A G E N D A DAVIDSON COUNTY BOARD OF COMMISSIONERS

AGENDA
DAVIDSON COUNTY BOARD OF COMMISSIONERS
November 22, 2011
Commissioners’ Meeting Room
Governmental Center – 913 Greensboro Street
Lexington, North Carolina 27292
A.
CALL TO ORDER AND WELCOME
B.
INVOCATION
C.
PLEDGE OF ALLEGIANCE
D.
RECOGNITION
E.
REGISTER FOR PUBLIC ADDRESS
F.
ADOPTION OF AGENDA
G.
PUBLIC ADDRESS
H.
PUBLIC HEARING – Zoning Amendment Application - Lolly Wolly Doodle
I.
ITEMS FOR DECISION/INFORMATION - CONSENT
1.
2.
3.
4.
J.
Minutes
Budget Amendments by Zeb Hanner, Assistant County Manager
Tax Report of Refunds by Joe Silver
Reappointment
ITEMS FOR DECISION/INFORMATION – DELIBERATION
1.
2.
3.
4.
5.
Davidson County School Administration Sewer Bid Award by Dwayne Childress,
Purchasing Director, and Ben Palmer, Davis-Martin-Powell, Inc.
Gas Rebate Program for Davidson County Airport by Zeb Hanner, Assistant County
Manager
Schedule a Close-out Public Hearing for CDBG Project by Robert Hyatt, County
Manager
Welcome Fire Department by Zeb Hanner, Assistant County Manager
Purchase of Property - Windstream by Chuck Frye, County Attorney
K.
Convene Pilot Sanitary Community County Sewer Board by Chuck
Frye, County Attorney
L.
CLOSED SESSION – Real Property
M.
ADJOURNMENT
NOTE: Anyone with disabilities who needs an accommodation to participate in the meeting should
notify the County Manager’s Office at 336-242-2202 at least 24 hours prior to the meeting.
COMMISSIONERS’ AGENDA
Date: November 22, 2011
Exhibit: _________
ITEM: H.1.
PUBLIC HEARING – Zoning Amendment Application – Lolly WollyDoodle
ITEM INFORMATION: Please review the attached request for a zoning amendment to allow Lolly
Wolly Doodle’s expansion, manufacturing, distribution of its product, and increase in workforce.
ACTION TO BE TAKEN:
Open public hearing.
Close public hearing.
Approve
FOLLOW-UP:
COMMISSIONERS’ AGENDA
Date: November 22, 2011
Exhibit: _________
ITEM: I.1.
Minutes – Consent
ITEM INFORMATION: Minutes of November 3, 2011 and November 8, 2011 Davidson County Board
of
Commissioners’ meetings and October 3, 2011 Planning and Zoning Public Hearing are enclosed for your
review and consideration.
ACTION TO BE TAKEN:
Approve/correct and approve
MINUTES
November 3, 2011
The Davidson County Board of Commissioners met at 8:00 AM on Thursday, November 3, 2011
in the Commissioners’ Meeting Room, Governmental Center, 913 Greensboro Street, Lexington, North
Carolina for a regularly scheduled informational meeting.
PRESENT
Commissioners: Chairman Sam Watford, Vice Chairman Larry Potts, Billy Joe Kepley, Don
Truell, Todd Yates
Others Present
County Manager Robert Hyatt, Assistant County Manager Zeb Hanner, County Attorney Chuck
Frye, Clerk to the Board Anne Burkhart, Health Director Layton Long, Senior Services Director Thessia
Everhart-Roberts, Planning and Zoning Director Guy Cornman, Support Services Director Dwayne
Childress, IT Director Joel Hartley, Social Services Director Dale Moorefield, Parks and Recreation
Director Charles Parnell, Public Works Director Rex Buck, Transportation Manager George Hodges,
Finance Director Jane Kiker, Landfill Director Charlie Brushwood, Human Resources Director Jim
Tysinger, Construction Manager Rick Prevette, Garage Manager David Elliott
ABSENT
Commissioner Fred McClure, Commissioner Cathy Dunn
On a motion by Vice Chairman Larry Potts and a second Commissioner Billy Joe Kepley
the Board voted 6-0 to excuse Commissioner Fred McClure and Commissioner Cathy Dunn.
A.
CALL TO ORDER AND WELCOME
Vice Chairman Larry Potts called the meeting to order and welcomed guests.
B.
INVOCATION
Vice Chairman Larry Potts
C.
PLEDGE OF ALLEGIANCE
D.
RECOGNITION
E.
REGISTER FOR PUBLIC ADDRESS
Chairman Watford noted the register for public address.
2
F.
Davidson County Board of Commissioners
Minutes – November 3, 2011
ADOPTION OF AGENDA
On a motion by Vice Chairman Potts and a second by Commissioner Yates the Board voted 5-0 to
adopt the agenda with the additions of H.6. Resolution for Voter Identification and H.7.Wildlife Trapping.
(Exhibit 1)
G.
