Court Packet 07-14

Transcription

Court Packet 07-14

AI-38503
Commissioners Court
Meeting Date: 07/14/2014
Personnel Appointments
Submitted For: Cynthia Jacobson Department:
Human Resources
1. Submitted By: Georgia Shepherd
Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action
HR and/or IT Action
Budget Department Action
Auditor's Office Action
Commissioners Court
Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers
Attachments
Appointments
Amount Available:
LEGAL ENTITIES OUTSIDE COMMISSIONERS' COURT
FYI APPOINTMENTS
July 14, 2014
Name
Department
Dept
Lauri Putt
Community Supervision 6101
Title
Salary
Grade % over Min Effective Date Notes
Clerk (CSCD)
$26,084
630
0%
7/15/2014
Notification Only
AI-34688
Commissioners Court
Outstanding Agenda Items
Submitted By: Georgia Shepherd
Department: Commissioners Court
Request Type: FYI
1. Agenda Area: Miscellaneous
Information
Department Action
Outstanding Agenda Items, Commissioners Court.
HR and/or IT Action
Commissioners Court
Outstanding Agenda Items, Commissioners Court.
Budget Information
1:
Fund Transfers
Attachments
Amount Available:
Title/Issue
Department
Court Date
AI Number
Status
Resolution
1 Indigent Defense Costs
Commissioner, Precinct 4
11-18-13
Future Court
2 Discretionary Transportation
Bond Funds
Engineering
04-14-14
Future Court
3 Timing of Bond Sales
How much money in arbitrage?
Auditor/Budget
04-14-14
Future Court
4 TxDOT Project Delays
Engineering
04-14-14
Future Court
5 History of 5% Pay Increases
relating to the promotion of
internal employees to a
different pay range
04-28-14
Future Court
6 Create Indemnification Policy
and Procedures
05-05-14
Future Court
7 Replacement of a $60 cash
shortage (back on court with
the Indemnification Policy)
Auditor/Sheriff
05-05-14
8 Update Policies
Judge Self
05-12-14
9 MOU with MISD for school bus
violations
Sheriff
AI-38179
Future Court
Future Court
5-19-14
AI-38185
Future Court
AI-38303
Future Court
10 DPS Public Safety Broadband
Network
IT
6-9-14
11 Definition of the Waters of the
US
Judge Self
6-1-14
12 Distribution of Fund 031
(Economic Development
Capital Credits) for FY2014
Budget
7-7-14
Future Court
AI-38380
Future Court
Proposed Legislative Changes:
1 DY6 under 1115 Waiver
Judge Self
05-12-14
July 7, 2014
2 Felony and Court Collections
District Clerk
05-12-14
July 7, 2014
AI-38485
Commissioners Court
FYI 2014 Budget Amendments (Adjustments)
Submitted By: Marie Chacon
Department: Budget/Finance
Request Type: FYI
2. Agenda Area: Ntfy/Bdgt Amendment
Information
Department Action
FYI Budget Amendments (Adjustments) over $5,000, totaling $150,000 per c/o
2005-589-08-01.
No action by Purchasing.
HR and/or IT Action
Budget adjustment needed for postage from Elections mailings increased due to
election year.
Funds available in the General Fund.
Commissioners Court
Budget adjustment(s)/amendment(s) totaling $150,000 (over $5,000 per c/o
2005-589-08-01), Budget.
Budget Information
1:
001-0429-411.55-02
Fund Transfers
Remarks:
Amount Available:
$ 150,000
Attachments
Budget adju and back up
COLLIN COUNT Y
Budget & F inance
2300 Bloomdale Roa d
Suite 4100
McKinney, Texas 75071
www.collincountytx.gov
COURT COMMUNICATION ITEM
Item Description
Request approval of Budget Adjustments (Amendments) over $5,000.
Background on Item
Budget adjustment needed for postage from Elections mailings increased due to
election year.
Financial Information
Budget adjustments totaling $ 150,000
1
FYI Budget Amendments (Adjustments) FY 2014
Note: Budget adjustments move approved and appropriated funding from one line to another. Supporting justification is provided upon your request.
Adjustment #
Department
From Account
From Detail
(project #, etc.)
14-05
Support Services
001-1001-411.87-01
Misc
To Account
To Detail
(project #, etc.)
Amount
Description
001-0429-411.55-02
Postage
$150,000
Postage from Elections mailings increased due to election
year.
TOTAL
$150,000
Page 1 of 1
7/1/2014
AI-38478
Commissioners Court
2013 Distinguished Service Award
Submitted For: Eric Nishimoto Department:
3. a. Submitted By: Georgia
Shepherd
Administrative Services
Information
Department Action
For the eleventh consecutive year, the Collin County Historical Commission has
received a Distinguished Service Award from the Texas Historical Commission. This
award is presented by the THC to county commissions that demonstrate concerted
efforts to preserve the history and character of Texas.
HR and/or IT Action
Commissioners Court
2013 Distinguished Service Award for the Collin County Historical Commission from the
Texas Historical Commission presented by the County Judge.
Budget Information
1:
Fund Transfers
Attachments
Certificate
Amount Available:
AI-38502
Commissioners Court
Disbursements
Submitted For: Jeff May 4. a. Submitted By: Georgia
Shepherd
Department:
Auditor
Request Type: CONSENT
Information
Department Action
Disbursements for the period ending July 8, 2014, Auditor.
HR and/or IT Action
Commissioners Court
Budget Information
1:
Fund Transfers
Attachments
Court Order
Amount Available:
AI-38468
Commissioners Court
Property tax refunds
Submitted By: Beverly Roberts
Department: Tax Assessor/Collector
4. b. Agenda Area: Tax Refunds
Information
Department Action
412 Property tax refunds totaling $560,857.02.
HR and/or IT Action
No action by B&F
Refunds have been reviewed.
Commissioners Court
Tax refunds totaling $560,857.02, Tax Assessor Collector.
Budget Information
1:
Fund Transfers
Remarks:
Attachments
Court Order
Summary sheet 7-14-14
Amount Available:
n/a
Summary sheet 7-14-14
AGENDA ITEM #:38468
TOTAL # OF REFUNDS:
412
CC SUMMARY SHEET 7-14-14
GRAND TOTAL OF REFUNDS
$560,857.02
AMOUNT OF
BATCH
# OF ITEMS
RECALC#1
81
$29,541.31
OP#1
19
RECALC#2
79
$17,819.07
OP#2
41
RECALC#3
81
$22,140.61
OP#3
AGD JUD#3
RECALC#4
60
$22,965.06
OP#4
AGD JUD#4
RECALC#5
37
$8,321.01
OP#5
AGD JUD#5
RECALC#6
OP#6
TOTAL
RECALC#7
OP#7
TOTAL # OF AGD JUDS
RECALC#8
OP#8
RECALC#9
OP#9
P&I#1
RECALC#10
OP#10
P&I#2
RECALC#11
OP#11
P&I#3
BATCH #
# OF ITEMS
AMOUNT OF
BATCH
BATCH #
AMOUNT OF
BATCH
BATCH #
# OF ITEMS
$37,992.84
AGD JUD#1
9
$379,256.17
$4,529.31
AGD JUD#2
5
$38,291.64
BATCH #
$417,547.81
# OF ITEMS
14
AMOUNT OF
BATCH
RECALC#12
TOTAL
TOTAL # OF RECALCS
$100,787.06
338
TOTAL
TOTAL # OF OPS
$42,522.15
60
TOTAL
$0.00
TOTAL # OF P&IS
The details of the above batches have been given to the Collin County Auditor for review and audit.
0
AI-38455
Commissioners Court
Advertise for Property Insurance RFP
Submitted By: Julie Rutherford
Department: Human Resources
4. c. 1. Agenda Area: Advertisement
Information
Department Action
Consideration and approval to advertise for RFP for Property Insurrance.
Request Commissioners Court consideration and any action regarding the approval of
specifications for RFP No. 2014-276, Insurance, Property Boiler and Machinery and
further authorize advertisement of same. go
HR and/or IT Action
FY 2015 budgeted funds available upon adoption of the FY 2015 budget.
Funds available in the County Insurance Fund and budget anticipated to be approved
for FY 2015.
Commissioners Court
Insurance, Property Boiler and Machinery (RFP No. 2014-276), Human Resources.
Budget Information
1:
501-0321-413.59-05
Fund Transfers
Remarks:
Amount Available:
256,931
Remarks:
Attachments
Court Order
Memo
AD
Bid Pack
SOLICITATION ADVERTISEMENT
COMMISSIONERS COURT DATA SUMMARY
Solicitation No:
RFP 2014-276
Insurance, Property Boiler and Machinery
Advertise Date:
July 17 and July 24, 2014
Publication:
Plano Courier
Opening Date:
August 07, 2014
Vendors Notified:
via bidsync
Specification Description
Collin County’s intent of this Request for Proposal (RFP) 2014-276 is to describe the
specification for proposers to respond for Insurance, Property Boiler and Machinery.
A complete copy of the specification is on file in the Purchasing Department, should
any Commissioner require a review.
Collin County
Bid 2014-276
5
Solicitation 2014-276
Bid designation: Public
Collin County
6
7/9/2014 10:53 AM
p. 1
Collin County
Bid 2014-276
5
Bid 2014-276
Bid Number 2014-276
Bid Title Insurance, Property Boiler and Machinery
Bid Start Date
In Held
Bid End Date
Aug 7, 2014 2:00:00 PM CDT
Question & Answer End
Jul 31, 2014 3:00:00 PM CDT
Date
Bid Contact Geri Osinaike
Senior Buyer
Purchasing
972-548-4107
[email protected]
Contract Duration 1 year
Contract Renewal 2 annual renewals
Prices Good for 90 days
Standard Disclaimer ***Note to Bidders/Offerors~The following standard disclaimer applies to Invitation to
Bid (IFB), Competitive Sealed Proposal (CSP), and Request for Proposal (RFP) ONLY, not
applicable to Request for Qualifications (RFQ) or Request for Information (RFI).***
Mailing Address:
Collin County Purchasing
2300 Bloomdale Rd., Ste 3160
McKinney, TX 75071
Prices bid/proposed shall only be considered if they are provided in the appropriate
space(s) on the Collin County bid form(s). For consideration, any additions or deductions
to the bid/proposal prices offered must be shown under the exceptions section of the
bid/proposal in the case of electronic submittal, ONLY in the case of a hard copy
submittal will an additional attachment be allowed. Extraneous numbers, prices,
comments, etc. or bidder/offeror generated documents appearing elsewhere on the bid
or as an additional attachment shall be deemed to have no effect on the prices offered in
the designated locations.
All delivery and freight charges (F.O.B. inside delivery at Collin County designated
locations) are to be included as part of the bid/quote/proposal price. All components
required to render the item complete, installed and operational shall be included in the
total bid/quote/proposal price. Collin County will pay no additional
freight/delivery/installation/setup fees.
Bid Comments
Collin County is conducting a vendor search to select an insurance carrier(s) to provide for Insurance: to
include Property Boiler and Machinery insurance coverage.
The County will utilize a two-step process for completing and making this award. First, markets will be
assigned; second, vendors will be requested to return proposals based upon market assignment.
In order to be considered for this project offerors must return the Property Questionnaire and Market
Request form (Attachment A) in a email or sealed enveloped marked with the RFP Number, RFP Name and
Company Name no later than 2:00 p.m. July 25, 2014.
Sealed Envelope Email
Collin County Purchasing [email protected]
2300 Bloomdale Rd. #3160 Subject line: RFP Number, RFP Name and Company Name
McKinney, TX 75071
(972) 548-4165
Item Response Form
Item 2014-276--01-01 - Complete Attachment B and upload document
Quantity 1 each
Prices are not requested for this item.
Delivery Location Collin County
Collin County- See P.O.
See P.O. for Delivery Location
7/9/2014 10:53 AM
2300 Bloomdale Rd.
p. 2
Quantity 1 each
Prices are not requested for this item.
Collin County
Bid 2014-276
Delivery Location Collin County
Collin County- See P.O.
See P.O. for Delivery Location
2300 Bloomdale Rd.
Ste. 3160
McKinney TX 75071
Qty 1
Description
Complete Attachment B and upload document. 6
7/9/2014 10:53 AM
p. 3
Collin County
Bid 2014-276
5
C O L L I N C O U N T Y, T E X A S TERMS AND CONDITIONS
1.0
GENERAL INSTRUCTIONS
1.0.1 Definitions
1.0.1.1 Bidder/Quoter/Offeror: refers to submitter.
1.0.1.2 Vendor/Contractor/Provider: refers to a Successful Bidder/Quoter/Contractor/Service
Provider.
1.0.1.3 Submittal: refers to those documents required to be submitted to Collin County, by a
Bidder/Quoter/Offeror.
1.0.1.4 IFB: refers to Invitation For Bid.
1.0.1.5 RFQ: refers to Request For Qualifications
1.0.1.6 RFP: refers to Request For Proposal.
1.0.1.7 RFI: refers to Request For Information.
1.0.1.8 CSP: refers to Competitive Sealed Proposal
1.0.1.9 Quotation: refers to Request for Quotation
1.1
If Bidder/Quoter/Offeror do not wish to submit an offer at this time, please submit a No Bid Form.
1.2
Awards shall be made not more than ninety (90) days after the time set for opening of submittals.
1.3
Collin County is always conscious and extremely appreciative of your time and effort in preparing your
submittal.
1.4 Collin County exclusively uses BidSync for the notification and dissemination of all solicitations. The receipt
of solicitations through any other company may result in your receipt of incomplete specifications and/or
addendums which could ultimately render your bid non-compliant. Collin County accepts no responsibility for the
receipt and/or notification of solicitations through any other company.
1.5
A bid/quote/submittal may not be withdrawn or canceled by the bidder/quoter/offeror prior to the ninety-
first (91 st ) day following public opening of submittals and only prior to award.
1.6
It is understood that Collin County, Texas reserves the right to accept or reject any and/or all
Bids/Quotes/Proposals/Submittals for any or all products and/or services covered in an Invitation For Bid (IFB),
Request For Qualifications (RFQ), Request For Proposal (RFP), Request For Information (RFI), Competitive
Sealed
(CSP), and Quotation, and to waive informalities or defects in submittals or to accept such
7/9/2014
10:53 Proposal
AM
submittals as it shall deem to be in the best interest of Collin County.
p. 4
first (91 ) day following public opening of submittals and only prior to award.
Collin
County the right to accept or reject any and/or allBid 2014-276
1.6
It is understood that Collin County, Texas
reserves
Bids/Quotes/Proposals/Submittals for any or all products and/or services covered in an Invitation For Bid (IFB),
Request For Qualifications (RFQ), Request For Proposal (RFP), Request For Information (RFI), Competitive
Sealed Proposal (CSP), and Quotation, and to waive informalities or defects in submittals or to accept such
submittals as it shall deem to be in the best interest of Collin County.
1.7
All IFB’s, RFP’s, CSP’s, RFQ’s, and RFI’s submitted in hard copy paper form shall be submitted in a
sealed envelope, plainly marked on the outside with the IFB/RFP/RFQ/RFI/CSP/Quotation number and name. A
hard copy paper form submittal shall be manually signed in ink by a person having the authority to bind the firm in
a contract. Submittals shall be mailed or hand delivered to the Collin County Purchasing Department.
1.8
No oral, telegraphic or telephonic submittals will be accepted. IFB’s, RFP’s, RFQ’s, CSP’s, and RFI’s,
may be submitted in electronic format via BidSync.
1.9
All Invitation For Bids (IFB), Request For Proposals (RFP), Request For Qualifications (RFQ),
Competitive Sealed Proposals (CSP), and Request For Information (RFI), submitted electronically via BidSync
shall remain locked until official date and time of opening as stated in the Special Terms and Conditions of the
IFB, RFP, RFQ, CSP, and/or RFI.
1.10 Time/date stamp clock in Collin County Purchasing Department shall be the official time of receipt for all
Invitation For Bids (IFB), Request For Proposals (RFP), Request For Qualifications (RFQ), Competitive Sealed
Proposals (CSP), Request For Information (RFI), submitted in hard copy paper form. IFB’s, RFP’s, RFQ’s,
CSP’s, RFI’s, received in County Purchasing Department after submission deadline shall be considered void and
unacceptable. Absolutely no late submittals will be considered. Collin County accepts no responsibility for
technical difficulties related to electronic submittals.
1.11 For hard copy paper form submittals, any alterations made prior to opening date and time must be initialed
by the signer of the IFB/RFQ/RFP/CSP/RFI/, guaranteeing authenticity. Submittals cannot be altered or
amended after submission deadline.
1.12 Collin County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the prices
submitted shall not include taxes.
1.13
Any interpretations, corrections and/or changes to an Invitation For Bid/Request For
Qualifications/Request For Proposal/Request for Information/Competitive Sealed Proposal, and related
Specifications or extensions to the opening/receipt date will be made by addenda to the respective document by
the Collin County Purchasing Department. Questions and/or clarification requests must be submitted no later than
seven (7) days prior to the opening/receipt date. Those received at a later date may not be addressed prior to the
public opening. Sole authority to authorize addenda shall be vested in Collin County Purchasing Agent as
entrusted by the Collin County Commissioners’ Court. Addenda may be transmitted electronically via BidSync,
by facsimile, E-mail transmission or mailed via the US Postal Service.
1.13.1 Addenda will be transmitted to all that are known to have received a copy of the
IFB/RFQ/RFP/RFI/CSP and related Specifications. However, it shall be the sole responsibility of the
Bidder/Quoter/Offeror to verify issuance/non-issuance of addenda and to check all avenues of document
availability (i.e. BidSync at www.bidsync.com , telephoning Purchasing Department directly, etc.) prior
to opening/receipt date and time to insure Bidder/Quoter/Offeror’s receipt of any addenda issued.
Bidder/Quoter/Offeror shall acknowledge receipt of all addenda.
1.14
All materials and services shall be subject to Collin County approval.
1.15 Collin County reserves the right to make award in whole or in part as it deems to be in the best interest of
the County.
1.16 The Bidder/Quoter/Offeror shall comply with Commissioners’ Court Order No. 96 -680-10-28,
Establishment of Guidelines & Restrictions Regarding the Acceptance of Gifts by County Officials & County
Employees.
1.17 Any reference to model/make and/or manufacturer used in specifications is for descriptive purposes only.
Products/materials of like quality will be considered.
1.18 Bidders/Quoters/Offerors taking exception to the specifications shall do so at their own risk. By offering
substitutions, Bidder/Quoter/Offeror shall state these exceptions in the section provided in the
7/9/2014
10:53 AM
IFB/RFQ/RFP/CSP/Quotation
or by attachment. Exception/substitution, if accepted, must meet or exceed
specifications stated therein. Collin County reserves the right to accept or reject any and/or all of the exception
p. 5
Products/materials of like quality will be considered.
Collin County
Bid 2014-276
1.18 Bidders/Quoters/Offerors taking exception to the specifications shall do so at their own risk. By offering
substitutions, Bidder/Quoter/Offeror shall state these exceptions in the section provided in the
IFB/RFQ/RFP/CSP/Quotation or by attachment. Exception/substitution, if accepted, must meet or exceed
specifications stated therein. Collin County reserves the right to accept or reject any and/or all of the exception
(s)/substitution(s) deemed to be in the best interest of the County.
1.19 Minimum Standards for Responsible Prospective Bidders/Quoters/Offerors: A prospective Bidder/
Quoter/Offeror must meet the following minimum requirements:
1.19.1 have adequate financial resources, or the ability to obtain such resources as required;
1.19.2 be able to comply with the required or proposed delivery/completion schedule;
1.19.3 have a satisfactory record of performance;
1.19.4 have a satisfactory record of integrity and ethics;
1.19.5 be otherwise qualified and eligible to receive an award.
Collin County may request documentation and other information sufficient to determine Bidder's/Quoter’s/
Offeror’s ability to meet these minimum standards listed above.
1.20 Vendor shall bear any/all costs associated with it’s preparation of an RFI/IFB/RFQ/RFP/CSP/Quotation
submittal.
1.21 Public Information Act: Collin County is governed by the Texas Public Information Act, Chapter 552 of
the Texas Government Code. All information submitted by prospective bidders during the bidding process is
subject to release under the Act.
1.22
The Bidder/Quoter/Offeror shall comply with Commissioners’ Court Order No. 2004-167-03-11, County
Logo Policy.
1.23 Interlocal Agreement: Successful bidder agrees to extend prices and terms to all entities that has entered
into or will enter into joint purchasing interlocal cooperation agreements with Collin County.
1.24 Bid Openings: All bids submitted will be read at the county’s regularly scheduled bid opening for the
designated project. However, the reading of a bid at bid opening should be not construed as a comment on the
responsiveness of such bid or as any indication that the county accepts such bid as responsive.
The county will make a determination as to the responsiveness of bids submitted based upon compliance
with all applicable laws, Collin County Purchasing Guidelines, and project documents, including but not limited to
the project specifications and contract documents. The county will notify the successful bidder upon award of the
contract and, according to state law; all bids received will be available for inspection at that time.
2.0
TERMS OF CONTRACT
2.1
A bid/quote/proposal, when properly accepted by Collin County, shall constitute a contract equally binding
between the Vendor/Contractor/Provider and Collin County. No different or additional terms will become part of
this contract with the exception of an Amendment and/or a Change Order.
2.2
No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or
specifications stated in the resulting contract. All Amendments and/or Change Orders to the contract will be
made in writing by Collin County Purchasing Agent.
2.3
No public official shall have interest in the contract, in accordance with Vernon's Texas Codes Annotated,
Local Government Code Title 5, Subtitle C, Chapter 171.
2.4
The Vendor/Contractor/Provider shall comply with Commissioners’ Court Order No. 96 -680-10-28,
Employees.
7/9/2014 10:53 AM
2.5
Design, strength, quality of materials and workmanship must conform to the highest standards of
p. 6
Collin
County
2.4
The Vendor/Contractor/Provider shall comply
with
Commissioners’ Court Order No. 96 -680-10-28,Bid 2014-276
Employees.
2.5
Design, strength, quality of materials and workmanship must conform to the highest standards of
manufacturing and engineering practice.
2.6
Bids/Quotes/Proposals must comply with all federal, state, county and local laws concerning the type(s) of
product(s)/service(s)/equipment/project(s) contracted for, and the fulfillment of all ADA (Americans with
Disabilities Act) requirements.
2.7
All products must be new and unused, unless otherwise specified, in first-class condition and of current
manufacture. Obsolete products, including products or any parts not compatible with existing hardware/software
configurations will not be accepted.
2.8
Vendor/Contractor/Provider shall provide any and all notices as may be required under the Drug-Free
Work Place Act of 1988, 28 CFR Part 67, Subpart F, to its employees and all sub-contractors to insure that Collin
County maintains a drug-free work place.
2.9
Vendor/Contractor/Provider shall defend, indemnify and save harmless Collin County and all its officers,
agents and employees and all entities, their officers, agents and employees who are participating in this contract
from all suits, claims, actions, damages (including personal injury and or property damages), or demands of any
character, name and description, (including attorneys’ fees, expenses and other defense costs of any nature)
brought for or on account of any injuries or damages received or sustained by any person, persons, or property on
account of Vendor/Contractor/Provider’s breach of the contract arising from an award, and/or any negligent act,
error, omission or fault of the Vendor/Contractor/Provider, or of any agent, employee, subcontractor or supplier of
Vendor/Contractor/Provider in the execution of, or performance under, any contract which may result from an
award. Vendor/Contractor/Provider shall pay in full any judgment with costs, including attorneys’ fees and
expenses which are rendered against Collin County and/or participating entities arising out of such breach, act,
error, omission and/or fault.
2.10 If a contract, resulting from a Collin County IFB, RFP, RFQ, CSP, Quotation is for the execution of a
public work, the following shall apply:
2.10.1 In accordance with V.T.C.A. 2253.021, a governmental agency that makes a public work
contract with a prime contractor shall require the contractor, before beginning work, to execute to
the governmental entity a Payment Bond if the contract is in excess of $25,000.00. Such bond
shall be in the amount of the contract payable to the governmental entity and must be executed by
a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56 th Legislature,
Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).
2.10.2 In accordance with V.T.C.A. 2253.021, a governmental agency that makes a public work
contract with a prime contractor shall require the contractor, before beginning work, to execute to
the governmental entity a Performance Bond if the contract is in excess of $100,000.00. Such
bond shall be in the amount of the contract payable to the governmental entity and must be
executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56 th
Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).
2.11 Purchase Order(s) shall be generated by Collin County to the vendor. Collin County will not be
responsible for any orders placed/delivered without a valid purchase order number.
2.12 The contract shall remain in effect until any of the following occurs: delivery of product(s) and/or
completion and acceptance by Collin County of product(s) and/or service(s), contract expires or is terminated by
either party with thirty (30) days written notice prior to cancellation and notice must state therein the reasons for
such cancellation. Collin County reserves the right to terminate the contract immediately in the event the
Vendor/Contractor/Provider fails to meet delivery or completion schedules, or otherwise perform in accordance
with the specifications. Breach of contract or default authorizes the County to purchase elsewhere and charge
the full increase in cost and handling to the defaulting Vendor/Contractor/Provider.
2.13 Collin County Purchasing Department shall serve as Contract Administrator or shall supervise agents
designated by Collin County.
2.14
All delivery and freight charges (FOB Inside delivery at Collin County designated locations) are to be
part of the bid/quote/proposal price. All components required to render the item complete, installed
and operational shall be included in the total bid/quote/proposal price. Collin County will pay no additional
7/9/2014
10:53 AM
included
as
p. 7
2.13 Collin County Purchasing Department shall serve as Contract Administrator or shall supervise agents
Collin County
Bid 2014-276
designated by Collin County.
2.14 All delivery and freight charges (FOB Inside delivery at Collin County designated locations) are to be
included as part of the bid/quote/proposal price. All components required to render the item complete, installed
and operational shall be included in the total bid/quote/proposal price. Collin County will pay no additional
freight/delivery/installation/setup fees.
2.15 Vendor/Contractor/Provider shall notify the Purchasing Department immediately if delivery/completion
schedule cannot be met. If delay is foreseen, the Vendor/Contractor/Provider shall give written notice to the
Purchasing Agent. The County has the right to extend delivery/completion time if reason appears valid.
2.16 The title and risk of loss of the product(s) shall not pass to Collin County until Collin County actually
receives and takes possession of the product(s) at the point or points of delivery. Collin County shall generate a
purchase order(s) to the Vendor/Contractor/Provider and the purchase order number must appear on all itemized
invoices.
2.17 Invoices shall be mailed directly to the Collin County Auditor's Office, 2300 Bloomdale Road, Suite 3100,
McKinney, Texas 75071. All invoices shall show:
2.17.1 Collin County Purchase Order Number;
2.17.2 Vendor’s/Contractor’s/Provider’s Name, Address and Tax Identification Number;
2.17.3 Detailed breakdown of all charges for the product(s) and/or service(s) including applicable time
frames.
2.18
Payment will be made in accordance with V.T.C.A., Government Code, Title 10, Subtitle F, Chapter 2251.
2.19
All warranties shall be stated as required in the Uniform Commercial Code.
2.20 The Vendor/Contractor/Provider and Collin County agree that both parties have all rights, duties, and
remedies available as stated in the Uniform Commercial Code.
2.21 The Vendor/Contractor/Provider agree to protect Collin County from any claims involving infringements
of patents and/or copyrights.
2.22 The contract will be governed by the laws of the State of Texas. Should any portion of the contract be in
conflict with the laws of the State of Texas, the State laws shall invalidate only that portion. The remaining
portion of the contract shall remain in effect. The contract is performable in Collin County, Texas.
2.23 The Vendor/Contractor/Provider shall not sell, assign, transfer or convey the contract, in whole or in part,
without the prior written approval from Collin County.
2.24 The apparent silence of any part of the specification as to any detail or to the apparent omission from it of
a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices
are to prevail. All interpretations of the specification shall be made on the basis of this statement.
2.25 Vendor/Contractor/Provider shall not fraudulently advertise, publish or otherwise make reference to the
existence of a contract between Collin County and Vendor/Contractor/Provider for purposes of solicitation. As
exception, Vendor/Contractor/Provider may refer to Collin County as an evaluating reference for purposes of
establishing a contract with other entities.
2.26
The Vendor/Contractor/Provider understands, acknowledges and agrees that if the
Vendor/Contractor/Provider subcontracts with a third party for services and/or material, the primary
Vendor/Contractor/Provider (awardee) accepts responsibility for full and prompt payment to the third party. Any
dispute between the primary Vendor/Contractor/Provider and the third party, including any payment dispute, will
be promptly remedied by the primary vendor. Failure to promptly render a remedy or to make prompt payment to
the third party (subcontractor) may result in the withholding of funds from the primary
Vendor/Contractor/Provider by Collin County for any payments owed to the third party.
2.27 Vendor/Contractor/Provider shall provide Collin County with diagnostic access tools at no additional cost
to Collin County, for all Electrical and Mechanical systems, components, etc., procured through this contract.
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AM
2.28
History Background Check: If required, ALL individuals may be subject to a criminal history
background check performed by the Collin County's Sheriff's Office prior to access being granted to Collin
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County with diagnostic access tools at no additional cost
Bid 2014-276
2.27 Vendor/Contractor/Provider shall provide Collin
County
to Collin County, for all Electrical and Mechanical systems, components, etc., procured through this contract.
2.28 Criminal History Background Check: If required, ALL individuals may be subject to a criminal history
background check performed by the Collin County's Sheriff's Office prior to access being granted to Collin
County. Upon request, Vendor/Contractor/Provider shall provide list of individuals to Collin County Purchasing
Department within five (5) working days.
2.29 Non-Disclosure Agreement: Where applicable, vendor shall be required to sign a non-disclosure
agreement acknowledging that all information to be furnished is in all respects confidential in nature, other than
information which is in the public domain through other means and that any disclosure or use of same by vendor,
except as provided in the contract/agreement, may cause serious harm or damage to Collin County. Therefore,
Vendor agrees that Vendor will not use the information furnished for any purpose other than that stated in
contract/agreement, and agrees that Vendor will not either directly or indirectly by agent, employee, or
representative disclose this information, either in whole or in part, to any third party, except on a need to know
basis for the purpose of evaluating any possible transaction. This agreement shall be binding upon Collin County
and Vendor, and upon the directors, officers, employees and agents of each.
2.30 Vendors/Contractors/Providers must be in compliance with the Immigration and Reform Act of 1986 and
all employees specific to this solicitation must be legally eligible to work in the United States of America.
2.31 Certification of Eligibility:
This provision applies if the anticipated Contract exceeds $100,000.00 and
as it relates to the expenditure of federal grant funds. By submitting a bid or proposal in response to this
solicitation, the Bidder/Quoter/Offeror certifies that at the time of submission, he/she is not on the Federal
Government’s list of suspended, ineligible, or debarred contractors. In the event of placement on the list between
the time of bid/proposal submission and time of award, the Bidder/Quoter/Offeror will notify the Collin County
Purchasing Agent. Failure to do so may result in terminating this contract for default.
2.32 Notice to Vendors/Contractors/Providers delivering goods or performing services within the Collin County
Detention Facility: The Collin County Detention Facility houses persons who have been charged with and/or
convicted of serious criminal offenses. When entering the Detention Facility, you could: (1) hear obscene or
graphic language; (2) view partially clothed male inmates; (3) be subjected to verbal abuse or taunting; (4) risk
physical altercations or physical contact, which could be minimal or possibly serious; (5) be exposed to
communicable or infectious diseases; (6) be temporarily detained or prevented from immediately leaving the
Detention Facility in the case of an emergency or “lockdown”; and (7) subjected to a search of your person or
property. While the Collin County Sheriff’s Office takes every reasonable precaution to protect the safety of
visitors to the Detention Facility, because of the inherently dangerous nature of a Detention Facility and the type
of the persons incarcerated therein, please be advised of the possibility of such situations exist and you should
carefully consider such risks when entering the Detention Facility. By entering the Collin County Detention
Facility, you acknowledge that you are aware of such potential risks and willingly and knowingly choose to enter
the Collin County Detention Facility.
2.33 Delays and Extensions of Time when applicable:
2.33.1 If the Vendor/Contractor/Provider is delayed at any time in the commence or progress of the
Work by an act or neglect of the Owner or Architect/Engineer, or of an employee of either, or of a separate
contractor employed by the Owner, or by changes ordered in the Work, or by labor disputes, fire, unusual delay in
deliveries, unavoidable casualties or other causes beyond the Vendor/Contractor/Provider's control, or by delay
authorized by the Owner pending mediation and arbitration, or by other causes which the Owner or
Architect/Engineer determines may justify delay, then the Contract Time shall be extended by Change Order for
such reasonable time as the Owner/Architect may determine.
2.33.2 If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be
documented by data substantiating that weather conditions were abnormal for the period of time and could not
have been reasonably anticipated, and that the weather conditions had an adverse effect on the scheduled
construction.
All other terms and conditions (i.e. Insurance Requirements, Bond Requirements, etc.) shall be
NOTE:
stated in the individual IFB/RFQ/RFP/RFI/CSP/Quotation Solicitation documents as Special Terms, Conditions
and Specifications.
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All other terms and conditions (i.e. Insurance Requirements, Bond Requirements, etc.) shall be
NOTE:
stated in the individual IFB/RFQ/RFP/RFI/CSP/Quotation Solicitation documents as Special Terms, Conditions
Collin County
Bid 2014-276
and Specifications.
6
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3.0
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INSURANCE REQUIREMENTS
3.1
Before commencing work, the vendor shall be required, at its own expense, to
furnish the Collin County Purchasing Agent with certified copies of all insurance
certificate(s) indicating the coverage to remain in force throughout the term of this
contract.
3.1.1 Commercial General Liability insurance including but not limited to the
coverage indicated below.
Coverage shall not exclude or limit
Products/Completed Operations, Contractual Liability, or Cross Liability.
 Each Occurrence:
$1,000,000
 Personal & Adv Injury:
$1,000,000
 Products/Completed Operation:
$2,000,000
 General Aggregate:
$2,000,000
3.1.2 Workers Compensation insurance as required by the laws of Texas, and
Employers’ Liability.
Employers’ Liability
 Liability, Each Accident:
$500,000
 Disease-Each Employee:
$500,000
 Disease – Policy Limit:
$500,000
3.1.3 Commercial Automobile Liability insurance including owned, nonowned, and hired vehicles used in connection with the contract.
 Combined Single Limit – Each Accident: $1,000,000
3.1.4 Professional/Errors & Omissions Liability insurance with a two (2) year
extended period of coverage, (i.e. tail coverage). If you choose to have project
coverage endorsed onto your base policy, this would be acceptable.
 Each Occurrence/Aggregate:
$20,000,000
3.2
With reference to the foregoing insurance requirement, the vendor shall endorse
applicable insurance policies as follows:
3.2.1 A waiver of subrogation in favor of Collin County, its officials,
employees, volunteers and officers shall be contained on all policies.
3.2.2 The vendor's insurance coverage shall name Collin County as additional
insured under the General Liability policy.
3.2.3 All insurance policies shall be endorsed to require the insurer to
immediately notify Collin County of any decrease in the insurance coverage
limits.
3.2.4 All insurance policies shall be endorsed to the effect that Collin County
will receive at least thirty (30) days notice prior to cancellation, non-renewal or
termination of the policy.
3.2.5 All copies of Certificates of Insurance shall reference the project/contract
number.
3.3
All insurance shall be purchased from an insurance company that meets the
following requirements:
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3.3.1 A financial rating of A- or better as assigned by the BEST Rating
Company or equivalent.
3.4
Certificates of Insurance shall be prepared and executed by the insurance
company or its authorized agent, and shall contain provisions representing and warranting
the following:
3.4.1 Sets forth all endorsements and insurance coverages according to
requirements and instructions contained herein.
3.4.2
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Sets forth the notice of cancellation or termination to Collin County.
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PART ONE (1)
RESPONSE TO
MARKET REQUEST
INFORMATION AND
QUESTIONNAIRE
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PART ONE (1) - EVALUATION CRITERIA AND FACTORS
4.1
Proposers will be qualified and insurance companies will be assigned exclusively to an Agent. Collin
County Property Insurance Questionnaire & Market Survey (Attachment A) is to be completed by the Agency in
its entirety. Failure to complete form as requested will result in disqualification.
When assigning insurance companies to Agencies, the County will use the following criteria:


