AIP Sponsor Guide - 300

Transcription

1. Meeting Called To Order
(a) Call to Order Concurrent Meeting of the City Council and Redevelopment Successor
Agency (RSA) Board
(b) Roll Call
(c) Pledge of Allegiance
(d) Approval of Agenda
(e) Approval of Previous Minutes
1.I. Approval Of May 19, 2014 Regular Meeting Agenda
Documents:
MAY 19, 2014 REGULAR MEETING AGENDA.PDF
1.II. Approval Of Minutes - May 5, 2014 Special Meeting
Documents:
MAY 5, 2014 SPECIAL.PDF
1.III. Approval Of Minutes - May 5, 2014 Regular Meeting
Documents:
REGULAR MEETING.PDF
2. Announcements/Presentations
3. Council Reports On Matters Of Interest Occurring Since Previous Regular Meeting/Expense
Reimbursement Reports
4. City Manager Reports
5. Public Comments On Non-Agenda Items
This time is set aside to receive comments from the public regarding matters of general
interest not on the agenda, but related to City Council/RSA business. Pursuant to the
Brown Act, however, the City Council/RSA cannot consider any issues or take action on
any requests during this comment period. Speakers are encouraged to limit their
comments to 5 minutes maximum so that all speakers have an opportunity to address
the City Council/RSA Board.
6. Consent Calendar
The following items listed on the Consent Calendar are considered routine and action
will be taken by the City Council/RSA Board by a single motion. A Councilmember, staff
or the public may request that an item be removed from the Consent Calendar and action
taken separately. In the event an item is removed, it may be considered as the first
scheduled item in the agenda under Old or New Business. Members from the public
wishing to speak on a Consent Agenda item should notify the Mayor during Public
Comments.
6.I. Approve Check Disbursement Report For Checks Issued By The City Of Healdsburg
During The Month Of April 2014 (Administrative Services Department)
Documents:
CHECK DISBURSEMENT REPORT.PDF
6.II. Ordinance No. 1137
Adopt Ordinance No. 1137, upon second reading, amending the Healdsburg Municipal
Code Title 20 Land Use Code to add Section 20.20.100, Marijuana Cultivation, to
Chapter 20.20-Standards for Specific Land Uses (Administration)
Documents:
ORDINANCE NO. 1137.PDF
6.III. Adopt Resolution Finding The Continued Existence Of A Local Emergency Related To
The Ongoing Regional And Statewide Drought Conditions (Utilities Department)
Chapter 20.20-Standards for Specific Land Uses (Administration)
Documents:
ORDINANCE NO. 1137.PDF
6.III. Adopt Resolution Finding The Continued Existence Of A Local Emergency Related To
The Ongoing Regional And Statewide Drought Conditions (Utilities Department)
Documents: RESOLUTION FINDING THE CONTINUED EXISTENCE OF A LOCAL
EMERGENCY.PDF
6.IV. Adopt A Resolution Authorizing The Destruction Of Certain Records In Administration
Department/City Clerk’s Office And Administrative Services Formerly Finance
Department (Administration)
Documents: RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN
RECORDS.PDF
6.V. Resolution Of Intention To Levy And Collect Annual Assessments
Adopt resolution of intention to levy and collect annual assessments, preliminarily
approving the Annual Engineer’s Report for fiscal year 2014-15 for the City of
Healdsburg Landscaping and Lighting Assessment District and setting the dates and
times of the public information meeting and the public hearing (Community Services
Department)
Documents: RESOLUTION OF INTENTION TO LEVY AND COLLECT ANNUAL
ASSESSMENTS.PDF
6.VI. Letter Of Intent With Mead & Hunt, Inc.
Adopt resolution approving the Letter of Intent with Mead & Hunt, Inc. regarding the
Federal Aviation Administration (FAA) Master Agreement and approving a
Professional Services Agreement with Mead and Hunt, Inc. for FAA grant
administration services in an amount not to exceed $30,000 (Administrative Services
Department)
Documents: RESOLUTION APPROVING THE LETTER OF INTENT WITH MEAD
AND HUNT, INC.PDF
6.VII. Right-Of-Way For Rosewood Drive
Adopt a resolution accepting the dedication of public right of way for Rosewood Drive
over a portion of the 120 Parkland Farms Boulevard property (APN 091-040-111) and
authorize the City Clerk to certify its acceptance (Utility Department)
Documents: RESOLUTION ACCEPTING THE DEDICATION OF PUBLIC RIGHT OF
WAY FOR ROSEWOOD DRIVE.PDF
7. Public Hearings
8. Old Business
8.I. Receive Report And Provide Direction To Staff Regarding The Parking Management Plan
Scope Of Work (Planning And Building Director Nelson)
Documents: REPORT AND PROVIDE DIRECTION TO STAFF REGARDING THE
PARKING MANAGEMENT PLAN.PDF
9. New Business
9.I. Consider Adopting Resolution Amending The City Council’s Protocols And Procedures
To Address Public Comment (City Attorney Warner)
Documents: RESOLUTION AMENDING THE CITY COUNCIL’S PROTOCOLS AND
PROCEDURES.PDF
9.II. ADA Accessibility And Sidewalk Improvements
Consider adopting resolution conditionally awarding the 2014 ADA Accessibility and
Sidewalk Improvements bid to Coastside Concrete in the amount of $70,200 (Utility
Documents: RESOLUTION AMENDING THE CITY COUNCIL’S PROTOCOLS AND
PROCEDURES.PDF
9.II. ADA Accessibility And Sidewalk Improvements
Consider adopting resolution conditionally awarding the 2014 ADA Accessibility and
Director Crowley)
Documents: RESOLUTION CONDITIONALLY AWARDING THE 2014 ADA
ACCESSIBILITY.PDF
9.III. 2014 Pavement Rehabilitation
Consider adopting resolution conditionally awarding the 2014 Pavement Rehabilitation
bid to California Pavement Maintenance Company, Inc. in the amount of $217,340.98
(Utility Director Crowley)
Documents: RESOLUTION CONDITIONALLY AWARDING THE 2014 PAVEMENT
REHABILITATION BID.PDF
9.IV. Discussion And Direction To Staff Regarding Vacancies On The Parks And Recreation
And Planning Commissions (City Manager Pettus)
Documents:
DIRECTION TO STAFF REGARDING VACANCIES.PDF
10. Closed Sessions
11. Adjourn City Council/RSA Meeting
12. SB 343 - Documents Related To Open Session Agendas
Any writings or documents provided to a majority of the City Council/Redevelopment
Successor Agency Board regarding any item on this agenda after the posting of this
agenda and not otherwise exempt from disclosure, will be made available for public review
in the City Clerk’s Office located at City Hall, 401 Grove Street, Healdsburg, during
normal business hours. If supplemental materials are made available to the members of
the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be
available for public review at the City Hall Council Chambers, 401 Grove Street,
Healdsburg, CA 95448.
These writings will be made available in appropriate alternative formats upon request by a
person with a disability, as required by the Americans with Disabilities Act.
DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable
accommodations for persons having special needs due to disabilities. Please contact
Maria Curiel, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg,
California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary
accommodations are made.
CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING AGENDA
City Hall Council Chamber
401 Grove Street
Phone: 431-3317
1.
Date:
Time:
Date Posted:
May 19, 2014
6:00 P.M.
May 16, 2014
MEETING CALLED TO ORDER – 6:00 P.M.
(a)
(b)
(c)
(d)
(e)
Call to Order Concurrent Meeting of the City Council and Redevelopment Successor
Agency (RSA) Board
Roll Call
Pledge of Allegiance
Approval of May 19, 2014 Regular Meeting Agenda
Approval of Minutes – May 5, 2014 Special and Regular Meetings
2.
ANNOUNCEMENTS/PRESENTATIONS
3.
COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE
PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
4.
CITY MANAGER REPORTS
5.
PUBLIC COMMENTS ON NON-AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general
interest not on the agenda, but related to City Council/RSA business. Pursuant to the
Brown Act, however, the City Council/RSA cannot consider any issues or take action on
any requests during this comment period. Speakers are encouraged to limit their comments
to 5 minutes maximum so that all speakers have an opportunity to address the City
Council/RSA Board.
6.
CONSENT CALENDAR – The following items listed on the Consent Calendar are considered
routine and action will be taken by the City Council/RSA Board by a single motion. A Councilmember,
staff or the public may request that an item be removed from the Consent Calendar and action taken
separately. In the event an item is removed, it may be considered as the first scheduled item in the
agenda under Old or New Business. Members from the public wishing to speak on a Consent Agenda
item should notify the Mayor during Public Comments.
A. Approve Check Disbursement Report for checks issued by the City of Healdsburg during the
month of April 2014 (Administrative Services Department)
B. Adopt Ordinance No. 1137, upon second reading, amending the Healdsburg Municipal
Code Title 20 Land Use Code to add Section 20.20.100, Marijuana Cultivation, to Chapter
20.20-Standards for Specific Land Uses (Administration)
C. Adopt resolution finding the continued existence of a local emergency related to the
ongoing regional and statewide drought conditions (Utilities Department)
City Council/RSA Regular Meeting Agenda
May 19, 2014
Page 2
6.
CONSENT CALENDAR (CONTINUED)
D. Adopt a resolution authorizing the destruction of certain records in Administration
Department/City Clerk’s Office and Administrative Services formerly Finance Department
(Administration)
E. Adopt resolution of intention to levy and collect annual assessments, preliminarily approving
the Annual Engineer’s Report for fiscal year 2014-15 for the City of Healdsburg Landscaping
and Lighting Assessment District and setting the dates and times of the public information
meeting and the public hearing (Community Services Department)
F. Adopt resolution approving the Letter of Intent with Mead & Hunt, Inc. regarding the
Federal Aviation Administration (FAA) Master Agreement and approving a Professional
Services Agreement with Mead & Hunt, Inc. for FAA grant administration services in an
amount not to exceed $30,000 (Administrative Services Department)
G. Adopt a resolution accepting the dedication of public right of way for Rosewood Drive
over a portion of the 120 Parkland Farms Boulevard property (APN 091-040-111) and
authorize the City Clerk to certify its acceptance (Utility Department)
7.
PUBLIC HEARINGS
None.
8.
OLD BUSINESS
A. Receive report and provide direction to staff regarding the Parking Management Plan
Scope of Work (Planning and Building Director Nelson)
9.
NEW BUSINESS
A. Consider adopting resolution amending the City Council’s protocols and procedures to
address public comment (City Attorney Warner))
B. Consider adopting resolution conditionally awarding the 2014 ADA Accessibility and
Director Crowley)
C. Consider adopting resolution conditionally awarding the 2014 Pavement Rehabilitation bid
to California Pavement Maintenance Company, Inc. in the amount of $217,340.98 (Utility
Director Crowley)
D. Discussion and direction to staff regarding vacancies on the Parks and Recreation and
Planning Commissions (City Manager Pettus)
City Council/RSA Regular Meeting Agenda
May 19, 2014
Page 3
10.
CITY COUNCIL/RSA CLOSED SESSIONS
None
11.
ADJOURN CITY COUNCIL/RSA MEETING
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a
majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of
this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk’s Office
located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made
available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be
available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as
required by the Americans with Disabilities Act.
DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special
needs due to disabilities. Please contact Maria Curiel, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg,
California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.
CITY OF HEALDSBURG
CITY COUNCIL
SPECIAL MEETING MINUTES
MAY 5, 2014
Healdsburg City Hall Council Chamber
401 Grove Street, Healdsburg
Present: Councilmembers:
Chambers, Jones, McCaffery, and Mayor Wood
Absent: Councilmembers:
Plass
CALL TO ORDER
Mayor Wood called to order the special meeting of the City Council of the City of Healdsburg at
5:04:22 P.M.
APPROVAL OF AGENDA
The agenda was approved as submitted by unanimous consensus of the Councilmembers present
with Councilmember Plass noted as absent.
PUBLIC COMMENTS
None.
CLOSED SESSION
The City Council recessed to the conference room to meet in closed session to discuss the
following:
A. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator
Agency Negotiator:
Employee Organizations:
Assistant City Manager Mickaelian
HPOA, IAFF, IBEW, and Mid-Management/Professional
B. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator
Agency Negotiator:
Employee Organizations:
City Manager Pettus
Executive Management
No action was taken during or following the closed session only direction was given to the Labor
Negotiators.
ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:45 P.M.
APPROVED:
ATTEST:
__________________________________
James D. Wood, Mayor
___________________________________
Maria Curiel, City Clerk
CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
MAY 5, 2014
Healdsburg City Hall Council Chamber
401 Grove Street, Healdsburg
Present: Councilmembers/: Chambers, Jones, McCaffery, Plass, and Mayor Wood
Board Members
Absent: Councilmembers/: None
Board Members
CALL TO ORDER
Mayor/Chairperson Wood called to order the concurrent regular meeting of the City Council and
Redevelopment Successor Agency of the City of Healdsburg at 6:01:08 P.M., noting that
Councilmember Plass was caught in traffic and would be arriving late to the meeting.
Mayor Wood reported that no action was taken during or after the closed session held prior to the
regular meeting and that only direction was given to the Labor Negotiators.
APPROVAL OF AGENDA
On a motion by Councilmember Chambers, seconded by Vice Mayor McCaffery, approved the
May 5, 2014 City Council/Redevelopment Successor Agency meeting agenda as submitted. The
motion carried on a unanimous voice vote with Councilmember Plass noted as absent. (Ayes 4,
Noes 0, Absent – Plass)
APPROVAL OF MINUTES
On a motion by Councilmember Jones, seconded by Councilmember Chambers, approved the
April 21, 2014 regular meeting minutes as submitted. The motion carried on a unanimous voice
vote with Councilmember Plass noted as absent. (Ayes 4, Noes 0, Absent – Plass)
RECOGNITION – EMPLOYEE ANNIVERSARIES
Mayor Wood recognized Steve Adams for 15 years of dedicated service in the Fire Department,
Steve Moore for 25 years of dedicated service in the Police Department, and Mario Landeros for
25 years of service in the Public Works Department.
PROCLAMATION – BUILDING SAFETY MONTH
Mayor Wood, with unanimous Council concurrence, issued a proclamation declaring the month
of May 2014 as California Building Safety Month and presented the proclamation to Building
Official Ward. Building Official Ward thanked Council for the proclamation.
City Council/RSA Regular Meeting Minutes
May 5, 2014
Page 2
PROCLAMATION – POPPY MONTH
Mayor Wood, with unanimous Council concurrence, issued a proclamation declaring May 2014
as Poppy Month and presented the proclamation to representatives of the Auxiliary of Sotoyome
American Legion.
Commander Tom Grimes thanked Council for the proclamation and provided background
information on the significance of the poppy flower.
PROCLAMATION – COMMUNITY RESILIENCE WEEKEND
Mayor Wood, with unanimous Council concurrence, issued a proclamation declaring May 17-18,
2014 as Community Resilience Weekend in the City of Healdsburg and presented the
proclamation to Susan Price.
Ms. Susan Price, Daily Acts, thanked Council for the proclamation and stated that to date 2,300
actions have been logged.
COUNCIL REPORTS 6:14:04 PM
Councilmember Chambers stated it was a tough week in Healdsburg noting that memorial
services were held on Friday for Neil Cronin and for Gus Hermoso the Saturday before. Mr.
Chambers added that both individuals will be greatly missed.
Vice Mayor McCaffery reported on April 23, 2014 he attended the business luncheon and the
drought drive up and commented on the success of the events. Mr. McCaffery further reported
that on April 24the he attended the Russian River Watershed Agency meeting and the
Healdsburg High School internship speeches, and on April 26th participated in the Earth Day
Festival in the Plaza and attended Gus Hermoso’s memorial, and on May 2nd attended the
Alliance Medical Center teen center open house at the Foss Creek Community Center.
Mayor Wood reported he also attended the business appreciation lunch and commented on the
excellent presentation on Healdsburg’s revenue projections given by Sonoma State University
Economist Robert Eyler.
In response to Mayor Wood’s inquiry, staff stated the presentation was available on the City’s
website.
Mayor Wood further reported that he also participated in the drought drive up event and that on
April 29, 2014 he spoke at the County’s drought town hall meeting in Windsor.
Mayor Wood thanked Councilmember Chambers for giving Alexander Valley School students a
tour of City Hall on his behalf.
May 5, 2014
Page 3
CITY MANAGER REPORTS
Councilmember Plass arrived at the meeting at this time.
Utilities Department Update – Utilities Director Crowley gave highlights of what is going on in
the department and the plans for next year. Mr. Crowley gave an overview of: (1) the
construction projects completed during the last year; (2) the active construction projects at this
time; (3) the ongoing programs such energy efficiency, solar incentives, water conservation, and
recycled water reuse programs; (4) Engineering Projects and Studies that were or will be
completed in the near future i.e. urban water management study, master water system study,
pavement condition index, GIS and SCADA improvements, and energy storage per AB2514.
Councilmembers commended staff for a job well done despite of the heavy work load.
In response to Mayor Wood’s inquiry, Director Crowley stated 35% water conservation was
achieved in April.
PUBLIC COMMENTS ON NON-AGENDA ITEMS
Mr. Ray Holley, Voigt Sculpture Foundation, stated the dedication of the art work at the Sonata
pocket park is scheduled for May 10, 2014 and invited everyone to attend.
Mr. Tim Meinken stated that he wished to comment on Consent Calendar Items G & I.
CONSENT CALENDAR
As requested, Items G and I were removed from the Consent Calendar.
On a motion by Councilmember Plass, seconded by Vice Mayor McCaffery, approved revised
the Consent Calendar as follows:
A. ORDINANCE NO. 1136
Adopted, upon second reading, Ordinance No. 1134 entitled, “AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING CHAPTER 8.24 TO
PROHIBIT THE USE OF ELECTRONIC SMOKING DEVICES IN PUBLIC PLACES AND
PLACES OF EMPLOYMENT,” by title only and waiving further reading of the text. (Ayes 5,
Noes 0, Absent – None)
B. CONTINUED EXISTENCE OF DROUGHT EMERGENCY
Adopted, Resolution No. 47-2014 entitled, “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HEALDSBURG FINDING THE CONTINUED EXISTENCE OF A
LOCAL EMERGENCY RELATED TO THE ONGOING REGIONAL AND STATEWIDE
DROUGHT CONDITIONS.” (Ayes 5, Noes 0, Absent – None)
May 5, 2014
Page 4
C. PSA AMENDMENT – ALAN KROPP AND ASSOCIATES
Adopted, Resolution No. 48-2014 entitled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG AMENDING THE PROFESSIONAL SERVICES
AGREEMENT WITH ALAN KROPP AND ASSOCIATES.” (Ayes 5, Noes 0, Absent – None)
D. COASTLAND CIVIL ENGINEERING – SECOND PSA AMENDMENT
Adopted Resolution No. 49-2014 entitled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG AMENDING THE PROFESSIONAL SERVICES
AGREEMENT WITH COASTLAND CIVIL ENGINEERING INC.” (Ayes 5, Noes 0,
Absent – None)
E. MINTIER HARNISH PLANNING CONSULTANTS – PSA AMENDMENT
OF THE CITY OF HEALDSBURG APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH PLANNING
CONSULTANTS TO PREPARE AN UPDATE TO THE CITY'S HOUSING ELEMENT
OF THE GENERAL PLAN AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE AGREEMENT ON BEHALF OF THE CITY.” (Ayes 5, Noes 0, Absent – None)
F. FIRST CARBON SOLUTIONS - PSA AMENDMENT
OF THE CITY OF HEALDSBURG APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH FIRST CARBON SOLUTIONS AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY.” (Ayes 5,
Noes 0, Absent – None)
G. WALKER PARKING CONSULTANTS PROFESSIONAL SERVICES AGREEMENT
This item was removed from the Consent Calendar.
H. WEED ABATEMENT
OF THE CITY OF HEALDSBURG DECLARING A PUBLIC NUISANCE TO EXIST
WITHIN CERTAIN PARCELS IN THE CITY AND SETTING THE TIME AND PLACE
FOR HEARING PROTESTS TO WEED ABATEMENT.” (Ayes 5, Noes 0, Absent – None)
I. COLLECTION OF VOTER APPROVED TRANSIENT OCCUPANCY TAX
This item was removed from the Consent Calendar.
May 5, 2014
Page 5
J. PLANNING COMMISSION ACTIONS
Noted receipt of and accepted the Planning Commission actions taken at its April 22, 2014
meeting. (Ayes 5, Noes 0, Absent – None)
K. ALCOHOL WAIVER – HEALDSBURG FUTURE FARMERS COUNTRY FAIR
By motion, approved the Healdsburg Future Farmers Country Fair Board’s request to allow
consumption of alcohol in Recreation Park at the Livestock Buyers’ Dinner on May 24,
2014. (Ayes 5, Noes 0, Absent – None)
L. ALCOHOL WAIVER – SOROPTIMIST INTERNATIONAL OF HEALDSBURG
By motion, approved the Soroptimist International of Healdsburg’s request to allow
consumption of alcohol in Plaza Park at the annual Beer in the Plaza Festival on September
6, 2014. (Ayes 5, Noes 0, Absent – None)
M. ALCOHOL WAIVER – HEALDSBURG CENTER FOR THE ARTS
By motion, approved the Healdsburg Center for the Arts’ request to allow consumption of
alcohol on Plaza Street at the Healdsburg Arts Festival and approve street closures on Plaza
Street between Center Street and East Street from 6:00 a.m. Saturday, September 20 to 8:00
p.m. Sunday, September 21, 2014. (Ayes 5, Noes 0, Absent – None)
N. ALCOHOL WAIVER – EVENTS WITH SOLE
By motion, approved Events with Sole’s request to allow consumption of alcohol in the City
Hall Parking Lot off of Grove Street at the seventh annual Healdsburg Half Marathon on
October 12, 2014; and approve: (1) a street closure on Grove Street between North Street and
Foss Creek Circle from 5:30 a.m. – 12:00 p.m.; (2) rolling road closures: Grove Street
between Foss Creek Circle and Dry Creek Road from 7:30 – 8:30 a.m.; and Grove Street
between Dry Creek Road and Foss Creek Circle from 8:30 – 10:30 a.m.; and (3) a street
closure of southbound Grove Street between Dry Creek Road and Grant Street from 8:00 –
10:30 a.m. (Ayes 5, Noes 0, Absent – None)
O. REDWOOD EMPIRE MUNICIPAL INSURANCE FUND JPA AMENDMENTS
OF THE CITY OF HEALDSBURG APPROVING AND RATIFYING AMENDMENTS TO
THE JOINT POWERS AGREEMENT FOR THE REDWOOD EMPIRE MUNICIPAL
INSURANCE FUND.” (Ayes 5, Noes 0, Absent – None)
May 5, 2014
Page 6
P. APPROVAL OF AMENDED LIBRARY JOINT POWERS AGREEMENT
Adopted, Resolution No. 54-2014 entitled, “RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING THE SONOMA COUNTY AMENDED
LIBRARY JOINT POWERS AGREEMENT.” (Ayes 5, Noes 0, Absent – None)
Q. FIRST CARBON SOLUTIONS - PSA AMENDMENT
OF THE CITY OF HEALDSBURG APPROVING AN AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT WITH FIRST CARBON SOLUTIONS TO
PREPARE AN ADDENDUM TO AN INITIAL STUDY/MITIGATED NEGATIVE
DECLARATION FOR THE MIDTOWNE HEALDSBURG SUBDIVISION PROJECT
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON
BEHALF OF THE CITY.” (Ayes 5, Noes 0, Absent – None)
The motion to approve the Consent Calendar as revised carried on a unanimous roll call vote.
(Ayes 5, Noes 0, Absent – None)
WALKER PARKING CONSULTANTS – PROFESSIONAL SERVICES AGREEMENT
Planning and Building Director Nelson stated the proposed Professional Services Agreement with
Walker Parking Consultants is for the preparation of a comprehensive parking management plan.
Mr. Tim Meinken asked for clarification as to the definition of “stakeholders” and opined there
should be a public meeting for the general public to provide input upfront.
Director Nelson stated she would contact the consultant to determine the definition of stakeholders
and asked if Council wished to add an additional meeting to the scope of work.
Council discussion ensued regarding whether parking structures should be studied as part of the
management plan and the desire to allow for public input.
In response to Council’s comments, City Manager Pettus suggested Council approve the agreement
as proposed and allow staff to come back with clarification on the definition of stakeholders and the
cost to add an additional public meeting.
On a motion by Councilmember Chambers, seconded by Vice Mayor McCaffery, adopted
Resolution No. 56-2014 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WALKER
PARKING CONSULTANTS TO PREPARE A PARKING MANAGEMENT PLAN AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF
THE CITY,” and directed staff to come back with an addendum regarding stakeholders and the cost
for an additional public meeting. The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0,
Absent – None)
May 5, 2014
Page 7
CONTINUATION OF 2% TRANSIENT OCCUPANCY TAX
Administrative Services Director Hayes reviewed the need to continue the collection of a voter
approved 2% increase to the City’s transient occupancy tax (TOT) noting that without the
continuation of 2% TOT the General Fund would reflect a structural deficit in excess of $300,000.
Mr. Tim Meinken stated that he was dismayed that this item was in the Consent Calendar without
any public discussion or input. Mr. Meinken opined that the City Council needed to look at some
structural reform and use the TOT revenue to fund promotion of the City instead of allocating
Measure V funds to the Chamber of Commerce. He reiterated that the City Council should fix the
underlying problem instead of just continuing the collection of the TOT.
City Manager Pettus clarified that $200,000 of Measure V funds were allocated to Public Safety, not
$11,000 as stated by Mr. Meinken and reminded Council that special meetings will be held to look at
all the aspects of the budget with the first special meeting scheduled for May 12, 2014 at 6:00 P.M. to
discuss the General Fund and allocation of Measure V funds.
In response to Mr. Meinken’s request for clarification on the mid-year budget review staff report
where $11,000 were proposed to be allocated to the public safety, City Manager Pettus stated that she
would be happy to meet with him and review the entire staff report.
On a motion by Vice Mayor McCaffery, seconded by Councilmember Chambers, adopted
Resolution No. 57-2014, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG REAUTHORIZING COLLECTION OF A VOTER APPROVED 2% INCREASE
IN THE CITY’S TRANSIENT OCCUPANCY TAX WITH A FINANCIAL REVIEW CLAUSE
OF TWO YEARS AND REAUTHORIZATION PROVISIONS.” The motion carried on a
unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
PUBLIC HEARING – MARIJUANA CULTIVATION 6:50:16 PM
Police Chief Burke recalled that previously Council considered a Planning Commission
recommended ordinance to regulate the cultivation of marijuana within the City limits. At that
time, in response to public comments, Council formed an Ad Hoc Committee to review and
evaluate the proposed ordinance. Members of the Ad Hoc Committee included Planning
Commissioners, City Council members, interested members from the community and the Police
Chief. Following several meetings and discussions, the Ad Hoc Committee unanimously
recommended the following modifications to the proposed ordinance:
•
•
•
•
•
outdoor cultivation be allowed but limited to a total of three plants
outdoor cultivation be limited to a 5 foot setback
outdoor cultivation be allowed only in back or side yards
the size of outdoor plants be limited to 6 feet or less
indoor cultivation be limited to a total of 6 plants
May 5, 2014
Page 8
The Planning Commission, at its April 22, 2014 meeting, reviewed and recommended Council
approval of the proposed ordinance as revised by the Ad Hoc Committee with no additional
changes.
Mayor Wood opened the public hearing.
Ms. Christine Webster, Ad Hoc Committee Member, spoke in support of the ordinance and of
the compromise reached, which fits the City of Healdsburg.
Mr. Gary Buchanan, Ad Hoc Committee Member, spoke in support of the proposed ordinance
and the
Ms. Cathy Waterbury expressed concern with allowing marijuana cultivation near schools.
Chief Burke stated cultivation is not allowed within 300 feet from schools.
A member from the audience, speaking on behalf of her mother, stated that the ordinance should
be revised to allow caregivers to cultivate marijuana and opined that without a dispensary in the
City three plants are not enough. She suggested Council follow the County adopted guidelines
regarding the number of plants allowed and also allow for collective cultivation.
There being no other speakers, Mayor Wood closed the public input portion of the hearing.
Following a brief discussion on the provisions of the proposed Ordinance, on a motion by
Councilmember Plass, seconded by Councilmember Chambers, introduced for firs reading an
ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG REGULATING THE CULTIVATION OF MARIJUANA WITHIN THE CITY
OF HEALDSBURG.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0,
Absent – None)
OLD BUSINESS
None.
FOSS CREEK PATHWAY – SEGMENT 6
Utilities Director Crowley stated before Council is award of a bid for construction of Segment 6
of the Foss Creek Pathway.
Senior Engineer Landeros reviewed the four Foss Creek Pathway segments that have been
completed to date and the improvements proposed under Segment 6 which will begin at West
Grant Street and continue north along the railroad right-of-way and the detention basin and
connect to Grove Street near the Carson Warner Memorial Skate Park.
May 5, 2014
Page 9
Mr. Landeros reported ten (10) bids were received for the project with the lowest responsive
bidder being Argonaut Constructors in the amount of $1,303,304.50 and recommended that the
Council award the bid to the lowest bidder and to approve a construction budget of $1,630,000
which includes a 10% contingency, contract administration, inspection construction staking and
construction engineering and support.
Discussion ensued regarding the funding sources and whether the excess funding could be sued
for the segment near Front Street.
Ms. Cathy Waterbury stated the segment between Mill Street and Matheson is not usable
because of tree roots.
In response to Mayor Wood’s inquiry, staff stated the project would be completed within 160
days.
On a motion by Councilmember Jones, seconded by Vice Mayor McCaffery, adopted Resolution
No. 58-2014 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG CONDITIONALLY AWARDING THE BID FOR CONSTRUCTION OF
THE FOSS CREEK PATHWAY SEGMENT 6 TO ARGONAUT CONSTRUCTORS IN THE
AMOUNT OF $1,303,305 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT ON BEHALF OF THE CITY.” The motion carried on a unanimous roll call vote.
(Ayes 5, Noes 0, Absent – None)
EIR ADDENDUM – WASTEWATER TREATMENT PLANT SEASONAL IRRIGATION
PROJECT 7:23:00 PM
City Engineer Salmi reviewed the proposed addendum to modify the 2005 FEIR Project
Description to allow recycled water to be used for seasonal agricultural irrigation on up to an
additional 25,000 acres during the 2014 and 2015 irrigation seasons and the use of trucks to
deliver some recycled water for irrigation.
Discussion ensued regarding the ability to extend the use past 2015 and the additional monitoring
and testing that would be required.
Mayor Wood commented on the efforts to get approval for the temporary use of recycled water
for irrigation and added that the intent is to continue working to get permanent approval.
On a motion by Vice Mayor McCaffery, seconded by Councilmember Jones, adopted Resolution
No. 59-2014, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG CERTIFYING AN ADDENDUM TO THE FINAL ENVIRONMENTAL
IMPACT REPORT FOR THE CITY OF HEALDSBURG WASTEWATER TREATMENT
PLANT UPGRADE/SEASONAL IRRIGATION REUSE PROJECT ALLOWING RECYCLED
WATER TO BE USED FOR SEASONAL IRRIGATION ON UP TO AN ADDITIONAL
May 5, 2014
Page 10
25,000 ACRES DURING THE 2014 AND 2015 IRRIGATION SEASONS AND THE USE OF
TRUCKS TO DELIVER SOME RECYCLED WATER FOR IRRIGATION.” The motion
carried on a unanimous roll vote. (Ayes 5, Noes 0, Absent – None)
CLASSIFICATION AND COMPENSATION STUDY 7:34:39 PM
Administrative Services Director Hayes recalled that the City engaged the services of Fox
Lawson & Associates to prepare a classification and compensation study and added Lori Messer,
Fox Lawson representative, would be presenting the results of the study.
Ms. Lori Messer, Fox Lawson representative, stated the study included a review of the current
job structures and the current state of compensation and benefits, as well as a review of the
market competitiveness against the public and private sectors for specific employee benchmarks.
The major consideration was for the City to establish market comparisons to the current level of
compensation paid to all City job classifications taking in consideration the City’s compensation
philosophy (range maximums would be set at the 50th percentile of the market range maximums
of comparator organizations). Ms. Messer gave an overview of the survey methodology used
noting that geographic differentials were applied to reflect the cost of labor differences between
geographic areas. A summary of the salary data comparisons show that overall current
maximums of all positions, excluding sworn public safety and electric, lead the 50th percentile of
the combined sector market by 6.1%, which is very competitive. Only four job classifications are
significantly misaligned with the market: parks caretaker, police records clerk, parks
superintendent, and accountant.
Ms. Messner provided a summary of the benefit data comparisons noting that from an aggregate
perspective, the City’s benefit program offerings are competitive with the comparator market.
Ms. Messner added that from an overall perspective (compensation and benefits) the City is in a
very competitive position with the market.
Discussion ensued regarding the limitations in the comparison between the private and public
sectors, i.e. 70% match of duties.
Mr. Al Portier, IBEW 1245 representative, expressed concerns regarding the accuracy of the
salary survey and noted that the existing MOU does not require the preparation of the survey.
Mr. Scott Ward, Mid-Management-Professional Employees Group representative, stated the
members have reviewed the study and have determined that they cannot accept it as presented;
however, they look forward to working with the city in completing an accurate study.
In response to Council’s inquiries, City Manager Pettus stated that the Mid-management
Professional MOU requires the preparation of survey and it was agreed in conversations with
IBEW the study would be done but would not be held to implementation.
May 5, 2014
Page 11
City Manager Pettus added that some of the data provided by IBEW was used and some was not;
and elaborated on the discrepancies found, the struggles and challenges to compare like
positions, and the fact that the report reflects data that was collected in September 2013. Based
on the number of issues found with the study, Council is not being asked to take any action on
the report tonight.
Administrative Services Director Hayes clarified that all the data provided by IBEW was
evaluated, but not all was included.
Discussion ensued regarding whether the City was obligated to do anything with the study other
than receive and file.
On a motion by Vice Mayor McCaffery, seconded by Councilmember Chambers, received and
filed the Classification and Compensation Study prepared by Fox Lawson and Associates. The
motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
CLOSED SESSION
None.
ADJOURNMENT
There being no other City Council business to discuss, the meeting was adjourned at
approximately 8:17:00 P.M.
APPROVED:
ATTEST:
__________________________________
___________________________________
Agenda Item No: 6A
Council Meeting Date: May 19,2014
REQUEST FOR CITY COUNCIL ACTION
SUBJECT: Approve Check Disbursement Report for checks issued during the month of April 2014
RECOMMENDED ACTION(S):
By motion, approve the check disbursement report for April 2014.
BACKGROUND:
State law requires that the City Council approve the City's monthly disbursement activity.
DISCUSSION/ANALYSIS:
The report recognizes $1,830,762.09 in disbursements, from April 1, 2014 through April 30, 2014, made
by the City for supplies and services in accordance with the City's approved budget policies and work
programs.
ENVIRONMENTAL ANALYSIS:
Not applicable.
CERTIFICATION AND APPROVAL FOR APPROVING C H E C K LISTING
The undersigned, as Administrative Services Director of the City of Healdsburg, certifies that she has
reviewed the attached check listing and related register, and approved it for processing/payment.
Jone^rL Hayes, Administrative Services Di:irector
FISCAL IMPACT:
None
ALTERNATIVES:
None
ATT ACHMENT(S):
(1) Check listing
Reviewed by:
N/A
City Attorney
Date: 5/13/2014
Accounts Payable Check Listing for April 2014
Check
Number
Check Name
A-Z BUS SALES
120239
Check
Date
Description
4/18/2014 Bus Parts
TOTAL CHECK
ANDREW MANDUJANO
120100
120101
4/4/2014
Villa Deposit Refund
120102
4/4/2014
Com Center Deposit Refund
120240
4/4/2014
Garden Deposit Refund
120241
4/18/2014 UB Credit Balance Refund
120242
Accounts Payable Check Listing for FY 2013-14
120243
Other
500.00
1,000.00
Other
Other
150.00
Other
35.66
Other
35.66
TOTAL CHECK
GRACE LUCERO
100.00
150.00
TOTAL CHECK
GIOVANNONI AND COOPER
Other
1,500.00
TOTAL CHECK
DAYTON PROPERTY MANAGEMENT
1,000.00
100.00
TOTAL CHECK
DANA BURWELL
Community Services
1,000.00
TOTAL CHECK
BENJAMIN ARENT
29.06
Department
29.06
TOTAL CHECK
BARBARA WENTZEL
Check
Amount
34.75
Other
Other
34.75
Page 1 of 43
242.26
Other
Other
Print Date: 5/13/2014
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
IBP & A MEETING COMPANY
120103
120244
4/4/2014
120245
4/18/2014 Refund Permit Application
120104
4/18/2014 Kick Starter Primo Kit
120105
4/4/2014
Villa Event Refund
120246
4/4/2014
120247
120248
120249
120250
120251
990.00
Other
64.63
Other
122.62
Other
37.30
Other
33.50
Other
33.50
TOTAL CHECK
UPS SUPPLY CHAIN SOLUTIONS INC
Other
37.30
TOTAL CHECK
ROBERT WITZEL
2,484.00
122.62
TOTAL CHECK
OLIVIA SPATZ
Community Services
64.63
TOTAL CHECK
NEIL LIVINGSTON
319.73
990.00
TOTAL CHECK
MICHAEL NELSON
Other
2,484.00
TOTAL CHECK
MARIA RANGEL
377.50
319.73
TOTAL CHECK
LIVE OAK PRESCHOOL
Other
377.50
TOTAL CHECK
JUDITH JERNOW
1,000.00
1,000.00
TOTAL CHECK
JAY BECKWITH
Department
242.26
TOTAL CHECK
JAKE WHITELEY
Check
Amount
142.71
Other
142.71
4/18/2014 March Services
Page 2 of 43
21.65
Community Services
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
ZON ARCHITECTS
120252
120106
120107
4/18/2014 Refund Permit Fees
120108
4/4/2014
4/4/2014
Energy Efficiency
Energy Efficiency
120109
4/4/2014
Energy Efficiency
120110
4/4/2014
Preschool Supplies
120111
4/4/2014
Energy Efficiency
120112
4/4/2014
HCC Refund
120113
4/4/2014
Energy Efficiency
120114
4/4/2014
Energy Efficiency
Community Services
3,280.00
Electric
100.00
Other
26,755.94
Electric
3,280.00
Electric
3,280.00
4/4/2014
Firearms Course
TOTAL CHECK
SUNSHINE WEST LIGHTING
13.05
26,755.94
TOTAL CHECK
SBRTC
Electric
100.00
TOTAL CHECK
MITCH LAUFER
17.50
3,280.00
TOTAL CHECK
MCCONNELL CHEVROLET
Electric
Electric
13.05
TOTAL CHECK
MARIE CANALE
11,073.36
1,476.00
17.50
TOTAL CHECK
GERRY LAZZARESCHI
Other
12,549.36
TOTAL CHECK
ELIZABETH PENA
548.00
548.00
TOTAL CHECK
ELISABETH HAWTHORNE
Department
21.65
TOTAL CHECK
DENNY'S ELECTRIC
Check
Amount
575.00
Police
575.00
120115
4/4/2014
Energy Efficiency
6,521.43
120116
4/4/2014
Energy Efficiency
3,106.78
Page 3 of 43
Electric
Electric
Electric
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
AACTION RENTS
120117
120253
120118
120254
4/4/2014
Loading Ramps
Tiller
4/18/2014 4x4 Trencher Rental
Credit-50" Towable Boom
120119
4/4/2014 Grove St Sewer Proj
4/18/2014 March Svcs-Sewer Proj
120120
4/4/2014
Shirts
120187
4/4/2014
Feb - Alarm Service
Jan - Alarm Service
Repair Fire Alarm
120121
120255
4/4/2014
Caretaker Services - Mar
120122
4/4/2014 Review & Plan Check
4/18/2014 Whiteley Res. Pool Review
120123
120256
Fire Protection
57.00
57.00
1,093.75
Non Departmental
Non Departmental
Non Departmental
1,085.62
Community Services
2,476.50
1,600.00
Other
Other
4,076.50
4/4/2014
Alarm Repair
TOTAL CHECK
ALLSTAR FIRE EQUIPMENT
107.30
1,085.62
TOTAL CHECK
ALL-GUARD ALARMS, INC
Public Works
Public Works
1,207.75
TOTAL CHECK
ALAN KROPP & ASSOCIATES INC
3,300.00
1,714.50
107.30
TOTAL CHECK
AL MYERS
Community Services
Non Departmental
Community Services
Public Works
5,014.50
TOTAL CHECK
ADVANTAGE TOTAL PROTECTION INC
99.68
70.58
182.56
-168.00
184.82
TOTAL CHECK
ADVANTAGE GEAR INC
Department
9,628.21
TOTAL CHECK
ADOBE ASSOCIATES INC
Check
Amount
130.00
Non Departmental
130.00
4/4/2014 Supplies
4/18/2014 2" Tubular Webbing
Page 4 of 43
798.07
270.32
Fire Protection
Fire Protection
Fire Protection
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
ALPHA ANALYTICAL LABORATORIES INC
120124
4/4/2014
120257
4/18/2014 March Lab Services
120258
Feb - Lab Services
4/18/2014 March Svc-Bldg Uniforms
March Svc-Floor Mats/CDC
March Svc-Floor Mats/CY
March Svc-Floor Mats/FCC
March Svc-Floor Mats/HFD
March Svc-Floor Mats/HPD
March Svc-Floor Mats/PW
March Svc-Floor Mats/Pool
March Svc-Floor Mats/Shop
March Svc-Floor Mats/Sr.
March Svc-Floor Mats/WWTP
March Svc-PW's Uniforms
TOTAL CHECK
120226
120358
120259
495.00
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
220.00
70.00
80.00
184.00
174.18
102.20
108.00
70.00
72.45
40.00
48.00
350.28
21.40
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Community Services
Non Departmental
Non Departmental
Non Departmental
Public Works
Public Works
Public Works
Community Services
1,540.51
4/4/2014 Academy Reimb
4/18/2014 Training Travel Reimb
TOTAL CHECK
AMERICAN FAMILY LIFE
549.00
1,044.00
March Svc-Parks Uniforms
AMANDA VALLEE
Department
1,068.39
TOTAL CHECK
ALSCO
Check
Amount
409.92
82.36
Police
Police
492.28
4/18/2014 April Premium
Page 5 of 43
2,011.75
Other
Check Name
Check
Number
AMERICAN FAMILY LIFE...
120259...
Check
Date
Description
4/18/2014... April Premium...
TOTAL CHECK
AMERICAN MESSAGING
120125
120126
4/4/2014
Messaging Service-March
120260
4/4/2014
A/R Laser Statements
Mailing Label
Mailing Labels
120127
4/18/2014 April Premiums
120128
4/4/2014
Feb Screening Service
120261
4/4/2014
Window Repair
120129
4/18/2014 Tow Service
120130
120131
88,881.41
Other
Non Departmental
Non Departmental
Non Departmental
10,270.00
Public Works
289.48
Non Departmental
277.50
Fire Protection
277.50
4/4/2014
Propane
TOTAL CHECK
AT&T
Finance
Finance
City Administration
289.48
TOTAL CHECK
ASSOCIATED FUEL COMPANY
291.04
37.17
37.17
10,270.00
TOTAL CHECK
ART'S TOWING
Electric
88,881.41
TOTAL CHECK
ARROW GLASS
22.16
365.38
TOTAL CHECK
AQUA-SCIENCE
Other
22.16
TOTAL CHECK
ANTHEM BLUE CROSS
2,011.75...
Department
2,011.75
TOTAL CHECK
AMERICAN SOLUTIONS FOR BUSINESS
Check
Amount
162.38
Public Works
Electric
162.38
4/4/2014
4/4/2014
Internet Service - March
Feb - Airport
Feb - Airport Alarm
Feb - Animal Shelter
Page 6 of 43
1,255.00
16.61
31.44
41.62
Non Departmental
Community Services
Community Services
Police
Check Name
Check
Number
AT&T...
120131...
Check
Date
Description
4/4/2014... Feb - Animal Shelter...
Feb - CH Alarm
Feb - Sr Center
Long Distance/Feb
Mar-Long Distance
Page 7 of 43
Check
Amount
41.62...
16.61
16.61
2,709.23
2,807.55
Department
Police
Non Departmental
Community Services
City Council
Legal Services
City Administration
Finance
Finance
Community Services
Community Services
Community Services
Community Services
Community Services
Community Services
Community Services
Community Development
Police
Fire Protection
Public Works
Public Works
Public Works
Public Works
Electric
Electric
Electric
Electric
Electric
Non Departmental
Non Departmental
Non Departmental
City Council
Legal Services
City Administration
Check Name
Check
Number
AT&T...
120131...
120262
Check
Date
Description
4/4/2014... Mar-Long Distance...
March - Fire Line
March - SCADA
4/18/2014 April Svc-Alarm Mag-PD
April Svc-Gauntlett-PD
April Svc-Hbg Reservoir
April Svc-Mag Alarm-WWTP
April Svc-PD To Tayman
Page 8 of 43
Check
Amount
2,807.55...
66.47
66.47
31.67
31.67
95.01
31.67
31.67
Department
Finance
Finance
Community Services
Community Services
Community Services
Community Services
Community Services
Community Services
Community Services
Police
Fire Protection
Public Works
Public Works
Public Works
Public Works
Electric
Electric
Electric
Electric
Electric
Non Departmental
Non Departmental
Non Departmental
Fire Protection
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Check
Number
Check Name
AT&T...
120262...
120263
Check
Date
Description
4/18/2014... April Svc-Sunset/Fitch
4/18/2014 March Svc-Airport Alarm
March Svc-City Hall
March Svc-City Hall Alarm
March Svc-Electric Substa
March Svc-Fire Dept Alarm
March Svc-Hbg Airport
March Svc-Museum Elevator
March Svc-Rec Park Alarm
March Svc-Villa Alarm
TOTAL CHECK
AT&T MOBILITY
120264
61.99
31.44
16.30
16.61
16.61
16.61
16.61
16.57
47.21
44.52
Department
Public Works
Community Services
Non Departmental
Non Departmental
Electric
Non Departmental
Community Services
Non Departmental
Community Services
Non Departmental
7,533.77
4/18/2014 March Svc-Admin Dept
March Svc-Bldg Maint
March Svc-Building Dept
March Svc-Electric Dept
March Svc-Finance
March Svc-Fire Dept
March Svc-IS Dept
March Svc-Parks Dept
March Svc-Planning Dept
March Svc-Police Dept
March Svc-Public Works
March Svc-Rec Staff
March Svc-Transit
March Svc-Villa
Check
Amount
Page 9 of 43
151.57
139.56
62.28
518.80
206.12
323.85
203.27
156.07
94.56
355.86
1,067.68
203.62
59.06
77.56
City Administration
Non Departmental
Electric
Electric
Electric
Electric
Electric
Finance
Fire Protection
Non Departmental
Community Services
Police
Public Works
Public Works
Public Works
Public Works
Community Services
Community Services
Community Services
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
BAY AREA BARRICADE SERVICE
120132
120265
120266
4/4/2014 Marking Paint
4/18/2014 Utility Flags
120348
4/18/2014 Plugs
120133
120267
4/18/2014 Sales/Use Tax
120134
4/4/2014 Sodium Chloride
4/18/2014 Citric Acid/Sodium Chlor.
Sodium Chloride
Sodium Hypochlorite
120232
120364
4/4/2014
CBSC Fees
120321
4/10/2014 Garnishment
120135
Other
Other
Community Services
641.10
3,123.53
739.84
695.70
Community Services
Public Works
Public Works
Public Works
Public Works
Public Works
189.90
Other
513.69
513.69
Other
Other
1,027.38
4/18/2014 March Ipad Classes
TOTAL CHECK
CASCADE FIRE EQUIPMENT CO.
7,434.00
189.90
TOTAL CHECK
CAROLE MORGENSTERN
Community Services
5,200.17
TOTAL CHECK
CALIFORNIA STATE DISBURSEMENT UNIT
25.98
7,434.00
TOTAL CHECK
CALIF BUILDING STANDARDS COMMISSIO
Public Works
Public Works
25.98
TOTAL CHECK
BRENNTAG PACIFIC INC
691.47
23.85
715.32
TOTAL CHECK
BOARD OF EQUALIZATION
Department
3,619.86
TOTAL CHECK
BELKORP AG
Check
Amount
210.00
Community Services
210.00
4/4/2014
Supplies
Page 10 of 43
248.40
Fire Protection
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
CDW-G
120136
4/4/2014
120269
4/18/2014 4 CISCO CAT3560X Switches
23,289.94
CISCO Smartnet
3,142.70
Parts
Supplies
TOTAL CHECK
120137
120270
120271
4/4/2014
Mount Tires
Repair Tire
Tire
Tire Repair
4/18/2014 Tire Repairs
65.00
133.54
Public Works
Finance
Finance
Public Works
Public Works
Public Works
Police
Fire Protection
Non Departmental
Police
Fire Protection
Public Works
Police
Non Departmental
54.00
25.00
16.70
100.00
25.00
Community Services
Non Departmental
Community Services
Community Services
Public Works
220.70
4/18/2014 Burlap Bags
Hose
Marking Flag
Misc Irrigation Parts
Misc Parts
Misc Supplies
76.23
737.26
27,444.67
TOTAL CHECK
CENTRAL VALLEY BUILDING SUPPLY
Department
248.40
Corel Roxio Creator
USB 3.0 Port/USB Flash Dr
CEJA QUALITY TIRES
Check
Amount
Page 11 of 43
5.15
8.15
10.32
130.77
62.92
285.48
Community Services
Non Departmental
Public Works
Community Services
Community Services
Non Departmental
Public Works
Non Departmental
Non Departmental
Check Name
Check
Number
CENTRAL VALLEY BUILDING SUPPLY...
120271...
Check
Date
Description
4/18/2014... Wood
TOTAL CHECK
CHANCE MASSARO
120318
120138
4/18/2014 March Memory Classes
120139
4/4/2014
Records Destruction-March
120273
4/4/2014
April Rent - CDC
120274
4/18/2014 Compressor
120275
4/18/2014 3/4" L-Blu Clovers
120140
4/18/2014 3rd Qtr Clets Fee
120276
4/4/2014
Q3 FY14 Petty Cash
120277
4/18/2014 Documents Review/RFP
2,165.06
Fire Protection
50.34
Public Works
769.25
Police
9.33
City Council
1,430.00
Finance
1,430.00
4/18/2014 Misc Supplies
TOTAL CHECK
Non Departmental
9.33
TOTAL CHECK
CLOVERDALE SAW & MOWER
6,163.46
769.25
TOTAL CHECK
CLIENTFIRST CONSULTING GROUP LLC
Finance
50.34
TOTAL CHECK
CITY OF HEALDSBURG/PETTY CASH
45.00
2,165.06
TOTAL CHECK
CITY OF CLOVERDALE
Community Services
6,163.46
TOTAL CHECK
CITY ELECTRIC SUPPLY
60.00
45.00
TOTAL CHECK
CISCO AIR SYSTEMS INC
Non Departmental
60.00
TOTAL CHECK
CIRE MANAGEMENT
17.93
Department
520.72
TOTAL CHECK
CINTAS DOCUMENT MANAGEMENT
Check
Amount
502.90
Public Works
Public Works
Public Works
Public Works
502.90
Page 12 of 43
Check Name
CO OF SONOMA AUDITOR-CONTROLLER
Check
Number
Check
Date
Description
120142
4/4/2014
Printing Services
TOTAL CHECK
COASTLAND CIVIL ENGINEERING
120141
120278
120279
4/4/2014 Crossing Design
4/18/2014 April Building Inspection
120143
4/18/2014 Event Organizer Permit
120280
4/4/2014
Feb - Fleet Charges
120144
4/18/2014 Annual Membership
FF Membership-Albers
FF Membership-Boaz
FF Membership-Mandujano
FF Membership-Montanye
FF Membership-Sullivan
FF Membership-Thompson
FF Membership-Williams
120145
4/4/2014
Tree Trim-Hbg Ave/Bridge
120313
4/4/2014
Wheel Assembly
120282
14,046.17
Police
1,800.00
75.00
75.00
75.00
75.00
75.00
75.00
75.00
Fire Protection
Fire Protection
Fire Protection
Fire Protection
Fire Protection
Fire Protection
Fire Protection
Fire Protection
520.00
Public Works
2,471.85
Public Works
2,471.85
4/18/2014 March Yoga Classes
TOTAL CHECK
DENNY'S ELECTRIC INC
Community Services
520.00
TOTAL CHECK
DEBORAH KARISH
277.00
2,325.00
TOTAL CHECK
DC FROST ASSOCIATES INC
Public Works
14,046.17
TOTAL CHECK
DAVEY TREE SURGERY COMPANY
5,640.00
372.50
277.00
TOTAL CHECK
CSFA
Police
6,012.50
TOTAL CHECK
COUNTY OF SONOMA GENERAL SERVICE
121.80
Department
121.80
TOTAL CHECK
COUNTY OF SONOMA
Check
Amount
913.60
Community Services
913.60
4/18/2014 Light Fixtures Repairs
Page 13 of 43
1,643.59
Non Departmental
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
DEPARTMENT OF CONSERVATION
120146
120147
120284
4/4/2014
SMI Fees
120283
4/4/2014 Water System Fees
4/18/2014 Recycled Water Review
120285
4/18/2014 March Fingerprint APPS
120148
4/18/2014 Disability Fee Jan-March
120149
4/4/2014
Double O Mini-AR1239/1339
120150
4/4/2014
SWRCB Application
120151
4/4/2014
Swing Replacement Chain
120288
4/4/2014
Explorer Patches
120153
4/18/2014 Construction Svcs-Elec
149.00
Other
4,744.00
Public Works
1,345.00
Community Services
269.86
Fire Protection
7,555.83
Electric
7,555.83
4/4/2014
Cylinder Rental
TOTAL CHECK
Other
269.86
TOTAL CHECK
EUREKA OXYGEN
25.80
1,345.00
TOTAL CHECK
ENGELKE CONSTRUCTION
City Administration
4,744.00
TOTAL CHECK
EMBLEM ENTERPRISES
192.00
149.00
TOTAL CHECK
DYNAMO INDUSTRIES
Public Works
Public Works
25.80
TOTAL CHECK
DOWNEY BRAND ATTORNEYS LLP
652.80
1,663.20
192.00
TOTAL CHECK
DOUBLE "O" MINI STORAGE
Other
2,316.00
TOTAL CHECK
DIVISION OF THE STATE ARCHITECT
328.06
328.06
TOTAL CHECK
DEPT OF JUSTICE
Department
1,643.59
TOTAL CHECK
DEPARTMENT OF PUBLIC HEALTH
Check
Amount
50.00
Fire Protection
50.00
Page 14 of 43
Check Name
EVOQUA WATER TECH LLC
Check
Number
Check
Date
120154
4/4/2014
Description
Check
Amount
O-Ring Grease
O-Rings
169.65
341.25
TOTAL CHECK
FABICK INCORPORATED
120155
4/4/2014
Material w/ Mixing Tube
120156
4/4/2014
120289
4/18/2014 2" Alum. Step
120290
Credit
Pine Sol Cleaner
Supplies
120291
4/18/2014 March Service
120292
4/18/2014 Fire Gear
120159
46.75
Electric
Other
Electric
Electric
Electric
Community Services
61.50
Public Works
Public Works
2,451.15
Fire Protection
2,451.15
4/18/2014 February Svcs-Midtowne
TOTAL CHECK
GARRETT HARDWARE
-60.55
17.92
624.74
61.50
TOTAL CHECK
FIRST CARBON SOLUTIONS
Public Works
628.86
TOTAL CHECK
FIRE SERVICE SPECIFICATIONS
299.71
299.71
TOTAL CHECK
FEDEX
Public Works
Public Works
510.90
TOTAL CHECK
FASTENAL COMPANY
Department
1,222.00
1,222.00
4/4/2014
Bib Hose
Bulk Bolts
13.04
43.00
Ext Cord
Faucet
Fuse
10.87
82.58
27.58
Page 15 of 43
Community Services
Community Services
Community Services
Community Services
Community Services
Electric
Electric
Public Works
Fire Protection
Check Name
Check
Number
GARRETT HARDWARE...
