Fundraising Pack - Devon Air Ambulance Trust

Devon Air Ambulance Trust
Fundraising Pack
Ideas and support for holding your own event
Supporting
Devon Air Ambulance Trust
01392 466666
www.daat.org
Registered Charity No: 1077998
Company No: 3855746 Spring 2014
Thank you for choosing
to raise funds for
Devon Air Ambulance Trust
You’ll find lots of ideas throughout this pack plus hints and tips to make the most of your event.
We hope you’ll find lots of inspiration and perhaps combine some ideas, throw in some of your
own and don’t be afraid to create your own truly unique event.
Your support ensures that we can continue to provide an air ambulance service throughout
Devon. Whether you live in Devon, are on holiday or business, or simply passing through, it’s
reassuring to know that, should you have the misfortune to be taken ill or have an accident,
one of the county’s two Air Ambulances will be at hand.
Thank you again for helping to make a real difference, we simply couldn’t do it without you!
Contents
How your event will make a difference
Where to start
Fundraising ideas
In your community
At work
At school
Special interest groups
Don’t forget to tell us
about your event and send
in photos. We love to see all
the amazing things that
people do to raise money
for us and would love to
share via our Facebook page
too!. Please email
[email protected]
Promoting your event
Maximising your income
Safety and legal information
1
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l
l
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How
?
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ff
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a
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mak
“We have long been supporters of the Devon Air
Ambulance Trust, especially since Alfie was airlifted.
We never dreamed we would need them again but when our
Olivia became ill, I can’t tell you how grateful we are. To think
that her illness was caused by the same virus as a coldsore;
her symptoms appeared the same as meningitis and it
certainly scared the living daylights out
of me – thank you for the most
wonderful, wonderful service.”
Danielle Steer - mum of patient Olivia
and aunt of patient Alfie
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It costs in the region of £4.5 million each year to keep
both helicopters flying
From our two airbases our 2 Air Ambulances can reach
the majority of Devon within just 10 minutes, and the
remainder within 15 minutes
The Charity is independent of Government and
National Lottery funding
2
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Where
Theme/activity
Planning
Safety
Choose your type of event.
Ensure there is enough time before the
event to achieve everything. Don’t be
afraid to ask for help.
Find out if any rules or regulations
apply and if you need to do a risk
assessment (see page 13)
Venue
Find the ideal place to suit the
activity
Fundraising
Find as many ways as you can to make
money around your event
(see page 12)
Sponsor/donation
See if you can get a venue, facilities or
prizes donated.
Date
If there isn’t a particular occasion
choose the ideal date and time for
people to attend. Make sure there’s
nothing happening already that might
clash.
Budget
Guests
Promotion
Consider who your event is suited to,
who to invite and if you have a
maximum or minimum number.
Use every channel available to let
people know about your event and
reach the right people (see page 10)
Know your budget. Set a realistic
income target making sure your costs
are covered.
3
If everyone in
Devon over the age
of 18 donated just
£3.65 a year
(1p a day) it would
pay for the service
for a whole year.
r
e
s
i
a
r
d
A fun
s
n
o
s
a
e
for all s
ic
ea
Cream aTir, garden party or picn
Summer
f
g Hunt n
g
E
r
e
t
s
Ea
etitio
ng comp
Egg pain
and
Bonfire
night
s
k
r
o
w
e
fir
ti
sh
Santa DPaarty, Santa’s grotto
as
Christm
arty
P
n
e
e
w
Hallo
4
e
v
ti
c
a
t
Ge
Get a team together and challenge your
fitness or fulfil your own adrenaline
dreams. Sweat it out however you choose
in aid of Devon Air Ambulance Trust
Run
d
re
o
s
n
o
Sp
Walk
ide
s
a
e
Fiv
ll
a
b
t
o
o
f
Patient Linzie Reason took part in the London
Colour Run and raised £555.11 for DAAT
Gym
challeng
e
Skyd
ive
Kayak
Chris Brown Martin, Steve Carter, Chris Lake
and Matt Retter kayaked 300 miles from
Bude to Exeter and raised around £9,500 for
DAAT and three other charities!
5
Steve Clook took to the skies—
fundraising for DAAT after we
airlifted his dad, Martin, and
raised almost £600
e
z
a
r
c
t
s
e
t
a
l
e
h
t
Join
Bingo
Zumba
thon
Militar
y fi
challen tness
ge
TV replicas
Swap Party
Invite your friends to bring items of clothing
to swap with others. It’s a great way to
recycle good condition clothes and update
your wardrobe without spending any
money .
It’s easy to arrange. Have one with friends
or on a larger scale open to the public.
Browsing time is ideal for drinks and
mingling, then start shopping. Add
donations to any top designer items. If
guests are fighting over something - auction
it.
Don’t sit at home wishing you could be
on your favourite show - create your
own version:
The X Factor
Come Dine with Me
The Apprentice
Strictly Come Dancing
Britain’s Got Talent
Create a competition,
get your own local
sponsor, bag some
irresistible prizes and
become a fundraising
superstar!