The current agent will be assigned incumbent markets, assuming the agent’s past service has been satisfactory
to the County. Assignments will attempt to avoid dividing companies or groups among different Agencies.
Location, services, pricing, experience, backup support and insurance company relationships will be
important considerations when assigning insurance companies and agencies.
5.0 PART ONE (1) - SPECIAL CONDITIONS AND SCOPE OF SERVICES
5.1
Authorization: Sealed proposals will be received for Insurance: Property.
Collin County is conducting a vendor search to select an insurance carrier(s) to provide for Insurance to include
Property and Boiler and Machinery insurance coverage.
The County will utilize a two-step process for completing and making this award. First, markets will be assigned;
second, vendors will be requested to return proposals based upon market assignment.
Part 1: Assignment of Markets
In order to be considered for this project offerors must return the Collin County Property Insurance
Questionnaire and Market Survey form (Attachment A) no later than 2:00 p.m. July 25, 2014 in a
sealed envelope marked with the RFP Number, RFP Name and Company Name or email to:
Sealed Envelope
2300 Bloomdale Rd. #3160
McKinney, TX 75071
(972) 548-4165
Email
[email protected]
Subject line: RFP Number, RFP Name and Company Name
After receipt of these forms, Collin County will assign markets. No markets may be reserved without the
express written permission of Collin County. Insurance companies will be assigned according to the
proposed preference, volume, and percent of business with that insurance carrier.
6.0
PART ONE (1) - PROPOSAL FORMAT
6.1
Submit the following documents:
6.1.1
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Attachment A – Collin County Property Insurance Questionnaire and Market Survey
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PART TWO (2)
PROPOSAL RESPONSE
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Part (2) - EVALUATION CRITERIA AND FACTORS
4.1
The award of the contract shall be made to the responsible offeror whose proposal is determined to be the
lowest and best evaluated offer resulting from negotiation, taking into consideration the relative importance of
price and other factors. The evaluation criteria will be grouped into percentage factors as follows:
CRITERIA
VALUE
Profile of local/national agency operations to include firms 15
qualifications, experience and references
Agency resources available to include support services, access of 20
staff, service plan
Pricing of programs – Attachment B
30
Availability of other programs to include loss control services
15
Ability to meet established criteria
20
Total Value
100
5.0
Part (2) - SPECIAL CONDITIONS AND SCOPE OF SERVICES
5.1
Collin County is conducting a vendor search to select an insurance carrier(s) to provide Property and
Boiler and Machinery insurance for the County.
5.2
Intent of Request for Proposal: Collin County’s intent of this Request for Proposal (RFP) and resulting
contract is to provide offerors with sufficient information to prepare an RFP response for Insurance: to include
Property and Boiler and Machinery insurance coverage.
5.3
Term: Provide for a contract commencing on October 1, 2014 through September 30, 2015, with the
option to extend for two (2) additional one (1) year periods.
5.4
Funding: Funds for payment have been provided through the Collin County budget approved by the
Commissioners’ Court for this fiscal year only. State of Texas statutes prohibit the County from any obligation of
public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other
obligations that arise past the end of the current Collin County fiscal year shall be subject to budget approval.
5.5
Price Reduction: If during the life of the contract, the vendor's net prices to other customers under the
same terms and conditions for items/services awarded herein are reduced below the contracted price, it is
understood and agreed that the benefits of such reduction shall be extended to Collin County.
5.6
Method of Award:
5.6.1 The award of the contract shall be made to the responsible offeror(s) whose proposal is
determined to be the best evaluated offer resulting from negotiation taking into consideration the relative
importance of price and other evaluation factors in section 4.0 above. Collin County reserves the right to
award on an “all or none” or by “service or coverage” basis.
5.6.2 In consideration of the proposals, Collin County reserves the right to select one or more
acceptable offerors who offer contractual terms and conditions most favorable to Collin County.
5.6.3
Collin County reserves the right to award all or a portion of the RFP.
5.6.4 No vendor has exclusive rights on this account; competitive proposals will be accepted from all
responsible offerors.
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5.7
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Negotiations:
5.7.1 Discussions may be conducted with responsible offerors who submit proposals determined to be
reasonably susceptible of being selected for award. All offerors will be accorded fair and equal treatment
with respect to an opportunity for discussion and revision of proposals. Revisions to proposals may be
permitted after submission and before award for the purpose of obtaining best and final offers.
5.8
5.7.2
Offerors may be required to submit additional data during the process of any negotiations.
5.7.3
Collin County reserves the right to negotiate the price and any other term with the offerors.
5.7.4
Any oral negotiations must be confirmed in writing prior to award.
Introduction: Below is background Information on Collin County and the County’s current insurance
coverage.
5.8.1 Collin County is a political subdivision of the State of Texas, with the County seat in McKinney,
Texas. The County is home to over 812,000 residents, and occupies over 885 square miles. The County
currently has approximately 1,600+ full-time positions and 26 part-time positions. The County operates
from different locations in areas such as Public Works, Facilities, Finance, District Attorney’s Office,
Youth Camp, Sheriff’s department, Detention, Juvenile Detention, and County Clerk, and operates its
own low-risk Medical Clinic from which the County’s Health Official is based. The County does not
operate a fire department; instead, the County utilizes the fire departments of the various cities and towns
in its area.
The County does not own, or operate a golf course, an airport, or a landfill. We do have a small water
treatment facility at Collin County Adventure Camp which is used solely for that facility. The County
does own, and operate, the County’s Sheriff’s department and the area’s primary detention center. The
Sheriff’s department has approximately 171 peace officers, 247 detention officers, and 69 civilians and
houses an average daily population of 1,000 low and moderate-risk detainees. Capital offense detainees
are housed there during trial but transferred to state facilities upon sentencing.
5.8.2 Collin County’s current program consists of a layered approach, combining self-insured retention
at various levels, dependent upon the coverage provided. The current underwriting information is
included in Property Insurance Summary (Exhibit One), and the Loss Information is included in Loss Run
2010 – 2014 (Exhibit Two).
5.8.3
The current insurance agency is Arthur J. Gallagher Risk Management Services.
5.8.4
The following Attachments and Exhibits are included in the RFP.
Attachment A – Property Insurance Questionnaire and Market Survey
Attachment B – Property Coverage Specifications and Response
Exhibit One – Property Insurance Summary
Exhibit Two – Loss Run 2010 – 2014
Exhibit Three – CC Property Schedule
Exhibit Four – 2014 Off Rd Equipment List
Exhibit Five – IT Schedule of Equipment
5.9
General Requirements:
5.9.1 The county requests that the offeror submit electronic reports, detailing the claims specifics as to
paid and incurred costs, and status of the claim. These reports should be provided on a monthly schedule
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and as needed by the County. Within their response, the county requests that the offeror provide samples
of any and all reports that will be provided as well as the timing of such reports.
5.9.2 It should be understood that the offeror may be asked to submit to regular audits of the pertinent
claim files and to interviews with the involved adjuster(s) and their supervisors. These audits will
endeavor to identify that timeliness and accuracy of processing is in full accordance with accepted
industry standards.
5.9.3
The information contained in the claim files is the property of the County and the offeror is
expected to provide the information, in electronic format, to the County at no charge within 15 days of the
County request, at no additional cost. The offeror will submit or allow the County’s representative access
to electronic databases that reference the County’s claim or claims within 15 days of request, at no
additional costs.
5.9.4 Changes in premium can only be instituted on a policy anniversary date, and it is requested that
the selected offeror provide for notice of changes in premium at least 120 days before renewal.
5.9.5 It is the desire of the County that a dedicated representative or team be designated as the contact
between the offeror and the County. The contact information must document office phone numbers, hours
of operations as well as e-mails, and if possible a toll free number. The County requires phone calls and emails returned within one business day.
5.9.6
The offeror shall provide a copy of the offeror’s errors and omissions coverage.
5.9.7
The offeror shall detail their claim process including:
5.9.7.1
Notification requirements
5.9.7.2
Required documentation
5.9.7.3
Penalties for incorrect filing
5.9.7.4 How claims are calculated
5.9.7.5 Processing timelines as well as available statistics regarding their claim processing,
and payment history
5.9.8 Within the response, the offeror shall describe all process (es) and fees incurred when the
relationship with the offeror terminates.
5.9.9 It is requested that the offeror include an Unintentional Errors and Omissions clause as to
knowledge of occurrence. It is understood and agreed that only knowledge of an occurrence by the Risk
Manager, Assistant Director of Human Resources, or the Director of Human Resources of Collin County
shall in itself constitute knowledge of the insured. If one of these parties does not have knowledge of the
occurrence, Collin County cannot be held accountable for late reporting.
5.9.10 It is requested that the offeror include a Knowledge of Hazards or Exposure Base clause (e.g. it is
understood and agreed, that failure by the insured to disclose all information regarding existing hazards as
of the inception date of the policy shall not prejudice the insured with respect to the coverage afforded by
the policy, provided such failure or omission is not intentional).
5.9.11 It is requested that the offeror include a clause about Notice of Occurrence (e.g. the insured’s
right under this policy will not be affected if it fails to give notice of an accident or occurrence, because it
believed the accident or occurrence was not covered under the policy).
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5.9.12 It is requested that the offeror describe its ability to provide information to Collin County via
electronic means. Collin County is especially interested in resources available to upload/download or
otherwise transmit claim activity and history to the County’s HRIS (PeopleSoft) system.
5.9.13 The offeror shall provide an implementation schedule detailing required actions by both Collin
County and the offeror in order for the plan to be effective October 1, 2014.
5.9.14 It is requested that the offeror provide a 120-day renewal plan including any plan changes and
rates. All renewals must be submitted and approved in September of each year. Please provide a sample
renewal plan for review. The offeror shall provide at least a 90-day, preferably 120-day, notice of nonrenewal.
5.9.15
All invoices shall be sent to:
Collin County Auditor
2300 Bloomdale Rd
Suite 3100
McKinney, TX 75071
5.10
with copy to:
Collin County Risk Manager
2300 Bloomdale Rd
Suite 4117
McKinney, TX 75071
Pricing and Fees:
5.10.1 INCURRED EXPENSES: There is no expressed or implied obligation for Collin County to
reimburse offerors for any expense incurred in preparing proposals in response to this request, and Collin
County will not reimburse anyone for these expenses. Collin County will consider proposals from all
responsible offerors.
5.10.2 Within the offeror’s response, any and all fees and commissions must be disclosed. Any and all
set-up costs or termination fees should also be included.
5.10.3 Any and all costs must be disclosed in the “Property Premium Summary - Charges and Fees” and
“Boiler and Machinery Premium Summary - Charges and Fees” sections of Attachment B. The County
does not want any bundled charges to be listed. The offeror’s response should break down all charges by
line item including commissions or fees.
5.10.4 The County desires that the offeror disclose any discount associated with the cost for the
proposed insurance premium in the event the County pays all costs up-front and/or any penalty associated
should the County pay the cost over the period of a year.
5.11
Additional Services
5.11.1 Safety and Loss Prevention: The County would like each of the offerors submitting proposals to
include a description of safety and loss prevention services. Within the offeror’s response, a general
outline of proposed services and inspections should be submitted including the cost of such services, if
not included in the premium. These fees should also be included in the “Property Premium Summary Charges and Fees” and “Boiler and Machinery Premium Summary - Charges and Fees” section of
(Attachment B).
5.11.2 Claims Management Service: Most property claims are administered internally; however, the
county may use the services of a third party administrator. The offeror should note if there are additional
fees associated with going through a TPA and what TPAs, if any, the offeror will not accept. Collin
County currently uses TriStar Risk Management as its third party administrator.
5.11.3 The County expects prompt and accurate loss runs at least quarterly showing all paid and
outstanding (reserved) claims and the amount of the reserve. Please describe your process detailing how
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the County will receive this information and provide a sample loss run for review. Upon receipt of this
information, any claims that are reserved too low or high will be reviewed by the Risk Manager and
appropriate action will be discussed to adjust reserves accordingly.
5.11.4 It is requested that the offeror submit a proposal or plan which states the specific ways in which it
intends to reduce claims, increase loss prevention, and detail any other services available.
5.11.5 Catastrophic Auto/Physical Damage: The County would like coverage information and quotes for
our locations that house multiple vehicles at a time – specifically the Service Center and the Sheriff’s
Office. We would like quotes based on a $25,000, $50,000, and $100,000 deductible.
6.0
5.12
Copies of Policies: A complete specimen policy (including all forms and endorsements) should be
furnished with each quotation. Once coverage is purchased, a complete copy of all policies should be
delivered to Collin County no later than December 1, 2014.
5.13
If there is a difference in the policy compared to the information provided and agreed upon in the RFP
response, the RFP responses will prevail.
PART (2) - PROPOSAL FORMAT
6.1
PROPOSAL DOCUMENTS: To achieve a uniform review process and to obtain a maximum degree of
comparability, Collin County requires that proposals be submitted with a master (marked original) and three
(3) copies or proposals may be submitted online via Bid Sync. The proposal shall, at a minimum, include a
Table of Contents detailing sections and corresponding page numbers. If submitted manually, it shall be printed
on letter-size (8-1/2”x 11”) paper and if submitting manually, assembled with spiral-type bindings or staples. Do
not use metal-ring hard cover binders. Paper copies should also be accompanied by an electronic copy of the
information provided on in a searchable format on a CD.
6.1.1 Title Page: Title page shall show the RFP subject, the offeror's name, the name, address, and
telephone number of a contact person, and the date of the proposal.
6.1.2 Transmittal Letter: Offer shall include a signed letter briefly addressing the offeror's
understanding of the insurance program being requested, the commitment to provide the coverage and
services required and a statement explaining why the offeror believes itself to be best qualified to provide
the coverage and service detailed within this RFP. Please show clearly options for which you are
submitting a proposal.
6.1.3 Detailed Proposal: Complete the attached document: Property Coverage Specifications and
Response (Attachment B). The detailed proposal shall acknowledge the ability to provide services for
each requirement as set forth in Part (2) section 5.0 of the RFP. Any options or alternatives to the
requirements set forth in this RFP should be shown as dollar adjustment(s) to the provided quotation. All
charges and fees should also be listed in the “Property Premium Summary - Charges and Fees” and
“Boiler and Machinery Premium Summary - Charges and Fees” sections of (Attachment B).
6.1.4 Executive Summary: Please include with your proposal a management summary that outlines the
competitive advantages of your proposal. Summarize the key points of the proposal for non-technical,
executive review.
6.1.5
Offeror References: The offeror shall furnish the following reference information:
6.1.5.1 Name, address, contact name, and telephone number and email for three (3) clients who
terminated service within the last five (5) years.
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6.1.5.2 Name, address, contact name, and telephone number and email for two (2) most recent
clients within the last year.
6.1.5.3 Name, address, contact name, and telephone number and email for five (5) existing
clients with three (3) or more year history with the offeror.
6.1.5.4 Name, address, contact name, and telephone number and email for three (3)
governmental clients, either City or County.
6.1.5.5 Please provide information on all current litigation and any litigation within the past three
years.
Collin County may contact or visit any listed representative to evaluate the services proposed.
6.1.6 Statement of Compliance: All offerors to this RFP shall detail, in a single location titled
“Statement of Compliance,” any and all exceptions or deviations from the RFP requirements. Any
requirements listed in the RFP that cannot or will not be met or complied with in their entirety, or that
require separate actions, additional fees or charges, or additional consideration must be described in this
section. Requirements not specifically identified in this section will be interpreted as the offeror’s
compliance to the RFP requirements.
6.1.7 Additional Information: Any additional information that may be pertinent to this RFP. Collin
County intends to consider all aspects of the proposed services in determining what the best overall
package is for Collin County employees.
6.2
6.1.8
You must submit your responses in the order that is provided in the RFP.
6.1.9
This RFP and the offeror’s response shall be included as part of the contract.
Supporting Documentation: It is requested that the offeror submit the following documents with the
proposal:
6.2.1
Copies of your last audited financial including balance sheets and income statements
6.2.2 Plans for merger/divestiture or a major capital investment or divestment or major claims
administration conversion during the next twelve (12) months.
6.3
6.2.3
S/P, Weiss and AM Best Ratings
6.2.4
Location of claims processing site
6.2.5
All other information required by this RFP
Submission Requirements:
6.3.1 Submission of Proposal: To be considered, proposals shall be received by 2:00 p.m.,
August 7, 2014, in the Purchasing Department or via www.bidsync.com.
All proposals shall be addressed to:
Collin County Purchasing Department
Attn: Geri Osinaike, Senior Buyer
Collin County Administration Building
2300 Bloomdale, Suite 3160
7/9/2014 10:53 AM
p. 21
Collin County
Bid 2014-276
The envelope in which the proposal is enclosed must be marked:
SEALED PROPOSAL
INSURANCE, PROPERTY BOILER AND MACHINERY
RFP NO. 2014-276
To achieve a uniform review process and to obtain a maximum degree of comparability, vendors
may submit proposals via www.bidsync.com or if vendor chooses to submit manually Collin
County requires that proposals be submitted with a master (marked original) and three (3) copies.
NOTE: If submitting manually, offeror shall submit, in addition to the hard copies, a CD copy.
Microsoft Word format is preferred.
NOTE:
FAILURE TO PROVIDE ALL
DISQUALIFICATION OF THE PROPOSAL.
7/9/2014 10:53 AM
INFORMATION
REQUESTED
MAY
RESULT
IN
p. 22
Collin County
Bid 2014-276
5
SIGNATURE FORM
COLLIN COUNTY, TEXAS
DELIVERY WILL BE F.O.B. INSIDE DELIVERY AT COLLIN COUNTY DESIGNATED
LOCATIONS AND ALL TRANSPORTATION CHARGES PAID BY THE SUPPLIER TO
DESTINATION.
DELIVERY TO BE SPECIFIED IN CALENDAR DAYS FROM DATE OF ORDER. WE DO NOT TAKE EXCEPTION TO THE BID SPECIFICATIONS.
WE TAKE EXCEPTION TO THE BID SPECIFICATIONS (EXPLAIN): 5
6
COMPANY INFORMATION/PROFILE/REFERENCES
Preferential Requirement: The County of Collin, as a governmental agency of the State of Texas, may not award a contract to a nonresident bidder unless the nonresident's bid is lower than the lowest bid
submitted by a responsible Texas resident bidder by the same amount that a Texas resident bidder would
be required to underbid a nonresident bidder to obtain a comparable contract in the state in which the
nonresident's principal place of business is located (Government Code, Title 10, V.T.C.A., Chapter 2252,
Subchapter A). Bidder shall make answer to the following questions by selecting the appropriate radio button or inserting information in the box provided:
Is your principal place of business in the State of Texas?
7/9/2014 10:53
AM
If the
answer to question is "yes", no further information is
necessary; if "no", please indicate:
Yes
No
p. 23
Is your principal place of business in the State of Texas?
Yes
No
Collin County
Bid 2014-276
If the answer to question is "yes", no further information is
necessary; if "no", please indicate:
in which state is your principal place of business is located:
if that state favors resident bidders (bidders in your state) by some
dollar increment or percentage: Yes
No
if "yes", what is that dollar increment or percentage?
Company Profile: IS YOUR FIRM? Sole Proprietorship
Yes
No
General Partnership
Yes
No
Limited Partnership
Yes
No
Corporation
Yes
No
Other
Yes
No
List Legal Names in Company:
5
6
List at least three (3) companies or governmental agencies where these same/like
products/services, as stated herein, have been provided. Include company name, address, contact name and telephone number.
5
7/9/2014 10:53 AM
6
p. 24
5
Collin County
Bid 2014-276
6
AS PERMITTED UNDER TITLE 8, CHAPTER 271, SUBCHAPTER F, SECTION 271.101 AND
271.102 V.T.C.A. AND TITLE 7, CHAPTER 791, SUBCHAPTER C, SECTION 791.025, V.T.C.A.,
OTHER LOCAL GOVERNMENTAL ENTITIES MAY WISH TO ALSO PARTICIPATE UNDER THE
SAME TERMS AND CONDITIONS CONTAINED IN THIS CONTRACT. EACH ENTITY WISHING TO PARTICIPATE MUST ENTER INTO AN INTERLOCAL AGREEMENT WITH COLLIN
COUNTY AND HAVE PRIOR AUTHORIZATION FROM VENDOR. IF SUCH PARTICIPATION IS AUTHORIZED, ALL PURCHASE ORDERS WILL BE ISSUED DIRECTLY FROM AND SHIPPED
DIRECTLY TO THE LOCAL GOVERNMENTAL ENTITY REQUIRING SUPPLIES/SERVICES. COLLIN COUNTY SHALL NOT BE HELD RESPONSIBLE FOR ANY ORDERS PLACED,
DELIVERIES MADE OR PAYMENT FOR SUPPLIES/SERVICES ORDERED BY THESE
ENTITIES. EACH ENTITY RESERVES THE RIGHT TO DETERMINE THEIR PARTICIPATION IN THIS CONTRACT. WOULD BIDDER BE WILLING TO ALLOW OTHER LOCAL GOVERNMENTAL ENTITIES TO PARTICIPATE IN THIS CONTRACT, IF AWARDED, UNDER
THE SAME TERMS AND CONDITIONS?
Yes
No
By signing and submitting this Bid/Proposal, Bidder/Offeror acknowledges, understands the specifications,
any and all addenda, and agrees to the bid/proposal terms and conditions and can provide the minimum
requirements stated herein. Bidder/Offeror acknowledges they have read the document in its entirety, visited
the site, performed investigations and verifications as deemed necessary, is familiar with local conditions
under which work is to be performed and will be responsible for any and all errors in Bid/Proposal submittal
resulting from Bidder/Offeror’s failure to do so. Bidder/Offeror acknowledges the prices submitted in this
Bid/Proposal have been carefully reviewed and are submitted as correct and final. If Bid/Proposal is
accepted, vendor further certifies and agrees to furnish any and all products/services upon which prices are
extended at the price submitted, and upon conditions in the specifications of the Invitation for Bid/Request for
Proposal.
THE UNDERSIGNED HEREBY CERTIFIES THE FOREGOING BID/PROPOSAL SUBMITTED BY
THE COMPANY LISTED BELOW HEREINAFTER CALLED “BIDDER/OFFEROR” IS THE DULY
AUTHORIZED AGENT OF SAID COMPANY AND THE PERSON SIGNING SAID BID/PROPOSAL
HAS BEEN DULY AUTHORIZED TO EXECUTE SAME. BIDDER/OFFEROR AFFIRMS THAT
THEY ARE DULY AUTHORIZED TO EXECUTE THIS CONTRACT; THIS COMPANY;
CORPORATION, FIRM, PARTNERSHIP OR INDIVIDUAL HAS NOT PREPARED THIS
BID/PROPOSAL IN COLLUSION WITH ANY OTHER BIDDER/OFFEROR OR OTHER PERSON
OR PERSONS ENGAGED IN THE SAME LINE OF BUSINESS; AND THAT THE CONTENTS OF
THIS BID/PROPOSAL AS TO PRICES, TERMS AND CONDITIONS OF SAID BID/PROPOSAL
HAVE NOT BEEN COMMUNICATED BY THE UNDERSIGNED NOR BY ANY EMPLOYEE OR
AGENT TO ANY OTHER PERSON ENGAGED IN THIS TYPE OF BUSINESS PRIOR TO THE
OFFICIAL OPENING OF THIS BID/PROPOSAL.
Company Name
Street Address of Principal Place of Business
City, State, Zip
Phone of Principal Place of Business
7/9/2014 10:53 AM
Fax of Principal Place of Business
p. 25
City, State, Zip
Collin County
Bid 2014-276
Phone of Principal Place of Business
Fax of Principal Place of Business
E-mail Address of Representative
Federal Identification Number
Date
Acknowledgement of Addenda
#1
#2
#3
#4
#5
#6
Authorized Representative Name
Authorized Representative Title
Signature (Required for paper bid submission)
6
7/9/2014 10:53 AM
p. 26
Collin County
Bid 2014-276
ATTACHMENT A –
PROPERY INSURANCE
QUESTIONNAIRE &
MARKET SURVEY
1
7/9/2014 10:53 AM
p. 27
Collin County
Bid 2014-276
Complete and return this form with the Market Request form no later than
July 25, 2014 at 2:00 p.m., to
2300 Bloomdale Rd #3160 McKinney, TX 75071
Phone: 972-548-4165 (McKinney)
972-424-1460 (Metro)
Agency:
Office Head:
Address:
City, State, Zip:
Date founded:
Number of Local Employees:
Phone:
Fax:
Toll Free Number:
Contact Person:
Contact Person Phone Number:
E-mail address:
Web site:
In-house Services Representative:
Claims Representative:
Service Representative:
Loss Control Representative:
Account Executive
Back-Up Executive
Name:
Direct Phone:
Mobile Phone:
E-mail Address:
Designations:
Years with firm:
Years of Insurance
Experience- Government
Entities:
7/9/2014 10:53 AM
p. 28
Collin County
Bid 2014-276
1. Approximate P&C commission/fee revenue by year for the last 3 years:
a. 2013 - $ _____________
b. 2012 - $ _____________
c. 2011 - $ _____________
2. Business Retention Percentage overall by year for the last 3 years:
a. 2013 - $ _____________
b. 2012 - $ _____________
c. 2011 - $ _____________
3. Percentage of your business in Public Entity: ______%
4. Number of Public Entity clients and commission/fee by year for the last 3 years:
a. 2013 - $ _____________
b. 2012 - $ _____________
c. 2011 - $ _____________
5. Agency Resources Available – locally/nationally and the number of employees
working in that specialty and their years of experience:
Specialty
Property / Boiler & Mach.
Claims Consultants
Loss Control Consultants
# of Employees
Cumulative Years Experience
6. Please describe your service plan to clients.
7. Please list additional services your firm can provide.
3
7/9/2014 10:53 AM
p. 29
Collin County
Bid 2014-276
8. Top 10 Markets – 2013 Premium Volume Annual – All Lines
Market
Premium Volume
9. Market Selections- in order of preference: (total premium by line for the local
office) DO NOT CONTACT OR BLOCK A MARKET UNTIL A WRITTEN ASSIGNMENT
HAS BEEN ISSUED BY COLLIN COUNTY. List up to a maximum of five (5) insurance
carriers, by line of coverage, in ranked preference to provide the coverage you would
propose. Additionally, you must show the average annual premium dollars for the past
three years and the length of the relationship your firm has with each insurance carrier.
Real & Personal Property
Market (parent company)
Annual Prem. Vol.
$
$
$
$
$
Length of Relationship
Annual Prem. Vol.
$
$
$
$
$
Length of Relationship
Boiler & Machinery
Market (parent company)
4
7/9/2014 10:53 AM
p. 30
Collin County
Bid 2014-276
ATTACHMENT B –
PROPERTY COVERAGE
SPECIFICATIONS &
RESPONSE
1
7/9/2014 10:53 AM
p. 31
Collin County
Bid 2014-276
SECTION 1 RESPONSE
PROPERTY COVERAGE SPECIFICATIONS
Firm Name: ____________________________
Account Executive: ___________________
Carrier Name: _________________________
LIMITS OF INSURANCE
Specifications





























