biblioteca virtual - BVSDE

Virtual library
in health and environment
MANUAL ON THE DATABASE NEWS
IN HEALTH AND ENVIRONMENT
June 2001
World Health Organization
Pan American Health Organization
Division of Health and Environment
PAN AMERICAN CENTER FOR SANITARY ENGINEERING AND ENVIRONMENTAL
SCIENCES
The Pines 259 Urbanization Camacho, Lima 12, PERUPBox 4337, Lima 100, PERU
Fax: (511) 4378289PTelephone: (511) 4371077
E-mail: [email protected]://www.cepis.ops-oms.org
2
Table of contents
Introduction......................................................................................
Part 1: Information selection ...................................................
1.1 Information selection guide...........................................
Part 2: Definition of the database ......................................
2.1 Table of definition of fields ..............................................
2.2 Access keys ................................................................
2.3 Information entry sheet..............................................
Part 3: Data entry from the administration module .........
3.1
Instructions for the income..............................................
3.1.1 Database administration screen.........................
3.1.2 Creation of a new record.............................................
3.1.3 Modification of a record.................................................
Part 4: Field description of the income sheet ....................
10 Title.........................................................................................
12
Author.........................................................................................
11 Source.......................................................................................
16 Date.........................................................................................
18
Language.......................................................................................
28 City.......................................................................................
25
Country...........................................................................................
22
Summary....................................................................................
24 Descriptors...............................................................................
920 Specialty................................................................................
32 Web page.................................................................................
Part 5: Presentation .....................................................................
Part 6: Exercises ..........................................................................
Page
5
7
9
11
13
15
16
17
19
19
20
20
21
23
24
25
26
27
28
29
30
31
32
34
35
38
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-3Junio 2001
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-4Junio 2001
Introduction
The Manual on the database News is part of the set of methodological instruments
to be utilized in the Virtual Health Library and Environment (BVSA), developed by
the Pan American Center for Sanitary Engineering and Environmental Sciences
(PAHO/CEPIS), Regional Office of the Pan American Health Organization
(PAHO/WHO), with the methodology of the Latin American and Caribbean Center //
of Information in Health Sciences (PAHO/BIREME).
The database News records information factual and relevant on national events,
regional and international health-related and environment, with a view to
maintaining updated the users of the BVSA.
The manual present standardizes the income of such information simply and userfriendly.
It is found structured in four parts: the first part, selection of information, gives the
guidelines in order to select the news that should be entered the database.
The second part, definition of the database, presents the table of definition of fields,
the keys of access for the recovery of information and the model of the sheet of
information entry.
The third, data entry from the administration module, details the instructions for the
information entry: record creation and modification.
The fourth, description of fields, describes the characteristics, purpose, and
instructions for each field that compose a record. Through examples the correct
entry of the information is facilitated.
The manual has been prepared by Mrs. Catalina Mascco, under the coordination of
Ms. Carmen Caparó, Bibliotecóloga of CEPIS.
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-5Junio 2001
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-6Junio 2001
Part 1
Information Selection
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-7Junio 2001
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-8Junio 2001
1.1
Information selection guide
Every national institution component of the system is responsible for the
identification of the news that will enter the database.
Take into account the news linked to the subject of environmental health and,
consequently, to the areas of work of CEPIS.
The geographical scope can be world, regional, and national, placing emphasis
on the news on the Region of Latin America and the Caribbean.
The covered languages are Portuguese Spanish, English, and French.
Determine the authority of the news, if it is personnel or corporate. If it is
personal, to verify that the author is of prestige, recognized in the average
and expert in the subject. If it is institutional, to verify that concerns a serious
institution.
They should maintain present time and effect although it concerns temporary
events.
Verify that the content of the news is for educational purposes, promotional,
informative or informative. That is, that contain a message.
Take into account always the interest of the audience or users of the
institution.
Do not take into account news with commercial guidelines, nor of political cut.
It should not be very extensive.
