board packet - Santa Ynez Valley Union High School District

Transcription

2010/2011
CELDT/
WRA
CST
CAHSEE
A (11)
2/3
3/4
2/3
2/3
3
311
326
NA
280
passed
passed
passed
passed
NA
F (9)
2
300
NA
G (10)
2/LH
281
341 NP
H (9)
2
253
NA
B (12)
C (12)
D (12)
E (9)
1
2010-2011
follow-up
• Dr. Soto-Hinman research/training: 50%
language production was successful.
• Key variable: models in class.
2
2011-2012
A (9)
2
257
NA
B (9)
1
194
NA
C (10)
2
300
NA
D (11)
2 (LH)
281
341 NP
E (11)
1
NA
NA
F (11)
1
NA
NA
G (9)
1
NA
NA
H (10)
2
253
NA
3
Sample lesson for meeting language needs
of both levels 1 and 2
Boy
Cell phone
Music notes
Shorts
Goggles
Car
Shoes
Trees
Grass
Man
Chainsaw
Bandana
Hair
Big nose
Text
Cables/lines
Wooden pole
Disappointed
Electrical
lines
crushed
4
Goals/Strategies
• CAHSEE readiness (fall, winter)
– Academic vocabulary
– Short essay prompt response
• CST performance (fall, winter)
– Academic vocabulary
– Literary Response and Analysis
• 21st century skills (spring)
– Problem solving
– Collaboration
– Use of technology
5
REGULAR MEETING OF THE BOARD OF EDUCATION
SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT
Adopted Minutes
Tuesday, August 16, 2011
REGULAR MEETING
Call to Order
President, Mrs. Burtness, called the regular meeting of the Board of Education of the Santa
Ynez Valley Union High School District to order at 5:30 p.m. in the Santa Ynez Valley Union
High School District Board Room. Roll call showed four members were present, Kyle Abello
absent.
Members Present
Administrative Members Present
Mr. Bruce Porter
Mrs. Chris Burtness
Mr. Marc Owens
Mr. Jerry Swanitz
Mr. Paul Turnbull, District Superintendent
Mrs. Nicole Evenson, Business Manager
Mr. Mark Swanitz, Principal
Others Present
Laura Cypert
Flag Salute
The Pledge of Allegiance was led by Mrs. Burtness
Approval of Agenda
It was moved by Mr. Porter and seconded by Mr. Swanitz, and unanimously carried (4-0, Mr.
Abello absent), to approve the agenda as listed.
Public Comments
Reports and Presentations
Consent Agenda
It was moved by Mr. Owens and seconded by Mr. Swanitz, and unanimously carried (4-0,
Mr. Abello absent), to approve the consent agenda as listed.
General Administration
Approval of Minutes
July 19, 2011 – Regular Board Meeting
6
Personnel Services
2011/2012 Certificated
requirements:
Teacher
pending
meeting
district
certification
Joanna Lara, 1.0 FTE Spanish
2011/2012 Certificated Substitute Teacher pending meeting district certification
requirements:
David Kuehn
Merrilee Breight
Adria Griggs
Accept Letter of Retirement from Brett Piersma effective July 28, 2011.
Approval of 2011-2012 Negotiations between the Santa Ynez Valley Union High
School District and the Classified and Classified Management Employees.
Student Matters
2011/2012 Inter-district Attendance Agreement TO Santa Ynez Valley Union
High School District FROM Lompoc School District
2011/2012(11)-6
Curriculum and Instruction
2011/2012 Instructional Minutes
Refugio High School
Santa Ynez Valley Union High School
2011/2012 Santa Ynez Valley Union High School Athletic Coaches
2011/2012 Out-of-County Athletic Out-of-County/Overnight Field Trips
Business Services
July 2011 Payroll - Certificated and Classified
Warrant Listings
July 8, 2011
July 15, 2011
July 22, 2011
July 29, 2011
July 2011Purchase Orders
7
July 2011 Travel Claim Log
July 2011 Financial Report
Approval of Contract between the Santa Ynez Valley Union High School District
and Liebert Cassidy Whitmore
Approval of 2011-2012 SELPA Local Plan Revisions
Board Comments and Correspondence
Upcoming Board Meeting Dates (information)
Tuesday, September 13, 2011
Tuesday, October 18, 2011
Tuesday, November 15, 2011
Tuesday, December 13, 2011
All meetings are held at 5:30 p.m., in the Santa Ynez Valley Union High School
District Board Room.
Future Agenda Items
Mrs. Burtness would like to have a discussion on a recycling plan. Mr. Porter would like a
report on extracurricular activities outside of sports. Mr. Porter would like a report on how
athletic finance works.
Adjournment
There being no further business to discuss, it was moved by Mr. Porter and seconded by Mr
Owens to adjourn the meeting carried (4-0. Mr. Abello absent). President Burtness adjourned
the meeting at 5:45 pm.
8
SPECIAL MEETING OF THE
BOARD OF EDUCATION
Unadopted Minutes
Tuesday, September 6, 2011
Open Session: 8:30 am
President, Mrs. Burtness, called the special meeting of the Board of Education of the Santa Ynez
Valley Union High School District to order at 8:30 am in the Santa Ynez Valley Union High
School District Board Room. Roll call showed all members were present.
Members Present
Administrative Members Present
Mr. Bruce Porter
Mrs. Chris Burtness
Mr. Marc Owens
Mr. Kyle Abello
Mr. Jerry Swanitz
Mr. Paul Turnbull, District Superintendent
Mrs. Nicole Evenson, Business Manager
Flag Salute
The Pledge of Allegiance was led by Mrs. Burtness.
Approval of Agenda
It was moved by Mr. Abello and seconded by Mr. Owens, and unanimously carried (5-0), to
approve the agenda as listed.
Closed Session-8:35 am
Certificated Negotiations (Government Code 54957.6.)
Reconvene in Open Session 9:30 am
No Action taken.
Board Matters
Upcoming Board Meeting Dates (information)
Tuesday, October 18, 2011
Tuesday, November 15, 2011
Tuesday, December 13, 2011
All meetings are held at 5:30 p.m., in the Santa Ynez Valley Union High School District Board
Room.
Adjournment
There being no further business to discuss, it was moved Mr. Porter and seconded by Mr. Owens
to adjourn the meeting carried (5-0). President Burtness adjourned the meeting at 9:32 am.
9
Respectfully submitted,
Paul Turnbull
Secretary to the Board of Education
Approved by the Board of Education
September 13, 2011
_______________________________
Bruce Porter, Clerk
10
Date:
September 13, 2011
To:
Board of Education
From:
Paul Turnbull, Secretary to the Board
Subject:
Approval of 2011 – 2012 Negotiations between the Santa Ynez Valley Union
High School District and the Santa Ynez Valley Union High School Faculty
Association.
Consent Agenda:
X
Background
The final agreement between the Santa Ynez Valley Union High School District (District) and
the Faculty Association (Association) is represented by the attached memos between the
District and the Association. The new contract is for the 2011 – 2012 school year.
In accordance with collective bargaining laws under which the District negotiates with
employees, the final agreement between the District and the Association will be published again
during the October 18, 2011 board meeting.
Fiscal Impact
Funding Source:
General Fund (Approximately $142,000)
Recommendation
That the Board of Education approve the 2011 – 2012 agreement between the Santa Ynez
Valley Union High School District and the Santa Ynez Valley Union High School Faculty
Association.
Attachment(s)?
X Yes (if so, please attach)
No
11
PowerPoint
Overhead
Consultant
TO:
FACULTY ASSOCIATION
FROM:
BOARD OF EDUCATION
SUBJECT:
2011 – 2012 NEGOTIATIONS
DATE:
9/7/2011
The Board of Education would like to thank the teachers for their continued efforts to seek a positive
resolution to the negotiations process.
Article 4: Compensation
Given the state of the general economy and impending State cuts to public school districts, the Board is
not in a position to offer any salary increases in the 2011 – 2012 school year. However, the Board is
able to offer a one-time, off-schedule stipend to employees in the amount of $500 per person.
Article 5: Health and Welfare Benefits
a) The Board is able to fully cover the full cost of employee medical benefits. This offer is an offschedule, one-year bonus above the current cap of $11,628 per person.
b) The District will provide employees with three (3) choices of composite plans in order to meet
individual family needs.
Article 19: Term
The board agrees that the term of the new contract shall be from July 1, 2011 up to, and including June
30, 2012.
12
TO:
Santa Ynez Valley Union High School District Board of Education
FROM:
Santa Ynez Valley Union High School Faculty Association
RE:
2011/2012 Certificated Salary Negotiations
DATE:
September 7, 2011
The Santa Ynez Valley Union High Faculty Association appreciates the Board’s efforts
during the negotiation process. The Faculty Association is in receipt of the Board’s latest
proposal
Article 4: Compensation
The Faculty Association accepts the $500 per person stipend.
Article 5: Health and Welfare Benefits
The Faculty Association appreciates and accepts the Board’s offer to fully cover
employee medical benefits.
Article 19: Term
The Faculty Association agrees on the term of the contract as from July 1, 2011 to June
30, 2012
13
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Paul Turnbull, Superintendent
Subject:
Ratify Approval of Student Transportation to Tennis Tournament – September 9-11, 2011.
Consent Agenda:
__√__
Background
Coach Jennifer Rasmussen has planned a trip for the Santa Ynez Valley Union High School Girls Tennis team
to participate in the Sage Hill Invitational Tennis Tournament at the Balboa Bay Country Club September 9 -11,
2011. The team will leave here at 7:00 a.m. Friday, September 9th via (2) school vans & will return to the
valley at approximately 4:00 p.m. Sunday, September 11, 2011. Lodging will be at the Irvine Residence Inn.
Issue
Should the Board of Education ratify the above listed out of county/overnight field trip for members of the Santa Ynez
Valley Union High School Tennis team?
Alternatives
1. Ratify the out of county/overnight field trip request.
2. Do not ratify the out of county/overnight field trip request.
Fiscal Impact
Funding Source: The cost is covered by the District and athletic funds.
Recommendation (For Action/Consent items only)
Board ratification of student transportation for SYVUHS Tennis team to travel to Balboa Bay Country Club to
attend Sage Hill Invitational Tennis Tournament.
Prepared by:
Mark Swanitz, Principal
Attachment(s)?
No
Yes (if so, please attach)
14
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation Request for Boys’ Volleyball to Compete in Archbishop Mitty
Tournament, September 16-17, 2011.
.
Consent Agenda:
__√__
Background
Should the Board of Education approve an out of county/overnight field trip request for Coach Chip Fenenga to
travel to San Jose, CA to compete in the Archbishop Mitty Tournament September 16th and 17th, 2011? Coach
Fenenga will be assisted by (5) other adult chaperones. Lodging will be at the Moorpark Hotel (4241 Moorpark
Avenue, San Jose, CA 95129). The boys will play (2) matches each day @ Archbishop High School (5000
Mitty Way, San Jose, CA). The team will caravan in school vans. The group will leave Friday, September 16th
at 6:00 a.m. and plan to return to the valley at approximately 6:00 p.m. Saturday, September 17th.
Issue
Should the Board of Education approve an out of county/overnight field trip for members of the Santa Ynez Valley
Union High School Boys’ Volleyball team September 16-17, 2011?
Alternatives
1. Approve the out of county/overnight field trip request.
2. Do not approve the out of county/overnight field trip request.
Fiscal Impact
Funding Source: Athletic & Booster Funds.
Board approval for student transportation to Archbishop Mitty Tournament.
Prepared by:
Attachment(s)?
No
15
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to Chapter Officer Leadership Conference in Hollister
October 8-9, 2011.
Consent Agenda:
__√__
Background
Miss Kathy Bibby will be taking (7) FFA members to a Chapter Officer Leadership Conference hosted by FFA
students in Hollister, CA. She will be assisted by Ms. Heather Clement in chaperoning. They will travel via a
school van. Departure time is scheduled for 6:00 a.m., October 8, 2011. The group will stay at the Best Western
Forest Park Inn in Gilroy. They plan to be back in the valley by 6:00 p.m. October 9, 2011.
Issue
Union High School FFA to attend a Leadership Conference in Hollister, October 8-9, 2011?
Alternatives
Fiscal Impact
Funding Source: FFA will pick up the cost of registration and gas. Therefore, there will be no cost to the District.
Board approval of student transportation to Chapter Officer Leadership Conference in Hollister, CA.
Prepared by:
Attachment(s)?
No
16
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to Greenhand Conference at Paso Robles Fair Grounds
October 13, 2011.
Consent Agenda:
__√__
Background
Miss Kathy Bibby will be taking approximately (16) members of her FFA team to a Greenhand Conference at the
Paso Robles Fair Grounds on Thursday, October 13, 2011. She will be assisted by Ms. Heather Clement in
chaperoning. The team will depart via (2) school vans at 5:00 a.m. Their estimated time of return will be 6:00 p.m.
Issue
Should the Board of Education approve an out of county field trip for members of the Santa Ynez Valley Union
High School FFA to attend a Greenhand Conference at the Paso Robles Fair Grounds, October 13, 2011?
Alternatives
1. Approve the out of county field trip request.
2. Do not approve the out of county field trip request.
Fiscal Impact
Funding Source: Registration fees, substitute teacher costs and transportation will be covered with FFA funds.
Therefore, there will be no cost to the district.
Board approval of student transportation to Greenhand Conference at Paso Robles Fair Grounds.
Prepared by:
Attachment(s)?
No
17
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to National FFA Convention – October 17-26, 2011.
Consent Agenda:
__√__
Background
Miss Kathy Bibby has planned a trip for (3) members of the FFA to attend the National FFA Convention in Indianapolis,
Indiana, October 17-26, 2011, as well as a post convention trip to Washington D.C. where the group will visit the U.S. Capitol
Building, National Monuments, Mt. Vernon, the Tomb of the Unknown Soldier, the Smithsonian Institution, and other places
of interest October 22-25, 2011. The basic schedule is:
Monday, October 17 – leave from Ontario airport for Indianapolis, IN
Saturday, October 22 – travel from Indianapolis to Washington, D.C.
Tuesday, October 25 – return to California airport of origin
Airfare, lodging, accommodations, registration fees, transportation, and tour fees will be part of the National FFA Convention
package. All meals will be at the participants’ expense with exception to breakfast in D.C. only. The group will travel by
school van to-and-from the airport. Funding for the conference, substitute teacher, travel to-and-from the airport and meals
will be provided by Carl Perkins Grant monies. Therefore there will be no cost to the district.