Included
Yes/No
Comments
Real & Personal Property including
data processing equipment
Contractor’s Equipment
Builder’s Risk
Real property exclusion
$1,000,000 - Transit
Flood
Earthquake
Debris Removal
Off premises services
Firefighting materials and expense
Professional Services
Expediting Expenses
Pavements and roadways
Coverage “A” Demolition and ICC
Coverage “B” Demolition and ICC
Unscheduled Contractor’s
Equipment
Installation Floater
Fine Arts
Mobile Equipment
Valuable Papers & Records –
including EDP data and media
Accounts Receivable
Business Interruption - Loss of
Revenues - $15,000,000
Extra Expense and Rents
$15,000,000
Evacuation expense outside of
extra expense $5,000,000
Outdoor trees & shrubs
Unnamed locations coverage
$2,500,000
Errors and Omissions
Newly Acquired Property
Bailee Coverage – Prisoners
Property in Storage
2
7/9/2014 10:53 AM
p. 32
Collin County





Bid 2014-276
Radio and TV Coverage –
Transmitting Equipment Limit
Fungus, mold or mildew
Certified Act of Terrorism
Coverage
Non-Certified Act of Terrorism
Coverage
Pollutant Clean Up & Removal –
(each premises)
PROPERTY DEDUCTIBLES OR SELF INSURED RETENTIONS
Specifications













Included
Yes/No
Comments/Limits
$50,000 - Real & Personal Property –
including accounts receivable, loss of
revenue, extra expense, rents,
personal property, leasehold
interest, contractor’s equipment,
outdoor trees & shrubs
$1,000 – Valuable Papers
$5,000 – Computer Protection
$25,000 – Fine Arts
$10,000 – Bailee coverage
$25,000 – Flood
$25,000 – Wind
$25,000 – Water
$10,000 – Contractor’s Equipment
$25,000 – Hail
$50,000 – Earthquake
Are there any policy sub-limits for
wind, hail, flood or earthquake?
Property values see
CC Property schedule (Exhibit 3)
Contents value see
CC Property schedule (Exhibit 3)
Valuable Papers = $50,000,000
Are there any percentage
deductibles for wind, hail,
earthquake or flood?
Percentage deductibles by coverage if
any:
Sub-limits by coverage if any:
3
7/9/2014 10:53 AM
p. 33
Collin County
Bid 2014-276
PROPERTY COVERAGE DETAILS
Specifications








Included
Yes/No
Broad Form Named Insured
(including non-profits)
Real & Personal Property – direct
physical loss of or damage to
property described ( see attached
list)
Coverage on replacement cost basis
Earthquake means a shaking or
trembling of the earth that is
volcanic or tectonic in origin and
includes landslide; mine subsidence;
earth sinking, rising, or shifting;
volcanic action, eruption, explosion
or effusion; volcanic dust, ash or
particles including the cost to
remove
Flood means overflow of inland or
tidal waters; rapid accumulation of
runoff surface waters from any
source; mudslides caused by floods;
collapse or subsidence of land along
a lake or other body of water
resulting in erosion.
Electronic data processing
equipment means mainframes,
servers, 9-11 equipment, voting
equipment, communications
equipment, desk tops, and other
equipment designed for processing
information and including telephone
systems, copiers, fax machines,
scanners, security systems and
controllers for sprinkler systems
Valuable papers means written,
printed or otherwise inscribed
documents and records including
but not limited to books, maps, films,
drawings, abstracts, deeds,
mortgages, micro-inscribed
documents, manuscripts, and media
EDP media means processing,
recording or storage films, tapes,
cards, disks, drums, cartridges, or
cells including the data stored
thereon and used for electronic data
processing operations
Comments
Provide quote for $5,000,000 and
$50,000,000
4
7/9/2014 10:53 AM
p. 34
Collin County
Bid 2014-276
Specifications







Included
Yes/No
Comments
Mobile equipment means any of the
following types of land equipment
including but not limited to vehicles
designed for use off road, not
licensed for highway use whether
self-propelled or not used to provide
mobility for equipment, cargo,
people or for other purposes
Automatic coverage up to
$2,500,000.00 of newly acquired,
rented, purchased or leased property
or equipment
Coverage applies to contractors
equipment, mobile equipment,
commandeered mobile equipment or
commandeered boats that the
insured seizes, confiscates, or takes
arbitrarily by force into the insured’s
temporary care, custody or control
while using it as part of an
emergency situation.
Accounts receivable means all sums
due the insured from customers,
property owners and others
provided the insured cannot effect
collection as a direct result of loss or
damage to records of accounts
receivable and including interest
charges, collection expense and
other reasonable expenses.
Loss of revenue shall be on a loss
sustained basis and calculated on a
gross revenue less non-continuing
expenses
Extra expense means the excess total
cost necessarily incurred to continue
the operation of the insured as
nearly as reasonably practicable to
normal during the period of recovery
over and above the normal cost of
operation had no loss occurred
Rental value means gross rental
value plus continuing charges plus
fair rental value with consideration
given to experience before the loss.
5
7/9/2014 10:53 AM
p. 35
Collin County
Bid 2014-276
Specifications













Included
Yes/No
Damage to non-owned property
resulting in a loss due to damage or
destruction of electrical, steam, gas,
water, telephone, and other
transmission lines within one statute
mile. Also the loss of water used as a
raw material or used for power
which causes a business interruption
for up to 30 days.
Interest as lessee is defined as the
excess rental value of similar
premises over the actual rental
payable by the lessee.
Outdoor trees & shrubs
Catastrophic Auto/Physical Damage
for Sheriff’s Office and Public Works
Service Center
Pollutant cleanup
Transit means F.O.B. point of origin
within the territorial limits of the
policy continuously by any means of
conveyance including temporary
storage in transit until safely
delivered to final destination
Add any enhancements not specified
as an attachment
Loss control services ( provide
details)
Exclusions applicable – (if any,
please list as an attachment)
Is this a standalone policy
Is this part of a package program
Does the insurance company require
in-house processing of claims
May a Third Party Administrator
process claims
Comments
Provide Quotation for $25,000, $50,000
and $100,000 deductible
Names of approved T.P.As
PROPERTY PREMIUM SUMMARY - CHARGES AND FEES
Specifications



Total Annual Premium
Total Insured values

Does this coverage apply to an
aggregate loss fund
Amount
Comments
Terrorism Risk Insurance Act
coverage premium
Yes/No
6
7/9/2014 10:53 AM
p. 36
Collin County

Bid 2014-276
List all fees associated with policy – to
include but not limited to commissions,
set up fees, and termination fees
Provide a list of all additional fees –
no charges should be bundled
 Provide any dollar adjustments
Insurance Company providing quote:
Current A.M. Bests, S&P and Weiss Rating:
7
7/9/2014 10:53 AM
p. 37
Collin County
Bid 2014-276
SECTION 2 RESPONSE
BOILER & MACHINERY
COVERAGE SPECIFICATIONS
Firm Name: ___________________________
Account Executive: ___________________
Carrier Name: _________________________
LIMITS OF INSURANCE
Specifications




Included
Yes/No
Comments
$50,000,000 - Direct damage, per
accident including Business
Interruption, Extra Expense and
Actual Loss Sustained
Ammonia Contamination
Hazardous Substances
Spoilage
BOILER & MACHINERY DEDUCTIBLES OR SELF INSURED RETENTIONS
Specifications

Included
Yes/No
Comments
$2,500 – Per Accident
BOILER & MACHINERY COVERAGE DETAILS
Specifications



Included
Yes/No
Comments
Broad Form Named Insured
(including non-profits)
Coverage on replacement cost
basis
Object means any boiler, any fired
or unfired pressure vessel,
refrigeration or air conditioning
system, any piping and its
accessory equipment, any
mechanical or electrical machine
or apparatus used for the
generation, transmission, or
utilization of mechanical or
electrical power, including
compressors, pumps, engines,
turbines, motors, generators,
gears, sets of gears, fans, blowers;
including couplers, clutches,
wheels, or bearings on a shaft that
constitute a part of an object;
transformers, or electrical
distribution equipment
8
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p. 38
Collin County
Bid 2014-276
BOILER & MACHINERY COVERAGE DETAILS
Specifications











Included
Yes/No
Object Definition to include
“Extended Comprehensive Object”
Coverage for Fiber Optic Cables
Utility Interruption Coverage
One hundred and twenty (120)
day notice of cancellation, nonrenewal or material change in
renewal
Add any enhancements not
specified as an attachment
Exclusions applicable – (if so,
please list as an attachment)
Loss control services ( provide
details)
Is this a standalone policy
Is this part of a package program
Does the insurance company
require in-house processing of
claims
May a Third Party Administrator
process claims
Comments
Names of approved T.P.As
BOILER & MACHINERY PREMIUM SUMMARY - CHARGES AND FEES
Specifications




