Minutes - Town of North Topsail Beach

Chief Best
The truck is currently housed at Midway Park.
45 minutes to an hour.
Anywhere from
Volunteer Fire Fighter John Crist
Their truck does not allow climbing down the ladder, and is
only a 60 foot ladder.
Linda Knowles
With the St. Regis being made of concrete and steel,
couldn't a smaller truck rescue people from the balconies?
Chief Best
No, because smaller trucks don't have the handrails, they
would be minimal in safety.
J. Bailey
Smaller trucks have restrictions. Angles of elevation are
needed to enable rescuing of people. You are g~v~ng up the
safety of the people and of the fire fighters if you go
smaller.
Darla Winstead
Isn't it true that the fire department is equipped to pump
water out of the ocean and pools?
J. Bailey
Basically, if water is pumped out of the ocean, you would
get a lot of sand and grit. Out of the basin (sound) or
pools would provide adequate water for fire fighting.
Harold Naumann
I think we need to look at the cost and what we need now.
We need more water on the north end, more fire hydrants,
larger pipe size for water. We need the fire station up
there with a pumper. $600,000 for the ladder truck; we
could use this money to get all these other things that are
necessary.
Chief Best
We are getting a State grant that matches dollar for dollar
on what we spend. This year, I've already applied for 500
ft. of hose and additional attack lines, with the dollar for
dollar match.
Harold Naumann
If you buy this truck, you're still going to need other
things up there.
Ginny Hillyer
If this ladder truck is purchased and we don't have a fire
station at the north end, our rating will not change from a
10. The purchase of this truck will not benefit the north
end.
Chief Best
The station must be put up and the other criteria must be
met.
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Ginny Hillyer
How does any fire equipment work if the fire is on the ocean
side of a building or condo? How does the equipment reach
there?
Chief Best
Attack lines are run from the top of the platform and enter
through the sound side of building hitting the fire from
behind.
General discussion followed on rescue of people on ocean
front of buildings.
Ginny Hillyer
State approval is necessary for this purchase, is that
correct? This purchase would come out of the fund balance
or the contingency, which is supposed to maintain a high
balance.
Chief Best
We are not going to pull this money out of the fund all at
once, we would finance.
Linda Knowles
When will the north end fire station be built?
Mayor Bostic
We will be ~10rking on that real hard very soon.
Bill O'Donnell
There are other priorities that should be dealt with first.
We need volunteers to man the new station, no point building
it if we don't have anyone to man it. We should combine
with Surf City and Topsail Beach on the ladder truck.
Everyone should call their insurance carrier and see what
they would save if the fire rating is reduced. What effect
would the new truck have for everyone? This should be
delayed. The amount of money being saved by this reduced
fire rating is minimal compared to the amount that will be
spent to purchase this truck.
Bill Rogers
How many people will we need to hire to operate this aerial
truck 24 hours a day, 7 days a week?
Chief Best
Three people on the day shift and three people on the night
shift, working 12 hour shifts, Monday through Friday. The
volunteers can work the weekends and assist at night.
Bill Rogers
Are you talking about $100,000 to hire these people?
Chief Best
The figures haven't been completed at this point.
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Leland Newsome
I certainly hope that we do not have a fire and some is
killed while we are penny pinching. I was told that I would
save $2100 a year total with a reduced fire rating. If it's
reduced from a 10 to only a 9. $1400 will be saved.
Volunteer Fire Fighter Crist
Everyone is talking about the St. Regis and the Villa
Capriani and other high rise buildings. but how many people
live in a 3 story house. on stilts? If you are on the 3rd
floor. I cannot reach you unless I go through the front
door. I have been through the front doors of burning
buildings before. I've worked with other towns who have an
aerial truck. We saved four lives with an aerial truck
after four weeks of it being purchased. If we hadn't had
this aerial truck at that fire. those four lives may have
been lost. Yes. we do need a north end station. we do have
the people to man this new station. I come from the base to
volunteer for this department every weekend and every
weeknight I can. I am not getting paid for this. I do it
because I care about this town and the people here. This
aerial truck is expensive. but its the best out there.
Other ladder trucks don't have the basket. People don't
want to have to leave their homes if they are forced to
climb down a ladder that has no handrails. I know. I've had
to force people down ladders before while trying to save
them.
Linda Knowles
We are in a situation now where the Board has put freezes on
everything. The Board needs to look at other things before
they look at purchasing this truck. I'm not against the
purchase of this truck. but the station should be built
first. We aren't even willing to pay the people who are
already hired. this makes no sense. Money shouldn't be
spent for only the fire department, it should be spread
around between all the departments.
Darla Winstead
Are there any pay plans for this ladder truck?
Chief Best
I have contacted one bank for general information. If we
get around $450,000 or $425,000 and we pay $150,000 down
payment, we would pay $64,000 a year for five years. The
rates are now at 5 3/4% to 6 1/4%, borrowing money below
prime at government tax free money rate. We are required to
make a 25% down payment with 5, 7 or 10 years of payments.
Ed Warsaw
I am concerned that everything meets the ISO standards. We
need a fire station that covers the five mile radius
requirement. We need the new station staffed with trained
personnel. We'll need all equipment for the new station to
attract more volunteers. This new station will need a
pumper, regardless of this ladder truck. I feel the first
things we need to do is build the station and equip the
station with the pumper.
Then look at purchasing a ladder
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truck. I'm sure Grumman can give pretty fast delivery on
one of these. We need a fire station that's attractive to
the volunteers with the facilities that they need and a
place to be proud of, with everything that goes with it.
Then we can look at the economic feasibility of purchasing a
ladder truck.
Weldon Hall
We need a starting point. When we incorporated this Town,
we did it for better police and fire protection. The police
department has come along very well, but somehow the fire
department has fallen behind. We purchased the property at
the north end for $130,000. You could put a building on it
for $75,000 in 60 days. The money has been budgeted, why
has it not been spent for this? We do need this fire truck.
It's being offered at a $60,000 savings. Quit haggling this
back and forth and get the building built. You all were
elected and are legally responsible to protect the citizens
of North Topsail Beach. The water is county water, there is
nothing we can do about it short of building a water tower
on the north end. How long will this aerial truck be
available for us at this price?
J. Bailey
I'd have to go back and check on how long we could hold it.
We specifically guarantee the price for 30 days. This
vehicle will go onto the open market if we aren't advised
that you want it. Once its sold, this offer is gone.
Darla Winstead
Can we have a show of hands to see how people feel about the
truck?
Mayor Bostic
There will be no vote on this today.
allowed.
A show of hands is not
Jane Warsaw
Can we move on to the north end station? That is our first
priority. vie will eventually need this ladder truck, but we
need the station first.
Mayor Bostic
Does anyone else have any questions or comments regarding
the ladder truck?
Leland Newsome
Why can't we do the two things at one time? Start the fire
house and buy the truck and get it over with. You won't be
paying cash for either, you're not going into the reserve
fund that deep. You can finance both. All you need is the
down payments now. You've got a place to park the truck
until the building is built.
Ed Warsaw
Under current budget there is financing for a new station,
but not to be paid out right. We are over budget already,
and we're talking about financing the fire truck. We'll
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have to raise the taxes to pay for all this. We should
postpone this for awhile to allow us to stay within our
budget. Next year or the year after we can look at this
fire truck.
Volunteer Fire Fighter Michael Maron
It seems that everyone is putting a price on people's lives.
If this truck saved just one life wouldn't it be worth the
$400.000?
D. C. Rumsey
Would you want a pumper truck 5 minutes from your house or
the ladder truck 28 minutes from your house?
Jane Warsaw
We do want the best for our town. but it starts with
building of a fire station. We don't want a $75.000
we want a good looking fire station so the people we
volunteers can be proud of it. It would be great to
both at once. but can we afford it without scrimping
for the other?
the
shed.
need as
get
on one
Ginny Hillyer
Comments contrasting money versus lives are not appropriate.
we are not a tOvffi of negative people. The ladder truck
should have a worksheet with options listed. Have you
looked at used equipment that could possibly fulfill our
needs? More data should be shown supporting a purchase of
this amount. How much investigation has been done?
Chief Best
I've looked at other ladder trucks in sales books. I've
looked at used equipment. but these come with no warranties.
If an expense piece of equipment breaks. and there is no
warranty. it will be expensive to repair.
J. Bailey
We have been here twice for the Chief's evaluation of our
piece of equipment. Used aerial trucks are hard to come by.
because of their longevity of 25 - 30 years. If there is
one for sale. it's being sold because it probably does not
meet the NFPA standards anymore. Then there would be
liability problems if this used equipment is purchased and a
fire fighter is hurt on it.
Ginny Hillyer
Does this liability problem only go against used equipment
or all equipment?
J. Bailey
The manufacturer is liable on equipment that meets the NFPA
standards. On equipment that is purchased that does not
meet these standards. the fire department is liable.
Ed Warsaw
I understand that Grumman has gone out of the bus building
business. What happens if they decide to go out of the fire
truck business? What about the warranties?
12
J. Bailey
Its very possible that Grumman may sell its fire equipment
subsidiary. The warranties will be available through
facilities for 20 years after the sale of its subsidiary.
Larry McCullen
I would like to thank the Board for having this on a
Saturday afternoon so we can all come and give our input on
this. I'd like to see this aerial truck purchased and the
station on the north end be built. Let's go for it. It all
needs to be done.
Doris Naumann
Isn't it necessary for the Town to get competitive bids on
the ladder truck?
Chief Best
Yes. they are required.
Mayor Bostic
Are there any more questions or comments from the citizens?
(None were received) Does the Board have any questions or
comments?
Alderman Hillyer
\Vhat I've heard about the ladder truck concerns its life
saving capabilities. Can it put out a fire? Will the hoses
on the ladder work with out water system? Any attempts to
say that all we care about is the money and not the people's
lives are ridiculous. We need to find out if it can be
housed, manned and if we can afford it.
Stella Tripp
This will take a lot of consideration and studying.
will not be a quick decision.
This
Margaret Stackleather
We have heard a lot of input today, which is good. We are
in a quandary on this but we must not forget the safety and
welfare of our citizens.
Ginny Hillyer
I would like to request that the Board let us know how each
of them voted and the reasons for their individual
decisions. This board needs to be prepared to answer the
question VIhy" from now on.
I
Mayor Bostic
Does anyone have any further comments? (None were received)
Thank you to the representatives from Grumman for coming out
here today.
J. Bailey
I hope VIe helped you today with your evaluation on the need
for a ladder truck. Thank you for your hospitality.
RECESS:
Mayor Bostic called for a recess at 4:30 p.m.
RECONVENE:
Mayor Bostic reconvened the public hearing at 4:55 p.m.
Weldon Hall
Money was budgeted for a fire station at the north end in
1990. The money was in the budget, where did it go? The
first Board purchased the land on the north end. The second
board faltered. This Board campaigned with building a fire
station at the north end. The money that has been spent on
an engineering firm was a waste of money. That building
should have already been standing. Once built, get the
trucks, then people will come in to man the trucks. You
need a starting point. The land is there but hasn't even
been cleared yet.
Get this thing moving.
Ed Warsaw
The money has been budgeted, not only for the fire
department but also for the pumper. We spent the money with
the engineering firm. All we have to do now is clear the
lot and build the station.
Leland Newsome
I understand there is approximately $800,000 in the fund
balance. Can we not draw off this for the down payment on
the truck and the building and do it now?
Harold Naumann
We definitely need a fire station on the north end, this one
is too far away. First we need a building up there, then
water and fire hydrants, then trucks and people. Why does
Surf City and Topsail Beach have a better insurance rating
than we do? They have no aerial truck.
Chief Best
Surf City has their own water system and better pressure.
They also have only one structure, the Surf Condos, that
requires a ladder truck. We have no water system and many
structures that require a ladder truck.
