Facility Rental Guide

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R E N T A L
G U I D E
Please visit www.hempfieldparksfund.com for more information on
the Hempfield Township Parks & Recreation Revitalization Project
Hempfield Township Parks & Recreation
Office Hours & Locations
Main Office:
Hempfield Township Municipal Building
1132 Woodward Drive
Greensburg, PA 15601
Phone: 724-834-7232
Fax: 724-836-7708
Business Hours: Monday – Friday,
7:30 am – 4:30 pm
Park Office:
Hempfield Township Athletic Complex
220 Forbes Trail Road
Greensburg, PA 15601
Phone: 724-219-3963
Fax: 724-219-3965
Business Hours: Monday – Friday,
7:30 am – 4:30 pm
Website: www.hempfieldtwp.com/parks
Email: [email protected]
Facilities
All Hempfield Township Parks & Recreation Facilities are open daily year round, dawn to dusk.
All rentals are daily from April 1 – October 31, weather permitting, from 9:00 am – 11:00 pm.
Hempfield Park & Athletic Complex
220 Forbes Trail Road
Greensburg, PA 15601
Swede Hill Park
318 Willow Crossing Road
Greensburg, PA 15601
Hempfield Township Athletic Complex (HTAC) Hours of Operation:
Winter Hours:
November 1 – March 31
Monday – Saturday, 8:00 am – 10:00 pm
Sunday, 12:00 pm – 8:00 pm
Pavilion Rentals:
Summer Hours:
April 1 – October 31
Monday – Saturday, 8:00 am – 8:00 pm
Sunday, 12:00 pm – 5:00 pm
First Monday of January for residents and second Monday of January
for non-residents
Field & Court Rentals: For rentals in April – July, third Monday of March
For rentals in August – October, third Monday of August
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Hempfield Athletic Complex at Hempfield Park
Membership Cards:
• Anyone attending HTAC to use the walking track,
open court, participating in Adult Pick-up Sports,
or Exercise Classes MUST have a HTAC Membership
Card to enter. Cards are available at the complex
during business hours and are free to residents and a
one-time $10.00 fee for non-residents.
Rental Options:
• Open Court Time:
- $2.00 per entry --- Monday – Friday, 8:00 am – 4:00 pm
- For all other times, check our website, follow us
on Twitter, or call for schedule.
• Full Court Hourly Rentals:
- $40.00 per hour per court Monday through Friday
- $45.00 per hour per court Saturday and Sunday
• Birthday Parties:
- $100.00 up to 20 children
- Includes use of one full size court, variety of sports
equipment, and lobby area for 2 hours. Catering and
decorations not provided.
• Full building rentals are available, please contact us for
more information
Amenities:
Hempfield Township Athletic Center features a walking
track, three multi-purpose athletic playing fields,
concession stand, and lobby area.
Please contact the Athletic Complex for rates
for multiple or reoccurring rentals
Full concession stand available
during operating hours
Pavilion Rentals
Hempfield Park – Pavilion A
Capacity:
275 people
Rental Fees: Residents:
Monday – Friday.............$250.00
Saturday – Sunday ..........$275.00
Non-Residents:
Monday – Friday.............$300.00
Saturday – Sunday ..........$325.00
Includes $75.00 Security Deposit
Amenities: Full Kitchen (stove, sink,
and refrigerator)
Bathrooms
Exterior Electrical Outlets
Grill
Horse Shoe Pit
Hempfield Park – Pavilion B
Capacity:
75-100 people
Rental Fees: Residents:
Monday – Friday ............$150.00
Saturday – Sunday ..........$175.00
Non-Residents:
Monday – Friday ............$200.00
Saturday – Sunday ..........$225.00
Includes $75.00 Security Deposit
Amenities: Electrical Outlets
Grill
Horse Shoe Pit
Hempfield Park – Pavilion C
Capacity:
75-100 people
Rental Fees: Residents:
Monday – Friday.............$150.00
Saturday – Sunday ..........$175.00
Non-Residents:
Monday – Friday.............$200.00
Saturday – Sunday ..........$225.00
Includes $75.00 Security Deposit
Amenities: Electrical Outlets
Grill
Horse Shoe Pit
Pavilion Rentals
Hempfield Park – Pavilion D
Capacity:
150 people
Rental Fees: Residents:
Monday – Friday.............$200.00
Saturday – Sunday ..........$225.00
Non-Residents:
Monday – Friday.............$250.00
Saturday – Sunday ..........$275.00
Includes $75.00 Security Deposit
Amenities: Full Kitchen (stove, sink,
and refrigerator)
Bathrooms
Exterior Electrical Outlets
Grill
Horse Shoe Pit
Hempfield Park – Pavilion E
Capacity:
275 people
Rental Fees: Residents:
Monday – Friday.............$250.00
Saturday – Sunday ..........$275.00
Non-Residents:
Monday – Friday.............$300.00
Saturday – Sunday ..........$325.00
Includes $75.00 Security Deposit
Amenities: Full Kitchen (stove, sink,
and refrigerator)
Bathrooms
Exterior Electrical Outlets
Grill
Horse Shoe Pit
Swede Hill Park – Pavilion
Capacity:
50 people
Rental Fees: Residents:
Monday – Friday.............$50.00
Saturday – Sunday ..........$75.00
Non-Residents:
Monday – Friday.............$100.00
Saturday – Sunday ..........$125.00
Includes $25.00 Security Deposit
Amenities: Electrical Outlets
Grill
Field & Tennis Court Rentals
All Field & Tennis Court Rentals are from 9:00 am to 11:00 pm.
