industrial training handbook - FTSM

 FACULTY OF INFORMATION SCIENCE AND
TECHNOLOGY
FAKULTI TEKNOLOGI DAN SAINS MAKLUMAT
INDUSTRIAL
TRAINING HANDBOOK
Prepared by:
HEJIM FTSM
Table of Contents
Page
1.0 INTRODUCTION
1
2.0 TTTT4056 LATIHAN INDUSTRI (INDUSTRIAL
2
TRAINING) COURSE
2.1 Objective
2
2.2 Learning Outcomes
2
2.3 Evaluation
2
3.0 TTTT4076 PROJEK INDUSTRI (INDUSTRIAL
3
PROJECT) COURSE
3.1 Objective
3
3.2 Learning Outcomes
3
3.3 Evaluation
3
3.4 Evaluation Scheme
4
4.0 INDUSTRIAL TRAINING PROCESS
4
5.0 GENERAL RULES
5
6.0 APPENDICES
Appendix A1: Industrial Training Process Flow Chart
6
Appendix A2: The Role of Company Supervisor, Faculty
7
Supervisor, Student and HEJIM
Appendix A3: Report Writing Guidelines
8
Appendix A4: TTTT4056 Latihan Industri Proforma
9
Appendix A5: TTTT4076 Projek Industri Proforma
10
Appendix A6: Example of Official Application Letter
11
Appendix A7: Example Answer Form
12
Appendix A8: Example of Student Detail
13
1.0 INTRODUCTION
Industrial Training Course TM309C has been started since 1995. It is an intelligent
partnership between the university and industry. It is a 12-unit course and compulsory
to FTSM students to undergo the training for 20 week's duration. Students have been
trained not only in Malaysia but also in other countries such as Singapore, Indonesia,
Taiwan and Japan.
In October 2010, UKM-CESMED (Centre for Entrepreneurship and SMEs
Development) has been set-up to provide learning through experience and
consultation. The main objective of this center is to help UKM in producing
entrepreneurs and contributing to the development of the country. In 2014, to enable
FTSM students to complete entrepreneurship courses offered by UKM-CESMED, the
faculty has proposed to separate TM309C course into two 6-unit courses:
TTTT4056 Latihan Industri (Industrial Training)
AND
TTTT4076 Projek Industri (Project Industry)
If a student wants to take entrepreneurship course offered by UKM-CESMED, the
student can replace TTTT4076 Projek Industri (Project Industry) to CMIE 3016
Usahaniaga Senior. Therefore, the student has two options to undergo the industrial
training;
TTTT4056 Latihan Industri (Industrial Training) AND TTTT4076 Projek Industri
(Project Industry)
OR
TTTT4056 Latihan Industri (Industrial Training) AND CMIE 3016 Usahaniaga
Senior (offered by UKM-CESMED)
Both courses, TTTT4056 Latihan Industri (Industrial Training) and TTTT4076 Projek
Industri (Project Industry) / CMIE 3016 Usahaniaga Senior could not be taken
separately.
Pre-requisite for these industrial training courses is the student must PASS 72 units
including PASS TK1114 and TT1964.
1
2.0 TTTT4056 LATIHAN INDUSTRI (INDUSTRIAL TRAINING) COURSE
TTTT4056 Latihan Industri (Industrial Training) course main objective is to expose
students to a real working environment. It is an opportunity for them to develop their
skill as information technology professionals. To achieve these objectives, each
student will be placed in an organization for duration of 20 weeks under supervision.
At all time, student has to abide by the company's rules and regulations. Each student
should participate in every training and activity as planned by the respective
supervisor. The supervisor will monitor the performance through the execution of the
given tasks and the log book which should be written daily. Assessment is carried out
by means of the industrial supervisor report/evaluation and logbook evaluation.
2.1 Objective
The objective of this course is to expose students to real working environment. It is
also to give them an opportunity to develop their skill as information technology
professional.
2.2 Learning Outcomes
At the end of this course, the students will be able to:
•
•
•
•
•
identify organizational profile and the placement environment;
execute the given instructions and tasks;
communicate and interact with the colleagues;
behave in ethical and professional manners; and
work in a team.
2.3 Evaluation
1
2
Evaluation Component
Percent
Industry Supervisor Report
60%
Log Book/Report (as the company’s 40%
practice)
Total
100
Note: Student must get at least 50% from each evaluation component to PASS the
course, otherwise FAIL. If the student FAIL TTTT4056, he/she is considered FAIL
TTTT4076 Projek Industri (Industrial Project).
