Attachments - Cleveland Metropolitan School District

Transcription

Squire Patton
CMSD
Boggs
US
LLP
E-Rate Investigation
Attachments
through
Attachment 1
pond Accountability
CoiwiIssoi
bic
E-rate Missed opportunity
of dollars
Millions
reimbursements
in federal technology
21 2015
March
The
Cleveland
recovering
$8.57
remaining
for
The
Districts
which reimburses
order to
that
receive
school
money
this
had paid
for
offered
been
to
equipment
had
contractual
non-compliance
District
failure to
said
.5
submit
The
reimbursements
renovation
installed
was
goal
possible
any
the
to
Bond
recover
to
of
why
not
the
The
will
matter
complete
to
the
updates
to
and
why
and
the
after
report
for
information
Education
to
but
at
which
responsibility
of fraud and
reimbursement-
that
stems
differential
construction
School
technology
from
encourage
its
voters
2013
its
be
might
steps
be
and
2001
in
inquiry in June
whatever
for
and
construction
what might
determine
cost
of Science
equipment
school
by Cleveland
initiated
Board of Education
received
such
possible
of
other
done
so that
would not happen again
However
requests
the
CMSD
approved
and
the
not
the
million
for
application
possibilities
Orchard
relate
of the
Commission
problems
had
that
administrator by the deadline
450-student
through
14 bonds
present to
In
installation
possible
paid the Districts
report
reimbursements
provide
when
Board of
explanation
in
happened
District
and
$8.57
for the
document
million of
would have
this
or other
BAC cannot
BAC still has
provide
$5.2
issue
Issue
as
deadlines
specific
installed
initial
the
out
did not
simply
to the
program had committed funding
officials
or
CMSD
rule
cannot
Some
Segments
missed
hoped
the
after
equivalent
by
by
been
and
dysfunction
BAC
million
at
what
oversights
BAC
The
the
costs
technology
Administration
District
equipment
The
Accountability
establish
mistakes
account
in
program funded
When
most of
program known
federal
had
required paperwork to the E-rate
$8.57
schools
elementary
infrastructure
million in
has reported
it
problem
by the
installed
For perspective
about
the
date
could
it
was
equipment
eligible
but
receiving
document
to
infrastructure
bureaucratic
approved
District
was required
and
under
District
District
substitute
reimbursement-ineligible
The
$12.28
2008
for
communications-related
for
lies
CMSD
include
for the
equipment
Therein
it
Explanations
differential
received
since
prospects
districts
the
reimbursement-eligible
District
have
costs
million are at best very questionable
The money had been earmarked
E-rate
could
District
construction
technology
million
$3.71
only
School
Municipal
reimbursements
federal
this
has
to
and
the
reimbursements
several
and
point
both
do so
rounds
the
which
the
of questioning
documentation
it
definitive
public
for
outstanding
seems prudent
authority
to
to
E-rate
CMSD
and
present
compel
it
this
more
Communications
Federal
the
Schools
USAC
and
Program of
Libraries
administrator
of
networks and
USAC
the
of
telecommunications
and
consuming
access
the
FCC
needed
for
initiative
that
associated
costs
for
term for
Company
Administrative
libraries
hardware
they
services
local
assembling
and
schools
customers
their
to
at
applicable
CMSD
time
on applicants
dependent
as
from
via
affordable
in rural
areas
libraries
The process of applying
the
1997
in
money
help communities secure access
care providers
and
complicated
FCC
the
by subsidizing high-cost companies
chiefly
rules
by
collects
from
collect
generally
to
and deadlines
the
created
USAC
Fund
Service
which
rural health
under
and
corporation
not-for-profit
on programs
it
Documentation
reimbursements
Internet
Universal
the
spends
consumers
eligible
districts
common
the
is
of these systems
carriers
telecommunications
Service
school
an independent
is
administrator
surcharge
and
maintenance
E-rate
Commission
eligible
to
with telecommunications
Universal
the
Communication
Federal
discounts/rebates
provides
Commission program
and
for
receiving E-rate
was tedious
applied
numerous
meeting
time-
paperwork
deadlines
At
CMSD
the
referred
to
has
District
has
Reorganization
In
equipment
was
and
plaimed
for
each
for the
After
had
enough
and
further
rate
the
to
of
understanding
the
the
reimburse
Districts
in
to
nations
the
only
level
poverty
was available
funding
poorest
be
the
been
granted
submit
to
applicant
and
installed
that
requested within
if
the
the
appeal by the applicant
see
process
which equipment
see
applicants
for
fact
could
subject
of technology
list
to
installation
deadline
had
of deadlines
were
to
list
reimbursement
came
equipment
specified
submit
to
the
related
to
money
funding
USAC decisions
all
had
internal connections
paid for it Extensions
time allowed
For
the
the
Department
matters
E-rate
reviewed
when
and
if
applicant
of
notification
that
for
District
USAC
discount
at
been
the
as
the
project
of so-called
cost
documentation
applicant
the
has
there
Historically
of what
duty
Procurement/Purchasing
responsibility
such
reimbursement
notified
was
E-rate rules
its
Technology
applicant
for
with
Office of
E-rate
shifted
an
USAC
districts
since
general
eligible
the
the
of Information
Department
of compliance
task
as
attached
the
E-rate
Frequently
Asked Questions
based
Eligibility
its
determinations
B-rate
based
were
technology
Contractor
on
drawings
design
Systems
completed
of each
was done according
The
handle
it
E-rate
Until
to
and
lists
of
Districts
has told
to
to
the
the
the
USAC
subsequent
supplied
according
the
District
the
District
that
eligibility
Office
E-rate
technology
BAC
based
by
those
consultant
the
lists
Total
of Galion Ohio
said
from the
responsibility
on equipment
specifications
Office
B-rate
work
and
The
specifications
applications
Doan Pyramid which
TSI
Integration
The
the
on contract
construction-related
that
Districts
school
sometime
is
in
so
obtained
or to
the
USAC-required
TSI
to
that
CMSD
some
to
According
ensure that
authorize and
burdensome
2012
the
Department
Architect and
specifications
process
it
Finance
document
districts
of
documentation
the
District
technology
it
was
construction
changes
use outside
Procurement/Purchasing
consultants
Department
to
had
own
its
based
E-rate
in
for E-rate
New York
applications
USAC
to
and
Manager
and
the
Districts
documentation
the
of the documentation
Carver
The
and
Hale
requested
of
percent
the
These
responded
under
school
District
3A
USAC
USAC
The
to
The
e-rated
The
the
District
CMSD
The
until
one
June
to
address
good
even
for
Jan 28 2012
--
amounts
Asked
for
in
Segment
of
required
District
Jan
to
about
CMSDs
an
are
obtained
28 2015
August 2011
were
in
and
list
an
40
the
with
consistent
to
percent
E-rate
previous
explanation
March
District
what
was
4B
still
design consultant
the
is
contractor
averages
all
$253000
on March
and
items
eligible
school
per
about
explanation
had
it
denied
is
did
in
per
19 the
not
get
met
Jan
the
USAC
by
28
which
2015
cited
No
We
email address
old
an
with the result
notification
USAC
that
continue
data/invoices
to
granted
work
another
with finance
The
Districts
was
Zenith
extension
also
explanation
on
this
did not
necessary
schools
these
originally
Architects
used
added
active
for
and
had
any
detailed
was
$636000
purposes
that
was
received
District
are
Mound
19
of
average
Segment
scheduling
USAC
that
the
more
which
--
TSI
for these
submission
reason
documentation
CEDA/ThenDesign
Integration
on
the
as
news
to
Construction
the
Hale
the
school
per
reimbursement
explained
technology
Pyramid
primarily from
learned
officials
funding
fund
to
construction
but
15 2015 So we
why more
construction
projects
2010 Mound opened
services
commitment
contact person never
assemble
The
Doan
CMSD
construction
reported
deadline
from applicant
response
CMSD
employees
CMSD
originally
amounts
committed
for
District
documentation
has
or groups
applications
in
Nathan
On Feb 24 2015 the BAC again asked for an
responded Based on construction
timelines
submitted
that
by
--
in
eligible
account
3A
Segment
However
Segment
the
handling
million in reimbursements
supplied
were completed
reflect
BAC
for capital
pending
deadline
and
Central
its
USAC
by the
comparable
CMSD
District
Carver
and USAC-committed
Segment
for
applications
funded
set
information
to
According
extensions
legal counsel
$0.76
person
equipment
of what the
interviews with
for
E-rate
consultant
the
here are four
of technology
reimbursement
deadline
using
District
Specialist
George Washington
actual
by
the
issue
account
and
committed funding
with
schools
50
an
is
outside
Segment4B
Schools Mound
USAC
2-4 At
documents
District
reported
to
E-rate
installation
2-4 What follows
Segments
former
Segments
related
District
According
CMSDs
Central was
Construction
of
the
Later
Specialist
Westbury
Hale
awarded
the
Ralph Tyler
designated
by the
Cos
School
Systems successor
The
contract
--
Carver
District
The
to
Architects
technology
was Total Systems
Segments 3B/4A
Wade Park
Schools
Thomas
Park
Euclid
USAC
with about
committed
failed
that
invoices
the
which would have
delivery
deadline
delivery
extensions
were
about
in this
the District
the
Districts
application
from
later deleted
million
remote because
appears
request an extension
to
Robert
was not built
the
submitting documentation
extended
also
for the
granted
for
or
$5.23
money
deadline
required for reimbursement
is
Lake which
of
and
Segment
Stevenson
Lake
million for the schools
receiving this
January 2011
Wilison
Adlai
Dickens
Segment
eligible total
CMSD
for
meet
to
of $5.83
funding
plan making
The prospect
District
Lake
being for construction
$600000
construction
its
and Charles
Clark
East
Rice
Charles
Jefferson
Anton Grdina
Jamison
Harvey
including
of the service-
documentation
deadline
Service-
Segment 3A and
Segment
Segment
4B applications
BAC
After the
received
this
money
District
December 2013 and planned
USAC
if
would
said
submit
to
submittal
in
However on March 19 2015
documentation
gathering
there
is
to
required
datalinvoices
little
Bureaucratic
by
Transformation
CMSDs
in
resigned
for
is
the
District
had
not
in
required paperwork
District
said
it
that
anticipated
would appeal
the District
District
disclosed
We
said Until
Districts
that
continue
we
have
USAC
to
still
it
had
and
work
to
not filed the
with finance on
required documents
the
hand
in
not compile
CMSD
Plan reform
officials
file
or
said
process
sometime
Specialist
were under
the
2010
and
in
this
group
the
during
and
transitions
changed
that
the
during
of additional
assignment
in
funding
required documentation
internal
that
included
review
this
pursue
in E-rate
flux
bureaucratic
positions
to
failing
by delays
distracted
CMSD
and
for
explanation
that
essentially
when many
simply did
school
last
would have
2014 The
the
duties
the
to
subsequently
Specialist
2011
latter
after
compiling
June
which case
delays
details
F-rate
The
all
The
Transformation
Districts
months
flux
deadline
Office
Pressed
the
in
why
the
submitting
Plan timeframe
E-rate
Districts
the
District
construction
availability
it
gain reimbursement
the
in
purpose
reimbursement
began
it
FCC
the
necessary
the
reject
2013 about
inquired in September
the
the
had
to
deadline
to
be
for
seek
completed
reimbursement
opened
documentation
extension
service-delivery
to
in
August 2011
which means
file
the
that
eight
CMSD
required invoicing
for
of the schools
The technology
Board
Special
December
3B/4A
concerns
before
2007
to
award
Office could
meeting
approve
application
The
contractor for these
but
complete
District
Doan Pyramid
the
Administration
of any
The
Board
said
it
tabled
its
initial
Administration
contracts
the
application
contracts
by the
for
request
was requesting
other construction
Doan
schools was
the
these
USAC
asked
the
School
schools
11
after
approval
for
Pyramid
members
in
deadline
of
so
Feb
that
in
Segment
various
raised
of the technology
schools
Board
the
contracts
the
2008
E-rate
Administrations
$700000
proposed
The
the special
Bond
meeting
scheduled
regularly
Administration
to
District
17 to
final
consider
contract
was
that
explained
the
was
total
the
cost
Pyramid
issued
on Jan
22
the
at
the
issue
not provide
might
Jan
on
report
waiting to consider
that
what was portrayed
for
Jan
on
The
suggesting
time
enough
time as $6.3
Boards
until the
for
the
million in estimated
subsidies
E-rate
The
Board did provide
Administration
District
schools
that
reported
Office finished
rate
of concern
meeting
apply
the
Commission had
Accountability
because
because
from Doan
--
Meeting
awards
contract
estimates
bid received
viable
Business
special
technology
more than previous
of the one
next
Board held
the
Ultimately
designated
Bowen
International
Architect
contracts
32
its
at
minutes
and
meeting
special
before
the
the
the
deadline
technology
Wade
--
Associates
designer
The
architects
Park East Clark Euclid
Rice
--
Stevenson
for
the
completed
Park Jefferson Dickens
Madison
Robert
Jamison
Willson Gdina
--
technology
authorization
applications
CEDA/ThenDesign
Richard
contract
1127 p.m Feb
at
the
filing
the
contracts
design
to
appear
the
gave
District
which
consultant
place ultimate
the
the
responsibility
to
authority
District
with
TSI
as
designated
the
the
specify
Architects
although
the
Architect
Segment 3A
Schools
Ward
Artemus
Robinson
Jones
Buhrer
Garfield
Patrick
Henry
The
for
federal
for
application
--
reimbursement
will
BAC
the
3As
be
These
granted
responses
technology
included
are
projects
was
CMSDs
list
told
design engineer
The
equipment
BAC
with any
The
was
installed
to
supplied
the
after
of
the
Doan
by
to
the
however
Pyramid
USAC
CMSD
is
initial
submitted
before
required
--
did
not
Office
the
has not
$2.34
million
match
to
reason
primary
the
the
Pyramid
compiled
by
is
equipment
District
by Doan
specifications
District
remaining
the
District
complete
To date
that
The
impossible
is
the
According
E-rate
CMSDs
$840000
obtain
to
on
District
payment
not installed
failure
its
on plans and
list
Yet
proof
million apparently
suggest
application
the
that
that
list
original
which
the
technology
TSI
on
Office
which
has
the
documentation
E-rate
documentation
for
inquiries
initial
based
E-rate
lists
$2.34
based
closed and the reimbursement
for technology
BAC
equipment
in
equipment
BAC
to
and
program committed funding
expenses
schools
received only about
firm explanation
clear
District
it
remaining
No reimbursement
provided
technology
five
invoices
primarily
of the
Recovery
told
District
anticipated
Segment
documentation
administrator of the E-rate
governments
million in
$3.18
it
Office
had
provided
application
the
BAC
was
based
of equipment
has
obtained
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the
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BAG
required
with
copies
of
but the Office
the
Doan-supplied
has not
provided
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installed
that
invoices
in
compiling
from
the
reimbursement
CMSD
Finance
Department The
been
not
in
USACs
any
Office
in
ultimate
reimbursement
The
E-rate
Finance
Districts
not to
The
$2.34
which
we
USAC
funding
the
listed
the
to
not
which
the
B-rate
knowledge
there
that
on
the
between
and
requiring
rate
due
occuned
contracts
actual
Office had
be
longer available
may
not
be
eligibility
and
the
those
then
eligible
Department
its
saying
The
original
review
eligibility
of
B-rate
to
about
time
that
BAC
or
installed
the
the
were
Office
The
B-rate
against
Office had
that
about
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no
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to
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specifications
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equipment
did not match
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on
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question
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longer
it
it
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on
item
the
B-
items
was
that
the
available
technology
was
might
of
BAC
the
items
However
whether
interplay
award
or
from
the
in
documented
installed
unless
the
February
design
was
BAC
ensure that
to
are
changes
installed
list
Director
Project
OHG told
supposed
The
Districts
differences
installed
Pyramid Normally
equipment
depending
said
and
technology
response
item would be
reimbursement
that
..