$20.00 an hour
$10.00 additional per hour with lights
Facilities with Lights:
Hempfield Park
• Lower Ball Field
• Multipurpose Field
• Tennis Courts – 2 Courts ($10.00 per court)
Facilities without Lights:
Hempfield Park
• Upper Ball Field
• Upper Soccer Field – 4 Youth Fields
Swede Hill Park
• Leggett Soccer Field
• Ball Field
During your rental, you will have the opportunity
to purchase ice or any other basic party accessory
you may have forgotten. Check out the concession
stand at the Hempfield Township Athletic
Complex for all your event needs.
Interested in having a bounce
house at your rental? Contact the
Park office for more information.
Permit Required for bounce
house.
Rental Facilities Policies & Procedures
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act (ADA), Hempfield Township Parks & Recreation encourages those with
disabilities to participate in its programs and use of its facilities. If you have special needs, please call 724-836-7900 at least 2 weeks
prior to your event.
CANCELLATIONS:
Any facility rental canceled within 30 days of reservation will result in forfeiture of rental fee. Any facility rental cancelation prior
to 30 days before scheduled reservation must be submitted in writing to the Hempfield Parks & Recreation department. If granted,
the applicant may receive a 100 % credit to be used by any member of the household for future use or request a refund check
minus a $5.00 administrative fee per rental.
RESIDENCY FEES (RESIDENT/NON-RESIDENT):
All Hempfield Township Parks & Recreation rentals are opened first to residents. Residents are those who live in Hempfield
Township. Rentals are also offered to non-residents. An additional fee is required for non-residents to rent any pavilion. All other
facility rentals, including, but not limited to fields, tennis court, and Athletic Complex, do not have a separate non-resident fee.
REDUCED FEE REQUESTS:
Reduced fee requests are only intended for non-profit organizations and must be submitted as a letter to the Hempfield Parks &
Recreation department no later than 30 days before your event. The letter will be reviewed by the Parks & Recreation Department.
The security deposit will be forfeited if ground/building are damaged or not returned to original condition when leaving the park.
REGISTRATION:
Walk-in applicants may bring money order, check (made payable to “Hempfield Township”), Visa, MasterCard, Discover, or
American Express as payment for registration. Mail-in applicants shall pay the fee by check only. Online applicants may pay the
fee with Visa, MasterCard, Discover, or American Express. Applications for rentals by residents shall be received the first Monday
in January. Applications for rentals by non-residents shall be received the second Monday in February. All facility rentals are based
on a first come, first serve basis. Full payment shall include a security deposit and both the payment and security deposit must
accompany the registration application. Applicants will be charged a $20.00 fee for returned check. Applicants who make payments with use of credit card or check which are declined will be returned the application for rental; and, said application shall
not be considered. All applicants will receive a copy of their receipt, specific facility usage guidelines, and permit. The permit
must be available for verification during the use of the facility.
SECURITY DEPOSIT
A refundable security deposit is built in to all pavilion rental fees. The facility will be inspected after the rental is completed to see
if there are any damages and the cleanliness of the facility. Groups and organizations damaging facilities will be held financially
responsible as noted by Township employees, who will document the damages and present them the Hempfield Parks &
Recreation department. Vandalism and damages to facilities is a criminal offense and offenders will be prosecuted. If the security
deposit is refunded, you will receive it within two (2) weeks after the date of rental. If there is damage done to the facility or the
facility is not cleaned in accordance Facility Usage Guidelines, the security deposit will not be returned and notification will be
given within two (2) weeks after the date of the rental. Refunds will be given in form of check, refund on credit card that was
used for initial payment, or household credit to be used for later registration. This will be determined at time of submitting the
rental application.
3 Easy Ways to Register
Online
Log on to: www.hempfieldtwp.com/parks
Click on the “Register Now” icon on left side of page. The new online registration will allow you
to register for a class, check facility availability, and reserve a pavilion right from your own
computer. All major credit cards are accepted.
Mail-In
Print out registration form found on our website and mail to the main office or Athletic Complex.
Checks only and payable to: Hempfield Township
Mail-in registrations will be held until registration date and will be processed in order that it was
received.
In Person
Register at our office or the Athletic Complex.
All major credit cards are accepted.
Registration for all rentals are on a first-come,
first serve basis. Sorry we do not take registrations
over the phone or accept cash payments.
For a complete list of Facility Usage
Guidelines, please refer to the
Hempfield Parks & Recreation website
at www.hempfieldtwp.com/parks.
Hempfield Township
1132 Woodward Drive
Greensburg, PA 15601