Issue
Should the Board of Education approve an out of county/overnight field trip for members of the Santa Ynez Valley Union
High School FFA to attend the National FFA Convention in Indianapolis, Indiana as well as the post convention tours October
22-25, 2011?
Alternatives
1.
2.
Approve the out of county/overnight field trip request.
Do not approve the out of county/overnight field trip request.
Fiscal Impact
Funding Source: Carl Perkins Grant monies will cover the travel expenses and substitute cost. Therefore, there will be no
cost to the District.
Board approval of student transportation to National FFA Convention and post convention tour sites.
Prepared by:
Attachment(s)?
No
18
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to FFA Open/Close Ceremonies – November 5, 2011
Consent Agenda:
__√__
Background
Miss Kathy Bibby, FFA Advisor, has planned a trip for (16) members of the FFA to attend Open/Close
Ceremonies at Cal Poly, Saturday, November 5, 2011. She will be assisted in chaperoning by Miss Heather
Clement. Students will depart from the high school via (2) school vans at 5:00 a.m. The approximate return time
will be 6:00 p.m.
Issue
High School FFA to attend Open/Close Ceremonies at Cal Poly, San Luis Obispo, November 5, 2011?
Alternatives
Fiscal Impact
Funding Source: FFA will pay the cost of registration, food and transportation. Therefore, there will be no cost
to the district.
Alternative #1
Prepared by:
Attachment(s)?
No
19
PowerPoint
Overhead
Consultant
Date:
To:
From:
September 13, 2011
Board of Education
Subject:
Approval of Student Transportation to FFA BIG Contest – November 16, 2011
Consent Agenda:
__√__
Background
Miss Kathy Bibby has planned a trip for (16) members of the FFA to attend a Best Informed Greenhand (BIG)
contest, at Nipomo High School, Wednesday, November 16, 2011. The group will leave at 3:00 p.m. in (2) school
vans and return to the valley approximately 7:00 p.m.
Issue
High School FFA to attend a BIG Contest at Nipomo High School, November 16, 2011?
Alternatives
Fiscal Impact
Funding Source: FFA will pay the cost of registration, food and transportation. Therefore, there will be no cost
to the district.
Alternative #1
Prepared by:
Attachment(s)?
No
20
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to FFA Vine Pruning Competition in Fowler, CA –
January 13-14, 2012.
Consent Agenda:
__√__
Background
Ms. Heather Clement, Agriculture Instructor, has planned a trip for 8 members of the FFA Vine Pruning Team to
travel to Fowler, California to compete in a vine pruning contest January 13-14, 2012. The group will travel by
school van leaving at 2:00 p.m. Friday, January 13, 2012 and returning to the valley approximately 8:00 p.m.
Saturday, January 14, 2012. Hotel accommodations will be at the La Quinta Inn (190 N. 10th Street, Fowler, CA –
(559) 834-6300).
Issue
Should the Board of Education approve an out of county/overnight field trip for members of the Santa Ynez
Valley Union High School FFA Vine Pruning Team to attend a Fowler Vine Pruning Contest January 13-14, 2012?
Alternatives
Fiscal Impact
Funding Source: FFA students will pay their own fees for food and hotel costs and the club will cover the cost of
registration and transportation. Therefore, there will be no cost to the district.
Alternative #1
Prepared by:
Attachment(s)?
No
21
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to FFA Vine Pruning Competition in Dinuba, CA –
January 20-21, 2012.
Consent Agenda:
__√__
Background
travel to Dinuba, California to compete in a vine pruning contest January 20-21, 2012. The group will travel by
school van leaving at 6:00 a.m. Friday, January 20, 2012 and returning to the valley approximately 8:00 p.m.
Saturday, January 21, 2012. Hotel accommodations will be at the Holiday Inn Express (375 South Alta Avenue,
Dinuba, CA (559) 595-1500).
Issue
Union High School FFA Vine Pruning Team to attend a Vine Pruning Contest in Dinuba, CA January 20-21,
2012?
Alternatives
Fiscal Impact
Alternative #1
Prepared by:
Attachment(s)?
No
22
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to “Made for Excellence and Advanced Leadership”
Academy January 27-28, 2012.
Consent Agenda:
__√__
Background
Miss Kathy Bibby and Miss Heather Clement have planned a trip for (16) members of the FFA to attend a “Made
for Excellence and Advanced Leadership” Academy. This year the conference is being held in Monterey, CA.
Lodging accommodations will be announced as the date nears. Mr. Greg Beard will help chaperone the boys. The
group will travel in (2) school vans, departing at 6:00 a.m. Friday, January 27th and returning to the high school at
approximately 6:00 p.m. Saturday, January 28, 2012. Funding for the conference registration, substitute teacher,
travel, accommodations and meals will all be provided with FFA funds. Therefore, there will be no cost to the
district.
Issue
Union High School FFA to attend a “Made for Excellence and Advanced Leadership” academy January 27-28,
2012?
Alternatives
Fiscal Impact
Funding Source: FFA will pick up the cost of registration, accommodations and travel expenses. Therefore, there
will be no cost to the District.
Board approval of student transportation to “Made for Excellence and Advanced Leadership” Academy in
Monterey, CA.
Prepared by:
Attachment(s)?
No
23
PowerPoint
Overhead
Consultant
24
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to FFA Vine Pruning Competition in Fresno, CA –
February 3-4, 2012.
Consent Agenda:
__√__
Background
travel to Fresno, California to compete in the state finals vine pruning contest February 3-4, 2012. The group will
travel by school van leaving at 8:00 a.m. Friday, February 3, 2012 and returning to the valley approximately 8:00
p.m. Saturday, February 4, 2012. Hotel accommodations will be at the Piccadilly Inn (4961 North Cedar Avenue,
Fresno, CA (559) 224-4200).
Issue
Union High School FFA Vine Pruning Team to attend the state finals Fresno Vine Pruning Contest February 3-4,
2012?
Alternatives
Fiscal Impact
Alternative #1
Prepared by:
Attachment(s)?
No
25
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to Sectional FFA Elections – May 8, 2012.
Consent Agenda:
__√__
Background
Miss Kathy Bibby and Miss Heather Clement have planned a trip for (8) members of the FFA to attend
the Sectional FFA Elections at Pioneer Valley High School Tuesday, May 8, 2012. The group will travel
by school van, departing at 2:00 p.m., Tuesday, May 8th and returning to the high school at
approximately 8:00 p.m. that evening. Funding to attend this event, travel, and meals will be provided
with FFA funds. Therefore, there will be no cost to the district.
Issue
High School FFA to attend the Sectional FFA Elections at Pioneer High School May 8, 2012?
Alternatives
Fiscal Impact
Funding Source: FFA will pick up the cost of the event, travel and meals. Therefore, there will be no cost to the
District.
Board approval of student transportation to Sectional FFA Elections at Pioneer High School.
Prepared by:
Attachment(s)?
No
26
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to Sectional FFA Speaking Contest – February 16, 2012
Consent Agenda:
__√__
Background
Miss Kathy Bibby has planned a trip for (6) members of the FFA to attend a Sectional FFA Speaking Contest in
Arroyo Grande, February 16, 2012. Students will depart from the high school via a school van at 2:00 p.m. The
approximate return time to the valley will be 8:00 p.m.
Issue
Should the Board of Education approve the out of count field trip for members of the Santa Ynez Valley Union
High School FFA to attend a Sectional FFA Speaking Contest in Arroyo Grande, February 16, 2012?
Alternatives
Fiscal Impact
Funding Source: FFA will pay the cost of registration, lodging, food and transportation. Therefore, there will be
no cost to the district.
Board approval of the field trip request to attend Sectional FFA Speaking Contest in Arroyo Grande, CA.
Prepared by:
Attachment(s)?
No
27
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to State FFA Convention – April 19-24, 2012
Consent Agenda:
__√__
Background
Miss Kathy Bibby and Miss Heather Clement have planned a trip for (12) members of the FFA to attend a State
FFA Convention in Fresno, April 19-24, 2011. Students will depart from the high school via a school van and the
Ag truck Thursday, April 19th at 6:00 a.m. Their approximate return time will be Tuesday, April 24 at 8 p.m. An
itinerary with motel accommodations will be provided as the date nears.
Issue
Should the Board of Education approve the out of county/overnight field trip for members of the Santa Ynez
Valley Union High School FFA to attend a State FFA Convention in Fresno, April 19-24, 2012?
Alternatives
Fiscal Impact
Funding Source: FFA will pay the cost of registration, lodging, food and transportation. Therefore, there will be
no cost to the district.
Board approval of student transportation to State FFA Convention in Fresno.
Prepared by:
Attachment(s)?
No
28
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Approval of Student Transportation to Sectional FFA Elections – May 8, 2012.
Consent Agenda:
__√__
Background
Miss Kathy Bibby and Miss Heather Clement have planned a trip for (8) members of the FFA to attend
the Sectional FFA Elections at Pioneer Valley High School Tuesday, May 8, 2012. The group will travel
by school van, departing at 2:00 p.m., Tuesday, May 8th and returning to the high school at
approximately 8:00 p.m. that evening. Funding to attend this event, travel, and meals will be provided
with FFA funds. Therefore, there will be no cost to the district.
Issue
High School FFA to attend the Sectional FFA Elections at Pioneer High School May 8, 2012?
Alternatives
Fiscal Impact
Funding Source: FFA will pick up the cost of the event, travel and meals. Therefore, there will be no cost to the
District.
Board approval of student transportation to Sectional FFA Elections at Pioneer High School.
Prepared by:
Attachment(s)?
No
29
PowerPoint
Overhead
Consultant
2004/2005 2011/12
Payroll Payroll
Recap Recap
August 2011
Salaries:
1XXX
2XXX
5XXX
Benefits:
3101
3102
3201
3202
3301
3302
3303
3304
3401
3402
3501
3502
3601
3602
3701
3702
3901
Certificated
Classified
Contracted Services
$50,438.42
$ 104,332.00
$
500.00
$155,270.42
STRS-Certificated
STRS-Classified
PERS-Certificated
PERS-Classified
OASDI-Certificated
OASDI-Classified
Medicare-Certificated
Medicare-Classified
Health/Welfare-Certificated
Health/Welfare-Classified
Unemployment Insurance-Certificated
Unemployment Insurance-Classified
Workers Comp-Certificated
Workers Comp-Classified
Retiree Benefits-Certificated
Retiree Benefits-Classified
Contribution refund - Certificated
*
*
*
*
*
*
( from report PAY610-01 )
30
$
3,978.76
$
$
$
$
$
$
$
$
$
$
$
11,323.74
14.63
6,409.66
724.10
1,499.02
186.00
2,133.25
820.12
1,664.61
397.72
807.38
$
29,958.99
Monthly Total $
185,229.41
31
32
33
34
35
36
37
38
Santa Ynez Valley Union High School District
Purchase Order Log
09/02/11
AUGUST 2011
DATE
REQUESTER
VENDOR
203129
LiteracyTA
8/1/2011 Swanitz
Title II 11-12
$
203130
Custom Colors
8/1/2011 Patton
Fleet/Auto
$
500.00 11-12 Blanket
203131
Stanley Black & Decker
8/3/2011 Perez
Maintenance
$
289.54 Power washer pump replacement
203132
Limotta Technologies
8/3/2011 Wilson
Technology
$
14,160.00 Off-Site Disaster Recovery services
203133
8/3/2011 Wilson
Technology
$
48,360.00 TAAS server/desktop managed
203134
8/3/2011 Wilson
Technology
$
515.16 Zero client for Food Service Manager
203135
Time Warner Telecom
8/3/2011 Wilson
Communications
$
9,000.00 Land line service NTE $750 per month
203136
8/3/2011 Wilson
Technology
$
48,000.00 High speed fiber internet service 7/1/11 -
203137
UPS
8/3/2011 Luke
Communications
$
100.00 Shipping blanket; to be billed to various
203138
FedEx
8/3/2011 Luke
Communications
$
1,000.00 Shipping blanket; to be billed to various
203139
Office Max
8/4/2011 Rick
Site/District
$
6,007.35 200 Cases 8 1/2 x 11 Paper
203140
Apperson
8/4/2011 Rick
Site Admin
$
2,000.00 Blanket PO (scantron forms)
203141
Elan Publishing
8/4/2011 Rick
Site Admin
$
203142
Office Depot
8/4/2011 Rick
Site/District
$
203143
Pitney Bowes
8/4/2011 Rick
Site Admin
$
1,500.00 Blanket PO (postage meter machine
203144
Coastal Copy
8/4/2011 Rick
Site Admin
$
5,000.00 Blanket PO (copy machine supplies)
203145
Arbor Scientific
8/5/2011 Smith/Nguyen
Science
$
502.17 Science Dept. Supplies 11-12
203146
Donna Feazelle
8/8/2011 Feazelle/Swanitz
Site Admin
$
500.00 11-12 Blanket PO - reimbursements for
203147
Mark Swanitz
8/8/2011 Feazelle/Swanitz
Site Admin
$
500.00 11-12 Blanket PO - reimbursements for
203148
State of CA Dept of Education
8/8/2011 Litwiler
Food Service
$
3,500.00 11-12 Blanket PO
203149
California Retail System
8/8/2011 Litwiler
Food Service
$
600.00 11-12 Blanket PO
203150
Coca Cola Bottling Co.
8/8/2011 Litwiler
Food Service
$
5,000.00 11-12 Blanket PO
39
DEPT.
COMMENTS
COST
(Est.)
5,250.00 Freshman Orientation 2-day training
PO #
7/1/11 - 6/30/12
agreement 7/1/11 - 6/30/12
(Cafeteria)
7/1/11 - 6/30/12
6/30/12
departments
departments
305.00 55 Lesson Plan books
20,000.00 Blanket PO
supplies)
site purchases
site purchases
Purchase Order Log
09/02/11
AUGUST 2011
PO #
VENDOR
DATE
REQUESTER
DEPT.
COST
(Est.)
COMMENTS
203151
El Rancho MarketPlace
8/8/2011 Litwiler
Food Service
$
200.00 11-12 Blanket PO
203152
GBL & SB Dist. Co.
