INFO-DAG INBOUNDS 2014

INFO-DAG INBOUNDS 2014
Agenda
• Introduction : Inbounds 2014
Inbounds 2013-2014
• Guidelines Students, Parents, Club YEO
• Travel rules & Request
• Certificate of good character/behaviour
• District 1630 - NL
Voorstelling Inbounds 13-14
In-bounds (met foto)
1. Levi Huang
2. Allison Howells
3. Natalia Acco Vieira
4. Domingues De Oliviera
5. Moreno Viviana Espinola
6. Katherine Heininger
7. Jennie Lukoff
8. Laura Giovanetto
9. Argimon Gonzales
10. Sanjurjo Vargas
Special Welcome to
Escobar Allejandro Correa
Liuzzi Natalia Quinones
Guidelines Students
• The better you know the language, the more you will enjoy
your stay!
• School (obliged)
• Ambassador of your club and your country
• Contacts
• Accept the discipline of the host school, host Rotaryclub and
the host parents.
• Your parents always have to know where you are and when
you will arrive at home
• Please answer the mails of your YEO and chairmen !!
6 Don’ts
No Drugs
No Driving
No Disfiguration
No Dating
No downloading inappropriate
material
No Drinking
YOU WANT A GREAT YEAR??
• Talk about your interests with your hostfamily
and the YEO
• Join a sportclub / youth movement academy
of arts / ….
• Make contacts not only with other inbounds
but also with students at school or
sportclub,…
Guidelines Parents
• Acts as real parents for the students
• Communicate with the school
• Documents (control)
– Travel tickets
– Insurance
– Emergency fund
– Documents for the Belgian identity card.
– Ziekenfonds – Familiale verzekering
Guidelines Parents, 2
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Open a bankaccount.
Moving to an other family
Travel rules
Controle over computer gebruik !!!
Controle over telefoon gebruik
Controle over alcohol gebruik
Controle over wekelijkse uitstappen naar Luik, Brussel,…
School is Cool
• Elke dag school is verplicht !!
• Gezin moet school verwittigen indien inbound niet aanwezig
kan zijn / combinatie dagschool en taallessen is soms
verwarrend.
• Inbound mag, maar 10 halve dagen school missen.
• Inbound moet 2 tot 4 examen afleggen, bespreek dit met
directie
• Taallessen volgen is aan te bevelen ( avond – dag )
Guidelines Club/YEO
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Regular contact YEO and student
Regular contact with COUNSELLOR
Students will receive monthly allowance
Club meetings and trips.
Maiden speech.
Exchange of fanions.
Emergency fund: +/- 400 €
Change of hostfamily
Guidelines Club/YEO
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In samenspraak met gastouders
Controle over visa, ziekenfonds,familiale verzekering,….
Inschrijving in school begeleiden
Hulp bij de integratie, oa vervoer, bank, sport,…
Aanwezigheid op school controleren
Leden van club aanmoedigen om inbound te betrekken bij
familiale activiteiten
- Controle over YEP regels ( 5 D + uitstappen naar Luik, Brussel
…beperken)
Onkosten
• CLUB
schoolkosten
Hobby/muziek/sport lidgeld
Vervoer naar school – bussy pas ( ? )
Uitstappen met school
Maandelijks zakgeld
• FAMILIE
Kost en inwoon
• INBOUND
Reizen
Kleding
Hobby
Go pas
Certificate of good behaviour
Certificate of good behaviour
• Voornaamste regels van YEP
• Tijdens trips en uitstappen van Rotex en Bresa
moet de inbound deze kaart altijd bij zich
hebben.
• Bresa heeft ook een afzonderlijke
gedragskaart voor tijdens de reizen.
Travel Rules & Request
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Inside Belgium and Luxemburg, the student must obtain permission from the host
family.
Outside these countries, no travelling is allowed if the folliwing conditions are not
fulfilled:
– Written approval must be obtained from:
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Natural parents
Host family
Rotary YEO host club
Rotary YEO sponsor club
Chairman
– The copy of the student’s itinerary must be lodged with YEO. This itinerary must include
the name, address and phone number of the responsible Rotarian or student’s relative a
each stopover.
– The student must be under the aegis of Rotary Clubs at each stopover unless the
student staying with relatives.
– The student may not go on a trip with anyone who is not approved by the Rotary YEO
and no trip is to be made without an adult.
– No travelling allowed during schooldays.
