November 1-3, 2013 - the Newfoundland Club of America

Newfoundland Club of America, Inc.
Board of Directors
Face-to-Face Meeting
Holiday Inn & Suites - Chicago-O’Hare/Rosemont
Rosemont, Illinois
November 1-3, 2013
Agenda
1. AKC Delegate’s Report (David Helming)
2. Approval of minutes
 Minutes of the September 19, 2013 meeting
 Suggested corrections to the September 19, 2013 minutes
3. President’s Report (Pam Saunders)
4. 1st Vice-President’s Report (Pat Randall)
5. 2nd Vice-President’s Report (Lynne Anderson-Powell)
6. Recording Secretary’s Report (Mary Lou Cuddy)
 Prepared the minutes of the September 19, 2013 meeting and the November 1-3,
2013 agenda packet
 Report on NCA Applicant vote on Wiggio
 NCA election process
7. Corresponding Secretary’s Report (Pam Rubio)
 Email re: Rescue
 Letter from Eastern Dog Club
 Letter requesting permission to quote the Newfoundland Standard
 Email re: Zooza Corporation
 Letter from NAIA
8. Treasurer’s Report (Mary L. Price)
9. Committee Reports
 NCA Governing Documents Review Committee
o Simply Voting report (from 8/15/13)
 General Education Committee
o Review of the $5 educational packet
 Newf Tide Policy Committee
o Report on the Annual of Titlists chapter of the NCA Policy Manual
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Regional Club Liaison
o Approval of changes to Genesee Region Newfoundland Club’s Constitution &
Bylaws
NCA Policy Manual
Breeders List & Arbitration Committees
Breeder Education & Health & Longevity Committees
Recognition Committee
Steering Committee
Specialty Show Committee
10. Executive Session
 Approval of NCA Applicants
 Awards
 NCA election counters ( if needed)
 Appointments
o AKC Gazette Columnist
o Technical Resources Advisory Committee
o ad hoc Financial and Oversight Development Committee
 Letters regarding Internet postings
 Grievance
11. Unfinished Business
 Development of Committee Fundraising policy
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Judges Education Committee:
o Review solicitation from the American Dog Judges Association for a
sponsorship contribution to help defray the Dog Judges Institute expenses and
report back to the Board by the June 2013 meeting (from 4/29/13)
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Specialty Show Coordinating Committee:
o Review concept of uniform trophies and methods of fund-raising (from
4/28/13)
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Technical Resources Advisory Committee:
o Develop policy and procedures relating to the electronic information storage.
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Working Dog Committee:
o Review qualifications for all levels of working test judges and report back to
the Board (from 6/20/13)
12. New Business
 2013 National Specialty Report (Mary L. Price)
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Discussion Item: I would like the Board to entertain writing a letter to AKC about AKC
taking the lead in fighting to get an injunction to delay the APHIS rule from going into
effect. With the current trends in lower litter and dog registrations and the direction that
AKC is going with greater focus on mixed-breed and performance, I am concerned that
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they will not be as aggressive in stopping the APHIS Rule as we would hope unless they
hear from the Parent clubs.
We should also make some statement to the membership to encourage them to contact
their senators and congress-persons to make it known that this rule needs to be
stopped. I am sure that Kathy Grimm and the Legislative committee can provide input
on what to put in a letter and probably even templates that can be made available to the
membership. (Lynne Anderson-Powell)
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Discussion item: Review of the written water and draft tests taken by prospective water
and draft judges. (Maredith Reggie)
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Discussion Item: AKC Club President Challenge (Pam Saunders)
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Motion: To refer to the Working Dog Committee; Clarification of check-in times at Water
Tests, ie. publishing, and penalty if any for being late etc. (Roger Frey)
Rationale: There are different interpretations by different clubs, secretaries, judges,
and exhibitors.
13. Adjournment
14. FYI
 Board Directory
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ANNUAL OF TITLISTS: EDITOR JOB DESCRIPTION
I. The NTPC shall recommend an editor for the Annual of Titlists to the NCA Board of Directors,
who shall be responsible for making the appointment.
The editor shall:
A. Receive a one-time annual payment upon publication of the Annual in an amount agreed
to between the editor and NTPC, and approved by the Board of Directors;
B. Work under the direction of the NTPC;
C. Be responsible for all aspects of preparing the Annual for publication. These
responsibilities shall include, but are not limited to, those listed in this job description.
II.
Receive and organize owner submissions.
A. Submissions from owners shall be sent directly to the editor, via regular mail and/or
electronically, by March 31 following the Annual’s year. (For example, the deadline for
inclusion in the 2013 Annual shall be March 31, 2014.)
B. Each submission shall include a copy of the dog’s AKC registration form or AKC
registered pedigree; a completed data form; a photo of the dog, suitable for publication;
and required fees. Owners of foreign-born dogs must also submit a three-generation
pedigree.
III.
Verify information as follows:
A. Verify that each owner or co-owner is an NCA member;
B. Verify that the information listed on the data form, including the dog’s registered name,
call name, and titles are consistent with the information in the NCA database and AKC
registration form or pedigree;
C. Verify that the health information listed on the data form is consistent with the NCA
database and/or OFA database.
IV.
For the sake of expediency, the editor may forward to the Technical Resources Committee (TRC)
any relevant paperwork submitted by the owner that is not available in the database. These could
include, but are not limited to, three-generation pedigrees of foreign-born dogs, AKC registration
forms showing change of ownership, and health test results not recorded by OFA. While the
editor may send this information, it is ultimately the responsibility of the owner to provide TRC
with up-to-date information and/or to correct incorrect information.
V.
Record all payments and forward checks to the NCA treasurer in a timely manner.
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VI.
Collect additional information, as follows:
A. Download information for each owner submission from the Publication Reports of the
database, consulting with the TRC as needed;
B. Inventory the list of new AKC titles for the year, which are received from the appropriate
NCA Board member;
C. Inventory the list of new NCA water and draft titles, which are received from the
appropriate members of the NCA Working Dog Committee;
D. Compile the introduction, health information abbreviations, and relevant notices under
the direction of the NTPC.
VII.
Design front and back covers.
VIII. Prepare the document for publication.
A. Scan any hard copy photos and enhance all photos as needed for optimum quality;
B. Place owner submissions as downloaded from the database (pedigrees, relevant
information, and photos) in the document;
C. Place the cover, introduction, list of health information abbreviations, relevant notices,
and lists of new title holders in the document;
D. Send the completed document to proofreaders as designated by NTPC and make any
necessary corrections or changes;
E. Save the document in a format designated by the printer and send to the printer for
publication;
F. Review, in cooperation with the chair of the NTPC, the proofs from the printer before
authorizing final printing.
IX.
Following publication, the editor shall
A. Send copies of the Annual in PDF format to the chairs of the NTPC and TRC and the NCA
Website;
B. Return photos and other materials as necessary to owner in a timely manner.
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POLICIES FOR THE ANNUAL OF TITLISTS
I.
The Newf Tide Policy Committee (NTPC) is responsible for the Annual of Titlists with the approval
of the NCA Board of Directors.