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-9Junio 2001
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- 10 Junio 2001
Part 2
Definition of the database
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- 11 Junio 2001
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- 12 Junio 2001
2.1
Table of definition of fields
The table of definition of fields presents all the fields utilized in the sheet of
income of the database News, the code that corresponds you to every field
and the relevant characteristics.
The table is found structured by columns:
Tag or code
It is the number that identifies each field in the sheet of income of the
database News; in this case, they are not ordered correlatively.
Name of the field
Designation to identify each field.
Replicable
He indicates that the field can be registered more than once. Each occurrence
should register in one line and separated with a [Enter].
Compulsory
He indicates the fields that should always be filled in the sheet with income;
otherwise, the automatic control of the program will reject the record.
Type of index
He indicates that the income sheet has a table with the term relation for their
selection. In order to select more than one term it is necessary to press the
key [Ctrl]and the left button of the mouse.
Recoverable
He indicates if the field is available for search.
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- 13 Junio 2001
Table of Definition of Fields
Tag. or
Code
Name of the
field
Replicable
Compulsor
y
Index
X
Recoverable
10
Title
X
12
Author
11
Source
X
X
16
Date
X
X
18
Language
28
City
X
25
Country
X
22
Summary
X
X
24
Descriptors
X
X
X
920
Specialty
X
X
32
Web page
X
X
X
X
X
X
X
X
X
X
X
X
Note
Internally, the program that administers this database assigns you the fields of:
-
Creation date
Updating date
Status
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Noticias
- 14 Junio 2001
2.2
Access keys
The records of the database News can be retrieved by the fields that have
been declared as key in the Table of Selection of Fields (FST) that it is shown:
Code
Name of the
field
Technique of
Indexing
Extraction
format
10
Title
4/8
(mpl,(V10/)
11
Source
8/0
(mpl,(v11/)
12
Author
8
(mpl,(v12/)
16
Date
8/0
(mpl,(v16/)
18
Language
0
(mpl,(v18/)
28
City
0
(mpl,(V28/)
25
Country
0
(mpl,(v25/)
22
Summary
4
(mpl,V22/)
24
Descriptors
0
(mpl,(v24/)
Specialty
0
(mpl,(v920/)
920
It is recommended reading the Reference Manual of the CDS/ISIS, section 5:
Table of Selection of Fields.
2.3
Information entry sheet
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- 15 Junio 2001
The income sheet is the representation of the information recording. The
fields utilized in the sheet have been detailed in part 2.1 Table of definition of
fields and are described in part 4 of the manual.
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- 16 Junio 2001
Part 3
Data entry from
the administration module
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- 17 Junio 2001
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- 18 Junio 2001
3.1
Instructions for the income
3.1.1 Database administration screen
On the database administration screen click in News that is within the block of
Definitive Databases.
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- 19 Junio 2001
The screen of news search and income will appear.
3.1.2 Creation of a new record
• Adding click in the button.
• The information entry sheet will appear. Follow the income instructions for
each field.
• At the conclusion of the income of the record, he clicks on the button It
Accepts r.
• A message will appear indicating you that the information was recorded.
3.1.3 Modification of a record
• Carry out the search for the record.
• The result that presents on the left side of each record the option Modifying
will appear.
• Modifying click in the option.
• The information entry sheet will appear.
• Carry out the modifications and at the conclusion of clicks on the "Accept"
button.
• A message will appear indicating you that the information was modified.
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- 20 Junio 2001
Note: The instructions for the income are found “on line”, he clicks on the number
and name of every field.
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- 21 Junio 2001
Part 4
Field description of the income
sheet
Below they are described in detail each field that forms the
record of the news. The fields depending on the case, there
are defined in terms of:
•
•
•
•
•
•
Name of the field
Code of the field
Characteristics
Purpose
Instructions
Examples
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- 22 Junio 2001
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- 23 Junio 2001
10
TITLE
10
Characteristics
Compulsory.
Recoverable.
Purpose
Register the most salient title of the news, as it appears in the source and in the
language of origin.
Instructions
1.
The name of the event enter, as it appears in the source.
