Document Number : 1052/LL/KCJ/BA/VI/2013, dated

MINUTES OF PRE-BID MEETING AND ADDENDUM OF BIDDING DOCUMENT
Document Number : 1052/LL/KCJ/BA/VI/2013, dated June, 27th 2013
On Thursday dated Twenty Seven month June year Two Thousand Thirteen time 10:00 WIB at PT. KAI Commuter JABODETABEK office, Juanda Station Fl. 1 st, Jakarta
Pusat, Procurment Committee has conducted Pre-bid Meeting to clarify Bidding condition/ stipulation of :
1. Procurement Name
2. Bidding Doc. Number
3. Announcment Number
: Supply and Delivery Of The Used EMU JR E-205 Series Year 2013
: 1031/LL/KCJ/RKS/VI/2013, dated June, 24th 2013
: 1041/LL/KCJ/UND/IV/2013, dated June, 25th 2013
Result :
1. The Procurement Committee has conducted pre-bid meeting to clarify the condition/ stipulation of the bidding and answered all questions asked by the
attendances
2. Bidder, attending the pre-bid meeting have understood and shall follow all of stipulation stated on Bidding Document and this minutes/ Addendum of Bidding
Document.
3. The final condition/ stipulation described based on this meeting minutes/ Addendum, as follows :
No.
Document
1
Bidding Document Number :
1031/LL/KCJ/RKS/VI/2013, dated
June, 24th 2013, Part I Section II. Bid
Data Sheet, ITB 11.4 (i)
2
Bidding Document Number :
1031/LL/KCJ/RKS/VI/2013, dated
June, 24th 2013, Part I Section II. Bid
Data Sheet, ITB 21.1
Previous Condition
Addendum/ Amandement Condition
ii. For the local (Indonesia) company, the biddder’s shall be ii. For the local (Indonesia) company, the biddder’s shall be
familiar with import procedure & authorize using EDI system,
familiar with import procedure & authorize using EDI
posses legal documents such as Akte Pendirian Perusahaan
system, posses legal documents such as Akte Pendirian
dan Perubahannya serta dokumen pengesahannya dari
Perusahaan dan Perubahannya serta dokumen
Menhumkam, Surat Izin Usaha Perdagangan (SIUP)
pengesahannya dari Menhumkam, Surat Izin Usaha
kualifikasi Bukan Kecil , Nomor Pokok Wajib Pajak (NPWP),
Perdagangan (SIUP) kualifikasi Bukan Kecil or Surat
Surat Pengukuhan Pengusaha Kena Pajak (PPKP), Bukti setor
Keterangan Domisili, Surat Izin Usaha Jasa Pengurusan
Pajak 3 bulan terakhir, Tanda Daftar Perusahaan(TDP), Surat
Transportasi (SIUJPT), Nomor Pokok Wajib Pajak
Keterangan Domisili, Surat Izin Usaha Jasa Pengurusan
(NPWP), Surat Pengukuhan Pengusaha Kena Pajak
Transportasi (SIUJPT) and other related documents for
(PPKP), Bukti setor Pajak 3 bulan terakhir (selamaimporter/forwarder.
lamanya bulan Februari, Maret, April), Tanda Daftar
Perusahaan (TDP) and other related documents for
importer/forwarder.
A Bid Security (Bid bond) shall be furnished as a part of its
A Bid Security (Bid bond) shall be furnished as a part of its
Technical Proposal.
Technical Proposal.
Bid Security shall be attached, the amount and currency of the Bid
Security shall be a bank guarantee from a reputable bank ,
with amount minimal 3 (three)% of the bid price or
310.000 (three hundred thousand and ten thousand US