II.
The Annual is published annually to celebrate the accomplishments of the breed and to serve as
a valuable reference for Newfoundland owners and lovers.
III.
The editor shall receive a one-time annual payment upon publication of the Annual in an amount
agreed to between the editor and NTPC, and approved by the Board of Directors.
IV.
Each Annual shall cover titles earned between January 1 and December 31. The deadline for
submissions is March 31 of the year following the Annual coverage year.
V.
Newfoundlands that earned AKC and/or NCA titles for the current year are listed in each Annual.
The AKC and the NCA Working Dog Committee provide the information for these lists. Titles
listed in these lists are not meant to be inclusive for each dog.
VI.
Owner submissions published in the Annual will contain a photo, three-generation pedigree, and
other relevant information. To be eligible, the following apply:
A. A Newfoundland must have earned an AKC (including grand championships) and/or an
NCA recognized title(s) and/or an NCA requalification title(s) during the calendar year of
the publication. Titles from previous years will be included with the current listing;
B. Canadian or international title(s) may be included when accompanied by an eligible AKC
and/or NCA title, but all such titles must be declared and/or verified by the NCA
database;
C. Designations, such as ROM, VN, WA, TOD, and TODD, will be included when
accompanied by an eligible AKC and/or NCA title(s), but all such designations must be
declared and/or verified by the NCA database;
D. The owner or co-owner of the dog must be an NCA member and submit an AKC official
pedigree or AKC registration form, data form, photo, and required fees. Owners of
foreign-born dogs must also submit a three-generation pedigree.
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VII.
All information is presented as recorded in the NCA database. In addition to the NCA database,
health designations may be obtained from OFA. While every effort is made to include the
relevant information, health designations may not be complete or inclusive.
VIII. Each owner submission will contain the following: three-generation pedigree; photo, title(s); dog’s
registered name; call name; owner(s) as of time the data form was submitted; breeder(s); date of
birth; sex; color; registration number; and health clearances.
IX.
NTPC shall designate abbreviations for health clearances, titles, and colors.
X.
The Newfoundland Club of America strives to publish only correct, verified information but does
not guarantee its accuracy. The NCA will not be held responsible for information published that
may be misspelled, excluded, or otherwise incorrect.
XI. Corrections should be sent to the NCA Technical Resources Committee.
History (MY COMMENTS IN CAPS)
11/19/10: Newfoundlands earning the new AKC Grand Champion title may submit this accomplishment,
per established policy, for publication in Newf Tide and the Annual of Titlists (INCLUDED ABOVE)
9/18/08: TOD and TODD awards will be listed in the Annual of Titlists (INCLUDED ABOVE) and, upon
request, will be recognized with a pin (FOR THE RECOGNITION COMMITTEE; NOT THE NTPC)
3/27‐ 28/06: A statement written by the General Education, Health & Longevity, and Breeder Education
Committees will be placed in the introductory section of the Annual of Titlists detailing how to conduct
a search on the OFA website. (NO LONGER NECESSARY)
V33.3 4/23/02: Cardiology clearance is reported for only clearance by a Board Certified Cardiologist
and cystinuria reporting of testing is listed as clear, carrier unaffected or affected. (INCLUDED) If more
space is needed for the printing of the Annual this year or next year a smaller font should be used. (IS
THIS REALLY A POLICY?)
V33.1 12/1/01: Annual of Titlists: Maintain three generation pedigree. (INCLUDED)
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V31.4 6/20/00: Annual of Titlists include statement, “Participation in this publication is voluntary and
presents an opportunity for owners to share their Newfoundland(s) accomplishments.” (IS THIS
NECESSARY. HOW COULD IT BE ANYTHING BUT VOLUNTARY?)
V29.4 06/16/98: Board approved Annual of Titlist policy for Newf Tide as above: (OUTDATED)
V24.1 11/14/92: In an effort to enhance the quality of the document and to save money, the 1992
Annual of Titlists will be combined with the 1993 Annual of Titlists for publication in 1994. (THIS ONETIME ACTION IS NOT A POLICY)
V22.4 11/10/91: The Annual of Titlists will be paid on a separate basis, based on a base number of
pages, with a per page cost for pages over that number. (OUTDATED)
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2005 GRNC Current Constitution By Laws Article 1 Membership Section 1 a a. General Members shall pay dues and be entitled to vote and hold elective office as long as their dues are paid for the current year. A General Member must be elected by a majority vote at a General Meeting with a 20% quorum of members present; after having attended three (3) club meetings and/or events in the immediately preceding 12 months. General Members shall also include Life Members. Life Membership may be awarded to a General Member or former General Member by majority vote of the General Membership. General Members who have been an active member of the club for 12 or more years may be nominated to Life Membership by any General Member in good standing. They shall be entitled to all the privileges of General Membership but shall be exempt from payment of dues. 2013 GRNC Proposed Constitution to read: By Laws Article 1 Membership Section 1 a a.
General Members shall pay dues and be entitled to vote and hold elective office as long as their dues are paid for the current year. General Members shall also include Life Members. Life Membership may be awarded to a General Member or former General Member by majority vote of the General Membership. General Members who have been an active member of the club for 12 or more years may be nominated to Life Membership by any General Member in good standing. They shall be entitled to all the privileges of General Membership but shall be exempt from payment of dues. Page 9 of 40
2005 Current GRNC Constitution By Laws Article 1 Section 3 Election to Membership Section 3: Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by this Constitution and By‐Laws and the rules of the AKC. The application shall state the name, address, and occupation of the applicant, and it shall carry the endorsement of one General Member. Accompanying the application, the prospective members shall submit dues payment for the current year to the Recording Secretary. The Board may deny membership for any reason and is not required to give reasons for denial of membership. Applications which have received unfavorable action at a Board Meeting may be presented by the applicant's endorser at the next meeting of the Club and may be elected by a favorable vote of 75% of the members in attendance at a meeting of the Club. Otherwise, no applicant who has been rejected at any meeting may be again considered at any meeting held within twelve months after the date of the last such rejection. 2013 Proposed GRNC Constitution to read By Laws Article 1 Section 3 Election to Membership Section 3: Election to Membership Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by the Constitution and By‐Laws and the rules of the AKC. The application shall state the name, address, and occupation of the applicant, and it shall carry the endorsement of one General Member. Accompanying the application, the prospective members shall submit dues payment for the current year to the Recording Secretary. The applicant’s name and sponsor’s name shall be published in the Club’s newsletter following the receipt of the completed application. Any comments received by the Recording Secretary within 30 days of publication shall be included in the material distributed to Board members prior to final consideration by the Board. An applicant may be elected at any Board meeting or by written vote of the Board. Affirmative votes of 2/3 of the entire Board shall be required to elect and applicant. The Board may deny membership for any reason and it is not required to give any reasons for denial of membership. An application which has been disapproved may be presented for reconsideration by the applicant’s endorser at a subsequent meeting of the Club, and the members may elect such applicant by secret ballot with a favorable vote of 75% of the members present. Page 10 of 40
Genesee Region Newfoundland Club Constitution and By‐Laws Proposed Constitution April 2013 Page 11 of 40
GENESEE REGION NEWFOUNDLAND CLUB
CONSTITUTION
ARTICLE 1
Name and Objectives
Section 1a:
Name of Club.