120159...
Check
Date
Description
4/4/2014... Fuse...
Key
Key/Pipes
Keys
Paint
Parts
Pipe Cap
Pliers
Plumbing Parts
Supplies
120295
Wipes
4/18/2014 22" CM Selfprop MWR
Bolts
Bulb
Bulk Bolts
Caulking
Clamps
Credit-Supplies
Drill Bits/Wedge Anchor
Epoxy Glue
Extractor Screw Set
Flex Seal
Marking Paint/Gasket
Page 16 of 43
Check
Amount
27.58...
12.93
39.39
2.17
55.62
32.60
7.06
29.34
54.25
276.35
13.03
276.24
0.57
15.22
16.32
3.80
14.63
-76.12
46.74
7.06
15.22
16.31
29.32
Department
Fire Protection
Fire Protection
Fire Protection
Community Services
Community Services
Community Services
Non Departmental
Community Services
Non Departmental
Community Services
Community Services
Community Services
Community Services
Community Services
Community Services
Community Services
Fire Protection
Fire Protection
Fire Protection
Non Departmental
Non Departmental
Community Services
Community Services
Public Works
Non Departmental
Community Services
Community Services
Community Services
Community Services
Public Works
Electric
Public Works
Community Services
Public Works
Check Name
Check
Number
GARRETT HARDWARE...
120295...
Check
Date
Description
4/18/2014... Misc Parts
Misc Supplies
49.97
553.57
Pool Supplies
Supplies
18.50
41.27
TOTAL CHECK
GENERAL PACIFIC INC
120160
120161
4/4/2014
Supplies
Transformer
120296
4/4/2014
Prepare EIR
Stormwater Assistance
120297
4/18/2014 March Landscape Svcs
120162
120298
4/18/2014 April Graffiti Camera Svc
120163
120299
2,162.25
2,972.50
Public Works
3,952.50
Community Services
150.00
Police
150.00
4/4/2014
Credit-Supplies
Supplies
4/18/2014 Anti Seize Compound
Hex Standoff
TOTAL CHECK
GREEN VALLEY CONSULTING ENG.
Other
Other
3,952.50
TOTAL CHECK
GRAINGER
1,044.00
1,796.98
5,134.75
TOTAL CHECK
GRAFFITITECH INC
Community Services
Community Services
Community Services
Community Services
Fire Protection
Fire Protection
Public Works
Community Services
Public Works
Non Departmental
2,840.98
TOTAL CHECK
GOLDEN GATE LANDSCAPE
Department
1,728.43
TOTAL CHECK
GHD INC
Check
Amount
-37.48
196.18
24.35
30.30
Electric
Non Departmental
Electric
Electric
213.35
4/4/2014 Engineering Design
4/18/2014 March Eng Designs
Page 17 of 43
4,310.00
2,737.77
Public Works
Public Works
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
HARTFORD RETIREE PREMIUM ACCT
120300
120164
120301
120165
4/4/2014 HTID 2% HPA Feb 2014
4/18/2014 3rd Qtr FY 2014
120166
4/4/2014
LED Street Lights
120167
4/4/2014
Control Cable
Safety Glasses
Wiring Harness
120168
120302
4/4/2014
Repair Fire Truck
120303
4/4/2014 Mar Airport Services
4/18/2014 March Commission
120304
Other
1,286.99
146.81
646.19
Electric
Electric
Electric
50.00
Fire Protection
3,046.40
403.69
Community Services
Community Services
3,450.09
4/18/2014 Airport Maps Lamination
TOTAL CHECK
HEALDSBURG DISTRICT HOSPITAL
184,278.55
50.00
TOTAL CHECK
HEALDSBURG BLUE
Other
Community Services
2,079.99
TOTAL CHECK
HEALDSBURG AVIATION INC
21,084.20
15,107.46
184,278.55
TOTAL CHECK
HEALDSBURG AUTO GLASS
Non Departmental
36,191.66
TOTAL CHECK
HD SUPPLY POWER SOLUTIONS LTD
1,174.86
1,174.86
TOTAL CHECK
HD SUPPLY POWER SOLUTIONS
Department
7,047.77
TOTAL CHECK
HBG CHAMBER OF COMMERCE
Check
Amount
41.33
Community Services
41.33
4/18/2014 Hep Vac-PW's/Halverson
Hep Vac-PW's/Ochoa
Hep Vac-PW's/Vazquez
Hep Vac-Parks/Licea
Pre Empl Physical
Page 18 of 43
98.00
98.00
98.00
98.00
512.00
City Administration
City Administration
City Administration
City Administration
Other
City Administration
Electric
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
HEALDSBURG LUMBER COMPANY
120169
120170
120305
120233
120365
4/4/2014
Black Grommet
Concrete
Concrete-Credit
Key
Sand Disc
4/4/2014 HBG LUMBER CO/AR#526
4/18/2014 Bolts
Misc Supplies
Nipples
120306
4/10/2014 HPOA Dues
4/25/2014 HPOA Dues
4/18/2014 Pool Supplies
TOTAL CHECK
120171
120307
4/4/2014
Magnets & Decals
Sedan Lettering
Softball Shirts
Stop Signs
120172
120308
Other
Other
83.74
11.96
Community Services
Community Services
Community Services
282.75
636.19
481.63
565.50
Public Works
Police
Community Services
Other
1,966.07
4/18/2014 Repair Stove-Sr Center
TOTAL CHECK
HORIZON
619.50
619.50
95.70
TOTAL CHECK
HOBART SERVICES
Public Works
Public Works
Public Works
Community Services
Non Departmental
Other
Public Works
Community Services
Public Works
1,239.00
Test Kit Comparator
HEALDSBURG SIGNS
6.42
13.37
-3.75
6.42
7.29
135.00
13.49
620.85
5.44
804.53
TOTAL CHECK
HEALDSBURG POOL SERVICE
Department
904.00
TOTAL CHECK
HEALDSBURG POLICE OFFICER ASSC
Check
Amount
254.00
Non Departmental
254.00
4/4/2014 Supplies
4/18/2014 Irrigation Supplies
Page 19 of 43
142.89
318.32
Community Services
Community Services
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
HUB INTERNATIONAL INSURANCE SVC IN
120173
120309
4/4/2014
Facilities Insurance
Villa Insurance
120234
120366
4/18/2014 ET Annual Service Renewal
120235
120367
4/10/2014 Union Dues
120310
120174
4/18/2014 Account Maint Fee
Quarterly Plan Fee
120175
4/4/2014
Conduit
Other
Other
2,780.10
2,780.10
Other
Other
67.50
125.00
Non Departmental
Non Departmental
3,859.55
Public Works
3,859.55
4/4/2014
Feb Billing Service
2,535.11
Feb Inserts
2,798.38
March - Support Fees
268.39
258.66
192.50
TOTAL CHECK
INFOSEND INC
Community Services
5,560.20
TOTAL CHECK
INDEPENDENT UTILITY
857.45
527.05
TOTAL CHECK
ICMA RETIREMENT TRUST 457
Other
Other
857.45
TOTAL CHECK
IBEW LOCAL 1245
128.04
357.22
485.26
TOTAL CHECK
IAFF LOCAL 2604
Department
461.21
TOTAL CHECK
HYDROPOINT DATA SYSTEMS INC
Check
Amount
Page 20 of 43
459.98
Public Works
Public Works
Public Works
Electric
City Administration
Public Works
Public Works
Public Works
Public Works
Electric
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
INFOSTOR INC
120311
120176
4/18/2014 March Rec Storage Svcs
120177
4/4/2014
Drawings-City Hall Roof
120178
4/4/2014
Parts
120361
4/4/2014
MVRS Software
120184
4/18/2014 Council Ipad Reimb
Parking Meeting Reimb
120236
120368
4/4/2014
Fee Deferral Program
120293
120312
825.74
Non Departmental
600.00
2.25
City Council
City Council
21,455.00
Other
Other
958.15
958.15
Other
Other
1,916.30
4/18/2014 Feb Villa Caretaker Svcs
March Villa Caretaker Svc
TOTAL CHECK
KAISER PERMANENTE
Public Works
21,455.00
TOTAL CHECK
JOSEPH GALVAN FLORES
356.52
602.25
TOTAL CHECK
JOELLE MOORE
Non Departmental
825.74
TOTAL CHECK
JEFF MEYER
1,776.00
356.52
TOTAL CHECK
JAMES D. WOOD
Non Departmental
1,776.00
TOTAL CHECK
ITRON INC
220.00
220.00
TOTAL CHECK
IPROCESS SMART.COM
Department
5,793.47
TOTAL CHECK
INTERACTIVE RESOURCES INC
Check
Amount
900.00
900.00
Community Services
Community Services
1,800.00
Page 21 of 43
65,869.62
Other
Non Departmental
Non Departmental
Non Departmental
Check Name
Check
Number
KAISER PERMANENTE...
120312...
Check
Date
Description
4/18/2014... April Premiums...
TOTAL CHECK
KATHLEEN SALISBURY
120342
120281
4/18/2014 March Bal/Stability Class
120180
4/18/2014 Fire Gear
120315
4/4/2014
Legal Services - March
120316
4/18/2014 March Customer Search Svc
120314
120181
120317
4/18/2014 Home Computer Loan
120182
120320
1,007.00
Legal Services
85.00
Police
5,487.61
Non Departmental
Non Departmental
Non Departmental
719.52
Other
719.52
4/4/2014
Packs
Parts - Vehicle # 2005
Repair- Vehicle # 2005
Replace Packs
4/18/2014 Misc Repair Parts
Misc Repair Work
TOTAL CHECK
MCCONNELL CHEVROLET
Fire Protection
5,487.61
TOTAL CHECK
MARTIN'S TRUCK REPAIR
1,186.46
85.00
TOTAL CHECK
MARIO LANDEROS
Community Services
1,007.00
TOTAL CHECK
LINCOLN NATIONAL LIFE INS COMPANY
114.00
1,186.46
TOTAL CHECK
LEXISNEXIS
Non Departmental
114.00
TOTAL CHECK
LAW OFFICES OF TERRY ROEMER
65,869.62...
Department
65,869.62
TOTAL CHECK
L N CURTIS & SONS
Check
Amount
931.48
827.09
693.00
288.00
750.54
612.00
Community Services
Community Services
Community Services
Community Services
Public Works
Public Works
4,102.11
4/4/2014 Plugs
4/18/2014 Misc Vehicle Parts
Misc Vehicle Repairs
Page 22 of 43
5.48
18.98
155.21
Community Services
Check Name
Check
Number
MCCONNELL CHEVROLET...
120320...
Check
Date
Description
4/18/2014... Misc Vehicle Repairs...
Parts
TOTAL CHECK
MICHELLE VASSALLO
120227
120185
4/4/2014
Preschool Supplies
120286
4/4/2014
Paint Light Poles
Pole Assembly
120186
120322
4/18/2014 Training Travel Reimb
120190
120323
4/4/2014 Front Pads
4/18/2014 8" Gasket w/Holes
Repair Parts
120326
4/4/2014 Meters
4/18/2014 Battery
120324
4/18/2014 Out of State Sales Tax
Self-Stirring BOD Probe
120325
4/18/2014 Ink Cartridges
120206
Police
75.44
22.67
1,640.16
Police
Public Works
Public Works
2,925.15
48.53
Other
Public Works
-69.56
883.84
Other
Public Works
180.53
Non Departmental
180.53
4/18/2014 May Premiums
TOTAL CHECK
NICOLE RAMIREZ
363.18
814.28
TOTAL CHECK
NEW YORK LIFE INSURANCE CO
Electric
Electric
2,973.68
TOTAL CHECK
NEOPOST USA INC
10,000.00
9,000.00
1,738.27
TOTAL CHECK
NCL OF WISCONSIN
Community Services
363.18
TOTAL CHECK
NATIONAL METER & AUTOMATION
58.29
19,000.00
TOTAL CHECK
MUNIC. MAINTENANCE EQUIP. INC.
Police
Public Works
58.29
TOTAL CHECK
MORGAN DUDLEY
155.21...
134.93
Department
314.60
TOTAL CHECK
MILLER MFG INC
Check
Amount
465.18
Other
465.18
4/4/2014
Preschool Supplies
Page 23 of 43
108.55
Community Services
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
NO. CALIF. POWER AGENCY
120191
120192
120327
4/4/2014
Mar - All Resources Bill
120193
462,805.00
Electric
Electric
Electric
Electric
Electric
Electric
462,805.00
4/4/2014
Annual Svcs - CDC
Annual Svcs - City Hall
Annual Svcs - Corp Yard
195.50
80.50
318.10
Annual Svcs - Elect
Annual Svcs - Garage
Annual Svcs - Pool
Annual Svcs - Public Work
230.00
276.45
46.00
293.24
Annual Svcs - WWTF
Annual Svcs - Water Ops
4/18/2014 Annual Svc-Parks & Rec
Annual Svc-Police Dept
TOTAL CHECK
OFFICE DEPOT
Department
108.55
TOTAL CHECK
NORTH-CAL
Check
Amount
146.62
146.64
258.11
283.06
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Electric
Non Departmental
Community Services
Public Works
Public Works
Non Departmental
Non Departmental
Non Departmental
Non Departmental
2,274.22
4/4/2014
Folders
Office Supplies
Page 24 of 43
47.19
411.30
Public Works
Finance
Finance
Police
Police
Public Works
Electric
Electric
Check Name
Check
Number
OFFICE DEPOT...
120193...
120328
Check
Date
Description
4/4/2014... Office Supplies...
Pocket Card
4/18/2014 Black on White Tape
Clipboards
Credit-Binders
Deskpad
Envelopes
Labels
Misc Office Supplies
TOTAL CHECK
OLDCASTLE PRECAST
120195
120196
120330
4/4/2014
Vault
120197
4/4/2014
Lamp
Red Light
4/18/2014 Flex Pipe
HD Belt
Inflator Gauge
LED Red Lights
Misc Parts
120199
6,017.96
Other
321.24
146.11
61.86
79.90
60.49
386.43
283.20
Fire Protection
Fire Protection
Electric
Fire Protection
Fire Protection
Fire Protection
Electric
1,339.23
4/4/2014
Afterschool Supplies
TOTAL CHECK
PACE SUPPLY 03385-00
Electric
Public Works
Electric
Community Services
Finance
Community Services
Public Works
Police
Finance
Community Services
Community Services
Public Works
Public Works
6,017.96
TOTAL CHECK
ORIENTAL TRADING COMPANY
411.30...
9.73
42.59
4.52
-38.24
14.77
10.83
4.53
512.38
Department
1,019.60
TOTAL CHECK
OPPERMAN & SON INC.
Check
Amount
266.52
Community Services
Community Services
266.52
4/4/2014
Bolt Set
Bolts
Caps
Page 25 of 43
35.34
1,326.60
85.52
Public Works
Public Works
Public Works
Check Name
Check
Number
PACE SUPPLY 03385-00...
120199...
Check
Date
Description
Check
Amount
4/4/2014... Cement
Credit-Spool
Flag Spool
Galvanize Pipe
PVC Pipe
155.88
-292.28
75.78
235.99
30,893.47
Pipes
Plumbing Parts
Recycled Water Pipeline
Spool
Strap Wrench
Supplies
Wedge PVC
TOTAL CHECK
PACIFIC GAS & ELECTRIC
120200
376.71
203,928.29
75.78
40.80
1,568.55
310.68
Public Works
Public Works
Public Works
Other
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Electric
Public Works
Public Works
Public Works
Public Works
Public Works
249,651.86
4/4/2014
Mar - Airport Gas Pumps
Mar - Airport Office
Mar - Airport Pumps
Mar - Airport Terminal
Mar - Elec Airport
Mar - Elec Hwy Lights
Mar- Elec Lift Station
10,834.75
Department
Page 26 of 43
56.72
10.21
55.03
139.23
187.61
10.38
10.28
Community Services
Non Departmental
Community Services
Non Departmental
Community Services
Community Services
Community Services
Community Services
Public Works
Check
Number
Check Name
PACIFIC GAS & ELECTRIC...
120331
Check
Date
Description
4/18/2014 March Svcs-306 East St.
March Svcs-Airport
March Svcs-Airport Office
March Svcs-Armory
March Svcs-CDC
March Svcs-City Hall
March Svcs-Fire House
March Svcs-Hbg Pool
March Svcs-Museum
March Svcs-Police Dept
March Svcs-Sr Center
March Svcs-Villa
March Svcs-Villa Annex
March Svcs-Water Ops Bldg
TOTAL CHECK
PARKPOINT-HEALDSBURG
120332
120334
4/18/2014 April Dues
March Dues
4/18/2014 Troubleshoot Switch
1,327.00
1,417.00
538.12
120201
4/4/2014
Repair
940.00
120335
Vehicle Repair
4/18/2014 Remove/Install DFP
620.00
620.00
120369
Other
Other
Non Departmental
Electric
Electric
Electric
Electric
2,180.00
4/25/2014 Hotel Capacity Study
TOTAL CHECK
38.70
219.60
3,506.95
109.43
221.79
98.24
208.10
106.23
57.03
538.12
TOTAL CHECK
PKF CONSULTING
56.07
115.16
Community Services
Community Services
Community Services
Community Services
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Community Services
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
2,744.00
TOTAL CHECK
PETERSON TRUCKS INC
15.17
-25.53
43.34
Department
5,239.74
TOTAL CHECK
PETERSON
Check
Amount
24,481.53
City Administration
24,481.53
Page 27 of 43
Check Name
PLATT ELECTRIC SUPPLY
Check
Number
Check
Date
120202
4/4/2014
Description
Measuring Tape
Supplies
TOTAL CHECK
PLAZA PAINTS
120203
4/4/2014
Paint
42.83
120336
4/18/2014 Paint
62.99
120204
120337
120205
4/4/2014 IT Consulting Srvs-Feb
4/18/2014 March IT Consulting Svcs
120338
4/4/2014
Supplies
120339
4/18/2014 WC Premiums
Non Departmental
Non Departmental
400.28
Fire Protection
71,977.50
Non Departmental
71,977.50
4/18/2014 XBGN Badge
TOTAL CHECK
REMIF
6,079.40
5,073.00
400.28
TOTAL CHECK
RADIATION DETECTION COMPANY
Public Works
Public Works
Public Works
Public Works
Non Departmental
11,152.40
TOTAL CHECK
R.E.M.I.F.
Electric
Non Departmental
Non Departmental
105.82
TOTAL CHECK
PUBLIC SAFETY CENTER INC.
70.69
136.06
Department
206.75
TOTAL CHECK
PORTOLA SYSTEM INC
Check
Amount
10.00
Public Works
10.00
120207
4/4/2014
Boiler/Machinery Ins
120340
Page 28 of 43
5,128.00
15,857.12
Community Services
Public Works
Public Works
Electric
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Check Name
Check
Number
REMIF...
120340...
Check
Date
Description
4/18/2014... April Premiums...
15,857.12...
March Premiums
17,021.54
TOTAL CHECK
ROYAL PETROLEUM
120208
120341
4/4/2014
Duplicate Payment
Fuel
120209
120343
4/18/2014 Program Supplies
120189
4/4/2014 Tire Repair
4/18/2014 Service Repairs
Side Steps
Public Works
Other
460.77
Community Services
Community Services
111.60
111.60
285.47
Community Services
Community Services
Public Works
508.67
4/4/2014
Adhesive
Air Filter
Battery
Bulb
Cap
Connector Plug
Filters
-80.19
7,633.70
460.77
TOTAL CHECK
SANTA ROSA AUTO PARTS
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
7,553.51
TOTAL CHECK
SANDERSON FORD
Department
38,006.66
TOTAL CHECK
SAFEWAY INC
Check
Amount
Page 29 of 43
15.36
48.44
339.04
2.57
3.15
32.76
44.89
Non Departmental
Community Services
Non Departmental
Non Departmental
Fire Protection
Electric
Non Departmental
Community Services
Police
Police
Police
Check Name
Check
Number
SANTA ROSA AUTO PARTS...
120189...
Check
Date
Description
4/4/2014... Gauge
Grease Gun
Hose
Lamps
Oil
Parts
Spark Plug
Washer
TOTAL CHECK
SANTA ROSA JR COLLEGE
120210
120211
4/4/2014
FTO Course Fee
120268
4/4/2014
CUPA Oversight
120319
4/18/2014 March Writing Classes
120212
Misc Meeting Reimb
120213
Police
5,405.00
Other
228.00
Community Services
600.00
155.00
City Council
City Council
755.00
4/4/2014
Feb Bottle Water Service
March - Water Delivery
TOTAL CHECK
SNAP ON INDUSTRIAL
132.00
228.00
TOTAL CHECK
SIERRA SPRINGS & ALHAMBRA
3.46
36.26
5,405.00
TOTAL CHECK
SHAUN MCCAFFERY
25.05
176.13
Non Departmental
Public Works
Electric
Community Services
Community Services
Fire Protection
Community Services
Community Services
Police
Police
Non Departmental
Non Departmental
Electric
Non Departmental
132.00
TOTAL CHECK
SHARON BROWN
6.48
27.18
181.49
22.44
Department
964.70
TOTAL CHECK
SECRETARY FOR ENVIRONMENTAL PROT
Check
Amount
207.90
50.70
Public Works
Community Services
258.60
4/4/2014
Code Guide
Page 30 of 43
103.61
Non Departmental
Check
Number
Check Name
Check
Date
Description
TOTAL CHECK
SONOMA CO FIRE CHIEFS ASSOC
120214
120215
120344
4/4/2014
Membership Dues
120345
4/4/2014 Sonoma Compost
4/18/2014 Patch Mulch Allocation
120216
4/18/2014 4th Qtr-REDCOM Svcs
120346
4/4/2014
Bomb Squad Agreement
120217
120347
4/18/2014 Advertising-Util Conduit
Help Wanted Ad-Rec Dept
120218
4/4/2014
Legal Notice
Public Hearing Notice
4/18/2014 Legal Publications
120349
4/4/2014
City Hall Roof Repair
120219
5,721.00
Police
819.00
1,854.60
Public Works
City Administration
81.25
113.75
227.50
City Administration
Electric
24,130.00
Non Departmental
24,130.00
4/18/2014 Annual Permit Fee
TOTAL CHECK
SYAR INDUSTRIES INC
Fire Protection
Fire Protection
Fire Protection
422.50
TOTAL CHECK
SWRCB FEES
12,664.00
2,673.60
TOTAL CHECK
STATE ROOFING SYSTEMS INC
Community Services
Community Services
Community Services
5,721.00
TOTAL CHECK
SONOMA WEST PUBLISHERS INC
180.00
180.00
12,664.00
TOTAL CHECK
SONOMA MEDIA INVESTMENTS
Fire Protection
360.00
TOTAL CHECK
SONOMA COUNTY SHERIFF'S DEPT
400.00
400.00
TOTAL CHECK
SONOMA COUNTY AUDITOR
Department
103.61
TOTAL CHECK
SONOMA COMPOST COMPANY
Check
Amount
1,791.00
Community Services
1,791.00
4/4/2014
Bedding Sand
Page 31 of 43
1,592.65
Electric
Check Name
Check
Number
SYAR INDUSTRIES INC...
120219...
120350
Check
Date
Description
4/4/2014... Bedding Sand...
120220
268.46
Screenings
334.17
4/18/2014 3/4" Class 2 Agr Base
3/8" Screenings
120221
4/4/2014
Seats
4/4/2014
Tire Repair
TOTAL CHECK
120152
808.00
Public Works
300.58
1,014.31
Fire Protection
Public Works
Fire Protection
Public Works
1,314.89
4/4/2014
Commercial Energy Eff
TOTAL CHECK
THE OFFICE SPOT
Electric
Electric
Electric
Public Works
Public Works
Public Works
Public Works
Electric
Public Works
Public Works
Public Works
Public Works
808.00
Tires
TEAA INC
42.15
104.84
Department
2,342.27
TOTAL CHECK
TDS, INC.
1,592.65...
Recycled Base
TOTAL CHECK
T & T VALVE AND INSTRUMENT INC
Check
Amount
40,174.53
Electric
40,174.53
120194
4/4/2014
Bottle Water
Bottled Water
Cleaner
Desk
120329
Paper & Markers
Paper Towels
4/18/2014 Chair
Page 32 of 43
97.75
97.77
45.67
3,672.06
83.93
711.36
259.04
Other
Other
Other
Public Works
Electric
Finance
Other
Finance
Check Name
Check
Number
THE OFFICE SPOT...
120329...
Check
Date
Description
4/18/2014... Copyholders
Pocket Files
Red Ink
TOTAL CHECK
TODD WOOLMAN
120362
120272
4/18/2014 DMV License Renewal
120333
120351
4/18/2014 Water/Sewer Capacity Fees
120237
120352
4/18/2014 New Flatbed
120287
4/10/2014 Mayors/Councilmembers Mtg
4/18/2014 Mayors/Councilmembers Mtg
120223
City Council
32,804.00
Other
Other
27,555.08
Public Works
Public Works
Public Works
Public Works
128.00
128.00
City Council
City Administration
256.00
4/18/2014 CWEA Grade II Renewal
TOTAL CHECK
U.S. BANK CORP PAYMENT SYSTEM
600.00
27,555.08
TOTAL CHECK
TYLER DUGAN
Electric
32,804.00
TOTAL CHECK
TOWN OF WINDSOR
41.00
600.00
TOTAL CHECK
TOM'S HOUSE OF HYDRAULICS
Finance
Finance
Finance
41.00
TOTAL CHECK
TOM PATZKE
190.43
17.42
7.60
Department
5,183.03
TOTAL CHECK
TOM CHAMBERS
Check
Amount
160.00
Public Works
Public Works
160.00
4/4/2014
49ers Communications
ACEC California
AGT Battery
Alaska Air
Page 33 of 43
767.66
196.10
21.42
100.00
Fire Protection
Fire Protection
City Administration
City Administration
Check Name
Check
Number
U.S. BANK CORP PAYMENT SYSTEM...
120223...
Check
Date
Description
4/4/2014... Alaska Air...
Alfa Medical Equip
Altec
100.00...
100.85
0.00
Amazon
298.21
Amazon.Con
Amazon.com
American Water Works
31.37
20.55
150.00
Bean Affair
Best Buy
38.00
97.82
Big John's
CA Conference of Arson
CA Rural Water Assoc
12.38
190.00
700.00
CAPE
245.00
CPPA
CVS
Cable and Kits
158.00
22.83
26.62
Cafe Waterfront
79.58
Cash & Carry
Central Valley
Citizen Hotel
City of Santa Rosa
Check
Amount
Page 34 of 43
140.82
21.70
162.00
2.00
Department
City Administration
Public Works
Electric
Electric
Other
Other
Other
Community Services
Community Services
Community Services
Public Works
Public Works
Public Works
Public Works
Community Services
Community Services
Electric
Community Services
Fire Protection
Public Works
Public Works
Police
Police
Police
Police
Public Works
Public Works
Other
City Administration
City Administration
Electric
City Administration
Electric
Check Name
Check
Number
120223...
Check
Date
Description
4/4/2014... City of Santa Rosa...
Comboglass
Construction Playthings
Costeaux
Costeaux Bakery
Craig's List
Dollar Tree
Downtown Bakery
EJM Digital
Engraving Awards
FGC
2.00...
47.97
299.93
167.58
50.00
75.00
11.93
88.75
-100.00
633.43
17.47
Farwest
369.67
Fire & Rescue Training
Fishman Supply
GALLS
GO Sedan
267.00
14.03
151.88
200.60
GO Southern Med
Garrett
Garretts
72.59
6.51
12.70
Gladstone's
Golden Gate North
HBG
Hatch
Healdsburg Floor
Hilti
46.13
157.14
87.05
115.04
799.28
0.00
Hyatt
Check
Amount
Page 35 of 43
2,408.09
Department
Electric
Non Departmental
Community Services
City Council
Community Services
Community Services
City Administration
Police
City Administration
Police
Fire Protection
Police
Police
Police
Electric
Electric
Fire Protection
Public Works
Police
City Administration
City Administration
City Administration
Police
Non Departmental
Public Works
Public Works
City Administration
Fire Protection
Police
Community Services
Electric
Electric
Electric
City Administration
Check Name
Check
Number
120223...
Check
Date
Description
4/4/2014... Hyatt...
Hyatt Hotel
IEC
Indpendent Electric
Itron
James Town Dist.
Jerry's Valero
Krames-Staywell
LA Police
LE Targets
La Pizza
Lakeshore Learning
Check
Amount
2,408.09...
426.93
795.00
33.30
325.00
1,200.67
43.20
596.85
143.48
804.23
108.21
74.24
Learning Resources
Luciani Pump
MSC
Mary's Pizza
Megger
Mid-South
Mindware Brainy Toys
Minglly LLC
47.09
41.33
51.00
74.30
605.68
368.80
57.69
43.98
Montessori & Such
NWTC Web Reg
Nall and Comp
Naples Rib Co
Next Level
North Shore Res.
60.44
350.00
32.84
75.55
629.01
97.16
Page 36 of 43
Department
Fire Protection
Fire Protection
Fire Protection
City Administration
City Administration
Fire Protection
Public Works
Electric
Public Works
Police
Community Services
Police
Police
Fire Protection
Community Services
Community Services
City Council
Community Services
Non Departmental
Electric
Electric
Electric
Community Services
Other
Other
Community Services
Police
Public Works
City Administration
Police
Public Works
Public Works
Public Works
Public Works
Check Name
Check
Number
120223...
Check
Date
Description
4/4/2014... ONWSAC
OWP Sac State
Oakville Grocery
PR Diamond
PayPal
Quick Source Learning
RPS Sonoma
Rite Aid
Ruby's Dinette
Safeway
Scott Goodwin
Sebastopol Bearings
Sirchie Fingerprint
Skylounge Reataurant
SoCal Auto
Sonic.Net
Sonoma West
Staples
Starbucks
Stevenson
The Cobbler
The Home Depot
Training For Safety
Travelodge
Tyndale
Uline
Union 76
Urban Land Institute
Page 37 of 43
Check
Amount
-9.84
112.68
67.00
241.00
59.95
443.60
27.00
34.76
30.48
296.82
10.00
92.33
45.74
59.96
525.00
212.74
35.00
208.71
180.00
113.66
19.49
73.52
327.00
1,323.54
489.10
90.84
43.52
950.00
Department
Other
Public Works
Police
Electric
Finance
Non Departmental
City Administration
Fire Protection
City Administration
City Council
City Administration
Community Services
Police
Fire Protection
Community Services
Community Services
Police
City Administration
Fire Protection
Non Departmental
Electric
Public Works
Electric
City Administration
Electric
Electric
Non Departmental
Police
Police
Electric
Community Services
Other
Check Name
Check
Number
120223...
120354
Check
Date
Description
4/4/2014... Waytek Elec
4/18/2014 76 Gas
Ala. Fire College
Altec
Amazon
Amazon.com
47.41
56.05
57.66
42.32
14.37
957.37
Ayres Hotel
BY Pizza Plus
Barnes & Noble
660.40
7.55
184.39
Best Western
Bosch WR
Budget Conferencing
CA Preservation
CVS Pharmacy
Cash & Carry
Central Valley
Charcuterie
Chevron
316.78
37.01
24.15
470.00
21.71
22.52
20.22
43.43
109.97
Chipotle
Courtyard Hotel
D & S Awards
Digi-Key
Elite Comm Training
Ergomart
Check
Amount
Page 38 of 43
26.32
1,106.19
27.19
15.07
300.00
162.97
Department
Fire Protection
Police
Fire Protection
Electric
Police
Public Works
Public Works
Public Works
Public Works
Public Works
Police
Police
City Administration
City Administration
Electric
Public Works
City Administration
Non Departmental
Community Services
Electric
City Council
Fire Protection
Fire Protection
Police
Police
Police
Police
Police
Police
Fire Protection
Electric
Fire Protection
Public Works
Check Name
Check
Number
120354...
Check
Date
Description
4/18/2014... Fire & Rescue Training
GAW Fuel Company
Garage Santa Rosa
Garrett
Good Nite Inn
HFPA National Fire
Healdsburg Furniture
Hibon Inc
ICC
ILP Insert Lore
Iguanas Burrit
Iguanas Burrito
Internet Education
Jack In The Box
Check
Amount
534.00
40.57
0.75
434.13
84.00
42.00
217.50
27.72
257.64
24.06
10.60
27.10
9.95
33.89
Krames Staywell
La Pizza
Law & Ethics
Le Boulanger
152.03
68.20
15.00
23.16
Lucky
Mezcal Taqueria
NY Pizza Plus
Nall & Company
Nena's Cuisine
11.72
4.88
14.94
52.41
36.88
Page 39 of 43
Department
Fire Protection
Fire Protection
Public Works
Fire Protection
Fire Protection
Public Works
Public Works
Fire Protection
Public Works
Fire Protection
Community Services
Police
Police
Police
Police
Other
Police
Police
Police
Police
Police
Police
Community Services
City Council
Police
Police
Police
Police
Police
Public Works
Police
Police
Police
Check Name
Check
Number
120354...
Check
Date
Description
4/18/2014... Office Depot
Oriental Trading
Pack Ship & More
PayPal
Pinpoint
Pizza My Heart
Qualified Hardware
Redrum Burger
Residence Inn
Rotten Robbie
Safeway
Sal's Taco
Sally Tomatoes
Sandwich Spot
Page 40 of 43
Check
Amount
150.02
150.78
90.93
59.95
605.15
57.75
226.00
24.27
6,161.30
44.19
136.43
9.40
23.64
11.04
Department
City Council
City Council
City Council
Police
Community Services
Public Works
Finance
Electric
Electric
Police
Police
Police
Police
Police
Non Departmental
Police
Police
Police
Police
Police
Police
Police
Police
Fire Protection
Fire Protection
City Council
Community Services
Community Services
Fire Protection
Fire Protection
Electric
Police
Police
Police
Check Name
Check
Number
120354...
Check
Date
Description
4/18/2014... Santa Rosa Printing
Saving Lots
Shell
Sillworks Ltd
Sonic.Net
Staples
130.50
31.50
35.00
90.16
212.74
96.85
Subway
16.28
Sunriver
Supply Line Electric
The Home Depot
Togo's
Toolsource.com
UPS
UPS Store
USPS
Uline
Wal-Mart
Water Op Cert. School
Witmer PS Group
Wrangler
Wrap With Us
www.nt-ice
TOTAL CHECK
ULINE
120355
120224
135.00
375.17
309.78
18.09
13.46
22.31
15.80
49.00
57.85
19.45
200.00
290.48
136.78
54.59
89.80
Department
Public Works
Non Departmental
Police
Public Works
Non Departmental
Public Works
Public Works
Police
Police
Electric
Public Works
Electric
Non Departmental
Non Departmental
Non Departmental
Police
Police
Electric
Police
Electric
Community Services
Finance
Police
Public Works
Fire Protection
Community Services
Community Services
Public Works
39,777.88
4/18/2014 1/2" Bubble Roll
TOTAL CHECK
UNITED SITE SERVICES INC
Check
Amount
60.89
Finance
60.89
4/4/2014
March Service
Page 41 of 43
124.70
Electric
Check
Number
Check Name
UNITED SITE SERVICES INC...
120356
Check
Date
Description
4/18/2014 Mar Restroom Svc-Barbieri
March Restroom Svc-Fitch
March Restroom Svc-Villa
TOTAL CHECK
UNIVERSAL BUILDING SERVICES
120225
120357
4/4/2014 Feb - Janitorial Service
4/18/2014 Add'l Janitorial Svcs
TOTAL CHECK
120238
120370
120183
4/10/2014 Def Comp-70363
4/25/2014 Def Comp-70363
120228
120359
183.00
1,041.00
251.00
236.00
251.00
31.00
510.00
244.00
1,278.00
525.00
153.00
160.00
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
2,598.62
2,598.62
Other
Other
5,197.24
4/4/2014
Various Paving
TOTAL CHECK
WATERBURY'S OUTDOOR POWER
144.27
Community Services
Community Services
Community Services
Community Services
4,863.00
TOTAL CHECK
W.K. MCLELLAN CO
144.27
68.83
Department
482.07
March Svc-CDC
March Svc-CY/Garage
March Svc-City Hall
March Svc-Council Chamber
March Svc-FCC
March Svc-Fire Station
March Svc-Police Station
March Svc-Senior Center
March Svc-WRF
March Svc-Water Ops Bldg
VALIC
Check
Amount
1,642.50
Public Works
1,642.50
4/4/2014
Air Filter
Tools
4/18/2014 Blades
Page 42 of 43
10.82
110.28
10.77
Electric
Community Services
Community Services
Check Name
Check
Number
WATERBURY'S OUTDOOR POWER...
120359...
Check
Date
Check
Amount
Description
4/18/2014... Repl Spark Plug Module
TOTAL CHECK
WESCO DISTRIBUTION INC
120229
120230
4/4/2014
Photo Cell
Supplies
3,342.98
1,276.29
120231
120360
4/4/2014
Certificate - Retired Fee
Disclose Agreement
120363
4/4/2014 Feb Service
4/18/2014 Feb/March Svcs-Bike Map
March Eng Traffic Survey
Electric
Electric
4,006.38
3,400.23
1,740.00
Public Works
Public Works
Public Works
9,146.61
4/18/2014 February Svc-Elec Dept
March Svc-Admin Office
March Svc-CDC
March Svc-CDC Eng Dept
March Svc-City Hall
March Svc-Elec Dept
March Svc-Fire Dept
March Svc-Police Dept
TOTAL CHECK
466.22
242.85
912.30
61.14
211.52
421.68
329.61
608.16
Non Departmental
City Administration
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Non Departmental
Fire Protection
Police
Police
3,253.48
TOTAL CHECKS
592.77
25.00
617.77
TOTAL CHECK
XEROX CORP
Other
Other
4,619.27
TOTAL CHECK
WHITLOCK & WEINBERGER TRANS
Electric
307.94
TOTAL CHECK
WESTERN RENEWABLE ENERGY
176.07
Department
Page 43 of 43
1,830,762.09
Agenda Item No;
6B
Meeting Date: May 19,2014
Approved By: /]($4jl
L
SUBJECT:
Second reading of Ordinance No. 1137
Adopt, upon second reading, Ordinance No. 1137, entitled " A N ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF HEALDSBURG REGULATING THE CULTIVATION OF MARIJUANA WITHIN
THE CITY OF HEALDSBURG" by title only and waiving further reading of the text.
BACKGROUND/DISCUSSION:
The City Council, at its May 5, 2014 meeting, introduced this ordinance for first reading by unanimous
vote to amend Chapter 20.20 of the Healdsburg Municipal Code limiting the cultivation of marijuana to
certain locations in the City. The ordinance also restricts the number of plants that may be grown
outdoors and/or indoors on any lot or site and imposes other conditions on the cultivation of marijuana.
It is appropriate at this time for Council to adopt the ordinance upon second reading, as required by law.
This ordinance amends the Land Use Code and is a "project" pursuant to California Environmental
Quality Act Guidelines Section 15378(a)(1). However, the proposed ordinance is exempt from
environmental review pursuant to California Environmental Quality Act Guidelines Section 15061,
Exemption (b) (3) because it can be seen with certainty that the adoption of the ordinance will not have a
significant effect on the environment.
Enforcement of the ordinance is exempt from further
environmental review pursuant to California Environmental Quality Act Guidelines Section 15321,
Enforcement Actions by Regulatory Agencies, Class 21.
FISCAL IMPACT:
N/A
ALTERNATIVES:
None.
A T T ACHMENT(S):
Ordinance
CITY OF HEALDSBURG
ORDINANCE NO. 1137
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG REGULATING THE CULTIVATION OF
MARIJUANA WITHIN THE CITY OF HEALDSBURG
WHEREAS, the City of Healdsburg Municipal Code has the general police power to
establish rules and regulations for living and doing business within city limits; and
WHEREAS, Health and Safety Code section 11358 criminalizes the planting, cultivation,
harvesting, drying, or processing of marijuana, or any part thereof, except where otherwise allowed
by law; and
WHEREAS, Health and Safety Code section 11362.5 , the "Compassionate Use Act of 1996"
(CUA), adopted by the voters in the state of California, authorizes a limited defense to criminal
charges for the use, possession or cultivation of marijuana for medical purposes when a qualified
patient or his/her primary caregiver has a doctor's recommendation for the use of marijuana; and
WHEREAS, Health and Safety Code section 11362.7 et seq., the "Medical Marijuana
Program Act" (MMPA), was adopted by the state legislature and offers some clarification on the
scope of the Compassionate Use Act of 1996, and section 11362.83 specifically authorizes cities and
other governing bodies to adopt and enforce rules and regulations related to medical marijuana; and
WHEREAS, since the adoption of the CUA, the Healdsburg Police Department and
Healdsburg Planning Department have received numerous complaints about the smell associated
with the growing and cultivation of marijuana; and
WHEREAS, staff in both the City Police and Planning Departments have observed that the
smell associated with marijuana cultivation is severe enough that is interferes with the use and
enjoyment of property in the City of Healdsburg; and
WHEREAS, the cultivation of marijuana in the City of Healdsburg has resulted in numerous
calls for service to the Healdsburg Police Department, including calls for robberies, thefts and
physical assaults from marijuana that is grown outdoors; and
WHEREAS, marijuana growth poses significant safety risks for surrounding neighbors,
including risks of violent confrontation in connection with attempts to steal marijuana, and the risk
of fire from improperly wired electrical growth lights within structures growing marijuana; and
WHEREAS, the City seeks to balance the rights of qualified patients against the public
health, safety, and general welfare of the community;
NOW, THEREFORE, the City Council of the City of Healdsburg does ordain as follows:
Ordinance No. 1137
Page 2
Section 1.
Findings
In adopting this Ordinance, the City Council finds as follows:
1.
Health and Safety Code section 11358 criminalizes the planting, cultivation, harvesting,
drying, or processing of marijuana, or any part thereof, except where otherwise allowed by
law.
2.
Health and Safety Code section 11362.5 , the "Compassionate Use Act of 1996" (CUA),
adopted by the voters in the state of California, authorizes a limited defense to criminal
charges for the use, possession or cultivation of marijuana for medical purposes when a
qualified patient or his/her primary caregiver has a doctor's recommendation for the use of
marijuana.
3.
On January 1, 2004, Senate Bill 420, Health and Safety Code section 11362.7 et seq., the
"Medical Marijuana Program Act" (MMPA), was adopted by the state legislature and offers
some clarification on the scope of the Compassionate Use Act of 1996, and section 11362.83
specifically authorizes cities and other governing bodies to adopt and enforce rules and
regulations related to medical marijuana.
4.
The City of Healdsburg has adopted a Zoning Ordinance identified as Title 20 (Land Use
Code) of the City of Healdsburg Municipal Code. In accordance with the requirements of
Land Use Code Sections 20.28.280 and 20.28.285, the ordinance is consistent with the City’s
General Plan guiding principles and Land Use Code to protect neighborhood character and
promote the public health, safety, and general welfare of the community. The ordinance
seeks to protect the rights of qualified patients while ensuring the protection of such public
health, safety, and general welfare caused by the negative impacts of marijuana cultivation..
5.
Prior to the enactment of this Chapter, there were no regulations addressing cultivation of
marijuana in the Zoning Ordinance. Neither Proposition 215 nor Senate Bill 420, nor the
California Attorney General’s August 2008 Guidelines for the Security and Non-Diversion of
Marijuana Grown for Medical Use (“Guidelines”) provide comprehensive civil regulation of
premises used for marijuana cultivation.
6.
The City of Healdsburg Police Department, City residents and other public entities have
reported adverse impacts from marijuana cultivation, including disagreeable and noxious
odors; increased risk of burglary and other property crimes; and acts of violence in connection
with the commission of such crimes or the occupants' attempts to prevent such crimes.
7.
The creation of persistent strong odors as marijuana plants mature and flower is offensive to
many people and creates an attractive nuisance, alerting persons to the location of valuable
marijuana plants and creating an increased risk of crime.
The unregulated cultivation of marijuana can adversely affect the health, safety and well-
8.
Ordinance No. 1137
Page 3
being of the City and its residents. Comprehensive regulation of premises used for
marijuana cultivation is proper and necessary to avoid the risks of criminal activity,
degradation of the natural environment, smells and indoor electrical fire hazards that may
result from unregulated marijuana cultivation, especially if the amount of marijuana
cultivated on a single premises is not regulated and substantial amounts of marijuana can be
cultivated in a concentrated place.
9.
The indoor cultivation of substantial amounts of marijuana also frequently requires excessive
use of electricity, which often creates an unreasonable risk of fire from the electrical grow
lighting systems used in indoor cultivation.
10.
Children are particularly vulnerable to the effects of marijuana use, and the presence of
marijuana plants has proven to be an attractive nuisance for children, creating an unreasonable
hazard in areas frequented by children including hospitals, schools, church parks or
playgrounds, childcare centers, recreation centers or youth centers. Cultivation of any amount
of marijuana at locations or premises within 300 feet of these sensitive uses presents unique
risks that the marijuana plants may be observed by juveniles, and therefore be especially
vulnerable to theft or recreational consumption by juveniles. Further, the potential for criminal
activities associated with marijuana cultivation in such locations poses heightened risks that
juveniles will be involved or endangered. Therefore, cultivation of any amount of marijuana in
such locations or premises is especially hazardous to public safety and welfare, and to the
protection of children and the person(s) cultivating the marijuana plants.
11.
As recognized in the California Attorney General’s “Guidelines,” the cultivation or other
concentration of marijuana in any location or premises without adequate security increases
the risk that surrounding homes or businesses may be negatively impacted by nuisance
activity such as loitering or crime.
12.
The limited right of qualified patients and their primary caregivers under state law to
cultivate marijuana plants for medical purposes does not confer the right to create or
maintain a public nuisance. By adopting the regulations contained in this Chapter, the City
will achieve a significant reduction in the harms caused or threatened by the unregulated
cultivation of marijuana.
13.
The City enacts this ordinance to establish reasonable regulations upon the manner in which
marijuana may be cultivated including restrictions on the (i) amount of marijuana that may
be cultivated in any location or premises and (ii) location where marijuana may be
cultivated, in order to protect the public health, safety, and welfare in the City of Healdsburg.
14.
Comprehensive civil regulation of premises used for marijuana cultivation is proper and
necessary to avoid the risks of criminal activity, degradation of the natural environment,
malodorous smells, and indoor electrical fire hazards.
Ordinance No. 1137
Page 4
Section 2.
20.20.100:
A.
A new Section, 20.20.100 entitled “Marijuana Cultivation” is hereby added to Chapter
20.20 of Title 20 (Land Use Code) of the City of Healdsburg Municipal Code to read
and provide as follows:
Marijuana Cultivation
Definitions: As used herein the following definitions shall apply:
CITY: The City Of Healdsburg.
CULTIVATION: The planting, growing, harvesting, drying, or processing of marijuana plants or
any part thereof.
FULLY ENCLOSED AND SECURE STRUCTURE: A space within a dwelling unit that complies
with the California Building Code, as adopted in the City ("CBC"); or, if exempt from the permit
requirements of the CBC, an accessory structure, on a lot or site containing a dwelling unit, having a
complete roof and enclosure supported by connecting walls extending from the ground to the roof, a
foundation, slab or equivalent base to which the floor is secured by bolts or similar attachments, is
secure against unauthorized entry, and is accessible only through one or more lockable doors. In
order to qualify as a fully enclosed and secure structure, the walls and roofs must be constructed of
solid materials that cannot be easily broken through, such as two inch by four inch (2 x 4") or thicker
studs overlaid with three-eighths inch (3/8") or thicker plywood or the equivalent. Plastic sheeting,
regardless of gauge, or similar products, are not considered solid materials.
INDOORS: Within a fully enclosed and secure structure.
OUTDOOR: Any location exposed to the open air not within an enclosed structure or building. .
PRIMARY CAREGIVER: A "primary caregiver" as defined in Health and Safety Code section
11362.7, as amended.
QUALIFIED PATIENT: A "qualified patient” or a “person with an identification card” as defined in
Health and Safety Code section 11362.7, as amended.
B.
Cultivation of Marijuana
1. Outdoor Cultivation: It is hereby declared to be unlawful and a public nuisance for any
person owning, leasing, occupying, or having charge or possession of any lot or site within
any zoning district in the City of Healdsburg to cause or allow such lot or site to be used
for the outdoor cultivation of more than three (3) marijuana plants.
Ordinance No. 1137
Page 5
2. Indoor Cultivation: It is hereby declared to be unlawful and a public nuisance for any
person owning, leasing, occupying, or having charge or possession of any dwelling unit
within any zoning district in the City of Healdsburg to cause or allow for the indoor
cultivation of more than six (6) marijuana plants. Indoor cultivation may only occur within
a fully enclosed and secure structure. Attached and detached garages, designed and
intended primarily for the use of vehicle parking are not considered dwelling units and
may not be used for the cultivation of marijuana.
3. Restriction on Location of Cultivation: No marijuana cultivation, whether indoor or
outdoor, is permitted within three hundred feet of any hospital, school, church, park or
playground, childcare center, recreation center or youth center. The distance between any
marijuana cultivation and any hospital, school, church, park or playground, childcare
center, recreation center or youth center shall be measured in a straight line, without regard
to intervening structures, from (i) with regard to outdoor cultivation, the closest property
line of the lot or site on which the outdoor cultivation is occurring and (ii) with regard to
indoor cultivation, the closest exterior wall of the fully enclosed and secure structure in
which the indoor cultivation is occurring, to the closest property line of the lot or site
containing the hospital, school, church, park or playground, childcare center, recreation
center or youth center.
C.
Standards for Indoor and Outdoor Cultivation of Marijuana
1. The qualified patient or primary caregiver shall reside in the dwelling unit on the lot or site
upon which marijuana is being cultivated and such dwelling unit must be the qualified
patient or primary caregiver’s primary place of residence.
2. If the cultivation occurs in a dwelling unit, the dwelling unit shall retain at all times legal
and functioning cooking, sleeping and sanitation facilities with proper egress.
3. Marijuana cultivation is permitted only on a lot or site with a dwelling unit.
4. Marijuana cultivation is prohibited as a home occupation, and retail operations related to
the cultivation of marijuana are also prohibited.
5. Outdoor marijuana plants shall be located a minimum of five (5) feet from property lines.
6. Outdoor marijuana plants shall be located only in the rear and side yards of a lot or site.
7. Outdoor marijuana plants are not permitted to be located in front yards of a lot or site.
8. Outdoor marijuana plants are limited to a maximum height of six (6) feet above grade.
9. Indoor grow lights shall not exceed one thousand two hundred watts and comply with the
California Building, Electrical, Plumbing and Fire Codes as adopted by the City. Gas
products (CO2, Butane, Propane, Natural Gas, etc.) or generators may not be used indoors.
Ordinance No. 1137
Page 6
10. The residence or fully enclosed and secure structure used for the cultivation of marijuana
must install a filtered ventilation system that will prevent marijuana plant odors from
exiting the interior of the structure and that shall comply with the California Mechanical
Code Section 402.3 Mechanical Ventilation, as amended. The filtered ventilation system
must be approved by the building official and installed prior to commencing cultivation.
11. Public Nuisance Prohibited: It is hereby declared to be unlawful and a public nuisance for
any person owning, leasing, occupying, or having charge or possession of any lot, site,
dwelling unit, and/or fully enclosed and secure structure within the city to create a public
nuisance in the course of cultivating marijuana plants or any part thereof in any location,
indoor or outdoor. A public nuisance may be deemed to exist, if such activity produces: a)
odors which are disturbing to people of normal sensitivity residing or present on adjacent
or nearby property or areas open to the public, b) repeated responses to the parcel from law
enforcement officers, c) repeated disruption to the free passage of persons or vehicles in
the neighborhood, d) excessive noise which is disturbing to people of normal sensitivity on
adjacent or nearby property or areas open to the public, or e) any other impacts on the
neighborhood which are disruptive of normal activity in the area.
D.
Enforcement
1. Public Nuisance: The violation of this section is hereby declared to be a public nuisance
and may be enforced pursuant to the provisions of Chapter 1.12 of this Code.
2. Seizure and Destruction of Marijuana: Except as otherwise expressly stated in this section,
all marijuana seized by the City police in the enforcement of this article shall be seized,
retained and destroyed In the same manner and subject to the same procedures as are
provided in California Health and Safety Code sections 11472-11479, for marijuana
possessed in violation of Division 10 of the Health and Safety Code. The requirements in
subsection (b) of Health and Safety Code section 11479, prescribing the conditions that
must be satisfied before seized marijuana may be destroyed without a court order, as
applied by this section, are revised as follows:
“(b) Photographs have been taken which reasonably depict the total
number of mature and immature plants to be destroyed and the location
where they were growing immediately prior to their seizure.”
3. Right of Entry: The code enforcement officer, building official, planning director, chief of
police, fire inspector, or a designee are authorized to enter upon and inspect private
properties to ensure compliance with the provisions of Section 20.20.100 of the Land Use
Code. Reasonable advance notice of any such entry and inspection shall be provided and,
before entry, consent shall be obtained in writing from the owner or other person in lawful
possession of the property. If consent cannot for any reason be obtained, an inspection
warrant shall be obtained from a court of law prior to any such entry and inspection. In those
Ordinance No. 1137
Page 7
cases where consent is denied, the City may seek to recover the costs it incurs in obtaining a
warrant from the property owner and/or person in lawful possession of the property.
4. Abatement: The City Attorney, in the name of and on behalf of the City and/or the people of
the City may bring a civil action in a court of competent jurisdiction to enforce any provision
of this Ordinance, or to restrain or abate any violation of the provisions of this ordinance as a
public nuisance pursuant to the procedures set forth in Chapter 1.12 of this Code.
5. Violation: Cultivation of marijuana that does not comply with this section constitutes a
violation of the zoning ordinance and is subject to the penalties and enforcement as
provided in Article 20 of this chapter.
6. Penalties Not Exclusive: The remedies and penalties provided herein are cumulative,
alternative and nonexclusive. The use of one does not prevent the use of any others and
none of these penalties and remedies prevent the City from using any other remedy at law
or in equity which may be available to enforce this section or to abate a public nuisance.
E.
Liability
The provisions of this Section shall not be construed to protect the property owner(s) of record
for property associated with the cultivation of marijuana, or their lessees, tenants or
participants in the cultivation of marijuana, from prosecution pursuant to any laws that prohibit
the cultivation, sale and/or possession of marijuana. In particular, the possession or cultivation
of marijuana remain illegal under any circumstances pursuant to the laws of the United States,
and this Section is not intended to protect the above described persons from arrest or
prosecution pursuant to the laws of the United States. The property owner(s) of record for
property associated with the cultivation of marijuana, or their lessees, tenants and other
participants in the cultivation of marijuana, assume any and all risk and all liability that may
arise or result under state and federal criminal laws from the cultivation of marijuana.
F.
Purpose
It is the purpose of this Section: to require that the indoor cultivation of marijuana occur only
in appropriately secured, enclosed, and ventilated structures so as not to be visible to the
general public; to provide for the health, safety and welfare of the public; to prevent odor
created by marijuana plants from impacting adjacent properties; and, to ensure that marijuana
grown for medical purposes remains secure and does not find its way to non-patients or illicit
markets. Nothing in this Section is intended to impair any defenses available to qualified
patients or primary caregivers under the applicable State law. Nothing in this Section is
intended to authorize the cultivation, possession, or use of marijuana in violation of state or
federal law.
