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No.l-2l20ld-TE
Government of Indi:r
Ministry of Rural Development
Deparament of Land Resources
6th
\r4r-
(ss-'^
\ drlcrg\ j\/1tl
comptex/ftr'
Floor, Block 11, ceo
Lodbi Road. New
Date:
1ls
Delhi
Januar"v, 2016
To
ctro, SLNA
All States
Subject: Correction of Data in IWMP
-
MIS
Sir.
In continuation to this office letter of cven number dated 29.10.2015 (copy enclosed) I
'am
directed to say ihat &e upgradation of 1WMP
* MIS is being
uadertakea by the Department.
.To enable the MIS to be used as a management tool for day to day reporting and decision
making, it is important thdt the data in the MIS is update, corect and are reliable. To facilitate
the States so that the data entered by the SLNA. WCDC and PIA are correet, a new module has
been created in the
MIS. In this mtxlule"
the financial data submitted by the Stales through their
Utilization Cerlificales/ Audited Staternent of Accounts and the consolidated infotmation based
on dala entered in the MIS together are being shown side by side so that the two numben can be
compared easily, Further the eonsolidated data of Slates can be further broken down right upto
&e projecr level. States are now requested to correet the data in fhe MIS (from 2008-09 to
Current) so that the information compiled on the trasis of MIS is reconcilecl with that sent
through the UCs of the respectiye States.
2.
The corection of data in the MIS can be done in the following ways:
(a) The expenditure information of erery project of all the previous months (sinoe 2008-
09 10 cunent) can be changed in the MIS and reconciled *'ith intemal paper
reportslrecords of SLNA, WCDC, PIA and WC respectively.
ft)
The reconciliation at gross level in the MIS can be done by only changing one data
for March of the particular financial year.
Y
Al&ough the iecond method appears easier, by following this method for correction of old data
:
,.
Valuable
infrrmatiolregarding implementation and monthly progress will become redundant and
unusable.
.Tlitrcfrre
the-
SLNAs are..requested that as far as possible the legacy data sbould be
'. . coirectdd irrojict, *iie'.month
wiie, $hri Naveen Agarwal, PSA NIC/ MlS-Support, may
be
contacted for firrther details or help in this regard.
: 3.: :
As in'formed vide-letter of refererce, it is expected that due diligence and monitoring is
being eiercised and
tls
States are ensuring that tlre correct information on expetrdihu€ and
physical achievement are being reported on the MIS for the current financial year.
4.
Stares are accondingly requesied
to immediately take up the reconoiliation of MIS data,
This exercise may be conpleted in one month time.
Yours
ftithf:lly,
r\6*,
E n, I
r 6r
(AmitKumar)
Director(WM)
c^Lxrc
Copy to: Chairman, SLNA
All
States for informarion
Copy to:
l.
PS
toJS(WM)
2. DrGF(Ny DrCF(rWMPyDc
3. Sr Tech Director (NIC)/ Stui Naveen Agrawal
t"-1
tl
r
No. l-212014-TE (WM)
Govel'nment of lndia
\4inistq of Rural Development
Department of Land Resonrces
Watershed
Management Division
.
6r' Floor, Block 1 1, CGO Conrplex, New Delhi
Date : 29tr' October, 2015
To,
cHo si_liA
Pradhan Mantri Kr-ishi Sinchai y<rjeuta (Watershed Componelt)
All
States
Sub: Updation of IWIIII, [IlS (pMKSy WD Componcnt)
Sii.
I an directed to i'fonn that the Department of Land Resour.ces has proposed to take up
revam;:ing and updation of IWMP MIS in a mission mot1c. This ircludes cetain improvemenls
in the IMWP MIS format, alignment rvith the requirements of lhe pN4Ksy, ensuring the trueness
of the data i' the MIS and using the MIS fbr process flow ie. sanction of grants, sharing
of
reports and using it as a monitoring tool at all the levels.
2.
As a part
ofthe revamp, appropriate dashboards are being designed for the
use
ofDol-\
SLNA' WCDC and PIAs which shall proi,ide information on key performance metrics regarding
the implementation of the programme.
3:
Howe'er, before the MIS can begin to be used as a management tool, it is absolulely
important to errsure that the data in the N{IS, both linancial anct physical is correcl. Correction
of
thc data inputed by rhe various agencies throughout the states namely, sLNA, wcDCs and
llAs is of the highest priority and this work has to be taken up by the States in right earnest, 1.o
sta* with, the filemost attention is to.be given to the expenditure data that has been inputed by
the States since inception ofthe programme.
5'
As coueetion of the expenditure data in the MIS lvill require review and reconciliation
of many accounls across the States, it has been'decided that the States will realign their
expenditur€ data with the Utilizariol Certilicare that lras been submitted since 2009-10 (post
audil)' The stalement showing year wise opening balance, firnds released by Center and States,
other recsipls, Expenditure and closing balance avail:ble with the i)oI-R as submiated by
the
States over thc last 6 1'ears will be uploaded shorlly on the MIS and Slates will have to reconcile
=---\
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rtV./
*
&q
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)/
iurd PIA levels) so the State totals are realigned
*ith,thi, infonnilion, Vide this letter.rill the CEOs are requested that the reconciliation and
that this
allgnnient bf thd finansibl infoimarion should be started immediately in the States so
thgin corrstiiu;lt&.accounts
.
(at-SlNA, WCDC
task can be completed in a time bourid matrner.
. 6.
:
on the MIS
Furtheg:it is biing coriternplated by the Departmert that hertafter' the
'lata
will .be treated sacro3a&et and ni: data on financial or physical lt oglts$ shall be e4tertained by
to submit pmposals for
tbe Depaltnenf bypassing the MIS, As tbere is enough time for the States
by the
&e Zd in*alt1t6nt-;:it is troped lliat coireclions of lhe data in the MIS will be completed
time r.rrhen dernands for 2nd installment becomes due.
.}.ilgoe!withoutsayinjthaithistaskwillrequiresustainedefb.t,commimentandclcse
..monitorillg at all levels..?herefore it is advised that the SLNAs should appoint specific persons at
*d, PtA. levdls witir the responsibility to oversee the reconciliation and
SLNA,
should also
reiligirn4ent of tl}e financial and physical data throughout their state. Aocounlability
of &e
clear at vadous levels rind there should be close monitoring till the completion
*ClC
Ue maaei
task.
:.
g.
Further details and instructions on behalf of the Departmcnl
course. SLNAs are welcome to providb suggestions in this regard'
will be provided in
due
Yours faithfirlly,
l\41
'1al*\'{
A\r.
'
AmitKumar
.
Director (tWM)
Phone: 011-24362569
Email: [email protected]
, ,copi
fonrar.ded to ttre cnairmarl:state Le.vel Nodal Agency, Pradhan
Yojana flMaiershed Component), All States
Copy f-or information:
L
2.
PSIoJS(WM)
DIGF(Ny DC(WlvD / Sr. Tech Director (hIIC)
Manti Krishi sinchai
I
I