The name of the Club shall be the Genesee Region Newfoundland Club and shall
hereinafter in this document be referred to as the Club.
Section 1b:
Club Boundaries.
The region of the Club shall comprise the following counties of New York State:
Broome, Cayuga, Chemung, Chenango, Cortland, Jefferson, Lewis, Livingston,
Madison, Monroe, Oneida, Onondaga, Ontario, Oswego, Schuyler, Steuben,
Tioga, Tompkins, Wayne, and Yates. While membership is to be unrestricted as
to residence, the Club’s primary purpose is to serve and be representative of the
fanciers in the designated region.
Section 2:
Objectives.
a. To encourage and promote the quality of purebred Newfoundland dogs
and to do all possible to bring their natural qualities to perfection.
b. To urge members and breeders to accept the standard of the breed as
approved by the American Kennel Club (hereinafter referred to as AKC)
as the only standard of excellence by which Newfoundland dogs shall be
judged.
c. To do all in its power to protect and advance the interests of the breed and
to encourage sportsman-like competition at dog shows and obedience
trials under the rules of the AKC and Newfoundland Club of America
(hereinafter referred to as NCA).
d. To conduct Matches, Specialty Shows, Obedience Trials and other
performance events under AKC rules and Water and Draft Tests under the
rules of the NCA.
Section 3:
Non-Profit.
The Club shall not be conducted or operated for profit, and no part of any profits
or remainder of residue from dues or donations to the Club shall inure to the
benefit of any member or individual.
Section 4:
By-Laws:
The members of the Club shall adopt and may, from time to time, revise such
By-Laws as may be required to carry out these objectives.
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BY-LAWS
ARTICLE 1
Membership
Section 1:
Eligibility.
There shall be four types of membership open to all persons who are in good
standing with the AKC and the NCA if applicable to the NCA, and who subscribe
to the purposes of the Club, and in the case of Honorary Members, have made an
outstanding contribution to the breed.
a. General Members shall pay dues and be entitled to vote and hold elective
office as long as their dues are paid for the current year. General
Members shall also include Life Members. Life Membership may be
awarded to a General Member or former General Member by majority
vote of the General Membership. General Members who have been an
active member of the club for 12 or more years may be nominated to Life
Membership by any General Member in good standing. They shall be
entitled to all the privileges of General Membership but shall be exempt
from payment of dues.
b. Honorary Members shall be nominated to that status by a majority vote
of the General Membership. Honorary Members shall not be entitled to
vote or hold elective office and shall be exempt from payment of dues.
c. Junior Members shall be persons who are under eighteen years of age
and desire to participate in the activities of the club. Junior Members shall
not be entitled to vote nor hold elective office and shall be exempt from
payment of dues. A Junior Membership can be converted to a General
Membership once the member reaches the age of 18.
d. Newsletter Only Members shall pay an annual subscription fee and
receive newsletters and notifications of all meetings and events. They
may participate in such meetings and events but may not vote or hold
elective office. They may be voted into General Membership once
appropriate membership criteria are met.
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Section 2:
Dues
Membership dues shall be for general, family or newsletter membership.
Membership dues shall be payable on or before the first of October each year. No
General Member may vote whose dues are not paid for the current year. Notice
of dues renewal shall be sent out by the Corresponding Secretary and/or the
Treasurer.
a. New Member dues shall be pro-rated from the date they are voted into
membership.
b. Family Member – A general membership can be a “Family” membership
including additional adult members of the applicant’s immediate family if
so desired by the applicant and approved by the acceptance vote. In this
instance all rights of a general membership will apply to all adult members
of said family.
Section 3:
Election to Membership
Each applicant for membership shall apply on a form as approved by the Board of
Directors and which shall provide that the applicant agrees to abide by the
Constitution and By-Laws and the rules of the AKC. The application shall state
the name, address, and occupation of the applicant, and it shall carry the
endorsement of one General Member. Accompanying the application, the
prospective members shall submit dues payment for the current year to the
Recording Secretary.
The applicant’s name and sponsor’s name shall be published in the Club’s
newsletter following the receipt of the completed application. Any comments
received by the Recording Secretary within 30 days of publication shall be
included in the material distributed to Board members prior to final consideration
by the Board.
An applicant may be elected at any Board meeting or by written vote of the
Board. Affirmative votes of 2/3 of the entire Board shall be required to elect and
applicant. The Board may deny membership for any reason and it is not required
to give any reasons for denial of membership. An application which has been
disapproved may be presented for reconsideration by the applicant’s endorser at a
subsequent meeting of the Club, and the members may elect such applicant by
secret ballot with a favorable vote of 75% of the members present.
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Section 4:
Termination of Membership
a. Resignation. Any member in good standing may resign from the Club
upon notification to the Recording Secretary.
b. Lapsing. A membership will be considered as lapsed and terminated
automatically if such member’s dues remain unpaid by October 15th.
However, he Board may grant and additional ninety days of grace to such
delinquent members in meritorious cases. In no case may a person be
entitled to vote at any Club meeting whose dues are unpaid as of the date
of that meeting.
c. Expulsion. A membership may be terminated by expulsion as provided in
Article VI, Discipline, of these By-Laws.
ARTICLE II
Meetings and Voting
Section 1:
Annual Meeting
The Annual Meeting of the Club shall be held in October at a place, date and hour
designated by the Board of Directors. Written notice of the Annual Meeting shall
be made in the Club’s newsletter mailed to each member at least thirty days prior
to the date of the meeting. The quorum for the Annual Meeting shall be 20% of
the General Members in good standing.
Section 2:
General Meetings
General Meetings shall be held as scheduled by the Board at least four times each
year. Additional meetings may be scheduled by the Board. If no meeting has
been called for six months, a Special Club Meeting may be scheduled by any
three Members in good standing. Notice of each meeting shall be mailed to all
Club members at least fourteen days prior to the date of the meeting. A quorum
for Club meetings shall consist of 20% of the General Membership.
Section 3:
Board Meetings
Board Meetings shall be held as scheduled by the President at least four times per
year, and additional meetings may be scheduled by the President or any other two
Board members. Notice of each meeting shall be given to all Board members at
least ten days prior to the date of the meeting. In the case of a meeting scheduled
by two Board members, said notice shall state the agenda of the meeting. A
quorum for a Board meeting shall be a simple majority of the board.
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Section 4:
Voting
Each Life Member and General Member in good standing whose dues are paid for
the current year shall be entitled to one vote at any meeting of the Club at which
he/she is in attendance and a quorum is present. Proxy voting will not be
permitted at any Club meeting or election.
ARTICLE III
Directors, Officers and Vacancies
Section 1:
Board of Directors
The Board shall be composed of the following elective offices: President, Vice
President, Recording Secretary, Corresponding Secretary, Treasurer, and two
Members at Large: and the non-voting office of Past President who functions as
advisor to the board. General management of the club affairs shall be entrusted to
the Board of Directors.