Weldon Hall
The County owns this water system. They will never do
anything to bring it up to fire fighting capacity. We could
build pump houses-dry systems-off the sound. We could run
pipe from these pump houses and connect them to hydrants.
This could be done every so many feet. Then the fire
department could hook to the hydrants, the pressure will
pull the water from the sound. This is the only feasible
system short of a water tower.
Chief Best
I've spoke with Bill Harvey of Onslow County Water Systems.
There is a 15 year plan that has already been in progress
for 5 years. They have added a bigger pump at Verona. The
water is pumped from there do\~ to the water tower on Hwy.
210. From there it is gravity fed to the beach. Also, in
the plan they are talking about putting a water line across
from Chadwick Acres. There may be an increase of 5 Ibs. of
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pressure at best. Under the waterway there will be a 12"
line. coming off a 10" line. This will benefit the north
end with a loop system to the bridge. They are also looking
at a water treatment plant in Sneads Ferry, but that won't
be till the end of the 15 years.
Ed Warsaw
The McKim & Creed study addresses this 15 year plan, but the
plan is for potable water, not fire fighting quality.
Ginny Hillyer
On the loop system. this is not for several years?
Mayor Bostic
That's correct. It's on county plans now. they'll duplicate
the water line in Chadwick Acres. A lot of this hinges on
the relocation of SR1568. Problems that are water related
on the north end should be solved then.
Ginny Hillyer
What would be the psi with the loop?
Mayor Bostic
We really don't know that right now.
Leland Newsome
The well on the Stacy Grant property can pump 1250 gallons
per minute. Could we reactivate that?
Mayor Bostic
That well has been damaged and is not working now.
are 3 wells in that area.
There
Bill Rogers
Has the Board reached any decisions on the plans for the new
station?
Mayor Bostic
We will probably call for another workshop on the plans.
There has been a lot of controversy on the plans. both pro
and con. We want to make sure this is what we want before
we spend the taxpayers money on it.
Ginny Hillyer
When was the decision made to scrap the plans you have now?
Mayor Bostic
There was no such decision. we've had only one workshop on
the plans.
Jane Warsaw
I'm very concerned that this building be pleasing to all.
We should take no cuts on the amount set aside for this
building. We need the volunteers. we need to attract them.
Harold Naumann
The Board needs to figure out what is really needed for this
building. v.le don't need a Taj Hahal, but vie don't vlant a
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cardboard shack.
Ed Warsaw
The existing plan was created to suit the site which we own.
It was set up with entry for the trucks from back of the
building. We may have been able to design it ourselves. but
I doubt it. To throwaway the efforts already made would be
a waste. The budget allows for the building designed. This
plan should be presented to the public at the next board
meeting.
Hayor Bostic
Any questions or comments from the Board?
Alderman Hillyer
The llildesignated fund balance m1n1mum declared by the state
is 8%. But the State Treasurers office strongly suggests it
be as much as 70% for areas where there is likely to be a
natural disaster. ~le need to get this firehouse built. It
seems incongruous to me to be considering a ladder truck
that costs $500.000 when we can't make up our minds on what
is needed for the fire station. It needs to be more than
just a metal house.
Alderman Stackleather
Isn't this supposed to be a satellite building and now it's
no longer a satellite building. Are we talking about
building an equivalent to the new building in Pender County?
I don't Wfult to spend the taxpayers money on something like
that.
Ed Warsaw
The meaning of satellite in this context does not mean
small. but an extension of the main department.
Hayor Bostic asked if there were any more questions or
comments. None were received. A motion was made by Alderman
Harkins and seconded by Mayor Pro-Tern Tripp to adjourn the
public hearing at 5:25 p.m. Passed unanimously.
EXECUTIVE
SESSION:
A motion was made by Alderman Harkins and seconded by Mayor
Pro-Tern Tripp to go into execustive sesison to discuss
personnel applications. Passed unanimously.
A motion was made by Alderman Stackleather and seconded by
Alderman Hillyer to go back into regular session. Passed
unanimously.
ADJOURNHENT:
A motion was made by Alderman Stackleather and seconded by
Alderman Hillyer to adjourn the meeting at 6:28 p.m. Passed
unanimously.
II
. iWCl'rL
I:J'L~~
Sharon Braswell. Deputy TOvffi Clerk
16
NORTH TOPSAIL BEACH BOARD OF ALDERMEN
REGULAR MEETING
March 5, 1992
PRESENT:
Mayor Marlow F. Bostic, Jr., Mayor Pro-Tem Stella Tripp,
Aldermen Sam McGinn, Margaret Stackleather, Marian Harkins
and Peter Hillyer, Interim Town Attorney Harshall Dotson,
Interim Town Manager Ann Vause, Deputy Town Clerk Sharon
Braswell.
..
PUBLIC THANKS:
Mayor Bostic told those present of the job the citizens,
fire personnel, police personnel, rescue workers and other
individuals who were in the area at the time, did in
rescuing the three petssengers and pilot who were injured in
Mondays plane crash at the North Topsail Beach airport. He
thanked all those who participated in the effort to help
those victims and said that the citizens of North Topsail
Beach should rest assure that if this type of tragedy should
ever hit our small community again, that our fellow citizens
and fire, police and rescue workers will do their very best
once again.
INVOCATION:
Mayor Bostic introduced Don Horn, Pastor of the Surf City
Baptist Church. Pastor Horn blessed the Board members, the
citizens and the victims of the plane crash, their friends
and families.
CONVOCATION:
Mayor Bostic called the meeting to order at 7:04 p.m. at the
North Topsail Beach Fire Department and declared a quorum
present.
APPROVAL OF
AGENDA:
Hayor Bostic asked the board if they had any additions or
deletions to the agenda.
Alderman Harkins asked that an additional item be added
under new business concerning publicity for the Town. She
also asked that an executive session be added after the open
forum.
Mayor Pro-Tem Tripp asked that items a & b, Southern
Software Agreement and Hospice Organization Report/Request,
be deleted from old business.
A motion was made by Alderman Harkins to accept the agenda
with the requested additions and deletions. M<:.yor Pro-Tem
Tripp seconded the motion. Passed unanimously.
APPROVAL OF
MINUTES:
A motion was made by Alderman Harkins to accept the minutes
of the Janue:.ry 23, 1,92 Public Hearing as written. Alderman
HcGinn seconded the motion. Passed unanimously.
asked that a change be made to ·~e minutes
of February 6. 1992, under Height Moratorium. Change the
forth paragraph to read Alderman Harkins stated that she
thought the 35 feet was not a moratorium on commercial
property. but is the actual height limit in the zoning
ordinance. The Town does not have the fire fighting
Aldel~an H~kins
II
17
equipment or personnel necessary to protect a large
structure."
A motion was made by Mayor Pro-Tern Tripp to accept the
minutes of the February 6. 1992 Regular Meeting. Alderman
Harkins secondeCi the motion. with the stipulation that the
change regarding the height moratorium be made. Passed
unanimously.
,
A motion was made·by Mayor Pro-Tern Tripp to accept the
minutes of the February 8. 1992 Special Board Meeting as
written. Alderman Harkins seconded the motion. Passed
unanimously.
A motion was made by Alderman Harkins to accept the minutes
of the February 22. 1992 Special Board Meeting as written.
Mayor Pro-Tern Tripp seconded the motion. Passed
unanimously.
PLANNING OO[!JU)
ORDL~.NCEI
A motion was made by Alderman Stackleather to adopt the new
Planning Board Ordinance as presented by the Town Attorney.
with the addition of 45 days to Section VII - Meetings.
Mayor Pro-Tem Tripp seconded the motion. Motion held llrlder
advisement of the To~m Attorney. Attorney Dotson suggested
that the Board have a discussi~n on this first and have
editing done to doclli~ent. Both motions were withdrawn.
Interim Town Attorney Dotson said a proposed planning board
ordinance was presented at the January 23. 1992. public
hearing. Most of the verbiage was taken from the General
Statutes. 'l'here were concerns about thE: number of members
on the planning board and having members with relatives on
other boards. There should be some discussion before
adoption. He said the ordinance provides for the Mayor to
appoint a Board of Aldermen member as a liaison to the
Planning Board. He said the Board of Aldermen should
consider appointing one of its members as liaison to all
other Town boards.
General discussion followed on the proposed Planning Board
Ordinance. Attorney Dotson read the proposed ordinance with
his revisions and asked if there were any questions.
Linda Knowles
The word "appearance~ is not a good choice of words when
relating to conflict of interest.
Attorney Dotson explained that the word meant "appears to
be.
He said this term was up to the Boards discretion.
II
Melinda Whitney
She said that the requirements of the Planning Board members
should be spelled out.
General discussion followed concerning definitions. wording.
etc.
A motion was made by Alderman Stacklea~~er to adopt this
ordinance ;'lith the 4:; day requirement for olannina ho;:m:'l
18
comment on all projects submitted to them.
Tripp seconded the motion.
Mayor Pro-Tem
Mayor Bostic asked if there were any further comments from
the board members. Alderman Hillyer asked why they should
have to wait 45 days to take final action on requests
submitted to the Planning Board. He said the citizens
should be asked for their views on this provision. Alderman
Stackleather said tPat the past Planning Board didn't have
enough time with just 30 days to research and make
decisions. Mr. John Pierce, land surveyor, said that other
towns have a 45 day requirement also.
Alderman Hillyer said that the first and second sentence in
Section XI - "Public Relations" should be changed to read
"Before any recommendation is made by the Planning Board of
any master plan or any substantial part thereof or
amendment, extension or addition thereto, the Planning Board
shall hold at least one public hearing thereon. The
Planning Board shall have power and authority to promote
public interest in and an understanding of the plan and to
that end shall hold ••••• determine."
Attorney Dotson said he saw no problems with these changes.
Mayor Pro-Tern Tripp said the Board of Aldermen need to be
more aware of the Planning Boards thoughts, ideas and
decisions.
A motion was made by Alderman Harkins to amend the original
motion by changing the number of members from 7 to 5.
Alderman McGinn said that seven members were fine, the
ordinance was good.
The motion for an amendment to change the number of members
from 7 to 5 members was not seconded. Motion died.
Mayor Bostic called for a vote on the original motion to
adopt. Motion to adopt the Planning Board Ordinance passed.
Voting aye: Mayor Pro-Tern Tripp, Aldermen McGinn,
Stackleather and Harkins. Vot.ing nay: Alderman Hillyer.
Motion carried.
AN ORDINANCE ESTABLISHING THE PLANNING BOARD
FOR THE TOWN OF NORTH TOPSAIL BEACH
SECTION I - CREATIONs
The Town of North Topsail Beach Planning Board is created
under the authority of the General Statutes of North
Carolina. Section 160A-361.
SECTION II - COMPOSITIONs
The Planning Board for the Town of North Topsail Beach shall
consist of seven (7) members who must be citizens and
residents of the Town of North Topsail Beach. In
considering "the appointment of members to the Planning
Board, the Board of Aldermen shall avoid appointments which
may create the appearance of a conflict of interest or an
incompatible position in office holding. The Mayor may
19
appoint one member of the Board of Aldermen as a liaison
member to the Planning Board and such member shall have no
vote.
SECTION III - APPOINTMENT:
Members of the Planning Board and successors in office to
the Planning Board shall be appointed by the Board of
Aldermen. Appointments to any sub-committee or advisory
committee of the Pl~ulning Board must first be approved by
the Board of Aldermen.
SECTION IV - TERM:
The initial Planning Board members under this ordinance
shall be appointed in the following manner:
Three (3) members sha,ll be appointed for a one (1) year
term. two (2) members shall be appointed for two (2) year
terms and two (2) members shall be appointed for three (3 )
year terms.
Thereafter the successors shall be appointed for terms of
three (3) years at the expiration of the initial terms.