PUBLIC ADDRESS
James Henderson, owner of a café on Stock Market Road, addressed the Board concerning
placement of the sign for his café and he requested permission to place the sign in the right-of-way of the
road. The Board agreed to look into the matter and contact Mr. Henderson with the results.
Joan March addressed the Board concerning the Seniors’ Country Store in Welcome, and
requested help from the County with funding of $900 per month to pay the rent. She noted that 48 seniors
are employed at the store and receive no pay for their work; therefore, without the County’s assistance the
store, which is non-profit, will have to close.
Commissioner Kepley asked that the Seniors’ Country Store funding request be added to the
agenda for November 8, 2011. Commissioner Kepley asked that a financial statement be made available
also. Mrs. March agreed to have the financial statement at the meeting by Tuesday.
H.
ITEMS FOR INFORMATION/DECISION
1.
Santek Presentation
David Klein of Santek presented an informative overview of the operations provided by Santek in
a power point presentation. Mr. Klein explained that Santek is a company that focuses mainly on
partnering with local governments in operating their landfills and were not dependent on creating large
regional facilities. He noted that Santek manages 13 landfills and he reviewed the scope of services and the
goals and elements of a public-private partnership.
2.
(Exhibit 2)
Regulating Tobacco by Layton Long, Health Director
The Board received news of regulations on tobacco that are available for County property from
Layton Long. He reviewed the threats of secondhand smoke, the silent killer, to non-smokers and children.
In his power presentation, Mr. Long exhibited the cost of smoking and noted a cost of $2.4 billion in North
Carolina. He noted that County Boards of Commissioners have the authority to adopt ordinances that cover
3
Davidson County Board of Commissioners
Minutes – November 3, 2011
government-owned building, vehicles, and grounds. He then offered sources for further assistance in the
issue of tobacco regulations.
3.
(Exhibit 3)
Request Additional HCCBG Funds by Thessia Everhart-Roberts, Senior Services
The Board received a request for approval to submit a proposal to receive additional Home &
Community Care Block Grant (HCCBG) funds that have become available for FY2011-2012 in the amount
of $32,391. Thessia Roberts stated that the funds will be used to relieve a portion of the waiting list for
services for Home Delivered Meals (135) and In-Home Aide Services (63). Mrs. Roberts further stated
that a 10% cash or in-kind match is required and Senior Services will in-kind match the funds with
documented volunteer services, facility use and personnel time not funded through HCCBG.
On a motion by Vice Chairman Potts and a second by Commissioner Truell the Board voted 5-0 to
approve the submission of application for the grant.
4.
(Exhibit 4)
Propane Fueling Station by Dwayne Childress, Director of Support Services
Dwayne Childress reviewed the details of the bid proposal by Blossman Propane. Discussion
followed. David Elliott supplied information on the increased horsepower with the use of propane. Rex
Buck explained the savings for the County.
Commissioner Truell made a motion approve the bid award. The motion died for lack of a
second.
On a motion by Commissioner Yates and a second by Vice Chairman Potts the Board voted 5-0
“to move forward and let Bossman do the retrofit of 12 buses for $74,400.” The Board agreed by
consensus for staff to negotiate for the supply of propane gas. (Exhibit 5)
5.
Schedule Public Hearing for Zoning Amendment Application by Guy Cornman, Planning
and Zoning Director
On a motion by Commissioner Truell and a second by Commissioner Yates the Board voted
5-0 to schedule a public hearing for November 22, 2011 at 7:00 PM for the zoning amendment application
from Cleo Everhart Graham, William Martin Graham, Calista Everhart Yarbrough, and Madison Siminion
Yarbrough for Lolly Wolly Doodle, LLC to have property identified as Lexington Township, Tax Map
333B, lot 19, rezoned from RA-3 and HC to that of LI district, necessary in order for the company to
4
Davidson County Board of Commissioners
Minutes – November 3, 2011
manufacture and distribute its product, then refer the application to the Planning and Zoning Board for its
review and recommendation.
6.
(Exhibit 6)
Resolution for Voter Identification
On a motion by Vice Chairman Potts and a second by Commissioner Yates the Board voted 5-0
to place the resolution on the November 8, 2011 agenda.
7.
Trapping of Wildlife by Commissioner Billy Joe Kepley
Darren Huffman addressed the Board with an exhibition on snaring, displaying a cable that
catches and restrains the animal. He noted that snaring is the most efficient way of trapping coyotes during
the trapping season and there is no documentation of dogs or cats being caught in snares in North Carolina.
He stated that presently in North Carolina, only beavers can be snared.
On a motion by Vice Chairman Potts and a second by Commissioner Kepley the Board voted 5-0
to add the item to the November 8, 2011 agenda to authorize the County Attorney to draft a resolution
requesting a local bill to allow snaring of wild animals.
I.
ADJOURNMENT
On a motion by Vice chairman Potts and a second by Commissioner Truell the Board voted 5-0 to
adjourn.