Section 2:
Officers
The Club’s officers, consisting of the President, Vice President, Recording
Secretary, Corresponding Secretary, and Treasurer, and two Members-at-Large
shall serve in their respective capacities with regard to the Club and its meetings
and the Board and its meetings. Specific duties and responsibilities for each of
the Club officer positions may be delegated to specific committee chairpersons or
members following approval of the Board.
a. The President shall preside at all meetings of the Club and of the Board,
and shall have the duties and powers normally applicable to the office of
the President, in addition to those particularly specified in these By-Laws.
b. The Vice President shall have the duties and exercise the powers of the
President in the case of the President’s death, absence or incapacity, and
shall fulfill other duties as assigned by the President.
c. The Recording Secretary shall keep a record of all meetings of the Club
and of the Board of Directors and of all matters of which a record shall be
ordered by the Club. He/she shall also bring the attendance book to each
Club meeting and obtain signatures of all present. The Recording
Secretary or designated committee chairperson shall send a copy of the
Constitution and By-Laws to all new members. The Recording Secretary
shall receive new membership applications, forwarding checks to the
Treasurer and pertinent information to the Corresponding Secretary for
publication in the Club newsletter.
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d. The Corresponding Secretary shall have charge of all correspondence,
write the Club’s NewfTide column, and edit the Club’s newsletter. He/she
shall notify members of meetings via the newsletter, publish the
membership list, with addresses and phone numbers, in the newsletter in
the spring, with the new members being listed in a section of subsequent
newsletters throughout the year. Notice of dues payment deadline shall be
published in the Newsletters of July and September.
e. The Treasurer shall collect and receive all monies due and belonging to
the Club. The Treasurer shall disburse Club monies according to
guidelines set forth by the Board. The Treasurer shall deposit the same in
a bank approved by the Board in the name of the Club. The Treasurer’s
books shall at all times be open to the inspection of the Board, and the
Treasurer shall report to them at every meeting the condition of the Club’s
finances and itemized expenditures upon request. At the Annual Meeting,
he/she shall render an account of all monies received and expended during
the previous year.
f. The Members at Large shall be responsible for extra Club activities as
assigned by the President.
Section 3:
Vacancies
Any Vacancies occurring on the Board or among the officers during the term of
office shall be filled for the unexpired term of office by a majority vote of all of
the then members of the Board.
Section 4:
Delegation of Authority
Specific duties and responsibilities for each of the Club officer positions may be
delegated to specific committee chairpersons or members following approval of
the Board.
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ARTICLE IV
The Club Year, Nominations and Elections
Section 1:
The Club Year
The Club’s fiscal year shall begin on the first day of October and end on the last
day of September. The Club’s official calendar year shall begin at the conclusion
of the Election at the Annual and shall continue through the Election at the next
Annual Meeting. The elected officers and directors shall take office immediately
upon conclusion of the Election, and each retiring officer shall turn his/her
successor in office all properties and records relating to that office within thirty
days after the Election.
Section 2:
Annual Election
If more than one candidate for any office has been nominated, the Election of
officers and directors shall be conducted by secret ballot at the Annual Meeting.
Ballots, to be valid, must be received by the Corresponding Secretary before the
opening of the Annual Meeting. Ballots shall be counted at the meeting by two
inspectors of election, to be appointed by the President at the beginning of the
meeting. If any nominee at the time of the meeting is unable to serve for any
reason, such nominee shall not be elected, and the vacancy created shall be filled
by the new Board of Directors in the manner provided by Article III, Section 3.
The Annual Meeting shall be held in October. If needed, ballots must be sent out
at least two weeks prior to the Annual Meeting date.
Section 3:
Nominations
No person may be a candidate in a Club election who has not been nominated.
During or previous to the month of August, the Board shall select a Nominating
Committee consisting of three General Members, not more than one of whom
shall be a Board Member, and two alternates (alternates serve only if a vacancy
occurs). The Board shall name a Chairperson for the Committee, and it shall be
the Chairperson’s duty to call a committee meeting.
a. Committee Nominations. The committee shall nominate at least one
candidate for each office. After securing the written consent of each
person nominated, the Committee shall report their nominations to the
Corresponding Secretary in writing no later than five weeks prior to the
Annual Meeting.
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b. Report to the Corresponding Secretary and Club. Upon receipt of the
Nominating Committee’s report, the Corresponding Secretary shall mail
the notification of the candidates nominated to the membership forthwith.
c. Additional Nominations by Petition. Additional nominations of eligible
members may be made by written notification petition addressed to and
received by the Corresponding Secretary at least three weeks prior to the
Annual Meeting. The petition shall be endorsed by two General Members
in good standing and be accompanied by a written statement of the
nominee’s willingness to serve.
d. Multiple Candidates Voting Procedure. If there is more than one
candidate for any office, the Corresponding Secretary shall at least two
weeks prior to the Annual Meeting, mail to each General Member in good
standing a ballot listing the nominees for each office. The ballot shall be
returned to the Corresponding Secretary, either by mail or in person, prior
to the opening of the Annual Meeting. Each ballot shall be accompanied
by a blank envelope and a return envelope. The return envelope will be
marked with the word “Ballot”, have the name of the General Member to
whom it is sent, and be addressed to the Corresponding Secretary. So that
the ballot may remain a secret, each voter, after having marked the ballot,
shall seal it in the blank envelope, which in turn shall be placed in the
return envelope addressed to the Corresponding Secretary. Prior to the
opening the outer envelopes and the removal of the blank envelopes, the
Elections Inspectors shall certify the eligibility of the voter against the
membership list. The results of the voting shall be announced at the
Annual Meeting by the presiding officer.
e. Nomination Restrictions. Nominations cannot be made at the Annual
Meeting or in any manner other than as provided in Article IV, Section 3.
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ARTICLE V
Committees
Section 1:
Board Appointment
The Board may each year appoint standing committees to advance the work of the
Club in such matters as Dog Shows, Obedience Trials, and other performance
events, trophies, annual prizes, membership, and other fields which may be served
by committees. Such committees shall always be subject to the final authority of
the Board. Special committees may also be appointed by the Board to aid it on
particular projects.
Section 2:
Board Termination
Any committee appointment may be terminated by a majority vote of the Board
upon written notice to the appointee, and the Board may appoint successors to
those persons whose services have been terminated.
ARTICLE VI
Discipline
Section 1:
AKC Suspension
Any member who is suspended from the privileges of the American Kennel Club
shall automatically be suspended from the privileges of the Club for a like period.
Section 2:
Charges
Any member may prefer charges against a member for alleged misconduct
prejudicial to the best interest of the Club. Written charges with specifications
must be filed with the Recording Secretary together with a deposit of $50, which
shall be forfeited if such charges are not sustained by the Board following a
hearing. The Recording Secretary shall promptly send a copy of the charges to
each member of the Board or present them at a Board Meeting, and if the charges,
if proven, might constitute conduct prejudicial to the best interests of the Club, it
may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the
charges, it shall fix a date of a hearing by the Board neither less than three weeks
nor more than six weeks thereafter. The Recording Secretary shall promptly send
one copy of the charges to the accused member by registered mail together with a
notice of the hearing and an assurance that the defendant may personally appear
in his/her own defense and bring witnesses if he/she wishes.
