Eastern Kentucky University Board of Regents Quarterly Meeting

Transcription

AGENDA
Eastern Kentucky University
Board of Regents
Quarterly Meeting
January 25,2016
Board of Regents
January 25,2016
Facilities Services - Gentry Building, Carpentry Shop
Whitlock Building, Room 549 (Primary Location)
*Video Teleconference Location: Hollon & Collins, 486 Main Street, Hazard, KY
Please note: The Board of Regents meeting willmeet in the morning In the Gentry Building CarpentryShop
and will reconvene in the Whitlock Building, Room 549, following the lunch break.
Committee Meetings will begin at 9:00 a.m. and run consecutively.
SCHEDULE
9:00 a.m.
Student Life, Discipline & Athletics Committee
Gentry Building, Carpentry Shop
Institutional Advancement and Honors Committee
Audit & Compliance Committee
Finance & Planning Committee
Break
Executive & Academic Affairs Committee
10:30 a.m.
Convene Board Meeting
12:30 p.m.
Lunch
L.O. Martin Building, Custodial Shop
Reconvene Board Meeting
Whitlock Building, Room 549
1:45 p.m.
* A video teleconference location was added due to weather.
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Board of Regents
Agenda
January 25,2016
Facilities Services
9:00 a.m.
Call to Order
Information Items
A.
President's Council Reports
i.
Laurie Carter, Executive Vice President and University Counsel
ii.
Steve Lochmueller, Director of Athletics
Action Items
A. Consent Agenda
i.
Approval of the October 19,2015 Student Life, Discipline & Athletics Committee Minutes
(David Tandy)
9
ii.
Approval of the November 20, 2015 Student Life, Discipline & Athletics Committee
Minutes (David Tandy)
10
IV.
New Business
V.
Adjourn
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Board of Regents
Institutional Advancement & Honors Committee
Agenda
January 25,2016
Facilities Services
Call to Order
II.
Information Items
A.
III.
President's Council Report
i.
Nick Perlick, Vice President for Development and Alumni Relations
Action Items
A. Consent Agenda
i.
Approval of the October 19, 2015 Institutional Advancement & Honors Committee
Minutes (Ernie House)
IV.
New Business
V.
Adjourn
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12
Board of Regents
Audit & Compliance Committee
Agenda
January 25,2016
Facilities Services
Call to Order
II.
III.
Information Items
Action Items
A.
Consent Agenda
i.
Approval of the October 19, 2015 Audit & Compliance Committee Minutes
(Alan Long)
IV.
New Business
V.
Adjourn
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Board of Regents
Agenda
January 25,2016
Facilities Services
I.
II.
Call to Order
Information Items
A.
III.
President's Council Report
i.
Barry Poynter, Vice President for Finance and Administration
Action Items
A.
Consent Agenda
i.
Approval of October 19, 2015 Finance and Planning Committee Minutes
(Janet Craig)
16
B. General Bond Resolution for 2007 Series A Bonds (Barry Poynter)
C. Resolution declaring frequencies of WEKU as surplus property (David McFaddin)
IV.
New Business
V.
Adjourn
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20
26
Board of Regents
Agenda
January 25,2016
Facilities Services
Call to Order
Information Items
A.
President's Council Reports
Laurie Carter, Executive Vice President and University Counsel
Janna Vice, Senior Vice President for Academic Affairs and Provost
in.
III.
David McFaddin, Vice President for Engagement and Regional Stewardship
Action Items
A.
Consent Agenda
i.
Approval of the October 19, 2015 Executive & Academic Affairs Committee Minutes
(Craig Turner)
ii.
Personnel Actions-amended (President Benson)
iii.
Approve Policy 1.1.1, Policy on Policies (Sherry Robinson iii, iv, & v)
iv.
Approve Policy 4.6.7, Post-Tenure Review
v.
Approve Policy 11.3.1, Records Management
vi.
Report from the Council on Academic Affairs (Janna Vice vi, vii, & viii)
(New Programs, Revisions, Suspensions & Academic Requirements)
vii.
Recommended Sabbatical Program Participants for 2016-2017
viii.
Recommended Retirement Transition Program Participants (RTPs) for 2016-2019
IV.
New Business
V.
Adjourn
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32
45
57
64
70
106
108
Board of Regents
Regular Quarterly Meeting
Agenda
January 25,2016
Facilities Services
and
10:30 a.m.
Please note: The Board of Regents meeting willmeet in the morning in the Gentry Building CarpentryShop
and will reconvene in the WhitlockBuilding, Room 549, following the lunch break.
I.
II.
III.
IV.
Call to Order
Election of Officer (Chair)
Facilities Presentation
Information Items
A.
Committee Reports
1. Finance & Planning (Janet Craig)
2. Executive & Academic Affairs (Craig Turner)
3. Student Life, Discipline & Athletics (David Tandy)
4. Audit & Compliance (Alan Long)
B.
Additional Reports to the Board
1. Craig Turner, Chair
2.
C.
V.
Katie Scott, SGA President
3.
Richard Day, Faculty Senate Chair
4.
5.
Ann Cotton, Staff Council President
Michael Benson, President
Bullhorn Presentation
Action Items
A.
Consent Agenda
i.
Approval of the Minutes for the Full Board Meeting on October 19, 2015 (Craig
ii.
iii.
iv.
v.
vi.
vii.
viii.
Turner)
Personnel Actions (President Benson)
110
32
Approve Policy 1.1.1, Policy on Policies (Sherry Robinson iii, iv & v)
Approve Policy 4.6.7, Post-Tenure Review
45
57
64
Report from the Council on Academic Affairs (Janna Vice vi, vii, & viii)
(New Programs, Revisions, Suspensions & Academic Requirements)
70
Recommended Retirement Transition Program Participants (RTPs) for 2016-2019
B. General Bond Resolution for 2007 Series A Bonds (Barry Poynter)
C. Resolution declaring frequencies of WEKU as surplus property (David McFaddin)
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106
108
20
26
VI.
VII.
Pending Consent Agenda Items
New Business
A.
VI.
VII.
VIII.
Future Board meeting dates:
1. April 25, 2016, hosted by TBD
2. June 20, 2016, hosted by: TBD.
3. Fall Meeting Date?
Other Business
Executive Session
Adjournment
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Student Life, Discipline and Athletics Committee
Meeting Minutes
October 19, 2015
Call to Order
The Student Life, Discipline and Athletics Committee was called to order at 9:37 a.m. by Mr. Alan Long
who served as proxy for Committee Chair, Mr. David Tandy in his absence. The meeting was held in the
Whitlock Building, Room 549 at Eastern Kentucky University. Mr. Long noted the presence of a
quorum.
Committee Members Present
Alan Long
Bryan Makinen
Katie Scott
Committee Members Absent
David Tandy, Chair
Also in attendance were Mr. CraigTurner, Chair of the EKU Board of Regents, Mr. Ernie House, Vice
Chair of the EKU Board of Regents; Mrs. Janet Craig, Regent; Mrs. Nancy Collins, Regent; Dr. Amy
Thieme, Faculty Regent; Mrs. Holly Wiedemann, Regent; Ms. Katie Scott, Student Regent; Michael
Benson, President; Dr. Janna Vice, Provost and Senior Vice-President of Academic Affairs; Mr. Barry
Poynter, Vice President of Finance & Administration; Dr. Laurie Carter, Executive VP and University
Counsel, Mr. Stephen Lochmueller, Athletics Director, Mr. Matt Roan, Deputy Athletic Director and
Special Counsel to the President; Mr. David McFaddin, Executive Director of Engagement and Regional
Stewardship; Mr. Nick Perlick, Vice President for Development and Alumni Relations; and Dreidre de
Leon, Exec. Asst. to the President and Asst. Secretary to the Board; members of the media, guests and
EKU faculty and staff.
Action Items
Consent Agenda
A. Approve the June 22.2015 Student Life. Discipline & Athletics Committee Minutes
Mr. Long presented to the committee item A on the Consent Agenda, the June 22, 2015 Student Life,
Discipline & Athletics Committee minutes for approval and asked if there were any questions. There
being none, Mr. Long made a motion to approve item A on the Consent Agenda. Ms. Scott seconded.
Motion passed by voice vote.
New Business
There was no new business.
Adiourn
There being no new business, Mr. Long made a motion to adjourn. Mr. Makinen seconded. The motion
passed by voice vote. The meeting adjourned at 9:40 a.m.
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Kentucky YMCA Youth Association
521 Lancaster Ave.
Coates Administration Building, Martin Room
Richmond, KY 40475
November 20,2015
11:00 a.m.
Minutes
Call to Order
Mr. David Tandy called to order the special-called meeting of the Student Life,
Discipline and Athletics Committee at 11:00 a.m., in the Coates Administration
Building, Martin Room at 521 Lancaster Ave., Richmond, KY 40475. Mr. Tandy
noted the presence of a quorum.
Present
Mr. David Tandy, Chair
Mr. Alan Long
Mr. Bryan Makinen
Ms. Katie Scott
Others in attendance:
Also in attendance were Mr. Christopher Payton, EKU Progress; Dr. Joslyn Glover,
Director of Institutional Equity and Dreidre de Leon, Assistant Secretary to the Board
of Regents.
Student Disciplinary Appeal Hearing
Mr. Tandy stated the purpose of the appeal hearing meeting is for the Student Life,
Discipline and Athletics Committee of the Eastern Kentucky University Board of
Regents to review an appeal filed by an EKU Student. The hearing is a non-party,
non-witness, record-only hearing.
At 11:02 a.m., Mr. Tandy noted a motion was in order for the Committee to go into
closed session for the purpose of a matter relating to possible discipline or
dismissal of a student pursuant to KRS 164.370. Mr. Long made the motion to the
effect requested by the Chair. Ms. Scott seconded. The motion passed by voice
vote.
Mr. Tandy asked those not on the committee to please leave the room for
deliberations.
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At 11:47 a.m., Mr. Tandy requested the committee return to open session. Mr.
Long made the motion. Mr. Makinen seconded. The motion passed by voice vote.
Mr. Tandy stated there was no decision reached in closed session.
Mr. Tandy acknowledged the EKU Student Life, Discipline and Athletics Committee
has reviewed the appeal submitted by an EKU student and after reviewing the
argument as to the basis for the appeal and the University's response, the
Committee has reached a decision. Mr. Tandy indicated it was now time to vote as
to the committee's decision in this matter. Mr. Tandy asked each committee
member to state either affirm, modify or remand the decision of Dr. Jerry
Pogatshnik, Dean of Graduate School and Research who affirmed the decision of
the Student Disciplinary Council. The votes were as follows: Ms. Scott voted affirm;
Mr. Long voted affirm; Mr. Makinen voted affirm and Mr. Tandy voted affirm. The
committee has determined that the decision of Dr. Pogatshnik is upheld and the
appeal is denied. According to the Bylaws of this University, this shall be the final
determination of this matter of an EKU Student who has exhausted all appeals. The
student will be notified of this decision by written statement from the EKU Board of
Regents Student Life, Discipline & Athletics Committee via the Office of Student
Rights and Responsibilities.
Adjournment
There be no further business, Mr. Long made a motion to adjourn, Mr. Makinen
second. Motion passed by voice vote. Meeting adjourned at 11:51 a.m.
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Institutional Advancement and Honors Committee
Meeting Minutes
October 19, 2015
Call to Order
Mr. House, Chair of the Institutional Advancement and Honors Committee called the meeting to
order at 9:42 a.m. in the Whitlock Building, Room 549 at Eastern Kentucky University. Mr. House
noted the presence of a quorum.
Mr. Ernie House, Chair
Mrs. Nancy Collins
Dr. Amy Thieme
Mr. Craig King
Also in attendance were Mr. CraigTurner, Regent; Mrs. Janet Craig, Regent, Mr. Alan Long, Regent;
Mrs. Holly Wiedemann, Regent; Mr. Bryan Makinen, Staff Regent, Ms. Katie Scott, Student Regent;
Michael Benson, President; Dr. Janna Vice, Provost and Senior Vice-President of Academic Affairs;
Mr. Barry Poynter, Vice President of Finance & Administration; Dr. Laurie Carter, Executive VP and
University Counsel, Mr. Stephen Lochmueller, Athletics Director, Mr. Matt Roan, Deputy Athletic
Director and Special Counsel to the President; Mr. David McFaddin, Executive Director of
Engagement and Regional Stewardship; Mr. Nick Perlick, Vice President for Development and Alumni
Relations; and Dreidre de Leon, Exec. Asst. to the President and Asst. Secretary to the Board;
members of the media, guests and EKU faculty and staff.
Action Items
Consent Agenda - Action Items
1.
Approval of June 22.2015 Institutional Advancement and Honors Committee Minutes
Mr. House asked for a motion to approve item A, the June 22, 2015 Institutional Advancement and
Honors Committee Minutes. Mrs. Collins made a motion to approve the minutes. Dr. Thieme
seconded. The motion passed by voice vote of all committee members.
New Business
Adjourn
There being no new business, Mr. House asked for a motion to adjourn. Dr. Thieme made a motion
to adjourn. Mrs. Collins seconded. The meeting adjourned at 9:45 a.m.
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Audit and Compliance Committee
Meeting Minutes
October 19, 2015
Call to Order
Mr. Alan Long, Chair of the Audit & Compliance Committee called to order a meeting of the Audit &
Compliance Committee at 9:45 a.m. in the Whitlock Building, Room 549 at Eastern Kentucky
University. Chair Turner asked Mr. House to serve as proxy in the absence of Mr. Tandy. Mr. Long
noted a presence of a quorum.
Alan Long, Chair
Ernie House, proxy for Mr. Tandy
Holly Wiedemann
Craig King
David Tandy
Also in attendance were Mr. CraigTurner, Chair of the EKU Board of Regents; Mrs. Janet Craig,
Regent; Mrs. Nancy Collins, Regent; Dr. Amy Thieme, Faculty Regent; Mr. Bryan Makinen, Staff
Regent; Katie Scott, Student Regent; Michael Benson, President; Dr. Janna Vice, Provost and Senior
Vice-President of Academic Affairs; Mr. Barry Poynter, Vice President of Finance & Administration; Dr.
Laurie Carter, Executive VP and University Counsel, Mr. Stephen Lochmueller, Athletics Director, Mr.
Matt Roan, Deputy Athletic Director and Special Counsel to the President; Mr. David McFaddin,
Executive Director of Engagement and Regional Stewardship; Mr. Nick Perlick, Vice President for
Development and Alumni Relations; and Dreidre de Leon, Exec. Asst. to the President and Asst.
Secretary to the Board; members of the media, guests and EKU faculty and staff.
Information Item
FY 15 Audit Review and Discussion
Mr. Long recognized Mr. Pete Ugo to provide a review of the University's Fiscal Year 15 annual audit.
Mr. Ugo stated he is in his first year as partner with Crowe Horwath and has worked in Higher Ed for
the past 18 years.
Mr. Ugo reported during fiscal year 2015 the University adopted GASB Statement No. 68, Accounting
and Financial Reporting for Pensions, and GASB Statement No. 71, Pension Transitions for
Contributions Made Subsequent to the Measurement Date - an amendment of GASB Statement No.
68. GASB Statement No. 68 requires governments providing defined benefit pensions to recognize
their long-term pension benefit obligation as a liability. GASB Statement No. 68 replaces GASB
Statement No. 27, Accounting for Pensions by State and Local Governmental Employers. The
objective of GASB Statement No. 71 is to address an issue regarding application of the transition
provisions of Statement No. 68, Accounting and Financial Reporting for Pensions. The issue relates
to amounts associated with contributions, if any, made by a state or local government employer or
non-employer contributing entity to a defined benefit pension plan after the measurement date of
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FY 15 Audit Review and Discussion (cont.)
the government's beginning net pension liability. The principal effect of the adoption of these GASB
statements was the requirement to record the Net Pension Liability.
FY 15 Financial Highlights
At June 30, 2015, Eastern Kentucky University's financial position increased as reflected in the
Statement of Net Position.
•
Total assets increased by $42.2 million to $465.6 million at June 30, 2015, compared
to $423.4 million at June 30, 2014. The major factors affecting this increase include
$13.3 million related to the increase in cash restricted for incomplete capital projects,
as well as an increase in current assets of $3.3 million and an increase in net capital
•
With the adoption of GASB 68, the contributions to the KTRS and KERS pensions are
assets of $26.7 million.
•
reflected as a deferred outflow. This increased deferred outflows by $4.1 million.
Overall liabilities increased by $24.8 million to $518.1 million at June 30, 2015,
compared to $493.3 million at June 30, 2014. This increase is primarily the result of a
$33.8 million increase in bonds and leases payable, and a decrease of $8.5 million in
Net Pension Liability.
•
Total net position at June 30, 2015 increased $2.1 million to $(55.1) million over the
June 30,2014 restated amount of $(57.2) million. The greatest factors affecting this
increase include an increase in investments in capital assets of $7.8 million, and a
decrease in funds restricted for capital projects of $1.0 million.
Mr. Ugo stated that normally there is a two-year comparison, but due to the GASB 68 change, this
year's audit is a single year presentation. Comparative statements will resume next year. He also
stated that having two audit firms (one for the University audit; one for the Foundation audit) does
cause issues and noted the final audit report should be available by the following week.
Mrs. Craig asked how EKU stacked up against other schools regarding our pension liability. Mr. Ugo
stated everyone is in this together, and that each university's portion of the liability is a part of the
larger pension fund.
Mrs. Craig asked how this affects our Bond ratings. Mr. Ugo stated it is a concern, but again,
everyone is in the same boat. Ratings will vary from state to state. Mr. Turner commented that
everyone will probably pay a little more in today's world.
President Benson asked what is our percentage of who participate in TIAFF-CREF? Mr. Poynter
stated he wasn't sure of the exact percentage, but would get that information.
Mr. Long stated the Audit & Compliance Committee will review the final audit report and will report
back to the Board. Mr. Ugo noted an electronic copy will be provided once it has been finalized.
Mr. Long mentioned the Audit Report is due to the state by October 25, 2015; however, due to the
Foundation audit not being completed on time, the full audit report will not be approved by the Board
at this time. He also stated the audit will be filed late to the state and is not sure what the penalties
will be.
Mr. Long commended Barry Poynter and Brad Compton for their hard work.
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Colonels Comply Update
Mr. Long recognized Mr. Mark Maier, Interim Ethics and Compliance Officer and Assistant Director of
the Office of Student Rights and Responsibilities to give an update on Colonels Comply.
Mr. Maier stated the 24 hour hotline was established in January of this year. He noted there have
been a few compliance reports and inquiries using this mode of communication. He noted there
were no reports or inquiries during the month of May, three were received in June and July and six in
September.
Outreach efforts among the campus community began in June. Meetings were held with individuals
from Staff Council, Facilities Services and Housing. Upcoming meetings are scheduled with athletic
coaches.
A self-assessment survey was sent out to determine how the university is meeting her
responsibilities. Compliance partners have met regarding this survey, but due to some turnover in
positions, the evaluation of the survey has been put on hold. It is planned to begin reassessing the
survey results in November, to examine the compliance risks and shore up where we are and
develop new training based on the outcome.
Mr. Maier was available for questions. Mr. Long thanked Mr. Maier and his team for their hard work
and report.
.
Action Item
Consent Agenda
Approval of June 22. 2015 Audit and Compliance Committee Minutes
Mr. Long asked for a motion to approve the minutes. Mr. House made a motion to approve. Mr.
House seconded. The motion passed by voice vote.
Action Item
Approval of External Audit for the Fiscal Year Ending June 30. 2015
Mr. Long stated since the audit report has not been finalized, no action will take place, but will be
brought forth for approval at the January Board meeting.
New Business
Adjourn
Mr. Long stated there being no further business asked for a motion to adjourn. Mr. House made a
motion to adjourn; Mrs. Wiedemann seconded. The motion passed by voice vote. The meeting
adjourned at 10:20 a.m.
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Finance and Planning Committee
Meeting Minutes
October 19, 2015
Call to Order
Mrs. Janet Craig, Chair of the Finance and Planning Committee, called to order a meeting of the
Finance and Planning Committee at 10:30 a.m. in the Whitlock Building, Room 549 at Eastern
Kentucky University. Mrs. Craig noted the presence of a quorum.
Janet Craig, Chair
Amy Thieme
Holly Wiedemann
David Tandy
Also in attendance were Mr. Craig Turner, Chair of the EKU Board of Regents, Mr. Ernie House, Vice
Chair of the EKU Board of Regents; Mrs. Nancy Collins, Regent; Mr. Alan Long, Regent; Mr. Bryan
Makinen, Staff Regent; Ms. Katie Scott, Student Regent; Michael Benson, President; Dr. Janna Vice,
Provost and Senior Vice-President of Academic Affairs; Mr. Barry Poynter, Vice President of Finance &
Administration; Dr. Laurie Carter, Executive VP and University Counsel, Mr. Stephen Lochmueller,
Athletics Director, Mr. Matt Roan, Deputy Athletic Director and Special Counsel to the President; Mr.
David McFaddin, Executive Director of Engagement and Regional Stewardship; Mr. Nick Perlick, Vice
President for Development and Alumni Relations; and Dreidre de Leon, Exec. Asst. to the President
and Asst. Secretary to the Board; members of the media, guests and EKU faculty and staff.
Information Agenda
Financial Update and Discussion
Mrs. Craig introduced Mr. Barry Poynter to give a Financial Update.
Mr. Poynter provided a PowerPoint presentation. He stated this report isas of September 30, 2015,
compared to September30, 2014. The following is a report on revenue, expenses and overall net.
Revenue:
Overall operating revenues are up year-over-year by $5.7 million.
Tuition and fees are up by $4.9 million comparedto last year. About $2.2 million is related
to the Special-Use Fee; remaining $2.7 is related to tuition.
Grants/contracts are down slightly due to timing of the contract payment related to Model
and Madison County Schools.
Sales/services of educational activities is in line with last year.
Revenue from other sources is in line with last year.
Auxiliary revenues are up $836K, primarily related to housing.
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Financial Update and Discussion (cont.)
Expenses:
•
Overall operating expenses are up year-over-year by $7.8 million. Most expense areas are in
•
•
•
•
line with last fiscal year.
Academic Instruction expenses are in line with last year.
Research and Public Service expenses are in line with last year.
Academic Support expenses are in line with last year.
Student Services expenses are in line with last year.
•
Institutional Support expenses are up by about $1.5 million due to funding of capital and
other projects. (Campus Master Planning work, other projects.)
•
0 & M of Physical Plant expenses are up by about $2.9 million due to funding of capital
projects ($1 million deferred maintenance projects, and $1.9 million for heat plant
•
Student Financial Aid expenses is up by about $2.9 million. (Increased budget for merit and
repairs/renovation.)
athletic scholarships.)
•
Auxiliary expenses are in line with last year.
Overall net revenue is positive $38.6 million compared to $40.7 million last year.
For the first quarter, tracking with budget:
•
•
Revenues:
are behind
Expenses:
are behind
E & G revenues are tracking slightly ahead of last year (.69); auxiliary revenues
(7.61). Overall operating revenue are in line with last year (.10).
E & G expenses are tracking slightly ahead of last year (2.52); auxiliary expenses
(4.05). Overall operating expenses are tracking ahead of last year (1.95).
A copy of the PowerPoint presentation is available with these minutes.
Capital Construction and Project Administration Update
Mrs. Craig introduced Paul Gannoe, Director of Capital Construction and Project Administration to
provide an update.
Mr. Gannoe referenced three documents in the Board agenda that serve as guidelines for the Capital
Construction and Project Administration office. Those documents are the Professional Design
Services Procurement Process, the Bidder Instructions for Construction Solicitations and the General
Conditions document.
Mr. Gannoe gave an update on three current projects at EKU: the New Science Building Phase II, the
Ashland Building Addition and the Commonwealth Hall Renovation.