Example
News appeared in the daily BBC World:
BBC WORLD: Special:
Summit of the Americas: toward the greatest world block
10: Summit of the Americas: toward the greatest world block
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- 24 Junio 2001
12
AUTHOR
12
Characteristics
Replicable.
Recoverable.
Purpose
Register the author of the selected news. The author can be a person or institution.
Instructions
1.
For the personal authors, to enter first the names, followed by the surnames.
If there was more than one author press the key [Enter]and to key in on the
following line.
Example
12: Samanta Senna [Enter]
12: Gustavo González
2.
For the institutional authors, to enter the full name of the institution, followed
by a script [ - ] and the acronyms.
Example
12: Pan American Health Organization–PAHO
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- 25 Junio 2001
11
SOURCE
11
Characteristics
Compulsory.
Recoverable.
Purpose
Register the source or origin of the selected news.
Instructions
1.
Register the name of the source that publishes the selected news.
2.
If it concerns some news appeared in a newspaper, the name of the
newspaper is registered.
Example
News appeared in the diary: The World
11: The World
3.
If the news appears in an informative, register the informative one.
Example
11: News ACODAL Newsletter
4.
If it concerns an electronic address, the name of the institution is registered
and the route puts on in field 32.
Example
11: Web of PAHO
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- 26 Junio 2001
16
DATE
16
Characteristics
Compulsory.
Recoverable.
Purpose
Register the date of the news, in accordance with the standard ISO-st-2014-1976.
Instructions
1.
Enter the date of the news, through eight (8) digits to the following order:
four digits for the year, two for the month and two for the day.
Example
News of the: The Trade. Lima, 20 May 2001
16: 20010520
News of the: The Country, 18 April 2001
16: 20010418
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- 27 Junio 2001
18
LANGUAGE
18
Characteristics
Compulsory.
Type index.
Recoverable.
Purpose
Register the language in which the news appears.
Instructions
1.
Select the language in which the news appears from the index of the entry
sheet, clicking the left button of the mouse.
2.
Index of languages:
Spanish
English
Portuguese
French
Another one
INTERNAL CODE
"is"
"in"
"pt"
"fr"
"ot"
LANGUAGE
Spanish
English
Portuguese
French
Another one
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- 28 Junio 2001
28
CITY
28
Characteristics
Compulsory.
Recoverable.
Purpose
Register the name of the city of the source of the news.
Instructions
1.
Enter the city of the source of the news completely not to use abridgements.
Example
The registered news of the diary El País–(Madrid, Spain)
28: Madrid
The registered News of the diary El Mercurio–(Santiago, Chile, Chile)
28: Santiago, Chile
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- 29 Junio 2001
25
COUNTRY
25
Characteristics
Compulsory.
Recoverable.
Type index.
Purpose
Register the name of the country of the source of the news.
Instructions
1.
Select the country of the source of the news, clicking the left button of the
mouse.
Example
News registered of the Bulletin Digital Informative NEWS ACODAL; Bogotá Colombia
25: Colombia
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- 30 Junio 2001
22
SUMMARY
22
Characteristics
Compulsory.
Recoverable.
Purpose
Describe the summary of the news, clearly and concisely.
Instructions
1.
Enter the summary of the article with an average of four lines. If there did not
exist, prepare it.
Example
Article on: World Day of the Environment
22:
The World Day of the Environment was established by the General
Assembly of the Organization of the United Nations on 5 June 1972, in
order to mark the beginning of the Conference of Stockholm on the
Environment.
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- 31 Junio 2001
24
DESCRIPTORS
24
Characteristics
Obligarorio.
Replicable.
Recoverable.
Purpose
Enter the descriptors that reflect the thematic content of the news.
Instructions
1.
Register all the descriptors necessary for the description of the thematic
content of the news. Separate each descriptor occurrence with the key
[Enter].
2.
Verify that the descriptor is included in the Thesaurus of REPIDISCA.