6
s
e
c
r
o
f
g
n
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i
a
r
d
Join fun
y
t
i
n
u
m
m
o
c
r
u
in yo
Combine a fun day out with a fundraiser.
In your local park or in your back garden, do
something you’ll all enjoy doing to support
your local air ambulance
Poker/Bridge
Night
Barn
Danc
Golf Day
Commu
nity
Fair
The Heart of Devon Festival - celebrated all that’s great about
Devon – food, drink, music, dancing and entertainment for all.
7
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k
r
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t
a
…or
Introduce some fun into your day at
work, hold a department challenge or
organise a worthwhile way to spend an
evening after hours. Set yourself a new
target raising funds to help Devon Air
Ambulance Trust
Karaoke Night
otball
Five-a-side fo
Linden Homes organised a Golf Day and
raised £4093.75 for DAAT
Bake o
ff
Employees of Trewin Design Architects raised £1431.08 for DAAT by
taking part in various fundraising activities including a sponsored cycle
ride and dressing up as heros for a day.
8
l
o
o
h
c
s
…at
Non-u
Go to the top of the class by getting your
school involved and raise as much as you
can. Build a fundraiser into your
latest project or do something extra
curricular; and don’t forget everyone can
take part, including the teachers.
ee
Spelling B
abc
niform
Cake Sale
Concert
School
Challenge
Five year old Alfie Glasspool was
invited to go to school in fancy
dress as someone who helps
people, he chose to go dressed as
a helicopter pilot
Over 10% of all
our airlifts
are to young people
under the age of 16
Students at the Independent Primary &
Secondary Focus School in St Budeaux,
Plymouth took part in a Calender
Challenge and raised £3,725 for DAAT.
8
Day
l
a
i
c
e
p
s
...with
s
p
u
o
r
g
interest
Get together at your usual time and do
what you love doing in aid of Devon Air
Ambulance Trust; or make it a little
unusual and try something totally new.
Concer
t
rical
t
a
e
h
t
Stage a
nce
a
m
r
o
f
r
pe
or
Make gifts
cards to sell
Members of the Barnstaple Young Marching Band who turned
out on a freezing morning to celebrate the re-opening of the
DAAT Barnstaple shop following its refurbishment
ing
nc
Line da
Dance
Jim Fursdon and his fellow dancers raised £1,000
following an elegant Candlelight Dance
9
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o
Prom
To make the most of your event, make sure you promote it
well. Here are some useful tools that you might want to use:
Logo
Any materials you produce should make it clear who the
event organiser is and who you are raising money for. Please
contact us so we can send you a copy of our official charity
logo.
Posters & Invitations
Create your own posters and invitations or alternatively we
can design some for you. Call or email us with all of the
details and our fundraising team will happily design some
especially for your event.
Website
We can also include all of your event details on our website.
Just contact our fundraising team who will arrange this for
you
Press release
If you would like to invite people from your wider
community, we can produce a press release on your behalf.
Sponsor Forms
You can download sponsor forms at
www.daat.org/sponsorship-form/
Social Media
Social media is one of the most effective ways to promote your event and it’s
FREE. You can also post details on the Devon Air Ambulance Trust page and
we can share details with all our contacts and followers.
Facebook: Devon Air Ambulance Trust
Twitter: @devonairamb
Search for relevant websites where you may be able to
advertise your event for free such as local community
“what’s on” sites or local sports societies.
10
If a company can sponsor your event ask if they can help
to promote it too
t
r
o
p
p
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r
Fund
Balloons
Our fundraising team are always on
hand to support your event however
possible. We can supply you with
posters, banners, balloons, collection
boxes or buckets, stickers and
information literature to display on the
day. Just give us a call or send us an
email and we can arrange delivery.
Collection
ckets
u
b
&
s
e
x
o
b
T-Shirts
Poste
rs
Information
literature
Banners
11
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i
Maxim
Maximise your
Supporters
Minimise your
outgoings
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Ask everyone you know to
come along and to help
spread the word
Email your contacts and let
them know what you’re
doing
Send a Facebook and Twitter
message and add DAAT to
your profile
Add a caption to your email
signature. Invite anyone you
know to attend, donate or
help out on the day
Upload a clip to YouTube,
send it to everyone you
know with your invitation


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Look for a free local venue
and ask if they can help
decorate it for the event
too.
Try not to buy any
equipment, food or drink.
Acquire, borrow or get items
donated. (check if you need
licensing, see page 13)
Ask local entertainers or
bands to perform free of
charge
Ask local companies to
donate prizes to an auction
or raffle. You can always
give them a mention in
return.
Maximise your
fundraising activities

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Make it easy for everyone to donate, even if
they can’t come along on the day. Set up an online
donation page, add a photo and a reason to support
you.
www.justgiving.com
www.virginmoneygiving.com
www.btplc.com/mydonate/
Please encourage your sponsors who are tax payers to gift aid their donation
If you are a UK tax payer, the Charity can claim back a further 25p in every £1.00
you donate, at no cost to you.