Phase II of the New Science Building is on track for completion in June 2017. Phase II will be
151,864 square feet and will house the Department of Biological Science and Geography & Geology.
These departments are currently housed in Roark, Memorial and Moore Buildings. The total cost of
Phase II is $66,340,000.
Ashland Bldg. Addition is a little behind schedule due to soil conditions, but is scheduled to be
completed by November 24, 2015. This addition is 12,700 square feet and will be a seven-room
test burn facility. The total cost of this addition is $3,950,000.
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Commonwealth Hall Renovation is scheduled to be completed by December 15, 2015. Mr. Gannoe
stated pipe and leak testing pushed back the completion date. The total square footage of floors 1519 is 28,330 square feet. The administrative offices of eCampus will be relocated here. The total
cost of this renovation is $2,875,000.
Mr. Gannoe stated two projects have been completed; the Noel Reading Porch and Pedestrian Mall.
Upcoming projects include: Athletic Facilities Renovation and the Lancaster Avenue Pedestrian
Gateway.
The Athletic Facilities Renovation is estimated to cost $15 million. The renovations consists of the
following:
•
•
•
Baseball Project -1,000 seat stadium, concessions building, restrooms, dugouts, and Main
Entrance with EKU logo
Softball Project -380 seat stadium, restrooms, concessions building, and Main Entrance
Plaza with EKU logo
Football -3,000 seats, elevated concourse, - 8,500 square feet Locker Room Facility
Mr. Gannoe noted the baseball stadium has had no renovations since 1968 and presented photos
of proposed renovations. He stated it is very early in design so may vary somewhat. The softball
field will have similar renovations. Mr. Gannoe stated construction for these projects will begin at
the end of this season and hopes to be completed by the beginning of the 2017 season.
Lancaster Ave. Pedestrian Gateway is making tremendous progress. The Gateway will provide
landmark pedestrian gateway and greenspace on Lancaster Avenue across from Barnes Mill Road.
The companies hired for this project are: WEE Landscaping, MGT Architects, Palmer Engineering and
Stewart Contracting. The total cost of this project is $550,000. The scheduled completion date of
this project is December 10, 2015.
Mr. Gannoe mentioned in other news the Recreation Center design team has been selected, P3
Housing Project selection process is underwayand the regulation to self-administer capital
construction projects is also in process.
Mr. Turner asked Mr. Gannoe to talk about his team that he is putting together.
Mr. Gannoe stated he has hired an administrative assistant and is currently working on a budget
analyst position who would help managethe flow offunds for projects. Mr. Gannoe also stated he
brought on two people who has worked in shop already, Mr. Ron Snider who is a seasoned project
manager and Kishore Acharya who is a civil engineer.
Mr. Turner asked Mr. Gannoe if he sees any concerns with these various projects. Mr. Gannoe
stated one struggle is to hire a constructional engineer, but this is a struggle for the entire state.
Mrs. Craigthanked Mr. Gannoe for his report and stated howexcited she is.
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Action Items
Consent Agenda
1. Approval of June 22, 2015 Finance & Planning Committee Minutes
Mrs. Craig asked for a motion to approve the June 22, 2015 Finance and Planning Committee
minutes. Dr. Thieme made a motion to approve. Mrs. Wiedemann second. The motion passed by
voice vote.
Action Item not on the Consent Agenda
1. Approve Policy 1.5.1, Financial Exigency
Mrs. Craig stated this is one policy that has been identified as a need, but hopes that it
doesn't have to be utilized. Mrs. Craig recommended the definition of Financial Exigency
be amended as follows:
Current Financial Exigency definition:
"Financial exigency is bona fide if there is any imminent and extraordinary decline in the University's financial
resources such that the University as a whole cannot maintain current programs and activities at a level
sufficient to fulfill its educational goals and priorities or its public mission, including a reduction in the current
operating budget to the extent that the University would be unable to meet existing financial obligations that
include, but are not limited to, contractual obligations (specifically recognizing that all funds are not equally
transferable for all uses). The University need not be on the brink of complete collapse in order to declare
financial exigency. Rather, it needs to demonstrate that substantial injury to the institution's educational goals
and priorities will resultfrom prolonged and drastic reductionsinfunds availableto the institution, and it needs
to demonstrate that the determination of its financial health is guided by generally accepted accounting
principles. Academic programs reduced or eliminated foracademic reasons shall not be included within the
scope of this definition. Reorganization shall not be included in this definition unless it results in the layoff of
tenured faculty and is motivated byfinancial exigency. Acurrent operatingdeficit or mere financial strain or
pressurethat does not threaten the survival of the University's educational goals and priorities shall not be
included within the scope of this definition."
Amended Financial Exigency definition:
"Financial Exigency is as determined by the Board pursuant to KRS Chapter 164 and all applicable law."
Mrs. Craig asked for a motion to approve Policy 1.5.1, Financial Exigency as amended. Dr. Thieme
made a motion to approve. Mrs. Wiedemann second. Motion approved by voice vote.
New Business
Adiourn
There was no further business, Mrs. Craig asked for a motion to adjourn. Mrs. Wiedemann made a
motion to adjourn. Dr.Thieme seconded. The meeting adjourned at 11:15 a.m.
4 IPa g e
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SERIES RESOLUTION
A RESOLUTION PROVIDING FOR THE AUTHORIZATION, ISSUANCE
AND SALE OF APPROXIMATELY $6,660,000 GENERAL RECEIPTS
REFUNDING OBLIGATIONS OF EASTERN KENTUCKY UNIVERSITY,
PURSUANT TO THE TRUST AGREEMENT DATED AS JULY 1, 2007.
WHEREAS, Eastern Kentucky University (herein called the "University"), a public body
corporate and an educational institution and agency of the Commonwealth of Kentucky, by
resolution adopted by the Board of Regents of the University (the "Board of Regents") on April
23, 2007 (herein called the "General Bond Resolution"), and by a Trust Agreement, dated as of
July 1, 2007, as supplemented (herein called the "Trust Agreement"), comprised in part of the
General Bond Resolution, has provided for the issuance from time to time of Obligations (as
defined in the Trust Agreement) of the University secured by a pledge of the University's
"General Receipts" (as defined in the Trust Agreement), each such issue to be authorized by a
Series Resolution, as required by the Trust Agreement; and
WHEREAS, by authority of Sections 162.340 to 162.380 of the Kentucky Revised
Statutes, Chapter 56 of the Kentucky Revised Statutes and Sections 58.010 to 58.140 of the
Kentucky Revised Statutes (collectively, the "Act"), may issue bonds to refund outstanding
bonds upon approval of the State Property and Buildings Commission (the "Commission"); and
WHEREAS, the University issued its General Receipts Bonds, 2007 Series A dated
August 1, 2007 (the "Prior Bonds"), to finance the costs of the acquisition, construction,
installation and equipping of a certain authorized project identified as Renovate Residence Hall,
which consisted of the renovation of Sidney Clay Residence Hall.
WHEREAS, the Board of Regents, in order to achieve debt service savings to authorize
the refunding of the Prior Bonds so that the Prior Bonds will no longer be outstanding through
the issuance and sale of Eastern Kentucky University General Receipts Refunding Bonds and for
other matters in connection therewith, by the adoption of this Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF REGENTS OF
EASTERN KENTUCKY UNIVERSITY, AS FOLLOWS:
SECTION 1. Definitions and Interpretations. All words and terms defined in Section 1
of the Trust Agreement and all interpretations therein provided shall have the same meanings,
respectively, and be subject to the same interpretations as therein provided where used in this
Resolution, unless the context or use clearly indicates another or different meaning or intent,
except that this Resolution is sometimes herein called and may be known as the "Refunding
Bond Resolution," the Obligations authorized by this Resolution are referred to herein and in the
Supplemental Trust Agreement, hereinafter defined, as the "Refunding Obligations," and the
terms "hereof," "hereby," "hereto," "herein," and "hereunder," and similar terms, mean this
Resolution.
SECTION 2. Authority.
This Resolution is adopted pursuant to the General Bond
Resolution, the Trust Agreement, and the Act.
SECTION 3. Authorization. Designation and Purpose of Refunding Obligations. It is
hereby declared to be necessary to, and the Board shall, issue, sell and deliver, as provided and
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authorized herein, approximately $6,660,000 principal amount of Obligations which shall be
issued as General Receipts Refunding Bonds. Such Obligations shall be designated "Eastern
Kentucky University General Receipts Refunding Bonds" and shall bear such further series
designations as the Fiscal Officer (as defined in the Trust Agreement) deems appropriate. Such
Obligations shall be issued for the purpose of (i) refunding the Prior Bonds which were
originally issued to finance the costs of the acquisition, construction, installation and equipping
of a certain authorized project identified as Renovate Residence Hall; and (ii) paying costs of
issuance in connection with such Obligations. The proceeds from the sale of such Obligations
shall be deposited and allocated as provided in Section 6 hereof.
SECTION 4.
Terms and Provisions Applicable to the Refunding Obligations.
(a)
Form. Numbering and Designation. The Refunding Obligations shall be issued in
the form of fully registered Obligations as approved by the Fiscal Officer, shall be numbered
from 1 upwards, and shall bear such series designation as the Fiscal Officer deems appropriate.
(b)
Denomination and Dates. The Refunding Obligations shall be in such
denominations as requested by the Original Purchaser (hereafter defined), and shall be dated on
the date determined by the Fiscal Officer and may be issued in installments (each installment
being a part of the Refunding Obligations herein authorized) with maturity dates approved by the
Fiscal Officer, having a final maturity that is no later than the last day of the fiscal year in which
the refunded Prior Bonds are scheduled to mature.
(c)
Interest. The Refunding Obligations shall bearinterest from their respective dates
payable on dates approved by the Fiscal Officer, beginning on a date approved by the Fiscal
Officer, at the rate or rates per annum determined pursuant to Section 5 hereof.
(d)
Maturities. The Refunding Obligations shall mature on such dates, in the years
and in the principal amounts set forth in the maturity schedule approved by the Fiscal Officer
pursuant to Section 5 hereof.
(e)
Redemption Terms and Prices. The Refunding Obligations shall be subject to
optional and mandatory redemption on such dates and terms as approved by the Fiscal Officer,
with the advice of the Financial Advisor (hereinafter identified) and set forth in the Supplemental
Trust Agreement. If less than all of the outstanding Refunding Obligations are called for
redemption at one time, they shall be called in the order of the maturities as directed by the
Fiscal Officer. If less than all of the outstanding Refunding Obligations of one maturity are to be
called, the selection of such Refunding Obligations or portions of Refunding Obligations of such
maturity to be called shall be made by lot in the manner provided in the Trust Agreement.
Notice of call for redemption of Refunding Obligations shall be given in the manner provided in
the Trust Agreement.
(f)
Other Provisions. The Refunding Obligations may, at the option of the Fiscal
Officer, be secured by municipal bond insurance or similar instrument issued by a financial or
insurance institution acceptable to the Fiscal Officer.
(g)
Place of Payment and Paving Agents. The principal, interest and any redemption
premium on registered Refunding Obligations shall be payable by check or draft, as provided in
the Trust Agreement.
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(h)
Execution. The Refunding Obligations shall be executed in the manner provided
in the General Bond Resolution and the Supplemental Trust Agreement.
SECTION 5. Award and Sale of Refunding Obligations. The Refunding Obligations
shall be offered publicly for sale upon the basis of competitive bids at such time as the Fiscal
Officer, upon advice of the Financial Advisor to the University, shall designate.
The Fiscal Officer is hereby authorized and directed to cause an appropriate form or
forms of a Notice of Sale of Bonds to be published in the Richmond Register, a legal newspaper
published in the City of Richmond, Kentucky, which will afford local notice of the sale, the
Courier Journal, a legal newspaper published in the City of Louisville, Kentucky, which will
afford statewide notice of the sale, and, to the extent required by law, in The Bond Buyer, a
financial journal published in the City of New York, New York, which is a publication having
general circulation among bond buyers; and said newspapers and financial journal are hereby
declared to be qualified to publish such notice for the Board within the meaning and provisions
of Chapter 424 of the Kentucky Revised Statutes. Such notice shall be published in said
newspapers and financial journal at least once not less than seven nor more than twenty-one days
prior to the scheduled date of sale of the Refunding Obligations.
The forms of Notice of Bond Sale, Official Terms and Conditions of Sale of Bonds, Bid
Form and Official Statement, shall be in such form as approved by Bond Counsel for the
University, by the Financial Advisor, by the General Counsel of the University and by the Fiscal
Officer.
Bidders shall be advised that the fee of the Financial Advisor for services rendered with
respect to the sale of the Refunding Obligations is contingent upon the issuance and delivery of
the Refunding Obligations, and that the Financial Advisor may not submit a bid for the purchase
of the Refunding Obligations at the time of the advertised public sale of the Refunding
Obligations, either individually or as the member of a syndicate organized to submit a bid for the
purchase of the Refunding Obligations.
Upon the date and at the respective hour set forth for the submission and consideration of
purchase bids, as provided in the instruments hereinabove approved, bids shall be reviewed as
provided in such instruments. If there shall be one or more bids which conform in all respects to
the prescribed terms and conditions, such bids shall be compared, and the Fiscal Officer, upon
the advice of the Financial Advisor, is authorized to accept the best of such bids, as measured in
terms of the lowest interest cost to the Board, as calculated in the manner prescribed in the
Official Terms and Conditions of Sale of Bonds. Calculations shall be performed as are
necessary to determine the exact amount of Refunding Obligations that are required to be issued
in order to (i) pay the budgeted costs of the Project and (ii) pay the costs of issuing the
Refunding Obligations and the final principal amount, interest rates and maturities of the
Refunding Obligations shall thereupon be established, as prescribed in the Official Terms and
Conditions of Sale of Bonds.
SECTION 6. Allocation of Proceeds of Refunding Obligations.
All of the proceeds
from the sale of the Refunding Obligations and other lawfully available funds of the University
shall be received and receipted for by the Fiscal Officer and shall be deposited and allocated as
set forth in the Supplemental Trust Agreement approved hereby.
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SECTION 7.
Additional Covenants with Respect to Internal Revenue Code of 1986. as
Amended. This Board hereby finds and determines that all of the proceeds from the sale of the
Refunding Obligations will be needed for the purposes set forth in Section 6 hereof. This Board
hereby covenants for and on behalf of the University, that it will restrict the use of the proceeds
of the Refunding Obligations in such manner and to such extent, if any, and take such other
actions as may be necessary, in view of reasonable expectations at the time of issuance of the
Refunding Obligations, so that the Refunding Obligations will not constitute obligations the
interest on which is subject to federal income taxation or "arbitrage bonds" under Sections
103(b)(2) and 148 of the Internal Revenue Code of 1986, as amended (the "Code"), and
regulations prescribed under such Sections. The Fiscal Officer or any other officer of the
University having responsibility with respect to issuance of the Refunding Obligations is hereby
authorized and directed to give an appropriate certificate for inclusion in the transcript of
proceedings with respect to the Refunding Obligations, setting forth the facts, estimates and
reasonable expectations pertinent under said Sections 103(b)(2) and 148 of the Code and an
election, if appropriate, with respect to Section 148(f)(4)(B)(IV)(V) of the Code. The Fiscal
Officer is hereby authorized and directed to create a Rebate Account (which shall be held by
either the University or the Trustee, at the discretion of the Fiscal Officer) if the Fiscal Officer
determines such account is necessary so that the University complies with the rules concerning
"rebate" as set forth in the Code, as they apply to the Refunding Obligations.
SECTION 8. Supplemental Trust Agreement. The Chairman of the Board is authorized
and directed to execute, acknowledge and deliver to the Trustee in the name of and on behalf of
the University, a Supplemental Trust Agreement to be dated as of the first day of the month in
which the Refunding Obligations are issued (the "Supplemental Trust Agreement"), pursuant to
the Trust Agreement and in connection with the issuance of the Refunding Obligations, in the
form prescribed by the Trust Agreement, with such changes therein not substantially adverse to
the University as may be permitted by the Act and the Trust Agreement and approved by the
officer executing the same on behalfof the University. The approval of such changes, and that
such changes are not substantially adverse to the University, shall be conclusively evidenced by
the execution of such Supplemental Trust Agreement by such officer.
SECTION 9. Official Statement. The Chairman is hereby authorized and directed to
execute and deliver an Official Statement with respect to the Refunding Obligations for the
purpose of making available to potential investors the information therein contained, which
describes the interest rates and other terms to be borne by and the price to be paid for the
Refunding Obligations, and such other information with respect to the University and the
Refunding Obligations, necessary in the judgment of the Chairman with the advice of the Fiscal
Officer and the Financial Advisors.
The Chairman and the Fiscal Officer are each hereby
authorized to deem the Preliminary Official Statement and final Official Statement "near final"
and "final" for purposes of Securities Exchange Commission Rule 15c2-12, as amended and
interpreted from time to time, promulgated by the Securities and Exchange Commission pursuant
to the Securities Exchange Act of 1934 (the "Rule").
SECTION 10. Compliance With Rule 15c2-12. The Board of Regents hereby agrees, to
comply with the provisions of the Rule. In order to comply with the Rule, a Continuing
Disclosure Agreement in the usual and customary form is hereby authorized and approved, with
such modifications and additions as may be approved by the officer of the University executing
the same. The Chairman and the Fiscal Officer are each hereby authorized to execute and
deliver such Continuing Disclosure Agreement.
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SECTION 11. Escrow Trust Agreement.
The Chairman of the Board and the Fiscal
Officer are each separately authorized and directed, if the refunding of the Prior Bonds is
determined to be economically feasible, to execute, acknowledge and deliver to the Trustee, in
the name of and on behalf of the University, an Escrow Trust Agreement (if required) relating to
the defeasance of the Prior Bonds under the provisions of the Trust Agreement, in the usual and
customary form, as may be permitted by the Act or required by the Trust Agreement, and
approved by the officer executing the same on behalf of the University. The approval of the final
Escrow Trust Agreement shall be conclusively evidenced by the execution of such Escrow Trust
Agreement by such officer.
SECTION 12. Open Meetings. This Board hereby finds and determines that all formal
actions relative to the adoption of this Resolution were taken in an open meeting of this Board,
and that all deliberations of this Board and of its committees, if any, which resulted in formal
action, were taken in meetings open to the public, in full compliance with applicable legal
requirements.
SECTION 13. Further Authorization. That the proper and appropriate officers of the
Board and of the University, to the extent authorized by law, are hereby authorized to execute
and deliver the closing certificates, if any, with such modifications thereto as may be required by
the purchasers of the Refunding Obligations and approved by special bond counsel to the
University as well as such other documents, certificates and statements as may be so required
and so approved in connection with sale and delivery of the Refunding Obligations.
SECTION 14. Provisions in Conflict are Repealed. All resolutions or parts thereof in
conflict with the provisions of this Resolution are hereby rescinded to the extent of such conflict.
SECTION 15. Effective Date. This resolution shall take effect from and after its passage.
SECTION 16. Copy to be Filed with Trustee. A certified copy of this Resolution shall
be filed with the Trustee
Adopted January 25, 2016.
Chairman, Board of Regents
Attest:
Secretary, Board of Regents
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CERTIFICATION
The undersigned, Secretary of the Board of Regents of Eastern Kentucky University,
Richmond, Kentucky, hereby certifies that the foregoing is a true copy of a Resolution adopted
by the Board of Regents of said University at a meeting held on January 25, 2016, as recorded in
the official Minute Book of said Board of Regents, which is in my custody and under my control,
that said meeting was held in accordance with all applicable requirements of Kentucky law,
including KRS 61.815 and 61.820, that a quorum was present at said meeting, and that the
aforesaid Resolution is of record in the office of the Board, has not been modified, amended, or
rescinded, and is in full force and effect at this date.
WITNESS my signature this
day of
, 2016.
10005598V1
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Action Agenda
I.
WEKU Surplus Frequency Sale
II.
Issue
Finance and Planning Committee
IWEKU/EKU currently holds construction permits for low-power stations in
Harlan and Barbourville, KY - areas that we already serve. Additionally WEKU
already operates a lower power translator in Middlesboro which has now
become redundant since WEKP went on the air in Pineville, KY in 2011.
WEKU would like to sell these three now-redundant frequencies to interested
and motivated buyers in order to pay for urgent relocation of our Pineville, KY
station.
III.
Background
In 2003 WEKU/EKU applied for two frequencies in each Barbourville, Harlan
and Middlesboro, KY. The intent was to sell the second frequency if the FCC
granted us both. WEKU was granted all but two of those frequencies in 2007.
WEKU developed one in each of the communities of service and sold the
surplus frequency for Middlesboro in 2009. The FCC just granted WEKU the
permits for the final two (Harlan and Barbourville - where we already serve)
last week.
Because of FCC changes for AM stations, these surplus
frequencies are very valuable if we can get them into developers hands as
close as possible to the January 29, 2016, FCC filing window opening.
IV.
Alternatives
Retain the frequencies and lose what has been invested in them to date as
the FCC has created an open-market environment which is unlikely to come
again. WEKU will also lose the ability to get much-needed support funding for
our largely rural transmission network in southeastern Kentucky.
V.
President's Recommendation
The President recommends releasing these frequencies for sale immediately
and directing WEKU administration working with the University's offices of
Counsel and Purchasing to proceed with the sale of these frequencies to
maximize their financial benefit to the University.
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Board of Regents
RESOLUTION AUTHORIZING
THE SALE OF SURPLUS FREQUENCIES
WHERJBAS, the Eastern Kentucky University Board of Regents has determined that it is in
the best interest of Eastern Kentucky University that certain radio frequencies owned by the
University and assigned to WEKU, and identified specifically as W273AY at 102.5 FM Middlesboro,
W298BY at 107.5 FM Harlan and W232CX at 94.3FM Barbourville, be declared surplus assets and
be sold.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF REGENTS OF
EASTERN KENTUCKY UNIVERSITY, AS FOLLOWS:
The Board of Regents does hereby authorize the sale of the above-identified frequencies and
authorizes WEKU to pursue the sale of these frequencies through the required Federal
Communications Commission (FCC) procedures.
Done this 25th day of January, 2016, by the Board of Regents of Eastern Kentucky
University.
Mr. Wm. Craig Turner
Chairman, Board of Regents
ATTEST:
David Tandy
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Executive and Academic Affairs Committee
Meeting Minutes
October 19, 2015
Call to Order
Mr. Turner called to order the Executive and Academic Affairs Committee at 11:15 a.m. in the
Whitlock Building, Room 549 at Eastern Kentucky University. Mr. Turner noted the presence of a
quorum.
Mr. CraigTurner, Chair
Mr. Ernie House
Mrs. Janet Craig
Mrs. Nancy Collins
Mr. Alan Long
Mr. David Tandy
Also in attendance were Mrs. HollyWiedemann, Regent; Dr. Amy Thieme, Faculty Regent; Mr. Bryan
Makinen, Staff Regent; Ms. Katie Scott, Student Regent; Michael Benson, President; Dr. Janna Vice,
Provost and Senior Vice-President of Academic Affairs; Mr. Barry Poynter, Vice President of Finance &
Administration; Dr. Laurie Carter, Executive VP and University Counsel, Mr. Stephen Lochmueller,
Athletics Director, Mr. Matt Roan, Deputy Athletic Director and Special Counsel to the President; Mr.
David McFaddin, Executive Director of Engagement and Regional Stewardship; Mr. Nick Perlick, Vice
President for Development and Alumni Relations; and Dreidre de Leon, Exec. Asst. to the President
and Asst. Secretary to the Board; members of the media, guests and EKU faculty and staff.
Information Items
Enrollment Update
Mr. Turner introduced Dr. Laurie Carter, Executive VP and University Counsel to give an update on
Enrollment.
Dr. Carter presented a PowerPoint presentation.