Section 3.
Compliance with California Environmental Quality Act
Ordinance No. 1137
Page 8
The City Council finds that this ordinance amends the Land Use Code and is a “project” pursuant to
California Environmental Quality Act Guidelines Section 15378(a)(1). However, the proposed
ordinance is exempt from environmental review pursuant to California Environmental Quality Act
Guidelines Section 15061, Exemption (b) (3) because it can be seen with certainty that the adoption
of the ordinance will not have a significant effect on the environment. Enforcement of the ordinance
is exempt from further environmental review pursuant to California Environmental Quality Act
Guidelines Section 15321, Enforcement Actions by Regulatory Agencies, Class 21.
Section 4.
Severability
If any provision of this Ordinance or the application thereof to any person or circumstance is held
invalid, the remainder of the Ordinance, including the application of such part or provision to other
persons or circumstances shall not be affected thereby and shall continue in full force and effect. To
this end, provisions of this ordinance are severable. The City Council hereby declares that it would
have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof
irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs,
sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.
Section 5.
Effective Date and Publication
This Ordinance of the City of Healdsburg shall be effective thirty (30) days after the date of its
passage. Before expiration of fifteen (15) days after its passage, this Ordinance or a summary
thereof as provided in Government Code section 36933, shall be published at least once in a
newspaper of general circulation published and circulated in the City of Healdsburg, along with the
names of the City Council voting for and against its passage.
INTRODUCED by the City Council of the City of Healdsburg on the 5th day of May, 2014
and PASSED and APPROVED on the 19th day of May by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED
ATTEST
______________________________
_______________________________
Agenda Item No:
6C
Prepared By: X O _ _ ,
C T e r r y g r A l e y , Utihty/Director
Approved B # H ^ i A f !
1
}
MarjifPettus; City Manager
SUBJECT:
Declaration of continued local emergency due to ongoing regional and statewide drought.
RECOMMENDED ACTIONS: Adopt a Resolution that finds there is a continued existence of a local
emergency due to ongoing regional and statewide drought.
BACKGROUND:
The State of California began to experience a water shortfall in the winter of 2012/13 when
the Sierra snowpack fell to 17 percent of normal and the State Water Project was only available to deliver 35
percent of its annual load. On May 1, 2013, in response to the water shortfall the State Water Resources Control
Board ("Water Board") adopted an order reducing in-stream flows in the Russian River. On May 20, 2013, the
Governor of California issued executive order B-21-13 to streamline approvals for water transfers to protect
California's farms. In response to the conditions, the City Council adopted Stage 1 voluntary conservation
measures on June 3, 2013 and later adopted Stage 2 conservation measures on January 21, 2014
With 2013 the driest year in recorded state history and 2014 projected to be a significantly dry year, on January 17,
2014 the Governor issued a drought state of emergency. Additionally the Water Board notified water rights holders
that they should be looking into alternative water supplies for water needs including groundwater wells, purchased
water supplies under contractual agreements, and recycled water. In response, the City Council of the City of
Healdsburg declared a drought emergency and approved pipeline construction for conveyance of recycled water.
DISCUSSION/ANALYSIS: The recommended Resolution continues the declaration of a local
emergency; staff recommends Council adoption. As previously noted this will be a recurring Council
action item until the pipeline is installed and recycled water is available to the public.
The City has entered into an agreements with Engelke Construction, Inc. for the installation of the
recycled water mains. Engelke started on-site work March 17, 2014 and has completed the pipeline north
of the treatment plant installing an active fire hydrant on Kinley Drive. The hydrant on Kinley Drive will
allow an alternate source for the filling of tanker trucks. Engelke is now focused on completing the
southern portion of the pipeline and creating service points along the pipeline. Recycled water is now
being used for both construction purposes as well as agricultural irrigation.
ENVIRONMENTAL ANALYSIS: Pursuant to California Environmental Quality Act and Title 14, the
California Code of Regulations ("CEQA Guidelines"), the construction of the proposed project was
evaluated in the Final EIR certified by the City Council on July 11, 2005 and further analyzed under the
2010 Mitigated Negative Declaration. Therefore, the project is exempt from further environmental
review.
FISCAL IMPACT: With the original declaration of drought emergency, the City Council approved the
expenditure of up to $750,000 for the construction of a recycled water pipeline. The Wastewater fund
will support the construction costs of this project. To date roughly 60% of the funds have been expended.
ALTERNATIVES: The City Council could opt not to adopt the recommended resolution. Under this
alternative, the City would not be able to complete the recycled water project under the provisions of
Sections 20168 and 22050 of the Public Contract Code and emergency provisions in the City's
Purchasing Policy.
ATTACHMENT:
Resolution
CITY OF HEALDSBURG
RESOLUTION NO.
-2014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG FINDING THE CONTINUED EXISTENCE OF A
LOCAL EMERGENCY RELATED TO THE ONGOING
REGIONAL AND STATEWIDE DROUGHT CONDITIONS
WHEREAS, a period of local emergency, in accordance with the declaration by the City Council
on February 14, 2014, continues to exist due to ongoing conditions of extreme drought; and
WHEREAS, Section 22050 of the Public Contracts Code requires that the City Council of the City
of Healdsburg make a determination, at each subsequent City Council meeting until the emergency
condition is terminated, that there is a need for continuing emergency action; and
WHEREAS, the City Council of the City of Healdsburg has reviewed the need to continue the
previously approved emergency action; and
WHEREAS, the situation resulting from said conditions of extreme drought is still deemed to be
beyond the control of normal protective services, personnel, equipment, and facilities of and within said
City of Healdsburg.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does
hereby proclaim the extension of the period of local emergency through June 2, 2014 unless sooner
terminated.
th
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 19 day of
May 2014, by the following vote:
SO ORDERED:
ATTEST:
Jim Wood, Mayor
Agenda Item No: fiT)
Meeting Date: May 19,2014
Prepared By:
<~--CS^C*—, ( . ^
"VMaria Curiel, City Clerk
Approved By:
J' )i^{Jt C
SUBJECT:
Destruction of Certain Administration and Administrative Services (Finance) Department
Records
Adopt resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS I N
ADMINISTRATION DEPARTMENT/CITY CLERK'S OFFICE AND ADMINISTRATIVE SERVICES
(FINANCE) DEPARTMENTS"
On an annual basis pursuant to the adopted Records Retention Policy, the City Clerk's office processes
requests to destroy certain records which have been determined that are no longer needed for
administrative, legal or fiscal purposes or that have no historical value.
Attached, for your review and consideration, is the list of records that staff recommends be destroyed
pursuant to the records retention schedules adopted by Resolution Nos. 16-98, 105-98, and 105-2001 for
Administration Department/City Clerk's Office and the Administrative Services (Finance) Department.
As required by the retention schedules, the City Attorney, City Manager, Finance Director and City Clerk
have reviewed and signed off on the list of records proposed to be destroyed.
ATTACHMENTS: Resolution
FISCAL IMPACT:
The cost to destroy these records is estimated not to exceed $500. This cost was included in the FY 201314 adopted budget.
ATT ACHMENT(S):
Resolution
Reviewed by:
Reviewed by:
David Warner, City Attorney
CITY OF HEALDSBURG
RESOLUTION NO.
-2014
HEALDSBURG AUTHORIZING THE DESTRUCTION OF
CERTAIN RECORDS I N ADMINISTRATION DEPARTMENT/
CITY CLERK'S OFFICE AND ADMINISTRATIVE SERVICES
(FINANCE) DEPARTMENT
WHEREAS, the City Council, by Resolution Nos. 16-98 and 105-2001, adopted a
records retention schedule for Administration/City Clerk's Office and established the procedure
for the destruction of records; and
WHEREAS, the City Council, by Resolution Nos. 105-98 and 105-2001, adopted a
records retention schedule for the Administrative Services, formerly Finance, Department and
established the procedure for the destruction of records; and
WHEREAS, the City Manager, Administrative Services Director, City Attorney and City
Clerk have reviewed the attached lists of records and find that they can be destroyed pursuant to
the established Records Retention Schedules, and in compliance with Section 34090 of the
California Government Code.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Healdsburg hereby authorizes the destruction of the records reflected on Attachments " A " and
" B " and directs the City Clerk to make the necessary arrangements for the actual destruction of
the records.
th
PASSED, APPROVED, AND ADOPTED this 19 day of May 2014, by the following vote:
SO ORDERED:
ATTEST:
CITY OF HEALDSBURG
REQUEST FOR AUTHORIZATION TO DESTROY RECORDS
In accordance with the established City of Healdsburg Records Retention Schedules
adopted by Resolution Nos. 16-98 and 105-2001, authority is requested to destroy the
attached list of records.
We have determined these records are no longer needed for administrative, legal or
fiscal purposes and have no historical value. We further certify they are not subject to
audit, current or pending litigation, or extended retention period because of revised
state, federal or local regulations.
Marjie Pettus, City Manager
Date
1
Date
CITY OF HEALDSBURG RECORDS DESTRUCTION 2014
ADMINISTRATION DEPARTMENT
Record & Box Title
Date
Box Number
General Correspondence
See Attached Transfer List for Details
2008
08395CA
Agenda Packets
Scanned
1994
94237CA
Professional Services Agreements - Expired
Scanned - See Attached Transfer List for Details
Various Years
07396CA
Professional Services Agreements - Expired
See Attached Transfer List for Details
Various Years
88405CA
Page 1
RECORDS TRANSFER LIST
Division:
Administration
Department:
Administration
Box Title:
General Correspondence
Year
2008
2 Boxes
Chamber of Commerce
Citizen Complains
Citizen Inquires
City Council
City Council Mayors and Councilmembers
City Council: Proclamations
City Manager
City Manager Recruitment
Commission: Airport
Commission: Greenhouse Gas
Commission: Parks and Rec.
Commission: Planning
Commission: Senior Advisory
Departments: Building
Departments: Electric
Departments: Finance
Departments: Fire
Departments: Parks and Rec.
Department: Personnel
Departments: Planning
Departments: Police
Departments: Public Works
Growth Management
Investment Policy
Insurance Misc.
Job Center
Local hazard Mitigation plan
Miscellaneous
Public Art Policy
Publications
REMIF
Redevelopment Agency Agendas
Status Reports
Voter Survey
Box Number
08395CA
Box 2
RDA Agenda packets (scanned on Tommy) Rechecked
Alcoholic Beverage License
FRPC: Forms
Franchise: Empire Waste Management
Funding: State & Federal Water & Transportation Projects
Legal Notices
Recorded Documents
Request for Records
Economic Development
General Plan Update
Housing: Affordable - Various
North Area A Lighting and Landscaping District
Open Space District
Subdivision: Fanny Hill
NCPA
Utilities
Airport
Bicycle & Pedestrian Master Plan
City Hall Annex
Museum
Remain in Office
3 Years
Total Retention Period
5 Years
v
Year to Destroy
2014
Date Sent
1/2013
Department:
Administration
Box Title:
Agreements - Expired
Professional Services
Division:
Administration
Year
Box Number
Various Years
07396CA
These Agreements have been scanned in the Library
Alan Kropp Geo Tech Review 2005
Alan Kropp_308 East 2003
Alan Kropp Geo Tech Review 2005 x 2
Alan Kropp Geo Review Area C 2002
Alan Kropp Grove Sewer Repair 2000
Alan Kropp Peer Review- Saggio Hills 2003
Alan Kropp Sewer Project 1997
Alpha Analytical Water Analysis 2001
Alta Transportation Foss Creek Bike 2002
Alta Transportation Foss Creek Bike 2003
Altec Industries Vehicle Inspection_2007
A K & Company - Help finding state mandate programs_2005
Amari Construction 2008
Arata, Donald - Electric Dept. Training 2006
Archilogix Design 2007
Area Agency on Aging - Senior Center Services 2001
Aspen - Architect Services 1999
Aspen - Architect Services 2003
Baar, Kenneth - Mobile Home Rent Stabilization 2005
Banner Enterprises - PW O & M Building AC 2006
Banner Enterprises - AC Server Room 2006
Basic Chemical - 2005
BMS Design Group - Planning Services 2002
Borismetrics - Rate Design for the Electric Dept.2006
Brejle & Race - PW Operations Evaluationl991
Brejle & Race - Fitch Water System Improvements 1992
Brejle & Race - Hlds. Widening with 5 amendments 1994
Brejle & Race - North Area Truck Sewer 1994
Brejle & Race - Hlds. Widening/Staking 1996
Brejle & Race - Hlds. Widening 1996
Brejle & Race - Dry Creek Well Improvements 1996
Brejle & Race - Fitch Well Field 1997
Brejle & Race - Dry Creek Water Monitoring 1998
Brejle & Race - WWTP Improvements 1991
Brejle & Race - WWTP Feasibility Study 1991
Brejle & Race - WWTP Disposal Feasibility Study 1996
Brown, Vence & Assoc. - Procurement Services 2001
Brush, James - Area A Assess. Spread 1996
Burwell, Dana - Appraisal Services 2007
Burwell, Dana - Appraisal Services 2006
CA Hygiene Services - IIPP 2001
CA Hygiene Services - IIPP 2000
Cloverdale, City of - Building Official to share 1995
Circuit Rider - Youth Clean Up Day - 2005
Circuit Rider - Riparian Restoration Fitch Well Field 1999
Cinquini & Passarino - Surveying Services 2001
Cinquini & Passarino - Staking Services / Tayman 2001
Cinquini & Passarino - Grove St Intertie 1997
CA Health & Rescue Training 2006
Keyser Marston - Project Analysis 2000
Jones, Jack - Consulting Services 2002
Coastland Engineering - Fiber Optic Cable 2000
Coastland Engineering - Pedestrian & Bikeway Phase 12005
Coastland Engineering - Grove St Extension 1995
Coastland Engineering - Grove St Neighborhood Study 2000
Coastland Engineering - Map Checking 2000
Coastland Engineering - Parkland Farms 2005
Coastland Engineering - PMS Update 2001
Coastland Engineering - Sewer Collector 2001
Coastland Engineering - City Wells 2001
Coastland Engineering - Wastewater Outfall 2001
Coastland Engineering - Westside Road On-Ramp 1999
Coastland Engineering - Westside Road On-Ramp 1997
Coastland Engineering - Area A 2005
Coastland Engineering - Sunnyvale Reconstruct 2002
Coastland Engineering - Map Checking 2006
Coastland Engineering - Foss Creek Bike path 2006
Coastland Engineering - Foss Creek Pathway 2006
Columbia Research Consulting Services 2002
County of Sonoma - Fire Protection 2005
Corrpro - Cathodic Protection - 2002
Crabtree Land Surveying - Staking Services - 2006
Crabtree Land Surveying - Heron Lift Station 2002
Crabtree Land Surveying - Badger Park Surveying 1999
Crocker Hornsby - Appraisal Services 1992
CSS Technologies - Consulting Services 2005
Curtis & Assoc. Septic System 2006
Davey Tree - Tree Trimming Services 2003
Diehl Evans - Audit Services 1991
DC Power Systems - City Hall Photovoltaic 2006
David Griffith - Disaster Assistance Reimbursement 1996
Diehl & Evans - Audit Services 2003
Diehl & Evans - Audit Services 1997
Dimensions 4 Engineering - Grove Street Realignment Design 1999
Disrud & Assoc. - Architecture Design CDC 2005
DMG Maximus - Mandated Cost Claiming Services 2001
Dutton Appraisals - Planning and Building 2006
Earthcraft - EIR Saggio 2003
Earthcraft - Initial Study for Foss Creek Bike Path 2003
Earthcraft - General Plan Update EIR 2001
Earthcraft - Quaker Hill 2004
Earthcraft - Gauntlett /Fitch 2002
Earthcraft - Panorama Reservoir CEQA 1995
Earhcraft - EIR for Saggio Hills Area C 2006
Earthcraft - Misc. Projects 2000
Earthcraft - Wastewater Outfall Relocation 2000
ECM Group - Impacted Soil & Water Testing 2003
EDAW Inc. - CEQA Service for WWTP Upgrade 2003
ED A W Inc - Wastewater Plant Upgrade 2002
EDAW Ince - WWTP Upgrade Phase II2002
EDCCO Group 2006
ECON Health and Safety Programs 2000
Earthcraft Tayman 2000
E & M Electric & Machinery 2006
Engelke Demo & Removal 15 North St. 2004
The Facilities Group - Water System 2002
Gallo, Charles 2006
Gardner, Underwood & Bacon - Financial Advisory Services 2006
Giblin Assoc. Wastewater Upgrade 2006
Goals Insight, Inc.2006
Griffith, David - Incorrect Reduction Claim 1998
Groundwater Pump & Well - Well Rehab 2004
Hamilton Partners, Inc. - Fiber Optic Cable Installation 2003
Harlan Tait Assoc. - Burgundy Landslide 1995
Harlan Tait Assoc. Panorama 1999
Harlan Tait Assoc. Panorama Geotechnical Services 1995
HDR Engineering - Membrane Pilot Testing 2001
Harris & Assoc. Pavement Mgt. System 1999
Remain in Office
5 Years after Expiration
Year to Destroy
2014
Date Sent
10/2013
Division:
Administration
Department:
Administration
Box Title:
Expired Agreements
Year
Various Years
Box Number
88405CA
Box Contents:
These agreements have been in the Administration vault.
Woods, Robert and Sylva Bond 1916
Krough Pump & Machinery 1924
Linkenheimer, Hebrew, Cooper and Kerr CPA 1983
Liebert, Cassidy & Frierson 1988
Live Oak School Rental Agreement 1983
Harlan, Miller, Tait - Peer Review 1987
Harlan, Miller, Tait - Geologic Study
Mintier, Laurence 1985
Morton Technologies, Inc. 1984
Napa, City of - Use of Facilities 1982
National Cash Register Co. Maintenance Agreement 1967
National Fence Co. 1926
Opperman, David - Building perming and cancellation of permit 1966
Pellegrini Towing 1986-1987
Santa Rosa Officials Assoc. - Sports events Officiating Services 1982
William Schlanger 1981
William Schlanger 1978
Sonoma County Probation Camp 1987
Sonoma County Transit Services agreement 1981-1983
State Personnel Board Employment Testing 1971
State Personnel Board Classification Plan 1960
Superior Maintenance 1918
Vercelli - Reimbursement for EIR Costs 1981
Duncan Parking Meter Corp. 1947-1951
E & M Electric - Exchange of Equipment 1980
Finite Engineering Inc. 1979
Four Sister Inn - Promotional Services 1987
FFA County Fair Lease of Ball Park 1957-1967
Galbraith, JV - Paving Program 1927
General Systems Maintenance Corp. 1982
Gurin, Norman Registered Geologist - Priolo Report 1980
State of California - Agreement for Purchase of Fire Apparatus and Agreements for Temporary Transfer
Vehicular Equipment various years 1954 - 1969
Sonoma County Recycle - Cardboard Bailer 1973
Street Sweeper Lease 1983
Harmeson, David - Dry Creek Gravel Lease 1961 - 1965
Healdsburg Elementary and High School Recreation Agreement 1955
Healdsburg Elementary and High School Recreation Agreement 1967,1968,1972
M i l l Street Correspondence 1981
Willoughby, Arthur - City Advertising and Printing 1922
Xerox Service Maintenance Agreement 1978
Healdsburg Hight School Dist. Lease Athletic Fields and Rec Grounds 1982
Henris Supply Co. 1982
Jones, Hall, Hill and White - Bond Consultant 1984
Hoist, William - Remove Sludge at Disposal Plant 1951
Hoskins Ranch - Harvest Prunes on City Property 1987
I B M Maintenance Agreement 1981
LAABS, Tilton and Associates Inc. - Traffic Engineering Services 1987
Harvey Brody - Settlement Agreement 1984
Cloverdale - Provision of Rec. and Sports Coordinator 1985
Cloud 9 Productions, Cindy Abilay 1988
Cloud 9 Productions - Promotional Services 1988
City Attorney, John Klein - Proposal for Employment 1974
City Attorney, RHE Crawford - Proposal for Employment 1983
Brelje and Race Engineering Services 1977
Association of Bay Area Governments 1982
Allied Copy Systems Inc. 1983
Compath Telephone Service Agreementl979
Comprehensive Employment and Training 1979
Criminal Justice Training 1986
Department of the Army - Use of the Rifle and Pistol Range 1989
Dorsey & Reinstra - Solar Bowll962
Xerox 1975
Maksente, County of Sonoma - Lease of Garbage Dumping Site 1932, 1931,1930 (Reso.'s 13-1931, 201932, 7-1930)
County of Sonoma - Use of County Election Equipment 1940
Newbery Pearce Electric Co. Re: Improvement Act of 1911. - 1925
Strehlow, Charles - Lease Agreement 1936
Healdsburg Tribune Contract 1944
Healdsburg Lumber -Agreement for improvements 465 Healdsburg Ave.
Fisher Development Inc. - Reimbursement for EIR 1974
Remain in Office
5 Years
5 yrs. After Completion
Year to Destroy
2014
Date Sent
4/2014
CITY OF HEALDSBURG
REQUEST FOR AUTHORIZATION TO DESTROY RECORDS
In accordance with the established City of Healdsburg Records Retention Schedules
adopted by Resolution Nos. 105-98 and 105-2001, authority is requested to destroy the
attached list of records.
We have determined these records are no longer needed for administrative, legal or
fiscal purposes and have no historical value. We further certify they are not subject to
audit, current or pending litigation, or extended retention period because of revised
state, federal or local regulations.
Jone Hayes, Administrative Services. Director
Date
—i
5" d ier, City Attorney
Date
Finance Department
Date
Box Number
2002/2003
032043GL 2 Boxes
2010/2011
112375GL 3 Boxes
2002/2003
032044GL 13 Boxes
2002/2003
031056GL 3 Boxes
Service Order No.'s 77,800 - 81,399
5/31/02-1/2003
03986UB
UB Ledgers
12 Exception Reports
1 Reminder Letter Journal
1 Disconnect Listing / Final Notice Journal
2010/2011
112379UB
UB Rate Checks Prior to Billing
2010/2011
112381 UB
UB Meter Reader Edits
2010/2011
112376UB2Boxes
Utility Payment Stubs
2006/2007
082230UB 12 Boxes
UB Cash Receipts Journals
01/02 - 02/03
032038UB
UB Work Orders/ Field Service
2002/2003
031059UB 3 small green boxes
UB Billing Adjustments
2002/2003
031060UB 1 small green box
2002/2003
032002PR 4 Boxes
2002/2003
032041 PR 2 Boxes
Record & Box Title
GENERAL LEDGERS
Contract Payables
See attached Transfer Lists for details
AP Update Ledgers
Vendor Payables
See attached Transfer List for details
Original Journal Entries
Numbers #'s 8000 - 9499
UTILITY BILLING
PAYROLL
PR Adjusting Journals
Time Cards
2008
082223PR
2009/2010
102349PR
2010/2011
112386PR
2002/2003
031080GF
PR Check Flimsies
4 PR Journals
2 Deduction
2 Benefit Journals
1 Accrual Register
4 PR Journals
2 Deduction
2 Benefit Journals
GENERAL FILES
Bank Receipts / Cash Receipts
Page 1
Finance Department
investments - completed
2002/2003
031083GF 2 Boxes
Bank Reconciliation
2002/2003
032001GF
Budget Work Papers
2009/2010
102411GF
Financial Statements and working papers
02/03 - 05/06
062413GF
Meyers Nave Invoices
2004 - 2009
092419GF
Meyers Nave Invoices
1999-2003
032421 GF
H.T.E. Cash Receipts
4 Ledgers 1 st - 4th quarters
2007/2008
082267MR
H.T.E. AR Invoicing
4 Ledgers 1st - 4th quarters
2007/2008
082266MR
H.T.E. Ledgers
Airport Billing
Retiree Cobra Billing
Loans Receivable
2007/2008
082268MR
Misc. Receivable Files
00/01 - 02/03
031002MR
Bids #5210-5245
2002/2003
032048PU! 2 Boxes
Bids # 5374 - 5387
2008
MISCELLANEOUS RECEIVABLES
Purchasina & Business License
Purchasing Reports
Inactive Business Licenses
2 BL Registers
Penalty Register
Billing Register
DBD Register
Payment Receipts & Adjustments
01/02 & 02/03
2003
082389PUR
031097PUR
032228BL 2 Boxes
2002/2003
No Box
2008
No Box
Receipts, Bills, Certificates
2007/2008
082279BL
Business License Registers
Gross Receipts Reporting Register
Certificate Register
Receipts Register
Adjustment Register
2007/2008
082283BL
2008
082280IN
Inventory Item Activity Summary End of Month
T.O.T. In-Active Hotel Files
Various Years
up to 2003
Page 2
032020TOT
Department:
FINANCE
Box Title:
Contract Payables
Division:
GENERAL LEDGER
Year
2002/2003
Box Contents: 2 Boxes containing Contract Payables
Box Number
032043GL
Box 1 of 2
Aanko Technologies, Inc. Photovoltaic Solar System RSRCH 2119
Aanko Technologies, Inc. SB5X Program Expansion 2120
Alan Kropp & Assoc. Inc. Geo-Technical Peer Review 2004
Alegacy Properties, LLC Lease/435 Allen Court 2051
Alpha Analytical Laboratories Certified Analytical Services 061573
Alta Transportation Consulting Foss Creek Bicycle/Pedestrian Path 2114
Archer Norris Law Firm CAD RMS Dispute
Argonaut Construction Grove Street 2055
Argonaut Construction Sunnyvale Drive/Panorama Drive Overlay 2111
Argonaut Constructors HBG Ave. Overlay & Bike Lanes 2115
Aspen Street Architects Alliance Clinic Project 1205
Becoming Independent Parks/Playgrounds & Plazas
Bigham Services Annual Heating & A/C Contract 060897
BMS Design Group HBG Community Entryway Revitalization Plan 2097
Busch Construction & Electric Renovation - 308 East Street 061456
Buske Group / The Cable Franchise Renewal 1067
California Visitor's Review Weekly Magazine 1043
Caretaker Services Contract Stacy & Chris Mcree (Villa)
C M Services Health & Safety Program
Circuit Rider Productions Neighborhood Improvements 2096
Clark Pest Control Monthly Service at Skate Park 2061
Coastland Civil Engineering Map Checking
Coastland Civil Engineering Re-apportionment of Area A Assessments for 2002
Coastland Civil Engineering Grove St. Neighborhood Study 2029
Coastland Civil Engineering Services for City wells 2064
Coastland Civil Engineering Pavement Management System Upgrade 2073
Coastland Civil Engineering Sunnyvale Ave. Reconstruction 2099
Columbia Research & Testing Materials & Campaction Testing
Commerce Chemical Company Sodium Chloride 060636
Community Media Center Start up for Healdsburg Media Center 2076
Consolidated Engineering Lab. Materials/Testing/Sp Inspection Alliance Medical 2118
Crabtree Land Surveying Heron Dr Lift Station Force Main Replacement 2107
Dama Construction, Inc. Airport Septic Project 2102
Earthcraft Planning Services Saggio Hills Project/Area C
Earthcraft Planning Services Healdsburg General Plan Update 2082
Earthcraft Planning Services CEQA for Gauntlett/Fitch Treatment Process 2091
Earthcraft Planning Services CEQA Fir Borth Area Park Project 2122
Econ-O-Sweep Power Sweep Service for Badger Park 060746
Edaw, Inc. Wastewater Treatment Plant Upgrade 2081
Edaw, Inc. CEQA for Waste Water Treatment Plant Upgrade 2124
E & M Electric Internet Service Equipment Maintenance 1002
Environmental Dynamics Janitorial Service 2026
Equifax Credit hrfo./Police Department 1036
Evergreen Job Safety Training Films/Electric Department 60162
Ford, Turner and Assoc. Airport Grant Writing
Fox Lawson & Assoc. Classification & Compensation 2101
Joseph F. Gattuso Airport Business Plan Development 2129
Ghilotti Contraction Co. Healdsburg Southern Ave. Sewer and Drainage 2127
Golden Gate Landscape - Landscape Maintenance 1074
Green Valley Consulting Eng. - Healdsburg Asphalt Overlay 2059
Green Valley Consulting Eng. - Construction Plans for the West Plaza Parking Lot 061513
Groundwater Pump & Well, hie. Rehab of wells at Dry Creek & Fitch 2110
Healdsburg Animal Shelter - Healdsburg Regulations/Fire Dept. 1024
Healdsburg Arts Council Summer Concert Series June - August 2002 2089
Healdsburg Arts Council Summer Concert Series June - August 2003
Healdsburg Chamber of Commerce DBD Management/Operations 1005
Healdsburg Chamber of Commerce Economic Development Services 1202
Healdsburg Chamber of Commerce City's Promotion Program 2106
Healdsburg Future Farmers Country Fair- Annual County Fair Reimb.
HDR Engineering - Engineering Design Service 2001
HDR Engineering Gauntlett & Fitch Well Fields 2045
HDR Engineering Inc. Membrane Pilot Testing/ Wastewater Plant 2052
HDR Engineering Wastewater Treatment Plant Upgrade 2086
HDR Engineering Design Service/Gauntlett/Fitch 2112
HDR Engineering Public Works Facilities Staffing Assessment 2128
Hornsby Levy Appraisal Group, Inc. 20 W. Grant Street
Hornsby Levy Appraisal Group, Inc. March Ave. Appraisal 2125
I B M Corp. Computer Equipment Maintenance 2053
I B M Corp. Printers & AS/400 Model 600/CH 2087
I B M Corp. I B M 4234 $4230 Printers 2126
ITRON Meter Reading Devices 1003
Jack Jones Design - Consulting Svcs./CRA & Jack Jones Alliance Medical Center 2100
Jacobson, Jim Trails Master Plan 2040
Johnson's Pools - Plaza Park Fountain Maintenance 1032
Kleinfelder Pavement Investigation Testing 2070
Landeros/Jessica Garnishment/Payroll Deduction
Larry Walker Assoc. Consulting Services 1310
Lumina Noise Ordinance Update
W.K. Mcclellan Annual Asphalt Repair 2037
W.K. Mcclellan Company Annual Concrete Repair
2
Beginning of Box #2
Masterson Communications Comm. Service Police Department 060849
MB IA Property Tax (City and CRA)
M B I A -Sales and Use Tax Audit
Midstate Construction Corp. Alliance Medical Clinic 2109
Mission Linen & Uniform Water Prod./PW Treatment Plant 061569
Moore, lacofano, Goltsman Inc. PRK Planning & Design/Bridle Path 2099
Moreland & Assoc. Healdsburg Boys & Girls Club Audit 2105
Myers, Alvin - Carson W. Park Caretaker 2002
Neely/Denise Garnishment/$700 Per Month
Norris Archer Law Firm Outfall Relocation Project
Orkin Pest Control - Annual Pest Control Service 061586
Pall Corporation W W Membrane Pilot Testing 2071
Pall Corporation Water Membrane Pilot Testing 2074
Parnum Paving, Inc. - Tayman & Panorama Reservoirs 2054
Pipeline Excavators, Inc. - 403/405 North St. Sewer Replacement 2117
Pitney Bowes Spectrum Mail System 1017
Pitney Bowes Credit Corp. Quarterly Mail Machine Maintenance Police Dept. 2093
Portosan Co. - Portable Toilets throughout City 061446
Praxair Tank Rental/Substationl059
Prudential Overall Supply - Laundry Service 060766
Prudential Overall Supply - Laundry Linen Service 062136
Robertson Engineering Inc. - Annexation Map - Grove Street 2088
Setterland & Assoc. - Building Inspection & PLN CK Svcs. 2004
Sierra Chemical Co. - Salt D K Course 060589
Sierra Chemical Co. Liquid Gas Chlorine 060966
Sierra Spring Water Bottled Water/Police Department 1034
Sierra Spring Water Bottled Water/City Hall 1035
Sierra Spring Water Bottled Water/CDC 1063
Sierra Spring Water Bottled Water/Corp. Yard, Villa, Well Testing 1076
Sonoma Agriculture, County of -Emergency Animal Control 2046
Sonoma County Dept. of Health Services - Analysis of Portable Water 061574
Striping Graphics Annual Striping Maintenance Contract 2014
Structured Business Systems CAD-RMS-MDT/Police Dept. 2028
Structured Business Systems Network Supply/Equipment Maintenance 2098
The Facilities Group Security Vulnerability Assess, Water System 2121
Troutman Sanders LLP - Master Facility License Agreement Pole Attachments 2095
U.S. Department of Education - Garnishment/Payroll Deduction
Verizon Wireless - Monthly Pager Service- Fire Department 1004
Verizon Wireless- Pager Rental/Community Services 1037
Verizon Wireless-Monthly Pager Service/Police Dept. 2015
Vernazza Wolfe Assoc., Inc. - Affordable Housing Study 2031
Walmsey, James A. - Tree Trimming Contract 1040
West Yost & Assoc. Hlds. Ave. Southern Area Drainage Study 2131
3
Whitlock & Weinberger Trans Citywide Traffic Model 1090
Whitlock & Weinberger Trans Engineering & Traffic Study 2085
Whitlock & Weinberger Entryways Improvement Project 2123
Wildcat Underground & Engineering Misc. Storm Drain Improvements 2108
Winzler & Kelly - Letter of Map Revision 1313
Winzler & Kelly - Preliminary Trenchless Technology/HWY 101 Crossing
Winzler & Kelly - Sewer Collection Main Replacement HBG. Ave. South-Central 2090
Wolf Communications Publicist & Media Coordinator 2005
Xerox Corp. Xerox DC220C3 Copier/Corp. Yard 1044
Xerox Corp. DC332SLX/Document Center 1092
Xerox Corp. DC255/Document Center 1093
Xerox Corp. Xerox Fiery X12 1094
Xerox Corp. Fiery X12 Color Copier 1095
Xerox Corp. DC340SLX/Document Center 1096
Xerox Corp.8825DDS/SN#DT9-031302 ENG/CDC Copier 1097
Xerox Corp.440SX/CDC Second Copier 1100
Xerox Corp. Police Dept.- Main Floor/SN#NG4-108303 1101
Xerox Corp. Xerox 420SX System/Police Dept. 1102
Xerox Corp. Water Ops Building/SN# NL3-104351 1103
Xerox Corp. Fire Dept. Copier/SN# NL3-104349 1104
Xerox Corp. SN#NM9-143190/Senior Center 2103
Xerox Corp. DC3535/SN#MWR-682352 Color Copier 061989
Xerox Corp. DC470 AST Copier/City Hall 061990
Zenon Environmental Equipment Rental/WTP Pilot Testing
Zenon Environmental Equipment Rental-WWTP Membrane Pilot Testing 2116
3D L L L City Wide Aerial Photography 2042
AUTHORIZED RETENTION
Remain in Office:
2 Years
Total Retention Period:
10 Years
Year to Destroy
2014
Date Sent to Corp. Yard
7/2005
Department:
FINANCE
Box Title
Vendor Payables
Division:
GENERAL LEDGER
Year
2002/2003
Box Number
032044GL
Box Contents: 13 Boxes of Vendor Payables
A File
A - l Compressor 1697
Aaction Rents 18
Aanko Technologies, Inc. 1247
ABC Towing 1593
A Better Copy 1730
Able Fence Co., Inc. 770
Able Maintenance, Inc. 1331
Access Healdsburg 1608
Ace Supply 4
ACS 545A
ACS Government Info. Service
Action Sport & Power Equipment 1744
Adams, Molly 1595
Adamson Industries 1138
Adams, Steven 1065
Adams Surfacing 1719
Administration of Justice Bureau 1749
Advanced Communication 24
Advanced Systems Group, LLP 1727
Advent 1694
Aguillard Equipment & Supply 1746
Ahlborn Fence Company 29
AIG Life Insurance Co. 30
Air BP Aviation Services 1456
Alameda Co., Treasured 33
Alan Kropp & Assoc. 34
A.L.D. Co., Inc. De Nio Enterprises 1542
Allied Alarms 1324
A l l Signs Services 1755
All Star Fire Equipment 563
Altec Industries 36
Ambry Inc. 1634
American Backflow Prevention 1569
American Family Life 38
Benn, Bobette 557
American Legion 700
American Payroll Assoc. 640
American Planning Assoc. 1512
American River Asphalt 773
American Security Cabinets 1670
American Storage 1647
American Water Works 612
American Water Works Assoc. 1631
AMS.Net 1611
Amoruso Printing 40
Andrew Sheet Metal 1636
Anunson, Kathy 1104
APT US&C 1756
APWA Northern CA Chapter 1677
Aramark Correctional Services 1571
Arizona Parks & Rec. Assoc.
Arrow Glass 1307
Associated Lighting Rep. Inc. 1093
Assoc. of Bay Area Governments 44
Assoc. of CA Airports 1498
AT&T Equipment 1168
AT&T Wireless Service 1136
Avenir Systems, LLC 1130
BFile
Backflow Management Inc. 808
Baker, Robert 1553
Barnes, Barbara 1091
Bartolotta, Sara 1784
Bauer Compressors 1791
Bay Area Barricade Service 51
Bay Area Open Space Council 1566
Benedetti Tire Service 412
1
Bertolucci Construction 1711
Best Access Systems 310
Best Truck Body & Trailer Repair 1080
Bigham Heating 55
Big O Tires 1624
Bill's Certified Testing 1696
Bill Lewis Partners, Inc. 1448
Bill's Lock & Safe Service 1454
Binkley Alarm 56
Blue Cross of America 57
Blue Glacier Gardens 1635
BNY Western Trust Co. 48 & 58
Borges & Mahoney, Inc. 60
Boaz, Jason 1568
Boltz Electric 1167
Branom Instruments Co. 1318
Burns, Bette 764
Business Journal, North Bay 944
Butler Distributing 1461
Butterfield & Kelly 67
B.W.S. Distributors, Inc. 755
CFile
Cadence 1702
Calbo 509
California Academy of Sciences 1750
California Assoc. of Sanitation Agencies 1295
California Debt. & Investment Advisory Commission 1690
California Dept. of Health Services 1494
California Job Journal 70
California Munic. Bus. Tax Assoc. 961
California Munic. Treasurers Assoc. 749
California Municipal Utilities Assoc. 497
California Park & Rec. Society 71
California Peace Officers 1061
California Redevelopment Assoc. 815
California Refrigeration & Food Equipment 475
California Society of Municipal Finance Offices-CSFMO 74
California Utilities Emergency Assoc. 1556
California Wine Tours, Inc. 1558
CALPERS 1586
Calvert, Austin 1491
CA-NV Section AWWA 977
Canada Life Assurance Co. 75
Cape Membership 1525
Capital Network Solutions 1724
Cappo, Inc. 818
Conley Plumbing & Backhoe
2
Carlisle Construction 76
Carlmont Company 1708
Carrera's Auto Body 77
CASCO 669
Cathey, Roger A. 1557
Castino Restaurant Equipment 731
CDF/State Fire Training 823
CEB 871
Central Coast Polygraph 355
Central Maloney, hie. 82
Chambers, Penny 1639
Checkrite Backflow 1794
Chief Supply Corp. 83
CHMIA 672
CIH Services 1155
Cilenti, Isabel 1689
Circle S Ranch 1574
City Clerks Assoc. of California 578
City of Cloverdale 577
City of Cotati 667
City of Healdsburg - City Bills 439
City of Healdsburg - Petty Cash 170
City of Santa Rosa 822
City of St. Helena 1534
City of St. Helena 1736
City of Sonoma 638
Clark, Jim 1773
Classic Sports 957
Clear Heart Drilling, Inc. 1743
Clears, Inc. 847
Clementi PH.D., Mark A. 356
Clor Tec 888
Clor Tec 1390
Cloverdale Saw & Mower 1675
Clover Electric 708
Coastland Civil Engineering 86
Coggins Fence & Supply 302
Collins, Randy 556
Colorado Parks & Rec. Assoc. 1679
Columbia Research & Testing 316
Corn-Car 1121
Compaq 1603
Compaq Computer Corp. 582
Compass Maps Inc. 1538
Conklin Brothers 1587
DHS-OCP
Contra Coast Newspapers 1559
Cooper Power Ststems 367
COP Ware Zax Electronic Pub. Inc. 1632
Country Daisy 91
County of Sonoma Auditor 280
County of Sonoma Dept. of Health 90
County of Sonoma Human Resources 1693
County of Sonoma Parking 1476
County of Sonoma Reprographics 845
Cox, Steve 1523
Coyle, Allison 777
CPN International, Inc. 1551
CPRS District 1 71
CPRS Membership 1782
Crabtree Land Surveying 499
Crabtree Pharmacy 1702
CSFA 692
CSS-Technologies 1699
CSUC Foundation-Office of Water 1535
Culver Company 1554
Curiel, Maria 653
Curtis & Associates 95
Curtis & Sons, L.N. 96
CWEA 903
DFile
Dale Builders 98
Das Manufacturing Inc. 1617
David F. O'Keefe Company 1299
Day Wireless Systems 1432
Dell Marketing, LP
Dell Marketing, LP Home Computer 101
Delta Safety Supply 573
Denbeste Transportation 1362
Denny's Electric Inc. 1531
Dept. of Community Services & Dev. 1656
Department of Conservation 103
Department of Fish & Game 679
Department of General Services 603
Department of Health Services 106
Department of Justice 107
Department of Justice-CVPC 1712
Department of Transportation 108
Department of Water Resources 570
Department of Weights & Measures 1665
Derum, Kim 1524
Flugum, Jim 848
3
DHS-WTOC Renewal 1049 & 878
D & K Appliance Center 1747
Diamantini, Brian 941
Dickson 1567
Dictaphone Corp. 539
Diehl, Evans & Co., LLP 1369
Digital System Technology 1674
Diversified Inspections 110
Diversified Risk Insurance 111
DLT Solutions 1314
Downey, Brand, Seymour & Rohwer
Downtown Ford Sales 1068
Dreyer, Gary 909
Duo Safety Ladder 1588
Duarte, Bill 966
EFile
Earthcraft Planning Service 116
Eastwood Entertainment 1395
ECM Group 1684
Economy Lock & Key 117
Eddinger Enterprises 938
Eddinger Plumbing & Heating 118
EEYE Digital Security 1604
Eighteen Wheel Mobile 441
Electronic Storage Corp. 1290
Electrical Supply Of Santa Rosa 1672
Emblem Enterprises 1547
E & M Electric & Machinery 115
Empire Elevator Co.510
Empire Waste Management 123
EMS Personnel Fund 1732
E.R Roofing 1653
Esposti Jeep Eagle 127
Esposti Dodge-Chrysler Jeep 1146
Exchange Bank 1722
EUSERC 1356
Evergreen 128
FFile
Failsafe Testing 1486
FEBCO 130
Fedex 464
Fidelity National Title Co. 1018
Financial Title Co. 1751
Fine Gardening 1496
First American Real Estate 168
Healdsburg Boys & Girls Club 152
Ford Trucking 717
Formprint Design 133
Foundation for Cross-Connection 1662
Franchise Tax Board 389
Frates, Pete 1373
Frey, Sylvia 616
Fulwider Outdoor Equipment 1745
GFile
Galvins Business & Home Furn. 1196
Garcia, Bernice 1718
Garcia, Francisco 1622
Gardeners Aid 1570
Garrett Hardware 138
General Electric Supply 138
General Pacific, Inc. 832
General Sercices Admin. 139
GFOA 654
Global Equipment Co. 1676
Gold, Leah 1709
Golden Gate Landscape 315
Gonzalez-Martin, Gloria 1117
Goodman, Robin 1144
Grace Lucero & Housing for Hbg. 1668
Grainger 142
Graybar Electric 143
Groeniger & Co. 144
Groundwater Pump & Well 645
GS A Advantage 569
Guadagni Bros. Welding, Inc. 145
Guenter's Outboards Inc. 1614
Guerrero, Jazzy 1543
Gustavson, Andy 1683
HFile
Hach Co. 146
Haines & Co. 147
Hajek,Lynn 1110
Haviland, John 1578
Hawkins, Delafield & Wood 1785
Hayes, Mike 559
HCV Pacific Investors 1180
HCV Pacific Partners 1601
Healdsburg Auto Wash 166
Healdsburg Aviation, Inc. 151
Healdsburg Ballet 836
Healdsburg Blue 156
Healdsburg Boys & Girls Club Cascade West Trees 1613
Healdsburg Boys & Girls Club .9999993
Healdsburg Boys & Girls Club & Clearcreek LLC 1700
Healdsburg Boys & Girls Club & Guattery, Gunn & Mcaravy LLP 1779
Healdsburg Boys & Girls Club & Meyers, Nave, Riback, Silver & Wilson 1620
Healdsburg Boys & Girls Club & Victorian Tree Ranch 1612
Healdsburg Chamber of Commerce 153
Healdsburg District Hospital 1599
Healdsburg Employee Emergency Fund 154
Healdsburg Jazz Festival 835
Healdsburg Lumber Co. 158
Healdsburg Museum & Historical Society 505
Healdsburg Optometry 159
Healdsburg Police Officer's Assoc/HPOA 181
Healdsburg Reserve Firefighters Assoc. 940
Healdsburg Signs 169
Healdsburg Tribune 165 & 164
Healdsburg Tree Serice 644
Healdsburg Unified School District 1082
Heaps electrical 457
Hendrix Wire & Cable 300
Hermoso, Gus 524
Hernadez, Nathan 934
Herning Underground Supply 175
Hertz Equipment Rental 1441
Hicks, George 803
Hiner, Marge 579
H i Tech Emergency VEH SVC 177
Hobart Services 1052
Hopkins Technical Products 179
Hopscotch Press 180
Hornsby Levy Appraisal Groupl651
Horticulture Subscription Dept. 1596
Hoskins Ranch, LLC 1800
H. T.E 182
I File
I.M.P.A.C Government Service Aug. 248
IAFF Local, 2604183
I.M.P.A.C Government Service Sept. 248
IAPMO 1505
I.M.P.A.C Government Service Oct. 248
IBEW Local 1245 184
I B M Corporation 185
I.M.P.A.C Government Service Nov. 248
I.M.P.A.C Government Service Dec. 248
ICMA Retirement Corp. 698
I.M.P.A.C Government Service Jan. 248
IIMC 1033
I.M.P.A.C Government Service Feb. 248
Image Tree Service 916
I . M.P.A.C Government Service July 248
I.M.P.A.C Government Service March 248
I.M.P.A.C Government Service April 248
5
I.M.P.A.C Government Service May 248
I.M.P.A.C Government Service June 248
Independent Electric Supply 189
Inspector Guides 1721
IRS 487
International, 101 785
IPRA Membership
Intraline, Inc. 192
Isberg Nott Co. 1564
ICT 1585
J file
Jack Auto Upholstery 972
Jamison Auto Center 1661
Jason-White, Barbara 725
Matthew Jenkins 1671
Jerry & Don's Yager Pump SVC 1589
Johnson Pools, Inc. 197
Jones, Susan 1450
Jones, Susan 1465
Jon Wright Feed & Garden Supply 467
JP Morgan Chase Bank 1652
J.R. Publications 198
Jurecek, Charlie 608
Kfile
Kaiser Permanente-Reg 200
Kaiser Permanente Retirees 201
Kelly Services, Inc. 514
Ken Grady Co. Inc.
Ken House Trucking 484
Keyser Marston Assoc. 747
Kleinfelder, Inc. 295
Knorr Systems 1008
Kortick Manufacturing Co.
Kosik, Doris 931
Kuhlman Electric 1488
Kustom Signals 1228
LFile
Lab Safety Supply, Inc. 918
Lasher Auto Center 623
Laven, Kevin 1704
Law Enforcement Intelligence 1477
League of California Cities 204
Lewers Auto Glass 9
Lexis Nexis Matthew Bender 1546
Libertel 1698
Liebert Cassidy Whitmore 733
Moosepoint Technology 1739
6
Morrow & Sons Super Pumper 1720
Liles, Jason 827
Motorola Comm. Ent. 1404
Lloyd Franceschi Golf Carts 1703
LMC Associates, Inc. 1734
Municipal Maint. Equip. Inc. 1418
Murphy Business Service 1355
Load X Co. 1606
Myers Restaurant Supply 1516
Lorman Education Services 1229
Love, Teale 685
Myhre, C. Jay 391
Napa Solano Chapter 1007
Lozinto, Patty 1019
LTD Visionary Systems 935
Napa Valley College 1446
Nation Arbor Day Foundation 1416
Luhdorff & Scalmanini 384
Lynd, James 1004
Nations Rent 1728
National Air Transportation Assoc.
Mc File
National Automobile Club 1079
McArthur, Stewart 1053
McConnell Chevrolet 580
National Flood Services 407
National Notary Assoc. 1445
McDonald's 705
National Rec. & Park Assoc. 1334
McDonough, Holland & Allen 516
Natkin Service Co. 1434
Mclntyre Title Co. 1527
Navar, Genevieve 1804
MFile
Navigant Consulting, Inc. 1250
Macias, Manuel 798
NCCCA 1242
Macor/Janval 1626
Magic Wave Productions 1607
Neal M.D., Edward M . 276
Marker, Caroline 1521
Nehring Electrical Works 584
Marsh Risk & Insurance Service 960
Nelson Staffing Solutions 1389
Masterson Communications 206
Netease, Inc. 1539
New Generation Media, Inc. 844
Matson's Paints 207
New PIG 1725
Mawson Computers, Inc. 1579
Nextel Communications 1573
MBNA American Business Card July-Dec. 488
MBNA American Business Card Jan.-June 488
Non-Profit Housing Assoc. 1686
Nor-CalFPO'S671
MCSI1648
Nor-Cal Municipal Personnel 813
Metocell 491
Nor-Cal PSD 1506
Meszkat, Jamie 1646
Nordby Builders, R. 1437
Meyers, Nave, Riback, Silver & Wilson 208
Norgrove, Richard 1014
Micro Warehouse Inc. 1478
North American Title Co. 1717
Miksis Services 237
Miron, Susan 1552
North Bay Corp. Health 477
North Bay Polygraph 1597
Mitchell, Tiffany 1667
North Bay Window Tinting 1775
M.L. Eslinger & Assoc. 1657
North Coast Collection Service 722
Mobile High Voltage Testing 711
North Coast Engravers 1039
Mobile Truck Testing Services 530
Modern Bride 1529
North Coast Medical Training 1147
North Coast Railroad Auth. 377
Mohawk Co. 211
North Pacific Lumber 1292
Monti, Chris 1692
Northern California Power Agency
Moore, Lori 553
Moore, Steve 1642
Moreland & Assoc. 462
Moreland & Assoc. & Healdsburg Boys & Girls Club 1575
Northern California Riverwatch 1812
Public Safety Center 1371
7
Northern Energy 214
Northern So. Co. Air Pollution 492
Northwestern Pacific Railroad Authority 1075
NRPA Publications Center 1447
OFile
Oak Mound Cemetary 1422
Office Depot Credit Plan 304
Office Depot 305
Office Depot 305
Okeefe Co. 1423
Olson, Ronnie 1187
Opperman & Son 3
Oratech Controls, Inc. 589
Oui Cater 13
Overhead Door of Santa Rosa 216
Pfile
Pace Supply Corp. 218
Pacific Bell 432
Pacific Bell/Worldcom 1502
Pacific BellAVorldcom 1502
Pacific BellAVorldcom Centrex Bills 1582
Pacific Gas & Electric 398
Pacific Sales & Manufacturing 1479
Pepsi Cola 1339
Petaluma Police Dept. 1723
Peterson, Albert 1741
Petro Tech 474
Phoenix Food Service 1637
Piccinini, Jack D. 1765
Pinochi, Tony 675
Pirelli Cable & Systems LLC 340
Pitney Bowes 224
Pitney Bowes Credit Corp. 225
Plass, Gary 872
Plaza Paints 1731
Plum Trust, Vera L. or William 992
Police Supervisor's Assoc. 445
Porac Law Enforcement News 1482
Postmaster 228
Postmaster Express Mail 227
Power Industries 1109
Press Democrat 230
Procell231
Pryal, Pam 1707
Public Agency Coalition 232
8
Purchase Power 233
Purity Products Co. 234
Q file
Qarbon.com 1616
QPR 1738
Rafanelli, Doug 1655
Rainbow Refrigeration 1572
Rainwater, Roxanne 1621
Ramos, Christina 1565
Ramos Shoes 914
Raven Players 1772
Ray's Catering
R-E Corp. DBA Destruc. 1375
Recall Secure Destruction 1374
Redwood Empire ICBO 1669
REICBO 12111
RelizonCo. 1140
REMIF 244
REMIF 245
Registry of Charitable Trusts 1210
Reserve Account 560
RGIS inventory Specialists 1235
RHF, Inc. 1137
Rich Ryan Construction 1733
Ritz Foods 767
Robertson, Bill 976
Rodolph, Scott 814
Rogers, Greg 674
Rok Technologies, Inc. 1544
Roseville Toyota 1452
R&S Erection of S.R. 236
RV & Assoc. 955
RWW, Inc. 1687
SFile
Sacramento Bee 251
Safety-Klenn Corp. 1729
Sandborn Tree Service 254
San Francisco Chronicle 1792
San Jose University College /
Applied Sciences 1576
Santa Rosa Blueprint 1340
Santa Rosa Fire Equipment 259
Santa Rosa Junior College 260
Santa Rosa Meat & Poultry 627
Sauber MFG. Co. 1522
SBC Global 1609
S&C Ford 481
Scalabrini, Karen 1044
Schaffner, Lisa 1530
Schell, Yvonne 1822
Scott Signs 1550
Scott Technologies Inc. 1485
Secretary for Environmental Protection 1486
Secretary of State 261
Security Vault & Storage 262
Sequoia Glass 1619
Seton Identification Products 1815
Severn Trent Service 888
Shape Incorporated 265
Sierra Ad Specialties 265
Sierra Chemical Co. 266
Sierra Club 1592
Signal Solution Corp. 267
Silveira Pontiac Buick GMC, Inc. 1145
Simpson, Claire 721
Smith, Richard 1685
Smith's Tree & Garden Service 1629
Snap On Industrial 268
Social Tech. Inc. 1319
Solutions 4 Sure Inc. 1691
So. Co. 990
So. Co. Auditor- Controller 1263
So. Co. Clerk 272
So. Co. Clerk Recorder 1363
So. Co. Emergency Services 908
So. Co. FPO's 670
So. Co. Info. Systems Dept. 513
So. Co. Law Enforcement Chief's Assoc. 828
So. Co. PRMD 1336
So. Co. Probation Camp 659
So. Co. Recorder 541
So. Co. Refuse Disposal 278
So. Co. Registrar of Voters 1500
So. Co. Sheriff's Dept. 279
So. Co. Sheriffs Dept. 1281
So. Co. Tax Collector 606
So. Co. Transportation Authority 621
So. Co. Waste Management Agency 1645
Sonoma State University 1116
Sonama Surgical Supply 1590
Teichert Aggregates 1710
'V
9
Sonoma Title Guaranty Co. 1654
Sonoma West times & News 1526
Sonoma Wine CountryMeetingsl706
Soule Building Systems 1742
South City Ford
Southwest Power Inc. 281
Spitler, Richard 839
Sports Tuft Managers Assoc. 784
Spotwood, Blair 567
Sprint 283
S.S. Papadopulos & Assoc. 1663
St. John's Catholic School 1411
State Board of Equalization 1215
State of CA - EDD SUI Contribution
State of CA - EDD SDI Only 285
State of CA - DEE SIT Only 427
State of CA - General Service 651
State Street Bank & Trust 286
State Water Resources 899
Steiny & Co., Inc. 1757
Sternberg Lanterns, Inc. 1716
Straessle, Ray 906
Streicher's 1761
Strouse, Carol 842
Structural Design Group 1583
Structured Business Systems 209
Studio Graphic Design 896
Sumpter, Shawn 1393
Sunset Magazine 290
Super Service Plumbing 1714
SWRCB/AFRS 287
SWRCB-Division of Water Rights
SWRCB/SWFEES 1520
SYAR291
Symbol Arts 1754
Sympro Inc. 274
Systems & Space Inc. 807
Tfile
Takeda, Roy Akira 1352
Tarter, Cheryl 885
Taylor Electric 1580
Tayman Park Golf Course 637
TDS/Downey Tire Center 436
i Furniture 1643
Tesco 293
The Flag Store-Emporium 1375
The Phillips Group 1659
Thiessen, Rob 1009
Thompson Publishing Group 1226
Tire Recycling 605
TJKM Transportation 518
Todd Engineers 329
Total Energy Products 418
Town Hall Coalition 1813
Town of Winsor 634
Transworld Media Group 1321
Tri-County Garage Door 1221
Trope Group 1695
Tuff Shed 1715
Ufile
Ukiah Daily Jouranl 586
Ukiah Fire Equipment 719
Ukiah Fire Fighters Assoc. 1777
Underground Service Alert 440
Unilab Corp. 739
Union Bank of California 1038
United Parcel Services 820
United Rentals 1207
United Rentals Trench Safety 1244
United Textile, Inc. 1143
United Way of So., Mendo., Lake Co. 444
Urteago, Rick 568
U.S. Bank Trust National Assoc. 532
U.S. Bank Trust Of N.A 438
U.S. Dept. of Energy - WAPA 105
US Metering & Technology 1680
Utility Vault 314
VFile
Valencia, Jorge 1105
Valley Office Machines
Vectren Comm. Services 1056
Vestra Resources, Inc. 1545
Vintage Water Works Supply 380
Vista Broadband Networkd 1470
WFile
Wall Street Journal 720
Walmsey, James A 330
Wallace 393
Ward, Scott A. 993
Way, Greg 1016
WBCO Electric Service Co. 1688
Wedding Pages 511
Weeks Drilling and Pump 411
West Coast Welders 1267
West Group 338
West HUG (H.T.E. Users Group) 1001
Western Area Power Admin. 1289
Western Boot Steak House 540
Western States Electric 311
Western Underground Committee 469
Whitemore, Tom 1497
Wihlborg Design 1237
Wildcat Underground & Eng. 1610
Williams, Colleen 1649
Williams Communications 423
Williams USA, LLC 1591
Willits News 1560
Wilson, Carol 1541
Wine Country Impressions 1408
Wine Country Water Works Assoc. 468
Wisconsin Park & Rec. Assoc. 1678
Wolf Communications 971
Wrathall & Krust 1625
Wyatt Irrigation 1471
Wystepek, Chet 593
Xerox Corporation 1638
Xerox Corporation 331
Yfile
Young, Kevin 1351
3T Equipment Company 728
10
Box # 13 Misc. Payable Files
Utility Credit Balance Refunds
Villa Deposit & Misc. Refunds
Community Services Receipt Requests for FY02/03
Correspondence Files from A-Z
Overnight Slips FY02/03
CAFR Mailing List FY 02/03
Check Run Registers 02/03
Cancelled P.O.'s
Garage Sale Permits
Postage Permits
Water Pressure Valve .999992
AUTHORIZED RETENTION
Remain in Office:
2 Years
Total Retention Period:
10 Years
Year to Destroy
2014
11
Date Sent to Corp. Yard
7/2005
Agenda Item No;
6E
Council Meeting Date/ Mayp, 2014
Prepared By: _
Jaime Licea, Pafjp
Reviewed By
David MickMjak,%ssistant City^VIanager
Approved By: _
Mar jie Pettus, City MMiagef
SUBJECT: Landscaping and Lighting Assessment District
RECOMMENDED ACTION:
Adopt by resolution the City Council's intention to levy and collect annual assessments, preliminarily approve
the Annual Engineer's Report for fiscal year 2014-15 for the City of Healdsburg Landscaping and Lighting
Special Assessment District, and setting the date and time of the public hearing.