B-rate
the actually
Projects
possibility
and
for
which
for
the proposal
to
The
..
and
Projects
specified
such
plans
Districts
only
and
installed
also
Manager
between
In
not
the
by Doan
and
requested
Office
B-rate
why
for Capital
equipment
the
documentation
low
response
documents
that
in
wide difference
such
and
be
compared
--
so
submitted
of
listed
Quite simply the E-rate
was
that
was
Construction
comparable
for
CMSD
items under
ineligible
on
could
invoices
the
CMSD
counsel
the
reflected
equipment
it
Chief for Capital
suggested
in
Pyramids
in
reimbursement
was documentation
installations
--
the
installation
of other
Doan
resulted
it
were
based
of the
technology
the
knowledge
passage
previously
to
its
from
came
about
not
rather
Ozanne Hammond Gilbane
legal
to
substitution
would need
for
have
contract
outside
been
there
per
change
no
designers
comply with
but
requested
which
that
reportedly originally
CMSDs
have
Pyramid and/or
installed
was
for
Deputy
Manager
they had
that
lists
CMSD
the
the project
Contractors
been
which was submitted
list
concern
determined
much
that
were requested
will
that
million in missed
USAC
substituted The
proposed
2015
$2.34
provider
surprised
Office
Construction
February
i.e
would be such
However
for the
factor
application
in fact
service
funds
Projects
the
had
invoices
been
it
had not experienced
it
invoices
president had
its
million had
indicated
reimbursement
Equipment
between
said
necessary
reimbursement
and
original
installed
the
of
E-rate Office by the Finance
the
Capital
missed
not
the
in
time was
the
Pyramid
nor had
of Doan
investigation
BAC
the
of the
reimbursement
paid
request
at
told
investigation
request had not
was
provided
Office
recovery
Office
that
had
the
Doan
in
efforts
Office also
BAC The
told
reimbursement
B-rate
District
Office
attempt
When
equipment
The
federal
to
commitment of $3.18
funding
could
federal
sought
The
initial
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19
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designed
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percent
timeframe
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2008
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equipment
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specified
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31 2007
date
contract
technology
completed
completed The
funds
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to
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percent
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Henry
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percent of the
commitment
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Sept
30 2008 The
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30 2009
all
deadline
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apparently
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equipment
issued
of the
service
was provided
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reimbursement
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one
decisions
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delivery
deadline
installationlservice
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although
and
installation
extension
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completed
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At any rate
July
for
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District
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BAC
to
and
to
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30 2010
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each
school
on
23 2010
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installed
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equipment
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rate
Office
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School
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materials
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work
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checks
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firm supplying
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E-rate
District
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Morgan
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31
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schools
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appeal
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ineligible
Under
denial
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Segment
BEAR
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2010
The
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B-rate
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Districts
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consultant
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documentation
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appeal
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school
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Letters
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Districts
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Segment 3A
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Notification
emails
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document
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when
about
question
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documentation
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invoices
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Finance
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response
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Accounts
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support
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BAC
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in
$3.11
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District
specifications
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worth
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submitted
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equipment
installed
May 2014 show
rejected
variances
to
after the
because
15 2010 which
the
itself
that
the
District
was
an
Districts
had
first
missed
extension
by
of the
deadline
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documented
with
year earlier
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notation
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at
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funding
appeal
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delivery/installation
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although
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at
service
after
Apparently
2010
June
on
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million
committed
allowable
the
timeframe
The technology
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three
School
--
schools
high
in the
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last
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of money for internal
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called
program
Category
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types
of costs
percentage
on
per student
idea
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The
such
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qualif
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level
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at
type
time
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years
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Commission
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lowering
will
be
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school
more
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2016 limiting
maximum
and
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what
for
target
2015
amount
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capping
application
extend
funding
reimbursement
for
the
Communications
Federal
equipment
reimbursed
been
the
connections
country
and
federal
of Great City Schools
available
in the
funding
schools
underfunded
poverty
of our districts and
the
eligible
on support
is
access
switches
do
that
not
does
and
for
the
qualified
in
for
highest
video
know
not
of broadband
reimbursed
process
districts
but
The
at
of technology
rate
internal
such
distribution
and
services
Now
cabling
as
equipment
ineligible
circuit
servers
are
cards
components
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reimbursement
would be
construction
distribution
and
points
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support
reimbursements
maximum amount
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streamlining
have
to
components
for
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will
poorest
establishing
and
are
Council
the
initial
rate
BAC
The
the
seems
routers
components
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basis and
reduced
greatly
that
equipment
the
situation
services
CMSDs
at
an
elementary
internal
no money
to
five
historically
Priority
2014
July
the
the
submit
--
apply
for
this
for
2014
in
for
little
but
this
late
because
among
money
any
address
to
Partly
revamped
in
has been
are
not
school districts
for
districts
that
did
it
eligibility
funding
connections
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that
Segment
any
there
years
said
of E-rate
Segments
previous
So some of our
now
in
note to school
In
In
built
was not committing
program
issue
has
District
determination
for
Pyramid
and beyond
Segment
request
held by Doan
were
contracts
Segments
Cleveland
District
under
expenses
of eligible costs
$57375
far
the
for
less
construction
new
rules
school
than
the
will
projects
It
appears
that
with 450 students
amounts
for
which
through
Conclusion
The
District
installations
submitted
for
lists
failed
which
to
the
of equipment
gain millions of dollars
USAC
to
had
be installed
The reasons unfortunately remain
committed
But
in
reimbursements
funding
after
for
technology
District
reviewing
why
unclear
despite
repeated questioning
of District
officials
The
but only 26
District
percent
received
92
percent of committed funding
of committed
funding
for
its
for
its
Segment
Segment 3A projects
No
one
projects
with the
has
District
Contractor
installed
With
other
substituted
the
yet
of installed
list
have
stake
at
such
has not received
Then
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The
and
work
Districts
delays
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and
claiming the
the
E-rate
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Office might
CMSD
of emails
copies
that
suppose
with
one
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professes
about
this
to
but
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Specialist
hired
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District
amount
the
in
committed
$5.2
deadline
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ignored
for
to
at
handle
commitment
funding
internal transitions during
caused
of money
consultant
USAC
and
Plan
its
same person whom the
who had been tasked with
person
it
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flux
the
is
USAC
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because
delay
Transformation
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later
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bureaucratic
closeout
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for
nothing
money
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Districts
credulity
District
person for the
E-rate
District
explanation
of
implementation
paperwork
for
on
was being
equipment
also
list the
no
yet
asked
projects
received
the
construction
in
Office
someone
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that
might
specifications
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Segment 3B/4A
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are
which
the
documenting
One
so the
reimbursement
suppose
Office
E-rate
occurred
were constructed
anything
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million
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schools
have
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eligible for E-rate
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Projects
The
conversations
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had
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match
did not
discussed this with the Capital
remember
when
not
alerted
Office said
equipment
to
was
that
would have
E-rate
except
available
longer
money
side
construction/design
difference
equipment
much
so
big
was no
equipment
Specified
the
explained
the
failure
stake
This
E-rate
matters
District
is
file
the
especially
so
whose
identified
as
point
former
its
Segment 3B/4A
the
handling
to
applications
Many
authorized
as
the
originally
Manager
alerted
the
at
least
start
Office
Was
the
executed
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the
has
reimbursement
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took no
District
District
action
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provided
deadline
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begin
the
could
it
Contractor
If the
to
without
were
this
same
have
anyone
supplied
$5.2
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quality
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for
to
list
no
one
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have
scale
Was
outdated
from
large
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million in reimbursement
capability
apparently
Construction
the
why would
evidently
decision
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design documents
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equipment
original
who
occurred
occurred
CMSD
at
the
on an
occurring
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available
pursue
of the
Segment 3A application
initial
substitutions
failure
or
How
substitutions
equipment
equipment
3A
Districts
that
If
including
substituted
Segment 3B/4A
not to proceed
If
so who
why
BAC
The
course report
depth
does
years
Segment
about
purely an oversight
and
in
equipment no longer
specified
after
equipment
specified
knowing
the
being
nearly
Was
why
Office for the
E-rate
been
three
remain
questions
them and
scale
large
waited
it
Plan had
claim Despite
the
compiling
why
of
explanation
3B/4A
Segment
the
pursue
Transformation
after the
Long
to
any
audit-based
have
monitor
these
will
continue
significant
analyses
abilities
construction
its
efforts
findings
or to
The
finances
discover
However
compel answers
BAC
and
to
is
make
releasing
its
the
to
this
findings
what
BAC
its
happened
lacks
inquiries
report
now
the
ability
The
in
why
and
to
and
conduct
of
in
Board of Education
light
of
its
mission
to
public
10
Asked Questions
E-rate Frequently
What
E-rate
is
federal
Basically
libraries for costs
needed
for
common
local
assembling
term used
Basics
of eligibility
Eligible
participants
many
include
libraries
private
process to select
services
requested
basic
installed
CMSD
schools
deposited back
What
and
in the
constitute
bulk
applicant
How
eligibility
for
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rated
the
down
does
list
nearly
Why should
85
cost-effective
K-12 schools
to
companies
Internet
services
well as
as
out
the
provide
all
public
competitive
andlor
goods
new
of
internal
access
The internal connections
Cleveland
connections
hardware
School
Metropolitan
aspect of the program are supposed
for this
construction
is
District
be
to
improvements funds
or permanent
of construction-related
products
such
and
needed
site
are
not include
to
In
as
E-rate
discounts
services
and
information
extend
that
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hubs
routers switches
to transport
school
The
some
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level
of the costs
the
years
subsidizing the poorest
