exclude from participation in or deny benefits of services, programs or
activities or discriminate against any qualified person with a disability. Inquiries regarding
compliance with ADA provisions, accessibility or accommodation can be directed to Dr. David
Woodall, Superintendent of Schools, at 586-2213, 360 S. Patagonia, Benson, Arizona.
Dated this 21st day of April 2010
By Yolanda Palma, Board Secretary
BENSON UNIFIED SCHOOL DISTRICT
BENSON, ARIZONA
SPECIAL GOVERNING BOARD MEETING
APRIL 22, 2010
THURSDAY, 5:30PM
DISTRICT OFFICE BOARD ROOM
ROUTINE MATTERS
1.
2.
3.
4.
Call to Order and Welcome Visitors, Robert Bernal, President, Governing Board.
Pledge of Allegiance.
Visitors Wishing to Address the Board under the Open Call to the Public.
Visitors Wishing to Address the Board Concerning Agenda Items (Board Members May Not Address
Topics Which Do Not Appear On This Agenda).
WORK SESSION
A. BUDGET
CONSENT AGENDA
Routine Matters:
1. Approve the Minutes:
a) April 6, 2010 Regular Governing Board Meeting Minutes
b) April 6, 2010 Executive Session Minutes
2. Business Affairs:
A. Approve and Ratify Vouchers:
a. Voucher #20 Payroll 04/02/2010
b. Voucher #21 Payroll 04/16/2010
c. Voucher #9135 Expense 04/05/2010
d. Voucher #9136 Expense 04/12/2010
e. Benson High School Activity Operations
f. Voucher #12 03/31/2010
$230,173.51
$236,540.58
$57,086.04
$38,223.82
$6,473.87
B. Consider approval for 6th graders to travel to the Grand Canyon on May 12 –
May 14 2010. The estimated cost for this trip would be $11,616.60
BUSINESS MATTERS
1.
2.
3.
4.
5.
6.
Consider approval of a preliminary budget for the 2010 – 2011 school year.
Consider approval of certificated salaries for the 2010 – 2011 school year.
Consider approval of certificated contracts for the 2010 – 2011 school year.
Consider approval of a new 78 passenger bus.
Consider approval of 2010-2011School Calendar.
Consider approval of employee health insurance for the 2010-2011 school year.
PERSONNEL
A. Consider Reduction In Force of Certificated Staff for the 2010 – 2011 school year.
a. Ernie Meza – Elementary Physical Education Teacher
b. Lili Brick – High School Spanish Teacher
B. Consider approval of
1. Rene Gonzalez – Substitute Teacher
2. Mary Paynter – Paraprofessional
C. Consider recommendation for non-renewal of contract for inadequacy of classroom
performance – Gerald Haggerty
ADJOURNMENT
BENSON UNIFIED SCHOOL DISTRICT
BENSON, ARIZONA
REGULAR GOVERNING BOARD MEETING AND EXECUTIVE SESSION
APRIL 6, 2010
TUESDAY, 6:00PM
DISTRICT OFFICE BOARD ROOM
MINUTES
Board Members Present:
Bob Bernal
Frank Maldonado
Jack Comaduran
Also Present:
Dr. David Woodall; Shad Housley; Bryan Bullington; Angela Grizzle;
Yolanda Palma
Board Member Absent:
Brad Cherry
Kelly Johnson
ROUTINE MATTERS
1. Called to Order and Welcome Visitors, Robert Bernal, President, Governing Board.
2. Recited the Pledge of Allegiance.
3. Visitors Wishing to Address the Board under the Open Call to the Public.
4. Visitors Wishing to Address the Board Concerning Agenda Items (Board Members May Not Address Topics
Which Do Not Appear On This Agenda). NONE
MOTION TO GO INTO EXECUTIVE SESSION
MOTION
04.06.2010.01
Frank Maldonado made a motion, seconded by Jack Comaduran to go into executive session. Motion carried
unanimously.
