2015 Wag A Thon - Dana Point Festival of Whales

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2015 Wag A Thon - Dana Point Festival of Whales
Festival of Whales – Street Fair
Benefiting Pet Project Foundation’s
Whales and Tails Wag-A-Thon℠
Saturday March 7th, 2015
At La Plaza Park in Dana Point
Please pledge your support for the animals!
Supporting the San Clemente-Dana Point Animal Shelter!
Pet Project Foundation
PO Box 5678
San Clemente, CA 92674
WWW.PetProjectFoundation.org
[email protected]
949-595-8899
Mark your calendars for one of the largest, most recognized,
premier animal care fundraisers in the area.
Better yet, become an Event Sponsor, Vendor or Donor!
Whales and Tails Wag-A-Thonsm
Saturday, March 7th, 2015
La Plaza Park in Dana Point
9:00am to 3:00pm
This year Pet Project Foundation is partnering with the Festival of Whales Parade and the Street Fair
for our 2015 Whales and Tails Wag-A-Thon. We are excited about the new opportunities this will
bring our Sponsors and Vendors at the Street Fair. Please look at the Festival of Whales website for
more information, http://www.festivalofwhales.com.
The Whales and Tails Wag-A-Thonsm provides an outstanding opportunity for Event Sponsors and
Vendors to market their products and services to over 7,000 Pet Project Foundation Members,
Business Partners, Sponsors, Volunteers, Pet Lovers and Local Residents, making this the Top Dog
Event of Orange County. Activities include musical entertainment, photo opportunities, children’s
activities, and refreshments.
Year after year proceeds from this event directly support the care and welfare of the animals sheltered
at the San Clemente-Dana Point Animal Shelter, spay and neuter programs, training, kennel care, lifesaving medical treatment, community education and outreach, adoption and much more.
With five (5) Sponsorship Levels to choose from, there is a cost-effective marketing opportunity for
every type of business, small or large.
To help guarantee your participation in the Whales and Tails Wag-A-Thonsm, submit your completed
application for consideration to Sally Silva (PPF Chairman) no later than Friday, February 6th, 2015.
For more information, visit our website at www.PetProjectFoundation.org.
We look forward to seeing you at the Whales and Tails Wag-A-Thonsm!
Sincerely,
Sally Silva
PPF Chairperson
[email protected]
or
[email protected]
cell #408-859-3706
Pet Project Foundation is a 501[c] 3 non-profit, pro-humane organization
Please consult your tax advisor for deduction guidelines. EIN # 33-0030634
Sponsor Levels Platinum Level $3500 •
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Welcoming recognition banner bearing your NAME or LOGO at the Wag-A-Thonsm
A 10’x20’ space at the Street Fair
Canopy, 8’ long table, 2 chairs
Recognition in Festival of Whales Parade
o Ride in the WAG vehicle in the parade for 2 people
o 6 additional people can participate in parade
o Name announced 3 times during parade
o Parade televised on Cox Cable
o Signage carried (provided by you)
5 PA Announcements the day of the event
Recognition in Summer 2015 PPF Newsletter Wagging Tails
Brand Recognition on our PPF Facebook Page
Your NAME or LOGO and link to your website on our PPF Website
Recognition in OC Register Newspaper Spring 2015
Recognition in email going out to our 300 volunteers Spring 2015
4 Tickets to Pet Project Foundation’s “Tail of Two Cities” Fall Gala Banquet
Gold Level $2500 •
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A 10’x20’ space at the Street Fair
Canopy, 8’ long table, 2 chairs
Recognition in Festival of Whales Parade
o 4 people can participate in parade
o Name announced 2 times during parade
o Parade televised on Cox Cable
o Signage carried (provided by you)
3 PA Announcements the day of the event
Recognition in Summer 2015 PPF Newsletter Wagging Tails
Your NAME or LOGO on our PPF Website
Brand Recognition on the PPF Facebook Page
Recognition in OC Register Newspaper Spring 2015
Recognition in email going out to our 300 volunteers Spring 2015
2 Tickets to Pet Project Foundation’s “Tail of Two Cities” Fall Gala Banquet
Silver Level $1500 •
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A 10’x10’ space at the Street Fair
Canopy, 8’ long table, 2 chairs
Recognition in Festival of Whales Parade
o 2 people can participate in parade
o Name announced once during parade
o Parade televised on Cox Cable
o Signage carried (provided by you)
2 PA Announcements the day of the event
Your NAME or LOGO on our PPF Website
Brand Recognition on the PPF Facebook Page
Recognition in Summer 2015 PPF Newsletter Wagging Tails
Recognition in OC Register Newspaper Spring 2015
Bronze Level $500 •
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A 10 x 10 space at the Street Fair
Canopy, 8’ long table, 2 chairs
Recognition in Summer 2015 PPF Newsletter Wagging Tails
$150 Street Fair Vendor • A 10 x 10 space at the Street Fair
No furnishings or tents are provided for the Street Fair booths but can be arranged with the designated rental
company at their fees, ask for more details.