Dr. Carter stated EKU has the largest freshmen class in 35 years (2,906) and the highest total
enrollment ever (16,959). Thirty-nine percent (39%) of freshmen were awarded merit scholarships
(28% a year ago); there are currently 50 Governor's Scholars compared to (29 a year ago. The
average ACT score is 22.2 (highest in history) and the average HS GPA is 3.28 (highest in history).
Students with developmental needs are down 21% (down from 31%), and there is a record number
of Latino students enrolled.
In addition, Dr. Carter reported the recruitment class of 2019 chose EKU as their first school of
choice on their Free Application for Federal Student Aid (FAFSA) forms. Dr. Carter stated Merit
scholarships really made an impact on our student body. These students a year ago would not have
28 of 118
Enrollment Update (cont.)
chosen to come to EKU, because we did not have scholarships available to them. Scholarship
recipients are retaining at 84%.
Dr. Carter stated there are many programs in place to enhance retention and graduation rates. One
of such programs is the GURU program. This program is winning award after award for their abilities
to assist students in various avenues.
Dr. Carter announced a Student Success Center will be opening in January 2016. The vision of the
Student Success Center is to partner with the Library (our marquee learning facility) to close the
academic success gaps between our majority students and those with special needs. Provide a
facility and services to make good on our promise that "Dreams can come true at EKU". The
purpose is to provide a one-stop shopping center to enhance academic success among First Gen
and Under-represented students. The team leading the Student Success Center will be Matt
Schumacher, Laura Vance and Tiesha Douglas.
Dr. Carter stated looking ahead, they are working towards:
Increased or stable enrollment
Continued commitment to our service region
Greater diversity
More out of state students
An increased number and greater diversity of international students
Higher level of college preparedness among incoming freshmen
Improved retention and graduation rates for ALL students
Increased scholarship budget to support the above
Mr. Turner thanked Dr. Carter for her report and stated our understanding of where we are regarding
student success has never before been more clearly defined.
A copy of this presentation is included with these minutes.
Action Items
Consent Agenda
1. Approval of June 22, 2015 Executive &Academic Affairs Committee Minutes
2.
Personnel Actions
3. Approve Candidates for Fall 2015 Commencement
4. Approve Policy 4.6.16, Dismissal of Faculty
5. Approve Policy4.6.17, Annual Review of Tenured Faculty
6. Approve Policy 4.8.1, Evaluation of Academic Administrators
7. Approve Policy8.2.6, Faculty & Staff Tuition Waiver Program
8. Approve Policy 9.1.1, Consumption &Serving of Alcoholic Beverage on Campus
9. Approve Recommendations for Adjunct Faculty Nominations for 2015-16
10. Approve Revisions to the By-Laws of the EKU Board of Regents
Mr. Turner introduced President Benson to report on Consent Agenda items 2 and 3.
President Benson presented to the committee for approval the employment of new and continuing
29 of 118
Consent Agenda (cont.)
faculty and staff, new and continuing employment of persons whose employment is contingent on
outside funding, retirements, and faculty and staff whose service has ended/will end.
President Benson informed a change to the retirement list. Dr. Chris Taylor has retracted her
retirement request due to the sudden death of her husband. Dr. Taylor has decided to continue her
employment with EKU.
In addition, President Benson presented to the committee for approval the candidates for Fall 2015
Commencement. President Benson stated the change in going from one commencement ceremony
each semester to having the colleges run their own ceremony, has gone over very well. The Colleges
appreciate being able to make it their own.
Mr. Turner thanked President Benson for his report and introduced Dr. Janna Vice to report on items
4-9.
Dr.Vice presented policies 4-8 to the committee for approval and item 9, Recommendations for
Adjunct Faculty Nominations for 2015-16.
Mrs. Craig noted the definition of Financial Exigency in Policy 4.6.16, Dismissal of Faculty should
reflect the amendment regarding the Financial Exigency definition that was approved in the Finance
and Planning Committee for Policy 1.5.1, Financial Exigency. Mrs. Craig also recommended an
amendment be made to Policy 4.6.16, Dismissal of Faculty to reflect the following changes:
Policy 4.6.16. Dismissal of Faculty
On page 7 of 8, replace the "Financial Exigency" definition with the following:
"Financial Exigency is as determined by the Board pursuant to
KRS Chapter 164 and all applicable law."
Page 3 of 8, delete "Bona Fide" from title:
"Dismissal of Faculty Due to a Bona Fido Financial Exigency"
In second paragraph on same page, add "and the Board" to last sentence (see below).
"The Provost shall ensure that steps 1-8 do not exceed 90 days.
An extension of the timeline may be granted with the consent of the
President, Faculty Senate and the Board."
Ms. Scott addressed the committee regarding Policy 9.1.1, Consumption & Serving of Alcoholic
Beverage on Campus. She stated students think it is unfair to allow alcohol in only one hall.
Students want alcohol in residence halls and noted dialogue has begun with the administration.
Mrs. Craigstated she assumed there will be an alcohol policy and hopes courses will be coming
online to educate students.
Mr. Turner thanked Dr. Vice for her report and introduced Dana Fohl to present on item 10, Revisions
to the By-Laws of the EKU Board of Regents.
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Consent Agenda (cont.)
Mrs. Fohl stated the driving force for the revisions to the By-laws were to be consistent with EKU's
accrediting body, Southern Association of Colleges and Schools (SACS).
Mr. Turner thanked Dr. Vice and Mrs. Fohl and asked for a motion to approve all of the items on the
Consent Agenda noting the amendments to item 4. Mr. House made a motion to approve. Mrs.
Collins second. The motion passed by voice vote.
New Business
Adiourn
There being no further business, Mr. Turner asked for a motion to adjourn. Mr. Long made a motion to
adjourn; Mr. House seconded. The meeting adjourned at 11:50 a.m.
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Action Agenda
I.
Personnel Actions
II.
Issue
The following reflects the employment of new and continuing faculty and staff,
new and continuing employment of persons who employment is contingent on
outside funding, retirements, and faculty and staff whose service has
ended/will end.
III.
Background
Prior action of the Board authorized the President to act on necessary
personnel matters, including those listed above, between meetings of the
Board and to bring to the Board for its confirmation at its next meeting. All of
the listed actions have been handled through normal personnel processes of
the institution and have been recommended by respective chairpersons,
deans, directors and appropriate vice presidents.
IV.
Alternatives
The alternative is not to confirm the personnel actions.
V.
It is recommended that the Board of Regents confirm the following personnel
actions.
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January 2016 - NEW AND CONTINUING FACULTY AND STAFF
Candidate
Position Title & Dept.
Hire Date & Salary
Adkins, Bobby Chad
Associate Director
997461
Institutional Research
Current hire date - 10/01/15
Base salary - $71,205
Adkins, Christopher A.
996889
Assistant Online Coordinator
OL-CJJS-BS
Bermudez, Alda Virginia
Planetarium Educator
996592*
Hummel Planetarium Services
Boyd, Hal
Special Assistant to the President
996581*
President's Office
Bullins, Kara Allison
Coordinator, New Student Orientation
996573*
Admissions
Base salary-$37,119
Byers, Douglas Scott
Lab Coordinator
999365
Program of Distinction
Capretti, Paolo
Associate Director
999903
Center for Career & Co-Op Education
Base salary -$38,134
Cozart, Melissa Way
Counselor
997126
Counseling Center
Cress, Eddy F.
HVAC-R Supervisor
Maintenance, HVAC-r
Project Administrator
Capital Construction Project
996587
Crocker, Kelly Glenn
996585*
Administration
Elkins Bond, Elizabeth R.
Assistant Director
996840
Student Rights & Responsibilities
Harrison, Amanda Dawn
Career Specialist
Visiting Assistant Professor
Accounting/Finance/Information
Systems
996580*
Ismail, Ghada
999470
♦Indicates new
position
33 of 118
Base salary-$71,750
Cont'd new & continuing faculty & staff
Johnson, Brandon Scott
Assistant Sports Information Director
999708
Athletic Public Relations
Jones, Deborah
Associate Director
997121
Kearns, Laura Elizabeth
Judicial Affairs Officer
999902
Student Rights & Responsibilities
Lewis, Carrie Ann
Prospect Researcher
Major & Planned Gifts
996760
Mapp, Maya T.
Associate Director
997236
Admissions
Mardon, Sarah Morgan
Sr. Admission Counselor
996974
Admissions
Martin, Thomas McMillan
Executive Director
997181
Center for Economic Development
Moore, Margaret M.
Director, Teacher Ed Services
996963
Outreach
Base salary-$85,197
Naugle, Kim Alan
ADA Committee
999760
Department of Counseling
Base salary -$12,300
Naugle, Kim Alan
Professor
999760
Department of Counseling
O'Neal, Samantha Renee
999597
Clinical Faculty
Associate Degree Nursing
Pollard, Jessica Leigh
Assistant Director
996593*
Conferencing & Events
Poryem, Wenceslaus 0.
Director
996878
International Studies & Scholar Services
♦Indicates new
position
34 of 118
Renfro, Charla Kay
Manager, Clinical Nursing Center
998870
Dean-Health Sciences
Rogell, Nicholas Bernard
Counselor
997016
Counseling Center
Settle, June Alice
Grants & Research Specialist
996589*
Dean-Arts & Sciences
Siler, Nathan John
Visiting Assistant Professor
999125
Music
Sokilowski, Tiffany N.
CRM Communications Specialist
996572
Admissions
Sparks, Joshua Harrison
Lecturer
997242
Mathematics & Statistics
Spry, Andrea Crawford
Associate Director
998874
Student Financial Assistance-Admin
Storie, Bobby Lynn
Director, Model Athletics Operations
Model Laboratory School
Staff Psychologist
Counseling Center
Associate Director, Student Success CTR.
Retention & Graduation
996923
Network Engineer
Information Technology-Administration
Whaley, Stephanie Leigh
Director
999119
Admissions
White, Anthony Lemar
Director, Residence Life
996635*
University Housing
998358
Tallentire, Sarah Jane
996972
Vance, Lara Kristin
996590*
Verhoeven, Brandon
♦Indicates new
position
35 of 118
Base salary-$38,111
Yennari, Andri
Staff Psychologist
Counseling Center
Base salary-$60,152
Wilson, Ryan Martin
Director
996622*
Regional Programming
Woolery, Jamie LeAnn
Academic Advisor
998630
Dean-Health Sciences
996850
36 of 118
OUTSIDE FUNDED POSITIONS NEW & CONTINUING
The following persons have been employed in positions contingent upon outside funding. The outside
funding is now in place, and I recommend that the following persons be approved for continued
employment. All will remain contingent upon outside funding. The terms of assignment are noted,
and I recommend their approval by the Board of Regents.
Candidate
Position Title & Dept.
Hire Date & Salary
Baseheart, Trang Nguyen
RCJTEF
Graphic Designer Coordinator
Department of Criminal Justice Training
Carpenter, Michael D.
Administrative Specialist III
Current hire date - 0927/15
RCJTEF
Caudill, Brenda Hudson
Clinical Faculty
Family Nurse Practitioner Faculty
Cochran, Jennifer Joann
Program Administrator, Adoption
R96746
Services
R96744
UTC Adoption Promo & Support
Copley, Andrea
R96754
Fox, Thomas Patrick
R96736
George, Trevor Thomas
R96877
Regional Training Coordinator
UTC Food Stamps Training
Regional Recruiter, Migrant Ed.
Migrant Regional Ctr. Recruiter FY16
Training Specialist
OSHA Training Institute Education
Center
Wendy's Recruiter
UTC Adoption/Wendy's/Louisville
Hines, John V.
Head Golf Professional
R96743
University Club at Arlington
Hodges, Rollie Wade
Regional Site Coordinator
Kentucky Motorcycle Program FY16
Traffic Safety Inst. Director
Kentucky Motorcycle Program FY16
Hamilton, Alisha Mishelle
R97253
R96827
Kinder, Lula Parsons
R96745
37 of 118
Cont'd outside funded positions
Lewis, Michael Patrick
Hi Fidelity Wraparound Imp Adv.
R96748
DBHDID-KY Inst. Excell Behav Health
Mclntyre, Emily Elizabeth
Attorney
UTC Adoption Promo & Support
Training Specialist
UTC Title IV-E Training
R99678
R99545
McWilliams, Jane E.
Milcznski, Michael A.
Project Specialist
R96740
Deafblind Equip Distribution Program
Popa, Brian Michael
Conferencing & Event Coordinator
Conferencing & Events Admin
Transition Specialist
Appalachian Tutoring Grant FY16
Independent Living Coordinator
UTC Independent Living Project
R97442
Smith, Clinton Alex
BCHC, Chief Executive Officer
R96761
Bluegrass Community Health Center
Sweet, Deborah R.
Transition Specialist
Appalachian Tutoring Grant FY16
Fidelity Monitor
DBHDID-KY Inst. Excell. Behav. Health
LET Instructor I
Wilson, Susan Annette
Program Administrator, ESFP
R96747
UTC Title IV-E Waiver
R97444
Pressley, Mark E.
R97059
Ratterman, Kaitlyn M.
R97059
Thurman, Mary Margaret
R96752
Wilson, Mark Andrew
RCJTEF
38 of 118
Base salary-$12,887
RETIREMENTS
Effective Date
Name
Title
Frederick, Robert Beneke
Chair/Professor
12/31/2015
Gaffney, Rebecca Chrisman
Assistant Professor
12/31/2015
Ricketts, Donna Louise
Professor
12/31/2015
Thurman, James T.
Professor
09/01/2015
Westerfield, Anne S.
Independent Living Coordinator
12/31/2015
39 of 118
FACULTY & STAFF
WHOSE SERVICE HAS ENDED/WILL END
Name
Title
Effective Date
Benavides, Ivonne Coromoto
Registered Nurse
10/01/2015
Brashear, Leonard F.
Web Development Manager
10/15/2015
Brashears, Bethany Nichole
Student Recruitment Specialist
11/24/2015
Davenport, Bethany Breeze
Associate Development Officer
11/30/2015
Drake, Willard L.
OSHA Program Administrator
11/15/2015
Gal Hers, Jesse A.
Systems Administrator
10/29/2015
Gegler, Jeffrey
Sr. Curriculum Training Developer
09/11/2015
Griebenow, Rick Leroy
Director, Meadowbrook Farms
10/31/2015
Hatton, Thomas Eastwood
Coordinator, Spcl. Pops & Outreach
10/10/2015
Henline, WorderTodd
Technology Specialist
09/30/2015
Keene, Angela Hacker
HR Consultant
11/02/2015
Laupp, Leslie M.
Attorney
09/30/2015
Marra, Michelle
Manager, Clinical Nursing
10/15/2015
McWilliams, Jenny P.
Director, Digital Media
10/30/2015
Miller, Lori Beth
Director, First Year Programs
10/20/2015
Mooers, Ian Patrick
Executive Director, CEDET
09/15/2015
Raider, Mary Jean
09/30/2015
Scott, Daniel Joseph
Associate Director, Ctr. Career &
Coop
Director of Basketball Operations
Thakur, Shivani
Staff Physician
10/31/2015
Vanhook, James E.
Law Enforcement Training Instructor
10/16/2015
Walsh, Caitlyn Marie
Assistant Director, Student Life
09/30/2015
Waterstrat, Loudon Ford
Assistant Professor
12/31/2015
Workman, Maria Kay
International Student Rec Specialist
12/18/2015
40 of 118
09/17/2015
LEAVES OF ABSENCE
Upon recommendation bythe respective chair, dean, and the appropriate vice president, the following requests
for a leave of absence are submitted for your approval:
Name
Term
Department/Division
Spain, Judith W.
996694
August 1, 2015 - July 31, 2016
With Benefits
Professor
College of Business & Technology
Thompson, Aaron
May 16, 2016 - July 1, 2018
Office of Senior Vice President for
Academics & Provost
41 of 118
2015 Summer Semester Payroll On-Campus for Part-Time Faculty and Laboratory Assistants
College
Department
Name
Course
Millsap, Karen
ASL101
Hours
Salary
Education
ASLIE
3
$4,500
Roush, Daniel
Roush, Daniel
Williams, David
Williams, David
$4,127
**
ASL 101
j
ASL 102
j
^
$4,500
$2,301
$3,944
Counseling & Educational Psychology
Callahan, Connie
Callahan, Connie
Callahan, Connie
Crouch, Lawrence
Crouch, Lawrence
COU 853
3
COU 803
j
•^
COU 847
3
COU 822
3
COU 881
3
COU 855
3
COU 903
3
COU 880
->
Fontanez, Eef
Fontanez, Eef
COU 880
3
COU 881
3
Sexton, Larry
Sommer, Carol
COU 813
3
COU 820
3
Sommer, Carol
COU 981
3
COU 814
3
Engebretson, Ken
Engebretson, Ken
Engebretson, Ken
•*>
Engebretson, Ken
Sommer, Carol
Stockburger, Muriel
Stockburger, Muriel
Stockburger, Muriel
Strong, Connie
Strong, Connie
Strong, Connie
Thomas, Deneia
Thomas, Deneia
Thomas, Deneia
COU 825
3
COU 846
3
COU 804
3
COU 840
j
COU 849
^
*>
EPY816
EPY 869
EPY 839
-^
j
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$2,600
$2,600
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
$4,500
Curriculum & Instruction
Wilson, Ryan
"Overload
3ln-load
Blakely, April
EGC 889
j
ELE361
3
EDF413
2
EDF413
j
i
Grad. Coordinator
*>
EMS 300 W
j
EDF 203
j
Dent, Delinda
Dent, Delinda
Fair, Ginni
EME 873
Fair, Ginni
Assoc. Chair
Forde, Timothy
EDF 204
LIB 301
ELE/EMG 445
•^
->
*%
j
3,3
Green, Jennifer
EMS 576/776
Madden, Engela
Muncy, Maria
Petrilli, Peggy
Townsend, Jeffery
EME 557/752
3,3
ELE 519/719
3,3
Special Education
4Charge toGrant #
5Sabbatical Leave Replacement
6Unfilled Faculty Vacancy
'Reassigned Faculty Time
1
n
Bucknam, Julie
Burns, Stella
Burns, Stella
Combs, Dorothy
Combs, Dorothy
Day, Richard
Student
EDF310
42 of 118
^
EMS 490
j
EGC 889
j
-»
$320
$8,976
$4,500
$0
$4,500
$4,500
$4,500
$1,875
$3,600
$4,500
$2,700
$4,500
$4,500
$3,938
$4,500
$2,000
$4,500
$4,500
Christensen, Jennifer"
Christensen, Jennifer
SED 578/778
Clarke, Laura"
Clarke, Laura
SED 500/700
Cole, Sonja
SED 897
Cranfill, Tamara "'
Cranfill, Tamara
Cranfill, Tamara
Cranfill, Tamara
Edmondson, Amanda
Ellis, Kellie
Ellis, Kellie
Ellis, Kellie
Gremp, Michelle 2
SED 104
SED 535/735
*>
$4,500
$4,500
$2,600
3,3
3,3
**
j
3
CDS 879
CDS571W
$4,500
$4,500
3,3
*>
j
$4,500
$4,500
CDS 899
3
$0
CDS 878
3
CDS 874
•>
CDS 874
j
CDS 880
3
$4,500
$2,600
$4,500
$4,500
$4,500
$3,375
CDS 873
*%
-^
^
j
SED 830
3
Gremp, Michelle"
SED 522
3
Hubbard, Charlotte
Hubbard, Charlotte
CDS 874
CDS 863
3
Hughes, Charles
Hughes, Charles
Hughes, Charles
CDS 275
3
CDS 874
CDS 880
SED 518/718
Lunceford, Kristi
Mahanna-Boden, Susan CDS 863
*>
j
*>
3
3,3
**
j
3
•^
j
•^
$4,500
$4,500
$4,500
$1,500
$4,500
$4,500
$4,230
$4,500
$4,500
$4,500
$3,200
Michael, Soma"
SED 800
Michael, Sonia2
SED 801
3
$3,200
Michael, Sonia"
SED 802
3
Reeves, Cindy
Stanko, Lindsey
Sultana, Qaisar
Rigney, Amy
CDS 541/741
$3,200
$4,500
$2,600
$3,200
$2,600
Szekely, Ilona
Turner, Mary
Turner, Mary
Turner, Mary
Winkler, Sherry
Winkler, Sherry
Winkler, Sherry
CED 499
12
CED 300
0.5
CED 400
0.5
j
3,3
CDS 874
3
SED 816
6
CDS 874
3
CPEP
Placement Coordinator
0
CED 300
0.5
CED 400
0.5
Placement Coordinator
XXX 104 (2 sections)
0
4.5
$1,920
$1,300
$2,340
$500
$1,300
$2,600
$500
$0
Ed. Leadership
Bliss, James
'student
2Overioad
3In-ioad
EDL 924
•>
Cleveland, Roger
EAD 853
Hausman, Charles"
Hausman, Charles 2
EDL 826
Thompson, Sherwood
EDL 912 (3 sections)
West, Deborah
EDL 900
West, Deborah
West, Deborah
University Progran Jones, Paula
EDL 930
3
EDL 931
3
EDF 320
*>
Milcznski, Amy 7
j
•>
j
EDL 999
Reassigned (2)
4Charge toGrant u TOTAL Salary Expenditure for Summer 2015
5Sabbatical Leave Replacement
''Unfilled Faculty Vacancy
43 of 118
Reassigned Faculty Time
*>
3
0
$4,500
$2,813
$4,500
$3,200
$4,500
$4,500
$4,500
$4,500
$3,600
$7,798
$364,656
Explanation of why amount is different than approved rate.
'Student
2Overload
3In-load
4Charge toGrant U
'Sabbatical Leave Replacement
6UnfiIIed Faculty Vacancy
'Reassigned Faculty Time
44 of 118
Action Agenda
I.
Approve Policy 1.1.1, Policy on Policies
II.
Issue
The proposal is to adopt Policy 1.1.1
III.
Background
Policy 1.1.1 has been revised to reflect policy development and management
practices that have evolved during the past six years. Among the changes to
the policy is the reduction of the comment period from 30 days to 14 days,
based on the pattern of comments typically received, and strengthening the
requirement for units to create and publish unit policies.
IV.
Alternatives
The alternatives are not to not adopt Policy 1.1.1 or to revise the proposed
Policy 1.1.1.
V.
Based upon the recommendations of the Staff Council, the Faculty Senate,
and the Provost Council, the President recommends approval.
45 of 118
1.1.1P
Policy and Regulation Library
Volume 1, Governance
Chapter 1, Policies, Regulations,
and Guidelines
Policy on Policies
Policy Statement
Eastern Kentucky University, through the practice of shared governance, formally develops, approves,
disseminates, implements, and maintains policies, as defined in this document, through a uniform process.
All members of the Universitycommunity may be involved in developing, updating, recommending, and
disseminating University policies and, thus, must adhere to the precepts set forth in this policy. This
document defines a University policy, and also provides a format for the development, revision, approval, and
dissemination of all University policies. Additionally, it describes the responsibilities of the parties involved in
the formulation and adoption of University policies.
This policy enables the University to make policy development and retrieval efficient and consistent. Further,
a comprehensive document that outlines the development, revision, approval, dissemination, implementation,
and maintenance of University policies allows for more consistent enforcement, greater accessibility, and
timelier review. This process will enhance communication, organizational operations, compliance, and
accountability.
Eastern Kentucky University will be guided by the following principles:
•
Policies will
o
o
•
support the University's mission, values, initiatives, and strategic goals;
be designed to encourage students' success in achieving their goals while at the same time
be intended to maintain the mission of a high quality educational experience;
o align authority with responsibility and accountability;
o comply with applicable federal and state and local laws and regulations as well as
accrediting standards; and
o
be consistent with other university policies; and
The policy process will
o
be transparent;
o
o
o
honor shared governance by seeking participation from stakeholders;
have a mechanism for evaluation and improvement in a timely manner; and
minimize bureaucratic gridlock.