Page 20 of 40
ARTICLE VII
Amendments
Section 1:
Amendment Proposal
Amendments to the Constitution and By-Laws may be proposed by any General
or Life Member of the Club in good standing, the Board of Directors, or by
written petition to the Corresponding Secretary and signed by said members.
Amendments proposed by such petition shall be promptly considered by the
Board of Directors and must be submitted to the General Membership with
recommendations of the Board by the Corresponding Secretary for a vote within
three months of the date when the petition was received by the Corresponding
secretary.
Section 2:
Amendment Voting
General and Life members present and voting at any regular or special meeting
called for the purpose provided the proposed amendments have been included in
the Notice of the meeting and mailed to each General Member two (2) weeks
prior to the date of the meeting.
ARTICLE VIII
Dissolution
Section 1:
Dissolution
The Club may be dissolved at any time by the written consent of not less than a
20% quorum of the General and Life Members. In the event of dissolution of the
Club, whether voluntary or involuntary, or by the operation of law, none of the
property of the Club nor any proceeds thereof nor any assets of the Club shall be
distributed to any members of the Club, but after payment of the debts of the
Club, its property and assets shall be given to a charitable organization for the
benefit of dogs as indicated by the Board.
Page 21 of 40
ARTICLE IX
Order of Meetings
Section 1:
General Meetings
At the General Meetings of the Club, the order of business, as far as the character
and nature of the meeting may permit, shall be as follows:
Roll Call
Minutes of the last meeting
Report of the President
Report of the Vice President
Report of the Recording Secretary
Report of the Corresponding Secretary
Report of the Treasurer
Report of the Committees
Unfinished Business
Election of new members
New Business
Election of Officers and Board (at Annual Meeting)
Adjournment
Section 2:
Board Meetings
At the Board Meetings, the order of the business, unless otherwise directed by a
majority of those present, shall be:
Minutes from the last meeting
Report of the Recording Secretary
Report of the Corresponding Secretary
Report of the Treasurer
Report of the committees
Unfinished business
New business
Adjournment
Page 22 of 40
AMERICAN KENNEL CLUB PARENT CLUB HEALTH CONFERENCE
Attendees to the AKC Parent Club Health Conference are responsible for distributing the
information presented at the conference to the Health & Longevity, Research Advisory, and
Health Challenge committees, and the Health Liaison and the members of the Board, and to
prepare an article for Newf Tide.
NCA to pay the transportation costs of the delegates to the AKC Parent Club Conference
6/29 & 7/6/05: Attendees to the AKC Parent Club Health Conference are responsible for
distributing the information presented at the conference to the Health & Longevity,
Research Advisory, and Health Challenge committees, and the Health Liaison and the
members of the Board, and to prepare an article for Newf Tide.
V35.2 2/19/04 : NCA to pay the transportation costs of the delegates to the AKC Parent Club
Conference
Page 23 of 40
ANNUAL OF TITLISTS
The Annual of Titlists is published by the Newfoundland Club of America, Inc. (NCA) to celebrate
the accomplishments of the breed. Since participation by NCA members in the Annual is
voluntary, the Annual should not be considered all inclusive, but should be considered paid
advertising and is a valuable reference for all Newfoundland owners. The time period covered
by each Annual will be determined by the NCA Board of Directors.
To be eligible for the Annual, a Newfoundland must have earned either a title awarded by the
American Kennel Club or the Newfoundland Club of America or have achieved a TOD or TODD.
Foreign and Canadian titles do not constitute eligibility. A dog earning an AKC and/or an NCA
title may submit a foreign or Canadian title, which will be included in the publication. NCA,
having no means to verify such titles, relies on the accuracy of the information as provided by
the owner or breeder.
The NCA database is used to verify all AKC and NCA titles. (This information is received by the
NCA Database Coordinator directly from AKC and the NCA Working Dog Committee.) The NCA
strives to publish only correct, verified information, but cannot and does not guarantee its
accuracy. The NCA cannot be held responsible for information published that may be
misspelled, excluded or otherwise incorrect. Pedigrees from the NCA database have been
constructed from the AKC Stud Book, AKC Registration Certificates and from pedigrees as
submitted by the owners.
To be included, the owner or breeder of the titled Newfoundland must complete a data form.
For publication of a photograph and pedigree, a fee (established by the NCA Board of Directors)
is required with submission of photograph and pedigree information within the required time
period and in the proper format. There is no fee to have the name/title listed (no photograph
or pedigree), but the data form must be completed and submitted as required. Submission of a
three generation pedigree is also required for all eligible foreign-born dogs.
The following is an explanation of the publication format. The first line is the dog’s registered
name followed by the call name. Line two is the owners as indicated when the data form was
submitted. Other owners may have put earlier titles on the same dog. Line three is the
breeder of the dog. Line four is presented as follows: (1) whelping date; (2) sex; (3) color; (4)
registration number; (5) OFA hip certification number, if applicable; (6) elbow certification
number, if applicable preceded by EL; and (7) knee certification number, if applicable preceded
by PA.
Within the pedigree, OFA hip numbers are listed in brackets after the dog’s name. The coat
color of all dogs is black unless otherwise noted. When listing other colors, the following
abbreviations are used: Wh-white; Bk-black; Br-brown; and Gr-gray. Colors are listed as they
appear in the AKC Stud Book Registry. (Chest is abbreviated “ch” and markings “mk”.) For dogs
not in the registry, the coat color was provided by owners or breeders. Dogs generally
regarded as Landseers are designated Wh/Bk.
Pedigrees and information on titled dogs may include certain health clearance data. Health
clearance designations acceptable for publication are indicated on the application of the
Annual. Space limitations in the Annual may prohibit the printing of all health clearance
certification designations. For the current health background contact the owner or breeder of
the dog. The Genetic Disease Control in Animals (GDCA) PO Box 222, Davis, CA 95617 (530-
Page 24 of 40
756-6773) may be contacted for dogs registered there. (Dogs registered with the GDCA are
noted with a+.)
The NCA is not responsible for any errors contained in the publication.
Note: Annual of Titlists introductory statement and disclaimer printed in Newf Tide Policy
Committee.
History
11/19/10: Newfoundlands earning the new AKC Grand Champion title may submit this
accomplishment, per established policy, for publication in Newf Tide and the Annual of
Titlists
9/18/08: TOD and TODD awards will be listed in the Annual of Titlists and, upon request, will
be recognized with a pin
3/27-28/06: A statement written by the General Education, Health & Longevity, and Breeder
Education Committees will be placed in the introductory section of the Annual of Titlists
detailing how to conduct a search on the OFA website.
V33.3 4/23/02: Cardiology clearance is reported for only clearance by a Board Certified
Cardiologist and cystinuria reporting of testing is listed as clear, carrier unaffected or
affected. If more space is needed for the printing of the Annual this year or next year a
smaller font should be used.