_________________________________
Sam L. Watford, Chairman
Davidson County Board of Commissioners
______________________________________
Anne M. Burkhart, Clerk to the Board
Davidson County Board of Commissioners
MINUTES
November 8, 2011
The Davidson County Board of Commissioners met on Tuesday, November 8, 2011, at 7:00 PM,
in the Commissioners’ Meeting Room, 913 Greensboro Street, Lexington, North Carolina, for a regularly
scheduled meeting.
PRESENT
Commissioners: Chairman Sam Watford, Vice Chairman Larry Potts, Cathy Dunn, Billy Joe
Kepley, Don Truell, Todd Yates
County Manager Robert Hyatt, Assistant County Manager Zeb Hanner, County Attorney Chuck
Frye, Human Resources Director Jim Tysinger, Clerk to the Board Anne Burkhart, Veterans Director Boyd
Morgan, Health Director Layton Long, Senior Services Director Thessia Everhart-Roberts, Fire Marshal
Brad Needhan, Garage Supervisor David Elliott, CDBG Consultant Ray Manieri, Major Brian Grubb,
Transportation Manager George Hodges, IT Director Joel Hartley, Sheriff David Grice, Libraries Director
Ruth Ann Coppley, Finance Director Jane Kiker, County Manager’s Administrative Assistant Petra Lonard
ABSENT
Commissioner Fred McClure
A.
CALL TO ORDER AND WELCOME
Chairman Watford called the meeting to order and welcomed guests.
B.
INVOCATION
Commissioner Billy Joe Kepley
C.
PLEDGE OF ALLEGIANCE
EXCUSED
On a motion by Vice Chairman Potts and a second by Commissioner Truell the Board voted 6-0
to excuse Commissioner Fred McClure.
D.
RECOGNITION
Chairman Watford recognized NC House Representative Rayne Brown.
E.
REGISTER FOR PUBLIC ADDRESS
Chairman Watford noted the register for public address.
2
Davidson County Board of Commissioners
Minutes – November 8, 2011
F.
ADOPTION OF THE AGENDA
On a motion by Vice Chairman Potts and a second by Commissioner Dunn the Board voted 6-0 to
adopt the agenda with the addition of I.5. Propane, and a revised resolution for I.2. Resolution Requesting
Bill for Voter Identification.
On a motion by Vice Chairman Potts and a second by Commissioner Dunn the Board voted 6-0 to
adopt the agenda with the addition of a budget amendment for the Register of Deeds under H.2. Budget
Amendments.
G.
(Exhibit 1)
PUBLIC ADDRESS
Barney Hill addressed the Board concerning the Resolution Requesting a Bill Requiring Voter
Identification and requested copies of his address be sent to state legislators along with the resolution.
Kenneth Cupp addressed the Board concerning an event center and in support of the Resolution
for Voter Identification.
Tina York spoke to the Board requesting the gas chamber be hauled away from the animal shelter.
H.
ITEMS FOR DECISION/INFORMATION -
CONSENT
On a motion by Commissioner Truell and a second by Commissioner Dunn the Board voted 5-1 to
approve the consent agenda; Commissioner Kepley voted “No.”
1.
Minutes
The Board approved the Davidson County Board of Commissioners’ Minutes of October 25,
2011.
2.
Budget Amendments by Zeb Hanner, Assistant County Manager
The Board approved budget amendments for the Library, Sheriff’s Department, and the Register
of Deeds.
3.
(Exhibit 2)
Resolution for Amending the 2011 Board of Commissioners’ Meeting Schedule
The Board adopted the resolution amending the Commissioners’ meeting schedule for 2011 to
accommodate the addition of the December 27, 2011 Christmas holiday. (Exhibit 3)
4.
Appointments/Reappointments
The Board approved the appointment of Rick Harrison to the Davidson County Airport
3
Davidson County Board of Commissioners
Minutes – November 8, 2011
Authority and the reappointment of Boyd Morgan to the Planning Committee for Services to the Elderly.
The Board also approved the appointment of Captain Mark Sink to the Juvenile Crime Prevention Council
and the proposed JCPC membership list.
5.
(Exhibit 4)
Smoke Detector Position Request for Fire Marshal’s Office by Jim Tysinger, Human
Resources Director
The Board approved the request for the Smoke Detector position in the Fire Marshal’s Office.
(Exhibit 5)
I.
ITEMS FOR DECISION/INFORMATION
1.
-
DELIBERATION
Seniors’ Country Store Funding by Joan March
Joan March presented a financial statement for the Seniors’ Country Store and requested the
County pay the rent of $900 per month for the store.
Thessia Everhart-Roberts, Senior Services Director, stated that the Country Store had been a part
of Senior Services at one time and she expressed her for items made by the seniors. She then reported that
there is a waiting list with a number of seniors needing home-delivered meals and other services but there
are not enough funds. She stated that if a choice has to be made she would prefer that additional funding
would go to provide more home-delivered meals.