See also WWW.RYEDB.net Spanish & English version
ROTARY YOUTH EXCHANGE PROGRAM
BELGIAN DISTRICTS 1620 - 1630 - 2170
TRAVEL REQUEST FORM
This request is to be introduced by each participant to his Host Club YEO 15 days prior departure.
This request should be sent by the YEO to the district responsible 8 days prior departure.
!!! DON’T BOOK ANYTHING BEFORE RECEIVING DISTRICT RESPONSIBLE DECISION !!!
DATE (of request)
LAST NAME
Rotary Host Club
First Name
Your Mobile Phone Nr
+32
Reasons: (More particularly explain why this trip is planned during school period and/or outside normal Rotary travel
rules. Join copy of any document demonstrating those reasons)
Name of other participants to the trip and their Host Rotary Club (if applicable)
Last Name
First Name
Host club
District
Travel information
Destination Country
Destination City
Departure
Date
Return
Date
Plane – Train – Coach – If other, explain:
From
From
To
To
!!! DON’T BOOK ANYTHING BEFORE RECEIVING DISTRICT RESPONSIBLE DECISION !!!
Responsible adult (28 at least) present on destination, where you will stay (mandatory)
Last name
Address
Zip code
Phone
Mail address
Natural
Parents
AUTHORIZATION
Father/guardian
Mother/guardian
We parents of
Host Family
School Advice (if trip is planned
during school period)
Host ClubYEO ADVICE:
Favourable Unfavourable
District responsible DECISION:
Granted
Refused
Note : If you need more space, add another sheet of paper.
First Name
City
Country
Cellular
Relation with you
NAME
SIGNATURE
Confirmation by e-mail
Confirmation by e-mail
DATE
exempt Belgian Rotary of any responsibility and liability during this trip
Confirmation by e-mail
Confirmation by e-mail
Confirmation by e-mail
Confirmation by e-mail
PROCEDURE TRIPS
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If you want to travel :
Make a request (maens of travel, hotel,…)
Hand over this request to your YEO and talk about your plans.
Gather all the permissions you need and send these to your club YEO
Club YEO will give his advise and talk about it with chairman.
YEP comity and club YEO will deliberate and considerate your request
•
At least 14 days before your departure
Rotex
• www.rotexbelgium.be
Rotexpress
www.ryedb.net
• Fill in on this web-site :
- all your hostfamilies ( address,
telephone number, e-mail address,..
-photo
-school address
The site is a manuel for the organizers and
companions of Bresa
Help file
Your personal details: name, email adres, parents.
Please upload your picture!
Hostfamilies: Please complete and make a
link with your name
Local school: Is your school not there.
Create and make a link with your name
Trips of Bresa: reservation en payment.
List of the other inbound students.
Documents and calender of the district en
rotex and other activities.
• www.ryedb.net
• Program:
BRESA
- Amsterdam ( februari )
- Spanje ( april )
- Italy ( april )
- Praag en Bohemen ( juni )
- Londen ( november )
- Parijs ( november )
Activities D 1630
Verantwoordelijke : José Vankeerberghen
De woensdag namiddag activiteiten georganiseerd door het district 1630nl zijn een
verplichte activiteit voor de inbounds.
• Brussel/Senaat ( augustus )
• Teambuilding
• Oktober : Boottocht Namen
• November : Tiense suikerraffinaderij
• December : Bowling
• Januari : Brugge
• Februari :Brouwerij Cantillon Brussel ( feb/maart)
• April : Flanders Fields
• Mei :
• Juni :
Insurance
Personal Assistance Card
- Bij ongeluk
of hospitalisatie steeds dadelijk chairman Emi
Helsen verwittigen.
-Indien terugkomst van inbound gewenst is ( overlijden
familielid, ziekte .. ) nooit op eigen houtje een retourticket
bestellen.
URL’s
• www.rotexbelgium.be
• www.ryedb.net
YEP Comite D1630 NL
Emi Helsen.
T: +32(0)14/67.88.03
Email: [email protected]
Henri Hendrickx.
T: +32(0)14/82.17.71
Email: [email protected]
Heidi Van der Auwera
T: +32(0)11/58.98.18
Email : [email protected]
José Van Keerberghen
T : 32(0)19 65 54 50
Email : [email protected]
Marc Van Waelderen
T : 32(0)14/41.13.47
Email : [email protected]
Jan Boots
T : 32(0)89 35 02 97
Email : [email protected]
Questions?
HAKA!!!