of $5.8 million for
to
90
across
Cleveland
to
that
wiring
are
classrooms
public right-of-way
and
the
in B-rate-eligible
schools
percent
90
CMSDs
Issue
the
end
bonds
infrastructure
would pay 32 percent of that
or
rate
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it
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status
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works
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way
For example
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was accepted
care about E-rate
of 2014 allowed
that
$200 million authorized
technology
so
schools
application
14 taxpayers
until
level
percent discount
Segment 3B-4A
in effect
the
urbanlrural
the maximum
discount
certain
$335 million in construction
potentially with
District
and
rules
the
government does not appropriate
CMSDs
residents
under
and
of eligible services
year after the Districts preliminary
more schools with
$600000
range
the
from 20 percent
school districts below
reimbursements
2001
depend on
percent
87%
subsidy
the
B-rate
support
to
at
funding
until
Say
Universal
the
generally must carry
connections
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eligible
served and
was lowered
May
the
big are the discounts
Discounts
rate
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school
the
population
pay
E-rate
connections
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located
Product
access
and
hardware
the
systems
Program of
non-profit
participants
of construction
any
are
beyond
most
CMSD
Connections
the
Program
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as part
are internal
at
most
public and
the
of these
Libraries
schools
eligible
Internet
USAC
telecommunications
maintenance
typically
These
maintenance
and
to
and
are covered
services
Telecommunications
and
networks and
Company
bidding
What
discounts/rebates
provides
place of the Schools
in
Service Administrative
and
that
program
associated with telecommunications
District
in
was
$192000
November
installed
and
the
CMSD
voters
to
build
approved
2014
How
new
preK-8
in
state
in
would pay
11
The
$408000
$522000
So
then could receive
District
amount under
entire
the
after
rules
with aprofit of $330000
because
the
state
$990000
of Clevelands
cost
as
nearly
it
million The
only $3.71
$3.11
million
in
million for the
CMSD
approvals totaled
$0.78
million
What
went
for the
construction
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the
and
Service
does the
from
from
bill
do
cornerstone
legislation
time
reports
about
receiving
USAC
for
only $2.87
$3.18
totaled
approvals
for
from
million
preliminary
applications
totaling
to
universal
its
construction
actual
or installed
or
equipment
is
submittal are missed
paperwork
Company
created by the Federal
corporation
1997
customers
to
regarding
of subsequent
if
if construction
as the
via
administrator of the Universal
and
eligible
areas
carriers
spends
telecommunications
affordable
in rural
surcharge
services
consumers
rural
which
on programs
it
chiefly
to
by
health care
libraries
and
to the
companies
telephone
interstate
or
Internet
telecommunications
Universal
Verizon
Service
for
voice communication
make
services
Fund based on
example
by universal
their
what
the
revenues
itemize this surcharge
from
on the
service
USAC Universal
baseline
level
service
is
the
also
created
service
the
policies
principle
of telecommunications
of the Communications Act of 1934
and
parts
including
for
submits
District
you pay
mean
to the
the
money from telecommunications
collects
money come from
who uses
everyone
Some
that
they
access
total
pending
reject
deadlines
FCC in
their
contributions
services
According
have
and
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calls
USAC may
Administrative
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schools
Ultimately
What
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schools
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USF
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preliminary
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Universal
Service Fund
Providers
then
can
of the
percent
10 Segment 3-4 schools
for
million
Communications Commission
Where
6.2
Segments 2-4 but
Segment
schools
equipment
an independent
providers
received
for eight
USAC
the
applications
equipment
is
$330000
that
costs
away
And
wrong
reimbursement
USAC
was
construction
four Segment
final
walk
program
this
District
$5.2 million but the District
planned
is
The
District
only $0.84
commitments by
installed
in
Segment
Funding
What
have
School
five
first
from
received
should
reimbursements
received
share
could
of the next school
Thats about
costs
of the
percent
the District
construction
for
of most construction
million in reimbursements
$12.28
but
as
share and
its
CMSD
87
the state
preK-8
CMSD
has
much
be used
construction
in
Paul Dunbar
How much money
Not
could
that
rebate of about
both
amount paid by
the
for two-thirds
pays
be leveraged into
2014
prior to
deducting
an B-rate
Federal
have
that
services
which
all
This
established
Americans should
principle
make
telephone
service
the
universal service
helped
is
FCC
widely
Since
in
that
available
12
the
throughout
United
authorized
include
increased
such
high-speed
as
and
libraries
Fund and
for
Internet
rural health-care
the
expanded
consumers The
all
The
facilities
1996
schools
and
and
in
to
services
included
services
libraries
service
advanced
legislation
advanced
arid
Act of 1996
of universal
scope
both telecommunications
to
telecommunications
to
access
The Telecommunications
areas
USAC
the
affordable access
of increasing
goal
in rural
even
States
the
specific
schools
component
known
is
as
E-rate
What
CMSD have to take in
for CMSD construction
did
steps
were
in effect
Submit an approved
Planning
and
information technology
Competitive
eligibility
between
is
contracts
The
information
provide
offers
promotional
gifts
website
The
all
bidding
and
28
Proposal
bidders must be
all
information
exceptions
from the pre-discount
least
at
awarding
i.e
fair
bidders to
for
of product
value of price
the
establish
must wait
and
process
with limited
and
and
for potential
District
knowledge
bidders
telecommunications
RFP Request
an
rules
2014
in late
goals
request services
issuing
the District
to
must be deducted
etc
to
process
advance
how
explain
educational
process must be open
have
may
shared equally with
is
providers cannot
bidding
Form 470 or
bidding
bidder
to
USACs
posted to
closing the competitive
competitive
same no
the
of the
before
later
is
competitive
the posting
whichever
treated
the
plan
FCC Form 470
an
form
completed
which opens
review
technology
rebates These
technology
2-4 but were changed
Segments
be used to achieve
will
File
bidding
The
order to receive
level
service
potential
reductions
and
of E-rate
funding
request
Contract awards Close competitive
the
bid that
is
and
received
most
and
that
bid
is
email for the applicants
of an
evaluation
service
sign
FCC
Form 471
can
Applicant
handwritten
documentation
contract
or date
factor
single
and
for applicant
signature
Certification
and
signature
date
date
awarded
contract
signing and
in the
date
to
and
select
bidder
submitting
Form
in
in
opening
or
the
Applicants
completed
Step
contract
statements
is
use
are
awarded contained
contract
as
bid
memo
with
established
of the process followed
provider before
choose
bid
only one
If
be memorialized
be signed with the most cost-effective
and
in the
must be included
services
bid-evaluation process must be
standards
signature
considered
and
other
should
fact
be
may
products
of Services Ordered
Description
of acceptable
the
records
with the service
Examples
body of
that
cost-effective
contract
contract
eligible
and
evaluate the bids
process
factors
more heavily than any
matrix provides
provider
must
the
of the E-rate
must be weighted
bidding
Many
cost-effective
but the price
evaluation
factor
the
in
of the
contract
Application
provider
it
application
provide
may
be
additional
can
for discount
file
filing
USAC
eligible
an
FCC
Once
window opens
with information
and
the
information
the
Foim 471
service
and then
school
to
apply
Form 471
about
the
provider
issues
has
district
for
and
its
services
USAC
funding
signed
discounts
associated
the
will
as
decision
In
as the
soon
Item
discount
review
contract
the
for
21
service
Form 471
Attachments
which
request
general
with
the
the district
may
ask for
application
13
window
filing
about
the
two
website
Funding
requests
regarding
components
are receiving
will
than the entity
Review
information
on
discount
such
information
An
services
process
training needed
to
the
district
make
effective
much
and
or to
for
the
completing
provider should
whether
or the
FCDL
and
the
Form 486 Receipt
plan has been
approved
by
after the
late
reduction
service
can
of
Invoicing
eligible
be
will
the
planning
in the
any
Item 21
questions
reviews seeking
award
contract
software
staff
and
After the review
Decision
discounted
by how
it
may
of
Tf the
process
FCDL
Letter
and
of the receipt
start
in the application
review
result
start
in
USAC
Letter
compliance
After
provider can
services
and
Form
invoicing
USAC-certified
appeal
are
next steps
has processed
invoicing
begin
and
after the
funding
issue adjusting
begin
inform
entity
days
in
to
can
the
in the
the
the
USAC
two methods
the
486
that
it
school
USAC
to
the
school
for the
start
date
districts
discount
file
that
in
is
date
FCC
an
FCC
services
technology
no
later
with
than 120
whichever
the
greater
is
later
the
Form 486
process and
for
amount
Decision
compliance
FCDL
filing
application
must
certified
an
determine
discounted
districts
district
issue
service
Commitment
USAC
of the
later the
will
service
can
date
the
and
for the
Funding
its
and
contract
USAC
The Form 486 must be
date or 120
the
their
district
has started the District
Confirmation
started
reduction
USAC
There
receives
processes the Form
outlining
the
provider will invoice
Protection Act
Internet
After
Notification
service
the
services
of services
start
of services
delivery
of Service
have
because
any PTA
additional
and
and
associated
including hardware
services
steps
After the District
discounts
Childrens
of the
service
for
approved
Filing
for
discuss details of the services
the district
Letter
respond
Funding Commitment
requested
additional
advance
In
of the cost of the services
days
the
additional
contracts
to
bidding
check
of the services
the
to
USAC
at
have
may
process
use of the discounted
issues
at
FCC
the
Start of Services
the
of competitive
that
location
are located
request and
days
disagrees with one or more of the decisions
district
and
some cases conduct
important information
containing
and
services
in
the
of entities
in
reviewers
eligibility
bidding
15
where
about
schools
accuracy
has
CMSD
for
location
components
PTA
Assurance
and
as the
be installed
separate
has the resources
which of
saying
basically
more
or
applicant
USAC
process has been completed
FCDL
can
when
as
competitive
may
documentation
as
proof that
or
such
same
and
USAC
the
issue
at
often
the
of
opening
specific
year on
chief item
receiving service
the
each
must include information
information on the funding
the
The
has closed
the
for
open
same day and they have
advance
in
is
before the close
postmarked
is
completeness
request more time PTA
may
window
year and
--
Integrity
of the entities
calculations
between
attachment detailing
but
for
the
components
of one
Program
eligibility
discrepancies
This
cases
but serve the needs
Form 471
requested
located
or
on
connections
receiving service
Application
questions
be
received
published
of schools
but in some
service
office
district
are
of the funding
start
arrived
having
after the filing
construction
physical
different
as
for internal
requests
the
applications
considered
are
of the filing window
dates
closing
months before
All
over those submitted
priority
the
six
months
half
window
filing
about
opens
and
if
funding
Form 486
the
necessary
request
district or the
share of the approved
be used to invoice
USAC Once USAC
14
processes an
invoice
funding
request cannot
funding
particular
for
two invoicing methods
paid
the
service
provider
USAC
amount
discount
the
service
service
provider
120
after the
days
deadline
new
BEAR
or
submitted
Notification
quarter
USAC
issues
from BEAR Forms and
wants
to
and
and
and
wants
BEAR
or
after the
days
later
to
approved
if
If the
on
FCC
the
to
the service
than
later
before
reason
Form USAC
issues
of the form including
why
that
it
Form 486
allowable
After the end
Report that
during
-- if
discount
for the
no
the
or
Form
to
provider misses this
BEAR
processing
Quarterly Disbursement
SPI Forms processed
the
or service
an
for the
payment
on
has
it
payment
SPI
is
Entity
if
applicant
SPI
denied and
or
the
Invoice
citing
Billed
process
process
date
the
reimbursed
to
The
process
provider
be reimbursed
the districts
about
reduced
be
--
Form 474
district
of the deadline
service
approved
if
Service Provider
After processing
has been
the
the
with information
Letter
by
reimbursement
120
is
Form 472
the
Form 472
service
requested discount
calendar
activity
can
be
invoice
the district
whichever
date
and
for that
of the invoicing
FCC
files
approved
services
invoice
the
--
the
must request an extension
it
invoice
whether
to
for filing
end of
Letter
review
bills
review
will
The deadline
Notification
for the
full
will
discounted
USAC
in
Form
FCC Form 474
files
provider
school district
which then passes
provider
has provided
amount
The
remainder
for the
change
BEAR
Reimbursement
Applicant
method of invoicing used
the
request
details
quarter
for
of each
all
invoicing
all
funding
years
Thats
it
usually
But
there
deadline
provider changes
are
many
extensions
provisions for corrections
and
appeals
For details
information or
see
http//www.usac.org/sl/applicantslbefore-youre-done/default.aspx
with an application
If something goes
wrong
Yes Any
decision
made by
eligibility
funding
or
USAC
payment
or the
recovery
USAC
issuance of the decision
USAC
the
USACs
within
60 days of
USAC
appeal decision
USAC
issued
its
by
decision
appeals to the
decision
in
response
receive
result
FCC
to
to
appeal
Libraries
be appealed
can
Failure
will
and
Schools
must
CMSD
can
LJSAC
to
complete
provide
all
in dismissal
Program regarding
or to
appeal within
60
days
of
of the appeal
must be made within 60 days
the original
Federal
the
If
appealing
of the date
appeal
15
Attachment 3
THE CLEVELAND METROPOLITAN SCHOOL DISTRICT
Department of Management Information Systems
Organizational Chart
August
and Job Descriptions
13
2009
CMSD
MIS
Security
and
Help
Desk
Security
and
Help Desk
Management
Rosie
AS/400
Manages
W-2
Close
Access
Finance
Payroll
of daily security
On-Base
reports
access/security
Audit Requirements
State
the
Manages
and
Object Security
Year-End
Review
Manager
Tufts
deletion
of
Human
Resources/Vendor
from
Separations
applicable
all
applications
Manages
Active
Access
Directory
procedures
guidelines
Assist
in
and
accurate
maintaining
and
auditing
timely
workflows
processing
for
of
and
staff
students
system/application
access
Network
Notes SIERRA/eSchoolPlus
Lotus
Authentication
CIMS
Applications
FMS EMS HMS
Moves Adds
Completes
and
Student
and
Information
Responsible for creating
accessed
by users and
global
basis
regular
based
on
HR notification
data
or
local
groups for shared users folders to be
permissions accordingly
applying
Responsible for developing
on
Changes
Systems
plans
for
extending use of directory
services
AD
and
LDAP
Management
Manages
ILM
of Virtual
Identify
with
synchronize password
Monitor
new
Private
users
Network
Manager
Lifecycle
i-Notes SBRC
accounts
access
for creating
SchoolNet
and
new
security
users
and
ECC desktop
with upgrading user account
policies
accounts
per
to
ESWEB
submittal
of
CSA
form
Monitor
daily reports
received
Responsible for the development
local
and
Manages
from ILM
and
implementation
of
appropriate
security
guidelines
remote access
MIS
building
Coordinate
security
with
CMSD
access
Security
to
align
access
procedures/policies
and
processes
Administers
desktop
security
Responsible for Vendor background
checks
Help Desk
Responsible for
managing
Oversee