Commissioner Kepley reviewed the formation and activities of the Grassroots Tourism
Committee. He noted that the Country Store contributes a lot to tourism traffic. He further noted that the
restaurant next door to the store has been closed due to a fire and it has affected the flow of prospective
customers for the store.
Commissioner Kepley noted that he will give $1,000 if the Board will match it. He further noted
that it should get the store through the holidays and then the restaurant adjacent to the store may be open to
provide that flow of customers. .
On a motion by Vice Chairman Potts and a second by Commissioner Yates the Board voted 6-0 to
appropriate $1,000 match from Contingency for Commissioner Kepley’s $1,000 for the Country Store’s
rent.
(Exhibit 6)
2.
Resolution Requesting Bill Requiring Voter Identification by Vice Chairman Larry Potts
On a motion by Vice Chairman Potts and a second by Commissioner Truell the Board voted 6-0
4
Davidson County Board of Commissioners
Minutes – November 8, 2011
to adopt the Resolution Requesting a Bill Requiring Voter Identification.
3.
(Exhibit 7)
Wildlife Trapping by Commissioner Billy Joe Kepley and Darren Huffman
Darren Huffman presented information on snaring of wildlife. Discussion followed concerning
needed legislation. County Attorney Chuck Frye quoted the North Carolina Statutes that allows snaring for
beavers. Attorney Frye then noted the exceptions in other localities that have allowed other wildlife to be
snared. He further noted that the action for an exception of snaring for Davidson County would require a
request of legislature to request a Bill for the exception in snaring.
Discussion followed and it was determined that the other counties around Davidson County
should be involved if a request for a Bill is made. There was no action taken.
4..
(Exhibit 8)
Astran Drive CDBG Grant Project Revised Budget Ordinance by Robert Hyatt, County
Manager
On a motion by Chairman Watford and a second by Vice Chairman Potts the Board voted 6-0
to adopt the Revised Budget Ordinance for the Astran Drive CDBG Grant Project.
5.
(Exhibit 9)
Propane by County Manager Robert Hyatt
County Manager Robert Hyatt reviewed the action taken on November 3, 2011. Jimmy Daley of
Blossman Propane Gas addressed the Board with a statement that his company would be willing to sell the
pump to the County at the end of the three years. George Hodges supplied information about the routes
and the amount of gas needed for the buses on these daily routes.
On a motion by Vice Chairman Potts and a second by Commissioner Truell the Board voted 6-0
for the three-year depreciation to be worked out among Blossman, County Manager, Assistant County
Manager and the County Attorney.
J.
(Exhibit 10)
CLOSED SESSION – Real Property
On a motion by Vice Chairman Potts and a second by Commissioner Dunn the Board voted 6-0 to
go into Closed Session for Real Property.
RETURN TO OPEN SESSION
On a motion by Vice Chairman Potts and a second by Commissioner Yates the Board voted 6-0
to return to Open Session.
5
Davidson County Board of Commissioners
Minutes – November 8, 2011
County Attorney Frye reported discussion of three real property issues and direction for
negotiation given to the County Attorney.
K.
ADJOURNMENT
On a motion by Commissioner Yates and a second by Commissioner Dunn the Board voted 6-0 to
adjourn.
______________________________________
Sam L. Watford, Chairman
Davidson County Board of Commissioners
______________________________________
Anne M. Burkhart, Clerk to the Board
Davidson County Board of Commissioners
I.2.
XX
KDD/^^/KEZ^͛'E
DĞĞƚŝŶŐĂƚĞ͗EŽǀĞŵďĞƌϮϮ͕ϮϬϭϭ
džŚŝďŝƚͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
I.3.
XXX
I.2.