Entities Affected by the Policy
Entire university community, including all campuses and extended sites
Procedures
POLICY ORIGINATING. VETTING. AND APPROVAL PROCESS
Any recognized University unit or organization, or any individual sponsored by a recognized University unit or
organization may identify the need for a new policy or the revision of an existing policy. Once the need for a
new policy or the need to revise a current policy is identified, the following steps must be followed:
Page 1 of 11
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1.1.IP
Chapter 1, Policies, Regulations and Guidelines
Section 1, Polio' on Policies
1) Complete an Impact Statementdescribing the justification for the new policy or revision to an
existing policy; the alignment with the University's mission or with external obligations: and its the
potential impact may have on the campus community. The Impact Statement is submitted to the
Vice Provost. A draft of the policy or policy revision may be submitted with the Impact Statement but
is not required.
a,
Iftho proposed issue is academicin naturo, complete an Impact Statement and forward to
the Office of the Associate Provost for Academic and Faculty Affairs.
&
Ifthe proposed issue is non academic in nature, completean Impact Statement and
forward to the Offico of Policy, Complianco and Governance.
Ifthoro is uncertainty as to whether tho issue is academic or non academic, forward the Impact
Statomont to the Office of Policy, Compliance and Govornance. A draft of tho policy or policy
revision may be submitted with the Impact Statement.
2) The Office of Policy, Compliance and Govornance or the Office of the ViceAssociate Provost-fef
Academic and Faculty Affairs will review the Impact Statement and will work with the Policy
Originator to make revisions as necessary to the Impact Statement.
3) The Office of Policy, Compliance and Governance or the Officeof the AssociateVjce Provost or the
Assistant Counsel for Compliance and Policy Development for Academic and Faculty Affairs will
form a Drafting Team consisting of those representative stakeholders who mav be most directly
affected by the policy. When the policyat hand concerns an area that is primarily a faculty right and
responsibility (e.g. promotion, tenure, appointment or dismissal of faculty, curriculum, academic
will ensure that the Drafting TeaniT-whose membership willshould consist of a faculty majorityr-as
practical, plus any other necessary stakeholders.
4)
The DraftingTeam will develop the draft policy in the approvedtemplate format. As part of the policy
draft, drafting teams willshould work to identify the Responsible Office, Responsible Executive and
Interpreting Authority. The DraftingTeam must also identify appropriate stakeholders who should
review the draft policy.
5)
The Drafting Team will submit the draft policy, as instructed .to the Vice Provost or the Assistant
Counsel for Compliance and Policy Development, who will ensure review and vetting bv the
identified stakeholders appropriate for the specific policy. Potential stakeholders are noted below.-fer-
appropriate review/vetting. The sequence of review, as outlined below, may vary or mav occur
concurrently.
•
Chairs Association
•
Council on Academic Affairs
•
Faculty Senate
Staff Council
Student Government Association
President's Council
Provost Council
•
Others as appropriate
The Provost Council shall vet all policies and regulations before being forwarded to the President.
6)
Following vetting bv the stakeholders, the policy draft shall be posted on the policy website for a 14dav University comment period. The comment period willmav be extended if needed. The comment
Provost Council or the and, as applicable, the Executive CommitteeChair of Faculty Senate.
7)
The Drafting Team mav be reconvened to incorporate stakeholder input received during vetting. If
the Drafting Team believes input cannot be incorporated into the policy draft, the stakeholder(s)
should be informed of the reason such input cannot be incorporated.
8)
After the completion of vetting, the Vice Provost or the Assistant Counsel for Compliance and Policy
Development will submit the policy and an executive summary to the President. The executive
Page 2 of 11
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1.1.IP
Section 1, Policy on Policies
summary shall include a brief description of the policy as well as all of the actions taken during the
vetting process.
•—Tho Office of Policy, Compliance and Governance or the Office of the Associate Provost for
Academic and FacultyAffairs will post the draft policy on tho University Policyand Regulation
website for a 30 day University comment period.
•—Prior to posting for the 30-day University comment period, the Office of Policy, Compliance and
Governance and the Office of tho Associate Provost for Aoadomic and Faculty Affairs will notify
the Chairs of the Faculty Senate, Staff Council and the Student Government Association
President that such policy is to be posted.
•—The Office of the University Counsel will also be notified prior to the 30 day commont period to
begin legal review of the proposed policy.
•
An announcement that a policy is posted for 30 day university comment period on the Policy
and Regulation Website will bo made to the university community through EKUToday and EKU
•
The Drafting Team will review and consider all comments mado during this time period. Policies
will generally be reviewed using the two tracks below. If appropriate, a policy may be reviewed
using both tracks. The Office of Policy, Compliance and Governance and the Office of the
Provost are responsible for ensuring policies are reviewed through tho appropriate track(s).
Student Today.
University Academic Policies
Univorsitv Non Acadomic Potioies
University Non-Academic policy drafts, and
stakeholder feedback is necessary;
•—The Council on Academic Affairs (CAA)
reviews policy drafts that affect curriculum,
academic programs, or academic
requirements for students and makes
recommendations. Prior to making a
rocommondation, the CAA may determine
that further drafting or stakeholder foodback is
w\—make a recommendation to the President;
Provost (for Academics) will reconvene the
Drafting Team to consider feedback from the
<&—recommend that tho Office of Policy,
CAA
feedback from stakeholders or from the
and/or
30-day University comment period, and
The Faculty Sonate reviews policy drafts that
affect academics, including admission,
then resubmit the draft for additional
fevtewr
curriculum, instruction, and criteria for
draft is ready, the Office of Policy, Complianco
and Governance will 6ubmit the policy draft to the
rights and responsibilities, including
promotion and tenure; student affairs in the
areas where the proposed policy concerns
President.
the students' academic achievement; and
Once all recommendations are made and a final
Faculty Senate makes recommendations.
Prior to making a recommendation, the
Senate may determine that further drafting or
stakeholder feedback is necessary.
qnrl/fir
*—The Provost Council reviews policy drafts that
the Council. The Provost Council makes
recommendations. Prior to making a
Page 3 of 11
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1.1.IP
recommendation the Provost Council may
determine that further drafting or stakeholder
feedback is necessary, The Special Assistant
to the Provost (for Academics) will reconvene
the drafting toam as nocossary to consider
period or from any stakeholder groups.
grirl
The Special Assistant to the Provost (for
Academics) will reconvone the Drafting Team as
necessary to consider feedback from the 30 day
University comment period or from any
Once all rocommendations are made and a
final draft is ready, the Special Assistant to
the Provost (for Academics) will submit the
6)
Upon receiving a policy draftFor both academic and non academic policy drafts, the President may:
i.
submit to President's Councilabmet for advisement and/or to others identified in the policy
process for further review, drafting, or stakeholder feedback;
ii.
approve as a University Regulation in cases where the_Board of Regents has no specific
statutory authority and approval is not required (see 1.1.2P Authorization for Regulations);
recommend approval and submit to the Board of Regents for adoption;
not approve or not recommend approval for submission to the Board Of Regents;
iii.
iv.
v.
take other action as the President deems appropriate.
When necessary, the President mav appoint a conference committee to negotiate issues of contention
within a policy or policies if there is general agreement on the remainder of the policy.
7)
The Board of Regents has authority to approve University Policies (both academic and non academic).
Pursuant to 1.1.2 P Authorization for Regulations, the President has authority to approve University
Regulations.
University Regulations will be vetted through this process (except Board of Regent approval is not
required) in accordance to 1.1.2P Authorization of Regulations. Depending on the nature of the issue,
guidelines that are part of policies or regulations may require vetting through this process
8)
Once a policy or regulation is adopted, it will be posted on the University Policy and Regulation website.
Policies and regulations will be codified in a manner that includes Volume, Chapter, and Section.
The only exception to the above process is when the Faculty Senate is the Policy Originator. Pursuant to
Part VII Section VII A4a, Faculty Handbook, when the Faculty Senate is the Policy Originator policy Impact
Statements and policy drafts may be submitted directly to the President or may be submitted as described
above. The President may recommend that policies proposed by the Faculty Senate be vetted through the
above process outlined in this policy.
DEPARTMENT/UNIT POLICIES. PROTOCOLS^ AND PROCEDURES GUIDELINES. AND REGULATIONS
Policies, protocols, and procedures and, guidelines, and regulations that apply only to specific departments or
units are not subject to this process. However, departments, colleges, and units must ensure that all policies
and protocols are consistent with University policies, regulations, and protocols, are developed and approved
Page 4 of 11
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1.1.IP
consistent with the principles of shared governance, and are published. Every Department/Unit and College
shall demonstrate that thev publish policies on the responsibility and authority of faculty in academic and
governance matters, and that all policies will be developed with faculty input and approval. Faculty cannot
assume or be assigned authority for administrative responsibilities normally assigned to a Department
Chair/Unit Head or Dean.
ESTABLISHING AN INTERIM POLICY
On occasions when compliance with the law or with an accrediting or governing body will not allow time for
the normal policy process to proceed, an interim policy mav be established. When an Interim Policy is
necessary, a Drafting Team will draft and recommend the Interim Policy. The Vice Provost will submit the
draft policy and executive summary to for approval bv the President for approval on an interim basis. The
chairs of the Faculty Senate, the Staff Council, and the Student Government Association President, as
appropriate, along with the Office of University Counsel will be notified upon formation of the drafting team for
the drafting of interim policies and when the President adopts such interim policies.
An interim policy must carry an expiration date and will either be allowed to expire without additional action,
be extended one time for a specific period upon special permission from the President, or will be replaced by
a standard University Policy or Regulation, which is vetted through the process as stated within this policy.
UPDATING OR REVISING A POLICY
On an as-needed basis, the Office of Policy, Compliance and Governance and/or tho Office of the Vice
Provost will make non substantative editorial routine-changes (such as position or unit titles, links, etc.) to
University policies and regulations. These changes are not changes that substantively affect the policy. The
Office of Policy, Compliance and Governance and/or the Office of the Vice Provost will note the date of such
changes as updated on the first page of the policvon the policy and inform the Provost Council, the Executive
Committee of Faculty Senate, and the Staff Council.
Editorial changes that do not substantively affect the policy may be suggested to either the Office of Policy,
Governance and Compliance or to the Special Assistant to theVice Provost for Academics. Such changes will
be made to the policy and updated on the University Policy and Regulation website. Procedures for
substantive revisions to an existing policy are the same as the policy originating, vetting, and approval
process as stated within this policy.
IMPLEMENTING. DISSEMINATING. AND TRAINING
Unless otherwise stated in the policy, a policy or regulation is in effect immediately after it is adopted by the
Board of Regents or President. Once adopted, the Office of Policy, Compliance and Governance Office or
the Office -of the Vice Provost or the Assistant Counsel for Compliance and Policy Development will ensure
that the policy is disseminated to the university community by either communicating this information directly
or will charge the Responsible Executive with the dissemination. The Responsible Office(s) will assist the
Responsible Executive in establishing any support systems to train the community to ensure implementation
and ongoing compliance.
INTERPRETING A POLICY
When questions or conflicts arise concerning the application, compliance, or scope of a policy, the affected
parties will provide the details of the question or conflict in writing to the Interpreting Authority designated in
that policy.
The Interpreting Authority will review the questions or conflicts in light of legal or accreditation reouirements
as well as any University precedents to ensure consistent interpretation. Once an interpretation has been
determined, the Interpreting Authority will communicate the decision in writing to the appropriate parties. The
Interpreting Authority will ensure that proper records are kept of interpretation decisions.
PERIODIC REVIEW OF POLICIES
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1.1.IP
Chapter I, Policies, Regulations and Guidelines
University policies should be reviewed on a periodic basis (a five-year cycleis recommended) to ensure the
currency and accuracy of the policies. The Responsible Executive will devise a mechanism that includes
representatives from key stakeholders and that ensures policies under his/her jurisdiction are so reviewed.
Policies will be reviewed for the following:
•
Continued relevance to the University mission and values
•
Consistency with other University policies
•
Reflection of changes in laws, regulations, accreditation standards, educational goals/practices,
•
•
university practices, etc.
Errors in fact or in language
Other potential problems
Ifchanges in the policy are deemed necessary, the appropriate process (revising, updating, or repealing)
should be initiated.
REPEALING A POLICY
Ifa policy is identified as no longer relevant or necessary, the same vetting process as was used in its
origination shall be stated in the Policy Originating. Vetting and Approval Process within this policy will be
followed to repeal the policy.
ARCHIVING A POLICY
If a policy is updated, revised, superseded, or repealed, the Office of Policy, Compliance and Governance will
archive the older version of the policy will be archived in University Archives-. These archived policies will be
made available upon request.
Definitions
1430 Day University Comment Period
As part of the policy development process, a period of 1430 days (including weekends
miiiiitnoiTdt.tvv» vvurtvii
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University community comment on proposed policies. The President may extend this
period if deemed necessary.
The-Admmistfative-Gounctl-is-made-up-of-direct reports-to-tiie President and others as
appointed by the Presidenk-As-ft-peftaifts-to this policy, the Administrative Council will
review Non-Academic University Policy drafts and make recommendations to the
Board of Regents (BOR)
The legal and active policy making body of the University.
Chapter
The designation for a sub-unit of a University policy volume. This designation indicates
the broad category under which individual related policies will be found.
Couf
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but excluding other days the University is closedand holidays) will be allotted to allow the
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programs, or academic requirements for students
Drafting Team
A drafting team is a small workgroup formed for the purpose of writing and editing a policy
draft and in placing that draft in a University policy template. For NonAcademio Policies,
Ddrafttng teams will consist of representative from Staff Council, Faculty Senate and
Student Government Association and other stakeholders.
A policy that pertains only to the internal procedures of a given department or unit.
BepartmentAmit-poliGies-are-not subject to this policy. However, department/unit policies
must be consistent with University policies^
Effective Date
The date the University policy is approved by the Board of Regents or interim policy as
approved by the President unless otherwise specified.
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1.1.IP
Section 1, Policvon Policies
nnntitrvwiraw
The Faculty Sonato is the delegate assembly of the University faculty throughwhich the
faculty normally exercises-its-respoftsiBHities-as a group. As it pertains to this policy, the
Faculty Senate reviews and makes recommendations regarding policies that affect
academics, induding-admission, curriculunvinstruction, and criteria-for-granting degfeesf
faculty welfare; faculty rights and responsibilities, including promotion and tenure; student
affairs in the areas where the proposed-policy concerns the students'-academic
achievement; and other policies as referred to the Faculty Senate.
A statement of desired best practice that recommends procedures, processes, outcomes,
and the like that have been endorsed or approved by the University to achieve a
Guidelines
particular outcome or goal. Guidelines may or may not be affiliated with policies and
regulations. Guidelines may or may not apply institution wide.
Impact Statement
Document to be completed by the Policy Originator describing the justification for
developing a new policy or revising a current policy and the impact of such on the
University.
Interim Policy
This is a provisional policy issued when a University policy is needed before the standard
process can be completed. An interim policy must carry an expiration date and willeither
be allowed to expire without additional action, be extended one more time for a specified
period upon special permission from the President or be replaced by a standard
University policy.
Interpreting Authority
The office-or individual designated to interpret the intent of the policy when questions or
conflicts arise concerning its application, compliance, or scope.
Policy Originator
An individual or group identifying a need for a policy or policy revision and assisting in the
development of that policy. An originator may be a representative from an administrative
or academic unit; a committee, senate, association, or council; or an individual sponsored
by a recognized university unit or organization of the university community.
The formal process by which the University develops, recommends, and approves
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The-President's Cabinet-eonsists-of-the-Pfovost and Vice President for Academic Affairs,
the Associate Provost and Vice President for Student Affaire, the Executive Vice
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Compliance and Governance.
As it pertains to this policy, the Cabinet functions as a senior level policy advisory body to
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The Provost's Council is the major-advisory body to the Provost and Vice President for
Academic Affairs for the review of policies and procedures in the area of academic affaire.
Recognized University Unit
or Organization
Examples include: University Departments; RSO's; Student Government Association; etc
Regulation
A standard or statement that either 1) articulates procedures or reporting requirements
related to implementation or compliance with University policies or 2) addresses matters
not specifically addressed in such policies. Does not require Board of Regents approval,
but may require presidential approval. Regulations may or may not apply institution wide.
Responsible Executive
The University executive under whose jurisdiction a University policy falls. Depending on
the scope, a policy may have more than one responsible executive.
Responsible Office(s)
University office(s) designated with the responsibility of administering a policy,
communicating with and training the university community regarding the policy
requirements, and executing its timely review and updating.
Section
The designation for University policy or regulation that provides the name of the individual
policy or regulation.
Shared Governance
As it relates to this policy, a joint effort of the university community for the development of
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1.1.IP
Section 1, Policv on Policies
University policies and regulations.
Any individual or group who might be impacted by or might have knowledge related to a
Stakeholder
particular policy.
University
University Academic Policy
University policies that-p€
lift ft inn anH-JRRiiAB
University policies that pertain to matters not considered academic.
University Policy (both Academic and
Non-Academic)
A University policy includes the following characteristics:
•
Assists the University in achieving its mission through the promotion of
operational efficiency
•
Applies broadly across the University
•
Complies with federal, state, and local laws as well as regulations and
guidelines of accrediting bodies
•
Mandates actions or limitations
•
•
Ensures responsibility and accountability
Requires approval by the President and/or the Board of Regents for
implementation or substantive changes
Reflects University values
•
Regulation
A-University-website-dediGated-to-housing-University-policies, regulations, guidetine&rand
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att-fetated-inform ation?
University Policy Document
All official policy documents have the following characteristics:
Are reviewed and approved by the policy vetting and approval process
Are under the authority of a responsible executive to execute and interpret
Are in a standard format (template)
Contain on the first page the university seal
Include procedures for compliance
Include a review and approval history
Are catalogued and numbered in the University Policy and Regulation Library
on the University policy and regulation website
Volume
The designation for the broadest unit of University policy. Volumes typically correspond to
University units (i.e. Academic Affairs, Financial Affairs, Student Affairs, Facilities, etc.
Responsibilities
Administrative-Council
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teams and provide recommendations to the President's Cabinet.
—Identify additional stakeholders as needed and seek input.
Assistant Counsel for Compliance
and Policv Development
Review Impact Statements and provide feedback to the policy originator(s).
Identifies need for policy development or revision as needed.
Facilitate the development and processing of academic university policies.
Serve on drafting teams as appropriate
Ensure that the University community is trained concerning policy development
and compliance matters.
Assist with the maintenance of the University Policy website, particular as it
regards academic policies.
Assist with the archiving of policies that have been revised, suspended, or
superseded, particularly as it regards academic policies.
Board of Regents
Review and approve University policies.
Review policies that affect curriculum, academic programs, or academic
requirements for students.
Identify additional stakeholders as needed and seek input.
Approve policies.
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1.1.IP
3ciHwtio~iO roCviity-Owiiciv
•
)st Council-regarding
Recommend appropriate
^ssarv
Workwiththe policyoriginatorto draft a new policy or make revisions to an
Drafting Team
existing policy.
_Use the template to create a draft basod on the PAC's feedbackIdentify key stakeholders.
Submit policydraft, ao instructed, to tho appropriate group(s).
Editpolicy draft based on inputfrom review groups, stakeholders, and the
1430-day university comment period.
Faculty Senate
Review policies that affect faculty, curriculum, academic programs, or
academic requirements for students, or faculty welfare or faculty rights and
responsibilities such as promotion and tenure.
Review other policies referred to or originated by the Faculty Senate.
Provide input as requested.
.Identify additional stakeholders as needed and seek input.
Approve policies.
Make-resolutions of-support or recommendations to the Provost Council, to the
Make sound judgments on the intent of the when questions or conflicts arise
concerning its application, compliance, or scope.
Review precedents, if any, to ensure consistent interpretation.
Render an interpretation when called upon to do so and communicate the
decision to the appropriate parties.
Document all interpretation decisions.
Office of PoliGyrGompliancerand
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Analyst
-Facilitate-the-development and processing-of-non-academic-poiiciesT
-Facilitate-non-academic-university policy drafting teams as needed?
tticy-is-eMsseminated to the-University Community.
development
-Ensure
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-Maintain-w
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Archive policies that have been revised, suspended, or superseded
-Identifies need for poliGv-developmont or revision as needed
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-Review4mpaet-Statemei
Determine the appropriate
Associate Provost if an academic university policy
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Policy Originators(s)
Complete the Impact Statement and submit to the Office of Policy Compliance
and Governance or to the Office of the Associate Provost and Vice President
for Academic and Faculty Affairs to begin the policy process.
Consult key stakeholders during the development process and considers all
suggestions.
President
Review and approve policies not required to be submitted to the Board of
Regents.
Review and recommend policies to the Board of Regents for approval.
President's Council
As it pertains to this policy, makes recommendations to the President on policy
matters.
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Review aJLpolicies and regulations before thev are sent to the Presidentthat
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Page 9 of 11
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1.1.IP
Approve policies.
Make-resolutions of sur.
Be accountable for implementation of and compliance with policy
Review final draft of the policy document before submission to the approval
authority.
Conduct timely reviews of existing policies under his or her jurisdiction.
Assist, as needed, in the development, updating, or revision of policy within his
Responsible Executive
or her area of responsibility.
Lead in the establishment of support systems needed to achieve compliance of
Responsible Office(s)
policies.
Informand train the university community concerning new and substantially
revised policies.
Consult with the Responsible Executive(s) to update existing policies.
Review policies that affect University staff.
Staff Council
Provide input as requested.
Approve policies.
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- insure tha^tlw-Univereity-<^mmunity-i& tfained-conceming pdiey-developrnent
and-complii
•
Assist-with the archiving of policies that have been revised, suspended, or
•
Identify need for policy development or revision as needed and make
recommendations to the Provost and Vice President-for-/
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University Counsel
Assist with draftingneviewingrar
?n of policies.
Assist Drafting Teams, as needed, with issues that require a legal
interpretation.
Review of all policies before approval.
Assist in determining whether a policy goes to the Board of Regents for
approval or is approved as a Regulation by the President.
Review all University policies, regulations, and guidelines for compliance with
applicable federal, state and local laws and regulations as well as for
consistency with other University policies, regulations and guidelines.
Vice Provost
Review Impact Statements and provide feedback to the policy originators).
Identifies need for policy development or revision as needed.
Facilitate the development and processing of academic university policies.
Serve on drafting teams as appropriate
Ensure that the University community is trained concerning policy development
and compliance matters.
Assist with the archiving of policies that have been revised, suspended, or
superseded, particularly as it regards academic policies.
Violations of the Policy
Violations of this policy may result in the delay of the approval process or in the official University recognition
of the policy's effect.
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1.1.IP
Volume t, Governance
•
President
•—Chief of Staff and Executivo Director for Policy, Compliance & Governance, if so delegated
•
Senior Vice President for Academics and Provost and Vioe President for Academic Affairs, if so
delegated
•
•
Executive Vice President and University Counsel, if so delegated
Vice Presidents or other direct reports to the President, if so delegated
In the event there is a conflict between interpreting authorities, the President will make the final
interpretation decision.
Relevant Links
Policy template
Impact Statement
Policv Diagram
Authorization for Regulations (1.1.2P)
Policy Adoption Review and
Approval
i1 w n g i
nummiM
—
Action
Entity
Date
Board of Regents
December 9, 2015
November 4, 2015
October 5, 2015
Faculty Senate
August 31, 2015
Staff Council
Policv Issued
Date
April 19, 2010
April 19, 2010
April 16, 2010
April 7, 2010
March 1,2010
February 18,2010
Approved
Approved
Approved with amendment
Approved
President Benson
Provost Council
Entity
Action
Board of Regents
President Whitlock
Administrative Council
Provost Council
Faculty Senate
Adopted
Approved
Approved
Approved
Approved
Approved
Interim Policv
Date
November 3, 2009
November 10, 2008
Entity
President Whitlock
President Whitlock
Action
Extended effective date through May 1, 2010
Adopted Interim Policy
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Action Agenda
I.
