October 2015

The U.S. Department of Agriculture awarded a grant to the Frameworks project to help
spur the use of cross laminated timber in tall building construction.
Board of Commissioners Meeting
Location:
Multnomah County Building
501 SE Hawthorne Blvd
Portland, Oregon 97214
Date & Time:
October 20, 2015
6:15 PM
PUBLIC NOTICE:
Home Forward
BOARD OF COMMISSIONERS
will meet on
Tuesday, October 20, 2015
At 6:15 pm
At the Multnomah County Building
501 SE Hawthorne Blvd., Portland
In the Commissioners Board Room
MEMORANDUM
To:
From:
Community Partners
Michael Buonocore, Executive
Director
Date:
Subject:
October 14, 2015
Home Forward Board of
Commissioners October Meeting
The Board of Commissioners of Home Forward will meet on Tuesday, October 20, 2015
at the Multnomah County building, 501 SE Hawthorne Blvd., in the Commissioners Board
Room, Portland at 6:15 P.M. The commission meeting is open to the public.
The meeting site is accessible, and persons with disabilities may call 503-802-8423 or
503-802-8554 (TTY) for accommodations (e.g. assisted listening devices, sign language,
and/or oral interpreter) by 12:00 pm (noon), Friday, October 16, 2015.
AGENDA
BOARD OF COMMISSIONERS MEETING
MULTNOMAH COUNTY BUILDING
COMMISSIONERS BOARD ROOM
501 SE HAWTHORNE BLVD.
PORTLAND, OREGON
October 20, 2015 6:15 PM
INTRODUCTION AND WELCOME
PUBLIC COMMENT
General comments not pertaining to specific resolutions. Any public comment regarding a
specific resolution will be heard when the resolution is considered.
MISSION MOMENT
Topic
Presenter
Resident Advisory Committee
Pamela Kambur
BOARD OF COMMISSIONERS COMMENTS
Topic
REPORT
Presenter
Nominating Committee Report
Jim Smith, Vice Chair
Election of Officers for 2016
David Widmark, Chair
MEETING MINUTES
Topic
Minutes of the September 15, 2015 Board of Commissioners Meeting
Minutes of the September 24, 2015 Board of Commissioners Conference Call
CONSENT CALENDAR
Following Resolutions:
15-10
01
Topic
Authorize a Professional Services
Agreement with Transition Projects
Inc. for Resident Services
Presenter/POC
Kendra Castaldo
Kitty Miller
Phone #
503.280.3747
503.280.3746
REPORTS / RESOLUTIONS
Following Reports and Resolutions:
15-10
Topic
Presenter/POC
Phone #
REPORT
Bud Clark Commons Update
Rachael Duke
Shannon Schmidt
503.280.4001
503.280.4008
REPORT
Short Term Rent Assistance Program
Update
Jaclyn Eaton
Ian Slingerland
503.802.8357
503.802.8370
02
Recognize Chief Administrative Officer
Rebecca Gabriel
Michael Buonocore
503.802.8423
UPCOMING MEETINGS OF THE BOARD OF COMMISSIONERS
The November Work Session will be on Wednesday, November 4, 2015 at 5:30 PM. This
meeting will take place at Home Forward, 135 SW Ash Street in the Columbia Room. The
next Board of Commissioners meeting will be Tuesday, November 17, 2015 at 6:15 PM. This
meeting will take place at the Multnomah County Building, 501 SE Hawthorne Blvd, in the
Commissioners Board Room.
EXECUTIVE SESSION
The Board of Commissioners of Home Forward may meet in Executive Session pursuant to
ORS 192.660(2). Only representatives of the news media and designated staff are allowed to
attend. News media and all other attendees are specifically directed not to disclose
information that is the subject of the session. No final decision will be made in the session.
ADJOURN
MINUTES
BOARD OF COMMISSIONERS MEETING
HOME FORWARD
1333 NW Eastman Parkway – Gresham, Oregon
September 15, 2015
COMMISSIONERS PRESENT
Chair David Widmark, Vice Chair Jim Smith, Second Vice Chair Miki Herman,
Commissioners Tiffiny Hager and Charlene Mashia
STAFF PRESENT
Wakan Alferes, Sarah Berkemeier, Betty Dominguez, Molly Rogers, Rebecca Gabriel, Jill
Smith, Dena Ford-Avery, Kandy Sage, Mike Andrews, Melissa Richardson, Kathy Kodis,
Teresa Auld, Peter Beyer, Shelley Marchesi, Elyse Myers, Celia Strauss, Rachel Langford,
Rodger Moore, Donna Kelley
COUNSEL PRESENT
Steve Abel
Chair David Widmark convened the meeting at 6:16 PM. He welcomed attendees to
Gresham and introduced Jill Smith as acting Executive Director temporarily filling in for
Michael Buonocore.
PUBLIC COMMENT
No one requested to deliver public comment.
MISSION MOMENT
Energy Outreach Events
Sarah Berkemeier, Resident and Community Services Coordinator in the East County
Rockwood and Gresham public housing portfolios, opened by expressing her regrets that
the resident scheduled to present with her was unable to attend.
Berkemeier shared that she has worked together with Home Forward staff Odalis PerezCrouse and Wakan Alferes to bring Energy Assistance Outreach events to the Rockwood
Stations Apartments property. These events are in partnership with community partners
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Human Solutions, NAYA, and NARA. The events aim to reach as many people as possible
at one time to offer utility assistance. They are either half day or whole day events with 1015 minute appointments scheduled for each household. The residents of nine Home
Forward properties in Each County were invited and 59 of these households have received
utility assistance through the events, in amounts ranging from less than $100 to over $500.
So far two events have occurred on July 8, 2015 and September 10, 2015, with more to
be planned.
Second Vice Chair Miki Herman asked how many people could have been served by this
event and whether participation was limited by the amount of funds.
Berkemeier answered that every household that responded to the invitation was able to
receive assistance.
MEETING MINUTES
Minutes of July 15, 2015 and July 21, 2015 Board of Commissioners Meetings and
August 18, 2015 Board of Commissioners Conference Call
Second Vice Chair Miki Herman noted a correction required on the July 21, 2015 minutes,
page 7, first sentence: “he board” corrected to “the board.”
Vice Chair Jim Smith moved to adopt the minutes as corrected. Commissioner Tiffiny
Hager seconded the motion.
The vote was as follows:
Chair David Widmark – Abstain
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Aye
2
CONSENT CALENDAR
15-09-01
Authorize Updates to the 2015 Restated Bylaws
15-09-02
Authorize Execution of Documents for Effectuation of Acquisition, Redevelopment and
Refinance for St. Francis Apartments
Celia Strauss read the list of resolutions to be covered in the meeting. Commissioner
Tiffiny Hager stated that she would be recusing herself from the vote on Resolution 15-0902 due to perceived conflict of interest regarding the St. Francis Apartments and her
employment at Catholic Charities.
Second Vice Chair Miki Herman moved to adopt resolutions 15-09-01 and 15-09-02.
Commissioner Charlene Mashia seconded.
The vote was as follows:
Chair David Widmark – Aye
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Aye
REPORT
City of Gresham
Betty Dominguez, Director of Policy and Equity introduced Josh Fuhrer, Executive Director
of the Gresham Redevelopment Commission. Fuhrer shared a PowerPoint presentation
about the development program called Rockwood Rising.
Fuhrer opened with some background information about the City of Rockwood. He
explained that Rockwood is the most economically challenging community in Oregon, but
he feels it has great potential. Rockwood has the lowest median age of any city in Oregon
and the lowest per-capita car ownership due to economic necessity rather than choice.
Rockwood also boasts the greatest diversity of any community in Oregon, with 88
languages spoken within the city.
The Rockwood Rising project, also known as the Catalyst Project, brings services and
opportunities to one site. The goal is to break the cycle of poverty and build community
3
prosperity. The three key areas of the project are workforce/entrepreneurship, food
access, and retail. Job training, spaces for community members to open their own small
business, restaurants, a computer lab, childcare, a community bank branch, and grocery
shopping will all be available on site. Numerous vendors have already committed to the
project.
Fuhrer explained that this is an anti-gentrification strategy that will allow people in the
community to stay in place because their personal circumstances will improve alongside
improvements to the community. The project is within blocks of the Rockwood Station
and Rockwood Landing apartment communities, giving easy access to the residents of
those Home Forward buildings.
Second Vice Chair Miki Herman asked if local companies are being used for designing and
building the project. Fuhrer answered that yes, architects, general contractors, and
tenants, will all be local. They are asking developers to ensure that 20% or more of the
contractors are headquartered in Gresham and 20% are minority or woman owned
businesses to make sure it’s built by the community for the community.
Commissioner Charlene Mashia asked if businesses with Emerging Small Business (ESB)
certification are included. Fuhrer responded that he did not know, but will follow up with
the answer.
Commissioner Tiffiny Hager commented that she is excited by the project and is glad there
are so many opportunities for Home Forward’s residents.
CONSENT CALENDAR
In light of Commissioner Hager’s conflict with Resolution 15-09-02, and potential quorum
concerns, Counsel Steve Abel asked to revisit the consent agenda. He suggested
Resolutions 15-09-01 and 15-09-02 be pulled from the consent agenda and placed on
the regular agenda so they could be voted on individually. This will allow a quorum with
the majority vote prevailing.
Second Vice Chair Miki Herman moved to remove the consent items from the agenda and
handle them on an individual basis. Commissioner Charlene Mashia seconded.
The vote was as follows:
Chair David Widmark – Aye
Vice Chair Jim Smith – Aye
4
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Aye
RESOLUTION 15-09-01
Authorize Updates to the 2015 Restated Bylaws
Second Vice Chair Miki Herman moved to approve the bylaws as stated and submitted.
Vice Chair Jim Smith seconded.
The vote was as follows:
Chair David Widmark – Aye
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Aye
RESOLUTION 15-09-02
Authorize Execution of Documents for Effectuation of Acquisition, Redevelopment and
Refinance for St. Francis Apartments
Counsel Steve Abel informed the commissioners that it would be best if Commissioner
Tiffiny Hager did not recuse herself from this vote in order to maintain a quorum.
Commissioner Hager clarified that this resolution is not regarding the St. Francis Park
Apartments in development with Catholic Charities. It relates to the St. Francis
Apartments located in downtown Portland. Commissioner Hager explained that due to the
two buildings having similar names it could be perceived that she has a conflict, but there
is no actual conflict to prevent her from voting on this resolution.
Second Vice Chair Miki Herman made a motion to authorize execution of the documents.
Commissioner Charlene Mashia seconded.
The vote was as follows:
Chair David Widmark – Aye
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Aye
5
RESOLUTION 15-09-03
Authorize Approval of Fiscal Year 2015 Audited Financial Statements, Single Audit Reports
and Report to the Board of Commissioners
Peter Beyer, Chief Financial Officer introduced Ben Lau, Assurance Director of Macias Gini
and O’Connell LLP (MGO). Beyer explained that MGO had recently completed an
independent audit of Home Forward and that they are seeking the board’s approval of the
audit statement and reports.
Beyer and Lau opened by offering some clarification on the reports. Where Home
Forward has minority ownership stake and Limited Partners have majority ownership the
audits have been completed by different firms. MGO relies on the audit results from these
other firms for those partnerships. Because they are relying on reports from third parties,
MGO offers a qualified opinion for the tax credit entities. Lau explained that the qualified
opinion is not negative and that there are no financial or compliance findings.