A few faces of the animals you are helping! “Diamond” “Cupid” “Nike” “Cayenne” “Redford” “Sugar” Festival of Whales Street Fair
benefiting Pet Project’s Foundation Whales and Tails Wag-A-Thonsm
Sponsor/ Vendor Application
Company Name_______________________________________________________
Mailing Address_______________________________________________________
City, State, and Zip:____________________________________________________
Phone: _________________________
Email:______________________________
Sponsorship Choice (Check One):
____$3,500.00 - Platinum Sponsor
____$2,500.00 - Gold Sponsor
____$1,500.00 - Silver Sponsor
____$ 500.00 - Bronze Sponsor
____$ 150.00 - Street Fair Vendor
Make Checks Payable to Pet Project Foundation
Mail signed application, Sellers Permit (if applicable) and Sponsor/Vendor Fee to:
Pet Project Foundation
PO Box 5678
San Clemente, CA 92674
I, _____________________________, on behalf of ____________________________ (company) do hereby
submit an application for consideration. I agree to abide by all Event Rules and Regulations and waive any/all claims of
any kind and nature against the Pet Project Foundation, City of Dana Point, Dana Point Chamber of Commerce, Festival
of Whales, its agents, affiliates, employees, Volunteers and/or any other individual associated with the event. By signing
this agreement, Sponsor/Vendor agrees to pay all fees and/or city, state, and county taxes. No refunds in the event of rain
or inclement weather. We reserve the right to refuse any exhibitor.
Signature_________________________________________________________ Date__________________
Any questions please email or call:
Sally Silva, [email protected] cell 408-859-3706
________________________________________________________________________________________
FOR INTERNAL USE ONLY:
Application Received: _______________________
Application Reviewed by: _______________________ Approved by: _____________________________
Sponsor Level: _______________________________ Payment Received: $_______________________
Date: _______________________________Assigned Booth Space: ______________________________
Pet Project Foundation
WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT
1. In consideration for participating in Festival of Whales Street Fair and other valuable consideration, I hereby RELEASE,
WAIVE, DISCHARGE AND COVENANT NOT TO the Pet Project Foundation, the Dana Point Chamber of Commerce and
the City of Dana Point, their officers, servants, agents, and employees (hereinafter referred to as RELEASEES) from any
and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or
injury, including death, that may be sustained by me, or to any property belonging to me, WHETHER CAUSED BY THE
NEGLIGENCE OF THE RELEASEES, or otherwise, while participating in such activity, or while in, on or upon the premises
where the activity is being conducted or in transportation to and from said premises.
2. To the best of my knowledge, I can fully participate in this activity. I am fully aware of risks and hazards connected with
the activity, including but not limited to the risks as noted herein, and I hereby elect to voluntarily participate in said activity,
and to enter the above-named premises and engage in such activity knowing that the activity may be hazardous to me and
my property. I VOLUNTARILY ASSUME FULL RESPONSIBILITY FOR ANY RISKS OF LOSS, PROPERTY DAMAGE OR
PERSONAL INJURY, INCLUDING DEATH, that may be sustained by me, or any loss or damage to property owned by me,
as a result of being engaged in such an activity, WHETHER CAUSED BY THE NEGLIGENCE OF RELEASEES or
otherwise.
3. I further hereby AGREE TO INDEMNIFY AND HOLD HARMLESS THE RELEASEES from any loss, liability, damage or
costs, including court costs and attorney’s fees, that may incur due to my participation in said activity, WHETHER CAUSED
BY NEGLIGENCE OF RELEASEES or otherwise.
4. It is my express intent that this Release and Hold Harmless Agreement shall bind the members of my family and spouse
(if any), if I am alive, and my heirs, assigns and personal representative, if I am not alive, shall be deemed as a RELEASE,
WAIVER, DISCHARGE AND COVENANT NOT TO SUE the above named RELEASEES. I hereby further agree that this
Waiver of Liability and Hold Harmless Agreement shall be construed in accordance with the laws of the State of California.
5. I UNDERSTAND THAT PET PROJECT FOUNDATION WILL NOT BE RESPONSIBLE FOR ANY MEDICAL COSTS
ASSOCIATED WITH AN INJURY I MAY SUSTAIN.
6. I also understand that I should and am urged by the Pet Project Foundation to obtain adequate health and accident
insurance to cover any personal injury to myself which may be sustained during the activity or the transportation to and from
said activity.
7. I ALSO UNDERSTAND THAT I AM RESPONSIBLE FOR ANY DAMAGE I CAUSE TO THE FACILITIES.
IN SIGNING THIS RELEASE, I ACKNOWLEDGE AND REPRESENT THAT I have read the foregoing Waiver of Liability
and Hold Harmless Agreement, understand it and sign it voluntarily as my own free act and deed; no oral representations,
statements or inducements, apart from the foregoing written agreement, have been made; I am at least eighteen (18) years
of age and fully competent; and I execute this Release for full, adequate and complete consideration fully intending to be
bound by same.