Approve Policy 4.6.7, Post Tenure Review
II.
Issue
The proposal is to adopt Policy 4.6.7.
III.
Background
Policy 4.6.7 has been renamed and revised to align with the Annual Review of
Tenured Faculty policy. This policy provides an opportunity for tenure faculty
members to improve deficient performance as determined by Policy 4.6.7,
Annual Review of Tenured Faculty.
IV.
Alternatives
Policy 4.6.7.
V.
Based upon the recommendations of the Faculty Senate, the Department
Chairs, and the Provost Council, the President recommends approval.
57 of 118
4.6.7P
Volume 4, Academic Affairs
Chapter 6, Faculty Appointments
and Evaluation
Section 7, Post Tenure Review
Post-Tenure Review
Statement
Tenured faculty members at Eastern Kentucky University share the responsibility to maintain an appropriate
level of teaching, scholarly/creative activities, and service Per Policv 4.6.7. Annual Review of Tenured
Faculty, all departments/units will establish performance standards and procedures for the review of tenured
faculty.
The Post-Tenure Review policv is intended to be a final opportunity to improve deficient performance. This
policv does not replace Policv 4.6.16. Dismissal of Faculty, nor does it prevent the University from dismissing
a tenured faculty member without using the Post-Tenure Review process if the dismissal is for cause, for
financial exigency, or for program discontinuance. The University mav choose to use the Post-Tenure
process in lieu of immediate dismissal for cause.
The Post-Tenure Review policv does not go into effect until at least one of the following conditions apply:
1. Refusal to participate in the annual review process as described in Policv 4.6.17. Annual Review of
2.
3.
Tenured Faculty:
A "below standards" rating in teaching in the Year Three Review and in the review in the subseguent
year as evaluated in Policv 4.6.17. Annual Review of Tenured Faculty, page 2.
A "below standards" and "insufficient progress" rating occurring in the same area of deficiency in two
consecutive review cycles (see Policy 4.6.17); or
4.
A recommendation from the Department Chair, the College Dean, and the Provost to activate the
process in lieu of immediate dismissal for cause.
Rfusal of the faculty member to participate in any part of the post-tenure review process will result in
sanctions as described in this policv. The post-tenure review process mav be used no more than twice for the
same faculty member.
PREAMBLE
The faculty members of Eastern Kentucky University accept the responsibility for the level of teaching,
service, and scholarship to our membership. The University with the consent of the Faculty Senate is
implementing a post- tenure review process to ensure the individual performance of all tenured faculty
members.
Eastern Kentucky University's tenured faculty member review process is initiated by the annual merit review
system of all faculty members. The annual merit review system is based on the expectations for professional
performance within the department at Eastern Kentucky University. Therefore, tho standards and
measurement of the individual performance that meet or exceed University standards must be made at the
level of the department. The performance criteria may be in no way inconsistent with the standards of
academic froodom.
All elements of the review process will be approved by a majority vote of the tenure track faculty in the
department, with final approval provided by the College Dean and the ProvostWice President for Academic
Affairs. The process for a tenured faculty member review must be accomplished in a timely and orderly
fashion. The process must be designed to be carried out within the context of the department, college, and
University merit pay, tenure, promotion, and termination of employment for cause policies.
Page 1 of6
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4.6.7P
Volume \, Academic Affairs
Chapter C, Faculty Appointment and Evaluation
Section 7, Tenured Faculty Member Review-Post-Tcnure Review
Colleges
Departments
Faculty
Procedures
Establishing the Post-Tenure Review Committee
The University will establish a Post-Tenure Review Committee bv carrying out the following procedure:
1.
No later than Mav 1 prior to the year the Post-Tenure Review Committee is to function, each College
will elect two tenured faculty, one member and one alternate, from within the College to comprise a
University pool of eligible members for the Committee.
2. In the event post-tenure review is activated, the Post-Tenure Review Committee shall consist of four
members from the University pool excluding the member from the College of the faculty member
under review. The faculty member under review shall select the fifth member of the Committee from
any tenured faculty member within or outside his/her College. The faculty member under review
shall have 10 business days from receipt of the Post-Tenure Review Activation Form to submit the
name of the fifth member of the Committee to the Provost. If the faculty member does not submit a
name within the 10 business days, the elected representative from the faculty member's college will
serve on the Port-Tenure Review Committee.
4r3. The Chair of the Post-Tenure Review Committee shall be elected from the active members.
Post-Tenure Review Procedures
1.
The Department Chair/Unit Head shall notify the faculty member in writing of the intent to activate
2.
The tenured faculty member will have an opportunity to respond in writing within 10 calendar days of
post-tenure review process.
notification of the post-tenure review process being activated.
3.
4.
5.
6.
A Department Chair/Unit Head will activate the post-tenure review process bv submitting the PostTenure Review Activation Form and all supporting materials to the Provost, indicating the condition
that is activing the process to the Post-Tenure Review.
Within 10 calendar days, the Provost will establish the Post-Review Committee as described above
and shall forward the Post-Tenure Review Activation Form and all supporting materials to the Chair
of the Committee.
Within 10 calendar days of receipt of the materials, the Post-Tenure Review Committee shall state in
writing whether they concur with the recommendation for post-tenure review. If the Committee does
not concur with the recommendation for post-tenure review, the Committee shall state in writing the
reasons for the differing recommendation. The Committee shall forward the Post-Tenure Review
Activation Form and all supporting materials to the Dean of the faculty member's college.
Within 5 calendar days, the Dean shall state in writing whether he/she concurs with the
recommendation for post-tenure review. If the Dean does not concur with the recommendation for
post-tenure review, the Dean shall state in writing the reasons for the differing recommendation. The
Dean shall forward the Post-Tenure Review Activation Form and all supporting materials to the
Provost.
7.
8.
If the Provost concurs that there is sufficient basis for a recommendation of post-tenure review, the
faculty member under review and the Department Chair/Unit Head shall be notified in writing within 5
calendar days.
Within 10 calendar days of receiving notification, the faculty member and the Department/Unit Third
Year Review (TYR) Committee shall create a development plan to address the deficiencies. All
development plans must be approved bv the Department Chair/Unit Head. Dean, and Provost.
The Development Plan
Development plans shall be for a maximum of one year. In extenuating circumstances, an additional
year mav be granted with the approval of the Department Chair/Unit Head. Dean, and Provost.
The development plan shall
1.
Identify specific concerns to be addressed:
2.
Define specific outcome objectives to remedy the concerns that are reasonable and
measurable:
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4.6.7P
Chapter u", Faculty Appointment and revaluation
Section 7, Tenured Faculty Member Renew Post-Tenure Renew
3.
Outline the activities required to achieve the objectives:
4.
5.
6.
Set timelines, with specific milestones throughout the plan, for achieving the objectives:
State the criteria for progress reviews and for completion of the plan: and
Identify sources of funding reguired to implement the plan, if necessary.
Assessment of the Development Plan
1.
2.
3.
4.
5.
6.
7.
At each milestone in the development plan, the TYR Committee shall assess the achievement of the
stated objectives. If a milestone objective has not been satisfactorily met, the TYR shall notify the
Department Chair/Unit Head in writing. The Department Chair/Unit Head mav recommend the
faculty member continue with the development plan or mav recommend a sanction. If a sanction is
recommended, the Department Chair/Unit Head shall forward the recommendation and the report of
the TYR Committee to the Post-Tenure Review Committee. The recommendation of sanction shall
then follow steps 5-8 below.
Within 30 calendar days of the conclusion of the development plan, the TYR Committee shall assess
the achievement of the stated objectives and shall write a report indicating how each objective was
achieved or not achieved. The committee can make one of two findings:
a. the faculty member has fulfilled the development plan objectives and the review period has
been completed with an overall satisfactory rating, or
b.
the faculty member has continued performance deficiencies.
The TYR Committee shall submit the report to the Department Chair/Unit Head.
If the Department Chair/Unit Head concurs with a finding that the development plan has been
fulfilled, the faculty member will resume the normal annual review cycle as provided in Policv 4.6.17.
Annual Review of Tenured Faculty. If the Department Chair/Unit Head does not concur with a finding
that the development plan has been fulfilled or concurs with a finding that the faculty member has
continued performance deficiencies, within 10 calendar days, the Department Chair/Unit Head will
indicate in writing with a justification and a recommendation of a sanction. The Department
Chair/Unit Head will forward his/her recommendation, the TYR Committee's report, and all
supporting materials to the Post-Tenure Review Committee.
Within 10 calendar days, the Post-Tenure Review Committee shall state in writing whether thev
concur with the recommendation for sanction. If the Post-Tenure Review Committee does not
concur with the recommendation for sanction, the Committee shall state in writing the reasons for
the differing recommendation. The Committee shall forward the TYR Committee report, all
recommendations, and all supporting materials to the Dean of the faculty member's college.
Within 10 calendar days, the Dean shall state in writing whether he/she concurs with the
recommendation for sanction. If the Dean does not concur with the recommendation for sanction,
the Dean shall state in writing the reasons for the differing recommendation. The Dean shall forward
the TYR Committee report, all recommendations, and all supporting materials to the Provost.
Within 10 calendar days, the Provost shall notify the faculty member in writing, with a copy to the
Dean, the Department Chair/Unit Head, and the Chair of the Post-Tenure Review Committee,
whether he/she concurs with the recommendation for sanction. If the Provost does not concur with
the recommendation for sanction, the Provost shall state in writing the reasons for the differing
decision.
8.
The faculty member mav appeal the Provost's decision to the Faculty Evaluation Appeals
Committee within 10 calendar days of notification of the Provost's decision.
SANCTIONS
Sanctions mav include reassignment of duties, a salary freeze, a reduction in rank, a leave of absence, or
other appropriate measures, including dismissal as provided in Policv 4.6.16. Dismissal of Faculty.
APPEALS PROCESS
1.
Following notification of the Provost's recommendation of sanction, the faculty member mav appeal
to the Provost, who shall convene the Faculty Evaluation Appeals Committee (FEAC). Acceptable
grounds for requesting such an appeal are:
a. decision is arbitrary, capricious, or not supported bv factual data
b.
violation of procedural due process
c.
violation of academic freedom
2.
The faculty member will submit a written request for appeal to the Provost within ten (10) calendar
days of notification of the Provost's recommendation, with a copy to the he Dean, the Department
Chair/Unit Head, and the Chair of the Post-Tenure Review Committee. The reguest shall state the
grounds for an appeal and shall provide evidence in support of such grounds.
Page 3 of6
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4.6.7P
Volume t, Academic Affairs
Chapter 6, Faculty Appointment and Evaluation
Section 7, Ten
3.
4.
teview-Post-Tenurc Review
The FEAC shall evaluate the body of evidence as it relates to the grounds for appeal. The FEAC
mav meet with decision makers, meet with the candidate, or consult with others as necessary in
order to evaluate the grounds for appeal. The FEAC shall report its findings and recommendations
to the President—with a copy to the faculty member, the Department Chair/Unit Head, the Dean, the
Provost, and the Chair of the Post-Tenure Review Committee—within fourteen (14) calendar days
of receipt of the case, except in extenuating circumstances.
The President shall make a decision on the appeal within fourteen (14) calendar days of receiving
the findings of the FEAC. except in extenuating circumstances. Possible actions bv the President
could include, but are not limited to:
a.
Upholding the recommendation of the lower level(s)
b.
Reversing the recommendation of the lower level(s)
c.
Reconvening the FEAC to meet with appropriate decision makers and report additional
findings. The FEAC should meet with the faculty member prior to reporting additional
findings to the President.
d. The President shall notify the faculty member in writing of the appeal decision. All appeal
decisions are final.
A:
All departments will be required to file a list of minimum performance standards with the Provost's
Office.
B-.
Non-participation in the annual merit review system will be equated with performance below the
established standard. In cases of unusual circumstances, the Chair and Dean may grant an
exception.
&-.
A tenured faculty member who does not meet the minimum standards for a standard/across the
board pay increase must complete a tenured faculty member review. The tenured faculty member
University policies and procedures as stated in the Faculty Handbook.
The Chair and faculty member will prepare a report to the committee that includes all documents,
materials, and statements relevant to the decision to activate a tenured faculty member review.
The committee that conducts the tenured faculty member review will be composed of three EKU
tenured faculty members, at Iea6t, (not including the chair). The College Dean from the department
select one member.
Q-.
If the tenured faculty member review committee decides that the faculty member needs to be
engaged in a formal development plan, the individual will be required to participate in the formulation
and implementation of the plan. In the event that the faculty member objects to the plan, he or she
may appeal within five working days to the Provost. The purpose of the development plan will be to
increase the faculty member's effectiveness and productivity in areas of identified concerns. The
time frame for plan completion should be no more than two years with the length of time dependent
on the nature of the concerns. The plan will:
Identify specific concerns to be addressed,
Define specific outcome objectives to remedy the concerns,
Outline the activities required to achieve the objectives,
Set timelines for the activities and reaching the objectives,
State the criteria for progress reviews and completion of the plan, and
Identify sources of funding required to implement the plan.
The Chair, Dean, and Provost must approve the development plan and allocation of resources.
H-.
The faculty member will provide the committee with a summary of accomplishments, documentation
that the objectives were met and future plans within 30 working days at the end of the designated
measured by attainment of the objectives.
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4.6.7P
Chapter 6, FacultyAppointment and F)valualion
Section 7, Tenured Faniltv Member Review Post-Tenure Renew
Failure to satisfactorily complete the development plan would initiate the process for recommending
a termination of employment for cause as specified in the Faculty Handbook (see section on
Tenure).
Responsibilities
College Dean
At a minimum, the Dean is responsible for
•
making recommendations regarding activation of the post-tenure review process
•
approving a post-tenure review development plan
•
making recommendations regarding sanctions resulting from post-tenure review
Department Chair/
At a
•
•
•
•
minimum, the Department Chair/Unit Head is responsible for
notifying the faculty member of the intent to activate the post-tenure review process
submitting materials for the activation of post-tenure review
Faculty Evaluation
Appeals Committee
The
•
•
•
Faculty Evaluation Appeals Committee is responsible for
ensuring appeals are reviewed only on the grounds stated in this policy
reviewing the appeal and the evidence submitted by the faculty member
submitting findings and recommendations to the President
Post-Tenure Review
Committee
At a minimum, the Post-Tenure Review Committee is responsible for
•
•
•
Provost
At a minimum, the Provost is responsible for
•
•
•
Tenured Faculty
The tenured faculty member is responsible for knowing and complying with this policy,
Unit Head
Member
Third Year Review
Committee
The Third Year Review Committee from the tenured faculty member's department/unit is
responsible for
•
working with the tenured faculty member to create a post-tenure review development plan
•
assessing the achievement of milestones in the post-tenure review development
Senior Vice President for Academics and Provost
Page 5 of6
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4.6.7P
Chapter 6, Faculty Appointmentand Evaluation
Section 7, Tenured Faculty Member Review Post-Tenure Renew
Approval
Policy Revised
Date
Action
Entity
Board of Regents
December 9, 2015
November 4, 2015
October 5, 2015
Faculty Senate
Approved
Approved
Approved
President
Provost Council
Policy Issued
Date
Entity
Action
October 21, 2000
Board of Regents
September 21,2000
September 11, 2000
Adopted
Approved
Approved
Faculty Senate
Page 6 of6
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Action Agenda
I.
II.
Issue
The proposal is to adopt Policy 11.3.1.
III.
Background
Policy 11.3.1 has created to provide a framework to ensure the University's
compliance with state records retention regulations.
IV.
Alternatives
Policy 11.3.1.
V.
Based upon the recommendations of the Staff Council, the Faculty Senate,
the Department Chairs, and the Provost Council, the President recommends
approval.
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11.3.1P
Volume 11, Information
Management
Chapter 3, University Records
Section 1. Records
Records Management
Policy Statement
Eastern Kentucky University is committed to obeying all state laws governing the retention and/or
destruction of University records. It is the responsibility of each individual employee to follow the records
management regulations for the records they create and store. Department heads are responsible for
ensuring the training of their employees in the records management policy and procedures. The
University's Records Administrator is responsible for assisting in the implementation of this policy.
As defined by KRS 171.410 (4), Eastern Kentucky University is a public agency. This means that all
records created by University employees are public records. The retention and final disposition of these
records is mandated by Kentucky statute and regulated by the Kentucky Department of Libraries and
Archives (KDLA).
Public records are defined by Kentucky statute KRS 171.410 (1) as "all books, papers, maps, photographs,
cards, tapes, disks, diskettes, recordings and other documentary materials, regardless of physical form or
characteristics, which are prepared, owned, used, in the possession of or retained by a public agency."
All EKU Faculty, Staff, Administrators, and Registered Student Organizations
Policy Procedures
DISPOSITION OF PUBLIC RECORDS
Retention of Public Records at the University
University records are maintained based on the Record's Life Cycle, meaning that records are created, used
frequently for a period of time, and then destroyed or retained permanently. During the use phase, active records
are accessed frequently and may exist in multipleoffices. Once records are no longer being used frequently, but
have not met retention requirements, they move to an inactive status. The Office of Record may or may not be
the creator of the original record, but is ultimately responsible for its maintenance. Examples of the Office of
Record for some of the University's permanent or semi-permanent records include, but are not limited to, those
outlined in the table below.
Permanent or Semi-Permanent
Records
Institutional plats, boundary maps
Office of Record
VP-Finance and Administration
and building plans
Transferred to
Not transferred until
building is taken offline,
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Draft August 3, 2015
11.3.IP
Volume 11, Information Management
Section 2, Records Management
then transferred to Special
Collections & Archives
Minutes (policy-making bodies)
Creating Unit
Special Collections &
Archives
Personnel/payroll Records
Human Resources
Archives
Publications, Photographs
University Counsel
Creating Unit
Student academic records
Registrar
Property Records
Not transferred
Archives
Not transferred
The retention time of University Records varies per type and function of each record. Records should be properly
maintained in accordance with the Kentucky State University Model Records Retention Schedule (Records
Retention Schedule). Note that the Records Retention Schedule refers to various copies of records, as well.
Working copies may be used by offices for convenience purposes, but have a much shorter retention time than
official record copies.
Destruction of Public Records at the University
Once records have met the retention time indicated by the Records Retention Schedule, they may be disposed
of as long as no legal action or preservation directive is pending pertaining to the records. In order to dispose of
records, a Certificate of Disposal must be filled out and sent to the Special Collections and Archives to provide
an audit trail for the disposition.
Unless the Records Retention Schedule specifically denotes a separate retention time for copies, working copies
do not require a Certificate of Disposal. Records containing confidential information must be shredded while non
confidential records may be recycled. If a record is not specifically listed on the Records Retention Schedule,
contact a Records Management Liaison or the University Records Administrator for guidance.
Transmittal of Permanent University Records to Special Collections and Archives
Records deemed as permanent per the Records Retention Schedule that have historical value to the University
should be transferred to the Special Collections and Archives when they no longer serve an active need in the
originating or current-user office. Similarly, permanent student academic files should be transferred to the
Registrar's Office. Before transmitting to Special Collections and Archives or the Registrar's Office, files should
be examined to ensure that only permanent records are being transferred and the permanent records should be
organized and neatly boxed in records center boxes. Once the boxes are prepared, a Records Transmittal form
should be filled out, complete with a detailed list of contents, and sent to the Special Collections and Archives or
the Registrar's Office. If confidential records are included within the transmittal, Special Collections and Archives
or the Registrar's Office must be notified prior to transmittal.
To access the Kentucky State University Model Records Retention Schedule, relevant forms, and more
information, visit records.eku.edu.
SELECTION OF THE EKU RECORDS ADVISORY COMMITTEE
The EKU Records Advisory Committee shall consist of the University Records Manager, the Registrar, and one
representative from each of the following offices: Academic Affairs, Finance and Administration, Human
Resources, Information Technology, Internal Audit, Institutional Equity. President's Office, Student Affairs, and
University Counsel. Area representatives should be the primary authority or a person designated by the primary
authority. Additional members of the committee may be added at the discretion of the University Records
Manager.
1.
2.
Committee members serve indefinite terms or until they can no longer represent their designated area.
All committee members are ex-officio voting members, except the representative from Internal Audit,
3.
The EKU Records Advisory Committee shall meet at least once a quarter.
who shall not vote.
Page 2 of 5
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August 3. 2015
11.3.IP
Responsibilities
Administrative ana
Academic Units
Administrative ana Academic units are responsible for
•
•
Designating a primary liaison to the University Records Administrator and ensuring
the designated person has opportunity and time for training
Transmitting permanent records to the appropriate records manager (i.e.. University
Records Administrator, Registrar, etc.)
•
Managing records in accordance with University requirements, in compliance with
applicable federal and state laws, and in accordance with the State University Model
•
Ensuring that information of a sensitive or confidential nature is protected from
unauthorized disclosure throughout the final disposition of records at the end of their
legal retention period
Records Retention Schedule
EKU Records Advisory
Committee
The Records Committee is responsible for
•
Updating the Committee members on changes relevant to the respective area of
responsibility that may impact the Records Retention Schedule
•
Serving as a forum for addressing university-wide issues pertaining to records
management
•
Making recommendations to the President's Council regarding compliance issues
with federal and state records retention laws
Faculty
Faculty are responsible for
•
•
•
Assisting in identifying and preserving records of vital or historical value to the
University
President
The President is responsible for
•
Establishing and managing an active, continuing program for the economical and
efficient management of the University's records (KRS 171.680)
Records Management
Records Management Liaisons in administrative and academic units are responsible for
Liaisons
•
•
•
•
Registered Student
Organizations
Ensuring that faculty and staff in their area are educated on records retention
policies and procedures
Serving as a reference for records questions
Ensuring Certificates of Disposal and maintenance of permanent records are
properly executed
Reporting any records issues (discrepancies in the Records Retention Schedule,
missing items, etc.) to the Records Administrator
Sponsored Student Organizations are responsible for
•
•
•
University
Voluntary Student Organizations and Non-Affiliated Student Organizations are encouraged to
•
Manage records in accordance with University requirements, in compliance with
•
•
Ensure that information of a sensitive or confidential nature is protected from
Assist in identifying and preserving records of vital or historical value to the
University
Page 3 of5
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August 3,2015
11.3.IP
Registrar
The Registrar is responsible for
•
Coordinating records management program for student academic records at the
•
•
University
Maintaining and housing all student academic records, including permanent records
Serving on the EKU Records Advisory Committee
Special Collections
and Archives (EKU)
Special Collections and Archives is responsible for
•
Housing and maintaining permanent records
Staff
Staff are responsible for
•
•
Enduring that information of a sensitive or confidential nature is protected from
•
University
University Counsel
University Counsel is responsible for
•
Housing and maintaining permanent records relative to legal matters at the
University
University Records
The University Records Administrator is responsible for
•
Coordinating the records management program within the University
•
Serving as the official liaison with Kentucky Department for Libraries and Archives
(KDLA) on records management issues, including updates to the State University
Administrator
Model Records Retention Schedule
•
•
Providing training and ongoing assistance for records management liaisons and
other individuals assigned with records management responsibility
Chairing the University Records Committee
Definitions
Active Record
A record that is in use and needed to perform current operations, is accessed frequently, and
usually located near the user
Certificate of Disposal
A form used to document the destruction of specified records series based on the Records
Retention Schedule
Confidential
Information
Personally identifiable or sensitive information including, but not limited to, social security
numbers, EKU identification numbers, student grade information, sensitive reports, medical
records, student disciplinary records, personnel records, counseling and disability records, etc.
Creating Unit
The office in which a given record originates
Disposition
A final administrative action taken with regard to records, including destruction, transfer to
another entity, or permanent preservation
EKU Records Advisory
The University committee that serves as an advisory board on records management-related
Committee
issues
Inactive Record
A record that is not consulted frequently but that must be retained because it has not yet met
the full retention requirements or for other legal, operational, or scholarly reasons.
