joint conferenceand trade show schedule

The Florida Healthcare Engineering Association’s 54th Annual Meeting and Trade Show will be held Monday, October 17,
through Wednesday, October 19, 2016, at Disney’s Coronado Springs Resort. The FHEA TRADE SHOW will be held on Monday,
October 17, and Tuesday, October 18. For the 21st consecutive year, the Trade Show is being held in cooperation with the
Florida’s Agency for Health Care Administration (AHCA), the Office of Plans and Construction. By combining the two
meetings, we expect to have well over 1,100 attendees. Registrants are healthcare facilites management personnel,
architects, engineers, and a range of people involved in healthcare facility design/build, operation, maintenance, and
compliance. The Trade Show has become very popular with vendors from around the nation; each year the show sells out
before all can be accommodated. Therefore, please act quickly in securing your booth(s).
JOINT CONFERENCE AND
TRADE SHOW SCHEDULE
Disney’s Coronado Springs Resort
1000 W Buena Vista Drive • Lake Buena Vista, FL 32830
BOOTHS AND FEES
Arrangements have been made with Disney’s Coronado Springs
Resort for 295 exhibitor’s booths, measuring 10' x 10'. Floorplan
will be provided when we have reached you on our list and can
offer you exhibit space. Please see next page on our procedure
for offering exhibit space.
AHCA Seminar
AHCA & AHCA/FHEA Registration: 6:30am
AHCA Sessions: 8:45am - 4:30pm
The basic booth setup will consist of:
• 10 x 10 foot unfurnished booth
• 8 foot high flame retardant back drapes
• 3 foot high flame retardant side drapes
• 7" x 44" exhibitor ID sign with company name and booth #
Trade Show Hours: 4:30 - 7:30 pm
Booth fees are as follows:
Monday, OCTOBER 17, 2016
Trade Show Schedule
8:00 - 11:45 am
and
1:00 - 4:00 pm
9:00 am - 4:00 pm
4:30 pm
4:30-7:30 pm
7:30 pm
Exhibitor Move-In**
Veracruz Hall
Booth Rep Check-In: Registration Desk
Opening of Trade Show
Reception
(Trade Show Floor)
Trade Show Closes for the day
Tuesday, OCTOBER 18, 2016
AHCA Seminar
AHCA Sessions: 8:00am - 4:00pm
Trade Show Hours: 7:00 am - 2:00 pm
7:00 am
7-8:00 am
8-11:00 am
11 am - 12 noon
12:45 pm
2:00 pm
Trade Show Opens
Trade Show Continental Breakfast
AHCA Sessions
Sessions in recess - Trade Show open
Door Prizes/Booth Awards
Adjournment/Exhibitors Move-Out
Wednesday, OCTOBER 19, 2016
FHEA Annual Meeting & Educational Session
FHEA Registration: 7:00am
FHEA Educational Session 8:30am - 12:15pm
FHEA Annual Meeting: 1:30 - 3:00pm
Regular Booth (white)
Premium Booth (green)
Food and Entrance Premium (blue)
$675
$740
$840
Sponsors’ booths (ruby colored) - contact the FHEA office for
prices if you are interested in one of these booths.
Note: There is a two-booth maximum per company.
What is and is not included with booth fee:
Booth fee includes setup as described in preceding section plus
three exhibitor representative badges with access to the trade
show floor.
Booth price does not include registration for, or admittance to
any seminar or educational sessions. If you wish to attend any of
these sessions, please register separately at ahcaseminar.com.
Food: Booth fee includes Monday’s reception and breakfast on
Tuesday.
If you wish to join the AHCA registrants for lunch on either
Monday or Tuesday, you can purchase tickets on FHEA.org,
Annual Meeting section.
There are also many dining options offered by the hotel from a
quick snack to more formal options.
**Exhibitor Move-In Times: This year we are offering extended move-in times (on Sunday with prior arrangements made with
our show decorators: [email protected], and then officially at 8:00 am on Monday. Please note, however, there there will be
a quiet period from 11:45 am to 1:00 pm Monday when all set-up activity will temporarily stop while the AHCA luncheon takes
place in the adjacent space.