Total Annual Premium
Terrorism Risk Insurance Act
coverage premium
Does this coverage apply to an
aggregate loss fund
Provide a list of all additional fees
– no charges should be bundled
Amount
Comments
Yes/No
List all fees associated with policy – to
include but not limited to
commissions, set up fees, and
termination fees
 Provide any dollar adjustments
Name of Insurance Company providing quote:
Current A.M. Bests, S&P and Weiss Rating:
9
7/9/2014 10:53 AM
p. 39
7/9/2014 10:53 AM
Exhibit One - Property Insurance Summary
Collin County, Texas
Collin County
Property Insurance Summary
Date Prepared:
March 21, 2014
p. 40
Bid 2014-276
Arthur J. Gallagher Risk Management Services, Inc.
5420 LBJ Freeway, Suite 400
Dallas, TX 75240
972.991.3700
972.991.4061 FAX
7/9/2014 10:53 AM
Risk Summary
NAME:
Collin County
SUBJECT OF INSURANCE:
Expiration
10/01/11
ADDRESS:
2300 Bloomdale, Suite 4117, McKinney, TX 75071
Property
Description of Coverages and Amounts
PROPERTY
Premium
$245,410
Company
Affiliated FM Ins. Co.
Policy Number
GQ966
Term
1 Yr.
PROPERTY
$
424,085,214
This company’s liability will not exceed the respective SubLimits of Liability shown elsewhere for the coverages involved.
However, in no event will the company’s total Limit of Liability
exceed the total limit shown as a result of any one occurrence,
regardless of the number of perils, coverages or locations
involved.
Sub-Limits:
50,000,000
$
50,000,000
$
1,000,000
Collin County
$
Earth Movement (Annual Aggregate, for all coverages
provided)
Flood (Annual Aggregate, for all coverages provided)
Extra Expense – The Company will pay the greater of the sublimit or 15% of the reported annual Business Interruption
values.
PERILS: All risks of direct physical loss or damage, as defined and limited herein,
on Real Property, Personal Property, Business Interruption, including the
Extensions of Coverage applying to the locations on file.
COVERED PROPERTY: Real & Personal Property, Business Income and Extra
Expense – See Sub-Limits for additional coverages.
All Risk – Extensions of Coverage Sub-Limits:
$
100,000
Fire Fighting Materials and Expenses
$
250,000
Professional Fees
$
250,000
Expediting Expenses
C:\Users\ckkelley\Desktop\Collin County Risk Summary 2013.doc
Page 2
Bid 2014-276
p. 41
IMPORTANT: This summary is only an outline of the INSURANCE policy arranged through this office. It does not include all of the terms, coverages, exclusions, limitations, and conditions in the actual INSURANCE
contract. You must read the policy itself for those details. If in reading the policy you have any questions, please contact this office.
7/9/2014 10:53 AM
Risk Summary
NAME:
Collin County
ADDRESS:
Property
Expiration
$
100,000
Trees, Shrubs, Plants and Lawns not to exceed a limit of
$1,000 per item
$
250,000
Pavements and Roadways
$
50,000
$
250,000
$
2,500,000
Newly Acquired Property
$
2,500,000
Unnamed Locations Coverages
$
1,000,000
Fine Arts
500,000
$
5,000,000
$
500,000
Premium
Company
Policy Number
Term
Land and Water Clean Up Expense (Annual Aggregate, for all
coverages provided)
Installation Floater
Collin County
$
Accounts Receivable
Valuable Papers and Records
Electronic Data Processing, Data and Media
Demolition and Increased Cost of Construction
Policy Limit
Item A: Undamaged Portion
$
5,000,000
Item B: Demolition
$
5,000,000
Item C: Compliance with the Law
$
1,000,000
Item D: Business Interruption
$
2,500,000
Errors and Omissions
1,000,000
Transit
$
Terrorism Coverage and the Supplemental U.S. Certified Act of Terrorism Endt
$
424,085,214
A.
United States Certified Act of Terrorism coverage
$
100,000
B.
Terrorism Coverage for Locations Outside of the U.S.
(Annual Aggregate, for all coverages provided)
$
2,500,000
$
100,000
Fungus, Mold or Mildew
Deferred Payment
Page 3
Bid 2014-276
p. 42
7/9/2014 10:53 AM
Risk Summary
NAME:
Collin County
ADDRESS:
Expiration
Property
$
250,000
Premium
Company
Policy Number
Term
Off-Premises Service Interruption – Property Damage
$
100,000
Arson or Theft Reward
$
100,000
Money and Securities
$
100,000
Locks and Keys
$
100,000
Tenants Legal Liability and Expense
$
100,000
Soft Costs
Business Interruption – Extensions of Coverage Sub-Limits:
Days of Ordinary Payroll
30
Days of Civil or Military Authority
$
250,000
Off-Premises Service Interruption
$
250,000
Contingent Business Interruption
$
250,000
Research and Development Expense
$
250,000
Ingress/Egress
$
100,000
Tax Treatment
30
Collin County
30
Days of Extended Period of Indemnity
CONTRACTOR’S EQUIPMENT
$
7,277,522
Maximum Liability for any one loss, per occurrence
Actual Cash Value Valuation:
Adjustment of loss amount(s) under this policy will be determined based on the
actual cash value at the time of loss. The words “actual cash value” are substituted
wherever the word(s) “replacement cost” are shown.
Page 4
Bid 2014-276
p. 43
7/9/2014 10:53 AM
Risk Summary
NAME:
Collin County
Expiration
ADDRESS:
Property
Premium
Company
Policy Number
Term
DEDUCTIBLES:
The following deductibles shall apply per occurrence for loss or damage under this
policy in the respective loss categories indicated:
$
100,000
Earth Movement (per occurrence for each location for all
coverages provided)
$
100,000
Flood (per occurrence for each location for all coverages
provided)
Boiler & Machinery
$
10,000
Property Damage
Collin County
Business Interruption Waiting Period: In the event of loss or
damage insured by this policy, no coverage is provided for
business interruption unless and until the period of interruption
exceeds 24 hours beginning from the time of loss. The
company’s liability commences only after, and does not
include, the waiting period.
Off Premises Service Interruption Qualifying Period: In the
event of loss or damage covered by this policy, no coverage is
provided unless the service interruption exceeds 48 hours
beginning from the time of loss or damage covered by this
policy. If the service interruption exceeds 48 hours, the loss
will be calculated from the time of loss or damage covered by
this policy, subject to the policy deductible.
Page 5
Bid 2014-276
p. 44
7/9/2014 10:53 AM
Risk Summary
NAME:
Collin County
Expiration
ADDRESS:
Property
Premium
Company
Policy Number
Term
Electronic Data Processing Equipment, Data and Media
Deductible: In the event of loss or damage to Electronic Data
Processing (EDP Equipment, Data and Media insured by this
policy caused by the malicious introduction of a machine code
or instruction, no coverage is provided unless the period of
interruption exceeds 48 hours beginning from the time of
insured loss. The company’s liability commences only after,
and does not include, the Waiting Period specified.
Collin County
If the period of interruption exceeds 48 hours, the insured loss
will be calculated based upon the amount of insured loss in
excess of the Waiting Period and subject to a combined
deductible for all coverages of $10,000 per location.
Any period in which business operations or services would
have not been maintained, or any period in which goods would
have not been produced will not be included as part of or
serve to reduce the effect of any Waiting Period.
$
25,000
Fine Art
Valuable Papers
$
10,000
Contractors Equipment
Personal property of inmates
Watercraft
$
50,000
All Other Losses
Page 6
Bid 2014-276
p. 45
7/9/2014 10:53 AM
Risk Summary
NAME:
Collin County
Expiration
ADDRESS:
Property
Premium
Company
Policy Number
Term
REAL PROPERTY EXCLUSIONS
This policy does not insured against loss or damage to Real
Property at the following locations:
14. Wylie WIC Office, 303 W. Hwy 78, Wylie, TX 75098
15. Frisco WIC Office, 8760 3rd St., Frisco, TX 75034
16. JOP Frisco, 8585 John Wesley Dr., Frisco, TX 75034
17. JOP Wylie, 2001 N. Hwy. 78, Wylie, TX 75098
18. JOP Farmersville, 468A Raymond St., Farmersville, TX
75442
Collin County
TRANSMISSION AND DISTRIBUTION SYSTEMS EXCLUSION
This exclusion does not apply at the following locations:
9. Radio Tower, 700 Wilmeth Road, McKinney, TX 75069
10. Radio Tower, Storage, 15528 FM 1778, Farmersville, TX
75442
11. Radio Tower, 9165 C.R. 101, Celina, TX 75009
13. Radio Tower, Storage, 8499 C.R. 502, Blue Ridge, TX
75424
Page 7
Bid 2014-276
p. 46
Exhibit Two - Loss Runs 2010 - 2014
Account Loss History By Year
Start Yr Reported: 2010
Acct No: 34771
Year Rptd
Occurd Date
2010
03-Jul-2010
2012
18-Apr-2012
2013
27-Jun-2013
End Yr Reported: 2014
Prospect/Client Name: Collin County
Loss No
Loss Peril Name
Index No – Record No
Loss Loc
03452
Wind and Hail
000311.10-01
4700 Community Boulevard
02099
Vehicle
03563
Fire
City
McKinney
000311.10-01
McKinney
000311.10-01
McKinney
State/Prov
Loss Id
Claim Status Claim Id
P/T* Deductible Total Pymts
Pct Participation P/T* FM Loss
TX
102555
Closed
192884
Sub Total for Year: 2010
$50,000
100%
$37,288
1 Losses
$37,288
$50,000
100%
$0
1 Losses
$0
$50,000
100%
$0
1 Losses
$0
Grand Total: 3 Losses
$37,288
TX
311942
MO*
410445
TX
327314
MO*
424006
*FIO - Loss reported for information only. A claim was never established.
*MO - Claim has been closed as a Mark Off due to one of the following: No Liability, No Coverage, Less than Ded, Claim Cancelled, 3rd Party Paid.
P/T* Deductible = Sum of actual PD and TE deductibles applied to loss.
Total Pymts P/T* FM Loss = Sum of actual PD and TE payment amounts made against the loss.
Note - Monetary data is in USD equivalent and based on the exchange rate at time of loss or the negotiated exchange rate.
Payment data will not display for any payments made against losses/claims prior to year 2000.
**Open Loss; $ not yet available
This report is provided to you for informational purposes only to reduce the possibility of loss to insured property by bringing to your attention certain potential hazards or conditions. Life, safety, or health
issues are not addressed. You must make the decision whether to take any action. Affiliated FM undertakes no duty to you or any other party by providing this report or the activities on which it is based.
Report Data Source: CMS
1 of 1
Report Generated On: 25-Jun-2014
Collin County
Bid 2014-276
COLLIN COUNTY
Exhibit Three 2014 Property Schedule
Facility Name
Address
City
State Zip
Justice Center
4300 Community Blvd.
McKinney
TX
75071
471,307
Justice Center Addition Cluster #5
McKinney
TX
75071
59,745
Jail Pod #4
Total
McKinney
TX
75071
73,738
604,790
244.11
Total
McKinney
McKinney
26,564
4,800
31,364
113.54
108.75
700 West Wilmeth
700 West Wilmeth
700 West Wilmeth
700 West Wilmeth
Total
McKinney
McKinney
McKinney
McKinney
21,700
9,509
225
5,000
36,434
108.00
208.92
108.00
108.00
1269 North Hwy 78 South
Total
Farmersville
3,500
3,500
27.22
7117 County Rd. 166
7117 County Rd. 166
7117 County Rd. 166
7117 County Rd. 166
7117 County Rd. 166
7117 County Rd 166
7117 County Rd. 166
7117 County Rd. 166
7117 County Rd. 166
7117 County Rd. 166
7117 County Rd. 166
7117 County Rd 166
7117 County Rd 166
7117 County Rd 166
Total
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
60,000
45,000
2,400
14,000
1,500
6,000
4,673
364
10,000
1,023
696
288
208
50.00
50.00
38.75
40.00
50.85
133.33
26.75
109.89
57.50
122.19
3821 FM 455 East
Total
Anna
300 E. Virginia
Total
McKinney
4700 Community
Total
McKinney
McKinney
McKinney
McKinney
McKinney
Central Plant
Shop Building
Public Works Ctr.
Medical Examiner
Car Wash
Redbarn Storage Bldg.
Farmersville Storage Barn
MYERS PARK
Showbarn
Horse barn/stable
Maintenance Shop
John Wells bldg (Farm Museum)
Haggard House
Reception Hall (home ec) Myers Park
Pole Barn
Gazebo
Amphitheater
Restroom
Blacksmith Shop
Confinement Building (Historic Structure)
Granary (Historic Structure)
Metal Windmill (Historic Structure)
Weston Barn
Old Post Office
Juvenile Detention Facility
Juvenile Addition
Indoor Exercise Areas
Library and Storage
John Roach Juvenile Buidling
7/9/2014 10:53 AM
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
75071
75071
75069
75069
75069
75069
75442
75071
75071
75071
75071
75071
75069
75071
75071
75071
75071
75071
75071
75071
75071
Sq. Ft.
Cost per
square ft.
220.60
12.02
TX
TX
TX
TX
TX
TX
75097
75069
75071
75071
75071
75071
75071
20.00
15,599
15,599
12.00
40,408
14,500
2,730
1,480
47000
106,118
132.95
310.34
138.00
138.00
186.17
Business
Income
TIV
$4,000,000
$14,684,923
$1,324,324
$0
$18,000,000
$136,655,247
$1,750,000
$7,074,324
$0
$13,556,261
$3,016,077
$522,000
$3,538,077
$1,000,000
$1,200,000
$2,200,000
$0
$0
$0
$2,343,600
$1,986,620
$24,300
$540,000
$4,894,520
$1,427,903
$400,000
$0
$300,000
$2,127,903
$760,086
$357,129
$0
$0
$1,117,215
$8,139,638
$95,270
$95,270
$200,000
$200,000
$0
$0
$295,270
$3,000,000
$2,250,000
$93,000
$560,000
$76,275
$800,000
$125,000
$40,000
$575,000
$125,000
$7,646,775
$150,000
$130,000
$10,000
$185,000
$50,000
$250,000
$10,000
$0
$0
$1,000
$9,000
$0
$0
$0
$795,000
$188,468
$8,630,243
$70,000
$70,000
$20,000
$20,000
$0
$0
$90,000
$187,186
$187,186
$250,000
$250,000
$0
$0
$437,186
$5,372,244
$4,500,000
$376,740
$204,240
$8,750,000
$19,203,224
$550,000
$1,000,000
$25,000
$1,250,000
$1,750,000
$4,575,000
$2,500
Unknown
3,500
3,500
Updates since construction
2014
Contents
$103,970,324
Unknown
Unknown
146,152
TX
2014 Replacement
Cost
Year Built Frame
1994
$4,759,472
Reinforced
Concrete
Fire
Sprinklered Protection
Y
2007
Masonary
Non-Combustible
Masonary
Non-Combustible
1994
2006
Masonry
Steel
Y
N
1985
1985
1990
1990
Masonry
Masonry
Masonry
Masonry/Steel
N
Y
N
N
1997
Steel
N
1985
1984
1984
1984
1880
Steel
Steel
Steel
Steel
Wood Frame
N
N
N
N
N
1974
Steel
N
1910
Stone
N
1999
2007
2002
2002
2011
Tilit Wall
N
Semi-Fire
Resistive
Stone
N
Y
Y
2003
2009
HVAC
Wiring
Plumbing
Roof
2010
Y
Y
$157,285,832
$5,738,077
2007
$28,537,696
p. 48
Collin County
Bid 2014-276
COLLIN COUNTY
Facility Name
Address
City
State Zip
Radio Tower
700 W. Wilmeth
Total
McKinney
TX
15528 FM 1778
15528 FM 1778
Total
Farmersville
Farmersville
9165 County Road 101
Total
Celina
4800 Community Blvd
Total
McKinney
8499 Co Rd 502
8499 Co Rd 502
Total
Blue Ridge
Blue Ridge
303 West Highway 78
Total
Wylie
8760 3rd Street
Total
Frisco
8585 John Wesley Drive
Total
Frisco
2001 North Highway 78
Total
Wylie
468-A Raymond Street
Total
Farmersville
4750 Community
Total
McKinney
Total
Blue Ridge
Blue Ridge
Blue Ridge
Blue Ridge
Blue Ridge
Total
Princeton
Princeton
Princeton
Princeton
Princeton
Princeton
Princeton
Radio Tower
Storage
Radio Tower
Minimum Security
Radio Tower
Storage
Wylie WIC Office
Frisco WIC Office
JOP Frisco
JOP Wylie
JOP Farmersville
Animal Shelter
PARKHILL PRAIRIE
Pavilions x3
Restroom Facility
Kiosk x2
Tables x10
Grills BBQ x3
SISTER GROVE PARK
Main Pavilion
Covered Picnic Area x2
Kiosk
Restroom Facility
Park Entry Sign
Picnic Tables x10
Grills - BBQ
7/9/2014 10:53 AM
TX
TX
75069
75442
75442
Sq. Ft.
Cost per
square ft.
400
400
2500.00
300
2500.00
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
75009
75071
75424
75424
75098
75034
75034
75098
75442
75071
75424
75424
75424
75424
75424
75407
75407
75407
75407
75407
75407
75407
Business
Income
TIV
Year Built Frame
$1,693,957
$1,693,957
$0
$0
$750,000
$35,000
$785,000
$809,167
$809,167
$0
$0
$0
$1,594,167
$950,000
$950,000
$768,949
$768,949
$0
$0
$1,718,949
$5,051,598
$5,051,598
$1,000,000
$1,000,000
$0
$0
$6,051,598
$128,608
$138,363
$266,971
$1,278,909
$1,278,909
$0
$0
$0
$1,545,880
1,000
1,000
$0
$0
$7,784
$7,784
$0
$0
$7,784
1,200
1,200
$0
$0
$5,456
$5,456
$0
$0
$5,456
8,200
8,200
$0
$0
$77,778
$77,778
$798,684
$876,462
1,828
1,828
$0
$0
$63,679
$63,679
$514,779
$578,458
3,000
3,000
$0
$0
$54,290
$54,290
$251,570
$305,860
$3,000,000
$3,000,000
$250,000
$250,000
$1,335,546
$4,585,546
300
300
3166.67
46,337
46,337
109.02
400
780
1,180
321.52
177.39
10,079
10,079
297.65
200
250.00
200
TX
TX
TX
TX
TX
TX
TX
2014
Contents
$1,000,000
$1,000,000
300
TX
2014 Replacement
Cost
200
200
250.00
1985
Steel
N
1994
1994
Steel
Non-Combustible
N
N
1969
Steel
N
2003
Non-Combustible
Y
2005
2005
Steel
Non-Combustible
N
N
1975
Brick Veneer
N
1965
Frame
N
2000
Concrete
Y
1987
Tilt Wall
Y
1999
Steel Frame
N
$0
$0
$0
$0
$0
$0
$50,000
$30,000
$7,000
$50,000
$3,000
$10,000
$2,000
$152,000
$0
$0
$0
$0
$0
$0
$0
$0
HVAC
Wiring
Plumbing
Roof
$2,693,957
2007
$120,000
$50,000
$14,000
$10,000
$1,500
$195,500
Fire
Y
1990
1990
1990
1990
1990
Metal/Rock
Metal/Rock
Metal/Rock
Metal
Metal
2004
2004
2004
2004
2004
2004
2004
Metal/Rock
Metal/Rock
Metal/Rock
Metal/Rock
Rock
Metal
Metal
$195,500
$152,000
p. 49
Collin County
Bid 2014-276
COLLIN COUNTY
Facility Name
YOUTH CAMP
Entry Gate
Dining Hall
Infirmary
Admin Building
Shop
Education Building
Boat Storage
Staff Dorm
Staff Dorm
Manager House
Manager House
Manager House
Teacher Cabin
Teacher Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
Student Cabin
South Pavillon
Pool House
North Pavillon
Bus Stop
Archery Shelter
Archery Shelter
Archery Shelter
Amphitheater Bathroom
Amphitheater
Ball Field Bathroom
Teaching Shelter
Teaching Shelter
Teaching Shelter
Teaching Shelter
Teaching Shelter
Teaching Shelter
Teaching Shelter
Water Well and Treatment Plant
Waste Water Treatment Plant
Fishing Pier
Fishing Pier
Teaching Shelter
Zip Line
7/9/2014 10:53 AM
Address
1180 W. Houston Street
Total
City
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
Westminister
State Zip
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
TX
75485
Sq. Ft.
Cost per
square ft.
2014 Replacement
Cost
$26,000,000
0
13904
2925
2462
5000
11308
240
2800
2620
1820
1820
1820
1468
1468
1468
1468
1468
1468
1468
1468
1468
1468
1468
1468
1468
1468
1468
1468
1468
1468
4692
968
3600
1080
1500
1500
1500
688
8000
367
400
400
400
400
400
400
400
6300
12100
144
144
400
118,926
2014
Contents
Business
Income
$0
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
YMCA
$26,000,000
$130,000
$130,000
TIV
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Year Built Frame
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2006
2013
Fire
Y
N
Y
Y
Y
HVAC
Wiring
Plumbing
Roof
Y
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
$26,130,000
p. 50
Collin County
Bid 2014-276
COLLIN COUNTY
Facility Name
Address
City
State Zip
Justice Center Courthouse
Courthouse Addition
2100 Bloomdale Road
2100 Bloomdale Road
Total
McKinney
McKinney
TX
TX
111 Louisiana St.
McKinney
Historic Courthouse
Admin building - Bloomdale
2300 Bloomdale
McKinney
TX
TX
75071
75071
75069
75071
Sq. Ft.
Cost per
square ft.
258000
170000
428,000
213.18
154.84
19907
19,907
40.00
90000
90,000
177.78
Total For All Locations
2014 Replacement
Cost
2014
Contents
Business
Income
$55,000,000
$26,323,000
$81,323,000
$8,500,000
$4,000,000
$12,500,000
$4,440,350
$98,263,350
$796,277
$796,277
$0
$0
$0
$0
$796,277
$16,000,000
$16,000,000
$7,250,000
$7,250,000
$0
$0
$23,250,000
$307,810,645
$43,132,196
$26,962,345
$377,905,186
TOTAL INSURED VALUE
Boat & Trailer added 4/20/12 2005 Kenner Model 2102cc boat with Mercury Optimax 150 HP Motor. Boat VIN KENB13KTK405.
Motor S/N OT933387; Trailer is a Trail Star, Model KV21HD-SAB, VIN 4TM1ANJ165B001038.Youth Camp Generator
Year Built Frame
2007
2011
I-B
I-B
Y
Y
2007
2009
I-B
Y
2011
HVAC
Wiring
Plumbing
Roof
2007
$377,905,186
$25,000
$0
Total Property Values for 2014
7/9/2014 10:53 AM
TIV
Fire
$0
$25,000
Seeking a $10,000 deductible
$377,930,186
p. 51
Collin County
Bid 2014-276
Exhibit Four 2014 OFF ROAD EQUIPMENT LIST
UNIT NO
STATUS
CLASS
MODEL NO.
21
98
99
152
158
220
221
222
241
242
5372
11516
18129
18265
18299
21353
22329
22355
22563
23275
23952
26640
26656
27502
27503
27660
28042
28043
31522
31523
31524
32176
32939
33874
34161
34162
34203
34205
34215
34216
34230
34459
34507
34855
34897
34899
34900
34901
35487
35595
35631
36222
36329
36330
36331
36332
36333
36404
36594
36852
36853
36974
37238
37239
37701
37854
38157
38624
38625
38667
38668
38747
39194
39195
39196
39945
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
MB
MB
MB
MB
MB
KA
KC
KC
HC
KD
TA
QA
PH
PH
PA
PH
MB
MB
FC
FC
ME
MG
QJ
QB
QB
QA
ME
ME
FA
NC
QD
PC
MB
PT
MG
MG
PD
PD
ME
ME
HB
PA
QA
LJ
ND
LL
NC
QD
IB
ME
PS
FC
HC
HD
HD
PA
HD
MB
KA
FB
NC
MG
FC
NC
IA
QA
NC
FB
NC
QE
QG
UD
GA
GA
GA
FC
57778
20E0RD 20KW
20EORD 20KW
7.0 HGJAE-1912
7HGJAE-1912C
CA250D
CA362PD
CA250PD
262D XPS
CW34
7/9/2014 10:53 AM
DESCRIPTION
GENERAC GENERATOR, 9-1-1
2006 KOHLER GENERATOR
2008 ONAN GENERATOR
2009 ONAN GENERATOR
LEASED SMOOTH COMPACTOR
LEASED PADFOOT COMPACTOR
LEASED PADFOOT COMPACTOR
LEASED SKID STEER/PLANER
LEASED PNEUMATIC ROLLER
1972 TANK, OIL
1979 GANNON BOX SCRAPER
PD45 HYDRAULIC 1990 STANLEY POST DRIVER
120
1989 PIONJAR DRIVER
171432
1989 BEAVER AUGER
1984 PIONJAR DRIVER
83839
1993 ONAN GENERATOR
MBM65
L3650DTW
1993 KUBOTA TRACTOR
545D
1994 FORD TRACTOR
225G P216G-I/110770 1994 MILLER WELDER
242-F10G
1994 I-R AIR COMPRESSOR
65CM
1994 STONE CONCRETE MIXER
M1000-1'
1993 VIBRATOR, CONCRETE
M1000-1 3/8"
1993 VIBRATOR, CONCRETE
9'4" TANDEM #62
1994 ATHENS DISK HARROW
TRAILBLAZER 250G 1995 MILLER 250A WELDER
BLUE STAR 180K
1995 MILLER 180AMP WELDER
870
1998 JOHN DEERE TRACTOR
513
1998 JOHN DEERE MOWER
BS60H
1998 CAMMOND BOX SCRAPER
HP1 (HP18294)
1999 STANLEY POWER UNIT
HL4400, 4000W
1999 HOME LITE GENERATOR
CSO6630
1999 STANLEY 20" HYD SAW
4B225
1999 SPEEDAIRE COMPRESSOR
4B225
1999 SPEEDAIRE COMPRESSOR
83A2-M8 3X3
1999 GORMAN-RUPP 3" PUMP
14D2-CH13 4X4
BOBCAT 225NT
1999 MILLER WELDER
MILLERMATIC 300
1999 MILLER WELDER
921C
1999 CASE WHEEL LOADER
SPHD
2000 RHINO 9" AUGER
TD212
2000 FRED CAIN 2-ROW PLOW
RTS74
2000 BUSH HOG TILLER
RF60 60"
1993 RHINO FLAIL MOWER
C450 BRONCO
1993 MODERN FERTILIZER
SE6 72"
1993 RHINO ROTARY MOWER
HD4272LB
1993 GANNON BOX BLADE
7500
2000 WOODS BACKHOE ATTACH
6000
2000 MILLER WELDER/GEN
PAVER SHAVER 10 2001 BLAZER BRICK SAW
4600
773C
2001 BOBCAT SKID LOADER
66" BOBCAT 773
2001 LOW PROFILE BUCKET
FOR BOBCAT 773
2001 PALLET FORKS
FOR BOBCAT 773
2001 AUGER 12"
84" BOBCAT 773
2001 BOBCAT ANGLE BROOM
3LW64
2001 HONDA 10K GENERATOR
SD100 PROPAC
2001 INGERSOL VIB ROLLER
6410
2001 J DEERE MOW TRACTOR
1518 15'
2001 JD ROTARY 15' MOWER
247512.5G T30
6210
1518
2001 JOHN DEERE 15' MOWER
310SG
2002 JOHN DEERE BACKHOE
SUNSHINE (?)
1993 5' BLADE
1518
2002 J DEERE 15' MOWER
7210
HX15
2002 TOMMY SILT FENCER
TS400
2002 STIHL CUTOFF SAW
GS2032
2003 GENIE SCISSOR LIFT
G720B
2003 VOLVO MOTOR GRADER
G720B
G720B
5420
SERIAL NO.
2053248
2053245
J080216274
6582US5350
72520990
6592US5636
CAT0262DHDTB00449
CAT0CW34LCT300107
0321
450-030
7131440
4113320
B933999730
253099
51131
A428514
D943161953
30T741289
J541260
584304439
58430372
L94579
FK803818
KF978302
M00870B160804
W00513X011150
02986759
6926
HT0840404
L9/20/1999-00147
L9/20/1999-00149
1185700
1185702
KK287560
KK268542
JEE0123394
16891
072843556-2
12-02364
10192
102909735
12448
T1030
745995
LA248796
5603GM510414
LV4600P465603
519018794
707401494
6712927
187410617
231411279
8581619
168839
L06410M316305
W01518E013540
3120200371
LO6210V318666
W01518E014260
T0310SG904667
WO1518E014812
RW7210R079353
W0HX15E001184
376
155442649
GS3248964
35548
35549
35547
LV54205342342
FMCOST
$0.00
$0.00
$0.00
$0.00
$0.00
$3,200.00
$3,400.00
$3,400.00
$4,545.00
$4,292.50
$28,908.23
$0.00
$1,382.50
$4,670.00
$1,170.40
$0.00
$3,475.00
$1,056.60
$21,293.89
$28,903.00
$2,356.23
$1,498.35
$1,995.00
$503.75
$533.75
$3,889.00
$4,747.42
$2,511.88
$12,308.96
$683.61
$850.00
$4,100.00
$475.00
$855.00
$749.00
$749.00
$2,860.00
$4,805.00
$2,981.56
$3,480.21
$195,739.00
$1,049.00
$752.20
$2,237.00
$1,825.00
$498.00
$1,274.00
$1,898.00
$5,924.50
$2,221.74
$3,479.00
$18,265.54
$16,915.00
$1,725.00
$424.00
$1,454.00
$3,478.00
$2,795.00
$71,708.00
$41,524.48
$11,023.76
$2,070.75
$33,077.60
$9,800.64
$64,619.75
$0.00
$9,849.00
$52,074.56
$10,827.75
$6,085.00
$852.78
$9,700.00
$131,414.00
$131,414.00
$131,814.00
$25,612.50
DEPARTMENT
Facilities
Homeland
Homeland
Homeland
Homeland
Leased
Leased
Leased
Leased
Leased
PW R&B Maintenance
Myers Park
PW R&B Projects
Facilities
PW R&B Projects
Facilities
Sheriff
PW R&B Maintenance
Facilities
PW R&B Projects
Equipment Services
Sheriff-Corrections
Facilities
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
Equipment Services
Equipment Services
Sheriff-Corrections
Sheriff-Corrections
Sheriff-Corrections
PW R&B Projects
Facilities
PW R&B Maintenance
Myers Park
Facilities
Facilities
PW R&B Projects
Facilities
Equipment Services
PW R&B Projects
Myers Park
Myers Park
Facilities
Facilities
Facilities
Facilities
Facilities
Facilities
Facilities
Facilities
Myers Park
Myers Park
Myers Park
Myers Park
Myers Park
Myers Park
Sheriff
PW R&B Projects
Facilities
Facilities
Equipment Services
Myers Park
Myers Park
Myers Park
Facilities
Sheriff-Corrections
PW R&B Maintenance
PW R&B Projects
PW R&B Projects
Facilities
Facilities
PW R&B Maintenance
PW R&B Projects
PW R&B Maintenance
Myers Park
p. 52
Collin County
40001
40274
40275
40276
40277
40278
40483
40876
41056
41057
42160
42173
42179
42880
42897
43404
43560
43566
43567
43568
43601
43661
43662
43663
43664
44000
47004
47005
47006
47034
47047
47064
47170
47171
47175
47176
47177
47178
47184
47247
47381
47452
47475
47692
47693
47837
48238
48265
48274
48283
48288
48292
48840
48841
48842
48880
48881
48911
48914
48960
48961
48963
48964
48965
48966
48967
48968
48969
48970
48975
48976
48977
51935
51963
51964
51969
52178
52792
52795
53506
7/9/2014 10:53 AM
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
HB
MF
ME
ME
ME
MD
MB
QA
MG
MG
FC
IA
KD
KA
MB
QA
KE
GA
GA
GA
PD
PD
PD
ME
MD
GC
GA
GA
HB
MB
IA
FC
GA
GA
FB
NC
KD
PD
QH
MG
QA
MG
ME
MG
MG
HB
HA
SD
MG
PT
UA
UC
MG
MG
MG
MG
MG
PD
PA
MB
MB
PA
HT
HT
LP
HT
OB
HT
LW
KA
KA
PH
PD
OA
UA
OA
UB
UB
UB
HA
921C
TS5NFP-1
301D
301D
251
POWER MAX 600
3LW64 10KW
637 RIGID
2475F12.5G
2475F12.5G
5320
310SG
PS360B
SD105DX TF SER
EM5000
PR30-8
140H
140H
140H
14D52-CH13
13E52-CH13
13E52-CH13
BOBCAT 225NT
DYNASTY 300DX
D5N LGP
140H
140H
744J
300RE0ZV
310SG
7220
140H
140H
6420
CX15
PS360C
13E52-CH13
4-N-1
2475F12.5G
610 SERIES
2475F12SG
BOBCAT 250
2475F12.5G
2475F12.5G
921E
963C
HS300
2475F12.5G
CS06630
PROGATOR 2030A
PATRIOT
2475F12.5G
2475F125.G
2475F12.5G
2475F12.5G
2475F12.5G
200P-5
F-8
EU6500 IS
HU3650
15C
6-WAY 96"
48"
SGX60
HB980
84"
73"
TT400 12"
BW55E
BW55E
PD45132
13E52-CH13
RJT350
MULE 4000
RJ350
P5000D
EC15KS
C3000LP
963D
2003 INGERSOLL AIR COMP
2003 MILLER WELDER
2003 MILLER WELDER
2003 MILLER ARC WELDER
2003 HYPERTHERM PLASMA