V33.1 12/1/01: Annual of Titlists: Maintain three generation pedigree.
V31.4 6/20/00: Annual of Titlists include statement, “Participation in this publication is
voluntary and presents and opportunity for owners to share their Newfoundland(s)
accomplishments.”
V29.4 06/16/98: Board approved Annual of Titlist policy for Newf Tide as above:
V24.1 11/14/92: In an effort to enhance the quality of the document and to save money, the
1992 Annual of Titlists will be combined with the 1993 Annual of Titlists for publication
in 1994.
V22.4 11/10/91: The Annual of Titlists will be paid on a separate basis, based on a base
number of pages, with a per page cost for pages over that number.
Page 25 of 40
AWARDS COMMITTEE
Duties and Responsibilities
The Chair of the Awards Committee is the official record keeper of Newfoundland achievements
in order to make annual awards to the top winning and top producing Newfoundlands. The
committee maintains the records to determine the Register of Merit dogs and bitches,
maintaining a computer file on all sires and dams that have produced titled get.
Working with a committee, check new titlists and breed and obedience wins in official AKC
Gazette records to determine winners in the following categories: Register of Merit (ROM), Top
Winning Dog and Bitch, Top Obedience performer, and Top Producing Dog and Bitch. Prepare
certificates for the annual presentation. Be responsible for presenting the awards or find an
alternate to make the presentations at the annual meeting. Notify the owners of the top winners
and give them instructions for the requested Newf Tide articles. Also responsible for coordination
of the counts for the Top 20 for National Specialties.
In addition, this Committee solicits Newf Tide and receives nominations for Dog Hero of the
Year, the NCA Good Sportsmanship Award and the Oldest Living Newfoundland Award.
Nominees are submitted to the NCA Board of Directors. The Award's Chair has awards
engraved and presents them at the Annual Meeting.
The committee is responsible for making known our policy of donating trophies to foreign
Newfoundland Dog Clubs for Best of Breed at their annual Specialty Show. Requests are mailed
to an official of the Specialty Club in time for presentations. (The Chair has generally delegated
this responsibility.) The annual report should include name of clubs receiving these NCA plates.
Procedures for determining the top producing sires and dams, the top winning dog and bitch and
the top obedience Newfoundland are as follows:
Top Producing Sire and Dam
The procedures for determining the top producing sire and dam include the following:
* All counting is done from a calendar year of AKC Gazette, i.e., January through
December, inclusive.
* Keep count of the total number of AKC Bench Champion offspring attributed to
every Newfoundland dam and sire.
* The stud dog with the highest number of Champion offspring published in a calendar
year of AKC Gazettes is the winner of the Top Producing Sire award for the year.
* The brood bitch with the highest number of Champion offspring published in a
calendar year of AKC Gazettes is the winner of the Top Producing Dam award for the
year.
Top Winning Dog and Bitch
The procedures for determining the top winning dog and bitch include the following:
* All counting is done from a calendar year of AKC Awards, i.e., January through
December, inclusive.
* Correction pages relating to these issues should be taken into consideration.
* Points are counted for every AKC licensed show at which Newfoundlands compete
(all-breed and specialties).
* The Best of Breed gets points equal to the total number of Newfoundlands in
competition at that show, minus one.
* The Best of Opposite Sex gets points equal to the number of Newfoundlands in that
sex in competition at that show, minus one.
Page 26 of 40
Selects at the National Specialty get points as follows:
* Total number of Newfoundlands in competition in a sex minus one (1) divided by the
total number of selects in that sex. (Selects can only receive a maximum of 50% of
the points that the Newfoundland of its own sex receives who wins BOB or BOS.)
Awards of Merit at Regional Specialties get points as follows:
* Total number of Newfoundlands in competition in a sex minus one (1) divided by the
total number of Awards of Merit in that sex. (Award of Merit winners can only
receive a maximum of 50% of the points that the Newfoundland of its own sex who
wins BOB or BOS.)
Top Obedience Dog/Bitch
The procedures for determining the top obedience dog/bitch include the following:
* All counting is done from a calendar year of AKC Gazettes, i.e., January through
December, inclusive.
* Correction pages relating to these issues should be taken into consideration.
* Scores are tabulated for every AKC licensed obedience trial at which a
Newfoundland competes (all-breed and specialties).
* For each Newfoundland, consider all qualifying scores from any obedience class or
any combination of obedience classes.
* Take the average of a Newfoundlands top three scores (in any one class or any
combination of classes). The Newfoundland with the highest average is the winner
for the year.
Oldest Living Newfoundland
 Award a certificate to the any Newfoundland reaching the age of 14 years in the previous
calendar year
 Newfoundlands 14 years of age and older be recognized at each Annual Membership
Meeting with the oldest Newfroundland submitted being considered the Oldest Living
Newfoundland
GOOD SPORTSMANSHIP _ FIX

Sue Marino moved and Jacqueline Brellochs seconded that the Board add the following statement
concerning the nominations of the Good Sportsmanship Award to the NCA Policy Manual: The Board may
make additional nominations. The motion passed unanimously.
History
8/19/10: Newfoundlands 14 years of age and older be recognized at each Annual Membership
Meeting with the oldest Newfroundland submitted being considered the Oldest Living
Newfoundland
7/15/10: The below policy for unclaimed awards will apply to all awards presented at the annual
meeting
6/17/10: The Awards Committee Chair will retain unclaimed Register of Merit rosettes and
certificates for 90 days after the Annual Membership Meeting.
6/17/10: Anyone who does not pick up or appoint someone to pick up their Register of Merit
rosettes and certificates at the Annual Membership Meeting must contact the Awards
Chair to arrange delivery. Appropriate postage must be paid before the rosette and
certificate will be mailed.
6/17/10: Awards Committee Chair contact all Register of Merit recipients to request that they
Page 27 of 40
appoint a designated person to pick up the rosette and certificate if an owner will not be
in attendance at the Annual Membership Meeting.
1/21/10: Correction to Oldest Living Newfoundland Award. Certificate will be given at the
National Specialty to any Newfoundland reaching the age of 14 years in the previous
calendar year and that the criteria for the winner of the Oldest Living Newfoundland be
changed to the oldest Newfoundland alive during any part of the previous calendar year
10/30/08 Award a certificate to the any Newfoundland reaching the age of 14 years in the
previous calendar year and that the criteria for the winner of the Oldest Living
Newfoundland be changed to the oldest Newfoundland alive during any part of the
precious calendar year. This will take effect in 2010
9/18/08: TOD and TODD awards will be listed in the Annual of Titlists and, upon request, will
be recognized with a pin
9/18/08: Rescind the motion of 1/17/08 regarding administration of the TOD and TODD
awards.