8/8/2011 Litwiler
Food Service
$
1,500.00 11-12 Blanket PO
203153
Jordanos
8/8/2011 Litwiler
Food Service
$
40,000.00 11-12 Blanket PO
203154
Mission Linen
8/8/2011 Litwiler
Food Service
$
3,500.00 11-12 Blanket PO
203155
Old Country Bakery (Bimbo)
8/8/2011 Litwiler
Food Service
$
10,000.00 11-12 Blanket PO
203156
Pinoli's Refrigeration
8/8/2011 Litwiler
Food Service
$
2,000.00 11-12 Blanket PO
203157
Laura Cypert
8/8/2011 Turnbull
Superintendent
$
203158
CA Department of Education
8/10/2011 Evenson
District
$
449.36 Interest Earned on Federal Programs,
203159
Prentice Hall
8/11/2011 Daugherty/Green
IMFRP/Soc Sci
$
1,577.92 15 World History The Modern World; CP
203160
Prentice Hall
8/11/2011 Daugherty/Green
IMFRP/Soc Sci
$
427.74 5 Economics: Principles in Action; CP
203161
Flinn Scientific Inc
8/15/2011 Nguyen
Science
$
628.66 Chemistry supplies
203162
Los Padres League
8/16/2011 Fredrickson
Athletics
$
203163
8/17/2011 Nguyen
Science
$
203164
CIF Southern Section
Athletics
$
203165
CIF State
Athletics
$
203166
Sysco
8/18/2011 Litwiler
Food Service
$
20,000.00 2011-12 Blanket PO
203167
Interstate Batteries
8/18/2011 Patton
Fleet/Auto
$
300.00 2011-12 Blanket PO
203168
Viking Press
8/22/2011 Garcia
Student Services
$
2,000.00 2011-12 Blanket PO
203169
Plano Power Equipment
8/22/2011 Perez
Maintenance
$
203170
8/22/2011 Nguyen
AP Science
$
250.80 AP Chemistry supplies
203171
Meredith Digital
8/22/2011 Perez
Warehouse
$
865.65 Projector lamps (distributed to
40
32.08 Personal Reimb - Litwiler reception 8/3/11
2nd Qtr 2011
World Cultures replacements
Economics replacements
2,250.00 Los Padres 2011 - 2012 Dues
200.73 Chemistry supplies
1,130.00 2011-12 CIF Southern Section Dues
650.16 2011-12 CIF State Dues
39.32 Fuel shut off assembly for power washer
departments)
Purchase Order Log
09/02/11
AUGUST 2011
203172
SchoolWires
8/22/2011 Storey
District/Site
$
COMMENTS
COST
(Est.)
7,395.00 2011-12 District/School Website license
203173
Office Depot
8/23/2011 Hope
Site
$
138.63 Dymo Label Writer label printer for
203174
Office Depot
8/23/2011 Hope
Site
$
571.55 Partitions for VP's old office
203175
San Joaquin County Office of Education
8/23/2011 Cypert/Turnbull
District
$
300.00 2011-12 EdJoin membership/license
203176
Book Loft
8/24/2011 Reck
IMFRP/English
203177
Book Loft
8/24/2011 Babcock/Reck
IMFRP/English
$
1,240.48 Various paperbacks; English
203178
Cardiac Science
8/24/2011 Croll
District
$
464.94 AED replacement batteries
203179
Liebert Cassidy Whitmore
8/25/2011 Turnbull
District
$
948.50 2011-12 Central Coast Personnel Council
203180
Book Loft
8/25/2011 Badger/Reck
IMFRP/English
$
116.37 10 copies: Twelve Angry Men
203181
CSU Channel Islands
8/29/2011 Ferrer
Title II
$
130.00 9/27/11 CSU Counselor Conference:
203182
FIA Card Services
8/29/2011 Turnbull
IMFRP
$
110.58 Amazon: math supplemental books
203183
Wards Natl Science
8/29/2011 Gunning
Science
$
203184
Electric Time Co.
8/29/2011 Perez
Maintenance
$
203185
8/29/2011 Wilson
Technology
$
51,936.97 EMC SAN Server package
203186
8/29/2011 Wilson
Technology
$
21,409.56 Additional blades for SAN server project
203187
Delmar/Cengage Learning
8/29/2011 Bibby
IMFRP
$
4,774.02 New Veterinary Science board approved
203188
The Library Store
8/29/2011 Landon
Read 180
$
203189
CSU Stanislaus
8/30/2011 Gonzalez/Morris
Title II
$
203190
FACCO
8/31/2011 Perez
Operations
$
203191
Steve's Wheel & Tire
8/31/2011 Perez
Fleet/Auto
$
121.25 Repair of tractor tire
203192
ADSS
8/31/2011 Storey
Site/District
$
614.86 Laminating film
PO #
VENDOR
DATE
REQUESTER
41
DEPT.
renewal
Student Services
$4,068.48 Various paperbacks; 10th & 11th English
Membership
Ferrer and Lageman
56.87 87w5210 Daphnia
1,550.97 Motor for broken Science Bldg tower
clock
course of study textbooks
40.07 Read 180 classroom supplies
160.00 CSU/UC Counselor Conference: Morris
and Gonzalez 9/22/11
1,200.00 11-12 APCD Mandatory Inspection for
Boiler # 2
Purchase Order Log
09/02/11
AUGUST 2011
PO #
VENDOR
DATE
REQUESTER
DEPT.
203193
Hotmath, Inc.
8/31/2011 Avery
Title I
$
201410
Limotta Internet Technologies
8/3/2011 Wilson
Communications
$
8/3/2011 Perez
Maintenance
$
* 203048 Power Machinery
* AMENDED PURCHASE ORDERS - Prior period or current month issue
42
COMMENTS
COST
(Est.)
766.26 Site license for Math tutorial 2011-12
7,800.00 BPOS e-mail accounts 7/1/11 - 6/30/12
710.46 Decrease blanket $289.54
Board Report
District 33 -- Santa Ynez Union High School
Fund 01 -- General Fund
As of 8/31/2011
Beginning Bal/
WrkBudget
9110 -- Cash in County Treasury
9130 -- Revolving Cash/Fiscal Agent
9200 -- Accounts Receivable
9310 -- Due from Other Funds
9320 -- Stores
9330 -- Prepaid Expenditures (Expenses)
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
1,910,422.81
2,500.00
325,964.93
395.87
12,736.36
10,868.67
(359,188.56)
0.00
0.00
(395.87)
(12,736.36)
(10,868.67)
(462,274.83)
0.00
0.00
(395.87)
(12,736.36)
(10,868.67)
0.00
0.00
0.00
0.00
0.00
0.00
1,448,147.98
2,500.00
325,964.93
0.00
0.00
0.00
2,262,888.64
(383,189.46)
(486,275.73)
0.00
1,776,612.91
160,761.01
204,861.20
0.00
0.00
0.00
0.00
0.00
0.00
160,761.01
204,861.20
Total Liabilities
365,622.21
0.00
0.00
0.00
365,622.21
Fund Balance (Beginning Balance/Actual)
1,897,266.43
0.00
0.00
0.00
1,410,990.70
1,897,266.43
9,771,566.00
122,351.00
207,920.00
863,806.00
(8,447.00)
0.00
0.00
(471.79)
0.00
8,695.41
(19.86)
0.00
0.00
1,897,266.43
(701.38)
0.00
74,522.78
169,172.92
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,897,266.43
9,772,267.38
122,351.00
133,397.22
694,633.08
(8,447.00)
0.00
10,957,196.00
8,203.76
242,994.32
0.00
10,714,201.68
4,881,097.00
1,530,992.00
1,952,335.00
344,696.23
1,274,113.48
8,000.00
1,073,289.00
50,438.42
98,122.73
26,601.29
22,432.60
87,951.79
0.00
105,846.39
103,488.61
196,722.45
63,769.13
37,532.21
200,142.91
13,572.96
114,041.78
0.00
0.00
0.00
138,618.05
558,556.72
0.00
0.00
4,777,608.39
1,334,269.55
1,888,565.87
168,545.97
515,413.85
(5,572.96)
959,247.22
Total Expenditures
11,064,522.71
391,393.22
729,270.05
697,174.77
9,638,077.89
Fund Balance (Budget/Actual)
1,789,939.72
0.00
1,410,990.70
0.00
0.00
Total Assets
9500 -- Accounts Payable (Current Liabilities)
9650 -- Deferred Revenue
9791 -- Net Beginning Balance
8010 -- Revenue Limit Sources
8100 -- Federal Revenue
8300 -- Other State Revenues
8600 -- Other Local Revenue
8910 -- Other Financing Sources
8980 -- Contributions
Total Revenues
1000 -- Certificated Personnel Salaries
2000 -- Classified Personnel Salaries
3000 -- Employee Benefits
4000 -- Books and Supplies
5000 -- Services and Other Operating Expenditures
6000 -- Capital Outlay
7000 -- Other Outgo & Transfers Out
Selection Criteria: District = 33; Fund = 01,07,13,14,17,21,25,40,56,67
SBCEO WebReports
Month-To-Date
Actual
Filtered By: District Admin
Data Refreshed:* 9/2/2011 5:19 AM
43
Page 1 of 10
Board Report
Fund 07 -- TAX REVENUE ANTICIPATION NOTES(TRANS)
As of 8/31/2011
Beginning Bal/
WrkBudget
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
0.00
0.00
527,661.75
0.00
527,661.75
0.00
0.00
527,661.75
0.00
527,661.75
0.00
0.00
525,000.00
0.00
525,000.00
Total Liabilities
0.00
0.00
525,000.00
0.00
525,000.00
0.00
0.00
0.00
0.00
2,661.75
0.00
17,220.00
8,447.00
0.00
0.00
0.00
0.00
7,911.75
0.00
0.00
0.00
0.00
0.00
9,308.25
8,447.00
25,667.00
0.00
7,911.75
0.00
17,755.25
Total Assets
9640 -- Current Loans
Total Revenues
25,667.00
0.00
5,250.00
0.00
20,417.00
Total Expenditures
25,667.00
0.00
5,250.00
0.00
20,417.00
0.00
0.00
2,661.75
0.00
0.00
SBCEO WebReports
Month-To-Date
Actual
44
Page 2 of 10
Board Report
Fund 13 -- Cafeteria Special Revenue Fund
As of 8/31/2011
Beginning Bal/
WrkBudget
9320 -- Stores
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
28,085.34
500.00
6,896.22
3,740.85
(9,968.90)
0.00
0.00
(3,740.85)
(14,320.40)
0.00
0.00
(3,740.85)
0.00
0.00
0.00
0.00
13,764.94
500.00
6,896.22
0.00
39,222.41
(13,709.75)
(18,061.25)
0.00
21,161.16
1,238.50
10,000.00
0.00
0.00
0.00
0.00
0.00
0.00
1,238.50
10,000.00
Total Liabilities
11,238.50
0.00
0.00
0.00
11,238.50
27,983.91
0.00
0.00
0.00
9,922.66
27,983.91
107,520.00
8,500.00
98,433.00
49,610.00
0.00
0.00
0.00
0.00
0.00
27,983.91
0.00
0.00
1,464.78
0.00
0.00
0.00
0.00
0.00
0.00
27,983.91
107,520.00
8,500.00
96,968.22
49,610.00
264,063.00
0.00
1,464.78
0.00
262,598.22
109,197.00
54,189.00
90,915.00
9,262.00
6,209.27
3,357.70
3,885.58
257.20
9,944.53
4,140.78
3,945.02
1,495.70
0.00
0.00
10,919.91
1,754.30
99,252.47
50,048.22
76,050.07
6,012.00
Total Expenditures
263,563.00
13,709.75
19,526.03
12,674.21
231,362.76
28,483.91
0.00
9,922.66
0.00
0.00
Total Assets
9610 -- Due to Other Funds
8100 -- Federal Revenue
Total Revenues
2000 -- Classified Personnel Salaries
3000 -- Employee Benefits
SBCEO WebReports
Month-To-Date
Actual
45
Page 3 of 10
Board Report
Fund 14 -- Deferred Maintenance Fund
As of 8/31/2011
Beginning Bal/
WrkBudget
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
153,500.02
305.47
(168.86)
0.00
(992.95)
0.00
0.00
0.00
152,507.07
305.47
153,805.49
(168.86)
(992.95)
0.00
152,812.54
649.57
0.00
0.00
0.00
649.57
Total Liabilities
649.57
0.00
0.00
0.00
649.57
153,155.92
0.00
0.00
0.00
152,162.97
153,155.92
38,728.00
250.00
40,000.00
0.00
0.00
0.00
0.00
153,155.92
0.00
305.47
0.00
0.00
0.00
0.00
0.00
153,155.92
38,728.00
(55.47)
40,000.00
78,978.00
0.00
305.47
0.00
78,672.53
2,000.00
90,000.00
168.86
0.00
1,136.67
161.75
0.00
1,088.80
863.33
88,749.45
Total Expenditures
92,000.00
168.86
1,298.42
1,088.80
89,612.78
140,133.92
0.00
152,162.97
0.00
0.00
Total Assets
Total Revenues
SBCEO WebReports
Month-To-Date
Actual
46
Page 4 of 10
Board Report
Fund 17 -- Special Reserve Fund for Other than Capital Outlay Projects
Beginning Bal/
WrkBudget
Month-To-Date
Actual
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
1,031,565.93
13,000.00
(65,000.00)
65,000.00
(65,000.00)
65,000.00
0.00
0.00
966,565.93
78,000.00
Total Assets
1,044,565.93
0.00
0.00
0.00
1,044,565.93
1,044,565.93
0.00
0.00
0.00
1,044,565.93
1,044,565.93
66,582.00
0.00
0.00
1,044,565.93
0.00
0.00
0.00
1,044,565.93
66,582.00
Total Expenditures
66,582.00
0.00
0.00
0.00
66,582.00
977,983.93
0.00
1,044,565.93
0.00
0.00
SBCEO WebReports
As of 8/31/2011
47
Page 5 of 10
Board Report
Fund 21 -- Building Fund
As of 8/31/2011
Beginning Bal/
WrkBudget
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
0.11
(0.11)
(0.11)
0.00
0.00
0.11
(0.11)
(0.11)
0.00
0.00
0.11
(0.11)
(0.11)
0.00
0.00
Total Liabilities
0.11
(0.11)
(0.11)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Assets
SBCEO WebReports
Month-To-Date
Actual
48
Page 6 of 10
Board Report
Fund 25 -- Capital Facilities Fund
As of 8/31/2011
Beginning Bal/
WrkBudget
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
24,703.25
115.55
0.00
0.00
7,386.23
0.00
0.00
0.00
32,089.48
115.55
24,818.80
0.00
7,386.23
0.00
32,205.03
21,024.10
0.00
0.00
0.00
21,024.10
Total Liabilities
21,024.10
0.00
0.00
0.00
21,024.10
3,794.70
0.00
0.00
0.00
11,180.93
3,794.70
57,500.00
66,582.00
0.00
0.00
0.00
3,794.70
7,386.23
0.00
0.00
0.00
0.00
3,794.70
50,113.77
66,582.00
124,082.00
0.00
7,386.23
0.00
116,695.77
21,025.00
103,057.00
0.00
0.00
0.00
0.00
0.00
0.00
21,025.00
103,057.00
Total Expenditures
124,082.00
0.00
0.00
0.00
124,082.00
3,794.70
0.00
11,180.93
0.00
0.00
Total Assets
Total Revenues
6000 -- Capital Outlay
SBCEO WebReports
Month-To-Date
Actual
49
Page 7 of 10
Board Report
Fund 40 -- Special Reserve Fund for Capital Outlay Projects
As of 8/31/2011
Beginning Bal/
WrkBudget
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
973,842.99
1,931.22
0.11
0.11
0.00
(0.11)
1,931.33
0.00
(0.11)
0.00
0.00
0.00
975,774.32
1,931.22
0.00
Total Assets
975,774.32
0.00
1,931.22
0.00
977,705.54
975,774.32
0.00
0.00
0.00
977,705.54
975,774.32
4,000.00
0.00
0.00
975,774.32
1,931.22
0.00
0.00
975,774.32
2,068.78
4,000.00
0.00
1,931.22
0.00
2,068.78
Total Revenues
294,801.00
0.00
0.00
0.00
294,801.00
Total Expenditures
294,801.00
0.00
0.00
0.00
294,801.00
684,973.32
0.00
977,705.54
0.00
0.00
SBCEO WebReports
Month-To-Date
Actual
50
Page 8 of 10
Board Report
Fund 56 -- Debt Service Fund
As of 8/31/2011
Beginning Bal/
WrkBudget
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
450.03
312,235.79
0.90
1,600.16
0.00
0.00
1,601.06
0.00
0.00
0.00
0.00
0.00
2,051.09
312,235.79
0.90
312,686.72
1,600.16
1,601.06
0.00
314,287.78
3,000.00
65,000.00
65,000.00
0.00
68,000.00
Total Liabilities
3,000.00
65,000.00
65,000.00
0.00
68,000.00
309,686.72
0.00
0.00
0.00
246,287.78
309,686.72
0.00
297,821.00
0.00
0.00
0.00
309,686.72
0.90
0.00
0.00
0.00
0.00
309,686.72
(0.90)
297,821.00
297,821.00
0.00
0.90
0.00
297,820.10
297,821.00
63,399.84
63,399.84
239,421.42
(5,000.26)
Total Expenditures
297,821.00
63,399.84
63,399.84
239,421.42
(5,000.26)
309,686.72
0.00
246,287.78
0.00