Vacancies occurring for reasons other than expiration of
terms shall be filled by the Board of Aldermen as such
vacancies occur for the period of the un-expired term.
Faithful attendance at the meetings of the Planning Board is
considered a prerequisite for the maintenance of membership
on the Planning Board. A vacancy shall exist on the
Planning Board if a member is absent from twenty-five (25%)
percent or more of the Planning Board meetings within a one
year period.
SECTION V - COMPENSATION:
All members of the Planning Board and any sub-committee
thereof shall serve as such without compensation.
SECTION VI - CHAIRMAN:
Within thirty (30) days after appointment. the Planning
Board members shall meet and elect a chairman from among the
appointed members and create and fill such other of its
offices as it may determine. The term of office for the
position of chairman shall be for a period of one year. with
eligibility for re-election. The chairman shall be entitled
to vote on all matters.
SECTION VII - MEETINGS:
The Planning Board shall adopt rules for the transaction of
its business and shall keep minutes which shall contain a
record of its members attendance and of its resolutions.
findings and recommendations. which record shall be a public
record. The Planning Board shall hold at least one regular
meeting each month which shall be open to the public. There
shall be a quorum of four (4) members for the purpose of
taking action. Any action taken by the Planning Board shall
be advisory only and the final action on any submittal to
the PlaP~ing Board may be taken only by the Town Board of
Aldermen.
The Planning Board shall expeditiously review any
applications or submittals made to it by any person or firm
20
in connection with any matter of zoning. subdivision
requirements. location of public structures and facilities.
building lines. or any other proposal and shall forthwith
make it's recommendation to the Board of Aldermen. In the
absence or recommendation from the Planning Board. the Board
of Aldermen may. after expiration of 4S days from the date
on which the question has been submitted in writing to the
Planning Board for review and recommendation. take final
action.
SECTION VIII - MASTER PLAN FOR TOWN:
In addition to the duties and powers set forth in the
General Statutes of North Carolina and the duties assigned
to it from time to time by the Town Board of Aldermen. it
shall be the function and duty of the Planning Board to make
and maintain a suggested master plan for the physical
development of the town or modified parts of such plan as
the Planning Board and the Town Board of Aldermen may deem
best. Such plan. with the accompanying maps. plats. charts.
and descriptive matter may show the Planning Board's
recommendations for the development of such territor)".
including among other things. the general location.
character. and extent of streets. viaducts. bridges.
waterways. water fronts. boulevards. parkways. playgrounds.
squares. parks. aviation fields. and other public ways.
grounds and open spaces. the general locations and extent of
public utilities and terminals. whether publicly or
privately owned or operated. for water. sewer, light.
sanitation. transportation. communication. power. and other
purposes; also the removal. relocation. widening. narrowing.
vacating. abandonment. change of use or extension of any of
the foregoing ways. grounds. open spaces. buildings.
property. utilities. or terminals; as well as a zoning plan
for the control of the height. area. bulk. location and use
of buildings and premises. The Planning Board may from time
to tim~ recommend amendments. extensions. or additions to
the plan to the Board of Aldermen.
SECTION IX - CONTRACT FOR SERVICES AND EXPENDITURES I
The Planning Board, with the approval of the Town Board of
Aldermen. may contract with city planners. engineers.
architects. and other consultants for such services as the
Board may require. The expenditures of the Planning Board
shall be within the amounts appropriated for such purposes
by the Town Board. No indebtedness for which the Town shall
be liable shall be contracted by the Planning Board unless
an appropriation is made by the Town Board for such purpose,
and then only to the extent of the appropriation.
SECTION X - OBJECTIVES OF PLANNING I
In the preparation of the town master plan, modified plan or
parts thereof. the Planning Board shall make careful and
comprehensive surveys and studies of the present conditions
and future growth of the town and with due regard to its
relation to neighboring territory. The plan shall be made
with the general purpose of guiding and accomplishing a
coordinated, adjusted and harmonious development of the town
and its environs which will take into consideration the
highest and best use of land. in accordance with present and
future needs. best promote health, safety. morals, order,
~.\
convenience, prosperity, and general welfare, as well as
efficiency, and economy in the process of development;
including among other things, adequate provision for
traffic, the promotion of the healthful and convenient
distribution of population, the promotion of good civic
design and arrangement, wise and efficient expenditure of
public funds, and the adequate provision of public utilities
and other public requirements.
SECTION XI - PUBLIC RELATIONS:
Before any recommendation is made by the Planning Board of
any master plan or any substantial part thereof or
amendment, extension or addition thereto, the Planning Board
shall hold at least one public hearing thereon. The
Planning Board shall have power and authority to promote
public interest in and an understanding of the plan and to
that end shall hold such public hearing, publish and
distribute copies of the plan or of any report as it may
determine. Members of the Planning Board, when duly
authorized by the Planning Board and the Town Board of
Aldermen may attend town planning conferences or meetings
relating to the function of planning boards and legislation
affecting those functions. The reasonable travel expenses
incident to such attendance shall be paid by the Town of
North Topsail Beach. All officers and employees of the Town
shall render such reasonable assistance and provide such
information to the Planning Board as may be requested by the
Planning Board for its work.
SECTION XII:
Appointments to any sub-committees suggested or requested by
the Planning Board shall be made by the Town Board of
Aldermen for such terms and for such purposes as the Town
Board of Aldermen may establish.
SECTION XIII .,.. ANNUAL REPORTS:
The Planning Board shall from time to time, and at least
annually, submit reports in writing to the Town Board giving
information regarding the condition of the town and any
plans or proposals for the development of the town and
estimates of the cost thereof, and these reports shall
contain such other recommendations as the Planning Board
feels should have immediate attention.
SECTION XIV:
Any ordinance or parts of this ordinance in conflict with
this ordinance are hereby repealed, and this ordinance shall
be in full force and effect as an ordinance of the Town of
North Topsail Beach from and after the date of its adoption
by the Board of Aldermen
SECTION XV - VALIDITY I
Should any section, paragraph, sentence, clause, or phrase
of this ordinance be declared unconstitutional or invalid
for any reason, the remainder of the ordinance shall not be
affected thereby.
DULY ADOPTED THE 5TH DAY OF MARCH. 1992.
RU.uES OF
PROCEDURE,
Alderman Hillyer stated that the proposed Rules of Procedure
are fine. except it doesn't state anywhere that members of
the audience may comment on agenda items during a meeting.
He requested the following sentence be added to Section VI
"During the meeting citizens may comment on agenda items
under consideration." This should be clearly written in the
Rules of Procedures.
,
Alderman Harkins said a clause should then be added that
once a public hearing is held and then closed. comments
should not be received during a regular meeting. Attorney
Dotson agreed with Alderman Harkins. and said this can be
controlled by the Chair.
Ginny Hillyer
The public hearing on the Planning Board Ordinance presented
a different document than presented tonight. Citizens
should not be denied their comments.
Joe Moseley
The citizens should make the time to attend the
meeti~gs.
Melinda Whitney
A repeat of the highlights of a public hearing should be
reviewed prior to a vote.
Dan Tuman
The public should be allowed to speak before the Board votes
on something.
After discussion. a motion was made by Alderman McGinn to
adopt the Rules of Procedure. with the following sentence
being added in Section VI "During the meeting citizens may
comment on agenda items under consideration." The motion
was seconded by Peter Hillyer. Passed unanimously.
RULES OF PROCEDURE FOR THE NORTH TOPSAIL BEACH BOARD OF
AIDERHEN
1.
Regular Meetings
The Board of Aldermen hold one regular meeting each month.
The meeting shall occur on the first Thursday following the
first Monday.
2.
Special, Eaergency, and Adjourned
(or Recessed)
Meetings
(a) Special Meetings. The mayor. the mayor pro tempore. or
any two members of the board may at any time call a special
council meeting by signing a written notice stating the time
and place of the meeting and the subjects to be considered.
At least 48 hours before a special meeting called in this
manner. written notice of the meeting stating its time a~d
place and the subject to be considered shall be (a)
delivered to the mayor and each board member or left at his
or her usual dwelling place; (b) posted on the board's
principal bulletin board. or if none. at the door of the
23
board's usual meeting room~ and (c) mailed or delivered to
each newspaper, wire service, radio station, television
station, and person who has filed a written request for
notice with the town clerk. Only those items of business
specified in the notice may be transacted at a special
meeting called in this manner, unless all members are
present or have signed a written waiver of notice.
A special meeting ~y also be called or scheduled by vote of
the board in open'session during another duly called
meeting. The motion or resolution calling or scheduling the
special meeting shall specify its time, place, and purpose.
At least 48 hours before a special meeting called in this
manner, notice of the time. place, and purpose of the
meeting shall be (a) posted on the board's principal
bulletin board, or if none, at the door of the board's usual
meeting room; and (c) mailed or delivered to each newspaper,
wire service. radio station. television station, and person
who has filed a written request for notice with the town
clerk. Every board member not present at a meeting when a
special meeting is called shall be called and notified of
the special meeting at least 48 hours prior thereto. The
mayor shall be called if he/she was not present at that
meeting.
(b) Ellerqency Meetings. The mayor. the mayor pro tempore.
or any two members of the board may at any time call an
emergency board meeting by signing a written notice stating
the time and place of the meeting and the subjects to be
considered. The notice shall be delivered to the mayor and
each board member or left at his or her usual dwelling place
at least six hours before the meeting. Notice of the
meeting shall be given to each local newspaper, local wire
service, local radio station, and local televisio~ station
that has filed a written emergency meeting notice request,
which includes the newspaper's, wire service's. or station's
telephone number. with the town clerk. This notice shall be
given either by telephone. or by the same method used to
notify the mayor and the board members, and shall be given
at the expense of. the party notified.
Emergency meetings shall only be called because of generally
unexpected circumstances that require immediate
consideration by the town board. Only business connected
with the emergency may be considered at an emergency
meeting.
(c) Adjourned (or Recessed) Meetings. A properly called
regular. special. or emergency meeting may be adjourned (or
recessed) by a procedural motion made and adopted as
provided in Rule 18 in open session during the regular.
special, or emergency meeting. If the meeting is to be
recessed. the motion shall state the time and place when the
meeting will reconvene. No further notice need be given of
an adjourned (or recessed) session of a properly called
regular. special. or emergency meeting.
3.
Organizational Meeting
On the date and the time of the
first reqular meetinq in
24
December following a general election in which council
members are elected, or at an earlier date, if any. set by
the incumbent board, the newly elected members shall take
and subscribe to the oath of office as the first order of
business. As the second order of business, the board shall
elect a mayor pro tempore. This organizational meeting
shall not be held before the municipal election results are
officially determined, certified, and published in
accordance with S\Jb9hapter IX of Chapter 163 of the North
Carolina General Statutes.
4.
Agenda
The Town Manager shall prepare a proposed agenda for each
meeting. A request to have an item of business placed on
the agenda must be received at least five working days
before the meeting. Any board member may have an item
placed on the proposed agenda so long as the request is
timely and is consistent with the notice requirements of
Rule 2. if applicable. An agenda package shall be prepared
that includes, for each item of business placed on the
proposed agenda, as much background information on the
subject as is available and feasible to reproduce. The
agenda package will also include all proposed ordinances.
Each board member shall receive a copy of the proposed
agenda and the agenda package and they shall be available
for public inspection and distribution or copying when they
are distributed to the board members.
As its first order of business at each meeting, the board
shall discuss and revise the proposed agenda and adopt an
agenda for the meeting. The board may by majority vote add
items to or subtract items from the proposed agenda, except
that (a) the board may not add i terns to the proposed agenda
stated in the notice of a special meeting called by the
mayor, mayor pro tempore, or two board members, unless all
members are present, or those who are absent sign a written
waiver of notice, and (b) only business connected with the
emergency may be considered at an emergency meeting.
