Addendum 2

Clayton County Central Services
7994 North McDonough Street
Jonesboro, Georgia 30236
Main #: 770-477-3587
Fax #: 770-477-3335
1330 Government Circle
Jonesboro, Georgia 30236
Print Shop Main #: 770-477-3562
Warehouse Main #: 770-477-3561
Fax #: 770-477-3616
Administration
Risk, Claims & Safety
Contracts, Purchasing & Contract Compliance
Theodis R. Locke
Director
Print Shop
Warehouse
___Theodis
R. Locke ____
Theodis R. Locke, Director of Central Services
Authorized Purchasing Agent for Clayton County
ADDENDUM #2
Issued March 4, 2014
INMATE PAY PHONE SYSTEM FOR THE CLAYTON COUNTY JAIL
RFP # 14-10 OPENS MARCH 10, 2014 AT 10:00 A.M.
The County is issuing Addendum #2 to clarify the proposal, and the terms and conditions. The following
revisions of the referenced portions of the solicitation documents for the above named project replace or
supplement the previously issued document. Where any original item, term or requirement is not specifically
amended, voided or superseded by this addendum, it will remain in effect.
Proposals offered directly from manufacturers must indicate if a local dealer/representative will be involved.
This clarification is being provided to all known respondents. All addenda and bid documents are also
available online at www.claytoncountyga.gov/departments/central-services/view-bids-and-proposals.aspx.
This Addendum #2 is an integral part of RFP #14-10. This Addendum must be completed, signed, and
attached to the RFP to acknowledge receipt of Addendum. FAILURE TO ACKNOWLEDGE THIS
ADDENDUM SHALL RESULT IN REJECTION OF PROPOSAL.
1- CLARIFICATION
2- LIST OF PAY PHONES IN THE COUNTY
3- QUESTIONS AND ANSWERS
4- REVISED SUBMITTAL CHECKLIST
5- REVISED SLBE FORMS (Pages 46-48 of RFP)
______________________________
Signature
______________________________
Title
______________________________
Company Name
RFP #14-10 Inmate Pay Phone Services for the Clayton County Jail
Page 1 of 7
RFP PKG. #14-10 –
INMATE PAY PHONE SYSTEM FOR THE CLAYTON COUNTY JAIL
1-CLARIFICATION:
Blue reflect additional information, Red reflect revisions, Strike reflect items deleted
32. PAYMENT AND PERFORMANCE BOND
32.6 Provide a letter from a Surety Company indicating your current bonding capacity and their
willingness to bond the work under consideration. Indicate the AM best rating for your surety
and its status to do business in Georgia.
2-LIST OF PAY PHONES IN THE COUNTY
Pay Phones in Clayton County Government Facilities
Mar-14
Building / End User
Parks & Recreation Administration
Clayton County Prison
Morrow Library
Forest Park Library
Library Headquarters
Jonesboro Library
Riverdale Library
Lovejoy Library
Judicial Center
Clayton County Jail
Street Address
2300 Highway 138 SE
11420 S.L.R. Boulevard
6225 Maddox Road
696 Main Street
865 Battle Creek Road
124 Smith Street
420 Valley Hill Road SW
1721 McDonough Rd.
9151 Tara Boulevard
City
Jonesboro
Lovejoy
Morrow
Forest Park
Jonesboro
Jonesboro
Riverdale
Hampton
Jonesboro
State
GA
GA
GA
GA
GA
GA
GA
GA
GA
City
Lovejoy
Jonesboro
State
GA
GA
Zip
30236
30250
30260
30050
30236
30236
30274
30228
30236
Qty
1
13
1
1
2
1
1
1
20
4
Inmate Pay Phones
Building / End User
Clayton County Prison
Clayton County Sheriff (Jail)
Mar-14
Street Address
11420 S.L.R. Boulevard
9157 Tara Boulevard
Zip
30250
30236
Qty
13
283
3-QUESTIONS AND ANSWERS
Question #1
Will the County provide the minutes, messages and revenue of the jail and prison for the past 12
months?
To obtain this information, the request must be made in the form of an Open Records Act Request.