BACKGROUND:
The City of Healdsburg utilizes a Landscaping and Lighting Assessment District (Assessment District) in
accordance with the provisions of the Landscaping and Lighting Act of 1972 to fund the operation and
maintenance of the landscaping improvements within the public right-of-way along specific streets and the
maintenance of certain riparian and park areas in the City. The Assessment District consists of separate zones
within the city. The funding sources are parcels within each of the zones. On March 3, 2014, the City Council
began the annual required Assessment District proceedings by adopting a resolution appointing the Engineer of
Work, directing the preparation and filing of the annual Engineer's Report and describing the potential changes
to the Assessment District for FY 2014-15. The annual Engineer's Report has been prepared and filed and is
submitted for Council review and preliminary approval.
The Engineer's Report proposes that the assessments for FY 2014-15 increase by approximately 10% in Zone 1.
The Zone 1 assessment, which has not changed since FY 1997-98 will increase from $174.72 to $192.18 for a
total increase of $18.08 per year, per equivalent single family dwelling units. Reserves that were used in the
past to eliminate the need for an increase have been reduced to the point where an increase in the assessment is
required to meet the adopted reserve policy. To limit the assessment increase, maintenance hours have been
reduced in Zone 1, and every attempt will be made to minimize the visibility of the reduced maintenance in this
zone.
In Zone 5, development of the Sonata sub-division is anticipated to be completed, indicating that maintenance
requirements will increase from one month (as assessed last year) to 12 months. This will increase Zone 5
assessments from $101.92 to $473.00 per year. The increase in assessment reflects the maintenance
requirements and utility costs with the new pocket park and the increase in single family dwelling units from 19
to 35. The previous value of $101.92 was based on one month of maintenance service (June 2014). The new
rate of assessment of ($473.00) is based upon 12 months of maintenance requirements (July 2014 through June
2015). There are no changes in the assessment proposed for Zones 2, 3, and 4 in FY 2014-15.
This is the second of three City Council meetings regarding the Assessment District. By adopting the attached
resolution, the City Council will set the maximum assessments that could be levied and collected in each of the
zones for FY 2014-15. At the June public hearing, the City Council may authorize the levy and collection of the
assessments, as presented at that June public hearing, or decrease them, but may not increase them greater than
the maximum set with this action.
The Engineer's Report includes the description and proposed changes to each of the zones, the proposed costs to
operate and maintain the improvements, the method of apportionment of the assessments, the assessment roll
for all parcels, and the assessment diagram (map) of each of the zones.
The Assessment District consists of five existing zones known as: Zone 1 - Parkland Hills (including Quarry
Ridge) Subdivision, Zone 2 - Healdsburg Estates and River's Landing, Zone 3 - Park and Healdsburg Avenue,
Zone 4 - Senior Housing Development, and Zone 5 - Sonata.
For FY 2014-15 the estimated maximum annual assessments in Zones 1-5 are proposed to increase by the
allowable annual CPI (year 2013) of +2.2%. Assessments to levy and collect for FY 2014-15 will all be at or
below the maximum allowable annual assessment.
The overall Assessment District budget has been reduced by 28% from last year, largely due to reduced
personnel hours in Zones 1-4. The usage of available reserves has been reduced 85%. Contributions from
existing reserves will be used in Zone 1 to minimize the assessment increase this year. Contributions from
existing reserves will be used in Zones 2, 3 and 4 to maintain the assessment level.
The anticipated ending reserve fund levels in Zone 1 are within the desired range of 75% -100%. Future usage
of reserves in this zone is unwarranted and indicates a potential additional 10% assessment increase in FY 201516. The ending reserve fund levels in Zones 2-4 are above the established reserve fund policy range. The Zone
5 budget has increased to cover an anticipated 12 months of maintenance for FY 2014-15. The available
reserves are below the desired range for this budget level, but are expected to increase over the next few years.
No Zone 5 reserves are required this year.
The action plan/procedure for FY 2014-15 levy and collection of annual assessments for the City's Assessment
District is as follows:
•
The City Council adopted a resolution on March 3, 2014 appointing the Engineer of Work, directing the
preparation and filing of the Engineer's Report, and describing any potential changes to the Assessment
District. This action began the annual process.
•
At tonight's meeting, the City Council, will consider adopting a Resolution of Intention to Levy and Collect
Assessments for FY 2014-15 preliminarily approving the Engineer's Report and set the time and date of the
Public Hearing. The City Council can preliminarily approve the Engineer's Report as submitted, or modify
it and preliminarily approve it as modified.
•
The City Council will hold a public hearing June 16, 2014, and upon its conclusion may adopt a resolution
confirming the assessments (either as preliminarily approved, or as modified by the Council at the
conclusion of the public hearing). The adoption of the resolution shall constitute authorization to levy and
collect assessments for FY 2014-15.
The above annual action plan/procedure is required by the Landscaping & Lighting Act of 1972 of the Streets
and Highways Code of the State of California.
FISCAL IMPACT:
With this year's report, revenues from the Assessment District are estimated at $173,439.14 (total of Zones 1 5). Overall expenditures for the Assessment District are estimated at $191,366.50 (total of Zones 1 - 5). The
difference between the revenues collected from the Assessment District and the overall estimated expenditures
will come from Zone 1-4 reserves ($17,173.36) and Zone 1-4 interest income ($754.00). Reserve funds and
reduced personnel hours will limit Zone 1 to a 10% assessment increase. Reserve funds will be used to hold
Zone 2-4 assessments level for the upcoming year. Zone 5 revenue will increase to cover a full year's
maintenance. Expenses associated with all five zones have no impact on the City's General Fund.
Activities associated with the Landscaping and Lighting Assessment District includes maintenance of existing
landscaping, native growth and related facilities. Per Section 15301(h) of Article 19 in Chapter 3 of Title 14 of
the California Code of Regulations, these activities are considered Categorically Exempt.
ALTERNATIVES:
By virtue of the Streets and Highways Code (Code), the City is mandated to adhere to the recommendation in
the Code to file an annual Engineer's Report. By not filing the report, the City would not be in conformance
with the rules and regulations of the Code and assessments could be subject to challenge. Accordingly, staff
does not recommend options with respect to filing the annual Engineer's Report.
ATT ACHMENT(S):
1) Resolution
2) FY 2014-15 Annual Engineer's Report
Reviewed by:
Jone Hayes, Finance Director
Reviewed by
/s/
CITY OF HEALDSBURG
RESOLUTION NO.
-2014
RESOLUTION OF INTENTION T O L E V Y AND C O L L E C T
ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE
ANNUAL ENGINEER'S REPORT FOR FISCAL YEAR 2014-15
FOR T H E CITY OF HEALDSBURG LANDSCAPING AND
LIGHTING ASSESSMENT DISTRICT AND SET T H E TIMES
AND DATES OF T H E PUBLIC INFORMATION MEETING
AND PUBLIC HEARING
WHEREAS, the City Council ordered the formation of the Landscaping and Lighting Assessment
District (Assessment District) on November 4, 1996 to levy and collect assessments pursuant to the
Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council intends to levy and collect assessments within the Assessment District
during FY 2014-15, located in the City of Healdsburg, Sonoma County; and
WHEREAS, pursuant to the rules and regulations of the Landscaping and Lighting Act of 1972, an
annual Engineer's Report must be prepared and filed outlining the proposed budgets, the proposed
improvements and changes to the Assessment District in order to levy and collect assessments in any
following fiscal year; and
WHEREAS, on March 3, 2014 the City Council adopted a resolution appointing Coastland Civil
Engineering as the Engineer of Work, directing the preparation and filing of the annual Engineer's
Report, and describing the potential changes to the Assessment District for FY 2014-15; and
WHEREAS, Coastland Civil Engineering has prepared and filed with the City Clerk the annual
Engineer's Report for FY 2014-15 as required by the Landscaping and Lighting Act of 1972; and
WHEREAS, the operations and maintenance to be made to the improvements for the upcoming
fiscal year 2014-15 in this Assessment District are generally described as follows:
Zone 1 - The operation, maintenance and other incidental costs associated with back-on street
landscaping, riparian areas, and weed abatement areas (including the detention basin) within the
Parkland Hills Subdivision (including Quarry Ridge) and along a section of Healdsburg Avenue
frontage and the Foss Creek Restoration Project.
Zone 2 - The operation, maintenance and other incidental costs associated with back-on street
landscaping along a section of Healdsburg Avenue and weed abatement along Paul Witke Drive
fronting Healdsburg Estates and River's Landing.
Zone 3 - The operation, maintenance and other incidental costs associated with Barbieri Brothers
Park and landscaping multiple reaches along the east side of Healdsburg Avenue, located within Area
A as defined in the Second Amended Engineer's Report for the North Healdsburg Avenue
Specific Plan Area A Assessment District.
Zone 4 - The operation, maintenance and other incidental costs associated with the back-on street
landscaping located within the Senior Housing development along a section of Healdsburg Avenue
and Parkland Farms Boulevard frontage.
Zone 5 - When completed and accepted by the City: the operation, maintenance and other incidental
costs associated with the back-on street landscaping, a small pocket park along Marigold Way at
Healdsburg Avenue and a creek side trail located along Larkspur Drive within the Sonata
development, previously known as the Grant Street Village development; and
WHEREAS, all interested persons are referred to the Engineer's Report for a full and detailed
description of the improvements, the proposed operation and maintenance costs, the boundaries of the
Zones of the Assessment District and the proposed assessments upon assessable lots and parcels of land
within the Assessment District; and
WHEREAS, the estimated maximum annual assessment at build-out that can be assessed in
Zones 1, 2, 3 and 4 will be increased by the allowed annual CPI (year 2013) of +2.2% for FY 2014-15;
and
WHEREAS, the new estimated maximum annual assessments at build-out that can be assessed
will be $231.73 per Equivalent Single Family Dwelling Units (ESD) in Zone 1, $148.37 per ESD in Zone
2, $192.25 per ESD in Zone 3; $217.03 per ESD in Zone 4 and $691.89 per ESD in Zone 5 plus any
allowable future annual CPI increases; and
WHEREAS, the proposed FY 2014-15 amount to actually levy and collect in Zone 1 will
increase to $192.18 per ESD, Zones 2-4 will stay the same as levied and collected during FY 2013-14 and
include $111.90 per ESD for Zone 2, $144.96 per ESD for Zone 3, and $197.38 per ESD for Zone 4, and
Zone 5 will increase to $473.00 per ESD to cover a full year's maintenance; and
WHEREAS, Zones 1-4 have reserve funds at or above the established reserve fund policy level
and Zone 5 reserve funds are anticipated to build over the next few years; and
WHEREAS, Activities associated with the Landscaping and Lighting Assessment District
includes maintenance of existing landscaping, native growth and related facilities. Per Section 15301(h)
of Article 19 in Chapter 3 of Title 14 of the California Code of Regulations, these activities are
considered Categorically Exempt.
NOW, THEREFORE BE IT RESOLVED that the Healdsburg City Council hereby intends to
levy and collect assessments during FY 2014-15, preliminarily approves the filed Engineer's Report with the
estimate of the costs and expenses to operate and maintain the said improvements and the incidental expenses
in connection with each of the zones of the Assessment District, for FY 2014-15; and
BE IT FURTHER RESOLVED that a public protest hearing will be held by the City Council
on Monday, June 16, 2014 at 6:00 p.m. or as soon thereafter as the matter may be heard at the Healdsburg
City Hall, 401 Grove St., Healdsburg, CA. At the public protest hearing, the City Council will consider
the levy and collection of assessments and any changes to the to annual assessment amounts; and
BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to give the Notice
of Public Hearing as required by the Landscaping and Lighting Act of 1972; and
BE IT FURTHER RESOLVED, this Resolution is adopted pursuant to Section 22620 of the
Streets and Highways Code of the State of California; and
BE IT FURTHER RESOLVED that activities associated with the Landscaping and Lighting
Assessment District are categorically exempt from CEQA in accordance with the CEQA guidelines as
cited in this resolution.
PASSED, APPROVED AND ADOPTED this 19th day of May, 2014 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINING:
SO ORDERED:
ATTEST:
Jim Wood, Mayor
CITY OF HEALDSBURG
COUNTY OF SONOMA
STATE OF CALIFORNIA
FY 2014-15
ANNUAL ENGINEER'S REPORT
HEALDSBURG LANDSCAPING & LIGHTING
ASSESSMENT DISTRICT
PRELIMINARY
May 2014
Prepared By:
Coastland Civil Engineering, Inc.
FY 2014-15 Annual ENGINEER'S REPORT
HEALDSBURG LANDSCAPING & LIGHTING ASSESSMENT DISTRICT
(Pursuant to the Landscaping & Lighting Act of 1972)
FY 2014-15 ANNUAL ASSESSMENT
Coastland Civil Engineering, Engineer of Work for the Healdsburg Landscaping & Lighting
Assessment District, City of Healdsburg, Sonoma County, California, makes this annual Engineer’s
Report, as directed on March 3, 2014 by the City Council, pursuant to Sections 22565 and 22620 of
the California Streets & Highways Code for the Healdsburg Landscaping & Lighting Assessment
District for Fiscal Year 2014-15.
BACKGROUND
The Healdsburg Landscaping & Lighting Assessment District was formed in November 1996 by the
City Council to cover costs associated with the operation and maintenance of landscaping within
specific public rights-of-way along City streets and the maintenance of riparian and park areas
within specific areas in the northern part of the City. As new subdivisions and parks are built within
the City of Healdsburg, they may be annexed into existing Zones or as new Zone(s) of the
Assessment District on an annual basis. Pursuant to the Landscaping & Lighting Act of 1972 (Act),
an annual Engineer’s Report must be prepared and filed in order to levy and collect assessments the
following fiscal year. In the annual Engineer’s Report, cost estimates for operation and maintenance
of the facilities and new assessments are developed each year. The original 1996 formation
proceedings included the estimated maximum annual assessment amount of each Zone. Also, in
order to take inflation into account and to recognize noticing/voting requirements for increasing the
maximum annual assessments under the provisions of this Act, the original formation proceedings of
this Assessment District included allowances for an annual increase to the estimated maximum
annual assessment in accordance with the annual Consumer Price Index (CPI). The annual CPI is
based on the All Urban Consumers (San Francisco Area) CPI from the U. S. Department of Labor,
Bureau of Labor Statistics. An annual CPI increase to the assessment is not mandatory. Therefore, if
the annual Engineer’s Report recommends any assessment up to the sum of the prior year’s
estimated maximum annual assessment plus an adjustment up to the latest annual CPI, notices shall
not be required to be sent nor shall a vote be required from the impacted property owners. If
however, the annual Engineer’s Report recommends any assessment that exceeds the sum of the
prior years’ estimated maximum annual assessment plus an adjustment up to the latest annual CPI,
noticing and/or voting shall be required from the impacted property owners in accordance with the
provisions applicable to the Act.
There are no annexations to the Assessment District this year. An internal audit of revenues and
expenses since FY 2011-12 was done to confirm starting FY 2014-15 fund balances. Personnel
costs were also reviewed, resulting in reduced personnel costs for most zones. Zone 5 development
will be complete and maintenance requirements will increase from one month in FY 2013-14 to 12
months in FY 2014-15. The budget format has been revised slightly this year to clarify the
Landscaping budget items.
For FY 2014-15, the proposed annual assessments to be levied and collected will stay the same as
-3 -
FY 2013-14 for Zones 2, 3 and 4 through the use of existing reserve funds and interest income. The
assessments will increase for Zone 1 and Zone 5. The total proposed Assessment District budget
for FY 2014-15 is $191,366.50. Funding Sources are: $173,439.14 from proposed FY 2014-15
assessment revenues, $17,173.36 from existing Assessment District reserves and $754.00 from Zone
interest income. No General Fund contributions are proposed. This report recommends the FY
2014-15 estimated maximum annual assessment for each Zone be increased by the allowed, latest
annual (year 2013), CPI of +2.2%. This will give the City the ability to keep up with inflation, as
needed.
Table 1, below, summarizes the proposed FY 2014-15 annual assessments to levy and collect and
the new estimated maximum annual assessments allowed to be assessed:
Table 1
FY 2013-14
Zone 1
Zone 2
Zone 3
Zone 4
Zone 5
Max. Annual
Assessments
$226.74
$145.18
$188.11
$212.36
$677.00
FY 2014-15
(+) 2.2% CPI
Increase
$4.99
$3.19
$4.14
$4.67
$14.89
Max. Annual
Assessments
$231.73
$148.37
$192.25
$217.03
$691.89
Proposed
Annual
Assessment
$192.18
$111.90
$144.96
$197.38
$473.00
During these annual proceedings new budgets are developed for each Zone to determine the costs to
operate and maintain the Assessment District improvements for the upcoming fiscal year.
Proposition 218 made several changes in State law which impact Assessment Districts. By virtue of
Article XIII D of Section 4, property owners may express their support or opposition to a proposed
assessment increase by ballot. Per Proposition 218, ballots are required to be sent out for
annexations into an existing Zone within the Assessment District, for new Zones that are added into
the Assessment District or for other proposed changes causing an increase over the maximum annual
assessments (above the allowed annual CPI increases). The balloting is limited to only those
property owners directly impacted by those proposed changes to the Assessment District. For FY
2014-15, there will be no balloting required as there are no proposed annexations or increases over
the maximum annual allowed assessments (including annual CPI increases).
ZONE 1 – PARKLAND HILLS (INCLUDING QUARRY RIDGE) SUBDIVISION
Zone 1 consists of landscape maintenance of back-on street landscaping of several streets, several
weed abatement areas and re-vegetation of a riparian area located within Parkland Hills Subdivision
(including Quarry Ridge). More specifically, the FY 2014-15 assessment will pay for the operation
and maintenance costs associated with street landscaping of Parkland Farms Blvd., a section of
Healdsburg Avenue north of Parkland Farms Blvd (Parcel A of Parkland Hills Phase 1 Final Map),
Canyon Run, Saddle Draw, Bridle Path, several weed abatement areas, and maintenance of the
riparian area (Foss Creek Relocation / Renovation Area), water and electric utility costs associated
with the landscaping maintenance and administrative costs. All Zone 1 landscaping improvements
-4 -
are completed. The construction of Parkland Hills Subdivision was scheduled into 10 phases. In
Phases 1, 2, 3, 4, 5, 6, 7, 8, 9, 10A and 10B, most residences have been built. The Quarry Ridge
Subdivision, formerly known as Parcel A, was previously subdivided into 21 lots and is currently
built out. Twenty of the twenty-one lots were sold to private parties for partial self-construction of
single family residences, similar to a “sweat equity” arrangement. On the last lot, lot 21, 51
apartment units were built. Parkland Hills, Parcel B, owned by the City of Healdsburg
Redevelopment Agency, was previously designated for development with affordable housing units.
In FY 2004-05, it was developed into 15 lots and is currently built out. The Zone 1 annual
assessment, which will be levied on each parcel, is dependent on the development status (vacant,
single family dwelling, multiple dwelling units, etc.) which determines the equivalent single family
dwelling units (ESD) of a particular parcel. The increase of 1.5 ESDs this year is a result of
development status changes. See Part D, Method of Apportionment of Assessment for a description
of the manner that the assessment has been apportioned to each parcel.
For FY 2014-15, a budget of $78,187.00 has been prepared for Zone 1. This is a decrease of almost
36% from FY 2013-14. This decrease is due to a reduction in personnel, utility and administrative
cost as determined during the recent review, as well as the desire to minimize the impact of a
required assessment increase. The proposed Zone 1 annual assessment to be levied and collected
for FY 2014-15 is $192.18 per ESD. This is an increase of $17.46 per ESD, and is less than the
maximum assessment allowed. The proposed funding for the Zone 1 budget will be from FY 201415 assessment revenue, Zone 1 reserves and Zone 1 interest income. This is the first assessment
increase for this zone since FY 1997-98. The continued use of zone reserves has finally reduced
their availability to where an assessment increase is necessary to maintain the City’s desired reserve
level (between 75% - 100% of the annual zone budget). To minimize the assessment increase, some
available reserves have been used and personnel hours have been reduced to a lower level than in the
past. The time available will attempt to reduce the visual impact of the reduced hours as much as
possible. To avoid reducing the available hours even more in the future, it is anticipated that an
additional 10% assessment increase may be required in FY 2015-16. The anticipated ending reserve
balance this year will be approximately 95% of the annual budget.
A new estimated maximum annual assessment is proposed for FY 2014-15 as shown in Table 1,
above. See Part B of this Engineer’s Report for Zone 1 budget details determined in accordance
with Section 22569 of the Streets and Highways Code.
For FY 2014-15, Proposition 218 balloting requirements do not impact Zone 1 due to no proposed
annexations or increases to the assessments (other than the allowable CPI increase) over the new
estimated maximum annual assessment amount.
ZONE 2 - HEALDSBURG ESTATES AND RIVER’S LANDING SUBDIVISIONS
Zone 2 consists of back-on street landscaping along portions of Healdsburg Avenue at Healdsburg
Estates and River’s Landing Subdivisions and weed abatement along Paul Witke Drive. The Zone 2
annual assessment, which will be levied on each parcel, is dependent on the development status
(vacant, single family dwelling, multiple dwelling units, etc.) of the particular parcel. All lots within
Healdsburg Estates and River’s Landing Subdivisions have been developed with residential
dwellings. Build-out was reached in FY 2008-09. See Part D, Method of Apportionment of
Assessment for a description of the manner that the assessment has been apportioned to each parcel.
-5 -
For FY 2014-15, a budget of $7,847.00 has been prepared for Zone 2. This is a 21% decrease from
FY 2013-14. While utility costs have increased slightly, personnel and contract services costs have
been reduced. No change is anticipated in maintenance levels. The proposed Zone 2 annual
assessment for FY 2014-15 is $111.90 per ESD, the same as last year. The proposed funding for the
Zone 2 budget will be from FY 2014-15 assessment revenue, Zone 2 reserves and Zone 2 interest
income. This combination of funds allows the assessment to be the same amount levied and
collected last fiscal year. The Estimated General Reserve at the end of the fiscal year is anticipated
to be above the desired 100% level. A new estimated maximum annual assessment is proposed for
FY 2014-15 as shown in Table 1, above. See Part B of this Engineer’s Report for Zone 2 budget
details determined in accordance with Section 22569 of the Streets and Highways Code.
ZONE 3 – PARK AND HEALDSBURG AVENUE
Zone 3 consists of the costs associated with Barbieri Brothers Park located within the Parkland Hills
Subdivision and the landscape maintenance costs associated with the landscaping along the east side
of Healdsburg Avenue both within Area A. Area A includes the northern area of Healdsburg, east
of Highway 101. For the specific boundary, see the Second Amended Engineer’s Report North
Healdsburg Avenue Specific Plan Area A Assessment District, City of Healdsburg, Sonoma County,
CA, dated June 19, 1995 and amended August 7, 1995 and August 21, 1995. The existing retaining
wall within the landscaped area was constructed by the City as part of the widening of Healdsburg
Avenue. The Assessment District is not responsible for the maintenance of the retaining wall.
Barbieri Brothers Park, located within Zone 3, is designated as mitigation for park area within North
Healdsburg Avenue Specific Plan Area A Assessment District. Barbieri Brothers Park was
completed and the grand opening was held in April, 2005. This park provides a number of benefits
to Area A. These benefits include a location for recreational activities, a safe environment for
people to interact, and open space. All Assessment District parcels within Area A are levied Zone 3
assessments. The Assessment District subdivisions within Zone 3 are: Parkland Hills, Quarry
Ridge, Healdsburg Estates, Ridgeline, Sienna Pointe (formerly known as Greco), Fanny Hill Estates,
Senior Housing, River’s Landing, Rosewood Creek and Rosewood Heights. There are no
annexations into Zone 3 for FY 2014-15.
The Zone 3 annual assessment, which will be levied and collected from each parcel, is dependent on
the development status (vacant, single family dwelling, multiple dwelling units, etc.) of a particular
parcel. The increase of 1.5 ESDs this year is a result of development status changes. See Part D,
Method of Apportionment of Assessment for a description of the manner that the assessment has
been apportioned to each parcel.
For FY 2014-15, a budget of $79,328.00 has been prepared for Zone 3. This is a decrease of
approximately 37% from the FY 2013-14 budget. This decrease is the result of reduced utility and
personnel costs, as well as the completion of the special tree pruning/maintenance project in FY
2013-14. The proposed Zone 3 annual assessment for FY 2014-15 is $144.96 per ESD, the same as
-6 -
last year. The proposed funding for the Zone 3 budget will be from FY 2014-15 assessment
revenue, Zone 3 reserves and Zone 3 interest income. This combination of funds allows the
assessment to be the same amount levied and collected last fiscal year. The Estimated General
Reserve at the end of the fiscal year is anticipated to be above the desired 100% level. A new
estimated maximum annual assessment is proposed for FY 2014-15 as shown in Table 1, above. See
Part B of this Engineer’s Report for Zone 3 budget details determined in accordance with Section
22569 of the Streets and Highways Code.
ZONE 4 – SENIOR HOUSING
Zone 4 consists of landscape maintenance fronting a senior housing development along Healdsburg
Avenue and Parkland Farms Boulevard. The senior housing development contains 24 single-family
dwelling units. The parcels are at full build out. There are no proposed annexations or land use
changes for Zone 4. The Zone 4 annual assessment, which will be levied and collected on each
parcel, is dependent on the development status (vacant, single family dwelling, multiple dwelling
units, etc.) of a particular parcel. The number of ESD’s has not changed. See Part D, Method of
Apportionment of Assessment for a description of the manner that the assessment has been
apportioned to each parcel.
For FY 2014-15, a budget of $9,213.00 has been prepared for Zone 4. This is an increase of almost
20% from FY 2013-14 due to a planned renovation project consisting of tree pruning, new wood
chips and needed repairs to the existing irrigation. The proposed Zone 4 annual assessment for FY
2014-15 is $197.38 per ESD, the same as last year. The proposed funding for the Zone 4 budget will
be from FY 2014-15 assessment revenue, Zone 4 reserves and Zone 4 interest income. The
Estimated General Reserve at the end of the fiscal year is anticipated to be above the desired 100%
level. A new estimated maximum annual assessment is proposed for FY 2014-15 as shown in Table
1, above. See Part B of this Engineer’s Report for Zone 4 budget details determined in accordance
with Section 22569 of the Streets and Highways Code.
Zone 5 – Sonata (Includes Grant Street Village)
In FY 2008-09 a proposed 40 lot subdivision, Grant Street Village was annexed into a new Zone
5. This zone included the maintenance and utility costs associated with the trail along Foss
Creek and the landscaping along Larkspur Drive within Grant Street Village. Grant Street
Village was never completed. As there were no accepted City improvements in this Zone,
assessments were set to zero in FY 2010-11 and continued at that level through FY 2012-13.
During 2013 a new map, Sonata Subdivision, was recorded for the undeveloped area, This map
reduced the overall number of lots to 37 and added a small pocket park. The maintenance
requirements and utility costs associated with the proposed trail and landscaping improvements
-7 -
along Larkspur Drive remained unchanged. Due to the increased maintenance requirements (the
pocket park) and the reduced number of parcels, a new maximum annual assessment was
established in FY 2013-14 according to Proposition 218 noticing/voting requirements.
For FY 2014-15, it is anticipated that a full year’s maintenance will be required. The total ESD’s for
FY 2014-15 is 35.5.
For FY 2014-15, a budget of $16,791.50 has been prepared for Zone 5 The proposed Zone 5 annual
assessment for FY 2014-15 is $473.00 per ESD. This is an increase over FY 2013-14 due to the
shift from one month’s required maintenance last year to 12 month’s required maintenance in FY
2014-15. The proposed funding for the Zone 5 budget will be from Zone 5 revenue. See Part B of
this Engineer’s Report for Zone 5 budget details determined in accordance with Section 22569 of the
Streets and Highways Code.
-8 -
FY 2014-15 Engineer’s Report Format
This FY 2014-15 Engineer’s Report consists of (6) Parts as follows:
PART A -
Plans - This portion of the Engineer’s Report describes any plans and specifications
that may be needed for the installation of improvements. If plans and specifications
exist, they are filed with the City Clerk. Although separately bound, the plans and
specifications are part of this Engineer’s Report and are included in it by reference.
PART B -
Budget Cost Estimate – Budget cost estimates associated with the operations and
maintenance of the described improvements for each of the Zones. In addition to an
overall budget summary for all Zones, a detailed FY 2014-15 Budget sheet and a FY
2014-15 Summary of Fund Balance sheet is provided for each of the Zones.
PART C -
Assessment Roll – A listing of the assessment on each benefited parcel of land in
each of the Zones within the Assessment District. The assessment amount is the
estimated cost each parcel will contribute towards the operation and maintenance of
the improvements within the Assessment District for FY 2014-15.
PART D -
Method of Apportionment of Assessment – A statement of the method used by the
Engineer of Work to determine the proposed amount to be assessed against each
parcel within the Assessment District.
PART E -
Property Owners List – A list of the names and addresses of the owners of real
property within this Assessment District, as shown on the last equalized assessment
roll for taxes. Assessor Parcel Number (A.P.N.) keys the list into the Assessment
Roll of Part C.
PART F -
Assessment Diagram – Diagrams (maps) showing all of the parcels of real property
within each of the Zones of the Assessment District. The assessment number keys
the diagram to Part C – Assessment Roll.
-9 -
PART A
PLANS
The Assessment District is proposing to operate and maintain the landscaping improvements located
in specific public rights-of-way once it has been installed by the development and accepted by the
City. In addition, the Assessment District was responsible for the development of the improvement
plans and specifications for a park located in Parkland Hills Subdivision (now known as Barbieri
Brothers Park). Several weed abatement areas and a pocket park will also be maintained. The
Assessment District also developed improvement plans and specifications for a riparian area.
Maintenance in each of the Zones may include repair, removal or replacement of any landscape
improvement, damaged irrigation facilities or diseased landscaping, weed and brush clearing and all
other allowable maintenance items including Section 22531 of the California Streets and Highways
Code for the life of the Assessment District.
-10 -
PART B
FY 2014-15 BUDGET COST ESTIMATE
In the attached sheets you will find the detailed budgets for Fiscal Year 2014-15 for all those costs
associated with the operation and maintenance of each of the Zones within the Assessment District.
The budgets have been separated by Zone for clarity. The total budget summary for FY 2014-15 for
the Healdsburg Landscaping & Lighting Assessment District is as follows:
Zone 1:
Zone 2:
Zone 3:
Zone 4:
Zone 5:
Total
As Filed
With the Town
$78,187.00
$7,847.00
$79,328.00
$9,213.00
$16,791.50
$191,366.50
As Preliminarily
Approved
$
$
$
$
$
$
As Finally Approved
At the Public Hearing
$
$
$
$
$
$
A breakdown of the total FY 2014-15 budget, revenue source amounts, and anticipated starting
fiscal year reserve per Zone in table format for comparison is as follows:
Fiscal Year 2014-15
Est. Starting
Reserves
Available
Budget
Assessment
Revenue
Reserves
Used
Interest
Income
Used
Zone 1:
$79,718.00
$78,187.00
$72,644.04
$5,223.96
$319.00
Zone 2:
$20,755.00
$7,847.00
$6,714.00
$1,054.00
$79.00
Zone 3:
$148,361.00
$79,328.00
$72,552.48
$6,493.52
$282.00
Zone 4:
$24,631.00
$9,213.00
$4,737.12
$4,401.88
$74.00
Zone 5:
$5,880.00
$16,791.50
$16,791.50
$0.00
$0.00
Total
$279,345.00
$191,366.50
$173,439.14
$17,173.36
$754.00
In FY 2009-10, a desired minimum reserve policy of between 75% and 100% of the annual budget
was set. Zone 1 is within this range, but will be using reserves to keep their assessment below the
maximum. Zones 1, 2, 3 and 4 will be using reserves to help bring them into alignment with the
established policy. Zone 5 reserve is below the desired minimum, but is anticipated to build up over
the next few years.
-11 -
Healdsburg Landscape and Lighting
Assessment District
Fiscal Year 2014-15 Budget
Zone 1 - Parkland Hills Subdivision (Includes Quarry Ridge)
2013-14
2014-15
$69,289.00
$18,403.00
$500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$41,000.00
$10,800.00
$1,000.00
$500.00
$500.00
$0.00
$0.00
$19,406.00
$0.00
$17,000.00
$560.00
$107,598.00
$71,360.00
$4,563.00
$8,622.00
$1,076.00
$4,112.00
$2,000.00
$715.00
$121,859.00
$319.00
$55,757.92
$78,187.00
$319.00
$5,223.96
Total Costs
$65,782.08
$72,644.04
Total Revenue
$65,782.08
$72,644.04
376.5
378.0
$174.72
$192.18
Landscaping
Landscape Maintenance and Weed Abatement
Contract and Professional Services (Repairs)
Supplies/Equipment Costs
City Staff Salaries and Benefits
Contract/Professional Services
Repairs
Supplies
Equipment
Projects
Zone 1 Renovation Projects
Utility Costs
Utility Services (Includes both Water and Electric)
County Fee
Subtotal
Assessment Engineering
City Administration (including audit)
Contingency
Total Expenses
Less Contribution from Interest Income
Less Contribution from Reserve Funds
Total Equivalent Single Family Dwelling Units (ESD)
Proposed Fiscal Year Assessment per ESD
Maximum Annual Assessment per ESD
for Zone 1, FY 2013-14 with allowed CPI increase of:
2.70%
Current Maximum Annual Assessment per ESD
2.20%
14‐H‐LLAD.xlsx
‐ 12 ‐
$226.74
$231.73
4/21/2014
Assessment District
Zone 1 - Parkland Hills Subdivision
Summary of Fund Balance
2014-15
Estimated General Reserve Fund as of July 1, 2014
$79,718.00
Estimated Revenue from FY Assessments
$72,644.04
Estimated Interest Earned
$319.00
TOTAL ESTIMATED FUNDS AVAILABLE
$152,681.04
TOTAL ESTIMATED EXPENDITURES
$78,187.00
ESTIMATED GENERAL RESERVE AS OF June 30, 2015
$74,494.04
14‐H‐LLAD.xlsx
‐ 13 ‐
4/21/2014
Assessment District
Zone 2 - Healdsburg Estates & River's Landing Subdivisions
2013-14
2014-15
$3,776.00
$2,640.00
$500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,000.00
$600.00
$500.00
$500.00
$100.00
$0.00
$0.00
$1,724.00
$0.00
$1,800.00
$57.00
$8,640.00
$6,557.00
$371.00
$811.00
$86.00
$413.00
$811.00
$66.00
Total Expenses
$9,908.00
$7,847.00
$79.00
$3,115.00
$79.00
$1,054.00
Total Costs
$6,714.00
$6,714.00
Total Revenue
$6,714.00
$6,714.00
60.0
60.0
$111.90
$111.90
Landscaping
Landscape Maintenance
Repairs
Supplies
Equipment
Projects
Utility Costs
County Fee
Subtotal
Contingency
2.70%
2.20%
14‐H‐LLAD.xlsx
‐ 14 ‐
$145.18
$148.37
4/21/2014
Assessment District
Zone 2 - Healdsburg Estates & River's Landing Subdivisions
2014-15
$20,755.00
$6,714.00
$79.00
$27,548.00
$7,847.00
14‐H‐LLAD.xlsx
‐ 15 ‐
$19,701.00
4/21/2014
Assessment District
Zone 3 - Park and Healdsburg Avenue
2013-14
2014-15
$10,441.00
$55,382.00
$15,000.00
$5,370.00
$7,270.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$46,000.00
$10,012.00
$500.00
$500.00
$500.00
$1,800.00
$0.00
$0.00
$16,000.00
$0.00
$13,000.00
$615.00
$109,463.00
$72,927.00
Contingency
$4,707.00
$10,437.00
$1,095.00
$4,172.00
$1,500.00
$729.00
Total Expenses
Les Contribution from Reserve Funds
$125,702.00
$282.00
$53,084.96
$79,328.00
$282.00
$6,493.52
Total Costs
$72,335.04
$72,552.48
Total Revenue
$72,335.04
$72,552.48
499.0
500.5
$144.96
$144.96
Landscaping
Park (Barbieri Brothers Park)
Tree Pruning/Maintenance
Repairs
Supplies
Equipment
Rental Equipment
Projects
Park Construction - Phase 1
Utility Costs
County Fee
Subtotal
2.70%
2.20%
14‐H‐LLAD.xlsx
‐ 16 ‐
$188.11
$192.25
4/21/2014
Assessment District
Zone 3 - Park and Healdsburg Avenue
2014-15
$148,361.00
$72,552.48
$282.00
$221,195.48
$79,328.00
14‐H‐LLAD.xlsx
‐ 17 ‐
$141,867.48
4/21/2014
Assessment District
Zone 4 - Senior Housing
2013-14
2014-15
$3,316.00
$2,100.00
$500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,000.00
$300.00
$0.00
$500.00
$0.00
$617.00
$0.00
$0.00
$40.00
$0.00
$4,000.00
$6,533.00
$7,840.00
Contingency
$288.00
$810.00
$65.00
$485.00
$810.00
$78.00
Total Expenses
$7,696.00
$74.00
$2,884.88
$9,213.00
$74.00
$4,401.88
Total Costs
$4,737.12
$4,737.12
Total Revenue
$4,737.12
$4,737.12
24.0
24.0
$197.38
$197.38
Landscaping
Landscape Maintenance
Repairs
Supplies
Equipment
Utility Costs
County Fee
Projects
Subtotal
2.70%
2.20%
14‐H‐LLAD.xlsx
‐ 18 ‐
$212.36
$217.03
4/21/2014
Assessment District
Zone 4 - Senior Housing
2014-15
$24,631.00
$4,737.12
$74.00
$29,442.12
$9,213.00
14‐H‐LLAD.xlsx
‐ 19 ‐
$20,229.12
4/21/2014
Assessment District
Zone 5 - Sonata (Includes Grant Street Village)
2013-14
1 month
2014-15
12 months
$804.08
$303.33
$83.33
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$5,049.00
$3,640.00
$500.00
$500.00
$100.00
$333.33
$0.00
$4,000.00
$0.00
$1,524.07
$13,789.00
Contingency
$71.00
$271.92
$100.07
$818.00
$810.00
$1,374.50
Total Expenses
$1,967.06
$0.00
$0.00
$16,791.50
$0.00
$0.00
Total Costs
$1,967.06
$16,791.50
Total Revenue
$1,967.06
$16,791.50
19.3
35.50
$101.92
$473.00
Maximum Annual Assessment for Sonata (Including Grant Street
1
Village), Zone 5 per ESD at Build-Out (FY 2013-14)
$677.00
Landscaping
Repairs
Supplies
Equipment
Utility Costs
County Fee
Subtotal
1
2.20%
$691.89
A new Maximum Annual Assessment was established in FY 2013-14 based on revised improvement plans and
map. Ballotting and Propostition 218 requirements were addressed to establish the new Maximum Annual
Assessment at that time.
14‐H‐LLAD.xlsx
‐ 20 ‐
4/21/2014
Assessment District
Zone 5 - Grant Street Village
2014-15
$5,880.00
$16,791.50
$0.00
$22,671.50
$16,791.50
14‐H‐LLAD.xlsx
‐ 21 ‐
$5,880.00
4/21/2014
PART C
FY 2014-15 ASSESSMENT ROLL
As described in Part B, the total proposed Assessment District revenues of $173,439.14 for FY
2014-15 consists of:
$72,644.04
$6,714.00
$72,552.48
$4,737.12
$16,791.50
From Zone 1
From Zone 2
From Zone 3
From Zone 4
From Zone 5
The individual assessment per parcel is listed in the Assessment Roll shown in the following pages.
The lines and dimensions of each parcel are shown on the maps in the office of the County Assessor
of the County of Sonoma.