Motion: Frank Maldonado
Seconded: Jack Comaduran
Carried: All
RECONVENE TO REGULAR BOARD MEETING
CONSENT AGENDA
MOTION
04.06.2010.02
Routine Matters:
1. Approve the Minutes:
a) March 11, 2010 – Regular Governing Board Meeting and Executive Session
2. Business Affairs:
A. Approve and Ratify Vouchers:
a. Voucher #19
Payroll 03/19/2010
b. Voucher #9133 Expense 03/17/2010
c. Voucher #9134 Expense 03/25/2010
d. March 2010 Auxiliary Vouchers #1031-1038
3. Resignations:
a. Wendy Chiles – High School Math/Physics Teacher
$ 242,530.14
$120,056.83
$ 65,986.44
$9,498.24
Frank Maldonado made a motion, seconded by Jack Comaduran to approve the consent agenda. Motion carried
unanimously.
Motion: Frank Maldonado
Seconded: Jack Comaduran
Carried: All
SUPERINTENDENT – Dr. Woodall gave an update to the Board on the following:
1) Summer Programs
BUSINESS MATTERS
MOTION
04.06.2010.03
1. Second reading and adoption of Policy Advisories:
No. 366 – CBA – Qualifications and Duties of the Superintendent
No. 367 – CBI – Evaluation of Superintendent
No. 368 – GB General Personnel Policies
No. 369 – GCF Professional Staff Hiring
No. 370- GCQF – Discipline, Suspension, and Dismissal of Professional Staff Members/GCQF-E – Discipline,
Suspension, and Dismissal of Professional Staff Members
No. 371 – JK – Student Discipline /(form) JK-R – Student Discipline
Frank Maldonado made a motion, seconded by Jack Comaduran to approve Policy Advisories No. 366; No. 367;
No. 368; To modify No. 369 GCF Professional Staff Hiring –insertion of 5 days to return job offer contract to the
district office; No. 370; No. 371 JK Student Discipline/Form)JK-R – Student Discipline was tabled. Motion carried
unanimously.
Motion: Frank Maldonado
Seconded: Jack Comaduran
Carried: All
MOTION
04.06.2010.04
2. Consider approval of travel request for Kimberly East to attend:
a. Basketball Clinic in Las Vegas, NV on April 30, 2010 – May 2, 2010
b. Volleyball Clinic in Albuquerque, New Mexico on April 16, 2010 – April 17, 2010.
Jack Comaduran made a motion, seconded by Frank Maldonado to approve travel request for Kimberly East as
stated on the agenda. Motion carried unanimously.
Motion: Jack Comaduran
Seconded: Frank Maldonado
Carried: All
MOTION
04.06.2010.05
Consider approval of Application for Arizona Online Instruction (AOI) School and Program For an existing District
and Charter Holder
Frank Maldonado made a motion, seconded by Jack Comaduran to approve application for Arizona Online
Instruction (AOI) School and Program for an existing District and Charter Holder. Motion carried unanimously.
Motion: Frank Maldonado
Seconded: Jack Comaduran
Carried: All
Consider approval of Calendar for SY 2010 – 2011
TABLED
PERSONNEL
MOTION
04.06.2010.06
1. Consider employment of the following:
a. Certified:
i. Michael Vasquez – Substitute Teacher
Jack Comaduran made a motion, seconded by Frank Maldonado to approve Michael Vasquez – Substitute Teacher.
Motion carried unanimously.
Motion: Jack Comaduran
Seconded: Frank Maldonado
Carried: All
CURRICULUM
1.
2.
3.
4.
Principal’s Report for Primary School – Jomel Jansson was not present.
Principal’s Report for Middle School – Shad Housley gave an update to the Board.
Principal’s Report for High School – Bryan Bullington gave an update to the Board.
Principal’s Report for San Pedro Valley High School – Angela Grizzle gave an update to the Board.
INFORMATIONAL
1.
Letter to Dr. Woodall from Representative Rich Crandall
ADJOURNMENT
MOTION
04.06.2010.07
There being no further business to discuss, Jack Comaduran made a motion to adjourn the meeting, seconded by
Frank Maldonado. Motion carried unanimously.
Motion: Jack Comaduran
Seconded: Frank Maldonado
Carried: All
Respectfully submitted,
Date:________________________
Frank Maldonado, Clerk:____________________________
BENSON UNIFIED SCHOOL DISTRICT VOUCHER Voucher No:
9135
BENSON UNIFIED SCHOOL DISTRICT is hereby authorized to draw warrants against BENSON
UNIFIED SCHOOL DISTRICT funds for the sum of $57,086.04 on account of obligations incurred for
value received in services and for materials as shown below for period July 1, 2009 to June 30, 2010
(period cannot overlap fiscal year end.)