Office of Record
The office designated by the University President or proxy to maintain the record or official
copy of a particular record in an organization
Permanent Record
A record that has been determined to have sufficient historical, administrative, legal, fiscal, or
other value to warrant continuing preservation
Preservation Directive
A communication issued as a result of current or anticipated litigation, audit, government
investigation, or other such matter that suspends the normal disposition or processing of
records
Page 4 of5
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August 3,2015
11.3.1P
Chapter I, University Records
Public Records
All books, papers, maps, photographs, cards, tapes, disks, diskettes, recordings, e-mails, and
other documentary materials, regardless of physical form or characteristics, which are
prepared, owned, used, in the possession of or retained by Eastern Kentucky University
Record Copy
The official copy of a record that is retained for legal, operational, or historical purposes. The
record copy is usually, but not necessarily, the original record
Records Management
The systematic control of recorded information, regardless of format, from original creation to
ultimate disposition
Retention Period
The length of time a record must be kept to meet administrative, fiscal, legal, or historical
requirements. Retention times can vary based on if a document is simply a copy or the official
record copy
Records Retention
Schedule
A comprehensive list of records series, indicating for each the length of time it is to be retained
and its disposition. For state universities, such as EKU, the Records Retention Schedule is
maintained by the Kentucky University Archives and Records Advisory Committee and
approved by the State Archives and Records Commission (SARC)
Records Series
A group of related records filed and/or used together as a unit and evaluated as a unit per the
Records Transmittal
Form
A form used when transferring permanent records to another department that describes what
is being moved, where the items are being transferred from, and where they will be transferred
to
State Archives and
Records Commission
(SARC)
Kentucky University
Archives and Records
Advisory Committee
(UARAC)
Working Copy
The body created under KRS 171.420 that has the authority to review and approve all records
retention schedules submitted by state and local public agencies through the Kentucky
Department for Library and Archives. SARC is the final and exclusive authority to determine
the ultimate disposition of Kentucky's public records
An advisory board to the State Archives and Records Commission, consisting of the state
records manager and records professionals from Kentucky's public institutions, that
recommends revisions to the State University Model Records Retention Schedule
A copy of a record that is unofficial, such as preliminary drafts, worksheets, duplicate copies
used for convenience purposes, etc., that does not meet the requirements for the official
record copy.
President
Statutory or Regulatory
References
Approval
i-uiiuv l a a u t i u
Action
Entity
Date
Board of Regents
December 9, 2015
November 4, 2015
Octobers, 2015
President Benson
Provost Council
August 31, 2015
Staff Council
Approved
Approved
Approved
Approved
Faculty Senate
Page 5 of5
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August 3, 2015
EASTERN KENTUCKY UNIVERSITY
Serving Kentuckians Since 1906
CPO 30A, 108 Coates Building
Senior Vice President for Academics
521 Lancaster Avenue
& Provost
[email protected]
Richmond, Kentucky 40475-3102
PHONE: (859) 622-3884
www,eku.edu
FAX: (859) 622-8136
TO:
Dana Fohl
FROM:
Janna P. Vice
DATE:
December 18, 2015
SUBJECT:
Council on Academic Affairs Agenda for Board of Regents
The following Academic Affairs items have been approved by the Council on Academic Affairs, the Faculty
Senate, and the Provost. On behalf of President Benson, these items are presented for the Board of
Regents' consideration on January 25, 2016.
70 of 118
PROGRAM REVISIONS
The following proposed program revisionsare presented forapproval by the Board of Regents.
College of Arts & Sciences
Department of Languages. Cultures. & Humanities
1.
Page
BA in French
4
Introduce new courses to and remove dropped courses from the program's Core Requirements and expand the
options for fulfilling the Applied Critical and Creative Thinking (ACCT) requirement
2.
BA in French/Teaching
7
Introduce new courses to and remove dropped courses from the program's Core Requirements and expand the
options for fulfilling the Applied Critical and Creative Thinking (ACCT) requirement. Expand Writing Intensive
options for the Professional Education Requirement.
3.
Minor in French
10
Rename the minor "FrenchLanguage and Culture;" clarifyand modify requirements to reflect added and
dropped courses; and add FCC210 as a Supporting Course Requirement option.
4.
Certificate in French Conversation and Culture
13
Introduce new courses to and remove dropped courses from the Certificate's Core Requirements.
Department of Psychology
5.
Page
B.S in Psychology
16
Add a new concentration in Psychiatric Rehabilitation to the B.S. in Psychology to provide students with
documented knowledge, skills, and experience relevant to a variety of mental health and social service jobs and
to better prepare students for the Certified Psychiatric Rehabilitation Practitioner (CPRP) examination.
Department of Applied Engineering & Technology
6.
Page
AAS. in Technology
20
(A) Combine the Quality Assurance concentration with the Computer Aided Drafting (CAD) concentration to
create the new Applied Engineering concentration in order to provide a more flexible program, improve
integration to the B.S. degree in Applied Engineering Management, and increase enrollments. (B) Drop the
Quality Assurance concentration, the Computer Aided Drafting concentration, and the Digital Imaging Design
concentration (because of lack of faculty resources). (C) Expand general education courses in Written and Oral
Communications; expand course offerings in the Computer Electronics concentration; and update Math course
requirements.
College of Health Sciences
Department of Exercise & Sport Science
7.
Page
B.S. in Physical Education
24
Introduce a new Pre-Athletic Training/Pre-Physical Therapy concentration to provide a transition into the
recently approved professional Master's-level Athletic Training Program.
71 of 118
University Programs
Page
8.
BA in General Studies
34
Remove the program's exit requirement, which is already fulfilled by the Applied Critical & CreativeThinking
requirement; and remove the Para-educator in Education and Para-educator in Special Education tracks
because of low course enrollment and low interest in the program tracks.
72 of 118
Board of Regents CAA Agenda
Page 4
January 25,2016
Curriculum Change Form
(Present only one proposed curriculum change per form)
(Complete only the section(s) applicable.)
Parti
(Check one)
New Course (Parts II, IV)
Department Name
College
Languages, Cultures & Humanities
Arts & Sciences
Course Revision (Parts II, IV)
*Course Prefix & Number
Hybrid Course ("S,D "W")
*Course Title
New Minor (Part III)
*Program Title
Bachelor of Arts in French
*Provide only the information
relevant totheproposal.
If Certificate, indicate Long-Term (University) orShort-Term
(Departmental)
Program Suspension (Part III)
X Program Revision (Part III)
Proposal Approved by:
Date
Date
Departmental Committee
9/18/15
11/19/15
College Curriculum Committee
10/19/15
NA
Faculty Senate"
Board of Regents**
Pending
General Education Committee*
Teacher Education Committee*
NA
Graduate Council*
NA
12/7/15
EFFECTIVE ACADEMIC TERM***
*lfApplicable (Type NA if not applicable.)
"Approval needed for program revisions or suspensions.
***To be added by the Registrar's Office after all approval is received.
Completion of A, B, and C is required: (Please be specific, but concise.)
A. 1. Specific action requested: (Example: Increase the number of credit hours for ABC 100 from 1 to 2.)
Revise courses required for completion of the B.A. in French, as a result of dropped/new courses. Strike references
to FRE 301, 302, 313, 314, 315, 340, 360; add FCC 210, FRE 305, 310, 340, 350, 360, 380, 410, and 430.
A. 2. Proposed Effective Academic Term: (Example: Fall 2012)
Fall 2016
A. 3. Effective date of suspended programs for currently enrolled students: (ifapplicable)
B. The justification for this action:
In Spring 2015, we revised the course offerings in French; and as such, need to revise prerequisites, requirements,
and other language to reflect the new courses.
C. The projected cost (or savings) of this proposal is as follows:
Personnel Impact: None.
Operating Expenses Impact: None.
Equipment/Physical Facility Needs: None.
Library Resources: None.
73 of 118
Page 5
January 25, 2016
Part III. Recording Data for Revised or Suspended Program
1.
For a revised program, provide the current program requirements using strikethrough for deletions and
underlines for additions.
2.
For a suspended program, provide the current program requirements as shown in catalog. List any options
and/or minors affected by the program's suspension.
BACHELOR OF ARTS (B.A.)
FRENCH
CIPCode: 16.0901
UNIVERSITY GRADUATION REQUIREMENTS
• General Education
36 hours
• Student Success Seminar (ASO 100; waived for
transfers with 30+hrs.)
1 hour
• Wellness
3 hours
• Writing Intensive Course (Hrs. incorporated into Major/ Supporting/Gen Ed/Free Electives
category)
• Upper division courses (42 hrs. distributed throughout Major/ Supporting/Gen Ed/Free Electives
categories)
• ACCT - French majors will fulfill ACCT with FRE 301 or
FRE 302 FRE 380 or FRE 430 or a program approved study abroad experience and/or a test of
proficiency in four skills and cultural competency.
(Credit hours are incorporated into program requirements
below.)
Total Hours University Graduation Requirements
40 hours
MAJOR REQUIREMENTS
A grade of "C"or higher is required in each coursefor credit toward the major. Students must
attain a 2.75 GPA in their major.
Core Courses
33 hours
FRE 310, 360; FCC 220 or FCC 210 (with a topic related to the French-speaking world); 6 hrs from
FRE 304-,302, 305, 310, 312. 380. or 430 343. 344, or 344; 6 hrs from FRE 340. 350.360 or 410:
9 hrs of upper division electives with the FRE prefix; and 9 hrs in additional French courses with
the FRE prefix numbered 200 and above.
Exit Requirement:
Passing score on a departmental French proficiency exam which covers spoken and written
language, culture, and literature.
Free Electives
47 hours
TOTAL HOURS TO COMPLETE DEGREE
74 of 118
120 hours
Page 6
January 25,2016
This page is intentionally blank.
75 of 118
Page 7
January 25, 2016
Parti
(Check one)
Department Name
College
Arts & Sciences
Course Revision (Parts II, IV) *Course Prefix & Number
Hybrid Course ("S," "W)
*Course Title
*Program Title
Bachelor of Arts in French/Teaching
ifCertificate, indicate Long-Term (University) orShort-Term
(Departmental)
10/19/15
NA
Graduate Council*
Date
9/18/15
12/1 /15
Date
Faculty Senate**
Board ofRegents**
11 -19-2015
12-7-15
Pending
NA
Revise courses required for completion of the B.A. in French/Teaching, as a result of dropped/new courses. Strike
references to FRE 301, 302, 313, 314, 315, 340, 360; add FCC 210, FRE 305, 310, 340, 350, 360, 380, 410, and
430.
Fall 2016
A. 3. Effective date of suspended programs for currently enrolled students: (if applicable)
In Spring 2015, we revised the course offerings in French; and as such, need to revise prerequisites, requirements,
and other language to reflect the new courses.
76 of 118
Page 8
January 25,2016
1.
For a revised program, provide the current program requirements using ctrikothrough for deletions and
2.
BACHELOR OF ARTS (B.A.)
FRENCH/TEACHING
CIPCode: 13.1325
• General Education
36 hours
• Student Success Seminar (ASO 100; waived for
transfers with 30+ hrs.)
1 hour
• Wellness
3 hours
• Writing Intensive Course (Hrs. incorporated into Major/ Supporting/Gen Ed/Free Electives
category)
• Upper division courses (42 hrs. distributed throughout Major/ Supporting/Gen Ed/Free Electives
categories)
• ACCT - French majors will fulfill ACCT with FRE 301 or FRE 302 FRE 380 or FRE 430 or a
program approved study abroad experience and/or a test of proficiency in four skills and cultural
competency.
(Credit hours are incorporated into program requirements
below.)
40 hours
MAJOR REQUIREMENTS
A grade of "C"or higher is required in each course for credit toward the major. Students must
attain a 2.75 GPA in their major.
Core Courses
33 hours
FRE 310, 360; FCC 220 or FCC 210 (with a topic related to the French-speaking world); 6 hrs
from FRE 3QK 302. 305. 310. 312. 380. or 430 343. 344. or 344: and 6 hrs from FRE 340. 350. 360
or410; 9 hrs of upper division electives with the FRE prefix; and 9 hrs in additional French courser
with the FRE prefix numbered 200 and above.
Professional Education Requirements
40 hours
EDF 203, 204(2), 219or219W. 413, EME 442, EMS 300W, 490,474, ESE 543, SED 104
(GElement 6), 402(2), and 12 credit hours of Clinical Experiences: CED 100(0.5), 200(0.5),
300(0.5), 400(0.5), 450(1), 499(9).
G = Course also satisfies a General Education element. Hours are included within the 36 hours in
General Education.
Free Electives
7 hours
77 of 118
120 hours
Board of Regents CAAAgenda
Page 9
January 25,2016
78 of 118
Page 10
January 25,2016
Parti
(Check one)
Department Name
College
Arts & Sciences
Hybrid Course ("S." "W")
*Course Title
*Program Title
Minor in French
*Provide only theinformation
(Departmental)
Date
Date
9/18/15
11 /19/15
10/19/15
NA
Faculty Senate**
Board of Regents**
12/7/15
Pending
NA
Graduate Council*
NA
Revise courses required for completion of the French Minor as a result of dropped/new courses. Strike references
to FRE 204 and 210, and add FRE 207. Revise Minor Title to "Minor in French Language and Culture".
Fall 2016
We recently added and dropped a significant amount of upper-level French courses, and this change will reflect the
new courses that have been added and those that have been dropped from the minor.
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January 25, 2016
1.
2.
MINOR IN FRENCH LANGUAGE AND CULTURE
Requirements
18 hours
A student may minor in French by completing a minimum of 18 hours in French, 9 hours e£-which
may include must be numbered FRE 201,202,201, 210 and/or 295 and above:. A minimum of and
9 hours must be in courses with the FRE prefix numbered 300 and above. A grade of "C" or higher
is required in each course for credit toward the minor. [Students entering the program with two or
more years of high school French should take FRE 201,202, 201 or 210,207 and 9 hours with the
FRE prefix numbered 300 and above, of French at tho 300 level or above. Students entering the
program with no previous French should take FRE 101, 102, 201, 202, 201 or 210, 207 and 9 hours
with the FRE prefix numbered 300 and above of French at the 300 level or above.!
Supporting Course Requirements
3 hours
FCC 220 or FCC 210 (with a topic related to the French-speaking world).
Total Curriculum Requirements
21 hours
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January 25,2016
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January 25, 2016
Parti
Department Name
(Check one)
College
Hybrid Course (us; "W)
*Course Title
*Program Title
Certificate in French Conversation and Culture
relevant tothe proposal.
Arts & Sciences
(Departmental)
Date
9/18/15
10/19/15
NA
NA
Graduate Council*
NA
Date
Faculty Senate**
Board of Regents**
11/19/15
12/7/15
Pending
Revise courses required for completion of the Certificate in French Conversation and Culture as a result of
dropped/new courses. Strike references to FRE 204, 210, 310, 320, 350 and add FCC 210 and FRE 207.
Fall 2016
We recently added and dropped a significant amount of upper-level French courses, and this change will reflect the
new courses that have been added and those that have been dropped from the certificate.
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January 25, 2016
1.
For a revised program, provide the current program requirements using ctrikethrough for deletions and
2.
CERTIFICATE IN FRENCH CONVERSATION AND CULTURE
Prerequisites
0-6 hours
FRE 101 and 102 (or equivalent).
Requirements
15 hours
FCC 220 or FCC 210 (with a topic related to the French-speaking world): nine hours from FRE 201,
202, and 207 201,210; 310, 320, or 350; and three hours with the FRE prefix numbered 300 and above.
A grade of "C" or higher is required in each course for credit toward the certificate.
Total Curriculum Requirements
15-21 hours
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January 25, 2016
Parti
(Check one)
Department Name
Psychology
College
Arts and Sciences
Hybrid Course ("S." "W")
*Course Title
*Program Title
B.S. Psychology
_X_ Program Revision (Part III)
relevant tothe proposal.
lf Certificate, indicate Long-Term (University) orShort-Term
(Departmental)
Date
4/8/15
08/31/15
Date
Faculty Senate**
NA
Board of Regents**
NA
Graduate Council*
9/17/15
10/5/15
PENDING
NA
A. 1. Specific action requested:
Add a new Concentration option in Psychiatric Rehabilitation to the Bachelor of Science in Psychology degree
program.
A. 2. Proposed Effective Academic Term:
Fall 2016
B. The justification for this action: This Concentration will provide students with documented
knowledge/skills/experience relevant to a variety of mental health and social service jobs available to those with a
Bachelor's degree in Psychology. Completion of this Concentration will better prepare students to sit for the
Certified Psychiatric Rehabilitation Practitioner (CPRP) examination.
Personnel Impact: We expect to hire an experienced CPRP as part-time faculty to teach the Introduction to
Psychiatric Rehabilitation course.
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January 25,2016
Part II. Recording Data for New, Revised, or Dropped Course
(For a new required course, complete a separate request for the appropriate program revisions.)
1.
For a new course, provide the catalog text.
2.
For a revised course, provide the current catalog text withthe proposed text using ctrikothrough for deletions
and underlines for additions.
3.
For a dropped course, provide the current catalog text.
New or Revised* Catalog Text
(*Use ctrikothrough for deletions and underlinesfor additions. Also include Crs. Prefix, No., and description, limited to 35 words.)
1.
Revised* Program Text
(*Use strikethrough for deletions and underlines for additions.)
BACHELOR OF SCIENCE
PSYCHOLOGY
CIP Code: 42.0101
Concentrations (Students may choose one or more concentrations. Those who do not choose one will be
placed in the General Concentration.)'.
Psychology (General)
9 hours
9 hours of psychology electives. At least 3 hours must be numbered 400 or above. (PSY 280, 402 and
403 may not be used as a psychology elective.)
Substance Abuse
12 hours
PSY 305,405,406, and 429
Developmental Disabilities/Autism
Spectrum Disorders
12 hours
PSY 312.406, 408; PSY 477 or 577.
Forensic Psychology
12 hours
PSY 300, 305, 314, and 466.
Child and Family Psychology
12 hours
PSY 314, 405, 408, and one of the following: 318, 321, or 377.
12 hours
Psychology of the Workplace
PSY 300, 305, 319, and 590.
Brain and Cognitive Sciences
15-16 hours
PSY 315, 317, and 413; one of the following: PSY 333, 530, or approved 497/597; one of the following:
BIO 171, 301, 371, CSC 160, MAT 234(4) or 234H(4), or PHI 352.
Psychiatric Rehabilitation
PSY 337: 349 or 403: 405. 429. and 437.
15 hours
Free Electives
28-35 hours
120 hours
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January 25, 2016
Department of Psychology
CURRICULUM GUIDE
Psychology, B.S. (Psychiatric Rehabilitation)
521 Lancaster
Ave.
127 Cammack Bldg.
2016-2017
Website: www.psychology.eku.edu
Richmond, KY 40475
Email Contact: [email protected]
859-622-1105
The schedule below is an EXAMPLE of how you can arrange your class schedule.
Please consult your advisor for specific changes that may need to be made.
,....
Spring Semester
Fall Semester
Course
Course Name
Number
Freshman
Year
GSD101
3
PSY 200
3
Gen. Ed. 1A (ENG101)
Gen. Ed. 2 [Math]
3
3
Wellness
3
PSY 250 or PSY 250W (PSY250
recommended)
3
♦
3
* PSY 308 (Social/Personality)
Gen. Ed. IB (ENG 102)
Gen. Ed. IC (Oral Comm.)
Gen. Ed. 4 (Wot. Sci.)
Sophomore
Year
15
PSY309 or PSY309W {PSY
309W recommended)
♦ Developmental Elective
4
3
Gen. Ed. 3A (Arts)
3*
Gen. Ed. 5A (History)
3
CORE COURSE REQUIREMENTS (34)
3
3
PSY 200
, V^
TOTAL
Year
15
PSY 310
V
Elective
'"^3
_^ -.
PSY 337
\ "->
" -
3
Gen. Ed. 4(Not\Sci.)\ V X"'^
3
Free Elective \ \
3
Free Elective"
"\ \
v--—-
, <
3
3
/
3
't3en;,Ed>3B{Humanities)
Senior
Year
\
♦ Capst6ne Eteptive (ACCT)
15
PSY 309 or
PSY 309W
PSY 310
3
Senior Exit Course in Psychology (0)
PLUSa minimum of THREE(3) HOURSselected from EACH of
Free Elective
15
♦
Cognition/Learning Elective
♦
PSY405 (Skills Elective)
3
3
PSY 437
3
Gen. Ed. 6 (Diversity)
Free Elective (upper division)
(PSY 349 recommended)
3
3
TOTAL
the following areas:
4- Biological Bases of Behavior
PSY311
Physiological Psychology
PSY315
Sensation and Perception
+ Cognition/Learning
PSY317
Cognitive Psychology
PSY333
Comparative Psychology
PSY530
Cognitive Development
+ Developmental
15
PSY312
PSY314
PSY316
Gen. Ed. 6 (Diversity)
Free Elective (upper division)
3
3
Free Elective
3
♦ Skills
Free Elective
3
PSY405
Free Elective
3
Free Elective
3
Free Elective
3
PSY 349 or 403
3
PSY 499
0
TOTAL
15
TOTAL HOURS TO DEGREE COMPLETION
Infant and Child Development
Adolescent and Adult Development
Aging and Senescence
+ Social/Personality
PSY 429\ /
15
Statistics-Research Methods II
PSY 499
3
3
TOTAL
Introduction to Psychology
Information Literacy in PSY
Information Literacy in PSY(Writing
Intensive)
Career Development in Psychology
Statistics-Research Methods I (4)
Statistics-Research Methods I (Writing
Intensive) (4)
3
/ • ~~~^ r-—••
TOTAL
PSY 258
3
Geh.Ed. 5B (Social& Behav.
\l5 vT0TAL
•f Biological Bases of Behavior
PSY 250 or
PSY 250W
~/
PSY 258
Free Elective
Junior
TOTAL
Foundations of Learning
3
' <
TOTAL
GENERAL EDUCATION & UNIVERSITY REQUIREMENTS (42)
PSY308
Abnormal Psychology
Intro to Interviewing/Therapy
+ Group 6: Capstone
PSY 400
Senior Semina r:
PSY 401
Senior Thesis
PSY419
Research Development Skills II
PSY 579
Historyand Systemsof Psychology
PSYCHIATRIC REHABILITATION CONCENTRATION
* PREREQUISITES: Consultwith youradvisor and/or the Universitycatalog regardingprerequisitesfor upper divisionPSY
REQUIREMENTS (15)
courses. £N6102 and/or 10S; CMS 200 or 210; PSY 200, 250, 308, 309, 311, 312, 313, 314, 315, 317, and/or 333. See
University Catalog for details.
t Prerequisite(s) may be waived. See department Chair.
PSY337
PSY349 or
PSY403
PSY429
Upper division courses: Allstudents are required to have a minimum of 42 hrs. upper division (300 level or
above) courses distributed throughout Major/Supporting/GenEd/Free Electivescategories. If300 level
classes are takenfor Gen. Ed. they can be used to fulfillthe 42 hoursinstead of upper divisionfree electives.
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Referto the University Catalogat htto://www.cataloas.eku.edu/ regarding Universityand General
FHiirntinn ttonuiromontt
All hnrrnlnnronto rionroo tool/inn cturlontc urhn ontt>r tho IIniuorcitii nro ronuiroH
Introduction ot Psychiatric Rehabilitation
Applied Learning in Psychology (.5-8)
Practicum in Psychology (1-3)
Psychological Perspectives on Substance
Abuse
PSY437
Psychiatric Rehabilitation Competencies
FREE ELECTIVES (29)
All courses listed above are worth 3 credit hrs. unless
otherwise noted.