2003 DAYTON GENERATOR
2003 JOHN DEERE DISK
2004 J DEERE UTIL TRACTOR
2003 CAT PNEUMATIC ROLLER
2003 ING-RAND ROLLER
2004 HONDA 5KW GENERATOR
2003 SHOPMADE HARROW
2004 MW COMPACTOR
2004 CAT MOTOR GRADER
2004 GORMAN RUPP 4" PUMP
2004 MILLER WELDER
2004 MILLER TIG WELDER
2005 CAT TRACTOR DOZER
2005 J DEERE WHEEL LOADER
2005 J DEERE TRACTOR
2005 REVEAL ARENA GROOMER
2006 J DEERE CHISEL PLOW
2006 MILLER WELDER/GEN
2007 CAT TRACK LOADER
2007 SEALCOAT SPRAYER
2007 STANLEY HYD CH SAW
2007 JOHN DEERE GATOR 4WD
2007 PATRIOT ARM LIFT
UNKN BANJO 2" PUMP
1990 DANUSER DIGGER
2011 HONDA GENERATOR
2011 HUSKY GENERATOR
2011 BOBCAT AUGER
2011 BOBCAT DOZER BLADE
2011 BOBCAT PALLET FORKS
2011 BOBCAT STUMP GRINDER
2011 BOBCAT HYDR BREAKER
2011 BOBCAT ANGLE BROOM
2011 BOBCAT DRUM ROLLER
2011 TREE SHEAR W/GRAPPLE
2011 BOMAG ROLLER
2008 BOMAG ROLLER
2012 STANLEY POST DRIVER
2009 BROCE BROOM
2009 KAWASAKI UTILITY
2009 BROCE BROOM
2007 CAT FORKLIFT
2000 CAT FORKLIFT
2008 CAT FORKLIFT
Bid 2014-276
JEE0155064
0305150028
LC457915
LC457913
LCO32154/903868
PMX600-026798
014340108
N00637X005663
0309250130
0310030388
LV5320P436228
T0310SG927961
9LS00303
175699
1209158
40034
CAT0140HACCA00506
CCA00515
OCCA00509
1289670
1297609
1297610
LE392014
LE395969;LE364652
CAT005DNHAKDO1669
CAT0140HJCCA01618
CCA01630
DW744JX600750
VP034990
O310SG953668
RW7220R045842
CCA01790
CAT0140HPCCA02068
L06420H473856
WOCX15E003632
CATPS360LPJF00305
1316899
124405-CA
3525101561
N00610X082379
6027518
3605512031
1004484
1004496
N7F200601
CAT0963CKBBD02963
70403619
0709190155
47831
TC203AF010266
P-11-07-1054
0807240298
0805140224
0807240296
3828301671
3828201121
068082
EASJ1056881
CHN3370179
944235080
224401835
A7DD03761
A00701274
A00Y06983
231416554
AFLE00258
1107182
101620029048
101620028361
120211005
13E52-CH1351G
406527
JK1AFCP1798500445
406528
AT18C10420
1ECKS00501
AT81F20243
CAT0963DHLCS01027
$182,771.00
$1,932.75
$6,150.00
$6,150.00
$1,543.26
$1,388.75
$2,528.10
$7,950.00
$1,924.52
$1,924.52
$35,975.75
$79,188.12
$120,686.00
$115,096.00
$2,617.90
$200.00
$9,525.00
$193,117.70
$192,230.00
$192,230.00
$4,383.24
$4,549.00
$3,995.00
$2,589.00
$5,472.00
$167,250.00
$214,939.00
$214,589.00
$257,481.00
$35,960.44
$96,918.00
$55,625.50
$214,589.00
$214,589.00
$50,925.00
$14,220.00
$142,251.00
$4,412.00
$5,977.60
$1,956.02
$4,728.00
$1,795.37
$3,864.48
$1,695.62
$1,695.62
$219,238.00
$261,135.00
$2,900.00
$1,825.46
$883.73
$21,854.47
$15,000.00
$1,888.29
$1,888.29
$1,888.29
$2,196.68
$2,196.68
$0.00
$2,262.42
$3,310.00
$484.03
$1,961.00
$3,913.00
$1,190.00
$5,597.00
$6,484.00
$4,184.00
$6,437.00
$10,500.00
$6,775.00
$0.00
$3,174.26
$5,504.80
$48,978.00
$11,923.15
$48,978.00
$26,976.00
$12,950.00
$21,276.00
$278,495.00
PW R&B Maintenance
Myers Park
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
Homeland
Sheriff-Corrections
PW R&B Maintenance
PW R&B Maintenance
PW R&B Projects
PW R&B Maintenance
PW R&B Projects
PW R&B Projects
Fire Marshal
PW R&B Projects
Myers Park
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Projects
Sheriff-Corrections
PW R&B Maintenance
Myers Park
PW R&B Maintenance
PW R&B Projects
PW R&B Maintenance
PW R&B Projects
PW R&B Projects
Facilities
PW R&B Maintenance
Sheriff-Corrections
PW R&B Maintenance
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Maintenance
Myers Park
Equipment Services
Sheriff-Corrections
Equipment Services
Equipment Services
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Projects
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
Myers Park
Myers Park
PW R&B Projects
PW R&B Projects
Facilities
PW R&B Maintenance
Equipment Services
PW R&B Maintenance
PW R&B Maintenance
Myers Park
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
PW R&B Projects
Facilities
PW R&B Maintenance
Sheriff-Jail
PW R&B Maintenance
Equipment Services
Elections
Facilities
PW R&B Projects
p. 53
Collin County
53507
53738
55016
55017
55053
55054
55057
55058
55076
55077
55078
55079
55108
55112
55116
55120
55121
55122
55123
55124
55137
55138
55139
55140
55184
55185
55191
55194
55197
55216
55221
55222
55234
55237
55242
55243
55244
55247
55257
55264
55272
55290
57018
57019
57035
57041
57058
57079
57101
57102
57104
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
KD
SB
FB
NB
PD
PD
PC
KA
FB
FB
NB
NB
QA
KA
HA
KA
JD
JC
MA
FC
FB
FB
NB
NB
QF
QF
KA
KD
QA
UA
SB
IA
HA
JB
HB
HB
UA
JA
KA
PC
SA
KC
MG
HB
SC
QG
EV
MG
PB
PK
PH
PS360C
MV1208450
6430
TRB50C-SS
13E52-CH13
14D52-CH13 S/G
GT18H02
CC224HF
6430
6430
TRB50C-SS
TRB50C-SS
RT1380
SD100D
T750
CB64
RM500
AP500E
DQCB
5085M
6430
6430
TRB50C-SS
TRB50C-SS
CC2524H-20
CC2524H-20
CB14B
CW34
71
4010 KAF620MDF
MCV120-84-50
310SK
963D
320EL
9662
966K
2030A PROGATOR
XL-3100IV
BW55E
GT18B02
BC2013 CR10-20
SD115D
MA-35-GH SCUBA
966K
MINI MELTER 10
TS800
HOMEMADE
HYD-TB11H
PPF203
PD45132
2011 MONROE SAND SPREADER
2009 TIGER BOOM MOWER
2010 HYDRAULIC POWER UNIT
2010 DYNAPAC COMPACTOR
2011 FRONTIER TILLER
2011 VOLVO COMPACTOR
2011 BOBCAT TRACK LOADER
2011 CAT VIB COMPACTOR
2011 CAT RECLAIMER
2011 CAT ASPHALT PAVER
2011 CUMMINS GENERATOR
2011 J DEERE TRACTOR
2013 CORECUT CONCRETE SAW
2013 CORECUT CONCRETE SAW
2013 CAT SM DRUM ROLLER
2013 YETTER 4-ROW PLANTER
2013 KAWASAKI MULE
2013 MONROE SAND SPREADER
2013 CAT EXCAVATOR
2014 CAT WHEEL LOADER
2013 JOHN DEERE GATOR
2014 GRADALL EXCAVATOR
2014 BOMAG ROLLER
2014 STANLEY POWER UNIT
2014 BEARCAT CHIP SPREAD
2014 VOLVO COMPACTOR
2012 MAX AIR COMPRESSOR
2013 CRAFCO CRACK SEALER
2013 STIHL 16" CUTOFF SAW
UNKN SHOPMADE TRAILER
2014 LITTLE BEAVER AUGER
2014 BEMIS POST PULLER
2014 STANLEY POST DRIVER
Bid 2014-276
CATPS360VPJF00463
11-10-7786
L06430H630862
TB6494
1420559
1450074
051410101-GT18H02
10000311C0A004187
L06430H668527
L06430H668896
TB6637
TB6635
1XFRT13XJB0110208
VCE0S100COS226086
ANKA11360
CAT0CB644DJM00272
CATRM500CASW00454
JWK00124
G110234330
1LV5085MCBR337178
1L06430HVCH721935
1L06430HKCH722353
TB6814
TB6771
14436
114367
CATCB14BK47300305
CAT0CW34KTLJ00143
126080
JK1AFCM18DB512956
0015098-A
1T0310SKCDE245920
CAT0963DCLCS02141
CAT0320ELREE00231
CAT0966KATFS01115
CAT0966KLTFS01116
1TC203AFCDT070569
3120000303
101620029341
02985039
1B9B01629EA173006
VCE08115POS245038
GCBPT1033465
KTTFS00263
124E2408
175730748
CBV222774
GCBET-1054243
NRD1311PP01
110813063
Total
7/9/2014 10:53 AM
$171,814.00
$13,773.40
$50,568.74
$45,287.00
$5,459.76
$5,388.80
$6,946.00
$88,066.20
$52,357.73
$52,537.73
$43,367.00
$43,367.00
$7,050.40
$121,665.00
$54,155.00
$166,501.00
$540,852.00
$292,612.00
$149,000.00
$36,676.35
$54,990.04
$54,990.04
$45,176.00
$45,176.00
$8,910.00
$8,910.00
$32,987.00
$204,833.00
$7,521.00
$12,595.05
$19,499.30
$114,130.00
$303,808.00
$27,373.82
$399,294.10
$403,194.10
$27,697.64
$317,715.00
$6,788.00
$5,767.00
$252,796.00
$130,483.00
$3,661.85
$340,779.00
$0.00
$1,392.00
$0.00
$999.99
$4,403.81
$3,938.27
$3,707.00
PW R&B Maintenance
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Maintenance
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Projects
Sheriff-Corrections
PW R&B Projects
PW R&B Maintenance
PW R&B Projects
PW R&B Projects
PW R&B Projects
Facilities
Sheriff-Corrections
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Projects
Facilities
PW R&B Maintenance
PW R&B Maintenance
Sheriff-Corrections
Facilities
PW R&B Maintenance
PW R&B Projects
PW R&B Projects
PW R&B Projects
PW R&B Maintenance
PW R&B Projects
Myers Park
PW R&B Projects
PW R&B Maintenance
PW R&B Projects
PW R&B Projects
PW R&B Projects
Sheriff
PW R&B Maintenance
PW R&B Maintenance
PW R&B Maintenance
Myers Park
Sheriff-Corrections
PW R&B Projects
PW R&B Projects
PW R&B Projects
$9,884,840.32
p. 54
Collin County
Bid 2014-276
Exhibit Five
Estimate IT Replacement Costs
Device
PC'S
Laptops
i5
825
3590
Thin Clients
Servers
Blade Servers
UPS1
UPS2
Bar Code Scanners
Printers
Scanners
Cameras
JJAEP Switches
CH Phase II Switches
iPads
Granicus / Rushworks
Tandberg Endpoints
Tandberg Servers
A/V Courtrooms
Commissioner Courtroom
SAN
Replacement value
$
2,000.00
$
3,200.00
$
2,500,000.00
$
2,000,000.00
$
300,000.00
$
2,000.00
$
20,000.00
$
20,000.00
$
15,000.00
$
5,000.00
$
400.00
$
1,200.00
$
2,500.00
$
500.00
$
8,000.00
$
8,000.00
$
1,000.00
$
30,000.00
$
35,000.00
$
50,000.00
$
60,000.00
$
110,000.00
$
750,000.00
Quantity
1200
500
1
0
4
0
45
49
6
75
200
600
500
75
5
36
12
2
31
7
19
1
1
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Total
2,400,000.00
1,600,000.00
2,500,000.00
1,200,000.00
900,000.00
980,000.00
90,000.00
375,000.00
80,000.00
720,000.00
1,250,000.00
37,500.00
40,000.00
288,000.00
12,000.00
60,000.00
1,085,000.00
350,000.00
1,140,000.00
110,000.00
750,000.00
15,967,500.00
Updated
Updated
Updated from 1 to 0
Updated from 2 to 4
Updated from 100 to 10
Updated from 100 to 185
Added
Updated
Updated
Updated
Updated
Updated
Updated
Updated
Updated
Updated
Updated
Updated
Updated
Estimate Telecom Replacement Costs
Gateways/Routers
Switches
Core's
Nexus 4000
Nexus 5020
Nexus 7000
Blade Center Switches
Cisco Misc
Access pts
Verizon Wireless Cards/MiFi
Mobile Phones/iPhones/PTT
Nextel Phones
Fax Machines
Desktop Phones
IDS Appliances
Firewalls
Voice Servers
Analog Voice Gateways
7/9/2014 10:53 AM
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
15,000.00
9,000.00
164,000.00
30,000.00
36,000.00
200,000.00
15,000.00
5,000.00
1,500.00
270.00
350.00
200.00
500.00
500.00
30,000.00
20,000.00
12,000.00
6,000.00
30
140
35
6
2
2
8
46
175
324
368
0
160
2089
15
10
17
19
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
450,000.00
1,260,000.00
5,740,000.00
180,000.00
72,000.00
400,000.00
120,000.00
230,000.00
262,500.00
87,480.00
128,800.00
80,000.00
1,044,500.00
450,000.00
200,000.00
204,000.00
114,000.00
11,023,280.00
Total
$
26,990,780.00
Updated
Updated
Updated
Added
Added
Added
Added
Updated
Updated
Updated
Updated
updated
updated
updated
updated
updated
Added
p. 55
Collin County
Bid 2014-276
5
AFFIDAVIT OF COMPLIANCE
I, the undersigned, declare and affirm that my company is in compliance with the Immigration and Reform
Act of 1986 and all employees are legally eligible to work in the United States of America.
I further understand and acknowledge that any non-compliance with the Immigration and Reform Act of
1986 at any time during the term of this contract will render the contract voidable.
Name of Company
Title of Officer
Name of Officer
Date:
6
7/9/2014 10:53 AM
p. 56
Collin County
Bid 2014-276
5
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular
Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government
Code by a person who has a business relationship as defined by Section 176.001
(1-a) with a local governmental entity and the person meets requirements under
Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local
governmental entity not later than the 7th business day after the date the person
becomes aware of facts that require the statement to be filed. See Section
176.006, Local Government Code.
Date Received
A person commits an offense if the person knowingly violates Section 176.006,
Local Government Code. An offense under this section is a Class C misdemeanor.
1. Name of person who has a business relationship with local governmental entity.
2.
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the
7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3. Name of local government officer with whom filer has employment or business relationship.
Name of Officer
This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an
employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach
additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than
investment income, from the filer of the questionnaire?
Yes
No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at
the direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes
No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership of 10 percent or more?
Yes
No
D. Describe each employment or business relationship with the local government officer named in this section.
5
7/9/2014 10:53 AM
6
p. 57
5
Collin County
Bid 2014-276
6
4.
Signature of person doing business with the governmental entity
Date
Adopted 06/29/2007
6
7/9/2014 10:53 AM
p. 58
Collin County
7/9/2014 10:53 AM
Bid 2014-276
p. 59
Collin County
7/9/2014 10:53 AM
Bid 2014-276
p. 60
Collin County
Bid 2014-276
5
In order to better serve our bidders, the Collin County Purchasing Department
is conducting the following survey. We appreciate your time and effort
expended to submit your bid. Please take a moment to complete the
below. Should you have any questions or require more information please
call (972) 548-4165.
HOW DID YOU RECEIVE NOTICE OF THIS REQUEST FOR BID OR PROPOSALS?
McKinney Courier-Gazette?
Yes No
Plan Room?
Yes No
Collin County Web-Site?
Yes No
Facsimile or email from BidSync? Yes No
Other
HOW DID YOU RECEIVE THE BID DOCUMENTS?
Downloaded from Home Computer? Yes No
Downloaded from Company Computer? Yes No
Requested a Copy from Collin County? Yes No
Other
Thank You,
Collin County Purchasing Department
7/9/2014 10:53 AM
6
p. 61
Collin County Purchasing DepartmentCollin County
Bid 2014-276
6
7/9/2014 10:53 AM
p. 62
Collin County
Question and Answers for Bid #2014-276 - Insurance, Property Boiler and
Machinery
Bid 2014-276
5
OVERALL BID QUESTIONS
There are no questions associated with this bid. If you would like to submit a question, please click on the "Create New Question" button below.
6
7/9/2014 10:53 AM
p. 63
AI-38474
4. d. 1. Commissioners Court
Interlocal Agreement with City of Wylie for GIS Services
Submitted By: Tim Nolan
Department: Information Technology
Agenda Area: Agreement
Information
Department Action
Requesting that Commissioners’ Court approve and sign the Interlocal Agreement with
the City of Wylie.
Request Commissioners' Court consideration and any action regarding approval of an
Interlocal Agreement with City of Wylie to provide GIS services and authorize County
Judge to execute same. jt
Services - $8,000 Maintenance - $7,000
Services will be completed by 9/30/14 with annual maintenance provided for 12 months
thereafter. HR and/or IT Action
Interlocal agreement with the City of Wylie in the amount of $15,000.
No action required by Auditor.
Commissioners Court
Interlocal Agreement with the City of Wylie to provide GIS services and further authorize
the County Judge to finalize and execute same, GIS Rural Addressing.
Budget Information
Amount Available:
1:
Fund Transfers
Remarks:
N/A-Fee paid by the City of Wylie
Attachments
Court Order
WylieILA2014Memo
Interlocal Agreement
COLLIN COUNT Y
To:
Judge Keith Self
Commissioner Duncan Webb
Commissioner Chris Hill
Commissioner Cheryl Williams
Commissioner Mark Reid
Bill Bilyeu
From:
Caren Skipworth, CIO
Date:
Re:
Information Services
2300 Bloomdale Rd
Suite 3198
06/26/2014
Interlocal Agreement with the City of Wylie for GIS Services
The City of Wylie has once again contracted with Collin County to perform GIS
Services. Our Purchasing Department will attach the Interlocal Agreement signed by
Wylie’s Mayor and City Manager that covers the GIS services in detail. The agreement
also includes maintenance cost for past services and deliverables. The total revenue for
Collin County will be $15,000.
I am requesting that Commissioners’ Court approve and sign the Interlocal Agreement
with the City of Wylie.
AI-38406
Commissioners Court
Contract Renewal - IFB 2014-121
Submitted For: Jon Kleinheksel Department:
Public Works
4. e. 1. Submitted By: Tammi Koch
Agenda Area: Change Order
Information
Department Action
Public Works requests Commissioners' Court consideration and approval to renew the
contract with B&R Equipment Company, Inc. for an additional one-year period. IFB
2014-121 - Equipment Lease: Road Construction and Right of Way Equipment.
Commissioners' Court consideration and any action regarding approval of change order
No. 1 to contract with B&R Equipment, IFB 2014-121, Equipment, Lease: Road
Construction and Right-of-Way Maintenance Equipment, to extend the contract for one
year beginning October 1, 2014 and continuing through september 30, 2015 and further
authorize the Purchasing Agent to execute same. Contract renewal at original pricing,
terms and conditions, no increase. cm
Expenditures to date for FY 2014 -- $0 (new contract/vendor)
Renewals remaining: 2
HR and/or IT Action
FY 2015 budgeted funds available per adoption of FY 2015 budget on October 1, 2014.
Funds available in the Road and Bridge Fund. Budget is expected to be adopted in the
FY 2015 Budget.
Commissioners Court
No. 1 to Equipment, Lease: Road Construction and Right-of-Way Maintenance
Equipment (IFB No. 2014-121) with BR Equipment Company to extend the contract for
one (1) year through and including September 30, 2015 and further authorize the
Purchasing Agent to finalize and execute same, Public Works.
Budget Information
Amount Available:
140,000.00
1:
010-7501-680.65-10
Fund Transfers
Remarks:
FY 2015 budgeted funds available per adoption of FY 2015 budget on October 1, 2014.
Attachments
Draft Court Order
memo
Change Order No. 1
COURT ORDER NO. 2014-
07-14
THE STATE OF TEXAS
COUNTY OF COLLIN
Subject: Change Order No. 1, Equipment, Lease: Road Construction and ROW Maintenance
Equipment – Public Works
On July 14, 2014, the Commissioners Court of Collin County, Texas, met in regular session
with the following members present and participating, to wit:
Keith Self
Mark Reid
Cheryl Williams
Chris Hill
Duncan Webb
County Judge, Presiding
During such session the court considered a request for approval of Change Order No. 1 to
Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment (IFB No.
2014-121) with BR Equipment Company.
Thereupon, a motion was made, seconded and carried with a majority vote of the court for
approval of Change Order No. 1 to Equipment, Lease: Road Construction and Right-of-Way
Maintenance Equipment (IFB No. 2014-121) with BR Equipment Company to extend the
contract for one (1) year through and including September 30, 2015, further authorize the
Purchasing Agent to finalize and execute same. Same is hereby approved in accordance with
the attached documentation.
_____________________________________
Keith Self, County Judge
_____________________________________
Mark Reid, Commissioner, Pct. 1
_____________________________________
Cheryl Williams, Commissioner, Pct. 2
_____________________________________
Chris Hill, Commissioner, Pct. 3
_____________________________________
Duncan Webb, Commissioner, Pct. 4
ATTEST:
____________________________
Stacey Kemp, Ex-Officio Clerk
Commissioners' Court
C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@B00CDACD\@[email protected]
Collin County, T E X A S
AI-38405
Commissioners Court
Renewal of Contract - IFB 2014-121
Public Works
Information
Department Action
contract with United Rentals for an additional one-year period. IFB 2014-121 Equipment Lease: Road Construction and Right of Way Equipment.
no. 1 to contract with United Rentals, IFB 2014-121, Equipment, Lease: Road
Construction and Right-of-Way Maintenance Equipment, to decrease the costs
associated with the monthly rental of items 04, 05, 10, 16, 19, 20, 23, and 24 and to
extend the contract for one year beginning October 1, 2014 and continuing through
September 30, 2015; further autoirze the Purchasing Agent to execute same. cm
Expenditures to date for FY 2014: $51, 617.35
HR and/or IT Action
FY 2015 Budget.
Commissioners Court
Equipment (IFB No. 2014-121) with United Rentals to decrease the cost associated with
various items and extend the contract for one (1) year through and including September
30, 2015, further authorize the Purchasing Agent to finalize and execute same, Public
Works.
Budget Information
Amount Available:
1:
010-7501-680.65-10
Fund Transfers
Remarks:
Attachments
Court Order
memo
Change Order No. 1
Backup for Decrease in Rental Prices
140,000.00
AI-38467
4. e. 3. Commissioners Court
Change Order No. 1, Services: Tax Statement Preparation & Mailing with QuestMark
Information Management, Inc. - Contract Renewal
Submitted By: Susan Jarzombek
Department: Tax Assessor/Collector
Information
Department Action
Commissioners' Court consideration and any action regarding Change Order No. 1 to
Services: Tax Statement Preparation and Mailing Services, IFB No. 2013-280, to renew
contract with QuestMark Information Management, Inc. for an additional year, August
01, 2014 through July 31, 2015, and authorizie Purchasing Agent to execute same.
Request Commissioners' Court consideration and any action regarding approval of
Change Order #1 to QuestMark Information Management, Inc. for Services: Tax
Statement Preparation and Mailing Services, IFB 2013-280 to extend the contract for
one (1) year, beginning August 01, 2014 through and including July 31, 2015; further
authorize the Purchasing Agent to finalize and execute same. No price increase
requested. cw
FY2014 Expenditure to Date: $33,828.90 of $38,283.97
Remaining Renewals: Three (3) additional one (1) year periods
HR and/or IT Action
Budgeted funds available upon adoption of FY 2015 Budget.
Funds available in the General Fund. Budget is expected to be adopted in the FY 2015
Budget.
Commissioners Court
No. 1 to Tax Statement & Preparation Mailing Services (IFB No. 2013-280) with
No. 1 to Tax Statement & Preparation Mailing Services (IFB No. 2013-280) with
QuestMark Information Management, Inc. to extend the contract one (1) year through
and including July 31, 2015 and further authorize the Purchasing Agent to finalize and
execute same, Tax Assessor Collector.
Budget Information
Amount Available:
$40,000
1:
001-3101-483.64-07
Fund Transfers
Remarks:
Attachments
Court Order
Memo for Contract Renewal Request for QuestMark
QuestMark Information Management, Inc. Contract Renewal - Change Order No. 1
AI-38403
Commissioners Court
Renewal - IFB 2014-121 Holt Cat
Public Works
Information
Department Action
contract with Holt Cat for an additional one-year period. IFB 2014-121 - Equipment
Lease: Road Construction and Right of Way Equipment.
No. 2 to contract with Holt Cat, IFB 2014-121, Equipment, Lease: Road Construction
and Right-of-Way Maintenance Equipment, to extend the contract for one year
beginning October 1, 2014 and continuing through september 30, 2015 and further
authorize the Purchasing Agent to execute same. Contract renewal at original pricing,
terms and conditions, no increase. cm
Expenditures for FY 2014 -- $9,297.50
HR and/or IT Action
FY 2015 Budget.
Commissioners Court
Equipment (IFB No. 2014-121) with Holt Cat to extend the contract for one (1) year
through and including September 30, 2015 and further authorize the Purchasing Agent
to finalize and execute same, Public Works.
Budget Information
Amount Available:
1:
010-7501-680.65-10
Fund Transfers
Remarks:
Attachments
Court Order
memo
Holt Cat Renewal
140,000.00
AI-38417
Change Order #2, Alphagraphics #391 Renewal, IFB 05249-12 Printing: General Office
Forms
Submitted By: Carol Magers
Department: Purchasing
Information
Department Action
Change Order No. 2, Alphagraphics #391, IFB 05249-12, Printing: General Office Forms
no. 2 to contract with Alphagraphics #391, IFB 05249-12, Printing: General Office
Forms, to extend the contract for one year beginning October 1, 2014 and continuing
through September 30, 2015; further authorize the Purchasing Agent to execute same.
Contract renewal at original pricing, no increase. Cm
Expenditures to date for FY 2014 -- $0
Remaining renewals: 2
HR and/or IT Action
Funds available pending adoption of FY 2015 budget.
Commissioners Court
No. 2 to Printing, General Office Forms (IFB No. 05249-12) with Alphagraphics to
extend the contract for one (1) year through and including September 30, 2015 and
further authorize the Purchasing Agent to finalize and execute same, Purchasing.
Budget Information
Budget Information
1:
Various
Fund Transfers
Remarks:
Attachments
Court Order
Alphagraphics #391 Renewal
Amount Available:
AI-38415
Change Order #2, Coopers Copies, IFB 05249-12 Printing: General Office Forms
Information
Department Action
Change Order No. 2, Coopers Copies and Printing, IFB 05249-12, Printing: General
Office Forms
no. 2 to contract with Coopers Copies and Printing, IFB 05249-12, Printing: General
Office Forms, to extend the contract for one year beginning October 1, 2014 and
continuing through September 30, 2015; further authorize the Purchasing Agent to
execute same. Contract renewal at original pricing, no increase. cm
Expenditures to date for Fy 2014 -- $10,032.11
HR and/or IT Action
Commissioners Court
No. 2 to Printing, General Office Forms (IFB No. 05249-12) with Coopers Copies and
Printing to extend the contract for one (1) year through and including September 30,
2015 and further authorize the Purchasing Agent to finalize and execute same,
Purchasing.
Budget Information
1:
Various
Fund Transfers
Remarks:
Attachments
Court Order
Coopers Copies Renewal
Amount Available:
AI-38419
Change Order #2, Filex Systems, IFB 05249-12, Printing: General Office Forms
Information
Department Action
Change Order No. 2, Filex Systems, IFB 05249-12, Printing: General Office Forms
no. 2 to contract with Filex Systems, IFB 05249-12, Printing: General Office Forms, to
extend the contract for one year beginning October 1, 2014 and continuing through
September 30, 2015; further authorize the Purchasing Agent to execute same. Contract
renewal at original pricing, no increase. Cm
Expenditures to date for FY 2014 -- $5,730.00
HR and/or IT Action
Commissioners Court
No. 2 to Printing, General Office Forms (IFB No. 05249-12) with Filex Systems to
extend the contract for one (1) year through and including September 30, 2015 and
further authorize the Purchasing Agent to finalize and execute same, Purchasing.
Budget Information
1:
Various
Fund Transfers
Remarks:
Attachments
Court Order
Filex Systems Renewal
Amount Available:
AI-38418
Change Order #2, Frisco Printing & Graphics Renewal, IFB 05249-12 Printing: General
Forms
Information
Department Action
Change Order No. 2, Frisco Printing and Graphics, IFB 05249-12, Printing: General
Office Forms
no. 2 to contract with Frisco Printing and Graphics, IFB 05249-12, Printing: General
execute same. Contract renewal at original pricing, no increase. Cm