2
3.0 TTTT4076 PROJEK INDUSTRI (INDUSTRIAL PROJECT) COURSE
TTTT4076 Projek Industri (Industrial Project) aims to provide students with the
opportunity to use their information technology knowledge in solving real-life
industrial problems. Each student will work on the project under the supervision of
his/her supervisor from the industry and the faculty. A project is defined as a set of
activities that have a start date and end date. It must an IT-based project. During the
execution of the project, the students will gain a better understanding of a problem
solving and are expected to deliver the proposed solution. The students are expected
to practice their knowledge and gain new one. At the end of the project duration, the
students will have to write a project report and present the output to the supervisors.
Assessments are carried out by means of a written report, the project output and an
oral presentation.
3.1 Objective
The objective of TTTT4076 Projek Industri (Industrial Project) is to give students an
opportunity to use their knowledge in information technology to solve real industrial
problems.
3.2 Learning Outcomes
At the end of this course, the student is able:
•
•
•
•
To practice the academic theory and knowledge to solve industrial problems.
To critically, confidently and inovatively give opinion and solve problems in a
professional manner.
To interact, communicate and efficiently working in a team.
To show ethic and integrity in perfoming given tasks and responsibilities.
3.3 Evaluation
1
2
3
Evaluation Component
Progress (email, visit, skype, facetime etc.)
Industrial Project Final Report
Presentation
Total
Percent
20%
50%
30%
100%
3
3.4 Evaluation Scheme
1. Industrial Project Final Report
∗ Project Introduction – 5%
∗ Project Success and Achievement – 20%
∗ Project Impact/Benefit to the company – 5%
∗ New Knowledge/Skill gained during the training – 5%
∗ Experience – constraint and suggestion/opportunity – 5%
∗ Challenge and how to handle – 5%
∗ Format - 5
∗ Report is in English
∗ Originality
∗ Grammars
2. Progress Evaluation
∗ Project plan – 5%
∗ Project Progress Status – 5%
∗ Communication between supervisor and student – 5%
∗ Industry supervisor feedback – 5%
3. Presentation
∗ Able to present – 10%
∗ Able to answer question – 10%
∗ Presentable – 5%
∗ Punctuality – 5%
4.0 INDUSTRIAL TRAINING PROCESS
There are three phases of industrial training process:
Phase 1: Placement and Pre-Placement Workshop
Phase 2: Actual Training Period
Phase 3: Evaluation and Presentation
In Phase 1, student is responsible for finding a suitable place for an internship. The
student has to choose three companies from UKM industrial training system at
http://smp.ukm.my/slai. He/she also has to upload his/her current resume to the
system. Based on the selection, HEJIM FTSM will issue an official application letter.
The student will post the application letter together with current resume and photo.
HEJIM will update new company information as provided by the student. Prior to
training period, HEJIM will organize a workshop for students as a preparation.
4
The objectives of this workshop are to equip students with necessarily soft skills such
as communication, professional, ethics and technical skills such as VB.net, web
application, networks and others.
The actual training period takes place for 20 weeks. It starts in September and end in
January. During this period, students will undergo the training and performing all the
required tasks by their placement company. As a requirement for TTTT4076 course,
each student is required to submit a project plan in week two. This plan will be
reviewed by HEJIM FTSM committee in week three. Once the plan is approved by
the committee, the student can proceed with the project. The progress of the project
will be monitored and supervised by the faculty supervisor. Throughout the 20 weeks
of training, each student will be supervised by the company supervisor. Besides
complying with UKM rules and regulations, the student must always abide with the
company's rules and regulations.
The last phase is an evaluation stage that based on the evaluation schemes. Each
student must submit all required documents at a specific time and presents his/her
project as required.
5.0 GENERAL RULES
•
•
•
•
•
•
•
Every student must make him/her available throughout the working hours as
specified by their training placement.
Student is not allowed to move or change to another company without
informing HEJIM FTSM office.
Student is not allowed to withdraw from the courses without strong
justification.
Every student must behave and wear proper attire during the industrial training
period, inline with the requirements of the rules and regulations of the
company/organization the student/s are attached to.
Students are responsible for all expenses, including cost of living and
accommodation during the training.
Failure to submit the deliverables (final project report, log book, presentation
and evaluation forms) within the semester registered will cause the student fail
the courses.