Page 19
January 25,2016
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Page 20
January 25, 20f6
Part
(Check one)
Course Revision (Parts II, IV)
Applied Engineering & Technology
Department Name
College
Business & Technology
♦Course Prefix & Number
Hybrid Course ("S," "W)
♦Course Title (fuBtiae±)
♦Program
AAS in Technology
Title
:
Program Revision (Part III)
IfCertificate, indicate Long-Term (University) or Short-Term (Departmental)
* Provide only the information
±lf Trt,e is lon9er than 30 characters seePart IV to provide
relevant to the proposal.
abbreviation
Date
Date
12/5/2014
9/17/15
12/12/2014 & 1/16/2015 Faculty Senate**
10/5/15
NA
NA
Pending
Graduate Council*
NA
Board of Regents**
EFFECTIVE ACADEMIC TERM*
*Approval needed for program revisions or suspensions.
*To be added by the Registrar's Office after all approval is received.
1. Change MAT 107 to 114 under General Education. MAT 108 to 120 under Major Requirements for
Computer Aided Drafting, Computer Electronics and Quality Assurance.
2.
Edit alphabetical and numerical sequences in requirements.
3.
Expand selection of general education courses in element 1B (Written Communication) and 1C (Oral
Communications) to include all courses offered in these elements.
4.
Combine the Quality Assurance concentration with elements from the Computer Aided Drafting (CAD)
concentration, and change the name of the Quality Assurance concentration to AAS in Technology, Applied
Engineering (AE) concentration. Drop the CAD concentration. Expand selection of science classes in the
renamed AE concentration to include PHY 131(5). Drop AEM 301, 338(4), and TEC 161 and 190. Add AEM
195 and 330; expand selections to include AEM 336 or 352 or 383; AEM 371 or 390, and AEM 301 or 392
5.
In CE concentration correct typographical major requirements to include NET 354 (Microcomputer &
Network Security). Expand selection of major classes to include NET 395 (Special Topics in NET). Allow
NET 499 (Senior Capstone) as an alternate to NET 399 (Associate Degree Capstone).
6.
Drop Digital Imaging Design option.
Fall 2016
NA
AETM1
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January 25.20f6~
1. Course deletions in College of Arts & Science with new courses as replacements.
2.
Update alphabetical & numerical sequences in requirements.
3. To improve compatibility with the curriculum requirements for the B.S. degree inApplied Engineering
Management and for the B. S. degree in Network Security and Electronics which allows for any general
education courses to be selected from Element 1B and 1C.
4. To provide a more flexible program with the opportunity to increase enrollments and improve the integration
of the A.A.S with the B.S. degree in Applied Engineering Management.
5. To fix a typo. The AAS Tech program that passed Faculty senate/CAA February 04, 2013 contained a typo.
As a result, the NET 354 (Microcomputer & Network Security) requirement was inadvertently omitted in the
2013-14 catalog. Without the NET 354, the total number of hours for the CE major requirements will not
add up to the 40 needed. To expand selection of courses in the CE concentration to include advanced
interfacing hardware and software taught as part of the Special Topics course. To reduce paperwork
needed to substitute the senior level capstone for the Associate degree capstone.
6. Due to faculty retirements, continuing to offer the Digital Imaging Design option is not feasible.
Personnel Impact:
None
Operating Expenses Impact:
None
Equipment/Physical Facility Needs:
None
Library Resources:
None
AETM2
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January 25, 20f6 2.11 14
Part 111. Recording Data for Revised or Suspended Program
1.
2.
Fora revised program, providethe currentprogram requirements usingstrikethrough fordeletionsand underlines for additions.
Fora suspended program, provide the currentprogram requirements as shown incatalog. Listanyconcentrations and/orminors affected by the program's
suspension.
Technology (A.A.S.)
CIP Code: 15.06]2
General Education
18 hours
Elements: 1A,1B (ENG 101,102, or 105 with a grade of "A" or "B"); IC (CMS 100 or
210); 2 (MAT 407 114or higher); 3B or 3A/B ; 5B (ECO 230).
Student Success Seminar (BTO 100; waived for transfers with 30+
hrs.)
1 hour
19 hours
MAJOR REQUIREMENTS
Applied Engineering (AE)
40-41 hours
AEM 195. 201. 202. 301 or 392. 308. 330. 332. 336 or 352 or 383, 371 or 390; EET 251:
CHE 101/101L(4)orCHE 111/111L (4) or PHY 131 (5); MAT 120; STA 215 or 270.
Computer Aided Drafting (CAD)
39 hours
AEM 195, 201, 338(1), 383, 390, 392, 397; CON 294; MAT 108 120; PHY 131(5); TEC
161, 190.
Computer Electronics (CE)
40 hours
(AEM 352 or EET 253 or 35lor NET 395); CSC 160 or higher; EET 251, 252, (EET 253
or 351 or AEM 352), 257; MAT 120; NET 302, 303, 343, 349(1), 354. (399 or 499);
MAT 108; PHY 101, or higher; TEC 161.
Digital Imaging Design (DID)
37 hours
CHE 101/101L; GBU204; GCM 211, 217, 255, 313, 316, 317, 318, 319, 355; TEC 161
Quality Assurance (QA)
38 hours
CHE 101/101L, or CHE 111/111L; EET 251; AEM 201, 202, 301, 332, 336, 338(1);
MAT 108; QMB 200 or STA 215 or 270; TEC 161, 190.
Free Electives
4-4 (M hours
Exit Exam
0 hours
Students must take an assessment examination before graduation: AEM 367(AE). NET
367a (CE), CR only, no hours.
60 hours
The AAS degree program in Technology is accredited by the Association of
Technology, Management, and Applied Engineering (ATMAE).
AETM3
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January 25,2016
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January 25, 2016
(Present only one proposed curriculum change perform)
Parti
Department Name
College
(Check one)
Exercise and Sport Science
College of Health Sciences
Hybrid Course cs; "W)
*Course Title
*Program Title
BS in Physical Education
(Departmental)
X
Proaram Revision (Part llh
Date
10/24/2015
11/4/2015
NA
Faculty Senate**
Board of Regents**
NA
Graduate Council*
NA
Date
11/19/15
12/7/15
Pending
Add a concentration to the BS in PE major.
Fall 2016
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January 25, 2016
The undergraduate athletic training program is transitioning to a professional master's level program, as approved
by the Boardof Regents and the Council on Post-Secondary Education (CPE). This is in advance of a mandate for
all accredited athletic training programs to move to a professional master's degree by the year 2022 and phase out
any undergraduate programs. Students interested in athletic training will now be required to complete a bachelor's
degree and specific pre-requisites prior to applying for a professional program at the master's level. EKU is on the
forefront of potential MS programs but will be phasing out the accredited BS program as mandated. Student's
interested in the athletic training program do not have a curriculum choice that would incorporate all of the pre
requisite classes and prepare them for the MS in AT program. The new concentration for Pre-AT would fill this need.
It will be designed to provide students interested in AT a viable option that will not add pre-requisites onto another
major. Due to the considerable cross-over between required pre-requisites in MS in AT programs and other
healthcare professions, such as physical therapy, and previous demand of pre-physical therapy students in taking
the BS in AT program, this program would also be marketed to pre-physical therapy students. EKU currently offers
pre-professional programs that guide students in adding additional courses to a currently offered major but no
majors to our knowledge address the core pre-requisite courses in a major that starts to build clinicians through
additional required courses geared at enhancing medical knowledge and a clinical foundation. The Pre-Athletic
Training/Pre-Physical Therapy concentration would take core classes, combine pre-requisite courses, and provide a
good foundation for clinical practice.
Personnel Impact: This program revision should not anticipated to require any additional faculty lines. It is
possible, however, that due to the anticipated popularity of this program, more sections of classes that are currently
being offered may need to be opened and in that case more personnel (adjunct or faculty) may be needed.
Currently, there are approximately 80-90 pre-AT majors and about 50 AT majors. Due to the transition of the BS in
AT program to a MS in AT, the faculty teaching in that program will be able to cover the athletic training courses,
especially as the BS in AT is completely phased out.
Operating Expenses Impact: All courses in this proposed revision are either courses that are currently being
offered or that will be revised slightly to meet the new demands (previous ATR courses will not be geared towards
meeting accreditation standards and the topics will be generalized to fit the Pre-Athletic Training/Pre-Physical
Therapy concentration). There is no anticipated increase in expenses with these course offerings since equipment
needed for labs will be shared with the MS in AT program and since lab fees will be generated to cover necessary
expenses.
Equipment/Physical Facility Needs: There is no expected equipment and/or physical facility needs beyond what
is currently being used in the BS in AT program and the MS in AT program. It is possible that some equipment and
expendable supplies (e.g. tape, evaluation tools and some rehabilitation equipment) will be needed to for some lab
sections, however, the expense should not be greater than generated fees.
Library Resources: There is no expected increase or change in library resources.
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January 25, 2016
1.
2.
For a suspended program, providethe current program requirements as shown in catalog. List any options
DEPARTMENT OF EXERCISE AND SPORT SCIENCE
Chair
Dr. Jack Rutherford
(859)622-1887
Mobcrly 231
The Department of Exercise and Sport Science offers Bachelorof Science degrees in Athletic
Training, Sport Management, and Physical Education with three program concentrations:
General, P-12 Teaching Physical Education and Health, an4 Physical Fitness and Wellness
Management, and Pre-Athletic Training/Pre Physical Therapy. The department also offers
minors in Dance (non-teaching), Physical Education (non-teaching), and Coaching (nonteaching).
Students who transfer from another college or university must earn a minimum of 12 hours at
EKU in their major. Students who transfer from another college or university must earn a
minimum of six hours at EKU in their minor.
Bachelor of Science (B.S.)
PHYSICAL EDUCATION
CIPCode: 13.1314
•General Education
36 hours
•Student Success Seminar (HSO 100; waived for transfers with
30+hrs.)
1 hour
•Wellness
3 hours
(NFA 201: hours will share with Supporting)
•Writing Intensive Course (Hrs. incorporated into Major/
Supporting/Gen Ed/Free Electives category)
•Upper division courses (42 hrs. distributed throughout Major/
Supporting/Gen Ed/Free Electives categories)
•ACCT - PE majors pursuing Physical Fitness & Wellness
Management will use PHE 472, and those in the teaching
Concentration will use EMS 499. and those in the Pre-Athletic
Training/Pre-Phvsical Therapy concentration will use ATR 430.
(Credit hours are incorporated into the major requirements below.)
Total Hours University Graduation Requirements..40 hours
MAJOR REQUIREMENTS
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January 25,2016
Core Courses
18 hours
PHE 212, 315, 320, 325, 562, 575; current CPR certification
required at time of graduation. Students within both ah PE
Concentrations will take these common "core" courses.
Concentrations:
(Each student must complete one of the following concentrations)
P-12 Teaching PE & Health
30 hours
HEA 315, 345, 380, 375, PHE 224, 300, 305, 310, 323, and 415.
Physical Fitness & Wellness Management
27-29 hours
PHE 407,430,433,435, 472(6), 517, and 190/390(5); PHE
241(1), 313(2) or 340(3).
(Students must document fifty (50) hours of Fitness & Wellness
Management related experiences prior to enrolling in PHE 472.)
Pre-Athletic Training/Pre-Phvsical Therapy
28 hours
ATR 225/225L(4). 330. 340/340L. 430: HSA 100. 200:
PHE 407. 517. and PHI 383
Supporting Course Requirements:
All Concentrations.........
6 hours
BIO 171, 301, and NFA 201 (wellness).
15 hours
HEA 202, and 320; HEA 315, or 380; MGT 301, MKT 301, and
current first aid & CPR certification at time of graduation.
24 hours
BIO 111(4) or 112(4) (GElement 4): CHE 111/111L(4) (GElement 4).
112/112L(4). EMC 104(1). 110(6). MAT 120. PHY 131(5). 132(5):
PSY 200 (GElement 5B) and STA 215 or 270 (GElement 2).
G = Course also satisfies a General Education element. Hours are
included within the 36 hours in General Education.
Professional Education Requirements:
P-12 Teaching PE & Health Concentration
38 hours
EDF 203, 204, 219,413(2), EME 586, EMS 300W, 490(1),
474, ESE 566, PHE 562*, SED 104 (GElement 6), and 12
credit hours of Clinical Experiences: CED 100(0.5), 200(0.5),
300(0.5), 400(0.5), 450(1), 499(9).
G = Course also satisfies a General Education element. Hours
are included within the 36 hours in General Education.
*PHE 562=SED 402
Free Electives:
12-14 hours
2 hours
(*2 hours of free electives must be at or above the 300 level)
For students interested in Pre-Athletic Training/Pre-Phvsical Therapy, additional courses mav be
required outside of the Core. Concentration and Supporting
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Page 28
January 25,2016
courses to meet requirements of some post-baccalaureate professional
programs.
120-132 hours
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Page 29
January 25,2016
Curriculum Guide for BS in Physical Education (Pre2016-2017
First Year
Fall -16 Hours
HSO 100 - Student Success Seminar (1)
HSA 100 - Intro to Health Science Field (3)
NFA 201(Wellness) (3)
ENG 101 - Gen Ed Element 1A (3)
Gen Ed Element 5A (3)
MAT 120 - Trigonometry (or higher) (3)
Second Year
Fall -16 Hours
*PSY 200 - Gen Ed Element 5B (3)
BIO 301 - Physiology (3)
PHE 320 - Biomechanics (3)
HSA 200 - Medical Terminology (3)
CHE 111/111L - Chemistry I w/ Lab
(Gen Ed Element 4) (4)
Third Year
Fall -14 Hours
ATR 330 - Foundations of Ortho Eval (3)
PHE 407 - Strength & Conditioning (3)
PHY 131 - Physics I (5)
♦PHI 383 - Health and Biomedical Ethics (3)
Fourth Year
Fall -15 Hours
ATR 430 - Foundations of Clinical Practice (3)
PHE 517 - Bioenergetics (3)
PHE 575 - Tests and Measure in PE (3)
Gen Ed Element 6 (3)
Gen Ed Element 3B (3)
♦may
be taken as a writing intensive course
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January 25, 2016
Athletic Training/Pre-Physical Therapy Concentration)
Spring-15 Hours
PHE 212 - Care and Prev of Athletic Inj (3)
ENG 102 - Gen Ed Element IB (3)
BIO 171-Anatomy (3)
STA 215 or 270 - Gen Ed Element 2 (3)
Gen Ed Element IC (3)
Spring -15 Hours
ATR 225 - Applied Palpation Anatomy in Healthcare (3)
ATR 225L - Applied Palpation Anatomy Lab (1)
PHE 325 - Exercise Physiology (3)
BIO 111 or 112 - Biology (Gen Ed Element 4) (4)
CHE 112/112L - Chemistry II w/ Lab (4)
Spring -14 Hours
ATR 340 - Foundations of Rehabilitation (2)
ATR 340L - Foundations of Rehabilitation Lab (1)
PHY 132 - Physics II (5)
EMC 110 - Introduction to Emergency Medical Care (6)
Spring-15 Hours
PHE 562 - Adapted Physical Education (3)
PHE 315 - Phys Fit Concepts and App (3)
EMC 104 - Healthcare Basic Life Support (1)
Gen Ed Element 3A (3)
Gen Ed Element 6 (3)
Elective (2)
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given in ATR 430
-Concentration's Comprehensive Exam -
80% of graduates will score > or equal to 70%
Average score of >4.0
-ATR 340 presentation
-Direct Observation Performance
Evaluation
SLO 3: Students will communicate effectively.
SLO 4: Graduates will demonstrate professionalism during
clinical observations.
athletic training or physical therapy.
-ATR 340 presentation
thinking about, critiquing, and applying methods of practice in
mmsmumm
-ATR 330 final exam
SLO 2: Students will use critical and creative skills when
foundational to future healthcare providers.
Program Outcome/Goal: Graduates of the EKU BS in PE-Pre-AT/PT Concentration will demonstrate professional qualities and interpersonal skills
athletic training or physical therapy.
SLO 1: Students will integrate major concepts, theoretical
perspectives, empirical findings, and historical trends in
Program Outcome/Goal: Graduates of the EKU BS in PE-Pre-AT/PT Concentration will demonstrate knowledge and clinical skills essential to gaining
admittance to professional graduate programs.
mmmmmm
successfully attain future certification through post-baccalaureate education.
Mission: The primary mission of the Eastern Kentucky University BS in PE-Pre-AT/PT concentration is to prepare undergraduate students seeking post-graduate
professional masters' education in athletic training or physical therapy by providing a foundation of theoretical knowledge and some clinical skills necessary to
EKU BS in PE with Pre-Athletic Training/Pre-Physical Therapy (Pre-AT/PT) Concentration Comprehensive Assessment Plan
BS in Physical Education - Pre-Athletic Training/Pre-Physical Therapy Concentration
Curriculum Map for Department of Exercise & Sport Science
Page 31
January 25, 2016
101 of 118
-
1
SLO 3
SLO 4
1
SLO 2
~
1
1
-
1
1
1
201
1
301
1
171
SLOl
NFA
-
R
-
1
l/R
1
R
R
R
-
R
R
-
1
1
-
1
1
1
104
1
215/270
R
200
l/R
R
l/R
l/R
430
ATR
-
R
R
575
PHE
EMC
-
R
R
l/R
340L
ATR
-
R
R
562
PHE
STA
-
1
l/R
l/R
340
ATR
-
R
R
325
PHE
PSY
330
BIO
-
R
R
R
-
R
R
320
PHE
ATR
BIO
Supporting Courses
SLO 4
1
1
SLO 2
SLO 3
1
ATR
225L
1
225
SLOl
Option Courses
-
1
ATR
1
-
SLO 3
SLO 4
1
SLO 2
1
315
212
1
PHE
PHE
SL0 1
CORE Courses
R = Reinforcement
I = Initial
Program-Level Student Learning Outcomes
-
-
1
1
1
110
EMC
R
R
-
-
1
l/R
1
120
-
BIO
~
1
1
-
1
1
1
111/112
R
R
1
100
1
HSA
PHI
383W
MAT
1
R
1
517
R
PHE
PHE
407
~
1
1
1
131
PHY
~
1
1
1
200
HSA
~
1
1
1
132
PHY
~
-
1
1
-
1
1
~
1
R
1
R
1
1
112L
112
CHE
1
CHE
111L
CHE
1
111
CHE
Page 32
January 25, 2016
Page 33
January 25,2016
102 of 118
Page 34
January 25, 2016
Parti
Department Name
(Check one)
College
University Programs
Hybrid Course ("S," "W")
*Course Title
*Program Title
B.A. General Studies
*Provide only theinformation
relevant to the proposal.
(Departmental)
x
Program Revision (Part III)
NA
8/20/15
7.17.2015
Faculty Senate**
9/14/15
NA
Board of Regents**
PENDING
NA
Graduate Council*
Date
Date
NA
(1) BGS: General: Remove Exit Requirement; (2) BGS: Professional Track: Remove Paraeducation tracks
Fall 2016
B. The justification for this action (1) Most BGS students are now completing GSD 399 which includes the
assurance-of-learning assignments that are in the Exit Requirement. (2) Paraeducation tracks were not popular with
students and the courses were not taken by students not in the tracks; thus, the courses were not able to be offered
due to low enrollment. No students are in the track currently and new students have not been allowed to declare the
track since summer 2015. College of Education Faculty agree with this change.
Personnel Impact:
Operating Expenses Impact:
Equipment/Physical Facility Needs:
Library Resources:
103 of 118
Page 35
January 25,2016
Saoheiljor ©f ^ro pAD
©IMilML SYHJlPflES
General Education
36 hours
Student Success Seminar
3 hours
(GSD 101: waived for students who enter EKU with 30+ hrs. of courses ordinarily accepted for transfer credit by Eastern Kentucky
University)
Wellness
3 hours
(For Professional Track only: Wellness waived for veterans)
Writing Intensive Course (Hrs. incorporated into Major/Supporting/Gen Ed/Free Electives category)
Upper division courses (42 hrs. distributed throughout Major/Supporting/Gen Ed/Free Electives categories)
ACCT- General Studies majors may fulfill ACCT with any of the following options: GSD 399 (also fulfills Exit Requirement), or 3 credit
hours of co-op/applied learning (GSD 349), or a service-learning (S) course, or a college-approved student abroad experience, or HON 420
(Relevant credit hours will be incorporated into program requirements below.)
Total Hours University Graduation Requirement
42 hours
GENERAL STUDIES - GENERAL TRACK:
The General Track is designed for students intending to complete a baccalaureate degree whose educational objectives are not aligned with a
more traditional degree program. The General Track is intended to establish the foundation for a lifetime of continual learning and offers flexibly
scheduled, highly individualized curricula. The program is also intended to allow a student who has completed most of the requirements of a
major but has not yet completed the major of an approved program to complete a baccalaureate degree in a timely manner.
MAJOR REQUIREMENTS
ACCT Requirement
3 hours
GSD 399; Co-op; Service Learning (S) course; or EKU-approved Study Abroad course.
Exit Requirement
0 hours
GSD 399 (3; also fulfills ACCT) or GSD 150 (0 hours)
Free Electives
75 hours
120 hours
GENERAL STUDIES- PROFESSIONAL TRACK:
The purpose of the Professional Track is to prepare students to be effective leaders in a variety of professional work environments. Students
will gain competency in critical & creative thinking, oral and written communication, leadership, social intelligence, and professional job skills.
Students must complete the 18 hour core and one 18 hour option.
MAJOR REQUIREMENTS
Core Courses
18 hours
All students must complete core
CRE 101W, EES 250 ("Element IC), 300. 310,450, and GSD 399
All students in the Professional Track must complete one of the following concentrations:
Professional Area in Business
18 hours
Students will gain skills in businessareas that will prepare them for management or administrative positionsin businessor non-profit
organizations.
ACC 201, 202, CIS 212, INS 370, MGT 301, and MKT 301.
Public Administration
18 hours
This PublicAdministration track is an ideal background for individuals planning careers in public service in local,state, regional, and
104 of 118
Page 36
January 25,2016
federal government and in non-profit management. In addition, the program prepares individuals in the private sector who have
responsibility for public sector contracts, regulatory compliance, and other oversight activities.
POL 101, 370, 374, and any three of the following POL 373, 376, 377, or 533.
Human Services
18 hours
HSR 300, 305, 400, 405, 410, and 415.
Paraeducator in Special Education
19 hours
Tho Paraoducator in Special Education Track is designed to proparo individuals to servo as instructional
assistants in P 12 schools in classrooms that serve children with disabilities.
CED 100(0.5), 200(0.5), EDF 219, SED 511, 522, 590, 575, and 578.
Paraeducator in Education
19 hours
The Paraeducator in Education Track is designed to prepare individuals to serve as an instructional
assistant in a public or private P 12 school sotting.
CED 100(0.5), 200(0.5), EDF 203, 201, 205, 219, LIB 301, and SED 104.
Q- Course also satisfies a General Education clement. Hours arc included within the 36 hr. General
Educationrequirement above.
Free Electives
41 60 42 hours
Exit Requirement
0 3 hours
GSD 399 (3; also fulfills ACCT) Or GSD 150 (0 hours)
120 hours
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Action Agenda
I.
II.
Issue
The primary purpose of the Sabbatical Program is to permit time for a faculty
member who has demonstrated an above average ability in teaching,
scholarly/creative, and service activities to investigate avenues for improving
academic quality in the pursuit of excellence. This time enables faculty
members to pursue scholarly/creative activities that will strengthen teaching,
scholarship/creativity, service and/or any combination therein at the
department, college, library, or university levels.
III.
Background
This revised program was approved by the Board of Regents in December,
2003. Sabbaticals will be approved only when they are in the best interest of
the University, and have the approval of the Department Chair, the College
Dean, the Provost and Senior Vice President for Academic Affairs and the
President.
IV.
Alternatives
To not approve the proposed faculty for the Sabbatical Program.
V.