I certify that this claim is just and correct, and the services and/or materials herein represented have
been received during the period listed above. All items are properly coded and not in excess of the
budget.
John "Jack" Comaduran
Board Member
BENSON UNIFIED SCHOOL DISTRICT
@
Fund
001
110
125
156
161
233
268
510
526
596
610
625
965
Amount
$32,782.58
$349.25
$1,197.75
$16.35
Maintenance and Operation Fund
ESEA TITLE I
ARRA Title I Grant
ARRA Enhancing Ed thru Tech (Title
II-D)
TITLE IV - 21st Century Community
Learning Center
ARRA IDEA Grant
CTE Innovative Program
Food Service
TAX CREDIT
JTED
Capital Outlay
SOFT CAPITAL ALLOCATION
DUAL CREDIT COCHISE COLLEGE
$455.22
$399.11
$1,397.56
$5,878.95
$1,267.56
$3,714.20
$205.86
$13.65
$9,408.00
$57,086.04
Printed:
04/06/2010
8:56:21 AM
Report: rptAPVoucherCoverSheet
2.5.22
Page:
Benson High School Student Activity Operations Voucher
Date 03/31/10
Prepared by Susan Hyland
VOUCHER #
12
The County School Superintendent of BENSON PUBLIC SCHOOL DISTRICT #9 is hereby
Authorized to draw warrants on the County Treasurer against BENSON STUDENT ACTIVITY funds for
the sum of $6,473.87 on account of obligations incurred on Value received in services and for materials as
shown below for period July 1, 2009 to June 30, 2010 (period cannot overlap fiscal year end.)
I certify that this claim is just and correct, and that services and/or materials herein represented
have been received during the period listed above. All items are properly coded and not in excess of the
Budget.
____________________________________
__________________________________________
District Administrator
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
School District Governing Board
Fund
Athletics
Amount
$6,473.87
________________________________________
________________________________________
3:22 PM
BENSON HIGH SCHOOL STUDENT ACTIVITY
04/09/10
Balance Sheet
As of March 31, 2010
Accrual Basis
Mar 31, 10
ASSETS
Current Assets
Checking/Savings
NATIONAL BANK
ACADEMIC TEAM
ANNUAL
BOOK CLUB
BOYS BASEBALL
BOYS BASKETBALL
CAT TRACKS
CHOIR
CLASS OF 2010
CLASS OF 2011
CLASS OF 2012
CLASS OF 2013
CROSS COUNTRY
DANCE CLUB
DIGITAL PHOTOGRAPHY
DRAMA CLUB
F.F.A.
FBLA
FCA
FCCLA
FOOTBALL
FRENCH CLUB
GIRLS BASKETBALL
Golf Club
MARCHING BAND
NATIONAL HONOR SOCIETY
SOCCER
SOFTBALL
SPANISH CLUB
STUDENT COUNCIL
Tennis
TRACK AND FIELD
VICA-SKILLS
VOLLEYBALL
WRESTLING
Youth Leadership Team
YTP - Job Club
Total NATIONAL BANK
Total Checking/Savings
Total Current Assets
123.99
3,433.06
190.15
860.21
136.20
718.13
464.77
51.48
2,945.60
1,430.89
1,031.21
204.24
184.38
20.00
1,847.04
1,911.43
4,098.29
364.19
1,718.28
10,563.91
687.54
2,312.82
651.10
868.00
1,525.26
1,151.05
316.34
1,382.86
3,678.00
140.25
2,616.90
628.72
1,013.64
2,936.53
80.04
72.51
52,359.01
52,359.01
52,359.01
TOTAL ASSETS
52,359.01
LIABILITIES & EQUITY
Equity
*Retained Earnings
Opening Bal Equity
Net Income
7,719.83
31,225.85
13,413.33
Total Equity
TOTAL LIABILITIES & EQUITY
52,359.01
52,359.01
Page 1
April 21, 2010
To:
Benson Governing Board
From:
David Woodall
Re:
Recommendation for salaries and benefits
I’m recommending that salaries certificated and support salaries be approved for the
2010-2011 school year as outlined below:
1.
Administrative contracts will be issued reflecting a decrease of $1,200
from their 2009-2010 contracts.
2.