Lau then brought the board’s attention to the Independent Auditor’s Report and Basic
Financial Statements, the Single Audits Reports, and the Independent Auditor’s Report to
the Board of Commissioners. Lau explained that each was a clean report with no findings.
He also reported that minor findings from 2014 had been corrected.
Lau closed by sharing that MGO had not encountered any difficulties while completing the
audit and that there was nothing surprising to report to the board.
Second Vice Chair Miki Herman thanked Lau for the presentation and thanked him for
being available to the Audit and Finance Committee to answer questions.
Beyer thanked Lau for the professional and thorough audit and recognized Kandy Sage,
Controller and the entire finance group, stating the team had done an exceptional job
preparing for this audit.
Jill Smith, Chief Operating Office complimented operations staff because the Housing
Choice Voucher, Veterans Affairs Supportive Housing, and Family Unification Program also
were audited with no findings.
Chair David Widmark expressed that it’s always nice to have a clean audit.
Commissioner Tiffiny Hager moved to accept the resolution. Commissioner Charlene
Mashia seconded.
6
The vote was as follows:
Chair David Widmark – Aye
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Aye
REPORT
500 Project-Based Vouchers Request for Proposal Plan and Priorities
Dena Ford-Avery, Rent Assistance Director and Jill Smith, Chief Operating Officer
presented the report. Last year the board approved committing 500 vouchers to become
project-based vouchers (PBV) due to the difficult rental market in reducing choice for
voucher holders. Smith and Ford-Avery stated that they are looking for guidance on how
Home Forward should award these vouchers.
Ford-Avery explained that HUD requires a competitive process when deciding where to
place project-based vouchers, and Home Forward is currently considering an RFP for 100
vouchers. They may increase the amount to 200 vouchers if there is strong response to
the RFP. She also stated that possible criteria for the RFP could be targeting
neighborhoods with low poverty or neighborhoods that offer other community investment
like city or county programs that the residents could access. A map highlighting poverty
density throughout the county was distributed to the commissioners.
Smith pointed out that there is controversy regarding placement of subsidized housing: do
you invest in neighborhoods with the most need, or in the “opportunity neighborhoods”
that have low poverty? Smith stated she believes that Home Forward should do both and
align the housing with other services.
Ford-Avery added that other potential RFP criteria could include a commitment to create
and develop additional affordable units in the property beyond just the PBV units, ideally
10% more. The RFP could also ask applicants to focus on units with two or more
bedrooms because families with children are currently having less success finding a home
with a voucher than seniors and people with disabilities.
A chart was distributed to the commissioners showing which populations Home Forward
hopes to target with the RFP: 300 families with children, 100 seniors and people with
disabilities, 50 domestic violence survivors, and 50 to people exiting the justice system.
Additional points on the RFP would also be given to housing providers that can provide
7
culturally specific services to demographics that are currently underserved by Home
Forward, and to providers who are willing to agree to reduced their screening criteria to
help remove barriers to people seeking housing.
Second Vice Chair Miki Herman shared her amazement with Home Forward’s use of
resources to help as many people as possible. She asked for clarification because 500
vouchers have been set-aside, but only 100-200 will be made available through the RFP.
Ford-Avery and Smith clarified that jurisdictional partners would be deciding how to
distribute some of the vouchers.
In response to Chair Widmark’s question, Ford-Avery said that 117 have been awarded,
and that she will return to the board during the RFP process to report on its progress and
who applied.
Commissioner Tiffiny Hager stated that she is glad that Home Forward will have control
over awarding some of the vouchers. She asked if people who utilize these vouchers will
be able to move off-site.
Ford-Avery explained that the vouchers would be attached to the apartment and could not
be moved. Smith explained that Home Forward has used Moving to Work authority to
prevent residents from moving off-site with project-based vouchers and that it may be time
to assess whether that decision should be reserved. Commissioner Hager agreed that it
should be assessed because vouchers give people the freedom to move to better job
opportunities, child care, etc.
RESOLUTIONS
Second Vice Chair Miki Herman stated that resolutions 15-09-04 through 15-09-07 had
been reviewed by the board’s Real Estate and Development (READ) Committee. The
committee strongly recommends passing each of these resolutions.
RESOLUTION 15-09-04
Authorize Adoption of Findings For a Design/Build Contractor for Renovation at Gladstone
Square & Multnomah Manor Apartments
Mike Andrews, Director of Development and Community Revitalization and Berit
Stevenson, Procurement and Contracts Manager presented the resolution. Andrews
explained that Home Forward is seeking approval to issue an RFP for a design/build
8
contract, which means the architect works for the contractor Home Forward hires, rather
than Home Forward hiring an architect, which offers cost savings to Home Forward.
Stevenson stated that a public notice had been placed in the newspaper asking for public
comment. A hearing took place on August 28, 2015. No one attended the hearing and
no public comment was made.
Second Vice Chair Miki Herman motioned to adopt the resolution. Vice Chair Jim Smith
seconded.
The vote was as follows:
Chair David Widmark – Aye
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Aye
Resolution 15-09-05
Authorize Amendments to the Guaranteed Maximum Price of the Design-Build Contracts
for 85 Stories, Group 1: Gallagher Plaza and northwest Tower & Annex
Resolution 15-09-06
Authorize Amendments to the Guaranteed Maximum Price of the Design-Build Contracts
for 85 Stories, Group 2: Hollywood East and Sellwood Center
Mike Andrews, Director of Development and Community Revitalization distributed
handouts to the commissioners outlining the 85 Stories budgets. He explained that the
change being proposed shifts contingencies from savings into the construction budget.
The additional $1.249 million would allow Home Forward to complete additional upgrades
to the buildings. Andrews pointed out that some contingency funds are left in the budget
in case of unforeseen needs, but construction is now far enough along that it is unlikely
that any major issues will be discovered at this point.
Second Vice Chair Miki Herman expressed that the handouts were very helpful.
Commissioner Charlene Mashia asked how Home Forward can ensure that minority and
women owned business get priority when using the design-build process. Andrews stated
that those expectations are built into the RFP and explained that the design-build process
gives Home Forward more opportunity to require those considerations than a lowest
9
bidder process does. Commissioner Mashia expressed concern that Home Forward may
not always close the loop on the conversation regarding minority and women owned
business. Andrews explained that Home Forward is required to report to the board on
that topic after the process is completed.
Commissioner Tiffiny Hager stressed the importance of making employment available to
Home Forward residents and other low income people.
Rebecca Gabriel, Chief Administrative Officer joined Andrews to explain to the
commissioners that Home Forward completes a yearly Target Business Participation
Report that includes what Home Forward has done to meet Section 3 goals and offered to
resend the report from May 2015 to the commissioners as a refresher.
Second Vice Chair Miki Herman moved to adopt resolutions 15-09-05 and 15-09-06 as
stated and submitted. Commissioner Charlene Mashia seconded.
The vote was as follows:
Chair David Widmark – Aye
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Aye
Resolution 15-09-07
Authorize Home Forward to Purchase Furniture for 85 Stories, Group 1 and Group 2:
Gallagher Plaza, Northwest Tower & Annex, Hollywood East and Sellwood Center.
Second Vice Chair Miki Herman moved to adopt Resolution 15-09-07 as stated and
submitted. Vice Chair Jim Smith seconded.
The vote was as follows:
Chair David Widmark – Aye
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Aye
10
ADJOURN
Chair David Widmark adjourned the board meeting and pursuant to ORS 192.660(2)
convened an Executive Session as of 7:50 pm.
EXECUTIVE SESSION
Chair David Widmark adjourned the Executive Session and reconvened the public meeting
at 8:23 pm.
Resolution 15-09-08
Authorizes the Executive Director or Designee to execute any and all documents
necessary to see the Plaza Townhomes to Community Preservation Partners, LLC
Second Vice Chair Miki Herman made a motion to adopt Resolution 15-09-08. Vice Chair
Jim Smith seconded.
Commissioner Charlene Mashia expressed concerns about the sale of the property at this
time due to the rental market, displacement of renters, and the “California perception.” She
stated she feels this is not a good time for a property sale.
Commissioner Tiffiny Hager stated that perception in the community is important and
Home Forward needs to make sure that how the money from the sale will be spent is part
of the message to the community when speaking about the sale.
The vote was as follows:
Chair David Widmark – Aye
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Charlene Mashia – Nay
ADJOURN
Chair David Widmark adjourned the meeting at 8:25 pm.
Attached to the Official Minutes of Home Forward are all Resolutions adopted at this
meeting, together with copies of memoranda and material submitted to the
Commissioners and considered by them when adopting the foregoing resolutions.
11
Celia M. Strauss
Recorder, on behalf of
Michael Buonocore, Secretary
ADOPTED: October 20, 2015
Attest:
Home Forward:
_______________________________
Michael Buonocore, Secretary
_______________________________
David M. Widmark, Chair
12
SPECIAL BOARD OF COMMISSIONERS MEETING
VIA CONFERENCE CALL
HOME FORWARD
135 SW Ash Street – Portland, Oregon
September 24, 2015
COMMISSIONERS PRESENT (via conference call)
Vice Chair Jim Smith (in person), 2nd Vice Chair Miki Herman, Commissioners Jorge
Guzman, Tiffiny Hager, Damien Hall, Charlene Mashia
STAFF PRESENT
Peter Beyer, Michael Buonocore, Erik Olson, Molly Rogers, Celia Strauss
Vice Chair Jim Smith convened the meeting at 9:00 AM.
PUBLIC COMMENT
No one requested to deliver public comment.
RESOLUTION 15-09-09
Authorize Execution of Documents for Effectuation of the Acquisition, Redevelopment, and
Refinance of the St. Francis Apartments
Molly Rogers presented the resolution to the Board. This will be the final board action and
critical piece to close the refinance of the St. Francis Apartments at the end of the month.
Rogers presented the history of the property and the previous board action that was
authorized for an early exit. This action is the last piece that will satisfy a HUD
requirement.
As part of the due diligence and closing process, Erik Olson said resolution 15-09-02
recently passed formed a single asset LLC with Home Forward as the sole member. In
working with HUD attorneys, they are requesting two separate resolutions, with 15-09-09
asking the LLC to complete the transaction. Our attorneys agree with this action.
2nd Vice Chair Miki Herman confirmed this is redundant and only a legal action. Olson
affirmed this is a negotiation with HUD and a formality they require. If we choose to take
1
legal action there is the risk of delaying the closing, which could cause us to pay extension
fees associated with keeping the rate lock current. Rogers added that this is the best
news that we have locked in a rate of 3.38%, which will reduce our annual payment by
approximately $78,000 over a 35-year period.
Vice Chair Jim Smith indicated that based on the information presented it is advised that
we go ahead and approve the resolution and called for a motion.
2nd Vice Chair Miki Herman moved to adopt Resolution 15-09-09 and Commissioner
Tiffiny Hager seconded the motion.
The vote was as follows:
Vice Chair Jim Smith – Aye
2nd Vice Chair Miki Herman – Aye
Commissioner Jorge Guzman – Aye
Commissioner Tiffiny Hager – Aye
Commissioner Damien Hall – Aye
Commissioner Charlene Mashia – Aye
ADJOURN
Vice Chair Jim Smith thanked the board for participating in the conference call. There
being no further discussion, he adjourned the conference call at 9:06 AM.
EXECUTIVE SESSION
The Board of Commissioners of Home Forward did not meet in Executive Session
pursuant to ORS 192.660(2).
Attached to the Official Minutes of Home Forward are all Resolutions adopted at this
meeting, together with copies of memoranda and material submitted to the
Commissioners and considered by them when adopting the foregoing resolutions.