Expenditures for FY 2013 -- $0
Expenditures to date for FY 2014 -- $3,354.50
HR and/or IT Action
Commissioners Court
No. 2 to Printing, General Office Forms (IFB No. 05249-12) with Frisco Printing and
No. 2 to Printing, General Office Forms (IFB No. 05249-12) with Frisco Printing and
Graphics to extend the contract for one (1) year through and including September 30,
Purchasing.
Budget Information
1:
Various Fund Transfers
Remarks:
Attachments
Court Order
Friscao Printing Renewal
Amount Available:
AI-38416
Change Order #2, Marfield Corporate Renewal, IFB 05249-12, Printing: General Office
Forms
Information
Department Action
Change Order No. 2, Marfield Corporate Stationery, IFB 05249-12, Printing: General
Office Forms
no. 2 to contract with Marfield Corporate Stationery, IFB 05249-12, Printing: General
execute same. Contract renewal at original pricing, no increase. cm
Expenditures for FY 2013 -- $0
Expenditures to date for FY 2014 -- $233.25
HR and/or IT Action
Commissioners Court
No. 2 to Printing, General Office Forms (IFB No. 05249-12) with Marfield Corporate
No. 2 to Printing, General Office Forms (IFB No. 05249-12) with Marfield Corporate
Stationary to extend the contract for one (1) year through and including September 30,
Purchasing.
Budget Information
1:
Various
Fund Transfers
Remarks:
Attachments
Court Order
Marfield Renewal
Amount Available:
AI-38466
Commissioners Court
Meeting Date:
07/14/2014
Budget Amendment Request - NACM Annual Conference
Submitted For: John Roach, Jr. Department:
296th District Court
Request Type:
CONSENT
4. f. 1. Submitted By:
Pam DeVault
Agenda Area:
Budget Adj/Amend
Information
Department Action
Judge Roach will be traveling to Scottsdale, Arizona for the NACM Annual Conference July 13-17, where he will be a
presenter. Travel funds were not included in our FY2014 budget request. NACM has waived the $575 registration fee and
will reimburse two nights’ lodging and three days per diem, less meals provided. We are requesting approval of a budget amendment in the amount of $1,720.74 to the District Court Shared Education &
Conference account 001-2501-440-49.10; funds to be transferred from District Court Shared Miscellaneous account
001-2501-440-87.01, with a current balance of $10,742.60.
HR and/or IT Action
Budgeted funds available per BA on fiscal impact tab.
Funds available in the General Fund.
Commissioners Court
$1,720.74 to the District Court Shared Education and Conference fund for the NACM Annual Conference, 296th District
Court.
Budget Information
Amount Available:
$10,742.60
1:
001-2501-440-87.01
Trans Amt:
Dept. Name:
Fund Transfers
From: 001-2501-440-87.01
$1,720.74
Additional Line Items:
Remarks:
From District Court-Shared to 296th District Court Education & Conference.
Attachments
Court Order
Memo - Budget Amendment Request - NACM Conf
To:
001-2530-440-49.10
Estimated Expenditures - NACM Conference/Judge Roach
ESTIMATED EXPENDITURES FOR TRAVEL
Name
John R. Roach, Jr.
DEPARTMENT
TODAY’S DATE:
May 15, 2014
DESTINATION:
Scottsdale, Arizona
ACCOUNT NUMBER:
DATES OF TRAVEL:
001-2501-440.49-10
REASON FOR TRAVEL
Local Administrative Judge
Beginning
July 12, 2014
Ending
July 18, 2014
REQUISITION NUMBER(s)
NACM Annual Conference
Will all or a portion of travel costs be reimbursed by an outside source?
If yes, approximately what amount or percent will be reimbursed?
1. REGISTRATION FEES:
_
2. HOTEL FEES:**
x
Yes
No
$350
PROCUREMENT CARD YES __ __ NO __X _
ESTIMATED COST PER DAY
139.00
6
Yes
IS A DEPOSIT REQUIRED?
WAIVED
DAYS
X No
How much?
TOTAL HOTEL COSTS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
834.00
3. TRANSPORTATION COSTS:
IRS Ruling 1/01/13
* AIRLINE TICKET
**CAR RENTAL
SHUTTLE FEE
BUS
TAXI
PERSONAL VEHICLE:
73
Miles
.565 (mileage rate)
$587.50
PROCURE CARD YES ______ NO __X___
PROCURE CARD YES ______ NO ____
41.24
Total
OTHER
(list)
TOTAL TRANSPORTATION COSTS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$628.74
4. MEAL COSTS:
APPROXIMATE COST PER DAY
$25
X
6
DAYS
TOTAL MEAL COSTS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5. SUPPLIES:** (List)
$150.00
.................
6. TIPS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7. PARKING:**. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$108.00
8. TOLL FEES: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
9. OTHER:** (List)
.................
TOTAL ESTIMATED TRAVEL COSTS: . . . . . . . . . . . . . . . . . . . . . . .
Will an affidavit for advance be submitted for this travel?
PREPARED BY
Jennifer Smith
extension
4409
Yes
$1720.74
No
AUDITOR’S OFFICE MUST BE
NOTIFIED IF TRIP IS CANCELED.
*These costs should normally be requisitioned before travel takes place.
**These costs will not need to be requisitioned unless they are paid directly by the County.
NOTE: Any cost paid directly by County must be requisitioned before travel takes place. All other costs should not be
included in the total cost on requisition; however, all costs should be included on this form. Purchase orders cannot be
issued until this form is approved by the Auditor’s Office.
ADDITIONAL COMMENTS:
Judge Roach is a presenter at the conference, along with Alyse Ferguson. NACM has waived
registration and will reimburse 2 nights lodging and 3 days per diem, less meals provided.
AI-38480
4. g. 1. Commissioners Court
Commissioners' Court Meeting Minutes, June 23, 2014
Submitted By: Sue Martens
Department: County Clerk
Agenda Area: Minutes
Information
Department Action
Commissioners' Court Meeting Minutes, June 23, 2014
HR and/or IT Action
No action by B&F
Commissioners Court
June 23, 2014.
Budget Information
1:
Fund Transfers
Attachments
Minutes
Amount Available:
AI-38429
Commissioners Court
District Clerk Fee Schedule Amendment
Submitted For: Andrea Thompson Department:
District Clerk
4. h. 1. Submitted By: Michelle Patrick
Agenda Area: Miscellaneous
Information
Department Action
The District Clerk’s office plans to participate in the DPS Failure to Appear program
(OmniBase) which denies the renewal of a defendant’s driver’s license if they are
delinquent in the payment of felony court costs and fines. Participation in this program is
anticipated to help increase collection rates in felony cases. The District Clerk’s office respectfully requests an amendment to the FY’14 District
Clerk Fee Schedule (see attached) to include the assessment of a $30.00
administrative fee for criminal cases in which the defendant is delinquent in the payment
of felony court costs, fees and fines. The fee shall be dispersed as follows: $20 to
Comptroller, $6 to OmniBase, and $4 to Collin County
HR and/or IT Action
Request amendment to the FY 2014 Fee Schedule.
No action by Auditor.
Commissioners Court
Amend the FY2014 Fee Schedule to add a $30.00 administrative fee for criminal cases
in which the defendant is delinquent in payment for felony court costs, fees and fines,
District Clerk.
Budget Information
1:
Fund Transfers
Attachments
Court Order
Fee Schedule Amendment Cover Letter June 16 2014
Fee Schedule Additions
Amount Available:
COLLIN COUNT Y
Andrea Stroh Thompson
District Clerk
2100 Bloomdale Rd
Suite 12132
972-548-4320 or
972-424-1460 Ext 4320 (Metro)
Date:
June 16, 2014
Subject:
FY ’14 District Clerk Fee Schedule Amendment
To:
Commissioner’s Court
From:
Andrea S. Thompson
District Clerk
The District Clerk’s office plans to participate in the DPS Failure to Appear program
(OmniBase) which denies the renewal of a defendant’s driver’s license if they are delinquent in
the payment of felony court costs and fines. Participation in this program is anticipated to help
increase collection rates in felony cases.
The District Clerk’s office respectfully requests an amendment to the FY’14 District Clerk Fee
Schedule (see attached) to include the assessment of a $30.00 administrative fee for criminal
cases in which the defendant is delinquent in the payment of felony court costs, fees and fines.
The fee shall be dispersed as follows: $20 to Comptroller, $6 to OmniBase, and $4 to Collin
County.
AUTHORITY
FEE
MINIMUM MAXIMUM FEE UNIT ADDITION
AL
FEE
DESCRIPTIONS
FEE
INFORMA
AMOUNT AMOUNT
TION
$30.00
per
Govt. Code 103.0213(4)
Failure to
violation
Appear (Omni)
Fee
COMMENTS & NOTES
Administrative fee for failure to appear for a
complaint or citation on certain offenses
(Transportation Code 706.002(a)); Fee paid for
each violation.
Failure to
Appear (Omni)
Fee
$30.00
per
violation
Govt. Code 103.0213(5)
Administrative fee for failure to pay or satisfy
certain judgments. (Transportation Code
706.002(a)).
Failure to
Appear (Omni)
Fee
$30.00
per
violation
Transportation Code
706.006(b)
A person who fails to pay, or satisfy a judgment
ordering the payment, of a fine or cost in the
manner the court orders shall be required to pay
an administrative fee of $30.00.
Failure to
Appear (Omni)
Fee
$30.00
per
violation
Transportation Code
706.006(a)
Administrative fee for failure to appear for a
complaint or citation on certain offenses
(Transportation Code 706.002(a)); Fee paid for
each violation.
AI-38489
Commissioners Court
Two Year Judge/Alternate Judge Appointments
Submitted For: Sharon Rowe Department:
Elections
4. h. 2. Submitted By: Sharon Rowe
Information
Department Action
To ask the Court's consideration and appointment of the Judges and Alternate Judges
for the 2 year cycle for 2014 - 2016 pursuant to Section 32.002 of the Texas Election
Code.
HR and/or IT Action
No action by B&F.
Commissioners Court
Two (2) year appointment of Judges and Alternate Judges for 2014 pursuant to Section
32.002 of the Texas Election Code, Elections.
Budget Information
1:
Fund Transfers
Attachments
Court Order
Amount Available:
Court Order
Memo Democratic Judges and Alternates
Democratic Party Judge and Alternate Judge Appointments
Memo Republican Judges and Alternates
Republican Party Judge and Alternate Judge Appointments
Precinct Appointment by Political Party
DATE:
July 1, 2014
TO:
FROM:
Sharon Rowe, Elections Administrator
RE:
Two Year Appointment of Democratic Election Judges and Alternate
Judges
Pursuant to § 32.002 of the Texas Election Code, the Commissioner’s Court shall appoint
the election judges for each regular county election precinct from the lists submitted by
each political party; the attached list is submitted by the Democratic Party of Collin
County.
The Judges and Alternate Judges appointed shall serve for a two year period beginning
August 1, 2014, and ending July 31, 2016.
The attached report indicates which political party has the Judge position and which
political party has the Alternate Judge position in each of the County’s 209 voting
precincts.
Democratic Judge Appointments 2014 2016
Pct
Name
1 Charles Hewitt
2 Ellen Gresham
3 Diane House
4 Lynn Davis
5 Johnnie Bassett
6 Michael Bailey
7 Linda Akins
8 Charles Doyle
9 Cathy Abbott
10 Pauline Todd
11 Barbara Stooksberry
12 Steven Staton
13 Carol Clark
14 Maya Evans
15 Cynthia Daniel
16 David Beck
17 Wanda Powell
18 Ronald Tulare
19 Mary Turner
20 Michael Lachausse
21 Marilyn Trent
22 Columbus Fulghum
23 Eleanor Evans
24 Rose Thiam
25 Raymond Ash
26 James Sadler
27 Shanda Johnson
28 Donald Manworren
29
30 Jolynn Southern
31 Patricia Kubick
32 Connie Sagor
33 David Hawkins
34 Sharon Hirsch
35 Patrick Barr
36 Gwendolyn Satterthwaite
37
38 Andres Terrazas
39 Matthew Lagos
40 Yvonne Wright-Willis
41 David Dessert
42 Norris Cherry
7/1/2014
Address
705 Finch Ave
303 W Graham St
210 Anthony St
5471 Cr 471
314 Allenwood Dr
1555 Crystal Pass
619 Willow Oak St
8839 Cr 392
101 W College Ave
6859 Fm 1377
614 N Main St
5104 Quail Creek Dr
3943 Peregrine Pt
9220 Leafy Glade Rd
3631 Marlborough Dr
390 Elk Trl
200 Melbourne Dr
141 Shalom Ln
2704 Mission Ridge Rd
8484 Fm 543
1541 Bamburgh Dr
301 E Elm St
1214 H Pl
4300 Rosemeade Pkwy, Apt 111
118 Edgemere Ct
1604 Glenwick Dr
1501 Starpoint Ln
1520 Parliament Ln
City State Zip
Mckinney TX 75069
Mckinney TX 75069
Mckinney TX 75069
Mckinney TX 75071
Allen TX 75002
Allen TX 75002
Allen TX 75002
Princeton TX 75407
Princeton TX 75407
Blue Ridge TX 75424
Farmersville TX 75442
McKinney TX 75070
Celina TX 75009
Plano TX 75024
Plano TX 75075
Melissa TX 75454
Anna TX 75409
Anna TX 75409
Plano TX 75075
Weston TX 75009
Plano TX 75075
Celina TX 75009
Plano TX 75074
Dallas TX 75287
Murphy TX 75094
Plano TX 75075
Wylie TX 75098
Plano TX 75093
8265 Kent Dr
3428 Mission Ridge Rd
3408 Townbluff Pl
308 Gracy Ln
8620 Berwick Dr
18991 Fm 1778
4804 Cape Coral Dr
Frisco TX 75033
Plano TX 75023
Plano TX 75023
Lavon TX 75166
Plano TX 75025
Nevada TX 75173
Dallas TX 75287
5920 Chisholm Trl
6500 Burrows Ct
721 Pebblebrook Dr
26 Santa Monica Cir
1107 Walnut St
Mckinney TX 75070
Plano TX 75023
Allen TX 75002
Wylie TX 75098
Royse City TX 75189
Page 1
Pct
Name
43 Crystal Manney
44 Dorothy Whitfield
45 Latoyce Griffin-Harvey
46 Lesley Angeles
47 Mary James Deperi
48 Robert Fusinato
49 Robert Miller
50 Jerry Oneal
51 Julieta Urias
52 Jaime Lozano
53 Rod Miller
54 Cheryl Jones
55 Margaret Etheredge
56 Jimmie Whitecotton
57 John Guidry
58 Oscar Pena
59 Linda Rader
60 Penney Ondriezek
61 Kevan Rangel
62 Royce Griffin
63 Nancy Machen
64 Hazel Weathers
65
66 Darnisha Dixon
67 Patricia McDade
68
69 Barbara Centers
70 Linda Fraser
71 Jeanine Alpert
72 Diane Ferris
73 Andrew Paley
74 Salman Ijazi
75 Lizbeth Applebaum
76 Andrew Spence
77 Lynn Thomas
78
79 Larry Singleton
80 Florence Alexander
81 Diane Groves
82 Donna Dendy-Roberts
83 Annamichiel Arrington
84 Cristina Garcia
7/1/2014
Address
2105 Quail Run A
808 N Church St
5593 Jameson Crossing
1614 15Th Pl
3211 E Park Blvd
408 Northview Dr
2300 Westridge Dr
2837 Lukenbach Dr
1405 Lilac Ln
3801 14Th St 2001
2248 Bunker Hill Cir
792 Pierre Ln
2424 Canyon Creek Dr
1646 Lakeview Ln
400 Faircloud Ln
709 Sunkist Ln
1330 Sandy Creek Dr
4607 Meadow Ridge
4333 Country Club Dr
1900 St John Ct
2613 Cobre Valle Ln
6525 Copperfield Ln
City State Zip
Mckinney TX 75071
Mckinney TX 75069
Fairview TX 75069
Plano TX 75074
Plano TX 75074
Richardson TX 75080
Plano TX 75075
Plano TX 75074
Plano TX 75074
Plano TX 75074
Plano TX 75075
Plano TX 75023
Richardson TX 75080
Wylie TX 75098
Mckinney TX 75070
Plano TX 75025
Allen TX 75002
Parker TX 75002
Plano TX 75074
Plano TX 75023
Plano TX 75023
Plano TX 75023
1916 Lake Crest Ln
2908 Robin Rd
Plano TX 75023
Plano TX 75075
3920
2321
3441
1712
6022
6814
1312
3317
7305
Plano TX 75023
Plano TX 75075
Plano TX 75075
Plano TX 75075
Dallas TX 75252
Dallas TX 75252
Plano TX 75093
Plano TX 75023
Plano TX 75025
Overlake Dr
Claridge Cir
Sheffield Cir
Callaway Dr
Windbreak Trl Crestland Ave
Shamrock Ln
Russell Cir
Springfield Dr
7328 Briarnoll Dr
110 S Alder Dr
2508 Rosehill Ln
625 Ridgemont Dr
2900 Reata Dr 4350 Trinity Mills Rd, Apt 3203
Page 2
Dallas TX 75252
Allen TX 75002
Plano TX 75093
Allen TX 75002
Wylie TX 75098
Dallas TX 75287
Pct
Name
85 Judith Boyle
86
87 Laura Woodward
88
89 Michael Handley
90 Margaret Langteau
91 Sandra Elkins
92
93
94 Michael Herrington
95
96 Ada Simmons
97 John Bryant
98 Celeste Kennedy
99
100
101 Frederick Lusk
102 Janet Imhoff
103 David Smith
104 Walter Johnston
105 Lynn Lovell
106 Allison Shimko
107 Jane Mckown
108 Olga Taylor
109 Yvette Kopp
110 Patricia Kalat
111 Drevelyn Minor
112 William Caldwell
113 Ruth Beacham
114
115 Larry Whiting
116 Sharon Hasley
117 Gloria Edwards
118 Sharon Otoole
119 Claire Meth
120 Diane Bolak
121 Stacey Fox
122 Henry Irby
123 Susan Harper
124 Lori Kleinfield
125 Victorian Lowrey
126 Nathaniel Fitz
7/1/2014
Address
1408 Sassafras Dr
City State Zip
Plano TX 75023
6807 Sharpshire Dr
Frisco TX 75035
4617 Reunion Dr
5708 Roswell Dr
1345 Jabbet Dr
Plano TX 75024
Plano TX 75093
Plano TX 75025
3512 Fairlands Dr
Richardson TX 75082
512 Cypress Hill Dr
2644 Fairway Ridge
2401 Country View Ln, Apt 330
Mckinney TX 75071
Mckinney TX 75070
Mckinney TX 75069
9912 Mallory Dr
2903 Moss Creek Ct
1533 Janice Dr
4748 Old Bent Tree Ln, Apt 305
4216 Hampshire St
820 Cedar Crest Ln
2401 Redfield Dr
4029 Cornish Pl
6024 Garden Gate Dr 2401 Bluebonnet Dr
8275 Stonebrook Pkwy, Apt 218
2713 Donnington Dr, Apt 2
642 Valley View Dr
Frisco TX 75035
Mckinney TX 75070
Plano TX 75074
Dallas TX 75287
Plano TX 75093
Allen TX 75002
Plano TX 75025
Plano TX 75093
Plano TX 75024
Richardson TX 75082
Frisco TX 75034
Plano TX 75093
Allen TX 75002
5919 Edinburgh Ct
5932 Brookhaven Dr
9399 Wade Blvd, Apt 13108
10704 Nashville Dr
7637 Twelve Oaks Cir
910 Presidio Ct
8205 Bulrush Dr
6508 Thorntree Dr
6300 Old York Dr
4560 Crown Ridge Dr 5413 Lincolnshire Dr
5604 Periwinkle Ln
Dallas TX 75252
Plano TX 75093
Frisco TX 75035
Frisco TX 75035
Plano TX 75025
Allen TX 75013
Plano TX 75025
Mckinney TX 75070
Plano TX 75093
Plano TX 75024
Richardson TX 75082
Mckinney TX 75070
Page 3
Pct
Name
127 Anita Jerrell
128 Louann Cunningham
129 Somnath Banerjee
130 Beverly Vasta
131 Quintoinette Adams
132 Donna Wood-Martin
133 William Baumbach
134 Jeanne Rubin
135 Robert Reddert
136 Dicia Ames
137 Jila Seraj
138 Nancy Korman
139 Ladawn Morris
140 Barbara Blanton
141 Diana Alston-Summers
142
143 Christopher Kalis
144 Terrill Brandon
145 Mohammed Hoque
146 Russell Campbell
147 Jacquelin Jones
148
149 Siddig Dali
150 Humberto Rodriguez
151 Meredith Austindockery
152 Peggy Mitchell
153 Kendra Smith
154 Gerald Jeansonne
155 Willene Peterson
156 Cameron Faubion
157 Uvolin Graham
158 Marc Hirsch
159 Derrice Harris
160 Donna Schaefer
161
162 Elizabeth Sharp
163 Blondene Taite
164 Joanne Cafiero
165 Marchantia Smith
166 Syed Ahmed
167 Neil Karkus
168 Inga Van Wagoner
7/1/2014
Address
9863 Red Cedar Dr
2085 Lucas Creek Dr
2908 Cheverny Dr
2040 Fox Glen Dr
701 Rouen Dr
4240 Peppermill Ln
505 Rustic Pl
11699 Kingsville Dr
9901 Rockwall Rd
6050 Glen Heather Dr
2916 Masters Cir
1028 Sunswept Terrace
9603 Custer Rd, Apt 1014
7409 St Armond Ct
4017 Panther Ridge Ln
City State Zip
Frisco TX 75035
Lucas TX 75002
Mckinney TX 75070
Allen TX 75013
Mckinney TX 75070
Dallas TX 75287
Wylie TX 75098
Frisco TX 75035
Plano TX 75025
Dallas TX 75252
Plano TX 75093
Plano TX 75075
Plano TX 75025
Mckinney TX 75070
Plano TX 75074
5617 Kelly Ln
204 Fallbrook Dr
1822 Caddo Lake Dr
7917 Inlet St
315 N Greenville Ave, Apt 1436
Plano TX 75093
Murphy TX 75094
Allen TX 75002
Frisco TX 75035
Allen TX 75002
5125 Lake Crest Dr
322 W Melissa Rd
1617 Briarhollow Ct
609 E 16Th St
2718 Quail Hollow Dr
9155 Santa Fe Trl
1201 Goose Meadow Ln
4420 Santa Fe Ln
1099 Arches Park Dr
3424 Danbury Ln
313 Waterwood Dr
6573 Cr 177
Mckinney TX 75071
Melissa TX 75454
Allen TX 75002
Plano TX 75074
Sachse TX 75048
Celina TX 75009
Mckinney TX 75071
Mckinney TX 75070
Allen TX 75013
Plano TX 75074
Wylie TX 75098
Celina TX 75009
10282 CR 288
509 Formby Dr
8030 Frankford Rd 406
6704 Overbrook Dr
513 Laredo Dr
8025 Ohio Dr, Apt 7209
1920 Armstrong Dr
Anna TX 75409
Mckinney TX 75070
Dallas TX 75252
Parker TX 75002
Murphy TX 75094
Plano TX 75024
Allen TX 75002
Page 4
Pct
Name
169 Indrajit Sikdar
170 Jeffrey Mcmahon
171 Eric Brewer
172 Jesus Valdivia
173 Dale Johnson
174 Julie Summers
175 Kenneth Foreman
176 Ali Agha
177 Daniel Cope
178 Terry Worthy
179 Jacob Hes
180 Heriberto Sanchez
181 Mitzi Lawrence
182 Voters - none
183 Nancy Busby-Lowry
184 Voters - none
185 Clynton Rawlins
186 Marilyn Patterson
187 Joann Whitsell
188 Rachel Nicholas
189 Ellen Cowgill
190 Sharon Spangler
191 Larry Parker
192 Joan Hooper
193 Patrick Milligan
194
195 Amber Smith
196 Angela Johnson
197 Autry Daniel
198 Joann Omack
199 Kerry Harrrington
200
201
202
203 Diane Baker
204 Nader Kayhani
205
206 Smita Das
207 Kip Dixon
208 Shannon Cole
209
7/1/2014
Address
3201 New York Ave
7318 Summit Ridge Ln
205 Benton Dr, Apt 5109
1818 Sable Wood Dr 7401 Round Hill Rd
810 Bessemer Dr
1735 Redcedar Dr
7925 Osborn Pkwy
5578 Wendover Dr
790 Trail Dr
351 Hitching Post Dr
2021 Athabasca Falls Dr
2677 Cr 1106
City State Zip
McKinney TX 75070
Sachse TX 75048
Allen TX 75013
Anna TX 75409
McKinney TX 75070
Wylie TX 75098
Wylie TX 75098
Plano TX 75024
Frisco TX 75034
Prosper TX 75078
Fairview TX 75069
Anna TX 75409
Anna TX 75409
12926 CR 577
Anna TX 75409
10260 Penny Ln
534 W Fm 545
6187 Cr 570
9719 CR 474
904 CR 815
16457 Cr 558
201 Wood St
210 S Main St
14935 Cr 489
Blue Ridge TX 75424
Blue Ridge TX 75424
Anna TX 75409
Princeton TX 75407
Josephine TX 75173
Nevada TX 75173
2509 Meadowlark Ln
3505 Lynn Ct
8425 Mesa Verde Dr
1489 Nature Way
980 Club Oak Ct
Wylie TX 75098
Wylie TX 75098
Plano TX 75025
Princeton TX 75407
Prosper TX 75078
2202 Old Mcgarrah Rd
313 Bachman Creek Dr
Mckinney TX 75070
Mckinney TX 75070
2704 Wales Dr
3605 Tatum Dr
4177 Linehan Ln
Mckinney TX 75070
Mckinney TX 75071
Mckinney TX 75071
Page 5
DATE:
July 1, 2014
TO:
FROM:
Sharon Rowe, Elections Administrator
RE:
Two Year Appointment of Republican Election Judges and Alternate
Judges
Pursuant to § 32.002 of the Texas Election Code, the Commissioner’s Court shall appoint
the election judges for each regular county election precinct from the lists submitted by
each political party; the attached list is submitted by the Republican Party of Collin
County.
The Judges and Alternate Judges appointed shall serve for a two year period beginning
August 1, 2014, and ending July 31, 2016.
The attached report indicates which political party has the Judge position and which
political party has the Alternate Judge position in each of the County’s 209 voting
precincts.
Republican Judge Appointments 2014 2016
PCT
FIRST NAME
1 TJ
2 John
3
4
5 Deidra
6 Thomas
7 Zodie
8 George
9 Kyle
10
11 Richard
12 David
13 Dick
14 Keith
15 Wendy
16 Jim
17 Ruth
18 William
19 Manny
20
21 Sandy
22 Herb
23
24 Chris
25 Andrea
26 Dixie
27 John
28 John
29
30 Clydene
31 Candy
32 Sandra
33 Alicia
34 Martha Sue
35
36 Aaron
37
38 Regina
39 Mike
40 Judge
41 Linda
42
LAST NAME
Lane
Greer
MAILING ADDRESS
802 W. Hunt St.
2705 Dog Leg Trail
Dennis
Baird, Jr.
Christakos
Collis
Ackerman
206 Willow Creek Circle
912 Carlsbad
713 Cottonwood Bend Dr.
505 Creekside Drive
Holbrook
Burton
Smith
Morales
McMillon
Bortzfield
Smith
Goade
Martins
1239 Willow Lane
5425 Pebble Court
3532 Twin Lakes Drive
9208 Warm Springs Circle
3728 Marlborough Court
1 Meadowbrook Circle
P.O. Box 74
296 Pecan Hollow Circle
3401 Appalachian Way
Prenzi
Miller
1517 Bambaugh
1505 Brooklyn
Bingham
Bouressa
Clem
Dorough
Bielamowicz
4300 Horizon North Parkway #837
121 Collin Court
1104 Westwood Drive
132 Madison Drive
4436 Odessa Dr.
Moore
Noble
Halsey
Young
Denson
9188 Dogwood
3413 Singletree Trail
2600 Bengal Lane
867 Austin Lane
P. O. Box 250728
Kaufman
5124 Sea Pines
Benkowitz
Bronsky
Lindsey
Etheridge
8004 Ravencliff
6406 Allegheny Trail
906 Sycamore Creek Road
820 Meadowbrook Dr
Page 1
7/1/2014
CITY
McKinney
McKinney
McKinney
New Hope
Allen
Allen
Allen
Princeton
Princeton
Farmersville
McKinney
Prosper
Plano
Plano
Melissa
Anna
Anna
Plano
Weston
Plano
Celina
Dallas
Murphy
Plano
Wylie
Plano
Celina
Frisco
Plano
Plano
Lavon
Plano
Nevada
Dallas
Blue Ridge
McKinney
Plano
Allen
Lucas
Royce City
ZIP CODE
75069
75069
75002
75002
75002
75407
75407
75442
75070
75078
75024
75075
75454
75409
75409
75075
75075
75009
75074
75287
75075
75098
75093
75034
75023
75023
75166
75025
75287
75070
75023
75002
75098
75189
PCT
FIRST NAME
43 Tom
44
45 Bill
46
47
48 Karl
49 Jean
50
51
52 Drew
53 Vere
54 Damian
55 Claudia
56 Jeff
57 Ann
58
59 Lauren
60 Chuck
61 Jim
62 Arthur
63 Denise
64 John
65 John
66 David
67 Pat
68 Daniel
69 Donald
70 Karin
71
72
73 Paul
74 Minton
75 Greg
76 Clyde
77 Dale
78 Harold
79 Marc
80 Martha
81
82
83
84
LAST NAME
Plunkett
MAILING ADDRESS
2208 Woodcrest Drive
Mills
400 Murray Road
Voigtsberger
Griffin
411 Canyon Ridge Road
2705 Glencliff Drive
Wight
Hart
Ogoke
Tatum
Davis
Sampson
3900 18th Street
2237 Bunker Hill Circle
741 Cambridge
851 Greenside Drive, Apt. 1324
2008 Fair Parke Lane
227 McCarley Place
Currie
Molyneaux
Gibb
Young
Cooke
Myers
Knight
Brewer
Greer
Long
Chiavetta
Tucker
1406 Brookside
6618 Estados Dr.
4305 Angelina Drive
1732 Cathedral Drive
2901 Fountainhead Drive
2201 Pheasant Run Rd.
2409 Roundrock Trail
1128 Joshua Tree Dr.
3012 Jomar Dr.
2920 Janey Way
3248 Green Court
2617 Windsor Place
McNulty
Rosenhouse
Knapp
Goodnight
Rose
Waddill
Friedland
Marshall
6043 Break Point
17819 Davenport Rd., Suite 135
1300 Winding Hollow Lane
3309 Henri Court
7205 Sharpe Dr.
1705 Waverly Court
7315 Debbe Dr.
1209 Ashford Lane
Page 2
7/1/2014
CITY
McKinney
McKinney
Fairview
Plano
Plano
Richardson
Plano
Plano
Plano
Plano
Plano
Plano
Richardson
Wylie
McKinney
Plano
Allen
Parker
Plano
Plano
Plano
Plano
Plano
Plano
Plano
Plano
Plano
Plano
Plano
Plano
Dallas
Dallas
Plano
Plano
Plano
Richardson
Dallas
Allen
Plano
Allen
Wylie
Dallas
ZIP CODE
75071
75069
75080
75075
75074
75075
75023
75080
75098
75071
75002
75002
75074
75023
75023
75023
75075
75023
75075
75074
75023
75075
75252
75252
75093
75023
75025
75082
75002
75002
PCT
FIRST NAME
85 Charles
86 Jody
87 Glynis
88 Beth
89 Cathy
90 David
91 Neal
92 Eric
93
94 Charles
95 Ronald
96
97 Beverly
98
99
100
101
102 Chris
103 Sheryl
104 Kenny
105
106 Mike
107 Lee Ann
108 Ed
109 Jennifer
110 Conard
111 Bob
112 Greg
113 Suzanne
114 Janet
115 Linda
116 James
117 Holly
118 Dennis
119 Robert
120 Sally
121 Frank
122 Josh
123 Hal
124
125 John
126 Sue
LAST NAME
Conrad
Rushton
Chester
Tomek
Fang
Gamble
Katz
Hall
MAILING ADDRESS
1624 Shreveport Trail
4500 Barwyn Court
14507 Pensham Drive
5303 Brandenburg Ct.
6300 Stonewood Drive, #308
2700 Polo Lane
2037 USA Drive
6255 Frisco Square Blvd, #1422
Christian
Boyd
4020 Tabernash Lane
1513 Cedar Brook Court
Yoehle
2408 Forest Court
Freeman
Howieson
Johnson
2905 Dove Court
Kinsey
Bolton
Horne
Groysman
Kester, Jr.
Chambers
Myer
Veal
Alexander
Block
Bright
Matthews
Scharp
Patrick
Terrell
Branham
Andor
Stringer
822 Cedar Crest Lane
2204 Kittyhawk Drive
4253 Sun Creek Court
6104 Brookhollow Drive
2505 Bluebonnet Drive
6009 Star Trail Dr.
4100 Saltburn Dr.
734 Leading Lane
325 Lakeway Traits
5806 Mapleshade Lane
5712 Arrow Point
9716 Summer Drive
5416 Promise Land Drive
7308 Paul Calle Drive
611 Glen Rose
8020 Fleetwood Drive
2909 Cypress Point Drive
P. O. Box 79-7861
Frick
Cravy
3216 Grantham Drive
6004 Vineyard Lane
5207 Lincolnshire Court
Page 3
7/1/2014
CITY
Plano
Plano
Frisco
Dallas
Plano