HOW EXHIBIT SPACE IN
THE FHEA TRADE SHOW IS RESERVED
We do not have open registration for exhibit space at this trade show. Booths are
offered using a priority system based on past history with the event. If you’re not
sure we have your company and contact info, please email us at
[email protected].
We begin by offering space to companies who have been with us the longest and
work our way down to newer companies. When we can offer a company space,
we will email that company’s contact(s) a complete prospectus and a floorplan
showing what is currently available and invite the contact to email us their top
choices for booth location along with a list of their company’s main competitors.
We shall make every effort to fulfill the choices of our exhibitors; however we
reserve the right to fill the booths in an orderly fashion, and to prevent
competitors from exhibiting in adjacent or nearby booths whenever possible.
SHOW DECORATORS
PME Expo Services is our official show decorator. Upon
receipt of your payment, we will notify them of your booth
assignment(s). They will handle booth setup and make
available a service kit containing all pertinent information
regarding move-in/move-out times, their services and costs.
The service kits will contain order forms for the following
services: electrical; furniture, drayage information, labor rates,
lead retrieval, etc. Please note: booths are UNFURNISHED.
Additionally, a list of regulations enforced by Disney’s Coronado
Springs Resort may be sent to you.
For additional information, contact Pamela Melton at PME
Expo Services in Orlando.
Email: [email protected]
Phone:
407-489-0039
MOVE-IN/SET-UP TIMES
SUNDAY, OCTOBER 16 - Contact Pam Melton to arrange for
Sunday move-in: [email protected]
MONDAY, OCTOBER 17
8:00 am - 11:45 am -- Set up
11:45 am - 1:00 pm -- QUIET PERIOD! No setup during this
period. Because the AHCA Seminar
luncheons will be served in the
exhibit hall this year, we will suspend
exhibit set-up during the lunch hour.
Please respect this quiet time.
1:00 pm - 4:00 pm -- Set up
MOVEOUT/BREAKDOWN
The trade show will close promptly at 2pm -- please make
your travel arrangements to allow adequate time to secure
your moveout containers and proceed with teardown after
the show closes. Do not begin teardown until after 2pm;
our show decorators cannot offer any assistance with
breakdown until then.
HOSPITALITY SUITES
Disney’s Coronado Springs Resort can provide vendors with
space for hospitality suites. If your company plans to host a
hospitality suite, please make the arrangements directly
with Hannah Stofcik at Disney’s Coronado Springs Resort:
Phone: 407-939-1717
Email: [email protected]
Please let us know of your hospitality suite if you would like
us to post the place and times.
FOOD/BEVERAGE AT BOOTH
If you plan to serve any food or beverages at your booth,
you must arrange that through the hotel. Please contact
Hannah Stofcik at Disney’s Coronado Springs Resort:
Phone: 407-939-1717
Email: [email protected]
QUESTIONS? FHEA Office:
Telephone: 352/735-8824 Email: [email protected]
BOOTH
AWARDS
As in the past,
exhibitor booths
will be judged for
awards based
upon originality,
information
content, and all-around presentability. Presentations
of awards will be made Tuesday, at 12:45 p.m., on the
Trade Show floor.
DOOR PRIZES
All participating vendors in this optional program will
receive a container to collect business cards of registered
attendees. On Tuesday, beginning at 11:30 am, booths will
be visited by FHEA board members divided into four teams
to draw and record the winning card from each container.
We will announce all the winners at a central location on
the trade show floor beginning at 1:00 pm. Selected
winners need not be present to win and exhibitors will be
responsible for getting the prize to the winner if the
HOTEL ACCOMMODATIONS
FHEA/AHCA has secured special rates for attendees of the
54th Annual Meeting and Trade Show at Disney’s Coronado
Springs Resort (1000 West Buena Vista Drive, Lake Buena
Vista, FL 32830).
Disney’s Coronado Springs Resort celebrates the character
and traditions of the American Southwest and northern
Mexico.
Palm-shaded courtyards and Spanish-style
haciendas create the perfect climate for business and
pleasure.