0.00
Total Assets
Total Revenues
SBCEO WebReports
Month-To-Date
Actual
51
Page 9 of 10
Board Report
Fund 67 -- Self Insurance Fund #1
As of 8/31/2011
Beginning Bal/
WrkBudget
Year-To-Date
Actual
Year-To-Date
Encumbrances
Ending Bal/
Remaining Bal
177,644.21
(100,508.98)
(80,193.84)
0.00
97,450.37
177,644.21
(100,508.98)
(80,193.84)
0.00
97,450.37
177,248.34
395.87
(99,712.00)
(395.87)
(79,797.97)
(395.87)
0.00
0.00
97,450.37
0.00
Total Liabilities
177,644.21
(100,107.87)
(80,193.84)
0.00
97,450.37
0.00
0.00
0.00
0.00
0.00
0.00
(401.11)
0.00
0.00
0.00
0.00
(401.11)
0.00
0.00
0.00
Total Assets
Total Revenues
SBCEO WebReports
Month-To-Date
Actual
52
Page 10 of 10
STATEMENT OF OPERATIONS
SANTA YNEZ VALLEY UNION HIGH SCHOOL CAFETERIA
MONTH:
June, 2011
CURRENT
MONTH
2010-2011
Y-T-D
2009-2010
Y-T-D
REVENUE:
STUDENT DAILY SALES
TIC TOC CATERING
TIC TOC GROSS SALES
FEDERAL REIMBURSEMENTS
STATE REIMBURSEMENTS
VENDING MACHINES COMMISSIONS
ELEMENTARY SCHOOL LUNCHES
MISCELLANEOUS INCOME
INTEREST
TOTAL REVENUE
$1,806.70
$307.00
$104.60
$2,855.88
$280.96
$1,692.56
$3,381.30
$0.00
$61.95
$10,490.95
$63,783.40
$8,500.25
$2,757.45
$115,698.72
$10,921.42
$13,231.50
$85,463.25
$200.00
$194.56
$300,750.55
$79,912.39
$4,815.50
$3,236.90
$114,956.53
$10,586.76
$12,885.77
$73,983.10
$406.50
$107.01
$300,890.46
EXPENDITURES:
FOOD COST (INVENTORY METHOD)
NON FOOD COST (INVENTORY METHOD)
(SALARY)
(BENEFITS)
OTHER OPERATING EXPENSE
EQUIPMENT
TOTAL EXPENDITURES
$3,054.44
$41.78
$15,078.63
$7,288.65
$2,670.49
$0.00
$28,133.99
$53,410.73
$12,302.41
$132,422.39
$71,786.66
$11,748.29
$1,559.31
$283,229.79
$60,663.51
$11,286.28
$139,177.75
$71,169.33
$10,669.70
$0.00
$292,966.57
($17,643.04)
$17,520.76
$7,923.89
NET PROFIT or <LOSS>
CURRENT
MONTH
1635
1326
SANTA YNEZ HIGH SCHOOL MEALS SOLD
ELEMENTARY SCHOOL MEALS SOLD
53
YEAR TO
DATE
64003
33857
2009-2010
YEAR TO DATE
69207
29013
Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Approval of Response to Grand Jury Report “Local Government Post Employment Benefits in
Santa Barbara County – Complicated and Costly.”
Consent Agenda:
__X___
Background
The Santa Barbara County Grand Jury recently sent school districts a report entitled: “Local Government Post
Employment Benefits in Santa Barbara County – Complicated and Costly.” The report identified several
findings and recommendations (see attached), and requires school districts to respond within 90 days.
The District’s response is also attached for the Board’s review.
Alternatives?
1. Approve the response as written.
2. Do not approve the response as written.
3. Modify the response prior to approval.
Recommendation
That the Board of Education approves the response to the Grand Jury Report “Local Government Post
Employment Benefits in Santa Barbara County – Complicated and Costly.”
Superintendent
Prepared by:
Paul Turnbull
Attachment(s)?
No
54
PowerPoint
Overhead
Consultant
September 13, 2011
Hon. Arthur A. Garcia
Assistant Presiding Judge
Santa Barbara Superior Court
312 East Cook Street
P.O. Box 5369
Santa Maria, California 93456-5369
Hon. Joni Gray, Chair
Santa Barbara County Board of Supervisors
County Administration Building
105 East Anapamu Street
Santa Barbara, California 93101
Dear Judge Garcia and Supervisor Gray:
This is the Santa Ynez Valley Union High School District’s response to the Grand Jury’s request for
responses to its report, “Local Government Post Employment Benefits in Santa Barbara County –
Complicated and Costly.”
This response (see attachment) has been approved by the governing board of the Santa Ynez Valley
Union High School District as part of its regularly scheduled board meeting on September 13, 2011. As
such, this letter is signed by the Superintendent and the President of the Board as representatives of the
local agency. Additionally, a CD-ROM with this letter in PDF format is attached, as requested by the
Grand Jury.
Sincerely,
Paul Turnbull, Ph.D.
Superintendent
Christine Burtness
President, Board of Education
55
Response to Grand Jury Findings and Recommendations:
“Local Government Post Employment Benefits in Santa Barbara County – Complicated and
Costly”
Recommendation 1
That, no later than January 1, 2012, all local government agencies that belong to multipleemployer pension pools obtain, and for each year thereafter, make publicly available estimates
of their individual unfunded actuarial liability from an actuary or the plan sponsor.
Response
a. The Santa Ynez Valley Union High School District is unable to implement
Recommendation 1 since this information is unavailable to us and outside the
scope of our agency’s capacity.
b. The Santa Ynez Valley Union High School District belongs to the CalSTRS and
CalPERS statewide pools. Employer contribution rates are determined by statute in
the case of CalSTRS and by the CalPERS Board for CalPERS. Both CalSTRS and
CalPERS define the same employer contribution rate for all California public schools
within the pool.
c. The unfunded liability of the state schools pool impacts the employer contribution
rate. The unfunded liability is reported annually in the CalSTRS Comprehensive
Annual Financial Report and the CalPERS Comprehensive Annual Financial Report.
Recommendation 3
That, no later than January 1, 2012, in the best interest of ratepayers and taxpayers, each
government agency that has compensated absences liabilities, adopt an implementation plan
to reduce each agency’s compensated absences liability.
Response
a. The Santa Ynez Valley Union High School District agrees with this recommendation.
b. By December 31, 2011, the Santa Ynez Valley Union High School District Board of
Education will review a Board Policy/Administrative Regulation, with the goal of
implementing the policy and phasing in a plan of reducing the agency’s
compensated absences liability, by capping vacation or compensatory time
carryover to a small amount per year, within the limits of the agency’s collective
bargaining process.
2
56
MEMORANDUM OF UNDERSTANDING
between
NIELS BROCK COPENHAGEN BUSINESS COLLEGE
and
1. Parties to the Memorandum of Understanding
This Memorandum of Understanding is entered into by and between Santa Ynez Valley High
School District, 2975 Mission Drive, Solvang, CA 93460 (hereinafter “District”), and Niels
Brock Copenhagen Business College, Kultorvet 2, DK-1175 Copenhagen K, Denmark
(hereinafter “College“).
2. Objective of the Memorandum of Understanding
The objective of this Memorandum of Understanding is to set up a one semester joint program
that will provide selected Danish high-school students (associated with College) with their first
year of high school in Solvang, California. The curriculum and study plans will be mutually
agreed upon and provided in accordance with Annex (Appendix) 1.
A Program Director, appointed by District, will manage the Joint Program together with the
appointed Program Director from College.
The official working language of the Joint Program will be English.
3. Term
The term of this Memorandum of Understanding shall be July 1, 2012 to June 30, 2013 unless
earlier terminated or extended by mutual agreement of the parties as set forth below.
4. Extension of Agreement
This agreement may be extended for additional three (3) year terms by mutual agreement of the
parties. Extensions shall be executed in writing.
5. Student Recruitment
College will recruit students for the program, and the students will be pre-selected by College
before being enrolled in the program. In the pre-selection, College will place great emphasis on
student motivation and maturity. College students will meet all requirements in District
Administrative Regulation 5111.2 (Annex/Appendix 3) prior to enrolling in the District
educational program.
57
6. Educational Program
The parties will arrange a tailor-made high-school program in accordance with current Danish
study-plan rules and regulations (Annex/Appendix 1). The District is responsible for the
provision of the core educational program represented by the “Course Contents” in this section,
and shall not take part in the organization or oversight of the home stay program for visiting
College students.
The training courses will begin in alignment with the District academic calendar, which will
begin in the fourth week of August, 2012. The actual duration of the courses will be 5 months.
Courses will end not later than the end of December.
District and College will jointly decide on the number of students per year in the middle of May
every year.
District will provide the necessary certificated staffing with qualifications that include Master’s
degrees, in addition to providing teaching facilities including premises, equipment, and
instructional supplies according to international standard.
College will provide curriculum/study plans; know-how of teaching; books and other materials
required for the courses; and will carry out and pay for advertising, and student orientation in
Denmark.
Course Contents
The subjects taught at the tailor-made high-school program, as adopted by the District Board of
Education elective courses of study based upon 14 weeks, will be the following:




English:
Marketing:
Business Economy:
Mathematics:
63 lessons and 16 student time
Introduction subjects:







Social Political Area:
Business Economic Area:
Culture Linguistic Area:
Information Technology:
32 lessons and no student time
Health:
Linguistic understanding:
Collective and Social activities: 1 lesson per week and no student time
District will offer lessons in blocks of 100 minutes (covering 2 College lessons in each District
period of instruction).
58
Student time is an expression of the time an average student at that level need to perform a
specific in-class and/or homework task. Written assignments within individual disciplines as well
as across disciplines, should in various ways contribute to enhancing students' competencies by,
among other things developing the academically oriented writing skills of the student.
Another subject will probably replace the remaining subject Danish. Danish has 111 lessons and
25 hours of student time. The two parties will discuss and decide upon this issue before the
initiation of this Memorandum of Understanding.
The approximate number of lessons will be 26-28 per week from Monday to Friday. The total
number of lessons is 392 which include time spent on progress tests, evaluation and
examinations. The learning output will require that students do homework, case studies and
group work.
The previously listed subjects will be taught in blocks, each ending with an oral or written test in
the English language. The only language used in the classroom by teachers and students will be
English.
College students are not eligible for participation in District athletic programs or District-funded
Associated Student Body activities.
7. Financial Issues
As required by 8 US Code 1184 and District Administrative Regulation 5111.2, non-immigrant
foreign students “may be granted an F-1 visa to attend public school in grades 9-12 for a
maximum of one year, as long as the student pays tuition.”
All expenses related to the District educational program in Solvang will be covered by the
international students’ tuition payments for District´s services, or by tuition payments made by
the College on behalf of international students. The District will apply a non-refundable indirect
fixed cost rate for the administrative processing and scheduling of College students participating
in and graduating from the Program, as described in Annex (Appendix) 2.
Payment for District’s services on the part of each enrolling student will be made directly to a
specified account at the Bank of America, under the direction of the Santa Barbara County
Treasurer, prior to the first day of school in each academic year.
8. Amendments and Termination
This agreement is a long-term Memorandum of Understanding beginning July 2012. It will take
effect after being signed by the parties; the high-school courses and educational activities will
begin at the start of the 2012 – 2013 academic year.
Amendments to this agreement must be in writing. A party asking for amendment(s) should
inform the other party duly in advance in writing, specifying the proposed amendment(s). The
proposed amendment(s) will be laid before the Superintendent of District and the President of
59
College who will decide upon the matter. Minor amendments can be agreed upon through
addendums to this contract.
A party wishing to terminate the agreement shall inform the other party at least 6 months in
advance. Even if the agreement is terminated, the parties must fulfil their obligations and
responsibilities, until the students who have enrolled in the programme have completed their
studies.