-22 -
HEALDSBURG LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT - ASSESSMENT ROLL
FISCAL YEAR 2014-15
SUBDIVISION
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
TOTAL ASSESS. PROPERTY OWNER
OWNER ADDRESS
GRANT
STREET
VILLAGE PH 1 002-101-010-000
0018
1.0
1.0
1.0
$473.00
$473.00
JACQUES CRAIG & SAMANTHA M
607 LARKSPUR DR HEALDSBURG CA 95448
002-101-011-000
0019
1.0
1.0
1.0
$473.00
$473.00
SMITH JENNIFER ET AL
002-101-012-000
0001
1.0
1.0
1.0
$473.00
$473.00
LOCKER GARY LEE & LOCKER BEVERLY 12 ASPEN SUNRIVER OR 97707
002-101-013-000
0001
1.0
1.0
1.0
$473.00
$473.00
COHEN ALAN B
207 CENTER ST HEALDSBURG CA 95448
002-101-014-000
0019
1.0
1.0
1.0
$473.00
$473.00
LEON LUIS A & LEON GRACIELA ET AL
002-101-015-000
0018
1.0
1.0
1.0
$473.00
$473.00
MENDEZ PEDRO GOMEZ & GOMEZ MARIA627 LARKSPUR DR HEALDSBURG CA 95448
002-101-016-000
0019
1.0
1.0
1.0
$473.00
$473.00
REDDY DEMIAN M & ROOT REBECCA M E631 LARKSPUR DR HEALDSBURG CA 95448
002-101-017-000
0018
1.0
1.0
1.0
$473.00
$473.00
MUIR RYAN & MUIR MEGAN
002-101-018-000
0018
1.0
1.0
1.0
$473.00
$473.00
BASTAR ROBIN W & BASTAR SHIRLENE 2665 E PARLEYS WAY APT 211 SALT LAKE CITY UT 84109
002-101-019-000
0018
1.0
1.0
1.0
$473.00
$473.00
HINES APRIL M
002-101-020-000
0018
1.0
1.0
1.0
$473.00
$473.00
BIEBELHAUSEN TIMOTHY J TR & BIEBELH13704 N TESSALI WAY ORO VALLEY AZ 85755
002-101-021-000
0018
1.0
1.0
1.0
$473.00
$473.00
GAVIGLIO MICHAEL & KEEFE MAUREEN 5586 E PIONEER FORK RD SALT LAKE CITY UT 84108
002-101-022-000
0018
1.0
1.0
1.0
$473.00
$473.00
MARTIN DAVID O TR & MARTIN JANE F T 659 LARKSPUR DR HEALDSBURG CA 95448
002-101-023-000
0018
1.0
1.0
1.0
$473.00
$473.00
WEBB THOMAS W & WEBB JAN J
SONATA
SUBDIVISION 002-101-039-000
0001
0.5
1.0
0.5
$236.50
$236.50
D R HORTON BAY INC
5050 HOPYARD RD STE 180 PLEASANTON CA 94588
002-101-040-000
0001
0.5
1.0
0.5
$236.50
$236.50
D R HORTON BAY INC
002-101-041-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-042-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-043-000
0001
0.5
1.0
0.5
$236.50
$236.50
D R HORTON BAY INC
002-101-044-000
0001
1.0
1.0
1.0
$473.00
$473.00
BRAHM PETER M & BRAHM COLLEEN D 687 LARKSPUR DR HEALDSBURG CA 95448
002-101-045-000
0001
1.0
1.0
1.0
$473.00
$473.00
BRIGGS AUGUST J TR & BRIGGS SALLY R 691 LARKSPUR DR HEALDSBURG CA 95448
002-101-046-000
0001
1.0
1.0
1.0
$473.00
$473.00
STUHLMULLER FRITZ TR & STUHLMULLE695 LARKSPUR DR HEALDSBURG CA 95448
002-101-047-000
0001
1.0
1.0
1.0
$473.00
$473.00
MADDEN MARIAN LOUISE
002-101-048-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-049-000
0001
1.0
1.0
1.0
$473.00
$473.00
CLARK DEAN W & CLARK JANINE M
002-101-050-000
0933
0.0
0.0
0.0
$0.00
$0.00
D R HORTON BAY INC
002-101-051-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-052-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-053-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-054-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-055-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-056-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-057-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-058-000
0001
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-059-000
0006
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-060-000
0006
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-061-000
0006
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
002-101-062-000
0006
1.0
1.0
1.0
$473.00
$473.00
D R HORTON BAY INC
HEALDSBURG
ESTATES
003-060-001-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
MCGINN MAUREEN E
1561 PHILIP DR HEALDSBURG CA 95448
003-060-002-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
SKIDMORE PAMELA J
003-060-003-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
HARTSOCK LAURAE
003-060-004-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
WESSEL DENNIS W & WESSEL PEGGY M 24051 DRY CREEK RIDGE RD CLOVERDALE CA 95425
003-060-005-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
PEREZ ROGELIO & ESTELA
003-060-006-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
WEBER SALLY A TR
1687 STIRRUP LOOP HEALDSBURG CA 95448
14‐H‐LLAD.xlsx
‐ 23 ‐
FISCAL YEAR 2014-15
SUBDIVISION
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
003-060-007-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
DAVIS GARY E & DAVIS PENELOPE L
003-060-008-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
ANDERSON ROBERT B & ANDERSON CRIS4270 CORONADO AVE SAN DIEGO CA92107
003-060-009-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
ROBERTS KATHLEEN COLETTE TR
350 CENTRAL AVE # A PACIFIC GROVE CA93950
003-060-010-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
CORNWELL KAREN
003-060-011-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
OPHEIM ROBERT W TR & OPHEIM RENE M116 PHILIP DR HEALDSBURG CA 95448
003-060-012-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
KELLY JEFFREY C & WILLOUGHBY MARY1212 SUMMIT VIEW DR CONCORD CA94521
003-060-013-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
MAXWELL JOHN C TR
003-060-014-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
BURWELL BLAKE J & HEIDI ANN
1541 ROSEWOOD DR HEALDSBURG CA 95448
003-060-015-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
DREXLER BRAD TR & DREXLER PAMELA 509 GREENS DR HEALDSBURG CA 95448
003-060-016-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
SHAW JESSE TR & GINDER GAIL L TR
327 BURGUNDY RD HEALDSBURG CA 95448
003-060-017-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
BISHOP JACOB J & BISHOP DEBORAH D
003-060-018-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
RUTKJAER JAN
003-060-019-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
WITTKE LINDA RAE
PO BOX 84 HEALDSBURG CA 95448
003-060-020-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
KLINE JAMES R & PATRICIA K TR
003-060-021-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
TREDINNICK LAURA A
136 PAUL WITTKE DR HEALDSBURG CA 95448
003-060-022-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
RICCI GEORGE L JR
003-060-023-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
CIVIAN JEFFREY D TR
315 2ND ST HEALDSBURG CA 95448
003-060-024-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
FUJIKAKE NORMA
9520 BELLA CITTA ST LAS VEGAS NV89178
003-060-025-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
GRACE-FECKER CATHERINE
003-060-026-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
PARLAPIANO MARY ANN TR & PARLAPIAPO BOX 313 LITTLE RIVER CA 95456
003-060-027-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
COCHRAN JONATHAN D & PATRICIA G
003-060-028-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
LOPEZ JOHN F
003-060-029-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
BATCHELDER DOROTHEA K TR ET AL
1268 GARDNER WAY MEDFORD OR97504
003-060-030-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
GROOM DARYL & GROOM LISA
2111 MILL CREEK RD HEALDSBURG CA 95448
003-060-031-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
BOTELLO AGUSTIN & ABELINA
003-060-032-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
BIERMAN JEFF ET AL
003-060-033-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
SMITH FREDERICK G TR & SMITH CAROL 2186 NOLEN DR LINCOLN CA95648
003-060-034-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
ANGELL BRADFORD & ANGELL ANN KAR119 PHILIP DR HEALDSBURG CA 95448
003-060-035-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
LUEKER SUSAN
003-060-036-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
LERCHE VIVIAN LEUNG TR
152 21ST AVE SAN FRANCISCO CA94121
003-060-037-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
MARAVIGLIA DANIELE LUIGI
003-060-039-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
MALONE ROBERT L TR & MALONE PATRI1566 ROSEWOOD DR HEALDSBURG CA 95448
003-060-040-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
DURLER ROBERT JR & PATRICIA
003-060-041-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
RADNICH GARY
45 SAN FERNANDO WAY SAN FRANCISCO CA94127
003-060-042-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
TEUSCHLER MARK W TR & TEUSCHLER S 225 LORRAINE CT HEALDSBURG CA 95448
003-060-043-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
ELIZALDE TODD P TR & ELIZALDE FARA 231 LORRAINE CT HEALDSBURG CA 95448
003-060-044-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
VANZUTPHEN BEN O & KELLY H
237 LORRAINE CT HEALDSBURG CA 95448
003-060-045-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
WEISS WILLIAM S TR & JUDITH A TR
6275 CARDENO DR LA JOLLA CA 92037
003-060-046-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
WILCOCK PAUL A TR & WILCOCK VIVIEN 249 LORRAINE CT HEALDSBURG CA 95448
003-060-047-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
STONE GERALD L TR & STONE VICTORIA 255 LORRAINE CT HEALDSBURG CA 95448
003-060-048-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
BUSSO JOANNE TR
003-060-049-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
SCHROEDER RICHARD W & ANNE L
003-060-050-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
SCHULZE GEORGE P TR & SCHULZE PATR246 LORRAINE CT HEALDSBURG CA 95448
003-060-051-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
FREDSON ROBERT L TR & LAURA B TR
003-060-052-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
DUGGAN STEPHEN J & DUGGAN DIANA L 234 LORRAINE CT HEALDSBURG CA 95448
003-060-053-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
BARBERA ROBERT H & TERRI L
14‐H‐LLAD.xlsx
‐ 24 ‐
FISCAL YEAR 2014-15
SUBDIVISION
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
003-060-054-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
CARLSEN BRUCE N & CARLSEN MARTY M222 LORRAINE CT HEALDSBURG CA 95448
003-060-055-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
MCWILLIAMS MARK A & MCWILLIAMS JE216 LORRAINE CT HEALDSBURG CA 95448
003-060-056-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
PUCCIONI MICHAEL A TR & PUCCIONI JUDPO BOX 510 HEALDSBURG CA 95448
003-060-057-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
GABAEFF STEVE
5732 CODA LN CARMICHAEL CA 95608
RIVERS
LANDING (PM
158)
003-060-058-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
COLLIN DAVID W TR & BARBARA M TR
265 APPALOOSA TRL HEALDSBURG CA 95448
003-060-059-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
GRANT DINA
003-060-060-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
STROUD SEAN
003-060-061-000
0010
1.0
1.0
1.0
$111.90
1.0
$144.96
$256.86
ENGELKE JEROLD O JR & LISA M
003-060-062-000
0000
0.0
1.0
0.0
$0.00
0.0
$0.00
$0.00
CITY OF HEALDSBURG
401 GROVE ST HEALDSBURG CA 95448
RIDGELINE
SUBDIVISION
PHASE 1
003-070-001-000
0010
1.0
1.0
1.0
$144.96
$144.96
KEYES GARY W & KEYES JOAN F
200 CLEAR RIDGE DR HEALDSBURG CA 95448
003-070-002-000
0006
0.5
1.0
0.5
$72.48
$72.48
003-070-003-000
0051
1.0
1.0
1.0
$144.96
$144.96
RUDY JOHN A TR & RUDY DOROTHY L TRPO BOX 1434 HEALDSBURG CA 95448
003-070-004-000
0010
1.0
1.0
1.0
$144.96
$144.96
FROST GLENDA & FROST ROBERT
003-070-005-000
0010
1.0
1.0
1.0
$144.96
$144.96
HAZLETT JOHN ROBERT TR & HAZLETT C270 CLEAR RIDGE DR HEALDSBURG CA 95448
003-070-006-000
0010
1.0
1.0
1.0
$144.96
$144.96
SCOTT LAUREN M TR
003-070-007-000
0010
1.0
1.0
1.0
$144.96
$144.96
ADAMS DAYTON W JR TR & ADAMS SHEL6089 N PARADISE VIEW DR PARADISE VALLEY AZ85253
003-070-008-000
0006
0.5
1.0
0.5
$72.48
$72.48
003-070-009-000
0010
1.0
1.0
1.0
$144.96
$144.96
BIGGERS LINDA KAY TR & BIGGERS JOHN230 CLEAR RIDGE DR HEALDSBURG CA 95448
003-070-010-000
0010
1.0
1.0
1.0
$144.96
$144.96
TANDESKE DUANE R & TANDESKE MARG220 CLEAR RIDGE DR HEALDSBURG CA 95448
003-070-011-000
0050
0.5
1.0
0.5
$72.48
$72.48
MCMANUS KELLY TR
400 TESCONI CIR SANTA ROSA CA 95401
003-070-012-000
0006
0.5
1.0
0.5
$72.48
$72.48
DOLEN GARY TR & LINDA TR
597 HALEY CT SAN JOSE CA 95123
003-070-013-000
0010
1.0
1.0
1.0
$144.96
$144.96
MOORE FRANK S TR & MOORE PATRICIA 757 ROCKDALE DR SAN FRANCISCO CA94127
003-070-014-000
0010
1.0
1.0
1.0
$144.96
$144.96
DENNEN MARK & DENNEN JOAN
003-070-015-000
0010
1.0
1.0
1.0
$144.96
$144.96
MCCALLUM CHARLES E & TEMPLE LOIS A265 CLEAR RIDGE DRIVE HEALDSBURG CA 95448
PHILLIPS JERRY DON TR & PHILLIPS CARL275 CLEAR RIDGE DR HEALDSBURG CA 95448
CAMPBELL GEORGE J III TR & MARY JAN 1584 ROSEWOOD DR HEALDSBURG CA 95448
METRULAS PETER & LYNN
20997 REDWOOD RD CASTRO VALLEY CA94546
1567 ASHCROFT WAY SUNNYVALE CA94087
003-070-016-000
0010
1.0
1.0
1.0
$144.96
$144.96
RIDGELINE
SUBDIVISION
PHASE 2
003-070-020-000
0006
0.5
1.0
0.5
$72.48
$72.48
RIDGELINE DEVELOPMENT LLC
003-070-021-000
0006
0.5
1.0
0.5
$72.48
$72.48
RIDGELINE DEVELOPMENT LLC
ROSEWOOD
HEIGHTS
0050
0.5
1.0
0.5
$72.48
$72.48
WANG CYNTHIA
939 W DANA ST MOUNTAIN VIEW CA94041
003-080-013-000
0010
1.0
1.0
1.0
$144.96
$144.96
HUGHES DONALD
360 RIVIERA DR SAN RAFAEL CA 94901
003-080-014-000
0050
0.5
1.0
0.5
$72.48
$72.48
003-080-015-000
0051
1.0
1.0
1.0
$144.96
$144.96
003-080-016-000
0001
0.0
1.0
0.0
$0.00
$0.00
003-080-017-000
0010
1.0
1.0
1.0
$144.96
$144.96
JENKINS MATTHEW C & JENKINS DANNEL1615 ROSEWOOD DR HEALDSBURG CA 95448
003-080-018-000
0010
1.0
1.0
1.0
$144.96
$144.96
RIPES DAVID A TR & RIPES WENDY S TR 222 SPENCER RD SAINT LOUIS MO63119
003-080-019-000
0050
0.5
1.0
0.5
$72.48
$72.48
003-090-001-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SUAZO BONIFACIO JR & CECILIA LAGUNA141 QUARRY RDG HEALDSBURG CA 95448
003-090-002-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GUTIERREZ-ORTEGA JOSE & GUTIERREZ 143 QUARRY RDG HEALDSBURG CA 95448
003-090-003-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SUN YANYI & LIU HAIQING
147 QUARRY RIDGE CT HEALDSBURG CA 95448
003-090-004-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
AVILA-AVILA SALVADOR ET AL
149 QUARRY RDG HEALDSBURG CA 95448
003-090-005-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CARRILLO REYMUNDO & ELVA
QUARRY
RIDGE
SUBDIVSION
14‐H‐LLAD.xlsx
‐ 25 ‐
DAVEY BRIAN TR & DAVEY SHELLY TR 10250 W BURNTWOOD CT BOISE ID83704
DESAI NITIN R TR & DESAI PRITI N TR
178 DRY CREEK RD HEALDSBURG CA 95448
SAYLOR LELAND
595 MARKET ST STE 400 SAN FRANCISCO CA94105
DENNEY FRANK P TR & DENNEY JACQUE 200 BALTIC CIR UNIT 200 REDWOOD CITY CA 94065
FISCAL YEAR 2014-15
SUBDIVISION
PARKLAND
FARMS
SUBDIVISON
PHASE 1
PARKLAND
FARMS
SUBDIVISON
PHASE 7 & 8
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
003-090-006-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
AGUADO JOSE REFUGIO & AUSENCIA VEG155 QUARRY RDG HEALDSBURG CA 95448
003-090-007-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GIRON SUSANA MONTESINOS DE & CUPE 159 QUARRY RDG HEALDSBURG CA 95448
003-090-008-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RODRIGUEZ SALVADOR LEDEZMA & RUI PO BOX 2162 HEALDSBURG CA 95448
003-090-009-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MACKINTOSH KENNETH M
003-090-010-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
TORRES-AGUILAR JAVIER ET AL
003-090-011-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CASTILLO JESUS RAMOS & CARMEN RIVAPO BOX 782 GEYSERVILLE CA95441
003-090-012-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PANTOJA JESUS MURILLO & VICTORIA LE173 QUARRY RDG HEALDSBURG CA 95448
003-090-013-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
VELAZQUEZ JUAN & ABELINA
003-090-014-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LOPEZ RAMIRO LEON & LEON GLORIA RA179 QUARRY RDG HEALDSBURG CA 95448
003-090-015-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PANTOJA JESUS L & ESPERANZA LEON DE97 KENNEDY LN SPC 47 HEALDSBURG CA 95448
003-090-016-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FREDSON CARLY
003-090-017-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SANCHEZ SERGIO MAYA & DE MAYA CAR189 QUARRY RDG HEALDSBURG CA 95448
003-090-018-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RATHBURN DONALD RAY II & RATHBURN191 QUARRY RDG HEALDSBURG CA 95448
003-090-019-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ARREOLA VICTOR & MARIA
PO BOX 702 GEYSERVILLE CA95441
003-090-020-000
0018
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CITRO TRAVIS E ET AL
4160 WESTSIDE RD HEALDSBURG CA 95448
003-090-021-000
0046
1.0
51.0
51.0
$9,801.18
51.0
$7,392.96
$17,194.14
003-100-001-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HOLMEFJORD LISBETH
120 PARKWOODS CT HEALDSBURG CA 95448
003-100-002-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MASSONI JOSEPH TR & DENICE TR
003-100-003-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SARQUIS ROBERT H TR & SARQUIS SHAR 110 PARKWOODS CT HEALDSBURG CA 95448
003-100-004-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
NORMAN RICHARD M TR & NORMAN BAR106 PARKWOODS CT HEALDSBURG CA 95448
003-100-005-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BRENTON JAMES F TR & BRENTON CYNT 102 PARKWOODS CT HEALDSBURG CA 95448
003-100-006-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WHITEMORE THOMAS & WHITEMORE CO101 PARKWOODS CT HEALDSBURG CA 95448
003-100-007-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
COVELLO DON M TR & COVELLO BARBA 107 PARKWOODS CT HEALDSBURG CA 95448
003-100-008-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MICH DENNIS J & BONNIE A TR
003-100-009-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RAMAZZOTTI ADRIAN B & RAMAZZOTTI 115 PARKWOODS CT HEALDSBURG CA 95448
003-100-010-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FILICE CHRISTIANA & TABB THOMAS CH 104 VILLAGE OAKS CT HEALDSBURG CA 95448
003-100-011-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CHAN KALLEN K & HELEN W TR
003-100-012-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MC KINNEY NANCY LUBICH & GREGORY 371 HEARST AVE SAN FRANCISCO CA94112
003-100-013-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FILBEN JOHN & MAZZONI LISA M
953 FILLMORE ST DENVER CO 80206
003-100-014-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BOYD JOSEPH E & JOANNE F TR
PO BOX 6861 SANTA ROSA CA 95406
003-100-015-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
STAUFFER RALPH E TR & KATHLEEN Y TR143 VILLAGE OAKS CT HEALDSBURG CA 95448
003-100-016-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CHRISTIE ALAN L TR & CHRISTIE JANET M137 VILLAGE OAKS CT HEALDSBURG CA 95448
003-100-017-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WHITE DONALD D & DIANE E TR
131 VILLAGE OAKS CT HEALDSBURG CA 95448
003-100-018-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
OGDEN GERALD R & ALISON L TR
003-100-019-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PONITKOFF VADIM V & TATIANA P TR
003-100-020-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SWEET TERRY S TR & KAREN C TR
003-100-021-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MUELLER MARVIN J & WANDA
003-100-022-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SHUSTER DOLORES
003-100-023-000
0080
0.0
1.0
0.0
$0.00
0.0
$0.00
$0.00
CITY OF HEALDSBURG
003-110-001-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
003-110-002-000
0001
0.0
1.0
0.0
$0.00
0.0
$0.00
$0.00
003-110-003-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
14‐H‐LLAD.xlsx
‐ 26 ‐
HEALDSBURG FAMILY APARTMENTS INV790 SONOMA AVE SANTA ROSA CA 95404
21982 MCCLELLAN RD CUPERTINO CA95014
BOREL SYLVAIN A TR & LORRAINE D TR 175 APPALOOSA TRL HEALDSBURG CA 95448
LEBRETT MICHAEL J TR
NARDI THOMAS J & NARDI SOUNDRA SUE140 WILD HORSE CT HEALDSBURG CA 95448
FISCAL YEAR 2014-15
SUBDIVISION
PARKLAND
FARMS
SUBDIVISON
PHASE 9
PARKLAND
FARMS
SUBDIVISON
PHASE 2
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
003-110-004-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GOULD ROBERT G
003-110-005-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CHIMINELLO PHILIP D & CHIMINELLO CA 120 WILD HORSE CT HEALDSBURG CA 95448
003-110-006-000
0001
0.0
1.0
0.0
$0.00
0.0
$0.00
$0.00
003-110-007-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SPANGENBERG DAVID & MATSUDA PEGG115 WILD HORSE CT HEALDSBURG CA 94558
003-110-008-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MATSUDA TADAO & KAY
125 WILD HORSE CT HEALDSBURG CA 95448
003-110-009-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LOUPY THOMAS R & LUCY A
003-110-010-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
KUPERS JEFFREY B & KOHLER KAY E
003-110-011-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WILSON BRIAN MICHAEL TR
003-110-012-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FRANKLIN SUZANNE
PO BOX 40 BAYSIDE CA95524
003-110-013-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DUFFY MICHAEL J & DUFFY NICOL L
003-110-014-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LARSON TOM D & LARSON KELLIE E
1723 CANYON RUN HEALDSBURG CA 95448
003-110-015-000
0022
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
JONES SUSAN E ET AL
003-110-016-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
STALLARD BARRY W TR & STALLARD KA280 APPALOOSA TRL HEALDSBURG CA 95448
003-110-017-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BURGESS RANDY H & BURGESS PAULA E 290 APPALOOSA TRL HEALDSBURG CA 95448
003-110-018-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FRECHETTE PAUL W & FRECHETTE CHER 270 APPALOOSA TRL HEALDSBURG CA 95448
003-110-019-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DEUTSCH L PETER TR
003-110-022-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
NORLANDER HANS G TR & NORLANDER T200 MORGAN RDG HEALDSBURG CA 95448
003-110-023-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
NEUBURGER ALBERT R & KAREN J
003-110-024-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BEVERIDGE CRAWFORD W TR & DEVOE M220 MORGAN RDG HEALDSBURG CA 95448
003-110-025-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DILORETO DAVID L
003-110-026-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BEACH GARY L & BEACH TANYA ENDERS250 MORGAN RDG HEALDSBURG CA 95448
003-110-027-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FLORES HENRY C
240 MORGAN RDG HEALDSBURG CA 95448
003-120-001-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FETZER DIANA M TR
1083 VINE ST # 311 HEALDSBURG CA 95448
003-120-004-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
POWEL JEFFREY W TR & POWELL DARLE 160 SPUR RIDGE CT HEALDSBURG CA 95448
003-120-005-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WARR THOMAS TR & WARR DENA TR
150 SPUR RIDGE CT HEALDSBURG CA 95448
003-120-006-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WILKIE ROBERT TR
003-120-007-000
0051
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WEECK MARTHA L & WEECK GARY G
003-120-008-000
0000
0.5
1.0
0.5
$96.09
0.5
$72.48
$168.57
JORDAN LOUIS & JORDAN LYNDA LL
1083 VINE ST # 291 HEALDSBURG CA 95448
003-120-009-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
JORDAN LOUIS G
PMB 291 /1083 VINE ST HEALDSBURG CA 95448
003-120-010-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BORGES JANE E & BORGES TIMOTHY J
003-120-011-000
0930
0.0
1.0
0.0
$0.00
0.0
$0.00
$0.00
CITY OF HEALDSBURG
003-120-012-000
0000
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
OLSEN ERIK B TR & DEBORAH H TR
003-120-013-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SCHOCK CHRISTIAN TR
003-130-001-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MAYORGA RACHEL & ROUSCHE PATRICK1713 CANYON RUN HEALDSBURG CA 95448
003-130-002-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
AZEVEDO GRANT I TR & AZEVEDO KELLY1715 CANYON RUN HEALDSBURG CA 95448
003-130-003-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LOPEZ ROBERT J
003-130-004-000
0023
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
WEBER SALLY A
003-130-005-000
0023
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
WEBER SALLY A
003-130-006-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RAYLEY STEVEN THOMAS & RAYLEY LO 1729 CANYON RUN HEALDSBURG CA 95448
003-130-007-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
UCHIDA CALIN
003-130-008-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PORCELLI GIACOMO TR & PORCELLI SOP 1733 CANYON RUN HEALDSBURG CA 95448
003-130-009-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SECCOMBE ELYNOR J EST OF
003-130-010-000
0023
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
GONZALEZ JORGE & MARY
4368 HERITAGE LN ROHNERT PARK CA 94928
14‐H‐LLAD.xlsx
‐ 27 ‐
CITY OF HEALDSBURG
FISCAL YEAR 2014-15
SUBDIVISION
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
003-130-011-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CAVIGLIA MATT & CAVIGLIA CHERYL
217 SPUR RIDGE LN HEALDSBURG CA 95448
003-130-012-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GLADDEN MARK L TR
003-130-013-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BLYTHE JACQUELINE M TR
003-130-014-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HEYFRON MICHAEL B & HEYFRON JESSIC1732 CANYON RUN HEALDSBURG CA 95448
003-130-015-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
KRAEGER BRENDA B
158 ESPANA WAY WINDSOR CA95492
003-130-016-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RODRIGUEZ-CEPEDA ENRIQUE
003-130-017-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PETERSON JAMES J JR & SHANNON L
003-130-018-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
JACOBS KERRY GENE TR & JACOBS CYNT1724 CANYON RUN HEALDSBURG CA 95448
003-130-019-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MIRAMONTEZ MADALINE M TR
003-130-020-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BARRAGAN MARISELA & CALDERON SAM1720 CANYON RUN HEALDSBURG CA 95448
003-130-021-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GIORGI RICHARD A TR & GIORGI DOROTH1718 CANYON RUN HEALDSBURG CA 95448
003-130-022-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MILLER JUSTIN
003-130-023-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
KERN ROBERT M TR
1220 DAVIDA CT WINDSOR CA95492
003-130-024-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ROMANO MARC & LISA
003-130-025-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DINKEL DAVID A & DINKEL ALEJANDRINA1713 SPUR RIDGE LN HEALDSBURG CA 95448
003-130-026-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DUGAN LINDA L
003-130-027-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ROBINSON E CHARLOTTE TR
003-130-028-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LEFTWICH ROBERT EDWARD
15606 SUDSBURY CIR TRUCKEE CA96161
003-130-029-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
KENNEDY LISAMARIE
003-130-030-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SHAFFER DAVID E & SHAFFER DOROTHEA2640 ANTILLES LN VERO BEACH FL 32967
003-130-031-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HOUSE PROPERTIES 77 LP
35 CORTE MADERA AVE MILL VALLEY CA94941
003-130-032-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PENA MIGUEL & MARISELA
003-130-033-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
STEINBACH SAN SAN
9223 VINECREST RD WINDSOR CA95492
003-130-034-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CARY LAWRENCE E & MARIAN K
003-130-035-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DELQUERRA MATTHEW J
003-130-036-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SMITH DORI A & NEGRINO THOMAS J
003-130-038-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MATHWIG JOHN EDWARD & SHERRIE
003-130-039-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BORRI JOANN LADAE TR
452 FOREMAN LANE HEALDSBURG CA 95448
003-130-040-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MUELLER MARILYN C ET AL
003-130-041-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ANDERSON JAN A & BEATTY MARY M
003-130-042-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HEATH GEORGE R & PAM J
003-130-043-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
THOMAS STEPHEN B TR & THOMAS KARE1722 SPUR RIDGE LN HEALDSBURG CA 95448
003-130-044-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WARR THOMAS A TR & WARR DENA TR 150 SPUR RIDGE CT HEALDSBURG CA 95448
003-130-045-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CHAPMAN GALAND B JR & CHAPMAN JOA1718 SPUR RIDGE LN HEALDSBURG CA 95448
003-130-046-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ALARY WANDA TR
003-130-047-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
KUFUDAKES DANIEL A & RONDA LYN
003-140-001-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CARABALLO OSCAR
003-140-002-000
0023
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
TAPPIN NATALEE
003-140-003-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SINDLE RACHELLE L
003-140-004-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GOOD SHEPHERD LUTHERAN CHURCH OF1402 UNIVERSITY AVE HEALDSBURG CA 95448
003-140-005-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RONGREN BARBARA JOANNA
003-140-006-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
VOGENSEN MATTHEW A & SARAH R
003-140-007-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BRUINGTON EUGENE
8465 OLD REDWOOD HWY STE 621 WINDSOR CA95492
003-140-008-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ZIMMERMAN STEPHEN A & CHRISTINA D 1703 SPUR RIDGE LN HEALDSBURG CA 95448
003-140-009-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WILSON DOUGLAS C TR & WILSON MARIA626 BROWN ST HEALDSBURG CA 95448
003-140-010-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
OSEGUERA MARIO ARMANDO
14‐H‐LLAD.xlsx
‐ 28 ‐
2187 WARWICK DR SANTA ROSA CA 95405
FISCAL YEAR 2014-15
SUBDIVISION
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
003-140-011-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BLANCHARD MATTHEW ET AL
003-140-012-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HOUSE PROPERTIES 77 II LP
35 CORTE MADERA AVE MILL VALLEY CA94941
003-140-013-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CHUNG EDWARD S
003-140-014-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FAIRCHILD SALLIE P TR
2077 CENTRO EAST ST TIBURON CA94920
003-140-015-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MACIAS TRINIDAD & LOURDES
003-140-016-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MANA MITCHELL
003-140-017-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ALCALA JOSE J & ALCALA MARGARITA M1702 SPUR RIDGE LN HEALDSBURG CA 95448
003-140-018-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FLORES FRANCISCO ROMERO & ARACEL 1700 SPUR RIDGE LN HEALDSBURG CA 95448
003-140-019-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ANDERSON BILLIE L & ANDERSON PAUL 511 TURNEY ST SAUSALITO CA94965
003-140-020-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GIDDINGS MALIN TR
64 CULEBRA TER SAN FRANCISCO CA94109
003-140-021-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RICHARDS REBECCA & RICHARD Q IV
1686 ARBOR WAY HEALDSBURG CA 95448
003-140-022-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
IUS TINA ET AL
1687 ARBOR WAY HEALDSBURG CA 95448
003-140-023-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FERRAND ROBERT N TR & FERRAND PAT 1689 ARBOR WAY HEALDSBURG CA 95448
003-140-024-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SCHRADER WILLIAM R TR & SCHRADER P403 POPPY HILL DR HEALDSBURG CA 95448
003-140-025-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DEGONZALEZ OLIVIA RODRIGUEZ
003-140-026-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FONG CAMILLE & BEALS HAROLD L III
208 CONCORD DR MENLO PARK CA 94025
003-140-027-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GRIFFIN MARK H & KIMBERLY A
003-140-028-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
REZONJA STEVE
003-140-029-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GRANDE STEVEN L & DANA J
003-140-030-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PRICER LOWELL KENT
003-140-031-000
0023
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
CONLEY CHASE
003-140-032-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MADDOCK ROBERT
003-140-033-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GONZALEZ MIGUEL GONZALEZ & ESMER1674 CANYON RUN HEALDSBURG CA 95448
003-140-034-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
STRAESSLE RAYMOND C TR & STRASSLE 410 TEE DR HEALDSBURG CA 95448
003-140-035-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RUIZ JOSE L ET AL
003-140-036-000
0930
0.0
1.0
0.0
$0.00
0.0
$0.00
$0.00
CITY OF HEALDSBURG
PARKLAND
FARMS
SUBDIVISION
PHASE 3
003-150-001-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
THOMPSON KEVIN & SHELLY
314 EQUESTRIAN GAP HEALDSBURG CA 95448
003-150-002-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
THOMPSON KIM R TR
10 OAK KNOLL DR HEALDSBURG CA 95448
003-150-003-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
STEEL VICTORIA A
003-150-004-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
STEWART ELLEN H & DARREL J
003-150-005-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ANDREWS SCOTT & DEBORAH
003-150-006-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GOSS GARY L TR & GOSS SUSAN J TR
003-150-007-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FAIR ERIK B & MICHELLE R
003-150-008-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GONZALEZ DAVID E TR & GONZALEZ VIC317 EQUESTRIAN GAP HEALDSBURG CA 95448
003-150-009-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WELT ELLEN S
003-150-010-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BIZIEFF GORDON M TR & BIZIEFF VICTOR21 BROADVIEW TER ORINDA CA 94563
003-150-011-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ZHANG ZHAN ET AL
003-150-012-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HIRSCHMANN JOSEPH L TR & HIRSCHMA 1275 BLACK MOUNTAIN RD HILLSBOROUGH CA 94010
003-150-013-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
THUROW DION J & THUROW RACHEL J
312 BRIDLE PATH HEALDSBURG CA 95448
003-150-014-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
NEAL TED & KIMBERLY
003-150-015-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
AULD RICHARD M JR TR & AULD MARION3563 STALLION DR SANTA ROSA CA 95404
003-150-016-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
VIRAMONTES ANTONIO CORTES & MARIA324 BRIDLE PATH HEALDSBURG CA 95448
003-150-017-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PERRILL NOVA S & PERRILL CHRISTIN J 328 BRIDLE PATH HEALDSBURG CA 95448
003-150-018-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DUNLAVY ROSELEE D TR
14‐H‐LLAD.xlsx
‐ 29 ‐
458 HEATHCLIFF PL SAN JOSE CA 95111
840 S ELISEO DR GREENBRAE CA94904
901 VISTA VIA DR HEALDSBURG CA 95448
FISCAL YEAR 2014-15
SUBDIVISION
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
003-150-019-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
YOUNG SAM R
003-150-020-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
VILLANO MATTHEW JACOB TR & VILLAN1711 SADDLE DRAW HEALDSBURG CA 95448
003-150-021-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CHAVEZ CARLOS E & MAYBERRY-CHAVE1709 SADDLE DRAW HEALDSBURG CA 95448
003-150-022-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
KLEIN KENNETH & GAYLE
003-150-023-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HENDRICKSON MERLIN ET AL
8185 APPIAN WAY SEBASTOPOL CA 95472
003-150-024-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GRASSI RONALD M & SALLY A
1703 SADDLE DRAW HEALDSBURG CA 95448
003-150-025-000
0023
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
SEGHESIO EDWARD H & SEGHESIO DONN341 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-150-026-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
STARNES DE WAYNE ET AL
351 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-150-027-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LABREE BETH
003-150-028-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CEJA ALFONSO ET AL
003-150-029-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CONLAN TYE MITCHELL
PO BOX 1696 CASTROVILLE CA95012
003-150-030-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PUCKETT ANDERSON H & CALLY L
003-150-031-000
0023
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
ROVCO INDUSTRIES TRUST ET AL
PO BOX 2273 SOUTH SAN FRANCISCO 94083
003-150-032-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HINTEREDER MAGDA
16826 N 32ND AVE PHOENIX AZ85053
003-150-033-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PRENDIVILLE STEPHEN
003-150-034-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CHAVEZ WILLIAM
PO BOX 718 WINDSOR CA95492
PARKLAND
FARMS
SUBDIVISION
PHASE 4
003-150-035-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HOCK ROGER & DIANE
1701 LATIGO LN HEALDSBURG CA 95448
003-150-036-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BELL CHARLES E & BELL JULIANA H
003-150-037-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LAYAO ROSARIO J & MERCER MICHAEL 1705 LATIGO LN HEALDSBURG CA 95448
003-150-038-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BRUINGTON VERA & BRUINGTON EUGEN850 SHILOH GLN SANTA ROSA CA 95403
003-150-039-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ERTEL FRANCIS D & ERTEL KAREN R
003-150-040-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HARRISON JERALD M TR & HARRISON SA804 REVEL RD HEALDSBURG CA 95448
003-150-041-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PHILLIPS ALAN BRANCHE TR
003-150-042-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
REED DAVID W TR & CHATTAN ONDINE M1715 LATIGO LN HEALDSBURG CA 95448
003-150-043-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WIDICK SHAWN M & DENISE M
003-150-044-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HATHAWAY CAROL ANN
003-150-045-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DENMON BOBBIE H
003-150-046-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SCHUELER TODD R & SCHUELER ROSAEL6468 COPPERLEAF LN CINCINNATI OH 45230
003-150-047-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GATTUSO PHILLIP J & GINA L
003-150-048-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DEVITT THOMAS P & VERONICA C TR
003-150-049-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BELL CHARLES E & BELL JULIANA H
003-150-050-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GORDY TIMOTHY M & GUNES OLMEZ
003-150-051-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
AU TODD & AU NICHOLE
003-150-052-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CROPPER SAMUEL & CROPPER KRISTIN K1706 LATIGO LN HEALDSBURG CA 95448
003-150-053-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DELFINO MICHELE JANINE TR
003-150-054-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
READY DAVID L JR
003-150-055-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
REED DAVID S
003-150-056-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WILSON GARY N
003-150-057-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RAMIREZ JAVIER & HERNANDEZ ISABELL367 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-150-058-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GIOVAN SHEILA TR
003-150-059-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FALBERG JAMES C & HANNAH
003-150-060-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MACVICAR MALCOLM G & MACVICAR DE373 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-150-061-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MANSFIELD GEORGE S TR
1113 VIA APPIANNA HENDERSON NV89052
003-150-062-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GARVIN KEVIN J & SANDRA S
14‐H‐LLAD.xlsx
‐ 30 ‐
970 BAKER ST # 3 SAN FRANCISCO CA94115
92 RICE CORNER RD BROOKFIELD MA 01506
FISCAL YEAR 2014-15
SUBDIVISION
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
PARKLAND
FARMS
SUBDIVISION
PHASE 10A
003-150-063-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HODGES RONALD E TR & HODGES SHARO367 BRIDLE PATH HEALDSBURG CA 95448
003-150-064-000
0023
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
SCHWERZLER CHRISTOPHER M & DECOS 371 BRIDLE PATH HEALDSBURG CA 95448
003-150-065-000
0051
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GARWIN WILLIAM E TR
003-150-066-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SLAIKEU PAUL ET AL
003-150-067-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LUDWIG MARY E
003-150-068-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DIVITA DANIEL P TR & DIVITA CORLISS R372 BRIDLE PATH HEALDSBURG CA 95448
003-150-069-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ROBINETT DAVID FRANCIS TR & GREENA366 BRIDLE PATH HEALDSBURG CA 95448
PARKLAND
FARMS
SUBDIVISION
PHASE 5
003-160-001-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FREEMAN MONTY & FAVERO ANTOINE 379 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-160-002-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CLARFIELD JULIE A TR
003-160-003-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PRUNTY JOHN LYNN TR & PRUNTY NANC383 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-160-004-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PRENDIVILLE MARK TR & PRENDIVILLE S385 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-160-005-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FOLEY-BEINING CHRISTIAN & KATHLEEN387 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-160-006-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ANDREWS JOHN P & ANDREWS MONA L 389 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-160-007-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WILLIAMS MARY PATRICIA TR
003-160-008-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ZHARI ABDEL AZIZ TR & ZHARI MONICA 401 PARKLAND FARMS BLVD HEALDSBURG CA 95448
003-160-009-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
KYNTL JOSEF TR & KYNTL JANA TR
3559 STALLION DR SANTA ROSA CA 95404
003-160-010-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ANDERTON RYAN
397 ARABIAN WAY HEALDSBURG CA 95448
003-160-011-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FREEMAN JOHN JR & BONNIE
5208 HONOR OAK CT SANTA ROSA CA 95405
003-160-012-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
TYLER ELLEN RAE
003-160-013-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WILDERMUTH DANIEL S ET AL
003-160-014-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BOWEN DANIEL STEPHEN & BOWEN OLG 371 ARABIAN WAY HEALDSBURG CA 95448
003-160-015-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BERNARD STEVE P & BERNARD KIMBERL369 ARABIAN WAY HEALDSBURG CA 95448
003-160-016-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
OLAH JOHN D & CATHERINE ELIZABETH 367 ARABIAN WAY HEALDSBURG CA 95448
003-160-017-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LANGE MICHAEL BROOKS & LANGE CON 419 S GABLES BLVD WHEATON IL60187
003-160-018-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RINALDI CHRISTOPHER & LORI
003-160-019-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BILYEU BRIAN P & PETTUS MARJORIE E 361 ARABIAN WAY HEALDSBURG CA 95448
003-160-020-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SEUFERER MARTIN L & KRIS E
003-160-021-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ALARY WANDA L TR
003-160-022-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
L & B INVESTMENTS LLC
1260 HEALDSBURG AVE STE 101 HEALDSBURG CA 95448
003-160-023-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
KIM ANASTASIA
003-160-024-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SCHLANGEN DIANNE C TR
1000 BUCKEYE RD KENWOOD CA95452
003-160-025-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LAMBERT M D LOUISE
003-160-026-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BRUINGTON EUGENE & VERALYNNE ET A850 SHILOH GLN SANTA ROSA CA 95403
003-160-027-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WEBER SALLY
003-160-028-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SAVAGE WILLIAM D TR & JENSEN ELLEN 1685 STIRRUP LOOP HEALDSBURG CA 95448
003-160-029-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
QUIROZ MAURICE H & QUIROZ KATHERIN1683 STIRRUP LOOP HEALDSBURG CA 95448
003-160-030-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LATHAM GARY & LATHAM ROSA RAMIRE1260 N DUTTON AVE STE 290 SANTA ROSA CA 95401
003-160-031-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WALSH MARK J TR & WALSH DENISE M T 1680 STIRRUP LOOP HEALDSBURG CA 95448
003-160-032-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
OTTMER STEPHEN & OTTMER PENNY
003-160-033-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GARCIA JOSE & GARCIA LUZ
003-160-034-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BEAULIEU DAVID & VIVIAN
003-160-035-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DINNO MARGUERITE T TR
8 PERRY AVE MENLO PARK CA 94025
14‐H‐LLAD.xlsx
‐ 31 ‐
551 S ORCHARD AVE UKIAH CA95482
FISCAL YEAR 2014-15
SUBDIVISION
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
003-160-036-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MCGEE KEVIN & PENDERGAST KATHLEEN1670 STIRRUP LOOP HEALDSBURG CA 95448
003-160-037-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PELM NICHOLAS & PELM LINDA
003-160-038-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BACH GALE W & BACH JOY C
003-160-039-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
WILDER CULLEN J TR & WILDER ELIZABE14711 CAMINITO MAR DE PLATA DEL MAR CA92014
003-160-040-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
FILLIPONE JEFFREY & FILLIPONE MARY A1690 STIRRUP LOOP HEALDSBURG CA 95448
003-160-041-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
TYNAN DANIEL & TYNAN KAREN
003-160-042-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MANISCALCO GAETANO TR
003-160-043-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
STRIECK MICHELE M TR
003-160-044-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RADELFINGER SAM TR & SCARDACI RITA1667 STIRRUP LOOP HEALDSBURG CA 95448
003-160-045-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
DEMOSTENE EDWARD V TR
003-160-046-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SCHICK GARY M & IRVING MARY E
003-160-047-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
GREENE DAVID & HANFORD CARRIE A
003-160-048-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CARPENTER AARON E ET AL
003-160-049-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CLAR RICHARD S TR & CLAR MARGARET 364 ARABIAN WAY HEALDSBURG CA 95448
003-160-050-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
NICHOLS WILLIAM C TR & NICHOLS KATH366 ARABIAN WAY HEALDSBURG CA 95448
003-160-051-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
ENGLER JOSEPH F TR & ENGLER KATHLE 368 ARABIAN WAY HEALDSBURG CA 95448
003-160-052-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
INEICH STEVEN C & INEICH DIANE M
003-160-053-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MCKAY THOMAS M TR & MCKAY KIMBER390 ARABIAN WAY HEALDSBURG CA 95448
003-160-054-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
NIEHAGE ILSE TR
003-160-055-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CHANG EDWARD W TR & MAZHAR RAAF 394 ARABIAN WAY HEALDSBURG CA 95448
003-160-056-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MC DONEL PHILIP L & BARBARA
003-160-057-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
LYETH CAMERON Q L TR
003-160-058-000
0001
0.0
1.0
0.0
$0.00
0.0
$0.00
$0.00
CITY OF HEALDSBURG
PARKLAND
FARMS
SUBDIVISION
PHASE 6
003-160-059-000
0001
0.5
1.0
0.5
$96.09
0.5
$72.48
$168.57
BASTANI-HESARI FARHAD
5311 MAPLE ST HOUSTON TX77096
003-160-060-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
AVILA MARIA CAROLINA & ELADIO
003-160-061-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RUETER JOCHEM M & RUETER JILL A
14606 W 49TH ST SHAWNEE KS66216
003-160-062-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BEDFORD NORMAN & BEDFORD CECELIA378 ARABIAN WAY HEALDSBURG CA 95448
003-160-063-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
KURRUS ARTHUR & KURRUS JOELLE G
003-160-064-000
0001
0.5
1.0
0.5
$96.09
0.5
$72.48
$168.57
DVORAK NATASHA
925 LAKEVILLE HWY 337 PETALUMA CA 94952
003-160-065-000
0057
1.0
2.0
2.0
$384.36
2.0
$289.92
$674.28
LALONDE STEVEN & REBECCA
SIENNA
POINTE
0019
1.0
1.0
1.0
$144.96
$144.96
MASSELINK RANDALL LEE & VENEZIANI 135 PAUL WITTKE DR HEALDSBURG CA 95448
003-170-002-000
0010
1.0
1.0
1.0
$144.96
$144.96
REILEY RONIE G TR
003-170-003-000
0010
1.0
1.0
1.0
$144.96
$144.96
WHITEHEAD DEL JAMES
1487 MARK WEST SPRINGS RD SANTA ROSA CA 95404
003-170-004-000
0010
1.0
1.0
1.0
$144.96
$144.96
LOPEZ EDWARD C & LOPEZ JENNIFER E 1573 ROSEWOOD DR HEALDSBURG CA 95448
003-170-005-000
0010
1.0
1.0
1.0
$144.96
$144.96
BRENNAN JEROME F TR & BRENNAN CON1577 ROSEWOOD DR HEALDSBURG CA 95448
003-170-006-000
0001
0.5
1.0
0.5
$72.48
$72.48
003-170-007-000
0010
1.0
1.0
1.0
$144.96
$144.96
003-170-008-000
0540
0.5
1.0
0.5
$72.48
$72.48
BAKER EDWARD D & BAKER KYLE ROGE 751 S FITCH MOUNTAIN RD HEALDSBURG CA 95448
003-170-009-000
0540
0.5
1.0
0.5
$72.48
$72.48
GEE SANDRA S TR & GEE ROBERT A TR
5236 LAS FLORES BODEGA BAY CA 94923
003-170-010-000
0540
0.5
1.0
0.5
$72.48
$72.48
KAHN JAMES R TR
127 SIENNA CT HEALDSBURG CA 95448
003-170-011-000
0051
1.0
1.0
1.0
$144.96
$144.96
DARCY MICHAEL & LENA
003-170-012-000
0010
1.0
1.0
1.0
$144.96
$144.96
KAHN JAMES R TR
003-170-013-000
0540
0.5
1.0
0.5
$72.48
$72.48
HERRON WILLIAM P
1750 TAYLOR ST UNIT 802 SAN FRANCISCO CA94133
14‐H‐LLAD.xlsx
‐ 32 ‐
AMAIL JENS & AMAIL CHRISTINA
SAIGAL CHAMPA & SAIGAL SANJAY
FISCAL YEAR 2014-15
SUBDIVISION
PARKLAND
FARMS
SUBDIVISON
PARCEL "B"
PARKLAND
FARMS
SUBDIVISON
PHASE 10B
A.P.N.
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
OWNER ADDRESS
003-170-014-000
0010
1.0
1.0
1.0
$144.96
$144.96
CAMPBELL GEORGE J III TR & MARY JAN 1584 ROSEWOOD DR HEALDSBURG CA 95448
003-170-015-000
0010
1.0
1.0
1.0
$144.96
$144.96
DUNN MAX F TR & DUNN CAROLYN B TR 1580 ROSEWOOD DR HEALDSBURG CA 95448
003-180-001-000
003-180-002-000
0019
0019
1.0
1.0
1.0
1.0
1.0
1.0
$192.18
$192.18
1.0
1.0
$144.96
$144.96
$337.14
$337.14
MENDEZ JOSE L REYES & REYES MARIA G1719 PALOMINO CT HEALDSBURG CA 95448
RODRIGUEZ LUIS
1723 PALOMINO CT HEALDSBURG CA 95448
003-180-003-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SMITH MATTHEW B TR & RIFF KIMBERLY1727 PALOMINO CT HEALDSBURG CA 95448
003-180-004-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MOORE REBECCA N & DAVID J
003-180-005-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HOLBEN KEVIN R
003-180-006-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
PICKERING WAYNE LEON & GALINDO HE 1739 PALOMINO CT HEALDSBURG CA 95448
003-180-007-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HAVILAND LINDA M
003-180-008-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
SILVEIRA ROBERT F
003-180-009-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BURTON WARREN JAMES & BOBBI ANNE 1740 PALOMINO CT HEALDSBURG CA 95448
003-180-010-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
COLLIN DAVID L & VANONI-COLLIN ALIN1736 PALOMINO CT HEALDSBURG CA 95448
003-180-011-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BEARD JOHN V & CASTELLI TINA
003-180-012-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
MCDANIEL MARY M
003-180-013-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
BARNHART DAVID E & LOVE MICHELE D 1724 PALOMINO CT HEALDSBURG CA 95448
003-180-014-000
003-180-015-000
0019
0019
1.0
1.0
1.0
1.0
1.0
1.0
$192.18
$192.18
1.0
1.0
$144.96
$144.96
$337.14
$337.14
NOVELLA DIANA
SETON ROBERT & JUDITH A
003-180-016-000
0000
0.5
1.0
0.5
$96.09
0.5
$72.48
$168.57
HELTHALL ERIC R TR & HELTHALL GEOR661 S FITCH MOUNTAIN RD HEALDSBURG CA 95448
003-180-017-000
0000
0.5
1.0
0.5
$96.09
0.5
$72.48
$168.57
K J CRAWFORD INC
003-180-018-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
RODRIGUEZ J JAIME & RODRIGUEZ ROSA 1743 PALOMINO CT HEALDSBURG CA 95448
003-190-002-000
0051
0010
1.0
1.0
1.0
1.0
1.0
1.0
$144.96
$144.96
$144.96
$144.96
KLICK TYLER D & KLICK KAREN R
122 MOONLIGHT DR HEALDSBURG CA 95448
MURPHY JAMES MICHAEL TR & KATHRY 126 MOONLIGHT DR HEALDSBURG CA 95448
003-190-003-000
0005
0.5
1.0
0.5
$72.48
$72.48
MURPHY JAMES MICHAEL TR & KATHRY 126 MOONLIGHT DR HEALDSBURG CA 95448
003-190-004-000
0010
1.0
1.0
1.0
$144.96
$144.96
GONZALEZ GIANCARLO BIANCHETTI
134 MOONLIGHT DR HEALDSBURG CA 95448
003-190-005-000
0010
1.0
1.0
1.0
$144.96
$144.96
GRABLE MICHAEL D & GRABLE AMY K
17050 STATE HIGHWAY 128 CALISTOGA CA94515
003-190-006-000
0010
1.0
1.0
1.0
$144.96
$144.96
KOOBA AUSTIN M TR & KOOBA SUSAN L 129 MOONLIGHT DR HEALDSBURG CA 95448
003-190-007-000
0000
0.0
1.0
0.0
$0.00
$0.00
003-200-001-000
0019
1.0
1.0
1.0
$192.18
1.0
$144.96
003-200-002-000
0540
0.5
1.0
0.5
$96.09
0.5
$72.48
003-200-003-000
0010
1.0
1.0
1.0
$192.18
1.0
003-200-004-000
0051
1.0
1.0
1.0
$192.18
1.0
003-200-005-000
0001
0.5
1.0
0.5
$96.09
003-200-006-000
0050
0.5
1.0
0.5
003-200-007-000
0010
1.0
1.0
003-200-008-000
0010
1.0
003-200-009-000
0010
003-200-010-000
003-200-011-000
ROSEWOOD
CREEK
FANNY HILL
ESTATES
ESD
USE CODE FACTOR
1575 MARLOW RD SANTA ROSA CA 95401
CITY OF HEALDSBURG
703 2ND ST STE 200 SANTA ROSA CA 95404
$337.14
MORALES TOMAS & MORALES LAURA
$168.57
CARRUBBA FRANCIS P & CARRUBBA PATPO BOX 88 HEALDSBURG CA 95448
$144.96
$337.14
CARRUBBA FRANCIS P & CARRUBBA PATPO BOX 88 HEALDSBURG CA 95448
$144.96
$337.14
BRIGGS AUGUST J TR & BRIGGS SALLY R 231 POPPY HILL DR HEALDSBURG CA 95448
0.5
$72.48
$168.57
BRIGGS AUGUST J TR & BRIGGS SALLY R 231 POPPY HILL DR HEALDSBURG CA 95448
$96.09
0.5
$72.48
$168.57
CARRUBBA FRANK & CARRUBBA PATRICPO BOX 88 HEALDSBURG CA 95448
1.0
$192.18
1.0
$144.96
$337.14
GRAY JONATHAN D
220 POPPY HILL DR HEALDSBURG CA 95448
1.0
1.0
$192.18
1.0
$144.96
$337.14
HUYNH LUCIE K TR
50 POST ST STE 32 SAN FRANCISCO CA94104
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
HALSTEAD ROBERT J & HALSTEAD SUSA 1567 CLEAR RIDGE DR HEALDSBURG CA 95448
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
YAEGER MIKE S TR & YAEGER LEE ANNE 1568 CLEAR RIDGE DR HEALDSBURG CA 95448
0001
0.5
1.0
0.5
$96.09
0.5
$72.48
$168.57
DUNHAM CONNIE GAIL
003-200-012-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
CALLAHAN MICHAEL D & CALLAHAN PH 1575 CLEAR RIDGE DR HEALDSBURG CA 95448
003-200-013-000
0540
0.5
1.0
0.5
$96.09
0.5
$72.48
$168.57
OPPERMAN ANDREW ET AL
280 KINLEY DR HEALDSBURG CA 95448
003-200-014-000
0540
0.5
1.0
0.5
$96.09
0.5
$72.48
$168.57
MILLER BRIAN J TR & LAU DORA TR
1650 RAMONA WAY ALAMO CA94507
14‐H‐LLAD.xlsx
‐ 33 ‐
49 PELICAN LN REDWOOD CITY CA 94065
FISCAL YEAR 2014-15
SUBDIVISION
PARKLAND
FARMS
SUBDIVISON
SENIOR
HOUSING
PARKLAND
FARMS
SUBDIVISON
A.P.N.
ESD
USE CODE FACTOR
TOTAL
DWELLING
UNITS (at
Buildout)
ZONE 1
ESD
UNITS
ZONE 1
ASSESS
ZONE 2
ESD
UNITS
ZONE 2
ASSESS
ZONE 3
ESD
UNITS
ZONE 3
ASSESS.
ZONE 4
ESD
UNITS
ZONE 4
ASSES.
ZONE 5
ESD
UNITS
ZONE 5
ASSES.
003-200-017-000
0540
0.5
1.0
0.5
$96.09
0.5
$72.48
$168.57
091-040-062-000
0930
0.0
1.0
0.0
$0.00
0.0
$0.00
$0.00
091-040-072-000
0044
1.0
24.0
24.0
$3,479.04
091-040-103-000
0920
0.0
1.0
0.0
$0.00
0.0
$0.00
$0.00
091-040-104-000
0010
1.0
1.0
1.0
$192.18
1.0
$144.96
$337.14
091-040-105-000
0930
0.0
1.0
0.0
378.0
14‐H‐LLAD.xlsx
$0.00
$72,644.04
0.0
60.0
$6,714.00
500.5
24.0
$4,737.12
$8,216.16
$0.00
$72,552.48
$0.00
24.0
$4,737.12
‐ 34 ‐
35.5
$16,791.50
$173,439.14
OWNER ADDRESS
DEANGELIS DAVID C & JUDY L
767 WALTON LN GRAYSLAKE IL60030
CITY OF HEALDSBURG
PARK LAND SENIOR APARTMENTS INVES 790 SONOMA AVE SANTA ROSA CA 95404
CITY OF HEALDSBURG
DADAOS JAMES G TR & DADAOS MERRIL 1695 STIRRUP LOOP HEALDSBURG CA 95448
CITY OF HEALDSBURG
PART D
METHOD OF APPORTIONMENT OF ASSESSMENT
FY 2014-15
The following is a brief description of the manner that the annual assessment has been apportioned
to each parcel in Zones 1, 2, 3, 4 and new Zone 5 within the Assessment District:
The method of apportionment equates all parcels within Zones 1, 2, 3, 4 and 5 to an Equivalent
Single Family Dwelling (ESD) unit use, or portion thereof. The subdivisions in these Zones are:
Parkland Hills Subdivision (all phases), Quarry Ridge, Healdsburg Estates, Ridgeline Subdivision,
Sienna Pointe Subdivision (formerly known as Greco Subdivision), Fanny Hill Estates Subdivision,
River’s Landing, Rosewood Creek Subdivision, Rosewood Heights Subdivision, the Senior Housing
Development, and Grant Street Village. The following basic use units reflect the relative benefit
accruing to parcels of land within each Zone of the Healdsburg Landscaping & Lighting Assessment
District depending on the type of land use and stage of development:
1. Vacant parcel in undeveloped area
1/10 unit
2. Vacant parcel in developed area
½ unit
3. Single dwelling parcel
1 unit
4. Multiple dwelling units parcels
1 unit per dwelling
5. Commercial parcel with no dwelling units
1 unit per business
6. Commercial parcels with dwelling units 1 unit per business + 1 unit per dwelling unit
7. Industrial parcel with no dwelling units
8. Industrial parcel with dwelling unit
1 unit per business
1 unit per business + 1 unit per dwelling unit
Once the determination is made of the total number of ESD units within each Zone, the total number
of ESD units within each Zone shall be divided into each respective Zone’s total operation and
maintenance expenses for the upcoming fiscal year, resulting in the proposed annual assessment per
(ESD) unit. The assessment per ESD for each Zone shall be multiplied by the total ESD units
established/calculated for each parcel to determine the proposed total annual assessment for each
parcel within each Zone. Assessments are apportioned in this manner for each Zone because of the
relative benefit each parcel will receive within each Zone. Since street landscaping generally
provides benefit to all of the parcels within the subdivision, presenting a more pleasant overall look
to the entire subdivision, the level of specific benefit is equally spread to each unit within each zone.
No charges shall be imposed upon a federal, state or local government agency, upon a parcel without
a dwelling used exclusively for greenbelt, or open space, or upon the common area of any planned
unit development.
-35-
PART E
FY 2014-15 PROPERTY OWNERS LIST
The names and addresses of each of the property owners as shown on the County of Sonoma
Assessor’s Tax Assessment Roll have been keyed into the special assessment number (Assessor
Parcel Number) in Part C – Assessment Roll of this Engineer’s Report.
-36-
PART F
FY 2014-15 ASSESSMENT DIAGRAM
Attached are the Assessment Diagrams (Maps) for the Zones within the Assessment District. The
first Assessment Diagram is an overview map showing the locations of all Zones of the Assessment
District. Please note the lines and dimensions of each parcel, as well as the distinctive Assessor’s
Parcel Number, are shown on the Assessor's Maps for the City of Healdsburg. These Maps are
available at the County of Sonoma Assessor's Office. The attached pages also provide the reference
to the appropriate Assessor Books at the County of Sonoma Assessor’s Office for the respective
subdivisions in each of the Zones.
-37-
Zone 1
All the land lying within the Parkland Hills Subdivision filed in the Recorder’s Office of the
County of Sonoma, P.M. Number 146 Book, 578, Pgs. 36-37.
County of Sonoma, A.P. Numbers 091-040-062, 105; 091-040-103, 104.
All the land lying within the Parkland Hills Phase 1 filed in the Recorder’s Office of the
County of Sonoma in Book 563, Pgs. 6-10.
All the land lying within the Parkland Hills Phase 10A filed in the Recorder’s Office of the
All the land lying within the Parkland Hills Phase 7 & 8 filed in the Recorder’s Office of the
All the land lying within the Quarry Ridge Subdivision filed in the Recorder’s Office of the
All the lands lying within the Parkland Hills, Phase 10B filed in the Recorder’s Office of the
County of Sonoma, in Book 659, Pgs 42-45.
All the lands lying within the Parkland Hills, Parcel B filed in the Recorder’s Office of the
Zone 2
All the land lying within the Healdsburg Estates Phase 1 filed in the Recorder’s Office of the
-38-
All the land lying within the Healdsburg Estates Phase 2 filed in the Recorder’s Office of
the County of Sonoma in Book 565, Pgs. 20-23.
All the land lying within the River’s Landing Subdivision filed in the Recorder’s Office
of the County of Sonoma, in Book 660, Pgs 22-25.
Zone 3
County of Sonoma, P.M. Number 146 Book, 578, Pgs. 36-37.
County of Sonoma, A.P. Numbers 091-040-062, 105; 091-040-103, 104.
All the land lying within the Parkland Senior Apartments Parcel filed in the Recorder’s
Office of the County of Sonoma, A.P. Numbers 091-040-072.
All the land lying within the Fanny Hill Estates filed in the Recorder’s Office of the County
of Sonoma, A.P. Numbers 091-050-060, 063.
All the land lying within the Parkland Hills Phase 10A filed in the Recorder’s Office of the
All the land lying within the Parkland Hills Phase 7 & 8 filed in the Recorder’s Office of the
All the land lying within the Quarry Ridge Subdivision filed in the Recorder’s Office of
the County of Sonoma in Book 595, Pgs. 1-4
-39-
.
All the land lying within the RidgeLine Subdivision Phase 1 filed in the Recorder’s Office of
the County of Sonoma in Book 617, Pgs. 41-44.
All the lands lying within the Sienna Pointe Subdivision filed in the Recorder’s Office of the
All the lands lying within the River’s Landing Subdivision filed in the Recorder’s Office of
the County of Sonoma, in Book 660, Pgs 22-25.
All the lands lying within the Rosewood Creek Subdivision filed in the Recorder’s Office of
the County of Sonoma, in Book 660, Pgs 35-38.
All the lands lying within the Parkland Hills, Phase 10B filed in the Recorder’s Office of the
All the lands lying within the Parkland Hills, Parcel B filed in the Recorder’s Office of the
All the lands lying within the Rosewood Heights Subdivision filed in the Recorder’s Office
of the County of Sonoma, in Book 698, Pgs 17-21.
Zone 4
All the land lying within the Parkland Senior Apartments Parcel filed in the Recorder’s
Office of the County of Sonoma, A.P. Numbers 091-040-072.
Zone 5
All the land lying within Grant Street Village Phase 1 filed in the Recorder’s Office of the
County of Sonoma, in Book 718 of Maps, Pages 10-15,
All the land lying within the Sonata Subdivision filed in the Recorder’s Office of the County
of Sonoma, in Book 758 of Maps, Pages 1-3.
F:\Projects\Healdsburg\Llad\14hllad 09-2844\14-H-Engr's Report Prelim.doc
-40-
BARBIERI
BROTHERS
PARK
PARKLAND HILLS
(INCLUDES QUARRY RIDGE)
SENIOR
HOUSING
ROSEWOOD
HEIGHTS
RIDGELINE SUBDIVISION
NOT A PART
ROSEWOOD
CREEK
SIENNA POINTE SUBDIVISION
FANNY HILL ESTATES
RIVER'S
LANDING
HEALDSBURG ESTATES
SONATA
(INCLUDES
GRANT STREET
VILLAGE)
SUBJECT:
Federal Aviation Administration Master Agreement Letter of Intent and Grant
Administration with Mead & Hunt, Inc.
RECOMMENDED ACTION: By Resolution:
Adopt a Resolution approving the Letter of Intent with Mead & Hunt, Inc. regarding the Federal Aviation
Administration (FAA) Master Agreement (Master Agreement) and Approving the Professional Services
Agreement (PSA) with Mead & Hunt, Inc. for FAA Grant Administration services in an amount not to
exceed $30,000 and authorizing the City Manager to execute the Agreement and the Letter of Intent on
behalf of the City.
BACKGROUND:
The City routinely accepts Airport Capital Improvement Program (ACIP) grant funding from the FAA for
projects at the Healdsburg Municipal Airport (Airport). In order to receive grant funding the City needs to
contract with an engineering firm through a FAA Master Agreement that will assist the City in capital
improvement planning and grant procurement for the Airport. The current Master Agreement expired in
2013.
The City utilizes services from an engineering firm to provide program and grant administration services
for the Airport. The current Professional Services Agreement with Mead & Hunt, Inc. will expire June 30,
2014.
In accordance with the Federal Aviation Advisory Circular 300 Sponsor Guide, the City submitted a
Statement of Qualifications seeking responses from firms experienced in providing a variety of
professional service needs for projects at the Airport. The services include preparation of design and
construction plans and specifications, topographic surveys and geotechnical investigation and
construction engineering services in connection with the ACIP.
The City received responses from Reinard W. Brantley of Loomis, California and Mead &Hunt, Inc. of
Santa Rosa. Staff formed a committee and reviewed the responses received, the City determined that
Mead & Hunt, Inc. is experienced and qualified to provide the professional airport services needed by the
City for projects at the Airport.
1
The City and Mead & Hunt, Inc., have mutually agreed to a Letter of Intent where the City will utilize the
services provided by Mead & Hunt, Inc. for the next 5- years in order to provide engineering,
environmental planning services, construction administration, attendance at public meetings and other
related airport studies and projects for each project at the Airport based on the ACIP. Mead and Hunt,
Inc., and the City will negotiate and enter into individual Professional Services Agreements for services,
based on the ACIP scope of work, with the City on an assignment-by-assignment basis during the term of
the Letter of Intent for the Master Agreement. The future projects will be contingent upon F A A grant
funding approval of projects and City Council approval of the projects.
Staff is also requesting the City Council approve a three year Professional Services Agreement with Mead
& Hunt, Inc. for the FAA Grant Administration to prepare costs estimates and draft grant submittals to
Cal-Trans and to the FAA regarding the Airport ACIP projects in an amount not to exceed $30,000.
FISCAL IMPACT:
The Letter of Intent will have no fiscal impact on the Airport fund. The Professional Services Agreement
for Grant Administration Services is included in the Airport Budget for FY 14/15.