Teachers, directors and managers contracts will be issued reflecting a
decrease of $800 from their 2009-2010 contracts.
3.
Full-time support staff would have their hourly pay rate reduced by a rate
that would reflect a reduction of pay of approximately $400 annually.
In addition, I’m requesting that the board approve a $12 increase annually in district
health insurance contributions. This will allow us to offer a plan to employees that
would have a slightly higher co-pay – but would reflect no increase the employee
contribution rate.
Your consideration is appreciated.
360 S. Patagonia Street*Benson, Arizona 85602*520-586-2213
Benson Unified School District
TO:
04/13/10
DATE:
78 Pass School Bus w/Cameras
SUBJECT:
Quote # 209482
__
___
Q=.:ty,,--_
1__
Bus Model
1 341TS
Description
I
ASH Bus Mohave Selling Price Each
$92,283.86
Trade In Amount:
Chassis Rebate
Less Mohave Fee
Total Quoted Price:
Freight & Delivery $
$0.00
$0.00
($913.70)
$91,370.16
8.30%
$7,583.72
913.70
Mohave Fee $
Total Price Including Sales Tax Per Unit:
$99,867.58
Total Price Including Sales Tax ALL Units:
$99,867.58
I
Additional
I
Notes: If Mohave purchase, reference Mohave Contract#: 08E-ASH-0924
Subject to applicable sales taxes in effect at time of delivery.
A copy of this quotation must be submitted to Mohave with Purchase Order.
Auto Safety House must be notified at time of order if Lease Purchase.
PLEASE FAX PURCHASE ORDERS TO 602-386-5338
THIS QUOTATION IS SUBJECT TO ACCEPTANCE WITHIN: 30 Days
PAYMENT DUE UPON DELIVERY
DELIVERY: __
TERMS:
ACCEPTED
DATE:
BY:at.-£):I~
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BY:-----------------------------------P.O.:
Dwight Large
_
Account Manager
Dwight Large
520-419-8422
ARIZONA
- NEVADA
Auto Safety House
Proposal For: Benson Unified School District
2630 W. Buckeye Rd.
Toll Free: 1.800.352.5355
Model: C2341TS
78 Passenger
Standard Options
hassis peci ications:
Freightliner
Cummins
Fax: 602.386.5338
Additional Equipment
ptions Included in Unit rice:
Engine Block Heater
Chassis
White Painted Roof
ISB240
Acoustic Headlining
279" Wheelbase
33,000 Ibs GVWR
(26) 39" Rhyno Gray Student Seats
Automatic
Air Ride Drivers Seat
Transmission
Dash AlC
10,000 Ib Front Axle
23,000 Ib Rear Axle
(1) 50K and (1) 84K Rear Heaters
100 Gallon BTR Fuel Tank
Rear Air Ride Suspension
(3) Group 31 Batteries
Air Operated Entrance Door
Air Brakes
Heated Exterior Side View Mirrors
23,000 Ibs
Dash Mounted Cup Holders
AMIFMICD
Body Specifications:
WI Page
97db Back Up Alarm
Smooth Exterior Panels
Drivers Dome Light
(2) Roof Mounted Escape Hatches
Safety Kit Including:
Complete
Fiberglass
Fire Extinguisher
Insulation
Tinted Windows
First Aid Kit
Air Operated Stop Sign
Body Fluid Kit
Reflective Triangles
(6) Side Pushout Windows
Cruise Control
Adjustable
Steering Column
Gray Vinyl Flooring
Se~n 4CH DVR System
W/4 Color Cameras
Delivery Options Included:
Complete detail upon arrival to Phoenix
Temporary
Registration
Bus Numbers, Beltline Lettering
Bus #: 46
BENSON UNIFIED SCHOOL
DISTRICT NO.9
Terms and Conditions
Stock Units subject to prior sale
Quote is valid for 30 days
Pricing
$91,370.16
Sales Tax $7,583.72
$913.70
Total Price $99,867.58
Mohave Fee
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Units Ordered: 5
Order Numbers: N/A ·4
Quote Number: 209482
Locality: IN
Build Date: N/A
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BENSON UNIFIED SCHOOL DISTRICT