Plano
Plano
Frisco
Blue Ridge
Richardson
Allen
McKinney
McKinney
McKinney
McKinney
McKinney
Frisco
McKinney
Plano
Dallas
Plano
Allen
Plano
Plano
Plano
Richardson
Frisco
Plano
Allen
McKinney
Dallas
Plano
Frisco
Frisco
Plano
Allen
Plano
McKinney
Dallas
Plano
Richardson
McKinney
ZIP CODE
75023
75093
75035
75287
75024
75093
75025
75034
75082
75002
75070
75070
75287
75002
75025
75093
75093
75082
75034
75093
75002
75069
75252
75093
75035
75035
75025
75013
75025
75070
75379
75082
75070
PCT
FIRST NAME
127 Marlene
128 Linda
129 Mark
130 Melissa
131 Lori
132 Brent
133 Ruthie
134 Brian
135
136
137 Elizabeth
138 Ryan
139 Thomas
140 Joe
141 Dwayne
142 Michael
143 Michael
144 Barbara
145 Thomas
146 Edward
147
148
149
150
151
152
153
154 Pat
155 James
156 James
157 Greg
158
159
160
161
162
163 Kathy
164
165 Stephanie
166 Dalton
167 Bud
168 David
LAST NAME
Bowdon
Drain
Rutledge
Spence
Loftin
Harvey
Wright
Fletcher
MAILING ADDRESS
P. O. Box 538
P. O. Box 860493
2611 Cheverny Dr.
2030 Londonberry Dr.
5100 El Dorado Parkway 102-704
18687 Gibbons Drive
113 N. Winding Oaks
11875 Forge Dr.
Wolfe
Dry
Harrison
Baker
Pedigo
Gould
Fechner
Harless
Cowart
Tamm
2013 Winding Hollow Lane
1912 Glenwick
2301 Haystack Dr.
105 Falcon Creek Drive
3612 Tree Shadow Trail
6811 Lovington Drive
1101 Meridith Lane #1435
709 Summer Place
204 Willow Bend Court
11018 Chearstream Lane
Bostian
Tucker
Lewis II
Wright
8855 Sante Fe Trail
605 Belford Place
4419 Buena Vista
1019 Hot Springs Drive
Morgan
P. O. Box 1305
Casson
Lytle
Heininger, Jr.
Burson
1807 Dublin Road
332 Cave River Dr.
4425 Galsford Dr.
600 Meadow Lane
Page 4
7/1/2014
CITY
Frisco
Lucas
McKinney
Allen
McKinney
Dallas
Wylie
Frisco
Plano
Dallas
Plano
Plano
Plano
McKinney
Plano
Dallas
Plano
Murphy
Allen
Frisco
Allen
McKinney
McKinney
Anna
Allen
Plano
Sachse
Celina
McKinney
McKinney
Allen
Plano
Murphy
Anna
Weston
Anna
Frisco
Dallas
Plano
Murphy
Plano
Allen
ZIP CODE
75034
75086
75070
75013
75070
75287
75098
75035
75093
75075
75025
75070
75074
75252
75093
75094
75002
75035
75409
75009
75071
75070
75013
75409
75034
75094
75094
75024
75002
PCT
FIRST NAME
169 Joanna
170 James
171 Joel
172 Margaret
173 Sandra
174 Tim
175
176
177 BJ
178 Linda
179 Lynn
180
181 Diann
182
183
184
185
186
187
188
189 Bob
190
191
192
193 Dixie
194
195
196 Catherine
197 Brett
198
199 Diane
200
201
202
203 Carroll
204
205
206 Brad
207
208
209
LAST NAME
Arnold
Wilson
Miller
Milam
Harman
Murray
MAILING ADDRESS
5805 Quicksilver Drive
610 Rainforest Lane
2256 Morning Dew Ct.
814 East White
8232 Livingston Lane
610 Marbury Way
Bjorklund
Bailey
Odle
5418 Travis Drive
8990 Highpoint Drive
2580 FM 546
Jones
3305 CR 427
Collins
1150 County Rd. 610
Jeffers
8226 Teal Lane
Butschek
Baldwin
1755 FM 1378
8813 Clear Sky Drive
Dixon
810 Long Valley Court
Maxwell
5600 Hillview Ct.
Skiles
2609 Ariel Cove
Page 5
7/1/2014
CITY
McKinney
Allen
Allen
Anna
McKinney
Wylie
Wylie
Plano
Frisco
Prosper
McKinney
Anna
Anna
Anna
Blue Ridge
Anna
Blue Ridge
Blue Ridge
(unincorporat
Melissa
Farmersville
Farmersville
Princeton
Josephine
Lavon
Wylie
St. Paul
Wylie
Plano
Princeton
Prosper
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
McKinney
ZIP CODE
75070
75013
75013
75409
75070
75098
75034
75078
75069
75409
75442
75166
75098
75078
75070
75070
Judges and Alternates 2014 2016
Precinct
Judge
1 Republican
2 Republican
3 Democratic
4 Republican
5 Republican
6 Republican
7 Republican
8 Republican
9 Republican
10 Republican
11 Republican
12 Republican
13 Republican
14 Republican
15 Republican
16 Republican
17 Republican
18 Republican
19 Republican
20 Republican
21 Republican
22 Republican
23 Democratic
24 Democratic
25 Republican
26 Republican
27 Republican
28 Republican
29 Republican
30 Republican
31 Republican
32 Republican
33 Republican
34 Republican
35 Republican
36 Republican
37 Republican
38 Republican
39 Republican
40 Republican
41 Republican
42 Republican
Alternate Judge
Democratic
Democratic
Republican
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Republican
Republican
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Page 1
7/1/2014
Precinct
Judge
43 Republican
44 Republican
45 Republican
46 Democratic
47 Republican
48 Republican
49 Republican
50 Democratic
51 Democratic
52 Republican
53 Republican
54 Democratic
55 Republican
56 Republican
57 Republican
58 Republican
59 Republican
60 Republican
61 Republican
62 Republican
63 Republican
64 Republican
65 Republican
66 Republican
67 Republican
68 Republican
69 Republican
70 Republican
71 Republican
72 Republican
73 Democratic
74 Republican
75 Republican
76 Republican
77 Republican
78 Republican
79 Republican
80 Republican
81 Republican
82 Republican
83 Republican
84 Republican
Alternate Judge
Democratic
Democratic
Democratic
Republican
Democratic
Democratic
Democratic
Republican
Republican
Democratic
Democratic
Republican
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Republican
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Page 2
7/1/2014
Precinct
Judge
85 Republican
86 Republican
87 Republican
88 Democratic
89 Republican
90 Republican
91 Republican
92 Republican
93 Republican
94 Republican
95 Republican
96 Republican
97 Republican
98 Republican
99 Republican
100 Republican
101 Republican
102 Republican
103 Republican
104 Democratic
105 Republican
106 Republican
107 Republican
108 Republican
109 Republican
110 Republican
111 Republican
112 Republican
113 Republican
114 Republican
115 Republican
116 Republican
117 Republican
118 Republican
119 Republican
120 Republican
121 Republican
122 Republican
123 Republican
124 Republican
125 Republican
126 Republican
Alternate Judge
Democratic
Democratic
Democratic
Republican
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Republican
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Page 3
7/1/2014
Precinct
Judge
127 Republican
128 Republican
129 Republican
130 Republican
131 Republican
132 Republican
133 Republican
134 Republican
135 Republican
136 Republican
137 Republican
138 Republican
139 Republican
140 Republican
141 Republican
142 Republican
143 Republican
144 Republican
145 Republican
146 Republican
147 Republican
148 Zero Registered Voters
149 Republican
150 Republican
151 Republican
152 Republican
153 Republican
154 Democratic
155 Republican
156 Republican
157 Republican
158 Republican
159 Republican
160 Republican
161 Republican
162 Republican
163 Republican
164 Republican
165 Republican
166 Republican
167 Republican
168 Republican
Alternate Judge
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Zero Registered Voters
Democratic
Democratic
Democratic
Democratic
Democratic
Republican
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Page 4
7/1/2014
Precinct
Judge
169 Republican
170 Republican
171 Republican
172 Republican
173 Republican
174 Republican
175 Republican
176 Republican
177 Republican
178 Republican
179 Republican
180 Republican
181 Republican
183 Republican
185 Republican
186 Republican
187 Republican
188 Republican
189 Republican
190 Republican
191 Republican
192 Republican
193 Republican
194 Republican
195 Republican
196 Republican
197 Republican
198 Republican
199 Republican
203 Republican
204 Republican
205 Republican
206 Republican
207 Republican
208 Republican
209 Republican
Alternate Judge
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Democratic
Page 5
7/1/2014
AI-38483
Commissioners Court
Revision to Desktop Password Policy
Submitted By: Greg Elliott
Department: Information Technology
Request Type: FYI
4. h. 3. Agenda Area: Miscellaneous
Information
Department Action
The Information Technology department would like to respectfully inform
Commissioners Court of a change to the Desktop Password Policy. The changes are
being made based on testing results prior to the implementation of the policy approved
by the court on April 21, 2014. The following changes, shown in red, have been made to
section 5 of the policy:
* The password will be required to contain 3 of 4 different elements (upper case letter,
lower case letter, number or special character)
* Passwords may not repeat more frequently than every 12 password changes
* Minimum password age is 5 days
HR and/or IT Action
No action by Budget Department.
Commissioners Court
Updated County Computer Password Policy, Information Technology.
Budget Information
Amount Available:
1:
Fund Transfers
Attachments
Court Order
Court Memo
Policy
COLLIN COUNT Y
To:
Judge Keith Self
Commissioner Webb
Commissioner Hill
Commissioner Williams
Commissioner Reid
Bill Bilyeu
From:
Caren Skipworth, CIO
Date:
June 11, 2014
Re:
Desktop Password Policy Update
Information Services
2300 Bloomdale Rd
Suite 3198
The Information Technology department would like to respectfully inform
Commissioners Court of a change to the Desktop Password Policy. The changes are
being made based on testing results prior to the implementation of the policy approved by
the court on April 21, 2014. The following changes, shown in red, have been made to
section 5 of the policy:
 Password Policy
 Where supported, passwords for any device, system and account must comply with:
 Minimum of 10 characters in length containing at least 3 of the following:
 At least 1 upper-case alpha character (A through Z)
 At least 1 lower-case alpha character (a through z)
 At least 1 numeric character (0 through 9)
 At least 1 special character (example: !, @, $, ~, etc.)
 Passwords will expire every 60 days
 Passwords may not repeat more frequently than every 12 password changes
 Minimum password age is 5 days
 Password entry will be locked after 10 failed attempts
 Password lockout will last for 10 minutes
 Workstation screen saver will be set to require password entry after 5 minutes
Policy #:
003
Effective:
04/22/2014
Page #:
Subject:
Title: 003 – Desktop Password Policy – Draft 20140611
1 of 2
1.0 PURPOSE
Passwords are an important aspect of computer security. They are the front line of protection for
user accounts. A poorly chosen password may result in the compromise of Collin County’s entire
network. As such, all Collin County IT employees (including contractors and vendors with access
to Collin County’s systems) are responsible for taking the appropriate steps, as outlined below, to
select and secure their passwords.
2.0 SCOPE
This policy governs the length, complexity, age and lockout thresholds for IT passwords.
This policy covers passwords managed by Active Directory, Router Passwords, Local Account
Passwords, and Voice System Passwords.
This policy also serves as a guideline for any applications which do not use Active Directory for
authentication. Applications which maintain their own password routines will use this policy, in
as much as it may apply, but modify the password to match the limitations of the application.
3.0 REFERENCE
The password policy has been modified based on the recommendations and findings of the
Clifton, Larson and Allen security assessment conducted in early 2014.
4.0 BACKGROUND
This policy was modified to cover all passwords used in Collin County.
5.0 POLICY
 Password Policy
 Where supported, passwords for any device, system and account must comply with:
 Minimum of 10 characters in length containing at least 3 of the following:
 At least 1 upper-case alpha character (A through Z)
 At least 1 lower-case alpha character (a through z)
 At least 1 numeric character (0 through 9)
 At least 1 special character (example: !, @, $, ~, etc.)
 Passwords will expire every 60 days
 Passwords may not repeat more frequently than every 12 password changes
 Once you change your password you cannot change it again until 5 days has
passed
 Password entry will be locked after 10 failed attempts
 Password lockout will last for 10 minutes
 Workstation screen saver will be set to require password entry after 5 minutes
Revision #:
2.0
Supersedes:
1.1
Date:
3/26/2014
IT – Security Policy/Procedures
Last Updated and Saved: 7/14/2014 10:03:16 AM
01
Policy #:
003
Effective:
04/22/2014
Page #:
Subject:
Title: 003 – Desktop Password Policy – Draft 20140611
2 of 2
 Password Protection Standards
 Do not use the same password for Collin County accounts as for other non-Collin
County access. Do not share Collin County Passwords with anyone. All passwords
are to be treated as sensitive, Confidential Collin County information.
 Users Shall Not:
 Reveal a password to ANYONE
 Reveal a password in an email message
 Talk about a password in front of others
 Hint at the format of a password (e.g., "my family name")
 Reveal a password on questionnaires or security forms
 Share a password with family members
 Reveal a password to co-workers while on vacation
 Write passwords down and store them anywhere in your office*2
 Do not use the "Remember Password" feature for Internet Explorer or other browsers
 Admin Passwords shall be changed within 24 hours or next business day upon termination of
administrators. (Reference On-Boarding / Off-Boarding Policy)
 Vendors should never receive service accounts passwords
 This Policy is Non-Retroactive for service accounts
 Additional information regarding VPN passwords reference the Collin County VPN Policy
Notes:
*1 – If system supports
*2 - An encrypted password manager may be used
6.0 PROCEDURES
7.0 REVISION HISTORY
Date
Revision #
Description of Change
07/01/2010
1.0
Initial creation – Draft
1.1
Final Draft
3/26/2014
2.0
Updated based on the CLA security assessment
6/11/2014
2.1
Updated document with following changes:
 Must contain at least 3 of the 4 complexity components
 Cannot repeat passwords more than 1 in 12 changes
 Password time to live is minimum of 5 days
8.0 INQUIRIES
9.0 APPENDICES
Revision #:
2.0
Supersedes:
1.1
Date:
3/26/2014
IT – Security Policy/Procedures
Last Updated and Saved: 7/14/2014 10:03:16 AM
01
AI-38504
Commissioners Court
Submitted For: Cynthia Jacobson 4. h. 4. Submitted By: Georgia
Shepherd
Department:
Human Resources
Information
Department Action
Personnel Appointments, Human Resources. Purchasing Department Action
HR and/or IT Action
Commissioners Court
Budget Information
1:
Fund Transfers
Attachments
Court Order
Amount Available:
COMMISSIONERS' COURT
HUMAN RESOURCES-APPOINTMENTS
July 14, 2014
Name
Department
Salary
Grade
% over Min
Effective Date
Glenn Starks
Jail Operations
5030
Detention Officer
$34,005
550
0%
7/28/2014
Shane Maley
Jail Operations
5030
Detention Officer
$34,005
550
0%
7/28/2014
Eric Debuck
Parks Administration
7801
Grounds Keeper
$28,004
531
0%
7/15/2014
Jared Nunley
Facilities
4010
Grounds Keeper
$28,004
531
0%
7/15/2014
Salary
Grade
% over Min
Effective Date
$34,005
550
0%
7/14/2014
CORRECTIONS
Name
Department
Joseph Brown
Detention Minimum Security
Dept # Title
Dept # Title
5050
Detention Officer
Notes
Notes
Declined position - did not start
AI-38505
Commissioners Court
Personnel Changes
Submitted For: Cynthia Jacobson 4. h. 5. Submitted By: Georgia
Shepherd
Department:
Human Resources
Information
Department Action
Personnel Changes, Human Resources.
HR and/or IT Action
Commissioners Court
Personnel Changes, Human Resources.
Budget Information
1:
Fund Transfers
Attachments
Court Order
Personnel Changes
Amount Available:
COMMISSIONERS' COURT
HUMAN RESOURCES-CHANGES
July 14, 2014
Name
Current Department Dept #
Current Title
John Beeman
Jail Operations
5030
Curtis Johnston Jail Operations
5030
Crnt Salary
Min?
%
Chng
Grade New Department
Dept #
New Title
New Salary Grade
Detention Officer $36,136
550
5050
Jail Sergeant
$36,136
556
0%
7/21/2014 Will receive pay increase upon getting license
Eff Date Notes
Detention Officer $34,629
550
5050
Jail Sergeant
$34,629
556
0%
7/21/2014 Will receive pay increase upon getting license
AI-38516
Commissioners Court
County Official Indemnification Policy
Department: Administrative Services
Request Type: GENERAL
5. Information
Department Action
County official indemnification policy, Administrative Services.
HR and/or IT Action
Commissioners Court
County official indemnification policy, Administrative Services.
Budget Information
1:
Fund Transfers
Attachments
Indemnification Policy
Amount Available:
INDEMNIFICATION OF ELECTED AND APPOINTED OFFICERS
Section 1.
1.01
Authority
Section 157.903 of the Texas Local Government Code provides that the Commissioners Court
may, by order, provide for the indemnification of an elected or appointed county officer against
personal liability for the loss of County funds, or loss of or damage to personal property, incurred
by the officer in the performance of their official duties if the loss was not the result of the
officer's negligence or criminal action.
Section 2.
2.01
Purpose of Policy
The purpose of this policy is to prescribe a procedure wherein an elected or appointed county
officer may request and either be granted or denied indemnification for such loss or damage. This
policy shall not be construed to be a waiver of the County's authority to recover its lost funds or
its damages from any party other than the elected or appointed county officer making the request
for the indemnification.
Section 3.
3.01
Procedures
The elected or appointed county officer will:
(a)
notify the Criminal District Attorney of the situation in the event the officer has reason
to believe there has been a criminal action involved in the loss of funds or damage to
personal property;
(b)
submit to the County Auditor a properly and fully completed and executed County
Funds Indemnification Request Form, a copy of which is attached to this Policy;
(c)
attach copies of all documentation describing and detailing the loss or damage; the
policies, controls and procedures in place at the time of the loss; and the basis for the
officer’s determination that the loss was not the result of the officer’s negligence or
criminal action;
(d)
attach copies of any documentation showing attempts to recover the funds such as
returned item notices, investigative reports, credit card charge back notices, and all
correspondence from credit card providers or other parties;
(e)
provide a description of all efforts undertaken to minimize the damage to personal
property belonging to the County;
(f)
attach a copy of any investigative reports conducted by any law enforcement agency
or other investigator or party;
1
(g)
furnish the County Auditor with copies of any insurance policies or bonds which may be
applicable and describe and document any claims made on such policies or bonds and
related correspondence there to; and
(h)
upon receipt of notice of denial of their request for indemnification, reimburse the County
by tendering sufficient monies to account for the lost funds or damage to personal
property to the County Clerk along with the appropriate deposit warrant.
3.02
The County Auditor will:
(a)
receive and review the Funds Indemnification Request Form and other documentation and
related materials, investigate the circumstances of the loss including prior internal control
audits, control procedures and actions taken of and by the requesting officer. In making its
review of the request, the County Auditor will, among other things, determine whether;
(A)
the documentation and submissions are true and accurate;
(B)
the officer has complied with the accounting policies established from
time to time by the County Auditor for the office of the officer;
(C)
the officer has maintained written documentation of all receipts of
County funds received by the office of the officer;
(D)
the officer has fully cooperated and made available for inspection and/or
duplication of all documentation applicable to the loss by the County
Clerk, County Auditor or other official(s) appointed by the County to
review same; and
(E)
whether there has been any finding by the Texas Rangers and/or other
law enforcement agency with jurisdiction over such matters determining
whether the loss was the result of the officer’s criminal action;
(b)
upon completion of the investigation forward the Funds Indemnification Request Form
along with a recommendation for or against approval of the request to the Commissioners
Court for its consideration and determination.
(c)
upon receipt of the Commissioners Court's approval of a request to indemnify an office,
prepare and process the necessary entries to record the indemnification transaction and
credit the applicable account of the officer for the amount indemnified. Such event shall
not terminate efforts to recover the lost funds or property.
(d)
upon receipt of the Commissioners Court denial of a request, notify the County Clerk of
such determination, and forward all related documentation to the both the County Clerk
and to County legal authorities to enable them to continue to pursue efforts to recover the
lost funds or monetary damages for the lost or destroyed personal property.
2
3.03
The Commissioners Court will:
(a)
receive the recommendation of the County Auditor and after review of the
recommendation and documentation either approve or deny the request for
indemnification by the officer;
(b)
advise both the County Auditor and the requesting officer of its determination;
(i)
the Commissioners Court’s Order approving the officer’s indemnification
should contain:
(A)
an explicit, unambiguous, statement stating the specified officer
is indemnified against his/her personal liability for the loss of
County funds, or loss of or damage to personal property, incurred
by the officer in the performance of his or her official duties;
(B)
a finding that the loss was not the result of the officer’s
negligence; and
(C)
a finding that the loss was not the result of the officer’s criminal
action.
3.04
The County Clerk will in the event of notification of denial of the request for indemnification:
(a)
receive funds from the officer;
(b)
make certain the correct fund account is credited for the reimbursement;
(c)
provide the County Auditor's accounts receivables division with all necessary deposit
information to clear the receivable; and
(d)
coordinate collection efforts with the County’s legal counsel to recover the lost funds
or damages.
3.05
The County’s legal counsel, together with the County Clerk, will:
(a)
pursue collection of the lost funds or other monetary damages from the officer or
his/her bond and/or insurance policy using such methods as are determined
necessary; and
(b)
periodically advise the Commissioners Court on the success of its efforts to recover the
lost funds or damages.
3
Collin County Texas 07,14
COUNTY FUNDS INDEMNIFICATION REQUEST FORM
Official’s Name
Department/ Division Name
Current Date
Amount of Loss
Date of Lose
Police Report Attact.ed7
□Yes □No
Commissioners Court
Collin County, Texas
Local Government Code §157.903 authorizes the commissioners court of a county by order to provide for the indemnification of an elected or appointed county officer against personal liability for
the loss of county funds, or loss of or damage to personal property, incurred by the officer in the performance of official duties if the loss was not the result of the officer's negligence or criminal
action. Therefore, I respectfully request Commissioners Court to approve this indemnification request and authorize the Collin County Auditor to charge off the above amount of County funds or
property, which have been determined to be missing or stolen.
Cause of Loss (Attach additional sheet if necessary)
Position of Official Regarding Loss (Attach additional sheet if necessary)
Current Internal Controls to Prevent Loss (Attach additional sheet if necessary)
Additional Controls Implemented to Prevent Future Losses (If applicable) (Attach additional sheet if necessary)
Action Taken to Recover Funds (Attach additional sheet if necessary)
Signed By
Title
Official’s Signature
Date
TO BE COMPLETED BY COUNTY AUDITOR
Based upon the Auditor's Office review, the above listed loss amount being requested for
indemnification.
□ DOES appear to be accurate.
□ DOES NOT appear to be accurate. Based upon our review, the loss amount is
County Auditor Signature
After review of the circumstances, the Auditor’s office recommends:
□ Indemnification
□Not Indemnifying
Date
ACCOUNT CODING TO BE USED
F U ND /D IV IS IO N
OB JECT
AMOUNT
CHECK OR JOURNAL ENTRY
DR
CR
T O B E C OM P LET ED B Y C OM M IS S I ON ER S C OUR T
Indemnification □ APPROVED □ NOT APPROVED by Commissioners Court
Signed By
County Judge Signature
Date
4
AI-33858
Commissioners Court
RTC Monthly Update
Department: Administrative Services
6. Information
Department Action
RTC monthly update, Commissioner, Precinct 4.
HR and/or IT Action
Commissioners Court
RTC monthly update, Commissioner, Precinct 4.
Budget Information
1:
Fund Transfers
Attachments
No file(s) attached.
Amount Available:
AI-38501
Health Care Foundation
Disbursements
Submitted For: Jeff May 2. a. Submitted By: Georgia
Shepherd
Department:
Auditor
Information
Department Action
HR and/or IT Action
Commissioners Court
Budget Information
1:
Fund Transfers
Attachments
Court Order
Amount Available:
AI-38481
Health Care Foundation
Health Care Foundation Meeting Minutes, June 23, 2014
Submitted By: Sue Martens
Department: County Clerk
2. b. Information
Department Action
Health Care Foundation Meeting Minutes, June 23, 2014
HR and/or IT Action
No action by B&F
Commissioners Court
Filing of the June 23, 2014, Minutes, County Clerk.
Budget Information
1:
Fund Transfers
Attachments
Minutes
Amount Available:
AI-38479
3. Health Care Foundation
Project Access Collin County Annual Presentation for 2014
Submitted For: Candy Blair Submitted By: Candy Blair
Department:
Health Care
Request Type: GENERAL
Information
Department Action
Project Access Collin County Annual Presentation for 2014. Presentation will be
presented by Project Access Staff.
HR and/or IT Action
Presentation. No action by B&F
Commissioners Court
Project Access Annual Presentation for 2014, Health Care.
Budget Information
1:
Fund Transfers
Attachments
Project Access Collin County
Amount Available:
1
PROJECT ACCESS-COLLIN
COUNTY (PACC)
Charity Health Care for the Uninsured in Collin County
Annual Report to the Collin County Commissioners Court
and Collin County Health Care Foundation July 2014
Physician Volunteers By
Year
2
Physicians Recruited vs. 2013
Goal