Example
News appeared in the Informative Environmental:
The United States gives up regulating the polluting emissions. The Protocol of
Kyoto on global climate change to the margin of the chasm
24:
24:
24:
24:
Ozone [Enter]
Effects of the climate[Enter]
Climate changes[Enter]
Greenhouse effect
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- 32 Junio 2001
920
SPECIALTY
920
Characteristics
Compulsory.
Replicable.
Recoverable.
Type index.
Constituted as a database assist.
Purpose
Identify and select the (s) specialty (s) of the news.
Instructions
1.
Select and register the (s) specialty (s) of the news, clicking the left button of
the mouse.
2.
If necessary register more than one specialty, after the first occurrence to
press the key [Ctrl] whenever there is selected more specialties.
Example
920: Wastewater
920: Hazardous waste
920: Solid waste[Ctrl] hazardous Waste
3.
See the auxiliary specialty table
Auxiliary Specialty Table
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- 33 Junio 2001
Auxiliary Specialty Table
920
AP
AR
ACE
AU
CG
CI
CS
CU.
GIVE
S
DC
OF
GAVE
EA
EI
IA
GO
THE
LC
LW
MY
MS
NA
OT
PC
PD
PI
PL
RE
SUBJECTS
`Primary environmental care`
Wastewater
Sectoral Analyses
Urban agriculture
Supply/ quality of the water
Air quality
Health districts
Soil contamination
Inter-American Water Day
RG
RH
PR
Water resource management
Water resources/ Contamination
Hazardous residues
RS
INC.
SP
ST
ITS
SV
TA
TP
TR
Solid waste
Environmental health/ generalities
Public Health
Workers’ health
Urban sanitation
`Health in Housing`
Toxicology
Appropriate technology
Water treatment
Commemorative days
Disasters
Institutional Development
Epidemiology
Industrial effluents
Environmental impact assessment
Information and documentation
Laboratory
Laboratory - accreditation
Environmental legislation
Ministries (Environmental Health Units)
Modernization of the sector
Child Health and environment
Other areas
Citizen participation
Pesticides of domestic use
Indigenous populations
Pesticides
Repamar
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- 34 Junio 2001
32
WEB PAGE
32
Characteristics
Compulsory.
Purpose
Register the route or (URL) of the Web page or the Web where it is found the news.
Instructions
1.
Register the electronic address of the Web page completely and have cared
for not to obviate or change no word, letter, or sign.
Example
The electronic or URL address of the Web page of the diary El Clarín
(Argentina)
32: http://www.clarin.com/diary/today/index_diario.html
2.
Register the route of the internal file where the news or full text is found.
Example
32: http://www.cepis.ops-oms.org/news/mundial.html
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- 35 Junio 2001
Part 5
Foreword
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- 36 Junio 2001
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- 37 Junio 2001
News Database
Objectives
Have fast and timely access to the health-related important events and the environment.
In this basis news of periodic registers, journals, announcements of positions, etc.
Access
From the module of administration.
It has a basis of Control, in which initially the data register.
After quality control it can be "published" the records and to pass automatically to the
definitive basis.
There exists an income sheet for visitors that makes it possible that the users of Internet
feed the control basis with the news that they capture.
Data recording
Follow the instructions of the manual.
The income is easy and user-friendly.
It includes interactive instructions of the fields to enter.
Some fields are designed to be selected automatically.
The system alerts when it has not been entered a compulsory field.
It permits immediate verification.
It has options in order to edit, and delete records.
The updating is permanent.
Through the thematic code it makes it possible to filter the information for the portal ones.
It makes it possible to delete the news that is no longer widely accepted.
Use the thesaurus.
Search and Recovery of the information
Modality selection:
For months
For years
By countries
By key word
Modality key in:
By title
By source
Products
Selection and printing out of the search results.
Direct access to the selected news.
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- 38 Junio 2001
Part 6
Exercises
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- 39 Junio 2001
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- 40 Junio 2001
Exercise N°1
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- 41 Junio 2001
Solution to the Exercise N°1
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- 42 Junio 2001
Exercise N°2
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- 43 Junio 2001
Solution to the Exercise N°2
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- 44 Junio 2001