The Letter of Intent and PSA are not a "projects" pursuant to CEQA Guidelines 15378 (b)(5). The Letter
of Intent is serving as a requested approval to use Mead & Hunt, Inc. as the FAA Master Agreement
consultant. The PSA will serve as a contract for grant administration and does not involve a commitment
to any specific project that may impact the environment; therefore no environmental review is required.
ALTERNATIVES:
The City Council may direct staff to solicit another round of statement of qualifications and to divide up
the solicitation between planning/engineering services and construction services in order to broaden the
pool of consultants.
ATTACHMENTS:
Letter of Intent
Reviewed by
ZsJ
2
CITY OF HEALDSBURG
RESOLUTION NO.
-2014
HEALDSBURG APPROVING THE LETTER OF INTENT WITH MEAD
AND
HUNT,
INC.
FOR
THE
FEDERAL
AVIATION
ADMINISTRATION MASTER AGREEMENT AND APPROVING THE
PROFESSIONAL SERVICES AGREEMENT WITH MEAD AND HUNT,
INC. FOR GRANTADMINISTRATION SERVICES I N A N AMOUNT
NOT TO EXCEED $30,000 A N D AUTHORIZING THE CITY
MANAGER TO EXECUTE THE LETTER OF INTENT A N D THE
AGREEMENT ON BEHALF OF THE CITY
WHEREAS, the City routinely accepts Airport Capital Improvement Program (ACIP) grant
funding from the FAA for projects at the Healdsburg Municipal Airport (Airport); and
WHEREAS in order to receive grant funding the City needs to contract with an engineering firm
through a Federal Aviation Administration (FAA) Master Agreement that will assist the City in capital
improvement planning and grant procurement for the Healdsburg Municipal Airport (Airport); and
WHEREAS, the City utilizes services from an engineering firm to provide program and grant
administration services for the Airport; and
WHEREAS, in accordance with the Federal Aviation Advisory Circular 300 Sponsor Guide the
City solicited a Statement of Qualifications seeking responses from firms experienced in providing a
variety of professional service needs for projects at the Airport including services for the preparation of
design and construction plans and specifications, topographic surveys and geotechnical investigation and
construction engineering services in connection with the ACIP; and
WHEREAS, the City received two responses, formed a committee and selected Mead & Hunt, Inc.
of Santa Rosa to provide the professional airport services needed by the City for projects at the Airport;
and
WHEREAS, the City and Mead & Hunt, Inc., have mutually agreed to execute a Letter of Intent
where the City will utilize the services provided by Mead & Hunt, Inc., for the next 5- years in order to
provide services for airport projects based on the ACIP; and
WHEREAS, Mead and Hunt, Inc., and the City will negotiate and enter into individual
Professional Services Agreements for services for future projects that will be contingent upon FAA grant
funding approval of projects and City Council approval of the projects; and
WHEREAS, Staff is also requesting the City Council approve a three year Professional Services
Agreement (PSA) with Mead & Hunt, Inc. for the FAA Grant Administration to prepare costs estimates
and draft grant submittals to Cal-Trans and to the FAA regarding the Airport ACIP projects in an amount
not to exceed $30,000; and
3
WHEREAS, the Letter of Intent and PSA are categorically exempt from CEQA per § 15378(b)(5)
and therefore no environmental review is required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1)
Approves the Letter of Intent between the City and Mead & Hunt, Inc., and authorizes the City
Manager to execute the letter of intent.
2)
Approves the Professional Services Agreement with Mead & Hunt, Inc., for FAA Grant
Administration services in a not to exceed amount of $30,000 and authorizes the City Manager to
execute the agreement.
3)
Finds that the Letter of Intent and PSA are categorically exempt from CEQA per § 15378(b)(5) and
therefore no environmental review is required.
th
PASSED, APPROVED AND ADOPTED, this 19 day of May, 2014, by the following vote:
AYES
Councilmembers:
NOES
Councilmembers:
ABSENT;
Councilmembers:
ABSTAINED
Councilmembers:
SO ORDERED:
ATTEST:
4
C I T Y OF HEALDSBURG
Administrative Services Department
401 Grove Street
Healdsburg, CA 95448-4723
Phone (707)431-3160
Fax: (707)431-3181
April 28, 2014
Mr. Jon J. Faucher
Mead & Hunt, Inc.
133 Aviation Blvd, Suite 100
Santa Rosa, CA 95403
Re: Letter of Intent Regarding the Federal Aviation Administration Master Agreement
Dear Mr. Faucher:
The purpose of this letter (the "Letter of Intent") is to set forth a commitment between the City of
Healdsburg (City) and Mead & Hunt, Inc. (Consultant) for the Healdsburg Municipal Airport
(Airport) Federal Aviation Administration Master Agreement (Master Agreement) services.
1. Scope of Work: The City has determined that it requires the following professional
services from the Consultant to provide preparation of design and construction plans and
specifications, topographic surveys and geotechnical investigation and construction
engineering services in connection with the Airport Capital Improvement Program
(ACIP) - Attachment A for the Airport as part of the Master Agreement.
2. Governing Law: This letter of intent shall be governed by and construed in accordance
with the laws of the State of California and in accordance with the Federal Aviation
Administration Advisoiy AIP Sponsor Guide 300 and the Federal Aviation
Administration Grant Assurances - Attachment B.
3. No Liability: Except for the obligation to negotiate in good faith and for Section 6 below,
the provisions of this Letter of Intent are non-binding and do not constitute and will not
give rise to any legally binding obligation on the part of the parties hereto. Nothing
contained in this Letter of Intent (including the Attachments) shall be deemed or
construed to be an agreement or obligation of either party to conclude negotiations by the
execution of the project sub- agreements. The provisions of this Letter o f Intent do not
create any rights on the part of either party.
4. Qualifications: The Consultant represents to the City that it is willing to provide
professional airport services to the City on an as needed basis for the Airport projects
until final project closeout activities are completed or such services are no longer
required by the City. The Consultant represents and warrants that it is fully qualified to
Administrative Services Department
April 28,2014
• Page 2
perform such professional services by virtue of specialized experience and training,
education and expertise of its principals and employees.
5. Costs: It is the intent of both parties to negotiate and enter into mutually-drafted
acceptable sub-agreements for services, based on the ACIP scope of work, with the City
on an assignment-by-assignment basis during the term of the Master Agreement. Each
sub-agreement will then be awarded by City Council on a project per project basis.
6. Term: The term of this Letter of Intent will commence on June 1, 2014 and expire on
June 30, 2019. The City or the Consultant may terminate this Letter of Intent not less than
30-days prior written notice to the other party that it intends to terminate the services
outlined in this Letter of Intent.
The parties are in agreement with the foregoing as indicated by their signatures below. The
parties agree that any modifications from the principles expressed herein will be in writing and
signed by the parties. The signatory below for the City and for the entity referred to as
Consultant in this Letter of Intent represents having the authority to act on behalf of such party
and entity. The Consultant understands that the Agreement requires the approval of the City
Council.
Sincerely,
Date:
Marjie Pettus
City Manager
Agreed and Accepted:
Maria Curiel
City Clerk
Attachments:
ACIP- Airport Capital Improvement Program- City of Healdsburg -Attachment A
FAA Grant assurances and FAA Circular 300 sponsor guide Attachment B
AWP ACIP DATA SHEET
Airport Name
Shown On
ALP
Yes*
HEALDSBURG MUNICIPAL AIRPORT
Project
T
Fiscal Year
Project Description
e
yP '
2015
Federal
Local
Share
Share
$
40,500 $
4,500 $
1) Perimeter Security Fence, Eastside - Design
2015 Total
$40,500 $
Total
4,500
45,000
45,000
* D - Development; P - Planning; E - Environmental
PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS
Detaii Project Description (Square/Lineal Footage or LengthAVidth);
1) Project consists of the design for completion of approximately 1,850 linear feet of security fencing on the. eastside of the Airport
property between the Airport and adjacent vineyard property. There is currently no fence on this section of the Airport.
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects, lengthof.
construction or design, pfenning or environmental process)
'
1) The design will begin in approximately March 2015, with Construction anticipated to be performed in 2016.
This project will be depicted on ALP prepared in 2014 under Grant No. -10
NEPAEnvironmehtal Status (Date of FQNSI or submit .CATEX .Form for Approval)
1) CatEx approved 1/4/2012
Land Title Status.&.Date o' Exhibit "A" .Status
Date
Entire airport property owned by the City of Healdsburg;
all projects are within airport property
Opeii AIP Funded Projects
3-06-0305-009-2013
Expected Close-out Date
1-Mar-14
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and
had been duly authorized by the Sponsor,
Tina Lindenberg, Administrative Services Manager
Contact Name and Title (Print or Type)
Name ^prp Title of Authoriz^d^Representative (Print or Type)
I - f r i t
Date
~
707-431-3160
Contact Phone (Print or Type)
X:\08228-00\REFW,CIP\2015 - 2019UHBG.2015-2019 ACIP Data sheet & Summafy.xls
AWP ACIP DATA SHEET
Airport Name
Shown On
ALP
Fiscal Year
Project Description
Federal Share
Project
Type*
Yes*
1) Perimeter Security Fence, Eastside - Construction
2016 Total $
2016
Local
Share
Total
157,500
$
17,500
$
175,000
157,500
$
17,500 $
175,000
D - Development; P - Planning; E - Environmental
Detail Project Description (Square/Lineal Footage or Length/Width)
1) Installation of approximately 1,850 linear feet of Perimeter Security Fencing, on the eastside of Airport property.
Project Schedule {Anticipated date for bids, or negotiated prices, consultant selection for planning or environmental projects, length of
construction or design, planning or environmental process) -"
'
1) Construction is anticipated to begin in May 2016 and be completed by December 2016.
NEPA Environmental Status (Date of FONSI or submit CATEX Form for Approval)
1) CatExwas approved 1/4/2012.
• This project will be depicted on ALP prepared in 2014 under Grant No. -10
Land Title Status & Date of Exhibit "A" Status
Date
Open AIP Funded Projects
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had
been duly authorized by the Sponsor.
resentative (Print or Type)
^
Da\e//
707-431-3160
X:W8228-00\REF\ACIP\2015 - 2019\HBG.2015-2019 ACIP Data sheet & Summary.xls
AWP ACIP DATA SHEET
Airport Name
Shown On
ALP
Yes
Fiscal Year
Project Description
Federal Share
Project
T
e
yP *
D
1) Runway Lighting Upgrade Rebid - Construction
$
2017 Total
2017
Local
Share
324,000 $ 36,000
324,000 $ 36,000 $
Total
360,000
360,000
Detail Project Description (Square/Lineal Footage or LengthAA/idth)
*
|
'
1) Project consists of upgrading runway edge lighting by installing new direct buried cable and stake mounted edge lights with cable in
conduit and can mounted lights. (This project was designed and bid as a separate bid schedule in 2013 under AlP 08/09, but was not
awarded; this grant request is for repackaging & rebidding the project for construction.)
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects,tengtfiof,
construction or design, planning of environmental process)
'
"
1) Construction of this project anticipated for spring of 2017.
IMEPAIErîfdf^
CatEx approved in 2012.
Land Title Status.& Date of Exhibit "A" Status
mmwmmmmi
1
Open AlP Funded Projecls
peen duly authorized by the Sponsor.
____________
M \ Marjie E. Pettus, City Manager
Nan\e and Title of Authorize Representative (Print or Type)
Date
707-431-3160
X:\08228-00WEF\ACIP\2015 - 2019\HBG.2013-2019 ACIP Data sheat & Summaty.xts
AWP ACIP DATA SHEET
Airport Name
Shown On
ALP
Fiscal Year
Project Description
Federal Share
Project
Type*
1) Apron Pavement Rehabilitation - Design
31,500
2018 Total
31,500
2018
Local
Share
$
Total
3,500
35,000
3,500
35,000
Detail Project Description (Square/Lineal Footage or Lengf h/Width) - -'
1) Project consists of the design for the rehabilitation of the asphalt pavement areas of both the terminal apron and the south apron;
approximately 15,200 SY; PCI=40-55
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects, length of
construction or design, planning or environmental process)
1) Design anticipated to begin March 2018.
CatEx will be submitted in 2017.
Date
Open AlP Funded Projects
been duly authorized by the Sponsor.
MsSMarjie E. Pettus, City Mgflager
Namevand Title of Authorized/Representative (Print or Type)
Date
/
707-431-3160
X:\08228-00\REF\ACIP\2015 - 2019\HBG.2015-2019 ACIP Data sheet & Summary.xls
AWP ACIP DATA SHEET
Airport Name
Shown On
ALP
Project
Project Description
J_E__
2019
Fiscal Year
Local
Share
Federal Share
1) Apron Pavement Rehabilitation - Construction
$
2019 Total $
301,500
Total
$
33,500
335,000
301,500 $
33,500
335,000
Detait Project Description (Squgre/Lineai Footage or Length/Width);
1) Project consists of the construction of the rehabilitation of the asphalt pavement areas of both the terminal apron and the south
apron; approximately 15,200 SY; PCN40-55
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects, length of
cdnstructioh or design, planning or environmental process)
;
'
.
1) Construction anticipated to begin in April 2019; completed by August 2019.
CatEx will be submitted in 2017.
Date
Open AlP Fended Projects
beer^-duly authorized by the Sponsor.
Ms. Marjfe E. Pettus, City Mangger
Name and} Title of Authorized |?^presentative (Print or Type)
Date
/
707-431-3160
X:\08228~00\REF\AC1P\2015 - 2019UHBG.2015-2019 ACIP Data sheet & Summary.xls
Airport Capital Improvement Plan
U.S. Department of Transportation
Federal Aviation Administration
1. Airport:
2. State:
Healdsburg Municipal Airport
5. Project Description
Federal Funds
State Funds
(by Funding Year in Priority Order)
(a)
NPIAS No.:
California
(b)
<c)
4. LOCID:
06-0305
LOCAL FUNDS
PFC
Other
(d)
(e)
031
Total $
Environmental
Impact
Start
Date
Completion
Date
(f)
(g)
(h)
(>)
Airport Layout Pian Update with
Narrative
75,000
8,333
83,333
Perimeter Security Fence Design
(Eastside)
Jan-14
40,500
4,500
45,000
0
Jan-15
Perimeter Security Fence Construction
(Eastside)
157,500
17,500
170,000
5000
Jan-16
Runway Lighting Upgrade Rebid /
Construction
324,000
36,000
355,000
5000
Jan-17
31,500
3,500
35,000
0
Jan-18
301,500
33,500
330,000
5000
Jan-19
R/W 13-31 Pavement Rehab. Design
54,000
6,000
60,000
0
Jan-20
R/W13-31 Pavement Rehab. Const.
1,242,000
138,000
1,375,000
5000
Jan-21
39,600
4,400
44,000
0
Jan-22
380,700
42,300
418,000
5000
Jan-23
Apron Pavement Rehabilitation Design
Apron Pavement Rehabilitation
Construction
T/W A Pavement Rehab Design
TAA/ A Pavement Rehab Construction
1/28/2014
ACIP 2015-2019
PROJECT SUMMARY
2014 AlP 10 Grant
Airport Layout Plan (ALP) Update. The 2014 AlP Grant No. -10 will fund the review and update of the ALP.
The existing ALP was approved in 2007. The review / update will cover terrestrial surveying of trees, and an
airspace analysis with implementation plan, including on-airport building heights to meet ALP data
requirements and resolve approach obstructions identified by the state. Safety area grades will be surveyed
to determine if they meet gradient standards. Property boundaries will be verified in the field to facilitate future
fence installation, as well as resolve vineyard encroachment on the eastside. An engineering assessment of
practicality of a future Runway 31 run-up apron will be performed. An evaluation of exit taxiways and future
eastside partial parallel taxiway will be made in light of the new FAA Airport Design AC 150/5300-13A. New
noise contours for the Airport will be generated, with updated forecasts of operations, fleet mix, etc. A narrative
report will be developed.
2015
Perimeter Security Design (Eastside). Design for completion of approximately 1,850 linear feet of security
fencing on the eastside of the Airport property between the Airport and the adjacent vineyard property. No
fence currently exists in this section of the Airport.
2016
Perimeter Security Fence Construction (Eastside). Construction of 1,850 linear feet of security fencing
along the eastside of the Airport property and the adjacent vineyard property.
2017
Runway Lighting Upgrade Rebid/Construction. As part of AlP 08/09, the initial design for upgrading the
runway edge lighting was designed and bid as a separate bid schedule in 2013. Due to the bid prices received
and available budget, this work was not awarded. This grant request includes the repackaging, rebidding, and
construction of this project to replace existing direct buried cable and stake mounted edge lights with cable in
conduit and can mounted lights. The CatEx that was completed for AlP 08 was submitted and approved in
2012 and covered this work in the shoulder section of the runway.
2018
Apron Pavement Rehabilitation Design. Design the rehabilitation of the asphalt pavement areas of both the
Terminal Apron and the South Apron (approximately 15,200 SY; PCI=40-55).
2019
Apron Pavement Rehabilitation Construction. Construction of the rehabilitation of the asphalt pavement
areas of both the Terminal Apron and the South Apron (approximately 15,200 SY; PCN40-55).
Page 1 of 1
X:\08228-00\REF\AC1P\2015
- 2019WES ACIP 2015-2019 Project
Summary.rev2.docx
MEAD & HUNT, Inc.
LEGEND:
2014 AlP W/NARRATIVE
2015-2016
PERIMETER FENCING &
GATES (EACH SIDE)
DESIGN 2015
CONSTRUCT 2016
<E) TERMINAL
TERMINAL
APRON
2017
2018-2019
2020-2021
"\
2022-2023
APRON PAVEMENT
REHABILITATION
DESIGN 2018
CONSTRUCT 2019
SOUTH APRON
TAXJWAY A PAVEMENT
REHABILITATION
DESIGN 2022
CONSTRUCTION 2023
PERIMETER FENCING DESIGN
2015/CONSTRUCT 2016
• AIRPORT LAYOUT PLAN UPDATE WITH
NARRATIVE 2014
Mead
Hunt
Mead & Hunt, Inc.
133 Aviation Boulevard,
Suite 100
Santa Rosa, C A 95403
phone: 707-526-5010
meadhunt.com
Source: Mead & Hunt, Inc. (January 2014)
400'
FEET
800'
2015-2019 ACIP
Healdsburg Municipal Airport
Healdsburg, CA
#
A I P S p o n s o r Guide - 300
Central Region Airports Division
12/24/13
300 - Procurement of Professional Services
In This Section
310 - Procurement Requirements and Standards for A/E Services
320 - Roles and Responsibilities
330 - Selection Guide
340 - Contract Establishment
350 - Acquiring a Surveyor for AGIS
General (12/24/13)
This supplemental guidance assists Sponsors with the
procurement of professional services under the FAA
Airport Improvement Program (AlP).
Engineering costs are allowable for AlP participation
only if they represent the minimum costs necessary to
complete the project. The FAA project manager will
review Sponsor engineering costs to determine:
a)
Reasonableness of costs - Based upon
Sponsor cost/price analysis
b)
Necessity of Costs - based on direct need in
accomplishing the project work.
Costs the PM deems unreasonable or not necessary
are not eligible. The determination of necessity
includes an assessment of duplicate costs, corrective
actions and costs associated with errors and
omissions.
We caution sponsors that failure to adhere to AlP
procurement requirements can also result in the
disallowance of engineering costs that would
otherwise be allowable. This includes failing to
conduct their selection processes in a fair and open
manner or making the selection based upon costs.
Limitations of Use
.
Users of this guide shall note the obligation for any required action addressed within this guidance originates within applicable
Federal directives such as United States Code (USC), Public Law (PL), Code of Federal Regulations (CFR) and official FAA policies.
The supplemental information provided in this guidance does not establish additional requirements for participation in the AlP.
In the event there is a discrepancy between this guidance and current AlP policy, AlP policy shall always take precedence.
300-1
#
12/24/13
310 - Procurement Requirements and Standards for A/E Services
Federal Requirements (8/30/13)
Federal Statute 49 USC 47107(a) and Title IX of the
Federal Property and Administrative Services Act of
1949 serve as the enabling statute that establishes the
authority f o r requirements associated with
procurement of professional services for Federal
contracts and Federally assisted grants.
Federal Regulation 49 CFR Part 18 (Uniform
Administrative Requirements for Grants and
Cooperative Agreements) establishes the rules and
requirements Sponsors must comply with in order t o
qualify for AlP participation in costs associated with
their professional services agreement.
AlP Standards (8/30/13)
FAA Advisory Circular 150/5100-14d establishes the
official FAA standards for Sponsor procurement of
professional services. Sponsor compliance with this
Advisory Circular assure conformance with 49 CFR Part
18, 49 USC 47107 and Title IX. Applicable sections of
Advisory Circular 150/5100-14d are noted herein.
Sponsor Procurement System (8/30/13)
Per 49 CFR Part 18.36(B), sponsors shall use their own
established procurement procedures, which reflect
applicable state and local laws/regulations.
However, as a condition of AlP eligibility, Sponsors
must also comply with applicable Federal laws and
regulations as established by 49 CFR Part 18.36. This
includes but is not limited to the following:
•
•
•
•
Grantees must maintain a contract
administration system that will ensure
performance in accordance with the terms and
conditions of their contract(s).
•
Grantees shall avoid using time and material
(T&M) type contracts unless they can
demonstrate no other allowable contract type
is suitable. The use of T & M contracts requires
FAA concurrence.
•
Grantees remain responsible for the settlement
of all contractual and administrative issues
arising from their procurement (i.e. Federal
agencies may not substitute their judgment for
that of a grantee unless the matter is primarily
a Federal concern).
•
Grantees shall have an established written
procedures that address protests and disputes
that arise from their procurement action and
contract agreements.
Consultant Selection - Chapter 2 (8/30/13)
To remain eligible under the AlP, Sponsors must base
their selection of an architect/engineering (A/E) upon
qualifications and experience.
AIP policy prohibits A/E selections based on cost
information or cost proposals. Sponsors that chose t o
base their selection using cost information jeopardize
AIP participation in the engineering costs. To assure
AlP eligibility, Sponsors should not address fee
information for the intended services until they
complete the qualification based selection process.
Grantees must also conduct their selection process in
manner that ensures fair and open competition. The
Sponsor's selection process must be void of any unfair
or unethical conduct. Sponsors should not t o enter
into the selection process with a pre-selection
mentality.
The FAA will not offer any endorsement or judgment
of any firm. Please refrain from asking the FAA project
manager about their opinions on any A/E firm.
Grantees remain solely responsible, in
accordance with good administrative practice
and sound business judgment, for the
settlement of all contractual and administrative
issues that arise from their procurement action.
Sponsors may at their discretion contact previous
airport clients to discuss that airport's experience with
a specific consultant firm.
Grantees must maintain a written code of
standards of conduct that.assures their
procurement actions are free of individual and
organizational conflict of interests, real or
apparent.
Conflicts of interest, real or apparent, discredit the
integrity of the Sponsor's procurement action by
introducing bias and unfair competitive advantage.
Grantees must maintain adequate records that
fully document their procurement action.
300-2
Conflicts of Interest (8/30/13)
Even the presence of an apparent conflict of interest is
contrary t o the Sponsor's requirement t o conduct
their procurement actions in a manner that provides
£Sjh
S|||P
AIP S p o n s o r Guide - 300
full and open competition. Such situations jeopardize
AIP participation in the costs associated with the
contract.
In general, conflicts of interests fall within two
categories:
1)
Personal Conflict of Interest - This occurs when an
employee, officer, agent or family member
thereof has financial or other interest in a firm
that is seeking a contract with the Grantee's
organization.
2)
Organizational Conflict of Interest-This occurs
when a firm seeking a contract has:
•
Lack of impartiality in carrying out services
•
Impaired objectivity in carrying out services
•
Unfair access to project information
•
Established bias by offering gratuities, favors or
gifts prior to a Sponsor's procurement action
To assure AIP eligibility, Sponsors should be vigilant in
making sure their procurement actions are free of
both types of conflict-of-interests. Such occurrences
may not always be readily apparent to the Sponsor's
employees.
Firms seeking employment may occasionally offer to
assist the Sponsor, free of charge, with the
development and preparation of a statement-of-work
for a proposed future procurement action. While such
an offer may seem enticing to an employee of the
Sponsor, such an action would be an organizational
conflict of interest if the firm providing the assistance
also pursues selection for the work.
12/24/13
Even if the firm receives nominal compensation for
the preparation of the statement-of-work, an
apparent conflict of interest exists since a reasonable
person could perceive the firm had unfair access to
additional project information.
To assure fair and open competition, it is best to
incorporate contract controls that prohibit the firm
who prepared the needs statement (i.e. Statement of
work) from seeking employment for the services they
assisted the Sponsor with preparing.
AIP Eligibility (8/30/13)
Conformance with the standards of AC 150/5100-14 is
a condition of AIP eligibility. Sponsors that fail to
adhere to the applicable requirements ultimately
jeopardize AIP participation in the costs associated
with engineering services.
To limit actions that may lead to a subsequent
ineligible determination, we strongly encourage
Sponsors to contact the FAA project manager prior to
soliciting for professional services.
This coordination in beneficial towards establishing
limits of AIP participation and will provide assurance
that the specific projects listed in the Request for
Qualifications (RFQ) coincide with the projects listed in
the FAA's Airport Capital Improvement Plan.
We also encourage Sponsors to seek FAA review of
their engineering agreement prior to execution to
make sure the statement of work is appropriate and to
verify the agreement incorporates all applicable
Federal clauses.
RESOURCES
Advisory Circulars
•
, AC 150/5100-14: Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects
Regulations/Policy
•
49 CFR Part 18: Uniform Administrative Requirements for Grants and Cooperative agreements.
• ; 40 USC Chapter 11: Federal Statute for Selection of A/E Service as established by the Brooks Law (PL 92-582)
•
•
49 USC 47107: Federal Statute for Project grant application approval conditioned on assurances about airport
• operations
FAA ORDER 5100.38C: AIP Handbook (Refer to Chapter 9)
Forms
•
Sponsor Certification For Selection of Consultants: MS Word I pdf
300-3
#
A I P Sponsor Guide - 300
12/24/13
320 - Roles and Responsibilities
«
The sponsor should routinely review and
update their DBE program to reflect the
reasonable availability of qualified DBE firms for
subcontracting opportunities associated with
the desired professional services.
•
The sponsor shall explicitly identify all projects
they intend to address under the agreement
within the solicitation.
Involved Entities (8/30/13)
The process of selecting a professional consultant and
establishing an agreement for services typically
involves four entities;
1.
Sponsor
2.
Prospective consultants
3.
Independent estimator
4.
FAA project manager
Of these entities, the Sponsor maintains the most
prominent role. The sponsor is the contractual
authority for establishing and administering their
contract agreements and is responsible for all
contractual matters, including evaluation and award of
contract, resolution of claims and disputes, and
settlement of litigation issues.
The FAA will not offer any judgment or
endorsement of a firm seeking employment
with the Sponsor.
•
The FAA will not act on the behalf of the
Sponsor by conducting a cost analysis for the
purpose of determining a fair and reasonable
fee.
•
The sponsor is the contractual authority for
establishing and administering contract
agreements and is responsible for all
contractual matters including:
-
Evaluation and award of contract,
-
Resolution of claims and disputes,
-
Settlement of litigation issues
The Sponsor must conduct all procurement
actions in a manner that ensures free and open
competition, conforming to professionally
accepted selection procedures and is void of
unfair or unethical conduct.
300-4
The solicitation must adequately define the
proposed project as opposed to using a
general scope of services (e.g. "Re-construct
Taxiways Bravo and Delta" instead of "all
future airfield paving projects").
•
The sponsor shall base their selection solely on
qualifications and capabilities and avoid any
consideration of fee and cost information until
after they make a selection.
•
Prior to receipt of qualifications from
prospective consultants, the Sponsor must
establish a selection board comprised of
knowledgeable persons that will objectively
evaluate the qualifications of those firms that
submit interest in the desired services.
•
The selection board shall develop fair and
reasonable selection criteria and a rating
system prior to soliciting for interested firms.
•
Using the rating system, the selection shall
identify a short list of firms for additional
consideration and then issue those firms a
request for proposals.
•
The selection evaluates each firm's general
proposal and as applicable, interviews each
firm.
•
The selection board ultimately makes a
determination of the most qualified firm using
the results of their proposal evaluation and any
interviews that they conduct.
•
The Sponsor must fully document their
selection actions by preparing a report that
Sponsor's Roles and Responsibilities
•
-
The sponsor shall publicly solicit broad interest
for qualified firms using public announcements,
newspaper advertisements and direct mailings.
Roles and Responsibilities (8/30/13)
The typical roles and responsibilities for each entity
involved in a selection of a consultant are as follows:
Sponsors must only identify specific projects
that they can reasonably accomplish within
five years of the initial date of the contract.
•
Sponsors should note that Federal Regulation 49 CFR
Part 18.36 prohibits Federal Agencies from
substituting their judgment for that of the grantee.
•
-
t$Mi^
A I P S p o n s o r Guide -
12/24/13
300
details the extent of the review, selection
considerations and final recommendation.
•
•
•
Negotiate in good faith a fair and reasonable fee
for services.
•
Assist with preparation of contract documents
that incorporate all required Federal provisions.
«
Assist the Sponsor with establishing appropriate
contract type and acceptable methods of
payment (e.g. cost-plus-fixed fee or fixed-lump
sum)
•
Avoid all forms of cost-plus-percentage-of-cost
agreements payment methods.
•
Provide evidence that applied labor and general
administrative overhead expenses are certified
by an audit and comply with provisions of 48 CFR
Using the detailed scope of work, the Sponsor
shall enter in negotiations with the selected
firm t o determine a fair and reasonable cost for
the services (49 CFR Part 18.36) and to establish
contract type.
b. For contracts expected t o exceed $100,000,
Sponsor must obtain an independent
estimate to serve as an aide in conducting
their fee analysis and determining equitable
fee for services. (Refer t o appendix "F" of AC
150/5100-14D for a sample fee estimate
format)
PART 31, Contract Cost Principles and Procedures
•
-
Written determination of fair and
reasonable fee based on a review by a
knowledgeable person and based upon
previous business experience.
Provide the services required in the contract
Independent Estimator's Role
c. For contracts less than $100,000, the
Sponsor may accomplish the fee evaluation
by one or more of the following
•
Prepare a derivation of fees that itemizes direct
labor costs, indirect costs, profit and direct
expenses.
The Sponsor and the selected firm establish a
detailed scope-of-work that clearly defines the
required services.
a. For all contracts, Sponsor's must negotiate
profit as a separate element of cost.
•
•
•
Review detailed scope-of-services and request
clarification of uncertain work items as
necessary.
•
Prepare an independent estimate in the
recommended format (Appendix F, AC
150/5100-14) that exhibits a fair and impartial
assessment of estimator's opinion of reasonable
fees.
-
Comparison with a Sponsor prepared fee
estimate
-
Written comparison with previous
contracts of similar nature
•
Furnish to the Sponsor the fee estimate along
with a copy of fee derivation.
The Sponsor must prepare a record of
negotiations that sufficiently documents their
entire selection process, negotiation phase,
rationale for contract type and fee analysis.
(The Sponsor must make this document readily
available upon request by the FAA).
•
SIGN and DATE the independent cost estimate
•
Refrain from discussing man-hours or fee
information with the selected consultant.
•
Refrain from entering into Sponsor's negotiation
phase.
The sponsor shall submit the agreement, the
sponsor certification, record of negotiations and
the fee analysis t o the FAA project manager for
an eligibility determination.
Consultant
•
Respond to Sponsor's RFQ with understanding
that fee information is not a consideration in
the selection process.
«
Make good faith efforts to seek participation of
qualified DBE firms.
•
If selected, assist with developing a detailed
scope of services
300-5
FAA's Role
•
The FAA's role in a Sponsor's consultant selection
is essentially limited t o reviewing the sponsor's
procurement action for the purpose of
determining eligibility with the AIP.
•
The primary basis for FAA eligibility acceptance is
the receipt of the Sponsor self-certification. The
cursory review by the FAA project manager serve
as random check t o verify the Sponsor's
certification statement responses.
•
Provide advice and counsel to the Sponsor
regarding eligibility matters
#
A I P Sponsor Guide - 300
Limitations of FAA Actions (8/30/13)
The FAA is not a party to the Sponsor's contract. Any
review and approval action by the FAA project
manager is solely for a determination for AIP eligibility.
•
FAA review and approval does not constitute
a review for legal sufficiency.
•
FAA approval does not constitute acceptance
of any latent discovery of ineligible work or
associated costs.
•
FAA approval does not represent an
endorsement of selected firm.
RESOURCES
Advisory Circulars
•
AC 150/5100-14: Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects
Regulations/Policy
•
48 CFR Part 31: Contract Cost Principles and Procedures
•
49 CFR Part 18: Uniform Administrative Requirements for Grants and Cooperative agreements.
Forms
Sponsor Certification For Selection of Consultants: MS Word | pdf
300-6
12/24/13
#
A I P S p o n s o r Guide - 3 0 0
12/24/13
330 - Selection Guide
Standards for Consultant Selection (8/30/13)
contact does not exceed $10,000. Sponsors may use
this type of selection for such services as:
This guide summarizes the typical steps required in a
selection process for professional consultants for
project funded under the AIP. Advisory Circular
150/5100-14d serves as the official FAA standard for
consultant selection. The information provided herein
supplements guidance provided in the Advisory
Circular. In the event there is a discrepancy between
this guidance and current AIP policy, AIP policy shall
take precedence.
Appraisal Services
Property Surveys
Legal Services
Independent Cost Estimates
Sponsors may not use the non-competitive process for
the purpose of acquiring project design services.
Please consult with the FAA project manager prior to
using a non-competitive selection.
Qualification Based Selection (8/30/13)
Informal Procedures (8/30/13)
[Ref. Para. 2-1]
To remain eligible under the Airport Improvement
Program, Sponsors must base their selection of a
professional consultant on experience and
qualifications. Cost information must not be a factor in
the selection process, thus Sponsors should not
request cost information in the solicitation request.
This requirement applies t o both the informal and
formal processes.
[ref. Para. 2-9]
For projects in which the consultant fee is not
expected to exceed $100,000, the Sponsor may use an
informal procedure t o select a consulting firm. This
type of selection is best suited for small scale, single
project selections. Under the informal procedure, the
sponsor may simply contact a minimum of three firms
to ascertain qualifications and capabilities. Following a
comparative evaluations, the Sponsor may proceed •
with negotiations with the best-qualified firm.
Sponsors shall advertise through various means to
solicit broad interest from qualified firms for the
purpose of obtaining statements of qualifications from
all interested firms. The Sponsor then evaluates the
submitted statements of qualifications, ultimately
resulting in the selection of the best-qualified firm.
Identification of the detailed scope of work and the
negotiation of fair and reasonable fee may proceed
only after the sponsor has made a selection f o r the
most qualified firm.
The option of using informal procedures does not
represent approval to use sole source selection or to
preclude any interested firm from submitting their
qualifications. Sponsors should refrain from actions
that interested firms may construe as exclusionary.
This includes limiting the three firms to one firm with
known airport experience and t w o firms with no
known airport design experience or purposely
excluding a firm that has shown interest.
The use of an informal selection procedure does not
preclude the Sponsor's requirement to conduct either
a price or cost analysis f o r the resulting contract.
Sponsors must also negotiate profit as a separate
element of price.
Selection Types (8/30/13)
In general, there are types of selection processes
available for use by a Sponsor.
1.
2.
3.
-
Non-competitive (less than $10,000)
Informal (up t o $100,000)
Formal (over $100,000)
Each of these types of selection has use-limitations.
Please consult with your project manager if you have
questions regarding what selection type is appropriate
for your particular situation.
Sponsors must fully document their informal
procurement action. As a minimum, this record
should document the following elements:
-
Name of firms contacted
-
Method of solicitation
-
Basis for final selection
Non-Competitive Selection (8/30/13)
-
Scope of services
[Ref. Para. 2-9c]
Sponsors may use a non-competitive selection process
for incidental professional services only if the resulting
-
Fee evaluation (Price or Cost analysis)
-'
Rationale for contract type (LS, CPFF)
300-7
Please consult with the FAA project manager prior to
utilizing the informal selection process.
#
12/24/13
Formal Solicitation (8/30/13)
[Ref. Para 2-3]
Sponsors must use a formal selection procedure when:
•
•
•
Engineering fees are expected to exceed
$100,000 (includes both design and
construction service)
When the selection addresses multiple projects.
Whenever the FAA project manager requests
the formal process.
The focus for the remainder of this supplemental
regional guidance is the formal procedure.
1. Identification of Work :
[Ref. Para. 2-6.b]
The Sponsor must first identify the specific
project or projects for which professional
services are required. Sponsors should keep the
following in mind:
a. The FAA does not typically guarantee the
availability of Federal funds at this stage. The
official notice of the receipt of Federal funds
is the Congressional Release. The sponsor
should make all prospective consultants
aware that the initiation of a work
authorization is contingent upon future
receipt of Federal funds.
b. Because of the current FAA requirement to
base grants on defined costs as opposed to
estimates, we expect Sponsors to incur
preliminary costs such as engineering
expenses prior to any commitment of an AIP
grant. This can result in the sponsor carry
such costs for several months before
reimbursement is possible. We strongly
encourage early coordination with the FAA
project manager at this point to avoid
misdirected work that the FAA subsequently
declares ineligible for AIP participation.
c. We strongly encourage Sponsors to separate
the solicitation of a planning/environmental
consultant from that of a development type
consultant. This is mainly due to the inherent
differences between the services required of
a planning/environmental project versus that
of a development project and the potential
for excluding firms that do not offer both
planning and design services. This also allays
conflict-of-interests concerns that could arise
from a single firm developing capital
improvement project as part of the planning
effort and then carrying out design and
300-8
construction phase services for projects they
assisted the Sponsor with establishing.
d. The scope of work is by necessity, broadly
defined at this point. Detailed refinement of
the scope of services typically occurs after
completion of the selection process.
However, the Sponsor should sufficiently
define the scope of the project work to allow
prospective firms the ability to fully
understand the character and scale of the
project. The scope of work must be specific
as opposed to generic, (e.g. "Rehabilitate
taxiway Bravo" as opposed to "Rehabilitate
Airfield pavements").
e. Sponsors may identify multiple projects
within one solicitation with the intent of
issuing future work authorizations as funding
becomes available. Sponsor must explicitly
identify all such specific projects within the
original solicitation. The Sponsor should only
include projects they can reasonably
accomplish within the next five years.
f.
We caution Sponsors about the meaning of
the 5-year limitation. This limitation does not
mean any project that happens to materialize
over the next 5 years. Their selection only
addresses the specific projects they identify
in the original RFQ solicitation. If the Sponsor
identifies a new project during the 5 year
period, they will need to initiate a separate
selection for the new work. If AIP eligibility is
desired, the selected consultant shall not
have a role in developing the statement of
work for services they may ultimately enter
into a contract with the Sponsor. Sponsors
should not use general project descriptions to
circumvent this limitation.
g. If a Sponsor desires to incorporate noneligible work within the same solicitation,
identify all such work as non-Federal
participation.
2. Establishment of Selection Board:
[ref. Para. 2-5]
The Sponsor shall assemble a selection board
consisting of a minimum of three persons who
are knowledgeable of the project(s) and the type
of services that are required. The selection board
is responsible for reviewing all submitted
statements of qualifications. The board
subsequently evaluates and rates each firm.
#
12/24/13
manner that promotes fair and open
competition. Sponsors must avoid exclusionary
practices that prospective parties may construe
as compromising fair and open competition.
We recommend that one or more members have
a technical background in the type of
development work they are considering to
undertake. Complex and intricate projects may
require additional selection board members who
are knowledgeable in specific areas. To maintain
the integrity of the board, persons who have an
expressed or implied conflict of interest must not
be included on the selection board. Board
members must approach this duty in a clear and
objective manner that is free of pre-selection
mentality and any conflict of interest.
Sponsors should undertake measures that assure
broad circulation of their intent to hire a
professional consultant. Acceptable measures
include utilizing public announcements, local and
regional advertisements, online plan holder
websites and trade journal announcements.
Sponsor may send solicitations directly to firms
known to have expertise in the area of the
proposed project. Sponsor should also take
affirmative steps to notify small and minority
owned businesses of the potential federally
funded work.
3. Selection Criteria;
[ref. Para. 2-7]
Prior to soliciting for prospective consultants, the
selection board must develop applicable criteria
that they later use to comparatively rate all firms
that express an interest.
The board should develop a numerical rating
system for each criterion. The numeric rating
assigned to a particular criterion should be
proportional to the importance of that criterion
in accomplishing the intended project services.
Sponsors should avoid assigning high emphasis
on a particular criterion that would have little
impact (compared to other criteria) on the
project. The criteria should include but not be
limited to the following:
a.
b.
c.
d.
e.
f. .
g.
h.
i.
j.
k.
Firm's capability to perform
Firm's Experience in similar projects
Professional qualifications of key personnel
Implementation of Affirmative Action Plan
Personnel Capabilities
Current Workload
Ability to meet schedules
Ability to meet budgets
Past projects of similar nature
Knowledge of FAA Standards & Policies
Demonstration of understanding of the
project(s)
I. Capability to furnish qualified inspectors
m. Participation by DBE firms
4. Solicitation
[ref. Para. 2-2 and 2-8.c]
Sponsors shall solicit for interested firm in a
300-9
The request for qualifications (RFQ) should
include as a minimum the information listed
below.
a. Description of the services that are required;
b. Description of the specific proposed
project(s);
c. Location of the proposed project(s);
d. Estimate of how long services will be
required;
e. Estimated range of cost for the proposed
construction development work;
f. Request for experience and qualifications;
g. Description of how the selection will be
made;
h. Notification that the contract will be subject
to applicable Federal Provisions
Some prohibitions associated with the RFQ
solicitation include:
-
Sponsors may not purposely exclude firms
that have known experience in similar work.
-
The RFQ must not solicit cost information nor
should the consultant include such
information in their submittal.
-
While geographical preferences may be a
selection criterion, it cannot be an absolute
requirement.
mmk
pgfiGf
A I P S p o n s o r G u i d e - 300
Central Region A i r p o r t s Division
12/24/13
* S A M P L E ADVERTISEMENT*
The following is a suggested format a Sponsor may use as a starting point when developing their
solicitation for engineering consultants. Its use is not mandatory. We caution Sponsors, they remain
responsible for all aspects of their procurement action, including preparation and content of their
request for qualifications.
NOTICE TO AIRPORT CONSULTANTS
The City of < Name of Sponsor> is hereby soliciting statements of qualifications and experience from qualified
consultants for airfield development projects at <Name of Airport>. Subject to future receipt of Federal funding
under the FAA Airport Improvement Program (AlP), these projects may include the following:
1.
Rehabilitate runway 12/30 (6,000'X150'), reconstruct and extend parallel taxiway system, including
lighting and signage.
Estimated construction cost of development: $4,500,000
2.
Extend runway 18/36 (1000' X150') including parallel taxiway system and safety area grading.
Estimated construction cost of development $2,800,000
The required services include, but are not limited to; engineering services for preliminary, design, bidding
and construction phases and incidental special services including geotechrtica! and surveying.
A qualification based selection process conforming to FAA Advisory Circular 150/5100-14d will be utilized
to select the most qualified firm. Fee. information will not be considered in the selection process and must
not be submitted with the statement of qualifications.
Selection Criteria will include:
•
•
•
•
•
•
•
Fees will
Recent experience in airport projects
Capability to perform all aspects of project,
Ability to meet schedules within budget
Knowledge of FAA AIP design and construction standards
Experience with FAA AGIS Surveys
Quality of previous airport projects undertaken
Personnel experience and qualifications.
be negotiated for projects as federal funds become available.
Prospective Consultants are advised that applied overhead rates must conform to the cost principals established
within Federal Regulation 48 CFR Part 31, Contract Cost Principles and Procedures. The successful firm will be
required to submit a copy of their current overhead rate audit certification.
This contract is subject all applicable Federal Provisions that include:
J
•
Title Vi of the Civil Rights Act of 1964
•
Section 520 of the Airport and Airway Improvement Act of 1982
•
DOT Regulation 2 CFR Part 180 & 12.00 - Government-wide Debarment and Suspension
•
DOT Regulation 49 CFR Part 18.36(i) - Access to Records
•
DOT Regulation 49 CFR Part 20 - Lobbying and Influencing Federal Employees
•
DOT Regulation 49 CFR Part 26 -Disadvantage Business Enterprises Participation
•
DOT Regulation 49 CFR Part 30-Federal Trade Restriction Clause
Interested firms must submit three copies of their statement of qualifications and experience to the following
address, no later than < Time and Datex Point of Contact and Address>
300-10
#
12/24/13
5. Selection
[ref. Para. 2-8]
After receiving the Statements of Qualifications,
the selection committee proceeds with
evaluating and rating the qualifications in each
firm's submittal. The committee compiles results
of each firm's ratings. At this point, the
committee should typically establish a short list
consisting of the top three rated firms. The
Sponsor then proceeds with notifying the
unsuccessful firms of their non-selection.
The sponsor should now request detailed
proposal information from each shot listed firm.
The proposal should address the specific
qualifications, capabilities, and performance as it
relates to the proposed projects listed in the
original RFQ. The magnitude and complexity of a
project will dictate the extent of this phase.
Basically, the short listed firms should
demonstrate their approach to fulfilling the
necessary services for identified project work.
Sponsors typically conduct personal interviews at
this point. For relatively small and simple
projects, a telephone conference call may be
sufficient. If conducting formal interviews, we
recommend that each firm prepare a detailed
proposal identifying key personnel, proposed
typical schedule, technical design approaches,
and construction budget cost controls. The
proposal will typically serve as the basis for the
actual interview.
convene to reach a consensus on which firm they
believe is best qualified to accomplish the
services for the intended work.
6, Documentation
[ref. Para. 2-8.n]
The Sponsor must prepare a record that provides
a clear and concise account of their procurement
action. The record should include:
•
Factors used to rate firms
•
Name of firms that submitted qualifications
»
Ranking of firms
•
Results of Proposal evaluation (interviews)
•
Basis for selection
The report shall contain sufficient detail to
demonstrate they conducted the selection in a
manner that was fair and open and that AIP
requirements where met.
Impermissible Practices
(8/30/13)
To maintain eligibility of engineering costs, the
sponsor must avoid practices the AIP does not allow.
These include the following:
-
Only notifying select firms of the sponsor's interest in
procuring an engineering consultant (This practice is
exclusionary).
-
Permitting an interested consulting firm to assist the
sponsor in establishing the statement of work
documentation (This practice is a conflict of interest)
-
Requesting or receiving cost information with the
solicitation request (Cost considerations are
prohibited)
During this phase, Sponsors should keep in mind
the following:
-
Requiring regional preferences. (Note: Geographical
considerations may be a rating criterion; however, the
Sponsor cannot use this to exclude prospective firms).
•
The FAA will not offer nor render any
judgment or endorsement of any firm's past
performance or capabilities.
-
Project selections for generic or undefined projects
(RFQ must identify specific projects that the Sponsor
can reasonably accomplish within 5 years)
•
The FAA will not participate in the selection
process.
-
Sharing of cost information between independent
estimator and consultant (Conflict of interest)
•
Sponsors must strictly avoid reviews or
discussions of cost/pricing information. This
includes hourly rates and overhead rates.
-
Allowing independent estimator to participate in
negotiations (Undermines purpose of independent fee
estimate)
•
Sponsors may contact past clients of the firms
to establish or confirm the quality of past
performance.
Coercing the independent estimator to adjust
their estimate to within 10% of the consultant's
proposal.
Using the combined information obtained in the
evaluations, the firm's proposals and the
respective interviews, the selection board should
300-11
6|||P
12/24/13
340 - Contract Establishment
Professional Services Agreement (8/30/13)
After a consensus selection of the most qualified
consulting firm, the sponsor proceeds with the process
to prepare and execute a written contract agreement.
The agreement must be legally sufficient and clearly
define all terms and obligations of the agreement,
including requirements associated with Federal
assistance.
Responsibilities (8/30/13)
[49 CFR Part 18.36]
Sponsors are the contractual authority for establishing
and administering the professional services
agreement. A Sponsor remains responsible for all
contractual matters, including evaluation and award of
contract, resolution of claims and disputes, and
settlement of litigation issues.
The FAA is not a party to a Sponsor's contract. The
FAA's role in reviewing such agreements is limited to a
determination for AIP eligibility. Sponsors must not
construe any review of a contract agreement by the
FAA as a review for legal sufficiency.
Initiating the Contract Agreement (8/30/13)
The establishment of a contract agreement requires a
systematic approach that results in a mutual and
equitable agreement between the two parties. The
typical steps required for the establishment of a
professional agreement are described follows:
-
Establish type of contract (i.e. LS, CPFF etc.)
-
Define detailed scope of services
-
Sponsor development of independent fee estimate
-
Consultant preparation of proposal with profit
identified as a separate element of price
-
Sponsor cost analysis
-
Contract negotiations
-
Preparation of record of negotiations
-
Preparation of final agreement
-
Submittal of documentation to the FAA for
determination of AIP eligibility
Contract Reimbursement Methods (8/30/13)
The Common Rule (i.e. 49 CFR Part 18.36) requires the
Sponsors to document their rationale for contract type
selection. To ensure AIP eligibility, we encourage
Sponsors to consult with their FAA Project Manager
regarding questions about the proper type of contract
reimbursement method.
300-12
The t w o most common types of contracts used for AIP
development projects are the Lump Sum (LS) contract
and the Cost-Plus-Fixed Fee (CPFF) contract. Both of
these methods represent different forms of a fixedprice contract. These methods may be used without
review and approval by the FAA Project manager
provided the selected method is appropriate for the
character, scope, and duration of the required
services.
The use of a Time and Material (T&M) type of contract
is permitted under limited circumstances. A T & M
contract is not fixed price contract. As such, its use is
only permitted when it is not suitable to use a fixed
price type of contract method. Sponsors shall consult
with the FAA project manager prior to implementing
this type of contract.
The Sponsor should keep in mind that the Common
Rules prohibits the use of the Cost-plus-percentage
Cost (CPPC) reimbursement method. Because the
CPPC method can take many different forms, Sponsors
must be vigilant in making sure this type of
reimbursement does not occur under their contract.
For instance, a common example of CPPC occurs with
a firm applies a mark-up on associated expenses. This
is a form of the prohibited CPPC. As a general rule,
Sponsors should avoid all situations were profit
increases as costs (both labor and non-labor) increase.
The following provides a brief explanation of the
various contract payment types and applicability:
Lump Sum (LS):
The lump sum agreement is permissible when the
Sponsor can clearly establish the extent, scope,
complexity, character and duration of the work.
Under this type of agreement, there is little
variation or uncertainty regarding the level of
effort, risk and expense necessary to complete
the required services.
All requirements and effort identified in the scope
of work must be necessary and reasonable for the
required services. Expenses may be included
under the lump sum method only if the value of
the costs can be readily defined without variation.
If the actual value of expenses is unknown or
subject to change, such costs should be addressed
outside of the lump sum method (e.g. actual costs
not-to-exceed).
#
The Lump Sum type of contract is appropriate
only when the level of effort is well defined with
no variation or uncertainty as to necessity,
deliverables and duration. Under this method, the
contractor assumes the majority of the risk.
This typically involves the following types of
services when:
12/24/13
This type of contract is best suited for the
following services:
•
Construction Phase Services (Construction
Management, Inspection, acceptance testing)
•
Design Services for complex projects with
unknown design conditions
•
Survey Services (if extent and duration vary)
• Design Services
• Bidding Services
• Survey Services
• Project Closeout Services
• Geotechnical Services
Cost-Plus-Fixed-Fee (CPFF)
Use of the cost-plus-fixed fee method is
appropriate for situations where there are limited
variations and uncertainty regarding the scope,
complexity, character and duration of the
services. This uncertainty can affect the level of
effort and risk that may be necessary to perform
the services.
Time and Material/Labor-Hour (T&M/L-H):
The Common Rule permits the use of the time
and material method under limited
circumstances. For professional services
contracts, the Labor-Hour (L-H) method is a
variant of the time and material method.
The Common rule establishes that the Sponsor
may only use the T & M method after determining
that other contract reimbursement methods are
not suitable for the intended services. For this
reason, we request Sponsors consult with the FAA
project manager for our consent prior to using
this method.
To alleviate the uncertain risk to the firm, the
CPFF method provides for a negotiated fee that is
fixed at the inception of the contract. The fixed
fee does not vary with actual cost. The firm is
entitled to the full amount of the fixed fee
provided they have satisfactorily fulfilled all of
their contract obligations.
The Sponsor must justify their use of t h e T & M or
L-H method to the satisfaction of the FAA project
manager. To be acceptable, the FAA project will
review the justification and determine whether
the other conventional reimbursement methods
are not suitable for the given services.
Sponsors also incur risk under the CPFF method,
namely the extent of actual costs. To mitigate this
risk, Sponsors typically specify a not-to-exceed
(NTE) value when using the CPFF method. This
approach provides a limited measure of cost
control to the Sponsor as well as a positive
incentive to the consultant, that being to work
efficiently to minimize costs.
The T & M method (or L-H method) may be
appropriate when the Sponsor is unable to
establish the extent or duration of the work such
that they cannot, at the time of contract
establishment, accurately estimate the expected
costs with any degree of confidence. In general,
this approach is only suitable for short duration
and intermittent contract services of small dollar
value.
Interim payments of the fee must be
commensurate with the percentage of complete
work. Sponsor shall avoid full payment of the
fixed fee until the firm has satisfactorily
completed all obligations specified in the
agreement.
A significant issue with the T & M method is cost
control. T h e T & M and L-H methods are not fixedprice reimbursement methods. Application of
these methods provides no positive profit
incentive to the contractor to control costs or
labor efficiencies.
To mitigate this weakness, the use of T&M and LH
contract reimbursement methods, when
approved for use, requires additional controls for
cost and labor efficiency. This primarily involves
establishing a contract price ceiling limit and
additional oversight requirements.
300-13
#
The Sponsor must establish a reasonable contract
ceiling price at the inception of the contract.
Sponsor may also consider interim cost targets
that trigger further review of costs t o date versus
performance goals.
The other control is to provide positive and
effective oversight of the firm's performance to
assure they are performing in a manner that
minimizes cost. The Sponsor must not defer such
oversight to a firm's self-certification. Under the
T&M or L-H approach, the Sponsor assumes
responsibility for monitoring and documenting
the contractor's performance to assure:
12/24/13
duration (i.e. construction inspector, inspector's
assistant, etc.). For services such as intermittent
geotechnical testing, the use of the Labor Hour (i.e.
Hourly rate) method would be appropriate.
When combining such methods, the Sponsor should
include contract language that prescribes the
limitations of reimbursement for the different types of
effort. Duplication of reimbursement must be
prohibited. For example, if the contact addresses a
specific task under a LS contract method, the firm may
not charge time for this task under that portion of the
contract that applies the CPFF.
Profit versus Fee (8/30/13)
-
Their charged labor time and expenses are
necessary for the services
-
They employed efficient and effective
methods in carrying out the work
Sponsors that apply a T & M or L-H method must
be careful to avoid the prohibited cost-percentage
of cost method when establishing payment
provisions. The negotiated fixed hourly rates
must include general labor wages, indirect
general/administrative expenses, and profit. The
Sponsor should still negotiate the value of profit
as a separate element of cost during the contract
establishment phase. However the negotiated
hourly rates must include the value of profit as
part of the rate rather than as a separate value
from the hourly rate in order to avoid the
prohibited Cost-Plus-Percentage of Cost.