Inform the organization/company and/or HEJIM office about any problems
that occured during training.
5
APPENDIX A1
Start Attend first briefing Identify company for placement Does the company is in SLAI database? Provide company details to be registered by HEJIM NO YES Register 3 chosen companies in SLAI YES Have any other companies? NO NO Application period end? Submit 3 copies of resume, transcript and latest results together with an envelop to HEJIM counter. Collect application letter from HEJIM counter and post to the company. Check application status from SLAI NO Application accepted? YES YES Drop the course Check application status from SLAI Attend second briefing and workshop Undergo the placement END Figure 1 Industrial Training Process Flow Chart
6
APPENDIX A2
Table 1 The Role of Company Supervisor, Faculty Supervisor, Student and HEJIM
Company Supervisor Faculty Supervisor Student
HEJIM
1 Provide training scope Ensure that the intern Give confirmation of Conduct initial
and schedule that will
be conducted by the
students.
undergo the
industrial training as
required by the
Faculty.
Ensure the student’s
project progress.
his/her presence to
the faculty during the
first week of training.
briefing
Comply with all
company regulations.
Keep the good name
of the university,
faculty and
companies.
Write weekly report
on all activities in the
logbook.
Conduct preindustrial
training
workshop
Manage student
application and
issue application
letter
Ensure that the
organization is
suitable to
provide training
Ensure the
project is
suitable for the
industrial
training
2
Brief the student about
rules and regulation of
the company
3
Provide guidance to
intern about the given
tasks.
Observe the intern’s
development by
visiting the company.
4
Review and sign the
intern’s log book each
week.
5
Inform the Faculty if
the student is involved
in activities deemed
unworthy and has
tarnished the
university/country.
Get feedbacks from
the company
regarding the intern’s
performance.
Review and sign the
log book during
company visit.
6
Notify the Faculty if
wishes to extend the
training period.
7
Fill in the evaluation
form and fax to
Faculty one week
before the end of the
training.
Inform faculty if
there are any
problems with the
student and training
place.
Contact the
management of
Industrial Training, if
there is any concern
or problem in the
training place.
Student performance
evaluation form
should be separated
from the log book
and given to the
supervisor two weeks
before the end of the
training. Students
must complete
his/her comment in
the space provided.
Logbook and reports
summary should be
sent directly to the
Counter of Industrial
Training or send by
courier a week after
completion of
training.
Appoint a
supervisor to
student
Manage
evaluation
process and
compile the
grades
7
APPENDIX A3
Table 2 Report Writing Guidelines
No.
1.
2.
Item
I. Cover page
a. Title
b. Student Name
c. Students Number
d. Industrial Training Placement (Name and Address)
II. Table of Content
III. Acknowledgement
I.
Introduction
a. Organizational Profile
i. Company Background
‐ Organization Core Business
‐ History
‐ Organizational Chart
ii. Student’s Placement/Department
‐ Department Organizational Chart
‐ Function of unit assign and its contribution to the organization
‐ Students Main Role
iii. Organization Technical Profile
‐ Hardware, Software
‐ System Architecture (With permission)
II. Task performed/system developed
a. Overview
i. Objectives
ii. Scope
iii. Duration
iv. Task
‐ Overview
‐ Responsibility (Individual/Team)
‐ Detail Process/Steps Taken
‐ Problems Encountered and How to overcome the problem
‐ Constraints
‐ New Skill Acquired
‐ Ability to relates the training to courses taught in the university
‐ Explain the Hardware and Software Used
‐ Explain the System/Tools/Software Architecture (If applicable)
III. Conclusion (Report Originality and Preciseness)
a. Meet the objective of the training program
b. Describe the experience/observation throughout the training
c. Benefit to the company
d. Benefit to the student
e. Suggestion/Recommendation
IV. Appendix (Where applicable)
a. Business Rules/Business Process
b. Context Diagram & Data Flow Diagram
c. Gantt Chart
d. Current And Proposed User Interfaces
e. Current & Proposed Systems Architecture
f. Organizational Chart/ Photo Gallery
g. Statistical Data
h. User/System Manual
Pages
1
1-2
2-4
5-10
11-13
8
APPENDIX A4
Figure 2 TTTT4056 Latihan Industri Proforma
9
APPENDIX A5
Figure 3 TTTT4076 Projek Industri Proforma
10
APPENDIX A6
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Figure 4 Example of Official Application Letter
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APPENDIX A7
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APPENDIX A8
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