9. Confidentiality
District and College agree to maintain as private and confidential, as provided by U.S. and
Denmark law, information disclosed or collected, and records retained regarding the financial,
health, and academic status of College students.
10. Dispute Settlement
Disputes shall be solved through negotiations.
If a dispute cannot be solved through negotiations, the Parties agree to settle the dispute without
recourse to the courts, in accordance with the Rules of Conciliation and Arbitration of the
International Chamber of Commerce, by one or more arbitrators designated in conformity with
those Rules, the awards being final and binding.
11. Indemnification
College releases all claims against the District for the injury, loss, damage, accident, delay, and
expenses that may incur as a result of the District being unable to facilitate the Program, owing
to labor disputes, inclement weather conditions or natural disasters, or other causes beyond its
control, or any expense resulting from College students’ participation in the Program. College
also releases the District and agrees to indemnify them, with regard to any financial obligations
or liabilities that College students may personally incur, or any damage or injury to the person or
property of others that College students may cause while participating in the Program.
The District likewise releases all claims against College for the injury, loss, damage, accident,
delay, and expenses that may incur as a result of the District being unable to facilitate the
Program, owing to labor disputes, inclement weather conditions or natural disasters, or other
causes beyond its control, or any expense resulting from College students’ participation in the
Program. The District also releases College and agrees to indemnify them, with regard to any
financial obligations or liabilities that College students may personally incur, or any damage or
injury to the person or property of others that College students may cause while participating in
the Program.
12. Miscellaneous
This agreement is written in English. There are two original copies. Each Party shall keep one
copy in English. The Parties will mutually agree upon additional agreements as required.
60
IN WITNESS WHEREOF, the following parties agree to the terms as set forth above:
For College:
For District:
____________________________
Anya Eskildsen
President
Niels Brock Copenhagen Business College
______________________________
Paul Turnbull
Superintendent
Santa Ynez Valley Union High
School District
____________________________
Place of signature
______________________________
Place of signature
Date: _______________
Date: _______________
61
MEMORANDUM OF UNDERSTANDING
between
NIELS BROCK COPENHAGEN BUSINESS COLLEGE
and
1. Parties to the Memorandum of Understanding
This Memorandum of Understanding is entered into by and between Santa Ynez Valley High
School District, 2975 Mission Drive, Solvang, CA 93460 (hereinafter “District”), and Niels
Brock Copenhagen Business College, Kultorvet 2, DK-1175 Copenhagen K, Denmark
(hereinafter “College“).
2. Objective of the Memorandum of Understanding
The objective of this Memorandum of Understanding is to set up a one semester joint program
that will provide selected Danish high-school students (associated with College) with their first
year of high school in Solvang, California. The curriculum and study plans will be mutually
agreed upon and provided in accordance with Annex (Appendix) 1.
A Program Director, appointed by District, will manage the Joint Program together with the
appointed Program Director from College.
The official working language of the Joint Program will be English.
3. Term
The term of this Memorandum of Understanding shall be July 1, 2012 to June 30, 2013 unless
earlier terminated or extended by mutual agreement of the parties as set forth below.
4. Extension of Agreement
This agreement may be extended for additional three (3) year terms by mutual agreement of the
parties. Extensions shall be executed in writing.
5. Student Recruitment
College will recruit students for the program, and the students will be pre-selected by College
before being enrolled in the program. In the pre-selection, College will place great emphasis on
student motivation and maturity. College students will meet all requirements in District
Administrative Regulation 5111.2 (Annex/Appendix 3) prior to enrolling in the District
educational program.
62
6. Educational Program
The parties will arrange a tailor-made high-school program in accordance with current Danish
study-plan rules and regulations (Annex/Appendix 1). The District is responsible for the
provision of the core educational program represented by the “Course Contents” in this section,
and shall not take part in the organization or oversight of the home stay program for visiting
College students.
The training courses will begin in alignment with the District academic calendar, which will
begin in the fourth week of August, 2012. The actual duration of the courses will be 5 months.
Courses will end not later than the end of December.
District and College will jointly decide on the number of students per year in the middle of May
every year.
District will provide the necessary certificated staffing with qualifications that include Master’s
degrees, in addition to providing teaching facilities including premises, equipment, and
instructional supplies according to international standard.
College will provide curriculum/study plans; know-how of teaching; books and other materials
required for the courses; and will carry out and pay for advertising, and student orientation in
Denmark.
Course Contents
The subjects taught at the tailor-made high-school program, as adopted by the District Board of
Education elective courses of study based upon 14 weeks, will be the following:




English:
Marketing:
Business Economy:
Mathematics:
Introduction subjects:







Social Political Area:
Business Economic Area:
Culture Linguistic Area:
Information Technology:
Health:
Linguistic understanding:
Collective and Social activities: 1 lesson per week and no student time
District will offer lessons in blocks of 100 minutes (covering 2 College lessons in each District
period of instruction).
63
Student time is an expression of the time an average student at that level need to perform a
specific in-class and/or homework task. Written assignments within individual disciplines as well
as across disciplines, should in various ways contribute to enhancing students' competencies by,
among other things developing the academically oriented writing skills of the student.
Another subject will probably replace the remaining subject Danish. Danish has 111 lessons and
25 hours of student time. The two parties will discuss and decide upon this issue before the
initiation of this Memorandum of Understanding.
The approximate number of lessons will be 26-28 per week from Monday to Friday. The total
number of lessons is 392 which include time spent on progress tests, evaluation and
examinations. The learning output will require that students do homework, case studies and
group work.
The previously listed subjects will be taught in blocks, each ending with an oral or written test in
the English language. The only language used in the classroom by teachers and students will be
English.
College students are not eligible for participation in District athletic programs or District-funded
Associated Student Body activities.
7. Financial Issues
As required by 8 US Code 1184 and District Administrative Regulation 5111.2, non-immigrant
All expenses related to the District educational program in Solvang will be covered by the
international students’ tuition payments for District´s services, or by tuition payments made by
the College on behalf of international students. The District will apply a non-refundable indirect
fixed cost rate for the administrative processing and scheduling of College students participating
in and graduating from the Program, as described in Annex (Appendix) 2.
Payment for District’s services on the part of each enrolling student will be made directly to a
specified account at the Bank of America, under the direction of the Santa Barbara County
Treasurer, prior to the first day of school in each academic year.
8. Amendments and Termination
This agreement is a long-term Memorandum of Understanding beginning July 2012. It will take
effect after being signed by the parties; the high-school courses and educational activities will
begin at the start of the 2012 – 2013 academic year.
Amendments to this agreement must be in writing. A party asking for amendment(s) should
inform the other party duly in advance in writing, specifying the proposed amendment(s). The
proposed amendment(s) will be laid before the Superintendent of District and the President of
64
College who will decide upon the matter. Minor amendments can be agreed upon through
addendums to this contract.
A party wishing to terminate the agreement shall inform the other party at least 6 months in
advance. Even if the agreement is terminated, the parties must fulfil their obligations and
responsibilities, until the students who have enrolled in the programme have completed their
studies.
9. Confidentiality
District and College agree to maintain as private and confidential, as provided by U.S. and
Denmark law, information disclosed or collected, and records retained regarding the financial,
health, and academic status of College students.
10. Dispute Settlement
Disputes shall be solved through negotiations.
If a dispute cannot be solved through negotiations, the Parties agree to settle the dispute without
recourse to the courts, in accordance with the Rules of Conciliation and Arbitration of the
International Chamber of Commerce, by one or more arbitrators designated in conformity with
those Rules, the awards being final and binding.
11. Miscellaneous
This agreement is written in English. There are two original copies. Each Party shall keep one
copy in English. The Parties will mutually agree upon additional agreements as required.
IN WITNESS WHEREOF, the following parties agree to the terms as set forth above:
For College:
For District:
____________________________
Anya Eskildsen
President
Niels Brock Copenhagen Business College
______________________________
Paul Turnbull
Superintendent
Santa Ynez Valley Union High
School District
____________________________
Place of signature
______________________________
Place of signature
Date: _______________
Date: _______________
65
ANNEX (APPENDIX) 2
PAYMENT OPTIONS AND FEE SCHEDULE
As required by 8 USC 1184 and District Administrative Regulation 5111.2, non-immigrant
According to Model 1, the tuition fee is $4,500 USD per student for one semester will be paid
prior to the start of the semester. A non-refundable administrative indirect fee will be applied to
the tuition amount for each student enrolling in the Program and will be taken out of the total
tuition fee. (The 2012 – 2013 indirect rate is 6.07%.)
Payment for the semester (period August 24, 2012 – December 31, 2012) will be $4,500 USD
per student. The number of students is determined by registration and will be activated by
August 15, 2012 and after the number of students is set, College will transfer the payment to
District, no later than August 23, 2012.
Tuition payments for the Program include the following:
- Teaching according to study plan
- Correction of assignments and feedback
- Organization of examination and tests
- Communication between District teachers and home stay parents/guardians
- Use of teaching rooms and other premises related to teaching
- Free access to internet
- Social events organized by District
66
INTERNATIONAL STUDENT PARTICIPATION AGREEMENT
The Board of Education of the Santa Ynez Valley Union High School District (District) wishes to provide
a challenging and exciting program to students studying in our school. There are, however, certain
expectations of students when we accept them into our program. These expectations include important
obligations on the part of each student accepted to study at our school, and we set a high standard in
requiring all students to meet their obligations. Each student and the guardian or the parent of each
student who is accepted into our program must read the following statement and must, by signing it,
agree to be bound by and to honor its terms strictly.
1. Law, Rules, and Regulations
a) I understand that I will not be accepted into the District Program without proper and accurate
documentation as a non-immigrant F-1 Visa student, including allowable dates of study. If, for
any reason, my Visa is revoked by U.S. authorities, I also understand that I will be withdrawn
from the District Program.
b) I agree to abide by all the laws of the United States, California, and my home country, and the
rules, regulations, and polices of the school and the District (as described in the District Student
Handbook).
c) I agree not to purchase, use, or have in my possession, which includes my home stay premises,
school property, or vehicle, any drugs not prescribed for me by a doctor.
d) I agree not to purchase, use, or have in my possession, which includes my home stay premises,
school property, or vehicle, any alcoholic beverages.
e) I agree not to purchase, use, or have in my possession, which includes my home stay premises,
school property, or vehicle, any weapons including firearms, air-guns, knives, or martial arts
implements.
f) I agree to respect the property of others and understand that any theft is a breach of the law.
g) I agree not to engage in fighting, bullying, racial taunting or similar activity.
h) I agree that I will not drive any motor vehicles other than my own and then only if I have a valid
California drivers license and appropriate motor vehicle insurance, and only with notarized
parental permission. I understand that the District does not encourage or endorse the ownership or
operation of motor vehicles by international students. Neither the District nor the home stay
parents will be held, in any way, responsible for any accidents or liabilities arising from owning
and/or operating a motor vehicle.
I understand that infractions of any of the above rules will result in my immediate dismissal from the
International Program of the Santa Ynez Valley Union High School District, without refund of any kind,
and with notification to the Embassy of Denmark of my dismissal. I also understand that a breach of any
criminal law may result in criminal charges and penalties.
______________________________
Name of Student
_________________________________
Name of Parent
______________________________
Student Signature
_________________________________
Parent Signature
Date: ____________
Date: ___________
67
2. Home Stay Policy
I understand that the District is not responsible for the organization or oversight of the home stay program
associated with the educational program. While the District does not oversee the home stay program, the
District believes that student safety is paramount to the District, and further believes that parents and
students must respect and adhere to the established Education Code rules and regulations while on the
way to, and from, school or school-related activities.
I understand that violation of these rules and regulations will result in removal from the Program.
I further understand that international students who are associated with the Program will only be accepted
if the following conditions are satisfied:



Proof of F-1 Visa status for the current academic school year
Documentation by a home stay parent or guardian (of 25 years of age or older) verifying a
District-approved residential address, showing that the parent or guardian resides full-time within
District boundaries, and verifying that the home stay parent or guardian will provide care and
custodianship for the international student.
A home stay parent or guardian must not leave the Santa Ynez Valley for prolonged periods of
time while the international student is enrolled in the District Program. If the parent or guardian
must leave for an extended period of time, he or she is required to make the necessary home stay
arrangements to cover for his or her absence, and notify the District of these changes. Notification
includes the provision of new emergency contact information for an approved guardian.
Removal from the Program
If an international student is not living in a home stay as documented, the District may immediately
dismiss the international student from the Program, withholding any refund.
If the home stay parent or guardian must leave the District boundaries, or can no longer care for the
international student while he or she is enrolled in the Program, the student must provide documentation
of a new home stay arrangement prior to the discontinuance of the original home stay agreement.
If the international student is unable to be provided with a new, and acceptable, home stay placement he
or she will be required to withdraw from the District Program and may not receive a refund of any kind.
I understand these rules and parameters of the District’s involvement in the home stay program, and agree
to abide by the rules as stated above.
______________________________
Student Signature
_________________________________
Parent Signature
Date: ____________
Date: ___________
68
3. Academic Life
I understand that I will be enrolled primarily in academic courses that represent the first year of the Niels
Brock Copenhagen Business College high school curriculum. As an international student, I also
understand that I am expected to strive for a minimum grade point average of 2.0, and if not, do whatever
is necessary to improve my academic performance. This may include receiving tutoring at my own
expense.
a) I agree to attend school on a regular basis and to bring a note from my parent or home stay parent
explaining any absence from school.
b) I agree to complete all homework and class assignments.
c) I agree to make a consistent and determined effort in my school work, to attempt to maintain
passing grades, and to maintain good work habits in all subjects.
d) I agree to display high levels of academic integrity at all times, avoiding plagiarism and cheating
at all times.
I understand that any infractions of the rules listed under this section of the agreement will be documented
and addressed by District staff and school administration. I understand that students may be dismissed
from the International Program for violation of these rules, or for not progressing academically, without
refund of any kind.
______________________________
Student Signature
_________________________________
Parent Signature
Date: ____________
Date: ___________
4. Refund Policy
In the event that a student does not come to California, decides not to attend, or leaves the Program for
personal reasons, only a portion of the paid tuition fee will be refunded. In all cases, the application fee
will be retained to cover administrative expenses. The following refund policy will apply for each student:



Full refund (less application fee) if the Study Permit authorization is not approved by U.S.