documentation
vendor
the
CMSD
of
Help Desk
CMSD
contract
Help Desk
and
contractor
processes and
procedures
on the Help
Based
agreements
Evaluates
Desk
Help
contract
metrics
onboarding
Facilitate
Reports Help Desk
Assigned
Desk
the establishment
coordinates
of service
level
LA
to
ensure
all
new technology
of
and
metrics
SLAs
on
service
agreements
level
are
met
applications/processes
monthly
basis
Staff
Programmer Analyst
Programmer
Analyst
Stacy
Ill
Ill
Warren
Responsible for processing
AS/400
CIMS
user
requests
for access
to
the following
Finance/Payroll/Human
Applications
applications
Resources
Notes
Lotus
eSchoolPlus
SchoolNet
Other application
be determined
to
Responsible reviewing AS/400
Responsible for deleting
weekly
daily
Human
security
Resources
reports
all
applicable
applications
report
Responsible for creating
appropriate
global
or
local
students
groups for shared user folders
with
the
permissions
for Active
Responsible for moves/add/changes
Directory
accounts
for
CMSD
staff
vendors/contractors
Responsible for account
creation
and
management
in
support of the following
iNotes
Track-It
from
Separations
SchoolNet
eSchoolPlus
Maintenance/troubleshooting
etc
assigned
tickets
ILM
Identify
Lifecycle
Manager
in
Updated
CMSD
8/09
MIS
Network
Network
Server Operations
and
Server Operations
Keesha
the network
Manages
Maintains
Oversees
and
McCants-Travis
server
Supervisor
and
contracts
support
II
contractors
ISP contracts
backup
System
Maintains
server
Managevendors
procedures
and
network
responsible
and
Developing
control
change
process
for
standards for application
server
maintaining
and
file
print
servers
and
Engineering
server
operational
specifications
Engineering
backup
that
solutions
and
Troubleshooting
solutions
storage
support enterprise
for
SAN and
servers
and
system server
resolving
and
hardware
all
including
applications
large
systems
system issues and
storage
outages
and
Identifying
and
storage
that
solutions
implementing
the
optimize
utilization
of server
resources
Routine maintenance
of
SAN environment
the server
and
backup
environments
and
Developing
Managing
effective
methods
and
solutions
disaster
server
on-call
and
Developing
and
storage
hosted within
Maintaining
Providing
and
power and
Developing
storage
for archival
server
Engineering
promotion
application
environments
testing
computational
Developing
effective
maintaining
development and
cooling
the
documentation
data
maintaining
farm and
and
storage
SAN
security
system issues and
practices
and/or
center
recovery plans for server
configurations
identifying
standards
for server
configurations
CMSD
support during
requirements
capacity
expansion
for ensuring
outages
server
and
storage
security
Designing
implement
and
maintain
networking
environment
DHCP WINS
etc
Maintaining
Ethernet
switching
Maintaining
network
security
Providing
VPN
access
with
routing
and
the appropriate
wireless
security
infrastructure
measures
Protection
damage
of
all
including
CMSD
systems resources
implementation
and
from unauthorized access
management of
intrusion
and/or
detection
systems
Updated
7/09
CMSD
MIS
Information
Manager
Systems
of Information
Responsible for the development
Responsible
for
the web
support of
Enrollment
Withdrawal
Systems
contractor
DB
Oracle
data
Transfer
Attendance
warehousing
Interim
Scheduling
Student Activities
Course
Day Summer School
Twilight
Reporting
Extended
Immunizations
and
student systems including
all
Grade
Reporting
support of Information
contract
CMSD Website
Supports Notes
Functional
and
services
Manager
Mramor
Claudia
Systems
History
Progress
Transcripts
School
School
Night
Promotion
Team and the Scheduling
Coordinates with e-SchoolPlus
Oversight
of technical
support for Sierra and
Oversight
of technical
support for the DEC/VMS
contract
for
the DEC equipment
Student system
Training
Process
staff
for school
steward
systems
contracted
services
the maintenance
including
for
VMS
support
support for Oracle
of technical
Oversight
and
Specialist
CIMS
development
professional
counselors
secretaries
assistant
principals
nurses
system software
used
principals
for
Enrollments/Withdrawals
Class
Scheduling
Grade
Liaison
Reporting
Assessment
EMIS
to
Collaboration
Assigned
with
Testing
Engineer
Integration
Systems
Staff
Information System
Lead
Systems
Support Programmer IV
Analyst
Consultant
Student Support
Consultant
Web
Services
Scheduling Specialist
Information
System
as well
CMSD
schools
school
and
Ensure
Write
personnel
as
Plan create
related
maintain
Programmer lv
Hoffman
modify current
administrative
EMIS
and
Brian
Support
Maintain
and
student
modify
information
new student
related
software based
in
all
on
needs
school/student
programs
to
files
are created
automatically
on time and
generate
reports
without
and
email
error
to
schools
EMIS
Provide
programming
Troubleshoot
Migrate and
replace
cluster
Assist with
Open VMS
within
user
Provide
input
Systems
from VAX to Alpha
applications
administration
and
evaluate
as
assist
support for schools
on the curriculum
with
in
for
Responsible
infrastructure
Programs
mixed
within
platforms
required
implementing
adhering
Performs
all
and
software for use
third-party
and
tasks
interface
technical
course
required
as
catalog
Assignments
Analyst
and
maintenance
of
web
back
end
interfaces
in
applications
all
standards
based
completes projects
QA
appropriate
policies and
environment
procedures
an
upon
extensive
knowledge
of
the
environment
computing
Regularly
debugs
personnel
district
student
development
and
departmental
and
staff
and
Lead Systems
LePrevost
the architecture
applications
tests
to
MIS
file
of Student
the Office
Glenn
Analyst
CMSD
information systems software
CMSD
Provide
Collaborate
Lead
legacy
Open VMS
Test configure
support as required
student
current
with
functions
to
application
deliver
owners
project
reliable
consistent
managers
and
analysts
fault-tolerant
and
other
enterprise
applications
Training
and
Prince
Support
Provide
on-going
Provide
training
Winfrey
user
Consultant
support
for user
includes
community
telephone
Training
email remote services
includes
workshops
as well
as
one-on
one
Assist
in
Update
Ensure
user
creating
Ensure data
and
all
entry
is
download
data
documentation
correct
school
downloaded
and
for
completed
files
in
to schools
processes
in
timely
is
utilized
timely
manner
by school
personnel
manner
as required
accurate
Updated
7/09
CMSD
MIS Department
Telecommunications
Budget
and
E-Rate
Telecommunications
telecommunications
Responsible for managing
Securing and
maintaining
connectivity
Internet
Wireline
wireless
administration
Manages
CMSD
and
and
IVR
procedures
Process
evaluations
proposal
form submittal
audits appeals and
management
budget
and
District
Technology
management
Plan
resolution
maintenance
order administration training
departments
and
A/P
and
technology
technical
managing
and
E-Rate
support and
compliance
services
network
for
with
contracted
equipment
Center Manager
Specialist
Administrative
Assistant
MIS
MIS
Center Support
Telecommunication/Data
and
supports
maintains
Budget
Software
Telecom
phone
Web
Ken
Demming
In Development
Tracking
Inventory
Support and
TN
Administration
Tracking
Order
Cell
phone
tracking
Supervisor
systems
based software
services
telecommunications
Staff
Telecommunications/Data
and
preparing
submittal
next
FYs
Procurement
Securing
Administers
and
preparation
needs/requests
Contracts
Develops
compliance
contracts
purchase
E-Rate
service
moves/adds/changes
appeals
Grant funding
Development
Assigned
paging service
audits
eTech
Budget
contractors
bandwidth network
data
administration voicemail
support
IP
service
contract
billing
Invoicing
Site
centrex
processes
documentation
and
access
Procurement
Manages
and
contracts
for voice
services
cellular
E-Rate
Lads Director
lIze
applications
II
for
network
network
phone charge backs
Cell
Pager tracking
backs
Pager charge
Teleconference
Voice
User
Video
Mail
self
tracking
help
Support In Development
OMR
Develops
and
Supports NCS
Develops
and
Supports VIPP
Develops
RFP
specifications
E911
Maintains
card
changes
database
applications
applications
new schools
for
Primary troubleshooter for AS400
Provides
counsel
and
guidance
issues
support for telecommunications
Provides
support for video conferencing
Provides
voicemail
support
Data Center Operations
AS400
Maintains
General maintenance
and
Completes
routine
data
Coordinate
Oversees
and
enforces security
Establishes
Maintain
on
reports
Recovery
centralized
fire
backups
and
testing
policies
audits
security
HVAC
center
Disaster
upgrades
support
suppression
and
continuity
printing
for
security
of
operations
the Management
design
Information
Department
Assigned
Staff
Computer Operators
Telecommunication
Computer
Technical
Specialist
James
Operators
McGuirk
Monitor
and
maintain AS400
Monitor
and
maintain
Manage
report
Specialist
from AS400 and
Anita
Maintain
eRate documentation
Maintain
eRate Financial
Track
incoming and
Russell
Monk
Computer
DEC
printing
E-Rate
Ill
and
Spencer
and
Specialist
eRate
IIQ
correspondence
Records
outgoing
DEC
funds
and testing
Operator
Ill
Services
Assure eRate
and
payment
invoicing
SLDs
the
and
clarifty
process
from the vendor
compliance
CMSD
perspectives
Assure reimbursements
are
BEAR funds
received
from the SLD
and
vendors
or
are
received
Forms to be submitted
Prepare eRate
470
Form
Form 471
Form
Form
Maintain
500
486
vendor
Request
for
funding
vendors
with
in
manner
timely
proposals
for services
for
reports
all
to the
effort to
an
encumber funds
to
Tracking
database
database
procurement
Interact
SLD
for
Project
eRate
in
submit
to
requests
Request
and
Funding
Maintain
for
Change
the SLD
to
Request
eRate years
payment
final
establish
track
yearly
vfrom
data
eRate
process
and
rapport
eRate
assure
program
compliance
Administer completion
of various
Administer the process
for
maintain supporting
Telecomm
Administers
repair
Troubleshoots
Gua3ardo
and
voice
District
distribution
grant
submit request and
funding
track
and
payments
documentation
Carlos
Specialist
as needed
projects
eTech
and
Ill
Specialist
data
line
replacement
activation
installation
service
problems to
telecommunications
and
resolution
final
discovery
of root
cause
Maintains
of
users services
telephony
adherence
accounts
to
the
moves
to
and
terms and
administer
the
tracks
adds changes
system handles
determines
Sets
and
diverse
immediacy
notices
up
invoices
data
and
for voice
payables
Responds supports and
10
timely
data
acceptable use of
for
and
ensures
telephone
handset
monitories
lines
services
telephone
line
feature
changes
swaps
District
Administers
Sends
accurate
devices
contracted
software
within
with
services
Administers
for
and
usage monitoring and reviewing monthly
Tracks
Uses
Administration database
the Telecommunications
to
users
administers
Districts
acts
promptly
user
and
voice
mail
the service
with
to
regarding
hotlines
primary point
all
District
via
the Districts
departments
ticketing
and
requirements
telecommunications
and
of contact
provider
user requests
problems across
priority
as the
service
special-need
10
as
needed
help desks
or directed
as required
locations
Administrative
Track
April Daniels
Assistant
and
pay invoices
orders
renewals of services
Purchase
MIS
budget
Approve
security
track
resolutions
and
repairs
conference
Distribute
mail
vacation
and
e.g copies
filing
attendance
sick
reporting
entrance
Miscellaneous office duties
Manage
and
hardware
supplies
Administer and
Enter
the
funds transfers
Execute
Administer purchase
Track
against
Interim
and
room
etc
reservations
incoming communications
payroll
Updated
ii-
7/09
CMSD
MIS
Project
Management
Project
Manager
Manage
Glenn
technical
Coordinate and
new
Popil
projects
manage
construction
focused
logistics
managers
OSFC
specialty
movement
and
legacy
of technical
schools
that
equipment
of
result
is
moves
desktop
support
and
on
for
other school
or
Coordinate network
construction
Specialist
CMSD
support
technology
staff including
Capital
design
installers
Programs
and
or follow
up
Safety
and
Security
Coordinates
Monitors
Network
work
Cabling
orders
services
for issue that
require
maintenance
to construction
projects
Manages
CMSD
Actively
with
network
cabling
and
electric
wiring
projects
coordinating
with
vendors
and
Trades
participates
internal
CMSD
in
planning
staff
and
and
design
of
new
school
construction
and
coordinates
OHGR
Updated
12
07/09
CMSD
MIS
Desktor Environment
Software Distribution
Bynum
Frances
Specialist
of
Responsible for the management
the academic
and
administrative
desktop
environment
application
Manages
the desktop
Manages
software
and
functionality
Coordinates with
impacts on
Co-chairs
Ill
environment
support contracts
deployment
implementation
resolution
CMSD
software
application
management
technical
other technical
upgrades
testing
staff
and
vendors
systems network
approval process
with
to
Executive
and
design
assess
applications
OS
servers
Director
of
Technology
Integration
Academics
Maintains
and
enforces
standards for academic
and
software
administrative
applications
Coordinates
Provides
software
Tier
that
need
specialized
software
applications
e.g
education
Special
Manages
with departments
II
installation
support
configuration
for end-users
for
and
academic
upgrades
and
on
network
administrative
servers
software
applications
Coordinates the management
of
user
information
for
academic
and
administrative
applications
Beginning of the year procedures
End
of
year procedures
Updated
13
07/09
CMSD
MIS
Procurement
Procurement
Technical
and
Asset Management
Asset
Support
Field
and
Management
Support Specialist
Field
Lina Paesani
Specialist
Works
district
bids
Solicits
CMSD
with
directly
Responsible for
from
Communicates
procurement
technology
technical
customer
Provides
Purchasing department
technical
vendors
standards and
service
and
processes
supports
for
staff
to
CMSD
staff
purchasing technology
equipment
Manage
Support
Responsible
Manages
support
the
staff
for
district
hardware
standards
purchasing support and
Green
and
the
Computing
CMSD
Program
warehouse
Manages
the desktop
hardware
Manages
the desktop
technicians
vendor
and
relations
coordinates
logistics
with
technology
staff
support
contract
Updated
14
07/09
Attachment 4
THE CLEVElAND METROPOLITAN SCHOOL
DISTRICT
VL
\I
ROIiIA\
sCHoOL DJTRiC1
epartment
of
TethnoJg
Service Catalog
October
20W
2015061
7_ES10005503
it
iL
2015061
7_ES10005503.00002
CMSD
Department
Table
CMSD
Table
Department
of
of
of Technology
Contents
of Technology________________________________________________________
Contents
Security
Services
Security
Applications
Security
Positions
Responsibilities
Leadership
Responsibilities
Team Security____________________________________________________________________________________
Technical
Security________________________________________________________________________________
Operations
Services
Technical
Operations_______________________________________________________________________________________
Technical
Applications
Operations______________________________________________________________________________
Positions
Technical
Responsibilities
Leadership
Responsibilities
Team Technical
Enterprise
Operations___________________________________________________________________
Operations
Applications
Services
Enterprise
Applications
Enterprise
Positions
Responsibilities
Leadership
Responsibilities
Team Enterprise_________________________________________________________________________________
Enterprise____________________________________________________________________________
Procurement
Services
16
Procurement
16
Positions
16
Responsibilities
Leadership
Responsibilities
Team Procurement__________________________________________________________________________
Distribution
Services
11
16
Procurement
Applications
io
and
20
and
Distribution
16
17
Logistics
Distribution
Applications
Procurement__________________________________________________________________________
Logistics__________________________________________________________________________________
20
and
20
Logistics___________________________________________________________________________________
Positions
20