Company Name: _________________________________________________________________________________________________________
Representative’s Name (Please Print): _________________________________________________________________Date: ___________________
Signature: _______________________________________________________________________________________________________________
Festival of Whales Street Fair benefiting the Pet Project Foundation’s
Whales and Tails Wag-A-Thon
Sponsor/Vendor Information
Please read through this packet of information and bring with you when you set up to ensure you have all of the
information required. Please note that we will not be responsible or insure against vandalism or theft.
EVENT HOURS
Saturday, March 7, 2015 - 9:00am – 3:00pm
EVENT LOCATION
La Plaza Park, Dana Point (On Pacific Coast Highway, North of Golden Lantern located in the Plaza near
Hennessey’s Tavern)
BOOTH SPACE
Each booth consists of a 10’x10’ space. All expo vendors must have a clean, solid colored and in good
condition canopy. Canopies can be ordered at an additional cost. Additional fees apply for electricity.
Vendors selling any items must have a seller’s permit and provide a copy with a completed application.
LOAD IN & LOAD OUT HOURS:
Load In
Saturday, March 7 – 6:00am – 8:30am
Load Out
Saturday, March 7 – 3:00pm – 5:00pm
Load In: Upon arrival, please check in with event staff in front of the Dana Point Chamber of Commerce office
at 24681 La Plaza Suite 115. Once you are checked in, we will direct you to your booth. Please unload your
equipment as soon as possible near your assigned booth location. Because we have over 80 vendors, we would
very much appreciate if you could unpack your materials and then try to move your vehicle before setting up
your booth. Parking will be scarce, so it would be beneficial to you to arrive early and park ASAP. PPF
Volunteers will be on-site and will be monitoring your belongings while you set up.
All vehicles must be removed from the La Plaza lot by 8:30am. The streets surrounding La Plaza Park will be
closed at that time and no vehicles will be allowed access until 5:00pm on Saturday evening.
Load Out: Breakdown begins at 3:00pm. No early departure. If a vendor leaves the event prior to 3:00pm, it
may affect future participation in the Street Fair.
Please stay in your booths for the duration of the Street Fair.
The Street Fair is a rain or shine event, even with inclement weather, the event will still take place and as noted
in your application no refunds are issued.
RESTROOMS
Portable restrooms will be located near the north end of La Plaza Park on the street. Sinks will also be available
for you to wash your hands.
TRASH/REFUSE
A 40 yard dumpster will be placed on La Plaza toward Golden Lantern for vendor trash disposal. Please
remove all trash, waste, boxes, etc from your booth. A fee of $100.00 will be charged to any vendor who
damages public property, leaves trash or puts trash in sinks.
DIRECTIONS TO FESTIVAL
NOTE: PCH WILL BE CLOSED FROM SELVA ROAD TO GOLDEN LANTERN FROM 8:00 AM TO
12:00 PM DUE TO THE FESTIVAL OF WHALES PARADE.
If you are traveling from NORTH of Dana Point:
Take the I-5 south, exit Pacific Coast Hwy. Stay in the right hand lane of the exit ramp and go north on Pacific
Coast Highway. Turn right onto Golden Lantern and then left on La Plaza, which will be the very first left turn.
Make sure to display your Vendor Pass to the on-site security in order to be allowed onto the lot. All vendors
must enter the plaza through the La Plaza entrance and check in with staff.
If you are traveling from SOUTH of Dana Point:
Take the I-5 north, exit Beach Cities. Stay in the left lane of the exit ramp and go north on Pacific Coast
Highway. Turn right onto Golden Lantern and then left on La Plaza, which will be the very first left turn. Make
sure to display your Vendor Pass to the on-site security in order to be allowed onto the lot. All vendors must
enter the plaza through the La Plaza entrance and check in with staff.
PARKING
Link to information about event parking and shuttle stops: http://festivalofwhales.com/free-shuttle
There is free parking in the surrounding residential and commercial areas. Parking on Pacific Coast Highway
will be available after 12:00pm when the Festival of Whales Parade finishes. Please do not park in the Pacific
Western Bank parking lot before 1:00pm.
ELECTRICITY:
Please note that if you requested and paid for electrical services, you will receive a 110-amp, 1-plug outlet with
each electrical request. Please note that you need to bring your own extension cords!
Vendors will hold Pet Project Foundation, The Dana Point Chamber of Commerce, the City of Dana Point,
Festival of Whales, and any sponsors of the event, harmless from any and all liability whatsoever as a result of
any acts and or any loss of property at the event. No refunds in the event of rain or inclement weather. We
reserve the right to refuse any exhibitor.
We are looking forward to seeing you and thank you for joining us!