2010-2011 School Calendar
August 2010
M T W T F
2 3 4 5 6
9 10 11 12 13
S
7
14
8/5 & 8/6 New Teacher Orientation
15 16 17 18 19 20
21
22 23 24 25 26 27
29 30 31
28
S
1
8
S
5
12
19
26
S
3
September 2010
T W T F
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30
October 2010
M T W T F
1
M
4
5
6
7
8
10 11 12 13 14 15
17 18 19 20 21 22
24 25 26 27 28 29
31
November 2010
S M T W T F
1 2 3 4 5
7 8 9 10 11 12
14 15 16 17 18 19
21 22 23 24 25 26
28 29 30
December 2010
S M T W T F
1 2 3
5 6 7 8 9 10
12 13 14 15 16 17
19 20 21 22 23 24
26 27 28 29 30 31
First & Last Days for Students
Teacher Planning & Grading Days
Vacation Days
( )
Early Release Days
k-8 Parent Conference
High School Parent Conferences
S
4
11
18
25
S
2
9
16
23
30
S
6
13
20
27
S
4
11
18
25
S
January 2011
M T W T F
8/9-8/11 Teacher Preparation Days
2
3
8/12 First Day for Students
9
10 11 12 13 14 15
9/6 No School - Labor Day
Early Release
9/8 9th - 12th P/T Conference
Early Release
Early Release
10/11 & 10/12
No School - Fall Break
10/15 End of 1st Quarter (44 Days)
10/18 No School - Teacher Work Day
Early Release
10/20 & 10/21
K-8 P/T Conference
Early Release
Early Release
12/1 9th – 12th P/T Conference
Early Release
12/17 End of 2nd Quarter (41 Days)
12/20–1/31 Winter Recess-No School
6
7
22
29
S
5
12
19
26
S
5
12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
M
Early Release
11/ 25 & 11/26No School - Thanksgiving
5
16 17 18 19 20 21
23 24 25 26 27 28
30 31
February 2011
S M T W T F
1 2 3 4
6 7 8 9 10 11
13 14 15 16 17 18
20 21 22 23 24 25
27 28
March 2011
S M T W T F
1 2 3 4
9
6 7 8
10 11
S
11/11 No School - Veteran’s Day
4
S
1
8
3 4
10 11
17 18
24 25
S
1
8
15
22
29
M
2
9
16
23
30
April 2011
T W T
F
1
5 6 7 8
12 13 14 15
19 20 21 22
26 27 28 29
May 2011
T W T F
3 4 5 6
10 11 12 13
17 18 19 20
24 25 26 27
31
S
2
9
16
23
30
S
7
14
21
28
1/3 School Resumes
Early Release
1/17 No School - MLK Day
Early Release
Early Release
2/21 No School - President’s Day
Early Release
3/7
No School - Teacher Work Day
Early Release
3/9 9th – 12th P/T Conference
3/9 & 3/10 K – 8 P/T Conference
3/11 End of 3rd Quarter (47 Days)
3/14-18 Spring Recess
4/22 No School – Good Friday
Early Release
Early Release
Early Release
Early Release
5/26 Last Day for Students
5/26 Last day for Teachers
5/26 End of 4th Quarter (48 Days)
School Telephone Number: 586-2213
Primary School
Ext 640 & 656
Middle School
Ext 629 & 642
High School
Ext 617 & 659
District Office
Ext 600 & 679
Nurse
Ext 601 & 635
Transportation Dept
Ext 667
Cafeteria
Ext 623
San Pedro Valley HS
586-9560
April 21, 2010
To:
From:
Re:
Benson Governing Board
Dr. Woodall
Recommendation for Reduction in Force
In order to bring out expenditure levels in line with a reduced 2010 2011 budget I am recommending that we reduce two teaching
positions for the 2010 – 2011 school year:
Ernie Meza
Lili Brick
Elementary Physical Education
High School Spanish
I have included a copy of Board Policy GCQA – Professional Staff
Reduction in Force, which outlines the guidelines for reducing
certificated staff.
360 S. Patagonia Street*Benson, Arizona 85602*520-586-2213
April 21, 2010
TO:
Governing Board
Dr. Woodall
FROM:
Tammara Lockhart
RE:
Recommendation for employment
Please consider approval of the following:
A. Certified:
1. Rene Gonzalez – Substitute Teacher
B. Classified:
2. Mary Paynter – Paraprofessional
360 S. Patagonia Street*Benson, Arizona 85602*520-586-2213