Responsibilities
Leadership
Responsibilities
Team
Distribution
Distribution
and
and
20
Logistics_______________________________________________________________
21
Logistics___________________________________________________________________
2015061
7_ES10005503.00003
rRjp
IiL
iicr
Security
Services
Security
Audits
User
Compliance
Background
Applicauons
Access
Network
Controls
Access
Controls
Policies
Checks
Security
Positions
Position
Classification
Rahga$
Salary
Director
of Security
Director
70000
Security
Engineer
Manager
50000
Specialist
50000
Senior Security
Specialist
Responsibilities
Leadership
AS/400
Manages
Review
of
On-Base
State
Close
Audit
W-2
Manages
of
Finance
Human
Lotus
Authentication
Moves Adds
Systems
Responsible
for creating
all
applicable
applications
for
Responsible
Management
Identify
i-Notes SBRC
and
timely
Notes
workflows
processing
for
on
regular
and
CIMS
SIERRA/eSchoolPlus
Changes
staff
students
of system/application
basis
access
Applications
based on
HR
FMS
notification
EMS
and
HMS
Student
data
global
or
local
groups for shared users folders to be accessed
by users
permissions accordingly
applying
ILM
from
Separations
and
auditing
and
accurate
Information
Manages
Resources/Vendor
procedures
maintaining
Completes
and
reports
Directory
Access guidelines
with
Payroll
Requirements
Active
Network
Access
daily security
the deletion
in
and
access/security
Manages
Assist
80000
80000
Security
Object Security
Year-End
100000
developing
of Virtual
Lifecycle
SchoolNet
plans
Private
for
extending use
Network
Manager
access
for creating
ECC desktop
and
and
new
of directory
security
users
services
AD
and
LDAP
policies
accounts
to
synchronize password
ESWEB
2015061
7_ES10005503.00004
1OIOLTS
CQOL
new
Monitor
accounts
users
Monitor daily reports
for the
Responsible
with
upgrading user account
per
submittal
of
CSA form
from ILM
received
and
development
D1STRcF
of appropriate
implementation
security
guidelines
local
and
remote access
MIS
Manages
building
Administers
desktop
Responsible
for
CMSD
Security
to
align access
procedures/policies
and
processes
security
Vendor
checks
background
Team Security
Responsibi1ites
Responsible
access
security
Coordinate with
for processing
CIMS
AS/400
user
requests
for access
to the
Applications Finance/Payroll/Human
following
applications
Resources
Notes
Lotus
eSchoolPlus
SchoolNet
Other application
Responsible
reviewing
Responsible
for deleting
Responsible
for creating
Responsible
for
to
be determined
AS/400
daily security
Human
global
Resources
or
local
reports
Separations from
groups
for Active
moves/add/changes
for
all
applicable
shared user folders with
Directory
accounts
for
applications
the
CMSD
weekly
appropriate
staff
report
permissions
students
vendors/contractors
Responsible
for
account
creation
and
managet
in
ILM
Identify
Lifecycle
Manager
in
support
of
the
following
iNotes
SchoolNet
eSchoolPlus
etc
2015061
7_ESI0005503.00005
VS
CIlSOi_
Technical
Services
Desktop
51
tC
Operations
Technical
Operations
Imaging
Support
Field
AS/400
Hardware
Server
Hardware
P5/400
OS
Server
OS
P5/400
Network
Server
Network
District
wide
Network
Design
PC
Network
Hardware
Network
Hardware
Storage
Internet/ISP
Load
Balancing
CoLocation
Center
Hardware
Point
of Sale
Web
Interface
Network
Devices
Video
Anti
Printer
Classroom
Tech
Disaster
Active
Brivo
AMAG
Posi tio
Video
filtering
Telephony
CCIV
Legacy
Video
conferencing
network
Hardware
Printer
Low
Recovery
Monitoring
Email
Server/Systems
Event
UPS
Technology
Structure
Directory
Design
and Support
OS/Plugins
tr- ie1eictor
Vttg Wiring
IVR
Sistei
Antivirus/ePO
Operations
Schoollube
Active
Web
DNS
Hardware
Technical
Applications
Management
conferencing
Hardware
P/Beytms-
Streaming
Printing
brower/plugins
JP
OS
AMAG
Cclv
Virus/ePO
cards
paychecks
Data
Call
report
VIPP-printers
Directory
ILM
Web
Ardence
Browsers
Web
Browser
Plugins
Lowiack
Plugins
its
Position
Executive
Director
Technical
Classification
Operations
Executive
Director
Salar
Range
80000
115000
80000
Systems Engineer Servers
Manager
50000
Systems Engineer End Devices
Manager
50000
80000
Senior Network
Director
70000
100000
Engineer
Data
Center Specialist
Specialist
Data
Center Specialist
Specialist
2015061
7_ES10005503.00006
Responsibilities
Manages
Maintains
Oversees
network
and
Technical
server
Operations
and
support contracts
contractors
ISP contracts
System
Maintains
Manage
Leadership
the
backup
vendors
network
and
maintaining
and
server
Engineering
and
and
Identifying
for
implementing
and
including
and
file
hardware
all
of the
servers SAN and
solutions
and
print servers
operational
specifications
that
systems
large
system issues and
storage
the
optimize
server SAN environment
effective
maintaining
and
system server
resolving
Routine maintenance
Developing
solutions
applications
solutions
backup
Engineering
process
standards for application
server
storage
support enterprise
Troubleshooting
control
change
for
responsible
Developing
that
procedures
and
server
and
backup
promotion
application
outages
of server
utilization
and
resources
storage
environments
environments
development and
testing
Managing
Developing
and
server
data
disaster
Developing
storage
server
standards
configurations
for server
plans for
recovery
and
maintaining
and
implement
maintain
Maintaining
network
Providing
VPN
Protection
of
access
all
implementation
methods
for
and/or
storage
solutions
hosted
within
the
networking
and
routing
outages
server
and
wireless
storage
security
DHCP WINS
environment
etc
infrastructure
security
with
CMSD
and
for ensuring
practices
Ethernet switching
the
appropriate
management
the
desktop
hardware
Manages
the
desktop
technicians
of
measures
security
from unauthorized
systems resources
Manages
intrusion
support
detection
access
and/or
damage
including
systems
contract
Security
and maintain support
Supervises
and
effective
secrTy
system issues and
during
Maintaining
and
identifying
SAN
and
servefarm
and
configurations
support
Designing
Safety
documentation
cooling
on-call
Developing
From
requirements
capacity
center
Maintaining
Providing
storage
expansion
Engineering power and
CMSD
and
computational
and
archival
for current
operational
protocol
of CCTV as
it
to
pertains
Safety
Security
Employs
necessary equipment
Oversees
limited
al/functions
to
vendor
of the Closed
orientation
Supports the strategic
to allow
initiatives
members
team
Circuit
installation
Television
to
maintenance
of the Safety
and
adequately service
CCTV
Security
Monitoring
and
technical
System
requests
including
but
not
upgrades
division
2015061
7_ES 10005503.00007
Provides
and
analysis
Team Technical
Responsibilities
and
Develops
and
interpretation
student incident
to
for internal
information
Operations
OMR
Supports NCS
applications
Primary troubleshooter for AS400
Provides
related
reporting
use
external
support for video
issues
conferencing
Center Operations
Data
AS400
Maintains
General maintenance
Establishes
and
Completes
routine
Maintain data
and
security
HVAC
reports
testing
policies
fire
security
suppression
and
Recovery
on
and
backups
audits
security
center
Coordinate Disaster
Oversees
upgrades
support
enforces
of
continuity
centralized
operations
printing
and
design
Management
for the
testing
Information
Services
Department
Monitor
and
maintain
AS400
Monitor
and
maintain
DEC
Manage
report
Coordinates
Network
network
Manages
From Food
ectric
wiringprjects
with
coordinating
vendors
and
CMSD
Trades
Manages
and
for the design
of low
Desktop
effectively
Circuit
maintenance
layout
software
CMSD
serve
wiring
System
to
infrastructure
as
it
compliance
connectivity
support needs
technical
server reboots
Circuit
Television
System
including
but not
limited
to
CCTV
system
in
addition
to
analyzing
and
footage
responsibilities
that
AdministerArdencefunctionalities
as
maintenance/updates/upgrades
image updates
Monitoring
upgrades
incident
captured
image creation/packaging/testing/deployment
desktop
CCTV
Television
and
of the Closed
relative
voltage
Operating
software
Ardence server software
Scheduled
and
recommendations
Ardence system
Quarterly
specialists to
installation
description
Desktop
cabling
peripherals
hardware software
of the Closed
of a//functions
responsible
Streaming
and
PCs
updating
technology
orientation
formulating
POS devices
Security
Maintains
vendor
troubleshoots
imaging
Manages
POS and
inventory
receiving
Winsnap operations
Maintains and
Ardence
DEC
services
and
cabling
ordering issuing
to
pertains
Safety
and
from AS400
Cabling
Services
Manages
From
printing
this will
of
approved desktop
Ardence server system
as
monitoring
but are not
al/inclusive
images
include repackaging/testing/deployment
include
approved by CMSD
approved
of
CMSD
by
of approved
images
CMSD
approved
Ardence
Servers
2015061
7_ES10005503.00008
II
Provide
detailed
weekly
status
reports
to
CMSD MiS Management
Personal
2015061
7_ES0005503.OO009
IL\E..kND
scI.L
Applications
Enterprise
Services
sr
Enterprise
App
Enterprise
Enterprise
App
Development
Management
Data
Desktop
App
Enterprise
lntranet
Apps
Support
Applications
App PD
Enterprise
Help Desk
Management/Integration
Software/Application
Licensing
Enterprise
Applications
SQL/DB2/Oracle
Heat
Safety
and
Sharepoint
Data
Fuel
Edulog
Backup
Veritas
Security
Kronos
BoardDocs
Systems
Transportation
Follet
library
Renaissance
Winsnap
systems
Food
Services
Niagra
Appstream/Workspace
Learning
Tridium
Compass
facilities
Maximus
facilities
Accelerated
earning
Reader
Steaming
FitnessGrams
River
Hardware
Instructional
Deep
Apps
Applications
Study
Micot
WBased
Office
Instructional
Desktop
Suite
Instructional
Desktop
Antivirus
OMR
NCS
testing
Apps
NWEA
Island
Peak
Server
Based
Instructional
applications
Lifetouch
i-Quity
Inventory
Management
home grown
System
pictures
CANVAN
ArcGIS
Earobics
Safety
and
Security
Applications
VMWare
Visual
school
Education
Special
and
web
lIS
Studio
D3
SSL
Certificates
Trackit
Sierra
Help
Incident
Reporting
Safety
Security
FTP
Internal
Desk
Front
systems
OnBase Finance
Page
Server
Extensions
Application
Appication
Support other
Finance
Scanning
HR
System
OAT/06T
Testing
Core
External
Site
Job
Departments
Tridium
Maximus
SQL/DB2/Oracle
Benefits
CMSD
Niagra
facilities
Application
FMS
financial
HR
HR
EIPDP
facilities
HR
ESDev
Best Systems
App
Affairs
Online
Forms
Adniin
PD
Facility
Focus
EMS
ESWeb
ClIent
Finance
Facilities
HR
PositIon
Control
Building
Permit
Finance
System
Facilities
Inventory
System
Management
home
grownl
Positious
Position
Executive Director
Enterprise
Classification
Executive
Director
Salary
80000
Range
115000
10
2015061
7_ES10005503.00010
ci
LAN
iN
TROPOL
DISTRICT
c.QOL
Aoolications
Senior DBA
Enterprise
Instructional
Application
Applications
Developer
Specialist
Specialist
Senior Technical
Support
Manager
50000
80000
Specialist
25000
50000
50000
25000
50000
Manager
Engineer
Application
Developer
Manager
70000
50000
50000
Director
Developer
Application
Specialist
Writer
Specialist
Specialist
Specialists/Trainer
Responsibilities
Specialist
Leadership
for the
development
Responsible
for the
web
of technical
Oversight
of technical
80000
80000
80000
50000
DB
Oracle
services
Systems
contractor
the
data
warehousing
Scheduling Specialist
CIMS
DEC/VMS
for the
support
for
systems
VMS
the
including
maintenance
contract
for the
support
support for Oracle
staff
for school
Training
and
contract
Team and
contracted
of technical
Student system
support of Enterprise
support for Sierra and
DEC equipmentand
Oversight
services
e-SchoolPlus
Oversight
and
CMSD Website
Supports Notes
80000
Enterprise
Responsible
Coordinates with
100000
development
professional
counselors
secretaries
principals
assistajt
nurses
principals
steward for
Process
Enrollments/Withdrawals
Class Scheduling
Grade
liaison
Reporting
EMIS Assessment
to
Collaboration
Troubleshoot
Recommend
Represent
Manage
hardware
and
transfers
hardware
vendor
an
and
coordinate
resolution
Assist
in
synchronizing
data
technical
coherent
of
the operation
benefit
ensure acceptable
return
resource
in
analysis
of
new
criteria
entities
of
District
for
to
of
Information
end
users
systems and
Education
and
policies
procedures
Systems
applications
Determine ways
to
employees
all
can
that
current
Board
Districts
be
achieved
systems and
or modified
to
and/or
for
and
proposed
by
new
systems
and
modification
of
configurations
to
programs
applications
and
software
on investment
requirements
data
path
District
improvement
of
related
relationships
abilities
areas
groups and
user
vendors
strategic planning
architecturally
in
to
new purchases
and
upgrades
needs
implementation
potential
improvement
software
and
direct the
systems
Analyze
Engineer
problems and
software
and
existing
users
Integration
contracts
Identify
Train
and
long-term
communicate
Apply cost
and
interests
district
Implement
Testing
Systems
downloads
Lead/coordinate
Provide
with
and
and
utilization
based
on
the
analysis
initiate
applications
for
management
ii
2015061
7_ES10005503.0001
cniiii
tiii.r
ni
Research
Assist
data
and
errors
development
work
with
other
and
implementation
departments
at
enforcement
of
CMSD
to
solutions
develop
data
complete
processing
disaster
plan
recovery
Learn
issues
the
in
and
keep
current
for
Responsible
vendor
on
the
Cleveland Metropolitan
the
the
managing
Oversee
Based
with
CMSD
Help Desk
documentation
Desk
Help
and
contract
CMSD
of
Help Desk
coordinates
contract
School
CMSD
District
data
structures
contractor
and
processes
the establishment
procedures
of service
agreements
level
LA
Help Desk
Evaluates
Facilitate
Reports Help Desk
From Human
metrics
ensure
to
service
all
new technology
of
onboarding
and
metrics
agreements
level
met
are
applications/processes
SLAs on
basis
monthly
Rczourccs
Provide
technical
HRIS
Supcrvizc
Maintain and
..oHaDorote
troubleshoot
on
Manage
subordinates
maintain
information
Prepare and
CMSD
staff
Finance
to
services
integrate
and
departments
across
and
technology
latest
using
and
IT
especially
system analysis
based software
Internet
in
in
technical
going improvements
and
each
discipline to achieve
respective
of
level
high
customer
service
and
disseminated
Lierm
out Short Term and
carries
Strategic
plans
in
the areas
of responsibility
Team Enterprise
Responsibilities
Test
Payroll/F-
between
Develop
accurate
thc
otner departments
witn
ensure communication
Initiate
nd
support to Payroll
staff
configure
and
evaluate
assist
user support for schools
Provide
Track-It
Maintenance/troubleshooting
Responsible for the architecture
and
applications
tests
Programs
departmental
Performs
computing
and
interface
to
and
all
and
in
applications
and
policies
within
CMSD
maintenance
web
of
back
end
infrastructure
QA
appropriate
environment
adhering to
procedures
based
completes projects
with
deliver
training
in
for use
personnel as required
tickets
assigned
development
owners
application
and
reliable
consistent
on-going user support includes
Provide
software
third-party
district
upon
an extensive
knowledge
of the
CMSD
environment
Regularly
Assist
debugs
standards
functions
Provide
and
staff
interfaces
tasks
all
implementing
in
MIS
creating
Ensure
data
Update
and
entry
for user
user
is
download
community
documentation
correct
school
and
telephone
Training
for
completed
files
in
project
managers
fault-tolerant
in
timely
and
other
technical
applications
email remote services
includes
processes
analysts
enterprise
workshops
utilized
timely
manner
as well
by school
as
one-on-one
personnel
manner
as required
12
201 5061 7ESl0005503.00012
I--1
Ensure
downloaded
data
all
and
Develops
Video
schools
based
software
Responsible for the
Supports VIPP
management
Manages
the desktop
Manages
software
applications
Inventory
Support applicationln
and
accurate
is
Development
In
Tracking
Software
Develops
Web
maintains
Budget
to
Development
applications
the academic
of
environment
and
administrative
desktop
environment
application
support contracts
implementation
deployment
upgrades
testing
application
and
functionality
management
resolution
Coordinates
CMSD
with
technical
systems network
technical
Maintains
and
Coordinates
Provides
Tier
Coordinates
vendors
II
need
that
installation
and
and
configuration
management
of
assess