Immigration and supporting documentation of this rejection is supplied (student must provide
letter of rejection from Federal Immigration sources).
Two-thirds (2/3) of the full tuition fee if the student withdraws prior to commencement of the
program on the first day of school.
One half (1/2) of the full tuition fee if the student withdraws within the first 30 calendar days of
the academic year.
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No refund will be granted:
 For whatever reason, if the student withdraws after 30 calendar days of participation in the
program.
 If the student is found to be in violation of this Agreement and is asked to withdraw from the
program.
 As the result of the District being unable to provide education due to causes beyond its control.
______________________________
Parent Signature
_________________________________
Parent Signature
Date: ____________
Date: ___________
5. Examination of Student Records
A student and the parents or guardian of a student are entitled, on request, to view all student records kept
by the District on that student. A request must be made in advance, and the principal or a designee will
accompany the student or parent during the viewing of the records to interpret the records.
The District must permit a person providing health services, social services, or other support services
access to information in student records required to carry out that service.
______________________________
Parent Signature
_________________________________
Parent Signature
Date: ____________
Date: ___________
6. Release
Medical Authority and Release
We as parents/guardians of the undersigned student understand that medical emergencies can occur
without warning. Therefore we do hereby authorize the staff of the Santa Ynez Valley Union High School
District and the sponsoring home stay parents/guardians to consent to any medical or surgical diagnosis or
treatment or hospital care of our child, which is deemed advisable by, and is rendered under the general
supervision of any licensed physician or surgeon in the exercise of his/her best judgment. We understand
that every attempt will be made to contact us in the event of such action.
______________________________
Name of Parent
_________________________________
Name of Parent
______________________________
Parent Signature
_________________________________
Parent Signature
Date: ____________
Date: ___________
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Permission for School-sponsored Activities
We as parents/guardians of the undersigned student understand that our child may wish to participate in
school-sponsored field trips or other extracurricular activities. Therefore, we do hereby authorize the
home stay parents/guardians of our child to approve and sign permission slips for such activities at their
own discretion. We also understand that if our child is exempt from participation in school-sponsored
athletic programs.
______________________________
Parent Signature
_________________________________
Parent Signature
Date: ____________
Date: ___________
General Release
We, the undersigned, do waive and release all claims against the District for the injury, loss, damage,
accident, delay, expenses that may incur as a result of the District being unable to provide education
owing to labor disputes, inclement weather conditions or natural disasters, or other causes beyond its
control, or any expense resulting from the applicant’s participation in the Program. We also release the
District and agree to indemnify them, with regard to any financial obligations or liabilities that the student
may personally incur, or any damage or injury to the person or property of others that the applicant may
cause while participating in the Program.
We understand that the District is not responsible for any loss, injury, or expense suffered by the applicant
during periods of travel. If the applicant becomes ill or incapacitated, the District may take such actions as
it considers necessary, including securing medical treatment and transporting the applicant home at his or
her own expense. We release the District from all liability related to such actions. We understand that the
applicant’s participation in the Program may be terminated at the discretion of the District Program
Director without any refund of fees, and that the applicant may be sent home at his or her own expense if
he or she does not adhere to the District rules, standards and instructions as set forth in the school’s
agenda, handbook, and the International Student Participation Agreement. This Agreement, with the
District, cannot be modified or interpreted except in writing by authorized representatives of Niels Brock
Copenhagen Business College and the Santa Ynez Valley Union High School District.
______________________________
Name of Parent
_________________________________
Name of Parent
______________________________
Parent Signature
_________________________________
Parent Signature
Date: ____________
Date: ___________
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I/we the parents/guardians of the student signing above (‘our child’) have read all the above
including both the medical authority and Permission for School-sponsored Activities release and
the agreement and general release and I/we agree that we will use our best efforts to ensure that
our child honors all the obligations set out and we agree to be bound by the release and
authorizations. We certify that the information on this form and attached records is complete,
authentic, and true. We understand that if this is not the case this student will be removed from the
Program.
The agreement between the District and the parents of the international student in the Program
will be interpreted in accordance with U.S. and California law, and any litigation involving
interpretation of the agreement will be conducted in California, U.S.A.
It is my/our responsibility to ensure that I understand this application and agreement and I/we will
ask if any parts are unclear.
Any inaccuracy in this application is grounds for the District to terminate the agreement and send
the student home without refund and at the parent’s own expense.
The student will be supervised generally at school and during school sponsored activities, to the
same degree as local students. The District does not undertake any responsibilities with respect to
the student’s activities outside of school, including home stay and community activities. The District
does not and cannot guarantee the student’s safety.
______________________________
Name of Parent
_________________________________
Name of Parent
______________________________
Parent Signature
_________________________________
Parent Signature
Date: ____________
Date: ___________
Return this form with all required documents and your application fee to:
Superintendent’s Office
P.O. Box 398
2975 East Hwy 246
Santa Ynez, CA 93460
Phone: (805) 688-6487 x.3200 Fax: (805) 686-4454
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Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Approval of Memo of Understanding Between the Santa Barbara County Regional Occupation
Program and the Santa Ynez Valley Union High School District for the 2011 – 2012 School Year
Action Agenda:
__X___
Background
The average representation of ROP classes on high school campuses in Santa Barbara County and in the
state are between 5% and 7% of the total classes available. The Santa Ynez Valley Union High School District
is fortunate to have a strong relationship with the North County ROP Office, resulting in a 35% representation
of ROP classes on our campus.
The ROP program reimburses the District for employee salary and benefit expenses. Our estimated
reimbursement from ROP will be $516,795 from a total salary/benefit cost of $649,710. This equates to
approximately 79% estimated reimbursement rate; if we factor out the assignments that are being reimbursed
100%for two teachers, the ROP reimbursement rate for all other sections averages 72%.
Fiscal Impact
Funding Source:
ROP:
SYVUHSD Unrestricted General Fund:
$516,795
$132,915
Recommendation
That the Board of Education approves the Memo of Understanding between the Santa Barbara County
Regional Occupation Program and the Santa Ynez Valley Union High School District for the 2011 - 2012
school year.
Superintendent
Prepared by:
Paul Turnbull
Attachment(s)?
No
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PowerPoint
Overhead
Consultant
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Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Approval of Contract between the Santa Ynez Valley Union High School District and Liebert
Cassidy Whitmore.
Consent Agenda:
__X___
Background
This is an ongoing partnership with the Liebert Cassidy Whitmore and the Santa Barbara Legal Consortium,
which is a membership of small and mid-sized school districts in Santa Barbara County. As a member of the
legal consortium, the Santa Ynez Valley Union High School District receives legal services at a discounted
rate.
Fiscal Impact
Funding Source:
General Fund ($5855.00)
Recommendation
That the Board of Education approves the contract between the Santa Ynez Valley Union High School District
and Liebert Cassidy Whitmore
Superintendent
Prepared by:
Paul Turnbull
Attachment(s)?
No
80
PowerPoint
Overhead
Consultant
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Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Approval of Memo of Understanding Between the Santa Ynez Valley Union High School District
and the Santa Barbara County Education Office
Consent Agenda:
_X_
Background
The Beginning Teachers Support and Assessment (BTSA) program is a state-approved program that provides
mentoring assistance for new teachers. Currently, Santa Ynez Valley Union High School has three teachers
participating in the BTSA program. The SBCEO is the approved BTSA provider for our region, and requires a
signed MOU in order to provide services to this new teacher.
Plan
Support services will be provided to the teachers as required throughout the 2011 – 2012 school year.
Alternatives?
1. Approve the MOU between the SYVUHSD and the SBCEO.
2. Do not approve the MOU between the SYVUHSD and the SBCEO.
Fiscal Impact
Funding Source: $300
(Unrestricted General Fund)
Recommendation
That the Board of Education approve the MOU between the Santa Ynez Valley Union High School
District and the Santa Barbara County Education Office
Superintendent
Prepared by:
Paul Turnbull
Attachment(s)?
No
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PowerPoint
Overhead
Consultant
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Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Approval of Agreement between Santa Ynez Valley Union High School District and Piper
Jaffray & Co., for Underwriting Services associated with General Obligation Bond
Consent Agenda:
__X__
Background
On May 11, 2011, the Board of Education gave approval for the District to begin working with the financial
advisory firm Isom Advisors (Urban Futures Inc.) in determining the feasibility of a school improvement
measure. At this same time, District staff also presented a recommendation for underwriting services through
Piper Jaffray & Co. The underwriter represents one member of the financial team associated with the school
improvement measure.
Some of the services provided by the underwriter are assisting in developing the bond program and financial
strategies, calculation of the District’s Bonding Capacity and Legal Debt Margin, preparation of the Tax Rate
Statement, development and preparation of bond rating and insurance presentations, development of a
comprehensive bond pre-sale and distribution program, and the underwriting of the bonds. All costs
associated with this agreement are payable from bond proceedings, and only upon the successful passage of
the bond.
Fiscal Impact: $0.00
Funding Source: n/a
Approve the Agreement with Piper Jaffray & Co., underwriter.
Paul Turnbull
Superintendent
Prepared by: Nicole Evenson
Attachment(s)?
No
93
PowerPoint
Overhead
Consultant
2321 Rosecrans Avenue, Suite 3200
El Segundo, California 90245
800-876-1854
310-297-6001 FAX
AGREEMENT FOR INVESTMENT BANKING SERVICES
September 1, 2011
Board of Trustees
2975 East Highway 246
Santa Ynez, California 93460
Overview
Piper Jaffray & Co. is pleased to submit this agreement to Santa Ynez Valley Union High School District
(the “District”) to serve as sole managing underwriter in the proposed offering by the District of general
obligation bonds (the “Bonds”) on the terms and conditions set forth herein.
The Bonds will be general obligations of the District, secured by a levy of ad valorem taxes, without
limitation of rate or amount, upon all property within the District subject to taxation by the District
(except certain personal property that is taxable at limited rates) or bond anticipation notes secured by the
future issuance of general obligation bonds. The issuance of the Bonds, and the levy of such taxes, is
subject to approval at an election of the registered voters within the District (the “Election”), which
election is expected to be conducted in 2012. The Bonds are expected to be issued in one or more series,
with the first series expected to be issued within 12 months of the Election.
As used herein, “Piper Jaffray” shall mean Piper Jaffray and Co. and/or any affiliates or successors
thereof, as we determine appropriate to perform the services described herein.
Scope of Services
As underwriter of the Bonds, Piper Jaffray will provide the following services in conjunction with the
District’s financial advisor:
Pre-election Phase
A. Initial Tax Rate Strategy and Bond Program
1. Understand the District’s facility and financial needs
2. Assist in establishing a Bond Program, including the preparation of legal documents,
designing and interpretation of community poll, and evaluation of a capital improvement plan
94
3. Develop financial strategies to achieve the District’s facility and financial objectives while
maintaining flexibility to incorporate proposed changes
4. Calculate the District’s Bonding Capacity and Legal Debt Margin as permitted by law
5. Review the District’s assessed valuation profile, analyze historical trends and project future
growth rates
6. Prepare Tax Rate Statement – includes preparing tax rate analyses, evaluating impact of
interest rate changes, assessed value growth rates, and timing of bond sales
7. Assist in preparation of ballot language
B. Public Information Services
1. Attend necessary meetings as requested by the District to present financial analyses and
information to governing board or community groups
2. Provide financial information needed to develop campaign materials
Post-election Phase
A. Developing the Financing
1. Develop and maintain financing schedule of events
2. Assist the District in selecting service providers, including but not limited to bond registrar,
paying agent, dissemination agent, bond printing, verification agent and rating agencies
3. Assist in preparation and review of all bond documents, including bond issuance resolution,
county board of supervisors resolution (if needed), paying agent agreement, and preliminary
and final official statements
4. Assist disclosure counsel regarding proper disclosure of District information
5. Develop and prepare bond rating and insurance presentations
6. Design a marketing plan and recommend an issue structure (i.e., serial and/or term
certificates, call features, and/or various coupon combinations) which, in our opinion, will
result in the securities obtaining the widest possible market reception and lowest net interest
cost
7. Attend staff and board meetings as needed
B. Marketing and Distribution
1. Develop a comprehensive bond pre-sale marketing and distribution program
2. Initiate conference calls with Piper Jaffray sales and underwriting team
3. Conduct conference call with District to present market conditions and preliminary pricing
scale (interest rates) for bond sale
4. Monitor the progress of the sale and continually adjust the structure of the issue to provide
the lowest possible net interest cost to the District
5. Underwrite bonds
2
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C. Post-sale Services
1.
2.
3.
4.
5.
6.
Coordinate the closing and delivery of funds
Prepare a final pricing report
Assist in preparation and review of all closing documentation
Assist the District in maintenance of its credit rating
Advise the District on its overall capital improvement program
Assist the District with investor relations
Underwriting Role:
Piper Jaffray will serve as the sole managing underwriter to each series of Bonds issued pursuant to the
Election. As sole managing underwriter, Piper Jaffray shall be allocated all underwriting discount and
liability for each series of Bonds issued.
Fees
Our underwriting commission will be determined at the time of the sale of each series of Bonds and shall
not exceed 1.0% of the principal amount of the Bonds issued, plus reimbursement of our reasonable outof-pocket expenses (including reasonable fees of our counsel) in an amount not to exceed $3,500 per
series of Bonds (assuming our counsel is not responsible for drafting the Official Statement and
disclosure counsel includes Piper Jaffray as an addressee on its opinion) subject to a minimum
underwriting commission of not less than $35,000 per series of Bonds. The underwriting commission
assumes a tax-exempt financing rated in one of the highest two rating categories by Standard & Poor’s or
Moody’s Investors Service (whichever is rating the Bonds). The underwriting commission will be subject
to negotiation to the extent that a series of Bonds is rated lower than the highest two rating categories.
Payment of such underwriting commission and expenses shall be contingent on the closing of the
applicable series of Bonds and shall be deducted from the proceeds of the sale of such Bonds.
Expenses
The District will pay all of its direct expenses relating to the Offering, including, without limitation, fees
and expenses of the District’s counsel and auditors; fees and expenses (including those for counsel)
relating to blue sky or NASD matters; printing costs; roadshow expenses; rating agency fees; and fees and
expenses of any trustees (and their counsel) or other agents.
If the issuance of the Bonds is approved at the Election, but the District determines not to proceed with
the issuance of the Bonds, then the District agrees to reimburse Piper Jaffray, upon request, for all our
reasonable out-of-pocket expenses incurred in connection herewith (including, without limitation,
reasonable fees and expenses of our legal counsel).