Celia M. Strauss
Recorder, on behalf of
Michael Buonocore, Secretary
2
ADOPTED: October 20, 2015
Attest:
Home Forward:
_______________________________
Michael Buonocore, Secretary
_______________________________
David M. Widmark, Chair
3
CONSENT CALENDAR
MEMORANDUM
To:
From:
Board of Commissioners
Date:
Kendra Castaldo, Resident
Services Manager
503.280.3747
Subject:
October 20, 2015
Authorize a Professional Services
Agreement with Transition Projects
for Resident Services
Resolution 15-10-01
Kitty Miller, Director,
Community Services
503.280.3746
The Board of Commissioners is requested to authorize Home Forward to enter into a
contract with Transition Projects for the delivery of Resident Services at Gretchen Kafoury
Commons, Peter Paulson Apartments and St. Francis Apartments.
The Asset Management Department and the third party Property Management companies
that manage these properties have indicated that services are needed at these buildings in
order to provide housing stability, develop resident self-reliance and foster a sense of
community.
ISSUE
Resolution 15-10-01 authorizes Home Forward to enter into a two year professional
services contract with Transition Projects for $60,000 annually, beginning November 1,
2015. The contract shall provide resident services at Gretchen Kafoury Commons, Peter
Paulson Apartments and St. Francis Apartments. Funding for these services is provided
through property budgets and an agency contribution.
A formal Request For Proposal (RFP) was issued August 5, 2015, to select a qualified
Resident Services provider. On August 27, 2015, Home Forward received a proposal
from one firm, Transition Projects.
A selection committee, including representatives from Resident Services, Asset
Management and Cascade Management evaluated the proposal. After a thorough
evaluation which included an interview, the selection committee recommended Transition
Projects as the proposer most advantageous to Home Forward based on the identified
selection criteria. Though there was only one proposal, the committee felt confident that
Transition Projects possessed the necessary skills, vision and experience to provide
needed services at these properties.
Transition Projects has moved people from homelessness to housing, helped them retain
their housing, and assisted low-income people with meeting their basic needs since 1969.
They have an extensive history of successful partnerships with Home Forward.
Based on the need for Resident Services at these properties and given Home Forward’s
ability to administer the program within its budget, staff recommends approval of
Resolution 15-10-01.
2
RESOLUTION 15-10-01
RESOLUTION 15-10-01 AUTHORIZES HOME FORWARD TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT WITH TRANSITION PROJECTS TO PROVIDE
RESIDENT SERVICES
WHEREAS, Home Forward has determined that the provision of resident services at
Gretchen Kafoury Commons, Peter Paulson Apartments and St. Francis Apartments will
assist residents in housing stability, resident self-reliance and community building; and
WHEREAS, Transition Projects submitted a proposal responsive to Home Forward’s
requirements; and
WHEREAS, a professional services contractual agreement in excess of $100,000 requires
Board approval prior to execution by the Executive Director;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of Home
Forward authorizes the Executive Director to enter into the professional services
agreement with Transition Projects for the provision of resident services and a contract
total of $120,000 over two years.
ADOPTED:
OCTOBER 20, 2015
Attest:
Home Forward:
______________________________
Michael Buonocore, Secretary
______________________________
David M. Widmark, Chair
3
BUD CLARK COMMONS
UPDATE
MEMORANDUM
To:
From:
Board of Commissioners
Rachael Duke, Supportive
Housing Program Director
503.280.4001
Date:
Subject:
October 20, 2015
Update on the Apartments at Bud
Clark Commons
Shannon Schmidt, Services
Supervisor
503.280.4008
The apartment community at Bud Clark Commons is unique and is an important element
of the City/County Home for Everyone Plan. Along with the public housing subsidy and
rent assistance that supports the resident community, the city of Portland provides an
additional $248,000 to ensure supportive services. The total annual budget is just over 1.5
million dollars. Supportive housing is called out as a successful strategy in our local efforts
to end homelessness. The $30,000,000 investment from the City and County budget
process in 2016/2017 is likely to include additional supportive housing efforts. This report
is an update of services at the Apartments at Bud Clark Commons and is for informational
purposes only; no formal action is being requested of the Board.
ISSUE
In September of 2007, the City of Portland requested that Home Forward develop what
we called at that time the Resource Access Center. It was clear from the beginning of the
discussion that the building would contain a 90-bed shelter and a day center that would
be a cornerstone piece of the City/County Ten Year Plan to End Homelessness. In
addition, Home Forward was asked to include permanent supportive housing as part of
the development.
In May 2009, after working closely with the City and other community stakeholders, Home
Forward was asked to ensure that the housing be set aside to serve Portland’s most
medically vulnerable homeless people, that is, people with chronic health issues who have
significant barriers to traditional or even subsidized rental housing.
The framework for developing the housing model comes from a number of programs
located across the country. Key to the success of these models is the strong connection
between the housing and health care. Operationalizing the model in Portland required
Home Forward to align with a nationally recognized system of health care for homeless
people that is supported by federally funded community-based clinics. Home Forward
continues that close relationship with three clinics: Central City Concern’s Old Town
Clinic, the Native American Rehabilitation Association Clinic, and the Outside In Clinic.
These clinics have committed to providing the essential health services that residents will
need to stay successfully housed. Recently Multnomah County’s Westside Clinic helped
to start a skin care clinic on site, which is now operated by Central City Concern.
Vulnerability Assessment Tool and Selection
During the year before the housing was completed, Home Forward became familiar with
the Vulnerability Assessment Tool developed by Seattle’s Downtown Emergency Service
Center. This tool provides the community with a way to evaluate relative vulnerability of
people who are homeless. Over time, a community can develop a bank of information
about who is sleeping outside and their needs and barriers to housing. Since October
2010, personnel at community clinics and staff at Home Forward have assessed close to
1100 people. The waitlist is organized by scores on this assessment.
Potential residents must also pass screening and the tax credit certification process to
become a successful applicant. The screening criteria has been relaxed so that credit
history and landlord history are not required and the criminal activity that results in an
automatic denial are the manufacturing of methamphetamine in a public and assisted unit,
a status as a registered sex offender, and any Class A felony conviction. Certification
focuses primarily on income eligibility, assets, and student status.
Operations and Partnerships
Home Forward operates a “Harm Reduction/Housing First” model for the Apartments at
Bud Clark Commons and to some extent this makes it different than our other housing
communities. Regardless, residents are expected to adhere to their lease, additional
community rules that aim at maintaining a safe and supportive housing community, and
the good neighbor agreement that connects us to the larger geographic community.
2
Some residents are in recovery, some residents move in and out of recovery, and some
residents have not engaged in recovery. As this is a harm reduction community, the focus
is aimed toward reducing harmful behavior over time, which includes attention to
decreasing or eliminating substance abuse, but does not require residents to be clean and
sober.
The “Housing First” model requires Home Forward to have additional staff on site to
provide services, case management and supervision. Home Forward has decided to
address this need with a combination of Home Forward staff and contracted staff; our
services coordinator, service supervisor and resident specialists and our property
management staff, responsible for the whole facility, are Home Forward employees. There
are always at least two resident specialists on site at all times and when necessary we
work with a staffing agency that has a special list of trained temporary employees for those
times when a regular staff person is not available. Home Forward contracts with a local
mental health agency for 3.5 case managers (who can enroll residents into mental health
services).
Outcomes
In our most recent six month report to the city, completed through June 2015, we
reported the following outcomes:
 For the first year of residency at BCC we have a 98% success rate.
 80% of our residents participate in optional resident services.
 In addition to these outcomes, a study completed in May 2014, showed
that the cost of Medicaid funded services decreased by 45% for residents
who had lived at the apartment community for a full year. This study has
informed a new study by Center for Outcomes Research and Education
(CORE) out of Providence, supported by the Enterprise Foundation and
Meyer Memorial Trust, looking at other housing communities throughout
Multnomah County.
ATTACHMENTS
Power Point Presentation
3
Home Forward
Board of Commissioners
October 20, 2015
Apartments at Bud Clark
Commons
Bud Clark Commons
In operation since 2011, Bud Clark
Commons is a multi-use structure
with three operations in one building
• 90 Bed men’s shelter
• Day Center for homeless persons
(open daily)
• 130 apartments funded with public
housing subsidy and Low-Income
Housing Tax Credits
Agenda
Bud Clark Commons
Supportive Housing Model
Services and Partnerships
Outcomes
Challenges and Opportunities
Housing Model
SUPPORTIVE HOUSING
• Supportive housing is not affordable housing with
resident services.
• It is a specific intervention for people who, but for the
availability of services, do not succeed in housing and
who, but for housing, do not succeed in services.
Housing Model
SUPPORTIVE HOUSING
• Services are intensive, flexible, tenant-driven, voluntary,
and housing-based.
• Services are tenancy supports that help people access
and remain in housing.
• Supportive housing is also a platform from which health
care services can be delivered and received.
Housing Model
HOUSING FIRST/ HARM REDUCTION
(list is courtesy Downtown Emergency Services Center (DESC))
1. Move people into housing directly from streets and shelters without
preconditions of treatment acceptance or compliance
2. The provider is obligated to bring robust support services to the housing.
These services are predicated on assertive engagement, not coercion.
3. Continued tenancy is not dependent on participation in services.
4. Units targeted to most disabled and vulnerable homeless members of the
community.
5. Embraces harm reduction approach to addictions rather than mandating
abstinence. At the same time, the provider must be prepared to support
resident commitments to recovery.
6. Residents must have leases and tenant protections under the law.
7. Can be implemented as either a project-based or scattered site model.
Services
Services on-site
• Resident Services—events, community
organizing, information and referral
• Mental Health—contracted staff and prescriber
• Healthcare Navigation- staff make appointments
and send reminders, meet regularly with clinic
staff, work with residents to use hospital
appropriately
• Highly collaborative approach between Property
Management staff and Resident Services staff
Services
Services on-site
• Bud Clark Clinic
• Regional Arts and Culture Council
• Foot Care
• Hair Cuts
• Acupuncture
• Mental Health
Featured Partnership:
Cascadia Behavioral Healthcare
Trauma-Informed Mental Health Services
– Outpatient Individual and Group Counseling
– Psychiatric Assessment and Medication
Management
– Case Management and Care Coordination
– Crisis Intervention
– Advocacy and Resource Referral
Featured Partnership:
Cascadia Behavioral Healthcare
In FY14-15, 73% of residents participated in mental
health services on-site
• First quarter data shows a 25% increase in total
participation comparted to first quarter last year
• We are offering 40% more groups than last year
In FY14-15, 30% of residents participated in mental
health services off-site
Basic Demographics/Outputs
Total number of current residents
Avg. Age 48
Gender
Ethnicity
19 to 35
8
Male
64
Asian
2
36 to 54
72
Female
57
Black/African American
13
55 to 64
37
Unspecified
7
Hispanic/Latino
6
65 +
13
Unknown
2
Native American/Alaskan Native
18
Native Hawaiian/Pacific Islander
2
White
100
Other
7
Multiple Race
16
Total residents
130
Total residents
130 Total (includes residents
identifying w/more than one
ethnicity)
164
Housing Outcomes
• Total number of current residents: 130
• Total number of residents served since June
2011: 261
• Exits since 2011: Total number of residents
who have exited cumulatively and reason
why 131
– Died = 48
– Lease Related = 47
– Moved out = 34
– Unknown = 2
Outcomes
• 98% success rate for the first year of residency at
Bud Clark Commons.