administrative
applications
upgrades
and
on network
on other
impacts
applications
e.g
Special
education
servers
administrative
information for academic
user
software
software applications
specialized
support for end-users for academic
the
and
to design
OS
enforces standards for academic
with departments
software
Manages
and
staff
servers
software applications
and
administrative
applications
Beginning of the year procedures
End
of
year procedures
Research
data
CMSD
of
and work
errors
issues
the Director
Assist
Student
departments and outside
resource
Analyze
with
Information
and
to
CMSD
at
departments
and
ideptity
and pj
utilization
solutions
the data
needed
elements
from
other
DYS etc
School
initiate
tively
to develop
obtain
other district6mrnunity
entities
requirements
other
Systems
for
applications
improvement
data
in
management
potential areas
Identify
Apply cost
benefit
acceptable
Assist
data
in
the
issues
Serves
on the committee
Assist
Work
in
reusable
develop
this
creating
user
achieved
by
new
and
systems
applications
the
Districts
to ensure
staff
electronic
Districts
and
modification
software
of
systems
existing
configurations
to
ensure
for
th
CMSD
to
solutions
develop
data
complete
processing
disaster
recovery
plan
and infrastructure
record
keeping
entered
to potential data
back
Districts
records
system
to ensure
an
of
understanding
the
to
school
mailer
exchange eve-Rt
for processes
data
of
phase
timely data
of
at
and enforcement
components
the design
documentation
staff
Alert administrative
the
in
and improves
with school
technical
for
system
the generation
Facilitates
be
and proposed
work with other departments
implementation
and
Coordinates
and
errors
Design
of
can
to current
criteria
development
components
that
improvement
on investment
return
Research
of
analysis
is
entry
utilized
correct
by school
and
completed
or submission
personnel
timely
in
problems Provide
manner
possible
solutions
to
these
problems
Contribute
to
Plan develop
Translate
organize
requests
Continually
Develop
the design
educate
standard
into
of
new
processes
implement
accurate
requestors
timeline
for
design
reflections
as
all
and software
and
of
evaluate
reporting
as
well
processes
as
and
develop
best
practices
efforts
requirements
to appropriate
reporting
customization
and desirable parameters
projects and
for
reports
efforts
13
2015061
7ES10005503.0001
ni
Monitor and
groups
participate
maintain
to
relevant
in
listservs
of
knowledge
strong
opportunities
training
developments
in
the
user
fields
of
and
groups publications
advancement
reporting
professional
and
database
management
SQL and
Application
Support
Application
Administration
Application
Installation/Configuration
Database Administration
modifications
Task Administration
Scheduled
Data
Code
and
Scripting
Migration
Updates
and
patches
Technical
upgrades
Support
Professional
Development
Technologies/Applications
ASP
SQL
Java
Server
Supported
JavaScript
2000
Server
FrontPage
HTML
Crystal
Reports SQL Server
Reports Oracle
Crystal
Extension
Visual
Studio
2000
Tomcat
AS/400
Client
IS Apache
Access Express
Site
Core
FrontPage
Linux
Human Resources
ESWeb
EIPDP
Web
User/Administrator
User/Administrator
Benefits
Web
Student
Server
Application
Web Application1
User/Administrator
Job Application/Administration
ESDev
Applications
Website
Administration
Systems
SBRC
ETL
Special
Data
Provider
User
of
data
provided
by Student
Systems
Education
SUN Web
Application
QkWrite-xteFfl-Hte4Academics
OAT/OGT
Testing
SchoolNet
Externally
RiverDeep
Web
Desktop
Hosted
Application
Application
Application
14
2015061
7_ES10005503.0001
Web
Earobics
Application
FitnessGram
Client-Server
Renaissance
Externally
Application
Hosted
Automated
Perform
Application
FTP
of
ETL
Data
to
Renaissance
Finance
Best
Systems Client-Server
External
Core
External
Content
Server
Professional
Online
Monthly
Library
Administration
Extension
Administrator
Development
Forms Administration
PD Database
website
to
updates
Services
Follett
ETLs
Destiny
from
Automated
Safety
System Administration
Management
Website
Static
FrontPage
of
Application
Affairs
Site
Office
Web
Control
Position
Application
and
Hosted
Externally
SIS
Process
and
to
ILM
Administration
Application
Update Destiny
to
Update
Destiny
Nightly
Security
ArcGIS
Mapping
Web
Application
Heat
Incident
Reporting
Desktop
Application
Heat
Incident
Reporting
Desktop
Application
Web
D3 Incident
Reporting
PeoplePage
ETL Application
Application
from
AS400
to
SQL
Server
2000
Facilities
Facility
Tridium
Focus Support
Automated
Building
System
Support
15
2015061
7_ES100055030001
Permit
Building
System Support
Transportation
Food
Services
VMWare
Site
Core
Internet
Veritas
Track
Management
System
uS
Server
Information
Websites
Static
and
Internet
Intranet
Netbackup
IT
Source
SQL
Content
Sale
Server
SQL Serer
2000
SQL
2005
Serier
Oracle
AS/400
Visual
Studio
Server
FrontPage
Co-Location
Web
Chassis
Backplane
Handbook
Publishing
Web
Departmental
SSL
Extension
Sites
Certificates
Internal
FTP
Site
From Food Services
Maintains
Central
Leads
troubleshoots
Kitchen
or
and
co-leads
at
all
MS
documents
troubleshoots
Maintains
supports
on-line
Winsnap
or
SQL Server
documents
schools
on
Universal
and/or
Meals
database
and
web
server
off
site
remotely
technical
projects
such
issues
as
Office
Winsnap/Websmartt/MS
as
database
needed
issues
at
Central
restructure
Office
and
meal
applications
Fulfills
FCNS
Maintains
departmental
server backups
technology
related
and restores/disaster
requests
recovery
16
2015061
7_ES10005503.0001
i-.-
F1O
fLiic
Prov user
Maintains
of
Provides
custom report
Provides
custom MS Access
Supervises
From
training
documentation
Humin
processes
creation
Crystal
database
creation
and monitors
schedules
the
and
maintenance
of the
activity
FCNS Programmer/Analyst
Rcspurccs
P-d
support
uuuuLeuouLIng
th
for
T4nnrnn
and
piaiining
Resource
Information
in
System
the
of system
areas
development
maintenance
training
Develop program specifications
Coordinate
plan and
implement
of
projects
complex nature as assigned
Dmeeport-pegrams
Train
staff
Completes
Provides
and
users
special
high
in
new
quality
aoolications
as
projects
assigned
customer
service
Deelep-user-doeumentatief1-fŁ-new
Maintain
technical
support
group
Devei-ep--andmaintain--cffectivo
and
principals
AppStream
Demand
On
MIS
stafl
of people
vaety
to
and
both
internal-an
-etema
support
providers
to
organizatiens
applications
documentation
depositoryfiles
relations
HRs
with
various
clientsand
include
school
but
not
function
Software
Delivery
System
Administer
App Stream
that
Functionalities
include
are
all
inclusive
AppStream system
Software
package
AppStream
Scheduled
Quarterly
Provide
Create
software
server software
package
system
updates
monitoring
as necessary
on
approved
as
as
server reboots/server
software
as
creation/testing/deployment/administration
CMSD
and approved
by
approved
approved
approved
by
by
CMSD
by
CMSD
CMSD
AppStream
servers
CMSD
weekly status reports
CMSD MIS
Work
with
processes/policies
both
standardized
library
CMSD and CMSD
process/policies
as
contracted
approved
personnel
by
to
create
CMSD MIS management
personnel
EduLog/KronOs
responsibilities
Heat responsibilities
17
2015061
7ES10005503.0001
Procurement
Services
Procurement
Purchasing
eRate
RFP/Procurement
Telephones
Contract
Budget
Management
Positions
Position
Executive
Director
of
Classification
Procurement
Executive
Management
Senior Telecomm Specialist
Specialist
Senior
Purchasing
Specialist
Senior
eRate
Senior
Purchasing
Salary
Manager
Project
Specialist
Specialist
Specialist
Range
80000
Director
115000
80000
50000
50000
80000
80000
SpecialistA
50000
50000
SpeciaJJpt
50000
80000
80000
Purchasing
Specialist
Speoa1t
25000
50000
Purchasing
Specialist
Specialist
25000
50000
E-Rate
Procurement
Specialist
Specialist
Procurement
Specialist
Specialist
Procurement
Specialist
Specialist
Leadership
Responsibilities
and
Securing
Procurement
telecommunications
Responsible for managing
maintaining
services
fo.r
and
contracts
voice
and
data
contractors
bandwidth network
connectivity
Internet
access
Wireline
cellular
Manages
CMSD
wireless
paging service
E-Rate
processes and
Manages
Procurement
management
Invoicing
Site
centrex
service
IP
service
administration
procedures
Process
proposal
audits appeals and
billing
administration voicemail
support
JVR moves/adds/changes
evaluations
form submittal documentation
contract
compliance
appeals
audits
eTech
Grant funding
and
District
Technology
Plan
18
2015061
7_ES10005503.0001
and
Budget
contracts
Development
management
order administration
Contracts
and
resolution
maintenance
departments
training
A/P
and
preparation
preparing
FYs
next
submittal
budget
purchase
needs/requests
Procurement
and
Securing
E-Rate
managing
services
for
with
compliance
contracted
telecommunications
services
for
network
support and
technical
network
technology and
network
equipment
Responsible for
from
Communicates
Provides
Manage
technical
district
bids
Solicits
technical
customer
Support
procurement
vendors
technology
and
hardware
district
supports
to
processes
for
staff
CMSD
staff
purchasing
technology equipment
standards
Responsible for purchasing support and
vendor
relations
Manager
Purchasing
Directs
of Purchasing
leadership
Develops
and manage
Performs
periodic
Coordinates
contract
Provides
training
Provides
direct
Conducts
annual
cost
law consults with
and
counsel
legal
Establishes
long
develop
Solicits
and
on
Purchasing
market
analyzes
and makes
contracts
in
conformance
with contract
users
and distribution
regulating
agencies
and
other
major
public
concern\
goals
with
in
atiThnent
ancf
provide
conditions
determinations
acquisition
manufacturers
schools
and plan and
major
problem resolution
system
regarding
mutual
short-term
an.d
strategies
Reviews
vendors
reviews
orders and
required
to schools
with
meetings
between
as
and
analyses
changes
on-line purchasing
for
assistance
organizations
Liaises
budget
product
compliance
purchasing
on
in
nanagement
procurement
order
sole
to
source
the organization
of
all
sources
recommend
in
support
the
and emergency
objectives
to resolve disputes
levels
of
those
determine
needs
needs
most advantageous
prices
to
users
purchases
Team Procurement
Responsibilities
Administers
Telecom
and
standards
service
and
supports
Support and
TN
phone
systems
Administration
Tracking
Order
Cell
phone
tracking
Cell
phone
charge
backs
Pager tracking
Pager charge
backs
Teleconference
Voice Mail
User
Develops
Maintains
self
card
tracking
changes
help
RFP specifications
E911 database
for
new schools
19
2015061
7_ES10005503.00019
T-flO
fl-
fiG
Provides
counsel guidance
Provides
voicemail
and
support
Maintain
eRate documentation
Maintain
eRate
Financial
incoming and
Track
support for telecommunications
and
correspondence
Records
outgoing eRate
Assure eRate invoicing
payment
funds
process
and
clarifty
CMSD
from the vendor
compliance
and
SLDs
the
perspectives
Assure reimbursements
Prepare eRate
471
Form 500
Maintain
Funding
Maintain
eRate
final
payment
Interact
to
from the SLD
funds
the
5LD
in
Request
for
vendor
Request
for
funding for services
Change
486
Form
BEAR
received
Forms to be submitted
Form 470
Form
are
SLD
for
Project
for
database
and
or
vendors
are
received
manner
submit proposals
requests
Request
and
to
timely
encumber funds
to
Tracking
reports
eRate years trackyearly
all
eRate data
from procurement
database
to
the
process
vendors
with
effort to
an
in
establish
Administer completion
ofvarious projects
Administer the process
for
eTech
and
rapport
and
funding submit request
grant
eRate program
assure
compliance
as needed
track
payments
and
maintain
documentation
supporting
Administers
District
and
voice
data
line
installation
replacement
activation
distribution
and
repair
service
Troubleshoots
telecommunications
and
services
Tracks
Uses
Administtion
database
and
with
discovery
accurate
of root
timely
data
cause
of
users
devices
usage
monitoring and
Administers accounts
reviewing
invoices
monthly
and
for voice
payables
terms and
contracted
resolution
probIerr$bfinal
Maintains the Telecommunications
data
for acceptable
and
monitories
lines
use of
telephony services
ensures adherence
to
services
software to administer
telephone
line
feature
changes
telephone
handset
swaps
within
the
District
Administers
with
changes
and
tracks
the
the service
Responds supports and
diverse
req
user
Districts
voice
mail
service
as the
primary point
of contact
for
moves adds
provider
acts
problems across
to
promptly
all
District
user
requests
departments
via
and
the
Districts
locations
ticketing
determines
system
handles
immediacy
and
priority
uirements
Sends
Sets
Track
notices
up
and
and
Execute
to
users
pay invoices
the
orders and
renewals of services
Purchase
and
hotlines
against
special-need
departments
as
help
needed
or directed
desks as required
budget
funds transfers
Administer purchase
Track
telecommunications
regarding
administers
resolutions
hardware
and
repairs
supplies
20
2015061
7ES10005503.00020
ThN
Administer and
Approve
track
Miscellaneous
Distribute
Enter
duties
office
room
conference
Manage
attendance
and
mail
vacation
and
sick
e.g copies
filing
etc
reporting
entrance
security
reservations
incoming communications
payroll
Clerk
Purchasing
Reviews
the
notifications
Reviews
specifications
Creates
and
posts
Attends
and
chairs
Performs
cost
for
with
facsimiles
machines
Knowledge
formal
and
and
Proposals
Requests
for
Quotations
NeoPost 1J90
\Vord
proposals
in
and
newspapers
on
the
District
website
letters
data base
into
assignments
special
machines
office
compliance
bids and
award
issues
performs
of
of Microsoft
for
conferences
information
majority
Bids Requests
and
accuracy
for
re-caps
payroll
term agreements
Familiar
clarity
pre-bid/proposal
analysis
for
vendors
to
advertisements
Inputs workforce
Creates
of Requests
processing
daily
including
and
contract administration
machines
adding
copy
machines
Lotus
Notes
as
needed
electric
typewriters
Meter
Postage
Excel AS400
Accounting
System
Adobe
Page
Maker
7.0
From Safety and Security
Coordinates
Project
with vendor
contacts
Manager
Manage
technical
focused
projects
Coordinate and
manage
construction
other school
or
Coordinate network
and
CMSD
Monitors
Actively
CMSD
staff
work
and
support
including
orders
participates
staff
logistics
specialty
movement
for
and
legacy
of technical
schools
equipment
that
is
result of
new
moves
desktop
Capital
planning
support
Programs
for issue that
in
on OSFC
and
require
design
and
technology
design
and
Security
Safety
maintenance
of
new
school
or follow
installers construction
up to construction
construction
and
coordinates
managers
projects
with
internal
OHGR
21
2015061
7_ESl0005503.00021
1EV
Xl
LA
ROPE
El
Distribution and Logistics
Services
Distribution
and
Warehousing
Logistics
and
Distribution
District
and
Shipping
Receiving
inventory
Management
Shipping
Printing
Services
Logistics
School
Asset
AV Equipment
Tagging
Repair
Moves/Adds/Changes
Applications
and Logistics
Distribution
Positions
Position
Distribution
Inventory
Specialist
AV
and
Repair
Truck
Classification
Manager
Logistics
Asset Tagging
SpeciaIi
Specialist
Specialist
Specialist
Mailroom
Specialist
Specialist
Clerk
50000
50000
Specialist
Leadership
Responsibilities
Distribution
and Logistics
Contract
Printshop
Supervise
80000
Specil
Mailrooni
Manage
Range
50000
25000
25000
Specialist
Driver
Shipping
Salary
Manager
Maliroom
staff
and
courier
contact
Warehouse
Manage
Inventory
Management and
Asset
Tagging
Warehouse Manager
Manages
daily
Provides
district-wide
Coordinates
Plans
and
Monitors
coordinates
and
pick-up
dclivety
of
of
and
to
Distribution Services
schools
equipment
loaner
and
administrative
supplies
equipment
for
and
sites
materials
professional
including
obsolete equipment
development
school
activities
special
etc
inventory
the
of Inventory
support/services
of delivery
presentations
Maintains
operations
database
accessioning
of technology
of equipment
to
equipment
assist
with
tracking
purchases
22
20150617_ES
10005503.00022
iTI_Po1
cROL
DSrfc
Oversees
deparbnental
budget
Manages
and
staff
Works
evaluates
purchases
other departments
requests
special
internal
e.g.