Conditions
This letter agreement is not a commitment, express or implied, on the part of Piper Jaffray to underwrite
or purchase the Bonds or to commit any capital, nor does it obligate us to enter into a Bond Purchase
Agreement. Piper Jaffray’s participation in any Offering will be subject to, among other things,
(i) satisfactory completion of all documentation for the Offering (including a disclosure document and a
3
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Bond Purchase Agreement); (ii) satisfactory completion of a customary due diligence review; (iii) in our
determination, the absence of any material adverse change in the financial markets, in the United States or
in the financial condition, operations or prospects of the District; (iv) receipt of all required governmental
and other approvals and appropriate legal opinions, including a 10b-5 disclosure opinion from counsel
acceptable to Piper Jaffray; and (v) approval of our internal commitment committee.
Indemnification
In connection with our engagement hereunder, to the extent lawful, the District hereby indemnifies Piper
Jaffray, its affiliates, the respective directors, officers, agents and employees of Piper Jaffray and its
affiliates and each other person, if any, controlling Piper Jaffray or its affiliates, against such losses,
claims, damages or liabilities (including legal expenses) arising out of or relating to such engagement
(and agrees that neither Piper Jaffray nor such persons shall have any liability to the District in connection
with such engagement) other than with respect to losses, claims, damages or liabilities finally judicially
determined to have resulted primarily from the negligence or willful misconduct of Piper Jaffray or such
persons.
Governing Law
This letter agreement is governed by the laws of the State of California, without regard to conflicts of law
principles.
The District and Piper Jaffray agree to waive trial by jury in any action, proceeding or counterclaim
brought by or on behalf of either party with respect to any matter whatsoever relating to or arising out of
any actual or proposed transaction or the engagement of or performance by Piper Jaffray hereunder.
Termination
This agreement may be terminated upon 30 days notice in the following events by the District: (a) at any
time after the Election if the issuance of the Bonds is not approved at the Election or (b) at any time upon
a material change in Piper Jaffray’s California Education senior investment banking personnel and by
Piper Jaffray at any time. The “Expenses,” “Indemnification,” and “Governing Law” provisions
contained herein shall survive any termination of this letter agreement.
Other
Piper Jaffray is not obligated as a result of this agreement to make a campaign contribution in connection
with the Election, nor has it otherwise committed to make a campaign contribution. Piper Jaffray will
not receive any compensation (from Bond proceeds, from other District funds, or from any other source)
as reimbursement for any campaign contribution of funds, services, or facilities that Piper Jaffray may
choose to make to the bond campaign committee in connection with the Election.
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We look forward to working with you on this important transaction. Please confirm that the foregoing is
in accordance with your understanding of our agreement by signing and returning a copy of this letter to
me.
Sincerely,
PIPER JAFFRAY & CO.
By: ______________________________
Name: Mark J. Farrell
Title: Managing Director
Accepted and agreed to:
By: ______________________________
Name: Paul Turnbull
Title: Superintendent
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Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Approval of Consulting Services Agreement with Urban Futures Inc., financial advisory services
for potential School Improvement Measure
Consent Agenda:
__X__
Background
measure. The attached consulting services agreement represents the scope of work and terms and conditions
for such services. Services include pre-election planning, financial advisory services (if feasibility is
determined), and continuing disclosure services (if measure passes resulting in bonds sales) as outlined in the
agreement and exhibits.
Only the cost of the survey(s) and voter opinion polling will be incurred by the District upfront and payable from
District sources. These costs are not to exceed $7,000 as stated in the agreement. All other costs incurred for
services outlined in this agreement are payable only upon the successful passage of the school improvement
measure and will be paid from the proceeds of the bonds sales.
Fiscal Impact: Not to exceed $7,000
Funding Source: Unrestricted General Fund
Approve the Consulting Services Agreement with Urban Futures Inc.
Paul Turnbull
Superintendent
Attachment(s)?
No
99
PowerPoint
Overhead
Consultant
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108
Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Approval of Agreement between Santa Ynez Valley Union High School District and Jones
Hall, a Professional Law Corporation, for Bond Counsel and Disclosure Services
Consent Agenda:
__X__
Background
measure. At this same time, District staff also presented a recommendation for Bond counsel services through
Jones Hall. Bond counsel represents one member of the financial team associated with the school
improvement measure.
Some of the services provided by Bond counsel are preparation of all legal documents pertaining to the
general obligation bond, such as preparation of the resolution authorizing the bond, fixing the date,
denominations, numbers, maturity and interest, application to the IRS to ensure the tax-exempt status of the
bonds, and preparation of both the Preliminary and final Official Statement. All costs associated with this
agreement are payable from bond proceedings, and only upon the successful passage of the bond.
Funding Source: n/a
Approve the Agreement with Jones Hall, a Professional Law Corporation.
Paul Turnbull
Superintendent
Attachment(s)?
No
109
PowerPoint
Overhead
Consultant
AGREEMENT
BY AND BETWEEN THE SANTA YNEZ UNION HIGH SCHOOL DISTRICT AND
JONES HALL, A PROFESSIONAL LAW CORPORATION,
FOR BOND COUNSEL AND DISCLOSURE COUNSEL SERVICES IN CONNECTION WITH
GENERAL OBLIGATION BOND PROCEEDINGS
THIS AGREEMENT is entered into this __th day of ___________, 2011, by and
between the SANTA YNEZ UNION HIGH SCHOOL DISTRICT, (the "District") and JONES
HALL, A PROFESSIONAL LAW CORPORATION, San Francisco, California ("Attorneys");
W I T N E S S E T H:
WHEREAS, the District intends to seek authorization of and to issue general obligation
bonds (the "Bonds") in the name and on behalf of the District pursuant to the California
Education Code and other applicable law;
WHEREAS, in connection with such proceedings the District requires the advice and
assistance of bond counsel and disclosure counsel;
WHEREAS, the District has determined that Attorneys are qualified by training and
experience to perform the services of bond counsel and disclosure counsel and Attorneys are
willing to provide such services; and
WHEREAS, the public interest, economy and general welfare will be served by this
Agreement;
NOW, THEREFORE, THE PARTIES HERETO MUTUALLY AGREE AS FOLLOWS:
Section 1. Duties of Attorneys as Bond Counsel. Attorneys shall do, carry out and
perform all of the following services as are necessary for the issuance of the Bonds:
A.
Consultation and cooperation with legal counsel to the District, financing
consultants and other consultants, underwriters, staff and employees of the District, and
assisting such consultants, underwriters, staff and employees in the formulation of a
coordinated financial and legal Bond issuance in the name and on behalf of the District.
B.
Preparation of all legal proceedings for the authorization, issuance and
delivery of Bonds by the District; including preparation of the resolution authorizing the
issuance of such Bonds, fixing the date, denominations, numbers, maturity and interest
rates, providing the form of the Bonds and authorizing their execution, authentication
and registration; certifying the terms and conditions upon which the same are to be
issued; providing for the setting up of special funds for the disposition of proceeds of the
sale of the Bonds, including creation of reserve funds, if any, and such other funds as
may be advisable, and providing all other details in connection therewith, including
special covenants and clauses for the protection of the interests of the Bondholders;
preparation of the resolution selling all or any part of the authorized Bond issue;
preparation of all documents required for Bond delivery and supervising such delivery;
preparation of all other proceedings incidental to or in connection with the issuance, sale
and delivery of the Bonds.
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C. Application for any Internal Revenue Service or other rulings necessary to
assure tax-exempt status of the Bonds, or as required by the purchasers of the Bonds.
D. Upon completion of proceedings to the satisfaction of Attorneys, providing a
legal opinion unqualifiedly approving in all regards the legality of all proceedings for the
authorization, issuance and delivery of Bonds, and stating that interest on the Bonds is
exempt from federal and state personal income taxation, which opinion shall inure to the
benefit of the purchasers of the Bonds.
E.
Any and all legal consultation requested by the District concerning the
Bonds at any time after delivery of the Bonds.
F.
Such other and further services as are normally performed by bond counsel
in connection with the issuance of general obligation bonds.
Section 2. Duties of Attorneys as Disclosure Counsel. Attorneys shall provide legal
services in connection with the preparation of the Official Statement to be used in connection
with the offering and sale of the Bonds. Such services shall include the following:
A.
Prepare the Official Statement (both preliminary and final) or other
disclosure documents in connection with the offering of the Bonds;
B.
Confer and consult with the officers and administrative staff of the District
as to matters relating to the Official Statement;
C. Attend all meetings of the District and any administrative meetings at which
the Official Statement is to be discussed deemed necessary by Attorneys for the proper
exercise of their due diligence with respect to the Official Statement, or when specifically
requested by the District to attend;
D. On behalf of the District, prepare the bond purchase contract pursuant to
which the Bonds will be sold to the underwriter, if applicable, and a continuing disclosure
certificate of the District to assist the underwriter with complying with the provisions of
SEC Rule 15c2-12; and
E.
Subject to the completion of proceedings to the satisfaction of Attorneys,
provide a letter of Attorneys addressed to the underwriter that, although Attorneys have
not undertaken to determine independently or assume any responsibility for the
accuracy, completeness or fairness of the statements contained in the Official
Statement, in the course of Attorneys participation in the preparation of the Official
Statement, Attorneys have been in contact with representatives of the District and
others, concerning the contents of the Official Statement and related matters. Based
upon the foregoing, nothing has come to Attorneys attention to lead Attorneys to believe
that the Official Statement (except for any financial or statistical data or forecasts,
numbers, charts, estimates, projections, assumptions or expressions of opinion included
therein, and information relating to The Depository Trust Company and its book-entry
system, as to which Attorneys need express no view) as of the date of the Official
Statement or the date of the closing contains any untrue statement of a material fact or
omits to state any material fact necessary in order to make the statements therein, in the
light of the circumstances under which they were made, not misleading.
-2111
Section 3. Compensation. For the services of Attorneys as Bond Counsel the District
will pay Attorneys a fee for each series of Bonds in the amount calculated as follows:
a.
One percent (0.01) of the principal amount of the first $1.0 million or any portion
thereof of the Bonds issued and delivered;
b.
One-half of one percent (0.005) of the principal amount of the next $5.0 million or
any portion thereof of the Bonds issued and delivered;
c.
Fifteen-hundredths of one percent (0.0015) of the principal amount of Bonds
issued and delivered in excess of $6.0 million;
d.
All out-of-pocket expenses not to exceed $2,500.
For the services of Attorneys as Disclosure Counsel, the District will pay Attorneys a fee
for each series of Bonds in the amount of $25,000 which shall include all out of pocket expense
except the cost of California Municipal Statistics reports for which Attorneys shall be
reimbursed.
All of said fees are contingent upon the successful passage of the ballot measure and
sale of the Bonds and shall constitute the total compensation due to Attorneys including
reimbursement for out of pocket costs and shall be payable solely from the proceeds of the
Bonds only when the Bonds are successfully issued and sold.
Section 4. Responsibilities of the District. The District shall cooperate with Attorneys
and shall furnish Attorneys with certified copies of all proceedings taken by the District, or other
deemed necessary by Attorneys to render an opinion upon the validity of such proceedings. All
costs and expenses incurred incidental to the actual issuance and delivery of Bonds, including
the cost and expense of preparing certified copies of proceedings required by Attorneys in
connection with the issuance of the Bonds, the cost of preparing the Bonds for execution and
delivery, all printing costs and publication costs, and any other expenses incurred in connection
with the issuance of Bonds, shall be paid from Bond proceeds.
Section 5. Term of Agreement. This Agreement shall remain in effect and shall be
binding on the District and Attorneys until the earlier of (1) three years from the date hereof, if
the District has not held a bond election during that period or if the District has held one or more
bond elections during that period but no bond election has passed, or (2) the date on which all
the Bonds authorized at the bond election have been issued. Notwithstanding the foregoing,
this Agreement may be terminated by either party hereto following the issuance of the first
series of Bonds upon written notice to the other party.
-3112
IN WITNESS WHEREOF, the District and Attorneys have executed this Agreement as of
the date first above written.
SANTA YNEZ UNION HIGH SCHOOL
DISTRICT
By
JONES HALL, A PROFESSIONAL LAW
CORPORATION
By
William J. Kadi
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Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Approval of Agreement for Consulting Services between Santa Ynez Valley Union High School
District and Dolinka Group, LLC for Developer Fee Study Preparation
Consent Agenda:
__X__
Background
Santa Ynez Valley Union High School District levies school facilities fees pursuant to various resolutions as authorized by
Education Code section 17620 (formerly Government Code section 53080). These fees are deposited to the Capital
Facilities Fund # 25. The State Allocation Board in January 2012 is set to adjust the maximum statutory school fee
(“School Fee”) permitted to be imposed by school districts on new residential and commercial/industrial development. In
order to impose the adjusted fees, Section 66000 of the Government Code requires it to document (i) and need for the
revenues to be generated by the School Fee and (ii) a nexus, or reasonable relationship, between the amount of the
School Fee is being imposed. To meet these conditions, a school district is required to prepare Residential and
Commercial/Industrial Development School Fee Justification Studies (“Justification Studies”) prior to charging a higher
School Fee. These studies also justify the district continuing to collect these fees.
Dolinka Group, LLC has prepared previous Justification Studies for Santa Ynez Valley Union High School District.
Dolinka Group is offering two options for term agreements: a one-year agreement for preparation of the 2012 Justification
Studies only, with no price increase over the previous agreement for the 2010 Justification Studies at $7,500 (plus
reasonable expenses) or a multi-year agreement, covering the Justification Studies in 2012, 2014, and 2016, with a 10%
discount in contract cost at $6,750 (plus reasonable expenses) for each of the three Justification Studies. All of these
fees are payable from the Capital Facilities Fund # 25.
Alternatives:
1. Approve a one-year contract with Dolinka Group, LLC
2. Approve a multi-year agreement with Dolinka Group, LLC
Fiscal Impact: $7,500 for a one year contract or $6,750 for a multi-year agreement
Funding Source: Capital Facilities Fund # 25
Option 2, approve a multi-year agreement with Dolinka Group, LLC.
Paul Turnbull
Superintendent
Attachment(s)?