Dollars)
Bid Security shall be attached, the amount and currency of
the Bid Security shall be a bank guarantee from a
reputable bank in Indonesia and foreign banks which
have office branches in Indonesia, with amount
minimal 3 (three)% of the bid price or 310.000 (three
hundred thousand and ten thousand US Dollars) or Rp.
3.096.590.000,-
3
4
Bidding Document Number :
1031/LL/KCJ/RKS/VI/2013, dated
June, 24th 2013, Part I Section II. Bid
Data Sheet, ITB 24.1
Bidding Document Number :
1031/LL/KCJ/RKS/VI/2013, dated
June, 24th 2013, Part I Section II. Bid
Data Sheet, E. Evaluation and
Comparison of Bids, ITB 34.1
The deadline for bid
Date
Time
Address
Floor/Room number
City
Country
submission and The bid opening:
: Tuesday, 9th July 2013
: 10:00 WIB
: Jl. Ir.H. Juanda I
: Juanda Railway Station 1st
Floor
: Jakarta
: Indonesia
The currency that shall be used for bid evaluation and comparison
purposes to convert all bid prices expressed in various currencies into
a single currency is: IDR Rupiah
The source of exchange rate shall be: Bank Indonesia Median
Exchange Rate (Kurs Tengah)
The date for the exchange rate shall be: July, 9th 2013
CURRENCY : JPY (YEN)
No.
5
Bidding Document Number :
1031/LL/KCJ/RKS/VI/2013, dated
June, 24th 2013, Part 2 Section VI
Schedule of Supply, A. List of Goods
and All related services
Name & Type Of
Goods or All related services
Qty/
Unit
1 PURCHASE THE USED EMU
 Including : - the Manual Instruction 180unit*
(original and updated),
Maintenance
records/history
provided by the
principal (last 2
years),
Spare part (if
available)
Wiring Diagram
Technical
Specification
 Bidders shall coordinate and make an
agreement with the principle to
obtain the used EMU from the
locatrion of handover of the used
EMU, Japan
Unit
Schedule
Total
Price
(JPY)
(JPY)
The deadline for bid
Date
Time
Address
Floor/Room number
City
submission and The bid opening:
: Friday, 12th July 2013
: 14:00 WIB
: Jl. Ir.H. Juanda I
: Juanda Railway Station 1st
Floor
: Jakarta
Country
:
Indonesia
The currency that shall be used for bid evaluation and
comparison purposes to convert all bid prices expressed in
various currencies into a single currency is: IDR Rupiah
The source of exchange rate shall be: Bank Indonesia Median
Exchange Rate (Kurs Tengah)
The date for the exchange rate shall be: July, 12th 2013
See Attachment for Bidding Document Number :
1031/LL/KCJ/RKS/VI/2013, dated June, 24th
2013, Part 2 Section VI Schedule of Supply, A.
List of Goods and All related services
2 PROCESS THE PERMITS, INLAND
TRANSPORTATION & SHIPPING
2.1. The permit to transport used EMU
to designated Port in the
Principal’s country
2.2. Custom clearance in the
principal’s country
2.3. Insurance (cover all risk)
2.4. In Land Transportation from in
the principal country.
2.5. Loading the EMU to the vessel in
2.6. Shipping from the Port of
principal country to Tanjung Priok
– Indonesia
2.7.
1
1
1
1
LS
LS
LS
LS
1 LS
1 LS
....
Other activities if required
TOTAL FOR 180 UNIT
TOTAL FOR 180 UNIT **