/dD͗
dĂdžZĞƉŽƌƚŽĨZĞĨƵŶĚƐďLJ:ŽĞ^ŝůǀĞƌ͕dĂdžĚŵŝŶŝƐƚƌĂƚŽƌ
/dD/E&KZDd/KE͗dŚĞdĂdžZĞƉŽƌƚŽĨZĞĨƵŶĚƐĨŽƌEŽǀĞŵďĞƌϮϬϭϭŝƐĂƚƚĂĐŚĞĚĨŽƌ
LJŽƵƌƌĞǀŝĞǁĂŶĚĐŽŶƐŝĚĞƌĂƚŝŽŶ͘
d/KEdKd<E͗ƉƉƌŽǀĞ
DAVIDSON COUNTY
NOVEMBER 2011 REFUNDS
TOTAL
VALUE
REFUND #
DISTRICT REFUND CODE
REAL
C002
FR06
C002
FR06
C002
FR06
C002
FR03
C002
FR03
C002
FR03
C002
FR33
C002
FR33
C002
FR33
C002
FR33
C002
FR24
45,000
45,000
45,000
45,000
45,000
45,000
31,370
31,370
31,370
31,370
31,370
31,370
26,610
26,610
26,610
26,610
26,610
26,610
26,610
26,610
126,050
126,050
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$45,000
$45,000
$45,000
$45,000
$45,000
$45,000
$31,370
$31,370
$31,370
$31,370
$31,370
$31,370
$26,610
$26,610
$26,610
$26,610
$26,610
$26,610
$26,610
$26,610
$126,050
$126,050
$923,200
0
0
$923,200
29-05
29-05
30-05
30-05
31-05
31-05
32-08
32-08
33-08
33-08
34-08
34-08
35-01
35-01
36-01
36-01
37-01
37-01
38-01
38-01
39-15
39-15
TOTAL
LESS DISCOUNTS
PERSONAL BUSINESS
RATE
0.0054
0.0010
0.0054
0.0010
0.0054
0.0010
0.0054
0.0007
0.0054
0.0007
0.0054
0.0007
0.0054
0.0008
0.0054
0.0008
0.0054
0.0008
0.0054
0.0008
0.0054
0.0005
SUBTOTAL
PENALTY
TOTAL
REFUND
$243.00
$45.00
$243.00
$45.00
$243.00
$45.00
$169.40
$21.96
$169.40
$21.96
$169.40
$21.96
$143.69
$21.29
$143.69
$21.29
$143.69
$21.29
$143.69
$21.29
$680.67
$63.03
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$243.00
$45.00
$243.00
$45.00
$243.00
$45.00
$169.40
$21.96
$169.40
$21.96
$169.40
$21.96
$143.69
$21.29
$143.69
$21.29
$143.69
$21.29
$143.69
$21.29
$680.67
$63.03
$2,841.69
0
$2,841.69
$24.12
$2,817.57
GRAND TOTAL
REFUND CODE
1.
2.
3.
4.
5.
DOUBLE LISTED
ACREAGE CORRECTION
HOUSE ON WRONG TRACT
TRANSFER ERROR
ELD/DISB. EXEMPTION
6. MH DBL LISTED W/REAL
7. MH MOVED/VALUE
8. INCORRECT VALUE
9. INCORRECT FIRE DIST.
10. CLERICAL ERROR
TOTAL MOTOR VEHICLES FOR NOVEMBER
11.
12.
13.
14.
15.
CHANGE IN VALUE
PREVIOUSLY PAID
BOARD OF E & R
BUSINESS NO LONGER IN OPERATION
LANDUSE ADJUSTMENT
$1,114.30
REFUND NAMES
NOVEMBER 2011
NAME
TUCKER RODNEY S
TUCKER RODNEY S
TUCKER RODNEY S
BROADWAY RITA M
BROADWAY RITA M
BROADWAY RITA M
SMITH JUNIE WELDON & RETA
SMITH JUNIE WELDON & RETA
SMITH JUNIE WELDON & RETA
SMITH JUNIE WELDON & RETA
HUNT DOUGLAS MACK & PANSY
REFUND #
29
30
31
32
33
34
35
36
37
38
39
COMMISSIONERS’ AGENDA
Date: November 22, 2011
Exhibit: _________
ITEM: I.4.
Reappointment
ITEM INFORMATION: Please consider the reappointment of Commissioner Larry Potts to the Teaching
Scholarship fund Advisory Committee. Commissioner Potts is very involved with the committee and he is
eligible to serve again. He has indicated that he would like to continue serving on this committee.
ACTION TO BE TAKEN:
Reappoint Commissioner Larry Potts to the Teaching Scholarship
Fund Advisory Committee
35
DAVIDSON COUNTY TEACHERS’ SCHOLARSHIP FUND ADVISORY COMMITTEE
Established January 6, 2000
3 Members – School Superintendents or designee
1 Member – Private School
1 Member – Home School
1 Member – Commissioner
7 Members-all full board voting members (11/27/01)
- general public
Member
Address
Initial Designation of Terms:
Staggered Terms – to begin appoint
3 for 3 years, 4 for 2 years, 3 for 1 year
then 3 year terms to follow.
Commissioner – 1 year
Term
Joyce Hines
(general public)
407 Queens Road
Lexington, NC 27292
248-4979
4/13
Lois Sowers
(general public)
Vice Chair
1636 Center Church Road
Lexington, NC 27292
731-4289
1/12
Tim Byerly
(general public)
101 Highgate
Lexington, NC 27292
243-2271
byerly @lexcominc.net
1/12
Nicole Pickett (filling unexpired term)
(school superintendent’s designee)
(began 5/11)
Lexington City Schools
1010 Fair Street
Lexington, NC 27292
242-1527
4/13
Barbara Armstrong
(school superintendent’s designee)
Thomasville City Schools
400 Turner Street
Thomasville, NC 27360
474-4205
4/13
Dr. Tony Peele
(school superintendent’s designee)
Chair
Davidson County Schools
P.O. Box 2057
Lexington, NC 27293
249-8181
4/13
Ethan Woodward
(private school)
Sheets Memorial Christian School
307 Holt Street
Lexington, NC 27292
787-3529 or 249-4224
1/14
Lynn Taylor
(home school)
Secretary
198 Country Lane
Lexington, NC 27292
859-4974
1/14
Leona Sink
(general public)
13 Woodcrest Drive
Lexington, NC 27295
248-6811
1/14
Larry W. Potts
(commissioner)
P.O. Box 1067
Lexington, NC 27293
12/11
J.1.