No
PowerPoint
Overhead
Consultant
RESOLUTION 2011-2012-3
RESOLUTION FOR ADOPTING THE GANN LIMIT
WHEREAS, in November of 1979, the California electorate did adopt
proposition 4, commonly called the Gann Amendment, which added Article XIII-B to the
California Constitution; and
WHEREAS, the provisions of that Article establish maximum appropriation
limitations, commonly called “Gann Limits,” for public agencies, including school districts; and
WHEREAS, the District must establish a revised Gann Limit for the 2010/2011
fiscal year and a projected Gann Limit for the 2011/2012 fiscal year in accordance with the
provisions of Article XIII-B and applicable statutory law;
NOW THEREFORE BE IT RESOLVED that this Board does provide public
notice that the attached calculations and documentation of the Gann Limits for the 2010/2011
and 2011/2012 fiscal years are made in accord with applicable constitutional and statutory law;
AND BE IT FURTHER RESOLVED, that this Board does hereby declare that
the appropriations in the Budget for the 2010/2011 and 2011/2012 fiscal years do not exceed the
limitations imposed by Proposition 4;
AND BE IT FURTHER RESOLVED, that the Superintendent provides copies
of this resolution along with the appropriate attachments to interested citizens of this district;
PASSED AND ADOPTED by the Board of Education of the Santa Ynez Valley
Union High School District this 13th day of September, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
__________________________________________
Christine Burtness, President
Board of Education
114
Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Adoption of the Resolution 2011-2012-3 for Adopting the Gann Limit
Action Agenda:
__X__
Background
Proposition 4, enacted in 1979, limited the growth in government spending to be no faster than the growth in
population and inflation. This limitation on government spending became known as the Gann Limit. Each
year, a school agency’s Gann Limit is increased for both inflation and population (for school agencies,
population is measured by the change in ADA).
Funding Source: n/a
Approve Resolution 2011-2012-3 for Adopting the Gann Limit.
Paul Turnbull
Superintendent
Attachment(s)?
No
115
PowerPoint
Overhead
Consultant
Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Adoption of the Resolution 2011/2012-2 Sufficiency of Textbooks and Instructional Materials
Action Agenda:
__X__
Background
A Resolution is required indicating that sufficient textbooks and instructional materials in all subjects consistent
with cycles and content of the curriculum frameworks are being provided to all students in the district during the
2011/2012 school year.
Funding Source: n/a
That the Board of Education approve Resolution 2011/2012-2 Sufficiency of Textbooks and Instructional
Materials
Paul Turnbull
Superintendent
Attachment(s)?
No
116
PowerPoint
Overhead
Consultant
Date:
To:
From:
SEPTEMBER 13, 2011
Board of Education
Subject:
Certification of Sufficiency of Textbooks and Instructional Materials for the
2011-2012 School Year.
Action Item:
__√___
Background
As of this date, all Santa Ynez Valley Union High School District students have textbooks provided for
every subject needed. Further, we have ordered enough textbooks to allow for a class set in each core
subject so that students do not have to bring textbooks to class daily.
Issue
This is to certify as of this date that each pupil, including English learners, in the Santa Ynez Valley
Union High School District has been provided with sufficient textbooks and instructional materials that
are aligned to the academic content standards and consistent with cycles and content of the
curriculum frameworks in the following subjects:




Mathematics
Science
History/Social Science
English/Language Arts
Sufficient textbooks or instructional materials have also been provided to each pupil enrolled in world
language or health classes, and laboratory science equipment is available for science laboratory
classes offered in grades 9-12, inclusive.
Prepared by:
Attachment(s)?
No
117
PowerPoint
Overhead
Consultant
Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Coordinated Review Process (CRE) conducted March 28-April 1, 2011 by Janine Sanders of the
California Department of Education, Nutritional Services Division, Field Service Unit
Discussion Agenda: __X__
Background
According to 7CFR 210.18 all sponsors of the National School Lunch Program will receive an administrative review of
their program every five years. The State of California, Department of Education, Food and Nutrition Management
administers these reviews for the United States Department of Agriculture. Although there are eight criteria of compliance
in the review, Performance Standard I, meal counting and claiming, and Performance Standard II, serving reimbursable
meals, are the critical areas that are reviewed. The other areas that are reviewed are meal patterns and nutrient
standards, reporting and record keeping, USDA donated foods, competitive foods, foods of minimal nutritional value,
Wellness policy and financial management. These standards have set requirements for compliance in order to receive
the federal reimbursement funds that are administrated by the USDA/State of California. Inadequacies in these areas may
result in fiscal action to the sponsor.
Summary of CRE Findings:
The state conducted their CRE review and the district was instructed to address each area out of compliance. The district
has sent a reply to the state and is in the process of addressing and fixing a few areas that are listed below.





In performance standard I, Certification and Benefit Issuance, the district has been instructed to correct roster
errors and submit correct copies, with new written procedures. This information has been submitted to the state
and they have accepted our new procedures.
The state is requiring assurances that nutrient analysis is done for the menus to ensure that the students are
receiving adequate nutrition. We have begun the process of inputting all the recipes and analyzing the menus to
meet the federal and state requirements.
The district was instructed to provide assurances that all food sold on campus meets or exceeds the nutritional
values. During the audit, sales of food of minimal nutritional value were being conducted on campus and the
district was instructed to provide a copy of all items being sold. Through the audit, the state found evidence of
non-compliance and the district must submit a copy of nutritional analysis for each a la carte item sold by
September 30, 2011.
Competitive foods can’t be sold on campus during the school day and the district was instructed to ensure that
only the nutritional foods are being sold. The CRE auditor conducted a nutritional analysis of the items Lindberg
vending was selling and they determined that most of the foods items were of minimal nutritional value and were
in direct competition to the national school lunch program, which is prohibited under federal and state regulations.
The district was instructed to only allow competitive foods to be sold ½ hour before school and ½ hour after
school is out and to ensure that no item sold is in direct competition. For example, if the cafeteria sells a type of
beverage(s), regardless of a difference in brand, the vendor can only sell the same particular beverage(s) ½ hour
before school or ½ hour after school is out.
The 2004 reauthorization act requires schools to have a wellness policy in place that can measure and monitor
the whole student, which includes physical activity, nutritional guidelines and nutritional education. The district is
in the process of building a community wellness council and we hope to have a functioning council by January 1,
2012.
118
Paul Turnbull
Superintendent
Prepared by: Harold Litwiler
Attachment(s)?
X
119
No
PowerPoint
Overhead
Consultant
Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Report on 2011 Academic Performance Report for Santa Ynez Valley Union High School
Discussion Item:
__X _
Background
The state of California employs two separate accountability systems for public schools. The Academic
Performance Index (API) is a growth model that shows the relative academic improvements among several
subgroups within a school’s population. The API is based on a 1,000 point scale, with 800 set as the target for
schools to consider themselves as high achieving.
The Annual Yearly Progress (AYP) is a sanction-based model operating under the No Child Left Behind
(NCLB) model, enacted in 2001. Under NCLB, all schools must have each subgroup in their student
populations reach 100% proficiency in core academic subjects by 2014. Any school or district that does not
meet the proficiency targets for 2 consecutive years enters “Program Improvement” (PI).
Under the state model, SYVUHSD is in the top 10% of high schools. Under the federal model, SYVUHSD is
now considered underperforming.
The Santa Ynez Valley Union High School District will enter PI in the 2011-12 school year because EL and low
socio-economic students did not meet the NCLB requirements for 2 consecutive years. The attached
presentation shows a history of our overall student achievement in core subjects, including the improving
trends in key areas. While student achievement is improving overall, the district and school staff is not satisfied
with the large achievement gap between our highest and lowest performing students.
Plan
The SYVUHSD staff believes that refinements to the academic program can be made in order to continue
closing the achievement gap. As part of the PI process, staff will continue to implement the already-adopted
strategic plan for student achievement, in addition to making some refinements to the academic program with
the help of the SBCEO.
Staff will explain the ramifications of entering PI at a later board meeting, with the assistance of SBCEO staff.
Superintendent
Prepared by:
Paul Turnbull
Attachment(s)?
No
120
X PowerPoint
Overhead
Consultant
School Accountability
An Overview of Public School Accountability in California
121
Accountability Progress
Reporting
•
The CDE reports both state and federal
accountability results under the general heading of
Accountability Progress Reporting (APR).
•
•
State: Academic Performance Index (API)
Federal: Adequate Yearly Progress (AYP)
122
State Accountability
123
Academic Performance Index
(API)
•
Score between 200 1000 for all public K12 schools
•
•
•
STAR CSTs
SYVUHS: 826
RHS: 636
Composite of data
Standardized Testing and
Reporting (STAR)
California Standards Tests
(CST) scores
• California High School
Exit Exam (CAHSEE)
•
English Language Arts
27.1%
Mathematics
18.1%
Science
22.9%
History-Social Science
13.9%
CAHSEE
English-Language Arts
9.0%
Mathematics
9.0%
100%
TOTAL
124
API Reporting and Growth
Targets
•
API Reporting Cycles
•
•
•
•
Base API released in spring before STAR testing.
Growth API released in fall after STAR results are published.
Allows for “apples-to-apples” comparison as formula occasionally
changes.
State sets growth targets for each school.
Above 800 on Base API? Stay there!
Below 800 on Base API? Growth target is generally 5% of the
difference between the current Base API and 800.
• There is no penalty for missing target.
• API is typically used by community and others to compare and to
place value on schools.
•
•
125
API Ranks
•
API ranks are computed using API Base report
but trails by one year (i.e. 2011 ranks will be
posted with Base API to be released in Spring
2012).
Statewide Rank: Compares APIs of schools of the same
type (i.e. elementary, middle, and high schools)
• Similar Schools Rank: Compares APIs of 100
demographically similar schools
2010
2010
•
SYVUHS
Statewide
Similar Schools
9
9
126
Federal Accountability
127
Adequate Yearly Progress
(AYP)
•
Federal results are reported in terms of whether or not
schools meet AYP targets (aka Annual Measurable
Objectives or AMOs).
•
All schools of the same type must meet the same
targets to make AYP.
•
Schools must meet all of the AMOs both schoolwide
and for each statistically significant subgroup to make
AYP.
128
Annual Measurable Objectives
(AMO)
Percent
Percent
Participatio
Graduation
Proficient in Proficient in API Growth
n Rate
Rate
ELA
Math
2010-11
95%
67%
67.3%
2011-12
95%
78.4%
79%
129
680
or
1-point
growth
680
or
1-point
growth
90%
90%
Increasing ELA and Math
AMOS
130
Program Improvement (PI)
•
Failure to meet even one of the AMOs results in failure to
make AYP and places the school in Program Improvement
(PI), Mark 1
•
•
Failure to make AYP for a second consecutive year places
the school in Program Improvement, Year 1
•
•
To exit PI, Mark 1, the school must make AYP by meeting the new
AMOs in the subsequent year.
To exit PI, the school must make AYP by meeting the new AMOs in the
next two consecutive years.
Continued failure to make AYP results in continued
placement in PI with increasing numbers of mandates and
increasing degrees of external oversight.
131
Year 1
•
School Improvement
•
Local Educational Agency (LEA):
Provides technical assistance to school
Notifies parents of right of school choice
Sets aside professional development funds to meet highly-qualified
staff requirements
• Provides choice to attend another public school in the LEA
• Establishes peer review process for school plan
•
•
•
•
School:
•
•
•
Revises school plan within 3 months to cover 2-year period
Uses 10% of Title I school funds for professional development
Implements plan promptly
132
Year 2
• School
•
LEA continues Year 1 practices and adds:
•
•
Improvement
Supplemental educational services to all eligible students
School continues:
Plan implementation
• Professional development
•
133
YEARS 3-5
Year 3
Year 4
Corrective Action
LEA
School
Year 5
Restructuring
Restructuring
Continues practices from Years 1
and 2, identifies school for
corrective action, and begins to
exercise more outside
management authority.
Continues practices from Years 1-3
and leads preparation and
planning for alternative school
governance.
Continues practices from Years 1-4
and leads preparation and
implements alternative school
governance plan.
Continues implementing
professional development program
and collaborates with district
around issues of student
achievement.
professional development
program, collaborates with district
achievement, and engages in
preparation and planning for
alternative school governance.
professional development
program, collaborates with district
achievement, and implements
alternative school governance
plan.
134
Implications for SYVUHS
•
•
SYVUHS was in Program Improvement, Mark 1 in 2010-11.
•
EL students failed to meet their AMOs in ELA and Math in 2009-10.
•
•
Hispanic students failed to meet their AMO in ELA in 2010-11.
Hispanic, EL, and Socioeconomically Disadvantaged students failed to meet their AMOs in ELA and
Math in 2010-11.
This year, we are in Program Improvement, Year 1.
2011
Hispanic
White
SED
EL
ELA
50.0%*
80.0% 59.5% 93.3% 59.7%*
* Safe Harbor * Safe Harbor
Math
72.0% 55.3% 82.6% 55.1% 44.2%
AMO: 66.7%
AMO: 66.1%
•
•
Schoolwide
Red indicates AMO not met in 2011
Safe Harbor utilizes a multi-year average to demonstrate that while the AMO was not met,
significant progress towards meeting it was made.
135
YEAR 1
status update
•
Title I funds set-aside in budget for professional
development.
•
Aligning plans for school improvement.
•
•
•
•
Strategic Plan
Single Plan for Student Achievement
WASC Action Plan
LEAP (current but needs to be revised)
•
Implementing mandatory intervention tutorials program.
•
Consulting with SBCEO to ensure compliance.
136
Date:
September 13, 2011
To:
Board of Education
From:
Subject:
Discussion of 4:00 pm Starting Time for Regular Board Meetings
Discussion Agenda: __X___
Background
A board member has requested that the board set aside time to discuss the possibility of changing the start
time of regular board meetings. The request is to discuss the potential of beginning board meetings at the
former 4 pm time, in order to allow for increased attendance by members of the school community (teachers,
coaches, students, etc.) who are unavailable after the current 5:30 start time.
Other local district board meetings: Ballard School District 6:00 pm, Buellton Union School District 7:00 pm,
College School District 6:00 pm, Los Olivos School District 5:00 pm, and Vista del Mar Union School District
6:15 pm
A survey conducted prior to the change from 4:00 pm to 5:30 pm in March 2011 revealed that approximately
two-thirds of the district staff wished to keep the board meetings at 4:00 pm. Approximately the same percent
of staff believed that fewer students and parents would attend board meetings for award presentations if the
meet time was after 4:00 pm.
Alternatives for future action:
1. Return to the 4:00 pm start time.
2. Remain at the current 5:30 pm start time.
Superintendent
Prepared by:
Paul Turnbull
Attachment(s)?
X
137
No
PowerPoint
Overhead
Consultant

board packet - Santa Ynez Valley Union High School District

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