Bidding Document Number :
1031/LL/KCJ/RKS/VI/2013, dated
June, 24th 2013, Part 2 Section VI
Schedule of Supply, B. Term Of
Reference, IV. Special Condition
6
Executing the work required to bring in technicians from

the EMU operator at the time of assembly and shall provide
the training operation EMU

Executing the work required to bring in technicians
from the EMU operator at the time of assembly.
Provide training to 8 (eight) person operating the
EMU JR E-205 in Japan. The entire cost of training
will be beared by the bidder. Such as, instructor fee,
facility of training, air transportation Jakarta - Tokyo
VV and acomodation in Japan for all training
participants
Question and Answer :
The answer is a part of the final condition/ stipulation of bidding document
Since all the participants of pre-bid meeting were Indonesian and to be more effective in discussion, the meeting has conducted in Indonesia Language.
No.
Pertanyaan
Jawaban
1
Apakah jadwal pengiriman tersebut pasti ?
Jadwal handover yang pasti dipakai adalah yang dikeluarkan oleh JR
2
Bagaimana jika jadwal pengiriman telat atau tidak sesuai jadwal ? dan Apabila
ada kendala dalam sertifikasi apakah yang harus dilakukan oleh pihak vendor ?
Segala sesuatu tentang kondisi yang menghambat dalam hal pengurusan
sertifikasi ataupun surat-surat dokumen lainnya harus dilaporkan secara
tertulis dengan bukti-bukti yang ada dilapangan kepada PT. KCJ dan bila itu
diluar kendali Penyedia Barang/
penjadwalan ulang pengiriman KRL
4
Untuk proses perijinan di kementrian perdagangan dan perindustrian siapa yang
urus ?
Jasa
akan
dipertimbangkan
untuk
Penyedia Barang/ Jasa mengurus dikeluarkannya perizinan untuk import
barang dimaksud atas nama PT. KCJ.
Attachment for Document Number : 1052/LL/KCJ/BA/VI/2013, dated June, 27th 2013, Bidding Document
Number : 1031/LL/KCJ/RKS/VI/2013, dated June, 24th 2013, Part 2 Section VI Schedule of Supply, A. List of Goods
and All related services
CURRENCY : JPY (YEN)
No
1
Name & Type Of Goods or All Related Services
Qty/Set
PURCHASE THE USED EMU JR E-205

Including :
The manual instruction (original and updated)
Maintenance records/ history provided by the principal (last 2 years)
Sparepart (if available)
Wiring diagram
Technical specification
18 Set*

2
3
Unit Price
per set
(JPY)
Total For
18 Set
(JPY)
Bidders shall coordinate and make an agreement with the principle to obtain
the used EMU from the location of handover of the used EMU in Japan
Process the permits, Transportation Handling & Shipping
2.1. The permit to transport used EMU to designated Port in the Principal’s country
2.2. Custom clearance in the principal’s country
2.3. Insurance (cover All Risk)
2.4. In Land Transportation from in the principal country.
2.5. Loading the EMU to the vessel in
2.6. Shipping from the Port of principal country to Tanjung Priok – Indonesia
18
18
18
18
18
18
2.7. Other activities if required ***)
.....
3.1. Facilities for training of the EMU JR E-205 ( See Addendum of Bidding Document,
Document Number : 1052/LL/KCJ/BA/VI/2013, dated June, 27th 2013,
Bidding Document Number : 1031/LL/KCJ/RKS/VI/2013, dated June, 24th 2013, Part
2 Section VI Schedule of Supply, B. Term Of Reference, IV. Special Condition)
- Instructor Fee,
- Translator Fee, facilitys, air transportation
- all training costs are included therein
Set
Set
Set
Set
Set
Set
1 LS
Total
..............
.................
CURRENCY : IDR (RUPIAH)
No
4
5
Name & Type Of Goods or All Related Services
Qty/Set
Process permits & all related legal documents & obtain the Certificates
4.1. PSI by Sucofindo in Japan
4.2. Custom clearence in Indonesia
4.3. Process and obtain the permits and the Certificates for operation with all
related parties in Indonesia authorized institution
18 Set
18 Set
18 Set
4.4. . . . .***)
.....
Unloading, Transporting, Recondition of the used EMU & Translate the manual
5.1. Unloading the EMU at Tanjung Priok port, Indonesia
5.2. In land transportation from Tanjung Priok to Balai Yasa Manggarai, Jakarta
5.3. Recondition the used EMU at Balai Yasa Manggarai, Jakarta
5.4. Translate all manual, instruction and maintenance records
5.5. Other activities if required
***)
1
1
1
1
Unit Price per
set (IDR)
LS
LS
LS
LS
. . . LS
Total
Tax (PPn 10%)
Total For 18 Set* + Taxes
Note :
- 1 set = 10 Unit EMU
- *) Quantity of the used EMU based on availability of the EMU supplied by the owner
- **) All Tax except for import duty/ tax only shall be borned by bidder
- ***) Bidders shall elaborated and if necessary add item of activity and its cost
Total For 18
Set (IDR)