1/17/08: The letters TOD will be used as a designation to mean Heath Tested Open Database,
requiring the same test currently required for inclusion into the CHIC database (hips,
elbows, cystinuria, heart cleared by a board certified cardiologist)
The letters D designates the Newfoundland’s blood has been banked in the OFA
DNA Registry and would be the last designation to the dog’s name as published, either
To list dogs with TOD, D and TODD designations in NewfTide and the Annual of
Titlists (linving and dead) the owners must apply to Awards Committee in order to
receive the award
Recognition to those who have posted the required tests in the open database with
a pin and to be included in the list to be handed out at the Annual Membership Meeting.
7/19/07: Create a new NCA award for dogs owned by NCA members. The dogs must have, at
minimum, results of health tests for hip dysplasia, elbow dysplasia, Cystinuria, and heart
status (checked by a cardiologist) listed in an open database to be eligible for the award.
Owners of the dogs must apply for the award and submit proof of such listings
3/15/07: “NCA Member of the Year” established. This award will be presented at the NCA
Annual Membership meeting to any NCA member who, in the Board’s opinion, has
made a significant contribution to the NCA over the past club year. Sitting Board
members do not qualify for consideration. The nomination will be determined by a 2/3
vote of the NCA Board at the face-to-face meeting of the Board at the National Specialty
Show. The award will be a framed certificate. The recipient will be acknowledges in
Newf Tide with a one-page article. This award and its presentation will be coordinated
with the Awards Committee.
6/21/06: The NCA will pay for rosettes to be given to all new VNs and ROMs at the National
Specialty. This will be coordinated through the Awards Committee. Dogs names and the
date presented will appear on the rosettes and they will all be the same style and size.
V365.1 11/30/04: Clarify the motion passed at the October 29-31, 2004 face-to-face meeting
that originally read, “awards presented at NCA events should be either NCA awards,
AKC awards, or awards donated for NCA or AKC accomplishments." This motion
should have read, “awards presented at the National Specialty annual banquet and the
NCA’s annual membership meeting should be either NCA awards, AKC awards, or
awards donated for NCA or AKC accomplishments.”
V36.1 10/30/04: Awards presented at NCA events should be either NCA awards, AKC awards
or awards donated for NCA or AKC accomplishments. Furthermore, that regional clubs
or individuals that wish to offer and provide new or special awards need to develop
Page 28 of 40
criteria for said award and that it meets NCA approval.
V34.1 11/1/02: NCA Awards Committee counters be reimbursed for up to the full amount of a
subscription to the AKC Awards for the current year upon the request of the chair. Ties
for Top Obedience Dogs to be handled in the same way as they are in the other areas,
e.g., Top Show Dog.
V34.1 9/12/02: Board endorses request of Old English Sheepdog Club of America to support
their request to AKC that group totals be included in Awards.
V27.3 04/23/96: Proposal originally passed via Mail Meeting (10/4/95) to publish the top ten
(10) dogs and top ten (10) bitches annually in Newf Tide was rescinded.
V24.4 08/93 (Mail Meeting): Award of Merit recipients (at Regional Specialties) will be
included in the mathematical equation for "Top Winning" awards.
V20.2 05/26/89: Revised point system for Top Winning Dog and Bitch to include points
awarded to Selects based on a formula of total entry of a given sex divided by the number
of Selects in that sex.
V20.2 05/26/89 :NCA award databases are not available in total to anyone unless approved by
the NCA Board. Limited information may be requested by individuals at appropriate
costs. Policy instigated to preserve the privacy of NCA members and prevent
commercial use of information
V18.2 07/87 and 08/87 (Mail Meeting) :Congratulatory letters to all group placing
Newfoundlands rather than just group winners.
V17.2 04/03/86: Bitches required a minimum of 2 Champion get to qualify for Top Brood Bitch
Award. V17.2 04/03/86: All NCA awards to be given to dog or bitch earning it regardless
of NCA membership of its owner.
V17.2 04/03/86: Top Winning Dog and Bitch decided by the number of Newfoundlands
defeated by BOB and BOS wins.
V17.2 04/03/86: Committee to order plates to a maximum of $500 for foreign awards.
V17.2 02/08/81: Awards Committee will compile awards statistics without individuals having to
make an application for an award.
V16.4 11/09/85: The Awards Committee will compile statistics for Top Producing Dog and
Bitch, Top Obedience Dog and Top Winning Dog and Bitch. Top Winning Dog, Bitch
and Obedience Dog to be awarded to NCA members only.
V12.2 02/08/81: Congratulatory notes to owners of dogs winning BIS and Group 1st and/or
earning Championships.
V6.3: Newfoundland Club of America Achievement Award, Heroic Achievement and
Outstanding Contributor criteria printed in Newf Tide.
NCA (former Gaines) Good Sportsmanship Award
History
V34.1 11/1/02: Change in deadline for submission of NCA Good Sportsmanship, Heroic Newf
and AKC Lifetime Achievement Awards to October 1, place request for nominees in 2 nd
quarter Newf Tide.
V30.1 08/25/98 (Teleconference): Ken-L-Ration discontinues this award. Board elected to
replace it with a NCA Good Sportsmanship Award.
V20.4 11/04/89: Sitting Board members are not eligible for the Gaines Award.
V20.2 05/26/89: Once a person is nominated for the Gaines Award, their name will remain in
consideration for two (2) more years if they do not receive the award after nomination
V14.3 05/27/83: Nominations for the Gaines Good Sportsmanship Award must be received by
December 31st of each year.
.
Page 29 of 40
Isabel Kurth Award
History
V30.4 06/30/99 (Teleconference): Board moved that approval of any nominee for the Isabel
Kurth Award requires two-thirds favorable vote of the Board of Directors. Consideration
for this award only to be done at Face-to-Face Board meetings due to secret balloting
process.
V27.3 04/23/96: Awards Chairperson to send annual reminder to the Board in September for
consideration (only) at November Face-to-face Meeting. No consideration to be given in
Mail Meetings. Approval of the nominee will require two-thirds of the members in
attendance at the meeting (see V28.1).
V26.3 04/25/95: Awards Chairperson to send annual reminder to the Board that Isabel Kurth
Award is available. Nominees by the Board will be considered for two (2) years (see
4/23/96).
V27.1 11/02/95: Presented to NCA members who have provided dedicated service and
contribution (over an extended period of time) to the NCA. Board of Directors selects
recipients as appropriate - no set frequency.
NCA Heroic Newfoundland Award
History
V34.1 11/1/02: Change in deadline for submission of NCA Good Sportsmanship, Heroic Newf
and AKC Lifetime Achievement Awards to October 1, place request for nominees in 2 nd
quarter Newf Tide.
V20.2 05/26/89: Heroic dog award may be decided by a mail meeting.
V18.2 05/22/87: A Board Member will be appointed at each Annual Board Meeting to interview
(by telephone) owners of Heroic Newfoundland nominees to ascertain their worthiness of
this award and report findings and conclusions to Board prior to the vote.
V17.2 04/03/86: Heroic dog award to be considered by Board only in face-to-face meetings.
V15.2 02/18/84: Approved purchase of 12 plaques and die for Heroic Newfoundland. Die is
property of NCA.
V14.3 05/27/83: Awards Chair will forward information on Heroic Newfoundland to Ken-LRation for consideration of their dog hero award.