to
audit
facilitate
goals of
the
of school
reports
the
district
inventories
grant purchases
of
disposal
tangible
etc
property
Must possess
knowledge of
working
Team
Responsibilities
Team
with
collaboratively
Processes
including
applicable
unit
bargaining
agreements
and Logistics
Distribution
for
responsibilities
all
management
inventory
Equipment Technician
Assists
and maintenance
with repainng
Assesses
new
with
Assists
Maintains
audio/visual
and
loading
with
Travels
the
included
it
is
pcs
from
in
mark
to
records
inventory
vehicles
delivery
good working order
etc
and
equipment
and
schools
for
equipment
in the
cabinets
storage/computer
unlock
to
that
of audio/visual
delivery
schools
to
ensure
to
be
of equipment
unloading
loaner equipment
Assemble carts bookracks
Assists
of audio/visual
to
equipment
and
other materials
new
tag
schools
to
be
to
equipment
on
included
the
inventory
database
Maintains
warehouse
Provides
Shipping
truck
to
receive furniture
drivers
in
all
and
equipment
supplies
with the exception
capaties
of driving
truck
Clerk
Processes
records
Prepares
shipping
Provides
data
Travels
and
Monitors
all
entry
services
and
PCs and
for
loaner equipment
and
new
and
prior
to
shipments
all
inventory
to
equipment
accessioning
payment records for
computers
and
of equipment/materials
automated
mark/tag
new equipment
processes
equipment
delivery
for district-wide
unlock
to
purchases
Proccsscs
audioiQual
incoming
bills for distribution
district-wide
Maintmns
Checks
for
schools
to
Records
Truck
to
facility
assistance
to
materials
to
records and
be
included
schools
and
maintains
on
the
central
offices
files
inventory
database
shipping
schools
delivered
equipment
to
the
Division
for distribution
payroll
new
incoming
for
equipment
identification
proper
and
numbering
Driver
and
Organizes
Receives
and
verifies
Assists
with end
Inspects
vehicle
Signs
Commercial
Able
to
Able
to
Able
to
of
bills
drivers
to
up
work
to
in
delivers
product
of lading
license
sixty
safety
and
receiving
CDL
floor
routes
as
assigned
to
according
including
emergency
deliveries
procedures
inventory
ensure
maneuver motorized
lift
and
incoming
month physical
weekly
invoices
all
product
organizes
maintenance
memos
of vehicle
shipping
documents
as
necessary
required
jack
and
tow motor
pounds
below zero degree
temperatures
23
2015061
7_ES10005503.00023
Attachment 5
Clovelanil
School
Municipal
lilsirict
CIcvcand
Research
and
Information
Department
--
4966
Woodland
Avenue
Cleveland
Ohio 44104
2164326240
Fax
2164324632
www.cmsdnet.net
eRate
PROCESS
Program
FOR ERATE PROGRAM
CONTENT
Page
Part
FUNDING
REQUEST
PART
REQUEST
OBJECTIVES
FOR PROPOSAL
Prior
to
Posting
Posting
PROCESS
RFPs
RFPs and
Filing
PART
RFP PROPOSAL
PART
SEPARATION OF ELIGIBLE AND
PART
BILLING
PROCESS
Forms
470
EVALUATION AND SELECTION PROCESS
INELIGIBLE
SERVICES AND PRODUCTS
Cleveland
Municipal
School District
ildrcn
Research
4966
Woodland
Avenue
Cleveland
2164326240
Ohio 44104
and
formation
In
2164324632
Fax
Department
www.cmsdnet
eRate
The objectives
for
Administrative
Corporation
funding
Meet
Districts
the
the Schools
the
by
to
Libraries
vision
highly
wherein
provide
goal
Division
technology
to
Educate
the Universal
of
Service
to
offer
and
mobile
teachers
motivate
economically
administrators
for
capabilities
ubiquitous
Children
students the
District
and
services and
infrastructure
Clevelands
meet student needs
that
complex
vision
and
the
providing
District
Technology
in
REQUEST
to
is
Vision
further
work together
FUND
from
programs
productively
Support
OBJECTIVES
District
that
the
PART
USAC
products
educational
PROGRAM
requests
the
Support
PROCESS FOR ERATE
net
Program
to
participate
changing
parents
and
access
to
capability
them
society
stakeholders
community
education
technology-assisted
for
all
students
The goals
for
funding
Administrative
effective
connectivity
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Seek
key
and
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benefits
and support
The E-Rate
documentation
vendors
of
for the
services
the
vision
instructional
and
of
from
services
the
technology
services
and
diverse
in
an
Service
the Universal
District
department
access
Internet
and
internal
vision
technology
to
requirements
support
products
District
departments
and
decision-makers
open
transparent
District
SLD
for
proposal
State
Federal
request
process
that
provide
cost
objectives
compliance
with
Research and Information
and products
Division
stakeholders
District
complete
Libraries
telecommunications
District
participation
and document
Division
efficient
the
and
to
technology
community
Engage
the Schools
is
the
goals through
contribution
including
Monitor
and
support
and recognize
academic
approved
USAC
Secure cost
Involve
from
requests
Corporation
fund
request
eRate
Department
process
including
will
maintain
and
District
written
regulations
and
the implementation
of
electronic
SLD
Cleveland
Municial
School District
CIcveIad
aiwen
Research
4966
Woodland
Avenue
Cleveland
2164326240
Ohio 44104
and
In formation
2164324632
Fax
Department
www.cmsdnet
eRate
PROGRAM
PROCESS FOR ERATE
PART
Actions
second and
the
During
and
To Posting Requests
Prior
future
will
vendors
District
products
the
Discovery
Concurrent
District
civic
technology
advice
for
development
and
should
review
for
an adequate
deadline
and
work
closely
to
to
of
needs
technology
Connectivity
not provided
services
encourage
in
strong
Discovery Dialogues
audience
well
as
be
will
and
new
services
effective
encouraged
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with
introduce
to
as
most cost
the best and
attend
to
possible usefulness
the approved
Included
to
and
external
have
for the
from
participants
stake-hold
in
ensuing
whenever
sessions
ad hoc Advisory
as an
convened
be
will
Plan
Technology
the brainstorming
in
that
serve
will
sessions
more brainstorming
or
organizations
the
RFP
District
the success
Committee
and
their
on
of
for
District
in
the
District
minimum
to
pertinent
Purchasing
28
days
to
to
the
Web
in
staff to
The
realization
paid services
the
MIS
the
possible
of
District
for
Following the
secured
be
expert
Information
for
specific
area
of
the
RFP
site
SLD Forms 470
during the
posted
the
when
secure
serVices should
staff
advisable
is
regarding
these
posting
Filing
review
opportunity
MIS
It
experts
afford
District
Research and
the
REPs
technology
and
third
of
full
and regulations
with
to
REPs
particular
staff of
the
of
and complete
evaluations
The RFP posting
mid-January
for
provide the
volunteer
budgets
of
RPFs
be
Division
development
the
in
provide counterweight
will
prior
should
MIS
Services
Proposals and
for
Forms 471
rules
be given
of
the
Proposal
District
must
Internal
capabilities
decision-makers
and
participants
the development
timeframe
for
have
capabilities
against
requested
independent
When
writing
Requests
Requests
from
experts
requirements
Posting
These
Information
technology
again
might be
institutions
goals
counsel
volunteer
independent
and
mechanism
establish
will
securing
one
Dialogues
requirements
provide the expertise
and
support
staff
technology
cross-departmental
non-profit
Management
will
Districts
period
technology
of
the
needs and expenditures
technology
District
who
470
the development
to
access
funding
departmental
potential
Discovery
funding
educational
Department
seek
be
and
Districts
about
technology
SLD
which
should
educational
The
Division
broad
process
learn
Internet
RFP
current
the goal
with
vendors
Division
Proposal
Forms
goals
delineate
for
year
District
to
with the vendor
possible
the
sessions
and
devise
fiscal
RFP
the
through
District
needs
technology
PROCESS
encourage
vendors
to
Libraries
for
will
introducing
accorded
and
development of RFPs the eRate
as
means to learn about
and
to
be
District
of
services
vendors
to
achieve
attention
the Schools
during the Request
bidding
to the
selected
the goal
Particular
years through
the
quarters
with
telecommunications
competitive
Prior
vendors
FOR PROPOSAL
Proposals and Filing SLD
plans regarding
requirements
previous
for
calendar
third
diverse
with
relationships
REQUEST
2/
net
Program
RFP
Division
to
RFP
adhere
process To
the procurement
assure
that
is
quarter
responses
will
process
post the
calendar
fourth
all
full
prior
end
compliance
required
to
strictly
that
and
to
should
all
filing
eRate
State
the E-Rate
Division
care
Particular
by both
leave
the eRate
State and
must
eRate
rules
Concurrently
requisite
the
eRate
documents
that
should
Division
need
to
be
coordinate
posted
with
with the
the
RPFs
District
including
Purchasing
general
Division
instructions
regarding
that
all
Clevolarni
Mirnuclval
School District
ildrcn
Research
4966
Woodland
Avenue
Ohio 44104
Cleveland
216
432
6240
and
In formation
Fax 216
432
Department
www
4632
cmsdnet
eRate
accompany
the
information
regarding
When
RFPs The Web site Development
of the RFPs
individual
should
Office
receive
timely
net
Program
and
notice
publishing
District Web
site
the eRate
Division
will
file the
Forms 470 with the
minimum 28-day posting period is maintained
Following the posting of
the
RFPs and the filing of the Forms 470 vendors
on the eRate
Divisions
Vendor List will be notified via
email and/or fax that the RFPs
and Forms 470 have
been posted and filed In addition
to posting the
SLD
RFPs
and
RFPs
the
ensuring
it
will
available
the
via
help vendors
Web
site pertinent
reliable
provide
Concurrent
will
questions
24-hour
secured
notification
be
will
be
they
taken
posted
may
will
of
on
all
the
submit
postings
afford
and
questions
District
them
in
eRate
writing
via
vendors
vendors
as
RFP
fax
Internet
and/or
site
of
the
selection
to
to
site
see
District
question
at
the conference
vendors
have
the
provision
regarding
next
REP
an
paragraph
staff
about
the
The questions and
post-Conference
The questions
review
nor
Vendor Pre-Bid
attend
to
for the
advertising
will
Responses
most knowledgeable
be
to
answered
within
the questions
about
the
will
purpose
REP
The proposal responses
will
be
and State rules The Purchasing
and
If
email
print
as schematics
Purchasing
vendors
information
Web
notified
points
and posted on the Web site for all vendors
from District MIS staff or those District personnel
as use
individual
District
be
RFP5 The
the
additional
the
will
discussion
via
to
well
with
the opportunity
period
requirements
evaluation
be established
will
of the
The Conference
Notes
answers
the
with
Conference
RPFs
Answer instrument
and
data such
technology
proposals
may concomitantly notify their vendor list contacts
REPs are posted there will be no contact
to any
vendor Should
vendor
need
particular
information
and
make
RFPs When
Question
be
to
the
required
that
design
Department
eRate
of
the
advisable
is
network
to
are posted
that
received
process
Division
and recorded
will
forward
by the Purchasing
the proposals
to
Division
the E-Rate
according
Division
to
to
District
begin
the
Cleveland
MunIcipal
School District
Eth
Clc
land
Childten
Research
4966
Woodland
Avenue
Ohio 44104
Cleveland
216 432
6240
and
Information
Fax 216
432
Department
www
4632
cmsdnet
eRate
PROCESS
RFP PROPOSAL
PART
An Evaluating Committee
of
proposal
proposals
technology
who
representative
members
should
is
will
and
be
evaluate
of
or
member of
also
include
Instructional
submitted
all
should
the E-Rate
Technology
at
and
Depending
levels
least and
MIS
the
upon
review
of
two
preferably
number
the
for
more
or
community/stakeholder
Committee
Advisory
staff
several
include
compensated
PROCESS
proposals
with
evaluations
committees
experts volunteer
PROGRAM
EVALUATION AND SELECTION
series
the evaluating
in
Participants
independent
review
will
there
responses
AND POLICY FOR ERATE
net
Program
Other
Technology
staff
Committee
Evaluating
Steering
Committee
members
The evaluation and
requested
selection
deemed
or
Committee
Evaluating
may
presentation
formats
participants
questions
to
be
equal
criteria
etc
asked
use
will
have
is
and
multi-level
been
request
in
for
all
in-person
forms
criteria
from
developed
from
length
location
as guidelines
diverse
and
District
to
evaluation
initial
vendors
selected
RFP
note
planning
the
The
Committee
Evaluation
same
for the
competing
as they are
presentations
the
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presentations
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areas
vendors
all
vendor
include
will
Committee
by the Evaluating
elect
should
The Evaluation Committee
meeting The
process
necessary
results
at
each
evaluation
and eRate
sessions
The criteria emphasize the proposals capabilities
for technology-assisted
that
learning
and provides access for the Districts
diverse levels support and enhancement
of existing
infrastructure
of an educational
foundation on which to
technological merit and provision
of the financial
build development
and credibility as
vendor and clear detailing
suitability
requirements
integrates
technology
expand
or
and
assumptions
Notes
are taken
compiled
which
used
the
selection
providers
the
resolution
to
Division
of
the Board
usually
will
percentage
of
Education
by the vendor
Forms 471
in
mid-January
initiate
to
and
the
the
comments
E-Rate
the
All
District
the
sign
and
data
will
retain
data
quantitative
notes
on
all
which
the Evaluation
and
quantitative
Division
to
Legal
Department
contracts
finalize
coordination
authorized
Form
written
qualitative
Evaluation
is
Form
will
be
Forms and
process
the funding
must
Schools
as informal
individual
in
of
the Evaluation
to
well
selection
provider
cost
as
The
or other designated
District
the
and
the bidding
the service
of
the
contracts
submitting
deadline
eRate
to
addition
in
may be formal
make qualitative
the service provider
of
counsel
the
for
the Chair
provider
selection
legal
discussions
and
of
as documentation
Following
comments
discussion
of
and analyzed There
allows the evaluator
for
notes
responsibilities
with
contact
to
the service