The board shall not deliberate, vote, or otherwise take
action on any matter by reference to a letter, number or
other designation, or other secret device or method, with
the intention of making it impossible for persons attending
a meeting of the council to understand what is being
deliberated, voted, or acted on. The board may, however,
deliberate, vote, or otherwise take action by reference to
an agenda, if copies of the agenda, sufficiently worded to
enable the public to understand what is being deliberated,
voted. or ac"t.ed on are available for public inspection at
the meeting.
5.
Public Address to the Board
Any individual or group who wishes to address the board
shall make a request to be on the agenda to the Town
Manager. The board shall determine when it adopts its
agenda for the meeting whether it will hear the individual
or group. During the meeting citizens may comment on agenda
items under consideration.
25
6.
Order of Business
Items shall be placed on the agenda according to the Order
of Business. The Order of Business for each regular meeting
shall be as follows.
Adoption of an agenda.
Approval of the minutes.
Presentations/Procl~tions.
Public hearings.
Unfinished business.
New business.
Public Comment (3-minute maximum per person).
Town Manager's Report.
Board/Mayor Reports.
Citizens' Forum
By general consent of the board. items may be considered out
of order.
7.
Office of the Mayor
The mayor shall preside at all meetings of the council but
shall have the right to vote only when there is a tie. In
order to address the board. a member must be recognized by
the mayor.
The mayor shall have the following powerSI
(a)
To rule motions in or out of order. including any
motion patently offered for obstructive or dilatory
purposes;
(b)
To determine whether a speaker has gone beyond
reasonable standards of courtesy in his remarks and to
entertain the rule of objections from other members on
this ground;
(c)
To entertain and answer questions of parliamentary law
or procedure;
(d)
To call a brief recess at any time;
(e)
To adjourn in an emergency.
8.
Office of Mayor Pro TeJIPOre
At the organizational meeting. the board shall elect from
among its members a mayor pro tempore to serve at the
board's pleasure. A board member who serves as mayor pro
tempore shall be entitled to vote on all matters and shall
be considered a board member for all purposes. including the
determination of whether a quorum is present. In the
mayor's absence. the Doard may confer on the mayor pro
tempore any of the mayor's powers and duties. If the mayor
should become physically or mentally unable to perform the
duties of his or her office. the board may by unanimous vote
declare that the mayor is incapacitated and confer any of
the mayor's powers and duties on the mayor pro tempore.
When a mayor declares that he or she is no longer
26
incapacitated, and a majority of the board concurs, the
mayor shall resume the exercise of his or her powers and
duties. If both the mayor and the mayor pro tempore are
absent from a meeting, the board may elect from among its
members a temporary chairman to preside at the meeting.
9.
PreS1d1.rlg Officer when the Mayor 1s in Active Debate
The mayor shall preside at meetings of the board unless he
or she becomes actively engaged in debate on a particular
proposal, in which case he or she may designate another
board member to preside over the debate. The mayor shall
resume presiding as soon as action on the matter is
concluded.
10.
Action by the Board
The council shall proceed by motion.
motion.
11.
Any member may make a
second Required
A motion shall require a second.
12.
One Motion at
a '.rille
A member may make only one motion at a time.
13.
SUbstantive Motions
A substantive motion is out of order while another
substantive motion 1s pending.
14.
Adoption by Majority Vote
A motion shall be adopted by a majority of the votes cast, a
quorum being present, unless otherwise required by these
rules or the laws of North Carolina.
15.
Voting by Written Ballot
The board may choose by majority vote to use written ballots
in voting on a motion. Such ballots shall be signed, and
the minutes of the board shall show the vote of each member
voting. The ballots shall be available for public
inspection in the office of the town clerk immediately
following the meeting at which the vote took place and until
the minutes of that meeting are approved, at which time the
ballots may be destroyed.
16.
Debate
The mayor shall state the motion and then open the floor to
debate on it. The mayor shall preside over the debate
according to the following general principles I
(a)
(b)
The introducer (the member who makes the motion) is
entitled to speak first;
A member who has not spoken on the issue shall be
recognized before someone who has already spoken;
27
(c)
To the extent possible. the debate shall alternate
between opponents and proponents of the measure.
17.
Ratification of Actions
To the extent permitted by law, the board may ratify actions
taken on its behalf but without its prior approval. A
motion to ratify is a substantive motion .
.1
18.
Procedural MOtions
In addition to substantive proposals. the following
procedural motions, and no others, shall be in order.
Unless otherwise noted, each motion debatable, may be
amended, and requires a majority of the votes cast, a quorum
being present, for adoption.
In order of priority (if apolicable), the procedural motions
area
( 1) To Adjourn. The motion may be made only at the
conclusion of action on a pending substantive matter; it
cannot interrupt deliberation of a pending matter. A motion
to adjourn (or recess) to a time and place certain shall
also comply with the requirements of Rule 2 (c) .
(2)
To Take A Brief Recess.
(3) Call to Pollow the Agenda. The motion must be made at
the first reasonable opportunity, or the right to make it is
waived for the out-of-order item in question.
(4) 'l'o SUspend the Rules. The motions required for
adoption a vote equal to two-thirds of the actual membership
of the board, excluding the mayor, unless he or she may vote
in all cases, and vacant seats. The board may not suspend
provisions of the rules that state requirements imposed by
law on the board.
(5)
To Divide a COIIPlex Motion and Consider It by
Paragraph.
(6) To Defer Consideration. A substantive motion, tile
consideration of which has been deferred, expires after six
(6) regular meetings have been held following the day of
deferral unless a motion to revive consideration is adopted.
(7) call of the Previous Question. The motion is not in
order until there have been at least 20 minutes of debate,
or every member has had an opportunity to speak once.
(8)
To Postpone to a Certain. Time or Day.
(9)
To Refer to a COJIIIlittee. Four regular meetings or more
after a motion has been referred to a committee, the
introducer may compel consideration of the measure by the
entire board, whether or not the conunittee has reported the
matter to the board.
( 10)
To Amend.
An
amendment to a motion must be pertinent·
28
to the subject matter of the motion. An amendment is
improper if adoption of the amended motion has the same
effect as rejection of the original motion.
,
A motion may be amended. and that amendment may be amended.
but no further amendments may be made until the last-offered
amendment is disposed of by a vote.
Any amendment to a proposed ordinance shall be reduced to
writing before the 'vote on the amendment.
(11) To Revive Consideration. The motion is in order at
any time within the six regular meetings after the day of a
vote to defer consideration.
A substantive motion on which
consideration has been deferred expires after six regular
meetings have been held following the deferral unless a
motion to revive consideration is adopted.
( 12) To Reconsider. The motion must be made by a member
who voted with the prevailing side. and only at the meeting
during which the original vote was taken. including any
continuation of that meeting through adjournment (or recess)
to a time and place certain.
The motion cannot interrupt
deliberation on a pending matter. but is in order at any
time before final adjournment of the meeting.
( 13) To Rescind or Repeal. The motion is not in order if
rescission or repeal of an action is forbidden by law.
(14) To Prevent Reconsideration for Six Months. The motion
is in order immediately following the defeat of a
substantive motion and at no other time. The motion
requires for adoption a vote equal to two-thirds of the
actual membership of the board. excluding the mayor. unless
he or she may vote in all cases. and vacant seats. If
adopted. the restriction imposed by the motion remains in
effect for six months or until the next organizational
meeting of the board. whichever occurs first.
19.
Renewal of Motion
A motion that is defeated may be renewed at any later
meeting unless a motion to prevent reconsideration has been
adopted.
20.
Withdrawal of Motion
A motion may be withdrawn by the introducer at any time
before a vote.
21.
Duty to
Vote
Every member must vote unless excused by the remaining
members according to law. A member who wishes to be excused
from voting shall so inform the mayor. who shall take a vote
of the remaining members. No member shall be excused from
voting except upon matters involving the consideration of
his or her own financial interest or official conduct. In
all other cases. a failure to vote by a member who is
physically present in the board meeting room. or who has
29
withdrawn without being excused by a majority vote of the
remaining members present. shall be recorded as an
affirmative vote.
22.
Introduction of Ordinances
A proposed ordinance shall be deemed to be introduced on the
date the subject matter is first voted on by the board.
,
23.
Adoption of Ordinances and Approval of Contracts
An affirmative vote equal to a majority of all the members
of the board not excused from voting on the question in
issue (including the mayor's vote in case of an equal
division) shall be required to adopt an ordinance. to take
any action that has the effect of an ordinance. or to make.
ratify. or authorize any contract on behalf of the city. In
addition. no ordinance or action that has the effect of an
ordinance may be finally adopted on the date on which it is
introduced except by an affirmative vote equal to or greater
than two-thirds of all the actual membership of the board.
excluding vacant seats. and not including the mayor unless
he or she has the right to vote on all questions before the
board. No ordinance shall be adopted unless it has been
reduced to writing before a vote on adoption is taken.
24.
Adoption of the Budget Ordinance
Notwithstanding the provisions of any town charter. general
la~. or local acta
(a)
Any action with respect to the adoption or amendment
of the budget ordinance may be taken at any regular or
special meeting of the board by a simple majority of
those present and voting. a quorum being present;
(b)
No action taken with respect to the adoption or
amendment of the budget ordinance need be published or
is subject to any other procedural requirement
governing the adoption of ordinances or resolutions by
the board; and
(c )
The adoption and amendment of the budget ordinance and
the levy of taxes in the budget ordinance are not
subject to the provisions of any town charter or local
act concerning initiative or referendum.
During the period beginning with the submission of the
budget to the board and ending with the adoption of the
budget ordinance. the board may hold any special meetings
that may be necessary to complete its work on the budget
ordinance. Except for the notice requirements of the Open
Meetings Law. which continue to apply. no provision of law
concerning the call of special meetings applies during that
period so long as (a) each member of the board has actual
notice of each special meeting called for the purpose of
considering the budget. and (b) no business other than
consideration of the budget is taken up. This rule does not
allow, and may not be construed to allow. the holding of
closed meetings or executive sessions by the board if it is
~30
otherwise prohibited by law from holding such a meeting or
session.
25.
Executive sessions
The board may hold executive sessions as provided by law.
The board shall only commence an executive session after a ,
motion to go into executive session has been made and
adopted during an open meeting. The motion shall state the
general purpose of 'the executive session and must be
approved by the vote of a majority of those present and
voting. The council shall terminate the executive session
by a majority vote.
Only those actions specifically authorized by statute may be
taken in executive session. A motion to adjourn or recess
shall not be in order during an executive session.
26.
Quorua
A majority of the actual membership of the board plus the
mayor. excluding vacant seats. shall constitute a quorum. A
member who has withdrawn from a meeting without being
excused by majority vote of the remaining members present
shall be coun'ted as present for purposes of determining
whether or no~ a quorum is present.
27.
Public Hearings
The board may set rules governing the conduct of a public
hearing. The rules may include. but are not limited to.
rules (a) fixing the maximum time allotted to each speaker;
(b) providing for the designation of spokes-persons for
groups of persons supporting or opposing the same positions i
(c) providing for the selection of delegates from groups of
persons supporting or opposing the same position when the
number of persons wishing to attend the hearing exceeds the
capacity of the hall (so long as arrangements are made for
those excluded from the hall to listen to the hearing) i and
(d) providing for the maintenance of order and decorum in
the conduct of the hearing.
All notice and other requirements of the Open Meetings Law
applicable to board meetings shall also apply to public
hearings at which a majority of the board is present. A
public hearing for which any notices required by the Open
Meetings Law or other provisions of law have been given may
be continued to a time and place certain without further
advertisement. The requirements of Rule 2(c) shall be
followed in continuing a hearing at which a majority of the
board is present.
At the time appointed for the hearing. the mayor or his or
her designee shall call the hearing to order and then
preside over it. When the allotted time expires or when no
one wishes to speak who has not done so. the presiding
officer shall declare the hearing ended.