Relive the romance of Spanish Colonial Mexico at this
enchanting Resort hotel. The hotel offers many dining
options including Nuevo Latino fusion cuisine at the Maya
Grill, many other more casual and quick-service choices, as
well as multiple lounges. Be sure to soak up some sun at
the Dig Site Pool, a complex that includes a 5-story replica
of a Mayan pyramid centered around the Lost City of
Cibola pool and the spitting Jaguar waterslide.
Other resort amenities include complimentary selfparking and wi-fi, jogging trail, and health club.
winner does not pick up the prize before the show closes
at 2pm. Keep that in mind when you select a door prize to
award. In fairness to all, we ask that no prize exceed $250 in
value, and only one prize will be announced, no exceptions.
SPONSORSHIPS
We are truly grateful to all sponsors who make these
meetings possible and will recognize our sponsors in:
• Signage at the Annual Meeting & Trade Show
• Complimentary ad in conference
Program/Directory
• Announcements at the Annual Meeting
& Trade Show
• The Whistle, FHEA’s quarterly newsletter
• The FHEA Sponsor section on the FHEA website
• Rise in priority level
• Additional booth representative badges
SPONSORSHIP LEVELS
Platinum level
Gold level
Silver level
Bronze level
$4000 (limited to three)
$2500
$1000
$500
If you wish to be a sponsor, please indicate on the exhibitor
space contract and we will contact you about details.
"Disney's Magical Express" service is available for
attendees staying overnight at the Hotel who are traveling
through Orlando International Airport. This service
consists of complimentary airport shuttle, luggage
delivery and remote airline check-in (on participating
airlines only), all subject to the terms in effect for this
service at that time. Info on the hotel link below.
PLAN TO VISIT DISNEY PARKS DURING YOUR STAY?
As part of the Disney experience there are discounted
tickets to the Disney theme parks: after 2PM or after 4PM
tickets. These discounted tickets can be purchased on the
same link as for hotel reservations listed in this section.
Discounted tickets must be purchased before March 26,
2016; after that date Disney theme park tickets will
increase in cost. After March 26th a 3PM ticket special will
be offered during the conference at a slightly higher rate.
CUT-OFF DATE FOR HOTEL RESERVATIONS:
September 16, 2016.
RESERVATIONS:
For online reservations, please click on this link: http://www.mydisneymeetings.com/ahcafhea16
To make reservations by phone, call 407-939-4686 - be sure to ask for the AHCA/FHEA Group rate.
LAST YEAR’S (2015) FHEA TRADE SHOW EXHIBITORS
AAF International (American Air Filter)
Abatement Technologies, Inc.
Absolute Floor Covering, LLC
Accelerated Contractors, LLC
Accutrol LLC
ACF Standby Systems LLC
Acorn Vac / Whitehall Mfg.
Acousti Engineering Co of Florida
Active Power
Advanced Cooling Technologies, Inc.
Adv. Manuf. & Power Systems - AMPS
Crawford-Tracey Corporation
Creative Arts Unlimited, Inc.
Creative Contractors Inc.
Creative Sign Designs
Critical Power Solutions Group Inc./IIS
Cummins Power South
Daikin Applied
DeAngelis Diamond Healthcare Group
DebonAir Mechical
Dixieply
Door Control Inc.
Door Solutions Inc.
Advanced Technologies Group, Inc.
DORMA USA, Inc
a-fabco, inc.
Doyle Electric Services Inc.
Airstron
All Phase Electric and Maintenance, Inc. DPR Construction
Driveway Maintenance, Inc.
Allegion
Dryfast Systems
Altro
Dynatherm Resources, Inc.
American Portable Air, Inc.
Amico Corporation
Anacom-MedTek
Emerson Netwrk Pwr - Elec Reliab. Srvcs
Anchor Floor & Supply LLC
Energy Air, Inc.
Andrews Filter & Supply Corp.
EnergyControl.com
ANF Group, Inc.
Engineered Energy Equipment, Inc.
Antrac Technologies, Inc.
ETS-Lindgren
APG
Facilities Survey, Inc.
AQUIS
Ferran Services & Contracting
Arc Flash Study Pro
Filter Pure Systems
ASCO Power Technologies
Fire Door Solutions
ASCO Services Inc.