XXX
J.2.
COMMISSIONERS’ AGENDA
Date: November 22, 2011
Exhibit: _________
ITEM: J.2.
Gas Rebate Program by Zeb Hanner, Assistant County Manager
ITEM INFORMATION: Please the information on the Gas Rebate Program.
ACTION TO BE TAKEN:
Approve/disapprove
COMMISSIONERS’ AGENDA
Date: November 22, 2011
Exhibit: _________
ITEM: J.3.
Schedule a Close-out Public Hearing for CDBG Project by Robert Hyatt, County
Manager
ITEM INFORMATION: Please schedule a close-out public hearing for the CDBG Project for Morton
Metalcraft for the construction of sewer to allow the company to expand its production and increase its
workforce.
ACTION TO BE TAKEN:
FOLLOW-UP:
Set a date for the Close-out Public Hearing.
Advertise in local newspaper at least 10 days prior to the public hearing and
not more than 20 days before the public hearing.
Davidson County
Documentation of Public Hearings
NOTICE OF PUBLIC HEARING
Davidson County will hold a Close-out Public Hearing on its Community Development
Block Grant (CDBG)-Economic Development Project 07-E-1646 that resulted in
Davidson County receiving a $244,161 CDBG-ED grant award to assist in the
construction of a 2,368 lf 8” gravity sewer main from Morton Metalcraft’s facility, 835
Salem Road, Welcome, NC to the nearest sewer manhole. Sewer collected by this line
is transmitted to the City of Lexington’s Waste Water Treatment Plant for treatment.
The project was needed to allow Morton Metalcraft to expand it production and increase
its employment by 21 new positions from 269 to 290 employees. The recession severely
impacted Morton’s business operations resulting in the Matcor Group acquiring Morton
Metalcraft approximately four months after its parent company, Morton Industrial Group,
filed for reorganization bankruptcy. Assets purchased by Matcor Group are being
operated under the corporate name Matcor Metal Fabrication Group. Matcor Metal
Fabrication Group’s Davidson County facility employment has reached 290 employees.
The project has resulted in 290 full-time employees working at the Matcor Metal
Fabrication Group’s (former Morton Metalcraft) facility. All CDBG-ED project construction
activities have been completed. Due to a cost underrun on sewer construction, Davidson
County received $207,024 of the CDBG grant award due to a cost underrun on sewer
construction.
CDBG-ED Project
Activity
Proposed
Actual
Construct 2,600 lf of 8”
gravity sewer main.
2,368 lf of 8” gravity sewer main constructed.
Company creates 21 new jobs
21 new jobs created.
Davidson County will conduct a Public Hearing on
, 2011 at _______, in
the Davidson County Board of Commissioners Chamber, Davidson County Office
Complex, 913 Greensboro Street, Lexington, North Carolina. The purpose of this
Hearing is to obtain citizen comments on the CDBG-ED project before submitting closeout documents. Written comments received prior to the opening of the Public Hearing
will be considered. Written comments may be sent to Robert Hyatt, Manager, Post Office
Box 1067, Lexington, North Carolina 27293.
Sam Watford, Chairman
Davidson County Board of County Commissioners
[PUBLIC HEARING ADVERTISEMENT – Needs to run one time in the local paper,
at least 10 days no more than 20 days, before the public hearing is held. Affidavit
of Publication will be required for grant documents.]
Data entry page
COMMERCE FINANCE CENTER
CDBG Closeout Forms
Davidson County
Grantee Address Post Office Box 1067, Lexington, NC 27293
Grant Number 07-E-1646
Project Name Morton Metalcraft Project
1st Project Number E-1
Grantee
2nd Project Number
3rd Project Number
Period
October 2007 - November 2011
Authorized Representative
Name
Title
Preparer of Information
Name
Address
Telephone Number
Property acquired with CDBG funds?
Sam Warford
Chairman
Skip Green
123 Windgate Drive, Clayton, NC 27527
(919) 763-0925
Yes
No
Page 1
COMMISSIONERS’ AGENDA
Date: November 22, 2011
Exhibit: _________
ITEM: J.4.
Welcome Fire Department by Zeb Hanner, Assistant County Manager
ITEM INFORMATION: Please review the information on the financing request by Welcome Fire
Department.
ACTION TO BE TAKEN:
Approve/disapprove
COMMISSIONERS AGENDA
Date: May 24, 2011
Exhibit: _Attached__
ITEM: J.5.
Purchase of Two Tracts Adjoining County Property in
Lexington
ITEM INFORMATION: _Attached for your consideration is a Resolution to
approve the purchase two tracts of land known as the Windstream property
adjacent to the parking deck owned by the County. ______________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
ACTION TO BE TAKEN: _Approve/disapprove and authorize execution of
Resolution and documents to complete transaction._______________________
________________________________________________________________
________________________________________________________________
FOLLOW-UP: _Execute all necessary documents and complete closing.