• Community Building: 25 activities 273 times, 80%
participation rate.
• Eviction Prevention: 145 conversations related to
identifying lease infractions; 314 conversations
focused on housing stability.
• Housing Stabilization: 872 conversations w/health
providers; 41 appointments made; 32 residents
engaged in treatment services.
Outcomes
Other outcomes include
• Reuniting with family for the holidays
• Reconnecting with children and grandchildren
• Moving into less service enriched housing
• Moving into more service enriched housing
• Less trauma
• Dying with dignity, inside instead of living on
the streets
Apartments at
Bud Clark Commons
Housing Slashes Health-Care Costs
By Donna Kimura
A new study makes the case that permanent supportive
housing dramatically reduces health-care costs and saves
taxpayers’ money
Affordable Housing Finance, April 18 2014
Apartments at
Bud Clark Commons
Integrating Housing & Health
A Health Focused Evaluation The Apartments at Bud Clark Commons
45% Decrease in Costs in First Year
$8,700 Per Resident Per Year
Questions ?
The End
Shannon Schmidt, Resident Service Program
Supervisor
Rachael Duke, Supportive Housing Program Director
Allison Browne, Clinical Program Supervisor, Cascadia
Behavioral Health
SHORT TERM RENT
ASSISTANCE
UPDATE
MEMORANDUM
To:
From:
Board of Commissioners
Jaclyn Eaton, Program Supervisor
503.802.8357
Date:
Subject:
October 20, 2015
Short Term Rent Assistance
Program Update
Ian Slingerland, Director of
Homeless Initiatives
503.802.8370
Each year Home Forward allocates funding to the Short Term Rent Assistance Program
(STRA). In FY16, we allocated $607,000 for STRA from our Moving to Work initiatives
funds. This report is intended to update the Board on outcomes from the Short Term Rent
Assistance Program. This report is informational only, no action is required.
PROGRAM SUMMARY
The Short Term Rent Assistance (STRA) program provides housing assistance to
households who are homeless or at-risk of homelessness in Multnomah County. Home
Forward contracts funding to 18 social service providers for the provision of short-term
housing assistance and associated costs. In the last program year, the STRA system
served 2,759 unique households.
In the 2014-15 year, the STRA Program consolidated $6 million in funding for short-term
housing assistance from five funding partners: the City of Portland, City of Gresham,
Multnomah County, United Way, and Home Forward. These funders provide STRA with a
combination of local funding and state and federal resources that are passed through to
the providers. Each funded provider receives a portfolio of resources which allows the
providers maximum flexibility to tailor the STRA assistance to the unique needs of the
people they serve.
The funded intervention types are Homeless Prevention assistance, Permanent Housing
Placement assistance, and Crisis “Shelter” Services in the form of motel vouchers. STRA
resources can be used for financial assistance with rent, rent arrears, mortgages, motel
vouchers, application fees, deposits and move-in expenses, housing debt, and limited
“non-leasing” expenses needed to eliminate barriers to housing. Assistance is generally
limited to 24 months in duration for each participating household.
STRA funding is designated to various community providers with the goal of achieving a
balance of available services across the community. Targets include:
 Family composition type- Families with children, unaccompanied youth and
adult households without children
 Communities of Color
 Domestic Violence Survivors
 Special Populations- the Medically Needy, Street Outreach, and Special
Needs
STRENGTHS AND CHALLENGES
Resources for short term housing assistance are aligned with existing capacity in the
community to provide assessment, services and supports to eligible households
experiencing or at-risk of homelessness. The effectiveness of the STRA model depends
on STRA contractors connecting STRA recipients with the appropriate levels of
services/support necessary to achieve strong housing retention outcomes despite
relatively limited housing assistance. STRA provides funded agencies limited funding for
administration and the bulk of funding to provide necessary assessments, services and
staffing must come from other sources.
Considering the short-term nature of the assistance, it is remarkable that the STRA system
consistently exceeds the program goals. Historically, the average STRA household1 is
served for 4.2 months and receives $2,345 in housing assistance.
The STRA system goals are related to housing stability after post-assistance:
o 90% housing retention at 3-months after end of assistance
o 80% housing retention at 6-months after end of assistance
o 70% housing retention at 12-months after end of assistance
1
Excludes motel vouchers
2
2014-15 Outcomes2
o 91% housing retention at 3-months after end of assistance
o 87% housing retention at 6-months after end of assistance
o 81% housing retention at 12-months after end of assistance
The STRA program’s greatest challenge is that demand for the resources far exceeds the
supply. The system expends the full grant awards each year, while need in the community
remains high. The decentralized system of entry ensures diversity of access and efficiently
aligns short-term housing assistance with other supports that allow the limited assistance
to be effective. However, we recognize that multiple points of access can feel confusing
for people seeking assistance. Home Forward is currently working with 211info to improve
the STRA referral system. Our goal is that 211info will be better equipped to give
community members better “real time” information about available resources.
2
Excludes Homeless Families System of Care and persons served by the Domestic Violence Collaborative
3
Placeholder for Resolution 15‐10‐02 Recognize Chief Administrative Officer Rebecca Gabriel STAFF REPORTS
Procurement & Contracts Department
MONTHLY CONTRACT REPORT
Contracts Approved 8/1/15 - 9/30/15
CONSTRUCTION & MAINTENANCE SERVICES
Contract #
Amend
#
Contract
Amount
Contractor
Description
Dept
Execution
Date
Expiration Date
C1616
Pegasus Social
Services
$
75,000.00
Unit prep for bed bug and roach treatments
at NW Tower
Prop
Mgmt
8/19/2015
8/1/2016
C1623
Pioneer
Waterproofing
$
17,937.00
Humboldt Gardens, exterior patio deck
coating remediation
Prop
Mgmt
8/27/2015
1/0/1900
C1622
Able Fence Co.
$
6,709.00
Fabricate and install new fencing and gates
at Schrunk Riverview Tower
Prop
Mgmt
9/3/2015
11/1/2015
Faith Works Fence $
5,777.00
Gazelle House, Remove existing fence and
replace with cedar fence.
FAAM
9/30/2015
11/15/2015
$
105,423.00
C1633
Subtotal
4
PERSONAL SERVICES
Contract #
Amend
#
Contract
Amount
Contractor
Description
Dept
Execution
Date
Expiration Date
C1618
Nelson Capital
$
4,900.00
Recertification of Capital Needs Assessment
for Richmond Place
DCR
8/10/2015
8/31/2015
C1620
John Keating
$
5,000.00
Development consultation for youth &
education initiative work
Executive
8/28/2015
7/20/2016
C1624
Rosanne Marmor
$
36,000.00
Resident Wellness - Gallagher Plaza and
Northwest Tower
Prop
Mgmt
9/1/2015
3/1/2015
Portland Patrol, Inc $
22,850.00
Unarmed foot patrol for the Bud Clark
Commons
Prop
Mgmt
9/10/2015
6/30/2016
$
68,750.00
C1627
Subtotal
4
AMENDMENTS TO EXISTING CONTRACTS
Contract #
Amend
#
Contractor
C1559
2
BR Restoration
LLC
Contract
Amount
$
5,063.63
Description
Dept
Execution
Date
Expiration Date
Madrona Place Plumbing Upgrades,
Changes resulting from differing site
conditions and owner direction, RFB 03/15277
DCR
8/3/2015
8/31/2015
Bud Clark Commons. Foot care clinic
services
Prop
Mgmt
8/18/2015
2/28/2016
-
Andrea Q Vintro, MS, RD, CSSD, LD
Registered Dietician for the CHSP meal
program
Prop
Mgmt
8/18/2015
10/31/2015
$
221,399.00
Volunteers of America. Youth prevention
program. Annual contract renewal
Prop
Mgmt
8/26/2015
6/30/2017
Nelson Capital
$
450.00
CNA for Richmond Place. Added Pest & Dry
Rot inspections services
DCR
8/31/2015
8/30/2015
1
JR Johnson, Inc
$
39,650.23
Camelia Court Property Damage Insurance
Claim, Amended to include additional ownerdirected repairs, engineering analysis of the
structure and debris removal
Prop
Mgmt
9/1/2015
8/31/2015
C1530
1
Community
Alliance of Tenants
(CAT)
$
-
Amended budget
Rent
Assistanc
e
9/8/2015
12/31/2015
C1559
1
BR Restoration
LLC
$
7,190.43
Madrona Place Plumbing Upgrades, Change
order to reimburse contractor for additional
plumbing permit fees, RFB 03/15-277
DCR
9/10/2015
8/31/2015
C1353
4
Ruth "Tasha"
Harmon
$
6,000.00
Community Compact Training Agency
workshop 4. activates with individual work
teams
Rent
Assistanc
e
9/17/2015
12.31.2015
C1483
2
Neudorfer
Engineers
$
DCR
9/18/2015
9/30/2015
C1340
1
Outside In
$
-
Prop
Mgmt
9/24/2015
6/30/2016
$
282,403.29
C1383
2
Sara Genta
$
2,250.00
C1516
2
Andrea Q Vintro
$
C1438
1
Volunteers of
America
C1618
1
C1501
Subtotal
Holgate House, Testing, Adjusting &
400.00 Balancing for HVAC System, Scope of work
increased to include TAB for garbage room
Amendment to extend agreement with
service partners at BCC
11
Other Agreements (3rd Party contracts, MOU's, IGA's)
Contract #
Amend
#
Contract
Amount
Contractor
Description
Dept
Execution
Date
Expiration Date
C1629
Transition Projects,
Inc.