Flad Architects
Ashberry Water Conditioning
FlexCart
ASSA ABLOY
Florida Catastrophe Corporation (FLA-CAT)
Austin Commercial, LP
Florida Detroit Diesel - Allison
Automated Building Control Systems, Inc. Florida Pipe-Lining Solutions, LLC
Automated Door Ways, Inc.
Florida Power & Light Company
Baltimore Aircoil Company
Flow Control Technology Company LLC
Barton Malow Company
Follett Corporation
Base King, LLC
Garratt-Callahan Company
Batson-Cook Construction
GCI Consultants, LLC
BeaconMedaes
GHD
Becker Pumps Corporation
Gilbane Building Company
Belimo Americas
Gulf Mechanical Contractors
Bender Inc.
Gulfstream Petroleum Services Inc.
Bernhard Communications, Inc.
H. Stephen Jones & Associates
Biller Reinhart Engineering Group, Inc. Haskell
Blue Pillar
HatchMed
Blue Team Restoration
Health Care Compliance, Inc.
Bonded Lightning Protection Systems, Inc. Healthcare Facility Solutions LLC
Heat Pipe Technology, Inc.
Hensel Phelps
Brite LED Lighting
Hiller Systems
Building Cooling Systems, Inc.
Hinkel
Carastro & Associates, Inc.
Hoar Construction, LLC
Carrier Rental Systems
CCS - Composite Cooling Solutions, LP HSI (Hospital Systems, Inc.)
I.C. Thomasson Associates, Inc.
CENTRIA
IDeACOM Healthcare of Florida
Charles Perry Partners, Inc.
Industrial Engineering Company
CIC, Inc.
INNERFACE Architectural Signage, Inc.
Clark Construction Group, LLC
Inpro
Coastal Mechanical
Commercial Flooring Distributors, Inc. ISS Mechanical
J Newton Enterprises
Commercial Products Corporation
Jantech Services Inc.
Complete DKI
Jeron Electronic Systems, Inc.
Comprehensive Energy Services, Inc.
Johnson Controls Inc.
ConEdison Solutions
Johnson-Laux Construction, LLC
Construction Specialties, Inc.
K-Crete Solutions
KHS&S Contractors
Kontrol Kube by Fiberlock
Koroseal Interior Products, LLC
Kwalu
Legrand North America
Leviton
Life Safety Enterprises Inc.
Linde Healthcare / LifeGas
Littlejohn, an S&ME Company
Lochinvar
LSS Life Safety Services
Mason Engineering
MC2 Incorporated
McVeigh & Mangum
Mechanical Services of Central Florida, Inc.
Metalaire
Microguard LLC
Mitchell & Lindsey, LLC
Modular Services Company
Momar, Inc.
MTA - Medical Technology Associates, Inc.
Multivista
NABCO Entrances
Nalco an Ecolab Company
Nash Plumbing & Mechanical, LLC
Nexxspan Healthcare, LLC
nora systems, Inc.
NoVent Refrigerant Services, Inc.
OHL-Arellano Construction Co.
Original Solutions Company, Inc.
Paladin Healthcare
ParexUSA
Patterson Pope, Inc.
Petroleum Recovery Services
Pevco Pneumatic Tube
PG LifeLink
Phoenix Products
Pipelining Technologies, Inc.
Polar Air
Portalp USA, Inc.
Powerhouse Equipment
PowerLogics, Inc.
PowerSecure
Premier Cabinets
Premier Medical, Inc.
Premier Water & Energy Technology, Inc.
Primex Wireless
Professional Service Industries (PSI)
Pure Air Control Services, Inc.
PureAir
R. C. Stevens Construction Company
Rauland-Borg Corporation of Florida (RBF)
Refuel Systems USA, Inc.
Remediation Specialists
Ring Power / Pantropic Power
RLF
Robins & Morton
Roof System Services
Russelectric Inc.
S.I. Goldman Co, Inc.
Safe Check
Saltz Michelson Architects
Schneider Electric
Shannon Specialty Floors, Inc.
Sherwin Williams
Siemens Industry, Inc.
Skanska USA Building Inc.