,"),
°1
28.
Quonm
of Public Hearings
A quorum of the board shall be required at all public
hearings required by state law. If a quorum is not present
at such a hearing. the hearing shall be continued until the
next regular board meeting without further advertisement.
29.
Minutes
Full and accurate' minutes of the board proceedings shall be
kept and shall be open to the inspection of the public,
except as otherwise provided in this rule. The results of
each vote shall be recorded in the minutes, and on the
request of any member of the council. the "aye"s and "no"s
upon any question shall be taken.
A summary of the discussion held during an executive session
shall be prepared giving sufficient details to understand
the purpose of the executive session. Minutes and other
records of an executive session may be withheld from public
inspection so long as public inspection would frustrate the
purpose of the executive session.
30.
Appoint:.-ents
All appointments made by the board shall be made in open
session. The board or a committee of the board may consider
(but not make) an appointment to another body in executive
session. if it follows the requirements set out in the
following paragraph. The board may not consider or fill a
vacancy among its own membership except in an open meeting.
If the board or a committee of the board considers an
appointment to another body in executive session as
permitted by G.S. 143-318.11(a)(8), the board shall. prior
to making the appointment, present at an open meeting a
written list of the persons then being considered for
appointment. and on the same day shall make the list
available for public inspection in the office of the town
clerk. The board shall not make the appointment in such a
case before the seventh day after the day on which the list
was presented.
The board shall use the following procedure to make
appointments to various subordinate boards and office. The
Talent Bank applications received by the Town Manager for
the particular board shall be presented to the board by the
beginning of the meeting at which the appointments are to be
made. The mayor shall open the floor for nominations,
whereupon the board members may put forth the names of
possible nominees from among those individuals who submitted
a Talent Bank Application unless permitted to be nominated
by majority vote of the board. The names submitted shall be
debated. When the debate ends. the mayor shall call the
roll of the members. and each member shall cast his or her
vote.
The nominee(s) receiving the highest number of votes shall
be appointed. If more than one appointee is to be selected.
then each member shall have as many votes as there are slots
32
to be filled. A member must cast all of his or her votes
and cast them for different nominees.
31.
eo-ittees and Boards
The board and the mayor. as appropriate. may establish and.
appoint members for such temporary and standing comittees
and boards as are needed to help carry on the work of town
government. Any ~ific provisions of law relating to
particular committees and boards shall be followed.
All voting members of boards or committees must be residents
of the town.
The requirements of the Open Meetings Law shall apply to all
committees and boards that either (a) are established by the
town board. or (b) are comprised of board members.
32.
Reference to Robert's Rules of Order
To the extent not provided for in these rules. and to the
extent it does not conflict with North Carolina law or with
the spirit of these rules. the board shall refer to Robert's
Rules of Order. Revised. to answer unresolved procedural
questions.
FINAL APPROVALSECTION I HARRIS PROPERTY:
Mayor Bostic asked Mr. Charles Riggs. Surveyor. to address
the Board on the request for final approval of Section I of
the Harris property.
Mr. Riggs advised the Board that all conditions have been
satisfied concerning the final plat of Section I - Harris
Property. He said everything is in order for approval.
Alderman Harkins asked Planning/Zoning Coordinator Susan
Daughtry if all stipulations have been satisfied. Ms.
Daughtry advised yes, they have been.
A motion was made by Alderman Harkins to approve the final
plat of Section I - Harris Property provided DOT
stipulations are met. Mayor Pro-Tem Tripp seconded the
motion. Passed unanimously.
Alderman McGinn stated that Ms. Daughtry and Mr. Riggs
should both be commended for the fine job they did with the
presentation of these documents.
NORTH CAROLINA
DEPARTMENT OF
TRANSPORTATIONAGREEMENT FOR
UPKEEP OF TOWN
STREETS:
Attorney Dotson asked Interim Town Manager Vause to explain
the proposed DOT agreement on streets.
Interim Town Manager Vause advised that the Department of
Transportation will maintain the Town streets and in return
will be paid from the Powell Bill Fund money the Town
receives.
A general discussion of which streets were included. what
type of maintenance. etc. followed.
Manager Vause advised that the Department of Transportation
will tell us which streets can be repaired for the amount of
money the Town has from the Powell Bill fund. Some streets
can be paved now. spme next year. Not all can be done at
once. but it is a'eeginning.
A motion was made by Mayor Pro-Tem Tripp to accept the •
agreement with North Carolina Department of Transportation
to maintain. repair and construct Town streets and be paid
with Powell Bill Fund money. Motion was seconded by
Alderman Stackleather. Passed unanimously.
RESOLUTION ON
SURPLUS
PROPERTY:
Mayor Bostic asked Police Chief Perozzi to explain what was
listed as surplus property.
Chief Perozzi advised the approximate 50 citizens present
and the Board that the surplus property was the light bar
from the old Bronco.
A motion was made by Alderman Harkins to adopt the following
resolution on surplus property. Alderman McGinn seconded
the motion. Passed unanimously.
RESOLUTION AUTHORIZING THE DISPOSITION OF CERTAIN
PERSONAL PROPERTY BY PRIVATE SALE
WHEREAS. the Board of Aldermen of the Town of North Topsail
Beach desires to dispose of certain surplus property of the
TOWIl;
NOW. THEREFORE. BE IT RESOLVED by the Board of Aldermen of
the Town of North Topsail Beach that:
(1)
The following described property is hereby declared to
be surplus to the needs of the TOWIl:
One (1) light bar for a police vehicle
(2)
The Town Manager is authorized to dispose of the
described property by private sale at a negotiated
price.
(3)
The Town Clerk shall cause this Resolution to be
published in accordance with G.S. 160A-267.
(4)
The sale may be consummated not earlier than 10 days
from the date of publication of this resolution.
DULY AOOPTED THE 5TH DAY
OF MARCH. 1992.
MOSQUITO
CONTROL
PROGRAM,
Interim Town Manager Vause explained that she and Gerald
Vigus have checked out the various ways the Town could
address mosquito control. For the Town to initiate its own
program. it would require the following,
1.
2.
3.
4.
5.
6.
7.
8.
Manuals on pesticides and school. once these are
ordered it would take 2-3 weeks for them to arrive;
Two day school for Gerald Vigus with an exam at
completion of school;
Purchase of cythion or malathion chemicals at an
approximate cost of $25.00 per gallon. It takes
approximately 1-2 gallons of chemical per hour;
Overtime pay for Gerald Vigus at a rate of $10.56 per
hour;
ULV sprayer machine/control at an approximate cost of
$5.000.00;
If the current public works truck was used we would
need to purchase a lifting apparatus. estimated cost
of $200.00. because when not used for mosquito
spraying the truck would be needed for trash
collection and other duties;
Storage facilities for chemicals and lifting
apparatus. estimated cost $5.000.000. All EPA
standards would have to be met on storage of
chemicals. apparatus. etc.;
After each application the truck and equipment must be
thoroughly washed.
In estimating the total cost Gerald and I feel that it would
cost the Town approximately $12.450 to initiate the project
provided we did not have to purchase another pick-up truck.
If a truck is needed. an additional $10.000 would be added
to the total cost. Some funding assistance may be available
through the State. but this depends on application by the
Town and approval by the State. The current agreement
provides for $900 from the State.
Last year. the Town contracted with onslow County for
mosquito spraying. The Town was required to pay for
chemicals and hours worked by county personnel. Mr.
Mitchell Parker was with onslow County last year. However.
he is no longer with the county. Last years project cost
approximately $1.800 for the summer. Mr. J. R. Batchelor.
Onslow County Mosquito Control. advises the chemical. this
year. costs $22.73 per gallon and it takes 3 1/2 gallons for
each trip. Also. personnel cost would be $12.75 per hour.
This cost includes mileage. employee and vehicle
maintenance. Mr. Batchelor said the County would charge a
total of $111.44 per trip and would spray on an as needed
basis so he was unable to provide us with a total for the
season. If you figure a once a week application. as Gerald
and I have. from May to September. the cost from the County
would be approximately $2.228.80. Mr. Batchelor said he
felt the entire Town could be sprayed in 2 1/2 hours.
however. Gerald does not feel this is ample time to
effectively spray.
Q5
V
Although our initial cost of $12,450 would be well above the
County cost, it should decrease in subsequent years because
the Town would have the equipment/facilities on hand for
subsequent years.
Hr. Jim Harris
The only way spraying helps the mosquito problem is if the
wind is just right. Otherwise, the spray ends up in the
ocean or sound.
Melinda Whitney
There would be safety and health insurance needed if Gerald
Vigus did the work. It would be better to go with the
county.
Pat Jordan
The Town did not get its monies worth last year.
Harold Naumann
Are there any private companies that can do this type of
work?
Bill O'Donnell
Monitor the County's work, if they don't do the job right,
we don't pay them.
Alderman McGinn suggested that there may be someone local
who could do the work.
Alderman Harkins said Interim Town Manager Vause should look
into a private company, if there aren't any, contract
through the County.
Mayor Pro-Tem Tripp advised Interim Town Manager Vause to
compile this information and present it at the next Board
meeting.
Alderman Hillyer agreed the Town should look into a private
company first, and then if there are none to do the work.
consider County spraying with a monitoring system.
NORTH CAROLINA
DEPARTMENT OF
TRANSPORTATIONREQUEST FOR
TOWN TO ACCEPT
STREETS:
Mayor Bostic advised that the North Carolina Department of
Transportation has requested that the Town accept the
following streets and maintain as our own:
S.R.
S.R.
S.R.
S.R.
S.R.
S.R.
S.R.
S.R.
S.R.
S.R.
1583
1586
1613
1617
1618
1625
1626/1628
1627
1634
1648
Topsail Road
Myrtle Drive
Sea Gull Lane
Wicker Street
Shore Drive
Chestnut Street
Ocean Drive
Green Street
Reeves Street
Makepeace Street
3
S.R. 1660
»0
Name Drive
Interim Town Manager Vause advised the State will make
certain all designated streets meet their standards before
the Town accepts them.
Alderman Harkins asked if there was any guarantee on the
funds available to maintain these streets. Interim Town
Manager Vause advised there wasn't any guarantee. but the
amount received from Powell Bill fund would increase if the
streets are accepted by the Town.
Alderman Hillyer asked if there was any "downside" if we
accept these streets. Interim Town Attorney Dotson advised
that the only "downside" may be if the Town does not accept
these streets. the Department of Transportation may be "too
busy" to make minor repairs in the Town.
Mayor Bostic said that Topsail Road may wind up being
another S.R. 1568 with erosion problems. If it starts
eroding. we will have to maintain it to allow
citizens/property owners access in and out of their streets.
Alderman Harkins asked if there was any chance the Town
could accept all but Topsail Road. Interim Town Manager
Vause advised that a letter to the Department of
Transportation could be written stating the Town's
preference with Topsail Road.
A motion was made by Alderman Harkins to accept all streets
listed. with the exception of Topsail Road. as Town streets.
Mayor Pro-Tem Tripp seconded the motion. Passed
unanimously.
TOWN
SIGNS I
Interim Town Manager Vause explained the need for Town signs
describing laws and ordinances of the Town.
The areas
find that
ordinance
every 1/4
needed for various signs have been surveyed. We
if individual signs were erected for each
subject the Town would contain 2 or more signs
mile or so.
Chief Perozzi and I recommend the Board consider erecting
three (3) or four (4) signs. 4 X 5 in size. in appropriate
areas that cover all of the subjects. These signs could be
located at both Town boundaries and at the County Beach
Accesses.
Alderman Harkins said the proposed signs didn't give any
real information. Chief Perozzi explained that the context
of the signs was subject to the Boards approval.
Attorney Dotson said that the signs were necessary. The
Board should work on the approval of the signs now. and corne
back later with ideas on the context.