You must submit a request in writing to Clayton County Sheriff’s Office, 9157 Tara Boulevard,
Jonesboro, GA 30236 along with all your contact information.
Question #2
Please confirm, should the response be directed to Director Theodis R. Locke? If not, to whom? Will
the County provide a telephone number and email address for the UPS label.
Yes, you may direct the RFP to the attention of Director Locke. As stated on page one (1) of the
RFP, all submittals are to be delivered to Clayton County Central Services, 7994 North McDonough
Street, Jonesboro, GA 30236, (770) 477-3587.
RFP #14-10 Inmate Pay Phone Services for the Clayton County Jail
Page 2 of 7
Question #3
Does the County want the same quantity of cost proposals as the technical proposal - 1 original and 7
copies? Does the County want a CD of just the cost proposal also?
Proposer must submit one (1) cost proposal form per section, in a sealed envelope with the original
proposal. The CD must contain all of the submitted documents, with the exception of the cost
proposal forms.
Question #4
On Pg 46, of the RFP, Successful Subcontractor form has a field for “Vendor Number”. Where does
this number come from?
The Vendor Number is for vendors that have submitted a Clayton County Vendors Application. If
you would like to be in our system, you can find the Clayton County Vendors Application online at
www.claytoncountyga.gov. You are not required to have a vendor number to submit a proposal.
Question #5
Can the 1” binder size be increased to 2” binder? The RFP is a ½” in itself.
You are not required to submit the entire RFP with your proposal, only the required documents
listed on the Submittal checklist and your technical responses. Please submit a one inch (1”) binder
per submittal (one for Prison and one for Jail).
Question #6
Is the sentence listed under 4.3.4a. and under 5.3.3b. correct? Automatically, each data, at a time
selected by the Institution System Administrator, and immediately following entry of the data, if
elected by the Institution System Manager.
Yes, it’s referring to the time frame for implementing changes of the database.
Question #7
Please clarify when the performance and payments bonds should be included with response.
The Successful bidder will be required to provide a Performance Bond and a Payment Bond within
fourteen (14) days from receipt of the Executed Agreement (see section 32.1 of this RFP). Bidders
are only required to submit a Surety Letter with the Proposal.
Question #8
Please provide as much data as possible [# of Calls per month, # of minutes per month, total revenue
per month] for each of the two facilities.
Please see answer to question number one (#1)
Question #9
Please provide a copy of the current inmate phone service agreement(s).
Please see answer to question number one (#1)
Question#10
Please provide an average of monthly commissions received over the past year from the current
vendors and copies of commission statements (if available.)
Please see answer to question number one (#1)
Question#11
What fees, in addition to per call and per minute charges, are currently being added to the cost of
calling for both facilities? Examples of such fees include bill statement fees, account funding fees,
account set up fees, account refund fees, account closure fees, etc.
Please see answer to question number one (#1)
Question#12
Is the inmate trust account managed through the commissary system or the Jail Management System
or other system? If other, please specify. Please provide this information for both facilities
The Sheriff’s Office manages the inmate trust funds for the Clayton County Jail. Bealls
Communications Group manages the inmate trust account for the Clayton County Prison.
Question#13
Who provides the Jail Management System at each of the facilities?
The Sheriff’s Office uses the AS400 County system. The Clayton County Prison inputs the inmate
phone numbers using the data based provided by the current vendor.
Question#14
Please provide the number and location of the pay phones required.
Please see section two (2) of this Addendum. The list of phone numbers will be provided to the
successful bidder.
RFP #14-10 Inmate Pay Phone Services for the Clayton County Jail
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4-REVISED SUBMITTAL CHECKLIST:
RFP #14-10 Inmate Pay Phone Services for the Clayton County Jail
Page 4 of 7
5-REVISED SLBE FORMS (Pages 46-48 of RFP)
RFP #14-10 Inmate Pay Phone Services for the Clayton County Jail
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RFP #14-10 Inmate Pay Phone Services for the Clayton County Jail
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RFP #14-10 Inmate Pay Phone Services for the Clayton County Jail
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