$
-
MOU agreement to Support low-income
individuals who have a history of
homelessness
Prop
Mgmt
9/3/2015
6/30/2018
C1630
Northwest Pilot
Project
$
-
MOU agreement to Support low-income
individuals who have a history of
homelessness
Prop
Mgmt
9/3/2015
6/30/2018
Subtotal
$
-
2
Total
$
456,576.29
21
Statement of Revenues, Expenses, and Changes in Net Position
Comparison of Budget and Actual
Home Forward
For the three month period ending June 30, 2015
YTD
Actual
YTD
Budget
$ Variance
% Variance
Annual
Budget
Operating Revenues
Dwelling Rental
Non-dwelling Rental
$
Total Rental Revenues
HUD Subsidies - Housing Assistance
HUD Subsidies - Public Housing
HUD Grants
Development Fee Revenue, Net
State, Local & Other Grants
Other Revenue
3,663,816
453,865
4,117,681
$
18,288,079
3,142,945
1,471,685
3,144,621
2,057,495
1,512,647
Total Operating Revenues
$
33,735,152
-
3,833,924
451,264
4,285,187
$
19,179,815
2,975,339
1,669,412
5,407,759
1,599,864
1,326,713
$
36,444,090
-
(170,108)
2,601
(167,506)
(891,736)
167,606
(197,728)
(2,263,138)
457,631
185,933
$
(2,708,938)
$
-4.4% $
0.6%
-3.9%
-4.6%
5.6%
-11.8%
-41.8%
28.6%
14.0%
-7.4%
$
15,566,305
1,706,487
17,272,792
76,723,137
11,901,357
6,723,964
10,545,766
6,097,995
5,772,898
135,037,910
-
Operating Expenses
PH Subsidy Transfer
Housing Assistance Payments
Administrative Personnel Expense
Other Admin Expenses
Fees/overhead charged
Tenant Svcs Personnel Expense
Other Tenant Svcs Expenses
Program Personnel Expense
Maintenance Personnel Expense
Other Maintenance Expenses
Utilities
Capitalized Labor
Depreciation
General
Total Operating Expenses
Operating Income (Loss)
743,145
18,590,945
1,442,994
1,430,287
578,017
515,709
1,957,671
859,133
1,121,395
930,271
(40,380)
2,161,652
279,454
779,976
18,495,040
1,715,883
1,658,275
6,000
641,502
529,938
2,062,067
940,460
1,692,280
1,023,847
(46,013)
2,248,642
293,542
36,830
(95,906)
272,889
227,988
6,000
63,486
14,229
104,396
81,327
570,885
93,576
(5,633)
86,990
14,088
30,570,295
3,164,858
-
32,041,438
1,471,143
4,402,653
-
(1,237,795)
-
4.7%
-0.5%
15.9%
13.7%
100.0%
9.9%
2.7%
5.1%
8.6%
33.7%
9.1%
12.2%
3.9%
4.8%
3,119,902
74,490,442
6,827,671
6,750,224
24,000
2,517,085
2,067,717
8,270,119
3,771,372
5,697,735
4,221,775
(184,519)
9,179,325
1,141,166
4.6%
127,894,013
-28.1%
0.0%
7,143,897
-
Other Income (Expense)
Investment Income
Amortization
Investment in Partnership Valuation Charge
Gain (Loss) on Sale of Assets
Interest Expense
Net Other Income (Expense)
90,704
(3,008)
(633,289)
61,509
(29,488)
(678,503)
29,195
26,480
45,213
47.5%
0.0%
0.0%
-89.8%
-6.7%
233,721
(366,518)
(2,706,421)
(545,594)
-
(646,482)
-
100,888
-
-15.6%
0.0%
(2,839,218)
-
281,582
281,582
-
771,022
771,022
-
(489,440)
(489,440)
-
-63.5%
0.0%
0.0%
0.0%
0.0%
-63.5%
0.0%
0.0%
1,889,786
1,889,786
-
-35.9% $
0.0%
6,194,464
-
Capital Contributions
HUD Nonoperating Contributions
Other Nonoperating Contributions
Nonoperating contributions made
ARRA Nonoperating Contributions
Reserve Funded Capital Contributions
Net Capital Contributions
Other Equity Changes
INCREASE (DECREASE) IN NET POSITION
$
2,900,846 $
-2900846
4,527,193
-
$
(1,626,347)
-
PERFORMANCE SUMMARY
•
The three months ending June 30, 2015 produced $3.2 million of operating income, $1.2 million less favorable than anticipated in
the budget.
•
Total Net Position decreased by $2.9 million, unfavorable to budget by $1.6 million.
Board Financials
1
Operating Revenue
Home Forward
For the three month period ending June 30, 2015
YTD
Actual
YTD
Budget
$ Variance
Annual
Budget
% Variance
Operating Revenues
Dwelling Rental
$
Non-dwelling Rental
Total Rental Revenues
HUD Subsidies - Housing Assistance
HUD Subsidies - Public Housing
HUD Grants
Development Fee Revenue, Net
State, Local & Other Grants
Other Revenue
Total Operating Revenues
$
3,663,816
$
3,833,924
453,865
451,264
4,117,681
4,285,187
18,288,079
3,142,945
1,471,685
3,144,621
2,057,495
1,512,647
19,179,815
2,975,339
1,669,412
5,407,759
1,599,864
1,326,713
33,735,152
$
36,444,090
$
(170,108)
2,601
$
-4.44%
$
15,566,305
0.58%
1,706,487
(167,506)
-3.91%
17,272,792
(891,736)
167,606
(197,728)
(2,263,138)
457,631
185,933
-4.65%
5.63%
-11.84%
-41.85%
28.60%
14.01%
76,723,137
11,901,357
6,723,964
10,545,766
6,097,995
5,772,898
(2,708,938)
-7.43%
$
135,037,909
REVENUE ANALYSIS
•
Total Operating Revenues of $33.7 million was $2.7 million unfavorable to budget for the three months ending in
June. Actual activity was lower than anticipated due to the following:
•
Dwelling Rental of $3.6 million was $170 thousand less than budget primarily due to the delay in the
conversion of St. Francis from the tax credit portfolio to the affordable portfolio for $190 thousand that was
expected to occur April 1st but is now scheduled for October 1, 2015.
•
HUD Subsidies - Housing Assistance was $892 thousand less than budget which represents the difference
between total budgeted funding available and revenue earned at current lease up and Moving to Work
Initiative activity levels.
•
HUD Subsidies - Public Housing was $168 thousand greater than budget primarily due to increased
proration of Operating Subsidy from 83% in the budget to 85.63% as of June 2015..
•
HUD Grants of $1.5 million were $198 thousand less than budget primarily due to delay in the Public
Housing Capital Needs Assessment project (pending guidance from HUD) and fewer units than anticipated
needing asbestos abatement in the first quarter. The decrease in revenue is offset by a commensurate
decrease in expenses.
•
Development Fee Revenue was $2.2 million less than budget due to timing issues related to the delayed
closing of the 85 Stories limited partnerships and to Stephens Creek Crossing. Developer fees for 85
Stories are earned based on percentage of completion so this variance is expected to continue. Stephens
Creek Crossings has recognized 100% of its developer fee revenue, so this variance is also expected to
continue.
•
State, Local & Other Grants of $2.1 million were $458 thousand greater than budget primarily due to
continuing Multnomah County's Homeless Families System of Care grant for $544 thousand, offset by
reduced STRA revenue of $78 thousand.
•
Other Revenue of $1.5 million was $186 thousand greater than budget primarily due to $95 thousand of
Land Lease revenue for 85 stories and $105 thousand in legal fees related to Willow Tree.
Board Financials
2
Operating Expense
Home Forward
For the three month period ending June 30, 2015
YTD
Actual
YTD
Budget
$ Variance
Annual
Budget
% Variance
Operating Expenses
PH Subsidy Transfer
Housing Assistance Payments
Administrative Personnel Expense
Other Admin Expenses
Fees/overhead charged
Tenant Svcs Personnel Expense
Other Tenant Svcs Expenses
Program Personnel Expense
Maintenance Personnel Expense
Other Maintenance Expenses
Utilities
$
Capitalized Labor
Depreciation
General
Impairment Charge
743,145
18,590,945
1,442,994
1,430,287
578,017
515,709
1,957,671
859,133
1,121,395
930,271
$
(40,380)
2,161,652
279,454
-
779,976
18,495,040
1,715,883
1,658,275
6,000
641,502
529,938
2,062,067
940,460
1,692,280
1,023,847
$
(46,013)
2,248,642
293,542
-
36,830
(95,906)
272,889
227,988
6,000
63,486
14,229
104,396
81,327
570,885
93,576
4.72%
-0.52%
15.90%
13.75%
100.00%
9.90%
2.68%
5.06%
8.65%
33.73%
9.14%
(5,633)
86,990
14,088
-
12.24%
3.87%
4.80%
0.00%
$
3,119,902
74,490,442
6,827,671
6,750,224
24,000
2,517,085
2,067,717
8,270,119
3,771,372
5,697,735
4,221,775
(184,519)
9,179,325
1,141,166
-
Total Operating Expenses
$
30,570,295
$
32,041,438
$
1,471,143
4.59%
$
127,894,013
Operating Income (Loss)
$
3,164,858
$
4,402,653
$
(1,237,795)
-28.11%
$
7,143,897
EXPENSE ANALYSIS
•
Operating Expenses of $30.6 million were under budget by $1.5 million.
•
Admin Personnel Expenses were $273 thousand favorable to budget due to timing issues associated with
compensation increases and savings from vacant positions.
•
Other Admin Expenses were $228 thousand favorable to budget due to a delay in the conversion of St. Francis
($65 thousand), timing of training and office expenditures of $52 thousand, lower than expected professional
services of $43 thousand and lower than expected personnel costs at Home Forward's externally managed
affordable properties of $59 thousand.
•
Tenant Services Personnel Expense of $578 thousand was $53 thousand favorable to budget primarily due to
timing issues related to the Housing Works grant of $17 thousand and delays in planned compensation
increases.
•
Program Expenses of $1.9 million were $104 thousand favorable to budget primarily due to delays in planned
compensation increases offset by increased use of temporary help.
•
Other Maintenance Expense of $1.1 million was $571 thousand favorable to budget primarily due to timing
issues around scheduling projects in both the Affordable ($437 thousand) and Public Housing ($142 thousand)
portfolios combined with capitalization adjustments .
•
Utilities of $930 thousand were $94 thousand favorable to budget primarily due to delay in the conversion of St.
Francis ($35 thousand) from the tax credit portfolio to the affordable portfolio.
Board Financials
3
Other Income/Expense
Home Forward
For the three month period ending June 30, 2015
YTD
Actual
YTD
Budget
$ Variance
Annual
Budget
% Variance
Other Income (Expense)
Investment Income
Amortization
Investment in Partnership Valuation Charge
Gain (Loss) on Sale of Assets
Interest Expense
Net Other Income (Expense)
$
90,704
61,509
29,195
47.46%
(3,008)
(633,289)
(29,488)
(678,503)
26,480
45,213
0.00%
0.00%
-89.80%
-6.66%
$
233,721
(366,518)
(2,706,421)
(545,594) $
(646,482) $
100,888
-15.61%
(2,839,218)
Capital Contributions
HUD Nonoperating Contributions
281,582
771,021
(489,439)
-63.48%
1,889,786
Other Nonoperating Contributions
Nonoperating contributions made
ARRA Nonoperating Contributions
Reserve Funded Capital Contributions
281,582
771,021
(489,439)
0.00%
0.00%
0.00%
0.00%
-63.48%
1,889,786
Net Capital Contributions
$
Other Equity Changes
$
-
INCREASE (DECREASE) IN NET POSITION
$
2,900,846
$
$
4,527,193
$
(1,626,347)
0.00%
-35.92%
$
6,194,464
OTHER INCOME/(EXPENSE) ANALYSIS
•
•
Other Income (Expense) reflects net expense of $545 thousand favorable to budget by $101 thousand.
•
Investment income of $91 thousand, $29 thousand favorable to budget due to interest received on
the developer fee for The Morrison.
•
Gain (loss on Sale of Assets expense of $3 thousand, $26 thousand favorable to budget, resulted
from delay of work at Plaza Townhomes ($21 thousand) and various Master Leased Properties
($8 thousand).
•
Interest expense of $633 thousand, $45 thousand favorable to budget was due to the delay in
conversion of St. Francis.
Capital Contributions of $281 thousand were $489 thousand less than budget.
•
HUD Non-operating Contributions of $281 thousand consisted primarily of capital funded
improvements at Madrona for parking lot repairs ($110 thousand), Holgate House for sealing the
exterior building ($46 thousand), Tamarack for misc capital improvements ($35 thousand) and bond
interest costs associated with the Trouton CFFP Bonds along with HOPE VI funded development
costs for Stephens Creek Crossing.