the contract
the Legal
Department the Budget
The designated
District leadership
requests
resolution
District
will
Parallel
prior
executive
Libraries which
in
to
All
turn
the
of
signing
contracts
must be
any service
must be signed
prior
to the
eRate
prior
filing
Cleveland
SChOOl
Mun.cial
EducMg
District
CkeInI
CI
Idnn
Research
4966
Woodland
Avenue
Cleveland
44104 216432624O
Ohio
and
Fax
In
formation
2164324632
Department
www.cmsdnet.net
eRate
PROCESS
AND POLICY
PART 4/ SEPARATION
During
the
eligible
for
RFP process
eRate
effective
implementation
ineligible
service
The eRate
and
pointed
to
the
SOWs
provider
District
may make
eRate
eRate
Division
tools
establish
define
tasks
Criteria
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The eRate
submitted
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assist
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AND INELIGIBLE
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AND PRODUCTS
SERVICES
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PROGRAM
ERATE
require
encouraged to present proposals that are fully
must be included in the proposal for an
products
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to separate
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or
costs
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ELIGIBLE
ineligible
for clarity
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OF
FOR
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portions
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for
tools
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of
to
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delineate
documents
The eRate
Information
Management
and administrators
guideline
MIS Division
in coordination
with
the
and products
from ineligible
services
The
eligible
criteria
Division
to
Services
and
functions
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basis
activities
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by service
serve
providers
as
the
primary monitoring
Billing
mechanisms
organ
may
for eligibility
vary according
to
and the review
service
and
of
product
invoices
needs
for
Cleveland
School
Municipal
District
Chkizcr
Research
4966
Avenue
Woodland
2164326240
Ohio 44104
Cleveland
and
Information
2164324632
Fax
Department
www.cmsdneLnet
eRate
PROCESS
PART
should
arrangements
Billing
reviewed
be
discussed
and
evaluated
Service
eRate4unded
projects
Similarly
eRate
for
policies
and
meetings
Whenever
possible
service provider
departmental
fiscal
funding
and
for eligible
All
District
prior
to
Purchase
Whenever
BEAR
dates
the
that
for
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office
Clark Rice Wilison
Park
Stevenson Jamison Grdina Lake
Form 486
at
Specialict
Notification
Woodland
Ditto
recehed wul
Letter
from the
USAC
Cmter received E-rate
opeircd
rue
mnil
Segment 3B-4A
Did
any
the
federal
governmental
internal
unavailable
Resiionse
FB
of
confiscatlan
to
of
investigation
the
rate
Doan Pyramid
federal
Doan
Offioe
No
10
prosecutor
Pyramid
or
its
State
invoices
president
result
Auditory
that
made
in
CMSD
them
Segment 3B-4A
Clark1
Rice WflIsn
Saqment 3B-4A apllcation
Wade Park1
Euclid
Perk Jefferson Dickens Stevenson Jamison Grdina Lake
Who
at
CMSD
was supposed
Response
The Eratc
subthtai
The Director-MIS
Office
to
file
The
the
Erate
ri/rectea
11
Districts
1/se
Form 472
Specialist
BEAR
did the actual
Erate pracecsfr
he
District
Segment
Did
3B4A
concern
rnvesttgatton
about
of
its
Doari
president
Pyramids
play any
pursue this reimbursement
Response
No
12
integrity
factor
in
andior
CMSDs
the
federal
failure to timely
Segment 3B-4A
Segment 3B.4A
Euclid
Park
What
Form
was
for the
ReSpone
appUcatjcijn
Wade
Jefferson Dickens
the
na1
above
Januiari
date
by which
application
Park
Clark Rice Wilisori
Stevenson Jamlsori Grdlna Lake
CMSD
without
28 2011
13
was
required
being gramed an
to
flie
its
extension
BEAR
Segment 3B-4A
In
mentioned
flux
delays
the
in
deadline
until
Response
ho/a
Year
longer
funding
in
E-rate
Transformation
those
on funding
be jag1ei
87% dcouit
did
iec1
te
missed
of
complexity
CMSD
not
seek
flux
the
District
regarding
extension
an
with
closeout
LISA
did
gray arez chei
unIte 87% discauni
and we believed
en
CMSD
request fell into
requests
If
internal
was
the
of the
were settled
factors
The funding
and
why
hut
deadline
availability
piogram
Plan
2018-2009
BEAR
the
why
explaining
iwy
ransitirnr.v
14
that
eve/far
USAC
the Funding
these fzmdingrØ4uests ou1d
cventuallp
submi
catninltied
BEAR
a
put
funding
Form due
to
no
the
interiwl
Segment 3B-4A
Segmont 3B-4A apptication Wade Parks
Cark1 Rice1 Wilson
Euclid Park Jefferson Dickens
Stevenson Jamlson Grdina Lake
Did
above
pp
CMSD
Response
ever request an extension
Vo
If
so when
exiension
and
for
what
as requested
15
filing the
wa
the
BEAR Form for
resuit
the
Segment 3B-4A
If
CMSD
can
legitimately
pursue
now
reimbursement
why
was
it
nol
done earlier
pp
aligned
have
There
with
been filed
sahniftbzg
theu
/e
appeal
f/ic
Ia
192
eligible
This
page
service
simply
lEAR form
lie
FCC
to
in va/ce
We
-wi/ye
16
i/sf
taking
must he sarted
that
f/au
existed
time
f/tot
anticipate
the rules
Ue
so
at
that
UPC
Jz
US4C
con
Iltraugli
time
i/ic
it
file the
could
pro ces
lll deny
and
it
BEAR
of
aid
Segment
3B-4A
Seqment 3B4A application Wade Park
Clark Rice W1llson
EucHd Park Jefferson Dlcken Stevenson Jamison Grdina Lake
Did
USAC
application
Response
ever issue
If
so
LSA
formal
deni
of
its
commitment
previous
for
this
when
i/hi
iwi issue
afOrnI
for this lpp/ecathnJ
17
denial of
its
previous
comnhi/fmn
Segment 3B-4A
Segment 3B-4A
Euclid
Exactly
when
requirements
appeat/waiver
application
did
for
MSD
the above
an
request
FCC
application
waiver
Did
this
from
filing
BEAR
nieet
filing
FCC
deadtines
Respozise The waiver has
denial from
IWade Pgrk
Clark Rice.WUIson
Stevenson Jamison Grdina Lake
JGfferson Dickens
Park1
USA
/v
riot
request
beei
subtuifrd
taiver
18
7YrereJist
need
to
/e
Segment 3B-4A
Clark Rice Wiilson
Segment 3B-4A application Wade Park
Eudid Park Jefferson1
Dickens Stevenson1 Jamison GrdIna Lake
O.Has
FCC
decision
Respzn2se
given
on
the
made
i/s
any
The
indication
of when
CMSD
might
expect
appeal/waiver
Vo uaier requex/
Furthermore
decisions
the District
the
FCC
FCC
hu
been
.ubmiited
does not give indications
announces
its
decision
19
decision
vhen
to
the
FCC
for any of
the
its
pending
Conrnion
has
Attachment 8
Segment 4B
CMSDs
previous
this
response
that
says
delivery
seryice
new
BEAR
granted
for
Jan.28
20 15 tliree years later than the originaldeadline
schools
in this
case
is
term
When
The
these
why was
in August
wkkb
kas
tec/mology
instaflaons oUnnal
permits
nostpar4
se1e
are grimtad
submission
deadline
The
2OiL What
was
last
of
of the
service
is
Onrquest
E-rae program
dulng
the program
for the
and
in
opefled
pliation
delivery extension
Resypuse
reuiung
extension
specific
deadlines
eq4itnent
occur during
dtthery
may
he
tendon
sel
Among
be
those
nctaIed
lime period
requests
vhch
Segment 4B
Segment4B
application
CMSDs prehm.my
applicaUons
Mound
explanation
tolalmg $0
to
BAC
76 million for
USACoæline.tecoidsindicates
that
Carver Hale
the
Is
for
SERA
CMSD
three
CMSD
million undetlFkN.2222420.Pleaseexplain
J.RRiY22.2242O
said
schools
applied
th1
submitted
for
BAC
review
tt1.of$231
discre$ncy
aIkai Bardfrg
SchooP
of
Segment 4B
When
funding
does
CMSD
expect
to
requests
Rionse
Juae/Jtd
214
have
the
BEAR
submittaL
made
for
these
Segment 48
4B application
Segment
BAC
However
the
each
hs
with
the
during
FRjVs
that
lea vts
i/ic
E-rae
tI
ERA
was
each
ERAs
in
li/c
i/ic
Wetits
IRAs
thin
the
funding
ree
otie
Ft was
wit/c/i
aba ye Below
to
by LTSAC
done
US4C
S899443
ERN funding
I/st
are
list
Ta conclude
qUitE
ineligible Items
is
the liv
was
ere remoed
of equipment
1/itt
LISA
request
the origin
total
Into
ii
an omit
three
that
parts
slight
is
in splitiing the
oft/re
schools
review of the
as
is
thus
similar here
of equIpment
there
Th
originalfunding
wnowst was split
rEquests
other
needid register
requests
Thus the
request
and
then
This1
ffŁttabates
with
schooLs
4L
kite were hue
were assigned
ThLc
of the
as the
three
v/tithe
requested
originally
amount
s/fes
he
2tti$
was
funding
three
stparqte out
It
YM
Id/al
third
because
to
provider separated out the costs for each
equipment
committed
cited
Jprtht
the rpIN offljmstIng
request
as die
Fit
$ftN 2076995
FRVs two new ERNs
amounts
senicc
$2
requestfor
requested was
equipnent.frorn
of/icr
better
In order to Spiit thtfl
of the three
attendant
wts
sf
impression
reuiizetl
originally
variance
1/ic
lb
oft/re
timber
While
it
Pros rn
spiitt
initial
original
for each
decided
office
orlginalfundlug
vts
suSll dcwe
eNglnaiiy
PM processes
wrong conclusion
an
diScioethe.teasoth
ownFurdJNgR4itatMm
were
1JSAC has
that
million in requested
ciompenstlott
District
F/ic
NØS
milhiorn
$1.67
disquaUfying
Response
online recordt indicates
of $0.64
total
ftnding
for
of IJSAC
review
Mound Caner Hate
list
with
of
has beet noted
was removed
for
In
each
of
PEN
2076995
AIR
MR2
ER/I
Carvet
rnodf led
Zenith
accordance
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in consuitation
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MR4
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request
the service
has been
provider
changed
to
4303468/
A1R3 The Contract Award Date
the applicant
with
the applicant
was changed
2/12/100
from
2/3/10
to
agree with
documetuation.
The shared discount
was reduced
could be validated
level that
to
by third
party data
AIRS
EdslcMafrzjSttanª
from ron-recwrtng
to
recurring
Your re/pint to spilt P1Th 2876995
2112420
and 2112428
and service
/1R7
The
piavider
$899
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is
443
to
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Systems
446 16
agree with the
to
The dollars
31356007
$4494
handset
348
required by FCC Rules
Your new FR/Is are
approved
has been
modified front
SPRNwÆmod/fled
within
as
charges
doownentasion
applicant
AIRd
FR//was
Connections
4/Internal
c/forges
04
M2i9
7600 redwz sservis
requested were reduced to remove
redun flash them $339 WiZ LAN Loc Track $749241
P/CS
4i Lit/br lrac Sf44 33 MI Tools $4323 99 5RC5021441
33
Xii $5214 7Z 6140 chrar $22488
32 Analog
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1230
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32568
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/220
456
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6140
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25
3255626
9.5
to
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was
following products/senices
spItE
2076995
from PR/I
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vs
components
This
PR
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NEW
contains
the
Mound
School
MW2
The
dollars
requested were reduced
$13560 07 rethin flash mem $339 W/L
$449445
Lic far track
$1441
33 R81
handset
Xi $5214 72
$4c04 IPphone
MR3
The
applicant
PEN
1230
6/40
Tools
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Phone
7500
Track
$4323
99
Pip mod
charger $224.88
$2283.04
was race/Wed
documentation
emove
to
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1220
8300458.54
redun supervis
WCS
37492.41
SPO5O
830
$1441
l6
.4
33
6J40
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5.1903.50
to
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to
agree
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ERN
MR
2112420
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2076995
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componen
This
tsfor
FRN contains
NE WNathan
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The dollars requested were reduced
$13560.07
$4494.45
redwi flash
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irtdsegKi$52J4
$48
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The
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35
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Phone 1220
was mo4fkd from
documentation
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$4670
62
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$248
447
73
to
agree with
Segment 4B
Has
the
invoices
the
E-rate
and
had
any
other docuthentation
construction
Response
Office
manager
No
ror these
difficuIt
from
other
schools
in
obtaining
CMSD
the
necessary
departments
and/or
Segment 4B
Segment
Did
tie
4B
District
Resnnmce
Yes
application
file
it Form
Mound
486 by
the
Carver Hale
deadline
for the
aboveapplication
Segment
In
4B
CMSDs
previous
reqiets
totaling
ineligible
ithrns
factoring
for
Rewonse
explanation
$..899
pared
CMSDs
to
tht
level
level
the
listed
which
$O.758niflUon
discoura
Refore
iwt the discounted
millioi
it
three
separated
th USAC
Ar these
igure
after
befdre
fimdrng
deleing
or after
7%
100%
full cost
approved
by E.-rate
Segment
egin en
Who
413
4B
ap
CMSD reced
Repwise
Mound
licatlo
the
Form 486
The E-rate Office
al
Carver 1a1e
Notifloatio
Woodland
10
Letter from
Data Center
the
USAC
Segment 4B
Segment
Who
at
4B
application
CMSD wa
Rns
supposed
T/wDIsrlcrs
Mound
to
Erate
file
Carver Hale
the Districts
cOnsullant
BEAR farm
11
E.Rae
Form 472
Central
BEAR9
viIJ7le
i/ic
Segment 4B
Segment
What
was
Form
for
4B
the
the
application
final
above
Response Jan
wiry
date
Mound
by vhick
appi ication
CMSD
without
28 2012
12
Carvet Hale
was required
being granted
to
an
file
ith
BEAR
extension
Segment4B
Segment 4B
Did
CMSD
application
Mound
ever request an extension
above application9 If so when
Rponse
The
Cunenily
the last date ta
28 2015 due
to
District
arid
requesled
13
for filing the
what was
the
BEAR
Form
for the
resnlt9
an erienslon far servicedelivery
invoke Le
the servke..dØfrey
Carver Hale
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the
BEAR form
is
January

Attachments - Cleveland Metropolitan School District

Transcription

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