Mayor Pro-Tern Tripp asked if the signs would actually catch
the attention of the people.
•
37.
Alderman Stackleather asked if there was an ordinance
against signs as large as requested. Mayor Bostic addressed
this question to Development Services Administrator Bill
McElwee, and also asked him what size the zoning signs by
Calinda Cay were. Mr. McElwee said the sign size was 30
square feet.
Mayor Pro-Tem Tripp advised Chief Perozzi and Interim Town
Manager Vause to wo}:'k on this with the Town Attorney.
BANK
PROPOSALS:
Interim Town Manager Vause advised the Board that the Town
entered into an agreement with HCNB in Surf City in 1990.
At that time, we had no idea what services we would need.
We have had a good relationship with NCNB, but we have been
paying for services that we feel we shouldn't have to pay
for.
Alderman Harkins said that the Board should direct Interim
Town Manager Vause to solicit bids for bank proposals. All
agreed.
OCEAN WYNDS:
Hr. John Pierce. Land Surveyor for Ocean Wynds, advised the
Board that they may want to look at some changes in the
Subdivision Ordinance. There are some issues that may need
to be considered regarding the recreation areas, and D.O.T.
regulations such as designated speed limits that should be
followed for roads in the subdivision.
Alderman Harkins asked Mr. Pierce if he was requesting that
this item not be looked at, at this time. Mr. Pierce said
yes.
A motion was made by Alderman Harkins to delay the review of
the Ocean Wynds plat until a further date. The motion was
seconded by Alderman Stackleather. Passed unanimously.
NORTH CAROLINA
DEPARTMENT OF
TRANSPORTATIONREPAIR OF RIVER
ROAD:
Interim Town Manager Vause advised that at the regular board
meeting held January 2, 1992, the Board discussed and agreed
to match the River Road homeowners donation of $1,400.00 for
repair of River Road.
N.C. Department of Transportation representatives met with
Alderman Hillyer to review the condition of the road. Also,
she met with Mr. Jim Medlin, Division Maintenance Engineer
with DOT, to review all Town streets and River Road.
Mr. Billy Dixon and Mr. J.R. Robinson, DOT, prepared an
estimated cost for repair to River Road and submitted it to
Mr. Medlin for his review and approval.
Mr. Medlin has forwarded all agreements between the Town and
the N.C. Department of Transportation for repair of River
Road in the amount of $2.500.00.
As soon as the agreement is approved and a check submitted
38
to the Department of Transportation the work will be
scheduled. probably the first of April. 1992.
Alderman Harkins asked if these repairs will bring River
Road up to State standards. Interim Town Manager Vause
advised probably not. but very close.
Mayor Pro-Tern Tripp asked if the estimated cost of $2.500.00
could increase. In~rim Town Manager Vause said that DOT
feels this amount 1s more than sufficient.
Alderman Hillyer said half of the $2.500.00 is fr<;>m the
homeowners. The people who are appraising the cost of
repair know what they are doing. There is not much risk to
the Town.
Alderman McGinn said that this subject needs to be settled
tonight. These people on River Road need some
consideration. This is a small amount for the Town to
spend.
Mayor Pro-Tem Tripp said she didn't like the wording of
Section 3 on the Agreement with DOT. She asked that Interim
Town Manager Vause speak with DOT about this. Attorney
Dotson advised that DOT will not change that section. it is
a safety factor for them.
A motion was made by Alderman Harkins to accept the
agreement with N.C. Department of Transportation to repair
River Road. Alderman McGinn seconded the motion. Passed
unanimously.
SIGN
ADVERTISING :
Mrs. Patsy Jordan of the Topsail Island Association of
Realtors addressed the Board.
The Topsail Island Association of Realtors have a sign
located on Interstate 95-South that is an advertisement for
the island. OVer the past years. space on this sign has
been sold to local businesses and to Surf City and Topsail
Beach for $325 per year. Approximately 20.000 cars pass
this sign every day. The Chamber of Commerce is asking the
Town of North Topsail Beach to also advertise on this sign.
Alderma.."1 Harkins said she was in favor of the Town
advertising on this sign.
Mayor Pro-Tem Tripp asked Mrs. Jordan if she could check and
see if the signs for the Towns could be separate from those
for the local businesses.
Alderman Harkins asked if the Board could authorize this
expenditure now. and was advised yes.
A motion was made by Alderman Harkins to authorize the
expenditure of $325.00 to pay for advertising on the Topsail
Island Association of Realtors sign located on 1-95 south.
Alderman Stackleather seconded the motion. Passed
unanimously.
39::
RECESS:
Mayor Bostic called for a recess at 9:00 p.m.
RECONVENE:
Mayor Bostic called the meeting back to order at 9:15 p.m.
MANAGERS
REPORT:
Interim Town Manager Vause advised the Board members that
Mr. Billy Jannan of Jones Onslow is working with Town on the
street lights. He is marking the existing Town street
lights on a map to pelp the Town distinguish private street
lights from Town street lights.
I have met with Mr. Quinn. Executive Director of Neuse River
Council of Governments. he will be sending information to
the Town in the near future on how the COG can help our
Town.
Work on Fiscal Year 1992-93 budget has begun and a
preliminary budget will be ready for the Board review around
April 1. 1992.
The fixed assets are being compiled and computerized for
easier reference.
On February 11. Bill McElwee, Susan Daughtry and I met with
Ms. Lisa Holland of FEMA to discuss the Towns program. We
were advised of a program that could decrease the property
owners cost of Federal Flood Insurance by 10%. All paper
work has been sent off on this and you will be advised when
we receive a reply.
Regarding recycling. Mr. Eric Carraway of Waste Industries
is updating our recycling brochures. which will be sent to
Home Owners Associations and to rental agencies in the area.
The State of North Carolina has informed us that they have
received our request for a recycling grant. and that we will
be informed in April whether we receive this grant or not.
Two staff meetings were held in February.
meetings are available.
ALDERMEN'S
REPORTS:
Minutes of these
Alderman Harkins
Last year the Rescue Squad received a State grant which was
matched by Town funds. in last years budget. The equipment
purchased with the money that was donated to the Rescue
Squad has started to arrive.
Mayor Pro-Tem Tripp
I would like to see Interim Town Manager Vause and Chief
Perozzi collect material on Neighborhood Watch programs for
our Town.
Chief Perozzi informed the Board that information has
already been received and sent out to the Homeowners
Associations. He has already met with two Homeowners
Associations on this. and plans to meet with the rest soon.
He said that unfortunately. some areas do not have enough
interested full-time residents to form a watch group.
40
Alderman Stackleather
With the revaluation problems. how can we prepare a new
budget?
Interim Town Manager Vause advised that she is talking with
Onslow County in regard to that problem.
MAYOR'S
REPORT:
Mayor Bostic advised those present that he attend a TriCounty Chiefs of Police Association meeting with Chief
Perozzi and met some very interesting people.
Chief Perozzi explained the purpose of this association and
that this was the first meeting that North Topsail Beach has
hosted.
OPEN FORUM:
Jane Warsaw
Is a workshop on the north end fire station scheduled?
She was advised yes. on Saturday the 8th.
Dan Tuman
Are there any proposed strategies for the fire department?
Mayor Bostic advised this will be discussed at the Public
Hearing/Workshop on the 8th.
Sue Tuman
When will we have a new Planning Board?
Mayor Bostic said if anyone is interested in serving on the
new Planning Board to please fill out an application at the
Town Hall. Town Attorney Dotson said this should be on the
next monthly meeting.
Mayor Pro-Tem Tripp asked that the Board set a time to
review applications for Planning Board members. A tentative
date was set for March 23. 1992 at the Town Hall at 7:00
p.m.
Mayor Pro-Tem Tripp asked that they have the last week of
March to interview prospective Planning Board members and
have the 20th of March as a cut off date for receiving these
applications.
Attorney Dotson explained the process for interviewing
individuals for these positions.
Harold Naumann
The Town should advertise that they are looking for new
Planning Board members on the marque outside the Fire
department.
Sue Tuman
Let this new Planning Board know that they are required to
be present at meetings.
41
EXECUTIVE
SESSION:
At 9:35 a motion was made by Alderman Harkins to recess into
executive session for consultation with the Attorney. The
motion was seconded by Mayor Pro-Tem Tripp. Passed
unanimously.
A motion was made by Alderman McGinn to exit the executive
session and go back into the regular meeting at 10:30 p.m.
The motion was seco~ded by Alderman Stackleather. Passed
unanimously.
ADJOURNMENT :
A motion was made by Mayor Pro-Tem Tripp to adjourn the
regular board meeting at 10:31 p.m. Alderman Harkins
seconded the motion. Passed unanimously.
Sharon A. Braswell, Deputy Town Clerk
NORTH TOPSAIL BEACH BOARD OF ALDERMEN
SPECIAL BOARD MEETING
MarCIl 7. 1992
PRESENT:
Mayor Marlow F. Bostic. Jr •• Mayor Pro-Tem Stella Tripp.
Aldermen Sam McGinn. Margaret Stackleather. Marian Harkins
and Peter Hillyer. Interim Town Manager Ann Vause. Deputy
Town Clerk Sharon Braswell. Attorney Marshall Dotson was
absent.
CONVOCATION:
Mayor Bostic called the special meeting to order at 9:22
a.m. at the North Topsail Beach Fire Department and declared
a quorum present.
WORK SHOPNORTH END FIRE
DEPARTMENT AND
EQUIPMENT:
Mayor Pro-Tem Tripp said that the Board should first discuss
the proposed fire department building and then the equipment
for the new building.
Mayor Bostic asked Mr. Rodney Knowles. former Mayor. where
the property for the proposed fire department started. Mr.
Knowles advised that a 10-12 foot buffer zone exists next to
Sand Piper Lane. and the property starts after the buffer
zone. He also advised the property has been surveyed and
the results should be at the town hall.
Alderman Stackleather asked if the first Board was aware.
prior to purchasing the land. that it was not in the federal
flood zone.
Mr. Weldon Hall. former Alderman. advised there is very
little land north of Galleon Bay in the federal flood zone.
Alderman Stackleather asked if federal grants could still be
used for equipment for the north end station if the station
isn't in the federal flood zone.
Mr. Hall advised that the federal grant money could be
applied to the existing station. and equipment can be moved
to the proposed station.
Alderman Hillyer said that it is important to have the fire
department built on the north end. since the majority of
people and buildings are there. He asked what the
definition of satellite was.
Alderman Stackleather read the definition from her
dictionary and stated she understands it to mean that the
new station will be a smaller version of the current one.
Alderman Hillyer said he felt the land that has been
purchased is satisfactory. the process needs to begin.
Alderman McGinn agreed that the Town is paying a good price
for the land. He said that there aren't many live oaks left
on the island. and there is a big. beautiful one right in
the center of the land. He said he spoke with Marlow
Bostic. Sr. about other property that is available. between
the prices of $70,000 - $96,000. We should use the existing
land for a park and look into purchasing other property for
the fire station. Other property, located next to the
Topsail Reef tennis courts. will not need the work done to
it to make it stable. like the property we are already
paying for. He said he would like to see the new station
built by July 4, 1992. Our primary goal is the new
building. I've heard some talk about hiring three
firefighters to man this new station. I've spoken with
contractors and bids received would allow financing for the
building. a pumper and a utility truck. with enough money
left for two paid firefighters for the new station.
Alderman Stackleather said the Town should do something for
the volunteers, give them a Christmas bonus or some way to
express our thanks. We should have a new fire department.
similar to the existing one, with the capability of adding
additional rooms later.
Alderman Harkins asked how the plans for our new station
compare to Surf City's new fire station.