We can provide you with sponsorship forms or gift aid envelopes, just contact our
fundraising team to arrange delivery.
12
Charge for tickets or entry,
don’t overprice but don’t
undersell your event either.
If the venue is making sales
on the night, ask if they will
donate a percentage
Hold a quiz, raffle or
tombola at your event
Organise themed games,
and activities for donated
prizes—add a bit of
competition
n
o
ti
a
m
r
o
f
n
i
l
a
g
e
l
d
n
a
y
Safet
Please take care at your event and note
that it is your own responsibility to make
sure your event is safe and complies with
any relevant authorities.
A few essentials to consider:
First Aid
Ensure you have adequate cover
available for the scale of your event. If
you’re not sure, check with your local
council
Licenses
Raffles
Check with your local authority to see
whether or not you need to obtain any
special licenses eg public
entertainment, collection or alcohol
licenses
If you are holding a raffle for longer
than one day, you will require a
license. Please contact your local
council for further information
Collections
Risk Assessment
It is illegal to carry out door to door or
public street collections without a
license. Please contact your local
council for further information
Identify any hazards and evaluate any
risks at your event that you’ll need to
consider
Food
Contact your local council for food
hygiene regulations at events, or see
www.food.gov.uk
Alcohol
Check if the venue is licensed or
contact your local council to find out
more about getting a temporary
license
Whilst we appreciate your support, Devon Air Ambulance Trust cannot
accept liability for any fundraising activity or event you undertake in our
aid. If you need insurance please make sure you have arranged this prior to
your event taking place.
13
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Th
Thank you for raising funds for
Devon Air Ambulance Trust. We
hope your event was a success and
everyone had a great time.
We’d love to hear about how it went
so please email us your story and
any photos to [email protected]
Please now collect all your donations and pay in the money either via our website at
www.daat.org/donate/ or direct to our bank account. Please contact our fundraising team on
01392 466666 or email [email protected] for further information. Alternatively if you
would like to organise a cheque presentation, we can arrange for a local representative to
attend. Any cheques, sponsor forms or gift aid envelopes can be sent by post to the following
address;
Devon Air Ambulance Trust, Unit 5 Sandpiper Court, Harrington Lane, Exeter, EX4 8NS
We like to thank everyone that raises money for us either by email or post, so please include
as much information as possible with your donation - how you raised the money and a return
post or email address.
Other ways you can support
Devon Air Ambulance Trust
Make a donation
Become a volunteer
Visit or donate to our charity shops
Join our lottery
Consider us in your will
14
Volunteering with
Devon Air Ambulance Trust
Become part of the team and
• Learn new skills • Enhance your CV • Help a good cause
• Gain knowledge and experience • Make new friends
• Improve your employment prospects • Increase your self esteem and
confidence • Decrease depression and stress • Meet people
For further information please contact our Volunteer Support Officer
Rosey Oakes on 01932 466666 ext *122 or email [email protected]
15
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Windscreen wash
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sp
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Wa
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icle
Veh
Visits
Vari
ety
sh
Quit something
Party
Qu
a tree
Open garden
Outdoor
Plant
t
New Year Resolution
y
ing
val
Festi
Jazz making
llery
Jewe
It ’s a kno
ck ou
Indoor m t
arket
le
izz
Pe
rail
eT
tur
Na
d gifts
Unwante
ear part
Underw
Horse show
Coffee morning
Car boot sale
Ba
Booke
Sal
Head shav
e
e sale
e
Bridg
A rts
ev
bath
n
a
e
ening
ked b
Q
tion
hibi
Party
Garag
BB
stall
Absei
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Ex
craft
A rt/
Golf day
d
P
Opera
Cake stal
l
e
Qua
te
arachu
No smoking day
Unicycle
B
b
Jum
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s the
Gues
e
Craft fayre
anc
d
n
r
a
Auction
Hoopla
Garden
Bingo
Car
wash
id
Bike R
re
lat
ed
ing
Sky
div
Zany
Litter picking
Sports
Ten
-pi
ing
s
pic
ym
i Ol
n
le
ve
n
ica
te
Fe
tch
a
ll marty
a
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F dr
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Fa
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Min
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M
Ma
g hunt
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Ea
sion
Eurovi
Exhibiti
Tre The
asu atre
re sh
hu ow
nt
Slim
le
Zo
o
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Dress down day
Dance Darts match
Ebay
M
ble
Yachtin
g
fA
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rd
Ya
rs
pe
Ra
m
bl
ve
Dog show
Ball
Raft race
ab
Scr
m
ha
g
on race
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p
s
&
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Eg
id
s
u
m
mer
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Raffl
Cards
as
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Race night
Xmas
Xm
Ka
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Line dancin
Lucky dip
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biking
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Di
Kni
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Dinner party
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Fundraising
Ideas
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ONLY £1 A
WEEK
1ST PRIZE £1350
2ND & 3RD PRIZES £135
PLUS....
10 ADDITIONAL PRIZES OF £50