The use of T&M or L-H is appropriate when the
frequency of effort is intermittent and of short
duration, such as is the case for on-demand type
of services. Examples of acceptable use include:
• Intermittent or on-call Geotechnical services
• Intermittent or on-call survey services
• On-call environment testing services
• Retainer services
Combining Reimbursement Methods (8/30/13)
A Sponsor's contract with a consulting firm may
include a combination of the lumpsum, cost-plus-fixfee or Time and Material/Labor hour methods. For
example, it would be permissible to use a lump sum
payment provision on that portion of a construction
phase services contract for elements that have a
clearly defined scope and duration (i.e. project
administration or project closeout). A Cost-Plus-FixedFee method would be appropriate for those contract
elements with limited variability and uncertain
300-14
An important distinction needs to be made regarding
what is profit and what is fee. These terms have
similar but different meanings.
Profit is the difference between total cost and
revenue. It represents the amount realized the firm
after all costs for performance are deducted from the
total amount paid under the contract. The term profit
is commonly more associated with the lump sum type
of contract.
Fee is a negotiated value (i.e. fixed value) that serves
as compensation for furnishing a service or completing
a task. The term fee is commonly more associated
with the cost reimbursable type of contract.
Scope of Services (8/30/13)
[Ref. Para. 2-11 and Appendix E]
Upon selection of the most qualified firm, the Sponsor
and the selected consultant meet to develop a
detailed scope of services. The sponsor's independent
estimator may attend the scope-of-services meeting
provided there is no discussion or dissemination of fee
information. Fee information includes both indirect
cost information (i.e. overhead rates) and direct cost
information (i.e. hourly rates - burdened and
unburdened)
We strongly recommend the Sponsor confer with the
FAA project manager prior to or during the pre-design
phase. This advance coordination will assist with
avoiding misdirected design efforts and limiting
misunderstandings as it pertains to eligibility of the
project work elements. We caution Sponsors that the
FAA bases AIP participation with engineering costs on
the condition that such costs are necessary and
reasonable for the required services. The FAA will not
consider AIP participation in engineering costs to
#
correct errors or omissions, misdirected work or
unsubstantiated project changes.
Sponsors and consultants should keep the following in
mind when establishing the scope of services:
•
Costs and fees may not be a consideration at this time.
•
The scope of services should only address work
elements identified in the FAA project initiation letter.
•
Ineligible work must not be included unless explicitly
approved by the FAA Project Manager.
•
The scope of services must clearly define all
responsibilities expected of the selected consultant as
well as of the Sponsor (Appendix E, AC 150/5100-14d)
•
To ensure AIP eligibility, any design work performed
prior to establishment of a Grant agreement must
conform to all applicable AIP standards.
•
Design elements that do not meet AIP requirements or
unjustifiably exceed AIP requirements will not be
ineligible for AIP participation.
•
•
For proposed contracts that include multiple work
elements (e.g. Reconstruct Runway 3-21 and Terminal
Apron), the scope of services shall break-out the cost
of each major work element rather than combine the
costs into one contract value.
AIP will not participate in costs associated with
additional design efforts required to correct previous
misdirected work or misunderstandings regarding AIP
eligibility.
Independent Fee Estimate (8/30/13)
[Ref. Para. 2-12 and Appendices F & G]
As addressed by the Common Rule, the Sponsor
should as a starting point, prepare an independent
estimate prior to receiving the consultant's proposal.
Currently, the FAA requires the Sponsor to prepare an
independent fee estimate (1FE) for all contracts
expected to exceed $100,000.
The FAA does relax this requirement for A/E contracts
not expected to exceed $100,000; however the FAA
project manager reserves the right to request and
receive an independent fee estimate for contracts less
the $100,000 if they deem it necessary.
The purpose of the independent estimate is to assist
the sponsor in negotiating a fair and reasonable price
with the selected consultant. The independent
estimate must address direct labor work hours, rates,
general and administration overhead, non-salary
expenses and a reasonable profit. Note that §18.36
of the Common Rule require grantees to negotiate
profit as a separate element of price. The IFE should
show both the application of the estimated overhead
300-15
12/24/13
rate and a reasonable profit markup. Refer to
Appendix F of AC 150/5100-14D for a FAA
recommended format.
Sponsors may use qualified in-house personnel to
accomplish this or they may hire a separate firm to
prepare the IFE. Sponsors that use a firm to prepare
the independent estimate shall take precautions avoid
using a firm included on the original selection short
list.
The IFE should reflect the estimator's objective
opinion of the level of effort and expense necessary to
complete the intended services. The person or firm
preparing the independent cost analysis may not have
access to the selected consultant's cost information.
This includes IFEs prepared in house.
Some prohibited practices include:
a)
Furnishing the consultant's proposal spreadsheet
with hourly rate information shown but labor hour
values omitted.
b)
Furnishing the consultant's proposal spreadsheet
with labor hour information shown but hourly rate
values omitted.
In first situation, the independent estimator has access
to cost information, which is not allowed.
In the second situation, the "independent" nature of
the IFE is compromised by conveying the labor hour
information to the independent estimator. The
purpose of the IFE is to address both cost and level of
effort. The independent estimator should be tasked
with establishing their own estimate of cost and effort.
The cost for preparing an independent estimate
should be nominal in amount and is typically eligible
for reimbursement under the AIP.
Consultant's Proposal
(8/30/13)
[Ref Para 4-4 and 4-5 and Appendices F]
Once there is mutual agreement with the type of
contract payment method and the detailed scope of
work, the consultant shall proceed with preparing
their proposal. This may occur simultaneously with,
but separately from the Sponsor's preparation of the
independent fee estimate.
The consultant's proposal should show their
derivation of fee including application of profit markup. The level of detail should be sufficient to show the
various employee categories necessary for the
required services. Appendix F of AC 150/5100-14D
contains a suggested format for addressing the
JtjjjjS^
OhIS
derivation of fee estimate. The consultant's proposal
must adequately detail the following elements:
•
•
•
•
•
•
•
•
12/24/13
Itemized Tasks
Employee categories
Work hours,
Hourly rates
Authorized overhead rate
Direct non-salary expenses.
Reasonable Profit mark-up (lump sum Agreements)
Fixed Fee Amount (cost-plus-fixed fee agreements)
Fee Analysis (8/30/18)
[Ref. Para. 2-12 and Appendices F & G]
Per 49 CFR Part 18.36, all procurement actions require
the Sponsor to conduct some form of fee analysis to
assure reasonableness of costs. For select
procurement actions, this may be a price analysis.
Under a price analysis, Sponsors may establish cost
reasonableness by comparison to established price
information. Such price information must be current
and appropriate for the type of services.
For procurement actions where price analysis is not
allowed or is not suitable, the Sponsor must conduct a
cost analysis. A cost analysis requires the evaluation
of separate elements of cost such as direct labor,
indirect labor, indirect general administrative, profit
and non-labor expenses.
The responsibility for the fee analysis remains with the
sponsor. The Common rule prohibits the FAA project
manager f r o m substituting their judgment for that of
the Sponsors. The Sponsor thus should never defer
the fee analysis to the FAA project manager.
Agreements less than $ 100,000 - For agreements
expected to be $100,000 or less, the sponsor is
required t o conduct some form of fee analysis t o
determine reasonableness of fees. This may be a
price analysis or it may be a cost analysis
The Sponsor shall document their determination of
a reasonable fee under date and signature by the
individual conducting the review. The reviewer shall
identify the basis of their determination, which may
include one or more of the following:
A knowledgeable individual's comparative review of
the consultant's proposed fee based upon prevailing
industry fees (Price Analysis)
-
Comparison with previous contracts of similar nature
(Price Analysis)
-
Sponsor comparison of a the fee proposal with an
independent fee estimate(Note: FAA reserves the
right to require an independent fee estimate)
300-16
Agreements greater than $ 100,000 - For
agreements where the fees are likely to exceed
$100,000, the Sponsor must obtain an independent
estimate and conduct a cost analysis. Sponsors may
not use a price analysis on agreements exceeding
$100, 000.
Upon receipt of the consultant's proposal, the
sponsor shall analyze and evaluate the proposed fee
using the independent cost estimate as an aide. The
comparative analysis should identify red flags such
as areas of significant differences in cost and level of
effort (i.e. labor hours).
Negotiations (8/30/18)
[Ref. Para. 2-13 and Appendix H]
The sponsor shall enter into negotiations with the
selected firm to resolve any discrepancies or concerns
identified during their fee analysis. Sponsors should
not focus simply on costs when identifying and
evaluating the consultant's fees.
The Sponsor should also focus attention on the level of
effort proposed by the selected consultant versus that
identified in the IFE. Sponsors should look for
discrepancies in resource allocation (labor hours),
which may be an indication that a particular work item
is either being overlooked or over-emphasized.
Once the negotiations result in a mutually acceptable
agreement, the Sponsor must prepare a record of
negotiations. This record should document:
-
History of the procurement action
-
Scope of Work development
Information on IFE (Preparer and date)
-
Firms proposal with itemized fee derivation
Sponsor's Fee analysis
-
Resolution of cost and labor hour
discrepancies
-
Documentation of any scope of work revision
The record of negotiations is mainly a sponsor
responsibility. The Sponsor should avoid tasking the
consultant with preparing a record that is intended to
document their considerations and decisions.
Appendix H of AC 150/5100-14d contains a sample
record of negotiations that the Sponsors may use. The
Sponsor should retain this record as part of their grant
documentation and upon request make this
information available to t h e FAA or a third party
auditor.
12/24/13
Preparation of Final Agreement (8/30/18)
Federal Provisions
[Chapter 3]
Upon completion of a successful negotiation, the
Sponsor and the Consultant should prepare the
contract agreement. The agreement must conform to
all applicable State and local laws and must legally
bind the t w o parties to the terms and conditions of
the agreement. To remain eligible under the AIP, the
agreement must also incorporate all required Federal
provisions and clauses.
Contracts funded in whole or in part by the Airport
Improvement Program must incorporate applicable
Federal provisions. A complete list of all federal
provisions is posted on the FAA website under a
document entitled "Required Contract Provisions for
AIP and Obligated Sponsors" (MS Word)
The sponsor and consultant remain responsible f o r the
legal sufficiency of the agreement. The FAA is not a
party t o the contract. As such, the Sponsor must not
construe any review or approval action by the FAA as
confirmation of legal sufficiency. Any review by the
FAA is solely for a determination of AIP eligibility.
Contract Checklist (8/30/18)
[Ref. Para. 3-7]
As a minimum, the contract agreement for
professional services shall include but not be limited
to the following contract elements:
-
Effective date of the agreement
Name and description of the parties to the agreement
Description of work
Definition of services
Delineation of ineligible work (if applicable)
Identification of delivery schedule
Delineation of responsibilities
Incorporation of mandatory Federal provisions
Provisions for re-negotiation in the event of a change
in the scope of work
Provisions for deliverable items such as reproducible
plans and specifications and engineering reports.
Compensation provisions
Provision for termination of services
(12/24/13)
Provisions for all A/E Contracts
•
Access to Records and Reports - 49 CFR Parts 18.36 and 18.42
•
Buy American Preferences - 49 USC §50101
•
Civil Rights: General - 49 USC §47123
•
Civil Rights Title VI Assurances
•
Disadvantaged Business Enterprise - 49 CFR Part 26
•
Federal Fair Labor Standards Act (Minimum Wages) - 29 USC
§201
•
Lobbying and Influencing Federal Employees - 49 CFR Part20
•
Occupational Safety and Health A c t - 2 0 CFRPartl910
•
Rights to Inventions - 49 CFR Part 18.36
•
Trade Restriction Clause - 49 CFR Part30
A/E Contracts exceeding $10,000 - include:
•
Termination of Contract - 49 CFR Part 18.36
A/E Contracts exceeding $25,000 - include:
•
Government Wide Debarment and Suspension -2 CFR Part
180 and Part 1200
A/E Contracts exceeding $100,000
•
Breach of Contract Terms - 49 CFR Part 18.36
•
Clean Air and Water Pollution Controls - 49 CFR §18.36(i)(12)
•
Contract Work Hours and Safety Standards - 49 CFR
§18.36(i)(6)-
FAQs on Federal Provisions (12/24/13)
There have been questions raised regarding the
applicability of some of the Federal provisions given
the professional services aspect of a most A/E
contracts. The followings address the most common
questions.
a)
Buy American Preferences
— This provision applies whenever the professional
services agreement identifies a deliverable that
meets the definition of a manufactured product
— This provision may be omitted only if the Sponsor
and consultant establish that none of the
identified deliverables constitute a manufactured
product.
b)
Federal Fair Labor Standards Act
- Although this act exempts executive and
professional employees, it does apply to nonexempt individuals employed by the A/E firm.
- Sponsors may incorporate this requirement by
simply referencing the Federal Fair Labor
Standards Act (29 USC §201)
300-17
c)
Contract Work Hours and Safety Standards Act
- Although this requirement typically applies to
construction, it also applies to other contract types
that may employ a mechanic or laborer
12/24/13
Submittal Requirements (12/24/13)
The Sponsor shall assemble and submit the following
documentation for FAA review.
•
- A/E firms often subcontract out services
(geotechnical, surveying, site clearing, etc.) that
assist their engineering efforts
- Since such services do employ laborers and
mechanics, the CWHSSA requirements do apply if
the contract exceeds $100,000.
d)
•
Consultant's derivation of fees (Ref. Appendix F and G)
•
Sponsor's fee analysis that results in a determination
of a fair and reasonable fee.
Clean Air and Water Pollution Controls
- 49 CFR §18.36(i){12) simply does not exempt A/E
services from conforming to these requirements.
- Consultants must meet the requirements of the
Clean Air Act and the Clean Water Act in their
preliminary investigation phase as well as their
design services.
-
Agreements exceeding $100,000: Sponsor
assessment of reasonableness of proposed fee
-
Agreements less than $100,000: Sponsor
determination of a fair and reasonable fee
•
Signed copy of "independent" fee estimate
•
Selection report (if not previously submitted)
•
Record of Negotiations (Ref. Appendix H)
•
Acknowledgement that applied overhead rates are
certified by audit to comply with 48 CFR PART 31,
Contract Cost Principles and Procedures
•
Sponsor written statement recommending award of
contract (May be included with record of
negotiations).
•
Signed Sponsor Certification for Selection of
Consultants
FAA Review (12/24/13)
The primary basis for FAA acceptance with a Sponsor's
professional services agreement is the receipt of a
satisfactory Sponsor Certification. The FAA project
manager may conduct further review to assess the
accuracy of the certification statements and to spot
check AIP eligibility and justification.
One copy of the Engineering Agreement (agreement,
scope of services, terms and conditions, etc.)
Any review and concurrence action made by the FAA
does not imply a determination of legal sufficiency.
Sponsor shall construe the FAA review as a quality
control step. The review by the FAA project manager is
cursory in nature and is generally for the benefit of the
FAA Project Manager.
RESOURCES
FAA Procurement Guidance
•
Procurement and Contracting Under the AIP - FAA Website
•
Required Contract Provisions for AIP and Obligated Sponsors (MS Word) - All required clauses
Forms
Sponsor Certification For Selection of Consultants: MS Word | pdf
300-18
«S3ê,
12/24/13
AIP S p o n s o r Guide - 300
350 - Acquiring a Surveyor for AGIS
Suggested Forms
AGIS (8/30/13)
The Federal Aviation Administration (FAA) continues
to implement a groundbreaking initiative to
streamline the airport survey process and centralize
aeronautical data storage into one integrated webbased Geographic Information System (GIS)
appropriately called "Airports-GIS (AGIS)."
Along with applicable Advisory Circulars, AGIS
establishes the FAA process for the collection and
maintenance of airport and aeronautical data. The
FAA has established these new processes to meet the
demands of the next generation National Airspace
System (NAS).
The FAA designed the AGIS system to be a complete •
"one-stop-shopping" site for obtaining and
maintaining airport data. Airports GIS currently
supports open data standards, enhanced workflow
and tracking capabilities, automatic validation of all
submitted data, and a GIS viewer.
For the convenience of the Sponsor, the FAA has
prepared several suggested documents that will assist
a Sponsor in acquiring a qualified surveyor and
establishing an acceptable statement of work.
AGIS SOW
The submittal of survey data to the FAA for validation
is a multi-step process that proponents may track
online at the FAA AGIS Website. One of first critical
steps is the submittal of a statement of work for FAA
review and approval. In order to provide assurance
that the proponent is addressing all FAA survey and
project requirements, Sponsors should utilize the SOW
template (form) available on the AGIS website. If a
proponent does not fully met all survey requirements,
the SOW will likely face rejection in AGIS.
RESOURCES
AGIS Webpages
•
FAA AGIS Website
•
FAA AGIS Training - Presentations and Video Training Series
Guidance
•
A Guide to Airport Surveys (pdf)
•
FAQs
300-19
•
Surveyor Selection Criteria (pdf)
•
Statement of Work (SOW)Templates
- Aeronautical Survey and Airport Airspace
Analysis - For procedure development
-
General Airfield Construction - Does not
involve runway data
-
Electronic ALP (eALP) Supplemental Services -Incidental services
such as utility investigation
ASSURANCES
Airport Sponsors
A. General.
1. These assurances shall be complied with in the performance of grant agreements for
airport development, airport planning, and noise compatibility program grants for
airport sponsors.
2. These assurances are required to be submitted as part of the project application by
sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as
amended. As used herein, the term "public agency sponsor" means a public agency
with control of a public-use airport; the term "private sponsor" means a private owner
of a public-use airport; and the term "sponsor" includes both public agency sponsors
and private sponsors.
3. Upon acceptance of this grant offer by the sponsor, these assurances are incorporated
in and become part of this grant agreement.
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by a
Public Agency Sponsor.
The terms, conditions and assurances of this grant agreement shall remain in full
force and effect throughout the useful life of the facilities developed or equipment
acquired for an airport development or noise compatibility program project, or
throughout the useful life of the project items installed within a facility under a noise
compatibility program project, but in any event not to exceed twenty (20) years from
the date of acceptance of a grant offer of Federal funds for the project. However,
there shall be no limit on the duration of the assurances regarding Exclusive Rights
and Airport Revenue so long as the airport is used as an airport. There shall be no
limit on the duration of the terms, conditions, and assurances with respect to real
property acquired with federal funds. Furthermore, the duration of the Civil Rights
assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private
Sponsor.
The preceding paragraph 1 also applies to a private sponsor except that the useful life
of project items installed within a facility or the useful life of the facilities developed
or equipment acquired under an airport development or noise compatibility program
project shall be no less than ten (10) years from the date of acceptance of Federal aid
for the project.
Airport Sponsor Assurances 3/2014
Page 1 of20
3. Airport Planning Undertaken by a Sponsor.
Unless otherwise specified in this grant agreement, only Assurances 1, 2, 3, 5, 6, 13,
18, 25, 30, 32, 33, and 34 in Section C apply to planning projects. The terms,
conditions, and assurances of this grant agreement shall remain in full force and effect
during the life of the project; there shall be no limit on the duration of the assurances
regarding Airport Revenue so long as the airport is used as an airport.
C. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this grant that:
1. General Federal Requirements.
It will comply with all applicable Federal laws, regulations, executive orders,
policies, guidelines, and requirements as they relate to the application, acceptance and
use of Federal funds for this project including but not limited to the following:
Federal Legislation
a.
b.
c.
d.
e.
Title 49, U.S.C, subtitle VII, as amended.
Davis-Bacon Act - 40 U.S.C. 276(a), et seq.
Federal Fair Labor Standards Act - 29U.S.C.201, et seq.
Hatch Act - 5 U.S.C. 1501, et seq.
Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970 Title 42 U.S.C. 4601, etseq.
f. National Historic Preservation Act of 1966 - Section 106-16 U.S.C. 470(f).
g. Archeological and Historic Preservation Act of 1974 - 16 U.S.C. 469 through
469c.
h. Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et seq.
i. Clean Air Act, P.L. 90-148, as amended.
j . Coastal Zone Management Act, P.L. 93-205, as amended.
k. Flood Disaster Protection Act of 1973 - Section 102(a) - 42 U.S.C. 4012a.
1. Title 49, U.S.C, Section 303, (formerly known as Section 4(f))
m. Rehabilitation Act of 1973 - 29 U.S.C. 794.
n. Title V I of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq, 78 stat. 252)
(prohibits discrimination on the basis of race, color, national origin);
o. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et
seq.), prohibits discrimination on the basis of disability).
p. Age Discrimination Act of 1975 - 42 U.S.C. 6101, et seq.
q. American Indian Religious Freedom Act, P.L. 95-341, as amended.
r. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et seq.
s. Power plant and Industrial Fuel Use Act of 1978 - Section 403- 2 U.S.C. 8373.
t. Contract Work Hours and Safety Standards Act - 40 U.S.C. 327, etseq.
u. Copeland Anti-kickback Act - 18 U.S.C. 874.1
v. National Environmental Policy Act of 1969 - 42 U.S.C. 4321, etseq.
w. Wild and Scenic Rivers Act, P.L. 90-542, as amended.
x. Single Audit Act of 1984 - 31 U.S.C. 7501, et seq.
y. Drug-Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
1
2
12
1
1
1
1
1
1
1
2
Page 2 of20
z. The Federal Funding Accountability and Transparency Act of 2006, as amended
(Pub. L. 109-282, as amended by section 6202 of Pub. L. 110-252).
Executive Orders
1
a.
b.
c.
d.
e.
Executive Order 11246 - Equal Employment Opportunity
Executive Order 11990 - Protection of Wetlands
Executive Order 1199 8 - Flood Plain Management
Executive Order 12372 - Intergovernmental Review of Federal Programs
Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New
Building Construction
f. Executive Order 12898 - Environmental Justice
1
Federal Regulations
a. 2 CFR Part 180 - OMB Guidelines to Agencies on Governmentwide Debarment
and Suspension (Nonprocurement).
b. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards. [OMB Circular A-87 Cost Principles
Applicable to Grants and Contracts with State and Local Governments, and OMB
Circular A-133 - Audits of States, Local Governments, and Non-Profit
Organizations]. ' '
c. 2 CFR Part 1200 - Nonprocurement Suspension and Debarment
d. 14 CFR Part 13 - Investigative and Enforcement Proceduresl4 CFR Part 16 Rules of Practice For Federally Assisted Airport Enforcement Proceedings.
e. 14 CFR Part 150 - Airport noise compatibility planning.
f. 28 CFR Part 3 5- Discrimination on the Basis of Disability in State and Local
Government Services.
g. 28 CFR § 50.3 - U.S. Department of Justice Guidelines for Enforcement of Title
V I of the Civil Rights Act of 1964.
h. 29 CFR Part 1 - Procedures for predetermination of wage rates.
i. 29 CFR Part 3 - Contractors and subcontractors on public building or public work
financed in whole or part by loans or grants from the United States.
j . 29 CFR Part 5 - Labor standards provisions applicable to contracts covering
federally financed and assisted construction (also labor standards provisions
applicable to non-construction contracts subject to the Contract Work Hours and
Safety Standards Act).
k. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor (Federal and federally assisted
contracting requirements).
1. 49 CFR Part 18 - Uniform administrative requirements for grants and cooperative
agreements to state and local governments.
m. 49 CFR Part 20 - New restrictions on lobbying.
n. 49 CFR Part 21 - Nondiscrimination in federally-assisted programs of the
Department of Transportation - effectuation of Title V I of the Civil Rights Act of
1964.
o. 49 CFR Part 23 - Participation by Disadvantage Business Enterprise in Airport
Concessions.
4 5 6
1
1
1
1
3
Page 3 of20
p. 49 CFR Part 24 - Uniform Relocation Assistance and Real Property Acquisition
for Federal and Federally Assisted Programs.
q. 49 CFR Part 26 - Participation by Disadvantaged Business Enterprises in
Department of Transportation Programs,
r. 49 CFR Part 27 - Nondiscrimination on the Basis of Handicap in Programs and
Activities Receiving or Benefiting from Federal Financial Assistance.
s. 49 CFR Part 28 - Enforcement of Nondiscrimination on the Basis of Handicap in
Programs or Activities conducted by the Department of Transportation,
t. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and
services of countries that deny procurement market access to U.S. contractors,
u. 49 CFR Part 32 - Governmentwide Requirements for Drug-Free Workplace
(Financial Assistance)
v. 49 CFR Part 37 - Transportation Services for Individuals with Disabilities
(ADA).
w. 49 CFR Part 41 - Seismic safety of Federal and federally assisted or regulated
new building construction.
12
1
Specific Assurances
Specific assurances required to be included in grant agreements by any of the above
laws, regulations or circulars are incorporated by reference in this grant agreement.
Footnotes to Assurance C.l.
These laws do not apply to airport planning sponsors.
2
These laws do not apply to private sponsors.
3
49 CFR Part 18 and 2 CFR Part 200 contain requirements for State and Local
Governments receiving Federal assistance. Any requirement levied upon State
and Local Governments by this regulation and circular shall also be applicable
to private sponsors receiving Federal assistance under Title 49, United States
Code.
4
On December 26, 2013 at 78 FR 78590, the Office of Management and Budget
(OMB) issued the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards in 2 CFR Part 200. 2 CFR Part 200
replaces and combines the former Uniform Administrative Requirements for
Grants (OMB Circular A-102 and Circular A - l 10 or 2 CFR Part 215 or
Circular) as well as the Cost Principles (Circulars A-21 or 2 CFR part 220;
Circular A-87 or 2 CFR part 225; and A-122, 2 CFR part 230). Additionally it
replaces Circular A-133 guidance on the Single Annual Audit. In accordance
with 2 CFR section 200.110, the standards set forth in Part 200 which affect,
administration of Federal awards issued by Federal agencies become effective
once implemented by Federal agencies or when any future amendment to this
Part becomes final. Federal agencies, including the Department of
Transportation, must implement the policies and procedures applicable to
Federal awards by promulgating a regulation to be effective by December 26,
2014 unless different provisions are required by statute or approved by OMB.
Page 4 of20
5
Cost principles established in 2 CFR part 200 subpart E must be used as
guidelines for determining the eligibility of specific types of expenses.
6
Audit requirements established in 2 CFR part 200 subpart F are the guidelines
for audits.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this grant, and to finance and carry out the proposed
project; that a resolution, motion or similar action has been duly adopted or passed as
an official act of the applicant's governing body authorizing the filing of the
application, including all understandings and assurances contained therein, and
directing and authorizing the person identified as the official representative of the
applicant to act in connection with the application and to provide such additional
information as may be required.
b. Private Sponsor:
It has legal authority to apply for this grant and to finance and carry out the proposed
project and comply with all terms, conditions, and assurances of this grant agreement.
It shall designate an official representative and shall in writing direct and authorize
that person to file this application, including all understandings and assurances
contained therein; to act in connection with this application; and to provide such
additional information as may be required.
3. Sponsor Fund Availability.
It has sufficient funds available for that portion of the project costs which are not to
be paid by the United States. It has sufficient funds available to assure operation and
maintenance of items funded under this grant agreement which it will own or control.
4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the
Secretary, to the landing area of the airport or site thereof, or will give assurance
satisfactory to the Secretary that good title will be acquired.
b. For noise compatibility program projects to be carried out on the property of the
sponsor, it holds good title satisfactory to the Secretary to that portion of the
property upon which Federal funds will be expended or will give assurance to the
Secretary that good title will be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of
the rights and powers necessary to perform any or all of the terms, conditions, and
assurances in this grant agreement without the written approval of the Secretary,
and will act promptly to acquire, extinguish or modify any outstanding rights or
claims of right of others which would interfere with such performance by the
sponsor. This shall be done in a manner acceptable to the Secretary.
Page 5 of20
b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its
title or other interests in the property shown on Exhibit A to this application or,
for a noise compatibility program project, that portion of the property upon which
Federal funds have been expended, for the duration of the terms, conditions, and
assurances in this grant agreement without approval by the Secretary. I f the
transferee is found by the Secretary to be eligible under Title 49, United States
Code, to assume the obligations of this grant agreement and to have the power,
authority, and financial resources to carry out all such obligations, the sponsor
shall insert in the contract or document transferring or disposing of the sponsor's
interest, and make binding upon the transferee all of the terms, conditions, and
assurances contained in this grant agreement.
c. For all noise compatibility program projects which are to be carried out by
another unit of local government or are on property owned by a unit of local
government other than the sponsor, it will enter into an agreement with that
government. Except as otherwise specified by the Secretary, that agreement shall
obligate that government to the same terms, conditions, and assurances that would
be applicable to it i f it applied directly to the FAA for a grant to undertake the
noise compatibility program project. That agreement and changes thereto must be
satisfactory to the Secretary. It will take steps to enforce this agreement against
the local government if there is substantial non-compliance with the terms of the
agreement.
d. For noise compatibility program projects to be carried out on privately owned
property, it will enter into an agreement with the owner of that property which
includes provisions specified by the Secretary. It will take steps to enforce this
agreement against the property owner whenever there is substantial noncompliance with the terms of the agreement.
e. I f the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to
ensure that the airport will continue to function as a public-use airport in
accordance with these assurances for the duration of these assurances.
f. I f an arrangement is made for management and operation of the airport by any
agency or person other than the sponsor or an employee of the sponsor, the
sponsor will reserve sufficient rights and authority to insure that the airport will
be operated and maintained in accordance Title 49, United States Code, the
regulations and the terms, conditions and assurances in this grant agreement and
shall insure that such arrangement also requires compliance therewith.
g. Sponsors of commercial service airports will not permit or enter into any
arrangement that results in permission for the owner or tenant of a property used
as a residence, or zoned for residential use, to taxi an aircraft between that
property and any location on airport. Sponsors of general aviation airports
entering into any arrangement that results in permission for the owner of
residential real property adjacent to or near the airport must comply with the
requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances.
Page 6 of 20
6. Consistency with Local Plans.
The project is reasonably consistent with plans (existing at the time of submission of
this application) of public agencies that are authorized by the State in which the
project is located to plan for the development of the area surrounding the airport.
7. Consideration of Local Interest.
It has given fair consideration to the interest of communities in or near where the
project may be located.
8. Consultation with Users.
In making a decision to undertake any airport development project under Title 49,
United States Code, it has undertaken reasonable consultations with affected parties
using the airport at which project is proposed.
9. Public Hearings.
In projects involving the location of an airport, an airport runway, or a major runway
extension, it has afforded the opportunity for public hearings for the purpose of
considering the economic, social, and environmental effects of the airport or runway
location and its consistency with goals and objectives of such planning as has been
carried out by the community and it shall, when requested by the Secretary, submit a
copy of the transcript of such hearings to the Secretary. Further, for such projects, it
has on its management board either voting representation from the communities
where the project is located or has advised the communities that they have the right to
petition the Secretary concerning a proposed project.
10. Metropolitan Planning Organization.
In projects involving the location of an airport, an airport runway, or a major runway
extension at a medium or large hub airport, the sponsor has made available to and has
provided upon request to the metropolitan planning organization in the area in which
the airport is located, i f any, a copy of the proposed amendment to the airport layout
plan to depict the project and a copy of any airport master plan in which the project is
described or depicted.
11. Pavement Preventive Maintenance.
With respect to a project approved after January 1, 1995, for the replacement or
reconstruction of pavement at the airport, it assures or certifies that it has
implemented an effective airport pavement maintenance-management program and it
assures that it will use such program for the useful life of any pavement constructed,
reconstructed or repaired with Federal financial assistance at the airport. It will
provide such reports on pavement condition and pavement management programs as
the Secretary determines may be useful.
12. Terminal Development Prerequisites.
For projects which include terminal development at a public use airport, as defined in
Title 49, it has, on the date of submittal of the project grant application, all the safety
equipment required for certification of such airport under section 44706 of Title 49,
United States Code, and all the security equipment required by rule or regulation, and
Page 7 of20
has provided for access to the passenger enplaning and deplaning area of such airport
to passengers enplaning and deplaning from aircraft other than air carrier aircraft.
13. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all project accounts and records which fully disclose the amount and
disposition by the recipient of the proceeds of this grant, the total cost of the
project in connection with which this grant is given or used, and the amount or
nature of that portion of the cost of the project supplied by other sources, and such
other financial records pertinent to the project. The accounts and records shall be
kept in accordance with an accounting system that will facilitate an effective audit
in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United
States, or any of their duly authorized representatives, for the purpose of audit and
examination, any books, documents, papers, and records of the recipient that are
pertinent to this grant. The Secretary may require that an appropriate audit be
conducted by a recipient. In any case in which an independent audit is made of the
accounts of a sponsor relating to the disposition of the proceeds of a grant or
relating to the project in connection with which this grant was given or used, it
shall file a certified copy of such audit with the Comptroller General of the United
States not later than six (6) months following the close of the fiscal year for which
the audit was made.
14. Minimum Wage Rates.
It shall include, in all contracts in excess of $2,000 for work on any projects funded
under this grant agreement which involve labor, provisions establishing minimum
rates of wages, to be predetermined by the Secretary of Labor, in accordance with the
Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5), which contractors shall pay
to skilled and unskilled labor, and such minimum rates shall be stated'in the invitation
for bids and shall be included in proposals or bids for the work.
15. Veteran's Preference.
It shall include in all contracts for work on any project funded under this grant
agreement which involve labor, such provisions as are necessary to insure that, in the
employment of labor (except in executive, administrative, and supervisory positions),
preference shall be given to Vietnam era veterans, Persian Gulf veterans,
Afghanistan-Iraq war veterans, disabled veterans, and small business concerns owned
and controlled by disabled veterans as defined in Section 47112 of Title 49, United
States Code. However, this preference shall apply only where the individuals are
available and qualified to perform the work to which the employment relates.
16. Conformity to Plans and Specifications.
It will execute the project subject to plans, specifications, and schedules approved by
the Secretary. Such plans, specifications, and schedules shall be submitted to the
Secretary prior to commencement of site preparation, construction, or other
performance under this grant agreement, and, upon approval of the Secretary, shall be
incorporated into this grant agreement. Any modification to the approved plans,
Page 8 of20
specifications, and schedules shall also be subject to approval of the Secretary, and
incorporated into this grant agreement.
17. Construction Inspection and Approval.
It will provide and maintain competent technical supervision at the construction site
throughout the project to assure that the work conforms to the plans, specifications,
and schedules approved by the Secretary for the project. It shall subject the
construction work on any project contained in an approved project application to
inspection and approval by the Secretary and such work shall be in accordance with
regulations and procedures prescribed by the Secretary. Such regulations and
procedures shall require such cost and progress reporting by the sponsor or sponsors
of such project as the Secretary shall deem necessary.
18. Planning Projects.
In carrying out planning proj ects:
a. It will execute the project in accordance with the approved program narrative
contained in the project application or with the modifications similarly approved.
b. It will furnish the Secretary with such periodic reports as required pertaining to
the planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning
project a notice that the material was prepared under a grant provided by the
United States.
d. It will make such material available for examination by the public, and agrees that
no material prepared with funds under this project shall be subject to copyright in
the United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and
otherwise use any of the material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of
specific consultants and their subcontractors to do all or any part of this project as
well as the right to disapprove the proposed scope and cost of professional
services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's
employees to do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the
Secretary's approval of any planning material developed as part of this grant does
not constitute or imply any assurance or commitment on the part of the Secretary
to approve any pending or future application for a Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of
the airport, other than facilities owned or controlled by the United States, shall be
operated at all times in a safe and serviceable condition and in accordance with
the minimum standards as may be required or prescribed by applicable Federal,
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state and local agencies for maintenance and operation. It will not cause or permit
any activity or action thereon which would interfere with its use for airport
purposes. It will suitably operate and maintain the airport and all facilities thereon
or connected therewith, with due regard to climatic and flood conditions. Any
proposal to temporarily close the airport for non-aeronautical purposes must first
be approved by the Secretary. In furtherance of this assurance, the sponsor will
have in effect arrangements for1) Operating the airport's aeronautical facilities whenever required;
2) Promptly marking and lighting hazards resulting from airport conditions,
including temporary conditions; and
3) Promptly notifying airmen of any condition affecting aeronautical use of the
airport. Nothing contained herein shall be construed to require that the airport
be operated for aeronautical use during temporary periods when snow, flood
or other climatic conditions interfere with such operation and maintenance.
Further, nothing herein shall be construed as requiring the maintenance,
repair, restoration, or replacement of any structure or facility which is
substantially damaged or destroyed due to an act of God or other condition or
circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it
owns or controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation.
It will take appropriate action to assure that such terminal airspace as is required to
protect instrument and visual operations to the airport (including established
minimum flight altitudes) will be adequately cleared and protected by removing,
lowering, relocating, marking, or lighting or otherwise mitigating existing airport
hazards and by preventing the establishment or creation of future airport hazards.
21. Compatible Land Use.
It will take appropriate action, to the extent reasonable, including the adoption of
zoning laws, to restrict the use of land adjacent to or in the immediate vicinity of the
airport to activities and purposes compatible with normal airport operations, including
landing and takeoff of aircraft. In addition, if the project is for noise compatibility
program implementation, it will not cause or permit any change in land use, within its
jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise
compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms
and without unjust discrimination to all types, kinds and classes of aeronautical
activities, including commercial aeronautical activities offering services to the
public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or
privilege at the airport is granted to any person, firm, or corporation to conduct or
Page 10 of 20
to engage in any aeronautical activity for furnishing services to the public at the
airport, the sponsor will insert and enforce provisions requiring the contractor to1) furnish said services on a reasonable, and not unjustly discriminatory, basis to
all users thereof, and
2) charge reasonable, and not unjustly discriminatory, prices for each unit or
service, provided that the contractor may be allowed to make reasonable and
nondiscriminatory discounts, rebates, or other similar types of price reductions
to volume purchasers.
c. Each fixed-based operator at the airport shall be subject to the same rates, fees,
rentals, and other charges as are uniformly applicable to all other fixed-based
operators making the same or similar uses of such airport and utilizing the same
or similar facilities.
d. Each air carrier using such airport shall have the right to service itself or to use
anyfixed-basedoperator that is authorized or permitted by the airport to serve any
air carrier at such airport.
e. Each air carrier using such airport (whether as a tenant, non-tenant, or subtenant
of another air carrier tenant) shall be subject to such nondiscriminatory and
substantially comparable rules, regulations, conditions, rates, fees, rentals, and
other charges with respect to facilities directly and substantially related to
providing air transportation as are applicable to all such air carriers which make
similar use of such airport and utilize similar facilities, subject to reasonable
classifications such as tenants or non-tenants and signatory carriers and nonsignatory carriers. Classification or status as tenant or signatory shall not be
unreasonably withheld by any airport provided an air carrier assumes obligations
substantially similar to those already imposed on air carriers in such classification
or status.
f. It will not exercise or grant any right or privilege which operates to prevent any
person, firm, or corporation operating aircraft on the airport from performing any
services on its own aircraft with its own employees [including, but not limited to
maintenance, repair, and fueling] that it may choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges referred to
in this assurance, the services involved will be provided on the same conditions as
would apply to the furnishing of such services by commercial aeronautical service
providers authorized by the sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory,
conditions to be met by all users of the airport as may be necessary for the safe
and efficient operation of the airport.
i.
The sponsor may prohibit or limit any given type, kind or class of aeronautical
use of the airport i f such action is necessary for the safe operation of the airport or
necessary to serve the civil aviation needs of the public.
Page 11 of 20
23. Exclusive Rights.
It will permit no exclusive right for the use of the airport by any person providing, or
intending to provide, aeronautical services to the public. For purposes of this
paragraph, the providing of the services at an airport by a single fixed-based operator
shall not be construed as an exclusive right i f both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one
fixed-based operator to provide such services, and
b. I f allowing more than one fixed-based operator to provide such services would
require the reduction of space leased pursuant to an existing agreement between
such single fixed-based operator and such airport. It further agrees that it will not,
either directly or indirectly, grant or permit any person, firm, or corporation, the
exclusive right at the airport to conduct any aeronautical activities, including, but
not limited to charter flights, pilot training, aircraft rental and sightseeing, aerial
photography, crop dusting, aerial advertising and surveying, air carrier operations,
aircraft sales and services, sale of aviation petroleum products whether or not
conducted in conjunction with other aeronautical activity, repair and maintenance
of aircraft, sale of aircraft parts, and any other activities which because of their
direct relationship to the operation of aircraft can be regarded as an aeronautical
activity, and that it will terminate any exclusive right to conduct an aeronautical
activity now existing at such an airport before the grant of any assistance under
Title 49, United States Code.
24. Fee and Rental Structure.
It will maintain a fee and rental structure for the facilities and services at the airport
which will make the airport as self-sustaining as possible under the circumstances
existing at the particular airport, taking into account such factors as the volume of
traffic and economy of collection. No part of the Federal share of an airport
development, airport planning or noise compatibility project for which a grant is
made under Title 49, United States Code, the Airport and Airway Improvement Act
of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970
shall be included in the rate basis in establishing fees, rates, and charges for users of
that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel
established after December 30, 1987, will be expended by it for the capital or
operating costs of the airport; the local airport system; or other local facilities
which are owned or operated by the owner or operator of the airport and which
are directly and substantially related to the actual air transportation of passengers
or property; or for noise mitigation purposes on or off the airport. The following
exceptions apply to this paragraph:
1) I f covenants or assurances in debt obligations issued before September 3,
1982, by the owner or operator of the airport, or provisions enacted before
September 3, 1982, in governing statutes controlling the owner or operator's
financing, provide for the use of the revenues from any of the airport owner or
Page 12 of 20
operator's facilities, including the airport, to support not only the airport but
also the airport owner or operator's general debt obligations or other facilities,
then this limitation on the use of all revenues generated by the airport (and, in
the case of a public airport, local taxes on aviation fuel) shall not apply.
2) I f the Secretary approves the sale of a privately owned airport to a public
sponsor and provides funding for any portion of the public sponsor's
acquisition of land, this limitation on the use of all revenues generated by the
sale shall not apply to certain proceeds from the sale. This is conditioned on
repayment to the Secretary by the private owner of an amount equal to the
remaining unamortized portion (amortized over a 20-year period) of any
airport improvement grant made to the private owner for any purpose other
than land acquisition on or after October 1, 1996, plus an amount equal to the
federal share of the current fair market value of any land acquired with an
airport improvement grant made to that airport on or after October 1, 1996.
3) Certain revenue derived from or generated by mineral extraction, production,
lease, or other means at a general aviation airport (as defined at Section 47102
of title 49 United States Code), i f the FAA determines the airport sponsor
meets the requirements set forth in Sec. 813 of Public Law 112-95.
b. As part of the annual audit required under the Single Audit Act of 1984, the
sponsor will direct that the audit will review, and the resulting audit report will
provide an opinion concerning, the use of airport revenue and taxes in paragraph
(a), and indicating whether funds paid or transferred to the owner or operator are
paid or transferred in a manner consistent with Title 49, United States Code and
any other applicable provision of law, including any regulation promulgated by
the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this
assurance in accordance with the provisions of Section 47107 of Title 49, United
States Code.
26. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as
the Secretary may reasonably request and make such reports available to the
public; make available to the public at reasonable times and places a report of the
airport budget in a format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and
documents affecting the airport, including deeds, leases, operation and use
agreements, regulations and other instruments, available for inspection by any
duly authorized agent of the Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating to
the project and continued compliance with the terms, conditions, and assurances
of this grant agreement including deeds, leases, agreements, regulations, and other
instruments, available for inspection by any duly authorized agent of the Secretary
upon reasonable request; and
Page 13 of 20
d. in a format and time prescribed by the Secretary, provide to the Secretary and
make available to the public following each of its fiscal years, an annual report
listing in detail:
1) all amounts paid by the airport to any other unit of government and the
purposes for which each such payment was made; and
2) all services and property provided by the airport to other units of government
and the amount of compensation received for provision of each such service
and property.
27. Use by Government Aircraft.
It will make available all of the facilities of the airport developed with Federal
financial assistance and all those usable for landing and takeoff of aircraft to the
United States for use by Government aircraft in common with other aircraft at all
times without charge, except, i f the use by Government aircraft is substantial, charge
may be made for a reasonable share, proportional to such use, for the cost of
operating and maintaining the facilities used. Unless otherwise determined by the
Secretary, or otherwise agreed to by the sponsor and the using agency, substantial use
of an airport by Government aircraft will be considered to exist when operations of
such aircraft are in excess of those which, in the opinion of the Secretary, would
unduly interfere with use of the landing areas by other authorized aircraft, or during
any calendar month that a. Five (5) or more Government aircraft are regularly based at the airport or on land
adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of
Government aircraft is 300 or more, or the gross accumulative weight of
Government aircraft using the airport (the total movement of Government aircraft
multiplied by gross weights of such aircraft) is in excess of five million pounds.
28. Land for Federal Facilities.
It will furnish without cost to the Federal Government for use in connection with any
air traffic control or air navigation activities, or weather-reporting and communication
activities related to air traffic control, any areas of land or water, or estate therein, or
rights in buildings of the sponsor as the Secretary considers necessary or desirable for
construction, operation, and maintenance at Federal expense of space or facilities for
such purposes. Such areas or any portion thereof will be made available as provided
herein within four months after receipt of a written request from the Secretary.
29. Airport Layout Plan.
a. It will keep up to date at all times an airport layout plan of the airport showing
1) boundaries of the airport and all proposed additions thereto, together with the
boundaries of all offsite areas owned or controlled by the sponsor for airport
purposes and proposed additions thereto;
2) the location and nature of all existing and proposed airport facilities and
structures (such as runways, taxiways, aprons, terminal buildings, hangars and
Page 14 of 20
roads), including all proposed extensions and reductions of existing airport
facilities;
3) the location of all existing and proposed nonaviation areas and of all existing
improvements thereon; and
4) all proposed and existing access points used to taxi aircraft across the airport's
property boundary. Such airport layout plans and each amendment, revision,
or modification thereof, shall be subject to the approval of the Secretary which
approval shall be evidenced by the signature of a duly authorized
representative of the Secretary on the face of the airport layout plan. The
sponsor will not make or permit any changes or alterations in the airport or
any of its facilities which are not in conformity with the airport layout plan as
approved by the Secretary and which might, in the opinion of the Secretary,
adversely affect the safety, utility or efficiency of the airport.
b. I f a change or alteration in the airport or the facilities is made which the Secretary
determines adversely affects the safety, utility, or efficiency of any federally
owned, leased, or funded property on or off the airport and which is not in
conformity with the airport layout plan as approved by the Secretary, the owner or
operator will, if requested, by the Secretary (1) eliminate such adverse effect in a
manner approved by the Secretary; or (2) bear all costs of relocating such
property (or replacement thereof) to a site acceptable to the Secretary and all costs
of restoring such property (or replacement thereof) to the level of safety, utility,
efficiency, and cost of operation existing before the unapproved change in the
airport or its facilities except in the case of a relocation or replacement of an
existing airport facility due to a change in the Secretary's design standards beyond
the control of the airport sponsor.
30. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United
States shall, on the grounds of race, creed, color, national origin, sex, age, or
disability be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination in any activity conducted with, or benefiting from, funds
received from this grant.
a. Using the definitions of activity, facility and program as found and defined in §§
21.23 (b) and 21.23 (e) of 49 CFR § 21, the sponsor will facilitate all programs,
operate all facilities, or conduct all programs in compliance with all nondiscrimination requirements imposed by, or pursuant to these assurances.
b. Applicability
1) Programs and Activities. I f the sponsor has received a grant (or other federal
assistance) for any of the sponsor's program or activities, these requirements
extend to all of the sponsor's programs and activities.
2) Facilities. Where it receives a grant or other federal financial assistance to
construct, expand, renovate, remodel, alter or acquire a facility, or part of a
facility, the assurance extends to the entire facility and facilities operated in
connection therewith.
Page 15 of 20
3) Real Property. Where the sponsor receives a grant or other Federal financial
assistance in the form of, or for the acquisition of real property or an interest
in real property, the assurance will extend to rights to space on, over, or under
such property.
c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during
which Federal financial assistance is extended to the program, except where the
Federal financial assistance is to provide, or is in the form of, personal property,
or real property, or interest therein, or structures or improvements thereon, in
which case the assurance obligates the sponsor, or any transferee for the longer of
the following periods:
1) So long as the airport is used as an airport, or for another purpose involving
the provision of similar services or benefits; or
2) So long as the sponsor retains ownership or possession of the property.
d. Required Solicitation Language. It will include the following notification in all
solicitations for bids, Requests For Proposals for work, or material under this
grant agreement and in all proposals for agreements, including airport
concessions, regardless of funding source:
"The (Name of Sponsor), in accordance with the provisions of Title V I of the
Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business
enterprises and airport concession disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, or national origin
in consideration for an award."
e. Required Contract Provisions.
1) It will insert the non-discrimination contract clauses requiring compliance
with the acts and regulations relative to non-discrimination in Federallyassisted programs of the DOT, and incorporating the acts and regulations into
the contracts by reference in every contract or agreement subject to the nondiscrimination in Federally-assisted programs of the DOT acts and
regulations.
2) It will include a list of the pertinent non-discrimination authorities in every
contract that is subject to the non-discrimination acts and regulations.
3) It will insert non-discrimination contract clauses as a covenant running with
the land, in any deed from the United States effecting or recording a transfer
of real property, structures, use, or improvements thereon or interest therein to
a sponsor.
4) It will insert non-discrimination contract clauses prohibiting discrimination on
the basis of race, color, national origin, creed, sex, age, or handicap as a
Page 16 of 20
covenant running with the land, in any future deeds, leases, license, permits,
or similar instruments entered into by the sponsor with other parties:
a) For the subsequent transfer of real property acquired or improved under
the applicable activity, project, or program; and
b) For the construction or use of, or access to, space on, over, or under real
property acquired or improved under the applicable activity, project, or
program.
f. It will provide for such methods of administration for the program as are found by
the Secretary to give reasonable guarantee that it, other recipients, sub-recipients,
sub-grantees, contractors, subcontractors, consultants, transferees, successors in
interest, and other participants of Federal financial assistance under such program
will comply with all requirements imposed or pursuant to the acts, the regulations,
and this assurance.
g. It agrees that the United States has a right to seek judicial enforcement with
regard to any matter arising under the acts, the regulations, and this assurance.
31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes,
including land serving as a noise buffer, it will dispose of the land, when the land
is no longer needed for such purposes, at fair market value, at the earliest
practicable time. That portion of the proceeds of such disposition which is
proportionate to the United States' share of acquisition of such land will be, at the
discretion of the Secretary, (1) reinvested in another project at the airport, or (2)
transferred to another eligible airport as prescribed by the Secretary. The
Secretary shall give preference to the following, in descending order, (1)
reinvestment in an approved noise compatibility project, (2) reinvestment in an
approved project that is eligible for grant funding under Section 47117(e) of title
49 United States Code, (3) reinvestment in an approved airport development
project that is eligible for grant funding under Sections 47114, 47115, or 47117 of
title 49 United States Code, (4) transferred to an eligible sponsor of another public
airport to be reinvested in an approved noise compatibility project at that airport,
and (5) paid to the Secretary for deposit in the Airport and Airway Trust Fund. I f
land acquired under a grant for noise compatibility purposes is leased at fair
market value and consistent with noise buffering purposes, the lease will not be
considered a disposal of the land. Revenues derived from such a lease may be
used for an approved airport development project that would otherwise be eligible
for grant funding or any permitted use of airport revenue.
b. For land purchased under a grant for airport development purposes (other than
noise compatibility), it will, when the land is no longer needed for airport
purposes, dispose of such land at fair market value or make available to the
Secretary an amount equal to the United States' proportionate share of the fair
market value of the land. That portion of the proceeds of such disposition which
is proportionate to the United States' share of the cost of acquisition of such land
will, (1) upon application to the Secretary, be reinvested or transferred to another
Page 17 of 20
eligible airport as prescribed by the Secretary. The Secretary shall give
preference to the following, in descending order: (1) reinvestment in an approved
noise compatibility project, (2) reinvestment in an approved project that is eligible
for grant funding under Section 47117(e) of title 49 United States Code, (3)
reinvestment in an approved airport development project that is eligible for grant
funding under Sections 47114, 47115, or 47117 of title 49 United States Code, (4)
transferred to an eligible sponsor of another public airport to be reinvested in an
approved noise compatibility project at that airport, and (5) paid to the Secretary
for deposit in the Airport and Airway Trust Fund.
c. Land shall be considered to be needed for airport purposes under this assurance i f
(1) it may be needed for aeronautical purposes (including runway protection
zones) or serve as noise buffer land, and (2) the revenue from interim uses of such
land contributes to the financial self-sufficiency of the airport. Further, land
purchased with a grant received by an airport operator or owner before December
31,1987, will be considered to be needed for airport purposes if the Secretary or
Federal agency making such grant before December 31, 1987, was notified by the
operator or owner of the uses of such land, did not object to such use, and the land
continues to be used for that purpose, such use having commenced no later than
December 15, 1989.
d. Disposition of such land under (a) (b) or (c) will be subject to the retention or
reservation of any interest or right therein necessary to ensure that such land will
only be used for purposes which are compatible with noise levels associated with
operation of the airport.
32. Engineering and Design Services.
It will award each contract, or sub-contract for program management, construction
management, planning studies, feasibility studies, architectural services, preliminary
engineering, design, engineering, surveying, mapping or related services with respect
to the project in the same manner as a contract for architectural and engineering
services is negotiated under Title FX of the Federal Property and Administrative
Services Act of 1949 or an equivalent qualifications-based requirement prescribed for
or by the sponsor of the airport.
33. Foreign Market Restrictions.
It will not allow funds provided under this grant to be used to fund any project which
uses any product or service of a foreign country during the period in which such
foreign country is listed by the United States Trade Representative as denying fair
and equitable market opportunities for products and suppliers of the United States in
procurement and construction.
34. Policies, Standards, and Specifications.
It will carry out the project in accordance with policies, standards, and specifications
approved by the Secretary including but not limited to the advisory circulars listed in
the Current FAA Advisory Circulars for AIP projects, dated
(the latest
approved version as of this grant offer) and included in this grant, and in accordance
Page 18 of 20
with applicable state policies, standards, and specifications approved by the
Secretary.
35. Relocation and Real Property Acquisition.
a. It will be guided in acquiring real property, to the greatest extent practicable under
State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and
will pay or reimburse property owners for necessary expenses as specified in
Subpart B.
b. It will provide a relocation assistance program offering the services described in
Subpart C and fair and reasonable relocation payments and assistance to displaced
persons as required in Subpart D and E of 49 CFR Part 24.
c. It will make available within a reasonable period of time prior to displacement,
comparable replacement dwellings to displaced persons in accordance with
Subpart E of 49 CFR Part 24.
36. Access By Intercity Buses.
The airport owner or operator will permit, to the maximum extent practicable,
intercity buses or other modes of transportation to have access to the airport;
however, it has no obligation to fund special facilities for intercity buses or for other
modes of transportation.
37. Disadvantaged Business Enterprises.
The sponsor shall not discriminate on the basis of race, color, national origin or sex in
the award and performance of any DOT-assisted contract covered by 49 CFR Part 26,
or in the award and performance of any concession activity contract covered by 49
CFR Part 23. In addition, the sponsor shall not discriminate on the basis of race,
color, national origin or sex in the administration of its DBE and ACDBE programs
or the requirements of 49 CFR Parts 23 and 26. The sponsor shall take all necessary
and reasonable steps under 49 CFR Parts 23 and 26 to ensure nondiscrimination in the
award and administration of DOT-assisted contracts, and/or concession
contracts. The sponsor's DBE and ACDBE programs, as required by 49 CFR Parts
26 and 23, and as approved by DOT, are incorporated by reference in this
agreement. Implementation of these programs is a legal obligation and failure to
carry out its terms shall be treated as a violation of this agreement. Upon notification
to the sponsor of its failure to carry out its approved program, the Department may
impose sanctions as provided for under Parts 26 and 23 and may, in appropriate cases,
refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud
Civil Remedies Act of 1936 (31 U.S.C. 3801).
38. Hangar Construction.
I f the airport owner or operator and a person who owns an aircraft agree that a hangar
is to be constructed at the airport for the aircraft at the aircraft owner's expense, the
airport owner or operator will grant to the aircraft owner for the hangar a long term
lease that is subject to such terms and conditions on the hangar as the airport owner or
operator may impose.