Board Financials
4
Statement of Net Position
Home Forward
As of June 30, 2015 and March 31, 2015
June 30, 2015
Assets
Current Assets
Cash and Cash Equivalents
$
22,577,433
Investments
Accounts Receivable, Net
Intra Agency Accounts Receivable
Prepaid Expenses
Inventories
Current Portion of Notes Receivable-Partnerships
Restricted Assets
Cash and Cash Equivalents - Restricted
Family Self-Sufficiency Funds
Tenant Security Deposits
Construction Funds Escrow
Residual Receipts Reserve
Funds held in Trust
Debt Amortization Fund
Noncurrent Assets
Due from Partnerships
Notes Receivable
Notes Receivable - Partnerships
Deferred Charges, Net
Investment in Partnerships
Land, Structures, Equipment, Net
Other Asset-Like Accounts
TOTAL ASSETS
$
$
March 31, 2015
$
19,069,687
Incr (Decr)
$
3,507,746
8,135,559
1,049,441
0
673,231
0
7,854,413
0
1,340,779
0
671,466
32,435,663
28,936,344
3,499,319
6,294,719
9,290,667
(2,995,948)
1,035,314
1,268,977
0
74,272
7,947,935
2,487,290
999,592
1,268,123
0
74,266
7,477,345
2,324,042
19,108,507
21,434,035
(2,325,528)
6,562,426
115,152,351
62,641,963
1,598,134
108,818,159
33,411,282
4,964,291
6,334,192
29,230,681
0
23,382,904
123,691,374
0
23,382,904
125,170,796
(1,479,422)
331,431,018
292,381,276
39,049,742
1,525,120
1,670,575
384,500,309
-
$
$
344,422,230
-
281,146
(291,338)
1,765
35,722
854
6
470,590
163,248
(145,454)
$
40,078,079
CHANGE IN ASSETS
•
Total Assets of $385 million increased $40.1 million from March 31, 2015.
•
Current Assets increased $3.5 million to $32.4 million.
• On a combined basis, cash and cash equivalents and investments increased $3.5 million primarily due
to $3.7 million in ground lease payments received upon close of the 85 Stories limited partnerships,
other operating cash flow and development activity offset by loans and reserve funding of strategic
initiatives.
•
Restricted Assets increased $670 thousand to $12.1 million.
• Cash and cash equivalents - restricted decreased $3.0 million due to contributions of PHPI funds to the
85 Stories initiative.
• Funds held in Trust increased $471 thousand primarily due to additions to operating and replacement
reserves in the Affordable portfolio.
•
Noncurrent Assets increased $39.0 million to $331.4 million.
• Due from Partnerships increased $ 4.9 million primarily due to construction at the 85 stories
properties.
• Notes Receivable increased by $6.3 million primarily due to Developer Fee of $1.2 million and $5.0
million for the construction related loans.
• Notes Receivable - Partnerships increased by $29.2 million due to activity related to 85 stories.
• Land, Structures, Equipment, Net decreased $1.5 million primarily due to depreciation at Public
Housing Properties ($1.2 million and Affordable properties ($815 thousand) offset by Work in Progress
at Fairview of $307 thousand, Madrona $123 thousand.
Board Financials
5
Statement of Net Position
Home Forward
As of June 30, 2015 and March 31, 2015
June 30, 2015
Liabilities
Current Liabilities
Accounts Payable
Accrued Interest Payable
Other Accrued Liabilities
Deferred Revenue
Tenant Security Deposits Payable
Family Self-Sufficiency Funds Payable
Line of Credit
$
2,131,735
4,970,546
3,855,896
4,881,201
$
1,266,795
705,762
5,169,891
Current Portion of Bonds Payable -Partnerships
Current Portion of Notes & Bonds Payable
Noncurrent Liabilities
Notes Payable
Bonds Payable
Bonds Payable - Partnerships
Other Liabilities
Net Assets (Deficit)
TOTAL LIABILITIES AND NET ASSETS (DEFICIT)
$
March 31, 2015
$
2,170,866
4,888,477
4,118,164
1,068,510
$
1,260,303
670,305
324,533
Incr (Decr)
$
(39,132)
82,069
(262,268)
3,812,691
$
6,492
35,457
4,845,358
673,231
2,303,880
25,958,937
671,466
2,324,160
17,496,785
1,765
(20,280)
8,462,152
58,871,607
23,640,647
62,416,091
576,765
145,505,111
59,059,469
23,968,386
33,185,410
576,765
116,790,030
(187,862)
(327,738)
29,230,681
28,715,081
213,036,260
210,135,415
2,900,846
384,500,309
$
344,422,230
$
40,078,079
CHANGE IN LIABILITIES & NET POSITION
•
•
Current Liabilities increased $8.5 million to $26.0 million.
•
Deferred revenue increased $3.8 million to $4.8 million due to 85 stories activity.
•
Line of Credit increased by $4.9 million due to 85 stories activity. $2.2 million of this was repaid in July.
Noncurrent Liabilities increased $28.7 million to $145.5million.
• Bonds Payable – Partnerships increased $29.2 million primarily due to activity related to 85 Stories.
• Net Assets increased $2.9 million to $213.0 million.
Board Financials
6
UNAUDITED
Statement of Revenues, Expenses, and Changes in Net Position
Comparison of Budget and Actual
Home Forward Development Enterprises
For the three month period ending June 30, 2015
YTD
Actual
YTD
Budget
$ Variance
% Variance
Annual
Budget
Operating Revenues
Dwelling Rental
Non-dwelling Rental
$
Total Rental Revenues
HUD Subsidies - Housing Assistance
HUD Subsidies - Public Housing
HUD Grants
Development Fee Revenue, Net
State, Local & Other Grants
Other Revenue
23,659
1,891
25,550
$
52,071
4,574
Total Operating Revenues
$
82,195
-
94,648
2,221
96,869
$
0
1,993
$
98,862
-
(70,989)
(330)
(71,319)
52,071
2,581
$
-75.0% $
-14.9%
-73.6%
20828300.0%
0.0%
0.0%
0.0%
0.0%
129.5%
(16,668)
$
94,648
2,221
96,869
0
1,993
-16.9%
$
98,862
-
Operating Expenses
PH Subsidy Transfer
Housing Assistance Payments
Administrative Personnel Expense
Other Admin Expenses
Fees/overhead charged
Tenant Svcs Personnel Expense
Other Tenant Svcs Expenses
Program Personnel Expense
Maintenance Personnel Expense
Other Maintenance Expenses
Utilities
Capitalized Labor
Depreciation
General
Total Operating Expenses
Operating Income (Loss)
18,507
4,301
3,278
13,700
15,897
16,262
17,211
1,360
12,058
3,612
9,139
9,427
13,021
12,386
10,291
2,226
(6,449)
(4,301)
334
(4,561)
(6,470)
(3,241)
(4,825)
10,291
866
0.0%
0.0%
0.0%
-53.5%
0.0%
0.0%
9.2%
-49.9%
-68.6%
-24.9%
-39.0%
0.0%
100.0%
38.9%
12,058
3,612
9,139
9,427
13,021
12,386
10,291
2,226
90,517
(8,322)
-
72,160
(18,357)
-25.4%
72,160
26,702
-
(35,024)
-
-131.2%
0.0%
26,702
-
239,096
33,940,314
-
233,930
34,103,361
-
5,166
(163,047)
-
2.2%
0.0%
0.0%
-0.5%
0.0%
935,719
-
34,179,410
-
34,337,291
-
(157,881)
-
-0.5%
0.0%
935,719
-
-
0
0
-
(0)
(0)
-
-100.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
Other Income (Expense)
Investment Income
Amortization
Investment in Partnership Valuation Charge
Gain (Loss) on Sale of Assets
Interest Expense
Net Other Income (Expense)
Capital Contributions
HUD Nonoperating Contributions
Other Nonoperating Contributions
Nonoperating contributions made
ARRA Nonoperating Contributions
Reserve Funded Capital Contributions
Net Capital Contributions
Other Equity Changes
INCREASE (DECREASE) IN NET POSITION
34,171,088 $
-34171088
34,363,993
-
$
(192,906)
-
-0.6% $
0.0%
(400,000)
(400,000)
562,421
(1,879,786)
PERFORMANCE SUMMARY
•
The three months ending June 30, 2015 produced $8 thousand operating loss, $35 thousand less favorable than anticipated in
the budget.
•
Total Net Position increased by $34.2 million, unfavorable to budget by $193 thousand.
Board Financials
1
UNAUDITED
Operating Revenue
Home Forward Development Enterprises
For the three month period ending June 30, 2015
YTD
Actual
YTD
Budget
$ Variance
Annual
Budget
% Variance
Operating Revenues
Dwelling Rental
Non-dwelling Rental
$
Total Rental Revenues
HUD Subsidies - Housing Assistance
HUD Subsidies - Public Housing
HUD Grants
Development Fee Revenue, Net
State, Local & Other Grants
Other Revenue
Total Operating Revenues
$
23,659
1,891
$
94,648
2,221
$
(70,989)
(330)
-75.00%
-14.88%
$
94,648
2,221
25,550
96,869
(71,319)
-73.62%
96,869
52,071
4,574
1,993
52,071
2,581
0.00%
0.00%
0.00%
0.00%
0.00%
129.50%
1,993
(16,667)
-16.86%
82,195
$
98,862
$
$
98,862
REVENUE ANALYSIS
•
Total Operating Revenues of $82 thousand represents April 2015 operating activity that occured prior to the sale
of Northwest Tower, Hollywood East, Gallagher Plaza and Sellwood Center to two LIHTC limited partnerships.
Variance to budget resulted from adjustments to tenant ledgers prior to disposition.
Board Financials
2
UNAUDITED
Operating Expense
Home Forward Development Enterprises
For the three month period ending June 30, 2015
YTD
Actual
YTD
Budget
$ Variance
Annual
Budget
% Variance
Operating Expenses
PH Subsidy Transfer
Housing Assistance Payments
Administrative Personnel Expense
Other Admin Expenses
Fees/overhead charged
Tenant Svcs Personnel Expense
Other Tenant Svcs Expenses
Program Personnel Expense
Maintenance Personnel Expense
Other Maintenance Expenses
Utilities
Capitalized Labor
Depreciation
General
Impairment Charge
$
18,507
4,301
3,278
13,700
15,897
16,262
17,211
1,360
-
$
12,058
3,612
9,139
9,427
13,021
12,386
10,291
2,226
-
$
(6,449)
(4,301)
334
(4,561)
(6,470)
(3,241)
(4,825)
10,291
866
-
0.00%
0.00%
0.00%
-53.49%
0.00%
0.00%
9.25%
-49.91%
-68.63%
-24.89%
-38.96%
0.00%
100.00%
38.89%
0.00%
$
12,058
3,612
9,139
9,427
13,021
12,386
10,291
2,226
-
Total Operating Expenses
$
90,517
$
72,160
$
(18,357)
-25.44%
$
72,160
Operating Income (Loss)
$
(8,322) $
26,702
$
(35,024)
-131.17%
$
26,702
EXPENSE ANALYSIS
•
Operating Expenses of $91 thousand represents April 2015 operating activity that occured prior to the sale of
Northwest Tower, Hollywood East, Gallagher Plaza and Sellwood Center to two LIHTC limited partnerships.
Board Financials
3
UNAUDITED
Other Income/Expense
Home Forward Development Enterprises
For the three month period ending June 30, 2015
YTD
Actual
YTD
Budget
$ Variance
Annual
Budget
% Variance
Other Income (Expense)
Investment Income
Amortization
Investment in Partnership Valuation Charge
Gain (Loss) on Sale of Assets
Interest Expense
Net Other Income (Expense)
$
239,096
233,930
33,940,314
34,103,361
-
-
34,179,410
$
34,337,291
5,166
(163,047)
$
(157,881)
2.21%
935,719
0.00%
0.00%
-0.48%
-
0.00%
-
-0.46%
935,719
-
Capital Contributions
HUD Nonoperating Contributions
Other Nonoperating Contributions
-
-
-
0.00%
0.00%
Nonoperating contributions made
ARRA Nonoperating Contributions
Reserve Funded Capital Contributions
-
-
-
0.00%
0.00%
0.00%
0.00%
-
0.00%
Net Capital Contributions
$
Other Equity Changes
$
-
INCREASE (DECREASE) IN NET POSITION
$
34,171,088
$
$
34,363,993
$
(192,906)
-0.56%
(400,000)
(400,000)
$
OTHER INCOME/(EXPENSE) ANALYSIS
•
Investment Income of $239 thousand reflects interest earnings from Notes Receivable received from the
disposition of Northwest Tower, Hollywood East, Gallagher Plaza and Sellwood Center.