___
STATE OF NORTH CAROLINA
COUNTY OF DAVIDSON
RESOLUTION FOR PURCHASE OF TWO TRACTS
ADJOINING COUNTY PROPERTY IN LEXINGTON
WHEREAS, there is a present need for additional office space for Davidson
County departments and agencies and there is further anticipated to be an additional need
in the future for such space given the County’s anticipated and projected growth, and
WHEREAS, North Carolina General Statute §153A-158 authorizes the County to
acquire real property for use by the county or any department, board, commission or
agency of the county, and
WHEREAS, Davidson County has identified certain real property at a location
adjoining other property owned by the County in the central business district of
Lexington, said property being 1) that tract located at 200 N. State Street, Lexington,
North Carolina, commonly known as the Lexington Telephone Company building (Tax
parcel number 11056000A0001), and 2) that 0.730 acre tract, currently used as a parking
lot, located on North State Street, Lexington, North Carolina (Tax parcel number
11057000B0011), and
WHEREAS, pursuant to negotiations, the County has negotiated an offer with the
property owner, Windstream Communications, Inc., to purchase the property described
above for the amount of Four Hundred Thousand Dollars ($400,000.00), and
WHEREAS, the Davidson County Board of Commissioners find that said real
property would be appropriate for its intended use as offices for county departments and
agencies, and
WHEREAS, the Davidson County Board of Commissioners by this resolution
does accept the landowner’s offer to sell the above described tract for the price of Four
Hundred Thousand Dollars ($400,000.00), subject to the execution by the parties of a
Offer to Purchase and Contract and the closing of the transaction.
NOW, THEREFORE, BE IT RESOLVED that:
1.
The Davidson County Board of Commissioners authorizes the execution
of an Offer to Purchase and Contract for the above described tracts for the amount of
$400,000.00; the payment of such necessary additional closing costs; and the subsequent
completion of the transaction pursuant to the terms and conditions of the negotiated Offer
to Purchase and Contract.
2.
Davidson County reserves the right to withdraw from the purchase of the
property if it is unable to negotiate the terms of such Offer to Purchase and Contract or if
the provisions of said Offer to Purchase and Contract are violated and for such other
circumstances as are set out in said Agreement.
This the 22nd day of November, 2011.
_____________________________
Samuel L. Watford, Chairman
Davidson County Board of Commissioners
_____________________________
Anne Burkhart, Clerk
Davidson County Board of Commissioners
-2-
COMMISSIONERS AGENDA
Date: November 22, 2011
Exhibit: _Attached ___
ITEM: K.
Declare Real Property of the Pilot Community Sewer District
as Surplus and Approve Procedure for Sale
ITEM INFORMATION: _It is requested that the Board of Commissioners, acting
as the Board of the Pilot Community Sewer District, declare a lot owned by the
Pilot Community County Sewer District as surplus and sell the tract.
The
negotiated price is $2,000.00. ________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
ACTION TO BE TAKEN: _Approve____________________________________
________________________________________________________________
________________________________________________________________
FOLLOW-UP: ____________________________________________________
________________________________________________________________
________________________________________________________________
STATE OF NORTH CAROLINA
COUNTY OF DAVIDSON
RESOLUTION DECLARING TRACT OWNED BY PILOT
COMMUNITY COUNTY SEWER DISTRICT AS SURPLUS
AND AUTHORIZING SALE OF PROPERTY
WHEREAS, on or about May 22, 2001, the Pilot Community Sewer District was
established by resolution of the Davidson County Board of Commissioners; and
WHEREAS, said Pilot Community Sewer District acquired property located on
East Meadow Road in Thomasville, North Carolina, more completely identified as Tax
Parcel Number 16332J0000010, on March 18, 2004; and
WHEREAS, a sewer line has been constructed across the tract identified above
and by the construction and location of said sewer line a separate residence cannot be
constructed or placed on the tract; and
WHEREAS, the Pilot Community Sewer District has been approached by
Michael and Cindy Wright, adjacent property owners of the aforementioned tract, with
an offer to purchase the tract for $2,000.00 and to be responsible for its upkeep and
maintenance; and
WHEREAS, pursuant to Chapter 162A of the North Carolina General Statutes
the Pilot Community Sewer District has the authority to sell and convey this property in
its discretion.
NOW, THEREFORE, BE IT RESOLVED that:
1.
The Board of the Pilot Community Sewer District declares the tract of
property identified as Tax Parcel Number 16332J0000010 (and further being that tract
described in that deed recorded in Deed Book 1510, Page 899, of the Davidson County
Registry), as surplus property.
2.
The Board authorizes the sale of the property described hereinabove
pursuant to the provisions of North Carolina General Statute §162A to Michael and
Cindy Wright for the sale price of $2,000.00.
3.