Fire Marshal Best advised the
$200,000 - $230,000 to build.
exact square footage on their
have only 2 bays, and that it
the volunteers. He explained
tax from Pender county.
new Surf City station cost
He said he didn't know the
station, but he knows they
was paid for by the City and
that Surf City receives a fire
Mayor Pro-Tem Tripp said it was time to make some decisions
on the land. The lot has too much wetland and it will be
expensive to fill-in and clear. They need to decide on
this, then decide on the building.
Mr. Knowles said this property can support the new station
and a water tank.
General discussion followed on the water tank. ladder truck.
rear and front entrances for trucks vs. front entrance only,
appearance of fire station. etc.
Mr. Hall said this property gives a more buildable square
footage. The original board considered the buildable square
footage vs. price when they purchased the property.
44
Mayor Bostic said a bid of $21.549 was received to clear the
land from road front to back of proposed parking lot. This
was the lowest of six bids received.
General discussion followed on which trees and foliage would
need to be removed.
Mayor Pro-Tern Tripp asked where the bays would be located
and how far from the road front the building would be set.
Mayor Bostic advised that these figures have not been
computed yet.
Alderman McGinn said the rear entrance was not a necessity.
He knew of fire departments in major cities that did not
have·this capability. All that was needed was someone to
block traffic while the vehicles backed into the bays. He
said the side parking lot could be deleted from the plans as
well.
Alderman Harkins explained that the side parking lot was a
necessity for volunteers and citizens to park.
General discussion followed on the elimination/relocation of
trees and vegetation.
Mr. Ed Warsaw asked if the bids received for the building
included sleeping facilities.
Mayor Bostic advised yes. He stated the current plan has
too much office space. He feels the building should include
two upstairs dormers. a ladies and a mens restroom with
showers and storage space.
General discussion on foundation. size of building. future
additions. etc. followed.
A motion was made by Mayor Pro-Tern Tripp at 11:00 a.m. to
recess until 2:00 p.m. for an executive session. The motion
was withdrawn.
General discussion on pumper and tanker trucks. financing.
blue prints for new building. property. etc. followed.
A meeting was set to decide on equipment and the new station
for Wednesday. March 11. 1992. at 8:00 p.m. at the North
Topsail Beach fire department.
RECESS:
A motion was made by Alderman Harkins at 11:30 a.m. to
recess this meeting until the 2:00 p.m. executive session.
Alderman McGinn seconded the motion. A decision to meet at
the fire department at 1:50 p.m. and to then proceed to the
Town Hall was made. Motion to recess passed unanimously.
45
RECONVENEEXECUTIVE
SESSION:
Mayor Bostic reconyened the meeting at 1:50 p.m. at the
North Topsail Beach Fire Department. Aldermen Harkins,
Stackleather and Hillyer, and Interim Town Manager Vause
were present. A motion was made by Alderman Harkins to move
the executive session to the North Topsail Beach Town Hall.
Alderman Hillyer seconded the motion. Passed unanimously.
Mayor Pro-Tern Tripp and Alderman McGinn were present at the
North Topsail Beach Town Hall.
A motion was made by Alderman McGinn to go back into regular
session. Alderman Hillyer seconded the motion. Passed
unanimously.
ADJOURMENT:
A motion was made by Alderman Harkins at 5:20 p.m. to
adjourn the meeting. Alderman Stackleather seconded the
motion. Passed unanimously.
Sharon Braswell, Deputy Town Clerk
NORTH TOPSAIL BEACH BOARD OF ALDERMEN
SPECIAL BOARD MEETING
March 11, 1992
PRESENT:
Mayor Marlow F. Bostic, Jr., Mayor Pro-Tern Stella Tripp,
Aldermen Sam McGinn, Margaret Stackleather, Marian Harkins
and Peter Hillyer, Interim Town Manager Ann Vause, and
Deputy Town Clerk Sharon Braswell. Interim Town Attorney
Marshall Dotson was absent.
CONVOCATION:
Mayor Bostic called the meeting to order at 8:07 p.m. and
declared a quorum present.
Mayor Bostic asked that a Resolution from the North Carolina
Department of Transportation be added to the agenda. He
stated this resolution was requested from D.O.T. to finalize
the contract on maintenance and repairs of Town streets by
the D.O.T.
RESOLUTION
WITH THE N.C.
DEPARTMENT OF
TRANSPORTATION:
RESOLUTION WITH NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
"WHEREAS, the Town of North Topsail Beach is a
municipality with a population of less than 5,000 as defined
in G.S. 136-41.1 and is an eligible municipality under the
provisions of G.S. 136-41.2. and
"WHEREAS, the said Municipality desires that the Board
of Transportation do such street construction, maintenance,
or improvement on its non-system streets as the Municipality
from time to time may request under the terms and provisions
of G.S. 136-41.3, within the limits' of the current or
accrued payments made or to be made to said Town under the
provisions of G.S. 136-41.1.
"NOW, THEREFORE, BE AND IT IS HEREBY ReSOLVED that the
Board of Aldermen of the Town of North Topsail Beach request
the Board of Transportation to do such construction,
maintenance or improvements on such of its non-system
streets as may be designated in writing to the Division
Engineer of the Division of Highways by its duly authorized
officer and within the limits prescribed by law, as
aforesaid. and
"BE IT FURTHER RESOLVED, that the Mayor and the Town
Clerk be and they hereby are authorized and empowered to
enter into such contracts with the Board of Transportation
as may be necessary to effectuate the aforesaid expressed
471
purpose, thereby binding the said Town to the fulfillment of
its obligations incurred under this resolution and pledging
any amounts that may become due it under G.S. 136-41.1 until
said obligations ar:-e fully paid."
A motion was made by Mayor Pro-Tern Tripp to adopt the
resolution as presented. Aldermen Marian Harkins seconded
the motion. Motion passed unanimously.
WORKSHOPNORTH END FIRE
DEPARTMENT &
EQUIPMENT:
Mayor Bostic asked if any of the board members would like to
address thi s.
Mayor Pro-Tern Tripp asked Mayor Bostic to go over the new
plans for the north end fire department and give a brief
explanation to the citizens regarding the revisions made.
Mayor Bostic said he had spoken with several people lately
on how to get a more affordable fire station. He
implemented his ideas into a new hand drawn blue print of
the fire station and submitted his drawings to Development
Services Administrator Bill McElwee. This blue print saves
an estimated $60,000 and serves the same purpose. The roof
line is turned differently, which eliminates a few of the
beams, but does not make it a weaker building. The plans
include upstairs sleeping quarters for 3-6 men and 3-6
women, 2 - 11' X 12' offices on the first floor, a kitchen
the same size as on the original plans, men's & women's
handicap size bathrooms, a radio room, a meeting room
approximately 1/2 the size of the meeting room in the
existing fire department and an upstairs area for storage
that is 52' X 24'. The bays are 72' long with doors on both
ends of each bay. This plan includes everything requested,
with an estimated cost of $138,958 per Dev. Svc. Admin.
McElwee's figures.
Mayor Bostic asked Chief Best if he had any problems with
these new set of plans. Chief Best advised that he had
none.
Alderman Harkins asked if extra insulation can be added to
deal with the wind and to help keep the air conditioning and
heating costs to a minimum. Chief Best said there will be
at least the same, if not more, insulation used at the new
building compared to what the current building has.
Mayor Bostic said
use of a standard
flexibility using
exterior finishes
wood.
the one reason for cost reduction was the
metal building. He said there is a
the metal building, allowing a choice of
from different colored vinyl to brick or
'48
Alderman Harkins asked if landscaping was included in the
price. Mayor Bostic said no.
Alderman Hillyer asked Mayor Bostic what was exactly removed
from the original 'plan in regards to this new plan. Mayor
Bostic said he decreased the size of the bays by 2' each,
and took away 2 offices. He said the new building is
sufficient for the ladder truck and all the bay doors are
14' high.
Alderman McGinn asked if the price included the site
preparation. Mayor Bostic said no, this plan and the
original plan both excluded the site preparation costs in
the proposed price.
Alderman McGinn said he had spoken with someone about this
lot and was informed this property would have to be filled,
trees removed, etc. He said there are 3 other lots
available. only 4/10 of a mile from the current lot. One of
the lots has 100' frontage and is 200' deep. I t is already
graded with good clay on top. The bank wants to sell this
lot for $60,000. We need to make some decisions here
tonight.
Alderman Harkins asked if this new lot was covered by
Federal Flood Insurance. Alderman McGinn said he checked
that out yesterday and yes it is covered.
Alderman McGinn asked what the cost would be for the site
preparation of the existing lot. Bill McElwee advised the
lowest bid received was $21,549.
Former Alderman Ed Warsaw said the original plan was drawn
by an architect, this new one is not as readable as the
professionally drawn plan. He said the Board should not
vote on a hastily prepared drawing.
Mayor Pro-Tem Tripp asked if the new plans will include
extra support in case we were to build onto the station at a
later time, and would it cost extra for this needed support.
Bill McElwee advised that a new plan would have to be drawn
if supports are added, and that it would result in higher
costs for construction.
Mayor Bostic asked if the site work on his proposed plan was
any cheaper than on the original plan. and was advised no.
Citizen Harold Naumann asked how much money could be saved
if the rear bay doors were removed? He said he agreed with
Alderman McGinn's idea to pursue the other lots for sale and
use the current property for a park.
Alderman Hillyer said the Board needs to quit taking things
away from the proposed plan. He said the rear bay doors are
efficient and make Sense. Why wait and put them in later
when you can do it,all at once. People are making
suggestions about things they know nothing about, let the
professionals do this. He said he knows nothing about the
construction of a fire house, but other paid individuals do.
We need a reasonable fire station.
Mayor Bostic advised those present that by using the rear
bay doors, you increase the amount of bays to six. He said
the ladder truck. pumper truck and tanker can be in the
front 3 bays. and a utility truck and an ambulance can be in
two of the back bays. He agreed that putting up the frame
work for the rear bays now, and building them later is not
saving money.
Citizen Jack Woessner said he has never seen a fire
department with rear bays before. How much extra are these
rear bay doors going to cost? Mayor Bostic advised
approximately $600 each.
Mayor Bostic asked if there were anymore questions.
Alderman McGinn said we need to get on with this, we are
wasting too much time talking.
Mayor Bostic asked Mr. McElwee what was needed if they went
with his plans. Mr. McElwee said the Department of
Insurance will have to approve the plans, they must be
stamped by an engineer or architect. It'll take 2-3 weeks
for the Department of Insurance. Bids are already out for
site work. Site preparation can be done now. Mayor Pro-Tem
Tripp asked how much this will cost. Mr. McElwee advised it
all depends on who does the work. He said a pre-fab builder
could be used. They will supply the drawing, already
registered and stamped, if you purchase from them.
Mayor Bostic asked Mr. McElwee what the options were on the
exterior. Mr. McElwee advised that the exterior could be
colored vinyl, colorado stone, brink, cyprus, etc. He said
the concrete slab will extend out to accommodate this.
Citizen James Harris asked if a regular metal building is
used, can't they do the interior woodwork later. Mayor
Bostic said he wanted all of the work done at one time.
A motion was made by Alderman Hillyer to build the station
on the existing land. go with the revised plans with
everything built at once, and with accommodations for an
upstairs to be built at a later date.
There was no second made to the motion.
Motion died.
A motion was made by Alderman Harkins to solicit for bids on
a pre-engineered drawing on the revised set of plans. to be
put on current or different property. The specs should
include a pre-engiDeered drawing and engineer stamp.
Alderman McGinn seconded the motion.
A general discussion followed on property for sale. bay
doors. etc.
Alderman Hillyer said he is agreeing to this motion only
because something needs to be done soon. He said he objects
to the amount of time it has taken this Board to decide on
this.
Motion passed unanimously.
Mayor Bostic advised the next point of discussion is the
equipment for the north end fire station.