•
Gain (Loss) on Sale of Assets of $33.9 million resulted from the sale of Northwest Tower, Hollywood East,
Gallagher Plaza and Sellwood Center. Variation to budget resulted primarily from changes to depreciation.
Board Financials
4
562,421
UNAUDITED
Statement of Net Position
Home Forward Development Enterprises
As of June 30, 2015 and March 31, 2015
June 30, 2015
Assets
Current Assets
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Intra Agency Accounts Receivable
Prepaid Expenses
Inventories
Current Portion of Notes Receivable-Partnerships
Restricted Assets
Family Self-Sufficiency Funds -A
Tenant Security Deposits -A
Construction Funds Escrow
Residual Receipts Reserve
Funds held in Trust
Debt Amortization Fund
Noncurrent Assets
Due from Partnerships
Notes Receivable
Notes Receivable -Partnerships
Deferred Charges, Net
Investment in Partnerships
Land, Structures, Equipment, Net
March 31, 2015
4,249,623
168,202
9,750
400
-
83,349
5,861
-
4,259,773
257,412
1,372
3,073
-
1,372
69,364
999,303
-
(66,291)
(999,303)
-
4,445
1,070,038
(1,065,593)
38,826,500
0
14,306,023
38,826,500
(14,306,023)
38,826,500
14,306,023
24,520,477
Other Asset-Like Accounts
-
TOTAL ASSETS
43,090,718
-
$
Incr (Decr)
4,081,421
(73,598)
(5,461)
4,002,361
-
$
15,633,472
-
27,457,246
CHANGE IN ASSETS
•
Total Assets of $43.1 million increased $27.5 million from March 31, 2015.
•
Current Assets increased $4.0 million to $4.3 million primarily due to proceeds from the sale of Northwest
Tower, Hollywood East, Gallagher Plaza and Sellwood Center and the transfer of property reserves held
in trust to cash and cash equivalents.
•
Restricted Assets decreased $1.1 million to $4 thousand due to the reclassification of property reserves to
current assets.
•
Noncurrent Assets increased $24.5 million to $38.8 million due to increases to notes receivable of $38.8
million offset by the removal of net Land, Structures and Equipment as a result of the sale of the four
properties.
Board Financials
5
UNAUDITED
Statement of Net Position
Home Forward Development Enterprises
As of June 30, 2015 and March 31, 2015
June 30, 2015
Liabilities
Current Liabilities
Accounts Payable
Accrued Interest Payable
Other Accrued Liabilities
Deferred Revenue
Tenant Security Deposits -L
Family Self-Sufficiency Funds -L
Line of Credit
Due to Home Forward
Current Portion of Notes & Bonds Payable
$
March 31, 2015
66,294
1,395
7,569
1,882
1,372
119,240
197,751
Noncurrent Liabilities
Notes Payable
Bonds Payable
Bonds Payable -Partnerships
Other Liabilities
$
-
Net Position (Deficit)
$
43,090,718
2,791,886
10,212
69,125
1,372
1,647,829
4,520,424
$
(2,725,592)
1,395
(2,643)
(67,243)
(1,528,589)
(4,322,673)
-
42,892,967
TOTAL LIABILITIES AND NET POSITION (DEFICIT)
Incr (Decr)
-
11,113,048
$
15,633,472
31,779,918
$
27,457,246
CHANGE IN LIABILITIES & NET POSITION
•
Current Liabilities decreased $4.3 million to $198 thousand due to the transfer of development activity to the the
tax credit limited partnerships that purchased Northwest Tower, Hollywood East, Gallagher Plaza and Sellwood
Center.
•
.Net Position increased $27.5 million to $43.1 million.
Board Financials
6
HOUSEHOLDS SERVED
REPORT
Total Households Served: Rent Assistance and Occupied Housing Units September 2015
Households Receiving Rent Assistance
Only
7,593
49%
Households Occupying Affordable
Unit/Receiving Shelter Plus Care
103
1%
Households Receiving Short Term Rent
Assistance Only
1,354
9%
Households Receiving Rent Assistance
and Occupying Affordable Housing Units
1,497
10%
Special Needs Shelter Beds (Master
Leased)
236
2%
Public Housing Units Occupied *
2,080
13%
Affordable Housing Units Occupied Unassisted
1,885
Special Needs Units (Master Leased) **
12%
283
2%
Affordable Housing Units Occupied HUD Multi-Family Project Based
Subsidized ^
347
2%
Total Households Served 15,378
^ Consists of Grace Peck Terrace, Multnomah Manor, Plaza Townhomes, Rosenbaum Plaza, Unthank Plaza
* Includes Local Blended Subsidy
^^ Total Short Term Rent Assistance less the Households Occupying Affordable Units/Receiving Shelter Plus Care
** Special Needs are physical units as occupancy levels that are not reported to Home Forward by service providers master leasing these properties.
Households Served
Households Served Through Housing Supports September 2015
All Programs
Rent Assistance
Rent Assistance Vouchers - Home Forward Funded
Tenant Based Vouchers
Project Based Vouchers
Hi Rise Project Based Vouchers
Single Room Occupancy (SRO)/MODS
Family Unification Program
Veterans Affairs Supportive Housing (VASH)
Rent Assistance - PORT IN From Other Jurisdiction
9,090
01 - Tenant Based Vouchers
5,955
02 - Project Based Vouchers
1,297
583
03 - SRO/MODs
494
95
04 - VASH Vouchers 397
06 - Portability
269
Short Term Rent Assistance Programs
Shelter + Care
Locally Funded Short Term Rent Assistance
MIF Funded Short Term Rent Assistance
Alder School
Work Systems Inc. - Agency Based Rent Assistance
05 - Shelter Plus Care 485
839
70
26
11
37
Moving to Work
Programs
7,835
5,955
1,297
583
1,255
494
95
397
269
1,457
Total Rent Assistance
Non-MTW Programs
133
1,324
485
839
70
26
37
10,547
7,968
2,579
Subsidized Housing Units
Public Housing Units Occupied
Traditional Public Housing units Occupied
Public Housing units Occupied - Local Blended Subsidy
Public Housing units Occupied - in Owned Affordable
Public Housing units Occupied - in Tax Credit Affordable
Affordable Housing Units Occupied (excluding PH subsidized)
Affordable Housing Units - Tenant Based Vouchers
Affordable Housing Units - Shelter + Care
Affordable Housing Units - Project Based Vouchers
Affordable Housing Units - Hi Rise Project Based Vouchers
^
Affordable Housing Units - HUD Multi-Family Project Based
Affordable Housing Units - VASH Vouchers
Affordable Housing Units - Family Unification Program
Affordable Housing Units - Section 8 Port In
Affordable Housing Units - Unassisted
2,080
12 - Traditional Public1,294
Housing
13
175
14 - Public Housing in Affordable
62
Owned
15 - Public Housing in Tax
549Credit Affordable
2,080
1,294
175
62
549
3,832
16
17
18
19
20
21
22
23
Special Needs
Special Needs Units (Master Leased) **
Special Needs Shelter Beds (Master Leased)
Total Households Occupying Housing Units
Total Housing Supports Provided to Household
Household Occupying Affordable Unit/Receiving Home Forward Rent Assistance
Households Occupying Affordable Unit/Receiving Shelter Plus Care
Total Households Served
3,832
527
103
254
583
347
98
6
29
1,885
527
103
254
583
347
98
6
29
1,885
519
519
283
236
283
236
6,431
2,080
4,351
16,978
(1,497)
(103)
15,378
10,048
6,930
(1,497)
(103)
5,330
10,048
Notes:
^
**
Consists of Grace Peck Terrace, Multnomah Manor, Plaza Townhomes, Rosenbaum Plaza, Unthank Plaza
Special Needs are physical units as occupancy levels that are not reported to Home Forward by service providers master leasing these properties.