Smith Seckman Reid, Inc.
Solares Controls
SOPREMA
Specialized Plumbing Technologies
Spot Coolers
SPX Cooling Technologies/Marley
SSRCx
Stanley Access Technologies
Stevens Construction
Sto Corp
Stonhard
Stromquist & Co
Structural
Strut Technologies Incorporated
Suffolk Construction Company, Inc.
Swisslog Healthcare Solutions
Tandus-Centiva
TAW Power System Inc.
Tek-Tone
TF Roberts Enterprises, LLC
The Whiting Turner Contracting Company
Thermal Tech, Inc.
TLC Engineering for Architecture
Total Power Systems, Inc.
Trane
Trident Construction, Inc.
Tri-Dim Filter Corporation
Tropic Mechanical
TSIG Consulting, Inc.
Turner Construction
TUV Rheinland
Tyco SimplexGrinnell
United Fire Protection
United Labs, Inc.
Universal Fuel Services
Unlimited Restoration Inc.
USG - United States Gypsum
Valcourt Exterior Building Services
Validated Custom Solutions - Florida
VIEGA LLC
VJO Strategic Medical Solutions
Voight Professional Services
Waco Filters Corporation
Wal-Mark Contracting
Wausau Tile
Wayne Automatic Fire Sprinklers, Inc.
Wehr Constructors
Westbrook Service Corporation
Western Specialty Contractors
William R. Nash, Inc.
Willis Smith Construction
Wilsonart, LLC
WW Grainger Inc
Yorkshore Sales & Marketing, Inc
Yown’s Boiler Service, Inc.
Standard Booth Regulations and Types (USA)
Booth Display Types and Regulations
There are three types of booth displays in our tradeshow: Standard/Linear, Perimeter Wall, and Peninsula/End Cap. The following booth display rules are typical for U.S. trade shows and convention halls.
However, regulations vary by convention center and even within show halls.
The booth display specs described here will be enforced by FM Convention Contractors at this trade
Standard/Linear Booth – in line booth (10' depth)
Standard / Linear Booth
Any booth that shares a common back wall and abuts other exhibits on one or two sides.
Maximum height is 8'. This 8' height may be maintained on the
sidewall of your booth up to a distance of 5' from the front aisle.
The remaining length of the sidewall may be no higher than 4'.
A corner booth is a linear booth exposed to aisle on two sides.
All other guidelines for linear booths apply.
Perimeter Wall Booth (10' depth)
5
5
10
HEIGHT REGULATIONS
for 10’ x10’ exhibit space
A standard/linear booth found on the perimeter walls of the
The maximum height is 12'. This 12' height may be maintained on the sidewalls of your booth up to a
distance of 5' from the front aisle. The remaining length of the sidewall may be no higher than 4'.
Peninsula Booth or End Cap Booth
A Peninsula booth is any exhibit 10' x 20' or larger with a depth from the common back wall to the
aisle of at least 20' and with aisles on three sides. There are two types of Peninsula Booths: (a) one
that backs up to Linear booths, and
End Cap Double Booth
(b) one that backs up to another
10’
Peninsula booth and is referred to as
5’
a “Split Island booth.”
An End Cap double booth is a 10' x 20'
booth that backs up to rows of
Standard/linear booths.
For all Peninsula and End Cap
booths, the exterior of the back wall
advertisements.
10’
4’
20’
If backed by a row of standard/linear booths, the back wall may be no
higher than 4' for a distance of 4' from either side aisle and 8' high in
the center of the back wall. These height restrictions must be maintained for a distance of 10' from the back wall.
Corner Booth
5’
10’
Display cannot
extend beyond 5’
8’H x 10’W Drape
display must be placed
against this wall
5’
Opposing
Corner
Booth
3’ Side rail
drape
Aisle
Aisle
A graphic to illustrate the reasoning behind
these regulations: to enable all exhibitors
to have visibility.
5’
Display cannot
extend out from
center back wall
beyond 5’ to
maintain line of
sight.
e
Lin
5’
Aisle
Aisle
ht
g
i
fs
3’ Side rail
drape
o
3’ Side rail
drape
3’ Side rail
drape