Alderman Harkins asked if we must appropriate money for
trucks to obtain the approval of the Local Government
Commission. and can the money appropriated for the used
trucks in this years budget be used to solicit bids.
Interim Town Manager Vause advised the money used for the
trucks can be the same money that was appropriated this
fiscal year. She also advised that the Local Government
Commission approval is not required for anything paid for in
under 60 months time.
A general discussion on the current property for the north
end station and CAMA approvals followed. Mayor Bostic
advised the Corp of Engineers have stated there are no
problems with wetlands on the property. He said it will be
awhile before a letter of approval is sent from them to us.
Citizen Gloria Capiella asked the Board if they already own
the land to build the station on and if they do. what ~s so
wrong with it? She said the Board needs to clear off the
trees and build this station. it is desperately needed.
Mayor Bostic asked how long will it take to clear the land.
and was advised about 3 - 4 weeks.
Citizen Bill Bass asked the Board what would they do if
someone pulled the wild oats off the dunes?
Alderman Hillyer said that the dunes and trees have been
knocked down allover. and not for good reasons. This
station is the most important structure on the north end.
He said he would prefer not having to kill the trees. but
the Town has already purchased the property.
Mayor Pro-Tern Tripp asked Alderman McGinn what the
difference in price would be for the lot he looked at and
what we still owe on the lot we have.
Alderman McGinn said the site prep on the lot he looked at.
which is next to the Topsail-Reef tennis courts. would be a
great deal less than on the other property. He said the bank
currently owns this property. and that there are additional
50' parcels for $20.000 each.
Mayor Bostic said the station would be able to face any
direction if built on the lots by the Topsail Reef tennis
courts. He advised that facts should be presented at the
March 23. 1992 meeting on this new property and will be
discussed in executive session that night.
Alderman Harkins asked Interim Town Manager Vause how much
money should be in the Capital Reserve for the fire trucks
before bids can be solicited? Interim Town Manager Vause
advised that money is not in the Capital Reserve. but in the
fire departments capital outlay account. and that a
sufficient amount should be in the account before soliciting
bids.
Mayor Bostic advised that the specifications for the
equipment required by the ISO are being handled by Chief
Best.
Mayor Pro-Tern Tripp stated that everyone is talking about
having such a nice station. and she agrees it is important.
We. as citizens. ask these people to volunteer to save us.
but we don't provide them with the equipment necessary to
ensure their safety. We are asking these volunteers to risk
their lives for us. We can deal with the expense of the
equipment over a period of time and we should still be able
to payoff the land.
Alderman Harkins asked if there was money for 2 pumpers?
Interim Town Manager Vause said there is money budgeted for
one years payments on 2 used pumpers.
A motion was made by Alderman Harkins to solicit bids on a
new tanker for $80.000.
Alderman Hillyer asked Chief Best if there was a problem
with purchasing a used tanker. He was advised there wasn't
any problem with a used tanker.
Alderman Harkins asked to change her motion to solicit bids
on a used tanker. with a 1500 gallon minimum and a maximum
price of $60.000. Alderman Stackleather seconded the
motion.
52
Alderman McGinn requested the price limit not be included in
the published advertisement. Motion passed unanimously.
A motion was made by Alderman Harkins to authorize Interim
Town Manager Vause'and Chief Best to negotiate for any
vehicles under $50,000. Mayor Pro-Tern Tripp seconded the
motion. Passed unanimously.
Mayor Bostic advised that the pumper truck was the next
piece of equipment to be discussed. He suggested the
purchase of a new pumper truck be made instead of a used
pumper, due to the fact that a new pumper will help with the
insurance rating and would have a 20 year life span.
Mayor Pro-Tern Tripp said she would rather spend that money
on an aerial truck; do we need a new pumper truck? Chief
Best said that the department needs an aerial and a new
pumper, but a new pumper is very important.
Alderman Hillyer said the basic needs of the fire department
should be considered first, than the aerial.
Mayor Bostic explained the difference between a commercial
cab and a custom cab on a pumper truck. The commercial cab
is only good up to 1250 gallons, and does not have room for
more than 2 firefighters. A custom cab is needed for a 1500
gallon pumper and comes with 4 doors to help transport
firefighters. He said the custom cab is $30,000 more than
the commercial cab, but has a larger motor and larger pump.
He said the ISO requires at least 750 gallons for a pumper
truck. There needs to be a limit of expenditure amount on
this item also.
General discussion on flow rates, hydrant systems and water
shuttles followed.
Chief Best said he asking for a 1500 gallon pumper.
A motion was made by Mayor Pro-Tem Tripp to solicit bids on
a 1250 gallon commercial cab pumper and a 1500 gallon custom
cab pumper, with 4 doors. Alderman Harkins seconded the
motion.
Alderman Hillyer asked what the difference was between cab
types and was advised the requirement of a custom cab for a
1500 gallon pumper. He was also told by Chief Best that the
laws no longer allow firefighters to ride on the back on
fire engines, making it harder to transport firefighters to
the scene. The four door cab allows the transport of more
firefighters at once.
The motion passed unanimously.
53
Mayor Bostic advised those present that the next item to be
discussed is the ladder truck.
Alderman McGinn aSked if paid personnel will be required to
operate this equipment. He was advised no, the volunteers
will be able to operate it.
Mayor Pro-Tern Tripp advised those present that the 1987
Chevrolet Fire Truck that the fire department uses is being
leased from Onslow county. If another fire department in
the county needs this truck, we will lose it.
Alderman Hillyer said he agreed the ladder truck is very
important, but it started out as a suggestion and suddenly
it is a necessity. Everyone sees the need for it, but we
have other needs right now that are more important. If we
can afford the new station. the pumper and tanker trucks
required for the new station, and still afford the aerial
truck, great, let's get it. If we can't afford all of
these, the ladder truck needs to wait until we can afford
it.
A general discussion on the possible costs per year for all
equipment followed.
Alderman Harkins said there is no way to tell what the costs
will be until we've received the bids requested.
A motion was made by Alderman Harkins to solicit bids on
aerial trucks, with the specs not being limited to the truck
we were shown by Grumman. Mayor Pro-Tern Tripp seconded the
motion.
A general discussion on the need of an aerial truck, the
possibilities of sharing the cost and truck with SUrf City
and Topsail Beach, and financing the equipment followed.
Motion to solicit bids passed unanimously.
Mayor Bostic advised those present that many of the things
needed for the new station have already been applied for by
Chief Best.
Interim Town Manager Vause advised the citizens and board
members of a comment made by Mr. Wilkerson, a property owner
and Mayor of a town in New Jersey. Mr. Wilkerson said if
the aerial truck is purchased outright. the current property
owners will be the ones paying for it. If it is financed
long term, the current and future property owners of North
Topsail beach will be collectively paying for the truck.
Mayor Bostic asked if there were anymore questions or
comments. None were received.
EXECUTIVE
SESSION:
A motion was made by Alderman McGinn to go into executive
session. Alderman Stackleather seconded the motion. Passed
unanimously.
A motion was made by Alderman McGinn to re-enter the regular
meeting. Alderman Hillyer seconded the motion. Passed
unanimously.
ADJOURNMENT:
A motion was made by Alderman Harkins to adjourn the
meeting. Alderman Stackleather seconded the motion.
unanimously.
Passed
~cil
~..:=.=...:=~~_
Sharon A. Braswell. Deputy Town Clerk
5
NORTH TOPSAIL BEACH BOARD OF ALDERMEN
SPECIAL BOARD MEETING
March, 23. 1992
PRESENT:
Mayor Marlow F. Bostic. Jr .• Mayor Pro-Tern Stella Tripp.
Aldermen Sam McGinn. Marian Harkins and Margaret
Stackleather. Interim Town Manager Ann Vause and Deputy Town
Clerk Sharon Braswell. Alderman Peter Hillyer and Interim
Town Attorney Marshall Dotson were absent.
CONVOCATION:
Mayor Bostic called the meeting to order at 7:03 p.m. in the
North Topsail Beach Town Hall and declared a quorum present.
APPROVAL OF
AGENDA:
Mayor Bostic asked if there were any changes to the agenda
as presented.
A motion was made by Mayor Pro-Tern Tripp to amend the
agenda. moving item 3 - Workshop/Discussion on Beach Music
Festival Scheduled for April 18. 1992. before item 2.
Alderman McGinn seconded the motion. Passed unanimously.
WORKSHOPBEACH MUSIC
FESTIVAL:
Mayor Bostic explained the purpose of this workshop was to
clarify concerns regarding the Beach Music Festival. He
introduced Mr. Peter Outlaw and Mr. Chuck Felt as the two
individuals in charge of the music festival.
Mr. Chuck Felts introduced himself to the Board and the
approximate 15 citizens present. He said he was the exGeneral Manager of the Villa Capriani. The idea for the
music festival was a collaboration between himself and Mr.
Outlaw. They feel this festival would help the tourism of
North Topsail Beach. They checked with all the local
authorities to be sure they were doing everything according
to codes and laws. He said they wanted this to be a
positive event. with all rules and regulations adhered to.
This event will help expose this area and help promote
tourism in North Topsail Beach and Topsail Island.
He told those present the sponsors of this event are Miller
Genuine Draft. Pepsi and KOOL 98.7 F.M. He said that
coolers are allowed inside the festival grounds. but glass
containers are forbidden. Food would be served. with the
North Topsail Beach Volunteer Fire and Rescue squads working
their own booths to raise money. along with the Topsail
Island Chamber of Commerce. He said they have been working
with Chief Ron Perozzi on security and will be paying the
police officers and other individuals who are working the
security that day. There will be no alcohol sold at the
festival. He said they were expecting between 8.000 and
12.000 people here that day. The parking arrangements and
56
traffic control are being handled by Chief Perozzi.
Mayor Pro-Tern Tripp,asked Mr. Felts why they did not
approach the Town Board of Aldermen on this when they were
first organizing the event.
Mr. Felts explained that he and Mr. Outlaw met with the Town
Manager. Mayor. Police Chief and Building Inspector at that
~~P ~_~_~. time and felt that the four of them were representing the
- ~
IdlBoard of Aldermen. We have only now been asked to present
this to the Board of Aldermen.
~~~~
~~~' €t~~
~
Alderman Harkins said it was the responsibility of the Town
Manager and Mayor at that time to request Mr. OUtlaw & Mr.
Felts to bring this to the Boards attention.
General discussion followed concerning complaints received
regarding this festival. Mr. Felts reiterated his and Mr.
Outlaws thoughts about a positive festival. bringing in
tourism for the town.
Alderman McGinn said the man who owns the property
designated for this festival is Mr. Jeffries. one of the
biggest Budweiser distributors around here. He said the
responsibility required to sell beer is not worth the money
to be made by selling it. He said he doesn't want a beer
bust here. too much responsibility. not enough safe drivers
when beer is involved. He said he had spoken with people
from other Town's that have had festivals and they said the
Town would regret having this. He said if this festival
goes on. he wants a liability bond of one million dollars
and a performance bond of five hundred thousand dollars made
payable to the Town. He said there are more problems to
face than just drunk drivers. You will see alot of litter
on the beaches and roads that will have to be picked up.
Local volunteer units will be needed to man this event.
traffic problems will require the attention of the police
department.
Mr. Felts advised that he and Mr. Outlaw were to meet with
their insurance carrier the next day. They would ask him
about the liability insurance.
Alderman Harkins asked Chief Perozzi what was being done
about the security arrangements. parking and roping off the
dunes with signs designating beach crossovers.
Chief Perozzi said he was advised on October 30. 1991 to
join ex-manager Gary Britt. former Mayor Rodney Knowles and
Inspector McElwee in a meeting with Mr. Outlaw and Mr. Felts
on the festival. He was asked what he thought would be
required to ensure security and parking. He researched
these questions and contacted various other agencies that
have worked similar festivals. These individuals advised