DASHBOARD
REPORT
Home Forward - Dashboard Report For September of 2015
Property Performance Measures
1
40
40
0
1
0
15
15
10
0
0
40
Occupancy
Number of
Properties
Public Housing
34
2
Public Housing Mixed Financed Owned *
Public Housing Mixed Finance Tax Credit *
10
Total Public Housing
46
Affordable Owned with PBA subsidy
5
Affordable Owned without PBA subsidy
18
Total Affordable Owned Housing
23
Tax Credit Partnerships
21
Total Affordable Housing
44
Eliminate Duplicated PH Properties/Units
-12
Combined Total PH and AH
78
Special Needs (Master Leased)
32
Special Needs (Shelter Beds)
2
Total with Special Needs
80
Physical
Units
1,355
65
681
2,101
349
1827
2,176
2,468
4,644
-746
5,999
283
236
6235
Rentable
Units
1,345
65
681
2,091
349
1,827
2,176
2,468
4,644
-746
5,989
283
236
6225
Vacant
Units
16
62
4
82
3
29
32
39
71
-66
87
Occupancy
Percentage
98.8%
100.0%
99.4%
96.1%
99.1%
98.4%
98.5%
98.4%
98.5%
Subsidy
Revenue
Total
Revenue
Operating Expense
w/o HMF
HAP
Management
Fees (HMF)
NOI
$285.27
$185.10
$62.95
$428.49
$833.66
$520.42
$304.96
$382.58
$322.03
$66.92
$8.37
$9.12
$56.61
$442.71
$189.27
Average Unit
Adults no
13.1%
29.5%
11.0%
0.9%
0.2%
60.6%
98.5%
Studio/SRO
77
0
385
462
72
699
771
898
1,669
-385
1,746
1 Bdrm
667
15
93
775
191
460
651
662
1,313
-108
1,980
2 Bdrm
342
40
90
472
46
488
534
472
1,006
-130
1,348
Unit Mix
3 Bdrm
259
10
61
330
40
154
194
281
475
-71
734
4 Bdrm
10
0
45
55
0
26
26
138
164
-45
174
5+ Bdrm
0
0
7
7
0
0
0
17
17
-7
17
Total
1,355
65
681
2,101
349
1,827
2,176
2,468
4,644
-746
5,999
* property/unit counts also included in Affordable Housing Count
Financial
Three months ending 6/30/2015
Per Unit Per Month
Property
Revenue
Public Housing
Affordable Owned
Tax Credit Partnerships
$143.22
$648.56
$457.47
Fiscal YTD ending 6/30/2015
# of Properties/units Positive # of Properties/units Negative
Net Operating Income (NOI)
Net Operating Income (NOI)
24
23
21
1,038
2,176
2,468
10
0
0
06/30/15
# of
# of
Properties
Properties not
meeting Debt
meeting DCR
Coverage
# of
Properties
DCR Not
Applicable
317
16
12
1
2
5
8
Public Housing Demographics
Households
Average
# of
% of
Public Housing Residents
0 to 10% MFI
11 to 20%
21 to 30%
51 to 80%
Over 80%
All
546
829
374
55
11
2,042
26.7%
40.6%
18.3%
2.7%
0.5%
100.0%
2.2
1.9
2.3
2.9
3.7
2.1
1.9
1.6
1.8
2.2
2.6
1.7
Waiting List
0 to 10% MFI
11 to 20%
21 to 30%
31 to 50%
51 to 80%
Over 80%
All
5,510
3,752
2,100
1,481
350
143
13,336
41.3%
28.1%
15.7%
11.1%
2.6%
1.1%
100.0%
1.9
2.2
2.4
2.7
2.6
2.5
2.2
1.5
1.6
1.7
1.9
1.9
1.8
1.7
% Family Type (head of household)
Family with
Elderly
Disabled
13.6%
11.1%
7.3%
1.8%
0.3%
39.4%
0.7%
9.9%
5.1%
0.2%
0.0%
18.7%
6.8%
20.2%
6.2%
0.2%
0.0%
36.5%
2.1%
2.8%
2.1%
1.1%
0.2%
0.1%
8.4%
14.4%
12.7%
5.0%
2.4%
0.5%
0.3%
35.3%
Other Activity
#'s,days,hrs
Public Housing
Names pulled from Wait List
Denials
New rentals
Vacates
Evictions
# of work orders received
# of work orders completed
Average days to respond
# of work orders emergency
Average response hrs (emergency)
703
14
16
14
1
1,417
1,123
6.4
36
3
1
Black African
American
8.9%
11.6%
4.1%
1.2%
0.2%
29.3%
White
11.2%
21.2%
10.4%
0.6%
0.1%
48.3%
Race % (head of household)
Native
Hawaiian/
Asian
American
Pacific Islnd
1.2%
0.4%
0.3%
1.5%
1.2%
0.5%
0.8%
0.9%
0.3%
0.0%
0.1%
0.0%
0.0%
0.0%
0.0%
3.9%
3.2%
1.4%
13.9%
18.8%
1.9%
9.1%
13.1%
1.2%
4.9%
7.0%
0.6%
3.4%
4.7%
0.3%
0.8%
1.1%
0.1%
0.4%
0.4%
0.1%
32.5%
45.0%
4.2%
* Race and enthnicity are not required fields on the
1.0%
0.6%
1.1%
0.4%
0.8%
0.3%
0.6%
0.2%
0.2%
0.1%
0.1%
0.0%
3.7%
1.6%
Waitlist Application in Yardi
Hispanic/ Latino
4.7%
4.5%
1.8%
0.7%
0.1%
13.9%
3.7%
2.4%
1.7%
1.5%
0.3%
0.1%
9.6%
1.5%
0.8%
0.5%
0.4%
0.1%
0.0%
3.4%
Home Forward - Dashboard Report For September of 2015
Rent Assistance Performance Measures
Utilization and Activity
Tenant Based Vouchers
Project Based Vouchers
SRO/Mod Vouchers
All Vouchers
Vouchers
Vouchers
7,044
1,999
512
9,555
6,447
1,880
494
8,821
Current Month Status
Average
Utilization
Voucher
92%
94%
96%
92%
Current Month Activity
HUD Subsidy
Over(Under)
Remaining
Waiting List
Waiting List
Names
$3,896,859
$1,170,386
798
30
$604
$623
$446
$599
$5,067,245
Average Unit Size
1.9
1.9
2.1
2.4
2.7
2.3
2.0
Adults no
Children
8.8%
29.5%
13.9%
6.0%
0.6%
0.0%
58.8%
Average Unit Size
1.4
1.3
1.4
1.8
2.2
2.0
1.4
Adults no
Children
20.2%
33.8%
19.0%
4.7%
0.4%
0.1%
78.1%
Calendar Year To Date
HUD Subsidy
Over(Under)
New Vouchers
New Vouchers
Vouchers
Voucher
Inspections
Utilization
Average
Voucher
21
21
8
50
36
15
6
57
565
97
22
684
92%
107%
97%
95%
$600
$601
$447
$592
Disabled Not
Elderly
3.5%
18.2%
8.2%
3.5%
0.2%
0.0%
33.6%
Black
White
Native
Asian
Hawaiian/
Hispanic
7.9%
13.4%
7.1%
5.8%
0.8%
0.0%
35.0%
7.4%
22.0%
13.3%
7.3%
0.6%
0.0%
50.7%
0.7%
1.1%
0.5%
0.2%
0.0%
0.0%
2.6%
0.4%
3.3%
1.3%
0.6%
0.1%
0.0%
5.7%
0.1%
0.2%
0.2%
0.0%
0.0%
0.0%
0.5%
1.3%
2.1%
1.2%
0.7%
0.1%
0.0%
5.5%
-$341,664
$137,925
$69,154
-$134,586
Vouchers
566
225
86
877
385
249
87
721
Demographics
% Family Type (head of household)
Households
Tenant Based Voucher Participants
0 to 10% MFI
11 to 20%
21 to 30%
31 to 50%
51 to 80%
Over 80%
All
% of
# of
Househol
Households
ds
1,121
17.9%
2,641
42.1%
1,477
23.6%
922
14.7%
103
1.6%
6
0.1%
6,270
100.0%
Project Based Voucher Participants
0 to 10% MFI
11 to 20%
21 to 30%
31 to 50%
51 to 80%
Over 80%
All
% of
# of
Househol
Households
ds
521
27.6%
757
40.1%
439
23.3%
157
8.3%
12
0.6%
1
0.1%
1,887
100.0%
Average Family Size
2.1
2.0
2.3
2.9
3.2
2.5
2.2
Households
Waiting List
0 to 10% MFI
11 to 20%
21 to 30%
31 to 50%
51 to 80%
Over 80%
All
Average Family Size
1.6
1.6
1.7
2.6
2.8
1.0
1.7
Family with
Children
9.1%
12.6%
9.7%
8.7%
1.1%
0.0%
41.2%
Elderly
0.6%
12.3%
7.6%
2.9%
0.1%
0.0%
23.6%
Race % (head of household)
% Family Type (head of household)
Family with
Children
7.4%
6.4%
4.2%
3.6%
0.3%
0.0%
21.9%
Race % (head of household)
Black
White
Native
Asian
Hawaiian/
Hispanic
Elderly
1.8%
12.7%
9.8%
2.9%
0.1%
0.0%
27.3%
Disabled Not
Elderly
9.5%
19.5%
8.5%
2.0%
0.1%
0.0%
39.5%
4.9%
7.5%
3.6%
1.5%
0.3%
0.1%
17.9%
17.9%
27.4%
16.8%
5.3%
0.2%
0.0%
67.6%
1.2%
1.2%
0.6%
0.3%
0.0%
0.0%
3.4%
0.2%
1.1%
0.7%
0.2%
0.0%
0.0%
2.1%
0.3%
0.1%
0.2%
0.0%
0.0%
0.0%
0.7%
3.2%
2.7%
1.3%
1.0%
0.1%
0.0%
8.3%
0.9%
2.1%
3.0%
1.3%
0.1%
0.1%
7.5%
8.6%
9.1%
2.4%
1.8%
0.3%
0.4%
22.6%
16.8%
8.4%
4.0%
3.8%
0.9%
0.1%
34.1%
19.7%
12.6%
7.3%
4.3%
1.2%
0.9%
46.0%
1.8%
1.3%
0.3%
0.5%
0.1%
0.0%
4.1%
1.8%
1.6%
0.5%
0.6%
0.0%
0.2%
4.6%
0.5%
0.1%
0.4%
0.4%
0.1%
0.1%
1.6%
2.7%
1.7%
1.7%
0.9%
0.2%
0.1%
7.3%
Escrow $
Forfeited
Avg Annual
Earned Income
Increase Over
Last Year
Not Reported
355
209
117
84
21
12
798
44.5%
26.2%
14.7%
10.5%
2.6%
1.5%
100.0%
# of
Households
Participating
485
972
$ Amount
of
Assistanc
$317,948
$724,670
1.7
2.1
2.6
2.7
3.1
2.3
2.1
Short Term Rent Assistance
Shelter Plus Care
Short Term Rent Assistance
Average Cost per
Household
656
746
Resident Services
Resident Programs
Housing Households
Program
Served/ Monthly Funding Amount
Served Participants
Congregate Housing Services
* as of previous month
Resident Services Coordination
Three months ending 6/30/2015
GOALS Program
Public Housing
82
Public Housing
# of
Participa
nts
Public Housing
Section 8
194
260
Average Funds per
Participant
$66,676
$813
# HH Eviction
Prevention
Health and Safety
Stabilized
27
45
Unduplicated
Number
Served
512
Escrow $
Held
New
Enrollees
# of
Graduates
0
6
0
1
$235,717
$442,497
# Events
# Event
Attendees
281
3921
Escrow $
Disbursed
Terminations
or Exits
$0
$32,777
0
2
$0
$0
2
-$41
$1,582
1.1%
0.5%
0.5%
0.0%
0.1%
0.0%
2.3%
Home Forward - Dashboard Report For September of 2015
Agency Financial Summary
Six months ending 6/30/15
Month
Fiscal Year to Date
Prior YTD
Increase
(Decrease)
Subsidy Revenue
Grant Revenue
Property Related Income
Development Fee Revenue
Other Revenue
Total Revenue
7702623
#######
#######
#######
#######
$226,733
#######
42758404.82
$21,429,687
$2,446,363
$4,725,079
$3,144,621
$727,138
$32,445,328
39159856.85
$21,004,254
$3,089,293
$4,825,061
$0
$793,743
$29,712,351
$425,433
($642,929)
($99,983)
$3,144,621
($66,605)
$2,732,977
Housing Assistance Payments
Operating Expense
Depreciation
Total Expense
Operating Income
#######
#######
$729,689
#######
#######
$16,391,975
$9,467,406
$2,161,652
$28,021,032
$4,424,295
$16,546,896
$10,279,873
$2,135,026
$28,961,795
$750,556
($154,922)
($812,468)
$26,626
($940,763)
$3,673,739
Other Income(Expense)
Capital Contributions
Increase(Decrease) Net Assets
Total Assets
Liquidity Reserves
#######
#######
#######
#######
#######
-$511,309
-$2,754,957
$1,158,030
$208,599,810
$14,031,937
-$1,117,500
$599,126
$232,182
$208,889,525
$12,166,486
$606,191
($3,354,083)
$925,847
($289,714)
$1,865,451
Development/Community Revitalization
New Development / Revitalization
Stephen's Creek Crossing
Lifeworks Northwest
St. Francis Park
Capital Improvement
Highrise Rehab - Group 1
Gallagher
Northwest Tower
Highrise Rehab - Group 2
Sellwood
Hollywood East
Tamarack Staircase Repairs
Holgate Water Intrusion & Ventilation
Medallion Water Intrusion
Fairview Oaks Comprehensive Rehab
Gladstone
Units
129
32
tbd
343
85
258
396
110
286
N/A
N/A
N/A
N/A
N/A
Construction
Start
Aug-12
May-13
tbd
Construction
End
Apr-14
Aug-14
tbd
Current
Phase
Finance Conversion
Finance Conversion
Predevelopment
Total
Cost
$51,636,304
$10,346,567
tbd
Cost Per
Unit
$400,281
$323,330
tbd
Apr-15
Mar-16
Finance Close
$57,643,336
$168,056
Apr-15
Mar-16
Finance Close
$66,078,085
$166,864
Mar-15
Mar-15
May-15
Jun-15
Apr-14
Jun-15
Jul-15
Aug-15
Nov-15
Oct-14
Construction
Construction
Investigative
Construction
Investigative
$489,714
$350,000
$350,000
$5,100,000
$264,800
N/A
N/A
N/A
N/A
3