April 2016 Minutes - Montana Quarter Horse Association

Board of Directors
Date
April
21,
2016
7:00pm
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Marilyn Randall, Michele MCGuigan, Rita Church, Stan Weaver
Meeting called to order by President Barb Bouma.
New Business: Marilyn reported she had Laura send out a letter that was presented for the
NILE event. Marilyn would like Board approval to move forward with the N!LE event. No cost
to MQHA for the event. Banners would be hung, MQHA logo on NILE website, breakfast
promotion, drawing for the NFR tickets, booth in trade area. Two horse blankets will be given
to the high selling AQHA weanling and yearling, must be an AQHA registered horse. Marilyn
would like MQHA to also donate a membership to each Of the high selling weanling and
yearling. Marilyn has the blankets donated as well as the embroidery. Marilyn will be judging
a small jackpot event to be run in conjunction with this event. Date on the publication will be
confirmed. Booth will be nex( to the AQHA booth, along with internet access to the booth.
Volunteers will also be needed to help man the booth and a request for additional assistance
will be sent out closer to the date of the event. Stan reported the F2anch Horse Challenge will
again be held at the NILE. Stan suggested adding the event to the website with a link to
AQHA for promotion of the event and AQHA. Marilyn made a motion that MQHA accept the
contract for the N[LE event and MQHA will donate an MQHA membership to the Hi-Selling
Yearling and Weanling. Second to the motion by Rita. Motion carried.
Rita made a motion to approve the minutes from the March Board meeting; second to the
motion by Tracy. Motion carried.
Finance Committee Report: Laura reported the financial documents were distributed
electronically. There is one outstanding invoice, AQHA membership card invoice. Marilyn
made a motion, second to the motion by Naney to approve the financial report as presented.
Motion carried.
Old Business: Barb a. has appointed an Executive Committee, consisting of Stan Weaver
and Gary Lynn Olson. MQHA Board member appointed is Rita Church.
Other old Business: None
Committee Repor(s
Awards Committee: Katie was no on the call and no report on Awards.
Marketing and Membership Services: Katie's proposal was tabled until May meeting.
Show Committee: Tyrell reported he has several sponsors for the Big Sky Classic, several
are interested; Tyrell will present final sponsors at the May meeting. Tyrell is working on
music and will finalize for May meeting. Tyrell also suggested a church service on Sunday
moming before the show starts. Wi« confirm and present to the Board in May. Discussion
about Mountain States QH Association approval for the Big Sky Classic. Suggested raising
MQIIA April 2016 meeting Minutes Page 1 of 2
entry fees $1 per class. Discussion about the number Of MSQHA members who would show
at the Classic. No motion necessary as the discussion Of being MSQHA approved was
declined previously. Tyrell also wanted to have the arena leveled prior to the Classic. Tyrell
will talk with Ralph to get this taken care of.
Amateur: Traey reported that Katie was going to handle the Silent Auction for the Big Sky
Classic. The Marty Simper Clinic was well attended and beneficial.
Youth: Barb a reported she has not had a meeting with MQHYA and has nothing to report.
Breeders: No report.
By-Laws: No report.
Legislative: No report
2016 Directory: Tabled for May meeting.
Trail Ride: The Board was forwarded an email from Deb Cress concerning the budget
proposed for the Trail rude. Discussion about the fees associated with the Trail Ride. Tabled
for May meeting to ask Deb about extra fees.
NFR Raffle: Discussion about a Board member to Chair this Committee. Tyrell has talked
with several people in Las Vegas about donating a room and tickets. Due to the late date,
this will be pursued for 2017. Tabled for May meeting. Barb will check with some people and
get back with Tyrell concerning tickets for the event.
Scholarship Committee: Tyrell reported he has talked with the individuals regarding the
transfer Of Scholarship dollars. Tyrell will report back to the Board in May.
2016 Convention: Nancy will have a report at the May meeting. Tyrell indicated he would like
to contact the concessionaires for the Big Sky classic to see if they would like to do the
Convention.
NEW BUSINESS:
Nancy made a motion to adjourn. Rita seconded the motion. Motion carried.
Respectfully subm itted,
Laura Bakker
2016 SecretaryITreasurer
Next meeting -Teleconference Meeting
Mayl8,
MQIIA April 2016 meeting rmnutes Page 2 of 2
2016 -7:00pm