The Clerk shall cause a notice of the proposed sale to be published. The
notice shall describe the property and the amount of the offer and shall state the terms
under which the offer may be upset. The Clerk shall further deliver a copy by first class
mail of this resolution and a copy of the published notice to each of the adjoining
property owners of the tract so that they will have notice of this proposed sale and the
opportunity to submit an upset bid.
4. If no qualifying upset bid is received within 10 days after the initial public
notice the offer set forth above is hereby accepted.
5.
The Chairman is expressly authorized to execute a special warranty deed
to convey the subject property and is authorized to execute such other and further
documents as are necessary to complete such transfer.
This the 22nd day of November, 2011.
_____________________________
Samuel L. Watford, Chairman
Pilot Community County Sewer District
_____________________________
Anne Burkhart, Clerk
-2-
TO:
Robert Hyatt
FROM:
Chuck Frye and Rex Buck
DATE:
November 22, 2011
SUBJECT:
Disposal of Real Property located on East Meadow Road in Thomasville
Dear Mr. Hyatt,
It has come to our attention that the Pilot Community Sewer owns property located on East
Meadow Road in Thomasville. This property has virtually been rendered useless by the installation of the
sewer line for Pilot Elementary School. We have been contacted by the adjacent property owners,
Michael and Cindy Wright, regarding purchase of the property to preserve the upkeep and maintenance of
the property. They have confirmed their intent to purchase and we are holding a five percent deposit for
them. The negotiated price is $2,000.00. Mr. Joe Silver has no problem with the offer on this property.
Mr. and Mrs. Wright have been caring for and maintaining this property since approximately 2004, as it
had become overgrown and was causing problems on their property in the form of insects, rodents and
snakes. This property is in need of much grading and excavation work which will need to be completed
by the Wrights once the property is purchased, to bring it back into line for use as an extension of their
lawn, which is their intention.
We propose that we sell this property under the Negotiated Offer and Advertisement for Upset Bid
procedure that is allowed under the general statutes. This outline in reprinted below and is part of our
overall procedures for disposal.
Negotiated Offer and Advertisement for Upset Bid
1. Authority. Sale after securing a negotiated offer and advertisement for an
upset bid may be used for the sale of any real property of whatever value.
2. Procedure. As set forth in G.S. 160A-269 is as follows:
a. A negotiated offer is secured.
b. If the board proposes to accept the offer, it requires the offeror to
deposit with the clerk to the board a 5% bid deposit.
c. The board causes a notice of the offer to be published. The notice must
contain:
1. General description of the property.
2. The amount and terms of the offer.
3. Notice that bid may be raised by not less than; 10% of the first
$1,000.00 originally bid, plus 5% of the remainder of the original
bid within ten days.
4. If the bid is increased, the bidder must file with the clerk a bid
deposit of 5% of the increased bid. Possible bidders have 10
days from the date of publication of the notice in which to offer
an increase bid.
5. The clerk advertises the increase bid in the manner described
above.
6. The above procedure is repeated until 10 days have elapsed
without receiving an upset bid.
7. The board may accept the bid and sell the property.
8. The board may at any time reject any and all offers.
Sincerely,
Charles E. Frye III
Davidson County Attorney
Rex Buck
Director of Public Services
STATE OF NORTH CAROLINA
COUNTY OF DAVIDSON
DAVIDSON COUNTY
BOARD OF PILOT COMMUNITY
COUNTY SEWER DISTRICT
NOTICE OF SALE OF REAL PROPERTY
Notice is hereby given pursuant to N.C.G.S. § 160A-269 and N.C.G.S. §
153A-176 that the Davidson County Board of Commissioners, acting as the
Board of the Pilot Community County Sewer District, at its regular meeting of
November 22, 2011, approved the sale by negotiated offer to Michael and Cindy
Wright, 325 East Meadow Road, Thomasville, North Carolina 27360, of the
following real property:
Being Tax Parcel ID# 16332J0000010; as set out in Deed Book 1510,
Page 899, in the Office of the Register of Deeds of Davidson County; being lot 10
of the Pine Forest Heights Subdivision, Plat Book 16, Page 94, in the Office of
the Register of Deeds of Davidson County.
The amount of the negotiated offer is $2,000.00. Pursuant to the terms of
the offer the sales price of $2,000.00 will be held as the tax value of the tract until
the next countywide tax evaluation. Within ten days any person may raise the
bid by not less than 10% of the first $1,000.00 and 5% of the remainder. When a
bid is raised the bidder shall deposit with the County Clerk 5% of the increased
bid and the Clerk shall readvertise the office at the increased bid. This procedure
shall be repeated until no further qualifying upset bids are received, at which time
the Board of Commissioners may accept the offer and sell the property to the
highest bidder. The Board of the Pilot Community County Sewer District may at
any time reject any and all offers.
This the _____ day of November, 2011.
Anne M. Burkhart
Clerk, Davidson County
Board of Commissioners
913 North Greensboro Street, Suite 404
Lexington, NC 27292
336-242-2200