V14.3 05/27/83: Nominations for the NCA Heroic Newfoundland Award must be received by
December 31st of each year.
V10.4 09/27/79: Newfoundland performing some heroic deed will be eligible for the NCA
Heroic Newfoundland Award.
Oldest Living Newfoundland Award
History
V24.4 08/93 (Mail Meeting): Annual recognition of the Oldest Living Newfoundland will be
included as an official NCA Award.
Best In Show at Westminster Award
Page 30 of 40
History
V36.2 2/22/05: Direct the Awards Committee to establish an award for the winner of Best in
Show at the 2004 Westminster show and for subsequent Newfoundlands that may win
Best in Show at that show.
Page 31 of 40
NOMINATING COMMITTEE
Duties and Responsibilities
The Nominating Committee is charged with the very important task of nominating six (6)
people for the Board of Directors' annual election. The NCA Board has spelled out a detailed
procedural policy. Essentially it involves putting announcements in Newf Tide and Regional
Club bulletins to solicit nominees, writing Board members whose terms are expiring to see if
they want to be considered, and proposing other worthy candidates. Through mail meetings the
committee weighs the merits of all possible nominees and votes for the six (6) they feel most
qualified. The slate is sent to the Recording Secretary.
The Chair continues to function until a new Chair (pro-tem Chair) is appointed in order to make
a smooth transition.
Nominating Committee Guidelines (Modified 11/22/97)
(Included in Volume II of the NCA Policies and Procedures)
History
8/19/10: Candidates running for election to the NCA Board must submit a photograph along
with their election statement
11/4/05: require the Nominating Committee Chair, within five days of announcing their selection
to the Board, to notify those people they have selected and not selected. If the Chair
cannot accomplish this task within the proscribed time period, then the Chair should send
a note to all Board members that problems have arisen and give an estimated time frame
of when the task will be accomplished. If the Chair cannot perform these tasks he/she will
promptly delegate them to a committee member who can.
V34.4 5/27/03
V33.3
V28.1
V27.1
V20.4
V19.4
Candidates for election may respond, in 300 words or less, to the following question:
What do you think are the two biggest problems facing the NCA and/or facing the
Newfoundland breed and how would you solve them?
4/25/02 (Annual Meeting)
Candidates for election in 2002 in addition to 300 word biographical sketch answer the
following questions:
1What are the two most important issues NCA faces and how would you solve them?
2What is your position on purchasing dogs at auction
11/23/97
Article X modified to have the final slate of nominees to the Recording Secretary by
August 1 in order that slate can be distributed to the membership by September 15
(Constitution and By Laws requirement).
11/03/95
Several changes to existing guidelines approved and incorporated.
11/04/89
Nominating Committee shall review the attendance record of incumbent board members
before selecting nominees.
11/12/88
Board appointed a committee pro-tem to initiate the nominating process. This committee
will be prepared to assume the full duties of the Nominating Committee. They will be
charged with fulfilling the complete work of the Nominating Committee when officially
appointed.
Page 32 of 40
V18.4 11/07/87
Nominating Committee Chair to be appointed at Fall Board meeting. Chair responsible
for submitting notices to Newf Tide soliciting nominees and for receiving nominations.
V18.2 05/22/87
Ad hoc committee appointed to review nominating process.
V13.3 04/25/82
The Nominating Committee Guidelines were accepted, noting a change only to paragraph III in deleting the words
"and approximately thirty (30) days postmark of written requests to Regional Club Secretaries.
V11.3 06/17/80
Committee established to establish a nominating committee guide.
Page 33 of 40
Proposal to NCA BOD by the
Breeders List & Arbitration Committees
November 2013
The above Committees would like to propose to the NCA Board of Directors to consider the
formation of a task force or subcommittee to address this single project of creating new
requirements for Breeders and new applicants listed on the NCA Breeders List.
1. Members of this task force/subcommittee may include members of the Breeders List
(BL) & Arbitration Committees with at least one member of this group that is an attorney.
2. The following are examples of possible changes to the requirements:
a. Strengthen the “no unresolved grievances” .
b. Monitor the “always use a written Agreement/Contract”.
c. Encourage health clearances & expand the requirements.
3. Create logistics between the two Committees on addressing complaints about breeders.
4. Develop options to breeders if requirements or grievances have not been met.
5. Coordination of this subcommittee may be the BL Committee.
Both Committees felt the need to expand the requirements of the breeders listed due to
complaints from puppy buyers and discussions on the Facebook Breeders Forum.
As it stands right now the breeders listed on the NCA BL have the implied endorsement of NCA
(in the minds of puppy buyers). The Arbitration Committee continually hear complaints from
puppy buyers; i.e., the buyers believe by contacting and purchasing a puppy from a breeder on
the list they are dealing with those who adhere to the Code of Ethics. The Code of Ethics (to
the puppy buyers) means the breeders only breed dogs that have their health clearances and
the breeders’ are held to higher standards.
The puppy buyers feel betrayed by NCA when the truth rears its ugly head. Buyers are angry
and ask why we have this list if some NCA breeders aren't any better than backyard breeders,
etc. It isn't only health clearances we hear about in regards to the Code of Ethics, but that is the
most common complaint.
Our committee feels the NCA needs to tighten up the BL standards otherwise why have these
requirements/standard? Many other breed clubs do not use breeder's lists and one would
think a big reason is the legalities of it. As one of our members succinctly put it "the BL is a
ticking time bomb for the NCA".
The goal of this proposal is to confirm that the Breeders listed on NCA Breeders List are
committed to a higher standard in their breeding program. As noted in the 2012 NCA
Membership Survey,” the health of Newfoundland dogs were rated most important by 91% of
the members……”.
Breeders List Committee
Johanna Matsuda (Chair)
Lynn Nuss
Patte Testa
Arbitration Committee
Carla Gengler (Chair)
Pam Jackson
Suzi Bidwell
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Quick Notes Page 2
NCA SAS Mutation Test Report
Mutation test result
+/+ Homozygous
Positive
+/- Heterozygous
-/- Homozygous
Negative
Clinical Signs (if any)
Cardiac Examination.
Cardiologist
Specialist
Practitioner
Doppler Cleared!
Auscultation Cleared
SAS mild
SAS moderate
SAS severe
Are You and NCA Member?
Yes
No
Comments
Newfoundland Club of America Breeders Education Committee
Page 36 of 40
Newfoundland Health Surveillance report
Symptoms
Leave blank unless
undiagnosed or
unusual for
diagnosis
Diagnosis!
(if known)
Enter none if
problem did not
have a definitive
diagnosis
Prognosis!
(if known)
Prognosis at the
time of diagnosis
Age
Has this dog recovered?
Yes
Partially
No
Is this dog still living?
Yes
No
If not, this problem was
The Main Cause
A contributing cause
Unrelated
Age at death (if different from above)
!
when completed, save, attach to an email and send to
Newfoundland Club of America Breeders Education Committee
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Quick Notes Page 2
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Quick Notes Page 2
Page 40 of 40
Quick Notes Page 3