Page 19 of 20
39. Competitive Access.
a. I f the airport owner or operator of a medium or large hub airport (as defined in
section 47102 of title 49, U.S.C.) has been unable to accommodate one or more
requests by an air carrier for access to gates or other facilities at that airport in
order to allow the air carrier to provide service to the airport or to expand service
at the airport, the airport owner or operator shall transmit a report to the Secretary
that1) Describes the requests;
2) Provides an explanation as to why the requests could not be accommodated;
and
3) Provides a time frame within which, if any, the airport will be able to
accommodate the requests.
b. Such report shall be due on either February 1 or August 1 of each year if the
airport has been unable to accommodate the request(s) in the six month period
prior to the applicable due date.
Page 20 of 20
Agenda Item No:
6G
Prepared By:
Scott Carter, Senior Engineer
Reviewed By:
Approved By:
SUBJECT: Accept dedication of public right of way for Rosewood Drive over a portion of the 120
Parkland Farms Boulevard property (APN 091-040-111).
RECOMMENDED ACTION: The City Council adopt a resolution accepting the dedication of public
right of way for Rosewood Drive over a portion of the 120 Parkland Farms Boulevard property (APN
091-040-111) and authorize the City Clerk to certify its acceptance.
BACKGROUND: In 1995 the City and the owners of the 120 Parkland Farms Boulevard property
signed an agreement for the dedication of right of way for future roads to be constructed as a part of the
Specific Plan Area "A" Assessment District. The agreement specifies that "When the City has made final
determination of the exact location of the right of way, City shall provide Owner with a grant deed, setting
forth the exact legal description of the right of way to be dedicated." City records are incomplete, but it
appears that these right of way descriptions were prepared in late 1995 and 1996. It also appears that
portion Rosewood Drive constructed through the 120 Parkland Farms Boulevard property was
constructed in about 1998. To date it appears that all of the right of way dedications contemplated under
the 1995 agreement have been completed, with the exception of the right of way for the portion
Rosewood Drive constructed through the 120 Parkland Farms Boulevard property.
DISCUSSION/ANALYSIS: The 120 Parkland Farms Boulevard property is currently in escrow to be
sold and a condition of this sale requires this right of way dedication to be completed prior to closing
escrow. The City has prepared the grant deed, including the legal description and reference drawing
(Exhibits 'A' and 'B', respectively) and the property owners have executed the grant deed for acceptance
by the City Council. Staff has reviewed the documents and determined that the executed grant deed is
satisfactory and ready for acceptance.
ENVIRONMENTAL ANALYSIS: Pursuant to the California Environmental Quality Act (CEQA) it is
determined that the acceptance of dedication of the right of way for Rosewood Drive is covered by the
general rule that CEQA applies only to projects which have the potential for causing a significant effect
on the environment. Staff found that there is no possible significant effect directly related to the
dedication of the right of way because it will not cause any physical change in the environment.
Therefore, no further action is required under CEQA pursuant to State CEQA Guidelines Section
15061(b)(3).
FISCAL IMPACT: Accepting this dedication covers an existing public facility and therefore will not
impact the Streets operating budget or the General Fund.
ALTERNATIVES: The City Council may choose to reject the offer of dedication. If the offer of
dedication is rejected, the public street and public utility improvements would remain within the private
property and will likely cause future property rights issues. It is also likely that rejection of the dedication
offer would be considered a breach of the 1995 Agreement and will likely negatively affect the pending
sale of the 120 Parkland Farms Boulevard property.
ATTACHMENTS:
Resolution
Grant Deed
Site Map
1995 Agreement
Reviewed by
/s/
City Attorney
CITY OF HEALDSBURG
RESOLUTION NO.
-2014
HEALDSBURG ACCEPTING THE DEDICATION OF PUBLIC
RIGHT OF WAY FOR ROSEWOOD DRIVE OVER A PORTION OF
THE 120 PARKLAND FARMS BOULEVARD PROPERTY (APN
091-040-111)
WHEREAS, in 1995 the City and the owners of the 120 Parkland Farms Boulevard property
signed an agreement for the dedication of right of way for future roads to be constructed as a part of the
Specific Plan Area "A" Assessment District; and
WHEREAS, City records are incomplete, but it appears all of the right of way dedications
contemplated under the 1995 agreement have been completed, with the exception of the right of way for
the portion Rosewood Drive constructed through the 120 Parkland Farms Boulevard property; and
WHEREAS, the City has prepared the grant deed, including the legal description and reference
drawing (Exhibits 'A' and 'B', respectively) and the property owners have executed the grant deed for
acceptance by the City Council; and
WHEREAS, City staff has reviewed the documents and determined that the executed grant deed is
satisfactory and ready for acceptance; and
WHEREAS, City Staff has determined that there is no possible significant effect directly related to
the dedication of the right of way because it will not cause any physical change in the environment and
therefore no further action is required under CEQA pursuant to State CEQA Guidelines Section
15061(b)(3).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby
accepts the dedication of the public right of way for Rosewood Drive over a portion of the 120 Parkland
Farms Boulevard property (APN 091-040-111) in Healdsburg, California, as provided on the attached
grant deed; and authorizes the City Manager to certify and file said grant deed with the Sonoma County
Recorder's Office for recordation.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg, County of
Sonoma, State of California, this 19 day May 2014 by the following vote:
th
AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAIN: Council members: ( )
SO ORDERED
ATTEST:
WHEN RECORDED RETURN TO:
City Of Healdsburg
Attn: City Clerk
401 Grove Street
Healdsburg, Ca 95448
GRANT DEED
Documentary Transfer Tax -- $0.00 (conveyance to public agency; R&T 11922)
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged:
Teresa Vierra as to an undivided 1/3 interest; John M. Banducci as to an undivided 1/3 interest
and John Banducci Trustee of The Banducci Revocable Trust, dated July 29, 2005, as to an
undivided 1/3 interest
hereby GRANT(S) ALL RIGHTS, TITLE AND INTEREST TO:
City of Healdsburg, a municipal corporation,
All that real property situated in the City of Healdsburg, County of Sonoma, State of California and
further described in Exhibits “A” and “B” attached hereto and made a part hereof.
.
APN: 091-040-111 (portion)
By:
By:
Teresa Vierra
John M. Banducci
By:
Date:
John Banducci, Trustee of the Banducci Revocable
Trust, dated July 29, 2005
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the attached instrument is
hereby accepted by the City Council of the City of Healdsburg pursuant to City
Council
Resolution No. _______-2014, dated _______________________________ and grantee
consents to recordation thereof by its duly authorized officer.
CITY OF HEALDSBURG, a municipal corporation
By:
Date:
EXHIBIT “A”
All that real property situated in the City of Healdsburg, County of Sonoma, State of California
being a portion of the lands of Teresa Vierra as to an undivided 1/3 interest; John M. Banducci as
to an undivided 1/3 interest and John Banducci Trustee of The Banducci Revocable Trust, dated
July 29, 2005, as to an undivided 1/3 interest, as described by that deed recorded as Document
Number 201072504, Official Records of Sonoma County and said portion being more particularly
described as follows:
Beginning on the Southerly line of said lands of Banducci as described by that deed recorded as
Document Number 201072504, Official Records of Sonoma County from which the Southwest
corner of said lands, also being the Easterly line of Healdsburg Avenue as shown on Cal-trans
right-of-way record map IV-SON. 1, A, bears North 88°30'41" West 355.67 feet to the Point of
Beginning; thence leaving said Southerly line, North 03°30'40" West 42.80 feet; thence along
a curve to the right, with a radius of 1031.00 feet, through a central angle of 05°26'35", a
distance of 97.94 feet; thence North 01°55'55" East 44.50 feet; thence North 58°01'07" West
33.95 feet to the Northwestern most corner of said lands of Banducci, also being the Southerly
line of Parkland Farms Boulevard as described in Document Number 19960041456, Official
Records of Sonoma County; thence along said Northerly line of Banducci South 88°03'27"
East 18.15 feet; thence South 54°22'03" East 12.96 feet; thence South 01°56'33" West 6.80
feet; thence South 88°03'27" East 62.00 feet; thence leaving said Northerly line of Banducci
South 01°55'55" West, 47.60 feet; thence along a curve to the left, with a radius of 969.00
feet, through a central angle of 05°26'35", a distance of 92.05 feet; thence South 03°30'40"
East, 48.23 feet to said Southerly line of Banducci; thence, along said Southerly line, North
88°30'41" West, 62.24 feet to the point of beginning.
Containing 11,782 square feet more or less.
Affects a portion of APN 091-040-111
Site Map
n
2
1c3/o3L
1995 0085229
OFFICIAL RECORDS OF
Recorded at the request of and
when recorded, return to:
SONOMA COUNTY
BERNICE A. PETERSON
ATREQUESTOF.
:KENNETH A. WILSON, City Attorney (#5
Meyers, Nave, Riback, Silver & Wilsc
555 Fifth Street, Suite 230
Santa Rosa, California
95401
(707) 545-8009
CITY OF HEALDSBURG, a
Municipal Corporation and
Political Subdivision of the
State of California,
10/11/1995
FIRST AMERICAN TITLE
FEE: $
00
00
TT
08:00:00
P05:
12
AGREEMENT TO DED:CATE
REAl PROPERTY AS AN OFFSET
OF ASSESSMENT
First Party,
-andTERESA M., VIERRA, JOHN N.
EDWARD BANDUCCI, JR.,
AND)
Second Party.
THIS AGREEMENT is made by and between the CITY OF HEALDSBURG,
a municipal corporation and political
California,
BANDUCCI,
(“C:TY”),
and
TERESA
hereinafter
JR.,
N.
subdivision of
VIERHA,
(“OWNEr)
with
JOHN
the State of
AND
N.
reference
EDWARD
to
the
following facts;
A.
OWNER
is
City of Healdsburg,
referred
to
as
the
owner
of
real
County of Sonoma,
Assessor’s
property
located
within
State of California,
Parcel
No.
091-040-08
the
commonly
(TI
SUBJECT
PROPERTY)
B.
The City Council of the City of Healdsburg is considering
adopting the Specific Plan Area A Assessment District
(‘ASSESSMENT
DISTRICT’)
C.
The
SUBJECT
PROPERTY
is
located within
-1-
the
ASSESSMENT
n
DISTR:CT;
PROPERTY
and as
has
a part of
said ASSESSMENT DISTRICT,
assessed
been
in
the
amount
of
the
SUBJECT
$223,902.00.
assessments are paid in full no later than thirty
(If
(30)
days after
the City Council’s approval of the assessment district,
the amount
of the assessment will be reduced to $179,121.00.)
D.
construction
The
requires
CITY
portion
necessary
of
of
for
a
portions
roadway
and
which
land
right
attached hereto as Exhibit A,
PARCEL’)
(“DEDICATED
determined,
a
full
legal
to
PRPERTY
existing
for
roadway.
tentatively determined
of
way
is
shown
on
the
to
the
be
maps
and incorporated herein by reference
When
.
SUBJECT
improvements
CITY has
roadway
said
the
of
the
exact
description of
roadway
the
right
alignment
of
way will
is
be
prepared by CITY.
E.
appraiser
CITY
has
retained
had
by
the
CITY
DEDICATED
has
PARCEL
determined
value for the DEDICATED PARCEL is as
that
appraised.
the
fair
The
market
follows:
Area A Entry Road
Right of Way:
.4841 Acre x $30,000/acre
=
$14,522.00
=
$
Healdsburc Avenue
Right of Way:
Parcel
Parcel
Parcel
Parcel
A
:
1
:
2
A
B:
:
2
B
.1097
.0018
.0019
.0037
acre
acre
acre
acre
x S30,000/acre
x $15,000/acre
x $ 3,000/acre
x $ 1,500/acre
-2-
=
=
=
3,291.00
28.00
6.00
6.00
fl
Lower Road
Right of Way .26 acre x $30,000/acre
Slope Easement .12 acre x $15,000/acre
$
=
7,800.00
1,800.00
=
Upper Road
Right of Way .38 acre x $30,000/acre
Slope Easements .11 acre x $15,000/acre
$11,400.00
1,650.00
=
=
TOTAL
F.
$40,503.00
OWNER flow wishes tc dedicate the real property depicted in
Exhibit A to CITY,
in exchange for an offset
in the amount of
the
assessment on the SUBJECT PROPERTY.
CITY AND OWNER THEREFORE AGREE AS FOLLOWS:
1.
Within 5 days of recordation of this Agreement,
CITY shall
reduce the amount of assessments due on the SUBJECT PROPERTY by the
fair market value of
if
vaymenc
following
is
made
City
the DEDICATED PROPERTY
daring
Council
thirty
approval
(30)
of
the
(S40.503.00)
day
cash
pawnent
assessment
$40,503.00
plus
$15,031.00
in
payment is not made within the thirty
incidental
(30)
reduced
from
$40,503.00 plus
2.
$223,902.00
$28,912.00
the
($179,124.00
expenses).
If
$154,487.00
the assessment
($223,902.00
less
in financing costs.)
When the CITY has made a final determination of the exact
location of the right of way,
Deed,
to
period
day cash payment period,
and assessments become a lien against the property,
is
Hence,
district,
assessment is reduced from $179,124.00 to $123,590.00
less
.
CITY shall provide OWNER with a Grant
setting forth the exact legal description of the right of way
to be dedicated.
3.
OWNER shall execute the Grant Deed and return the executed
Grant Deed to CITY within 30
days of receipt.
-3-
fl
4.
In the event chat when the final location of the roadway
is determined,
of
way
market
has
the area required to be dedicated for roadway right
increased,
value
the
of
C:TY
agrees
compensate
to
increased acreage
OWNER
based upon
the
the
fair
following
values:
$30,000/acre for fee dedication
$15,000/acre for slope easements
5.
CITY shall deliver a check for any additional compensation
to OWNER within 5 days of
receipt of
executed Grant Deed.
Uoon
deliverance of said check to owner, CITY shall record the executed
Grant Deed.
6.
In the event that when the final location of the roadway
is determined,
the area required to be dedicated for roadway right
of way has decreased,
7.
OWNER
no adjustment in compensation will be made.
agrees
that
the
above
sums
represent
full
adequate compensation for the real property being dedicated.
expressly
any
waives
and
all
right
to
seek
any
and
OWNER
additional
compensation for the real property being dedicated, as described in
the Grant Deed.
S.
The
terms
and
conditions
this
of
agreement
binding upon the parties hereto and their heirs,
assigns,
lessees,
and successors in interest,
shall
be
representatives,
and the duties and
responsibilities under this agreement shall be a burden upon and
shall run with the land.
CITY and OWNER agree that a copy of this
agreement may be recorded with the County Recorder of Sonoma County
to give constructive notice of its terms.
9.
OWNER
of
All
costs
of
the
terms
and conditions
any
litigation
of
-4-
caused by
this
the
agreement,
default
by
including
_____
___________
reasonable attorneys fees shall be paid by OWNER,
and same shall
become a lien upon the real property herein described.
IN
w:TNE5S
agreement
WHEREOF,
parties
the
,
at
hereto
have
executed
California on
,
this
1995.
CITY OF HEALDSBURG
By:
‘77JJ.
%
7
C,fl
A
Thomas L. Chambers,
City of Healdsburg
Mayor
Teresa M. Viefr4
yw..
f,
7
c_
JoM. Bandu
First Party
c3 c
iae e/
Edward Banducci,
Jr.
Address: 5832 Dam Road
El Sobrante, CA 94803
Second Party
Attest:
Maria Curiel,
APPROVED
City Clek
TO,FORM
Kenntn A. Wiison,
dity AfffYy
hbg\agree\dediagrs\banducci agt
-5-
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of
No. 5907
(gq /hrn,
counofflnn7
On
DATE
S/
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£7
/9before me,
NAME./TLE OF OFFICER E G. JANE DOE. NOT&RY PUBLIC
Ann,ers
2
I. K
personallyappearedflgm&s
NAMEiSI OF SIGNER(S)
personally known to me
-
OR
-
LI
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—
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•
My Conyrdia” EXPWOS
In,
/%rn %Jr/e /
-
0ctober2L1995
-
proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) ia/are
subscribed to the within instrument and ac
knowledged to me that he/she/they executed
the same in h-io!hcr/-their authorized
capacity(ies), and that by -h-i-s/h-e-r/their
signature(s) on the instrument the person(s),
or the entity upon behalf of which the
person(s) acted, executed the instrument.
------4
seal.
OF \OTARY
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this lorm.
CAPACITY CLAIMED BY SIGNER
DESCRIPTION OF ATTACHED DOCUMENT
LI
INDIVIDUAL
LI CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
LI
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LI
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PARTNER(S)
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LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER:
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
NAEIE OF PERSON(S) OR ENTIWIIES)
SIGNER(S) OTHER THAN NAMED ABOVE
©1 993 NATIONAL NOTARY ASSOCIATION
•
8236 Remmet Ave., P.O. Box 7184. Canoga Park. CA 91309-7184
_____________________________________
____
‘
State of
CALIFORNIA
County of
RTUFPS1TW
On
S
STU1BER
21, 1995
before me,
NO 5907
CINDY L
1
BANDUCCI
,
-rNfl
DATE
NAME, TITLE OF OFFICER
personally appeared
-
NOTARY PUBLIC
E.G., “JANE DOE. NOTARY PUBLIC”
JWAThD BANDuCcL. JR.
NAME(S) OF SIGNER(S)
KI personally known to me
-
OR
-
LI proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is/are
the same in his/her/their authorized
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SIGNATURE OF NOTARY
OPTIONAL
çì
R
Though the data below IS not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
.
LI
[\
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INDIVIDUAL
CORPORATE OFFICER
>1
TITLE(S)
LI
PARTNER(S)
LI
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LI
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ATTORNEY-IN-FACT
TRUSTEE(S)
LI
LI
LIMITED
GENERAL
NUMBER OF PAGES
OTHER:
DATE OF DOCUMENT
NAME 0
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PERSON:SI CR EN Th’ ES)
01993 NATIONAL NOTARY ASSOCIATION
•
8236 Remrnet Ave., P.O. Box 7184• Canoga Park, CA 91309-7184
rr
No 5907
-
State of
AT ‘rmpNm
County of
RIVERSIDE
On
before me,
jgg
sppqmlpFp 21,
(‘TNDY wNnrrrT-MF7mwr]L, NCYW’RY PUBLIC
DATE
NAME, TITLE OF OFFrCER ‘E.G. ‘JANE DOE. NOTARY PUBLIC”
personally appeared
M. VIERRA
-
OR
-
E proved to me on the basis of satisfactory evidence
a ,
-.
Cam
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(
capacity(ies), and that by his/her/their
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SIGNATURE OF NOTA
OPTIONAL
Though the data below is not required bylaw, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
LI
LI
INDIVIDUAL
CORpoRATE OFFICER
TruE(S)
LI
PARTNER(S)
LI
LI
LI
LI
A’rroRNEY-IN-FACT
TRUSTEE(S)
OTHER:
LI
LI
LIMITED
GENERAL
NUMBER OF PAGES
DATE OF DOCUMENT
C;
SIGNER IS REPRE5ENTING:
‘gAME OF PERSON(S( OR ENTITVEES(
©1993 NATIONAL NOTARY ASSOCIATION
*
8236 Remmel Ave.. P.O. Box 7184- canoga Park, CA 91309’7184
to 5907
I)
I
State of
County of
On
CIIFoINm
RIVERSIDE
SEPTE2’4BER 21,
1995
before me,
DATE
CINDY BANDUCCI-!fl1NaL, NOTARY PUBLIC
NAME, TITLE OF OFFICER
personally appeared
jOHN 14
-
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BANDtYCI
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SIGNATURE OF NOTAY
OPTIONAL
X
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
frauduient reattachment of this form.
S
ç
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Agenda Item No;
8A
Council Meeting Date: May 19.2014
CALIFORNIA
Prepared Bv:
Jck^^J-^^L.^....
/\Jj(jg,t9.
Barbara Nelson
Planning and Building Director
Approved B y i V ^<J,i<>
Marjie Ifettus, City Manager
SUBJECT:
Parking Management Plan Scope of Work
RECOMMENDED ACTIONS: Receive report and provide direction to staff.
BACKGROUND.
At the May 5, 2014 regular meeting, the City Council approved a Professional Services Agreement (PSA) with
Walker Parking Consultants to prepare a Parking Management Plan for the city; the Scope of Work (SOW) to be
completed was included as an attachment to the staff report for the item.
Prior to approval of the consent agenda, a member of the public requested that the item be removed to discuss Item
No. 7 in the SOW which includes consultant attendance at a total of three public meetings: a kick off and
stakeholders meeting, Planning Commission and City Council meetings. The speaker questioned who would
participate in the stakeholder meeting and whether a community workshop could be added to the SOW.
DISCUSSION
The term "stakeholder" includes interested parties, i.e., business owners and employees and residents. The
Stakeholder meeting like the Planning Commission and City Council meetings are public meetings. The public is
welcome and encouraged to attend. The format of the stakeholder meeting is still being developed by the
consultant and staff.
At the Council's discretion, the PSA could be amended to include an additional meeting at a cost estimated to be
$2,300. The PSA approved by the City Council for the Parking Management Plan is $53,300; the cost to include an
additional meeting would increase the total cost of the Agreement to $55,600. It should also be noted that holding
an additional meeting would extend the time required to complete the parking management plan.
Agenda Item No:____9A__________
Council Meeting Date: May 19, 2014
Prepared By: _____________________
SUBJECT:
Amendment to Healdsburg City Council Protocols and Procedures
ACTION:
Adopt resolution a resolution of the City Council of the City of Healdsburg amending the
City Council’s protocols and procedures to address public comment
BACKGROUND: In 2013, the City Council held two workshops to discuss ways in which promote
orderly and efficient conduct of meetings. As a result of these discussions, on November 4, 2013 the City
Council adopted the Healdsburg City Council Protocols and Procedures. The protocols established a
framework for the conduct of City business including procedures protecting the public’s right to
meaningfully participate in City Council meetings.
DISCUSSION/ANALYSIS: After the Protocols and Procedures were adopted, questions were raised by
the public regarding the right to use city resources for public comment, the appropriate methods for
providing public comment, and related matters. Attached is an amendment to the Protocols and
Procedures providing further clarification regarding the public comment process. It applies to all forms of
public comment at meetings of the City Council and includes provisions protecting the due process rights
of all parties during any public hearing.
Attachment
Draft Amendment
1
CITY OF HEALDSBURG
RESOLUTION NO. ___- 2014
HEALDSBURG AMENDING THE CITY COUNCIL’S PROTOCOLS
AND PROCEDURES TO ADDRESS PUBLIC COMMENT
WHEREAS, on November 4, 2013 the City Council of the City of Healdsburg adopted protocols and
procedures to assure the orderly and efficient conduct of the meetings of the Council; and
WHEREAS, the City Council seeks to amend the protocols and procedures to address certain questions
and comments received by the public and staff concerning the public comment process;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby adopts amendments to
the Healdsburg City Council Protocols and Procedures as described in the attachment to this Resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 19th day of
May, 2014, by the following vote:
AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAIN: Council members: ( )
SO ORDERED:
ATTEST:
________________
James Wood, Mayor
__________________
2
HEALDSBURG CITY COUNCIL
PROTOCOLS AND PROCEDURES
November 4, 2013 May 19, 2014
I.
PREAMBLE
The purpose of these Protocols and Procedures is to assure the orderly and efficient conduct of the
meetings of the City Council. These rules are intended to assure the right of the majority of the Council
to decide items of business brought before the Council; the right of the minority to be heard; and the
rights of any absentee Councilmembers to be protected. These rules are also intended to foster and
promote the right of citizens to have adequate notice of business scheduled for consideration by the
Council and a fair and reasonable opportunity to attend and be heard.
II.
JOURNAL OF PROCEEDINGS
An account of all open sessions of the Council shall be prepared and kept by the City Clerk or the City’s
authorized designee and shall be entered in a permanent book or other permanent form constituting the
official record of the Council meetings (excluding closed sessions).
III.
POWERS AND RESPONSIBILITIES
The Council acts as a body. No member has any additional powers beyond those of other members
except as otherwise provided in these Protocols and Procedures. While the Mayor has some additional
ceremonial and administrative responsibilities, in the establishment of policies, voting and in other
significant areas, all members are equal. Policy is established by a majority vote of the Council. While
individual members may disagree with decisions of the majority, a decision of the majority binds the
Council to a course of action. In turn, it is City staff’s responsibility to ensure the policy of the Council is
upheld. Actions of staff to pursue the policy direction established by a majority of Council shall not
reflect any bias against Councilmembers who held a minority opinion on an issue.
IV.
ROLE OF MAYOR
The Mayor is the presiding officer at all meetings of the City Council and shall perform such other duties
consistent with the office as may be imposed by the Council. As presiding officer of the Council, the
Mayor is to faithfully communicate the will of the Council majority in matters of policy. The Mayor is
also recognized as the official head of the City for all ceremonial purposes. The Vice-Mayor shall
perform the duties of the Mayor during the Mayor’s absence.
V.
AGENDA
Any member of the Council may request that an item be included on a future agenda. The request shall
be made at a regular meeting and approved by a majority of the Councilmembers for inclusion on a future
agenda. In the event an item is time-sensitive, the City Manager shall contact individual Councilmembers
to determine if a majority agree that the item should be placed on the next regular meeting agenda. In all
other cases the City Manager makes the determination as to whether an item is appropriate for the agenda
and when the item should be scheduled.
3
VI. RULES OF ORDER AND DEBATE
At all meetings of the Council, Rosenberg’s Rules of Order, as amended, shall be the governing rules of
order and debate except where in conflict with State law. If Rosenberg’s Rules of Order are in conflict
with these rules, these rules shall apply and govern.
As the presiding officer, the Mayor is charged with ensuring compliance with the Protocols and
Procedures. The presiding officer shall announce each agenda item and invite the appropriate people to
report on the item and ask the other Councilmembers if they have any technical questions for clarification.
The presiding officer shall then open the matter for public comment (or open the public hearing if
applicable). Public comment shall be limited to five minutes per speaker unless a different time limit is
agreed upon by a majority of the Councilmembers. Public comment shall be directed only to the Council
although the presiding officer may call on City staff to answer specific questions or provide clarification.
At the conclusion of public comment, the presiding officer shall close public comment (or close the public
hearing) and the item shall return to the Councilmembers for their consideration. Each Councilmember
seeking to speak on the item shall request recognition from the presiding officer who shall call upon
Councilmembers in the sequence in which they have sought recognition. After each Councilmember has
had an opportunity to speak, any Councilmember shall be allowed to make additional comments or ask
additional questions of staff regarding the item and engage with one another in a polite give and take. The
presiding officer retains the right to end discussion that is circular or unrelated to the item.
The presiding officer shall determine all points of order, subject to the right of any Councilmember to
appeal to the Council. If an appeal is taken, the decision of the presiding officer must be sustained by a
majority vote of the council. A contrary position to the determination of the presiding officer may be
made by a motion and must be approved by a majority vote of the council.
VII. ADDRESSING THE CITY COUNCIL
A.
All oral comments by members of the public at City Council meetings shall be conducted as
follows:
1. When time is made available for public comment, the person is requested to come to the
podium, state his/her name and address for the record, and, if speaking for an
organization or other group, identify the organization or group represented.
2. Remarks shall be addressed only to the Council as a whole, and not to individual
members, staff, or members of the public.
3. Questions, if any, should be directed to the Mayor who will determine whether, or in
what manner, an answer will be provided.
4. “Public Comments on Non-Agenda Items” is that period set aside at City Council
meetings for members of the public to address the City Council on items of City business
other than scheduled agenda items.
B.
Public Comment is generally accommodated as specified on the City Council agenda and is
limited to thirty (30) minutes total for all speakers, with each speaker given no more than
three (3) minutes. If there are more than ten (10) Audience/Public Comment speakers, each
4
speaker’s time may be reduced from three (3) minutes so that all speakers have an equal
time to speak. At the Mayor’s discretion, the public comment period may be extended past
30 minutes.
1. Public comment is limited to items within the subject matter jurisdiction of the City.
2. Members of the public requiring the use of City resources for the purposes of this section
shall reserve such equipment, and provide the City a copy of any presentation materials,
at least three business days in advance of the Council meeting to provide the City time to
prepare the equipment and materials for the meeting.
C.
Public Comment on Agenda Items - Any member of the public wishing to address the
Council orally on City business matters appearing on the Council agenda may do so when
that item is taken up by the Council, or as otherwise specified by the Mayor.
1. Public comment shall be limited to three (3) minutes.
2. In lieu of public comment persons may submit comments in writing, in advance, care of
the City Clerk, for prior distribution to the Council. Submission of comments in writing
is encouraged.
D.
Public Hearings - When a matter for public hearing comes before the Council, the Mayor
will open the public hearing. Upon opening the public hearing and before any motion is
adopted related to the merits of the issue to be heard, the Mayor shall inquire if there are
any persons present who desire to speak on the matter which is to be heard or to present
evidence respecting the matter.
1. Any person desiring to speak or present evidence, upon being recognized by the Mayor,
may speak or present evidence relevant to the matter being heard. No person may speak
without first being recognized by the Mayor.
2. Public comment shall be limited to five (5) minutes.
3. The Mayor shall conduct the meeting in such a manner as to afford due process.
5. All persons interested in the matter being heard by the Council shall be entitled to
submit written evidence or remarks, as well as other evidence.
5
6. No person will be permitted during the meeting to speak about matters or present
evidence which is not germane to the matter being considered. A determination of
relevance shall be made by the Mayor, but may be appealed to the full Council.
7. Written communications and petitions concerning the subject matter of the hearing will
be noted, read aloud, or summarized by the Mayor. A reading in full shall take place if
requested by any Councilmember.
E.
Members of the public may submit, and are encouraged to submit, comments in writing to
the City Council relating to any items of City business, whether on the City Council agenda
or otherwise. Such written comments will be distributed to members of the Council and
considered and acted upon, or not acted upon, as the City Council in its judgment may deem
appropriate.
F.
Speakers shall not present the same or substantially same items or arguments to the Council
repeatedly or be repetitious in presenting their oral comments. If a matter has been
presented orally before the Council, whether the Council has taken action, or determined to
take no action, the same or substantially same matter may not be presented orally by the
same person any further. Nothing in the foregoing precludes submission of comments to the
City Council in writing for such action or non-action as the Council, in its discretion, may
deem appropriate.
G.
In order to expedite matters and to avoid repetitious presentations, whenever any group of
persons wishes to address the Council on the same subject matter, the presiding officer may
request that a spokesperson be chosen by the group, and in case additional matters are to be
presented by any other member of the group, that there be a limit on the number of such
persons addressing the Council. A specific time limit may also be set for the total
presentation. No group shall arrange themselves so as to use individual speakers’ times in
sequential order to circumvent the time limits.
H.
Any of the foregoing guidelines may be waived by majority vote of the Councilmembers
present when it is deemed that there is good cause to do so based upon the particular facts
and circumstances involved.
I.
Unruly conduct by the public such as undue noise, hissing, profanity, or physical
disturbance shall not be permitted and persons engaging in such conduct shall be barred
from further audience before the Council at said meeting by the Mayor unless permission to
continue is granted by a majority of the City Council.
VIII. ORDINANCES
Prior to the preparation by City staff of a new ordinance, or substantial revisions of an existing ordinance
involving policy considerations, the matter shall be presented to the Council for a determination as to
whether a majority of the Council wants to proceed, and, if so, direction shall be given to City staff to
prepare and return with an ordinance proposal.
6
VIIIIX.
EXPENSE REIMBURSEMENT
City Council members may be reimbursed for actual and necessary expenses incurred in the performance
of official duties as provided by City Council resolution.
IX.
COMMUNICATIONS
The Mayor will be charged with transmitting the City’s position on policy matters to outside agencies on
behalf of the City Council. Individual members of Council may prepare letters for constituents in
response to inquiries or to provide requested information. City letterhead is available for this purpose and
staff can assist in the preparation of such correspondence.
On occasion, members may wish to transmit correspondence on an issue which the Council has yet to
take a position or about an issue for which the Council has no position. In these circumstances, members
should clearly indicate within letters that they are not speaking for the City Council as a whole, but for
themselves as one member of Council.
Similar to written correspondence, when members are requested to speak to groups or are asked the
Council’s position on an issue, the response should reflect the position of the Council as a whole taken in
open session. A member may clarify their vote on a matter by stating “While I voted against X, the City
Council voted in support of it.” When representing the City at meetings or other venues, it is important
that those in attendance gain an understanding of the City Council’s position rather than that of an
individual member.
XI.
INTERACTION WITH CITY STAFF/OFFICIALS
The City operates under a Council-Manager form of government. This structure reflects the City
Council’s role in establishing City policy and priorities and the City Manager’s role in implementing
policy and undertaking the administration of the organization. The City Council is to work through the
City Manager in dealing with city staff unless simply requesting information from other staff members.
Regular communication between the City Council and City Manager is important in maintaining open
communications. All dealings with the City Manager, whether in public or private, should respect the
authority of the City Manager in administrative matters. The City Manager communicates with the City
Council in various ways and such communication must be undertaken in such a way that all
Councilmembers are treated similarly and kept equally informed. Staff shall ensure Councilmembers
have access to information from the City and to insure that such information is communicated completely
and with candor to those making the request.
Individual members of the City Council should not make attempts to pressure or influence staff decisions,
recommendations, workloads, schedules, and department priorities. If a Councilmember wishes to
influence the actions, decisions, recommendations, workloads, work schedule, and priorities of staff, that
member must prevail upon the Council to do so as a matter of Council policy and the Council shall direct
such requests through the City Manager.
XII.
EFFECTIVE DATE
The provisions of these procedures shall take effect and be in full force and effect immediately following
adoption by the City Council.
7
SUBJECT:
Bid award for the 2014 ADA Accessibility and Sidewalk Improvements
RECOMMENDED ACTION: Adopt a Resolution conditionally awarding a bid to Coastside Concrete
in the amount of $70,200 and authorize the City Manager to execute the agreement on behalf of the City
BACKGROUND:
The City has identified approximately 470 locations where existing curb cuts do not meet current
Americans with Disabilities Act (ADA) standards and an additional 160 locations that are completely
lacking ADA pedestrian ramps. The City has been actively identifying and pursuing grant funding for
priority locations including known routes of disabled citizens and areas which experience high volumes of
pedestrian traffic (i.e. school routes, parks, the downtown business district and other activity centers).
Most recently the City has been able to program Community Development Block Grant funding towards
ADA ramp construction and in 2012 completed the installation of 23 new ramps.
In August 2012 the City was awarded a reimbursement based Community Development Block Grant
(CDBG) in the amount of $74,581 from the Sonoma County Community Development Commission
(Commission) to construct/reconstruct ADA pedestrian improvements in central Healdsburg. This
Project constructs 15 new or modified ADA ramps and minor sidewalk improvements in various locations
in central Healdsburg - with emphasis along routes to schools.
The Public Works Department prepared plans and specifications and advertised the Project in the
Healdsburg Tribune on April 15, 2014 and the Press Democrat on April 22, 2014. Construction
documents and the bid notice were also distributed to the North Coast Builders Exchange in Santa Rosa as
well as the City's website. The bidding period closed on May 5, 2014 at which time one bid was
received, with Coastside Concrete of Santa Rosa being the apparent low bidder with a total base bid of
$70,200 and a bid summary is attached with this report. The bid from Coastside Concrete satisfies the
bidding requirements for the Project and Staff has verified that Coastside Concrete possesses the required
license(s) and is otherwise qualified to perform the Project.
The Commission, acting as the lead agent, has conducted an analysis of the Project's environmental
impacts in accordance with the National Environmental Protection Act (NEPA) and in October, 2010
determined that the Project is Categorically Excluded pursuant to 24 CFR Part 58 Sections 58.35
(a)(l)(2)(3)iii(A)(B) because, by its nature, it cannot affect the resources under consideration. The
Commission further determined that pursuant to Section 58.34(a)(12) the Project converts to Exempt
because it does not require any mitigation for compliance with any listed statutes or authorities, nor
requires any formal permit or license.
FISCAL IMPACT:
This Project will have no impact to the General Fund, the Streets Operations funds is adequately funded
for this project. Project expenses will be reimbursed by CDBG funds awarded to the City. There are
sufficient appropriations to cover the recommended expenditure of $87,220 which includes the
construction contract of $70,200 a 10% contingency and approximately $10,000 for the balance of the
City's design, inspection and administrative costs. Project costs up to $74,581 will be reimbursed by the
CDBG grant and the Streets operations fund will cover the remaining project cost obligations.
ALTERNATIVES:
If the Council chooses not to award the contract to Coastside Concrete the City may be required to forfeit
the CDBG grant funds and pursue alternate funding sources to complete the work at a later date if desired.
ATTACHMENT:
1.
Resolution
2.
Project Location Map
3.
Bid Summary
Reviewed by
/s/
City Attorney
CITY OF HEALDSBURG
RESOLUTION NO.
- 2014
HEALDSBURG ACCEPTING THE BID OF COASTSIDE CONCRETE
AS THE APPARENT LOWEST RESPONSIVE BID AND
CONDITIONALLY
AWARDING
THE
CONTRACT
FOR
CONSTRUCTION OF THE ADA ACCESABILITY AND SIDEWALK
IMPROVEMENTS (PROJECT NO. 2014-06)
WHEREAS, the City has been awarded a reimbursement based Community Development Block
Grant (CDBG) of $74,581 through the Sonoma County Community Development Commission
(Commission) and Streets Maintenance funds; and
WHERAS, City staff prepared construction bid documents and advertised for construction of the
ADA Accessibility and Improvements, Project No. 2014-06 ("Project"); and
WHEREAS, the proposed Project will install Americans with Disabilities Act (ADA)
improvements at various locations in central Healdsburg with emphasis on routes to schools; and
WHEREAS, in accordance with California Public Contract Code § 20162 and other applicable
law, the City solicited bids for the Project on April 15, 2014; and
WHEREAS, the bid instructions specified that the bid award would be based on the lowest
responsive bid for the project components identified as the base project; and
WHEREAS, on May 5, 2014, one bid was received and opened in accordance with applicable law;
and
WHEREAS, the lowest base bid for the Project was from Coastside Concrete with a total base bid
in the amount of $70,200; and
WHEREAS, there are sufficient grant funds available to include the add alternates as part of the
contract award; and
WHEREAS, Coastside Concrete's bid satisfies the bidding requirements for the Project; and
WHEREAS, The Commission, acting as the lead agent, has conducted an analysis of the Project's
environmental impacts in accordance with the National Environmental Protection Act (NEPA) and in
October, 2010 determined that the Project is Categorically Excluded pursuant to 24 CFR Part 58 Sections
58.35 (a)(l)(2)(3)iii(A)(B) because, by its nature, it cannot affect the resources under consideration and
the Commission further determined that pursuant to Section 58.34(a)(12) the Project converts to Exempt
because it does not require any mitigation for compliance with any listed statutes or authorities, nor
requires any formal permit or license.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby:
2.
3.
4.
5.
6.
1. Approves the Project construction budget in the amount of $87,220 (which includes a contract
contingency in the amount of 10% of the bid amount).
Waives any and all non-conformance in the bid of Coastside Concrete for the Project, in
accordance with California Public Contract Code § 20162 and other applicable law, and finds the
base bid in the amount of $70,200 to be the lowest, responsive bid and further finds that Coastside
Concrete is the lowest responsible bidder.
Awards the contract for the ADA Accessibility and Sidewalk Improvements to Coastside Concrete
in the amount of $70,200, conditioned on Coastside Concrete timely executing the Project contract
and submitting all required documents, including but not limited to, executed bonds, certificates of
insurance, and endorsements, in accordance with the Project bid documents.
Directs staff to issue a notice of award to Coastside Concrete.
Authorizes and directs the City Manager to execute the Project contract on behalf of the City of
Healdsburg upon timely submission by Coastside Concrete of the signed Project contract and all
other required contract documents, in accordance with the contract bid instructions.
Authorizes the City Engineer to administer the Project including project management and
inspections and to approve minor contract change orders during construction in an amount not to
exceed 10% of the original contract amount.
PASSED, APPROVED AND ADOPTED, this 19th day of May 2014, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAINING: Councilmembers:
SO ORDERED:
ATTEST:
RAFANELLI
COWAN
O
SC HO
L
MONTE VISTA
EN
UNIVERSITY
BROWN
COLLEGE
FITCH
PRINCE
JOHNSON
SUN
E
GATES
LINCOLN
LINCOLN
R OS E
WHITE
LINCOLN
JOSEPH IN
SH ER MAN
SHERMAN
N
BIA
N
MANOR
FLORENCE
GROMO
R OS E
JOHNSON
POWELL
MAXWELL
LINDA
VIEW
GA R D
BADGER
HAROLD
FERRERO
SANNS
BR AD LEY
UNIVERSITY
THERESA
SUNNYSIDE
HAROLD
LUPINE
LANGHART
ALBERT
PORD
O
ALEXANDRIA
CA
REED
GRANT
2014 ADA Replacment
TEE
TEE
EAST
ER
CE NT
Legend
FIRST
PIPER
ADA Accessibility and Sidewalk Improvements
Project No. 2014-06
Bid Opening: May 5, 2014 at 2:00PM
Item
Description
Coastside Concrete
2160 W. Hearn Ave.
Santa Rosa, CA 95407
Quantity
Units
Unit Cost
(in figures)
Total Cost
(in figures)
1
Mobilization and Construction Area
Signage
1
LS
$10,000.00
2
SW Corner of Harold & Sanns Lane
ADA Modification
1
LS
$3,600.00
$3,600.00
3
NW Corner of Harold & Badger ADA
Modification
1
LS
$4,500.00
$4,500.00
4
SW Corner of Harold & Badger ADA
Modification
1
LS
$6,000.00
$6,000.00
5
NW Corner of Harold & Powell ADA
Modifications
1
LS
$3,900.00
$3,900.00
6
SW Corner of Powell & Florence
ADA Modification
1
LS
$3,750.00
$3,750.00
7
SE Corner of Powell & Florence
ADA Modification
1
LS
$3,750.00
$3,750.00
8
NW Corner of Powell & Sunnyside
ADA Modification
1
LS
$5,000.00
$5,000.00
9
NE Corner Brown & Sherman ADA
Modifications
1
LS
$3,750.00
$3,750.00
10
SW Corner of Brown & Sherman
ADA Modifications
1
LS
$3,750.00
$3,750.00
11
SE Corner Brown & Sherman ADA
Modifications
1
LS
$3,750.00
$3,750.00
12
NW Corner Lincoln & Brown ADA
Modifications
1
LS
$3,750.00
$3,750.00
13
SW Corner Lincoln & Brown ADA
Modifications
1
LS
$3,500.00
$3,500.00
14
NE Corner Lincoln & College ADA
Modifications
1
LS
$3,800.00
$3,800.00
15
SE Corner Lincoln & College ADA
Modifications
1
LS
$3,700.00
$3,700.00
16
SW Corner of Plaza & Fitch ADA
Modifications
1
LS
$3,700.00
$3,700.00
$
TOTALS
Page 1 of 1
60,200.00
Agenda Item No:
9C
Prepared By:
Mario Landeros, Senior Engineer
SUBJECT:
Award of Bid for Construction of Healdsburg 2014 Pavement Rehabilitation
RECOMMENDED ACTION: Adopt a Resolution of the City Council of the City of Healdsburg
conditionally awarding the bid for construction of Healdsburg 2014 Pavement Rehabilitation to California
Pavement Maintenance Company, Inc. in the amount of $217,340.98 and authorizing the City Manager to
execute the construction contract on behalf of the City.
BACKGROUND: The City proposes to rehabilitate the pavement surfaces on various streets in town
through application of an asphalt rubber chip seal and micro surfacing, which when completed will result
in more uniform, smooth and fully sealed street surface than the existing. The asphalt rubber chip seal
and micro surfacing treatment will preserve and extend the remaining service life of the street and thereby
deferring more costly and disruptive methods for dealing with our aging streets (e.g. pavement grinding
and thick overlays, and/or possibly full-depth reconstruction.) The advantages for the proposed type of
treatment over others are considerably less cost, minimal disruption to neighborhoods (e.g. shorter
construction times, no earthwork/excavation operations, minimal to no conflicts with underground
utilities requiring relocations, etc.), existing street profile and cross-section remain virtually unchanged
with only minor (< W ) variation from original surface grade, adjustments to existing utility and manhole
covers not necessary, waste materials such as pavement grindings, excavation spoils, etc. will be minimal.
In addition to these advantages the crumb rubber that is used to produce the asphalt rubber binder is
recycle waste material from waste tires, which otherwise would go into landfill.
DISCUSSION/ANALYSIS: Staff prepared plans and specifications for Healdsburg 2014 Pavement
Rehabilitation ("the Project"), advertised the Project for construction, and opened bids on April 29, 2014.
Five (5) bids were received, with California Pavement Maintenance Company, Inc. being the apparent
low bidder at $217,340.98 and Windsor Fuel Company the second low bidder with a bid of $227,574.52 (bid
summary attached). Staff has determined that the bid submitted by California Pavement Maintenance
Company, Inc. satisfies the bidding requirements for the Project as described in the bid instructions, that
California Pavement Maintenance Company, Inc. possesses the required license(s) and is otherwise
qualified to perform the Project. Staff has also determined the second lowest bid submitted by Windsor
Fuel Company likewise satisfies the bidding requirements for the Project as described in the bid
instructions, that Windsor Fuel Company possesses the required license(s) and is otherwise also qualified
to perform the Project.
The total requested project budget of $245,000 includes the Project bid amount, approximately 8% of the
bid amount for contingency ($17,000) and construction management, which involves contract
administration, inspection, construction engineering and support ($10,000).
ENVIRONMENTAL ANALYSIS: The Project involves the operations, maintenance and repair of
existing streets involving no expansion of capacity within the same right of way. As such the Project is
exempt from the provisions of the California Environmental Quality Act pursuant to Title 14, California
Code of Regulations Section 15301(c).
FISCAL IMPACT: This project is funded through Measure V funds received in Fiscal Year 2014. In
Fiscal Year 2014 Measure V is expected to provide roughly $500,000 for street and sidewalk
improvements. Therefore, adequate funding exists to support the award of this contract.
ALTERNATIVES: The City Council may choose to reject the recommended bid award and direct staff
to find other means to rehabilitate the City pavements, including re-advertising for new bids. The
alternative action would in all likelihood delay completion of the pavement rehabilitation until later this
calendar year (at the earliest) however would need to be completed by October to ensure proper
application of treatment prior to the start of the wet weather season.
ATTACHMENTS:
• Bid Summary
• City Council Bid Award Resolution
Reviewed by
/s/
City Attorney
BID SUMMARY
Project No. 2014-05
HEALDSBURG 2014 PAVEMENT REHABILITATION
RIVER'S BEND AND PARKLAND FARMS NEIGHBORHOODS
ITEM
NO.
Bid Opening:
2:00 PM 4/29/14
Quantity
DESCRIPTION
Bidder #1
Bidder #2
Bidder #3
Bidder #4
Bidder #5
California Pavement
Maintenance
Windsor Fuel Co.
American Asphalt
Intermountain Slury Seal
VSS International
$217,340.98
$227,574.52
$234,136.17
$255,255.00
$282,735.00
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
I - River’s Bend neighborhood
1
1 LS
Traffic Control
6,700.00
6,700.00
10,000.00
10,000.00
20,000.00
20,000.00
18,053.08
18,053.08
4,199.00
4,199.00
2
1 LS
Site Preparation
1,000.00
1,000.00
2,000.00
2,000.00
20,000.00
20,000.00
10,000.00
10,000.00
3,785.70
3,785.70
3
1 LS
Remove Existing Striping & Markers
950.00
950.00
1,000.00
1,000.00
900.00
900.00
900.00
900.00
945.00
945.00
4
17,927 SY
Asphalt Rubber Chip Seal
5.84
104,693.68
5.56
99,674.12
5.56
99,674.12
5.95
106,665.65
8.00
143,416.00
5
18,917 SY
Micro surfacing (Slurry Seal)
2.80
52,967.60
3.00
56,751.00
2.15
40,671.55
3.26
61,669.42
3.90
73,776.30
6
1 LS
1,600.00
1,600.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,575.00
1,575.00
Pavement Markings & Striping
SUBTOTAL - I
$167,911.28
$170,925.12
$182,745.67
$198,788.15
$227,697.00
II - Parkland Farms neighborhood
7
1 LS
Traffic Control
2,500.00
2,500.00
7,000.00
7,000.00
5,000.00
5,000.00
2,500.00
2,500.00
1,000.00
1,000.00
8
1 LS
Site Preparation
1,000.00
1,000.00
2,000.00
2,000.00
5,000.00
5,000.00
3,500.00
3,500.00
6,955.96
6,955.96
9
1 LS
950.00
950.00
3,000.00
3,000.00
900.00
900.00
900.00
900.00
945.00
945.00
10
6,974 SY
2.65
18,481.10
2.50
17,435.00
2.15
14,994.10
3.05
21,270.70
2.96
20,643.04
11
1 LS
3,670.00
3,670.00
3,580.00
3,580.00
3,580.00
3,580.00
3,580.00
3,580.00
3,759.00
3,759.00
Type II Slurry Seal
SUBTOTAL - II
$26,601.10
$33,015.00
$29,474.10
$31,750.70
$33,303.00
III - Center Street (Sherman St to Powell Av)
12
1
LS
Traffic Control
2,500.00
2,500.00
7,000.00
7,000.00
5,000.00
5,000.00
750.00
750.00
1,000.00
1,000.00
13
1
LS
Site Preparation
1,000.00
1,000.00
1,000.00
1,000.00
4,500.00
4,500.00
750.00
750.00
645.55
645.55
14
1
LS
420.00
420.00
1,000.00
1,000.00
400.00
400.00
400.00
400.00
420.00
420.00
15
1,190
SY
Micro Surfacing (Leveling Course)
7.00
8,330.00
3.50
4,165.00
2.15
2,558.50
9.66
11,495.40
4.10
4,879.00
16
1,115
SY
Asphalt Rubber Chip Seal
5.84
6,511.60
5.56
6,199.40
5.56
6,199.40
5.95
6,634.25
8.23
9,176.45
17
1,190
SY
Micro Surfacing (Top Seal Coat)
2.80
3,332.00
3.00
3,570.00
2.15
2,558.50
3.35
3,986.50
4.10
4,879.00
18
1
LS
735.00
735.00
700.00
700.00
700.00
700.00
700.00
700.00
735.00
735.00
SUBTOTAL - III
$22,828.60
$23,634.40
$21,916.40
$24,716.15
$21,735.00
GRAND TOTAL (I + II + III)
$217,340.98
$227,574.52
$234,136.17
$255,255.00
$282,735.00
CITY OF HEALDSBURG
RESOLUTION NO.
- 2014
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG CONDITIONALLY AWARDING THE BID FOR
CONSTRUCTION
OF
HEALDSBURG
2014
PAVEMENT
REHABILITATION TO CALIFORNIA PAVEMENT MAINTENANCE
COMPANY, INC. I N THE AMOUNT OF $217,340.98 AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONSTRUCTION CONTRACT ON BEHALF OF THE CITY
WHEREAS, the City proposes to rehabilitate the pavement surfaces on various streets in town
through application of an asphalt rubber chip seal and micro surfacing, which when completed will result
in more uniform, smooth and fully sealed street surface than the existing; and
WHEREAS, asphalt rubber chip seal and micro surfacing treatment will preserve and extend the
remaining service life of city streets thereby deferring more costly, disruptive methods for dealing with
Healdsburg's aging streets; and
WHEREAS, advantages of asphalt rubber chip seal and micro surfacing treatment over other
methods are considerably less cost, minimal disruption to neighborhoods (e.g. shorter construction times,
no earthwork/excavation operations, minimal to no conflicts with underground utilities requiring
relocations, etc.), existing street profile and cross-section remain virtually unchanged with only minor (<
W') variation from original surface grade, adjustments to existing utility and manhole covers not
necessary, waste materials (e.g. pavement grindings, excavation spoils, etc.) will be minimal, and crumb
rubber that is used to produce the asphalt rubber binder is recycle waste material from waste tires, which
otherwise would go into landfill; and
WHEREAS, the Project involves the operations, maintenance and repair of existing streets
involving no expansion of capacity within the same right of way. As such the Project is exempt from the
provisions of the California Environmental Quality Act pursuant to Title 14, California Code of
Regulations Section 15301(c); and
WHEREAS, a Notice to Bidders that advertised the Project for construction was published in a
local newspaper of general circulation in accordance with the Public Contract Code; and
WHEREAS, in response to said Notice to Bidders, on April 29, 2014, five (5) bids were received
and opened pursuant with applicable law; and
WHEREAS, the lowest monetary bid for the Project was from California Pavement Maintenance
Company, Inc. in the amount of $217,340.98; and
WHEREAS, staff has confirmed that the bid from California Pavement Maintenance Company,
Inc. satisfies the bidding requirements for the Project as described in the bid instruction; and
WHEREAS, staff has determined that California Pavement Maintenance Company, Inc. possesses
the required license for this Project and is otherwise qualified to perform the Project in accordance with
the Contract documents.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby:
1. Finds the bid from California Pavement Maintenance Company, Inc. is the lowest
responsive bid and that California Pavement Maintenance Company, Inc. is a responsible
bidder.
2. Awards the construction contract for the Project to California Pavement Maintenance
Company, Inc. in the amount of $217,340.98, conditioned upon California Pavement
Maintenance Company, Inc. providing all documents in satisfaction of the bid award
requirements.
3. Approves the total Project construction budget for an amount of $245,000, which includes
8% construction contingency of $17,000 as well as construction management, contract
administration, inspection, and construction engineering estimated at $10,000.
4. Authorizes the City Manager to execute the Project contract on behalf of the City of
Healdsburg.
5. Authorizes the City Engineer to negotiate and approve contract change orders up to the
approved contingency amount, issue a notice of award to California Pavement Maintenance
Company, Inc., and otherwise administer the Project.
m
PASSED, APPROVED, AND ADOPTED this 19 day of May, 2014 by the following vote:
AYES
Councilmembers:
NOES
Councilmembers:
ABSENT
Councilmembers:
ABSTAINED
Councilmembers:
SO ORDERED:
ATTEST:
Agenda Item No:.
Council Meetog Date: May 19, 2014
Prepared by: / n.^^yJ^J4^7
ârjiejêttus, City Manager
SUBJECT:
Vacancies on the Parks and Recreation and Planning Commissions
RECOMMENDED ACTION:
(1) Direct staff to advertise the vacancies on the Planning Commission with a deadline to submit
applications of June 13, 2014.
(2)
Form a Council Subcommittee(s) to interview the applicants and direct staff to schedule
interviews to fill one (1) vacancy on the Parks and Recreation Commission and three (3)
vacancies on the Planning Commission.
Parks and Recreation Commission
Currently there is a vacancy on the Parks and Recreation Commission for the unfulfilled term of
Commissioner Hermoso that will expire January 1, 2017.
Staff advertised the vacancy in the Healdsburg Tribune and on the homepage of the City's website
with a deadline of May 23, 2014 to submit applications. To date only one new application has been
received.
Planning Commission
The term of Commissioners Jil Hales, Phil Luks and Mark Zimmerman are due to expire June 30,
2014. All three incumbents have expressed interest in being re-appointed.
Staff recommends that Council: (1) direct staff to advertise the vacancies with a deadline to submit
applications of June 13, 2014; and (2) form a subcommittee to interview the applicants, including the
incumbents.
FISCAL IMPACT:
None.
ENVIRONMENTAL IMPACT:
N/A
ALTERNATIVES:
None at this time.

AIP Sponsor Guide - 300

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