2013 Goal
Actual
Physicians
125 Physicians
129 Physicians
49 Primary Care
80 Specialists
2014 Goal
Physicians
150 Physicians
55 Primary Care
95 Specialists
3
Specialty Care Provided

Allergy & Immunology

Ophthalmology

Cardiology
Orthopedic

Colorectal


Dermatology

Otolaryngology

Endocrinology

Psychiatry

Gastroenterology

Plastic Surgery

General Surgery

Pulmonology

Gynecology

Rheumatology

Limited Oncology

Sleep Medicine

Nephrology

Vascular Surgery
4
Ancillary Providers

Advanced Foot and Ankle Care of North Texas

Allen Physical Therapy

Clinical Pathology Laboratories

E-Care Frisco, E-Care McKinney

Envision Imaging

GDAS Cancer Infusion Clinic

LabCorp of America

Legacy Heart Center

North Garland Surgical Center

Premier Foot and Ankle

North Star Diagnostic Imaging

Omni EEG Lab, Inc.,

Servant Medical Imaging

Texas Health Center for Diagnostics and Surgery

The Dallas Center for Sleep Disorders

V Care Home Health and Hospice
5
Hospitals Providers

Baylor Regional Medical Center at Plano

Baylor Medical Center at Frisco

The Heart Hospital Baylor Plano

Centennial Medical Center

Texas Health Presbyterian Hospital Plano

Texas Health Presbyterian Hospital Allen

HCA Medical Center McKinney

HCA Medical Center Plano
6
Map of Collin County Showing
Physicians’ Offices Hospitals and
Ancillary Providers
7
Active Patients by Year
8
Cumulative Patients Served by
Year
97
9
Cumulative Patient Totals by
Referral Source
180
168
160
136
140
117
120
100
100
83
80
70
60
48
40
18
20
8
0
County
Physician
2011
2012
Hospital
2013
10
Map of Collin County Showing
Distribution of Patients
11
Patient Care Services

All patients are assigned to a Primary Care Physician.

Additional Services that have been provided:
12
Total Ancillary/Diagnostic Procedures scheduled in 2012: 179
Total Ancillary/Diagnostic Procedures scheduled in 2013: 456
Total Referrals to Specialists made in 2012: 181
Total Referrals to Specialists made in 2013: 320
Total Surgical procedures coordinated in 2012: 22
Total Surgical procedures coordinated in 2013: 38
Patient Care Values

Patient care reported for 2013: $949,741
(Only 73% of physicians reported using HCFA
1500 Forms)

Pharmacy Assistance Secured: $188,610

Pharmacy Assistance Paid Out: $88,450

Total Care Value for 2013:
$ 1,226,801
13
PACC Summary

Since June 01, 2011 PACC has provided health
care services to 381 uninsured and indigent
residents of Collin County.

Health outcomes include increased access to
quality health care, continuity of care, increased
patient compliance, and a reduction in
unnecessary emergency department visits.

The PACC network of volunteers continues to grow
with a current total of 129 physicians and 16
additional ancillary providers.

$2 .1 Million dollars of services have been provided
since inception (June 01,2011) with $1.2 Million
provided in 2013.
14

Court Packet 07-14

Transcription

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