Based upon the approval of the respective Deans and the Provost, the
President recommends that the Board of Regents approve the individuals
requesting Sabbaticals for the fiscal year 2016-2017.
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Recommended 2016-2017 Sabbaticals
Name
Department
Time-Frame
Litzelfelner, Pat
Anthropology, Sociology,
Spring 2017, Full Pay
& Social Work
Wilson, Lori
Gossage, Anne
Dupont, Carolyn
Byrd, Richard
Nowak, Theresa
Chemistry
English & Theatre
History
Music
Psychology
Fall 2016-Spring 2017, Full Pay
Fall 2016-Spring 2017, Half Pay
Fall 2016, Full Pay
Thieme, Amy
Communication
Fall 2016, Full Pay
Hale, Kimberly
American Sign Language
& Interpreter Education
Townsend, J. Scott
Wilder, Melinda
Fall 2016, Full Pay
College of Education
College of Justice & Safety
Wells, James
Dun lap, Scotty
Justice Studies
Fall 2016-Spring 2017, Half Pay
Safety & Security
Fall 2016, Full Pay
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Action Agenda
I.
Executive and Academic AffairsCommittee
Recommended Retirement Transition Program Participants (RTPs) for 20162019
II.
Issue
The primary purpose of the Retirement Transition Program (RTP) is to provide
an appropriate career transition for experienced professionals. Another
significant purpose is to assist academic planners as they more effectively
reallocate resources to meet program objectives and student needs in an
increasingly dynamic environment.
ill.
Background
This program was approved by the Board of Regents in January, 2001 and
implementation became effective July 1, 2001, as an alternative to ERO.
RTPs will be approved only when they are in the best interest of the University,
and have the approval of the Department Chair, the College Dean, the Provost
and Vice President for Academic Affairs and the President.
IV.
Alternatives
To not approve the proposed faculty for RTP.
V.
Based upon the approval of the respective Deans and the Provost, the
President recommends that the Board of Regents approve the individuals
requesting RTP for the fiscal years 2016-2019.
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Retirement Transition Program (RTP), 2016-2019
Name
Time Frame
Department
Clements, Catherine
Varela-lbarra, Jose L
Psychology
Languages, Cultures, &
Fall 2016-Spring 2017
Humanities
Messerich, Ron
Philosophy & Religion
James, Rob
Music
Pratt, Bruce
Dailey, David
Agriculture
Applied Engineering &
Technology
Counseling & Educational
Psychology
Justice Studies
College of Education
Hinton, Samuel
Strong, Sue
Justice & Safety
Tunnell, Kenneth D.
109 of 118
Board of Regents
Regular Quarterly Meeting Minutes
October 19,2015
Agenda
Call to Order
A regular quarterly meeting of the Eastern Kentucky University Board of Regents convened at 1:00
p.m. on October 19, 2015 in the Whitlock Building, Room 549 at Eastern Kentucky University,
Richmond, KY. Mr. Turner, Chair of the Board, presided. Mr. Turner noted the presence of a
quorum. The following members of the Board were present:
Present:
Mrs. Nancy Collins
Mrs. Janet Craig
Mr. Ernie House
Mr. Alan Long
Mr. Bryan Makinen
Dr. Amy Thieme
Ms. Katie Scott
Mr. CraigTurner
Mrs. Holly Wiedemann
Absent:
Mr. Craig King
Mr. David Tandy
Other persons present at the meeting were:
Dr. Michael Benson, President
Dr. Janna Vice, Provost & Senior Vice President of Academic Affairs
Mr. Barry Poynter, Vice President for Finance & Administration
Dr. Laurie Carter, Exec. Vice President & University Counsel
Mr. Stephen Lochmueller, Athletic Director
Mr. David McFaddin, Executive Director, Engagement & Regional Stewardship
Mr. Nick Perlick, VP for Development & Alumni Relations
Mr. Matt Roan, Deputy Director of Athletics & Special Counsel to the President
Mrs. Dreidre de Leon, Exec. Asst. to the President & Asst. Secretary to the Board
Members of the faculty & staff
Members of the media
1 I Page
110 of 118
Student Success Presentation
Mr. Turner introduced Dr. Laurie Carter to give a presentation on the Division of Student Success.
Dr. Carter shared a video that featured the people and the divisions of Student Success as well as
three EKU students: Takisha Mack, Stacy Lawrence and Justin Shultz,
After the video, Kristi Runyon Middleton, EKU's Chief External Affairs Officer was pleased to
announce that two of the three students who appeared in the video were in attendance to share
their personal stories about EKU.
Stacy Lawrence stated she was a first generation college student earning a dual degree in Public
Relations and Spanish. Ms. Lawrence hopes to work at EKU after graduation.
Justin Shultz is a graduate student and an assistant coordinator from Harrodsburg, KY. He stated he
had no support system at home, but knew he wanted to have a better life for himself so he worked
hard in school. Mr. Shultz stated he was accepted to EKU with a full ride scholarship. Mr. Shultz said
when he came to EKU, he had no books and no idea of how to get them. But, thanks to a sociology
professor who personally took him to the Financial Aid office where he received a book voucher and
also walked with him to the bookstore, he was able to get what he needed. Mr. Schultz stated he will
never forget the time, commitment and compassion this professor showed him.
Mrs. Middleton thanked the students for sharing their stories and said she was very happy to have
been a part of this presentation and meeting the students. Mrs. Middleton then introduced Dr.
Laurie Carter.
Dr. Carter stated the administration they saw on the video were the people who do the work and the
students are why they do it. Dr. Carter also stated they are trying to fill every need of the students in
the best possible way.
Mr. Turner, on behalf of the Board, thanked Dr. Carter for her thoughtful and informative video and
thanked the students for sharing their personal stories. Mr. Turner stated he was excited about
where we are and where we are going.
Information Items
Committee Reports
Student Life. Discipline & Athletics
Mr. Alan Long served as proxy for Mr. David Tandy, Chair of the Student Life, Discipline & Athletics
Committee who was absent. Mr. Long stated the committee met prior to the full board this morning
and approved the minutes of the June 22, 2015 committee minutes that was on the Consent
Agenda and stated there was no new business.
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Information Items
Committee Reports (cont.)
Institutional Advancement & Honors
Mr. House, Chair of the Institutional Life, Discipline & Athletics Committee stated the committee met
prior to the full board meeting.
Mr. House reported the committee approved the minutes from the June 22, 2015 Institutional
Advancement & Honors Committee meeting that was on the Consent Agenda and stated there was
no new business.
Audit & Compliance
Mr. Long, Chair of the Audit & Compliance Committee stated the committee met prior to the full
board meeting.
Mr. Long reported the committee received a preliminary draft of the Audit Report from Pete Ugo, a
partner with Crowe Horwath, LLC for the fiscal year ending September 30, 2015. Mr. Long stated
Mr. Ugo explained the negative adjustment to the financial statement due to the Statement GASB 68
with regards to recording the Net Pension Liability. The final audit was not complete; therefore, the
Board was unable to approve the report.
Mr. Long also reported the committee received an update on the Colonels Comply and approved the
June 22, 2015 Committee minutes. There was no new business.
A copy of the Preliminary Audit Report is included with these minutes.
Mrs. Janet Craig, Chair of the Finance & Planning Committee stated the committee received a
Financial Update as of September 30, 2015 from Mr. Barry Poynter, and a Capital Construction
Update from Mr. Paul Gannoe.
The committee approved the June 22, 2015 Committee minutes and recommended for approval of
the full Board the Policy 1.5.1, Financial Exigency with an amendment. The amendment is as
follows:
Current Financial Exigency definition:
"Financial exigency is bona fide ifthere is any imminent and extraordinary decline in the University'sfinancial
resources such that the University as a whole cannot maintain current programs and activities at a level
sufficient to fulfill its educational goals and priorities or its public mission, including a reduction in the current
operating budget to the extent that the Universitywould be unable to meet existing financial obligations that
include, but are not limited to, contractual obligations (specifically recognizing that all funds are not equally
transferable for all uses). The University need not be on the brink of complete collapse in order to declare
financial exigency. Rather, it needs to demonstrate that substantial injury to the institution's educational
goals and priorities will result from prolonged and drastic reductions in funds available to the institution, and
it needs to demonstrate that the determination of its financial health is guided by generally accepted
accounting principles. Academic programs reduced or eliminated for academic reasons shall not be included
within the scope of this definition. Reorganization shall not be included in this definition unless it results in
the layoff of tenured faculty and is motivated by financial exigency. A current operating deficit or mere
financial strain or pressure that does not threaten the survival of the University's educational goals and
priorities shall not be included within the scope of this definition."
Amended Financial Exigency definition:
"Financial Exigency is as determined by the Board pursuant to KRSChapter 164 and all applicable law."
3 | Page
112 of 118
Finance & Planning Committee (cont.)
A copy of the Financial Update and the Capital Construction Update PowerPoints are included with
these minutes.
Mr. CraigTurner, Chair of the Executive & Academic Affairs Committee stated the committee met
prior to the full board meeting.
Mr. Turner stated Dr. Laurie Carter presented an enrollment update which showed the largest
freshman and enrollment class in the history of the school.
In addition, Mr. Turner reported the committee approved all of the items on the Consent Agenda
(copied below) be brought forth to the full board for approval with a note that item 4, Policy 4.6.16,
Dismissal of Faculty was approved as amended (*see amendment language below).
Consent Agenda
1.
Approval of June 22, 2015 Executive & Academic Affairs Committee Minutes
2.
Personnel Actions
3.
4.
5.
6.
7.
Approve Candidates for Fall 2015 Commencement
*Approve Policy 4.6.16, Dismissal of Faculty
Approve Policy 4.6.17, Annual Review of Tenured Faculty
Approve Policy 4.8.1, Evaluation of Academic Administrators
Approve Policy 8.2.6, Faculty & Staff Tuition Waiver Program
8. Approve Policy 9.1.1, Consumption & Serving of Alcoholic Beverage on Campus
9. Approve Recommendations for Adjunct Faculty Nominations for 2015-16
10. Approve Revisions to the By-Lawsof the EKU Board of Regents
*Policv 4.6.16. Dismissal of Faculty - Amended
On page 7 of 8, replace the "Financial Exigency" definition with the following:
"Financial Exigency is as determined by the Board pursuant to
KRS Chapter 164 and all applicable law."
Page 3 of 8, delete "Bona Fide" from title:
"Dismissal of Faculty Due to a Bona Fido Financial Exigency"
In second paragraph on same page, add "and the Board" to last sentence (see below).
"The Provost shall ensure that steps 1-8 do not exceed 90 days.
An extension of the timeline may be granted with the consent of the
President, Faculty Senate and the Board."
4 | Page
113 of 118
Additional Reports to the Board
CraigTurner. Chair
Mr. Turner stated that today made him reflect on when they talked about change 2 Vi years ago. He
believes EKU has raised the bar, there is new energy on campus and everyone is talking about EKU.
Mr. Turner referenced a plaque that was given to him years ago by a minister. On the plaque is an
advertorial "Penalty of Leadership" that was written by Theodore MacManus. Mr. MacManus was a
gentleman who was in charge of the advertisement for the Cadillac Company in 1915. In summary,
the advertorial talks about decisions you make sometimes are unpopular. Mr. Turner also
referenced an email he received from Dr. Michael Schwartz, President Emeritus, Cleveland State
University and President Emeritus, Kent State University which talks about the mix of administration
and academic backgrounds. Mr. Turner asks everyone to ask themselves, "What is best for
Eastern". The point is to make the best decisions for the university.
Mr. Turner does think Student Success is what EKU is about. It defines who we are. The impact we
have on the students is essential, but most importantly, is the impact the students have on us.
Katie Scott. SGA President
Ms. Scott reported the Student Government Association have been working on several items since
the Board's last meeting. One being the distribution of funds received from an IT Grant. Every fall
SGA receives $100,000 from this grant to appropriate to student groups and college departments.
This differs from the RSO appropriations done every semester in that money given through the IT
Grant can only go toward technology services. Out of the starting $100,000, SGA allocated 18
funding requests. A few of those requests were for items such as $27,500 for the implementation of
the LiveSafe safety app and $5,000 for OrgSync. Ms. Scott noted the The LiveSafe safety app is a
five year contract and the Student Government office would fund the first two years of the contract.
In addition, funds were distributed to the new Student Success Center who received $2,106.64.
And, $11,000 was awarded to the Student Contractors Association of Applied Engineering and
Technology for a robotic tool station for that would help students gain skills needed for a career after
college. When appropriations concluded, SGA had $9,943.18 remaining in the budget.
The SGA have also hosted several student forums to solicit feedback on issues such as alcohol on
campus; the campuses' involvement with the "It's on Us" campaign; and the formation of a Powell RFP
committee to find out what students want for the student center.
Mr. Turner thanked Ms. Scott for her report and introduced Dr. Day, Chair of the Faculty Senate.
Richard Day. Faculty Senate Chair
Faculty Senate Chair's Report to the Board of Regents
19 October 2015
Dr. Richard E. Day
Good morning.
This month the Faculty Senate finished its work on a series of policies that govern faculty
accountability when it passed the Post Tenure Review policy. I suspect this final policy will have
minimal impact since it is designed to catch only those faculty members who may confuse tenure
with retirement. But passage of the new and improved Policy on Policies, this month, has a much
greater chance to impact faculty authority by extending the processes that serve us well at the
university level, and extending them throughout every college and department.
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Additional Reports to the Board (cont.)
Richard Dav. Faculty Senate Chair (cont.)
The Faculty Senate has also been working to better direct its standing committees. By my rough
count, we have something around 258 faculty members serving on 45 university committees. Those
numbers represent a low estimate of actual faculty participation since it does not count faculty who
serve on departmental and college committees and well as policy drafting teams. By my reckoning,
we have a hard-working faculty at EKU.
Recently several of us attended the Governor's Conference on Postsecondary Education Trusteeship
in Lexington. CPE President Bob King called on the legislature to reinvest in higher education in
Kentucky - something in which we all have a vested interest. CPE hopes to restore half of the cuts
taken by Higher Ed since 1998...$90 million.
With Ms. de Leon's help, I'd like to share some data from that conference. (Note: Please attach the
PowerPoint slides to this report.)
1. When I graduated college, a person with a high school diploma could reasonably expect to
find a job that could support a family. Only a quarter of the jobs required a higher education
in those days. But I would hate to face today's job market armed with only a diploma. The
Center on Education and the Workforce estimates that by 2020, 64% of Kentucky jobs will
require some kind of postsecondary training.
2.
Presently, about 30% of Kentuckians meet that standard.
3. But recently state funding has headed in the wrong direction.
4.
Following passage of the Higher Education Bill in 1997, Kentucky made a sustained effort to
improve its competitive standing...but that effort has lagged in more recent years.
5. This busy little chart shows the combination of general fund receipts and tuition revenue for
all Kentucky schools combined, where the blue bars show the diminishing level of state
support and the red shows the skyrocketing students' share. What we see here is that the
cost of higher education has been relatively stable, but the price paid by Kentucky families
has been steadily shifting. The average cost of higher education increased by about $800
over 14 years while the price to our students has nearly doubled, increasing by about
$5,000. At the same time, Kentucky has more than doubled the number of postsecondary
degrees.
6. This chart shows the shifting tuition burden more clearly, and projects that by 2020, our
students will shoulder nearly three fourths of the price. That means more jobs and longer
work hours will be necessary to retire the mounting student debt - and working long hours
while attending school mitigates against academic success.
7. I added this 2013 slide from the Pew Research Center. It shows that nationally, the American
middle-class is dividing itself into two groups of "haves" and "have-nots."- upwardly mobile
college "haves," and downwardly mobile college "have-nots." And my read is that having an
Associate's Degree provides little salvation.
8.
President King is calling upon all universities, their Regents, Trustees, Presidents, faculty,
and students...even vendors...to contact our legislators and urge their reinvestment in higher
education in Kentucky.
Mr. Turner thanked Dr. Day for this report and introduced Mrs. Leah Banks, Staff Council President.
6 | Page
115 of 118
Leah Banks. Staff Council President
Mrs. Banks report is below.
Good afternoon. As always, I want to thank you for this opportunity to give an update on the
initiatives that Staff Council is working on. I have a couple of new items that I'm really excited to
share with you.
First, Staff Council is sponsoring a series of short lectures called Staff Talks. Our first series will be
on issues that are important and educational when it comes to the many ways of communication.
We are in the planning stages to start this lecture series in the spring. The program will be somewhat
set up like the popular on-line series Ted Talks, where the speaker will just give main points on their
topic of expertise (approximately 20 minutes long) and then will be followed by a short question
period. The entire session will last no longer than 45 minutes. We will offer the lectures during a
lunch time where participants can lunch and learn, but will also be live-streamed and the video will
be housed on our webpage. Our first series will be 4 sessions on communications, which will include
topics on Diversity, Communication and Social Intelligence, using social media in communication
and EKU communication as a whole.
Secondly, Dr. Sherwood Thompson met with myself and the Vice Chair, Ann Cotton regarding the
need for Staff Diversity Advocates. These advocates will be put in place to help raise awareness and
promote understanding and appreciation of diversity on EKU's campus. During this meeting with Dr.
Thompson, it was decided that Staff Council would become the conduit between the University
Diversity Office and staff to help identify individuals who are passionate about diversity and equality,
and who would VOLUNTEER to become an advocate. The Staff Diversity Advocates will not only have
a heartfelt desire for helping others to understand how the campus needs to promote inclusiveness
for all in our EKU family, but will also be able to teach everyone how to embrace diversity, and break
down silos. Additionally these advocates will serve the campus as trained leaders who can help with
teaching others what they can do to help make a difference. The advocates will receive important
educational training that will be beneficial to teaching others how to encourage staff on the
importance of creating an environment for enlightened discussion, dialogue, and inclusive
excellence. Staff Council will help promote the self-nomination process, and help the University
DiversityOffice get the Staff DiversityAdvocates ready to start their work in the spring semester.
Stay dry and have great day!
Michael Benson. President
President Benson stated it was a pleasure to be in Dr. Laurie Carter's area and thanked her for
hosting today's Board meeting. President Benson said we have great people pointing us in the right
direction and when we hear from students like Justin & Stacey that shows us we are impacting
students.
President Benson invited the Board to the upcoming College Convocations that will be held on
December 11 and 12 this year, in addition to the university-wide graduation ceremony that will be
held on Thursday, May 12, 2016 with College Convocations following on May 13 and 14, 2016.
President Benson mentioned that the university did go through a challenging time with the recent
threats, but stated he believed it helped skill our team (faculty/staff/students). He also stated, "We
are EKU strong and united; and yes, we do have some things that will change and improve. EKU is a
safe place, filled with people who care about our students and will not deter us from our mission."
One suggestion that came out of this challenging time is the need for Public Safety to meet with all
the areas on campus for dialogue and training.
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Michael Benson. President (cont.)
President Benson talked more about the 3 P's.
People: The Board recently approved an across-the-board salary increase to Faculty and Staff and
President Benson stated how important it is to let the Faculty and Staff know how much they are
valued. President Benson talked about his Faculty Fireside Chats and how this gives the faculty the
opportunity to share their concerns. President Benson stated he then takes those concerns to the
appropriate Vice President to follow-up.
President Benson shared that he attended a very nice event two weeks ago for author Charles
Bracelen Flood. Mr. Flood was educated at Harvard and had a book on the New York Bestseller's list
for 26 weeks. Mr. Flood moved to Kentucky in 1975 and fell in love with EKU.
Places: President Benson received an email from Dick Kelly of the Lane Report. Mr. Kelly needed a
cover photo for their publication and saw a great photo of the Topping-Out Ceremony for the New
Science Building and asked and was granted permission to use that photo.
President Benson shared before and after photos of the quad in front of the Weaver Building.
Programs: President Benson stated while face to face interaction between students and faculty is
the bread and butter of an institution, EKU's online programs are continuing to excel. According to
AffordableCollegesOnline.org (AC Online), Eastern Kentucky University ranks first among Kentucky
colleges offering online degrees, Using a cost-to-quality metric to compare public and private not-forprofit institutions, reviewers placed EKU first on their list of 12 schools in the Commonwealth.
Criteria for the 2016 Best Online Schools rankings included tuition, academic programs, counseling
services and job placement for graduates. "These schools are going above and beyond to drive
innovative learning in the much-desired online environment," said AC Online Founder and CEO Dan
Schuessler.
President Benson thanked the Board for their continued support and time.
Action Items
Mr. Turner presented to the full board the following items on the Consent Agenda and action item B.
Mr. Turner noted amendments were made to two policies, Policy 4.6.16, Dismissal of Faculty and
Policy and Policy 1.5.1, Financial Exigency in the respective Board Committee meetings. The
amendments can be found on pages 3 and 4 of these minutes. In addition, Mr. Turner stated action
item C, Approval of External Audit for the Fiscal Year Ending June 30, 2015 is incomplete; therefore,
will not be brought forward to the full Board for approval at this meeting, but will be brought to the
Board for approval at the January 2016 Board meeting.
A. Consent Agenda
1.
Approval of the June 22, 2015 Regular Quarterly Board of Regents Meeting Minutes, and
the September 8,2015 Special-called Board of Regents Meeting Minutes
2.
Personnel Actions
3.
4.
5.
6.
7.
8.
9.
10.
Approve Candidates for Fall 2015 Commencement
*Approve Policy 4.6.16, Dismissal of Faculty
Approve Policy 4.6.17, Annual Review of Tenured Faculty
Approve Policy 4.8.1, Evaluation of Academic Administrators
Approve Policy 8.2.6, Faculty & Staff Tuition Waiver Program
Approve Policy 9.1.1, Consumption & Serving of Alcoholic Beverage on Campus
Approve Recommendations for Adjunct Faculty Nominations for 2015-16
Approve Revisions to the By-Laws of the EKU Board of Regents
*Pending Consent Agenda Item
8 | Page
117 of 118
Action Items (cont.)
B. Approve Policy 1.5.1, Financial Exigency
C. Approval of External Audit for the Fiscal Year Ending June 30, 2015 (deferred)
♦Pending
A.
Consent Agenda Items
Approve Policv 4.6.16. Dismissal of Faculty
Mr. Turner asked for a motion to approve the Consent Agenda items to include the amendment to
item 4. Mr. Long made a motion to approve. Mrs. Collins seconded. The motion passed by voice
vote.
Mr. Turner asked for a motion to approve action item B. Mrs. Craig made a motion to approve; Mr.
House second. The roll was called and the following members voted "aye": Mrs. Collins, Mrs. Craig,
Mr. House, Mr. Long, Mr. Makinen, Ms. Scott, Dr. Thieme, Mrs. Wiedemann and Mr. Turner. No
members voted "nay." Mr. Craig King and Mr. David Tandy were absent. The motion passed.
Executive Session
Mr. Turner entertained a Motion pursuant to KRS 61.815(b) to adjourn to closed session for the
purposes stated pursuant to KRS 61.810(c) regarding discussions of proposed or pending litigation
against or on behalf of the University. Mrs. Craig made a motion to go into closed session, Mr. House
second. Motion passed by voice vote. The Board went into executive session at 2:15 p.m.
Mr. Turner entertained for a motion to return to the regular session of the Board meeting. Mrs.
Collins made a motion to return to regular session; Mr. Long seconded. Motion passed by voice vote.
The Board reconvened at 3:00 p.m. Upon returning from closed session, Mr. Turner reported only
matters stated in the motion prior to going into closed Execution Session were discussed and no
action was taken.
Adjournment
There being no further business, Mr. Turner requested a motion to adjourn. Mrs. Craig made a
motion to adjourn; Mrs. Collins second. Motion passed by voice vote. The meeting adjourned at 3:15
p.m.
David Tandy, Secretary
Date
9 | P a ge
118 of 118

Eastern Kentucky University Board of Regents Quarterly Meeting

Transcription

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